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Gallagher, M. Chambers Other Staff Present: F. Langmaid 1. Call to Order Mayor Foster called the meeting to order at 6:30 pm. 2. Moment of Reflection Councillor Anderson led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Anderson recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no declarations of interest. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 3 T Claritwit Suspend the Rules Resolution # C-347-21 Moved by Councillor Jones Seconded by Councillor Traill November 1, 2021 Council Minutes That the Rules of Procedure be suspended to add Kim Churchill as a delegation regarding Item 9.2.3 of the October 25, 2021, Joint Committees Minutes - Lighting at Courtice Dog Park. Yes (3): Mayor Foster, Councillor Hooper, and Councillor Zwart No (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill Carried Later in the Meeting, see following motion (3 to 4) Mayor Foster ruled the motion out of order. Councillor Jones challenged the ruling of the Chair that referred items are not in order at a Council meeting and cannot be considered as they are to be included on a future meeting agenda. The question "Will the ruling of the Chair be sustained?" was put to a recorded vote and lost. Yes (3): Mayor Foster, Councillor Hooper, and Councillor Zwart No (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill Carried on a recorded vote (3 to 4) The foregoing Resolution #C-347-21 was then carried on a recorded vote. 6. Adoption of Minutes of Previous Meeting(s) 6.1 Minutes of a regular meeting of Council dated October 18, 2021 Resolution # C-348-21 Moved by Councillor Hooper Seconded by Councillor Zwart That the minutes of a regular meeting dated October 18, 2021, be approved. Carried 7. Presentations / Delegations 7.1 ) DUNK QGD[D OKWVLE] DSWLQIF?J VdHaii I J F '_a RP H0 -V[1 DARCOM RFFFLI Team - Recognition of Operation Soccer Balls Initiative Mayor Foster recognized Farkhunda Muhtaj, Captain of the Afghanistan Women's National Soccer Team for her efforts and dedication to the Operation Soccer Balls Initiative. He explained that Ms. Muhtaj worked together with an international coalition of US military and intelligence officials and humanitarian groups on a rescue mission to assist in relocating 26 female members of the soccer team, including family members from safe house to safe house, and eventually brought to 2 3 T Claritwit November 1, 2021 Council Minutes safety from Afghanistan to Portugal this past September. Mayor Foster added that Ms. Muhtaj provided support to the members of the team and their families during this emotional and challenging time. Mayor Foster virtually presented the certificate to Ms. Muhtaj and thanked her on behalf of the Members of Council for her ongoing humanitarian work. Ms. Muhtaj, who joined the meeting from Portugal, thanked the Members of Council. She explained that Operation Soccer Balls, was an international coalition, there were many individuals involved and it allowed the women's national soccer team to be able to continue to do what they love which is to play the game of soccer. Ms. Muhtaj explained to the Members of Council she will be living in Portugal for a year to assist the newcomers to Portugal to be able to integrate into society. She added that it is crucial to promote an inclusive society, and to ensure that everyone is playing a roll to support those who have been uprooted from Afghanistan during these difficult and unstable times. 7.2 Kim Churchill regarding Item 9.2.3 of the October 25, 2021, Joint Committees Minutes - Lighting at Courtice Dog Park Kim Churchill was present regarding Item 9.2.3 of the October 25, 2021, Joint Committees Minutes - Lighting at Courtice Dog Park. She explained that she is a local resident and frequent user of the Courtice Dog Park. Ms. Churchill noted that there are many residents of Courtice who would like to use the dog park in the evenings but are unable to as it is too dark and the residents feel unsafe. She is asking for the dog park to be lit for a couple of hours in the evening. Ms. Churchill requested that the lights be installed or that the lights from the adjacent turf field be turned on to assist with the lighting at the dog park. She answered questions from the Members of Council. Alter the Agenda Resolution # C-349-21 Moved by Councillor Jones Seconded by Councillor Neal That the Agenda be altered to consider Item 9.2.3 of the October 25, 2021, Joint Committees Minutes - Lighting at Courtice Dog, at this time. Carried 3 3 T Claritwit Resolution # C-350-21 Moved by Councillor Jones Seconded by Councillor Neal November 1, 2021 Council Minutes That Staff be directed to install lighting, as soon as possible, at the Courtice Leash Free Dog Park with appropriate funding from the Outdoor Recreation Misc. Upgrade Account. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Motion Lost on a recorded vote, see following motions (3 to 4) Amendment: Resolution # C-351-21 Moved by Councillor Anderson Seconded by Councillor Neal That the foregoing Resolution #C-350-21 be amended by adding the following at the end: "That the lights, on the sports field adjacent to the Courtice Leash Free Dog Park, be turned on daily from 5:00 pm to 9:00 pm, from now until the beginning of daylight savings time in the spring of 2022." Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Traill No (1): Councillor Zwart Carried (6 to 1) The foregoing Resolution #C-350-21 was then put a recorded vote and lost. Resolution # C-352-21 Moved by Councillor Jones Seconded by Councillor Neal That Staff be directed to install solar lighting, as soon as possible, at the Courtice Leash Free Dog Park with appropriate funding from the Outdoor Recreation Misc. Upgrade Account; and That the lights, on the sports field adjacent to the Courtice Leash Free Dog Park, be turned on daily from 5:00 pm to 9:00 pm from now until the beginning of daylight savings time in the spring of 2022. Motion Withdrawn, later in the meeting, see following motions 0 3 T ClaritwitNovember 1, 2021 Council Minutes Amendment: Resolution # C-353-21 Moved by Councillor Anderson Seconded by Councillor Traill That the foregoing Resolution #C-352-21 be amended by adding the following at the end: "That Staff be directed to install solar lighting for the other two Leash Free Dog Parks in Clarington provided it is relatively cheaper than $40,000 each." Motion Withdrawn, later in the meeting, see following motions Recess Resolution # C-354-21 Moved by Councillor Anderson Seconded by Councillor Jones That the Council recess for five minutes. Carried The meeting reconvened at 8:05 pm with Mayor Foster in the Chair. Councillor Anderson withdrew Resolution #C-353-21. Councillor Jones withdrew Resolution #C-352-21. Resolution # C-355-21 Moved by Councillor Jones Seconded by Councillor Anderson That Staff be directed to install solar lighting, as soon as possible, at the Courtice and Bowmanville Leash Free Dog Parks with appropriate funding from the Outdoor Recreation Misc. Upgrade Account; and That the lights, on the sports field adjacent to the Courtice Leash Free Dog Park, be turned on daily from 5:00 pm to 9:00 pm from now until the earlier of the beginning of daylight savings time in the spring of 2022 or when the permanent lights have been installed. Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart Carried on a recorded vote (4 to 3) 8. Reports/Correspondence Related to Presentations/Delegations 5 3 TFI ClaritwitNovember 1, 2021 Council Minutes 9. Consideration of Minutes 9.1 Advisory Committee Minutes 9.1.1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated September 14 and October 19, 2021 Resolution # C-356-21 Moved by Councillor Hooper Seconded by Councillor Zwart That Advisory Committee Minutes Item 9.1.1, Samuel Wilmot Nature Area Management Advisory Committee dated September 14 and October 19, 2021, be approved. Carried 9.2 Standing Committee Minutes 9.2.1 Minutes of the Joint General Government and Planning and Development Committee Meeting dated October 25, 2021 Resolution # C-357-21 Moved by Councillor Neal Seconded by Councillor Anderson That the recommendations contained in the Minutes of the Joint General Government and Planning and Development Committees of October, 25, 2021 be approved on consent, with the exception of items 8, 9.1.2, 9.2.2, 9.3.1, and 9.3.2. Carried Item 8 - Communications Resolution # C-358-21 Moved by Councillor Neal Seconded by Councillor Zwart That Communication Items 8.1 to 8.4, be received for information. Carried n 3 TFI Claritwit November 1, 2021 Council Minutes Item 9.1.2 - Report PDS -055-21 - Recommendation - Additional Dwelling Units - Official Plan and Zoning Bylaw Amendments Alter the Agenda Resolution # C-359-21 Moved by Councillor Jones Seconded by Councillor Neal That the Agenda be altered to consider Unfinished Business Item 13.2 - Report PDS -055-21 Recommendation - Additional Dwelling Units - Official Plan and Zoning Bylaw Amendments, at this time. Carried Resolution # C-360-21 Moved by Councillor Neal Seconded by Councillor Jones That the matter of Report PDS -055-21 and the Memo from Ryan Windle dated October 29, 2021 regarding additional dwelling units, be referred to consideration of the Zone Clarington By-law. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Motion Lost (3 to 4) Resolution # C-361-21 Moved by Councillor Zwart Seconded by Councillor Hooper That Report PDS -055-21 be received; That the Official Plan Amendment 129, attached to PDS -055-21 as Attachment 3, be approved; That the Zoning Bylaw Amendment, attached to PDS -055-21 as Attachment 4, be approved; That Staff from Legislative Services present to Council a new Bylaw to replace Bylaw 97-77 to require Additional Dwelling Units be registered with the Municipality; That staff approve applications for Additional Dwelling Units only after Council approves the new Bylaw to replace Bylaw 97-77 to require Additional Dwelling Units be registered with Municipality; That Staff be directed to request in writing the Ministry of Municipal Affairs and Housing review the restrictions to provide further flexibility for Additional Dwelling Units within the Greenbelt Plan and the Oak Ridges Moraine Conservation Plan; 7 3 TF1 Claritwit November 1, 2021 Council Minutes That Staff monitor the implementation of these Amendments for Additional Dwelling Units for one (1) year after approval of the Amendments and report this monitoring to Council with any recommended changes to policies, standards, or processes; and That all interested parties listed in Report PDS -055-21 and any delegations be DGYMiG_RI T R❑EFLQMG+MRuu Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart Carried as Amended on a Recorded Vote Later in the Meeting, See following Motions (4 to 3) Amendment: Resolution # C-362-21 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #C-361-21 be amended with the following changes to Attachment 3, Official Plan Amendment 129,Section 2, Subsection 6.3.7 and 6.3.7: Area as identified in the Zoning Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart Carried on a recorded vote (4 to 3) Resolution # C-363-21 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #C-361-21 be amended with the following changes to Attachment 4, the Zoning Bylaw Amendment, Section 4, Subsection 3.2 b and 3.2 C' K A N Z RISDV_I_I_ I_I CULIJ \R❑[2 I I LFM ®LILEHJIWS®FHG_Z IWFF[URd.❑J I[[] Elaw. Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart Carried on a recorded vote (4 to 3) The foregoing Resolution #C-361-21 was then carried, as amended, on a recorded vote. n. 3 TFI Claritwit November 1, 2021 Council Minutes Item 9.2.2 - Memo from Stephen Brake, Director of Public Works, Regarding Samuel Wilmot Nature Area Viewing Platform Replacement Resolution # C-364-21 Moved by Councillor Neal Seconded by Councillor Zwart That the use of the Outdoor Recreation Miscellaneous account, to fund the overage for the Samuel Wilmot Nature Area Viewing Platform Replacement project, be approved. Carried Item 9.3.1 - LGS-027-21 2022 Municipal Elections L Use of Corporate Resources for Election Purposes ❑ Policy F110 Resolution # C-365-21 Moved by Councillor Neal Seconded by Councillor Jones That Report LGS-027-21 - 2022 Municipal Elections ❑ Use of Corporate Resources for Election Purposes ❑ Policy F110, be referred to the November 8, 2021 General Government Committee meeting. Carried Item 9.3.2 - LGS-028-21 Additional Dwelling Unit Registration By-law Resolution # C-366-21 Moved by Councillor Neal Seconded by Councillor Jones That Report LGS-028-21, and any related communication items, be received; and That the By-law, included as Attachment 1 to Report LGS-028-21, be approved. Carried Recess Resolution # C-367-21 Moved by Councillor Hooper Seconded by Councillor Zwart That the Council recess for 10 minutes. Carried The meeting reconvened at 9:24 pm with Mayor Foster in the Chair. 10. Communications 11. Staff Reports and Staff Memos 9 3 T❑ ClaritwitNovember 1, 2021 Council Minutes 12. Business Arising from Procedural Notice of Motion (For Consideration at Subsequent Meeting) 13. Unfinished Business 13.1 Anaerobic Digestor Environmental Assessment (Matter referred from the October 18, 2021 Council Meeting) 13.1.1 Report PDS-056-21 - Request for a Full Environmental Assessment for the Mixed Waste Transfer/Pre-Sort and Anaerobic Digestion Organics Processing Facility Resolution # C-368-21 Moved by Councillor Neal Seconded by Councillor Traill That Report PDS -056-21, and any related correspondence, be received for information; That Option 1 and Option 2, as outlined in PDS -056-21, be pursued; That the necessary funding be allocated from the Tax Rate Stabilization Fund, not to exceed $50,000; and That aICil\hlL AHG-SDIVVVEH ESILL�R-Iu u Carried 13.1.2 Anaerobic Digestor Environmental Assessment - (Motion from Councillor Neal) - Referred from the October 18, 2021 Council Meeting Resolution # C-369-21 Moved by Councillor Neal Seconded by Councillor Jones That the motion requesting an Anaerobic Digestor Environmental Assessment, be referred November 29, 2021 General Government Committee meeting. Carried 10 3 TFI Claritwit November 1, 2021 Council Minutes 13.1.3 Memo from Ryan Windle, Director of Planning and Development Services regarding Requirements to Request a Full Environmental Assessment for the Mixed Waste/Pre-sort and AD Organics Processing Facility (Referred from the October 18, 2021 Council Meeting) Resolution # C-370-21 Moved by Councillor Hooper Seconded by Councillor Zwart That the Memo from Ryan Windle, Director of Planning and Development Services regarding Requirements to Request a Full Environmental Assessment for the Mixed Waste/Pre-sort and AD Organics Processing Facility, be received for information. Carried 13.2 Report PDS -055-21 -Additional Dwelling Units -Official Plan and Zoning Bylaw Amendments (Referred from the October 25, 2021 Joint Committees Meeting) Report PDS -055-21 -Additional Dwelling Units -Official Plan and Zoning Bylaw Amendments was considered earlier in meeting during the consideration of the Standing Committee Minutes. 13.3 Memo from Andy Allison, Chief Administrative Officer, Regarding Executive Recruiting Services for Recruitment of a Chief Administrative Officer (Referred from the October 25, 2021 Joint Committees Meeting) Resolution # C-371-21 Moved by Councillor Zwart Seconded by Councillor Hooper That the following individuals be appointed to the CAO Selection Committee: ❑ Ken Knox ❑ Gary Polonsky ❑ Mary Mogford ❑ Karen Fisher Carried 14. Confidential Items 11 3 T❑ Claritwit 15. By-laws November 1, 2021 Council Minutes 15.1 2021-079 - Being a by-law to amend By-law 2014-T +lCMK EIGHT flaw to Regulate Traffic and Parking on Highways, Private Property and Municipal 3 UZSH W -i 15.2 2021-080 - Being a By-law to adopt the Use of Corporate Resources for Election Purposes Policy, and Repeal By-law 2018-028 15.3 2021-081 - Being a By-law to license and regulate additional dwelling units in the Municipality of Clarington. 15.4 2021-082 - Being a By-law to amend By-law 84-63 and By-law 2005-109 15.5 2021-083 - being a By-law to exempt a certain portion of Registered Plan 40M-2615 from Part Lot Control Resolution # C-372-21 Moved by Councillor Hooper Seconded by Councillor Neal That leave be granted to introduce By-laws 2021-079 to 2021-083 with the exception of By-laws 2021-080, 2021-081, and 2021-082. That the said by-laws be approved. Carried 16. Procedural Notices of Motion (For Consideration at Subsequent Meeting) 17. Questions to Department Heads / Request for Staff Report(s) 18. Confirming By -Law Resolution # C-373-21 Moved by Councillor Neal Seconded by Councillor Zwart That leave be granted to introduce By-law 2021-084, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 1 st day of November, 2021; and That the said by-law be approved. Carried 19. Adjournment Resolution # C-374-21 Moved by Councillor Neal Seconded by Councillor Zwart That the meeting adjourn at 9:58 pm. Carried 12 3 TFI Clarington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Special Council Meeting Minutes Date: November 15, 2021 Time: 4:30 PM Location: Council Members (in Chambers or MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: A. Allison, J. Newman, L. Patenaude, R. Maciver Other Staff Present: A. Burke, F. Langmaid, R. Cooper 1. Call to Order Mayor Foster called the meeting to order at 4:31 p.m. 2. Land Acknowledgement Statement Councillor Jones led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Confidential Litigation Matter Related to the Proposed Anaerobic Digestor Closed Session Resolution # C-375-21 Moved by Councillor Neal Seconded by Councillor Anderson That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with the following: litigation or potential litigation, including matters before administrative tribunals, affecting that municipality or local board; advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and 1 3 TF1 Special Council Minutes November 15, 2021 a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried Rise and Report The meeting resumed in open session at 5:33 p.m. Mayor Foster advised that one item was disF❑EEHG-LMFOI-FKm+iEFLR❑[L-1 accordance with Section 239(2) of the Municipal Act, 2001 as amended and one resolution was passed to provide direction to Staff. 5. Confirming By-law Resolution # C-376-21 Moved by Councillor Zwart Seconded by Councillor Anderson That leave be granted to introduce By-law 2021-085, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 15th day of November, 2021; and That the said by-law be approved. Carried 6. Adjournment Resolution # C-377-21 Moved by Councillor Neal Seconded by Councillor Traill That the meeting adjourn at 5:35 p.m. Carried 2 3 TFI Newcastle Memorial Arena Management Board Municipality of Clarinaton Minutes of Meetinz Ll Tuesday, October 19, 2021 (Not vet approved by committee) In Attendance ❑Dave Bouma - Chair Bryan Wiltshire ❑Arena Manager Shane Armstrong, Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vison, Sue White Regrets []Councillor Granville Anderson, Councillor Margaret Zwart Meeting opened at 7:01 with the Land Acknowledgement 1. Agenda - Motion #21-023 Moved by Sue White, seconded by Todd Taylor THAT: The Agenda be accepted as proposed. CARRIED 2. Acceptance of Minutes - Motion #21-024 Moved by Dave Bouma, seconded by Todd Taylor THAT: The minutes of September 14, 2021, be corrected and approved. CARRIED 0 D-DJLL 13 B14M Safety: Initial training for employees was done prior to opening. Recap of job requirements, cleaning protocols and checking for proof of vaccine were reviewed. Bryan will schedule a monthly staff meeting to address any concerns or updates. Risk Management: Bryan placed a work order for the replacement of the dressing room hallway and lobby doors. Also, a work order for the fan in the compressor was resubmitted. Outstanding items from the fire inspection were completed. Electrical box cover was installed. The staff was made aware of the procedures for the storage and disposal of any chemicals and Bryan has streamlined the circle checklist for the Olympia. Rentals/ Revenue: The Farmer s Market has provided proof of insurance. Parent & Tot, Adult and Public skating have now resumed and must be booked online. All prime -time ice has been booked. Although we reported that the invoices for Futuresign and Tim Hortons had been resolved, it seems we will have to find another solution to resolve this problem. UNEWS 2. 1■II■ 11111: . '� 11111 '�■1 A■I ■ Repairs/Maintenance: A sprayer for cleaning and sanitizing large areas, showers and bathrooms was purchased. Staff. Two new rink assistants have been hired. Inspections/Municipal Operations: TSSA inspection was performed, and the arena is in full compliance. OFRA Updates: Currently, there are no updates. Other: The arena staff continues to check for the vaccine passport with little or no issues. 3. Financial Report Todd Taylor reported on the revenue and expenses. A GIC will be reinvested. 4. Risk Management []The chiller replacement was completed this summer and the ammonia emergency shut off valve/box was relocated. The fan in the refrigerant room has not been replaced, Bryan to follow up with the Municipality. Bryan will now document monthly checks on safety netting, boards, glass, defibrillator, parking lot and exit doors and confirm deficiencies have been addressed. Bryan has also implemented an Equipment & Maintenance Logbook 5. New Business ❑Building/Maintenance ❑The ❑F11GVEZas presented at the meeting with George Acorn on September 15th. Unfortunately, none of the items were confirmed. The Newcastle Memorial Arena Board maintains that the repairs/replacement to Newcastle Arena be completed as soon as possible as outlined in the IB Storey report September 25, 2020. Olympia ❑deferred until the floor is replaced. 6. Round Table ❑A round table discussion followed. 7. Adiournment Ll Motion #21-025❑Moved by Todd Taylor, seconded by Shane Armstrong THAT: the meeting be adjourned. CARRIED Next Board Meeting ❑Tuesday, November 9, 2021 Meeting adjourned at 8:38 p.m. 3 TFI Newcastle Memorial Arena Management Board Municipality of Clarington Minutes ofMeetinz ETuesday,November 9, 2021 (Not vet approved by committee) In Attendance ❑Dave Bouma - Chair Bryan Wiltshire []Arena Manager Councillor Granville Anderson, Shane Armstrong, Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vison, Councillor Margaret Zwart Reirets ❑ Sue White Meeting opened at 7:01 withthe Land Acknowledgement 1. Agenda - Motion #21-026 Moved by Todd Taylor, seconded by Gary OliverTHAT:The Agenda be accepted as proposed. CARRIED 2. Acceptance of Minutes- Motion #21-027 Moved by Dave Bouma, seconded by Jim Vison THAT: The minutes of October 19, 2021, be approved. CARRIED 0 DLDLH1= EIS Safety: Staff was trained on winter protocols such as snow removal from exits and salting walkways and how to completethe documentation of all work completed. Risk Management: Bryan will resend the email (work order) for the replacement of the dressing room hallway exit and lobby doors. A sensor on the furnace has been replaced. Rentals/Revenue: We have full capacity for our public skating, but users still must be booked through the website to be in compliance with contact tracing. Two free public skates will take place during the Christmas holidays with funds received from the Municipal grant.The outstanding issues with Futuresign and Tim Hortons have not yet been resolved. UNEWS 2. Manager Report continued: Repairs/Maintenance: Cimco replaced the condenser belts on November 5th. The Municipality has informed the Board that they will be taking over the cost of our snow removal as well as the lawn maintenance for the upcoming season. Staff. Bryan wanted the Board to be aware that his staff is doing an excellent job especially with the added responsibilities and cleaning protocols. Inspections/Municipal Operations: No inspections for November 2021. Other: The website has been updated with the ice schedule to the end of March 2022. We also have booked the Home & Lifestyle show and the Sea Cadets IRS ❑ FM fQ3L1DQIM1UT+L1league has also indicated they will be returningfor the summer of 2022. 3. Financial Report Todd Taylorpresented a financial update. Q4 revenues ❑Ice rental currently sufficient to support operations. Further ice rental capacity reductions due to covid-19 will impact our 2021 & 2022 financials. 4. Risk Management No report currently. 5. New Business -GIC -Motion #21-028❑Moved by Gary Oliver, seconded by Jim Vison THAT: the GIC be rolled over for another term. CARRIED Olympia F1 Deferred until the floor is replaced. Christmas Dinner [A dinner will be planned for the Board members and guests at a local restaurant. 6. Round Table ❑A round table discussion followed. 7. Adiournment EMotion #21-029 -Moved by Todd Taylor, seconded by Shane Armstrong THAT: the meeting be adjourned. CARRIED Next Board Meeting ❑ Tuesday, December 14, 2021 Meeting adjourned at 7:30 p.m. 901WE Clarington Heritage Committee Minutes Clarbgton October 19, 2021 *Subject to Advisory Committee Approval* If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee held via Microsoft Teams on October 19, 2021, at 7:00 PM. Members Present were: Peter Vogel, Victor Suppan, David Reesor, Councillor Ron Hooper, Heather Graham, Bob Malone (NVDHS), Myno Van Dyke (NVDHS alternate), Jason Moore (ACO), Steve Conway, Ron Sproule Regrets: Noel Gamble, Katharine Warren (Museum), Staff Present: Faye Langmaid, Andrew Payne, Planning and Development Services Guests: Jayne Salisbury, Christie Jacobs and Bernard Sanchez 1 Declaration of Interest There were no disclosures of interest stated at this meeting. 2 Land Acknowledgement Statement P. Vogel read aloud Clarington's Land Acknowledgement Statement. 3 Adoption of Agenda 21.42 Moved by S. Conway, seconded by Councillor Hooper That the Agenda be adopted. "Carried" 4 Adoption of Minutes of Previous Meeting 21.43 By Consensus That the minutes of the September 21, 2021 Clarington Heritage Committee meeting be adopted. "Carried" 5 Delegations/Presentations: 5.1 Christie Jacobs and Bernard Sanchez Re: Heritage Permit Application for 49 Division Street, Bowmanville (File HPA2021-05) C. Jacobs and B. Sanchez provided Committee members an overview of their heritage property, designated by By-law 84-65, noting they have recently moved into the dwelling, their commitment to maintaining the heritage attributes of the 3 Tf- Clar;wgtoa Clarington Heritage Committee Minutes October 19, 2021 *Subject to Advisory Committee Approval* home in good repair, and their heritage permit application to address repairs to the concrete block garage. Specifically, the property owners indicated they wish to replace the leaking roof, repair and/or replace eavestroughs and soffits to address the water issues (there is always water in garage). The concrete block garage is identified as a heritage attribute in the applicable designation By-law. The property owners identified possible replacement materials for the roofing, including a metal option. Committee members thanked the property owners for their delegation. Committee members discussed the history of the concrete blocks from which the garage is constructed, the heritage value of the Dutch gable on the garage, and the current state of the soffits and fascia. This delegation was is addressed under Item 10.5 in the minutes. 5.2 Jayne Salisbury Re: Heritage Barn Project Staff outlined the background of the 2013 Heritage Barn Project. J. Salisbury, K. Vaneyk and others worked on gathering a great deal of information and photographic documentation. A calendar has already been created from the work; and a display was provided during heritage week in the Library mezzanine space in 2014 or 2015. The intent was to create a book. In 2018 when new committee members were appointed, the project was put on hold. J. Salisbury is interested in completing the photographic work and has a list of barns that would be documented for posterity. Committee members inquired as what would be involved in completing the project, noting the heritage barns have little means of protection, as demolition does not require a demolition permit. There are very few members on the Committee today who are familiar with the project, however Committee members expressed general interest in reopening the project. This would enable J. Salisbury to continue the photographic work. The Committee discussed the importance of having member(s) to act as liaisons and champion the project. S. Conway and J. Moore indicated interest in filling this role. This matter should be added to the next Committee meeting agenda for further discussion. Staff were asked to facilitate a meeting so that committee members could be apprised of the background information that has been generated to date. 21.44 Moved by B. Malone, seconded by S. Conway That the Heritage Committee supports the reopening and completion of the Heritage Barn Project and accepts and appreciates the offer by J. Salisbury to complete the photographic work to document outstanding barns. "Carried" 3 _2TFI Clar;wgtoa 6 Business Arising Clarington Heritage Committee Minutes October 19, 2021 *Subject to Advisory Committee Approval* 6.1 4478 Highway 115/35 Request to Repeal Update In accordance with the Committee's July 20t' Motion 21.34, a letter from the Heritage Committee was sent out in August to Federal and Provincial authorities of cultural heritage and insurance, and local municipal heritage committees in Durham Region outlining the Committee's concern surrounding the matter of insuring heritage homes, and requesting action be taken to address the issues. Staff has received confirmation from staff liaisons for certain of Durham's municipal heritage committees that the information has been received and will be shared with the Committee. Staff advised the Committee that Council refused the property owner's request to repeal the designation at its meeting on September 20, 2021. Notice of Council's decision has been provided in accordance with the Ontario Heritage Act. The applicable period for the owner's objection to the decision and appeal to the Ontario Land Tribunal has not yet closed; the timeframe will expire at the end of October. Staff will continue to provide updates on this matter as information becomes available. This item will be included on the agenda for the November meeting. 6.2 81 Scugog Street, Bowmanville Staff advised the Committee that the matter regarding the deterioration of the designated heritage attribute of the property has been forwarded to Clarington's Municipal Law Enforcement, in accordance with the Committee's September Motion 21.37. 6.3 B/A Gas Station, Newtonville As per the discussion at the Committee's September 2021 meeting regarding the potential national designation of the B/A gas station in Newtonville (see September 21, 2021 Minutes; Item 9.1), Committee members will reach out to the property owners to discuss the proposal prior to the Committee's November meeting. This Item will be added to the November agenda. 6.4 Fletcher Tree (Standing Item): No update 7 Correspondence and Council Referrals: None 8 Reports from other Committees: 8.1 Bowmanville, Newcastle, and Orono CIPs — No Report. Meetings with CIP Groups take place this month. An update will be provided at the November meeting. 8.2 Architectural Conservancy of Ontario (ACO), Clarington Branch — Summer 2021 was another successful season; hosted many Camp 30 tours. Recently held the Annual General Meeting and executive remains the same for another year. 3 _3�7 Clarington Heritage Committee Minutes Clar;wgtoa October 19, 2021 *Subject to Advisory Committee Approval* 8.3 Newcastle Village District Historical Society (NVDHS) — No report. 8.4 Museum —The repair and restoration work on the veranda has been completed. Museum staff working on replacement of plants (not live) in the Conservatory. 8.5 Heritage Conservation District Advisory Committee — No report. 8.6 Wilmot Creek Heritage Park — Staff indicated Ontario government has announced a consultation period for its intention to add to the Greenbelt wetlands connected to the Bowmanville Creek, Soper Creek and Wilmot Creek. Public consultation is intended to be carried out this fall. Information is available at the following link https://news.ontario.ca/en/release/1000876/ontario-proposing-to-extend- bowmanville-creek-soper-creek-and-wilmot-creek-urban-river-valleys. Once commenced, information on public consultation would be posted on the Environmental Reaistry of Ontario website. Staff corresponded with Clarington's Landscape Architect (Public Works) regarding the status of the heritage park. The park is currently in the planning stage. The developer's consultant has provided design plans. Public Works staff will involve Committee in the project. Committee members discussed enabling V. Suppan, B. Malone, and M. Van Dyke to represent the Committee's ideas/suggestions, given their historical involvement in the project. Committee members generally support this arrangement and appreciate the opportunity to continue to be involved. This item will be included on agenda for a report at next November meeting, when ready the concept plan should be brought before the full committee. 9 Project Reports 9.1 Municipal Inventory/Register: No reports. Sub -committee will bring forward property evaluation reports for November meeting. 9.2 Staff advised the annual report on the year's cultural heritage activity and grants will be prepared to be presented at a Planning and Development Committee meeting in either December or January. A report on the Municipal Register considerations will be moving forward in the new year. 9.3 Outreach/Education Sub -committee: Cultural Heritage Information Stations Initiative: The sub -committee has not met. A meeting is planned for November. 10 New Business: 10.1 Barn Project: See Item 5.2, above. 10.2 Budget: The Committee considered the budget for 2022. 21.45 Moved by V. Suppan, seconded by B. Malone 3 - 4 �7 • Clarington Heritage Committee Minutes �� October 19, 2021 *Subject to Advisory Committee Approval* That the Clarington Heritage Committee requests $1,500 from its account in the 2022 budget for the Municipality. "Carried 10.3 Information Item: 4511 Courtice Road has requested Demolition Permit, due to fire —The dwelling was damaged by fire in February 2021. The property is identified on Clarington's Cultural Heritage Resources List. Staff is reaching out to the demolition permit applicant to determine the intent of the permit, and whether the stone walls may be able be saved. 10.4 Environmental Screening Report: The Heritage Committee was sent a circulation of an Environmental Screening Report related to the York -Durham Energy Centre for information/comment. Committee members received the information. 10.5 49 Division Street, Bowmanville: Committee members discussed the Heritage Permit application (HPA-2021-05), outlined in Item 5.1, above. V. Suppan offered to provide further information regarding the concrete blocks and bargeboard, garage door, and photos that may help to ensure the repairs are undertaken in a manner that conserves and minimizes impacts on the identified features. The Committee would like to see the bargeboard, windows, and Dutch gable conserved, and passed the following motion regarding the proposed Heritage Permit Application. 21.46 Moved by S. Conway, seconded by B. Malone That the Heritage Committee supports Heritage Permit Application File No. HPA2022-05 for 49 Division Street, Bowmanville, as presented, to replace the roofing material, and undertake necessary repairs to the soffits, fascia, and eavestroughs, as a minor application to be approved by the Director of Planning and Development Services, subject to the following conditions: x That the moulding on the bargeboard and the bargeboard itself be conserved; x That the Dutch gable and window be conserved; and x Should it be determined the replacement of the soffits and fascia is required, that they be replaced with the same detailing in a similar manner." "Carried" 10.6 156 Church Street, Bowmanville: Staff advised the tender for the works at 156 Church Street (Shaw House) was issued. However, the bids were over budget and the project has been postponed. 10.7 Camp 30 OPA: The recommendation report on the Official Plan Amendment (OPA) for Camp 30 has been deferred to December 6t" Planning and Development Committee. Staff working with developer to resolve issue of density in the 3 -5®❑ • Clarington Heritage Committee Minutes �� October 19, 2021 *Subject to Advisory Committee Approval* northernmost parcel of developable lands (next to the railway corridor immediately south of it). 10.8 Liberty and Concession Road 4: D. Reesor brought to the Committee's attention a beautiful historic house located in the area of Liberty Street N. and Concession Road 4. The dwelling is a recognized and designated heritage resource. The Municipality has purchased this property for a future Works Yard. Staff will have further information to share at a future meeting. Adjournment: 9:45 p.m. Next Meeting: November 16, 2021, 7:00 p.m. 3 _6�7 p ***Subject to Advisory Committee Approval*** z Agricultural Advisory Committee of Clarington Meeting Thursday, October 14, 2021 Members Present: Eric Bowman Don Rickard Henry Zekveld Brenda Metcalf Jordan McKay John Cartwright Richard Rekker Tom Barrie Ben Eastman Jennifer Knox Ryan Cullen Regrets: Councillor Zwart Staff: Amy Burke, Faye Langmaid - Planning & Development Services Guests: None Observers: Stacey Jibb, Planning & Economic Development, Region of Durham; Carolyn Puterbough, OMAFRA Due to COVID 19 restrictions and to ensure social distancing, participation in the meeting was electronic (using Microsoft Teams) and by conference call. Eric welcomed all to the meeting, with introductions of Committee members. Declarations of Interest None Adoption of Agenda 021-020 Moved by Tom Barrie, seconded by Richard Rekker That the Agenda for October 14, 2021 be adopted. Carried Approval of Minutes 021-021 Moved by John Cartwright, seconded by Henry Zekveld That the minutes of the August 26, 2021 meeting be approved. Carried Agricultural Advisory Committee of Clarington3 Tn October 14, 2021 Presentation None Delegations None Business Arising from Minutes On-farm Diversified Uses Sub -Committee: Sub -committee members now confirmed. Invitations to participate have been extended to Minister David Piccini and MPP Lindsey Park. Options for Meeting #1 in early November will be circulated by Staff. Meeting #1 will focus on zoning for on-farm diversified uses, including a review of draft zoning by- law regulations and emerging approaches from other municipalities. Corresaondence. Council Items and Referrals FOI Request #20-02 Notice of Decision: Staff updated the Committee on Freedom of Information Request #20-02, received by OMAFRA, which requested a copy of one record relating to AACC proceedings. The document submitted by the Municipality was reviewed and deemed as not applicable. The matter as it relates to the Municipality of Clarington / AACC, is now closed. Liaison Reaorts Durham Agriculture Advisory Committee: Tom Barrie provided a verbal update from the October 12 DAAC meeting. The Food Hub Project continues to be developed. The 2021 Farm Tour was very well received, with approximately 125 viewings during the live stream (full results report to follow). Durham Region Federation of Agriculture: Richard Rekker provided an update from the September 21 DRFA meeting in his email to all prior to the meeting. No further discussion by the Committee. Durham Farm Connections: The Celebrate Agricultural Gala takes place virtually on October 28 and will include keynote speak Jessica Phoenix, Canadian Equestrian Olympian, followed by the 2020 and 2021 awards ceremony. Free event. Online auction hosted by Gary Hill Auctions October 25 — November 1. Clarington Board of Trade: Discussions are on-going between CBOT and the Municipality relating to the transition of select economic development responsibilities. COVID-19 rapid test kits continue to be available to Clarington businesses. Learn more at www.cbot.ca/raoidscreenina. New Business OMAFRA's 2021 Agri -Food Forum: The 2021 Municipal Agriculture Economic Development & Planning Forum takes place virtually November 3 and 4, 2021. This Agricultural Advisory Committee of Clarington3 Tn October 14, 2021 year's theme is Innovation and Resilience in the Agri -Food Sector. Municipal Staff will be in attendance. Agenda and registration information available at yo rkl i n k. ca/ag rifoodfo ru m . Proposed Greenbelt Urban River Valley Extension in Clarington: Municipal Affairs and Housing has announced its intention to add to the Greenbelt wetlands connected to the Bowmanville Creek, Soper Creek and Wilmot Creek in Clarington. Proposed lands based on preliminary information are all located within Urban Areas and publicly owned. Proposal details and public consultation is to be conducted by MMAH this fall (review period yet to be announced by the Province). THEE Farmer's Parade of Lights: The parade will return in 2021, in a self -driving format. Floats will be in farmer's field across Clarington's rural area and lite up for viewing between December 1 — 5 from 6 pm to 9 pm each evening. The organizing committee is connecting with Clarington Tourism for support to promote this year's event. Definition of a Farm: Staff introduced criteria recently released by Brant County being used to define what a farm is. This criteria forms part of their evaluation process for on- farm diversified uses proposals. The criteria include: Do they have a farm business registration number? Are they currently taxed as a farm or as a residential lot? Do they gross $7k / year from the farming operation? Do they have an Ontario Federation Association (OFA) # or affiliate? Is the property primarily being used for farming? Feedback included that there may be duplication between criteria. Farm businesses that gross more than $7,000 in farm income annually are required by law to register their business with Agricorp. Registered farm businesses are required to join a farm association, such as Ontario Federation of Agriculture or an affiliate. Roadway Obstructions: A general comment was made respecting tall grass at some intersections in the rural area causing a visual hinderance and tree limbs overhanging roadways and interfering with farm equipment. Staff will convey the concern to Public Works. The public can contact Public Works at operations ccDclarington.net or 905-263- 2291 to report specific locations of concern. DAAC Virtual Farm Tour 2021: The 2021 farm tour video is posted at www.durham.ca/DAACFarmTour. Committee members were invited to stay, following the meeting, for a collective viewing of the video. Next Meeting Thursday, November 11, 2021 @ 7:30 pm (Virtual Meeting) Agricultural Advisory Committee of Clarington3 Tn October 14, 2021 Clarftwn Clarington Diversity Advisory Committee Thursday, October 28, 2021, 7:00 PM — 9:00 PM Via Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Councillor Ron Hooper Sajida Kadri Meera McDonald Lyndsay Riddoch Rajeshwari Saharan Yasmin Shafi Dione Valentine Also Present: Erica Mittag — Community Development Coordinator Guest: Angela Todd Anderson — Anti -Black Racism Subcommittee Regrets: Laila Shafi Rachel Traore The meeting called to order at 7:03 p.m. 1. Land Acknowledgement Statement Meera McDonald read the Land Acknowledgement Statement. 2. Declarations of Interest x No declarations 3. Review and Approval of Agenda Moved by Lyndsay Riddoch, seconded by Yasmin Shafi. That the agenda of the October 28, 2021 meeting be approved. Carried 4. Review and approval of previous meeting minutes Moved by Councillor Hooper, seconded by Lyndsay Riddoch. That the minutes of the September 23, 2021 meeting be approved. Carried Page 11 3 TFI 5. Council Updates x Councillor Hooper updates Council passed a 03.95% guideline for budget 2022, outside agencies have capped as well. Final budget early February 2022. x Clarington has launched a new customer service feature to remove language barriers to make the municipal government more inclusive, translation services video on demand app and call, conferencing feature, provides translation in over 240 languages. x Capacity and registration fitness training centres are returning to regular limits as of October 29, 2021. x Electronic self screening introduced at the door in person with QR code x Mobile COVID Vaccine Clinic at Townline Mall, 1414 Highway 2, Courtice, first and second doses of Pfizer 10:00 a.m. to 4:00 p.m. x Region of Durham has developed new Equity, Diversity and Inclusion strategy, Anti -Racism platform, safety and well-being plan including Indigenous. x Update from Hydro, as of November 1, tiered pricing will remain unchanged x Bowmanville BIA Little West Indies Market in Downtown Bowmanville welcome and opening and set up in downtown core over the past weekend. 6. Community Updates x Diversity Advisory's support of Pronoun initiative has gained full support of senior leadership team last week, rollout will include training and support. Consider fireside chat with Brad Sensabaugh as a guest with staff. x Council approved Truth and Reconciliation Commission's Calls to Action for Reconciliation, consult on recommendation with Diversity Advisory and Indigenous groups for how to make meaningful changes and considerations. Looking at Sports Hall of Fame to introduce enhancements, consultation piece will be huge for input and what support would be required. x 60 Municipal staff attended Indigenous training in Spring and another 60 are participating in the fall session. x Clarington partnered with the Women's Multicultural Resource and Counselling Centre of Durham who consulted with many employers across Durham Region to look at barriers to employment for racialized groups. 7. Moment of Reflection x The Diversity Advisory Committee has been asked to provide input and ideas on how we can further the meaning around reconciliation and importance in the Land Acknowledgement statement. x Consider some ideas and suggestions and gain further information to bring forward at the November meeting for discussion. 8. Coalition of Inclusive Municipalities x Network of various municipalities who collaborate on anti -racism, inclusion, diversity, equity in labour market, equal opportunity in housing, giving citizens Page 12 3 TF1 a voice, challenging discrimination, promoting respect knowledge, individual and group discrimination Councillor Anderson and Councillor Hooper brought forward a motion at Council to direct staff to investigate an application to the Coalition. Seems to be a good fit with the work of the Diversity Committee, and Anti - Black Racism Subcommittee. Would fit well with the anti -racism policy and strategy that are being developed. City of Oshawa has participated in the past and Town of Whitby joined as of May 2021. Part of the application process involves the Municipality pledging to 10 Common Commitments, develop a Diversity & Inclusion plan and report to Coalition and hold 2 meetings/year in addition to sharing/networking opportunities. Moved by Yasmin Shafi, seconded by Dione Valentine That Clarington's Diversity Advisory Committee supports that staff investigate the cost and commitments associated with becoming a member with the Coalition of Inclusive Municipalities. Carried 9. Feedback on the Anti -Racism Strategy x Strategy was shared with the Diversity Advisory Committee for review and input, to put forward a motion to bring it forward to review by staff x Share feedback with Meera and Erica. Members will revisit at the November meeting 10. Update on Anti -Racism Policy x Clarington staff are currently reviewing the draft anti -racism policy. This policy will address interactions within municipal buildings and will apply to staff, residents, guests, facility renters, spectators; anyone who enters municipal buildings. This would be supported by a public education campaign. x Existing municipal Harassment policy has been revised (in draft) to include language about racism. x Existing Patron Code of Conduct will be updated to include language about racism. x These will come back to the Committee for final input. It will then go to Senior Leadership for review and then to Council for approval. 11. Strategic Partnerships x Suggestion for topic/guest speaker x Committee information handout — reviewed by Municipality Communications x Erica will send out handout and accompanying language for introductory emails to Members. Page 13 3 E❑ 12. Other Business x Sponsorship Municipality Symposium — taking place on December 10th, focus is combatting hate, oppression across municipalities to collaborate and expect up to 500 people to be in attendance virtually. Audience would include leadership, elected officials and staff for the Municipality, keynote speaker Dr. Barbara Perry leading renowned speaker on hate. x Previous meeting Committee had requested additional information on the event details and audience, provided some additional background. x Request for cost of $500-$1000 to support 2 speakers, looking to engage through Language Line to request a sign language interpreter. Moved by Dione Valentine, seconded by Yasmin Shafi Clarington's Diversity Advisory Committee supports the Municipal Anti -Hate Symposium being held December 10, 2021 and will contribute as a sponsor to a maximum of $1,000. Carried Moved by Meera McDonald, seconded by Lyndsay Riddoch That the meeting be adjourned at 8:42 p.m. Next meeting: Thursday, November 25, 2021, 7:00 p.m. Virtually — via Microsoft Teams Page 14 3 TFI SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE TUESDAY NOVEMBER 9th, 2021, 7:00 P.M. Via Microsoft Teams Welcome Attendance: Brian Reid, Leo Blindenbach, Tom Hossie, Megan Vandenbrink, Kate Potter, Rod McArthur, Ken Mercer ( staff ), Patrick Bothwell Regrets: Corinna Traill, Carrie -Anne Atkins Additions to the Agenda priority for an early start in the spring. Brian requested that the interpretative sign presently on the platform be removed and stored to avoid loss or damage. Storm Drainage pond Acknowledgment of Committee member: Brian advised the committee that one of its members, Leo Blindenbach, had recently been awarded The Ontario Seniors Achievement Award by the province of Ontario. This award is given to those seniors who have contributed to their communities in a variety of ways. It was noted that only 15 such awards were given out for the entire province. The committee congratulated Leo for this well-deserved award. Other Business: Slippery Bridges - Leo reported that the surface of the bridges within SWNA, particularly the newer metal one, can be very slippery when wet. This is compounded at this time of year by the amount of leaves that fall on to the surface. Some injuries have been reported by cyclists. Ken will install warning signs. Fishing Line receptacles Round Table: Kate Leo Clarington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: November 8, 2021 Time: 9:30 a.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, S. Brake, R. Maciver, T. Pinn, J. Gallagher, R. Windle, M. Perini 1. Call to Order Mayor Foster called the meeting to order at 9:30 a.m. 2. Land Acknowledgement Statement Councillor Hooper led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. Recess Resolution # GG -481-21 Moved by Councillor Traill Seconded by Councillor Hooper That the Committee recess for 5 minutes to address technical issues related to the livestream audio. Carried The meeting reconvened at 9:42 a.m. with Mayor Foster in the Chair. 1 3 TFI General Government Committee Minutes November 8, 2021 5. Presentations/Delegations 5.1 Maureen Campbell, Regarding Snow Clearing on Sidewalks on Concession Road 3, Bowmanville, near Keeler Crescent Maureen Campbell was present regarding snow clearing on sidewalks on Concession Road 3, Bowmanville. Ms. Campbell expressed her concerns regarding snow clearing and the implementation of the by-law. She explained that she received a letter from the Public Works Department, which stated the municipality would no longer be clearing the sidewalk along her house, on Concession Road 3. Ms. Campbell stated that she does not have a driveway on Concession Road 3 and that the sidewalk beside her house isn't bordering her property. She added that the sidewalk is solely used by the neighborhood, dog walkers, students, and people going to the church. Ms. Campbell noted that the roads are getting busier which makes it harder to clear the snow. She expressed her concerns regarding the timeline of the letter, as it is during a pandemic and is now too late to apply, for the Senior Snow Clearing Program. She requested that this matter be reviewed and reversed as she does not have a large home and the Concession Road 3 section is more than triple the sidewalk she has. Ms. Campbell answered questions from Members of Committee. Resolution # GG -482-21 Moved by Councillor Neal Seconded by Councillor Hooper That Item 5.1, Delegation of Maureen Campbell, Regarding Snow Clearing on Sidewalks on Concession Road 3, Bowmanville, near Keeler Crescent, be referred to Staff. Carried 5.2 Jury Lands Ditching Resolution 5.2.1 Delegation of Bernice Norton, ACO Clarington Branch President, Regarding New Business Item 5.2.1, Jury Lands Ditching Bernice Norton, ACO Clarington Branch President, was present regarding Jury Lands Ditching. Ms. Norton explained that the ditch along the west side of Lambs Road has been very busy with vehicular traffic. She expressed her concerns regarding the safety of residents walking along the trails and noted a few incidents of residents almost being hit. Ms. Norton stated that the summer months are the busiest and stated that ditching and creating a berm with boulders will decrease the vehicular traffic. She concluded by answering questions from Members of Committee. 5.2.2 Correspondence from Marilyn Morawetz, Jury Lands Foundation Board - Jury Lands Ditching Resolution 2 3 TF1 General Government Committee Minutes November 8, 2021 5.2.3 New Business - Jury Lands Ditching (Councillor Traill) Resolution # GG -483-21 Moved by Councillor Traill Seconded by Councillor Anderson Whereas while negotiations and the Official Plan Amendment proceed, trespassing continues at the Jury Lands site; And whereas vehicular and All -Terrain Vehicle access to the site are causing damage; And whereas the Jury Lands Foundation believes that ditch within the municipal road allowance along Lambs Road and a berm constructed with material from the ditch will stop vehicular and ATV access to the site, and discourage trespassing from this boundary; And Whereas Clarington Council wishes to take any and all steps to preserve the integrity of the Jury Lands site pending a final resolution of the outstanding issues with the owners; Now therefore be it resolved that Clarington Staff immediately clear the ditch of debris along Lamb's Road and that the clearance be prioritized; That the cost of enhancing the existing ditch along Lambs Road within the municipal road allowance and construction of a berm with materials extracted from the ditch be referred to the 2022 budget; and That the cost of placing boulders to prevent vehicular access also be referred to the 2022 budget. Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Neal, and Councillor Traill No (2): Councillor Jones, and Councillor Zwart Carried on a recorded vote (5 to 2) 6. Reports/Correspondence Related to Presentations/Delegations 3 3 TFI General Government Committee Minutes November 8, 2021 7. Communications 7.1 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Proposed Study of the Current Policy/Practice for Streetlighting on Regional Roads (2021-W-36) Resolution # GG -484-21 Moved by Councillor Hooper Seconded by Councillor Anderson That Communication Item 7.1, from Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Proposed Study of the Current Policy/Practice for Streetlighting on Regional Roads (2021-W-36), be endorsed by the Municipality of Clarington; and 7 KDADT❑ L -J A/RulFH1RU& GULLU VU -I V4A&N GT1DSSUR— P DWO=17❑ FFF be funded at the discretion of the Director of Finance/Treasurer. Carried 7.2 Minutes of the Ganaraska Region Conservation Authority dated October 21, 2021 Resolution # GG -485-21 Moved by Councillor Zwart Seconded by Councillor Neal That Communication Item 7.2, Minutes of the Ganaraska Region Conservation Authority dated October 21, 2021, be received for information. Carried 8. Staff Reports, Staff Memos and New Business Consideration 8.1 Public Works Councillor Hooper chaired this portion of the meeting. Resolution # GG -486-21 Moved by Mayor Foster Seconded by Councillor Zwart That Items 8.1.1 and 8.1.2, be approved on consent in accordance with the agenda. Carried 4 3 T❑ General Government Committee Minutes November 8, 2021 8.1.1 PWD -028-21 Northglen West Phase 6 Subdivision, Plan 40M-2578 Assumption By -Law Resolution # GG -487-21 That Report PWD -028-21 be received; and That the draft By-law, assuming certain streets within Plan 40M-2578, Attachment 1, be approved; and That all interested parties listed in Report PWD -028-21 and any delegations be DGYW-IG[RI [& R❑FFE VV_GHF R❑❑ 8.1.2 PWD -029-21 Northglen West Phase 7 Subdivision, Plan 40M-2579 Assumption By -Law Resolution # GG -488-21 That Report PWD -029-21 be received; and That the By-law assuming certain streets within Plan 40M-2579, Attachment 1, be approved; and That all interested parties listed in Report PWD -029-21 and any delegations be DGY - RI II& R❑LFID Q -VVIR❑❑ 8.1.3 Memo from Stephen Brake, Director of Public Works, Regarding Information Regarding Recent Train Whistle Cessation Projects within the Greater Toronto Area Resolution # GG -489-21 Moved by Councillor Traill Seconded by Councillor Anderson That Item 8.1.3, Memo from Stephen Brake, Director of Public Works, Regarding Information Regarding Recent Train Whistle Cessation Projects within the Greater Toronto Area, be received for information. 8.2 Legislative Services Councillor Jones chaired this portion of the meeting. 8.2.1 LGS-029-21 Snow Clearing Resolution # GG -490-21 Moved by Mayor Foster Seconded by Councillor Hooper That Report LGS-029-21 and any related communication items, be received; and That the By-law attached to Report LGS-029-21, as attachment 1, be approved; Carried 5 3 T❑ General Government Committee Minutes November 8, 2021 8.2.2 LGS-030-21 Review of Boards and Committees Appointment Policy Resolution # GG -491-21 Moved by Mayor Foster Seconded by Councillor Hooper That Report LGS-030-21, and any related correspondence, be received; That the draft Appointment to Boards and Committees Policy (Attachment 1 to Report LGS-030-21) be approved, replacing the current Policy; and That all interested parties listed in Report LGS-030-21, and any delegations, be DGYL\MG-RII&R-1FV G-FLR-IF1 Carried as Amended Later in the Meeting See following motion. Amendment: Resolution # GG -492-21 Moved by Councillor Neal Seconded by Mayor Foster That the foregoing Resolution #GG -491-21 be amended by adding the following: That the policy be amended by changing Section 6 of the proposed policy from: The appointment shall be ratified by Council. to The appointment recommendation shall either (i) be ratified at Council; or (ii) if pulled at Council, the vote shall proceed in the same manner as if the vote were taking place at Committee. Carried Main Motion as Amended: Resolution # GG -493-21 Moved by Mayor Foster Seconded by Councillor Hooper That Report LGS-030-21, and any related correspondence, be received; That the draft Appointment to Boards and Committees Policy (Attachment 1 to Report LGS-030-21) be amended by changing Section 6 from: "The appointment shall be ratified by Council." to 6 3 TFI General Government Committee Minutes November 8, 2021 "The appointment recommendation shall either (i) be ratified at Council; or (ii) if pulled at Council, the vote shall proceed in the same manner as if the vote were taking place at Committee_, That the policy, as amended, replacing the current policy, be approved; and That all interested parties listed in Report LGS-030-21, and any delegations, be DGYW-GR [& R❑EFEV-GHF VLR❑❑ Carried 8.2.3 New Business -Council Member Vaccine Disclosure (Mayor Foster) Resolution # GG -494-21 Moved by Mayor Foster Seconded by Councillor Hooper Whereas the Durham Region Medical Officer of Health and the Durham Region Health Department have encouraged employers to implement a workplace vaccination policy to maintain a safe work environment for their workers and members of the public; And Whereas Clarington has established a Workplace COVID-19 Vaccine Policy (Policy H37); And Whereas all employees, including full-time, part-time, temporary, contract, casual, and students, are required to comply with Policy H37; And Whereas Members of Council are also physically present and active in the workplace including, the Municipal Administrative Centre, and other Clarington facilities; Now therefore be it resolved that the Mayor and Members of Council shall disclose, and provide proof of their COVID-19 vaccination status, to the Manager of Human Resources, on or before November 23, 2021, using the form provided under Policy H37, and shall comply with Policy H37 in the same manner as Municipal employees. Carried as Amended Later in the Meeting See following motion. 7 3 T❑ General Government Committee Minutes November 8, 2021 Amendment: Resolution # GG -495-21 Moved by Councillor Neal Seconded by Councillor Traill That the foregoing Resolution #GG -494-21 be amended by adding the following at the end: "failing which, the Member of Council will not be permitted to enter municipal facilities." Carried Main Motion as Amended: Resolution # GG -496-21 Moved by Mayor Foster Seconded by Councillor Hooper Whereas the Durham Region Medical Officer of Health and the Durham Region Health Department have encouraged employers to implement a workplace vaccination policy to maintain a safe work environment for their workers and members of the public; And Whereas Clarington has established a Workplace COVID-19 Vaccine Policy (Policy H37); And Whereas all employees, including full-time, part-time, temporary, contract, casual, and students, are required to comply with Policy H37; And Whereas Members of Council are also physically present and active in the workplace including, the Municipal Administrative Centre, and other Clarington facilities; Now therefore be it resolved that the Mayor and Members of Council shall disclose, and provide proof of their COVID-19 vaccination status, to the Manager of Human Resources, on or before November 23, 2021, using the form provided under Policy H37, and shall comply with Policy H37 in the same manner as Municipal employees, failing which, the Member of Council will not be permitted to enter municipal facilities. Carried 8.3 Financial Services Councillor Neal chaired this portion of the meeting. 8 3 TFI General Government Committee Minutes November 8, 2021 8.3.1 FSD-050-21 2022 Interim Tax Levy Resolution # GG -497-21 Moved by Councillor Zwart Seconded by Mayor Foster That Report FSD-050-21 and any related communication items, be received; That the By-law attached to Report FSD-050-21, as attachment 1, be approved; and That all interested parties listed in Report FSD-050-21 and any delegations be DGYW- RI I& R-1FV G-FLR- IF1 Carried 8.4 CAO Office Mayor Foster chaired this portion of the meeting. 8.4.1 Memo from Andy Allison, CAO, Regarding COVID Support for Hall/Arena Boards Resolution # GG -498-21 Moved by Councillor Hooper Seconded by Councillor Zwart That Item 8.6.1, Memo from Andy Allison, CAO, Regarding COVID Support for Hall/Arena Boards, be received for information. Carried Recess Resolution # GG -499-21 Moved by Councillor Neal Seconded by Councillor Zwart That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:16 a.m. with Mayor Foster in the Chair. 9 3 TF1 General Government Committee Minutes November 8, 2021 9. Unfinished Business 9.1 LGS-027-21 2022 Municipal Elections - Use of Corporate Resources for Election Purposes - Policy F110 (Referred from the November 1, 2021 Council Meeting) Resolution # GG -500-21 Moved by Councillor Neal Seconded by Councillor Zwart That Report LGS-027-21, and any related communication items, be received; That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be approved; and That all interested parties listed in Report LGS-027-21 and any delegations be DGYL\+iaRI [& R❑EFLCVI&FMRuu Carried as Amended Later in the Meeting See following motions. Amendment: Resolution # GG -501-21 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG -500-21 be amended by replacing recommendation two with the following: That the redlined policy, attached to the November 8, 2021, General Government Committee agenda, be approved. Carried as Amended, see following motion 10 3 TFI General Government Committee Minutes November 8, 2021 Amendment to the Amendment: Resolution # GG -502-21 Moved by Mayor Foster Seconded by Councillor Zwart That the foregoing Resolution #GG -501-21 be amended by adding the following at the end: That the redlined Policy, attached to the November 8, 2021, General Government Committee agenda, be amended by removing Section 5.8 (ii) emailed communications from the Municipality, as official statements from the Municipality, including media inquiries; and That the appropriate sections be renumbered. Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3): Councillor Jones, Councillor Neal, and Councillor Traill Carried (4 to 3) The foregoing Resolution #GG -501-21 was then put to a vote and carried. Main Motion as Amended: Resolution # GG -503-21 Moved by Councillor Neal Seconded by Councillor Zwart That Report LGS-027-21, and any related communication items, be received; That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 and 2 to Report LGS-027-21, be approved with the following amendments to Policy F110; That the redline Policy F110, Use of Corporate Resources for Election Purposes, attached to the November 8, 2021, General Government Committee Agenda, be approved, with the exception of the following Section: (ii) emailed communications from the Municipality, as official statements from the Municipality, including media inquiries; and That all interested parties listed in Report LGS-027-21 and any delegations be DGYLVFG RI i& R-1FLOi/ G+LVIR❑❑ Carried 10. Questions to Department Heads/Request for Staff Report(s) Mayor Foster chaired this portion of the meeting. 11 3 T❑ General Government Committee Minutes November 8, 2021 11. Confidential Items 11.1 Confidential Memo from Rob Maciver, Director of Legislative Services/Municipal Solicitor regarding Anaerobic Digester ❑ Mediation Update Suspend the Rules Resolution # GG -504-21 Moved by Councillor Neal Seconded by Councillor Anderson That the scheduled one hour lunch break be delayed for 30 minutes until 12:30 p.m. Carried Closed Session Resolution # GG -505-21 Moved by Councillor Neal Seconded by Councillor Hooper That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing matters that deal with: litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; a matter that deals with advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and F a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried Rise and Report The meeting resumed in open session at 12:30 p.m. 12 3 T❑ General Government Committee Minutes November 8, 2021 Suspend the Rules Resolution # GG -506-21 Moved by Councillor Anderson Seconded by Councillor Traill That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes. Carried Mayor Foster advised that one item was dLVF\&+-IGdL7E1F&FIG-M-VVR][1-1 accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Resolution # GG -507-21 Moved by Councillor Neal Seconded by Councillor Jones That a Special Planning and Development Committee meeting be held to further discuss Item 11.1, Anaerobic Digester - Mediation Update. Carried 12. Adjournment Resolution # GG -508-21 Moved by Councillor Hooper Seconded by Councillor Zwart That the meeting adjourn at 12:33 p.m. Carried 13 3 TFI Clarington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Planning and Development Committee Minutes Date: November 15, 2021 Time: 6:30 p.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: A. Allison, J.P. Newman, L. Patenaude, R. Windle, F. Langmaid, K. Richardson Other Staff Present: A. Burke, A. Babista, L. Backus, N. Zambri, S. Parish, A. Tapp 1. Call to Order Councillor Anderson called the meeting to order at 6:30 p.m. 2. Land Acknowledgment Statement Councillor Jones led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Public Meetings 5.1 Public Meeting for a Proposed Zoning By-law Amendment Nicole Zambri, Senior Planner, made a verbal presentation to accompany an electronic presentation. Corrine and Sam Marmara were called upon but were not present. Cindy Parsons was called upon and was not present. Shirley Ortins was called upon and was not present. Rimon Philips was called upon and was not present. 1 3 TF1 Planning and Development Committee Minutes November 15, 2021 Claudio Brutto, Brutto Consulting Services, was present regarding the application. Mr. Brutto stated that there is no requirement under the Official Plan for an amendment. He explained the surrounding lands, outlined the configuration, access points, setbacks, and drawings. Francesco Fiorani provided an overview of the site location, applicable land use policies, the Clarington official plan and zoning by-law. He explained the details of the proposed development and provided an overview of the site plan. They concluded by answering questions from Members of Committee. 5.1.1 PDS -056-21 Proposal for a Total of Six Semi -Detached Dwelling Units at 1558 Green Road in Bowmanville Resolution # PD -226-21 Moved by Mayor Foster Seconded by Councillor Hooper That Report PDS -056-21 and any related correspondence be received for information only; That Staff receive and consider comments from the public and Council with respect to the rezoning application; and That all interested parties listed in Report PDS -056-21 and any delegations be DGYL+IGR LLL R ICFIDLL13HF I CLII Carried 5.2 Public Meeting for a Proposed Zoning By-law Amendment Aibelle Babista, Planner, made a verbal presentation to accompany an electronic presentation. No one spoke in support of or in opposition to the application. 5.2.1 PDS -057-21 An Application for Zoning By-law Amendment to Permit the Creation of a New Lot for One Single Detached Dwelling at 3301 Trulls Road in Courtice Resolution # PD -227-21 Moved by Mayor Foster Seconded by Councillor Neal That Report PDS -057-21 and any related correspondence be received for information only; That Staff receive and consider comments from the public and Council with respect to the ZBA2021-0010 application; and 2 3 TFI Planning and Development Committee Minutes November 15, 2021 That all interested parties listed in Report PDS -057-21 and any delegations be DGA -IG RI Carried The Public Meeting concluded at 7:12 p.m. 6. Presentations/Delegations 6.1 Gary Mueller, Director of Planning, Amanda Bathe, Senior Planner, Michael Blake, Senior Planner, Region of Durham Regarding Envision Durham Overview Gary Mueller, Director of Planning, Region of Durham was present regarding Envision Durham Overview. Mr. Mueller provided an overview of Planning in Ontario and stated that Envision Durham is the review of the current Regional Official Plan. He outlined the policy review approach, their engagement and outreach, and their theme -based discussion papers. Mr. Mueller explained the proposed policy directions, protected major transit station areas, and the growth management study process. Suspend the Rules Resolution # PD -228-21 Moved by Mayor Foster Seconded by Councillor Hooper That the Rules of Procedure be suspended to extend the delegation for an additional 5 minutes. Carried He provided an overview of the Durham Region growth forecast from 2016-2051, the growth management study - phase 1, the key components of the region -wide growth analysis, housing intensification study, and the community urban area land needs. Mr. Mueller explained phases 1 and 2 of the management study, outlined the next steps for 2021 and 2022, and answered questions from Members of Committee. Resolution # PD -229-21 Moved by Mayor Foster Seconded by Councillor Hooper That the Presentation of Gary Mueller, Director of Planning, Amanda Bathe, Senior Planner, Michael Blake, Senior Planner, Region of Durham Regarding Envision Durham Overview, be received with thanks. Carried 3 3 TFI Planning and Development Committee Minutes November 15, 2021 Alter the Agenda Resolution # PD -230-21 Moved by Mayor Foster Seconded by Councillor Hooper That the Agenda be altered to consider the delegations of Sherryl Smith and Corrine Marmara, regarding Item 5.1, Public Meeting for a Proposed Zoning By law Amendment at 1558 Green Road, Bowmanville, at this time. Carried Sherryl Smith spoke in opposition to the application. She expressed her concerns regarding the congestion of the street and how 6 semidetached homes is excessive and large for the area. Ms. Smith expressed her concerns regarding the trees, parking, the lights in the front and back of her house, how the development will impact the value of their home, and how the proposal doesn't meet the aesthetic of the neighbourhood. Ms. Smith added that snow clearing, and grass cutting have already been a problem for this property. Corrinne Marmara spoke in opposition to the application. She explained that the driveway of the proposal is in her backyard and should be moved to the other side. She added that the area is already congested and 6 units with a minimum 12 cars is too large for the small lot. Ms. Marmara expressed her concerns regarding privacy in her backyard, the aesthetic of the proposal and added that it should be two storeys not 3. She stated that snow clearing, and grass cutting have been a problem at the property and is concerned with the snowplow backing snow onto her fence. Ms. Marmara questioned who is going to maintain the property as there has been many slips and falls. 7. Reports/Correspondence Related to Presentations/Delegations 8. Communications 9. Staff Reports and Staff Memos 9.1 PDS -058-21 An Application by National Homes (Prestonvale) Inc. for the Removal of (H) Holding Symbol to Permit a Total of 112 Townhouse Units at the Northeast Corner of Prestonvale Road and Bloor Street, Courtice Resolution # PD -231-21 Moved by Mayor Foster Seconded by Councillor Jones That Report PDS -058-21 and any related communication items, be received; That the By-law attached to Report PDS -058-21, as Attachment 1, be approved; 7KDW-R-CFLOTA2 FL-I1CfDQG-DFRSELRI[5 HSR -W6' -058-21 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation; and 4 3 TF1 Planning and Development Committee Minutes November 15, 2021 That all interested parties listed in Report PDS -058-21 and any delegations be DGA -IQ RI Carried 9.2 PDS -059-21 Environmental Stewardship - 2021 Annual Report Resolution # PD -232-21 Moved by Councillor Hooper Seconded by Councillor Zwart That Report PDS -059-21 and any related communications be received for information; and That all interested parties listed in Report DS -059-21 and any delegations be advised of CounFLGDI_I_CF-FLLRQ Carried 9.3 PDS -060-21 Seasonal Sidewalk Patio Program Results 2021, Guidelines, and Procedures Resolution # PD -233-21 Moved by Councillor Jones Seconded by Councillor Zwart That Report PDS -060-21 and any related communications be received for information; That all interested parties listed in Report PDS -060-21 and any delegations be DGYLHQRI T R -CFL XL&FLLRQ-1 Carried 10. New Business - Consideration 11. Unfinished Business 12. Questions to Department Heads/Request for Staff Report(s) Members of Committee asked questions to the Director of Planning and Development Services. 5 3 TFI Planning and Development Committee Minutes November 15, 2021 13. Confidential Items 13.1 PDS -061-21 Potential Property Acquisition Closed Session Resolution # PD -234-21 Moved by Councillor Traill Seconded by Mayor Foster That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with a proposed or pending acquisition or disposition of land by the municipality or local board. Carried Motion to Divide Resolution # PD -235-21 Moved by Councillor Neal Seconded by Councillor Jones That the following recommendation, contained in Report PDS -061-21 be divided such that it be considered separately in open session: That Staff be directed to proceed with the reconstruction of the boat launch in its current location. Carried Rise and Report The meeting resumed in open session at 9:32 p.m. ❑ R❑CFLCR -L IZ D❑�❑ O"— G-LLLH-LFQ 1Q accordance with Section 239(2) of the Municipal Act, 2001, as amended, and one resolution was passed to provide direction to Staff. Resolution # PD -236-21 Moved by Councillor Neal Seconded by Mayor Foster That the following recommendation, contained in Report PDS -061-21, be referred to the November 22, 2021, Council Meeting in open session: That Staff be directed to proceed with the reconstruction of the boat launch in its current location. Carried 6 3 T❑ Planning and Development Committee Minutes November 15, 2021 Suspend the Rules Resolution # PD -237-21 Moved by Councillor Traill Seconded by Councillor Neal That the Rules of Procedure be suspended to add a New Business item to the Agenda. Motion Lost Alter the Agenda Resolution # PD -238-21 Moved by Councillor Traill Seconded by Councillor Neal That the Agenda be altered to consider Item 12, Questions to Department Heads/Request for Staff Report(s), again, at this time. Carried Questions to Department Heads/Requests for Staff Report(s) Resolution # PD -239-21 Moved by Councillor Traill Seconded by Councillor Neal That the Planning and Development Services Department report back on the comprehensive Waterfront Strategy, including the issuance of a Request for Proposals for consulting services and the selection of a qualified consultant, in 2022. Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried on a recorded vote (7 to 0) 14. Adjournment Resolution # PD -240-21 Moved by Councillor Traill Seconded by Councillor Zwart That the meeting adjourn at 9:54 p.m. Carried 7 3 TFI November 16, 2021 To the Members of Council We are writing with regards to the proposed land use change at 1558 Green Road, Bowmanville. We registered to speak at the committee meeting on November 15, 2021, however we missed our opportunity due to access problems. We are asking to have our concerns read at the next council meeting and we thank you in advance for allowing us to have a voice. The following are the issues that we would ask to be considered when reviewing this proposal. - The 3 storey/35 foot high units are not consistent with the existing homes. These buildings will tower over our backyards leaving us with little to no privacy, especially due to their proximity to the lot lines and the 2nd floor balconies. This will greatly impact the enjoyment and usage of our backyard. We feel 2 storey homes would better conform to the architectural design of the existing homes and blend in more seamlessly in Clarington Corners. - 4 of the 7 properties surrounding this lot have pools. The houses in this proposal would allow for an unobstructed view of the pools and those enjoying them. - We feel this property is better suited for 3 or 4 two-storey single dwelling homes with each having driveway access to Green Road. This way, the houses could be set more forward on the lot by omitting the need for a communal driveway. This allows for bigger backyards and some of the mature trees, especially the ones along the west side of the lot, to be saved. Lastly, the proposed development would greatly reduce the resale value of our property. Backing onto single dwelling homes is a much more desirable option that 30 -foot -high semi-detached homes. We understand that things change and development happens. All we are asking is that the existing neighbourhood and the people who live there are considered when reviewing this proposal. Bowmanville has been our home for 29 years and 23 of them have been in this home. The small-town feel, and lack of overcrowding have always been the allure of this beautiful community. We hope that this can be maintained. Thanks for your consideration, Braz and Shirley Ortins 90 Bonathon Cres. 3 TF1 From: Cindy Parsons To: ClerksExternal Email Cc: Zambri, Nicole Subject: 1558 Green Rd., Bowmanville - Proposed Zoning By-law Amendment Date: November 17, 2021 11:27:17 AM EXTERNAL Please Submit for Review at November 22, 2021 Council Meeting To Committee Members / Members of Council; I am a current resident of Bowmanville and Owner of a 2 Storey detached home at 10 Boswell Dr of which 72 feet of my fence line backs onto the new proposed development of 3 Storey, 6 Unit, Semi-detached Townhomes. Clarington Corners has been my home for 23 years and as you can imagine a Zoning by-law amendment to allow a 3 Storey multi unit complex mere feet from the fence line and towering over the backyards of many single family homes is very out of character for this neighborhood. The loss of mature trees and tranquility will be greatly missed. I've been selling Real Estate in Bowmanville for 17 years and also know how this affects the time it takes to sell a home and at a reduced value with something like this overlooking the yards of these homes. I propose allowing for no more than 2 -Storey high Units to better conform with this neighborhood on the West side on Green Rd and no rear Balconies on the 2nd level of these homes. I would also like to mention that 4 of the 7 homes that back onto this Site have pools which would be greatly impacted by dust created due to construction. If there is something that can be added to their "rules to follow" to reduce the impact, that would be greatly appreciated. Thank You for Consideration Cindy Parsons Sales Representative Royal Service Real Estate Inc., Brokerage 905-697-1900 Bowmanville Office 905-243-5984 Cell u 3 TF1 Unfinished Business Item 13.1 Reconstruction of the Boat Launch At the November 15, 2021, Planning and Development Committee meeting, Committee passed the following Resolution #PD -236-21: That the following recommendation, contained in Report PDS -061-21, be referred to the November 22, 2021, Council Meeting in open session: [That Staff be directed to proceed with the reconstruction of the boat launch in its current location. 3 TFI Clarftwn MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor and Members of Council From: Ryan Windle, Director of Planning and Development Services Date: November 22, 2021 File No.: COPA2021-0003 & ZBA2021-0011 Re: Implementing By-laws for Municipally Initiated Official Plan Amendment and Zoning Amendment for Additional Dwelling Units Preamble On November 1, 2021, Council approved Staff recommendations for an Official Plan Amendment (OPA 129) and a Zoning Bylaw Amendment (2021-082) to increase permissions for Additional Dwelling Units (ADUs) in the Municipality. The general purpose of these Amendments is to increase the supply of affordable housing units in Clarington (See Report PDS -055-21). Prior to final approval of Staff's recommendation, Council approved some language modifications to the recommended OPA and Zoning By-law Amendment. However, the implementing by-laws were not approved on November 1, 2021 and have therefore been included on the November 22, 2021 agenda for Council consideration. Since the November 1 meeting, Planning Staff have consulted with the Clerk and the Municipal Solicitor and have taken some time to consider the Council approved language. Through this review, Staff have identified some concerns regarding the functionality and legality of the language and the potential for misinterpretations, confusion, and loopholes in applying the policies and/or regulations. To address these legal and interpretation concerns, Staff is recommending that Council, consider additional Staff revisions to ensure the clarity and useability of the OP and Zoning By-law while, in Staff's opinion, preserving the intent of Council's revisions. In general, these revisions include: removal in entirety or in part particular references to "Official Plan" and/or "Zoning By-law" as they are not interchangeable; deletion of references to "Hazard Lands" and "Regulatory Shoreline Area" understanding that land use permissions/prohibitions are already provided in existing sections of the OP; insertion of the reference to Environmental Protection "Zone" within the Zoning By-law as opposed to the reference to Environmental Protection "Area", which is an OP designation; and the preservation of the language related to permissions/prohibitions in the Protected 3 TF1 Page 2 Countryside areas of the Municipality that are governed by the Greenbelt Plan. The purpose of this memo is to offer revised language as a compromise along with background and commentary to support Staff's recommendation. The language proposed is illustrated in four (4) text boxes in the body of the memo for ease of reference. If Council is amendable to the changes, Staff recommend that Council 1) approve OPA 129 as amended, and 2) approve the implementing Zoning By-law, as illustrated in Attachment 1 to this memo. For reference, a table illustrating Staff's originally recommended language, Council's approved language and Staff's recommended revisions is provided in strike through/red mark-up format as Attachment 2. In Staff's opinion, the recommended language results in more reader friendly and functional documents that minimizes risk of challenge and/or misinterpretations. This is to the benefit of the community at large as property owners navigate the updated permissions for ADU's and provide clarity to Staff in applying and interpreting the documents, both of which would assist in speeding up the approvals process. Background On November 1, 2021, Council passed Resolution #C-361-21 which reads as follows: That Report PDS -055-21 be received, That the Official Plan Amendment 129, attached to PDS -055-21 as Attachment 3, be approved, That the Zoning Bylaw Amendment, attached to PDS -055-21 as Attachment 4, be approved; That Staff from Legislative Services present to Council a new Bylaw to replace Bylaw 97-77 to require Additional Dwelling Units be registered with the Municipality, That staff approve applications for Additional Dwelling Units only after Council approves the new Bylaw to replace Bylaw 97-77 to require Additional Dwelling Units be registered with Municipality; That Staff be directed to request in writing the Ministry of Municipal Affairs and Housing review the restrictions to provide further flexibility for Additional Dwelling Units within the Greenbelt Plan and the Oak Ridges Moraine Conservation Plan; That Staff monitor the implementation of these Amendments for Additional Dwelling Units for one (1) year after approval of the Amendments and report this monitoring to Council with any recommended changes to policies, standards, or processes; and That all interested parties listed in Report PDS -055-21 and any delegations be advised of Council's decision. Additionally, Council approved the following Resolutions amending the Staff proposed implementing By-laws for both the OPA (OPA 129) and the Zoning By-law Amendment. Specifically, Council passed the following resolutions: 3 Ell] Page 3 Resolution #C-362-21 That the foregoing Resolution #C-361-21 be amended with the following changes to Attachment 3, Official Plan Amendment 129, Section 2, Subsection 6.3.7 and 6.3.8: "That the words "outside of the Environmental Protection Area as identified in this Official Plan" be replaced with "outside of the Environmental Protection Area as identified in the Zoning By-law. "" Resolution #C-363-21 That the foregoing Resolution #C-361-21 be amended with the following changes to Attachment 4, the Zoning Bylaw Amendment, Section 4, Subsection 3.2 b and 3.2 c: "That the words "Clarington Official Plan" be replaced with "Zoning By-law. "" Effect of Council Revisions Given that the implementing by-laws for the OPA and the Zoning By-law Amendment have not yet been approved, Staff has identified functional, legal, and interpretive problems with the above noted Council revisions. OPA 129 The following is an illustration showing the original OPA 129 language proposed by Staff for Policy 6.3.7 and Policy 6.3.8 with the final language approved by Council in strike through/red mark-up format: 6.3.7 Notwithstanding 6.3.5, within the Protected Countryside of the Greenbelt Plan, but outside of Environmental Protection Area as identified in this Offinio' Plan the Zoning Bylaw, one additional dwelling unit is only permitted within either a single detached dwelling or an accessory building that existed on (or building permits were issued prior to) July 1, 2017. 6.3.8 Notwithstanding 6.3.5, additional dwelling units are not permitted within Hazard Lands including the Regulatory Shoreline Area as identified in this Offinio' Plan the Zoning Bylaw. Regarding Policy 6.3.7, the term "Environmental Protection Area" specifically refers to a designation within the OP and is not referenced in the Zoning By-law. Staff suggests that this would cause confusion for readers when applying the policy and may open a legal loophole considering the Zoning By-law does not include a zone titled Environmental Protection "Area" Staff suggests that if the intent is to state clearly that ADU's are not permitted in the Environmental Protection "Zone" then this reference would be more appropriate in the Zoning By-law (Staff is suggesting this revision later in this Memo). 3 TFI Page 4 To address these concerns Staff recommends that the reference to "Environmental Protection Area" be deleted in its entirety including the reference to the OP or the Zoning By- law. The policy language related to the land use limitations on ADU's in the Protected Countryside of the Greenbelt Plan would be preserved as it reflects conformity with the Greenbelt Plan and was not identified as a concern. In Staff's opinion, this results in a clearer policy for the readers and removes the risk of loopholes in interpretation and/or conflicts with other policies of the OP. Regarding Policy 6.3.8., the terms "Hazard Lands" and "Regulatory Shoreline Area" are also terms that are specific to the OP and do not appear as zones in the Zoning By-law. Therefore, the replacing of the words "Official Plan" with "Zoning By-law" would create an incorrect reference. In Staff's opinion, this would jeopardize the usefulness and/or applicability of the policy, create potential confusion for the reader and pose the risk of misinterpretation that ADU's would be permitted in Hazard Lands and/or Regulatory Shoreline Areas. To address these concerns, Staff suggest that Policy 6.3.8 be deleted in its entirety. The original intent was to provide a direct policy that prohibited ADU's in Hazard Lands and the Regulatory Shoreline Area. However, upon re -consideration Staff note that existing polices within the OP (Section 3.7) adequately include policies that prohibit development in these areas. Based on the above, Staff suggest the following language be included in the final version of OPA 129. For reference, a table is provided as Attachment 2 that summarizes the original language proposed by Staff, the Council approved language and the currently suggested wording. Compromise #1 — OPA Policy 6.3.7 6.3.7 Notwithstanding 6.3.5, within the Protected Countryside of the Greenbelt Plan, one additional dwelling unit is only permitted within either a single detached dwelling or an accessory building that existed on (or building permits were issued prior to) July 1, 2017. Compromise #2 — OPA Policy 6.3.8 �es�a�r.�:nrs�:��:rnr.�r�ei�rr.Krnz�r.►nr_�► . .erns�:�eezzrr. 11 1 A WMI .. �. (Remove entirely, renumber subsequent sections) 3 1❑ Page 5 Zoning By-law Amendment (By-law 2021-82) The following is an illustration showing the original Zoning By-law amendment language proposed by Staff for Clause 3.2b and Clause 3.2c with the final language approved by Council in strike through/red mark-up format: 3.2b. Notwithstanding 3.2 a., additional dwelling units are not permitted within the Environmental Protection Area or Hazard Land, including the Regulatory Shoreline Area, as identified in the Clarington nffiGial Dion Zoning Bylaw. 3.2c. Notwithstanding 3.2 a., additional dwelling units are only permitted within single detached dwellings or accessory buildings that existed on (or where building permits were issued prior to) July 1, 2017, for lands within the Protected Countryside within the Greenbelt Plan, if located outside of the Environmental Protection Area or Hazard Land, including the Regulatory Shoreline Area as identified in the Clarington O fiEial PUn Zoning Bylaw. Regarding Clause 3.2b, the reference to the Zoning By-law causes the same issues as stated for Policy 6.3.7 above. The zoning regulation as approved would result in references to prohibitions within "Environmental Protection Area", "Hazard Land", and "Regulatory Shoreline Area", all of which are specific to the OP and not referenced in the Zoning By-law. As a compromise, Staff suggest that the wording be simplified to clearly prohibit ADU's within the Environmental Protection (EP) "Zone", which is a zone that appears in the Zoning By-law. This is consistent with current general EP zoning regulations that already prohibit residential development in the EP Zone. Additionally, this would be consistent with what Staff believes was the intent of Council which was to prohibit ADU's in the EP zone within the current in effect Zoning By-law 84-63. Regarding Clause 3.2c, the approved language once again references "Environmental Protection Area", "Hazard Land" and "Regulatory Shoreline Area", which are designations specific to the OP. Similar to the comments on Policy 6.3.7 and 6.3.8 above, replacing of the words "Official Plan" with "Zoning By-law" would create an incorrect reference. In Staff's opinion, this would jeopardize the usefulness and/or applicability of the regulation, create potential confusion for the reader and pose the risk of misinterpretation that ADU's would be permitted in Hazard Lands and Regulatory Shoreline Areas. To address these concerns Staff recommends that the reference to "Environmental Protection Area", "Hazard Land", and "Regulatory Shoreline Area" be deleted in its entirety including the reference to the OP or the Zoning By-law. The policy language related to the land use limitations on ADU's in the Protected Countryside of the Greenbelt Plan would remain as it reflects conformity with the Greenbelt Plan and was not identified as a concern. In Staff's opinion, this results in a clearer zoning regulation that informs the reader of the specific limitations within the Protected Countryside areas as defined in the Greenbelt Plan. 3 EF1 Page 6 Based on the above, Staff suggest the following language be included in the final version of the Zoning By-law Amendment (By-law 2021-82). For reference, a table is provided as Attachment 2 that summarizes the original language proposed by Staff, the Council approved language and the currently suggested wording. Compromise #3 — ZBA Clause 3.2b 3.2 b. Notwithstanding 3.2 a., additional dwelling units are not permitted within the Environmental Protection Zone. Compromise #4 — ZBA Clause 3.2c 3.2 c. Notwithstanding 3.2 a., additional dwelling units are only permitted within single detached dwellings or accessory buildings that existed on (or where building permits were issued prior to) July 1, 2017, for lands within the Protected Countryside within the Greenbelt Plan. Recommendatio Upon consideration of the above, Staff respectfully request that Council endorse the recommended language as outlined in this Memo and adopt updated OPA 129 and Zoning By-law 2021-82 as proposed in Attachment 1. In addition, Staff recommend that By-law 2021-081, being a By-law to license and regulate Additional Dwelling Units in the Municipality of Clarington, as prepared by the Legal Service Department, be approved at this time. Best regards, Ryan Windle, cc. Andy Allison, CAO Department Heads Mark Jull Lisa Backus Carlos Salazar 3 TF1 Attachment 1 Amendment Number 129 To The Municipality of Clarington Official Plan Purpose: The purpose of this amendment is to implement the changes to policies 16 (3) regarding Additional Residential Units in the Planning Act resulting from Bill 108 ❑ the More Homes, More Choice Act, 2019, and ensure the Clarington Official Plan remains in conformity with Provincial goals. Basis: This amendment is based on Section 16 (3) regarding Additional Residential Units and Section 39.1 regarding Garden Suites in the Planning Act, and the standards outlined in Ontario Regulation 299/19 (Additional Residential Units), Ontario Regulation 384/94 (Apartments in Houses), Ontario Regulation 140/02 (Oak Ridges Moraine Conservation Plan), the Greenbelt Plan, and other Provincial policies and regulations. Actual Amendment: The Clarington Official Plan is hereby amended as follows: (*Note: Bold text represents an addition and text with a strikethro inh represents deleted text.) 7 EH=EEI DGT❑TFFHEJI—SDUP H❑IMDEK�poIicies 6.3.5 and 6.3.6 are deleted in their entirety and replaced with the following: F -Additional Dwelling Units 6.3.5 One additional dwelling unit is permitted on a lot within a single detached, semi-detached, or townhouse dwelling. One additional dwelling unit is permitted within a detached accessory building on the same lot. 6.3.6 Notwithstanding 6.3.5, within the Oak Ridges Moraine, as shown on Map A of this Plan: a) Within the Natural Core Area and Natural Linkage Area designations, additional dwelling units are not permitted; and b) Within the Prime Agricultural Area, Rural, and Hamlet designations, a maximum of one additional dwelling unit is permitted on a lot and only within a single detached dwelling 2. Existing section 6.3 is amended by adding new policies 6.3.7 to 6.3.10 as follows and all subsequent existing policies are renumbered accordingly - 3 T❑ Attachment ❑6.3.7 Notwithstanding 6.3.5, within the Protected Countryside of the Greenbelt Plan, one additional dwelling unit is only permitted within either a single detached dwelling or an accessory buildings that existed on (or building permits were issued prior to) July 1, 2017. 6.3.8 Additional dwelling units shall: a) be registered with the Municipality; and b) be compatible with adjacent uses. 6.3.9 Where an additional dwelling unit is within an accessory building, the accessory building must be secondary in size and scale to the principal residential building. 6.3.10 An accessory building containing an additional dwelling unit may not be severed from the lot accommodating the principal residential building. In no case shall an additional dwelling unit be considered a residence surplus to a farm operation. 3. The cross reference in renumbered policy 6.3.11 is renumbered to reference 6.3.12. 4. Renumbered policy 6.3.12 is amended as follows: 6.3.12 6.3.9 In applying for a temporary use by-law for a garden suite, the applicant shall demonstrate that: a) There is a sed -its gaFden suite toprevide supervised aGGemmedatieR er Gare f�reldorl�k or disabled person; b-) a) The site is adequate for the garden suite with regard to lot size, setbacks, layout and private amenity areas; c-) b) The proposal is compatible with adjacent uses considering such matters as privacy, noise and appearance; and d) There adequate en site park -0,c r e) There adequate water supply and sewage dispe. ser"r+es• -4 0 f) c) There is no aGc-essery ani tmenf other accessory building on the lot containing an additional dwelling unit. ❑ 5. The remaining policies in section 6.3 are renumbered accordingly. 6. Policy 12.3.8 is deleted in its entirety. 3 T❑ Attachment 7. Policy 23.19.1 i. is deleted in its entirety and all subsequent policies are renumbered accordingly. 8. Section 24.2 Definitions, policy 24.2.1 is amended by deleting the term TFFHEn9LM1SDIP H❑rilland its definition. 9. Section 24.2 Definitions, policy 24.2.1 is amended as follows: [-Additional Dwelling Unit: a self-contained dwelling unit located within a permitted residential dwelling or a permitted accessory building and secondary to the principal dwelling on the same lot.L 10. Section 24.2 Definitions, policy 24.2.1 is amended as follows: F1 DLOi❑[6 ❑ HTa self-contained, portable temporary dwelling unit l^ ted in a side „r roar yard l,f aR eXi StiRg residential property designed to be portable and is secondary to the principal dwelling unit on the same lot[[[] Implementation: The provisions set forth in the Municipality of Clarington Official Plan, regarding the implementation of the Plan, shall apply in regard to this Amendment. Interpretation: The provisions set forth in the Municipality of Clarington Official Plan, regarding the interpretation of the Plan, shall apply in regard to this Amendment. File number: COPA2021-0003 3 T❑ Attachment 1 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. 1 1111 RLSRLDMOIR AN110 IIELFLSDaMR 111 II) E] 2021-082 Being a By-law to amend By-law 84-63 and By-law 2005-109. Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63 and By-law 2005-105 for ZBA2021-0011. Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of Clarington enacts as follows (*note: Bold text represents an addition to the text and text with a strikethre ,nh represents deleted text): 1. By-law 84-63 is amended as set out in Sections 3 through 11 of this By-law. 2. By-law 2005-109 is amended as set out in Sections 12 through 16 of this By-law. 3. Section 2 Definitions is amended, as follows: a) By deleting the definition TSDLW H_Wn-❑R❑EHHM b) By adding the following definition: ❑Additional Dwelling Unit A self-contained dwelling unit located within a permitted residential dwelling or an accessory building secondary to the principal residential building on the same lot. ❑ • - - • !1 [�D"■Ilfl �D ■[:■ 111��■CNS ►11) 1�,1'��■11'(�� ■ -Garden Suite A self-contained temporary dwelling unit designed to be portable and is clearly secondary to the principal residential dwelling unit on the same lot. 4. By deleting Section 3.2 and replacing it as follows: F-3.2 Additional Dwelling Units a. Additional dwelling units are permitted within any legally permitted single detached, semi-detached or townhouse dwelling and within 3 T❑ an accessory building on the same lot, for a maximum total of three dwelling units on a lot. b. Notwithstanding 3.2 a., additional dwelling units are not permitted within the Environmental Protection Zone. c. Notwithstanding 3.2 a., additional dwelling units are only permitted within single detached dwellings or accessory buildings that existed on (or where building permits were issued prior to) July 1, 2017 for lands within the Protected Countryside within the Greenbelt Plan. d. Where an additional dwelling unit is located within a principal residential building, the floor area of the additional dwelling unit must be less than the floor area of the principal dwelling unit. e. Within Urban Residential Zones and Mixed Use Zones, entrances for an additional dwelling unit within the principal residential building may be through a common door in the front building fagade. Additional, separate entrances for either the additional dwelling unit or the principal dwelling must be accessed via the rear or side yard. f. Where an additional dwelling unit is located within an accessory building: i) The floor area of the additional dwelling unit must be less than the floor area of the principal residential building. ii) Notwithstanding Section 3.1 c., the accessory building must: a) ❑R❑EtlP IVR[WH❑R H7- ront yard and exterior side yard setback requirements for residential uses; b) Have a minimum rear yard and interior side yard setback of 1.8 metres; c) Not exceed, whichever is less: i) lot coverage of 10% for the additional dwelling unit, or ii) WHER❑HAM ❑GMI--T]ot coverage maximum; and d) Have a maximum height of 6.5 metres within the Agricultural Zone and Rural Residential Zones, and 5.25 metres within Urban Residential Zones. g. Additional dwelling units must be registered with the Municipality. h. A home occupation is permitted within an additional dwelling unit, subject to Section 3.11 B. 5. The Parking Space Requirement Table within Section 3.16 is amended as follows: Parking Space Requirement Table Type or nature of use Minimum off street parking requirement (v) 1 parking space for each additional a) opar+.,-,o„+_in_house Additional dwelling unit or garden suite. dwelling unit or Garden Suite 3 T❑ b) Apartment_In_house Additional Nil dwelling unit in existence prior to November 16, 1995 6. Section 6.4.85 Agricultural Exception (A-85) Zone and Section 6.4.93 Agricultural Exception (A-93) Zone are deleted. 7. Section 12.2.1 f. iv) and Section 13.4.87 n. are deleted. 8. Section 16.5.37 a. ii) is deleted and replaced as follows: One single detached residential dwelling provided that no additional dwelling unit is contained therein. • Schedule 11EILts amended by • • the 11111 ■ U SIA ► 1" 1 ■'■ 11PRM a► DGi EFHSM Zone DE1lJMEWhrl, ■MIn Mor 1 G1 1 r■c■ m ■;/ ■1 ■■n1 1 1 / r■c ■■■[■In- ■e rn • v■ ■ �� -� m'■ a nnl ■vau �i��i ■ . ��• 1 • ME-M]-im jN1111111 I■v,i►i iiU ■ �,. III ■11111'■ 111[■lug)]■ �,� ' �I� ■f,►'�i In �,r / • / e■C ■ 111 ■110 "■ HH UM -0 ■e 1:,11111111.,1.,1;p►/■�li/■, ,�,� ►/�(lill:t" 1�� 1:'� X111! 12.The Table of Contents is amended by deleting the term -House Apartment ❑Z HC_U Tand replacing it with TCGIR-DaZ HM_ J 18 EM 13. Section 3 -1 Definitions is amended as follows: a) By deleting the definition Qa❑R❑FHT1SDLW HLWZ HM_J u b) By adding the following definition- -Additional Dwelling Unit A self-contained dwelling unit within a permitted single detached dwelling. c) By G-OWJ W-I_C31L 1WE[1� DlID-I❑[8 EMEDEG[replacing it as follows: Garden Suite A temporary dwelling unit designed to be portable and accessory to a single detached dwelling on the same lot. 14. By replacing Section 5.6.5 as follows: -5.6.5 In the case of an additional dwellingg unit, apartment dwelling or a townhouse dwelling, a home occupation shall be restricted to a business or administrative office which does not require the delivery or pick-up of goods, does not have clients coming to the dwelling, and does not have employees who reside on a different lot. - 3 T❑ 15. By deleting Section 5.7 and replacing it as follows: ❑5.7 Additional Dwelling Units 5.7.1 One additional dwellin_g unit is permitted on a lot in a single detached dwelling Z-WLLUIWHIT5 ❑lDC6 FMOP H❑Y2 ❑HIE5 6 ❑ G❑ ❑3 UP HTTJ UT-❑(l)VlDC[E1 LLLLL2❑H❑. 5.7.2 The floor area of an additional dwelling unit must be less than the floor area of the principal dwelling unit. 5.7.3 Additional dwelling units must be registered with the Municipality. 5.7.4 One parking space shall be provided for each additional dwelling unit. A parking space is not required for an additional dwellin__q unit established prior to November 16, 1995. 16. Section 6.2.2 is amended as follows: TABLE 6-2 REGULATIONS ❑ NUMBER OF PARKING SPACES Type of Use Number of Parking Spaces Residential ►n_House /1 no egep Additional dwelling unit Section 5.7 17. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and Section 24.2 of the Planning Act. Passed in Open Council this 22nd day of November, 2021. Adrian Foster, Mayor June Gallagher, Municipal Clerk 3 T❑ This is Schedule "A -T' to By-law 2021- 082, passed this 22ndday of November 2021 A.D. Q a 0 1W, U, �W ❑ R a• la; o: m� a J CONCESSION ROAD 3 Zoning Change From 'A-85' To'A-1' N Darlington • ZBA 2021-0011 • Schedule A-1 =n This is Schedule "A-2" to By-law 2021- 082, passed this 22nilay of Novembgr2021 A.D. CONCESSION ROADS CO I^ a D a o 0 o a W Z � Q W CC Zoning Change From 'A-93'To'A-1' N Clarke • ZBA2021-0011 • ScheduleA-2 Tn Clarbgton Attachment 2 Additional Dwelling Units (ADUs) Tables showing recommended amendments with Council revisions and suggested rewording Official Plan Amendment There is more to the OPA than what is shown below Recommended Amendments (with m R❑m❑Zfl F iFmrR❑r-- Suggested Wording 6.3.7 Notwithstanding 6.3.5, within the 6.3.7 Notwithstanding 6.3.5, within the Protected Countryside of the Greenbelt Protected Countryside of the Greenbelt Plan, but outside of Environmental Plan, but outside of ERViFGRmen+al Protection Area as identified in this OffiGial Rro+en+ion Area as identified in Plan} the Zoning Bylaw, one additional a^ the Zoning Byla,^,, one dwelling unit is only permitted within either a additional dwelling unit is only single detached dwelling or an accessory permitted within either a single building that existed on (or building permits detached dwelling or an accessory were issued prior to) July 1, 2017. building that existed on (or building permits were issued prior to) July 1, 2017. 6.3.8 Notwithstanding 6.3.5, additional 6.3.8 Netwi+hs+anrlino 6.3.5, arddiAgnal dwelling units are not permitted within dweftg „nits ore net permitted within Hazard Lands including the Regulatory Hazard Lands the Regulatory Shoreline Area as identified in this OffiGial Shoreline Area as identified in PUR the Zoning Bylaw. +he 7oninn R"Io.^, (Remove entirely, renumber subsequent sections) 3 1❑ Zoning Bylaw 84-63 (applies to lands south of the Oak Ridges Moraine) There is more to the ZBA than what is shown below Recommended Amendments Suggested Wording ❑R❑❑❑iW5 ❑❑nRo 3.2 Additional Dwelling Unit 3.2 b. Notwithstanding 3.2 a., 3.2 b. Notwithstanding 3.2 a., additional additional dwelling units are not dwelling units are not permitted within the permitted within the Environmental Environmental Protection Zone. Area e Protection Area or Hazard Land, Hazard Land, inGludinn the Reg,-, Gln+„r" including the Regulatory Shoreline Sh„rorno Area, as ii+on+ifioi+ in the GlnriRgtOn Area, as identified in the Clarington DI Offiniol Dlnn Zoning Bylaw. 3.2 c. Notwithstanding 3.2 a., 3.2 c. Notwithstanding 3.2 a., additional additional dwelling units are only dwelling units are only permitted within single permitted within single detached detached dwellings or accessory buildings dwellings or accessory buildings that that existed on (or where building permits existed on (or where building permits were issued prior to) July 1, 2017 for lands were issued prior to) July 1, 2017 for within the Protected Countryside within the lands within the Protected Greenbelt Plan, if IOGated outside of the Countryside within the Greenbelt ERVirOnmon+nl DrG+on+iGR Area or Hazard Plan, if located outside of the Lad iRGlYdiRg the Regulatory shereti e Environmental Protection Area or Area as mdeRtified in the ClaFiRgte Qfieia Hazard Land, including the 124an Zeninn Byla Regulatory Shoreline Area as identified in the Clarington OffiEiai P4a-n Zoning Bylaw. Zoning Bylaw 2005-109 No Council revisions. 3 HE❑ If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. ■ 1111 RLS11MUIR INHIO 11111:ISIDWR 1110IJII "■ 2021-086 Being a By-law to adopt Amendment No. 129 to the Clarington Official Plan Whereas Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by-laws for the adoption or repeal of Official Plans and Amendments thereto; And Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to increase permissions for Additional Dwelling Units throughout the Municipality of Clarington; Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 129 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. This By-law shall come into force and take effect on the date of the passing hereof. Passed in Open Council this 22nd day of November, 2021. Adrian Foster, Mayor June Gallagher, Municipal Clerk 3 TF1 Amendment Number 129 To The Municipality of Clarington Official Plan Purpose: The purpose of this amendment is to implement the changes to policies 16 (3) regarding Additional Residential Units in the Planning Act resulting from Bill 108 F- the More Homes, More Choice Act, 2019, and ensure the Clarington Official Plan remains in conformity with Provincial goals. Basis: This amendment is based on Section 16 (3) regarding Additional Residential Units and Section 39.1 regarding Garden Suites in the Planning Act, and the standards outlined in Ontario Regulation 299/19 (Additional Residential Units), Ontario Regulation 384/94 (Apartments in Houses), Ontario Regulation 140/02 (Oak Ridges Moraine Conservation Plan), the Greenbelt Plan, and other Provincial policies and regulations. Actual Amendment: The Clarington Official Plan is hereby amended as follows: (*Note: Bold text represents an addition and text with a strikethro i„h represents deleted text.) 7 F-H—FEI -FDG rJ -MFFHI T-RU-SDLV HI W D- C -policies 6.3.5 and 6.3.6 are deleted in their entirety and replaced with the following: LAdditional Dwelling Units 6.3.5 One additional dwelling unit is permitted on a lot within a single detached, semi-detached, or townhouse dwelling. One additional dwelling unit is permitted within a detached accessory building on the same lot. 6.3.6 Notwithstanding 6.3.5, within the Oak Ridges Moraine, as shown on Map A of this Plan: a) Within the Natural Core Area and Natural Linkage Area designations, additional dwelling units are not permitted; and b) Within the Prime Agricultural Area, Rural, and Hamlet designations, a maximum of one additional dwelling unit is permitted on a lot and only within a single detached dwelling 2. Existing section 6.3 is amended by adding new policies 6.3.7 to 6.3.10 as follows and all subsequent existing policies are renumbered accordingly: F-6.3.7 Notwithstanding 6.3.5, within the Protected 3 TFI Countryside of the Greenbelt Plan, one additional dwelling unit is only permitted within either a single detached dwelling or an accessory buildings that existed on (or building permits were issued prior to) July 1, 2017. 6.3.8 Additional dwelling units shall: a) be registered with the Municipality; and b) be compatible with adjacent uses. 6.3.9 Where an additional dwelling unit is within an accessory building, the accessory building must be secondary in size and scale to the principal residential building. 6.3.10 An accessory building containing an additional dwelling unit may not be severed from the lot accommodating the principal residential building. In no case shall an additional dwelling unit be considered a residence surplus to a farm operation. 3. The cross reference in renumbered policy 6.3.11 is renumbered to reference 6.3.12. 4. Renumbered policy 6.3.12 is amended as follows: 6.3.12 6.3.9 In applying for a temporary use by-law for a garden suite, the applicant shall demonstrate that: a) There is for the garden suite provide ^� s i�ised aGGE)mmedation Or Gare for amelderly, SiGk er disabled nercen• e 4) a) The site is adequate for the garden suite with regard to lot size, setbacks, layout and private amenity areas; c) b) The proposal is compatible with adjacent uses considering such matters as privacy, noise and appearance; and d) There adequate eR site parkk2ig- e) Thereadeq ice. tewater supply and sewage dispe. oT seniir+ -4 0 f) c) There is no Gc-e seri pa menf other accessory building on the lot containing an additional dwelling unit. ❑ 5. The remaining policies in section 6.3 are renumbered accordingly. 6. Policy 12.3.8 is deleted in its entirety. 3 T❑ 7. Policy 23.19.1 i. is deleted in its entirety and all subsequent policies are renumbered accordingly. 8. Section 24.2 Definitions, policy 24.2.1 is amended by deleting the term [1]FFHLDII=SDLR HLMnd its definition. 9. Section 24.2 Definitions, policy 24.2.1 is amended as follows: LAdditional Dwelling Unit: a self-contained dwelling unit located within a permitted residential dwelling or a permitted accessory building and secondary to the principal dwelling on the same lot.[] 10. Section 24.2 Definitions, policy 24.2.1 is amended as follows: F1 DLGi❑[6 11AN11a self-contained e temporary dwelling unit IGGated in a side „r roar yard of aR exi StiRg residential property designed to be portable and is secondary to the principal dwelling unit on the same lotLU Implementation: The provisions set forth in the Municipality of Clarington Official Plan, regarding the implementation of the Plan, shall apply in regard to this Amendment. Interpretation: The provisions set forth in the Municipality of Clarington Official Plan, regarding the interpretation of the Plan, shall apply in regard to this Amendment. File number: COPA2021-0003 3 T❑ If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 The Corporation of the Municipality of Clarington By -Law No. 2021-091 Being a By-law to adopt the Use of Corporate Resources for Election Purposes Policy, and Repeal By-law 2018-028. Whereas Sub -section 88.18 of the Municipal Elections Act, 1996, as amended, (the Act) states that, before May 1 in the year of a regular election, municipalities and local boards shall establish rules and procedures with respect to the use of municipal or board resources, as the case may be, during the election campaign period; Whereas Sub -section 88.15 (1) of the Act states that money, goods and services given to and accepted by a person for his or her election campaign, or given to and accepted by another person who is acting under the person's direction, are contributions; Whereas Section 88.8 (4) 5 of the Act states that a municipality or local board states that a municipality or local board shall not make a contribution to the election campaign of a candidate; Whereas Council had previously passed By-law 2018-028 adopting W❑❑8 T1R1MRISRILW_1 5 ❑d [ILVIE 1 " O]R&J3 ❑ISRmL13 PUTT G Whereas the Council of the Municipality of Clarington deems it necessary to update the [S mIl T RISRU-W 5 7R❑lF❑[ O RtR -3 FISR7173 RQF-T Now Therefore the Council of the Municipality of Clarington enacts as follows: That the attached Policy Statement in respect to Use of Corporate Resources for Election Purposes be adopted to replace the Policy Statement forming part of By- law 2018-028. 2. That Attachment 1, Policy F110, forms part of this By-law. 3. That By-law 2018-028 be repealed. 4. This by-law shall come into force and effect on the date of passing. Passed in Open Council this 22nd day of November, 2021. Adrian Foster, Mayor June Gallagher, Municipal Clerk 3 T❑ Attachment 1 to By-law 2021-091 Corporate Policy If this information is required in an alternate format, (Lieadin6 the way please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 POLICY TYPE: Operational SUBSECTION: POLICY TITLE: Use of Corporate Resources for Election Purposes POLICY #: F110 POLICY APPROVED BY: Council EFFECTIVE DATE: April 9, 2018 REVISED: November 22, 2021 APPLICABLE TO: All Employees, Candidates, Registered Third Parties, Council, Clarington Local Boards Policy Statement The Municipal Elections Act (MEA), the Election Finances Act (Ontario), and the Canada Elections Act prohibit the Municipality from making contributions in any form to a Candidate or Registered Third Party. All provisions contained within this policy shall serve to ensure the protection of freedom of expression while maintaining that: Corporate Resources shall not be used during an Election Period to promote or provide an unfair advantage to any Candidate, political party, constituency association, Registered Third Party, or a person or group supporting or opposing a question on a ballot; Members of Council shall not be precluded from performing their duties as an elected Official, nor inhibited from representing the interests of their constituents; and, Information and communication related to an election shall continue to be open and accessible to the public with content to be produced, and approved, by ❑ GLUOJ \RL�VT RLSRI.Dd11L RP P ❑ LFD1fiR❑V Division, L_FR_MEF\kR--7 [VVIN❑T OSI \NL :i Division. Purpose The purpose of this policy is to create guidelines in the Municipality of Clarington for all Candidates running for an elected office and Registered Third Parties during the Election Period and to establish parameters on the use of Corporate Resources for election related purposes. F110 Use of Corporate Resources for Election Purposes 3 T❑ Page 1 of 8 Policy F110 Scope This policy applies to all employees of the Municipality, Candidates, political parties, constituency associations, Registered Third Parties, and persons or groups supporting or opposing a question on a ballot, as well as anyone acting on their behalf. Index 1. Definitions 2. Responsibilities 3. General Provisions 4. Corporate Resources []Technology 5. Corporate Resources []Communications 6. Corporate Resources []Municipal Facilities 7. Municipal Staff 8. Integrity Commissioner 9. Limitation Definitions 1.1 Campaign(ing) means any activity by, or on behalf of a Candidate, political party, constituency association, Registered Third Party, or question on a ballot meant to elicit support during the Election Period. This does not include the appearance of elected officials, other candidates or their supporters, or registrants at an event in their personal capacity without the display of any signage or graphics which identify the individual as a candidate or registrant without the solicitation of votes. 1.2 Campaign Materials means any materials used to solicit votes for a Candidate(s) or question during the Election Period including, but not limited to, literature, banners, posters, pictures, buttons, clothing, or other paraphernalia. Campaign Materials include materials in all media, for example, print, displays, electronic radio or television, online including websites or social media. 1.3 Candidate means any person who has filed, and not withdrawn a nomination, in a municipal, school board, provincial or federal election or by-election, or a candidate seeking nomination for a political party. Where referred to in this Policy, the term Candidate can also be substituted to read political party, constituency association, Registered Third Party, or a person or group supporting or opposing a question on a ballot. 1.4 Corporate Resource means items, staff, services, or resources which are the property of the Municipality of Clarington including, but not limited to: materials, equipment, vehicles, facilities, land, technology (computers, smartphones, tablets, etc.), intellectual property, images, logos, and supplies. Working hours, the time where the Municipality pays its employees to complete certain duties or tasks, is also considered to be a Corporate Resource. F110 F1 Use of Corporate Resources for Election Purposes Page 2 of 8 3 ®❑ Policy F110 1.5 Election Period means the official Campaign period of an election for: A municipal or school board election; the Election Period commences on the first day prescribed for the filing of nominations in accordance with the MEA and ends on voting day. A provincial or federal election; the Election Period commences the day the writ for the election is issued and ends on voting day. A nomination for a political party, the Election Period is the nomination contesting period as determined by the Party. A question on the ballot; the period commences the day Council passes a by-law to put a question to the electorate and ends on voting day. A municipal or school board by-election; the period commences on the first day nominations may be filed and ends on voting day. 1.6 Local Board has the same meaning as found in Section 1 of the Municipal Act, 2001. 1.7 MEA means the Municipal Elections Act, 1996, as amended, S.O. 1996, c. 32, Sched. 1.8 Municipal Facility/Building means any building or facility owned or operated by the Municipality of Clarington or Clarington local board. 1.9 Registered Third Party V'-�- ] [ -A/DP PAPP -DF"DV-P5 DV -ISS IBJ ALGF3 DWE as found in section of the Municipal Elections Act, 1996 or the term 17EU;31DW�as defined in section 1 of the Election Finances Act (Ontario) and Canada Elections Act, as the context requires. 2 Responsibilities 2.1 Candidates and Registered Third Parties to: Adhere to the guidelines and parameters established by this policy. 2.2 Municipal Clerk to: Administer this policy and provide any related procedures as deemed necessary or desirable for conducting an election. 2.3 Municipal Staff to: Ensure that Corporate Resources, as identified by this Policy, are not used for campaigning. F110 F1 Use of Corporate Resources for Election Purposes Page 3 of 8 3 ®❑ Policy F110 3 General Provisions In accordance with the spirit and intent of the election related legislation, 3.1 Corporate Resources and funding shall not be used by a Candidate or Registered Third Party for Campaigning or election -related purposes. 3.2 This Policy also applies to an acclaimed Member or a Member not seeking re- election. 3.3 The Municipal Clerk is authorized, and directed to take the necessary action, to give effect to this Policy. 3.4 This Policy does not preclude a Member of Council from performing their duties as a Councillor, nor inhibit a Member of Council from representing the interests of their constituents. 3.5 Individuals who have questions about this Policy are encouraged to contact the Municipal Clerk to obtain further clarification. 4 Corporate Resources ❑Technology Further to Section 3.1 above, the following is provided for greater clarity when considering the use of corporate technology resources: 4.1 Members of Council are provided access to corporate information technology (I.T.) assets to fulfill their duties and responsibilities as an elected official but may not use those assets for Campaigning or the development of Campaign Materials. This includes, but is not limited to, functionality through municipally issued smartphones such as calendar, email, texts, etc. 4.2 Websites or domain names that are funded by the Municipality of Clarington may dROEF-l VLG-CRUFDP SDLJ EL J 1117 111110 ❑-FLSDD C/ RI ILFIDCUOfZZ7111FVLW[RU1 webpages will provide Candidate contact information, including a link to a ❑D❑C ViLL❑EVLW_EAW EfflR_zD❑TF-CRUI/❑[D❑[1Candid ate. Notwithstanding, a Candidate or Third Party Advertiser may provide a link to the 0 ❑E FLSDW RI I LF11DO-CF1R❑IE] ❑EVLWRUE[i ❑ESDJ dVIL]INELUFDP SDLJ ❑P C)ME CRU - electors to access additional information about the election and the voting process. F110 ❑ Use of Corporate Resources for Election Purposes Page 4 of 8 3 ®❑ Policy F110 4.3 Once a Member of Council registers to be a Candidate, any links from a Municipal website or social media account to his or her website or social media pages will be UP REDGRW W❑9 ❑EFISDWVLE] ❑ESDI ❑/101110 ❑P EEUVEL EEMVLVRU/RFLDGP ❑C3D❑ page contains or will contain Campaign Material. Notwithstanding the foregoing JFIIRLP DZZ❑[ffREWLEGTZ-AAV-❑3 ❑IwR=CIRIP CIW❑❑ Release Form - ❑DF-G.G 7R❑V❑-VVIDV-SDLMIN❑EdRPLdDM SLWLNMMPD❑E❑❑ included on the Clarington Elections webpage(s). 4.4 During the election period, Mayor and Council biographies on the Municipal website shall be reduced to council -related contact information only. 4.5 7 -1-10 ❑AFISDUVVT RLFF-P Dom/ ANP V-ID8 RUE❑ 11Vf- p Ern❑ DF-GGDV IV a1R-U FRL G campaign -related messages nor shall the computer network, including the email system, be used to distribute campaign -related correspondence. 5 Corporate Resources - Communications Further to Section 3.1 above, the following is provided for greater clarity when considering the use of corporate communication resources: 5.1 Members of Council may not use Council portraits funded by the Municipality, either as a corporate or Member expense, in Campaign Materials. 5.2 Photographs produced for, and owned by, the Municipality may not be used for any election purposes. 5.3 Candidates or Registered Third Parties may not print, distribute, or make reference \R -D -L -R IVV❑10 ❑r LFISDWV P DLCDOGLLW-V_ WOSdR❑❑0IICP EuW-RUI DFLWLI addresses on any Campaign Materials. Notwithstanding the foregoing, Candidates or Registered Third Parties may provide the election telephone number, election email address, or a link to the 0 LLIHSD3MVR I LFLDG_Q+_W❑IITI EBRUIII ❑ESDJ dVCIL7iiii DP SDIJ ❑ 0 DMID& R JiGF VE to access additional information about the election and the voting process (see also Section 4.2). 5.4 The Clerk may develop and distribute information through various means for the purpose of advising and educating electors. Candidates or Registered Third Parties are permitted to promote and distribute election information provided by the Clerk, provided that such information is not modified in anyway. F110 ❑ Use of Corporate Resources for Election Purposes Page 5 of 8 3 ®❑ Policy F110 5.5 7 _1__O -1JFLSD J R FU-\ *FVl IDLP VED❑GA/W DLVRUD❑ERW❑UlP DJ LVRLI illustrations or videos owned or under the jurisdiction of the Municipality, may not be used in any Campaign Materials. As per the Use of Corporate Logo by Members of Council Policy (see Report COD -030-11), the logo or any related material shall not be available for use as of January 1 st in a regular municipal election year. Notwithstanding the foregoing, Candidates or Registered Third Parties may capture their own photos of Municipal property for use in Campaign Material, provided the photo is taken from a publicly accessible area, and does not contain a Municipal sign, logo, crest, coat of arms or slogan in the background. 5.6 Distribution lists or contact lists developed utilizing Corporate Resources and in the custody and control of the Municipality shall not be utilized for election purposes. 5.7 The following shall be discontinued for Members of Council from the day prior to Nomination Day in a municipal election year to Voting Day: All printing, high speed photocopying and distribution, including printing and general distribution of newsletters unless so directed and approved by Council, and The ordering of business cards and stationery. 5.8 Announcements and quotations by all Members of Council which normally may appear in all public communications from the Municipality as set forth in (i) to (iv) below shall be made by the CAO on behalf of the Municipality, and not a Member of Council, and none of the following shall include photographs of any Member of Council: (i) the quarterly update of local Municipal news containing Council decisions and major news stories; (ii) all municipally sponsored advertising; (iii) all news releases from the Municipality; unless same is required as part of ❑OUEJUR❑VaP ❑U ❑LiFEiEEOiiV❑ 5.9 ❑ ❑ RIDNROP dVFLTT -0 D' -R V- F RCDP -ren R❑❑FLfflRNT ROP ❑ED prepared or assisted by corporate staff shall be discontinued as of January 1St in a regular municipal election year. 5.10 Members of Council may not: Print, post or distribute any material paid by municipal funds that illustrates that a Member of Council or any other individual is registered in any election or where they will be running for office, Profile (name or photograph), or make reference to, in any material paid by municipal funds, any individual who is registered as a candidate in any election, F110 ❑ Use of Corporate Resources for Election Purposes Page 6 of 8 3 ®❑ Policy F110 Print or distribute any material using municipal funds that makes reference to, or contains the names or photographs, or identifies registered candidates for municipal elections (minutes of Municipal Council and Committee meetings are exempt from this policy). 5.11 Municipal resources that have been published to the Municipal website (e.g., strategic plans, staff reports, minutes, agendas, press releases) may be linked on Candidate and Registered Third Parties EWebsites, but may not be housed on the candidate website, and may not be taken out of context/modified/reproduced for use in any campaign related material. 5.12 Messages posted to the Municipal social media accounts (including Facebook and Twitter) may be shared in the case of Facebook or re -tweeted on Twitter by a candidate to their personal or campaign social media accounts using social media official channels and not partially reproduced. 6 Corporate Resources - Municipality Facilities/Buildings Further to Section 3.1 above, the following is provided for greater clarity when considering the use of Municipal Facilities/Buildings, including Municipality owned or leased lands, as Corporate Resources: 6.1 Any Candidate may attend any public Standing Committee, Advisory Committee or Council meeting; however, they shall not use this forum to speak on, or address, any matter relating to their Campaign. 6.2 Candidates or Registered Third Parties are prohibited from renting space (e.g., a booth) as part of a Municipally organized event. 6.3 All Candidates and Registered Third Parties must adhere to the provisions set out in any other Municipal Policies pertaining to Municipal Facilities/Buildings. 6.4 Members of Council, Registered Third Parties, and Candidates may not use their constituency office, municipal or any municipally provided facilities for any election - related purpose, which includes the display of any campaign -related signs in the window or on the premises, as well as the display of election -related material in the office. 6.5 Campaigning and the distribution or display of campaign material is not permitted in any municipal or local board facility, on municipal land, or at municipal or local board event including any municipal or board meeting. 6.6 Candidates or Registered Third Parties are prohibited from using a Municipal Facility/Building as a campaign office. F110 F1 Use of Corporate Resources for Election Purposes Page 7 of 8 3 ®❑ Policy F110 6.7 The rental, to candidates or Registered Third Parties of advertising space on arena boards and lobby monitors, or any other municipal social media site, is prohibited. Notwithstanding, L Section 6.5 does not prohibit the erection of a temporary election or campaign VW -VREP ❑CLFLSDOD❑G11---DFFRLM-1F❑ZLWIW -0 ❑❑LFLSDWV� OFAZIL6 U []By- law. L Campaigning on public sidewalks and highways is permitted, provided that it is in compliance with prevailing legislation and Municipal by-laws. F Sections 6.4 and 6.5 do not prohibit a candidate or external organization or Registered Third Party from renting space within a municipal facility/building (other than the Municipal Administrative Centre, Clarington Library facilities and the Museum Buildings) for election related purposes. If a municipal facility/building is rented, campaigning and the distribution or display of campaign materials is only permitted during the rental period and only within the rented area. This exception does not apply to Section 6.6. L 9 EIELFODOGIRLJP RELCQ7W ❑VCP D[IE11a\SOGEGDV1SELW111O ❑ IFLSDWV� QRg❑❑ Sign By-law. 7 Municipality Staff 7.1 In accordance with the Policy E1 - Employee Code of Ethics, Municipal Staff are prohibited from using Corporate Resources for the benefit of a Candidate or Campaign. Policy E1 also sets out the rules for participation in political activities by staff. 8 Integrity Commissioner 8.1 7 -1--0 ❑AFISDWV DSSR 2VVGQ W UIVV RP P L A R ❑CD❑ Corporate Resource, under contract with the Municipality and may receive, from time to time, compensation from the Municipality in accordance with services provided. 8.2 Members of CouncLOY- DO -RV V❑[d❑A/❑ JIFEV-Po -W[1[0 ❑❑LFISDON , C -1J LIYV C Commissioner during the Election Period for the purposes of seeking advice related to their Campaign. 9 Limitation 9.1 Nothing in this Policy shall prohibit a Member of Council from performing their job as a Councillor, nor inhibit them from representing the interests of the constituents who elected them. This policy is V EMFVAVW❑11111:F❑S\R_JRI9 EP E❑U/ DF\R-VC associated with fulfilling their normal and ongoing representative roles as Members of Council (such as attending annual or regular scheduled events, up until the official end of the term they are serving. F110 ❑ Use of Corporate Resources for Election Purposes Page 8 of 8 3 ®❑ If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. ■ 11 :F.:111��1�:■1�� Di1�il■[II ■■I: h■,fl,�ll�� 111(1711111 By-law 2021-093 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to facilitate the creation of three single -detached dwelling lots on the subject lands (ZBA2019- 0015); Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. 6FCHGEOUA611to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: EURGTJ ED Residential Hamlet ((H)RHFUR❑H HE[G-IdlVICHamlet (RH) Zone, as illustrated on the attached Schedule EEIEUE-ISR❑ 3�L1�11111111111111W'llflgo" i4111i1in, w11�(4)1CTTl�F 3. This By-law shall come into effect on the date of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. Passed in Open Council this 22nd day of November, 2021. Adrian Foster, Mayor June Gallagher, Municipal Clerk 3 TF1 ThIs Is Schedule "A" to By-law 2021. 093 , passed this22nd day otNovember, 2021 A.D. .1547 i 1543 of 11539 153 lain Zoning Change From "(H)RH" To RH Clarke - ZBA2D1'9-DO15 - Schedule Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: June Gallagher, Municipal Clerk From: Ryan Windle, Director of Planning and Development Services Date: November 17, 021 Subject: By-law to Remove (H) Holding Symbol Applicant: William & Nancy Vanniejenhuis File: ZBA2019-0015 On January 18, 2021, Council endorsed the recommendations contained in PDS -003- 21 (Resolution #C-019-21) approving the above noted Rezoning as follows: 1. That Report PDS -003-21 be received; 2. That the application to amend Zoning By-law 84-63 be approved and the By-law contained in Attachment 1 of Report PDS -003-21 be passed; 3. That, once all conditions contained in Report PDS -003-21 with respect to Removal of the (H) Holding Symbol are satisfied, the By-law authorizing the Removal of the (H) Holding Symbol be approved; 4. That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS -003-21 and Council's decision; and 5. That all interested parties listed in Report PDS -003-21 and any delegations be advised of Council's decision. Council endorsed the recommendation that a by-law to remove the (H) Holding symbol be forwarded directly to Council once the conditions of the related consent applications as outlined in the Clarington Official Plan have been fulfilled. Staff are satisfied that all conditions related to the consent have been fulfilled to the satisfaction of the Municipality and that the holding may now be removed. As such, please forward the attached Zoning By-law to remove the (H) Holding Symbol to Council for approval. Once approved, please forward the attached by-law to the Regional Municipality of Durham and the Municipal Property Assessment Corporation (MPAC). The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 TF1 Page 2 Notice of Council's decision should be provided to the following: William & Nancy Vanniejenhuis Richard Bouma Thank you. Ryan Windle, MCIP, RPP, AICP Director of Planning and Development Services /tg Attachments https:Hclaringtonnet.sharepoint.com/sites/DevReview/Zoning/ZBA2019-0015 1535 Ovens Road Newtonvi Ile - C.1.10/ZBA(H) 4 -Memo to Clerks Removing Holding Symbol.docx