HomeMy WebLinkAbout2022-02-14 Agenda
Council
Post-Meeting Agenda
Date:February 14, 2022
Time:9:30 a.m.
Location:Council Members (in Chambers or MS Teams) | Members of the Public (MS
Teams)
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accessibility accommodations for persons attending, please contact: Michelle Chambers,
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*Late Item added or a change to an existing item after the Agenda was published.
Pages
1.Call to Order
2.Moment of Reflection
3.Land Acknowledgement Statement
4.Declaration of Interest
5.Announcements
6.Adoption of Minutes of Previous Meeting(s)
6.1.Minutes of a regular meeting of Council dated January 24, 2022 5
6.2.Minutes of the special meeting of Council dated January 28, 2022 17
7.Presentations / Delegations
*7.1.Wendy Bracken regarding Item 9.2.3.1 - Update and Next Steps:
Municipal Comments on the Durham York Energy Throughput Increase
from 140,000 to 160,000 Tonnes per Year (PDS-008-22)
19
8.Reports/Correspondence Related to Presentations/Delegations
9.Consideration of Minutes
9.1.Advisory Committee Minutes
9.1.1.Minutes of the Agricultural Advisory Committee dated January
13, 2022
35
9.1.2.Minutes of the Samuel Wilmot Nature Area Management
Advisory Committee dated January 11, 2022
40
9.1.3.Minutes of the Newcastle Arena Board dated January 11, 2022 44
9.1.4.Minutes of the Clarington Diversity Advisory Committee dated
January 27, 2022
46
9.1.5.Minutes of the Heritage Committee dated January 18, 2022 51
9.1.6.Minutes of the Accessibility Advisory Committee dated
December 1, 2021, January 12 and February 2, 2022
58
Page 2
9.1.6.1.Motion for Inclusive Communities Grant Program
Submission
71
(Councillor Jones intends to introduce the attached
motion arising out of Item 6.1 of the February 2,
2022 minutes)
9.2.Standing Committee Minutes
9.2.1.Minutes of the Special General Government Committee dated
January 28, 2022
72
9.2.2.Minutes of the Special General Government Committee dated
January 31 and continuing on February 4, 2022
79
9.2.2.1.Memo-007-22 - Whistle Cessation Update &
Remainder of Whistle Cessation Process –
Cobbledick Road & Bennett Road
103
(Arising out of Item (o) of Resolution #GG-035-22)
9.2.2.2.Memo-008-22 - Questions Arising from 2022 Budget
Deliberations
107
*9.2.2.3.PDS-009-22 - Cost of Courtice Shores Drive Tunnel 117
(Arising out of Item (p) of Resolution #GG-035-22)
9.2.2.4.Report FSD-012-22 - Update for Council Budget
Ratification Meeting
121
*9.2.2.5.7.2 FSD-008-22 - 2022 Operating and Capital
Budgets - Main Motion As Amended
9.2.3.Minutes of the Joint General Government and Planning and
Development Committees dated February 7, 2022
124
*9.2.3.1.PDS-009-22 - Update and Next Steps: Municipal
Comments on the Durham York Energy Throughput
Increase from 140,000 to 160,000 Tonnes per Year
(PDS-008-22)
142
(Arising out of Item 7.1 - Report PDS-008-22 -
Durham York Energy Centre Throughput Increase
from 140,000 to 160,000 Tonnes per Year –
Municipal Comments)
10.Communications
Page 3
11.Staff Reports and Staff Memos
12.Business Arising from Procedural Notice of Motion
12.1.Reconsideration of Resolution #GG-127-21 regarding Tennis Courts
and Pickleball Courts
146
(Mayor Foster intends to introduce the attached motion for
reconsideration)
13.Unfinished Business
14.Confidential Items
14.1.Confidential Memo-001-22 - Questions Arising from 2022 Budget
Deliberations
(To be distributed under separate cover)
15.By-laws
16.Procedural Notices of Motion
17.Questions to Department Heads / Request for Staff Report(s)
18.Confirming By-Law
19.Adjournment
Page 4
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Council Minutes
Date:
Time:
Location:
January 24, 2022
6:30 p.m.
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, G. Acorn, S. Brake, F. Langmaid, R. Maciver, T. Pinn,
M. Chambers, J. Gallagher, R. Windle, M. Perini
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 6:30 pm.
2. Moment of Reflection
Councillor Anderson led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Anderson recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
6. Adoption of Minutes of Previous Meetings
6.1 Minutes of a regular meeting of Council dated December 13, 2021
6.2 Minutes of a special meeting of Council dated December 20, 2021
6.3 Minutes of a special meeting of Council dated January 6, 2022
6.4 Minutes of a special meeting of Council dated January 17, 2022
Page 5
January 24, 2022
Council Minutes
2
Resolution # C-007-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the minutes of a regular meeting dated December 13, 2021, be approved;
That the minutes of a special meeting dated December 20, 2021, be approved;
That the minutes of a special meeting dated January 6, 2022, be approved; a nd
That the minutes of a special meeting dated January 17, 2022 be approved.
Carried
7. Presentations / Delegations
7.1 Jill Richardson and Melodie Zarzeczny, Durham Hospice Clarington -
Proceeds of the Mayor’s Golf Classic
Mayor Foster virtually presented a cheque in the amount of $25,240.80 to Jill
Richardson and Melodie Zarzeczny of Durham Hospice - Clarington representing
the proceeds of the 2021 Mayor’s Golf Classic. Ms. Richardson and Ms. Zarzeczny
thanked Mayor Foster and provided an update on the fundraising initiative of
Durham Hospice - Clarington. Ms. Zarzeczny noted that donations can be made at
www.durhamregionhospice.ca by selecting the Clarington location.
7.2 Michael May, Delta Urban Inc. regarding Item 12.1 - Farewell Heights
Secondary Plan Resolution #C-413-21, previously adopted by Council on
December 13, 2021
Michael May, Delta Urban Inc. was present regarding Item 12.1 - Farewell Heights
Secondary Plan Resolution #C-413-21, previously adopted by Council on
December 13, 2021. Mr. May acknowledged the importance of the Courtice
Waterfront & Energy Park Secondary Plan for the Municipality of Clarington. He
requested that Council not support the motion and continue with the
commencement and initiation of the Farewell Heights Secondary Plan for the
following reasons:
1. Through Resolution #C-413-21, the Farewell Heights Landowners Group
have met the threshold (minimum 75% of participating area), as well as other
requirements included in the Clarington Official Plan (Policy 23.3);
2. The Farewell Heights Landowners Group are committed to funding 100% of
the Secondary Plan costs including staffing resource financial obligations for
existing staffing positions within Community Planning and Design;
3. The Farewell Heights Secondary Plan is the last Secondary Plan to be
initiated within the Municipality of Clarington;
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January 24, 2022
Council Minutes
3
4. Delaying the commencement of the Farewell Heights Secondary Plan is
contrary to the Province’s invitation to participate in the Streamline
Development Approval Fund, where the Municipality of Clarington is eligible
to receive up to $1,000,000 of financial support from the Ministry of Municipal
Affairs and Housing to streamline development approvals and unlock
housing supply. (Item 10.1 of the Council Agenda for January 24, 2022); and
5. Our understanding of the current workplans for the Courtice Waterfront &
Energy Park Secondary Plan and the initiation of the Farewell Heights
Secondary Plan, there are minimum overlaps in staffing resource
requirements and no envisioned conflicts with the two public consultation
programs.
Mr. May concluded by requesting that Council maintain its position established by
Resolution #C-413.21 and that the Farewell Heights Secondary Plan continue to
proceed. He answered questions from the Members of Council.
7.3 Kirk Kemp regarding Item 12.1 - Farewell Heights Secondary Plan Resolution
#C-413-21, previously adopted by Council on December 13, 2021
Kirk Kemp was present regarding Item 12.1 - Farewell Heights Secondary Plan
Resolution #C-413-21, previously adopted by Council on December 13, 2021. Mr.
Kemp explained to the Members of Council that he supports the Energy Park and
Courtice Waterfront Secondary Plans moving forward. He believes this will provide
additional jobs, provide additional housing and will allow for a diversified waterfront
park. Mr. Kemp feels that the Farewell Heights and Energy Park and Courtice
Waterfront Secondary Plans can both be worked on at the same time. He added
that he has faith in the Staff of the Municipality of Clarington to be able to move
forward on both projects at the same time. Mr. Kemp requested that Staff work with
the Conservation Authority on certain issues to help advance the Secondary Plan
for the Courtice Waterfront Park. He concluded by stating that he believes
advancing both Secondary Plans will make Clarington a better place to work, live
and play.
Alter the Agenda
Resolution # C-008-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Agenda be altered to consider Item 12.1 - Farewell Heights Secondary
Plan Resolution #C-413-21, previously adopted by Council on December 13, 2021,
at this time.
Carried
Page 7
January 24, 2022
Council Minutes
4
Resolution # C-009-22
Moved by Councillor Neal
Seconded by Councillor Jones
That, in accordance with subsection 10.12.18 of the Procedural By-law, the
Resolution #C-413.21, regarding the Farewell Heights Secondary Plan, previously
adopted by Council on December 13, 2021 be amended to add the following words
to the end of the second Paragraph, which reads “That Planning and Development
Services staff be authorized to commence the preparation of the Farewell Heights
Secondary Plan”:
“upon the adoption by Council of the Energy Park and Courtice Waterfront
Secondary Plan.”
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote, see following motions (3 to 4)
Councillor Neal raised a Point of Order as he believed Mayor Foster was debating
while in the Chair. Mayor Foster disagreed and stated that he was not debating the
issue. Councillor Neal challenged the ruling of the Chair.
The question "Will the ruling of the Chair be sustained?" was put to a recorded vote
and carried.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried (4 to 3)
The Ruling of the Chair was sustained.
The foregoing Resolution #C-009-22 was lost on a recorded vote.
8. Reports/Correspondence Related to Presentations/Delegations
9. Consideration of Minutes
9.1 Advisory Committee Minutes
9.1.1 Minutes of the Accessibility Advisory Committee dated September 8, October
6 and November 3, 2021
9.1.2 Minutes of the Clarington Diversity Committee dated November 25 and
December 16, 2021
9.1.3 Minutes of the Agricultural Advisory Committee dated December 9, 2021
Page 8
January 24, 2022
Council Minutes
5
9.2.1 Minutes of the General Government Committee Meeting dated January 10,
2022
Resolution # C-010-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Advisory Committee Report Items 9.1.1 to 9.1.3, be approved.
Carried
9.2 Standing Committee Minutes
Resolution # C-011-22
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the recommendations contained in the General Government Committee
Minutes of January 10, 2022 be approved on consent, with the exception of items
9.1, 8.3.1, 8.5.2, 8.5.3 and 9.2.
Carried
9.2.1.2 Proposed Motion - Bennett and Cobbledick Rail Crossing (Item 9.1)
Resolution # C-012-22
Moved by Councillor Anderson
Seconded by Councillor Traill
That the required funding to begin work in 2022 on grade level crossing
improvements to permit whistle cessation be referred to the 2022 budget
deliberations.
That the Bennett Road improvements begin as soon as possible and be funded to
an upward limit of $175,000 (including contingencies) with the funds for the
Cobbledick Road work to be determined once a decision is made by the Federal
Government on the RISP grant.
Referred
Resolution # C-013-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #C-011-22 for a second time.
Carried
Page 9
January 24, 2022
Council Minutes
6
Resolution # C-014-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Resolution #C-012-22 regarding grade level crossing improvements to permit
whistle cessation be referred to the February 7, 2022, Joint General Government
and Planning and Development Committees meeting.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, and Councillor Traill
No (1): Councillor Zwart
Carried on a recorded vote (6 to 1)
Recess
Resolution # C-015-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Council recess for 5 minutes.
Carried
The meeting reconvened at 8:13 pm with Mayor Foster in the Chair.
Item 8.3.1 - Report CSD-001-22 - Future Indoor Recreation Facility at the
Garnet B. Rickard Recreation Complex Site
Resolution # C-016-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Report CSD-001-22, regarding the Future Indoor Recreation Facility at the
Garnet B. Rickard Recreation Complex Site, be referred back to Staff to consider
the cost of a twin pad arena and a pool at the South Bowmanville site, to be
considered as part of the 2022 Budget.
Carried
Page 10
January 24, 2022
Council Minutes
7
Item 8.5.2 - Report FSD-002-22 - 2022 COVID-19 Property Tax Deferral
Program
Resolution # C-017-22
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report FSD-002-22 and any related communication items, be received;
That the Director of Financial Services/Treasurer be directed to re-establish the
COVID-19 Property Tax Deferral Program allowing a deferral of taxes, interest and
penalty free, to qualifying taxpayers for a period of up to sixty days for the first six
months of the 2022 taxation year; and
That all interested parties listed in Report FSD-002-22 and any delegations be
advised of Council’s decision.
Carried
Item 8.5.3 – Report FSD-003-22 - Obtaining Valuation of Elexicon Investment
Resolution # C-018-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FSD-003-22 and any related communication items, be received;
That Staff be directed to procure the services of a business valuator for the
purposes of determining an En Bloc Fair Market Value of the equity of Elexicon
Corporation provided that the cost is equally shared between the Town of Ajax,
Town of Whitby and the City of Belleville; and
That all interested parties listed in Report FSD-003-22 and any delegations be
advised of Council's decision.
Carried
Item 9.2 - Anaerobic Digestor Environmental Assessment
Resolution # C-019-22
Moved by Councillor Neal
Seconded by Councillor Zwart
That Clarington provide all necessary information to the MECP in order that they
can give due consideration to ordering an Environmental Assessment for the
anaerobic digester.
Page 11
January 24, 2022
Council Minutes
8
Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor
Traill
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Carried on a recorded vote (4 to 3)
9.2.1.1 Correspondence dated February 12, 2021 from Patrick McNeil, Chair, Board of
Directors, Elexicon Corporation regarding a Response to a Request for
Additional Information - Item 8.5.3 - FSD-003-22 Obtaining Valuation of
Elexicon Investment)
Item 9.2.1.1 was considered as part - Item 8.5.3 - Report FSD-003-22 - Obtaining
Valuation of Elexicon Investment.
9.2.1.3 Correspondence from David Bouma, Chair, Newcastle Memorial Arena Board
regarding Item 8.3.2 - CSD-002-22 Orono Arena and Newcastle Memorial
Arena Renovations
Item 9.2.1.3 was considered as part of Item 8.3.2 – Report CSD-002-22 - Orono
Arena and Newcastle Memorial Arena Renovations.
9.2.2 Minutes of the Planning and Development Committee Meeting dated
January 17, 2022
Resolution # C-020-22
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the recommendations contained in the Planning and Development Committee
Minutes of January 17, 2022, be approved on consent, with the exception of items
7.1 and 9.1.
Carried
Item 7.1 - Report PDS-003-22 - Courtice Community Improvement Plan Grant;
1607 Highway 2, Courtice
Resolution # C-021-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report PDS-003-22 and any related communication items, be received;
That a funding commitment of up to $1,000,000 in response to the application for a
Development Charge Grant under the Courtice Main Street Community
Improvement Plan submitted by Monde Development Group for 1607 Highway 2 in
Courtice, be approved;
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January 24, 2022
Council Minutes
9
That any funding committed by Council to Monde Development Group for 1607
Highway 2, Courtice for a DC Grant be conditional upon the completion of the
project in accordance with site plan approval and the fulfilme nt of the requirements
of the CIP Agreement to the satisfaction of the Municipality;
That $1,000,000 from the General Capital Reserve, allocated for the Courtice CIP,
be committed for this project;
That, if there are insufficient funds in the General Capital reserve, the Treasurer be
authorized to withdraw from another reserve or reserve fund that the Treasurer
deems appropriate;
That any funds withdrawn from an alternate reserve or reserve fund, be repaid on
an annual basis using 50 per cent of the incremental property tax for the property,
with the remaining 50 per cent available for general budgetary use; and
That all interested parties listed in Report PDS-003-22 and any delegations be
advised of Council’s decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
Item 9.1 - Report PDS-001-22 - 5-year Corporate Electric Vehicle Action Plan
Resolution # C-022-22
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report PDS-001-22 be received for information;
That Council endorse the Electric Vehicle Action Plan (EVAP) to guide the
electrification of the Municipal fleet and the installation of public EV charge stations
on Municipal properties (Attachment 1);
That Municipal staff consult the EVAP to inform annual budget recommendations
related to the electrification of the municipal fleet and the installation of public
electric vehicle (EV) charge stations on municipal properties;
That Council authorize staff to apply for funding opportunities to support the
implementation of the EVAP, where/when identified; and
That all interested parties listed in Report PDS-001-22 and any delegations be
advised of Council’s decision.
Page 13
January 24, 2022
Council Minutes
10
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
9.2.2.1 Memo from Ryan Windle, Director, Planning & Development Services
regarding Courtice Waterfront + Energy Park Secondary Plan – Sequence of
Events
Item 9.2.2.1 was considered as part of Item 12 - Questions to Department
Heads/Request for Staff Reports.
10. Communications
10.1 Steve Clark, Minister, Ministry of Municipal Affairs and Housing, Streamline
Development Approval Fund Announcement and Application
Resolution # C-023-22
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Mayor be authorized to execute the letter regarding the Streamline
Development Approval Fund and that the Mayor and Clerk be authorized to execute
the related Transfer Payment Agreement, when applicable.
Carried
11. Staff Reports and Staff Memos
12. Business Arising from Procedural Notice of Motion
12.1 Farewell Heights Secondary Plan Resolution #C-413-21, previously adopted
by Council on December 13, 2021
Item 12.1, Farewell Heights Secondary Plan Resolution #C-413-21, previously
adopted by Council on December 13, 2021, was considered earlier in the meeting
immediately following the delegation portion of the Agenda.
13. Unfinished Business
Page 14
January 24, 2022
Council Minutes
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14. Confidential Items
14.1 Confidential Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, Regarding the Anaerobic Digestion Facility
Dispute
Resolution # C-024-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Confidential Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, Regarding the Anaerobic Digestion Facility Dispute, be
received for information.
Carried
15. By-laws
15.1 2022-003 - Being a By-law to establish a Clarington Municipal Election
Compliance Audit Committee for the 2022-2026 Term
15.2 2022-004 - Being a By-law to appoint Private Parking Enforcement Officers
15.3 2022-005 - Being a by-law to authorize the borrowing of $15,000,000 to meet,
until taxes are collected, the current expenditures of the Municipality for the
year 2022
15.4 2022-006 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
15.5 2022-007 - Being a By-law to exempt a certain portion of Registered Plan 40M-
2627 from Part Lot Control
Resolution #C-025-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-laws 2022-003 to 2022-007; and
That the said by-laws be approved.
Carried
16. Procedural Notices of Motion (For Consideration at Subsequent Meeting)
17. Questions to Department Heads / Request for Staff Reports
Councillor Neal requested that Staff be directed to report back to the February 7,
2022, Joint Committees meeting on how to prevent the breakdown in plowing and
whether to terminate the contract; and what we can do to contribute to the solution
throughout the municipality.
Page 15
January 24, 2022
Council Minutes
12
Councillor Neal questioned what is being done to enforce businesses to clear the
snow off the sidewalks in front of commercial properties.
Councillor Hooper enquired when the snow removal will be done in Downtown
Bowmanville as well as the delays in the pickup of garbage and recycling by the
Region.
Councillor Neal asked what can be done to stop the Region of Durham from
dumping the snow onto the sidewalks when they plow and who is responsible for
clearing the transit stops.
18. Confirming By-Law
Resolution # C-026-22
Moved by Councillor Neal
Seconded by Councillor Hooper
That leave be granted to introduce By-law 2022-008, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 24th day of January, 2022; and
That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-027-22
Moved by Councillor Anderson
Seconded by Councillor Neal
That the meeting adjourn at 9:30 pm.
Carried
Page 16
1
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Special Council Meeting
Minutes
Date:
Time:
Location:
January 28, 2022
1:02 PM
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Members Absent: Councillor C. Traill
Staff Present: A. Allison, J. Newman, G. Acorn, S. Brake, T. Pinn, R. Windle, M.
Perini
Other Staff Present: L. Reck
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 1:02 p.m.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. By-laws
4.1 2022-009 - Being a By-law to Appoint Mary-Anne Dempster as the Chief
Administrative Officer
Resolution# C-028-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That leave be granted to introduce by-law 2022-009; and
That the said by-law be approved.
Carried
Page 17
Special Council Minutes January 28, 2022
2
Suspend the Rules
Resolution # C-029-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the rules of Procedure be suspended to allow for the introduction of a New
Business Item regarding Snow Clearing on Sidewalks along Highway 2 between
Courtice Road and Townline Road in Courtice.
Yes (3): Councillor Anderson, Councillor Jones, and Councillor Neal
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Absent (1): Councillor Traill
Motion Lost on a recorded vote (3 to 3)
5. Confirming By-law
Resolution # C-030-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That leave be granted to introduce By-law 2022-010, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a regular
meeting held on the 28th day of January, 2022; and
That the said by-law be approved.
Carried
6. Adjournment
Resolution # C-031-22
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the meeting adjourn at 1:16 p.m.
Carried
Page 18
Delegation to Clarington Joint Committees
February 14th, 2022
Item 9.2.3.1 Report PDS-009-22
Update and Next Steps:
Durham York Incinerator Throughput Increase from
140,000 Tonnes per Year to 160,000 Tonnes per Year
Municipal Comments
1Page 19
Four Requests
1.Pursue the Flow Error. Point to Dillon Slides In Staff Comment.
2.Pursue Implications to 2011 ESDM, ECA Air Permit, Source Tests.
3.Request Regions to provide updated health assessment,
toxicologist and medical opinions on proposal. Only have
engineering opinions now.
4.Pursue better monitoring and reporting, including for AMESA.
Page 20
3Page 21
Important to Incorporate Dillon Slide Recommendations into Body of
Consolidated Report In addition to Providing PPT
Page 22
Page 23
Page 24
Regions’ Air Impact Study (AQIA) is Inadequate “Low Bar”:
AQIA is NOT a Health Assessment
No assessment of health and ecological risks/impacts for 160,000 TPA
•AQIA compared modelled air concentration to air standards/benchmarks;
many air standards are outdated and not protective of health; air benchmarks
are not health-based, but rather pollution targets at given time
•Air standards don’t exist for some pollutants of highest concern ex. PM2.5
•O. Reg 419/05 requires modelled emission concentrations from Facility alone
to meet standards for individual pollutants -“sacrifice zones” can happen; an
updated HHERA would look at bigger picture –total loading, multi-pathways
•O. Reg 419/05 does not consider chemical mixtures –i.e. where pollutants
have additive effects –ex. Respiratory Irritants –but an updated HHERA would
•ESR and AQIA are done by engineers
Regions did not provide opinions from their Medical Officers of Health nor Toxicologists .
Clarington Council must speak up and demand health assessment and medical opinions.
Page 25
Air Quality/Health Concerns Found/Registered at time of EA
These Concerns Need To be Assessed for 160,000 TPA
8Page 26
Health Concerns Found/Registered at time of EA
These Concerns Need To be Assessed for 160,000 TPA
9Page 27
Ministry Toxicologist Comments on EA Limited To 140,000 TPA
Toxicologist: “The proponent … has committed to conduct a new environmental study to support
any increased capacity of the facility beyond 140,000 t/y that may occur in the future.”
Ministry Review, Ministry Toxicologist comments by Samir
Abdel-Ghafar, January 11 2010, page 189
Page 28
AQIA Shows Elevated Levels of Respiratory Irritants
See below excerpts from Dillon’s Presentation to Joint Ctee on February 7, 2022
Page 29
12Page 30
Numerous Ambient Air Exceedances for
Respiratory Irritants; Also one for Dioxins/Furans
For Example see 2020 Exceedances Alone Pasted Below
Page 31
Excerpts below From Host Community Agreement:
Time to Act is NOW For BACT, Better Monitoring &Reporting
Page 32
Clarington Must Ask for BACT, Improved
Emission Limits, Monitoring, Reporting
•ESR Did Not Assess Impact of Increased Throughput on Operational Parameters/Conditions Affecting
Emissions and Did Not Discuss Best Control Practices
•How have the Regions demonstrated that the existing unit will be able to conform to the design and
operation requirements in MECP Guideline A-7 and that to ensure best available control efforts are
continually being demonstrated, how have Regions shown they conform with the best available pollution
control requirements in leading jurisdictions (including U.S,)?
•Continuous monitoring of Particulate Matter and Mercury in A -7
•More Ambient monitoring, including for VOCs
•Environmental monitoring, including local eggs, dairy
•Fully transparent AMESA monitoring –fulfill all Clarington requests
•Monitoring for Ultrafine Particulates
Page 33
Four Requests
1.Pursue the Flow Error. Point to Dillon Slides In Staff Comment.
2.Pursue Implications to 2011 ESDM, ECA Air Permit, Source Tests.
3.Request Regions to provide updated health assessment,
toxicologist and medical opinions on proposal. Only have
engineering opinions now.
4.Pursue better monitoring and reporting, including for AMESA.
Page 34
***Subject to Advisory Committee Approval***
Agricultural Advisory Committee of Clarington January 13, 2022
Agricultural Advisory Committee of Clarington Meeting
Thursday, January 13, 2022
Members Present: Eric Bowman Don Rickard Henry Zekveld
Brenda Metcalf John Cartwright Jennifer Knox
Richard Rekker Tom Barrie Jordan McKay
Councillor Zwart
Regrets: Ryan Cullen, Ben Eastman
Staff: Amy Burke, Faye Langmaid, Ryan Windle - Planning &
Development Services
Guests: Pam Duesling and Emily Sousa, School of Environmental Design
and Rural Development, University of Guelph; Jason Moore,
Clarington Heritage Committee
Observers: Mayor Foster; Councillor Jones; Stacey Jibb, Colleen Goodchild,
Mike Scott, Planning & Economic Development, Region of Durham
Due to COVID 19 restrictions and to ensure social distancing, participation in the
meeting was electronic (using Microsoft Teams) and by conference call.
Eric welcomed all to the meeting, with introductions of Committee members.
Eric advised the Committee that Durham Region Federation of Agriculture
representative, Richard Rekker, has stepped down from the DRFA Board resulting in a
temporary vacancy of this position on the AACC. The Committee extended gratitude to
Richard for the experience, expertise and time he dedicated to the AACC for many
years. Richard’s knowledge of wholesale/retail sales, temporary foreign workers and
the greenhouse industry were substantial assets to the AACC.
Declarations of Interest
None
Adoption of Agenda
022-001 Moved by Tom Barrie, seconded by Don Rickard
That the Agenda for January 13, 2022 be adopted.
Carried
Page 35
***Subject to Advisory Committee Approval***
Agricultural Advisory Committee of Clarington January 13, 2022
Approval of Minutes
022-002 Moved by John Cartwright, seconded by Brenda Metcalf
That the minutes of the December 9, 2021 meeting be approved.
Carried
Presentation
OMAFRA Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas –
Assessment of Effectiveness and Implementation of Best Practices: Pam Duesling
and Emily Sousa from the School of Environmental Design and Rural Development at
the University of Guelph presented an overview of their research project, sharing key
results from their study work. OMAFRA’s Guidelines on Permitted Uses in Prime
Agricultural Areas provide guidance to support implementation of the Provincial Policy
Statement with regards to agricultural, agricultural-related and on-farm diversified uses
(OFDUs). The objectives of their research included evaluating the effectiveness of the
guidelines, identifying existing policies and strategies that are used to encourage
agriculture related and OFDUs, evaluating the effect of policy on farms, and identifying
best practices for policy and strategies. The research set out to ensure the policy
framework for OFDUs, in particular, is supportive in balancing the goals of farmland
protection, agricultural viability, and economic development.
A sample of results from surveys and interviews with famers and provincial and
municipal planners was shared. Key research findings included a need for more
outreach, education, training and sharing of best practices; opportunities for updating
the OMAFRA guidelines to add clarity, strengthen the direction of “farm first” and
provide additional guidance on uses such as event venues; and the identification of
municipal strategies to further support Proponents, such as as-of-right zoning for
OFDUs, simplified approvals processes, consideration of reduced fees, and design
guidelines. The complete data set gathered through the research and full assessment
and analysis of the results is being compiled into a final report, to be released in early
2022. The final report will be published at www.waynecaldwell.ca.
The Committee discussed where Clarington was relative to other municipalities and
opportunities for improvement / additional progress. The work already completed by the
Municipality to implement the On-Farm Special Events By-law was cited as a
recognizable accomplishment, and the on-going work to update zoning was also noted
as a step in the right direction. It was suggested that Clarington could look at Brant
County, Oxford County, the Township of Wellesley and the City of Ottawa for recent
examples of approaches to as-of-right zoning for OFDUs. Giving consideration to how
farms are defined in municipal policy and regulation and how scale and size is managed
was also suggested.
Clarington Heritage Committee Heritage Barns Project Update: Jason Moore from
the Clarington Heritage Committee (CHC) informed the Committee of the planned re-
initiation of the Heritage Barns Project. On overview of the Heritage Barn Project was
provided, including background on previous outreach efforts, the barn data/photos
gathered to date, and how the data and photos have been compiled to date. The CHC
is reviewing and updating the original list of Heritage Barns and preparing a letter to
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***Subject to Advisory Committee Approval***
Agricultural Advisory Committee of Clarington January 13, 2022
send out to property owners with heritage barns that have not yet been photographed.
The Committee was asked for support to get the word out about the project and to
encourage participation. Updates will be provided via Staff, as available. The
Committee commented on the importance of encouraging adaptive reuse as a means of
supporting heritage barn conservation.
Delegations
None
Business Arising from Minutes
Event Barn Position Paper:
022-003 Moved by Henry Zekveld, seconded by Jennifer Knox
That the comments as outlined in the attached letter be submitted as the Agricultural
Advisory Committee of Clarington’s comments on the Golden Horseshoe Food and
Farming Alliance Draft Event Barn Position Paper
Carried
Additional Dwelling Units: On December 13, 2021, Council passed the Official Plan
and Zoning By-law amendments to increase permission allowing additional dwellings
units (ADUs) on properties, including within Clarington’s rural area. Information on
where and how many ADUs are permitted and the procedure for developing and
registering ADUs is outlined on the ADU webpage.
Correspondence, Council Items and Referrals
Zone Clarington Update – Second Draft (Rural) Zoning By-law: Notice dated
December 17, 2021, advising interested parties of Council’s consideration of Staff
Report PDS-062-21 Zone Clarington – Second Draft (Rural) Zoning By-law and the
resulting Resolution #C-398-21, was circulated to all prior to the meeting. Council has
requested the Province to stop all updates of the natural heritage system designations
in Official Plans and Zoning By-laws, pending a full provincial review of the natural
heritage system and corresponding mapping from numerous sources, which is
considered overlapping between the different authorities. Clarington will continue work
on all other aspects of the Rural Phase of the Municipality’s Comprehensive Zoning By-
law Review Project. This will include consultation with the AACC and the On-Farm
Diversified Uses Sub-Committee.
AACC 2021 Accomplishments Update: A copy of the AACC 2021 Accomplishments
summary report was circulated to all prior to the meeting. Eric will present the AACC’s
annual update to the Planning and Development Committee on January 17, 2021.
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***Subject to Advisory Committee Approval***
Agricultural Advisory Committee of Clarington January 13, 2022
Liaison Reports
Durham Agriculture Advisory Committee: None. January 11, 2022 meeting
cancelled. The next DAAC meeting is scheduled for February 8, 2022.
Durham Region Federation of Agriculture: None. Staff have reached out to the
DRFA regarding the appointment of a new DRFA representative to the Committee.
Durham Farm Connections: None.
Clarington Board of Trade: None.
On-Farm Diversified Uses (OFDUs) Sub-Committee: First meeting held on January
6, 2022. In addition to gathering comments on the GHFFA Event Barns position paper,
the Sub-Committee reviewed the background of AACC input on agri-tourism and
OFDUs, and current policy and regulation. The Sub-Committee was also provided an
overview of draft regulations and corresponding definitions for OFDUs in the second
draft zoning by-law. The information provides a foundation for future Committee
discussion. Meeting notes were circulated to all prior to the meeting. The next OFDU
Sub-Committee meeting is being coordinated for late-February (date not yet confirmed).
New Business
AACC Chair and Vice-Chair Elections:
Amy Burke facilitated the meeting during the Election of the Chair and Vice-Chair
positions Nominations for the AACC Chair position were held first. Eric Bowman was
nominated and willing to stand for a one-year term. No other nominations were
received.
022-004
That Eric Bowman be declared as AAAC Chair for a one-year term.
Carried
Nominations for the AACC Vice-Chair position followed. Henry Zekveld was nominated
and was willing to stand for a one-year term. No other nominations were received.
022-005
That Henry Zekveld be declared as AACC Vice-Chair for a one-year term.
Carried
Regulation of On-Farm Worker Accommodations: Staff were asked for clarification
on the current Zoning By-law regulations applicable to farm worker accommodations. In
Zoning By-law 84-63 (south of the Oak Ridges Moraine) temporary, seasonal
accommodations for farm workers (e.g. bunkhouses) are considered a building
accessory to a farm and part of normal farming operations. Thus, they are not subject
to the zoning regulations for a residential dwelling, rather they must meet be temporary,
meet all Building Code, Fire Code and public health requirements. Where a farm
worker accommodation is being considered within the Oak Ridges Moraine, Proponents
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***Subject to Advisory Committee Approval***
Agricultural Advisory Committee of Clarington January 13, 2022
should contact the Planning & Development Services Department to discuss the
proposal and applicable regulations. All temporary farm worker accommodations are
inspected on an annual basis by the Health Department and Fire. The Municipality’s
Comprehensive Zoning By-law Review Project has considered how to improve clarity
and consistency in relation to the regulation of on-farm worker accommodations. Staff
will consult with the Committee on the proposed regulations set out in the Second Draft
Zoning By-law released in November 2021 at a future meeting.
GRCA Clean Water-Healthy Land Funding Guideline Update: In November 2021,
the GRCA Board approved revisions to the Clean Water Healthy Land Financial
Assistance Program guidelines to improve program delivery and ensure that project
types are addressing environmental needs. A review of the guidelines had been
undertaken to ensure consistency across the GRCA and add clarity. The changes and
additions to the guidelines and communication products for the CWHLFAP include the
following:
Farm GPS licences/subscriptions are ineligible for funding. This project type is
considered the cost of doing business.
Autosteer and GPS components that are already part of a tractor (comes factory
installed) are ineligible.
Existing equipment modifications are limited to planter/drill modifications that
manages crop residue and application modifications that places fertilizers in a
banding method.
Additions of chaff spreaders on combines are ineligible. This project type is
considered the cost of doing business.
Well clean outs of sediment in isolation of an upgrade is ineligible.
Tree tending costs – once tree seedlings are planted (more than 500), the cost to
tend the site during a time frame of seedling to the free to grow stage are eligible
such as vegetation control (spraying of an herbicide and mowing). The rate is 50%
up to $2500.00.
The purchase of equipment by a landowner to mow or spray a tree planting site is
ineligible.
Next Meeting
Thursday, February 10, 2022 @ 7:30 pm (Virtual Meeting)
Tom Barrie moved to adjourn.
Page 39
Samuel Wilmot Nature Area Management Advisory Committee
(SWNAMAC)
MINUTES
Date: January 11, 2022
Time: 7:00 p.m.
Place: Held Virtually via Microsoft Teams
Attendance: Kate Potter, Leo Blindenbach, Tom Hossie, Carmen Aeillo, Meg
Vandenbrink, Kristen Brent, Leah Bourgeois, Brian Reid, Ken Mercer ( staff )
Regrets: Rod McArthur, Patrick Bothwell, Councillor Corinna Traill
1. Call to Order
1.1. Brian welcomed everyone to this first meeting of the new year with a special
welcome to our three new members.
2. Additions to the Agenda
2.1. New study of the Treatment Plant adjacent to the Toronto Street parking lot. Ken
advised that a study was underway re the above, conducted by the Region. The
document outlining the study will be circulated to all members for their
consideration.
3. Adoption of the Agenda – moved by Kate Potter, seconded by Meg
Vandenbrink that the agenda, with additions as noted, be approved. CARRIED.
4. Introduction of New Members- Brian asked all current members to introduce
themselves and then invited each of our three new members to do the same:
4.1. Kristen Brent, Leah Bourgeois, and Carmen Aiello
4.2. Thank you to outgoing member Carrie-Anne Atkins – Brian expressed his
appreciation to outgoing member Carrie-Anne for her contributions to our
Committee
4.3. Condolences – Councillor Traill – Brian advised members of the tragic passing of
Councillor Traill’s partner Matt Black. Matt was often present at our activities etc.,
including our most recent fall cleanup.
Page 40
5. Adoption of Minutes of Previous Meeting(s) - moved by Leo Blindenbach,
seconded by Kate Potter that the minutes of the meeting of November 8th, 2021,
be approved. CARRIED.
6. Status Reports/Updates
6.1. South Lookout – Completed
6.2. Storm Drainage Pond – Ken advised that Kaitlin now has the required permits.
Work should begin in the spring.
6.3. Butternut Tree Planting – Ken advised that this issue remains with the
municipality and developer. Obviously, no planting would be done until spring.
6.4. Winter Maintenance Trail – Ken advised that snow removal will continue as
required. In response to a question about salting, Ken said that the mixture was
one of sand with a small amount of salt.
6.5. Silt Fencing along Waterfront Trail – Ken thinks the material in question can be
removed by his crews. He will investigate this further.
6.6. Mowing of Wildflower Area along Waterfront/Lakeshore Drive – Ken advised that
now that the ground is frozen this work can proceed. He will work with Tom and
Leo to make sure the appropriate area is covered.
6.7. Signage re Bridge Surfaces – Ken reported that these will be affixed in
conjunction with other signage being installed at other bridges within the
municipality’s jurisdiction
6.8. Scouting Group/Birdhouses – Leo reported that the plans had been sent to the
group, and that the materials have been acquired.
7. New Business
7.1. Plans and Priorities for 2022 – all members
Kate agreed to maintain the calendar/chart that she developed last year to track
our various events and activities.
In no particular order of priority, the following suggestions and ideas were
presented. It was noted that some of these are things which we do routinely each
year and which we need or wish to continue.
Spring Cleanup – in conjunction with the Port of Newcastle and Bond Head – Leo
will act as the point person again
Page 41
Moth Night – this was a “ new” event, spearheaded by Tom, held in July and
proved to be popular despite the limitations imposed by Covid. It was agreed that
this is something we would like to do again
Digital Scavenger hunt – this has also proved to be a popular event, particularly
with the younger crowd. Again, it was agreed that we would undertake this again,
perhaps on an ongoing basis, to tie in with our I Naturalist project to compile a
data base of the flora and fauna of the Nature Area.
Interpretative Signage – this project was discussed previously and some work
had been done concerning it. However, the departure of one of the committee
members involved with the project had resulted in it being put “ on hold. “ It was
agreed that this could be resurrected with the use of simple QR codes being
developed and affixed perhaps to existing signage. A subcommittee of the
following people agreed to work on content and implementation: Brian, Kristen,
Tom, Kate and Meg
Spring Planting Event – Brian will explore the possibilities around securing
funding for the purchase of additional plants for the waterfront area.
Monarch Tagging event - we intend to do this once again this fall, hopefully as a
true public community event
Spring Bird Box Cleanout etc – Brian will coordinate this annual task which is
usually undertaken in early to mid-April. Brian noted that several boxes will need
to be reinstalled/relocated. These were removed by Brian and Leo to protect
them from damage when the work began at the storm drainage pond.
Usage survey: Kate suggested that we undertake a survey to obtain data
concerning the use of the Nature Area ( numbers, time of use, cyclists.pets etc.
)Brian noted that we had done such a survey a number of years ago and that he
thought he still had some of the templates available which could be reworked, He
reminded everyone that it is somewhat labour intensive but that this could be
managed by the committee members working in shifts. It was also suggested
that students might be involved to earn community service hours. Kate will also
contact GRCA to see if they have a sample template for such purposes.
Carmen asked if some type of signage could be installed , particularly near Bote
Hill, to remind cyclists and hikers to watch out for one another . Ken will
investigate.
Presentations: we have normally held at least one such “ event “ each year but
covid has prevented this for the past two year. Brian noted that the professor
from York who had previously offered to do a presentation on bees/pollination
was probably still prepared to do so. Kate suggested that something related to
the theme of How to Coexist with Wildlife might also be appropriate.
Page 42
Following the meeting, Kate sent the following suggestions relating to involving
people in citizen science initiatives.:
participation in the Great Backyard Bird Count and/or /Christmas Bird
Count
participation in Project Feeder Watch
something re monitoring of invasive species
participation in plant watch
participation in ice watch
Brian is prepared to look further into the first two of these as he has had
involvement in them through the Durham Region Field Naturalists.
8. Other Business – Tom reported having seen yellow paint marking trees in the
old growth forest, certainly not put there by the committee. It was suggested that
we endeavor to mark the trail in a different way. Brian reported that a number of
years ago, we had installed proper trail markers with the SWNA Logo on them
but that all of them have now disappeared. He still has a few remaining and will
undertake to get them installed. Carmen offered to assist with this.
9. Round Table – All Members – several members reported on recent visits to the
nature area, including the sighting of a barred owl and bufflehead ducks. One
noted the high level of usage by different groups – eg anglers and families just
walking on the beach - and was impressed with their respectful coexistence.
10. Next Meeting
10.1. Tuesday February 8, 2022 (virtual or in-person TBD)
11. Adjournment – the meeting adjourned at approximately 8:30 p.m.
Page 43
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, January 11, 2022
(Via telephone conference - Not yet approved by committee)
In Attendance – Dave Bouma - Chair Shea-Lea Latchford, Todd Taylor, Jim Vison,
Sue White, Councillor Margaret Zwart
Regrets – Councillor Granville Anderson, Shane Armstrong, Gary Oliver, Bryan Wiltshire
Meeting opened at 7:01 with the Land Acknowledgement
1. Agenda - Motion #22-001
Moved by Todd Taylor, seconded by Sue White THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #22-002
Moved by Councillor Margaret Zwart seconded by Todd Taylor THAT: The minutes of
November 9, 2021, be approved.
CARRIED
Manager’s Report – Safety: Staff will be trained on QR code for entry to facility upon
reopening. Risk Management: No inspection as arena is closed as per shutdown protocols.
Rentals/ Revenue: Ice rentals booked solid up until shutdown. Lost some rentals over the
Winter break due to Covid but overall, a solid month before the lockdown. All users have
indicated that they are eager to return once the arena is allowed to reopen. However, we
were able to have six (6) free skates with 50 – 70 participants thanks to the grant provided
by the Municipality. Once again, the outstanding issues with Futuresign and Tim Hortons
have not yet been resolved
Repairs/Maintenance: During the lockdown repainting/touch up will occur in the arena as
required. A new door for the dressing hallway to be installed by Rivett in the next few
weeks. Also, a full deep clean of the arena to be performed. Staff: The staff is on
temporary layoff pending reopening. Inspections/Municipal Operations: Public Health
did an inspection prior to lockdown and no issues were found. The staff was following
protocols correctly. Other: Facebook and the website have been updated.
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2.
Financial Report
Todd Taylor presented a financial update for 2021 revenues (September – December) which
included the Municipal Relief of $41,000. The Municipal Relief has helped balance costs vs
revenues for both YE 2020 & 20221. Our budget has not been finalized as extra time is
needed to assess latest impact of Covid19 & Omicron.
3. Risk Management – The Board reviewed Staff Report CDS-002-22 submitted by George
Acorn to the Central Government Committee. The report recommends a budget of
$3,684,000 to be allocated to correct deficiencies identified in the I.B. Storey assessment of
the arena and to deal with “grandfathered” compliance issues to CSA B52 Mechanical
Refrigeration Code. The Board agreed to send a letter to Municipal Council supporting the
recommendations and to emphasize the need for immediacy to ensure the continued safe
operation of the Newcastle Memorial Arena.
4. New Business - Covid Update was presented by the Chair. The Board received a request
from Christian Lea for the use of the arena during lockdown for his “High Performance
Athletes”. Unfortunately, we could not accommodate him at this time due to the Covid
restrictions. Olympia – Deferred until the floor is replaced.
5. Motion #22-003 -
Moved by Sue White, seconded by Todd Taylor Sue THAT: All arena staff must be
vaccinated against Covid-19.
CARRIED
6. Round Table – A round table discussion followed.
7. Adjournment – Motion #22-004 - Moved by Sue White seconded by Todd Taylor THAT:
The meeting be adjourned.
CARRIED
Next Board Meeting – Tuesday, February 8, 2022
Meeting adjourned at 7:40 p.m.
Page 45
Page | 1
Clarington Diversity Advisory Committee
Thursday, January 27, 2022 7:00 PM – 8:30 PM
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 2131
Present: Councillor Ron Hooper
Laila Shafi
Lyndsay Riddoch
Meera McDonald
Rachel Traore
Rajeshwari Saharan
Sajida Kadri
Yasmin Shafi
Also Present: Erica Mittag – Community Development Coordinator
Angela Todd-Anderson
Regrets: Dione Valentine
The meeting called to order at 7:01 p.m.
1. Land Acknowledgement Statement
Meera McDonald read the Land Acknowledgement Statement.
2. Declarations of Interest
No declarations
3. Review and Approval of Agenda
Moved by Laila Shafi, seconded by Sajida Kadri
That the agenda of the January 27, 2022 meeting be approved.
Carried
4. Review and approval of previous meeting minutes
Moved by Yasmin Shafi, seconded by Rachel Traore
That the minutes of the December 16, 2021 meeting be approved.
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5. Council Updates
Updates from Councillor Hooper:
Draft proposed budget now live available for residents to review. Upcoming
dates:
o January 28 – Budget workshop for external agencies
o January 31 – Special Government Committee Meeting for Budget
o February 4 – Additional budget deliberations
o February 14 – 2022 Budget Ratification
Snow clearing updates – Municipality of Clarington has updated information
on internet and social media sites. They have lifted the Significant Snow
Event and continue to move the snow. Most of downtown area snow clean
up is complete.
January 26 immunization limited # of appointments, list of clinics
durham.ca/vaccineappointment
Recycling throughout the area, there has been feedback that recycling pick
up is off schedule. Waste Collection delays can be found at www.durham.ca
and through the Region of Durham Waste App.
Announced today, effective January 31, new Chief Administrative Officer -
Mary-Anne Dempster will join Municipality of Clarington.
Clarington is offering deferred tax payments for 60 days for residents, due to
impact of Covid.
Through Clarington’s Affordable Housing Committee, a request was made to
open a warming facility in Newcastle. A portion of the Diane Hamre
Recreation Complex will open and serve as a warming centre starting Friday,
January 28, 2022.
6. Community Updates
Updates from Erica Mittag:
New Durham Region Anti-Racism Task Force – Members can share
information to bring forward through Regional Diversity Coordinators through
coordinated meetings.
Readying facilities for re-opening for January 31 and mini-session of
programs begin February 5. March Break Camps will also be offered. To
register visit http://www.clarington.net/beactive.
Canadian Parks & Recreation Association has opened the 2022 Youth
Employment Experience Program to hire youth who identify as belonging to a
community that may face barriers to employment. One position the
Municipality is applying for is for Community Development position for an
Indigenous Youth.
Moved by Laila Shafi, seconded by Lyndsay Riddoch
That Clarington’s Diversity Advisory Committee supports the Municipality of
Clarington’s application to the Canadian Parks and Recreation Association’s
Youth Employment Experience program.
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7. Anti-Racism Policies
The Inclusive Spaces and Respectful Workplace Policies have come back to the
Diversity Advisory Committee for a final review. These have undergone an
extensive consultative process. Once supported by the Committee, these would
move forward to Senior Leadership for review and then Council for approval.
Moved by Rachel Traore, seconded by Yasmin Shafi
That Clarington’s Diversity Advisory Committee supports the draft Inclusive Spaces
Policy and Respectful Workplace Policy as presented and recommends they are
shared with Senior Leadership and Council for approval.
Erica thanked the Committee for their input and contributions to the development of
the policies and she will keep everyone informed of their progress.
8. Anti-Black Racism Subcommittee Update
Subcommittee met January 12, joined by Detective Constable Glen Hurst from
Human Trafficking Unit at Durham Regional Police Services. He provided a very
informative overview of Human Trafficking in Clarington. There was great
discussion and some questions he will take back to his team for some further
information.
Black History Month 2022: Theme is “February and Forever: Celebrating Today and
Every Day”. On February 17 at 6:00 p.m., a virtual movie screening and discussion
event will be hosted by Clarington Public Library in collaboration with the Diversity
Advisory Committee and the Municipality of Clarington.
Moved by Laila Shafi, seconded by Yasmin Shafi
That Clarington’s Diversity Advisory Committee support Black History Month
activities in the form of an honorarium.
Municipality of Clarington has partnered with other Durham municipalities and area
Libraries to host a two-part series of lunch and learns to discuss and learn strategies
to stop racism. Will be announced in February and the sessions are in April and
June 2022.
Mayor Foster has recorded a message in recognition of Black History Month which
will be shared on Clarington’s social media channels.
Moved by Rachel Traore, seconded by Sajida Kadri
That Clarington’s Diversity Advisory Committee request that the Municipality of
Clarington proclaim February as Black History Month in Clarington.
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9. Committee Elections
The Committee held an election for positions for the term of 2022.
Laila Shafi nominated Meera McDonald for the position of Chair.
No other nominations received.
Meera McDonald is the Chair of the Diversity Advisory Committee for 2022.
Rachel Traore nominated Dione Valentine for the position of Vice-Chair.
Meera McDonald nominated Sajida Kadri for the position of Vice-Chair.
Meera McDonald nominated Rachel Traore for the position of Vice Chair.
Sajida Kadri and Rachel Traore did not accept their nominations.
No other nominations were received.
Dione Valentine is the Vice-Chair of the Diversity Advisory Committee.
Dione was not in attendance so her position will be confirmed at the next meeting.
Meera McDonald nominated Sajida Kadri for the position of Secretary.
Laila Shafi nominated Lyndsay Riddoch for the position of Secretary.
No other nominations were received.
Sajida Kadri is the Secretary of the Diversity Advisory Committee.
Carried
Erica Mittag thanked Rachel Traore and Lyndsay Riddoch for their support of the
Committee over the last year in their roles as Vice-Chair and Secretary, respectively.
10. Other Business
Durham Regional Police Services (DRPS) Community Safety Council kicked off last
week, January 19 and had a guest speaker present on Body Worn Cameras. There
is an opportunity for us to bring forward community concerns or considerations that
can get guidance and support from DRPS. Meera McDonald raised some concerns
that were received around the training and recruitment process for Neighbourhood
Watch based on a concern raised at the Anti-Black Racism Subcommittee. Lyndsay
to take forward to next meeting for guidance.
Erica Mittag to create and share calendar of meetings for Diversity Advisory
Committee and Anti-Black Racism Subcommittee to share with the members.
The members of the Diversity Advisory Committee are appointed by Council when
there are vacancies when members’ terms end or they are unable to participate.
Erica will share individually with each member their term end date. Meera McDonald
shared the concern from the annual update in 2021 to Council where it was noted
there were no people who identify as male on the Committee, aside from Councillor
Hooper, Council Liaison.
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Moved by Meera McDonald, seconded by Lyndsay Riddoch
That the meeting be adjourned.
Next meeting: Thursday, February 24, 2022, 7:00 p.m.
Virtually – Microsoft Teams
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Clarington Heritage Committee Minutes
January 18, 2022
** Subject to Advisory Committee Approval**
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If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee held via Microsoft Teams on January
18, 2022, at 7:00 PM.
Members Present : Peter Vogel, Victor Suppan, David Reesor, Councillor Ron
Hooper, Myno Van Dyke (NVDHS alternate), Jason Moore
(ACO), Ron Sproule, Noel Gamble, Katharine Warren
(Museum)
Regrets: Bob Malone (NVDHS), Steve Conway, Heather Graham
Staff Present: Faye Langmaid, Sarah Allin, Planning and Development
Services
Guests: David Hills Re: Heritage Permit Application; 14 Concession
Street W., Bowmanville
Stephan Leenheer, Long Holdings Inc. Re: 41 Temperance
Street, Bowmanville
1 Declaration of Interest
There were no disclosures of interest stated at this meeting.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington’s Land Acknowledgement Statement.
3 Adoption of Agenda
22.01 By Consensus
That the Agenda be adopted, as amended, by adding the following items under
Business Arising: 2656 Concession Road 4.
“Carried”
4 Adoption of Minutes of Previous Meeting
22.02 By Consensus
That the minutes of the November 19, 2021 Clarington Heritage Committee
meeting be adopted.
“Carried”
5 Delegations/Presentations:
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5.1 David Hills Re: Heritage Permit Application for 14 Concession Street W.,
Bowmanville (File HPA2022-01)
D. Hills provided Committee members an overview of their heritage property,
designated by By-law 88-172, explaining the original front pillars and porch roof
have rotted and need to be repaired/replaced. A contractor with experience
working on heritage homes has been retained, and advised they are not able to
source wood pillars of the same size and specifications of the original pillars. The
application proposes replacement of the pillars with resin replicas that will match
the existing dimensions exactly. The crown of the porch, which has also rotted and
requires replacement, would be removed, replicated, and replaced in kind with
wood.
Committee members acknowledged the challenges with wood pillars rotting from
the bottom and appreciated the property owner’s efforts to source heritage
expertise and replace the designated porch features in like kind and quality. Resin
was agreed to be a suitable substitute material in this case, given wood pillars of
the same specifications were not available.
Committee members also discussed the continued challenge of finding
crafts/tradespeople with heritage home experience.
5.2 Stephan Leenheer, Long Holdings Inc. Re: 41 Temperance Street, Bowmanville
S. Leenheer provided an overview of the Long and McQuade’s business and the
rationale behind the decision to purchase the former Canada Post office at 41
Temperance Street, including its vintage characteristics, location, and interior
floorplan which suited their business model. It was noted the building was not in a
good state of repair when Long and McQuade took possession, and they have had
to remove certain hazardous substances, and address the poor condition of the
curtain wall. S. Leenheer outlined the planned alterations/renovations including the
removal and replacement of the curtain wall, the painting of the exterior brick, and
the renovation of the interior.
The presenter noted they had met with staff and discussed the potential to
conserve the cultural heritage attributes of the building, and while they
acknowledged the Committee’s 2019 evaluation and recommendation to
designate the property, the property is not designated and needs a lot of work to
adapt it for Long and McQuade’s intent to use the building as a retail store and
music lesson facility. They indicated they would make best efforts to conserve the
character of the interior stairwell, including the flooring and railing, the cut-out
letters over the south exterior doors, and the existing Todd Tremeer mural affixed
to the north wall.
Committee members inquired about the painting of the brick and were advised the
brick will be painted with a breathable paint in a charcoal grey colour to align with
Long and McQuade’s brand. Committee members indicated the painting of brick
is generally not welcomed because it is an alteration that cannot be reversed.
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However, the Committee appreciated the efforts to adaptively reuse the building
and keep certain heritage attributes.
6 Business Arising
6.1 Heritage Permit Application for 14 Concession Street W., Bowmanville (File
HPA2022-01)
In accordance with the presentation and discussion on this matter outlined in
subsection 5.1, the Committee made the following motion:
22.03 Moved by V. Suppan, seconded by R. Sproule
That the Heritage Committee supports Heritage Permit Application File No.
HPA2022-01 for 14 Concession Street W., as presented, to repair and replace
the dwelling’s front porch roof, frame, and pillars as a minor application to be
approved by the Director of Planning and Development Services, subject to the
following conditions:
That any repaired/replaced features be replicated as closely as possible;
and
That the necessary replacement of designated heritage features be
constructed in like material (wood), with the exception of the pillars for
which resin is accepted as a reasonable substitute in this case.
“Carried”
6.2 41 Temperance Street
Staff advised Committee members that the presentation by S. Leenheer was
intended as information to the Committee about the planned alterations of the
property. The property is identified as a Primary resource on Clarington’s Cultural
Heritage Resources List and was evaluated and recommended for Part IV
designation by the Committee in 2019. Staff was unable to advance the
designation recommendation at the time because the property was under Federal
ownership and not subject to the Ontario Heritage Act (provincial legislation). Staff
noted that while information about the cultural heritage value and interest was
provided to real estate representatives who inquired at the time the property was
for sale, the current owners indicated they were unaware the property was
considered a cultural heritage resource.
Staff indicated the property owners were exploring ways to include a heritage area
within the facility providing information about the company and the building history
and were open to reusing sections of the green enamel panels from the original
curtain wall within the building. The glass panel etched with the crest had been
removed by Canada Post prior to selling the property; staff is unsure whether the
post boxes in the vestibule are still on site. Staff had discussions about
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conserving the heritage attributes to the extent possible given the Committee’s
recommendation for designation, and expressed concerns about the painting of
the brick, asking that alternatives (staining) be explored. However, as the property
is not currently designated, a heritage permit is not required for the planned
alterations.
Committee discussed the cultural heritage value and interest the property
continues to possess and its significance to the community which still merit Part IV
designation. Staff will seek guidance from the Ministry on moving forward with the
recommendation for Part IV designation in consideration of the alterations
currently underway and report back to the Committee at a subsequent meeting.
6.3 Heritage Permit Application; 29 Beech Avenue
A Heritage Permit application was received for 29 Beech Avenue to repair and
restore the home following a fire in 2021. The property is within the Beech Avenue
Heritage Conservation District. Alterations to the front façade consist of the
replacement of windows and front doors that were damaged. The Heritage
Conservation District Committee was consulted in accordance with the Beech
Avenue Heritage Conservation District Plan. The application can be approved by
the Director of Planning and Development Services. Approval will be conditional
upon the replacement windows being of the same size and style as the originals
which were damaged.
6.4 Red Oak Tree at 21 Beech Avenue
Staff provided an update that Council has approved the funding to do the work to
preserve the tree, as recommended by the arborist report. R. McEachern recently
appeared as a delegation before Council to ask that the Heritage Committee
reconsider its position that the tree is sufficiently protected as a significant
landscape feature within the Beech Avenue Heritage Conservation District, and
requested that the tree be considered for individual designation under Part IV of
the Ontario Heritage Act. There has been an online petition signed by
approximately 5000 persons requesting the protection of the red oak tree.
Correspondence to the Heritage Committee regarding the tree has also been
received and circulated to Committee members as part of the agenda package for
this meeting. Council directed the matter back to the Committee for its
reconsideration in light of the renewed request for the individual designation of the
tree under Part IV.
Committee members discussed the request, its recent evaluation of the cultural
heritage value and interest of the tree in accordance with criteria for designation
under Regulation 9/06, and the ongoing Municipal efforts and funding to protect
and preserve the tree. Other potential opportunities to recognize the tree were put
forward, including a historical information plaque.
This item will be added to the next meeting agenda for further consideration.
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6.5 B/A Gas Station, Newtonville
V. Suppan updated the Committee with the information received from Parks
Canada’s Historic Sites and Monuments Board of Canada regarding the possibility
of a national designation for the B/A Gas Station property in Newtonville. The
comparable B/A Gas Station property in Saskatchewan is not currently nationally
recognized. There is opportunity to pursue national designation for Newtonville’s
B/A Gas Station property. Designation at the Federal level under the Historic Site
and Monuments Act is commemorative and does not result in protection of the
property, which would require designation under the Ontario Heritage Act. The
property is very well cared for and maintained by the current property owners. A
federal designation would recognize the property as a significant cultural heritage
site.
Members of the Committee discussed reaching out to the property owners again
once the pandemic situation improves, as previously they had indicated they were
open to learning more about the federal designation process. To apply for federal
designation agreement of the owner has to be part of the submission.
6.6 4511 Courtice Road
P. Vogel has continued corresponding with the property owner regarding the
conservation of the stone portion of the dwelling damaged by fire in early 2021. A
party looking to move a stone house had been contacted but is no longer
interested. J. Moore connected with contacts at ACO and is awaiting a response.
The property owner is willing to consider alternatives to demolition. However, the
cost to move and/or restore the stone structure may prove to be prohibitive.
Municipal grant funding is not available in this case, as the property is not
designated.
Committee members indicated they would like to see the conservation of the high-
quality stone, either on-site or salvaged off-site. Conservation of the structure as
ruins was also brought forward, recognizing that it would have to be
stabilized/secured which may also be costly.
Committee members efforts towards a conservation solution are appreciated. It
was noted the demolition permit has been issued.
6.7 2656 Concession Road 4, Darlington
The Municipality acquired the property earlier this year. The house on the
property is designated. Committee members visited the property in December
2021 to undertake an evaluation. The sub-committee will present the evaluation at
a subsequent meeting.
Council recently agreed to allow the house to be moved from the property in
response to a resident’s request, provided the CHC also supports the relocation.
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A proposal to move the dwelling would be subject the applicable approvals
process under the Ontario Heritage Act. No application has been filed at this time.
6.8 Fletcher Tree (Standing Item): No update
7 Correspondence and Council Referrals:
7.1 Red Oak Tree at 21 Beech Avenue: See Item 6.4, above.
7.2 Heritage Designation of Harvey Jackson Memorial Park, Kendal
A request has been received from a resident of Kendal to designate Harvey
Jackson Memorial Park. The request and supporting information were circulated
to Committee members as part of the agenda for this meeting. F. Langmaid
provided background on the park and previous interest from residents to have the
park recognized. The Committee acknowledged the request, discussed additional
information required to evaluate the property. It was noted at the time of the
transfer of the lands into municipal ownership in the 1960s, the Council of the time
approved terms of land transfer to protect the property for future generations.
8 Reports from other Committees:
8.1 Bowmanville, Newcastle, and Orono CIPs – The 2022 winter meetings will take
place in February. An update will be reported at the March Committee meeting.
8.2 Architectural Conservancy of Ontario (ACO), Clarington Branch – The decision
has been made to host a virtual Doors Open event again this year.
8.3 Newcastle Village District Historical Society (NVDHS) – The Society celebrating its
40th anniversary this year and is taking part in the planning for Newcastle’s 150th
anniversary celebrations to be held in 2023.
8.4 Museum – Meetings take place quarterly. The Museum continues to operate at
low capacity. Virtual tours of Waverly Place are offered online. Check out the
‘collection corner’ on the Museum and Archives website for highlights are
interesting artefacts.
8.5 Heritage Conservation District – See Item 6.3 (Heritage Permit Application; 29
Beech Ave.)
8.6 Wilmot Creek Heritage Park – Members of the Committee met with Clarington’s
Landscape Architect (A. Johnson) in December to go over the developer’s
proposed design and provide the Committee’s input on the cultural heritage
components. V. Suppan reached out to Chief Mowat after the meeting to invite
additional input on the design and is awaiting reply. Staff will continue to work with
Committee members as the park design evolves.
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9 Project Reports
9.1 Municipal Inventory/Register: No report.
9.2 Outreach/Education Sub-committee:
Heritage Barn Project: Staff is updating property data and coordinating the
documentation collected previously to develop the list of properties to contact as
part of the reboot. J. Moore provided an overview of the project at this month’s
Agricultural Advisory Committee of Clarington meeting.
10 New Business:
10.1 Heritage Committee Terms of Reference: Clarington has a Truth and
Reconciliation staff working group that has been established to look at how the
Municipality could begin to move forward on a journey of reconciliation. One of the
considerations is to explore opportunities to better address and incorporate
Clarington’s local Indigenous cultural and heritage into the Heritage Committee’s
work. Ideas could be incorporated into a future update to the Committee’s Terms
of Reference.
10.2 Heritage Incentive Grant Annual Report: In December, Council received the
annual report on the Heritage Incentive Grant Program. The recommendations of
the report included a recommendation to increase the funding in 2022 from $6,500
to $18,000. The increased funding will be considered as part of Council’s budget
deliberations at the end of January. Members of the Heritage Committee
discussed the registering as a delegation to speak to the matter at the appropriate
Budget meeting. Staff will provide meeting information and background.
10.3 Camp 30 OPA: In December, Council dealt with the Camp 30 (Jury Lands) Official
Plan Amendment. As part of an agreement reached between the landowner and
the Municipality, the cafeteria building has now been turned over to the
Municipality. This item will be added to the next agenda for a more fulsome update
to the Committee.
10.4 1697 Highway 2, Courtice: The dwelling on the property has been demolished.
The property owner has salvaged and stored brick from the home to be
incorporated into a commemorative cairn on the property. The location and design
of the cairn will be considered a part of the site plan process for the redevelopment
of the site.
Adjournment: 9:20 p.m.
Next Meeting: February 15, 2022, 7:00 p.m.
Page 57
Clarington Accessibility Advisory Committee
Minutes for the meeting of
December 1, 2021 6:30 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Sylvia Jaspers-Fayer, Vice-Chair
Sarah Taylor
Tim Van Leeuwen
Sarah McConaghy
Catherine McConaghy
Pinder DaSilva
Deb Kalogris
Marina Ross
Councillor Janice Jones
Also Present: Tony Ricciardi, Manager of Infrastructure, Public Works
Jeannette Whynot, Accessibility Coordinator
1. Call to order
The meeting was called to order at 6:31 p.m.
2. Declaration of Interest
None
3. Review of Previous Meeting Minutes
Moved by Sylvia Jaspers-Fayer; seconded by Marina Ross
That the minutes of the meeting of November 3, 2021 be approved.
Carried
4. Guest Speaker: Tony Ricciardi, Manager of Infrastructure, Public
Works
Tony introduced himself to the Committee and discussed various projects that are
related to pedestrian connectivity in Clarington.
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Clarington Accessibility Advisory Committee Meeting Minutes – December 1, 2021
Page 2 of 4
Tony explained that the difficulty with multi-use trails or walking paths is the connection
of urban areas to one another often depends on the residential development happening
in that area. For example - Courtice will grow exponentially in the next 5 years which will
result in increased trails, however it will take a long time before Courtice is connected to
Bowmanville. The trail that connects Oshawa to Courtice (Prestonvale) and will
eventually extend to Hancock Road, which will assist in pedestrian travel, though
probably not to the extent the Committee is looking for right now.
Implementing multi-use paths – to bring pedestrians and cyclists off the main road takes
time as they are directly connected to Secondary community plans and residential
development. To further complex the issue, the Municipality requires Regional approval
even though we are responsible for construction and maintenance. Residents are
encouraged to put in requests and Public Works will see if they are feasible in the
short/medium/long term.
There is a push for a connection to the waterfront trail linking Courtice urban area to the
waterfront. Once this happens, the waterfront trail would allow people to travel from
Courtice to Bowmanville and beyond safely.
Tony also discussed how the Municipality’s Active Transportation plan – will help to plan
where facilities need to go and when they can be constructed; goal is to connect every
path and trail eventually. When asked about the Toyota Trail, the Committee was
informed that the contractor is mobilizing next week. Prep work to start in April (weather
permitting) with a planned completion date in September (weather permitting).
Everyone encouraged to email Jeannette if they see sections of sidewalks that are
broken/not connected, and she will forward to Tony. There is budget every year to
complete sidewalks and sidewalk repairs.
The Committee Thanked Tony for taking the time to attend the meeting and expressed
interest in having him attend a future meeting to continue discussing the Committee’s
concerns/wishes.
5. Business Arising from Previous Meeting Minutes
5.1 Trail Charging Station Update & Discussion of Indoor Locations
Due to some changing budget lines, we asked the funder if we could install 6 units in
indoor locations to further assist community members who use an electric mobility
device. We were granted permission and have since bought 6 additional devices.
A brief overview of each proposed location was provided to the Committee and the
following locations were recommended by the Committee:
1. Courtice Community Complex: by the pool viewing area as long as the safety
of the railing and drop can be addressed
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Clarington Accessibility Advisory Committee Meeting Minutes – December 1, 2021
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2. Bowmanville Older Adult Association: Location further way from the front door
so people can see their bus/transportation/ride arrive while charging
3. Bowmanville Library –near the bottom of the stairs from Town Hall at the
entrance. This location allows for people to charge while keeping an eye on if
their ride is there.
4. Diane Hamre Recreation Centre – Location near the front desk as it promotes
safety and visibility to the pick up area.
5. Newcastle Library – Only one option offered but removing the magazine rack to
install charging station. Provides a view of the street so individuals can see if
their ride has arrived.
6. South Courtice Arena – Installed at Pad A next to the accessible seating area
and across from the customer service desk
All areas chosen will decrease opportunities for vandalism.
5.2 National AccessAbility Week 2022: Brainstorming
Postponed to next meeting due to time constraints
6. New Business
6.3 2021 AODA Compliance
Jeannette outlined how the Municipality is required to submit an AODA compliance
report every two years. There is one due by December 31, 2021. She reported that the
Municipality will be indicating full compliance on all questions that are applicable to
Clarington.
6.4 2021 Annual Status Update
As required under the AODA, the Municipality is required to produce an annual status
update that reviews process made under the Act and our Multi-Year Accessibility Plan.
The update will be shared with the Committee for approval in January or February and
then go to Council for approval. Once approved, it will be posted on the website as
required under the Act.
6.5 Appointment to Boards and Committees Policy Update
Jeannette shared the document with the Community for information. The Committee
learned it will offer a better way for staff and council to approve members applying for
committee positions. The link is there to the policy so if you have any questions then
send them to Jeannette.
7. Other Business:
Committee members asked if all paths that were cleared last winter will be cleared
again this winter. Councillor Jones confirmed that they would be and there is
consideration for expanding the snow removal to a few other recre ational paths.
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Clarington Accessibility Advisory Committee Meeting Minutes – December 1, 2021
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8. Adjournment
Moved by Sylvia Jaspers-Fayer, seconded by Tim VanLeeuven,
That the meeting be adjourned
Carried
Meeting was adjourned at 8:04pm.
Next meeting: Wednesday January 12th, 2022 at 6:30 p.m. via
Microsoft Teams
Page 61
Clarington Accessibility Advisory Committee
Minutes for the meeting of
January 12, 2022 6:30 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Sylvia Jaspers-Fayer, Vice-Chair
Tim Van Leeuwen
Sarah McConaghy
Catherine McConaghy
Pinder DaSilva
Deb Kalogris
Marina Ross
Councillor Janice Jones
Also Present: Shelagh Staunton, Records Information and Legislative Projects
Coordinator
Jeannette Whynot, Accessibility Coordinator
Regrets: Sarah Taylor
1. Call to order
The meeting was called to order at 6:30 p.m.
2. Declaration of Interest
None
3. Review of Previous Meeting Minutes
Moved by Marina Ross; seconded by Deb Kalogris
That the minutes of the meeting of December 1, 2021 be approved.
Carried
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Clarington Accessibility Advisory Committee Meeting Minutes – January 12, 2022
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4. Guest Speaker: Shelagh Staunton, Records Information and
Legislative Projects Coordinator
Shelagh explained that the Municipality’s Accessibility Plan is part of the election
process and that after the election must report on whether Clarington was successful in
meeting accessibility requirement of the election. This year, the Municipality will be
doing internet and telephone voting for the first time. There will be no in-person voting
as people should be able to use any device. However, there will be 10 election
assistance centres for people to visit if they need help on election day. Some will be
open ahead of the election. Individuals can also visit any library branch for sup port in
voting.
The online platform is accessible, and the election website will also be fully accessible.
Assistance from home can be accessed by calling the voting hotline. Mock elections
and videos will be created to ensure people know how to use the system.
One of the goals of moving to internet and telephone voting is to increase voter turn out
and remove barriers that prevent people from voting. One question that came up is how
a visually impaired person will be able to access the important informa tion on the voting
letter (ie: PIN code). Shelagh will take this question back to the vender and report back
later.
Under the Election Act, if a care home has more than 20 beds, it will be declared a
special voting location, meaning election support will be brought to that location. In the
past, the Municipality has also attended the Hospital to ensure people can vote. There
will be a voter assistance centre in the Wilmot Creek community.
The Election Accessibility Plan and Report are going to the next General Government
and Committee and then to council for ratification. The basics of the report will not
change to much but are flexible if things need to be adjusted.
Moved by Marina Ross and Seconded by Tim Van Leeuwen,
That the Accessibility Advisory Committee endorse the Municipality’s Election Report
and the attached Municipal Elections Accessibility Plan.
Carried
5. New business
5.1 2021 Annual Status Update and Compliance Report – Update
Every 2 years, the municipality as a broader public agency, are required to submit a
compliance report to the province pertaining to AODA requirement. Report submitted in
2021. There were no concerns, and the municipality reported full compliance.
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Clarington Accessibility Advisory Committee Meeting Minutes – January 12, 2022
Page 3 of 4
2021 Annual Status Update looks at what we have done in the past year, how we are
meeting compliance, what we are achieving and what we are hoping to do in the future.
Must tie in with the municipality’s multi-year accessibility plan. For example, in the multi-
year plan we said we would look at mobile devise charging stations. We can state that
we were successful with this action item in the report. This document will be sent to the
Committee in advance of their February meeting for approval. From there, it will go to
General Government and Committee for approval and then Council for ratification. Once
it has been fully approved by Council, it will be posted on the website.
5.2 National AccessAbility Week 2022: Brainstorming
A roundtable discussion of things the Committee and/or Accessibility Coordinator can
do to recognize National AccessAbility Week, which is held during the last week of May.
Put up ads/banners in public places or in Clarington This Week highlighting the
week
Social media – reaching out to Clarington This Week to do a story on the
committee or someone in the community who has a story to share
Highlight someone in the community who uses the charging stations and how
much they love them!
Highlight the importance of accessible trails – why do we need them?
Highlighting accessible buildings; ask the community for additional changes
Highlight everything that AAC and Clarington has accomplished as part of their
annual accessibility plan
Clarington partnerships - Agencies serving disability community
Art contest for children and/or on-line scavenger hunt – make sure it’s done in a
sensitive and accessible way
Library – during the week they usually focus their programs on accessibility; AAC
can provide colouring books for programs and distribution; ask the library to
highlight books where kids with disabilities are the main characters; highlight
books about disabilities and authors with disabilities.
6. New Business
6.1 Goals and Priorities for 2022
Given all of the great suggestions for National AccessAbility Week, the Committee felt
that these were great goals for the year, especially considering it’s an election year and
there will likely be fewer meetings.
It was suggested that the Committee meet quarterly or semi-annually with the Diversity
Committee to share learnings, ideas. Jeannette advised that it would need to be an
extra meeting as it can’t be part of the regular monthly meeting as we already have full
agendas and our own work to cover. The Committee mutually agreed that they would
be willing to have an extra meeting in order to meet with the Diversity Committee.
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Clarington Accessibility Advisory Committee Meeting Minutes – January 12, 2022
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7. Adjournment
Moved Sylvia Jaspers-Fayer, seconded by Deb Kalogris
That the meeting be adjourned
Carried
Meeting was adjourned at 7:28pm
Next meeting: Wednesday February 2, 2022 at 6:30 p.m. via Microsoft Teams
Page 65
Clarington Accessibility Advisory Committee
Minutes for the meeting of
February 2, 2022 6:30 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Sylvia Jaspers-Fayer, Vice-Chair
Tim Van Leeuwen
Pinder DaSilva
Sarah Taylor
Deb Kalogris
Marina Ross
Councillor Janice Jones
Also Present: Erica Mittag, Community Development Coordinator – Diversity and
Inclusion
Jeannette Whynot, Accessibility Coordinator
Regrets: Sarah McConaghy
Catherine McConaghy
1. Call to order
The meeting was called to order at 6:30 p.m.
2. Declaration of Interest
None
3. Review of Previous Meeting Minutes
Moved by Deb Kalogris; seconded by Sarah Taylor
That the minutes of the meeting of January 12, 2022 be approved.
Carried
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Clarington Accessibility Advisory Committee Meeting Minutes – February 2, 2022
Page 2 of 5
4. Guest Speaker: Erica Mittag, Community Development
Coordinator – Diversity and Inclusion
Re: Creation of Municipal Civic Awards
Erica presented information about the Municipality’s intention to create a Civic Awards
Program. Over the years, the Municipality has received numerous requests over the
years to recognize people in community doing great work and having a positive impact
on the community. Currently there are recognition programs in place, but nothing as
formal as a Civic Awards Program.
As staff are developing a framework for the program, it became clear that the AAC
needed to be consulted. Currently the Committee nominates a
business/person/organization for the Durham Accessibility Award and then holds a
separate event to recognize everyone who was nominated but did not win. With the
creation of the Civic Awards Program there is an opportunity to include “Accessibility” as
a category, which would overlap with the current Accessibility Award and nominations
being recognized.
A brief discussion of potential options going forward were discussed. Staff suggested
that knowing the Committee is supportive of including Accessibility as an award
category in the Civic Awards Program is a great first step. From here, staff will come
back to the Committee with additional recommendations for their consideration and
approval.
Moved by Pinder DaSilva, Seconded by Sarah Taylor,
That the Accessibility Advisory Committee supports the establishment of the Civic
Awards Program and the inclusion of an Accessibility Award as part of that program.
Carried
5. Business Arising from Previous Meeting Minutes
5.1 2021 Annual Status Update
Moved by Deb Kalogris, seconded by Sarah Taylor
That the Accessibility Advisory Committee accept the 2021 Annual Status Update
Carried
5.2 National AccessAbility Week 2022: Brainstorming
Committee is encouraged to continue brainstorming ideas and determining what they
would like to help organize.
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Clarington Accessibility Advisory Committee Meeting Minutes – February 2, 2022
Page 3 of 5
To interview with the newspaper, a staff member will need to be part of the interview.
The Client Services Manager is aware and will help ensure a staff member is able to
support this initiative while Jeannette is on parental leave. With it being budget approval
season, Jeannette advised that this can be done in the early spring.
Staff are supportive of the contest ideas. Sarah Taylor volunteered to help develop the
contests, both the art and scavenger hunt.
6. New Business
6.1 Inclusive Community Grant
Once again the Inclusive Community Grant is open for applications. Last time we
applied we received just under $60,000 to install the mobility device charging stations.
Jeannette requested the Committee share ideas for projects we could apply for. Ideally,
projects would benefit both seniors and people with disabilities.
The Committee came up with the following suggestions:
Installation of automatic sliding doors
Tactile plates at road crossings
Installation of more accessible swings in parks
Installation of picture communication signage in parks
Creation of a sensory garden
o Sensory gardens have features that touch on all five senses through a
variety of mediums.
Raised community garden beds
Sensory additions to our pools
Given the short window for applications, Jeannette advised that she would take these
ideas back to staff and determine the best one to move forward with. Once an idea was
secured, Jeannette advised she would work with the Committee Chair to create a letter
of support from the Committee. Additionally, she would work with Councillor Jones to
gain Council’s support for the project and application.
The Committee mutually agreed this was an appropriate course of action given the
short timelines.
6.2 Re-applying for the Accessibility Advisory Committee post-election.
Reminder it’s an election year. After the October election there may not be any
meetings from Oct-Dec. Towards the end of the year there will be calls committee
members.
Per the Terms of Reference, Committee members can only serve 2 terms in a row; can
still apply but Council would have to give approval for additional terms.
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Clarington Accessibility Advisory Committee Meeting Minutes – February 2, 2022
Page 4 of 5
6.3 Mobility charging stations moving forward
To date, there are 6 installed in parks and public spaces. The Municipality intended to
install a solar powered option in a more remote area that does not have electricity
available, however this has proven to be a large challenge. The technology to support
the batter size we need does not exist. Therefore, we are shifting our approach and will
re-allocate the money to add 6-8 more hard-wired stations at indoor and outdoor
locations.
Staff have identified the following locations:
Rickard Arena
Allan Strike Centre
Orono Library (currently not accessible but a major accessibility upgrade is
scheduled for later this year)
Newcastle Area
Bowmanville Mall
Newcastle Community Hall
Memorial Park (if appropriate infrastructure is available, staff to double check)
Clarington Fields
Sylvia Jaspers-Fayer requested that the site plan sub committee include requesting
charging stations in their site plan comments. Additionally, the Committee asked why
locations in North Bowmanville weren’t on this list right now. Staff explained that
charging stations can be incorporated into park development, but right now there’s not
enough infrastructure to support them.
Moved by Sylvia Jaspers-Fayer, Seconded by Deb Kalogris
Whereas mobility device charging stations have proven to be a successful addition to
the Clarington community and local neighborhoods ;
And whereas accessibility considerations should be brought forward as early in the
planning stages as possible and;
And whereas Clarington has the opportunity to be a leader in offering mobility device
charging stations throughout its community;
Now therefore be is resolved that the Accessibility Advisory Committee shall
recommend the inclusion of mobility device charging stations in new commercial builds,
where appropriate and that the Municipality of Clarington includes mobility device
charging stations in new municipal facilities and outdoor spaces, where appropriate.
Carried
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Clarington Accessibility Advisory Committee Meeting Minutes – February 2, 2022
Page 5 of 5
7. New Business
Sylvia Jaspers-Fayer spoke about the new electronic price tags on shelves at Metro –
signs appear to be different sizes & not very accessible. Other Committee members
agreed to check out the signs and also provide feedback at the next meeting.
Sarah Taylor will be meeting with Jennifer from the newspaper tomorrow morning to talk
about accessibility
Pinder DaSilva invited everyone to the Abilities Centre lunch and learn on February 22.
Information on the latest information from the National Disability Survey will be
presented. Jeannette advised she would send everyone information about it through
email.
8. Adjournment
Moved by Sarah Taylor, Seconded by Deb Kalogris
That the meeting be adjourned
Carried
Meeting adjourned at 7:53 pm
Next meeting: Wednesday March 2, 2022 at 6:30 p.m. via Microsoft
Teams
Page 70
MUNICIPALITY OF CLARINGTON
COUNCIL MEETING
RESOLUTION #_________________
DATE February 14, 2022
MOVED BY Councillor Janice Jones
SECONDED BY Councillor Joe Neal
Whereas the Municipality of Clarington engages with its Accessibility Advisory
Committee on matters surrounding accessibility in the community;
And whereas on November 6, 2017, through Resolution #GG-456-17, the Municipality
of Clarington endorsed Clarington’s Multi-Year Accessibility Plan 2018-2023;
And whereas the Multi-Year Accessibility Plan 2018-2023 commits the Municipality to
exploring ways to increase accessibility beyond the minimum requirements of the
Accessibility for Ontarians with Disabilities Act, 2005 (AODA);
And whereas more people are participating in outdoor activities as a result of the
COVID-19 pandemic and utilizing open public spaces;
And whereas sensory gardens provide a unique experience for both people with
disabilities and seniors to explore their senses through outdoor spaces;
And whereas the Ministry for Seniors and Accessibility has launched an Inclusive
Communities Grant Program that supports 100% of eligible costs up to $60,000 for
programs that create more accessible environments for people of all ages, a bilities and
backgrounds;
Now therefore be it resolved that the Council of the Municipality of Clarington direct
Staff to submit an application to the Inclusive Communities Grant Program for the
purpose of creating an accessible sensory garden on the outdoor grounds of the Sarah
Jane Williams Heritage Centre and the Shaw House Properties.
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1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Special General Government Committee
Minutes
Date:
Time:
Location:
January 28, 2022
9:30 AM
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, M. Perini, R. Windle, J. Gallagher
Other Staff Present: M. Pick, L. Pinto, B. Radomski, L. Reck
_____________________________________________________________________
1. Call to Order
Councillor Neal called the meeting to order at 9:30 a.m.
Councillor Anderson joined the meeting at 10:09 a.m.
2. Land Acknowledgement Statement
Councillor Hooper led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
Councillor Hooper noted that he would declare an interest if the Bowmanville BIA
was discussed.
4. Presentations/Delegations
4.1 Presentation from Trevor Pinn, Director of Financial Services, Regarding
the 2022 Operating and Capital Budget
Trevor Pinn, Director of Financial Services/Treasurer was present regarding the
2022 Operating and Capital Budget. Mr. Pinn provided a brief overview of the
2022 Budget and highlighted the following:
External Factors
COVID-19 Economic Recovery
Assessment Impacts
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2
Historical Trends
2022 Growth and Tax Levy (1% = $653,685)
Historical Assessment
Municipal Budget Increases (target was 3.95% and came in at 3.74%, but has
since been reduced further)
Municipal Capital Support
Municipal Capital Costs
2021 BMA Study - Study has been provided to Council
Socio-Economic Factors Overview
Financial Indicators - Sustainability, Vulnerability, and Flexibility
Comparing Levy and User Fees
Property Taxes (2021 Comparative)
Detached Bungalow Comparison 2016-2021
Two-storey Home Comparison 2016-2021
Affordability of Taxes
Citizen Engagement
Videos posted on YouTube and Facebook.
Asset Management
Timeline
Asset Management in Clarington Overview
Capital Budget - Summary by Financing
Capital Budget - Summary by Department
Reserve and Reserve Funds
Reserves and Reserve Funds
Obligatory Reserve Funds
Reserves - Balances
Reserve Fund - Balances
2022 Reserve Fund - Contributions
2022 Reserves - Contributions
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Long-term Debt Management
Debt Restrictions and Debt Management Policy
Debt Servicing Costs vs. Annual Repayment Limit
Debt Balances
Councillor Anderson joined the meeting at 10:09 a.m.
2022 Budget Submission
Levy Overview (proposed 2022 budget is below target at 3.74 per cent, which
equals approximately $55 for the average residential taxpayer)
Council Strategic Plan
o Engaged Communities
o Strong Economy
o Sustainable Infrastructure Growth
o Legacy Projects
o Environmental Sustainability
2022 Staffing Requests
2022 Budget Highlights for the Office of the CAO, Legislative Services,
Financial Services, Public Works, Community Services, Planning and
Development Services, Emergency and Fire Services
External Agencies and Related Organizations
Levies and BIA's
Historical External Agency Support
Next Steps
Upcoming Meeting Dates
o January 31, 2022, Special General Government Committee (GGC)
Meeting - Budget Deliberations
o February 4, 2022, Special GGC (If necessary)
o February 14, 2022, Council - Budget Ratification
o February 18, 2022, Special Council (If necessary)
Unbudgeted Needs
Memo with Updates to be provided with proposed amendments to the budget
resulting from the review.
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Recess
Resolution # GG-029-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:00 a.m. with Councillor Neal in the Chair.
Trevor Pinn, Director of Financial Services/Treasurer answered questions from
Members of Committee.
Resolution # GG-030-22
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Presentation from Trevor Pinn, Director of Financial Services,
Regarding the 2022 Operating and Capital Budget, be referred to the 2022
Budget deliberations on January 31, 2022.
Carried
4.2 Delegation by Judy Hagerman, Vice Chair, Clarington Public Library Board,
Regarding the 2022 Operating and Capital Budget
Judy Hagerman, Vice Chair, Public Library Board was present regarding the
2022 Operating and Capital Budget. She made a verbal presentation to
accompany an electronic presentation. She reviewed the Library and Museum's
2022 budget request of $3,583,083 which will support joint operating costs. Ms.
Hagerman stated that they are requesting $323,075 in Capital Funding and noted
the capital funds will purchase Library Collection Materials and technology funds
to support both the Library and Museum operations. She noted that Waverly
Place celebrated its 60th anniversary as a museum and thanked the Municipality
and Staff of the Community Services Department for their support on the
restoration work, which was completed last year. Ms. Hagerman stated that the
pandemic has had a significant impact on the community, but the Library and
Museum have re-envisioned the services to keep people connected to resources
both virtually and in person. She noted that they upgraded their studio space with
better video and sound equipment and hired grant-funded students to train staff
in videography and editing skills. Ms. Hagerman outlined their efforts to bridge
the gap created by the pandemic. She stated that the Museum continues to
showcase the rich community heritage despite the challenges created by the
changing provincial regulations. Ms. Hagerman noted that the Library was able to
move outside its physical locations and offer outdoor services and outlined the
programs included. She explained that the Library and Museum are co mmitted to
promoting important conversations about diversity in the community and have
held several virtual events designed to engage residents.
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Ms. Hagerman outlined their educational programs, new collections, the mission
statement of the Library and Museum, and answered questions from Members of
Committee.
4.3 Delegation by David Penney, Kristin VanDyk, Veronica Vargas, and Julieta
Cortes, Bowmanville Older Adults Association, Regarding the 2022
Operating and Capital Budget
David Penney, Kristin VanDyk, Veronica Vargas, and Julieta Cortes,
Bowmanville Older Adults Association (BOAA), were present regarding the 2022
Operating and Capital Budget. They made a verbal presentation to accompany
an electronic presentation. Mr. Penney thanked Council for their su pport and
provided an overview of the BOAA's strategic plan initiatives and highlighted their
mission and vision statements. Ms. Van Dyk outlined the ways they coped during
the COVID-19 pandemic and provided an overview of their online programs. Ms.
Vargas outlined the on-site small activities they provide, and Ms. Cortes provided
an overview of their social media, marketing, and 2021 total program
participation. Mr. Penney outlined the membership statistics, and the average
membership by age, range, and location. He explained their 2022 revenue
budget highlighting their municipal grant request of $329,082 which is an
increase of 3.3%. Mr. Penney outlined their 2022 expense budget, testimonials,
board of directors, and answered questions from Members of Committee.
4.4 Delegation by Dionne Powlenzuk, Executive Director and Amy Shackleton,
Board President, Visual Arts Centre, Regarding the 2022 Operating and
Capital Budget
Dionne Powlenzuk, Executive Director, Visual Arts Centre (VAC) of Clarington
was present regarding the 2022 Operating and Capital Budget. Ms. Powlenzuk
made a verbal presentation to accompany an electronic presentation. She stated
that the VAC is requesting $226,606 which is an increase of 3.3%. Ms.
Powlenzuk outlined various programs and events and stated that in July 2021
they re-opened to the public. She outlined the funding and grants received and
noted they received a record number for student grants. Ms. Powlenzuk
explained that they completed improvements to the gallery space and install ed
LED lighting.
Suspend the Rules
Resolution # GG-031-22
Moved by Councillor Anderson
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting until 12:30
p.m.
Carried
Ms. Powlenzuk provided an overview of various artists' work, exhibitions,
programs, and workshops and answered questions from Members of Committee.
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4.5 Delegation by Veronica Breen, Coordinator, Clarington Youth Centres and
Patti Harrington, Finance Manager, John Howard Society of Durham,
Regarding the 2022 Operating and Capital Budget
Committee decided not to hear the presentation and the Chair asked Members of
Committee if they had any questions. There were no questions for the delegates.
4.6 Delegation by James Meloche, CEO and Melissa Rudan, Lead of
Community Capital Development, Community Care Durham, Regarding the
2022 Operating and Capital Budget
Committee decided not to hear the presentation and the Chair asked Members of
Committee if they had any questions. There were no questions for the delegates.
4.7 Delegation by Theresa Vanhaverbeke, Newcastle CIP, Regarding Newcastle
Streetscape
Theresa Vanhaverbeke, Newcastle CIP, was present regarding Newcastle
Streetscape. Ms. Vanhaverbeke stated that the Newcastle CIP strongly supports
the inclusion of the proposed Newcastle streetscape improvements. She
explained that they support the timeline of all three phases, especially having
phase one complete in 2022, and noted that the CIP looks forward to completion
that will result in only one style of light in the community. She stated that she
requested the 2014 Streetscape Plan be linked to the agenda for Committee's
review and is looking forward to continuing to implement the plan. Ms.
Vanhaverbeke highlighted that it is important to the residents of Newcastle that
the work be complete in 2022 rather than 2023 because 2023 marks the
Newcastle Community Hall's 100th Anniversary resulting in numerous events
during the month of July.
4.8 Delegation by Victor Suppan, Chair, Clarington Heritage Committee,
Regarding Heritage Incentive Budget Increase
Victor Suppan, Clarington Heritage Committee, was present regarding the
Heritage Incentive Budget Increase. Mr. Suppan explained that the Committee
supports the budget increase as it is required to offset the increased co st of
replacement materials. He stated that the cost of lumber and labor has
increased, making it more expensive to replace heritage artifacts. Mr. Suppan
stated that the funds for the heritage program assist local stewards to maintain
heritage attributes and thanks Members of Committee for their time.
5. Communications
5.1 David Crome, Regarding 2022 Budget and Greenhouse Gas Emissions
Reductions
Item 5.1 was considered during Item 6.1, FSD-007-22 2022 External Agency
Requests.
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6. Staff Reports
6.1 FSD-007-22 2022 External Agency Requests
Resolution # GG-032-22
Moved by Mayor Foster
Seconded by Councillor Jones
That Report FSD-007-22 and any related communication items, be received;
That the funding requests from external agencies be referred to the 2022 Budget;
and
That all interested parties listed in Report FSD-007-22 and any delegations be
advised of Council’s decision.
Carried
7. Adjournment
Resolution # GG-033-22
Moved by Mayor Foster
Seconded by Councillor Jones
That the meeting adjourn at 12:23 p.m.
Carried
Page 78
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Special General Government Committee
Minutes
Date:
Location:
January 31, 2022 at 9:30 a.m and continuing on February 4,
2022 at 9:30 a.m.
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn,
M. Perini, R. Windle, J. Gallagher, M. Chambers
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
Mayor Foster welcomed, Mary-Anne Dempster, the new Chief Administrative
Officer for the Municipality of Clarington. Mayor Foster thanked Andy Allision for his
work and dedication to the Municipality and wished him well on his upcoming
retirement.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting with the Land Acknowledgement Statement .
3. Declaration of Interest
Councillor Hooper declared a direct interest in recommendations 3 of Report
FSD-008-22 - 2022 Operating and Capital Budgets.
Councillor Zwart declared a direct interest in recommendation 4 of Report
FSD-008-22 - 2022 Operating and Capital Budgets.
Later in the meeting, it was determined that the 2022 Clarington Budget did not
contain anything specific to Autism Home Base Durham and therefore the
declaration was removed.
5. Delegations
6. Presentations
7. Staff Reports and Staff Memos
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January 31, 2022 to February 4, 2022
Special General Government
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7.1 FSD-009-22 - Assessment Growth Paying for Growth
Resolution # GG-034-22
Moved by Councillor Jones
Seconded by Councillor Zwart
That Report FSD-009-22 be received for information.
Carried
7.2 FSD-008-22 - 2022 Operating and Capital Budgets
Resolution # GG-035-22
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report FSD-008-22 and any related communication items, be received;
That Council approves the 2022 Operating and Capital Budgets, including “external
agencies” as outlined in the 2022 Draft Budget Book, at an estimated tax levy
impact of 1.942 per cent, exclusive of tax policy impacts, as directed in FSD-008-
22.
That the 2022 Draft Budget Book be amended to reflect the required tax levy
request from the Historic Downtown Bowmanville Business Improvement Area, and
that Council approves the 2022 Budget for the Bowmanville BIA outlined in Report
FSD-007-22;
That Staff request the 2022 budgets for the Orono BIA and the Newcastle BIA for
approval at a subsequent meeting prior to the striking of the tax rates;
That the reserve and reserve fund contributions and any new reserve/reserve funds
be approved as shown in the 2022 Draft Budget Book;
That the Draft Operating By-law be amended to increase Wages Temp FT
($25,000) and Wages Temp PT ($50,000) in the Municipal Elections sub -
department (100-19-193) with a corresponding increase in the transfer from the
Municipal Elections Reserve;
That the financing of capital projects, as outlined in the 2022 Draft Budget Book, be
approved;
That $6,402,000 be added to the 2022 Capital Budget for Newcastle and Orono
arena improvements with funding from a proposed debenture, per Resolution
#GG-012-22
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed by the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest, as cash flow permits;
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Special General Government
Committee Meeting
3
That subject to Council approval of the Newcastle and Orono arena improvements,
per #GG-012-22, identified to be funded by debenture financing, that the Director of
Financial Services/Treasurer be authorized to make application to the Region of
Durham for the necessary debenture, such terms at the discretion of the Director of
Financial Services/Treasurer;
That Report FSD-008-22 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001;
That the Director of Financial Services/Treasurer is authorized to fund projects
which have been previously approved in the 2018 to 2021 budgets and not
completed with funding to be from the appropriate reserve or reserve fund;
That the appropriate by-laws to levy the 2022 tax requirement for Municipal, Region
of Durham and Education purposes be forwarded to Council for approval, once final
tax policy information is available; and
That all interested parties listed in Report FSD-008-22 and any delegations be
advised of Council’s decision.
Carried as Amended, see following motions
Resolution #GG-036-22
Moved by Councillor Anderson
Seconded by Councillor Traill
That Resolution #GG-035-22 be divided, such that Paragraph 3 and Paragraph 4
be considered separately.
Carried
Resolution # GG-037-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the new staff positions be considered as "Additional Items for Council
Consideration", formerly the "B List".
Carried
Item 7.4 - 2022 Operating and Capital Budget Update Resolutions
Resolution # GG-038-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the 2022 Budget be amended to increase Supplemental Taxation to
$1,000,000;
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That the Communications Division budget of the Office of the CAO (sub-department
170) be adjusted to remove $15,000 in revenue and reduce postage expense by
$900;
That the Municipal Election Revenue be adjusted from $4,000 to ($4,000), and the
corresponding adjustment of $8,000 be made in the transfer from the Municipal
Elections Reserve;
That the proposed net staffing impact in Legislative Services be reduced by
$35,100 and funded by the Municipal Election Reserve, the funding from the
reserve to be adjusted accordingly; and
That the Community Development (sub-department 427) Salaries, Wages and
Benefits be decreased by $50,834 to reflect a reduced need in Inclusion Services
part time wages.
Carried
Governance
Resolution # GG-039-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the $4,500 increase for Materials and Supplies - Ward Council, be deleted.
Motion Lost
Resolution # GG-040-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the $1,500 increase for Materials and Supplies - Ward Council (Ward 3), be
deleted.
Motion Lost
Office of the CAO
Resolution # GG-041-22
Moved by Councillor Neal
Seconded by Councillor Jones
That increase for Contracted Services for the printing of the Council Quarterly
Update, be a one-time only expense and that this be required to be approved by
Council for 2023 and beyond.
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Committee Meeting
5
Yes (5): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal, and
Councillor Traill
No (2): Councillor Hooper, and Councillor Zwart
Carried on a recorded vote (5 to 2)
Recess
Resolution # GG-042-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:56 a.m. with Mayor Foster in the Chair.
Legislative Services
Resolution # GG-043-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the staffing requests for the Legislative Services Department, be included in
the 2022 Budget.
Motion Divided
Resolution # GG-044-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Human Resources Associate position, be divided out to be considered
separately.
Carried
The following was now before Committee:
Resolution # GG-045-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the two Part-Time Municipal Law Enforcement positions and the Temporary
Clerk II position, be included in the 2022 Budget.
Carried
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Special General Government
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The following was now before Committee:
Resolution # GG-046-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Human Resources Associate Position, be included in the 2022 Budget.
Carried
Recess
Resolution # GG-047-22
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Committee recess for 5 minutes to address technical issues.
Carried
The meeting reconvened at 11:41 a.m. with Mayor Foster in the Chair.
Financial Services
The Committee recessed for their one hour scheduled break in accordance with the
Procedural By‑law.
Mr. Pinn noted that on Page 9 of Budget Book the Financial Services increase for
hardware and software should be $330,000 and not $430,000.
Resolution # GG-048-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the proposed staffing positions for the Financial Services Department, be
included in the 2022 Budget.
Motion Divided
Resolution # GG-049-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the proposed staffing positions for the Financial Services Department be
divided to be considered separately.
Carried
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The following was now before Committee:
Resolution # GG-050-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the management vacancy (Supervisor, Client Application/Service) be
converted into a Solutions Analyst Position and a Support Technician Position.
Carried
Resolution # GG-051-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Financial Analyst Position - Asset Management, be included in the 2022
Budget.
Carried as Amended, see following motion
Resolution # GG-052-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-051-22 be amended by adding the following:
"That the position of the Financial Analyst position for Asset Management –
be time limited to as long as OCIF funds it (or another Provincial or Federal
funding source) at which time, an extension would require Council approval."
Carried
The foregoing Resolution #GG-051-22 was then put to a vote and carried as
amended.
Councillor Anderson assumed the chair.
Resolution # GG-053-22
Moved by Councillor Zwart
Seconded by Mayor Foster
That the proposed Solutions Analyst in IT ($89,000) position and a proposed
additional Buyer position ($75,800) be included in the 2022 Budget.
Yes (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
No (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill
Motion Lost on a recorded vote (3 to 4)
Mayor Foster assumed the Chair.
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Resolution # GG-054-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Financial Services capital projects, as outlined in the 2022 Draft Budget
Book, be approved.
Motion Withdrawn (due to redundancy)
Councillor Anderson assumed the chair.
Resolution # GG-055-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That the Director of Financial Services/Treasurer be authorized to transfer
$2,000,000 from the Tax Rate Stabilization Reserve Fund to be transferred to
reserve funds to be determined by the Director for the purposes of capital asset
replacement.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, and Councillor Zwart
No (1): Councillor Traill
Carried as Amended (6 to 1)
Resolution # GG-056-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-055-22 be amended by adding the following at
the end:
"or non-development charge capital acquisition."
Carried Later in the Meeting, see following motions
Recess
Resolution # GG-057-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 1:57 p.m. with Councillor Anderson in the Chair.
That the foregoing Resolution # GG-056-22 was put to a vote and carried.
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That the foregoing Resolution # GG-055-22 was put to a vote and carried as
amended.
Resolution # GG-058-22
Moved by Mayor Foster
Seconded by Councillor Traill
That the 2022 Budget be amended to include user fee revenue for Financial
Services in the amount of $200,000; and
That Staff be directed to bring the appropriate by-law to Council to reinstate the
user fees for “New Ownership Changes” ($30), “Arrears Notices” ($30), and
“Statements” ($10).
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried Later in the Meeting, see following motion (4 to 3)
Resolution # GG-059-22
Moved by Mayor Foster
Seconded by Councillor Traill
That the foregoing Resolution #GG-058-22 be referred later in the agenda, prior to
considering the Community Services Department portion of the agenda.
Carried
Mayor Foster assumed the chair.
Public Works
Resolution # GG-060-22
Moved by Councillor Anderson
Seconded by Councillor Traill
That the 2022 Capital Budget be amended to include $1,484,000 for Cobbledick Rd
railway crossing improvements including the $750,000 previously identified from the
Tax Rate Stabilization Reserve Fund and $734,000 to be funded from the Road
Reserve Fund, if the funding request to Transport Canada is not approved.
Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor
Traill
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Carried on a recorded vote (4 to 3)
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Resolution # GG-061-22
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-060-22 for a second time.
Carried
The foregoing Resolution #GG-060-22 was then put to a vote and carried.
Resolution # GG-062-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the amount estimated to improve the Courtice Shores Road tunnel to twin the
lanes and create a bike/pedestrian tunnel be added to the debenture as part of the
2022 budget;
That this work proceed as soon as practicable; and
That staff report at the February 14, 2022, Council Meeting on the estimated
amount for this work.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, and Councillor Traill
No (1): Councillor Zwart
Carried on a recorded vote (6 to 1)
Resolution # GG-063-22
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-062-22 for a second time.
Carried
The foregoing Resolution #GG-062-22 was then put to a recorded vote and carried.
Resolution # GG-064-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the budget for Materials and Supplies for Street Lighting (Hydro) be reduced
by $50,000; and
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That the budget for Contracted Services for Street Lighting be reduced by $50,000.
Carried
Resolution # GG-065-22
Moved by Councillor Neal
Seconded by Councillor Jones
That an additional $300,000 for Snow Clearing Equipment, to be financed through
the Tax Levy, be added to the 2022 Budget.
Yes (5): Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal,
and Councillor Traill
No (2): Mayor Foster, and Councillor Zwart
Carried on a recorded vote (5 to 2)
Resolution # GG-067-22
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Utility Locates Technician position be included in the 2022 Budget.
Carried
Resolution # GG-068-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That GIS and Asset Management Technologist position be included in the 2022
Budget.
Carried
Resolution # GG-069-22
Moved by Councillor Neal
Seconded by Councillor Hooper
That staff be directed to recruit the Public Works summer students.
Carried
Councillor Anderson assumed the Chair.
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Resolution # GG-070-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That $150,000 be directed from the Rate Stabilization Fund and used towards the
construction of two tennis courts at the South Courtice Arena.
That the Stuart Park refurbishment plan be amended to convert the existing tennis
courts to pickleball courts and that any surplus be directed to the cos t of the new
tennis courts at the South Courtice Arena.
Motion Withdrawn later in the meeting
Resolution # GG-071-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That the foregoing Resolution #GG-070-22 be referred to immediately following the
dinner break.
Carried
Resolution # GG-072-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the Park, Material & Supplies, one-time cost of $98,400, for separating
concrete and steel at Depot 42, be deleted.
Carried
Resolution # GG-073-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the Road Maintenance Ditch Shoulder Maintenance Misc. Operating Supplies,
be reduced by $25,000 to a total of $25,000.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4)
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Resolution # GG-074-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the Road Maintenance Ditch/Shoulder Maintenance - Contract, be reduced by
$30,000 to a total of $180,000.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4)
Suspend the Rules
Resolution # GG-075-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the Rules of Procedure be suspended to extend the meeting for an additional
10 minutes to 4:40 p.m.
Carried
Suspend the Rules
Resolution # GG-076-22
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to recess until 5:40 p .m. and to extend
the meeting until 7:00 p.m.
Carried
The meeting reconvened at 5:42 p.m. with Mayor Foster in the Chair.
Councillor Anderson assumed the chair.
The following referred Resolution #GG-070-22 was now before Committee:
That $150,000 be directed from the Rate Stabilization Fund and used
towards the construction of two tennis courts at the South Courtice Arena.
That the Stuart Park refurbishment plan be amended to convert the existing
tennis courts to pickleball courts and that any surplus be directed to the cost
of the new tennis courts at the South Courtice Arena.
The Clerk determined that this would be a reconsideration and Mayor Foster
withdrew Resolution #GG-070-22.
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After a discussion on whether the resolution was a reconsideration, the mover
withdrew the resolution.
The following Resolution #GG-058-22 was now before Committee:
That the 2022 Budget be amended to include user fee revenue for Financial
Services in the amount of $200,000; and
That Staff be directed to bring the appropriate by-law to Council to reinstate
the user fees for “New Ownership Changes” ($30), “Arrears Notices” ($30),
and “Statements” ($10).
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried (4 to 3)
Councillor Neal raised a Point of Order as he believed Resolution #GG -058-22 was
a reconsideration. The Chair disagreed and stated that this was not a
reconsideration. Councillor Neal challenged the ruling of the Chair.
The question "Will the ruling of the Chair be sustained?" was put to a recorded vote
and carried.
The foregoing Resolution #GG-058-22 was then put to a recorded vote and carried.
Community Services
Resolution # GG-077-22
Moved by Councillor Neal
Seconded by Councillor Jones
That, further to a previous resolution about the Municipality taking over the snow
plowing for hall/boards facilities, the Visual Arts Centre (VAC) 2022 budget be
reduced by the amount of snow plowing that the Municipality will be responsible for,
in the amount of approximately $8,000.
Carried
Resolution # GG-078-22
Moved by Councillor Neal
Seconded by Councillor Traill
That Council amends the 2022 Capital Budget to include the construction of a
South Bowmanville Arena for a pool and twin pad arena, including a
gymnasium/walking track and associated administrative space (exclusive of a
library, wellness/fitness facility, and multi-purpose community space) to be built in a
single phase, to be debentured;
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That $315,000 be added to the 2022 levy and be directed to the Community
Services Building Refurbishment Reserve Fund for the purpose of funding the
proposed facility; and
That the $315,000, added to the levy in 2021 and directed to the Community
Services Building Refurbishment Reserve Fund, be identified as a funding source
for the proposed South Bowmanville Arena.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
Resolution # GG-079-22
Moved by Councillor Traill
Seconded by Councillor Neal
That Facility Corp. Admin Travel be reduced by $3 ,400 to a total of $9,600;
That Facility Mtnce R/M Buildings be reduced by $6,150 to a total of $36,000;
That Facility ASC Waste Disposal be reduced by $1 ,510 to a total of $2,190; and
That Municipal Admin Centre, Waste Disposal be reduced by $1,660 to a total of
$2,140.
Carried
Suspend the Rules
Resolution # GG-081-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting for an additional
10 minutes to 7:10 p.m.
Carried
Resolution # GG-080-22
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the $23,927 for the Newcastle Hall Board be included in the budget from the
Tax Rate Stabilization Reserve Fund.
Carried
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Resolution # GG-082-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Customer Service Assistant Coordinator be upgraded to full time position
and included in the 2022 Budget.
Carried
Orono and Bowmanville Business Improvement Areas (BIAs)
Councillor Hooper declared a direct interest in recommendation 3 of Report FSD-
008-22 - 2022 Operating and Capital Budgets as he owns a business in the
Bowmanville Business Improvement Area. Councillor Hooper muted his video and
audio and refrained from discussion on this matter.
Councillor Zwart declared a direct interest in recommendation 4 of Re port FSD-008-
22 - 2022 Operating and Capital Budgets as she owns a business in the Orono
Business Improvement Area. Councillor Zwart muted her video and audio and
refrained from discussion on this matter.
Resolution # GG-083-22
Moved by Councillor Neal
Seconded by Councillor Traill
That the 2022 Draft Budget Book be amended to reflect the required tax levy
request from the Historic Downtown Bowmanville Business Improvement Area, and
that Council approves the 2022 Budget for the Bowmanville BIA outlined in Report
FSD-007-22; and
That Staff request the 2022 budgets for the Orono BIA and the Newcastle BIA for
approval at a subsequent meeting prior to the striking of the tax rates.
Carried
Councillor Hooper and Councillor Zwart returned to the meeting.
Recess
Resolution # GG-084-22
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Committee recess at 7:06 p.m. until February 4, 2022, at 9:30 a.m.
Carried
The Committee reconvened on February 4, 2022 , at 9:31 a.m. with Councillor
Anderson in the Chair.
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Recess
Resolution # GG-085-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 15 minutes.
Carried
The meeting reconvened at 9:50 a.m. with Mayor Foster in the Chair.
Planning and Development Services
Resolution # GG-086-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Heritage Incentive Grant in the amount of $11,500 be included in the 2022
Budget and be funded through the Tax Levy.
Carried
Resolution # GG-087-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the 2022 Operating Budget be amended to add $120,000 to “Consulting in
Planning” for the purposes of expediting the Courtice Waterfront Design Study
identified in the 2020 Development Charges Background Study; and
That the abovementioned Study be funded from the Development Charges –
General Government Reserve Fund or, if not sufficient, that Staff work with local
developers on a front-ending agreement to fund the Study.
Carried
Resolution # GG-088-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the staffing requests, for the Planning and Development Services Department,
to add a Clerk II and an additional Senior Planner in the Development Review
Division be approved and funded from the Streamline Development Approval Fund
if Clarington receives the funds.
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Yes (4): Mayor Foster, Councillor Jones, Councillor Neal, and Councillor Traill
No (3): Councillor Anderson, Councillor Hooper, and Councillor Zwart
Carried on a recorded vote (4 to 3)
Resolution # GG-089-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Plans Examiner Position and Building Inspector Position, be included in
the 2022 Budget.
Carried
Emergency and Fire Services
Resolution # GG-090-22
Moved by Councillor Neal
Seconded by Councillor Traill
That the annual contribution to the Fire Equipment Reserve fund be reduced by
$100,000 to a total of $400, 000 annually.
Carried
Recess
Resolution # GG-091-22
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 11:04 a.m. with Mayor Foster in the Chair.
Resolution # GG-092-22
Moved by Councillor Zwart
Seconded by Councillor Traill
That the staffing requests for the Emergency and Fire Services, be included in the
2022 Budget.
Motion Divided
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Resolution # GG-093-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the Training Officer position, be divided out to be considered separately.
Carried
The following was now before Committee:
Resolution # GG-094-22
Moved by Councillor Zwart
Seconded by Councillor Traill
That the four existing Class 1 Firefighters being promoted to the rank of Captain
and the four new Class 5 Firefighter positions, be included in the 2022 Budget.
Carried Later in the Meeting, see following motion
Resolution # GG-095-22
Moved by Councillor Traill
Seconded by Councillor Hooper
That $150,000 of the total cost for the new positions and promotions be funded by
the Tax Rate Stabilization Fund.
Motion Withdrawn, later in the meeting, see follow motions
Resolution # GG-096-22
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-095-22 for a second time.
Carried
The foregoing Resolution #GG-095-22 was then withdrawn by the mover.
The foregoing Resolution #GG-094-22 was then put to a vote and carried.
Resolution # GG-097-22
Moved by Councillor Traill
Seconded by Councillor Neal
That $150,000 of the total cost for the new positions and promotions be funded by
the Future Staffing Reserve Fund.
Carried
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The following was now before Committee:
Resolution # GG-098-22
Moved by Councillor Zwart
Seconded by Councillor Traill
That the Training Officer position, be included in the 2022 Budget .
Carried
The foregoing Resolution #GG-035-22 was then put to a vote and carried as
amended.
Main Motion #GG-035-22 as Amended:
That Report FSD-008-22 and any related communication items, be received;
That Council approves the 2022 Operating and Capital Budgets, including “external
agencies” as outlined in the 2022 Draft Budget Book, at an estimated tax levy
impact of 1.942 per cent, exclusive of tax policy impacts, as directed in
FSD-008-22.
That the 2022 Draft Budget Book be amended to reflect the required tax levy
request from the Historic Downtown Bowmanville Business Improvement Area, and
that Council approves the 2022 Budget for the Bowmanville BIA outlined in Report
FSD-007-22;
That Staff request the 2022 budgets for the Orono BIA and the Newcastle BIA for
approval at a subsequent meeting prior to the striking of the tax rates;
That the reserve and reserve fund contributions and any new reserve/reserve funds
be approved as shown in the 2022 Draft Budget Book;
That the Draft Operating By-law be amended to increase Wages Temp FT
($25,000) and Wages Temp PT ($50,000) in the Municipal Elections sub -
department (100-19-193) with a corresponding increase in the transfer from the
Municipal Elections Reserve;
That the financing of capital projects, as outlined in the 2022 Draft Budget Book, be
approved;
That $6,402,000 be added to the 2022 Capital Budget for Newcastle and Orono
arena improvements with funding from a proposed debenture, per Resolution
#GG-012-22;
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed by the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest, as cash flow permits;
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That subject to Council approval of the Newcastle and Orono arena improvements,
per #GG-012-22, identified to be funded by debenture financing, that the Director of
Financial Services/Treasurer be authorized to make application to the Region of
Durham for the necessary debenture, such terms at the discretion of the Director of
Financial Services/Treasurer;
That Report FSD-008-22 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001;
That the Director of Financial Services/Treasurer is authorized to fund projects
which have been previously approved in the 2018 to 2021 budgets and not
completed with funding to be from the appropriate reserve or reserve fund;
That the appropriate by-laws to levy the 2022 tax requirement for Municipal, Region
of Durham and Education purposes be forwarded to Council for approval, once final
tax policy information is available;
That all interested parties listed in Report FSD-008-22 and any delegations be
advised of Council’s decision;
That the amendments to the 2022 Operating and Capital Budgets be approved as
follows:
a) That the new staff positions be considered as "Additional Items for Council
Consideration", formerly the "B List";
b) That the 2022 Budget be amended to increase Supplemental Taxation to
$1,000,000;
c) That the Communications Division budget of the Office of the CAO (sub-
department 170) be adjusted to remove $15,000 in revenue and reduce postage
expense by $900;
d) That the Municipal Election Revenue be adjusted from $4,000 to ($4,000), and
the corresponding adjustment of $8,000 be made in the transfer from the
Municipal Elections Reserve;
e) That the proposed net staffing impact in Legislative Services be reduced by
$35,100 and funded by the Municipal Election Reserve, the funding from the
reserve to be adjusted accordingly;
f) That the Community Development (sub-department 427) Salaries, Wages and
Benefits be decreased by $50,834 to reflect a reduced need in Inclusion
Services part time wages;
g) That increase for Contracted Services for the printing of the Council Quarterly
Update, be a one-time only expense and that this be required to be approved by
Council for 2023 and beyond;
h) That the two Part-Time Municipal Law Enforcement positions and the
Temporary Clerk II position, be included in the 2022 Budget ;
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i) That the Human Resources Associate Position, be included in the 2022 Budget;
j) That the management vacancy (Supervisor, Client Application/Service) be
converted into a Solutions Analyst Position and a Support Technician Position ;
k) That the Financial Analyst Position - Asset Management, be included in the
2022 Budget;
l) That the position of the Financial Analyst position for Asset Management – be
time limited to as long as OCIF funds it (or another Provincial or Federal funding
source) at which time, an extension would require Council approval.";
m) That the Director of Financial Services/Treasurer be authorized to transfer
$2,000,000 from the Tax Rate Stabilization Reserve Fund to be transferred to
reserve funds to be determined by the Director for the purposes of capital asset
replacement or non-development charge capital acquisition;
n) That the 2022 Budget be amended to include user fee revenue for Financial
Services in the amount of $200,000; and
That Staff be directed to bring the appropriate by-law to Council to reinstate the
user fees for “New Ownership Changes” ($30), “Arrears Notices” ($30), and
“Statements” ($10);
o) That the 2022 Capital Budget be amended to include $1,484,000 for Cobbledick
Rd railway crossing improvements including the $750,000 previously identified
from the Tax Rate Stabilization Reserve Fund and $734,000 to be funded from
the Road Reserve Fund, if the funding request to Transport Canada is not
approved;
p) That the amount estimated to improve the Courtice Shores Road tunnel to twin
the lanes and create a bike/pedestrian tunnel be added to the debenture as part
of the 2022 budget;
That this work proceed as soon as practicable; and
That staff report at the February 14, 2022, Council Meeting on the estimated
amount for this work;
q) That the budget for Materials and Supplies for Street Lighting b e reduced by
$50,000; and
That the budget for Contracted Services for Street Lighting be reduced by
$50,000;
r) That an additional $300,000 for Snow Clearing Equipment, to be financed
through the Tax Levy, be added to the 2022 Budget ;
s) That the Utility Locates Technician position be included in the 2022 Budget;
t) That GIS and Asset Management Technologist position be included in the 2022
Budget;
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u) That staff be directed to recruit the Public Works summer students ;
v) That the Park, Material & Supplies, one-time cost of $98,400, for separating
concrete and steel at Depot 42, be deleted;
w) That the 2022 Budget be amended to include user fee revenue for Financial
Services in the amount of $200,000; and
That Staff be directed to bring the appropriate by-law to Council to reinstate the
user fees for “New Ownership Changes” ($30), “Arrears Notices” ($30), and
“Statements” ($10);
x) That, further to a previous resolution about the Municipality taking over the snow
plowing for hall/boards facilities, the Visual Arts Centre (VAC) 202 2 budget be
reduced by the amount of snow plowing that the Municipality will be responsible
for, in the amount of approximately $8,000;
y) That Council amends the 2022 Capital Budget to include the construction of a
South Bowmanville Arena for a pool and twin pad arena, including a
gymnasium/walking track and associated administrative space (exclusive of a
library, wellness/fitness facility, and multi-purpose community space) to be built
in a single phase, to be debentured;
That $315,000 be added to the 2022 levy and be directed to the Community
Services Building Refurbishment Reserve Fund for the purpose of funding the
proposed facility; and
That the $315,000, added to the levy in 2021 and directed to the Community
Services Building Refurbishment Reserve Fund, be identified as a funding
source for the proposed South Bowmanville Arena;
z) That Facility Corp. Admin Travel be reduced by $3 ,400 to a total of $9,600;
That Facility Mtnce R/M Buildings be reduced by $6,150 to a total of $36,000;
That Facility ASC Waste Disposal be reduced by $1,510 to a total of $2,190;
and
That Municipal Admin Centre, Waste Disposal be reduced by $1,660 to a total of
$2,140;
aa) That the $23,927 for the Newcastle Hall Board be included in the budget from
the Tax Rate Stabilization Reserve Fund;
bb) That the Customer Service Assistant Coordinator be upgraded to full time
position and included in the 2022 Budget;
cc) That the Heritage Incentive Grant in the amount of $11,500 be included in the
2022 Budget and be funded through the Tax Levy;
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dd) That the 2022 Operating Budget be amended to add $120,000 to “Consulting in
Planning” for the purposes of expediting the Courtice Waterfront Design Study
identified in the 2020 Development Charges Background Study; and
That the abovementioned Study be funded from the Development Charges –
General Government Reserve Fund or, if not sufficient, that Staff work with local
developers on a front-ending agreement to fund the Study;
ee) That the staffing requests, for the Planning and Development Services
Department, to add a Clerk II and an additional Senior Planner in the
Development Review Division be approved and funded from the Streamline
Development Approval Fund if Clarington receives the funds;
ff) That the Plans Examiner Position and Building Inspector Position, be include d in
the 2022 Budget;
gg) That the annual contribution to the Fire Equipment Reserve fund be reduced by
$100,000 to a total of $400, 000 annually;
hh) That the four existing Class 1 Firefighters being promoted to the rank of Captain
and the four new Class 5 Firefighter positions, be included in the 2022 Budget;
ii) That $150,000 of the total cost for the new positions and promotions be funded
by the Future Staffing Reserve Fund; and
jj) That the Training Officer position, be included in the 2022 Budget .
7.3 Memo-002-22 CSD-001-22 – Updated Capital Costs for Recreation Facility
Expansion at the South Bowmanville Recreation Complex
Item 7.3 was considered at part of Item 7.2, Report FSD-008-22, 2022 Operating
and Capital Budgets.
7.5 Memo-005-22 2022 Public Works Capital Budget Information by Ward
Item 7.5 was considered at part of Item 7.2, Report FSD-008-22, 2022 Operating
and Capital Budgets.
8. Adjournment
Resolution # GG-099-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the meeting adjourn at 11:43 a.m.
Carried
Page 102
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
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Report To: Council
From: Stephen Brake, Director of Public Works
Date: February 14, 2022
Memo #: Memo-007-22
File No.: RR.60.42
Re: Whistle Cessation Update & Remainder of Whistle Cessation Process –
Cobbledick Road & Bennett Road
This memo will serve as an update to Council on the progress of the Municipality’s request
to CN Rail for the elimination of train whistling at the Cobbledick Road (CN Mileage 287.26)
and Bennett Road (CN Mileage 289.08) grade level crossings.
Permissibility of Whistle Cessation Implementation
It is Public Works’ understanding that the Whistle Cessation Procedure outlined by
Transport Canada is not intended to be restrictive should whistle cessation be pursued at a
grade level crossing. The Procedure places much of the responsibility on the Road
Authority and Rail Authority to review the subject grade levels crossing(s) to ensure the
crossing is in compliance with Transport Canada standards and guidelines and to
successfully complete the required infrastructure upgrades, public and agency notifications,
passing of resolutions, etc. It is the requirement of both parties legal, financial, and/or other
to ensure that the Procedure is adhered to and properly executed.
As it relates to the specific grade level crossings of Bennett Road and Cobbledick Road, the
Municipality is not aware of, nor has ever been formally notified by any public agency, that
any extraneous circumstance, liability, or existing operational deficiency exists that would
prevent either grade level crossing from ultimately achieving whistle cessation. CN Rail has
been cooperative in their communication with Public Works and requests for information
regarding this pursuit.
Status of Grade Level Crossings
Bennett Road
The Lakebreeze subdivision currently being developed by the Kaitlin Corporation requires
the upgrade of Bennett Road to an enhanced and improved rural road as mandated by the
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The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
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Conditions of Draft Approval. These road improvements will require CN to upgrade the
grade level crossing warning system and CN has advised that these upgrades should make
the crossing compliant with the current standards to permit whistle cessation. No further
road upgrades should be required to support anti-whistling however, at the conclusion of the
planned works, the Municipality and CN will be required to inspect the crossing to ensure
the as-built conditions meet standards and no deficiencies are present. These road
upgrades should occur in 2022 pending the execution of the Grade Level Crossing
Reconstruction Agreement between CN Rail, Kaitlin Corporation, and the Municipality.
In addition to the above noted improvements at Bennett Road that are required under the
Conditions of Draft Approval, it is likely that further improvements would be required to
abide by Transport Canada’s standards including rail corridor fencing, pedestrian
warnings, etc. as outlined in the Train Whistle Cessation Study Report – CN Rail
Crossing on Bennett Road and Cobbledick Road – February 2018 that WSP had
undertaken for the Municipality. This review would be conducted by CN Rail, Transport
Canada and the Municipality subsequent to the above noted reconstruction works. I t has
been previously estimated that costs related to these works, should they be required,
would be approximately $160,000.
Cobbledick Road
Public Works re-submitted a funding application in July 2021 to Transport Canada’s Railway
Safety Improvement Program (RSIP) requesting funding for proposed safety improvements
at the crossing. Based on preliminary design and cost discussions with CN Rail the total all-
inclusive cost of the upgrades is estimated to be $1,324,000 of which $697,000 was eligible
to be applied for under the RSIP program.
CN Rail has advised that the current grade level crossing safety infrastructure meets
Transport Canada requirements and so the upgrades would need to be funded entirely by
the Municipality. Public Works is presently awaiting a successful RSIP application or
securing funding by other means in order to initiate detailed design on this project as design
fees are estimated to be approximately 10% of the total construction value of the project.
The RSIP funding application requested funding over a 2 year timeframe to ensure sufficient
time was allotted for consultation with CN Rail, detailed design, legal agreements,
construction, etc. and to be compliant with the implementation and timing requirements of
the RSIP program.
Additional Cost Considerations
The Municipality will be required to enter into a liability agreement with the railway and
obtain additional liability insurance to protect the municipality and the railway against third
party claims for bodily injury and property damage arising out of or resulting from or
connected with the issuance of an order to stop whistling at affected crossings. It is
estimated that the cost of additional insurance premiums required with the implementation of
whistle cessation would be approximately $500 per level crossing.
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The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
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The Municipality currently pays an annual fee to the rail authorities for continual
maintenance of the grade level crossing safety and warning infrastructure. The current
2021 fee is $3,918 per crossing. Public Works Staff inquired with CN if the implementation
of the upgraded safety and warning infrastructure will cause an increase to this annual
maintenance fee and received the following response.
“While the Railway would prefer that whistling remain at all grade crossings as they
are an added safety component to the public, the upgrade and improvements will
require added signal infrastructure to permit anti-whistling and remain compliant
under the Grade Crossing Regulations. Whistle cessation may increase the annual
maintenance fee.”
The preliminary design conducted in support of the RSIP application did account for added
signal infrastructure, specifically a cantilevered warning signal for southbound traffic, as
previous consultation with CN indicated that this would likely be a requirement. Therefore, it
is likely that the Municipality will be required to pay an increase to the annual maintenance
fee for this crossing should the safety and warning system upgrades be implemented.
Remaining Steps in Whistle Cessation Procedure
Once crossing improvements have been implemented the following actions must be
conducted as outlined in Transport Canada’s Whistle Cessation Procedure.
The Municipality and Rail Authority must review and agree that the crossing(s) meet
requirements.
The Municipality passes a resolution stating that it agrees that train whis tling should
not be used at the crossing(s) and sends a copy of this resolution to the Rail Authority
and all relevant associations and organizations, including Transport Canada.
The Rail Authority must confirm that train whistling has stopped at the cros sing(s)
within 30 days.
The Municipality and Rail Authority must both ensure that the crossing and safety
infrastructure is maintained to standard. If the crossing is unmaintained an order to
resume train whistling may be undertaken until such time that the crossing is up to
standard.
Given the amount of time that has lapsed since the first intention to pursue whistle cessation
was made public by the municipality, and the substantial development that has occurred in
the surrounding area, it is the recommendation of Public Works Staff that the Municipality
repeats one of the Procedure steps and re-notifies the public of its intent to pass a resolution
to stop train whistling at the crossing to ensure that the Municipality’s residents are still in
support of this pursuit.
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The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
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Further information regarding the Whistle Cessation Procedure can be found on Transport
Canada’s website.
Trusting this memo satisfies the request for information presented.
Stephen Brake
Director
Public Works
cc: T. Ricciardi, Manager of Infrastructure
K. Heathcote, Capital Works Supervisor
R. Brezina, Capital Works Engineer
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MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Report To: Council
From: Trevor Pinn, Director of Financial Services/Treasurer
Date: February 14, 2022
Memo #: Memo-008-22
File No.:
Re: Questions Arising from 2022 Budget Deliberations
The following memo responds to the Council's questions at the Special GGC meeting of
January 31, 2022, regarding the Proposed 2022 Operating and Capital Budget.
Population Density of Lakeshore Durham Municipalities
A question arose from the BMA Study regarding the Municipality's population density
compared to our direct neighbours versus the GTHA area in general. The following
information is taken from the 2021 BMA Municipal Study:
Municipality Population Density
(persons per sq.km)
Brock 30
Scugog 46
Clarington 168
Pickering 427
Whitby 950
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Municipality Population Density
(persons per sq.km)
Oshawa 1,209
Ajax 1,998
Average Durham 690 persons per sq.km
Why is the Mayor's Full-time Wages (staff) Over Budget?
This matter would include an identifiable individual, the answer will be included under
separate cover.
Market Wage Review of Non-Affiliated Staff
A question was raised regarding the increase to non-affiliated staff at the last market review.
Mr. Allison responded to this question under separate cover. Please note that the current
Council policy targets the 65th percentile for market comparables.
What makes up the actual transfer in 19-192-10100-7412?
The budgeted transfer for the account "Transfer to reserve" in Parking Enforcement in 2021
was $330,000. This budgeted transfer equals the budgeted revenue; this process is the
same in 2022.
In 2021, the balance in the transfer account was $683,829. As part of the budget we budget
for a transfer of $300,000 this was recorded as a transfer and all of the actual revenue was
also recorded as a transfer. As we have not completed the year-end adjustments and
reviews of accounts, this entry had not been adjusted prior to printing the 2021 actuals for
Council.
The actual transfer will equal the revenue and will be approximately $353,800 for 2021.
OT for HR Staff in 2019 and 2020
The following chart provides overtime for the years 2019 to 2021. Please note that
supervisory positions can take up to 70 hours paid-in-lieu (straight time), and staff would be
uncapped at 1.5 times. The considerable jump in 2021 can be attributed to COVID-19 as
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The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
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well as the reduction in staff levels following the reorganization and an increase in the
number of recruitments.
Position 2021 2020 2019
Supervisory 800 400 375
Staff 210 193 190
Total 1,010 593 590
How Much Have We Saved As a Result of the Corporate Reorg?
Mr. Allison provided this under separate cover.
Roll-up of Benefit Costs for Corporation
The corporate total for benefits was requested. The following amounts were paid; we will
find out in March 2022 if there is a surplus that will be refunded to the Municipality.
Total benefits of $3,749,527 were paid to Sun Life for health, dental and life.
Optional life of $23,798 was also paid; this is 100% funded by the employee.
Accidental Death and Dismemberment (AD&D) premiums of $20,913 were paid to CHUBB.
Staff will update Council on the 2021 surplus in benefits if any, once that information is
available.
Breakdown of IT Operating
A request for a breakdown of the items included in the Software Maintenance and Hardware
Maintenance accounts was requested.
Attachment #1 is a list of the Software Maintenance budget for 2020 to 2022.
Attachment #2 is a list of the Hardware Maintenance budget for 2020 to 2022
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Summary of IT Strategic Plan/ Capital Budget
A request for a breakdown of items in the IT Strategic Plan / Capital Budget was requested.
Attachment #3 is the working paper for the IT Strategic Plan / Capital Budget. The document
shows the 2021 and 2022 budget projects.
Can Streetlights be Decreased $100,000?
A resolution was passed to reduce Streetlight materials and supplies (hydro costs) and
contracted services by $100,000. I can confirm that some billings were not included in the
year-to-date information provided to Council. The total year to date is now $591,704, and we
anticipate that these include all of the December billings.
The draft budget proposes $700,000 for hydro and $120,000 for street light contract s (this is
already decreased by $60,000 from the 2021 budget). If Council wishes to maintain the
$100,000 decrease, it would be my suggestion that it's allocated $80,000 towards hydro and
$20,000 towards the contract.
Is the Courtice Shores Bridge Twinning DC Eligible
The question arose whether the proposed bridge twinning at Courtice Shores Road would
be DC eligible. Subsequently, I was asked if there is a template f or how much DC
contribution there would be with a cost estimate of $6mil, how the financing works when
there is a DC portion (in other words, when the entire amount is debentured, how is it paid).
In speaking with our external consultants for development charges, more information is
required to fully determine the amount that benefits existing versus growth. As the work is
road related, the amount could be up to 100% recoverable; however, this is subject to
reductions for the benefit to existing taxpayers. Based on the fact that there is no growth,
and the expansion would meet the needs of future traffic-related to development, and as a
secondary emergency exit, it is likely that at least 90% (if not higher) would be DC
recoverable. The Municipality will be revisiting the DC study once the secondary plans are
completed as several capital needs have developed from the adoption of the secondary
plans. This project would be one of those capital projects that would be added to look at the
secondary plan needs.
As the project would be primarily, if not fully, DC recoverable it would make sense to first
look at the existing DC Roads Reserve Fund to determine if there are sufficient funds
available to fund this project. There is currently approximately $14 million un committed in
the DC Reserve Fund, there appears to be adequate funds for this project to be funded
internally.
Given that the project is not likely to begin in 2022, it may be more efficient through the
reserve fund and debenture a different project in the future if the required DC funds are not
available.
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Hours on the Gradall
A request was made for the operating hours on the Public Works Gradall equipment. Public
Works provided the following information.
Gradall# 2021 Hours 2020 Hours 2019 Hours
04548 470.0 624.0 521.0
10551 210.0 491.5 826.5
The operating season for each gradall generally occurs between May 1 and October 31,
each year. The hours of use for each piece of equipment depend on a number of several
factors, including the priorities of the Division's seasonal workplan, the number of service
orders received, the availability of underground locates, the timing of staff vacations the
amount of downtime related to equipment repairs.
In 2021, the hours of equipment use were noticeably lower. These reduced operating
times are related to the significant delays with the Ontario One Call utility locating process
and the fact that the gradalls, being 12 and 18 years old , respectively, required significant
repairs and refurbishment.
Newcastle Streetscape
A request for a link to the Newcastle King Avenue Revitalization Streetscape Master Plan
and Implementation Strategy was requested and is available here. This study was provided
to the Municipality in 2014.
Public Works Variances – Certain Accounts
The following specific variances were asked off-line but are included in this memo as they
may be of interest to all Members of Council:
1. Why are Parks Maintenance FT Wages over-budget?
Overall wage accounts for Roads, Parks, Cemetery and Forestry are not over budget,
staff are allocated for the budget based on the prior year’s accounts. With COVID-19
staff were reallocated where they were needed. For example, Parks was over but
Cemetery and Special Events were under, staff had been reallocated to Parks.
2. What is the 2022 budget for cemetery wages?
There are two accounts full-time staff $249,626 (100-36-326-10419-7005) and
students $22,587 (100-36-326-10419-7015)
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3. Why were the Road Maintenance sidewalk maintenance accounts for wages,
miscellaneous operating supplies and contract underspent in 2021?
These funds were requested to be carried over into 2022 to complete the work
anticipated to be completed in 2021. Due to staffing shortages and COVID
restrictions, the full list of locations that needed repair did not get to the contractor in
time to complete work in 2021. Repairs are required to meet the minimum
maintenance standards and therefore this work will sill need to be completed in
addition to the new work that will result from the 2022 annual sidewalk inspection.
The contractor has the 2021 list and will continue the work in the early spring once
weather allows.
Variance Explanation for 100-42-420-10085-7001
This question will be responded to under separate cover.
I trust that the above provides the additional information requested by Members of Council.
If there are additional questions please let me know.
Respectfully,
________________________
Trevor Pinn, CPA, CA
Director of Financial Services/Treasurer
Financial Services Department
cc: Mary-Anne Dempster, CPA, CGA – CAO
Department Heads
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MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Report To: Council
From: Stephen Brake, Director of Public Works
Date: February 14, 2022
Memo #: Memo-009-22
Re: Cost of Courtice Shores Drive Tunnel
During the Special Budget Meeting on January 31, 2022, Council directed Staff to report
back at the Council Meeting on February 14, 2022 with a high-level cost estimate to twin the
roadway underpass for the CN Railway corridor crossing of Courtice Shores Drive. The new
underpass structure would need to be built to current standards for vehicle clearances,
including accommodation for pedestrians and cyclists.
Background
Pedestrian and active transportation (AT) access to the Courtice waterfront is currently
limited to the existing Highway 401 underpass on Courtice Road and the existing rail
underpass of the CN Railway corridor on Courtice Shores Drive. Both crossings / connection
points are substandard from a safety standpoint and do not provide adequate space to
accommodate facilities for pedestrian / AT movement. The facilities connecting the
waterfront on either side of the rail & highway corridors are also lacking and would require
significant investment to upgrade. These deficiencies include defined cycling networks and
either on-street or in-boulevard widths to accommodate cyclists and other means of active
transportation.
On May 25, 2021, Council passed resolution #C-193-21 for staff to work with the
landowners and other stakeholders in South Courtice to create a detailed Trail and Active
Transportation Plan (AT Plan) in order to achieve the goal of connectivity to the Courtice
waterfront for active transportation. The framework of that Plan has been started by Staff,
however, the background reports and overall network connectivity review has not been
completed. The support of this AT Plan would help outline the overall strategy for crossing
the two main corridors and may not result in the underpass at Courtice Shores Drive being
selected as a primary route to the waterfront.
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The Courtice Waterfront and Energy Park Secondary Plan is currently underway and will
help inform the policy behind the land use, transportation, and AT network, including access
to the future Courtice Waterfront Park. The Courtice Waterfront is still at a conceptual level
and the overall draft land use and transportation network plans have not been reviewed or
approved by the Steering Committee. As shown in Figure 1 below, a very high-level concept
displays a potential at-grade crossing of the CN Rail, further west along Darlington Park
Road. This concept was created by the Municipality’s Consultant, Urban Strategies, as a
way of crafting a vision for the Waterfront lands and was initially shared with Council in April
2020. It is noted that this illustration is only conceptual and the background planning,
investigations, and reports, along with approval from landowners, Council and other external
stakeholders has not been completed. This is crucial to determining the best suited
vehicular and active transportation network south of Hwy. 401.
Figure 1 - Courtice Waterfront Concept
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On January 31, 2022, Council also passed a motion requesting that Staff undertake the
preliminary design of the Courtice Waterfront Park as part of the “Courtice Waterfront
Design Study” identified in the 2020 Development Charge Background Study. This study will
also need to address the issue of active transportation in the area.
In 2020, Council approved a $70,000 budget to prepare an Active Transportation Master
Plan (ATMP) for the Municipality of Clarington. The Terms of Reference for the ATMP are
currently being finalized and a Request for Proposal will be posted in 2022 to hire a
consultant to complete the ATMP. As part of the ATMP, access to the Courtice waterfront,
specifically the Hwy. 401 and CN Railway crossing locations in Courtice, will be reviewed
and alternative solutions will be provided.
Cost Estimate
Public Works Staff reviewed several similar structures within the Municipality of Clarington
and Greater Toronto Area and estimated that the twinning of the roadway underpass of the
CN rail line would cost approximately $7,000,000. The following projects were used as
comparisons:
1. Mill Street Pedestrian Tunnel - $3,700,000 in 2010
2. Green Road Grade Separation - $7,500,000 in 2014
3. Lambs Road Grade Separation (DC Study) - $15,000,000 in 2030
4. Twin Pedestrian Tunnels, Main Street, Milton - $6,300,000 in 2020
This high-level cost estimate includes the following items and assumptions:
1. Design and construction of a new 6m wide by 5m tall underpass to current standards
including vertical and horizontal clearance, protection from debris and current bridge
design code.
2. Support and/or reinforcement of the existing structure to ensure safety during
construction.
3. Streetlighting and illumination of the existing and proposed underpass.
4. Horizontal and vertical alignment improvements will be required at the existing
structure to improve sight lines and vertical clearance.
5. Stormwater management review including the extension or replacement of the
existing culverts on both sides of the structure.
6. Assumption that the twinning and realignment will be located west of the structure to
avoid land acquisition costs.
7. Assumption that the existing structure is structurally sound and will not require
replacement for a minimum of 25 years. The most recent structure inspection
identifies a 1-5 year timeline for improvements to the substructure. Further
investigation will be required to confirm existing service life.
8. This estimate does not include improvements to the AT network on either side of the
CN Railway corridor. Significant investment will be required to improve the network
and transport pedestrians to and from this location.
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