HomeMy WebLinkAbout2022-01-24 Agenda
Council
Post-Meeting Agenda
Date:January 24, 2022
Time:6:30 p.m.
Location:Council Members (in Chambers or MS Teams) | Members of the Public (MS
Teams)
Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Michelle Chambers,
Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at
mchambers@clarington.net.
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Copies of Reports are available at www.clarington.net
*Late Item added or a change to an existing item after the Agenda was published.
Pages
1.Call to Order
2.Moment of Reflection
3.Land Acknowledgement Statement
4.Declaration of Interest
5.Announcements
6.Adoption of Minutes of Previous Meeting(s)
6.1.Minutes of a regular meeting of Council dated December 13, 2021 6
6.2.Minutes of a special meeting of Council dated December 20, 2021 24
6.3.Minutes of a special meeting of Council dated January 6, 2022 26
6.4.Minutes of a special meeting of Council dated January 17, 2022 28
7.Presentations / Delegations
7.1.Jill Richardson and Melodie Zarzeczny, Durham Hospice Clarington -
Proceeds of the Mayor’s Golf Classic
*7.2.Michael May, Delta Urban Inc. regarding Item 12.1 - Farewell Heights
Secondary Plan Resolution #C-413-21, previously adopted by Council on
December 13, 2021
30
*7.3.Kirk Kemp regarding Item 12.1 - Farewell Heights Secondary Plan
Resolution #C-413-21, previously adopted by Council on December 13,
2021
8.Reports/Correspondence Related to Presentations/Delegations
9.Consideration of Minutes
9.1.Advisory Committee Minutes
9.1.1.Minutes of the Accessibility Advisory Committee dated
September 8, October 6 and November 3, 2021
31
Page 2
9.1.2.Minutes of the Clarington Diversity Committee dated November
25 and December 16, 2021
42
9.1.3.Minutes of the Agricultural Advisory Committee dated
December 9, 2021
48
9.2.Standing Committee Minutes
9.2.1.Minutes of the General Government Committee Meeting dated
January 10, 2022
51
9.2.1.1.Correspondence dated February 12, 2021 from
Patrick McNeil, Chair, Board of Directors, Elexicon
Corporation regarding a Response to a Request for
Additional Information - Item 8.5.3 - FSD-003-22
Obtaining Valuation of Elexicon Investment)
62
(Motion to direct the CAO to request that Elexicon
provide the 2020 and 2021 numbers (if available))
9.2.1.2.Proposed Motion - Bennett and Cobbledick Rail
Crossing
65
(Councillor Anderson intends to pull Item 9.1 of the
General Government Committee minutes and
introduce the attached motion)
*9.2.1.3.Correspondence from David Bouma, Chair,
Newcastle Memorial Arena Board regarding Item
8.3.2 - CSD-002-22 Orono Arena and Newcastle
Memorial Arena Renovations
66
9.2.2.Minutes of the Planning and Development Committee Meeting
dated January 17, 2022
67
*9.2.2.1.Memo from Ryan Windle, Director, Planning &
Development Services regarding Courtice Waterfront
+ Energy Park Secondary Plan – Sequence of
Events
73
(Arising out of Item 12 - Questions to Department
Heads/Request for Staff Reports)
Page 3
10.Communications
10.1.Steve Clark, Minister, Ministry of Municipal Affairs and Housing,
Streamline Development Approval Fund Announcement and Application
105
(Motion to authorize Mayor to execute the letter regarding the
Streamline Development Approval Fund and that the Mayor and Clerk
be authorized to execute the related Transfer Payment Agreement,
when applicable)
11.Staff Reports and Staff Memos
12.Business Arising from Procedural Notice of Motion
12.1.Farewell Heights Secondary Plan Resolution #C-413-21, previously
adopted by Council on December 13, 2021
107
(Councillor Neal intends to introduce the attached amended motion to
Resolution #C-413-21, previously adopted on December 13, 2021)
13.Unfinished Business
14.Confidential Items
14.1.Confidential Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, Regarding the Anaerobic Digestion Facility
Dispute
(Referred from the January 10, 2022 General Government Committee
meeting)
15.By-laws
15.1.2022-003 - Being a By-law to establish a Clarington Municipal Election
Compliance Audit Committee for the 2022-2026 Term
(Item 8.4.1 of the General Government Committee Minutes)
15.2.2022-004 - Being a By-law to appoint Private Parking Enforcement
Officers
(Item 8.4.2 of the General Government Committee Minutes)
15.3.2022-005 - Being a by-law to authorize the borrowing of $15,000,000 to
meet, until taxes are collected, the current expenditures of the
Municipality for the year 2022
(Item 8.5.1 of the General Government Committee Minutes)
Page 4
15.4.2022-006 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
(Item 9.3 of the Planning and Development Committee Minutes)
15.5.2022-007 - Being a By-law to exempt a certain portion of Registered
Plan 40M-2627 from Part Lot Control
108
16.Procedural Notices of Motion (For Consideration at Subsequent Meeting)
17.Questions to Department Heads / Request for Staff Report(s)
18.Confirming By-Law
19.Adjournment
Page 5
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Council Minutes
Date:
Time:
Location:
December 13, 2021
6:30 pm
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, G. Acorn, S. Brake, R. Maciver, M. Perini, T. Pinn,
J. R. Windle, Gallagher, M. Chambers
Other Staff Present: A. Burke, C. Salazar, F. Langmaid
1. Call to Order
Mayor Foster called the meeting to order at 6:30 pm.
2. Moment of Reflection
Councillor Anderson led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Anderson recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no declarations of interest stated at the meeting.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
Suspend the Rules
Resolution # C-393-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to add Gord Robinson as a delegation
to the agenda regarding Item 5.1, Report PDS-062-21, Zone Clarington - Second
Draft (Rural) Zoning By-law, following Item 7.4 (Delegation of Bev Oda).
Carried
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2
6. Adoption of Minutes of Previous Meeting
6.1 Minutes of a regular meeting of Council dated November 22, 2021
Resolution # C-394-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the minutes of a regular meeting dated November 22, 2021, be approved.
Carried
7. Presentations / Delegations
7.1 Greg Gordon, Chair, Energy from Waste-Waste Management Advisory
Committee (EFW-WMAC) , regarding the EFW-WMAC Annual Update
Greg Gordon, Chair, Energy from Waste-Waste Management Advisory Committee
(EFW -WMAC), was present regarding the EFW -WMAC Annual Update. He noted
the Committee has met four times in 2021 and discussed several key issues in
including the Long-Term Waste Management Plan and the confirming the
Committees Work Plan. Mr. Gordon provided an overview of the focus areas of the
Committees Work Plan and main discussion topics. He added that, at each
meeting, they discuss and request information related to emission control and
monitoring. Mr. Gordon explained that they assist the Region of Durham with
recycling initiatives and look for innovations for waste diversion and reduction. He
continued by noting they will be working with the Region of Durham Public Works
and submitting the Work Plan for adoption. Mr. Gordon noted that one of the recent
topics for discussion was AMESA environmental cartridge monitoring and how to
ensure continuous monitoring to keep the levels low. He explained that the
Committee is working with the Region of Durham to ensure waste management is
optimized and reduced. Mr. Gordon added that they will continue to focus on the
innovation of waste management, the Provincial Environmental Audit and future
waste reduction and monitoring of the Anaerobic Digester and Pre-Sort Facility. He
concluded by thanking the Members of Council and answered questions.
Resolution # C-395-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the presentation of Greg Gordon, Chair, Energy from Waste-Waste
Management Advisory Committee (EFW -WMAC), regarding the EFW-WMAC
Annual Update, be received with thanks.
Carried
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3
7.2 Beth Meszaros regarding Item 5.1 Report PDS-062-21 Zone Clarington -
Second Draft (Rural) Zoning By-law, of the November 30, 2021 Special
Planning and Development Committee Minutes
Beth Meszaros was present regarding Item 5.1 Report PDS-062-21 Zone
Clarington - Second Draft (Rural) Zoning By-law, of the November 30, 2021 Special
Planning and Development Committee Minutes. She requested that in-person
meetings be made part of the Public Meeting process for the Zone Clarington By-
law review as these decisions will affect many residents of the Municipality of
Clarington. Mr. Meszaros requested that there be instructions for how the public
can view maps and stated that she believes a clear index would assist with
understanding the process. She used her own property as an example which is
shown rural agricultural on one map and conservation authority regulated on
another. Ms. Meszaros added that the Clarington Official Plan mapping shows the
property as a Natural Heritage Property. She continued by stating that not
everyone has access to participate in a meeting online to be able to make
comments, which makes the process unfair. Ms. Meszaros requested that the
Members of Council become familiar with the draft zoning by-law and she feels this
may be one of the most important decisions they will make. She asked for Staff to
advise the members of the public that they can contact Staff at any time if they have
questions. Ms. Meszaros concluded by asking for a motion to be passed to include
in-person meetings as part of the public process for the Zoning By-law review.
7.3 Alan Herring regarding Item 5.1 Report PDS-062-21 Zone Clarington - Second
Draft (Rural) Zoning By-law, of the November 30, 2021 Special Planning and
Development Committee Minutes
Alan Herring was present regarding Item 5.1 Report PDS-062-21 Zone Clarington -
Second Draft (Rural) Zoning By-law, of the November 30, 2021 Special Planning
and Development Committee Minutes. He made a verbal presentation to
accompany an electronic presentation. Mr. Herring reviewed Provincial aerial
mapping, for his property, from 2019 which illustrates the table lines and show the
edges of Wilmot Creek. He reviewed a map from the Region of Durham which
showed his property as a natural heritage system with the exception of t he pond.
Mr. Herring added that there are three natural heritage systems shown in the
mapping. He referred to a photo of the slope of the property and noted that it is not
a natural heritage system which is what it has been designated by the Conservation
Authority. Mr. Herring highlighted some definitions included in the Ontario Green
Belt Plan 2017. He concluded by asking for the Members of Council to support
Councillor Neal's proposed resolution which would result in a pull back of the
process and feels there is too much confusion at this time. Mr. Herring answered
questions from the Members of Council.
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4
7.4 Bev Oda regarding Item 5.1 Report PDS-062-21 Zone Clarington - Second
Draft (Rural) Zoning By-law, of the November 30, 2021 Special Planning and
Development Committee Minutes
Bev Oda was present regarding Item 5.1 Report PDS-062-21 Zone Clarington -
Second Draft (Rural) Zoning By-law, of the November 30, 2021 Special Planning
and Development Committee Minutes. She noted that the first draft of the Zoning
By-law review was presented in November 2018 and since that time there has been
a great deal of frustration from the residents regarding the mapping, providing
notice, and site visits. Ms. Oda believes that this current motion takes everything
back to where is was in 2018. She feels that the site plan control is a cause for
concern for the rural property owners. Ms. Oda added that currently there are site
visits proposed but it is not to correct the mapping and there is no reference for any
notification to be given. She believes that public consultation is required to prior to
moving forward with the process and reminded the Members of Council of the
number of residents who previously attended the public meetings and the issue of
public consultation and site visits needs to be addressed. Mr. Oda stated that, if
this current motion passes, the past three years have been for nothing and we are
essentially back to the beginning of the process. Ms. Oda added that the proposed
changes are going beyond the minimal provincial requirements as noted in a letter
previously sent by Minister Steve Clark. She added that she is requesting that any
reports from staff be made easily understood by the public and addresses the
needs of the residents. Ms. Oda noted that Minister Clark stated “that
municipalities are permitted to going above the provincial standards and Clarington
has made a policy decision to do that despite local opposition”. She feels that going
ahead with the public consultation process meets the needs of staff and not the
rural property owners. Ms. Oda concluded by asking the Members of Council to
support Councillor Neal's motion and she believes this is the first step to satisfy the
rural property homeowner and show support to the residents.
7.5 Gord Robinson regarding Item 5.1 Report PDS-062-21 Zone Clarington -
Second Draft (Rural) Zoning By-law, of the November 30, 2021 Special
Planning and Development Committee Minutes
Gord Robinson was present regarding Item 5.1 Report PDS-062-21 Zone
Clarington - Second Draft (Rural) Zoning By-law, of the November 30, 2021 Special
Planning and Development Committee Minutes. He explained that he is here in
support of Councillor Neal's proposed motion. Mr. Robinson noted that they are
opposed to the Natural Heritage Designation and Environmentally Protected
Zoning. He asked for the support from the Members of Council and that this be
sent back to the Province for review. Mr. Robinson stated that this not only affects
the Municipality of Clarington but all of the municipalities in Ontario. He continued
by asking if the Members of Council fully understand the effect of the site control
by-law on the rural property owners. Mr. Robinson concluded by asking the
Members of Council to support Councillor Neal's motion and send it to the Province.
He thanked the Members of Council and answered questions.
Page 9
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5
Alter the Agenda
Resolution # C-396-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Agenda be altered to consider Agenda Item 9.2.3, at this time.
Carried
9.2.3 - Minutes of the Special Planning and Development Committee meeting
dated November 30, 2021
Suspend the Rules
Resolution # C-397-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow a motion in respect of a matter
which requires the exercise of a legislative power by Council which is not within its
jurisdiction (as per subsection 10.12.7 of the Procedural By-law).
Carried
Resolution # C-398-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the recommendations contained in the Special Planning and Development
Committee Minutes of November 30, 2021, be approved with Item 5.1 being
changed to the following:
Whereas rural property owners and farmers in Clarington and across the
Province are affected by the natural heritage system mapping;
And Whereas the mapping of natural heritage systems conflicts between the
Greenbelt Natural Heritage System, Conservation Authority mapping, official
plan mapping, and zoning bylaw mapping;
And Whereas the over-reach of natural heritage system mapping often
results in environmental protection designations which are not justified, and
are not protecting natural heritage features, and which negatively affects
thousands of rural property owners and farmers;
And Whereas municipalities which are engaged in official plan updates and
zoning bylaw updates have no clear direction on natural heritage systems
mapping from the Province;
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6
And Whereas a thorough investigation into the designated natu ral heritage
systems by the provincial ministries are desperately needed immediately to
ensure appropriate mapping is done and the designations are indeed
accurate;
Now therefore be it resolved that:
1. The Provincial Government be requested to issue a cease and desist
order on all updates to Natural Heritage System designations in
official plans and zoning bylaws, thereby pausing the updates until a
review of same by the province can be completed.
2. Clarington not proceed further with any revisions to its natural heritage
system in its zoning bylaw pending the provincial review.
3. A copy of this resolution be forwarded to:
a) The Minister of Municipal Affairs and Housing;
b) The Minister of the Environment, Parks and Conservation;
c) All Durham MPP’s;
d) The Region of Durham and all Durham municipalities; and
e) AMO for distribution to all rural municipalities.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
Later in the meeting (following Item 7.3), for clarity, Council confirmed that Staff are
to continue to work on Zone Clarington initiative, with the exception of the Natural
Heritage systems.
7.6 John Buckley, Aaron Gillard, & Michael Larkin , LARKIN + Land Use Planners
Inc. & Nicholas Swerdfeger, Barry Bryan Associates, regarding Item 9.1,
Report PDS-064-21 Applicant by LARKIN + Land Use Planners Inc, of the
December 6, 2021 PDC Minutes
John Buckley, Aaron Gillard, and Michael Larkin, LARKI N + Land Use Planners Inc.
and Nicholas Swerdfeger, Barry Bryan Associates, were present regarding Item
9.1, Report PDS-064-21 Applicant by LARKIN + Land Use Planners Inc, of the
December 6, 2021 Planning and Development Committee Minutes. Mr. Gillard
advised they were present to answer any questions or comments on the
application. Mr. Gillard and Mr. Swerdfeger answered questions from the Members
of Council.
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7
Alter the Agenda
Resolution # C-399-.21
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Agenda be altered to consider Item 9.1 of the Planning and Development
Committee minutes of December 6, 2021, at this time.
Carried
Item 9.1 - An application by LARKIN and Land Use Planners to Permit Two 11
Storey Mixed-use Buildings at the South-West Corner of Green Road and
Highway 2 in Bowmanville, a Recommendation Report for ZBA2021-0002
Resolution # C-400-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report PDS-064-21, and any related correspondence, be received; and
That the application to amend the Zoning By-law by LARKIN+ Land Use Planners
Inc. be approved and that the Zoning By-law contained in Attachment 1 be passed;
That, once all requirements as identified in the Staff report are satisfied, the By-law
authorizing the Removal of the (H) Holding Symbol be approved;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report PDS -
064-21 and Council’s decision; and
That all interested parties listed in Report PDS-064-21 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Jones, and Councillor Zwart
No (2): Councillor Hooper, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
Recess
Resolution # C-401-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 9:12 pm with Mayor Foster in the Chair.
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December 13, 2021
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8
8. Reports/Correspondence Related to Presentations/Delegations
9. Consideration of Minutes
9.1 Advisory Committee Minutes
9.1.1 Minutes of the Agricultural Advisory Committee dated November 11, 2021
9.1.2 Minutes of the Clarington Diversity Advisory Committee dated November 25,
2021
9.1.3 Minutes of the Clarington Heritage Committee dated November 16, 2021
Resolution # C-402-21
Moved by Councillor Jones
Seconded by Councillor Hooper
That Advisory Committee Report Items 9.1.1 to 9.1.4, be approved with the
exception of Item 9.1.4.
Carried
9.1.4 Minutes of the Active Transportation and Safe Roads Advisory Committee
dated October 21, 2021
Resolution # C-403-21
Moved by Councillor Jones
Seconded by Councillor Neal
That the minutes of the Active Transportation and Safe Roads Advisory Commit tee
dated October 21, 2021 be approved.
Carried Later in the Meeting, see following motion
Recess
Resolution # C-404-21
Moved by Councillor Anderson
Seconded by Councillor Neal
That the Council recess for five minutes.
Carried
The meeting reconvened at 9:23 pm with Mayor Foster in the Chair.
The foregoing Resolution #C-403-21 was then put to a vote and carried.
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9
9.2 Standing Committee Minutes
9.2.1 Minutes of the General Government Committee Meeting dated November 29,
2021
Resolution # C-405-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the recommendations contained in the General Government Committee
Minutes of November 29, 2021 be approved on consent, with the exception of items
6.2, 8.1.1, 8.1.7 and 8.2.1.
Carried
Item 6.2 - PWD-030-21 Arborist Review of Red Oak Tree at 21 Beech Avenue
Resolution # C-406-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report PWD-030-21 and any related communication items, be received;
That Council provide Staff with approval to carry out the tree preservation plans
provided in the review completed by Del Cressman for the red oak tree at 21 Beech
Avenue;
That the recommended tree preservation plan be funded from the Self -Insured
Losses Reserve at an estimated year-one cost of $12,000;
That the matter of designating the tree under the Ontario Heritage Act, be referred
to the Clarington Heritage Committee for discussion; and
That all interested parties listed in Report PWD-030-21 and any delegations be
advised of Council’s decision.
Carried
Item 8.1.1 - Playground Inventory and Upgrade Recommendations
Resolution # C-407-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report PWD-031-21 and any related communication items, be received;
That Council accept the playground inventory and approve the upgrades and
replacements to be implemented over the next five years as listed in Table 1; and
That all interested parties listed in Report PWD-031-21 and any delegations be
advised of Council’s decision.
Carried
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Item 8.1.7 - Former Bowmanville Zoo Lands
Resolution # C-408-21
Moved by Councillor Neal
Seconded by Councillor Anderson
Whereas the Municipality of Clarington has recently acquired the lands of the
former Bowmanville Zoo for future parkland and recreational development
purposes;
And whereas the proposed adjacent Timber Trails residential development site will
introduce new recreational amenities to the area that include a full-sized soccer
field, basketball court, lookout area, walking trails, gazebo and a large playground
feature;
And whereas in June of 2020, Council approved the Clarington Outdoor Recreation
Needs Assessment (ORNA) for the Municipality that recommends an
implementation plan to construct new facilities or upgrade existing amenities to
accommodate outdoor recreational demands that are anticipated due to forecasted
population growth over the next 15 years;
Now therefore be it resolved:
That Council direct Staff of the Public Works Department to undertake the
preparation of a comprehensive Parks Master Plan for the Bowm anville Zoo lands
that will include design concepts and cost estimates for any new recommended
recreational facilities or amenities, including investigation into a possible skating
trail as previously requested by Council;
That the Staff of the Public Works Department who will be preparing the Master
Plan, in consultation with various stakeholders, be required to submit a report to
Council on the matter prior to the end of October, 2022; and
That all interested parties be notified of Council’s decision.
Carried
Item 8.2.1 - Going Green: Future Direction of the Recreation and Leisure
Guide
Resolution # C-409-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report CSD-008-21 and any related communication items, be received;
That the Recreation and Leisure Guide no longer be produced;
That the necessary changes be made to the 2022 operating budget; and
That Council direct Staff to continue to develop targeted and sessionally updated
Marketing Campaigns to promote registration in municipal programs and activities.
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11
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
and Councillor Zwart
No (1): Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (5 to 1)
9.2.1.1 Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding
Item 8.1.3, Report PWD-033-21 Waterfront Trail - Hydro One Lease
Agreement Renewal
Item 9.2.1.1 was considered as part of Item 8.1.3, Report PWD-033-21 Waterfront
Trail - Hydro One Lease Agreement Renewal of the November 29, 2021 General
Government Committee minutes.
9.2.1.2 Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding
Item 8.1.1 Report PWD-031-21 Playground Inventory and Upgrade
Recommendations - 10-year History of Playground Replacement
Item 9.2.1.2 was considered as part of Item 8.1.1 - Report PWD-031-21,
Playground Inventory and Upgrade Recommendations of the November 29, 2021
General Government Committee minutes.
9.2.1.3 Memo from George Acorn Director of Community Services regarding Item
8.4.3, Veterans Square - MAC – East Exterior Stairs and North Accessible
Ramp
Item 9.2.1.3 was considered as part of Item 8.4.3, Veterans Square of the
November 29, 2021 General Government Committee minutes.
9.2.1.4 Correspondence from Willie Woo regarding Item 8.4.3 - Veterans Square
Item 9.2.1.4 was considered as part of Item 8.4.3, Veterans Square of the
November 29, 2021 General Government Committee minutes.
9.2.2 Audit and Accountability Minutes of November 30, 2021
Resolution # C-410-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the recommendations contained in the Audit and Accountability minutes of
November 30, 2021, be approved on consent, with the exception of item 7.3.
Carried
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Item 7.3 - 2022 Audit Plan
Resolution # C-411-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report IAS-005-21, 2022 Audit work plan be received; and
That there be an audit as to whether the proper procedures were followed in
authorizing overtime included in the 2022 Audit Plan.
Carried
9.2.2.1Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding
Item 7.2, Financial Update at September 30, 2021 – Overtime
Item 9.2.2.1 was considered as part of Item 7.2 - Financial Update at September
30, 2021 of the Audit and Accountability Minutes of November 30, 2021.
9.2.3 Minutes of the Special Planning and Development Committee Meeting dated
November 30, 2021
Item 9.2.3 was considered earlier in the meeting immediately following the
delegation of Gord Robinson.
9.2.3.1 Proposed Motion for Item 5.1 - Report PDS-062-21 Zone Clarington – Second
Draft (Rural) Zoning By-Law
Item 9.2.3.1 was considered as part of Item 5.1 - Report PDS-062-21, Zone
Clarington - Second Draft (Rural) Zoning By-law.
9.2.3.2. Memo from Ryan Windle, Director of Planning and Development Services
regarding Item 5.1 - Responses to Committee Questions on Report PDS-062-
21 Zone Clarington – Second Draft (Rural) Zoning By-law
Item 9.2.3.2 was considered as part of Item 5.1 - Report PDS-062-21, Zone
Clarington - Second Draft (Rural) Zoning By-law.
9.2.4 Minutes of the Planning and Development Committee Meeting dated
December 6, 2021
Resolution # C-412-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the recommendations contained in the Planning and Development Committee
Minutes of December 6, 2021 be approved on consent, with the exception of items
5.1.1, 13.2, 11.1 and 9.1 (which was considered earlier in the meeting).
Carried
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December 13, 2021
Council Minutes
13
Item 5.1.1 - Public Meeting to Initiate Farewell Heights Secondary Plan
Resolution # C-413-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That Report PDS-063-21 and any related correspondence be received;
That Planning and Development Services staff be authorized to commence the
preparation of the Farewell Heights Secondary Plan;
That Staff be authorized to finalize the draft Terms of Reference and issue a
Request for Proposal to retain the necessary consultants through the current roster
of Consulting Firms established for Secondary Plans;
That the Director of Planning and Development Services be authorized to execute
the necessary cost recovery agreements with the Farewell Heights Landowners
Group for the preparation of the Farewell Heights Secondary Plan;
That the cost recovery agreements with the Farewell Heights Landowners Group
require payment of 100% of the costs of the preparation of the Secondary Plan,
including consultants and municipal resources such as review time from various
departments, project management and administration costs; and
That all interested parties for Report PDS-063-21 and any delegations be notified of
Council’s decision regarding this report to initiate the Farewell Heights Secondary
Plan.
Carried
Item 11.1 - Jury Lands (Camp 30) and Recommended Amendment No 121 to
the Clarington Official Plan (Referred from the October 18, 2021 Council
Meeting)
Resolution # C-414-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PDS-044-21 and any related communication items, be received;
That the Official Plan Amendment No. 121 (Attachment 1) be referred back to Staff
for finalization based on any additional direction provided by Council and included
in a future Council agenda with a confirming by-law;
That the Director of Planning and Development Services be authorized to finalize
the form and content of OPA 121 and the Block Master Plan (Figure 1 of
Attachment 1) resulting from Council's consideration, public participation, agency
comments and technical considerations with the following amendment:
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December 13, 2021
Council Minutes
14
That the Block Master Plan be modified to designate Area 4 as "Low Density
Residential"
That the Urban Design Guidelines by DTAH dated April 12, 2019, as accepted in
November 2020 through Report PSD-051-20 be approved and used by Staff to
guide development applications and the Municipal Wide Park development;
That Clarington accept the pre-dedication of the Municipal Wide Park with the
understanding that any over-dedication of parkland will be resolved at the time of
draft approval of subdivisions within Special Policy Area F;
That, upon adoption of OPA 121, the Official Plan Applications 2009-0006 and
2020-001 by LRSP Ltd. be refused and closed and any remaining monies from the
application fees be returned;
That the Region of Durham Planning and Economic Development Departm ent and
the Municipal Property Assessment Corporation be forwarded a copy of Report
PDS-044-21 and a copy of the finalized OPA 121; and
That all interested parties listed in Report PDS-044-21 and any delegations be
advised of Council’s decision.
Yes (2): Councillor Jones, and Councillor Neal
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Absent (1): Councillor Traill
Motion Lost on a recorded vote (2 to 4)
Resolution # C-415-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report PDS-044-21 and any related communication items, be received;
That the Official Plan Amendment No. 121 (Attachment 1) be referred back to Staff
for finalization based on any additional direction provided by Council and included
in a future Council agenda with a confirming by-law;
That the Director of Planning and Development Services be authorized to finalize
the form and content of OPA 121 and the Block Master Plan (Figure 1 of
Attachment 1) resulting from Council's consideration, public participation, agency
comments and technical considerations;
That the Urban Design Guidelines by DTAH dated April 12, 2019, as accepted in
November 2020 through Report PSD-051-20 be approved and used by Staff to
guide development applications and the Municipal Wide Park development;
That Clarington accept the pre-dedication of the Municipal Wide Park with the
understanding that any over-dedication of parkland will be resolved at the time of
draft approval of subdivisions within Special Policy Area F;
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December 13, 2021
Council Minutes
15
That, upon adoption of OPA 121, the Official Plan Applications 2009-0006 and
2020-001 by LRSP Ltd. be refused and closed and any remaining monies from the
application fees be returned;
That the Region of Durham Planning and Economic Development Department and
the Municipal Property Assessment Corporation be forwarded a copy of Report
PDS-044-21 and a copy of the finalized OPA 121; and
That all interested parties listed in Report PDS-044-21 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried (4 to 2)
Item 13.2 - Camp 30 Option Agreement
Resolution # C-416-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Item 13.2, Confidential Report LGS-032-21 - Camp 30 Option Agreement, be
referred to the end of the Agenda to be considered during closed session.
Carried
9.2.4.1 Correspondence from Jim Abernethy regarding Item 13.1, Confidential
Memo from Ryan Windle, Director of Planning and Development Services,
Regarding Potential Property Acquisition - Specifically the Boat Launch
Item 9.2.4.1 was considered as part of Item 13.1, Confidential Memo from Ryan
Windle, Director of Planning and Development Services, Regarding Potential
Property Acquisition of the December 6, 2021 Planning and Development
Committee minutes.
9.2.4.2 Memo from Ryan Windle, Director of Planning and Development Services
regarding Item 5.1.1 - Farewell Heights Secondary Plan – Land Use Plan Map
(Staff Report PDS-063-21)
Item 9.2.4.2 was considered as part of Item 5.1.1 - Report PDS-063-21, Farewell
Heights Secondary Plan of the Planning and Development Committee minutes of
December 6, 2021.
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December 13, 2021
Council Minutes
16
9.2.4.3 Memo from Ryan Windle, Director of Planning and Development Services
regarding Item 9.1 - PDS-064-21 - Amenity Area Summary
Item 9.2.4.3 was considered as part of Item 9.1 -PDS-064-21 An application by
LARKIN and Land Use Planners to Permit Two 11 Storey Mixed-use Buildings at
the South-West Corner of Green Road and Highway 2 in Bowmanville, a
Recommendation Report for ZBA2021-0002 of the Planning and Development
Committee minutes of December 6, 2021.
9.2.4.4 Memo from Andy Allison regarding Item 13.1 - Boat Launch and Dredging
Item 9.2.4.4 was considered as part of Item 13.1, Confidential Memo from Ryan
Windle, Director of Planning and Development Services, Regarding Potential
Property Acquisition of the December 6, 2021 Planning and Development
Committee minutes.
10. Communications
10.1 Elaine Baxter-Trahair, Chief Administrative Officer, Region of Durham
regarding Termination of Mediation regarding the proposed siting of a Mixed
Waste Pre-Sort and Anaerobic Digestion Facility (AD Facility) in Clarington
Resolution # C-417-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the correspondence from Elaine Baxter-Trahair, Chief Administrative Officer,
Region of Durham regarding Termination of Mediation regarding the proposed
siting of a Mixed Waste Pre-Sort and Anaerobic Digestion Facility (AD Facility) in
Clarington be referred to the Consideration of Confidential Agenda Item 14.2.
Carried
11. Staff Reports and Staff Memos
12. Business Arising from Procedural Notice of Motion (For Consideration at
Subsequent Meeting)
13. Unfinished Business
Suspend the Rules
Resolution # C-418-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting until 11:30 pm.
Carried
Page 21
December 13, 2021
Council Minutes
17
14. Confidential Items
14.1 Confidential Memo from Andy Allison, Chief Administrative Officer regarding
CAO Employment Contract Template
Item 14.1 was considered as part of closed session discussions related to the CAO
Employment Contract Template.
14.2 Confidential Memo from Ryan Windle, Director, Planning and Development
Services regarding Potential Alternate Site for AD/Pre-Sort
Item 14.2 was considered as part of closed session discussions related to the
Potential Alternate Site for AD/Pre-Sort.
Closed Session
Resolution # C-419-21
Moved by Councillor Hooper
Seconded by Councillor Neal
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing four matters that deals with the
following:
a matter that deals with personal matters about an identifiable individual,
including municipal or local board employees;
a matter that deals with labour or employee negotiations
a matter that deals with litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality of local board;
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
Carried
Rise and Report
The meeting resumed in open session at 11:50 pm.
Mayor Foster advised that four items were discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was
passed to provide direction to staff.
15. By-laws
15.1 2021-081 – Being a By-law to license and regulate additional dwelling units in
the Municipality of Clarington
15.2 2021-082 – Being a By-law to amend By-law 84-63 and By-law 2005-109
15.3 2021-086 – Being a By-law to Adopt Amendment No. 129 to the Clarington
Official Plan
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December 13, 2021
Council Minutes
18
15.4 2021-095 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
15.5 2021-096 - Being a By-law to adopt Amendment No. 121 to the Clarington
Official Plan
Resolution # C-420-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That leave be granted to introduce By-laws 2021-081, 2021-082, 2021-086,
2021-095 and 2021-096; and
That the said by-laws be approved.
Carried
16. Procedural Notices of Motion (For Consideration at Subsequent Meeting)
17. Questions to Department Heads / Request for Staff Report(s)
18. Confirming By-Law
Resolution # C-421-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That leave be granted to introduce By-law 2021-097, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 13th day of December, 2021; and
That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-422-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the meeting adjourn at 11:54 pm.
Carried
Page 23
1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Special Council Meeting
Minutes
Date:
Time:
Location:
December 20, 2021
6:30 PM
Clarington Public Library - Newcastle Branch
150 King Ave E, Newcastle, ON L1B 1H5
Members Present: Mayor A. Foster, Councillor G. Anderson,
Councillor R. Hooper, Councillor J. Jones,
Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: J. Gallagher
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 6:30 p.m. Mayor Foster thanked the
four resident panel members of the CAO Recruitment Committee:
Gary Polonsky
Karen Fisher
Ken Knox
Mary Mogford
2. Land Acknowledgement Statement
Councillor Hooper led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
Page 24
Special Council Minutes December 10, 2021
2
4. Confidential Matter Pertaining to Identifiable Individuals
Closed Session
Resolution # C-423-21
Moved by Councillor Anderson
Seconded by Councillor Neal
That, in accordance with Section 239 (2) of the Municipal Act, as amended, the
meeting be closed for the purpose of discussing a matter that deals with:
personal matters about identifiable individuals, including municipal or local
board employees; and
labour relations or employee negotiations.
Carried
Rise and Report
The meeting resumed in open session at 10:58 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239 (2) of the Municipal Act, as amended, and three
resolutions were passed on a procedural matter, and two resolutions were
passed to provide direction.
5. Confirming By-law
Resolution # C-424-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That leave be granted to introduce By-law 2021-098, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a special
meeting held on the 20th day of December, 2021; and
That the said by-law be approved.
Carried
6. Adjournment
Resolution # C-425-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the meeting adjourn at 10:59 p.m.
Carried
Page 25
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Special Council Meeting
Minutes
Date:
Time:
Location:
January 6, 2022
9:30 am
Council Members (in Chambers or MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: J. Gallagher, M. Chambers
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:30 am.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Confidential Matter Pertaining to Identifiable Individuals
Closed Session
Resolution # C-001-22
Moved by Councillor Anderson
Seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, as amended, the
meeting be closed for the purpose of discussing a matter that deals with:
personal matters about identifiable individuals, including municipal or
local board employees;
labour relations or employee negotiations; and
advice that is subject to solicitor-client privilege, including
communications necessary for that purpose.
Carried
Page 26
January 6, 2022
Special Council Minutes
2
Rise and Report
The meeting resumed in open session at 11:09 am.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239 (2) of the Municipal Act, as amended, and one
resolution was passed to provide direction to staff.
5. Confirming By-law
Resolution # C-002-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-law 2022-001, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a special
meeting held on the 6th day of January, 2022, and
That the said by-law be approved.
Carried
6. Adjournment
Resolution # C-003-22
Moved by Councillor Zwart
Seconded by Councillor Jones
That the meeting adjourn at 11:12 am.
Carried
Page 27
1
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Accessibility Co-ordinator at 905-623-3379 ext. 2131
Special Council Meeting
Minutes
Date:
Time:
Location:
January 17, 2022
5:30 PM
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R.
Hooper, Councillor J. Jones, Councillor J. Neal,
Councillor C. Traill, Councillor M. Zwart
Staff Present: A. Allison, R. Maciver, J. Gallagher, J. Newman
Others Present: M. Kennedy, L. Wheller
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 5:30 p.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Confidential Matter Pertaining to Identifiable Individuals
Resolution # C-004-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, as amended, the
meeting be closed for the purpose of discussing a matter that deals with:
personal matters about identifiable individuals, including municipal or lo cal
board employees;
labour relations or employee negotiations; and
Page 28
Special Council Minutes January 17, 2022
2
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
Carried
Rise and Report
The meeting resumed in open session at 6:16 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239 (2) of the Municipal Act, as amended, and one
resolution was passed to provide direction to Staff.
5. Confirming By-law
Resolution # C-005-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That leave be granted to introduce By-law 2022-002, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a special
meeting held on the 17th day of January, 2022, and
That the said by-law be approved.
Carried
6. Adjournment
Resolution # C-006-22
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the meeting adjourn at 6:18 p.m.
Carried
Page 29
T 905 660 7667
F 905 660 7067
SPECIALIST IN LAND
MANAGEMENT + DEVELOPMENT
DELTAURBAN.COM
Page 1 of 1
8800 DUFFERIN ST. SUITE 104
VAUGHAN ONTARIO L4K 0C5
January 21, 2022
Municipality of Clarington
40 Temperance St
Bowmanville, ON, L1C 3A6
Attention: Municipality of Clarington Mayor and Members of Council
RE: Motion to Amend Farewell Heights Secondary Plan Resolution #C-413.21
We are writing on behalf of the Farewell Heights Landowners Group with respect to Item 12.1 on the
January 24th, 2022 Council Agenda. Based on our review of the Council agenda and the minutes from
the Planning and Development Committee meeting on January 17, 2022, we have reviewed the motion
to amend Resolution #C-413.21, such that the Farewell Heights Secondary Plan would not commence
until the adoption by Council of the Courtice Waterfront & Energy Park Secondary Plan.
While we acknowledge the importance of the Courtice Waterfront & Energy Park Secondary Plan for the
Municipality of Clarington, we request that Council not endorse/support the motion and continue with
the commencement and initiation of the Farewell Heights Secondary Plan for the following reasons:
1) Through Resolution #C-413.21, the Farewell Heights Landowners Group have met the threshold
(minimum 75% of participating area), as well as other requirements included in the Clarington
Official Plan (Policy 23.3);
2) The Farewell Heights Landowners Group are committed to funding 100% of the Secondary Plan
costs including staffing resource financial obligations for existing staffing positions within
Community Planning and Design;
3) The Farewell Heights Secondary Plan is the last Secondary Plan to be initiated within the
Municipality of Clarington;
4) Delaying the commencement of the Farewell Heights Secondary Plan is contrary to the
Province’s invitation to participate in the Streamline Development Approval Fund, where the
Municipality of Clarington is eligible to receive up to $1,000,000 of financial support from the
Ministry of Municipal Affairs and Housing to streamline development approvals and unlock
housing supply. (Item 10.1 of the Council Agenda for January 24, 2022); and
5) Our understanding of the current workplans for the Courtice Waterfront & Energy Park
Secondary Plan and the initiation of the Farewell Heights Secondary Plan, there are minimum
overlaps in staffing resource requirements and no envisioned conflicts with the two public
consultation programmes.
Therefore, we respectfully request that Council maintain its position established by Resolution
#C-413.21 and that the Farewell Heights Secondary Plan continue to proceed.
Respectfully submitted on behalf of the Farewell Heights Landowners Group,
Michael May, P.Eng., General Manager
E-mail:mikem@deltaurban.com| Cell: 905-243-9161 (Preferred Contact Method During Covid)
Page 30
Clarington Accessibility Advisory Committee
Minutes for the meeting of
September 8, 2021 6:30 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Pinder DaSilva
Sylvia Jaspers-Fayer, Vice-Chair
Deb Kalogris
Marina Ross
Sarah Taylor
Tim Van Leeuwen
Sarah McConaghy
Catherine McConaghy
Councillor Janice Jones
Also Present: Jeannette Whynot, Accessibility Coordinator
Paul Wirch, Senior Planner
Sarah Parish, Planner I
Regrets: Shea-Lea Latchford
1. Call to order
The meeting was called to order at 6:32 p.m.
2. Declaration of Interest
None
3. Review of Previous Meeting Minutes
Moved by Tim Van Leeuwen; seconded by Sarah Taylor
That the minutes of the meeting of June 2, 2021 be approved.
Carried
Page 31
Clarington Accessibility Advisory Committee Meeting Minutes – September 8, 2021
Page 2 of 3
4. Presentation
Planning Department re: use of pavers in development projects
Paul Wirch, Senior Planner
Sarah Parish, Planner II
Paul and Sarah presented research into accessible sidewalk paving materials within
new commercial development across other municipalities (Oshawa, Ottawa,
Mississauga, & Oakville). The purpose was to address a citizen request asking that
pavers be banned in developments. Paul and Sarah’s research demonstr ated the
importance of early implementation and adoption of accessible paver design into new
developments.
Heaving, where pavers lift up and/or drop, was identified as a major accessibility issue.
Additionally, the seams create a bumpy effect for people using mobility devices/strollers.
Sarah and Paul’s research concluded that the use of pavers in development should be
limited to decorative uses only. Concrete or asphalt should be the main path of travel
and pavers can be used as banding along the perime ters of wider sidewalks.
Moved by Sylvia Jaspers-Fayer, Seconded by Marina Ross,
Whereas, pavers in development projects pose a significant barrier for people with
disabilities,
Whereas, pavers are known to lift, shift and buckle over time creating trip hazards,
Whereas, people with disabilities have the right to travel freely and safely in their
community, and
Whereas, there are good alternatives to using pavers through pedestrian paths of travel
and pavers can be used decoratively instead of functionally,
Therefore be it resolved, that the Accessibility Advisory Committee supports the
Planning Departments recommendations that pavers be limited in use in commercial
developments.
Carried
5. Business Arising from Previous Meeting Minutes
5.1 2021 Accessibility Award Nominations
Committee members discussed possible businesses to nominate for this year’s
accessibility award as follows:
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Clarington Accessibility Advisory Committee Meeting Minutes – September 8, 2021
Page 3 of 3
Loblaws – had their carryout & curbside programs which was quite helpful for
community members and their vaccine clinic was quite accessible
Graphic Milestones for Adults with Disabilities to work and create – new business
highlighting employment (craft outlet program) for adults with disabilities. Seems to be a
fairly new program/company and not exactly sure yet what impact they are having;
Sylvia is going to reach out to them to get some more information on them potentially as
a candidate for next year.
Toasted Walnut – have shifted to a different space which is more accessible but no
one has been inside of it to assess washroom accessibility. Some of the tables may be
all upstairs (no elevator) which isn’t great for accessibility
Moved by Councillor Jones, seconded by Sylvia Jaspers-Fayer,
That the Clarington Accessibility Advisory Committee abstain from nominating a
person/business/organization for this years accessibility award and focus on finding
suitable candidates for next years award.
Carried
5.2 Clarington Launches Fully Accessible Waste System
Jeannette provided the Committee with information on the newly launched fully
accessible 4R’s waste system pilot project. Official press release is available on the
Municipality’s website. The Committee will be updated as the project continues to roll
out and we see how the tactile indicators wear use and time.
5.3 Clarington Charges Forward – Update
Jeannette provided a brief update on the Charging Forward project. The charging
stations have all been installed except the location where we are planning on using a
solar option. We are awaiting the installation of three benches, which have been
ordered.
We have asked the funder for permission to use some extra funds to purchase and
install charging units inside some municipal facilities, mainly the recreation centres.
A virtual ribbon cutting and video will be produced to introduce the project to the public.
Several Committee members noted they had seen people using the charging stations
already.
Page 33
Clarington Accessibility Advisory Committee Meeting Minutes – September 8, 2021
Page 4 of 3
6. New Business
6.4 2021 Enabling Accessibility Fund Application(s)
In June 2021 the Municipality applied for a large grant to make accessibility updates at
Town Hall. We should know the result of our application in the new year. If successful,
Town Hall would undergo a large 2-year transformation that would see a new
accessible entrance, ramp, barrier-fee universal washroom, updated customer service
desks, updated furniture in the boardrooms, changing the lift to the library to an elevator
and outdoor landscaping to provide a service animal relief area .
6.5 2022 Election Accessibility
Given that next year is an election year, Jeannette advised the Committee that they can
expect to see some things about election policy and procedure in the future.
7. Adjournment
Moved by Sarah Taylor, Seconded by Sarah and Catherine McConaghy
That the meeting be adjourned
Carried
Meeting adjourned at 8:00 pm
Next meeting: Wednesday November 3, 2021 at 6:30 p.m. via
Microsoft Teams
Page 34
Clarington Accessibility Advisory Committee
Minutes for the meeting of
October 6, 2021 6:30 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Sylvia Jaspers-Fayer, Vice-Chair
Sarah Taylor
Tim Van Leeuwen
Sarah McConaghy
Catherine McConaghy
Councillor Janice Jones
Also Present: Jeannette Whynot, Accessibility Coordinator
Donald Salah, Program Manager, Ontario Chamber of Commerce –
Discover Ability Network
Regrets: Pinder DaSilva
Deb Kalogris
Marina Ross
1. Call to order
The meeting was called to order at 6:33 p.m.
2. Declaration of Interest
None
3. Review of Previous Meeting Minutes
Moved by Sarah Taylor; seconded by Tim Van Leeuwen
That the minutes of the meeting of September 8, 2021 be approved.
Carried
Page 35
Clarington Accessibility Advisory Committee Meeting Minutes – October 6, 2021
Page 2 of 4
4. Presentation
Discover Ability Network Presentation
Donald Salah, Program Manager, Ontario Chamber of Commerce – Discover Ability
Network
Donald Salah presented information on the Ontario Chamber of Commerce’s Discover
Ability Network to the Committee. The Committee learned that the Discover Ability
Network is free to join and focuses on three areas: Networking, Job Matching and
Training.
After learning about the Discover Ability Network and the opportunities they can offer
the Municipality, the following motion was presented:
Moved by Shea-Lea Latchford, Seconded by Sarah and Catherine McConaghy
That the Municipality of Clarington Accessibility Advisory Committee (AAC) is in support
of the Discover Ability Network program and recommends endorsement with the
broader Municipality of Clarington, and
That the Accessibility Advisory Committee recommends the Municipality of Clarington
joins the Discover Ability Network program to use as a recruitment tool for inclusive
hiring
Carried
5. Business Arising from Previous Meeting Minutes
5.1 December 3rd – International Day of Persons with Disabilities
Jeannette requested ideas from the Committee on how to mark December 3rd –
International Day of Persons with Disabilities. The following were requested and will be
investigated further by Jeannette:
Flag Raising
Information tables in the Community Centres/Facilities
Social media posts
Community survey for feedback
Movie night
Jeannette will investigate and report back at the November meeting. Other suggestions
should be forwarded to Jeannette.
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Clarington Accessibility Advisory Committee Meeting Minutes – October 6, 2021
Page 3 of 4
5.2 Trail Accessibility
Sarah Taylor spoke about her experience along the waterfront trail and her discovery
that one parking lot does not have an accessible connection to the waterfront trail. While
the trail itself is excellent, she noted that the parking lot did not have an accessible
connection and there was a pole in the middle of the walkway, in addition to a slope
issue and being made of gravel.
Jeannette advised that she would speak with Public W orks and see if they can come up
with a solution. She will report back once there is more information.
Sarah also noted that the trails maps used outdated language and req uested that they
be updated. Jeannette advised she will speak with Public Works and have the maps
updated as soon as possible.
5.3 Sidewalk Connectivity
Sarah Taylor brought forward an issue and requested that the Committee work towards
a solution. Recognizing that there is no easy or quick fix, Sarah wanted to get the issue
in front of the Committee and staff so work could begin to address the lack of
connectivity in sidewalks and multi-use pathways/trails in Clarington.
As an example of the issue facing people with disabilities, and the general public, there
is no safe pedestrian connection between Courtice and Bowmanville. With no sidewalks
or multi-use trail/path, people with disabilities are forced to either use their mobility
device on busy (and fast) Highway 2 or try and navigate over gravel shoulders and
grass covered private property.
Sarah requested that the Municipality address the lack of pedestrian connectivity
throughout Clarington, which received support from all members of the Committee.
Jeannette will reach out to staff and invite them to speak/listen to the Committee at a
future meeting.
6. New Business
6.1 2021 Enabling Accessibility Fund Application(s)
In June 2021 the Municipality applied for a large grant to make accessibility updates at
Town Hall. We should know the result of our application in the new year. If successful,
Town Hall would undergo a large 2-year transformation that would see a new
accessible entrance, ramp, barrier-fee universal washroom, updated customer service
desks, updated furniture in the boardrooms, changing the lift to the library to an elevator
and outdoor landscaping to provide a service animal relief area.
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Clarington Accessibility Advisory Committee Meeting Minutes – October 6, 2021
Page 4 of 4
7. Other Business
Sylvia Jaspers-Fayer asked if there would be snow removal on the trails again this year.
Councillor Jones confirmed that there would be snow removal again and they are trying
to determine if it can be expanded to more trails in the future.
8. Adjournment
Moved by Sarah McConaghy, Seconded by Sarah Taylor
That the meeting be adjourned
Carried
Meeting adjourned at 7:46 pm
Next meeting: Wednesday December 1, 2021 at 6:30 p.m. via Microsoft
Teams
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Clarington Accessibility Advisory Committee
Minutes for the meeting of
November 3, 2021 6:30 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Sylvia Jaspers-Fayer, Vice-Chair
Sarah Taylor
Tim Van Leeuwen
Sarah McConaghy
Catherine McConaghy
Pinder DaSilva
Deb Kalogris
Marina Ross
Councillor Janice Jones
Also Present: Mariano Perini, Director/Fire Chief, Clarington Emergency Services
Jeannette Whynot, Accessibility Coordinator
1. Call to order
The meeting was called to order at 6:31 p.m.
2. Declaration of Interest
None
3. Review of Previous Meeting Minutes
Moved by Sylvia Jaspers-Fayer; seconded by Marina Ross
That the minutes of the meeting of October 6, 2021 be approved.
Carried
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Clarington Accessibility Advisory Committee Meeting Minutes – November 3, 2021
Page 2 of 4
4. Guest Speaker: Mariano Perini, Director/Fire Chief of Clarington
Emergency Services
Q&A, open conversation:
Mariano Perini introduced himself to the Committee and briefly discussed his vision
for the future.
Projects working on: Focusing on training especially looking at different learning
styles for staff; looking outside for some guidance in developing different
methods for writing tests.
Hoping to reach out to AAC to support the plan to make the organization more
inclusive.
Traditionally been at top-down organization but looking to shift that and learn
from a bottom-up perspective for the purpose of making Clarington more
progressive.
Shifted from in-person to on-line training and recognizes that not everyone can
function as well with on-line training so looking at different options and
adaptations.
Education focus - looking outward as an organization at getting out into the
community and assess different aspects of the community– diversity,
accessibility and conflict resolution, especially with things such as mental health.
Will be reviewing the summer camp program and creating something for kids
with disabilities. Pinder offered any support from Abilities Centre staff to help set
up the summer camp program
Door-to-door program fire safety – they have worked with GCC to identify
families with specific physical or mental needs so when the fire fighters are
responding they already know about the specialized needs the household may
require.
The Committee Thanked Mariano for taking the time to attend the meeting and offered
their ongoing support for the abovementioned projects/ideas.
5. Business Arising from Previous Meeting Minutes
5.1 December 3rd – International Day of Persons with Disabilities
In recognition of December 3rd, International Day of Persons with Disabilities, Jeannette
has requested a Flag Raising at Town Hall. The Municipality will also do social media
posts all week highlighting different accessible features/programs/services. We will not
be conducting a survey at this time – a survey will be done in 2022/23 in preparation for
the new multi-year accessibility plan.
There will be a online learning session for children aged 8-14 (approximately) in
partnership with the Clarington Public Library and the Rick Hansen Foundation. It will be
hosted by the Library on Thursday December 2nd at 6:30 through zoom. Registration is
required, but is free. Details to follow
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Clarington Accessibility Advisory Committee Meeting Minutes – November 3, 2021
Page 3 of 4
On December 3rd, Municipal staff will have the opportunity to attend a webinar/panel
discussion hosted by the Rick Hansen Foundation.
5.2 Sidewalk Connectivity Update
Jeannette advised that the Public W orks Manager of Infrastructure is working with his
staff to gather info on this topic. He will attend the December 1st meeting to discuss with
the Committee.
5.3 Trail Map Update
The maps on the website have been updated with correct language, symbols etc. Next,
will update the charging stations.
6. New Business
6.4 January 2022 meeting
With the holidays, Jeannette proposed moving the January meeting from the first to the
second week. It was mutually agreed that this was a good idea. The January meeting
will take place on January 12th at 6:30pm via Teams.
6.5 National AccessAbility Week 2022
Jeannette asked the Committee to think about how to recognize National AccessAbility
Week, which is held the last week of May each year. It will remain a standing agenda
item so we can continue to work on events for the week.
7. Other Business
Shea-Lea asked about a new West Indian Store in downtown Bowmanville. She noted
that the aisles are quite narrow. Shea-Lee wondered if they had to come to AAC for
approval. Jeannette mentioned that they didn’t need a site plan but only needed a
building permit. The building permit doesn’t look at how aisles and shelves are set up.
8. Adjournment
Moved by Sarah Taylor, seconded by Deb Kalogris,
That the meeting be adjourned
Carried
Meeting was adjourned at 7:11pm.
Next meeting: Wednesday December 1, 2021 at 6:30 p.m. via Microsoft
Teams
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Clarington Diversity Advisory Committee
Thursday, November 25, 2021, 7:00 p.m. to 9:00 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 2131
Present: Meera McDonald
Lyndsay Riddoch
Rachel Traore
Sajida Kadri
Rajeshwari Saharan
Yasmin Shafi
Councillor Ron Hooper
Dione Valentine
Also Present: Erica Mittag – Community Development Coordinator
Regrets: Laila Shafi
The meeting called to order at 7:03 p.m.
1. Land Acknowledgement Statement
Meera McDonald read the Land Acknowledgement Statement.
2. Declarations of Interest
No declarations
3. Review and Approval of Agenda
Moved by Lyndsay Riddoch, seconded by Sajida Kadri.
That the agenda of the November 25, 2021 meeting be approved.
Carried
4. Review and approval of previous meeting minutes
Moved by Councillor Hooper, seconded by Lyndsay Riddoch.
That the minutes of the October 28, 2021 meeting be approved.
Carried
5. Council Updates
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Councillor Hooper Updates:
Downtown Core Dec 3, 2021 is normally Tree Lighting Ceremony, brief
ceremony, standing room only, follow H&S protocols and social distancing.
Tuesday, November 30 – Zone Clarington report prepared and discussion,
more information at Clarington.net
Winter Rec Leisure – December 8 registration, classes begin January 8,
2022.
Durham Health Covid Vaccine clinic for pediatric Pfizer vaccine for ages five
to eleven years.
Orono Community Liaison Plan is looking for 2 volunteers. Sarah Allin,
Planner, can provide additional information if you are interested in
participating.
Clarington Economic Development Strategy Survey at Clarington.net
6. Community Updates
Updates from Erica Mittag:
Gender pronouns and inclusive language is rolling out in January. PFLAG is
hosting three training sessions, as well as a fireside chat with TransFocus
Consulting, Kai Scott. Lunch and learns on Inclusive Language Manual
scheduled with staff from March to October 2022 to launch each chapter at a
time.
Municipal Anti Hate Symposium taking place on December 10, 2021. Invites
went out to Municipalities and can host up to 1000 Municipality staff, senior
leadership and elected officials are invited.
Durham Region Anti-Racism Task Force has been appointed and yesterday
Task Force members Press Release on members announced. No
representation from Clarington, will have member of Anti-Black Subcommittee
to be present and confirm details for a future meeting to address questions
around the Task Force and how members were selected.
7. Feedback on the Anti-Racism Strategy
Is there any feedback from Advisory Committee before we take it back to the
staff for review?
If no additional feedback or concerns raised, it will go to staff to be included in
Anti-Racism Policy. It would then come back to the Advisory Committee once
final.
Erica expressed thank you for those who took the time to put the strategy
together and efforts on providing input.
8. Review Final Draft of Anti-Racism Policy
Hand in hand with the Anti-Racism Strategy is the Anti- Racism Policy that came
about as Resolution of Council in the Spring. Conversations proposed as a result
of our discussions around symbols of hate.
Stronger language around racism, gender-based discrimination and micro-
aggressions is included to enhance the existing language.
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Inclusive Spaces Anti- Racism Policy to be applied to Municipal buildings and
facilities and encompasses behaviours and experience for those within those
spaces and a zero tolerance with consequences for those performing actions. A
shared responsibility to support and report proper behaviour in our spaces.
Speaks to facility user groups along with people who may attend programs,
events, spectators and will include wording in rental contracts to include this
language. It provides protocol for staff to follow if concern is brought forward and
provides examples of behaviours that would be considered as racism. This would
also go to senior leadership team for approval, then forward to Council for
approval as a Policy. Part of the recommendation would include some training for
staff on Racism and what is looks like, how to address it and avoid it. Coalition of
Inclusive Municipalities would tie into this policy and this coalition.
Input has been gathered from Advisory Committee, Staff, specifically Community
Services staff who would be implementing the Policy, and Human Resources.
Members discussed that the Diversity Advisory to complete a final review and
feedback and present in December's meeting, then it will be brought forward to a
January meeting to Senior Leadership.
Update on Coalition of Inclusive Municipalities – no cost to become a member,
just getting additional information on commitment to values and commitments
next week and can bring forward for next meeting.
9. Upcoming Events
Black History Month Plans – Anti-Black Racism Subcommittee has a small
working group formed with representation from the Clarington Public Library –
looking at activities including
o Film Screening and discussion
o Reading lists on books and materials by Black authors by different age
groups.
o Author talk, Library has reached out and waiting to hear back
o Highlight Black businesses in Clarington.
o Proclamation or Statement by Mayor and Council
o Reading Challenge such as a Book Club, throughout the year as opposed
to a month in February, sharing relevant and popular Podcasts.
Working group will meet prior to next subcommittee on December 8. Once they
meet, will come back to Advisory Committee for additional feedback and
recommendations.
If anyone from this committee wants to be part of it they can let Erica or Meera
know.
Information was shared about having a speaker during Black History Month
which may tie into the subject of the film screening.
National Indigenous Peoples Day ( June 21)
Canada Day (July 1) – Part of the approaches we will be consulting with our
Indigenous partners and how we respectfully recognize and if anyone would be
interested in the planning to help inform those discussions. Would like to incorporate
Multicultural approach to the Canada Day Event. Welcome input, feedback and
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points of view to share. Please let Erica know if you would like to participate in the
planning committee.
Councillor Hooper asked how we would promote or encourage recognizing other
cultural events and holidays.
10. Other Business
Councillor Hooper attended two Flag Raising Ceremonies this month. One for
Transgender Awareness and another for Domestic Abuse Against Women, which
included the Durham Region Police. Had the opportunity to meet with Inspector
Stephanie Finateri, he would recommend inviting her as a guest at one of our
upcoming meetings to introduce herself and her mandate.
Land Acknowledgement Statement would like recommendations on including
some thinking associated and moment of reflection as opposed to just reading
the statement. Councillor Hooper will follow up with Kawartha Conservation
group as to whether we can use some of their information.
Diversity Advisory Committee Meeting is scheduled over the winter break and
would take place on December 23, 2021. Recommendation was made to meet a
week prior if the group was available to meet December 16. The majority of
committee is available to meet on December 16 and will plan to reschedule the
next meeting to that date. Erica to send updated meeting invite to the Committee.
The meeting was adjourned at 8:00 p.m.
Motion to Adjourn meeting moved by Meera McDonald, seconded by Lyndsay Riddoch.
Next meeting: Thursday, December 16, 2021, 7:00 p.m.
Virtually – via Microsoft Teams
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Clarington Diversity Advisory Committee
Thursday, December 16, 2021, 7:00 p.m. to 9:00 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 2131
Present: Meera McDonald
Lyndsay Riddoch
Rajeshwari Saharan (7:20 p.m.)
Councillor Ron Hooper
Also Present: Erica Mittag – Community Development Coordinator
Allison Hector-Alexander – Region of Durham (until 7:25 p.m.)
Regrets: Dione Valentine
Laila Shafi
Rachel Traore
Sajida Kadri
Yasmin Shafi
NO QUORUM – the meeting proceeded with non-business items only
The meeting called to order at 7:03 p.m.
1.Land Acknowledgement Statement
Meera McDonald read the Land Acknowledgement Statement.
2.Update on Region of Durham Anti-Racism Task Force
Allison provided an update on the new Region of Durham Anti-Racism
Task Force
Developed Terms of Reference with centring voices of lived experiences,
involvement with Anti-racism initiatives
70 applications were received through portal for membership on Task
Force
Metrics were developed and recruitment included a call out to local
Mayors for potential candidates, Diversity and Inclusion (D&I) team looked
at candidates and eligibility of candidates, looked for lived experiences,
previous Board experience, then eligible applicants were forwarded to a
three-member committee of Region employees (outside of D&I division).
The applicants were narrowed down, and a shortlist were invited to an
interview. The interview looked at commitment to Anti-Racism,
demonstrated commitment and further knowledge and learning.
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An external vendor completed background checks on all of the
candidates, composition of 10 residents, representing various professional
groups and associations. The process took much longer than anticipated.
Held inaugural meeting and are currently identifying priorities and themes
to inform the workplan for the Task Force beginning in January 2022.
Candidates from Clarington’s Anti-Black Racism Sub-Committee indicated
they did not receive a response from their application. Allison confirmed
they maintained communication and final communication was issued in
September 2021 to advise candidates who had not selected to advance in
the process. D&I team has done a search to ensure all candidates have
been responded to but have not identified any gaps through the portal.
There is not representation across all communities within Durham Region.
Many issues this Task Force will be looking at are consistent across
municipalities.
Municipalities can put forward agenda items through
diversity@durham.ca, through Councillor Anderson (Council Liaison back-
up appointee), or through Erica to Durham Region Diversity Equity and
Inclusion Networking group.
Meetings are open to the public. Members are encouraged to attend to
listen to the discussion to gain a better understanding of the work of the
Task Force.
Inaugural members are currently following Term of Council which ends in
late 2021. Possibility of recruiting new members this time next year.
Opportunity to invite Allison back to provide input on 2022 Workplan, and
how priorities can be incorporated into the Region of Durham D&I.
3.Community Updates
Updates from Erica Mittag:
Municipal Anti-Hate Symposium Update: Municipality of Clarington
contributed American Sign Language interpreters, 230 attendees at the
peak, line up included passionate speakers. Overall, the event was very
successful, good conversation and learning. Looking forward to next
steps which will involve developing action items in collaboration with the
Crown.
Councillor Hooper forwarded information from Kawartha Conservation
Authority which includes some ideas in support of the Land
Acknowledgement.
Local Durham Region Speaker, Aubrey Noronha, of www.hellohope.ca,
will be providing two presentations to staff on anti-racism. Session 1 in
April / May and a follow-up Session 2 in the Fall. Partnering with other
municipalities to extend the reach and opportunity to more staff.
The meeting was adjourned at 7:36 p.m.
Next meeting: Thursday, January 27, 7:00 p.m.
Page 47
**Subject to Advisory Committee Approval**
Agricultural Advisory Committee of Clarington December 9, 2021
Agricultural Advisory Committee of Clarington Meeting
Thursday, December 9, 2021
Members Present: Eric Bowman Don Rickard Henry Zekveld
Brenda Metcalf John Cartwright Jennifer Knox
Richard Rekker Tom Barrie Councillor Zwart
Regrets: Jordan McKay, Ryan Cullen, Ben Eastman
Staff: Amy Burke, Faye Langmaid - Planning & Development Services
Guests: None
Observers: Allison Brown, Planning & Economic Development, Region of
Durham
Due to COVID 19 restrictions and to ensure social distancing, participation in the
meeting was electronic (using Microsoft Teams) and by conference call.
Eric welcomed all to the meeting, with introductions of Committee members.
Declarations of Interest
None
Adoption of Agenda
021-024 Moved by Richard Rekker, seconded by Tom Barrie
That the Agenda for December 9, 2021 be adopted.
Carried
Approval of Minutes
021-025 Moved by Don Rickard, seconded by John Cartwright
That the minutes of the November 11, 2021 meeting be approved.
Carried
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Agricultural Advisory Committee of Clarington December 9, 2021
Presentation
None – Region of Durham Broadband Strategy Update postponed to early 2022.
Delegations
None
Business Arising from Minutes
On-farm Diversified Uses Sub-Committee: Initial meeting to be postponed to the
beginning of January 2022 (date to be confirmed). The focus of the meeting will include
gathering comments on behalf of the Committee in response to Golden Horseshoe
Food and Farming Alliance Draft Event Barn Position Paper, presented at the
November 2021 meeting, reviewing past AACC input on policy and regulation of OFDUs
and how the input has informed the comprehensive zoning by-law review project to
date, and the sub-committee work plan and schedule.
Correspondence, Council Items and Referrals
Canadian Agricultural Partnership Funding: Joint letter from the Federal Minister of
Agriculture and Agri-Food Canada and Provincial Minister of Agriculture, Food and
Rural Affairs, dated November 19, 2021, regarding the new Canadian Agricultural
Partnership funding initiative aimed at increasing deadstock management capacity
throughout the province was circulated to all prior to the meeting.
Review of Boards and Committees Appointment Policy: The Committee was
informed of correspondence from John Paul Newman, Deputy Clerk, dated November
25, 2021, regarding Clarington’s review of the Boards and Committees Appointment
Policy. Recommended changes to provide for a standardized, transparent and fair
appointment process were considered by Council and an updated policy approved on
Nov. 22, 2021 (Resolution #GG-493-21).
Zone Clarington - Notice of Staff Report: Notice, dated November 25, 2021, advising
of the public release of the November 30, 2021 Special Planning and Development
Committee Agenda, including Staff Report PDS-062-21 Zone Clarington – Second Draft
(Rural) Zoning By-law, was circulated to all prior to the meeting.
Liaison Reports
Durham Agriculture Advisory Committee: None. The next DAAC meeting is
December 14, 2021.
Durham Region Federation of Agriculture: Richard Rekker provided an update from
the November 17, 2021 DRFA meeting in his email to all prior to the meeting. There
were no questions additional discussion.
Durham Farm Connections: Annual General Meeting recently held. Zac Cohoon re-
elected as Chair.
Page 49
Agricultural Advisory Committee of Clarington December 9, 2021
Clarington Board of Trade: Durham Tourism Strategic Plan survey underway.
Deadline to participate is December 17, 2021.
New Business
Zone Clarington Second Draft (Rural) Zoning By-law: Staff provided an update on
Staff Report PDS-062-21 Zone Clarington – Second Draft (Rural) Zoning By-law,
considered at a Special Planning & Development Committee meeting held on
November 30. An outline of the staff report was provided, which includes a proposed
second draft zoning by-law and a draft amended Site Plan Control By-law, and the
report recommendations. Final consideration of the Staff Report and recommendations
of the Planning & Development Committee will occur at the December 13, 2021 Council
meeting. If Council directs Staff to move forward with the recommendations in the staff
report, staff will continue to refine the content of the proposed Zoning By-law and
proceed with comprehensive public consultation, seeking input from the public to help
inform the proposed new By-law. This would include a detailed presentation to the
AAAC and request for comments.
Additional Dwelling Units: Staff updated the Committee on Council’s consideration of
proposed Official Plan and Zoning By-law Amendments to increase permissions for
ADUs in Clarington. This includes permissions for ADUs in rural areas, which, as
proposed, vary slightly between the Oak Ridges Moraine Area and south of the Oak
Ridges Moraine Area as a result of provincial policy requirements. The
recommendation report and other information on the proposed Amendments is found on
the Municipal website at www.clarington.net/ADUs. Council will consider the final
proposed amending By-laws at the December 13, 2021 Council meeting.
Virtual Meetings: The Committee discussed some of the challenges encountered with
virtual meetings, including web connectivity and the value of in-person interaction.
Committee members expressed appreciation of the continued need to conduct monthly
meetings virtually and how quickly the Committee transitioned to a virtual format at the
outset of COVID-19. When public health guidelines allow for in-person meetings to
resume in the future, there was interest to resume in person meetings in some format.
Illegal Dumping in Rural Areas: An incident of illegal dumping along a rural roadside
was raised. Illegal dumping on roadsides can be reported to the Region of Durham
using their Illegal Dumping Reporting Form or to the Municipality of Clarington using the
Report a Problem Form.
Next Meeting
Thursday, January 13, 2021 @ 7:30 pm (Virtual Meeting)
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1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date:
Time:
Location:
January 10, 2022
9:30 a.m.
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, S. Brake, T.
Pinn, M. Perini
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Anderson led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
5.1 Delegation of Marilyn Morawetz, Jury Lands Foundation, Regarding Camp
30
Marilyn Morawetz, Jury Lands Foundation, was present regarding Camp 30. Ms.
Morawetz stated that the seeds of hope have been planted and expressed he r
thanks to Council for their continued support toward the goal of protecting and
repurposing the Camp 30/Boys Training School heritage site. She requested that
a meeting be held with municipal Staff, including the Solicitor, to be fully apprised
of the details in the legal agreement including how the Jury Lands Foundation will
assume its stewardship obligations and more specific planning can take place.
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General Government Committee Minutes January 10, 2022
2
Ms. Morawetz added that Community Services, Public Works, and Planning and
Development Services Staff should be included in the meeting, to understand
their roles as the green space will be designated as Municipal Wide Parkland.
She understands that the cafeteria building, and 2 acres of land have been
transitioned to the municipality and expressed her concern regarding the stability
and security of the buildings still in possession of the landowners and the impact
that may have on their work. Ms. Morawetz requested Council's support and
direction on how the landowner's financial transfer could best support t he
foundation's efforts in fundraising, obtaining in-kind sweat equity and professional
support, and in pursuing grants and other revenue-generating activities. She
stated that through the requested meeting, they hope to establish how they will
access the documentation required to confirm municipal ownership of the
cafeteria building and designated lands in accordance with the agreement. Ms.
Morawetz added that it would be an essential part of their application for
charitable status, and their fundraising mandate. She also requested confirmation
from the municipality on the foundation's obligation going forward as stewards of
the heritage park and buildings. She concluded by thanking Council for their
support and answered questions from Members of Committee.
6. Reports/Correspondence Related to Presentations/Delegations
7. Communications
Resolution # GG-001-22
Moved by Councillor Hooper
Seconded by Councillor Neal
That Communication Items 7.1 and 7.2 be received for information.
Carried
7.1 Minutes of the Solina Hall Board dated December 14, 2021
Resolution # GG-002-22
That Communication Item 7.1, Minutes of the Solina Hall Board dated December
14, 2021, be received for information.
7.2 Minutes of the Newcastle Village Community Hall Board dated December
21, 2021
Resolution # GG-003-22
That Communication Item 7.2, Minutes of the Newcastle Village Community Hall
Board dated December 21, 2021, be received for information.
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General Government Committee Minutes January 10, 2022
3
7.3 Ron Wakeford, Regarding Speeding on Centerfield Drive in Courtice
Resolution # GG-004-22
Moved by Councillor Jones
Seconded by Councillor Neal
That Communication Item 7.3, Ron Wakeford, Regarding Speeding on
Centerfield Drive in Courtice, be referred to Staff.
Carried
8. Staff Reports, Staff Memos and New Business Consideration
8.1 Public Works
Councillor Hooper chaired this portion of the meeting.
8.1.1 PWD-001-22 Clarington Cricket Pitch
Resolution # GG-005-22
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report PWD-001-22 and any related communication items, be received;
That Staff coordinate the development of an agreement with one of the School
Boards in Courtice to establish a Cricket Pitch overlay on one of their existing
sports fields; and
That all interested parties listed in Report PWD-001-22 and any delegations be
advised of Council’s decision.
Carried as Amended Later in the Meeting
See following motion.
Amendment:
Resolution # GG-006-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #GG-005-22 be amended by adding the following
after paragraph two:
"That Staff work with Mr. Yasi Majid and Dr. Naveed Tariq on the
establishment of a Cricket Pitch overlay on the previously identified
Municipal soccer field at Rickard Neighbourhood Park in Newcastle".
Carried
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General Government Committee Minutes January 10, 2022
4
Main Motion as Amended
Resolution # GG-007-22
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report PWD-001-22 and any related communication items, be received;
That Staff coordinate the development of an agreement with one of the School
Boards in Courtice to establish a Cricket Pitch overlay on one of their existing
sports fields;
That Staff work with Mr. Yasi Majid and Dr. Naveed Tariq on the establishment of
a Cricket Pitch overlay on the previously identified Municipal soccer field at
Rickard Neighbourhood Park in Newcastle; and
That all interested parties listed in Report PWD-001-22 and any delegations be
advised of Council’s decision.
Carried
8.1.2 New Business - Development of Phase 1 for the Courtice Waterfront Park
(Councillor Neal)
Resolution # GG-008-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Item 8.1.2, New Business - Development of Phase 1 for the Courtice
Waterfront Park, be referred to the end of the agenda (after item 11.2).
Carried
8.2 Emergency and Fire Services
Councillor Zwart chaired this portion of the meeting.
8.2.1 ESD-001-22 Community Risk Assessment
Resolution # GG-009-22
Moved by Councillor Hooper
Seconded by Mayor Foster
That Report ESD-001-22 be received for information.
Carried
8.3 Community Services
Mayor Foster chaired this portion of the meeting.
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General Government Committee Minutes January 10, 2022
5
8.3.1 CSD-001-22 Future Indoor Recreation Facility at the Garnet B. Rickard
Recreation Complex Site
Resolution # GG-010-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CSD-001-22 and any related communication items, be received;
That Option 2 – Expansion of Indoor Recreation at the South Bowmanville
location, be approved and adopted as the location for the proposed indoor
recreation expansion plan;
That the proposed project budget of $57,636,300, be referred to the 2022 budget
for consideration; and
That all interested parties listed in Report CSD-001-22 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
Later in the meeting, see following motion.
Resolution # GG-011-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-010-22 for a second time.
Carried
The foregoing resolution #GG-010-22 was then carried on a recorded vote.
8.3.2 CSD-002-22 Orono Arena and Newcastle Memorial Arena Renovations
Resolution # GG-012-22
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report CSD-002-22 and any related communication items, be received;
That Council refer the proposed budget of $6,402,000 (exclusive of debt
administration costs) to the 2022 budget for consideration; and
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General Government Committee Minutes January 10, 2022
6
That all interested parties listed in Report CSD-002-22 and any delegations be
advised of Council’s decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
8.3.3 CSD-003-22 Leading Equitable and Accessible Delivery in Clarington
Resolution # GG-013-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CSD-003-22 be received for information.
Carried
8.4 Legislative Services
Councillor Jones chaired this portion of the meeting.
8.4.1 LGS-001-22 2022 Municipal Elections – Compliance Audit Committee Terms
of Reference
Resolution # GG-014-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That LGS-001-22, and any related communication items, be received;
That the By-law attached as Attachment 1 to LGS-001-22, to update the Terms
of Reference for the Municipality of Clarington’s Compliance Audit Committee, be
approved; and
That all interested parties listed in LGS-001-22 and any delegations be advised
of Council’s decision.
Carried
8.4.2 LGS-002-22 Appointment of Private Parking Officers
Resolution # GG-015-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report LGS-002-22 and any related communication items, be received;
That the By-law attached to Report LGS-002-22, as attachment 1, be approved;
and
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General Government Committee Minutes January 10, 2022
7
That all interested parties listed in Report LGS-002-22 and any delegations be
advised of Council’s decision.
Carried
8.5 Financial Services
Councillor Neal chaired this portion of the meeting.
8.5.1 FSD-001-22 2022 Interim Financing By-law
Resolution # GG-016-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-001-22 and any related communication items, be received;
That the By-law attached to Report FSD-001-22, as attachment 1, be approved;
and
That all interested parties listed in Report FSD-001-22 and any delegations be
advised of Council's decision.
Carried
8.5.2 FSD-002-22 2022 COVID-19 Property Tax Deferral Program
Resolution # GG-017-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report FSD-002-22 and any related communication items, be received;
That the Director of Financial Services/Treasurer be directed to re-establish the
COVID-19 Property Tax Deferral Program allowing a deferral of taxes, interest
and penalty free, to qualifying taxpayers for a period of up to sixty days for the
first six months of the 2022 taxation year; and
That all interested parties listed in Report FSD-002-22 and any delegations be
advised of Council’s decision.
Carried
8.5.3 FSD-003-22 Obtaining Valuation of Elexicon Investment
Resolution # GG-018-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report FSD-003-22 and any related communication items, be received;
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General Government Committee Minutes January 10, 2022
8
That Staff be directed to procure the services of a business valuator for the
purposes of determining an En Bloc Fair Market Value of the equity of Elexicon
Corporation provided that the cost is equally shared between the Town of Ajax,
Town of Whitby and the City of Belleville; and
That all interested parties listed in Report FSD-003-22 and any delegations be
advised of Council's decision.
Carried
8.5.4 FSD-004-22 Funding Reallocation for Farewell Creek Trail Project
Resolution # GG-019-22
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report FSD-004-22 and any related communication items, be received;
That up to $12,100 from the Municipal Capital Works Reserve Fund and
$108,090 from the Development Charges – Parks Reserve Fund be authorized
to complete the Farewell Creek Phase 2B and Phase 3 projects; and
That all interested parties listed in Report FSD-004-22 and any delegations be
advised of Council’s decision.
Carried
9. Unfinished Business
9.1 Memo from Stephen Brake, Director of Public Works, Regarding Recent
Train Whistle Cessation Projects within Markham and York Region Update
(Referred from the November 29, 2021 General Government Committee
Meeting)
Resolution # GG-020-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Item 9.1, Memo from Stephen Brake, Director of Public Works, Regarding
Recent Train Whistle Cessation Projects within Markham and York Region
Update, be received for information.
Carried
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General Government Committee Minutes January 10, 2022
9
9.2 Anaerobic Digestor Environmental Assessment - (Motion from Councillor
Neal) (Referred from the November 29, 2021 General Government
Committee Meeting)
Resolution # GG-021-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Clarington provide all necessary information to the MECP in order that they
can give due consideration to ordering an Environmental Assessment for the
anaerobic digester.
Referred
See following motion.
Councillor Anderson chaired this portion of the meeting.
Resolution # GG-022-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That the foregoing Resolution #GG-021-22 be referred to the February 7, 2022,
Joint General Government and Planning and Development Services Committees
meeting.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
10. Questions to Department Heads/Request for Staff Report(s)
Mayor Foster chaired this portion of the meeting.
Members of Committee asked questions to the Department Heads.
Resolution # GG-023-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Director of Public Works report back on the possibility of installing paid
parking meters at the municipal waterfront parking lots.
Carried
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General Government Committee Minutes January 10, 2022
10
11. Confidential Items
11.1 Memo from Rob Maciver, Director of Legislative Services/Municipal
Solicitor, Regarding Beech Avenue Red Oak Tree
Resolution # GG-024-22
Moved by Councillor Neal
Seconded by Councillor Hooper
That Item 11.1, Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, Regarding Beech Avenue Red Oak Tree, be
received for information.
Carried
11.2 Memo from Rob Maciver, Director of Legislative Services/Municipal
Solicitor, Regarding the Anaerobic Digestion Facility Dispute
Resolution # GG-025-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That Item 11.2, Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, Regarding the Anaerobic Digestion Facility Dispute,
be referred to the January 24, 2022 Council meeting.
Carried
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By‑law.
The meeting reconvened at 1:00 p.m. with Mayor Foster in the Chair.
Item 8.1.2 New Business – Development of Phase 1 for the Courtice
Waterfront Park (Councillor Neal)
Closed Session
Resolution # GG-026-22
Moved by Councillor Neal
Seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with a proposed or pending acquisition or disposition of land by the
municipality or local board.
Carried
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General Government Committee Minutes January 10, 2022
11
Rise and Report
The meeting resumed in open session at 1:34 p.m.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
Resolution # GG-027-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff commence development of Phase 1 for the Courtice waterfront park
on land currently in municipal ownership; and
That Staff report on the acquisition of property for Phase 2 of the Courtice
waterfront park.
Yes (3): Councillor Anderson, Councillor Jones, and Councillor Neal
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Absent (1): Councillor Traill
Motion Lost on a recorded vote (3 to 3)
12. Adjournment
Resolution # GG-028-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the meeting adjourn at 1:51 p.m.
Carried
Page 61
1
February 12, 2021
June Gallagher
Municipal Clerk
The Corporation of the Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Delivered electronically
Re: Elexicon Your File # PG.25.06
Dear Ms. Gallagher,
I am writing in response to the Council of the Municipality of Clarington’s request for additional
information in relation to Elexicon’s 2019 financial performance.
Below are Elexicon Corporation’s responses to the requested information.
A. “full explanation in the drop in revenue of $1.2M to Clarington in 2019”
Response:
Elexicon Corporation has reviewed its records and those of Veridian LLC for calendar years 2019 and
2018. There was no decrease in revenues to the Municipality of Clarington from 2018 to 2019. The
total payments to the Municipality increased by $124,108 or approximately 11.9%.
Elexicon Corporation came into existence on April 1, 2019 as a result of the merger of Veridian LLC and
Whitby Hydro Energy Corporation.
Elexicon Corporation made
promissory note payments of $257,743 ($85,914 in June 2019 and $171,829 in December 2019),
and
dividend payments of $651,750 ($260,700 in June 2019, $260,700 in September 2019 and
$130,350 in December 2019). Please note that the December 2019 payment was 50% of the
fourth quarter advance of the target dividend for 2019. The Shareholders Agreement between
Elexicon Corporation and its Shareholders specifies that the remainder of the Fourth Quarter
Advance is to be paid after the Corporation’s financial statements for the year are audited and
approved.
Veridian made
total promissory note payments of $101,995 in March 2019; and,
a dividend payment of $159,800 in March 2019.
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2
The total cash flowing to the Municipality of Clarington from Veridian and Elexicon Corporation was
$1,171,288 for the 2019 Calendar Year. This compares to the $1,047,180 the Municipality received from
Veridian for the 2018 Calendar Year (total promissory note payments of $407,980 and dividend
payments of $639,200).
B. “a pro-forma profit and loss statement for the non-regulated entity for 2019, as opposed to just a
top line revenue”
Response:
When the merger of Veridian LLC and Whitby Hydro Energy Corporation was under discussion, the
strategic underpinnings were:
The technologies for providing electric supply, distribution and use were expected to change
dramatically and would, over time, result in decreased earnings for the regulated distribution
entities and reduced shareholder dividends.
Significant synergies could be achieved by merging the distribution entities with the resulting
savings flowing to the municipal shareholders initially and their customers ultimately.
The evolving technologies would provide opportunities for an unregulated enterprise to utilize
the “historical” brand strengths of Veridian and Whitby Hydro Electric Corporation to capture
business that regulated distribution entities were precluded from pursuing by the Ontario Energy
Board. The successful growth of the unregulated enterprise would offset the decreased earnings
of the regulated subsidiary.
These underpinnings were reflected in the Business Case that was provided to Shareholders of Veridian
LLC and Whitby Hydro Energy Corporation in support of gaining their approval of the merger.
Elexicon Group was established on April 1, 2019 following the merger between Veridian LLC and Whitby
Hydro Energy Corporation. Unlike Elexicon Energy, which was created from two well established
existing regulated entities (Veridian Connections LLC and Whitby Hydro Electrical Corporation), Elexicon
Group is unregulated and is operating as a start-up entity building primarily on the unregulated activities
undertaken by Whitby Hydro Energy Services.
Elexicon Group’s financial statements are unaudited and reported within Elexicon Corporation’s Audited
Consolidated Financial Statements. The following pro-forma profit and loss statement is extracted from
those Consolidated Statements.
April 1 to December 31, 2019
Revenue $142,000
Expenses ($307,000)
Income Before Income Taxes ($165,000)
Income Tax Expenses $121,000
Income from Continuing Operations ($44,000)
Other Comprehensive Gain (Loss), net of tax ($11,000)
Total Comprehensive Income ($55,000)
Adjusted for Deferred Tax Expense (Recovery) ($121,000)
Adjusted Net Income ($176,000)
Page 63
3
C. “a breakdown of the 2020 year to date revenue”
Response:
Elexicon Corporation provided dividend and promissory note payments to the Municipality of Clarington
during the 2020 calendar year totalling $1,389,213.
Dividend Payments totaled $1,045,555.
o $130, 350 in June 2020 for the True-Up Portion of Fourth Quarter Advance on the target
2019 Dividend (decision deferred from March 2020 due to COVID19 impact
uncertainty);
o $261,487 in September 2020 for the First Quarter Advance on the target 2020 Dividend
(decision deferred from June 2020 due to COVID19 impact uncertainty);
o $261,487 in December 2020 for the Second Quarter Advance on the target 2020
Dividend (decision deferred from September 2020 due to COVD19 impact uncertainty);
o $261,487 in December 2020 for the Third Quarter Advance on the target 2020 Dividend
(decision deferred from September 2020 due to COVID19 impact uncertainty); and,
o $130,644 in December 2020 for 50% of the Fourth Quarter Advance of target 2020
Dividend.
Promissory Note Payments totaled $343,657.
o $171,829 in June 2020 as scheduled; and,
o $171,829 in Dec 2020 as scheduled.
I trust the responses provide the information requested by Council Resolution #GG-463-20.
Yours truly,
Patrick McNeil
Chair
Board of Directors
Elexicon Corporation
Cc: T. Pinn, Director Financial Services/Treasurer
Mayor Adrian Foster
K. Chandler, Elexicon Corporation
L. Lombardi, Elexicon Corporation
Page 64
MUNICIPALITY OF CLARINGTON
COUNCIL
DATE: January 24, 2022
MOVED BY: Councillor Granville Anderson
SECONDED BY: Councillor Corinna Traill
That the required funding to begin work in 2022 on grade level crossing improvements
to permit whistle cessation be referred to the 2022 budget deliberations.
That the Bennett Road improvements begin as soon as possible and be funded to an
upward limit of $175,000 (including contingencies) with the funds for the Cobbledick
Road work to be determined once a decision is made by the Federal Government on
the RISP grant.
Page 65
Mayor and Council
The Newcastle Memorial Arena Board would like to express their support and interest to proceed with
Staff Report CSD-002-22.
Newcastle Memorial Arena Board members have met with George Acorn and his staff to discuss the
findings of the I.B. Storey report that summarised the assessment of the refrigeration plant equipment,
the refrigerated arena floors/associated piping, the rink board/glass systems, and de-humidification
systems that was completed in August of 2020.
Several items identified in this report are very concerning to the Arena Board. We were pleased to have
a new ammonia chiller installed this past summer and are anxious to have plans for the remaining
repairs and refurbishments identified in the report. The I.B. Storey report completed in 2020
recommended these items be completed "as soon as possible" for the safe and continued operation of
the arena. Staff Report CSD-002-22 recommends the work be completed in 2023. Without these repairs
and refurbishments there is a significant risk that a failure in these systems could leave the Newcastle
and Clarington community users without a local arena.
The Arena Board/Operations has self funded several minor improvements to the arena over the last few
years - like new flooring in the lobby and washrooms, replacing the washroom fixtures with
automatic sensors and have plans to replace our ice resurfacer in the near future, after these repairs
and refurbishments have been completed at a current estimated cost of $125,000.
The Newcastle Memorial Arena Board fully supports the recommendations in Staff Report CSD-002-22
and will work with Clarington Staff to coordinate the plans and timing for the renovations required. We
appreciate the support the Municipality provides to the Newcastle Memorial Arena and Board and look
forward to resolving the issues identified with the aged infrastructure of the arena.
Sincerely
David Bouma
Chair
Newcastle Memorial Arena Board
Page 66
1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Planning and Development Committee
Minutes
Date:
Time:
Location:
January 17, 2022
6:30 p.m.
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, JP Newman, L. Patenaude, R. Windle, F. Langmaid,
K. Richardson, T. Pinn
Other Staff Present: A. Burke, D. Hoge, R. Warne, S. Allin, N. Zambri
_____________________________________________________________________
1. Call to Order
Councillor Anderson called the meeting to order at 6:34 p.m.
Councillor Traill arrived at 6:57 p.m.
2. Land Acknowledgment Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Public Meetings
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Planning and Development Committee Minutes January 17, 2022
2
6. Presentations/Delegations
6.1 Delegation of Eric Bowman, Chair, Agricultural Advisory Committee,
Regarding the Agricultural Advisory Committee 2021 Accomplishments
Eric Bowman, Chair, Agricultural Advisory Committee was present regarding the
Agricultural Advisory Committee 2021 Accomplishments. Mr. Bowman outlined
the members on the Committee and expressed his concerns regardin g online
meetings. He explained that the Committee had presentations from various
organizations and commented on the following: COVID-19 CIP Grant Program,
Rural Capital Projects Annual Update, Clarington Corporate Climate Change
Action Plan, Emerald Ash Borer - Tree Removal Rural Area Plan, Regional
Roads Capital Program, Envision Durham, Wilmot/Grant Creek Flood Plain
Mapping Update Study, and the Golden Horseshoe Food and Farming Alliance -
Event Barn Position Paper (Draft). Mr. Bowman stated that the Committee
attended the Clarington Tourism Advisory Committee - 2021 Focus on Local
Agriculture and the Clarington Official Plan Amendment, Special Study Area 2
consultation sessions. He noted that the Committee submitted an
acknowledgement letter on behalf of the Committee to Employment and Social
Development Canada regarding the Temporary Foreign Worker Program and
answered questions from Members of Committee.
Resolution # PD-001-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Delegation of Eric Bowman, Chair, Agricultural Advisory Committee,
regarding the Agricultural Advisory Committee 2021 Accomplishments, be
received with thanks.
Carried
6.2 Delegation of Elizabeth Campbell, Monde Development Group Inc.,
Regarding Report PDS-003-22 Courtice Community Improvement Plan
Grant; 1607 Highway 2, Courtice
Elizabeth Campbell, Monde Development Group Inc. was called upon but was
not present.
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Planning and Development Committee Minutes January 17, 2022
3
7. Reports/Correspondence Related to Presentations/Delegations
7.1 PDS-003-22 Courtice Community Improvement Plan Grant; 1607 Highway 2,
Courtice
Councillor Traill joined the meeting at 6:57 p.m.
Resolution # PD-002-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report PDS-003-22 and any related communication items, be received;
That a funding commitment of up to $1,000,000 in response to the application for
a Development Charge Grant under the Courtice Main Street Community
Improvement Plan submitted by Monde Development Group for 1607 Highway 2
in Courtice, be approved;
That any funding committed by Council to Monde Development Group for 1607
Highway 2, Courtice for a DC Grant be conditional upon the completion of the
project in accordance with site plan approval and the fulfilment of the
requirements of the CIP Agreement to the satisfaction of the Municipality;
That $1,000,000 from the General Capital Reserve, allocated for the Courtice
CIP, be committed for this project;
That, if there are insufficient funds in the General Capital reserve, the Treasurer
be authorized to withdraw from another reserve or reserve fund that the
Treasurer deems appropriate;
That any funds withdrawn from an alternate reserve or reserve fund, be repaid on
an annual basis using 50 per cent of the incremental property tax for the
property, with the remaining 50 per cent available for general budgetary use; and
That all interested parties listed in Report PDS-003-22 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried Later in the Meeting on a Recorded Vote (4 to 3)
See following motion.
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Planning and Development Committee Minutes January 17, 2022
4
Resolution # PD-003-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #PD-002-22 for a second time.
Carried
Resolution #PD-002-22 was then put to a recorded vote and carried.
8. Communications
9. Staff Reports and Staff Memos
9.1 PDS-001-22 5-year Corporate Electric Vehicle Action Plan
Resolution # PD-004-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PDS-001-22 be received for information;
That Council endorse the Electric Vehicle Action Plan (EVAP) to guide the
electrification of the Municipal fleet and the installation of public EV charge
stations on Municipal properties (Attachment 1);
That Municipal staff consult the EVAP to inform annual budget recommendations
related to the electrification of the municipal fleet and the installation of public
electric vehicle (EV) charge stations on municipal properties;
That Council authorize staff to apply for funding opportunities to support the
implementation of the EVAP, where/when identified; and
That all interested parties listed in Report PDS-001-22 and any delegations be
advised of Council’s decision.
Carried
9.2 PDS-002-22 Downtown Community Improvement Plan Programs 2021 -
Annual Report
Resolution # PD-005-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report PDS-002-22 be received; and
That all interested parties listed in Report PDS-002-22 and any delegations be
advised of this report.
Carried
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Planning and Development Committee Minutes January 17, 2022
5
9.3 PDS-004-21 A Draft Approved Plan of Subdivision and Rezoning, West of
Green Road North of Durham Highway 2, in Bowmanville
Resolution # PD-006-22
Moved by Councillor Hooper
Seconded by Mayor Foster
That Report PDS-004-22 be received;
That the application by DG Group for a Draft Plan of Subdivision and Rezoning,
on the west side of Green Road, north of Durham Highway 2, Bowmanville be
supported subject to conditions as generally contained in Attachment 1 to Report
PDS-004-22;
That the Zoning By-law Amendment application submitted by DG Group be
approved as contained in Attachment 3 to Report PDS-004-22;
That once all conditions contained in the Official Plan and the Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, the By-law
authorizing the removal of the (H) Holding Symbol be approved;
That the Region of Durham Planning and Economic Development Department
and Municipal Property Assessment Corporation be forwarded a copy of Report
PDS-004-22 and Council’s decision; and
That all interested parties listed in Report PDS-004-22 and any delegations be
advised of Council’s decision.
Carried
9.4 Memo from Ryan Windle, Director of Planning and Development Services,
Regarding Letter of Undertaking 2786 Maple Grove Road, Bowmanville
Resolution # PD-007-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That the request for an extension of the Letter of Undertaking for 2786 Maple
Grove Road, Bowmanville, be approved.
Carried
10. New Business - Consideration
11. Unfinished Business
12. Questions to Department Heads/Request for Staff Report(s)
Members of Committee asked questions to the Director of Planning and
Development Services.
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Planning and Development Committee Minutes January 17, 2022
6
13. Confidential Items
Closed Session
Resolution # PD-008-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with a proposed or pending acquisition or disposition of land by the
municipality or local board.
Carried
13.1 Verbal Update from Faye Langmaid, Manager of Special Projects,
Regarding Potential Property Acquisition
Rise and Report
The meeting resumed in open session at 8:22 p.m.
Councillor Anderson advised that one item was discussed in closed session in
accordance with Section 239(2) of the Municipal Act, 2001, and one resolution
was passed to provide direction to Staff.
14. Adjournment
Resolution # PD-009-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That the meeting adjourn at 8:23 p.m.
Carried
Page 72
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Members of Council
From: Ryan Windle, Director, Planning & Development Services
Date: January 21, 2022
File No.: PLN 41.6
Re: Courtice Waterfront + Energy Park Secondary Plan – Sequence of Events
The update of the Clarington Energy Business Park Secondary Plan was originally initiated
in May 2018. The scope of the project was modified in September 2019 to incorporate the
Waterfront Lands into the Secondary Plan (PSD-033-19).
Urban Strategies Inc. was contracted to provide planning, urban design, public engagement,
policy creation, and project management functions for the Secondary Plan. A portion of the
technical background studies (Functional Servicing, Natural Environment Existing
Conditions, and Land Use Compatibility) are being conducted by consultants hired by the
landowners. The project is being funded jointly by the Municipality (focus on the Energy
Park employment lands) and the majority landowner of the Courtice Waterfront lands.
Below is a summary of the project, a few key topic areas, and a sequence of events.
Process
The background analysis (Phase 1) has been completed and Urban Strategies has now
prepared a Draft Land Use Plan for the Courtice Waterfront lands (Phase 2). These phases
were approved by Council as part of PSD-033-19 (attachment 3 to this memo). Once the
Land Use Plan has been vetted through the Steering Committee, Staff will present it to the
public at a Public Information Centre targeted for late February. The public and agency
comments will help Staff and the consultant finalize a proposed Land Use Plan. The
proposed Land Use Plan does not include a design of the municipal-wide park. However, it
is possible to expand the scope of the project to include a preliminary design of the park as
part of the current process. Staff will investigate this option in more detail with the
consultant subsequent to the PIC. Alternatively, a preliminary design of the municipal-wide
park could be completed through the Waterfront Strategy.
Page 73
Page 2
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
The Region of Durham has requested a Land Use Compatibility study be completed given
the proximity of the waterfront lands to the EFW facility, the water pollution control plant and
the potential AD facility. Staff are still awaiting the completion of the study by the
landowners’ consultants. As Council is aware, in conjunction with a municipal-wide park
along the waterfront, the Waterfront Lands are also proposed to include redesignating lands
for residential use. The Region has requested that the proposed residential uses be
reviewed as part of the Municipal Comprehensive Review currently underway as it could
have an impact on the number of units and population allocated to Clarington. One possible
implication of designating residential uses on the Waterfront Lands is that it may reduce the
need for additional boundary expansions.
Municipal Park and Parkland Contribution
Based on the existing Land Use Schedule (Map A2) in the Official Plan, the Municipal Park,
would be approximately 18-20 Ha in size. The dedication of the lands for the future
Municipal Park would be part of the community benefits received for designating the balance
of the lands for residential development. This would be negotiated with the
landowners. Presently, the waterfront lands are designated “Waterfront Greenway” in the
Clarington Official Plan. Support from the Region would also be required as Durham's O.P.
currently designates these lands as “Waterfront Areas”. The waterfront lands have no
development potential today.
Aside from the abovementioned dedication of the lands for the municipal-wide park, the
remaining development lands would still be subject to standard Planning Act parkland
contribution requirements through the review and approval of any future subdivision. The
parkland contribution would be calculated at a rate of one Ha per 300 units. This is over and
above the park space provided for the municipal-wide park along the waterfront.
Land Use Plan
The Land Use Plan currently being prepared by Urban Strategies will identify the location of
different building types and densities, a transportation network, environmentally protected
areas, general location of stormwater infrastructure, and the location of the future municipal-
wide park. Staff expect to present the Draft Land Use Plan at a Public Information Centre in
late February. However, there are some key decisions that need to take place as the
consultant finalizes the Secondary Plan:
- Floodplain mapping of the Tooley Creek, south of Highway 401, must be completed
by other consultants working for the Municipality;
- The Region’s approach to the Woodward project (northeast corner of Energy Drive
and Megawatt Drive at the gateway to the Energy Park);
- The Region’s approach to the Land Needs Analysis as part of Envision Durham – the
Region’s Official Plan Municipal Comprehensive Review;
- A final decision on the location of the Anerobic Digestor; and
- The completion of the Land Use Compatibility Study by the Landowner’s consultants
and its subsequent review and acceptance by the Region.
Page 74
Page 3
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
Conclusion
Despite being in the middle of a pandemic since early 2020, and as illustrated in the
attached sequence of events, much technical work and consultation with the agencies has
taken place leading to advancement and/or completion of key steps in the Secondary Plan
process, including the formulation of a Draft Land Use Plan. Staff acknowledge that this
project is a Council priority and the Planning and Development Services Department will
continue to advance this project for Council consideration with public consultation and in
collaboration with the agencies and the landowners.
Kind regards,
Ryan Windle, MCIP, RPP, AICP
Director of Planning and Development Services
cc: Department Heads
Clerk and Deputy Clerk
Carlos Salazar
Paul Wirch
Attachment 1: Sequence of Events
Attachment 2: Clarington Official Plan Land Use Map A2
Attachment 3: PSD-033-19
Page 75
Attachment 1 – Sequence of Events
DATE EVENT
May 2018 Initiate Energy Park Secondary Plan Update
November 2018 Draft Secondary Plan and Zoning By-law Update presented to
Steering Committee
March 1, 2019 Request to integrate the Courtice waterfront lands
Project paused to get Council direction to incorporate Waterfront Lands
September 2019 Courtice Waterfront lands added to Secondary Plan project –
PSD-033-19.
November 2019
Steering Committee Meeting #1 Representing OPG, Region of
Durham, CLOCA, various other agencies, and majority
landowner
December 2019 Public Information Centre (PIC) #1
February 2020 Steering Committee Meeting #2
March 2020 PIC #2
Mar.-Apr. 2020 Online survey conducted
April 2020 Agency Planning Session of Draft Options for South Courtice
April 2020 Memo to Council on Vision and Principles for Courtice
Waterfront and Comments on Anaerobic Digester Proposal
July 2020 DRAFT 1 Technical Report
Project paused to await landowner studies for Waterfront Lands
December 2020
Studies for Waterfront Lands received
- Functional Servicing Report
- Natural Environ. Existing Conditions Report
January 2021 Meeting with OPG to review Preliminary Development Concept
for new HQ
February 2021
Project Woodward initiated by Region of Durham (northeast
corner of Energy Drive and Megawatt Drive at the gateway to
the Energy Park)
(2021-F-5-Link-15-2021-Corporate-Items---Business-Plans-and-
Budgets.pdf)
March 2021 DRAFT 2 Technical Report
July 2021 Revised Draft Technical Report
July 2021 DRAFT Technical Report circulated to agencies for comment
July 2021 Steering Committee Meeting #3
July 2021 Durham Region requests Land Use Compatibility Study
July 2021 Comments on the Tech. Report - KPRDSB
September 2021 Comments on the Tech. Report - Region of Durham
September 2021 Comments on the Tech. Report - CLOCA
Page 76
2
DATE EVENT
October 2021 Durham Region provides Terms of Reference for Land Use
Compatibility Study
November 2021 DRAFT Land Use Concept Plan
NEXT STEPS
February 2022 Steering Committee Meeting #4
February 2022 PIC for the Draft Land Use Plan
Waiting for Region’s decision on Woodward project
Waiting for Land Use Compatibility Study from landowner’s
consultant
Waiting for decision on AD
Waiting for the Region’s Municipal Comprehensive Review for
population and employment projection allocations to Clarington
TBD Complete floodplain mapping south of the 401
TBD Finalize Land Use Plan based on comments received
TBD Prepare Draft Secondary Plan, Urban Design Guidelines and
Zoning By-law
TBD Public Meeting to present Draft Secondary Plan, Urban Design
Guidelines and Zoning By-law
TBD Revisions to Secondary Plan and Zoning By-law
TBD Recommendation Report and Final Secondary Plan, Urban
Design Guidelines and Zoning By-law
Page 77
Attachment 2 – Clarington Official Plan Land Use Map A2
Page 78
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June 18, 2019
Carlos Salazar, MCP, MCIP, RPP
Manager of Community Planning and Design
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L1C 3A6 BY EMAIL: csalazar@clarington.net
Dear Mr. Salazar,
Re: Energy Park Secondary Plan Update – Study Area Expansion to Include Courtice Waterfront
Proposal for Consulting Services
Urban Strategies is pleased to submit this letter in response to your request for a proposal to expand the
scope of the Claringtron Energy Park Secondary Plan Update to include the “Courtice Waterfront Lands”
immediately to the west, extending to the east boundary of Darlington Provincial Park.
In expanding the study area, we would examine opportunities for future development and public open
spaces to complement the Energy Park while enhancing the larger Courtice community and linking it to
Lake Ontario. In this respect, the expanded study would also be a timely complement to our ongoing work
on the secondary plans for Southwest Courtice and the Courtice Employment Lands. Depending on the
outcomes of our analysis and consultation regarding the waterfront lands, it may be appropriate to expand
and further amend the Energy Park Secondary Plan. We have allowed for such changes in our proposal,
recognizing that the Municipality may decide not to proceed in that direction.
We would maintain the same consultant team for this additional work, including WSP, who will support us
with analysis and advice regarding transportation. We understand the major landowner west of Courtice
Road has retained D.G. Biddle and Associates Ltd. to undertake a conceptual servicing study for the
additional lands. We assume staff at the Municipality and the Region will peer review their work and
therefore additional support from WSP in this regard is not required.
The study will benefit from the Robinson Creek and Tooley Creek Subwatershed Study by Aquafor Beech,
and we understand the major landowner has also retained Niblett Environmental Associates Inc. to
undertake a preliminary natural heritage constraints study for the additional lands. We, therefore, are not
proposing to include an environmental consultant on our team; however, the Municipality may wish engage
Aquafor Beech to peer review Niblett’s study.
Note, at this time we also are not proposing to include a real estate market consultant on our team, but we
may recommend adding one at a later date to test the viability of different land use scenarios and
development concepts that emerge through the planning process.
Below we provide an overview of our proposed work plan and a fee estimate for the expanded study.
METHODOLOGY AND WORK PLAN
Urban Strategies will bring its collaborative, multi-disciplinary approach to this assignment. We will work
closely with Planning and technical staff at the Municipality and Durham Region to ensure their input and
Page 101Page 89
expertise informs the work. We will also consult regularly with other key stakeholders, including major
landowners, the Conservation Authority and Ontario Parks. To ensure there is thorough consultation and
collaboration, it may be appropriate to augment the Steering Committee for the Energy Park Secondary Plan
Update with additional key stakeholders.
As outlined below, we propose a three-phase work plan for the expanded study. In addition to the main
tasks identified, we anticipate regular meetings or conference calls with the Core Project Team to review
work in progress, confirm directions and coordinate next steps.
Note, we anticipate there will be a range of potentially complex land use, infrastructure and environmental
issues to be addressed by the expanded study, given the expansion area’s adjacencies, existing features
and isolation from the Courtice urban area. There may also be a high degree of public interest in the study’s
outcomes. Our proposed work plan, timeframes and budget allow for the careful study and consultation
that will be required to establish a vision and policy framework for the larger area that are both technically
sound and broadly endorsed. We are anticipating a timeframe of 12-15 months for the additional work.
Phase 1: Analysis and Visioning (5-6 months)
Phase 1 will focus on an analysis of the expanded study area in its context from the perspectives of policy,
land use, urban design, transportation and utilities. We will develop a clear understanding of how future
development and open space improvements on the waterfront lands would complement the Energy Park,
for example, by potentially accommodating commercial or other amenities for employees in the park. An
initial public information centre (PIC) will be used to gather ideas from the community on what they would
like to see on the Courtice waterfront. Three preliminary land use scenarios based on our analysis will be
presented at a second PIC at the conclusion of Phase 1.
Phase 1 will also conclude with a supplementary report to our original Phase 1 Technical Report for the
Energy Park Secondary Plan Update, as well as a draft vision and principles for the waterfront lands based
on our analysis and public input. The report will address the land use and urban design opportunities as
well as any challenges associated with developing the lands. We will recommend whether the Secondary
Plan Update for the Energy Park should proceed to approval as currently scoped or should be delayed to
allow for planning and integration of the waterfront lands.
Main Tasks:
Kick-off meeting with Project Team and site visit
Update base mapping
Policy review (PPS, Growth Plan, Durham OP, Clarington OP)
Review other background information (including Robinson Creek and Tooley Creek Subwatershed
Study)
Interviews with additional key stakeholders (including Region and MNRF staff, major landowners)
Prepare materials for and facilitate PIC #1 (note, this PIC is included within our current scope of
work and budget for the Energy Park plan update and would be used to gather public input to the
waterfront lands study)
Analysis of land use and urban design opportunities and challenges
Analysis of environmental constraints and opportunities (Niblett)
Analysis of transportation opportunities and challenges (WSP)
Analysis of utilities opportunities and challenges (Biddle)
Prepare preliminary “high-level” conceptual land use strategies
Page 102Page 90
Synthesize and summarize analysis
Project Steering Committee workshop
Prepare materials for and facilitate PIC #2 (workshop format)
Prepare Supplementary Technical Report
Prepare Draft Vision and Principles for waterfront lands (illustrated with precedents)
Council update presentation
Phase 2: Preferred Concept (3-4 months)
If the Municipality decides to proceed with further planning of the waterfront lands, in the next phase of
work we build on the Phase 1 work to develop a preferred land use and urban design concept for the
waterfront lands as the basis for further updates to the Secondary Plan, engaging stakeholders and the
public.
Main Tasks:
Prepare draft Land Use and Urban Design Concept (including designations, streets and open space
framework and built form parameters—illustrated with 2D drawings and precedents)
Preliminary technical analysis of draft concept (transportation, servicing, natural heritage,
potentially market)
Project Steering Committee meeting
Refine draft Land Use and Urban Design Concept
Prepare materials for and facilitate PIC #3 (open house)
Refine Vision, Principles and Land Use and Urban Design Concept
Prepare draft policy directions
Project Steering Committee meeting
Refine preferred Land Use and Urban Design Concept and policy directions
Prepare Preferred Land Use Concept Report
Council update presentation
Phase 3: Secondary Plan (4-5 months)
In the final phase of the project, the Phase 2 work will provide the basis for a new Secondary Plan that
encompasses the Energy Park and the Courtice Waterfront Lands. We anticipate a high-level of consultation
with the Core Project Team and key stakeholders as the plan is developed and refined.
Main Tasks:
Prepare draft updated Secondary Plan and Urban Design Guidelines
Steering Committee meeting
Revise and refine draft Secondary Plan and Urban Design Guidelines
Prepare materials for and facilitate PIC #4
Revise and refine draft Secondary Plan and Urban Design Guidelines
Project Steering Committee meeting
Prepare for and present at statutory public meeting
Finalize Secondary Plan and Urban Design Guidelines
Page 103Page 91
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…/2
234-2021-5312
January 19, 2022
Your Worship
Mayor Adrian Foster
Municipality of Clarington
Dear Mayor Foster:
As you know, Ontario has a housing crisis. Housing prices have been rising across
Ontario over the past decade, as demand has outpaced supply.
Our government is working to challenge the status quo – to get shovels in the ground
faster and unlock the supply of housing. Further to Premier Ford’s announcement at
the Ontario Housing Affordability Summit, I am pleased to share with you that the
province will be investing over $45,000,000 in a new Streamline Development Approval
Fund to help Ontario’s 39 largest municipalities implement actions to get development
approved faster so more housing can be built.
Our government has approved financial support to the Municipality of Clarington
through the Streamline Development Approval Fund in order to implement streamlining
development approval initiatives such as e-permitting systems, temporary staff
(including interns) to address backlogs, online application portals, and other projects
aimed at unlocking housing supply. Under this program, your municipality is eligible to
receive up to $1,000,000, subject to your municipality returning a copy of this letter,
signed by your Head of Council, to the ministry by January 31, 2022 and the execution
of a transfer payment agreement.
Please note that your municipality is accountable for using this funding for streamlining
development approvals initiatives. Your municipality will be expected to provide an
interim report on the progress of your projects in April 2022 and a publicly posted final
report in February 2023 on your use of the funding. More details on eligible costs and
program requirements will be contained in the transfer payment agreement that will be
sent to your municipality if you choose to take part in this program.
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto ON M7A 2J3
Tél. : 416 585-7000
Page 105
2
At this time, I am requesting that you as the Head of Council sign the
acknowledgement below and return the signed copy to the ministry by email to:
Municipal.Programs@ontario.ca. If the province has not received your letter on or
before January 31, 2022, you will not be eligible for this program and your
municipality’s allocation will not be paid.
Thank you for your partnership to help increase the supply of housing in Ontario, so that
we can make it easier for all Ontarians and their families to find a home.
Sincerely,
Steve Clark
Minister
c. Municipal Treasurer and Chief Administrative Officer
By signing below, I am confirming that my municipality, Municipality of Clarington, is
interested in taking part in the Streamline Development Approval Fund. I acknowledge
that as part of the program my municipality will be required to use our allocation of up to
$1,000,000 for the purpose of implementing projects that will streamline development
approvals in the municipality in accordance with the transfer payment agreement. I
further acknowledge that the Municipality of Clarington will be required to submit an
interim and final report back to the province on the status of our projects and the use of
this funding.
Name:
____________________________________________________
Title:
____________________________________________________
Signature:
____________________________________________________
Date:
____________________________________________________
Page 106
MUNICIPALITY OF CLARINGTON
COUNCIL
RESOLUTION #
DATE January 24, 2022
MOVED BY Councillor Joe Neal
SECONDED BY Councillor Janice Jones
1. That, in accordance with subsection 10.12.18 of the Procedural By-law,
the Resolution #C-413.21, regarding the Farewell Heights Secondary
Plan, previously adopted by Council on December 13, 2021 be amended
to add the following words to the end of the second Paragraph, which
reads “That Planning and Development Services staff be authorized to
commence the preparation of the Farewell Heights Secondary Plan”:
“upon the adoption by Council of the Energy Park and Courtice
Waterfront Secondary Plan.”
Page 107
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Council & June Gallagher, Municipal Clerk
From: Ryan Windle, Director of Planning and Development Services
Date: January 24, 2022
Memo #: Memo-001-22
File No.: ZBA2021-0026
Re: By-law to Exempt Part Lot Control, Applicant: 2174372 Ontario Ltd
Please be advised that the Director of Planning and Development Services has approved
the referenced application for Exemption of Part Lot Control submitted by 2174372 Ontario
Ltd./ Highcastle Homes. A copy of the approval letter is attached.
The subject lots were draft approved and zoned for townhouse dwellings as part of previous
applications (C-C-2021-0001 and ZBA 2017-0024) See Key Map below.
The passing of this By-law to exempt lands from Part Lot Control does not have the effect of
adding units or modifying the intent of the original development applications. Building
Permits for these townhome dwellings have been issued, construction is underway and
closings are imminent.
As such, please forward the attached By-law to exempt the Part Lot Control to Council for
approval.
Once approved by Council, please forward the approved by-law and the attached Unit Type
and Number Summary Table to the Regional Municipality of Durham and the Municipal
Property Assessment Corporation (MPAC), applicant and agent.
If you have questions, feel free to contact the Planner on the file:
Sean Jeffrey, Planner I (sjeffrey@clarington.net, 905 623-3379, ext. 2420).
Ryan Windle,
Director of Planning and Development Services
Page 108
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2021-XXX
being a By-law to exempt a certain portion of Registered Plan 40M-2627 from
Part Lot Control
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to exempt from Part Lot Control, for Block 59 in Plan 40M-2627 registered at
the Land Titles Division of Whitby (File # ZBA2021-0026);
Now therefore the Council of the Corporation of the Municipality of Clarington enacts as
follows:
1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those
lands described in Paragraph 2 within the By-law.
2. That this By-law shall come into effect upon being approved by the Municipa lity
of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to
Block 59 in Plan 40M-2627, being Parts 1-70 on 40R-31623.
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be
in force for a period of two (2) years ending on January 24, 2024.
Passed in open council this _______ day of _____________, 2022
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
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The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
January 18, 2022
Domenic Tassone
7600 Highway 27, Unit 1
Woodbridge, ON
L4H 0P8
Dear Sir:
Re: Application for Exemption of Part Lot Control
Applicant: 21772 Ontario Ltd.
Agent: Domenic Tassone, Highcastle Homes
Location: Honey Crisp Lane, Bowmanville File
No: ZBA2021-0026
Please be advised that your application to exempt Part Lot Control for 40M-2627 for
Lots 1 to 54, inclusive for a total of 54 townhouse dwelling units is now approved.
The By-law to exempt the lands from Part Lot Control will be enacted by Council at the
following Council meeting:
Date: Monday, January 24, 2022
Time: 6:30 P.M.
Place: Electronic Teams meeting by way of on-line device or telephone
Once the By-law is enacted, it will be registered on title by our Legislative Services
Department.
If you have any questions, please contact Sean Jeffrey at email sjeffrey@clarington.net
or call (905) 623-3379, ext. 2420.
Yours truly,
Ryan Windle, MCIP, RPP, AICP
Director, Planning and Development Services Department
/nl
cc: Municipal Clerk
GIS
Page 110
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The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
Page 111