HomeMy WebLinkAbout10/24/2011 C1 0
arington
Leading the Way
DATE: MONDAY, OCTOBER 24, 2011
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council held October 3, 2011
PRESENTATIONS
a) Rose Kuipers, Chair, Memorial Hospital Foundation Board of Directors —
Proceeds from Clarington's Classic Golf Tournament
b) Albert Sweetnam, Executive Vice President, Nuclear Projects, Ontario Power
Generation — OPG Major Nuclear Projects EA Updates
DELEGATIONS (List as of Time of Publication)
There are no Delegations scheduled as of the time of publication.
COMMUNICATIONS
Receive for Information
1 - 1 Minutes of the Newcastle Community Hall Board dated May 31, June 21, and
September 20, 2011
1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated
September 16, 2011
1 - 3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated October 11, 2011
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Council Agenda - 2 - October 24, 2011
1 - 4 Minutes of the Clarington Accessibility Advisory Committee dated October 5,
2011
1 - 5 Cheryl Tennisco, Committee Clerk, Regional Municipality of Durham - Petition
Requesting Durham Transit and GO Bus Service to Newtonville
1 - 6 Deborah Lay, M.Sc., RD, Public Health Nutritionist, Regional Municipality of
Durham - 2011 Durham Region Nutritious Food Basket (NFB) Report— "The
Price of Eating Well in Durham Region"
1 - 7 Nancy Patterson, Environment Canada and Russ Powell, Central Lake Ontario
Conservation Authority (CLOCA) - Durham Region Coastal Wetland Monitoring
Project (DRCWMP) Publication
1 - 8 Laurie Docimo, Fund Development Manager, Feed the Need in Durham — Letter
of Appreciation
1 - 9 Ontario Power Authority (OPA) - SaveONenergy Fridge and Freezer Pickup
Program
1 - 10 Connie Puk, President, Board of Management, Orono Town Hall — Letter of
Appreciation
Receive for Direction
D - 1 Marion Saunders, President, Newcastle/Bond Head Ratepayers' Association —
Development of New Grocery Store in Newcastle
D - 2 Anne Lannan, Ontario Community Newspapers Association - Ontario Junior
Citizen of the Year Awards
D - 3 Dianne McKenzie, Executive Director, Epilepsy Durham Region — Request for
Proclamation of "Epilepsy Awareness Month" and "Purple Day for Epilepsy
Awareness"
D - 4 Rose Boricic, Special Events Chairman, Branch 178 Bowmanville, Royal
Canadian Legion —2011 Remembrance Day Services and Parades
D - 5 Don Cooper, Poppy Chairman, Royal Canadian Legion Branch 178,
Bowmanville — Request to Fly the Poppy Flag at the Municipal Administrative
Centre
Council Agenda - 3 - October 24, 2011
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of October 17, 2011
STAFF REPORT(S)
UNFINISHED BUSINESS
BY-LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY-LAW
ADJOURNMENT
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LeadfngrHe{vny Council Meeting Minutes
OCTOBER 3, 2011
Minutes of a regular meeting of Council held on October 3, 2011 at 7:00 p.m., in the
Council Chambers.
Councillor Novak led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper, attended until 9:05 p.m.
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Facilities Manager, G. Acorn
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Manager of Communication and Marketing, J. Cooke, attended
until 8:00 p.m.
Director of Planning Services, D. Crome
Parks Supervisor, B. Genosko
Deputy Treasurer, L. Gordon
Director of Corporate Services and Human Resources,
M. Marano
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Councillor Hooper indicated that he would be declaring an interest with respect to
Correspondence Item D —4.
ANNOUNCEMENTS
Councillor Novak announced the following:
• She represented the Municipality at the Central Lake Ontario Conservation
Authority's (CLOCA) Children's Groundwater Festival. Councillor Novak
presented a plaque to Members of Council in recognition of the Municipality's
financial support for the 2011 Festival.
Council Meeting Minutes - 2 - October 3, 2011.
• She advised the Mayor's Annual Address to the Board of Trade was very well
received and that she has heard many positive comments that Clarington's
future is very optimistic.
• She represented the Municipality at the Durham Soccer Club Volunteer
Appreciation evening. Darlington was represented and Peter Knowlton was
the recipient of an award.
• She attended the open house event of the Miche Bag Canada in Courtice.
Councillor Hooper announced the following:
• He also attended the CLOCA Children's Groundwater Festival which was a
great opportunity to network with the children who asked a number of good
questions.
• He echoed Councillor Novak's comments regarding the Mayor's Annual
Address to the Board of Trade and extended congratulations to Mayor Foster.
• This past weekend he participated in a clean-up to bring life back to some of
the abandoned cemeteries noting the group was in Enniskillen on Saturday.
• He attended the Newcastle Fall Festival.
• He was a judge, along with Councillors Woo and Partner, at the Bowmanville
Vet Clinic and he attended the Legends Concert at the Newcastle Community
Hall.
• He congratulated Julie Cryderman and Kaylin Morrisette, two local young
women who were members of the Canadian U19 Lacrosse Team who took the
bronze medal in Hanover, Germany.
• On Saturday, October 15, 2011, historic downtown Bowmanville will host the
Annual Apple Festival and Craft Sale. There will be lots of entertainment and
fun for the whole family.
Councillor Partner announced the following:
• On Thursday she, along with Councillor Woo, attended the Ganaraska
Conservation Authority Watershed Tour celebrating their 65th Anniversary.
• On Saturday she attended a number of events including the Newcastle Fall
Festival, the opening of Dee's Harvest Table in Newcastle, the hazardous
waste drop off event, a pet judging event at the Bowmanville Veterinary Clinic
and the Shania Twain/Neil Diamond Tribute concert at the Newcastle
Community Hall.
• On Sunday, she attended a play written by Emily Buckley from Leskard and the
Oktoberfest Dinner at the Newtonville Community Hall.
Councillor Traill announced that on Saturday she attended the Newcastle Fall Festival
enjoying the classic car display and Jungle Cat World exhibit and also attended the
Bowmanville Veterinary Clinic fundraising event.
Council Meeting Minutes - 3 - October 3, 2011
Councillor Woo announced the following:
• He attended the Annual Mayor's Address to the Board of Trade which he felt
was one of the more well attended events and he has heard only good
comments regarding the Mayor's Address.
• He attended the Newcastle Fall Festival which provided lots of fun for everyone
and also attended the Newtonville Oktoberfest.
Mayor Foster announced the following:
• He extended appreciation to the Clarington Board of Trade for hosting the
Mayor's Annual Address and to members of staff for providing information.
• He advised A Gift of Art has received a donation of LED lights from Tom
Campbell and Mary Mogford.
• At the Retirement celebration for Reverend Joe LeFave, he heard from former
residents on how much they miss the quality of life they enjoyed in Clarington.
• Tickets are still available for the Memorial Hospital Foundation's Harvest Ball to
be held at the Tosca Banquet Hall on October 21, 2011.
• He expressed appreciation to staff for their efforts regarding the Port Granby
hearings.
• On Thursday, the municipality helped to raise $421 for "Feed the Need" along
with donations of non-perishable food items.
• October 6t" is the Provincial Election Day. Mayor Foster encouraged all to get
out and vote.
• He also wished everyone time to enjoy Thanksgiving this weekend with family
and friends.
PRESENTATIONS
Mayor Foster presented Miranda Hersco.with a Certificate of Recognition and
Congratulations on her receipt of the Leading Girls, Building Communities Award
presented by the Province of Ontario. The Award recognizes Miranda as a positive
role model who champions issues within her community, provides strong leadership
and encourages others. Mayor Foster stated that Miranda is a model of what young
leadership can accomplish and highlighted a number of her achievements.
DELEGATIONS
Louis Bertrand addressed Council concerning Item #9 of Report#1 -Appointments to
Energy From Waste —Waste Management Advisory Committee. Mr. Bertrand stated
he was here tonight to discuss the General Purpose and Administration Committee
recommendation of appointments. Mr. Bertrand confirmed that he did apply for
appointment, but his name does not appear on the GPA recommendation.
Council Meeting Minutes - 4 - October 3, 2011
Mr. Bertrand stated issues such as incineration, toxicology, environmental chemistry,
biology, waste management policies, construction, commissioning, and contracts with
waste haulers are incredibly complicated and he wished the best of luck to all the
appointees in keeping up with the required reading of reports, policy papers and
background studies and in attending meetings to follow-up on recommendations.
Mr. Bertrand stated his delegation concerns the impacts of incineration on residents
and the municipality and on Council's responsibility to protect their health, financial
interests and quality of life. Mr. Bertrand discussed the meaning of accountability
stating part of accountability is transparency of decision-making. He questioned what
selection criteria was used to choose the appointees to the Committee indicating that
it is Council's responsibility to ensure that the Committee is seen as legitimate,
representative and effective. Mr. Bertrand urged Members of Council to make public
their decision-making criteria this evening.
Linda Gasser addressed Council concerning Item #9 of Report #1 - Appointments to
Energy From Waste —Waste Management Advisory Committee. Ms. Gasser stated
she has several concerns regarding the advertising and member selection process
including conflicting wording and instructions in the Clarington and Durham Region
advertisements, the improper disqualification of at least one applicant, possibly more,
ruled as late submissions, and the lack of information regarding the criteria used and
weighting to select and evaluate appointees. Ms. Gasser stated that Clarington and
Durham residents deserve to have the best qualified individuals appointed to the
Energy From Waste —Waste Management Advisory Committee and that their health
and welfare may well depend on having independent and qualified citizens identifying
the issues and recommending solutions to very complex problems. Ms. Gasser stated
that, with all due respect, she feels more qualified individuals may have been
overlooked. Ms. Gasser expressed concern that the Clarington advertisement failed
to provide a link to the Terms of Reference which sets out the Committee mandate
and scope of activities and questioned whether Council had taken this into account
when selecting members. She also expressed concern that none of the four
appointees were on record as having submitted comments to the Ministry of the
Environment during the initial comment period and that Wendy Bracken, Clarington's
most knowledgeable resident, as well as other qualified candidates with important
skills were passed over. Ms. Gasser suggested that Council refer Report CLD-025-11
back to staff to determine and correct the information to rectify the list to reinstate for
consideration any candidates that may have been improperly disqualified or
incorrectly described as late applicants, that Council provide the public with a clear
description of the criteria used to evaluate applicants and to list the relevant skills and
criteria, and make their decision based on those.
Council Meeting Minutes - 5 - October 3, 2011
Resolution #C-431-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the minutes of a regular meeting of Council held September 19, 2011, be
approved.
"CARRIED LATER IN THE MEETING"
Councillor Neal indicated that he had stated a declaration of pecuniary interest at the
meeting of September 19, 2011 regarding Item #28 of Report #1.
The foregoing Resolution #C-431-11 was then put to a vote and CARRIED.
COMMUNICATIONS
Resolution #C-432-11
Moved by Councillor Traill, seconded by Councillor Partner
THAT the communications to be received for information be approved, with the
exception of Correspondence Item I — 5.
"CARRIED"
1 - 1 Minutes of the St. Marys Cement Community Relations Committee dated
June 14, 2011.
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated September 13, 2011.
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated
September 20, 2011.
1 - 4 Minutes of the Tyrone Community Centre Board dated June 2011.
1 - 6 Lucie Papineau Pugliese, Secretary General, Telecommunications
Alliance, advising that starting March 25, 2013, two new area codes will be
introduced in the Greater Toronto area —the 437 area code will be added
to the 416/647 codes and the 365 area code will be introduced in the
region served by 905/289 area codes; indicating the introduction of the
new area codes will create millions of new phone numbers and will only be
assigned to customers for additional services on an as needed basis, will
coexist with the current ones and will cover the same geographic area, and
will not affect local calling areas in any way. Further information is
available online at www.newareacodes.ca.
Council Meeting Minutes - 6 - October 3, 2011
1 - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
Council that on September 21, 2011, Regional Council adopted the
following resolution pertaining to Quarterly Report on Planning Activities:
"a) THAT Report#2011-P-66 of the Commissioner of Planning and
Economic Development be received for information; and
b) THAT a copy of Report#2011-P-66 be forwarded to all Durham Area
Municipalities, Durham Regional Police Service, and Durham
Emergency Medical Services for information."
1 - 5 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding copies of the following documents, in
accordance with the Notice of Approval to Proceed with the Undertaking
regarding the Amended Environmental Assessment for Durham and York
Residual Waste Study, Condition 3, Public Record:
• Letter to the Ministry of the Environment dated September 15, 2011,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the Noise Monitoring and
Reporting Plan (Environmental Assessment Condition 19)
• September 15, 2011 Durham-York Energy Centre Noise Monitoring
and Reporting Plan (September 2011)
• September 15, 2011 Noise Monitoring and Reporting Plan Comment
and Response Table
• Letter to the Ministry of the Environment Dated September 15, 2011,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the Groundwater and
Surface Water Monitoring Plan (Environmental Assessment
Condition 20)
• September 15, 2011 Durham-York Energy Centre Groundwater and
Surface Water Monitoring Plan
• September 15, 2011 Groundwater and Surface Water Monitoring
Plan Comment and Response Table
• Letter to the Ministry of the Environment dated September 23, 2011,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of Draft Compliance
Monitoring Program (Environmental Assessment Condition 4)
• September 23, 2011 Durham-York Energy Centre Draft Compliance
Monitoring Program
• Letter to the Ministry of the Environment*dated September 23, 2011,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the Soil Testing Plan; and
• September 23, 2011 Durham-York Energy Centre Soil Testing Plan.
The documents are also available on the EFW project website at
http://www.durhamVorkwaste.ca/project/efvv-committee.htm.
Council Meeting Minutes - 7 - October 3, 2011
Resolution #C-433-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Correspondence Item I — 5 from Melodee Smart, Administrative Assistant,
Works Department, Regional Municipality of Durham, with respect to the
Durham/York Energy From Waste Project be referred to staff to respond to the
following questions:
a) Will ICI Waste be accepted or not?
b) Will the Monitoring Program Records be public records and be available to staff
or Members of Council?
c) Is there a prescribed limit for PM2.5 and PM2.10 contaminants?
"CARRIED ON THE FOLLOWING RECORDED
VOTE:"
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
CORRESPONDENCE FOR DIRECTION
Correspondence Item D — 9 was received as a Hand-out.
Councillor Hooper stated a pecuniary interest with respect to Correspondence
Item D - 4 as he owns property in the downtown core and left the Council Chambers
during discussion and voting on this matter.
D - 4 Edgar Lucas, Chairman, Board of Management, Historic Downtown
Bowmanville Business Centre, requesting that funds be made available
either through funds held in escrow by the Municipality or an interest-free
loan over a five-year period to cover the cost of purchasing 35 pole
mounted snowflakes, plus the cost of mounting and maintenance in the
amount of$28,007.05; and, indicating that six weeks is required for the
manufacture of the snowflake lighting which will necessitate the order to be
placed and funds received by September 30th so that the decorations can
be in place for the Bowmanville Santa Claus Parade.
Council Meeting Minutes - 8 - October 3, 2011
Resolution #C-434-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT the request from Edgar Lucas, Chairman, Board of Management, Historic
Downtown Bowmanville Business Centre for funds to cover the cost of purchasing 35
pole mounted snowflakes, plus the cost of mounting and maintenance in the amount
of $28,007.05 be approved; and that the funds be withdrawn from the Bowmanville
BIA.reserve fund.
"CARRIED"
Councillor Hooper returned to the meeting.
Resolution #C-435-11
Moved by Councillor Woo, seconded by Councillor Traill
THAT Correspondence Items D - 2 to D - 6, and Hand-out Correspondence Item D 9,
be approved as per the Agenda.
"CARRIED"
D - 2 Kevin Coulter, Environmental Planner, Morrison Hershfield, advising his
firm has been retained by Brennan Paving and Construction Limited to
complete the design and environmental assessment for the replacement of
the Highway 401 Overhead Sign Support Structure signifying Highways 35
and 115; indicating that due to high traffic volumes on Highway 401, the
sign replacement must be completed at night; highlighting the scope of
construction activities; and, requesting an exemption to the Noise By-law
to complete the work: It is anticipated the work will commence in the
Spring 2012 and will require lane closures over a series of nights and a full
highway closure to install the new sign structure.
(Exemption to the Municipality's Noise By-
law approved for the timeframe required for
replacement of the Highway 401 Overhead
Sign Support Structure)
D - 3 Alan Cornthwaite, Recording Secretary, Bowmanville and District Navy
League, requesting permission to hold tag days on April 20, 21 and 22 and
September 28, 29 and 30, 2012, to raise funds in support of the Sea Cadet
Program and to provide an opportunity to exhibit the cadets to the
community.
(Sea Cadet tag days approved for April 20,
21 and 22 and September 28, 29 and 30,
2012)
Council Meeting Minutes - 9 - October 3, 2011
D - 5 Janice Parish, Royal Service Real Estate Inc., advising that on Saturday,
November 19, 2011, Royal Service Real Estate Services Inc. is sponsoring
the 3rd Annual Fund Raiser for the East Clarington Food Bank at the
Newcastle Town Hall, involving a silent auction, door prizes, cash bar with
live music and dancing with all proceeds going to the East Clarington Food
Bank just in time to give them the kind of support they need prior to the
Christmas season. Last year they raised $4400 plus 333 pounds of
canned and dry goods; their goal this year is $5000 and 400 pounds of
food. In order for the LLBO to approve their Special Occasion Permit, she
is requesting Council designate their event as a "Municipal Community
Event".
(3rd Annual Fund Raiser for the East
Clarington Food Bank designated as a
Municipal Community Event)
D - 6 Meredith Cochrane, 'Executive Director, EcoSpark, formerly Citizens'
Environment Watch and Debbe Crandall, Executive Director, STORM
Coalition, advising that in 2015, the Oak Ridges Moraine Conservation
Plan (ORMCP) will be reviewed; indicating that Monitoring the Moraine, is
a partnership between EcoSpark and STORM Coalition that is building a
movement of engaged and informed communities to protect the Oak
Ridges Moraine and has launched the "Moraine for 2015" Campaign, a
campaign symbolizing the collective efforts of citizens, groups and
communities coming together to pledge their commitment to the Oak
Ridges Moraine, forwarding information packages regarding both the
"Moraine for 2015" Campaign and the "Moraine Can't Wait" Campaign,
representing concerns that Moraine communities continue to have about
the future of the landscape; and, hoping that Clarington will be an active
part of these campaigns through meaningful dialogue with local residents
and Moraine-focused organizations.
(THAT a copy of the Moraine for 2016 and
the Moraine Can't Wait materials and
pledge form be provided to each member
of Council for consideration; that a copy
be forwarded to the Planning Services
Department and the Engineering Services
Department; and, that Ecospark and Save
the Oak Ridges Moraine (STORM) be
advised of Council's actions)
Council Meeting Minutes - 10 - October 3, 2011
D - 9 Matthew Kopczinski, Project Coordinator, AECON, requesting an
exemption to Noise By-law 2007-71 until the end of December 2011 to
allow construction operations to occur during the hours of 11:00 p.m. to
7:00 a.m., Monday to Saturday and 11:00 p.m. Saturday to 10:00 a.m.
Sunday for MTO Contract 2011-4000 Highway 115, 1 km East of Highway
35 to Airport Road Interchange; advising the contract incorporates
diamond grinding the existing concrete pavement as well as placing new
asphalt on mainline Highway 115 to improve road conditions and vehicle
traction; and, indicating the extended working hours will ensure Aecon can
complete the project on-time and mitigate any loss time that may be
encountered due to unfavourable weather conditions.
(Request for exemption to Noise By-law
2007-71 approved until the end of
December 2011)
D - 1 John Witheridge, Chair, Clarington Museums and Archives Board, advising
that the representative from Ward 2 has missed three consecutive
meetings without regrets; and, requesting that the position be filled in
accordance with Board Policy 3.5.1.
Resolution #C-436-11
Moved by Councillor Partner, seconded by Councillor Woo
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing personal matters about an identifiable
individual, including municipal or local board employees.
"CARRIED"
The meeting resumed in open session at 8:10 p.m.
The Mayor advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act,'2001 and no resolutions were passed.
Resolution #C-437-11
Moved by Councillor Partner, seconded by Councillor Hooper
THAT Grant Humes be appointed to the Clarington Museum and Archives Board to
represent Ward 2.
"CARRIED"
Council Meeting Minutes - 11 - October 3, 2011
D - 7 Ted Galinis, General Manger, Durham Region Transit, advising Council
that on September 7, 2011, the Transit Executive Committee adopted the
following resolution pertaining to a national public transit strategy:
"a) THAT Ms. Olivia Chow's private member's bill calling on the Federal
Government to establish a national public transit strategy be endorsed
by the Durham Region Transit Executive Committee;
b) THAT Durham Region MPs be so advised; and,
c) THAT this resolution be forwarded to the Area Municipalities in Durham
Region for their endorsement."
Resolution #C-438-11
Moved by Councillor Novak, seconded by Councillor Hooper.
THAT the resolution from the Durham Region Transit Executive Committee with
respect to a national public transit strategy be endorsed.
"CARRIED"
D - 8 Debbie Shields, City Clerk, City of Pickering, writing to Chris Alexander,
MP Ajax-Pickering advising that on September 19, 2011, the City of
Pickering adopted the following resolution pertaining to banning shark fins
in Pickering:
"WHEREAS sharks are being slaughtered world-wide at a rate of over 70
million per year; with experts agreeing that sharks could be extinct within
10 to 20 years at the current rate of slaughter;
AND WHEREAS shark finning is a wasteful, inhumane practice that
involves cutting off a shark's fins and then tossing the still-alive shark back
overboard to drown, bleed to death, or be eaten alive by other aquatic
animals;
AND WHEREAS fins have no significant nutritional value and are
considered unhealthy for human consumption due to the accumulation of
high levels of mercury and toxins in fins and flesh;
NOW THEREFORE BE IT RESOLVED THAT City of Pickering staff
investigate and report back to Council regarding the matter of banning the
sale, possession and consumption of shark fins and related products;
THAT the City of Pickering request that the governments of Ontario and
Canada enact legislation to ban the possession, sale and consumption of
shark fins and related products; and
Council Meeting Minutes - 12 - October 3, 2011
THAT this motion be distributed to Chris Alexander, MP, Corneliu Chisu,
MP, Joe Dickson, MPP, Wayne Arthurs, MPP, the Association of
Municipalities of Ontario and all Durham municipalities."
Resolution #C-439-11
Moved by Councillor Neal, seconded by Councillor Woo
THAT the resolution from the City of Pickering, with respect to banning the
possession, sale and consumption of shark fins and related products, be endorsed.
"CARRIED"
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report September 26,
2011.
Resolution #C-440-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the General Purpose and Administration Committee Report of September 26,
2011 be approved, with the exception of Items #1(d), #5, #9, #10 and #14.
"CARRIED"
Item #1 d
Resolution #C-441-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Report FND-109-11 be received for information; and
THAT staff provide a further report detailing road expenditures undertaken in the last
ten years for both reconstruction and maintenance.
"CARRIED"
Item #5
Resolution #C-442-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Staff prepare a report regarding the possibility of holding Public Meetings during
the evening and at locations in close proximity to affected residents; and
Council Meeting Minutes - 13 - October 3, 2011
THAT the report include the possibility of altering the order of the agenda at General
Purpose and Administration to hear delegations before presentations.
"CARRIED"
Item #9
Resolution #C-443-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Report CLD-025-11 be received for information.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE":
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Resolution #C-444-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report CLD-025-11 be received;
THAT the following four people be appointed to the Energy From Waste —Waste
Management Advisory Committee:
• Marven Whidden
• Kathy Coupland
• Michelle Speelman Viney
• Sophia Wouters; and
THAT all interested parties listed in Report CLD-025-11 be advised of Council's
decision.
"CARRIED"
Council Meeting Minutes - 14 - October 3, 2011
Item #10
Resolution #C-445-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report CLD-026-11 be received;
THAT the By-law attached to Report CLD-026-11 be approved with the exception of
Sections 8.2(f) and 9.2(c); and
THAT all interested parties listed in Report CLD-026-11 be advised of Council's
decision.
"MOTION LOST"
Resolution #C-446-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report CLD-026-11 be received;
THAT the By-law attached to Report CLD-026-11 be approved; and
THAT all interested parties listed in Report CLD-026-11 be advised of Council's
decision.
"CARRIED"
Item #14
Resolution #C-447-11
Moved by Councillor Traill, seconded by Councillor Novak
THAT the Community Services Department advise the Newcastle Arena Board and
the Orono Arena Board, and other appropriate Boards of Council of municipal wide
events, such as `Customer Service Week', such that they may, at their will, have the
opportunity to participate in these events.
"CARRIED"
STAFF REPORT(S)
There were no Staff Reports considered under this Section of the Agenda.
Council Meeting Minutes - 15 - October 3, 2011
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
BY-LAWS
Resolution #C-448-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT leave be granted to introduce By-laws 2011-091 to 2011-093
2011-091 Being a by-law to prohibit the excessive barricading or fortification of
land within the Municipality of Clarington
2011-092 Being a by-law to exempt a certain portion of Registered Plan
40M-2375 from Part Lot Control
2011-093 Being a by-law to exempt a certain portion of Registered Plan
40M-2361 from Part Lot Control; and
THAT the said by-laws be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Councillor Neal stated that he had visited the Westlake Subdivision on Friday and
that he feels there are legitimate concerns regarding drainage ditches not working
well. He questioned if there is further on-going work that should be undertaken to
address the concerns. The Director of Engineering Services stated that the
subdivision is one that the Operations Department monitors as part of the Road
Monitoring Program and provides a level of service that has been in place for
years. He stated that it is staff's opinion that the level of service is reasonable
and that some cleaning out of ditches is required on an annual basis. The
Operations Department monitors the road network and responds to erosion
problems in a timely manner.
Councillor Neal expressed appreciation to those people who put their names
forward for appointment to the Energy From Waste - Waste Management
Advisory Committee especially Kerry Meydam, Wendy Bracken, Louis Bertrand
and Tracey Ali.
Council Meeting Minutes - 16 - October 3, 2011
Councillor Hooper stated a pecuniary interest earlier in the meeting, refrained from
voting on the Confirming By-law and left the meeting.
CONFIRMING BY-LAW
Resolution #C-449-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT leave be granted to introduce By-law 2011-094, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 3rd day of October, 2011; and
THAT the said by-law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C-450-11
Moved by Councillor Partner, seconded by Councillor Novak
THAT the meeting adjourn at 9:06 p.m.
"CARRIED"
MAYOR MUNICIPAL CLERK
SUMMARY OF CORRESPONDENCE
OCTOBER 24, 2011
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Newcastle Community Hall Board dated May 31,
June 21, and September 20, 2011 (Copies attached)
1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated
September 16, 2011 (Copy attached)
1 - 3 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated October 11, 2011 (Copy attached)
1 - 4 Minutes of the Clarington Accessibility Advisory Committee dated
October 5, 2011 (Copy attached)
1 - 5 Cheryl Tennisco, Committee Clerk, Regional Municipality of Durham,
advising Council that on September 7, 2011, the Transit Executive
Committee adopted the following resolution pertaining to Petition
Requesting Durham Transit and GO Bus Service to Newtonville:
"THAT Correspondence Item TC-19 from Ms. Patti Barrie, Municipal
Clerk, Municipality of Clarington, be referred to the 2012 Transit
Servicing and Financing Study."
1 - 6 Deborah Lay, M.Sc., RD, Public Health Nutritionist, Regional
Municipality of Durham, providing the results of the 2011 Durham
Region Nutritious Food Basket (NFB) Report — "The Price of Eating
Well in Durham Region"; indicating that their assessment shows that
low income residents within the Region do not have enough money to
pay the high costs of living and feed their families an adequate diet
once housing and other fixed costs are paid; and, advising copies of
the report are available at www.durham.ca.
1 - 7 Nancy Patterson, Environment Canada and Russ Powell, Central
Lake Ontario Conservation Authority (CLOCA), forwarding a copy of
the Durham Region Coastal Wetland Monitoring Project's (DRCWMP)
latest publication — "Durham Wetlands: Monitoring a Changing
Environment", reporting on the status and trends of conditions within
coastal wetlands in Durham Region; and, indicating copies of the
publication are available by contacting Wildlife.Ontario(aec.gc.ca.
Summary of Correspondence - 2 - October 24, 2011
1 - 8 Laurie Docimo, Fund Development Manager, Feed the Need in
Durham, thanking the Municipality for hosting Clarington's Great
Lunch-In on September 22, 2011 which helped raise over $421 to
facilitate the organization in responding to those who require the
assistance of emergency food providers.
1 - 9 Ontario Power Authority (OPA) announcing that OPA is launching the
Fall SaveONenergy Pledge Campaign, which provides customers
with the opportunity to earn an additional 100 air miles by pledging to
have their old fridge/freezer removed and having their appliance
picked up through the SaveONenergy Fridge and Freezer Pickup
Program; highlighting the terms and conditions of the offer; and,
advising that further information on the program is available by
contacting Megan Paul at megan.paulPpowerauthority.on.ca.
1 - 10 Connie Puk, President, Board of Management, Orono Town Hall
thanking Council and staff for their assistance with the Orono Town
Hall Bathroom Renovation Project; indicating the volunteers have
done their best to upgrade and maintain the Hall and have
undertaken additional renovations and purchases for the Hall; and,
advising that the Orono Town Hall is once again becoming the centre
of the Community.
CORRESPONDENCE FOR DIRECTION
D - 1 Marion Saunders, President, Newcastle/Bond Head Ratepayers'
Association urging the Municipality, in its negotiations concerning the
plans for development of the new grocery store in the Village of
Newcastle, to continue to ensure that the design will maintain and be
consistent with the historical ambiance of the downtown.
(Motion to refer correspondence to
the Director of Planning Services)
Summary of Correspondence - 3 - October 24, 2011
D - 2 Anne Lannan, Ontario Community Newspapers Association, advising
of the Ontario Junior Citizen of the Year Awards, a program
established to recognize outstanding young people in their own
communities through their local newspaper; forwarding information
on the nomination process and eligibility requirements; requesting
Council's assistance in promoting the awards by forwarding
information about the program to interested parties such as libraries
and Parks and Recreation departments; and, indicating that the
deadline for nominations is November 30, 2011.
(Motion to refer correspondence to
the Library, the Director of
Community Services and the
Municipal Clerk to place information
on the municipal website)
D - 3 Dianne McKenzie, Executive Director, Epilepsy Durham Region,
requesting that March, 2012 be proclaimed "Epilepsy Awareness
Month" and March 26, 2012 be proclaimed "Purple Day for Epilepsy
Awareness", to raise awareness of epilepsy, to assist the
organization in raising funds to help train advisors, to educate people
about epilepsy and to support the more than 36,000 individuals living
with epilepsy in Durham Region.
(Motion to Proclaim)
D - 4 Rose Boricic, Special Events Chairman, Branch 178 Bowmanville,
Royal Canadian Legion, advising of the upcoming Remembrance
Day services and parades for 2011:
® Friday, November 4, 2011 — Remembrance service at
Newtonville Cenotaph at 10:30 a.m.
• Sunday, November 6, 2011, Parade starting at 1:00 p.m. from
Orono Oddfellows Hall to Orono Cenotaph for Remembrance
service and .march back
• Friday, November 11, 2011 — Remembrance service at
Newcastle Village Cenotaph at 10:30 a.m.
® Friday, November 11, 2011, Parade starting at 10:00 a.m.
from Bowmanville Legion to Bowmanville Cenotaph for
Remembrance service and march back; and,
advising that the Poppy Campaign will run from Friday, October 28 to
Friday, November 11, 2011.
(Motion to approve, provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
Summary of Correspondence - 4 - October 24, 2011
D — 5 Don Cooper, Poppy Chairman, Royal Canadian Legion Branch 178,
Bowmanville, requesting that the Poppy Flag be flown at the
Municipal Administrative Centre to kick off the 2011 Poppy
Campaign.
(Motion to approve the flying of the
Poppy Flag at the Municipal
Administrative Centre)
I—�
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held on May 31, 2011 at 7 pm in the Council Chambers.
Present Were: P. DeJong(chair)
C. Abraham
S. DeJong
W. Partner(councillor)
W. Woo-(councillor)
L. Franssen
G. Bell (secretary)
Regrets From: B. Snowdon _
HERITAGE GARDEN PROJECT
1.1 Board met with Bob Genosko and Fred Horvath(Operations Dept) in the parkette
to discuss plans for tree removal. Mr. Genosko and Mr. Horvath explained why
so many trees needed to be removed to move forward with the proposed plans for
the gardens. The maple trees near the building would soon be causing problems
on the roof. The pine trees on the north side would interfere with sun for the
Teaching Garden behind the gazebo, as well their life span was coming to an end.
The cedars at the front of building and pines on southeast corner will be removed
this week; the remainder will be done in the fall after the weddings/concerts are
over. See attached details from Bob Genosko re: discussion.
Motion by C. Abraham, seconded by L. Franssen
That it is agreed the marked trees as shown on the draft architectural
drawings may be removed. The board would like to see more detail on
lattice work on northwest corner of parkette. "CARRIED"
A recorded vote was taken P. DeJong, C. Abraham, S. DeJong, W. Woo, and L.
Franssen—agreed.
W. Partner—apposed.
MINUTES
2.1 Motion by W:Partner, seconded by S. DeJong
That minutes be accepted as circulated. "CARRIED"
BUSINESS ARISING
3.1 Village concerts committee has accepted offer to become a subcommittee of
Newcastle Community Hall Board. Members of committee information has been
forwarded to Municipality for insurance purposes
3.2 W. Woo reported naming of parkette after J. Atkinson.has been tabled by council.
Suggested to discuss a spot for the sign at a later date by the board. W. Woo
suggested possibility of erecting a cairn.
3.3 G. Bell reported on fundraising by Garden committee—Yard Sale raised
$1400.00 and Golf Tournament put on by Old Newcastle House raised$600.00
COAA
4.1 Angie Darlison from COAA proposed to board that COAA and Newcastle
Community Hall enter into a partnership. COAA is overflowing with members
(1400 active members) and needs additional space to offer some of their
programming. Programming is offered to seniors 55+. Angie has approached a
number of other halls to also enter into partnership, i.e. Solina, Tyrone, Hampton
Church, Orono Town Hall, Kendal to name a few. They would like to use hall
day or evening whatever works for us,programs would be run by staff/volunteers.
They would be interested in selling coffee/tea and running 50/50 at Village
Concerts.
Board thanked Angie for her presentation and informed her they would discuss
and get back to her.
FINANCIAL REPORT
5.1 Motion by C. Abraham, seconded by W.Woo
That financial reported be accepted as. presented. "CARRIED"
BILLS
6.1 Motion by L. Franssen, seconded by S. DeJong
That bills S. Fogg $39.54 and $615.00 be paid as presented. "CARRIED"
CORRESPONDENCE
7.1 Thank you note received from MPP O'Toole on successful "Hotel California" .
fundraising event.
7.2 Invitation from PAD program to attend Public Awareness Event—No one was
available to attend on June 14.
7.3 Clarington Blooms nominating papers received for information
7.4 Thank you note from Heritage Garden committee for use of the hall for
fundraising event.
7.5 Symposiums being offered by Clarington Marketing Minds. G. Bell will be
attending"Hosting Events &Building Partnerships",
7.6 Invitation to attend Cadets Annual Review on June 4—W. Partner will represent
board.
HEALTH & SAFETY
8.1 Inspection report to be filed and copy sent to Operations Dept.
NEW BUSINESS
9.1 G. Bell reported some complaints about dishwasher running out of hot water.
Spoke with manufacturer and Direct Energy—both say the 3 —60 gallon tanks
should be more than enough. Do not need booster for this type of dishwasher.
Steve has turned hot water tap on rinse sink off as recommended by Direct Energy
—felt this may be why hot water is running out.
9.2 Model Train group is asking for key lock box outside,building so.members can
come and go at any time. Board did not like this idea.
Motion by C. Abraham, seconded by W. Partner
That'Model Train group be told no to loch box and additional keys (they
have 3 presently). A sign in sheet would be put up in the Lions entrance for
them to use so that we know who is in the building at tall times.
"CARRIED"
9.3 P. DeJong will check to make sure lawnmower.works, so that lawn could be cut
in between the Town contractor cuttings if it gets too long by the weekend. Town
cuts the lawn on Thursdays for us.
9.4 G. Bell reported on alarm system going off on May 28 at Lobsterfest. It was not
the fire alarm so fire dept did not come. Alarm would not reset—Sage Electric
does not offer any assistance only tells us alarm has gone off. Alarm panel noted
problem in north basement but after walkthrough no trouble was found. Called
Georgian Bay for direction had to leave message (did this 3X)no response.
Called Town after hour's emergency number and was instructed to do fire watch.
Did fire watch until Steve arrived at 1 am..We both did walk around and again
found nothing. Finally heard from Georgian Bay requested they come out and
find problem as event was till going on and another event was scheduled for
Sunday. Will be sending report on incidence to Operations Dept as Georgian Bay
did not respond until after numerous calls. Will also do write up for Board
Members to follow if this should happen in.future.
9.5 Discussed partnership with COAA—board agreed they would like to do this.
Secretary will contact Angie and Village concerts to see if they would like to have
5 0/5 0 and coffee/tea provided.
Motion by W. Woo, seconded by W. Partner
That we adjourn at 9 am "CARRIED"
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
on June 21, 2011 at 7 pm in the Council Chambers.
Present Were: P. DeJong (chair)
S. DeJong
W. Woo (councillor)
G. Bell (secretary)
Regrets From: C. Abraham
L. Franssen
B. Snowdon
W. Partner
MINUTES
1.1 As there was not a quorum minutes were tabled to September meeting.
BUSINESS ARISING
2.1 See attached emails from Bob Genosko and Jeany Barrett regarding response to
the boards concerns with plan for removal of trees in parkette.
FINANCIAL REPORT
3.1 Presented but not accepted as a quorum was not present.
CORRESPONDENCE
4.1 Thank you note received from Newcastle Skate Club—to be filed.
4.2 Update from Director of Operations—to be filed.
HEALTH & SAFETY
5.1 Trees need to trimmed
5.2 Retaining wall needs repair—report sent to Operations Dept. as required.
NEW BUSINESS
6.1 Inquiries regarding Garden Project to be referred to.Jeany Barrett or Pete DeJong.
6.2 Secretary has received-information indicating that the antennae which was put on
the roof by the Historical Society should come down. This should have been put
forward as a request to the board and then referred to the Municipality to be
discussed with LACAC for approval as the hall is a designated building. The
issue of taking the antennae down has been referred to the Director of Operations
as we do not want unauthorized persons on the roof.
ADJOURNED 7:40 pm
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held on September 20, 2011 at 7 pm in the Council Chambers.
Present Were: P DeJong (chair)
C. Abraham
S. DeJong
L Franssen
W. Woo (councillor)
W. Partner (councillor)
G. Bell (secretary)
Regrets From: B. Snowdon
MINUTES
1.1 Motion by C Abraham, seconded by S. DeJong
That minutes for May and June 2011 be accepted as circulated.
"CARRIED"
BUSINESS ARISING
2.1 P. DeJong has not had a chance to look at lawnmower.
2.2 C. Abraham reported on collaborative meeting regarding garden project.
- board agreed they would like coach lights on front walkway moved to border
of new patio work.
- Front lighting should be updated to be out of sight in gardens and shining up
on building.
- Trees on northwest side of gazebo will be staying for time being due to cut
backs in plan
- Take out steps leading from parkette to old Shoppers parking lot.
FINANCIAL REPORT
3.1 Motion by C. Abraham, seconded by L. Franssen
That financial report is accepted as presented. "CARRIED"
BILLS
4.1 Motion by W. Woo, seconded by S. DeJong
That bills for supervision $611.00 be paid as presented. "CARRIED"
i
PAGE 2
CORRESPONDENCE
5.1 Form from.Newcastle YMCA Child Care received and signed confirming space
will be committed to the Child Care at Newcastle Community Hall for emergency
evacuation re-location.
5.2 Thank you note from Charlie Trim and Laura Trim
5.3 Letter from Reliance stating they are taking over hot water heaters.
5.4 Letter from Community Service Coordinator Slip Crosby received for
information only.
5.5 Letter from Director of Operations requesting meeting with board to discuss
building issues. Agreed on Monday Oct 17 at 6:30 pm
5.6. Letter fiom Director of Operations stating next hall boards meeting will be Oct 27
at the Visual Arts Centre at 7 pm
5.7 Thank you note from Children's Wish re: Bonnie Snowdon donation.
5.8 Thank you note from Big Brothers & Sisters of Clarington for use of chairs/tables
outside for Wine/Food Festival
5.9 Thank you note from Massey House for use of hall on Greek Night.
NEW BUSINESS
6.1 Informed by Director of Operations that the Clock Tower will be painted'by end
of October.
6.2 Director of Operations will have staff remove antenna on roof that was erected by
Historical Society. S. DeJong will inform Historical Society.
6.3 Patio portion of Garden Project may be moving forward in November
6.4 No Frills drive through will be going through old Shoppers Drug parking lot
therefore increasing traffic flow behind parkette. Suggested that additional trees
be planted when stairs are removed.
6.5 Mayors Event put on by CBOT is Sept 27 the following will attend. C. Abraham,
G. Bell, S. DeJong, L. Franssen, P. DeJong.
6.6 Budget needs to done at next meeting.
ADJOURNED 8 PM
r
DURHAM NUCLEAR HEALTH COMMITTEE (DNHC)
MINUTES OF MEETING AGENDA
LOCATION University of Ontario Institute of Technology (UOIT)
2000 Simcoe Street North
Meeting Room RBC 1055 in the UB Building
City of Oshawa, Ontario
DATE September 16, 2011 (;{
TIME 1:00 PM
HOST UOIT
MEMBERS Dr. Robert Kyle, Durham Region Health Depart ent (DRHD (C �
Ms. Mary-Anne Pietrusiak,DRHD RMEWED BY._ --
Mr. Ken Gorman, DRHD ORIGHNA,L TO:
Mr. Raphael McCalla, Ontario Power Generatio I IL �UMCIL ❑ FILE
Mr. Phil Dunn, Ministry of the Environment °E{ 'o� INFORMATION
Dr. Tony Wakex,UOIT (Presenter) ❑ MAYOR ❑ I,,,E,,IRERS ❑ cAo
Dr. Barry Neil, Public Member Or"COUNCIL . I
Mr. Carl Ferencz Public Member ❑ COMMUNITY L7 CORPORATE ❑ WERGENly
Mr. Alex Heydon,Public Member SERVICES SERVICES SERVICES MUNIC
Mr. Frank Bajurny, Public Member SIERVICESfJG �, CIERKISAL ❑ OPERATIONS
Mr. Marc Landry, Public Member ❑ PLANNING ❑ SOLICITOR ❑ TREASURY
Mr. Jansen Wu,Public Member SERVICES
Dr. David Gorman, Public Member E) OTHER -
MUNICIPAL CLERICS FILE
PRESENTERS/ Mr. Brian Devitt, DRHD, (Secretary)
OBSERVERS Ms. Debra Myles, Joint Review Panel, (Presenter by Teleconference)
Mr. Dietmar Reiner, OPG, (Presenter)
Ms. Cheryl Johnston, OPG, (Presenter)
Ms. Susan Todd,Durham College, (Presenter)
Mr. Darrin Carron, Durham College
Mr. Peter Simmons,Nuclear Waste Management Oganization,
(NWMO) (Presenter)
Ms. Sarah Hirschorn, NWMO
Dr. George Bereznai, UOIT
Mr. Jonathan Liberia, OPG
Mr. Allan Webster, OPG
Ms. Dorothy Skinner,Durham Region Planning Department
REGRETS Ms. Janice Szwarz, Municipality of Clarington
Robert Kyle opened the meeting, welcomed everyone.
Robert Kyle thanked Dr. Tony Waker,DNHC member and Professor at UOIT, for
hosting the meeting today and for an excellent tour of their new facilities at UOIT prior
to the meeting.
1.0 Adoption of the DNHC Agenda
The Revised Agenda was adopted.
2.0 Adoption of the DNHC Minutes of the June 17, 2011 meeting
The Minutes were adopted as written.
3.0 Correspondence
3.1 Robert Kyle's office received the minutes of the Pickering Nuclear Generating
Station Community Advisory Council for May 2011.
3.2 . Robert Kyle's office received the presentation notes used by Michael Binder,
President, Canadian Nuclear Safety Commission (CNSC), at the CNS 2011
Annual Conference in Niagara Falls, Canada and the topic was 65 Years of
Nuclear Safety dated June 7, 2011.
3.3 Robert Kyle's office received the presentation notes used by Terry Jamison, Vice
President, CNSC, at the NEA Forum held in Paris, France and the topic was The
Fukushima Accident dated June 8, 2011.
3.4 Robert Kyle's office received the presentation notes used by Ramzi Jammal,
Executive Vice President, CNSC, at the International Meeting on Radiation
Processing held in Montreal, Canada and the topic was Events in Japan —
Regulatory Response and Life Extension Process for Canadian Reactors dated
June 13, 2011.
3.5 Robert Kyle's office received the presentation notes used by Marc Leblanc,
Secretary, CNSC, held in Paris, France and the topic was Briefing on the Safe
Transport of Steam Generators dated June 15, 2011.
3.6 Robert Kyle's office received the news release from the CNSC concerning the
Task Force Criteria for Nuclear Power Plant Safety Review dated June 30, 2011.
3.7 Robert Kyle's office received a news release from Don Terry, Manager of Public
Affairs at Pickering Nuclear, concerning the federal announcement that SNC-
Lavalin Group Inc. will acquire the CANDU Reactor Division of Atomic Energy
of Canada Limited (AECL) and the news release from Don Terry was dated July
20, 2011.
2
3.8 Robert Kyle's office received the Darlington Neighbours Newsletter dated
Summer 2011.
3.9 Robert Kyle's office received the newsletter from the Nuclear Waste Management
Organization concerning Update on Siting Activities dated June 201 L.
3.10 Robert Kyle's office received the news release from the CNSC concerning the
One-Day Public Hearing to be held in Courtice on September 27, 2011 to consider
the AECL application for a licence for the Port Hope Area Initiative Port Granby
Project and the notice was dated July 20, 2011.
3.11 Robert Kyle's office received a notice from the CNSC requesting Public
Comment by-August 22, 2011 for the Draft Scoping Information Document for
the Refurbishment and Continued Operation of the Darlington Nuclear Generating
Station dated July 21, 2011.
3.12 Robert Kyle's office received a notice from Don Terry, Manager, Public Affairs,
Pickering Nuclear, concerning the amalgamation of Pickering A and B nuclear
stations as Pickering Nuclear and Glenn Jager was appointed the Senior Vice
President of Pickering Nuclear and Paul Pasquet was appointed Senior Vice
President,Nuclear Programs and Training and Don's notice was dated August 15,
2011,
3.13 Robert Kyle's office received notice from Don Terry, Manager, Public Affairs,
Pickering Nuclear, reporting there was no damage to Pickering and Darlington
Nuclear Generating Stations from the earthquake felt in the vicinity of Virginia,
the east coast of the U.S. and southern Ontario and the notice from Don on the day
the earthquake occurred was dated August 23, 2011.
3.14 Robert Kyle's office received the presentation notes used by Michael Binder,
President, CNSC, at the OPG Board Meeting held in the City of Pickering,
Ontario and the topic was Regulating the Nuclear Industry: Post Fukushima dated
August 23, 2011.
3.15 Robert Kyle's office received notice from Albert Sweetnam, Executive Vice
President Nuclear Projects, concerning the release of the Joint Review Panel's
report on the Darlington New Nuclear Power Plant Project Environmental
Assessment and Licence to Prepare Site and the notice concerning the Joint
Review Panel's Report was dated August 25, 2011..
3.16 Dr. Robert Kyle, Commissioner & Medical Officer of Health for the Regional
Municipality of Durham, wrote a letter on behalf of the DNHC concerning the
licence application by AECL for a ten-year licence for the Port Granby Project to
complete the remediation of the existing Port Granby Waste Management Facility
with a new Long-Term Low-Level Radioactive Waste Management Facility and
Robert's letter was dated September 2, 2011.
3
4.0 Nuclear Power/Environmental Issues
4.1 Progress Report from the Joint Review Panel (JRP) concerning their Report on the
Darlington New Nuclear Power Plant Project
Debra Myles, Panel Co-Manager, for the Darlington New Nuclear Power Plant
Project, provided a progress report by teleconference from Ottawa of the JRP's
Environmental Assessment Report concerning the Darlington New Nuclear Power
Plant Project and the Report was dated August 2011. The highlights of Debra's
presentation were:
Debra provided a review of the JRP.Process for the Darlington New Nuclear Power
Plant Project and the key dates and steps included:
• March 20, 2008, the Project was referred to the JRP by the Minister of the
Environment.
® September 30, 2009, the Environmental Impact Statement (EIS) and Licence
to Prepare Site documents was submitted by OPG.
® October 30, 2009, appointments to form the JRP were made by the Minister
of the Environment and the President of the CNSC.
• November 16, 2009 to October 8, 2010, the Review and Comment Period on
the EIS and Licence to Prepare Site documents were received.
® March 21 to April 8, 2011,Public Hearings were held in Courtice.
• August 25, 2011, the JRP EA Report on the Darlington New Nuclear Power
Plant Project was submitted for Federal Government Response.
The JRP EA Report included 67 Recommendations directed to the Government of
Canada, the Government of Ontario, The Municipality of Clarington and OPG.
Forty-three Recommendations were directed to the CNSC for implementation at
different Project licensing phases. Ten Recommendations were directed to Fisheries
and Oceans Canada and Transport Canada and the other Recommendation to other
Responsible Authorities for the Project.
Debra indicated the Federal Government is now reviewing the JRP EA Report and
will respond when they have completed their review but she did not know when the
Federal Government will make an official comment on the next steps for the
Project.
The slides Debra Myles used in her presentation are attached as Appendix 1.
For more information on the JRP EA Report, Debra Myles can be contacted at
(613) 957-0626 or by email at darlington.reviewgceaa-acee.gc.ca and information
is available at the Canadian Environmental Assessment Registry reference #70-03-
295025 at www.ceaa-acee.gc.ca.
4
4.2 Progress Report by OPG concerning the Darlington Refurbishment and Continued
Operation Environmental Assessment Project
Dietmar Reiner, Senior Vice President, Nuclear Refurbishment for OPG, provided
a progress report on the refurbishment of Darlington Nuclear Generating Station
(DNGS). The highlights of Dietmar's presentation were:
• February 2010, OPG made a business decision to refurbish DNGS and the
planning phase began with a thorough EA and Safety Review that will lead to
an Integrated Improvement Plan.
• Refurbishment will allow DNGS to continue operations for an additional 25-
30 years.
• The Elements of Refurbishment at DNGS will include:
o Defuel and dewater the reactors
• Replace major reactor components such as fuel channel assemblies,
calandria tubes and feeder pipes
• Refuel the reactor and refill the moderator and heat transport system
with heavy water
o Start-up and test the plant systems
• Achieve criticality in the reactor core
• Provide infrastructure to support refurbishment and continued
operations such as the Darlington Energy Complex and waste storage
facilities
• The Definition Phase for preliminary and.detailed planning began in 2009
and will be completed in 2014 and the Scope of Work included:
o Complete the requirements of the EA for the Project
o Complete an Integrated Safety Review
o Develop an Integrated Improvement Plan
o Finalize the Project Scope and implement major component contracts
o Develop engineering plans
o Develop full Project cost with a schedule
o Develop business case projections with financing
o Initiate the infrastructure development needed
o Initiate the construction of the Darlington Energy Complex
• The Outage Preparation Phase will begin in 2014 and be completed in 2016.
• The Outage Execution Phase will begin in 2016 and be completed in 3-4
years.
Dietmar Reiner indicated he or his associates would bring another progress report
to the next DNHC meeting scheduled for November 18, 2011 concerning the EA
Study completion and submission to the CNSC of the Environmental Impact
Statement for the Project.
The slides used by Dietmar Reiner on the Darlington Refurbishment and Continued
Operation Project are attached as Appendix 2.
4.3 Progress Report from the Nuclear Waste Management Organization (NWMO)
concerning the Site Selection Process
5
Peter Simmons, Director, Municipal and Community Engagement, provided an
update on the NWMO Site Selection Process. The highlights of Peter's presentation
were:
• NWMO's Site Selection Process began in May 2010.
• NWMO has provided information to interested communities and provided an
initial screening to explore the potential suitability of the area to be
considered so that the communities may learn about the project without
obligation to continue in the process.
• Interested Communities identify their interest in learning more and the
information in the initial screening included:
• Enough land to accommodate surface and underground facilities
• Outside protected areas, heritage sites and provincial/national parks
• Land must not contain groundwater resources at repository depth
• Land must not contain known economically exploitable natural
resources
• Land must not be located in areas with known geological and
hydrogeological features that prevent the site from being safe
• To date seven communities have passed the initial screening by NWMO and
one community did not pass and one screening is still in progress for the
initial screening..
• The communities who have passed Step 1 of the Initial Screening and are
interested in learning more are:
o English River First Nation, Saskatchewan
o <Pinehouse, Saskatchewan
o Creighton, Saskatchewan
o Ear Falls, Ontario
o Ignace, Ontario
o Schreiber, Ontario
o Hornepayne, Ontario
o Wawa, Ontario
• Step 2 of the Initial Screening for communities showing interest in
proceeding will include:
o Land must be large enough to accommodate surface and underground
facilities
o Land must be located outside protected areas such as a heritage site
and provincial/national parks
o Land must not contain groundwater resources at repository depth
o Land must not contain known economically exploitable natural
resources
o Land must not be located in areas with known geological and
hydrogeological features that prevent the site from being developed
Peter indicated the Next Steps NWMO will be taking with the interested
communities are:
• Begin feasibility studies early in 2012.
6
• Interested communities and NWMO will agree on the path forward and will
include:
o Scope of feasibility study
o How NWMO and the community will work together
o How community members will be engaged
o Outreach to surrounding communities including, the region and
aboriginal peoples
Peter indicated the Next Steps for NWMO iri the Site Selection Process are:
• Continue to build awareness of the site selection process.
• Report regularly on progress being made.
• Involve interested parties in the implementation of APM.
• Continue 'to build and maintain relationships with reactor communities,
municipal associations and advisory groups.
• Develop a transportation plan with a generic risk assessment study,
• Provide briefings for interested communities in the Fall 2011.
Peter Simmons or his associates will continue to update the DNHC on the progress
of the NWMO Site Selection Process. More information can be received at
www.nwmo.ca and the slides Peter used are attached as Appendix 3.
4.4 Progress Report on the Faculty of Energy Systems and Nuclear Science at UOIT
Dr Tony Waker, Professor, provided a progress report on their Educational and
Research in Nuclear Science and Engineering programs offered at UOIT. The
highlights of Tony's presentation were:
• The Undergraduate Programs are:
• Nuclear Engineering(BEng)offered since 2003
• Health Physics and Radiation Science(BSc) offered since 2003
• Energy Systems Engineering(BEng) offered since 2004
• The Graduate Programs are:
o Graduate Diploma in Nuclear Technology
o MEng in Nuclear Engineering
o MASc in Nuclear Engineering
o PhD
• The current enrollment of students is:
o 324 Nuclear Engineering
o 36 Health Physics and Radiation Science
o 10 Nuclear Power(Bridge plus 2 years)
• At the end of the 2011-12 Academic Year, the number of students UOIT
expects to graduate are:
o 45 graduates in Nuclear Engineering(BEng)
o 4 graduates in Health Physics and Radiation Science (BSc)
o 10 graduates receiving the MASc in Nuclear Engineering
o 6 graduates receiving the MEng in Nuclear Engineering
o 1 graduate receiving the PhD in Nuclear Engineering
7
• UOIT also offers an internship program which has become a very,successful
way to introduce young scientists and engineers to the nuclear industry and to
provide the industry with a low-risk mechanism for recruiting the very best
students to be their future employees and leaders.
For more information on the Faculty of Energy Systems and Nuclear Science at
UOIT, contact Dr. George Beremai, Professor and Dean, at
george.bereznai@uoit.ca or refer to www.nuclear.uoit.ca.
4.5 Report from Durham College on their Partnership with OPG
Susan Todd, Dean, School of Science and Engineering Technology, provided 'a
detailed presentation of the partnership with OPG, Durham College and UOIT as
they work together to meet the demands of the nuclear industry. The highlights of
Susan's presentation were:
• The partnership was established in 2005 to enable all three organizations to
work together toward the effective education and training of employees for
the Canadian nuclear sector and to meet the needs of OPG for a new
generation of energy specialists to support their nuclear operations and
projects.
• The initial partnership was for 5 years from 2005 to 2010 and has been
renewed for another 5 year term from 2010 to 2015.
• Some of the results of the partnership include:
o Durham College has aligned many of its programs to create career-
ready graduates that meet the entry requirements for various positions
within the energy industry
o OPG experts provide input to enhance the curriculum to ensure better
prepared graduates
o Durham College's Apprenticeship and Skilled Trades Programs
provide industry-ready graduates that meet the entry requirements for
operation and maintenance positions in the energy industry
o OPG provides workplace opportunities to enhance their learning
through practical application
o Workforce development exists for OPG employees to enhance their
education
o The partnership includes research opportunities related to the
refurbishment of nuclear units and next generation technologies
o Durham College and UOIT have developed an academic pathway for
graduates of Durham College to UOIT's Bachelor Applied Science,
Nuclear.Power
o OPG staff have opportunities to be instructors at Durham College and
UOIT
o Durham College and UOIT provide OPG employees with credit for
OPG training that may lead to university degrees and advanced
college diplomas
8
Susan indicated the Second Phase of the partnership from 2010 to 2015 involved
OPG investing$5 million for funding that will include:
o Capital expenditures
o Educational program supports
o Training mock-up and display equipment
o Student support through scholarships and bursaries
Susan summarized their partnership with a quote; "A well managed partnership
between a nuclear industry such as OPG and a college and university results in
better educated employees, lower training costs; and stronger community support
for continued nuclear power plant operations, as well as new build projects".
For more information on Durham College contact Susan Todd at (905) 721-2000
extension 2319 or by email at susan.todd @durhamcollege.ca.
5.0 Health Effects
5.1 No Report Presented Today
6.0 Communications
6.1 Community Issues at.Pickering Nuclear
Cheryl Johnston provided an update on Community Issues at Pickering Nuclear.
The highlights of Cheryl's presentation were:
• Pickering A employees have worked approximately 600,000 hours without a
lost-time injury and Pickering B employees have worked more than 6 million
hours without a lost-time injury.
• Units 1, 4, 5, 7 and 8 at Pickering are operating at full power.
• Unit 6 is shut down for planned maintenance.
• The Pickering Neighbours newsletter will be distributed in October.
• Pickering Nuclear hosted visitors from South Korea interested in learning
more about emergency preparedness and stakeholder communications. .
• Pickering offered community groups and families educational programs
during the summer months on Tuesdays and they were filled to capacity with
hundreds of families participating.
• Pickering will open its doors to the community as a special outreach on
Saturday, October 1, 2011.
Don Terry, Manager, Public Affairs, at Pickering Nuclear, can be reached at (905)
839-1151 extension 5966 or by e-mail at don.teLUgopg com for more information.
6.2 Community Issues at Darlington Nuclear
Cheryl Johnston provided an update on the community issues at Darlington
Nuclear. The highlights of Cheryl's presentation were:
9
• Employees at Darlington Nuclear have worked approximately 11 million
hours without a lost-time injury dating back to May 2008.
• Darlington Nuclear's Units 1, 2,.3 and 4 are all operating at full power.
The Darlington Neighbours newsletter will be distributed in October.
• Darlington is planning tours of their facilities for the Ontario Energy Board,
Environment Canada and the DNHC.
• Darlington offered community groups and families educational programs
during the summer months on Tuesdays and they were filled to capacity with
hundreds of families participating.
Jennifer Knox, Manager, Public Affairs, at Darlington Nuclear, can be reached at
(905) 697-7443 by e-mail at Jennifer.knoxgopg com for more information.
7.0 Other Business
7.1 Topics Inventory Update
Robert Kyle indicated the Topics Inventory will be revised to include the
presentations made today and it is attached as Appendix 4.
7.2 Scheduled DNHC meetings for 2012
Robert Kyle indicated the scheduled DNHC meetings for 2012 are:
• January 13th to be hosted by Darlington Nuclear
• April 13th to be hosted by the Health Department
• June 15th to be hosted Pickering Nuclear
• September 14th to be hosted by UOIT
• November 16th to be hosted by Darlington Nuclear
7.3 Invitation to attend the DNHC Tour of Darlington Nuclear Generating Station on
November 15, 2011
Brian Devitt, Secretary, DNHC, indicated he had confirmed a tour of the
Darlington Nuclear Station with Jennifer .Knox, Manager, Public Affairs,
Darlington Nuclear, for November 15, 2011. Brian will provide more details on the
tour in the next few weeks and will request confirmation of those planning to attend
by November 1, 2011. Brian can be contacted at brian.devittgsympatico.ca or
(905) 579-9597.
7.4 Future Topics for-the DNHC to Consider
Robert Kyle indicated the topics for discussion at the next meeting on November
18, 2011 or future DNHC meetings may include:
Report from the CNSC on compliance issues at Pickering and Darlington
Nuclear
10
.+ Progress Report from OPG on the Darlington New Nuclear Power Plant
Project
•
'Progress Report on the Refurbishment and Continued Operation at Darlington
Progress Report from the PHAI on the Port Granby Project
• Report on"Lessons Learned"from the Fukushima Accident in Japan
• Report on the Ministry of Health and Long=Term Care Radiological Nuclear
Health Crisis Response Plan.
8.0 Next Meeting
Date November 18, 2011
Time 12:00 PM Lunch served
1:00 PM Meeting begins
Host Pickering Nuclear
Location Ajax Community Centre
Admiral's Room on the Second Floor
75 Centennial Road
Town of Ajax, Ontario
9.0 Adjournment at 4:00 PM
11
I-3
Draft minutes—Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY OCTOBER 11, 2011
AT 7:00 P.M.
Present: (Voting) Councillor Corinna Traill Brian Reid (Chair)
Clayton Morgan Geoff James
Pat Mulcahy Michael Goleski
Jim Cleland Karin Murphy
Staff Present: Peter Windolf
Regrets: Tim Lizotte
Absent: Warren May—MNR Greg Wells—GRCA
Melanie McArthur
1. Agenda
Additions
-Applefest
-Waterfront Trail
Acceptance of Agenda
MOVED by Geoff James, seconded by Karin Murphy
THAT the agenda for October 11, 2011 be accepted.
CARRIED
2. Minutes of September 13, 2011
Corrections
Bird box cleaning occurred on Wednesday September 21 not September 25"' as indicated
on page 3.
Approval of Minutes
MOVED by Clayton Morgan, seconded by Councillor Traill
THAT the minutes of September 13, 2011 be approved.
CARRIED
2
3. Sub-Committee Reports
Bird box cleaning and removal
The removal of bird boxes is now complete. There are two bird boxes still unaccounted
for on the Cobbledick side.
Karin Murphy inspected each bird box and determined that all were occupied in 2011.
She gave a verbal report with more detailed information about the contents of the bird
boxes. They will be re-installed in spring 2012.
Shoreline Clean-up
On Saturday September 24, several members participated in a Lake Ontario shoreline
clean-up. One student from Bowmanville High School participated. The event was
announced at the school as an opportunity to obtain community service hours. Other
committee members cleaned up portions of the shoreline on their own schedule.
Jim Cleland reported that he has noticed a man collecting recyclables from around the
SWNA. On future clean-up projects the recyclables can be separated from the waste for
him to take away if we can obtain his contact information.
Brian Reid advised that he found stacks of Clarington This Week newspapers dumped
around the Toronto Street parking lot.
Garbage Can lids
Pat reported that her contact at the Wilmot Woodworkers Club has been away but she
will follow-up with him to get the garbage can lids made up.
4. Updates
Fall Planting Project
On September 16, Peter Windolf and Michael Goleski met on-site with Greg Wells and
Ken Towle from GRCA to assess potential locations for barrier plantings and/or fish
habitat enhancements. After reviewing the west side of the creek from the Waterfront
Trail southward, it was determined that the west edge of the creels was well vegetated and
there was little evidence of disturbance or worn paths. No planting is recommended for
the west side of the creek south of the Waterfront Trail.
On the east side of the creels there is an extensive network of worn paths used by anglers
and hikers. It was agreed that trying to block those routes with barrier plants would be
futile given the popularity of the SWNA as a fishing area.
The committee decided to implement a live stake planting project to narrow the access
point to the creek from the woodlot on the east side of the creels. Live stakes from willow
and dogwood will be harvested on-site to be inserted into the side of the bank leading to
the creek. If successful this would narrow the access point to the creels, and reduce the
potential for soil erosion and compaction. Live stakes are commonly used on storm water
pond planting projects. Peter Windolf will provide information to Brian Reid and
3
Michael Goleski about how to collect and plant live stakes. Michael Goleski has
volunteered to harvest the plants early on October 22.
The date for the live stake planting project is Saturday October 22 at 9:OOAM. Those
who are able to attend should meet in the Toronto Street Parking lot.
Ken Towle noticed that the presence of Himalayan Balsam at the SWNA has increased
significantly since his last visit. Himalayan Balsam is an invasive exotic wildflower from
Asia that grows in damp areas. It has a beautiful flower,but the seed pods explode and
discharge approximately 800 seeds. This plant will form dense groupings and can reach
six feet(up to 2m) in height.
SWNA User Concerns
Two recent e-mails were received at the municipality by concerned users of the SWNA.
It appears the e-mails were sent separately from two people who were at the SWNA
together. The main issues of concern were:
- litter from anglers
- trampling of plants from paintball and geo-caching
-harvesting/rustling plants from the site
- electric bikes on the Waterfront Trail
- dogs off leash
Peter Windolf has responded to both people and explained that their concerns would be
discussed at the October meeting of the SWNA.
The committee discussed the concerns of these two users and determined that most of the
concerns are identified on existing user code signs and other regulatory signs at the
SWNA. The User Code signs located at the east and west entrances to the SWNA include
the following text:
A key objective of the Samuel Wilmot Nature Area is tb protect the ecological integrity of
the site, so we ask all users to:
- Dispose of garbage properly. Carry out what you carry in.
- Observe wildlife from a distance and do not disturb vegetation.
- Take pictures, not souvenirs.
- Keep your pet on a leash. Stoop and scoop.
- Be considerate of other trail users. Avoid loud voices and noises.
- Beware of poison ivy.
- Do not climb fences or enter private
It was noted that the popularity of electric powered bicycles is a relatively new
phenomenon. There are No—Motorized Vehicle signs at the SWNA but the committee
will continue to monitor the use of electric powered bicycles. If they become a consistent
problem the Municipality may have to consider specifically banning the use of"motor
assisted bicycles" on all recreational trails as was recently done in the City of Toronto.
4
Anglers Creek Clean-up
Peter Windolf received an e-mail from Michael Poplawski who fishes at the SWNA
during trout and salmon runs. He is concerned about the mess left behind by many of the
anglers who come to the SWNA from outside of Clarington and would like to help. He is
organizing a group of anglers to pick up litter along the creek from the lake to the CN
bridge on Saturday October 22. This date corresponds with the live stake planting project.
Since both events are occurring on the same day a press release will be prepared and sent
out to local media. Councillor Traill will provide the information to her school contacts
and let them know that Community Service hours are available to any students who wish
to participate.
Applefest
Councillor Traill asked if the committee was interested in a booth at Applefest to promote
the SWNA. Karin Murphy as the longest serving member of the committee was asked for
her opinion. Karin noted that the SWNA has had booths in previous years at Applefest
and also at the Orono Fair. Her observation fiom manning booths at both events was that
there wasn't much interest in the SWNA booth and that the benefits of attending would
be minimal.
Waterfront Trail
Jim Cleland observed that there is erosion on the Waterfront Trail just west of the bridge.
Operations will be asked to investigate and repair if required.
S. Other Business
Clayton Morgan mentioned that the woodchip trail leading from the Sewage Treatment
Plant to the barrier beach was in need of more woodchips. The committee has replenished
the woodchips along this trail on at least two occasions but due to the moist and shady
conditions they decay quickly. It will be considered as a possible project for 2012.
Brian Reid asked about the status of the vacancy on the SWNA committee. Peter Windolf
responded that the resignation of David Best was passed on to the Clerks Department and
they would be advertising for the position.
Motion to Adjourn
MOVED by Michael Goleski seconded by Jim Cleland
THAT the meeting be adjourned.
CARRIED
Adjournment: 8:20 P.M.
Neat Meeting: Tuesday November 8, 7:00 PM
Notes prepared by P. Windolf
I-4
CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE
October 5, 2011, 6:00 P.M.
MEETING ROOM 1A
Present: Keith Brettell, Chair
Sally Barrie
Tim Hick
Sylvia Jaspers-Fayer, Vice-Chair
Shea-Lea Latchford
Councillor Partner
Absent: Jennifer Forde
David Kelly
Also Present: Patti Barrie, Municipal Clerk
1. ADOPTION OF MINUTES
Moved by Shea-Lea Latchford, seconded by Tim Hick
THAT the minutes of the meetings held on June 1 and September 7, 2011 be
approved.
"CARRIED"
2. PRESENTATION
Jeany Barrett, Newcastle Horticultural Society, provided an update of the
Newcastle Heritage Garden Project. The group has received $123,400 from
Trillium toward the project, have fundraised approximately $20,000 and still need
to fundraise $50,000 from the community. The next steps are to have the tender
document reviewed and sent out to contractors. The Committee reviewed the
drawings of the project and Ms. Barrett provided an explanation of the
accessibility features which have been incorporated, ie, paving will accommodate
chairs and eliminate stairs, gates will accommodate chairs, stairs at the back to
the parking lot are to be eliminated, the patio will be flat and the surface will be
evenly spaced. Future fundraising efforts were highlighted.
3. BUSINESS ARISING FROM MINUTES
(a) Committee Goals
The Committee agreed that education and outreach is a priority. Members
will bring ideas on how to accomplish this at the next meeting.
Claringtoh Accessibility - 2 - October 5, 2011
Advisory Committee
4. NEW BUSINESS
(a) Integrated Standard
The Municipal Clerk advised the Committee that the requirements of the
Integrated Standard will demand a great deal of work over the next few
months. A meeting is being held at the Region of Durham on October 6
which will hopefully provide detailed information on the implementation of
the standard.
(b) Rick Hansen 25th Anniversary Relay— Committee Update
The Committee was advised that the medal bearers for the Municipality
have been chosen and the planning of the activities to celebrate the End of
Day and the Beginning of Day events is well underway. The End of Day
celebration will consist of a program involving numerous sports teams from
the municipality. The next day a breakfast will be held to start the relay off.
(c) Accessibility for Seniors in Orono
Communication received from Chris Lake with respect to lack of
accessibility in the shops in downtown Orono and accessible parking in the
area was discussed. The parking issue will be discussed with Ron Baker,
Engineering Services Department, and a response will be forwarded.
(d) Accessibility Plan
The Municipal Clerk has commenced work on the Accessibility Plan. This
will be brought forward at a future meeting.
5. REGIONAL UPDATE
Sally Barrie advised the Committee that Scott Bremner has been reporting on
accessibility issues through a program on Cable TV which he is hoping to be able
to continue.
A member of the Regional Committee sits on the Durham Transit Committee and
has advised that extra seating is being provided on the Durham Transit buses.
As part of the Rick Hansen 25th Anniversary Relay, it is anticipated that Rick
Hansen will be present at the Abilities Centre in Whitby on November 5.
I
Clarington Accessibility - 3 - October 5, 2011
Advisory Committee
6. OTHER BUSINESS
Concern was raised over the lack of accessible parking at the restaurant in
Burketon and the fact that a member of the Committee was asked to sign a
waiver in order to be able to partake in public skating at South Courtice Arena.
The Municipal Clerk advised that she would look into these matters and report
back at the next meeting.
7. DATE OF NEXT MEETING
The next meeting of the Committee is scheduled to be held on November 2,
2011. Members of the Committee are requested to attend at the Garnet B.
Rickard Recreation Complex at 3:00 p.m. to take part in the End of Day
Celebration of the Rick Hansen 25th Anniversary Relay.
The next regular meeting of the Committee will be held on Wednesday,
December 7, 2011, commencing at 6:00 p.m. in Committee Room 1A. .
8. ADJOURNMENT
The meeting adjourned at 7:30 p.m.
Chair
Secretary
C1
arington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF OCTOBER 24, 2011
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, OCTOBER 17, 2011
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-082-11 Questions On Energy From Waste
(b) EGD-035-11 Monthly Report On Building Permit Activity For
September, 2011
(c) ESD-014-11 Monthly Activity Report—July, August, September 2011
2. DELEGATION OF ROB SIMPSON, PROJECT MANAGER, CANADIAN TIRE
CORPORATION, REGARDING THE SUSTAINABILITY OF THE NEW
CANADIAN TIRE STORE OPENING OCTOBER, 2011
THAT the delegation of Rob Simpson, Project Manager, Canadian Tire Corporation
regarding the sustainability of the new Canadian Tire Store opening October, 2011
be received with thanks.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - October 24, 2011
3. REFURBISHMENT AND CONTINUED OPERATION OF THE DARLINGTON
NUCLEAR GENERATING STATION MUNICIPALITY OF CAARINGTON
COMMENTS ON THE DRAFT ENVIRONMENTAL IMPACT STATEMENT
THAT Report PSD-083-11 be received;
THAT Report PSD-083-11, including the comments prepared by the peer review
consultants (Attachments 3 to 8 of Report PSD-083-11), be submitted to Ontario
Power Generation as the Municipality of Clarington's comments on the Draft
Environmental Impact Statement for the Refurbishment and Continued Operation of
the Darlington Nuclear Generating Station Project; .
THAT Ontario Power Generation be thanked for providing the Municipality of
Clarington with the opportunity to undertake a peer review of the Draft
Environmental Impact Statement for the Project prior to its submission to the
Canadian Nuclear Safety Commission;
THAT the peer review team, consisting of AECOM, Hardy Stevenson and
Associates, RWDI and Hemson Consulting, be thanked for their efforts in
completing the peer review in a timely manner;
THAT a copy of Report PSD-083-11 and Council's decision be forwarded to
Ontario Power Generation and the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-083-11 and any delegations be
advised of'Council's decision.
4. REZONING APPLICATION TO FACILITATE THE SEVERANCE OF TWO
RESIDENTIAL LOTS
THAT Report PSD-081-11 be received;
THAT the recommendations contained in the Environmental Impact Study and
Addendum prepared by Niblett Environmental Associates Inc., August 2011, be
received;
THAT the rezoning application submitted by Zlatko and Starleane Jazic be
approved and that the attached Zoning By-law Amendment (Attachment 3 of
Report PSD-081-11) be adopted by Council;
THAT a copy of this Report and Council's decision be forwarded to the Region of
Durham Planning Department and the Municipal Property Assessment Corporation
(MPAC); and
THAT all interested parties listed in Report PSD-081-11 and any delegations be
advised of Council's decision.
Report #1 - 3 - October 24, 2011
5. EMERGENCY SERVICES' OPERATIONAL TRACKING TOOL
THAT the Director of Emergency and Fire Services' report regarding the
operational tracking tool be included on the General Purpose and Administration
Agenda for consideration at the meeting of October 31, 2011.
6. ARBITRATION STATUS REQUEST
THAT the Director of Emergency and Fire Services be directed to prepare a
confidential report regarding the status of the outstanding arbitration matters,
including a background of the grievances, for consideration at the October 31, 2011
General Purpose and Administration meeting.
7. ANIMAL SERVICES QUARTERLY REPORT — JULY— SEPTEMBER, 2011
THAT Report CLD-028-11 be received; and
THAT a copy of Report CLD-028-11 be forwarded to the Animal Alliance of
Canada.
8. CL2011-28, BOWMANVILLE VALLEY PEDESTRIAN BRIDGE & TRAIL
THAT Report COD-031-11 be received;
THAT Taylor Wakefield General Contractors Limited, Toronto, Ontario, with a total
bid in the amount of$212,090.17 (net of H.S.T. Rebate), being the lowest
responsible bidder meeting all terms, conditions and specifications of Tender
CL2011-28, be awarded the contract for the Bowmanville Valley Pedestrian Bridge
and Trail, as required by the Engineering Department;
THAT the funds required in the amount of$263,539, which includes $212,090.17
for tendering plus contingency amount, engineering and materials testing and the
Municipality's Net HST amount) be drawn from the following Engineering
Department Capital Budget,Accounts:
2011 — Bowmanville Valley Bridge & Trail
110-32-325-83257-7401 $ 238,000.00
2011 — Nelson Parkette (unexpended funds)
110-32-325-83340-7401 $25,539.00
;and $263.539.00
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
Report#1 - 4 - October 24, 2011
9. EXTERNAL ENGINEERING SERVICES
THAT Staff report on the Tendering/Request for Proposal process for external
engineering services.
10: ACCOUNT SET-UP MANULIFE BANK OF CANADA
THAT Report FND-022-11 be received; and
THAT the Chief Administrative Officer, Treasurer and Deputy Treasurer be the
authorized signatories on the account with Manulife Bank of Canada and that a
combination of two of the signatories may be authorized to sign agreements and
other documents and deliver such instructions to the bank.
SUMMARY OF BY-LAWS
October 24, 2011
BY-LAWS
2011-095 Being a by-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the former Town of Newcastle Zlatko
and Starleane Jazic (Item 4 of Report #1)
2011-096 Being a by-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington [Lindvest
Properties (Clarington) Limited] (Approved by Council on
October 16, 2006)
HANDOUT/CIRCULATIONS
COUNCIL
Presentation Outline
0
Darlington Refurbishment
and Continued Operation EA
• Project
• EA Preliminary Findings
• Consultation
• Next Steps
Darlington New Nuclear
Project
• Joint Review Panel Report
• Procurement Process
We
AM
DNGS Refurbishment &Continued Operation Project
• 2010 definition and
planning work for DNGS
refurbishment started:
• Federal
Environmental
Assessment (EA)
• Integrated Safety
Review
• Detailed Engineering
• Cost Estimating
• Today, we are focusing
on the Federal EA
3
The Project for EA Purposes: Two Major Phases
Refurbishment Phase (2013 — 2024)
• Construct used reactor component and other support buildings
• Shutdown, defuel and dewater reactors
• Replace reactor components
o Used reactor components placed in new Waste Storage Buildings on site
• Refuel and restart the reactors
Continued Operation Phase (2019- 2055)
• Continued generation electricity for 25 -30 years
• Ongoing maintenance, improvements, upgrades
o Replacement of major components if necessary
• Placement into safe storage prior to decommissioning
• Construct /operate 4th used fuel dry storage building at the Darlington Waste
Management Facility
4
• Environmental Components (15 studies) incl.
• Atmospheric Environment
• Terrestrial Environment
o Surface Water Environment
o Aquatic Environment
o Geology and Hydrogeology
o Land Use
• Traffic & Transportation
• Socio- Economic Environment
• Public Consultation
• Four Community Information Sessions
— Clarington and Oshawa
—Over 80 participants
• EA Newsletters, 1 -800 #; Project Web site
• Stakeholder Workshops
• Two Municipal Peer Reviews of draft materials
5 —Over 600 comments received /addressed
Wildlife of the Darlington Nuclear Site
Community Information Session
1
• The Project will not result in any significant
adverse environmental effects, taking into
account proposed design and mitigation
measures
• Environmental effects from the Project are
understood and negative effects can be
effectively mitigated
o One Residual Adverse Effect: Loss of forage
species due to impingement and entrainment
during continued operation of the station
cooling water system, not significant
• Negative effects primarily during
refurbishment phase of the Project
— Primarily within the site and are
relatively minor
— Specific commitments to manage,
mitigate and monitor potential
negative effects
• Positive effects are widespread and accrue
throughout life of the Project
0
/E
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MEMO
(Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: October 21, 2011
Subject: COUNCIL AGENDA — OCTOBER 24, 2011
Please be advised of the following regarding Monday's meeting:
ADOPTION OF MINUTES
Copies of the Closed Meeting Minutes of October 3, 2011 were not circulated with the
October 24, 2011 Agenda and are being provided under separate cover for Members of
Council and Department Heads. I apologize for this oversight.
DELEGATIONS
There are no delegations scheduled for this meeting.
CORRESPONDENCE
1 - 11 Durham Region Health Department forwarding a memorandum to their community
partners advising that the Department will kick off its annual community flu
vaccination campaign on November 1, 2011; forwarding vaccine clinic schedules
and the "Simple Steps to Staying Healthy" leaflet; and, indicating that further
information on influenza, the influenza vaccine and additional copies of the
schedule are available on line at www.durham.ca.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
CLERK'S DEPARTMENT MEMO PAGE 2
D - 6 Sagewood Avenue residents requesting Council to reconsider the "Support Our
Troops" banner to be erected on Sagewood Avenge as the existing banner size is
72" x 32" and deserves to be displayed where the whole community can
appreciate and honour it. The new program has smaller banners which are more
suitable for residential side streets and also will be kept the same as other banners
to be erected in the community.
[NOTE: Should Council wish to reconsider this
matter (Resolution #C-410-11, attached for
information) a motion to suspend the rules of
procedure will be required to allow for the
introduction of the reconsideration motion (this
motion requires 3/ vote (6 members) in order to
carry). If that motion is introduced and carried,
the motion to reconsider the matter requires a 213
vote (5 members) in order to carry.]
Patti L. Barrie, CMO
Municipal Clerk
PLB/cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
Council Meeting Minutes - 18 - September 19, 2011
Resolution #C-409-11
Moved by Councillor Novak, seconded by Councillor Woo
THAT $2,500 from the 2011 Operating Budget be used to pay for the installation
and hardware of"Support Our Troops" Banners;
THAT preference be given first to those currently serving in the Canadian Armed
Forces, then to Veterans and finally to the public at large;
THAT the cost of the banner be borne by the resident; and
THAT the Mayor's Office be requested to provide the banner for Mr. and
Mrs. Sullivan and that it be installed.
"CARRIED AS AMENDED LATER IN THE
MEETING"
(See following motions)
Resolution #C-410-11
Moved by Councillor Neal, seconded by Councillor Trail[
THAT the foregoing Resolution #C-409-11 be amended to direct that the Sullivan's
current banner be installed.
"CARRIED"
Resolution #C-411-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT the foregoing Resolution #C-409-11 be amended to direct that the Caswell
family be provided with a banner and that it be installed in front of their home.
"CARRIED"
Resolution #C-409-11 was then put to a vote and CARRIED AS AMENDED.