HomeMy WebLinkAbout2021-05-03 Agenda
Council
Post-Meeting Agenda
Date:May 3, 2021
Time:7:00 p.m.
Location:Council Members (in Chambers or MS Teams) | Members of the Public (MS
Teams)
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accessibility accommodations for persons attending, please contact: Michelle Chambers,
Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at
mchambers@clarington.net.
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Copies of Reports are available at www.clarington.net
*Late Item added or a change to an existing item after the Agenda was published.
Pages
1.Call to Order
2.Moment of Reflection
3.Land Acknowledgement Statement
4.Declaration of Interest
Mayor Foster declared a direct interest in Unfinished Business Item 14.1, CAO-
002-21 Potential Land Disposition, as he is the Secretary-Treasurer with
Durham Region Non-Profit Housing Corporation and has a conflict under the
OBCA.
Councillor Jones declared an indirect interest in Item 4 of the Planning and
Development Committee Report - PDS-026-21 Lease with Lakeridge Health for
a Temporary Air Ambulance Heliport.
5.Announcements
6.Adoption of Minutes of Previous Meeting(s)
6.1.Minutes of a regular meeting of Council dated April 12, 2021 5
7.Presentations
7.1.MPP David Piccini - Update on the 2021 Provincial Budget
8.Delegations
*8.1.Rick McEachern regarding the Red Oak Tree at 21 Beech Avenue (Item
6.1 of the Heritage Committee Minutes of April 20, 2021)
18
Note: A petition containing 5000+ electronic signatures was received
regarding the Red Oak Tree at 21 Beech Avenue. The wording from the
petition has been included.
9.Communications – Receive for Information
9.1.Memo from Lisa Wheller, Human Resources Manager, regarding Retiree
Health Benefit Information, Report Number LGS-015-21
21
10.Communications – Direction
*10.1.Wendy Bracken regarding City of Toronto request to use Energy-from-
Waste (EFW) Facilities in Ontario
23
Page 2
11.Committee Reports
11.1.Advisory Committee Reports
11.1.1.Minutes of the Agricultural Advisory Committee dated April 8,
2021
25
11.1.2.Minutes of the Active Transportation and Safe Roads Advisory
Committee dated April 7, 2021
28
*11.1.3.Minutes of the Newcastle Arena Board dated April 13, 2021 35
*11.1.4.Minutes of the Heritage Committee dated April 20, 2021 38
11.2.General Government Committee Report of April 19, 2021 44
*11.3.Planning & Development Committee Report of April 26, 2021 46
11.4.Audit Committee Minutes dated April 7, 2021 49
12.Staff Reports
13.Business Arising from Procedural Notice of Motion
14.Unfinished Business
14.1.Confidential Report - CAO-002-21 Potential Land Disposition
(Referred from the April 19, 2021 General Government Committee
Meeting)
(Confidential Memo from Andy Allison, CAO, regarding the Potential
Land Disposition Distributed Under Separate Cover)
15.By-laws
15.1.2021-047 - Being a by-law to amend By-law 2014-059 entitled “a By-law
to Regulate Traffic and Parking on Highways, Private Property and
Municipal Property”
(Item 2 of the General Government Committee Report)
16.Procedural Notices of Motion
17.Other Business
18.Confirming By-Law
Page 3
19.Adjournment
Page 4
If this information is required in an alternate format, please contact the Accessibility
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Council Minutes
Date:
Time:
Location:
April 12, 2021
7:00 p.m.
Council Members (in Chambers or MS Teams) | Members of the
Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, G. Acorn, S. Brake, A. Burke, F. Langmaid,
R. Maciver, M. Pick, G. Weir, R. Windle, J. Gallagher,
M. Chambers
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 7:00 p.m.
Suspend the Rules
Resolution # C-128-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to add an item, under Other Business,
regarding the support of hair service establishments to the agenda.
Carried
Suspend the Rules
Resolution # C-129-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to add Wendy Bracken as a delegation
to the Agenda regarding Unfinished Business Item 14.1.
Carried
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Suspend the Rules
Resolution # C-130-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to add Wendy Bracken as a delegation
to the Agenda regarding Unfinished Business Item 14.2.
Carried
2. Moment of Reflection
Councillor Neal led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Neal recited the Land Acknowledgement Statement.
4. Declaration of Interest
Councillor Neal declared an indirect interest in Item 4 of the General Government
Committee Report (Memo from Andy Allison, CAO, Regarding Community Funding
Program).
Councillor Hooper declared a direct interest in Item 17 of the General Government
Committee Report (BIA Social Media).
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
6. Adoption of Minutes of Previous Meeting(s)
6.1 Minutes of a regular meeting of Council dated March 22, 2021
Resolution # C-131-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the minutes of the regular meeting of the Council held on March 22, 2021, be
approved.
Carried
7. Presentations
7.1 MPP David Piccini - Update on the 2021 Provincial Budget
MPP David Piccini advised the Clerk's Division prior to the meeting that he would be
unable to attend for his presentation.
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8. Delegations
8.1 Linda Gasser regarding St. Marys Cement Alternative Low Carbon Fuels
Approval (Unfinished Business Item 14.1)
Linda Gasser was present by electronic means regarding St. Marys Cement
Alternative Low Carbon Fuels Approval (ALCF) (Unfinished Business Item
14.1). She made a verbal presentation to accompany an electronic presentation.
Ms. Gasser explained why it is essential for Council to seek Leave to Appeal the
April 1, 2021, Environmental Compliance Approval (ECA) decision. She stated that
it is Council's duty to protect the public. Ms. Gasser proposed two questions when
seeking Leave to Appeal which the Environmental Review Tribunal (ERT) will
consider when deciding if the Leave to Appeal will be granted. She continued by
providing a response to these two proposed questions as outlined in her
presentation. Ms. Gasser noted the burning of waste or ALCF's exchanges one set
of problems for another and that it is a potentially dangerous trade off with additional
potential for environmental harm. She noted that improvements to monitoring
should have required by a reviewer and provided details of these requirements. Ms.
Gasser provided an overview of an outdated Ministry of the Environments
Conversation and Parks (MECP) standards.
Suspend the Rules
Resolution # C-132-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the delegation of Mr. Gasser
for an additional two minutes.
Carried
Ms. Gasser stated that there is a significant reduction coming from SO2, and later the
NOX, and asked Members of Council to review the information she had previously
forwarded to them. She reviewed Durham's submission and believes that there is
evidence of potential adverse impacts to the community from burning a wide range
of waste and that there should be more safeguards in place. Ms. Gasser concluded
by asking the Members of Council to seek Leave to Appeal for the Environmental
Compliance Approval. She answered questions from the Members of Council.
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8.2 Ruben Plaza, St. Marys Cement, regarding St. Marys Cement Alternative Low
Carbon Fuels Approval (Unfinished Business Item 14.1)
Ruben Plaza, St. Marys Cement was present by electronic means regarding St.
Marys Cement Alternative Low Carbon Fuels Approval (Unfinished Business Item
14.1). He made a verbal presentation to accompany an electronic presentation. Mr.
Plaza noted that Sean Capstick, Golder Associates and Bridget Mills, BCX
Environmental Consulting, were also present to answer any questions from the
Members of Council. He continued by providing a project overview for the
Alternative Low Carbon Fuels (ALCF) application and explained the ALCF
sourcing. Mr. Plaza reviewed the point of impingement (POI) concentrations and
explained the environmental monitoring. He continued by highlighting the
environmental benefits and how SMC is considering the environment. Mr. Plaza
concluded by highlighting the environmental leadership of St. Marys Cement
Bowmanville Plant. Mr. Plaza answered questions from the Members of Council.
8.3 Wendy Bracken regarding St. Marys Cement Alternative Low Carbon Fuels
Approval (Unfinished Business Item 14.1)
Wendy Bracken was present by electronic means regarding St. Marys Cement
Alternative Low Carbon Fuels Approval (Unfinished Business Item 14.1). She made
a verbal presentation to accompany an electronic presentation. Ms. Bracken stated
that Clarington is in a unique situation and must take action on behalf of the
residents. She reviewed a series of items which she believes a reasonable person
would have considered and highlighted various points that she feels should be
reviewed. Ms. Bracken noted her concern with the dioxin and furan ambient air
exceedance on May 26, 2018 and noted that this remains a concern.
Suspend the Rules
Resolution # C-134-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the delegation of Wendy
Bracken for an additional two minutes.
Carried
Ms. Bracken continued by stating that Dillon Consulting had a limited scope on their
review of the air quality and emissions. She concluded by asking the Members of
Council to stand up for Clarington and seek a Leave to Appeal.
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8.4 Wendy Bracken regarding DYEC Operations Long-Term Sampling Systems
Update (Unfinished Business Item 14.2)
Wendy Bracken was present by electronic means regarding DYEC Operations Long-
Term Sampling Systems Update (Unfinished Business Item 14.2). She noted that
she wanted to address the draft demand letter and has some suggestions to be
considered by the Members of Council. Ms. Bracken highlighted her suggested
changes to Page 2 of the Draft Letter provided in the Memo from Ryan Windle,
Director of Planning and Development Services dated April 12, 2021 as follows
(changes noted in bold):
This would include, at no cost to the requestor, release of:
• all AMESA data from installation to present and including the underlying
reports (if requested); and
• in future, all AMESA results and underlying reports as they become
available (typically on a 28-day basis) and post them on the DYEC website;
• the “validation checklist” referred to in Durham Report #2021-WR-5;
• data recovery rates and rationale for any invalidated data
Ms. Bracken concluded by urging the Members of Council to send this letter
requesting this information from the installation of the DYEC to present and that this
information be posted for public viewing.
9. Communications – Receive for Information
10. Communications – Direction
11. Committee Reports
11.1 Advisory Committee Reports
11.1.2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated March 9, 2021
11.1.3 Minutes of the Clarington Diversity Committee dated March 25, 2021
Resolution # C-135-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Advisory Committee Report Items 11.1.1 to 11.1.3, be approved with the
exception of Item 11.1.1.
Carried
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11.1.1 Minutes of the Clarington Heritage Committee dated March 16, 2021
Resolution # C-136-21
Moved by Councillor Jones
Seconded by Councillor Zwart
That the minutes of the Clarington Heritage Committee dated March 16, 2021 be
approved.
Carried
11.2 General Government Committee Report of April 12, 2021
Resolution # C-137-21
Moved by Councillor Jones
Seconded by Councillor Anderson
That the recommendations contained in the General Government Committee Report
of March 29, 2021be approved on consent, with the exception of items 4, 9, 15,17,
and 18.
Carried
Item 4 - Memo from Andy Allison, CAO, Regarding Community Funding
Program
Councillor Neal declared an indirect interest in Item 4 of the General Government
Committee Report (Community Funding Program) as he is a director on Autism
Home Base Durham. Councillor Neal muted his audio and video and refrained from
discussion and voting on this matter.
Resolution # C-138-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That Staff be directed to advertise and promote a second intake under the Program
with an application deadline of August 31, 2021.
Carried
Councillor Neal returned to the meeting.
Item 9 -North Village External Servicing and Cost Sharing Agreement
Resolution # C-139-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report PWD-020-21 be received;
That the Municipality of Clarington be authorized to enter into a Road Construction
Agreement with Smooth Run Developments Inc., Brookfield Residential (ON) LP,
and Go Home Investments Inc. for roadworks on North Street, Grady Drive, and
Regional Road 17;
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That the estimated funds for the Municipality’s share of the costs in the amount of
$1,139,057 (Net HST Rebate) be funded from the following accounts:
Description Account Number Amount
North St Sidewalk (2017) 110-32-331-83273-7401 $85,000
North St Reconstruction (2019, 2020) 110-32-330-83273-7401 $400,000
Structures Rehabilitation (2020) 110-32-330-83275-7401 $410,173
Reg. Rd. 17 Sidewalk (2020) 110-32-331-83428-7401 $160,819
Pavement Rehabilitation (2020) 110-32-330-83456-7401 $83,065
That all interested parties listed in Report PWD-020-21 and any delegations be
advised of Council’s decision.
Carried
Item 15 - Grass Cutting and Median Maintenance Services
Resolution # C-140-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report FSD-018-21 be received;
That Howe’s Your Yard with an estimated annual bid amount of $537,700 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2021-5 be awarded the contract for an initial three-year
term for Grass Cutting and Median Maintenance Services, as required by the Public
Works Department;
That pending satisfactory performance, the Purchasing Manager, in consultation
with the Director of Public Works be given the authority to extend the contract for this
service for up to two additional one-year terms;
That the estimated funds required for the first-year term in the amount of $537,700
(Net HST Rebate) be funded by the Municipality as provided. The funds required for
the second-year term and the third-year term in the estimated amount of $1,075,400
(Net HST Rebate) will be included in future budget accounts. The funding required
for the initial one-year term will be funded from the following accounts:
Description Account Number Amount
Parks Maintenance – Contract –
Grass Cutting
100-36-325-10115-7155 $537,700
That all interested parties listed in Report FSD-018-21 and any delegations be
advised of Council’s decision.
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Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
and Councillor Zwart
No (1): Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (5 to 1)
Item 17 - BIA Social Media
Councillor Hooper declared a direct interest in Item 17 of the General Government
Committee Report regarding BIA Social Media as he is a member of the
Bowmanville BIA. Councillor Hooper muted his audio and video and refrained from
discussion and voting on this matter.
Resolution # C-141-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Municipality of Clarington remit to the Bowmanville BIA a sum not to exceed
$30,000 funded from the Municipality’s Safe Restart Program funding received from
the Province of Ontario, to cover 50% of the cost to perform social media
engagement for the Bowmanville BIA, the Newcastle BIA and the Orono BIA and
that the unfunded costs be negotiated between the Bowmanville BIA, the Newcastle
BIA and the Orono BIA.
Yes (3): Mayor Foster, Councillor Anderson, and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Declared (1): Councillor Hooper
Absent (1): Councillor Traill
Carried on a recorded vote (3 to 2)
Councillor Hooper returned to the meeting.
Item 18 - Hall Board Funding during COVID-19
Resolution # C-142-21
Moved by Councillor Neal
Seconded by Councillor Jones
Whereas many hall boards have little to no bookings due to COVID-19 and are
struggling to cover the costs of utilities and PPE; and
Whereas even before COVID-19 many boards struggled to cover their utilities,
maintenance and snow removal costs, significantly deterring volunteerism and
contributing to low morale.
Now therefore be it resolved that Staff report back on eligibility criteria for hall boards
to apply for one-time funding from the Tax Rate Stabilization Reserve Fund (which
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9
would be supported by the Safe Restart funds we got from the Province) to each hall
in addition to the $3000.00 grant they have already received for an amount to be
determined per hall board on the basis of need to cover utilities, PPE and other
expenses for the 2021 year;
That Staff report back on long-term funding options for hall boards with respect to
ongoing snow removal, utilities and maintenance where the hall boards may be
struggling financially in order to ensure the long-term viability of the local boards;
and
That Staff report back on minimum community support for continuation of a hall
board as an independent operation.
Carried
Recess
Resolution # C-143-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 9:32 p.m. with Mayor Foster in the Chair.
11.3 Planning & Development Committee Report of April 6, 2021
Resolution # C-144-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the recommendations contained in the Planning and Development Committee
Report of April 6, 2021 be approved on consent, with the exception of item 2.
Carried
Item 2 - Graham and Wilmot Creek Flood Plain Mapping Update Study
Resolution # C-145-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PDS-022-21 be received;
That Council approve the Municipal contribution of $30,000 from the Tax Rate
Stabilization Reserve Fund to undertake the Graham and Wilmot Creek Flood Plain
Mapping Update Study, in partnership with the Ganaraska Region Conservation
Authority, the Region of Durham, and the National Disaster Mitigation Program;
That, as a condition of Clarington’s funding, any landowner be notified in writing of
any change in their EP mapping as a result of the mapping update study;
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That the Mayor and Clerk be authorized to execute the necessary agreements; and
That all interested parties listed in Report PDS-022-21 and any delegations be
advised of Council’s decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
and Councillor Neal
No (1): Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (5 to 1)
12. Staff Reports
13. Business Arising from Procedural Notice of Motion
14. Unfinished Business
14.1 Delegation of Wendy Bracken, Regarding St. Marys Cement Alternative Low
Carbon Fuels Approval
Resolution # C-146-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Staff be directed to seek leave to appeal the application, by St. Marys Cement
to seek Alternative Low Carbon Fuels Approval.
Carried
14.2 Delegations of Kerry Maydem, Linda Gasser & Wendy Bracken, & the
presentation of Gioseph Anello, Director, Waste Management Services &
Susan Siopis, Commissioner of Works, Region of Durham, regarding DYEC
Operations Long-Term Sampling System Update
Resolution # C-147-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the letter of demand to the Region of Durham, as included in the Memo from
Ryan Windle, Director of Planning and Development Services dated April 12, 2021,
be adopted and forwarded to the Region of Durham.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a Recorded Vote Later in the Meeting, See following Motions (6 to
0)
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Recess
Resolution # C-148-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 10:10 p.m. with Mayor Foster in the Chair.
Resolution # C-149-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #C-147-21 be amended with the following changes to
the first paragraph of page two of demand letter to the Region of Durham:
That the following replace the remainder of the paragraph after the word
“public”:
“and sent to Clarington Planning staff. This would include, at no cost to the
requestor or Clarington, release of:
all AMESA data from installation to present and include underlying lab
reports including all documentation regarding the calibration of the
Amesa and stack test results;
In future, all AMESA results and underlying report, as they become
available (typically on a 28-day basis);
The validation checklist referred to in #2021-WR-5; and
In future, data recovery rates and reason for any data that has been
invalidated.
And further that all of the above be posted on the DYEC website”
Carried
Resolution # C-150-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to speak
to the foregoing Resolution #C-149-21 for a second time.
Carried
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Resolution # C-151-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That the foregoing Resolution #C-147-21 be amended by deleting the paragraph
“requesting the minutes of the EFW-WMAC be sent to Regional Council” from the
demand letter.
The foregoing Resolution #C-147-21 was then put to a recorded vote and carried as
amended.
15. By-laws
15.1 2021-045 - Being a by-law to adopt the estimates of all sums required during
the year, to strike rates and levy taxes for municipal purposes for the year
2021 and to provide for the collection thereof
Resolution # C-152-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-law 2021-045; and
That the said by-law be approved.
Carried
16. Procedural Notices of Motion
17. Other Business
17.1 Motion Supporting Hair Service Establishments Remaining Open During
COVID Shutdown
Resolution # C-153-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
Whereas Clarington Council remains a strong supporter of our local and small
businesses;
And whereas hair service establishments are important businesses in our
community;
And whereas hair service establishments in Ontario are mandated to be closed
during the COVID-19 Province Wide Shutdown in effect from April 8, 2021 for 28
days;
And whereas most hair service establishments in Clarington are small, and unable to
support their businesses and families during this shutdown;
And whereas hair service establishment owners across the Province have
implemented new protocols to keep clients and staff safe, adhering to current
COVID-19 measures, when allowed to be open;
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And whereas the Region of Durham Health unit inspects salons and spas, and posts
inspection results publicly;
Now therefore be it resolved that the Municipality of Clarington:
1. Supports the reopening of the hair service establishments as soon as possible.
2. Supports removing hair service establishments from being included in any
further COVID-19 Province Wide Shutdowns and be permitted to open.
3. That this motion be distributed to Premier Ford, MPP Lindsey Park, MPP
David Piccini, and all Durham Region Municipalities.
Carried
Councillor Neal asked for an update at the next Planning and Development
Committee meeting regarding the Official Plan Amendments.
18. Confirming By-Law
Resolution # C-154-21
Moved by Councillor Hooper
Seconded by Councillor Neal
That leave be granted to introduce By-law 2021-046, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 12th day of April, 2021; and
That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-155-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the meeting adjourn at 10:34 p.m.
Carried
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MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Members of Council
From: Lisa Wheller, Human Resources Manager
Date: April 28, 2021
Re: Retiree Health Benefit Information, Report Number LGS-015-21
The following information has been provided by Sun Life regarding the cost for all retiree
groups with the Municipality of Clarington.
Starting in 2020, under the Administrative Services Only (ASO) funding arrangement,
premiums reflect the monthly deposits required to fund the claims. Annually Sun Life
performs a reconciliation to determine if a refund or additional payment is required based on
actual claims for that period.
There was a slight decrease of 6.5 per cent in average claims per retiree in 2019 from 2018.
COVID-19 had a significant impact on claims in 2020 resulting in a 30% decrease in the
average claims per retiree. In general, all benefit carriers have experienced similar impacts
on benefit plans since the onset of the pandemic.
Sun Life has provided the following information specific to Out of Country Travel Claims for
retires; 2018/2019 - $1,275.99, 2019/2020 – zero.
Negotiated or arbitrated benefit provision changes were applied to CUPE and Fire Collective
Agreements as ratified by the parties in 2018 and 2019 respectively. The provisions apply to
both active employees and retirees. CUPE’s most recent amendments were for the 2018-
2020 Agreement and Fire for 2018-2022. All benefits for CUPE and Non-affiliated remain
unchanged for 2021.
Page 21
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
With the introduction of Administrative Services Only (ASO) in 2020 the Municipality will
receive a refund of $549,700 as a result of the overall reduction in plan claims versus
premiums paid/deposits made.
cc: Rob Maciver, Municipal Solicitor
Trevor Pinn, Director of Financial Services, Treasurer
Kerri McMullen, Compensation and Benefits Supervisor
Page 22
April 30, 2021
Dear Clarington Council,
I am writing to you today to alert you to a recent item issued by City of Toronto staff seeking
authority to negotiate with other landfill and EFW facilities to take waste and I am writing to ask
you to take action regarding this item. The item can be found
at:http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2021.IE21.5
On Wednesday, April 28th, a motion was passed by the City of Toronto Committee regarding this
item seeking authority for the waste director to negotiate sending City of Toronto waste to EFW
facilities under certain conditions. That motion can be found here:
http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2021.IE21.5
Toronto Council will be voting on the Committee’s motion and this item next week, Wednesday
May 5th, so Clarington Council will need to take action at Council on Monday night in order that
the Municipality’s concerns be heard in time.
While we do not know whether the DYEC incinerator or St Marys Cement are under
consideration in terms of Toronto developing their contingency plan , it is important for
Clarington to be pro-active and make it clear that the Municipality vehemently opposes Toronto
waste being sent to Clarington to burn.
I urge you to write to the City of Toronto and make it clear that Clarington opposes the burning
of Toronto waste in Clarington.
Clarington is already the host community to the DYEC incinerator that burns waste from
Durham and York Regions and St Marys cement kiln, a major Ontario polluter, that also burns
waste and, for St Marys, the waste service area is not restricted. Clarington was also chosen as
the site for the Region’s proposed mixed waste pre-sort and AD facility.
Furthermore, as you are well aware, St Marys has just received approval to quadruple the amount
of waste they can burn with now a vast expanded list of potential wastes from unlimited sources
with Clarington now seeking leave to appeal on that approval.
The air shed is overburdened as evidenced by the numerous exceedances already measured by
the EA and ambient air monitoring done for the DYEC and Regional reports predict more and
further in the future as air standards undergo major and long overdue updates.
Clarington residents deserve better and Clarington should not be treated as a waste burning
sacrifice zone.
Furthermore, the current DYEC Environmental Compliance Approval (ECA) only permits for
the burning of waste from Durham and York Regions.
For Section 2 of the ECA Approval see below:
Page 23
The 2010 EA approval for the DYEC allowed only waste from Durham and York Regions.
There has been a barrage of proposals bringing more and more garbage to Clarington.
A related cause for concern is clause 7.4 in the Host Community Agreement (HCA).
Please see below for Section 7 of the HCA.
I urge Clarington Council to be proactive. Please send a letter to the City of Toronto, in time for
their May 5th meeting, that makes it clear that the Municipality vehemently objects to the City of
Toronto sending their garbage to burn anywhere in Clarington.
Thank you,
Wendy Bracken
Page 24
Subject to Advisory Committee Approval
Agricultural Advisory Committee of Clarington April 8, 2021
Agricultural Advisory Committee of Clarington Meeting
Thursday, April 8, 2021
Members Present: Eric Bowman John Cartwright Don Rickard
Tom Barrie Henry Zekveld Brenda Metcalf
Richard Rekker Ryan Cullen Jordan McKay
Jennifer Knox Councillor Zwart
Regrets: Ben Eastman
Staff: Amy Burke and Faye Langmaid, Planning & Development Services
Guests: Lisa Backus and Carlos Salazar, Planning & Development Services
Rob Maciver, Municipal Solicitor
Observers: Ted Watson; Allison Brown and Stacey Jibb, Region of Durham –
Planning & Economic Development; Carolyn Puterbough, Ontario
Ministry of Agriculture, Food and Rural Affairs
Due to COVID 19 restrictions and to ensure social distancing, participation in the
meeting was electronic (using Microsoft Teams) and by conference call.
Eric welcomed all to the meeting, with introductions of Committee members.
Declarations of Interest
Rob Maciver, Municipal Solicitor, was present to update the Committee on the request
made at the March 11 meeting to seek advice from the Integrity Commissioner about
declarations of interest as it relates to the matter of Clarington Official Plan - Special
Study Area 2. In correspondence received from the Integrity Commissioner on March
31, it was stated that it was the view of the Integrity Commissioner that the Committee is
not a “local board” for the purposes of the Municipal Conflict of Interest Act or the
Municipal Act and therefore is not subject to the Council Code of Conduct.
It was requested that Staff consider removing the Declarations of Interest item from
future Committee agendas. Staff agreed to discuss this further with the Municipal Clerk
and Solicitor.
Adoption of Agenda
021-09 Moved by John Cartwright, seconded by Richard Rekker
That the Agenda for April 8, 2021 be adopted.
Carried
Page 25
Subject to Advisory Committee Approval
Agricultural Advisory Committee of Clarington April 8, 2021
Approval of Minutes
021-010 Moved by Richard Rekker, seconded by Tom Barrie
That the minutes of the March 11, 2021 meeting be approved.
Carried
Presentation
Lisa Backus, Principal Planner and Carlos Salazar, Manager of Community
Planning, Planning & Development Services Department – Clarington Official
Plan, Special Study Area 2: Lisa Backus provided a PowerPoint presentation
regarding Draft Official Plan Amendment COPA 2021-0001. She provided background
on the initiation of the Draft Official Plan Amendment (Draft OPA) in response to Council
Resolution #C-058-21 and provided details on the Statutory Public Meeting scheduled
for Monday, April 26 at 7:00 pm. Ms. Backus reviewed the Draft Official Plan policies
under consideration for deletion, including mapping showing the lands that are the
subject of the Draft OPA. Information on the Draft OPA, including details about the April
26 Statutory Public Meeting, are posted on the Municipality’s website at
www.Clarington.net/SpecialStudyArea2.
Following the presentation, Lisa Backus and Carlos Salazar responded to questions
from the Committee members, and the Committee continued their previous discussion
regarding the consideration of the deletion of Special Study Area 2 from the Official
Plan. In responding to questions, Staff clarified that the Province has not yet
undertaken the science-based study of the agricultural capability of the subject lands
requested by Council in May 2015. Staff also explained that approval of the Draft OPA
would not change the zoning or the land use designations applicable to the subject
lands, and land use mapping was reviewed. Comments raised by Committee members
included a suggestion that the lands within Special Study Area 2 designated Prime
Agricultural (Bowmanville to Newcastle) may warrant greater protection than lands
within Special Study Area 2 designated Rural Area (Courtice to Bowmanville).
Comments were also raised about the importance of protecting valuable agricultural
lands from development and how a science-based study is a means of determining
value for farming (e.g. soil, heat units).
Delegations
None.
Business Arising from Minutes
Regulation of On-Farm Special Events: On March 22, Council considered report
LGS-012-21 regarding Regulation of On-Farm Special Events and directed staff to
proceed with a licensing regime. The working group that stemmed from the March 2020
AACC meeting met again on March 29 to discuss a draft licencing by-law. Their
comments, plus comments from others submitted to Legislative Services, and any
additional comments from the AACC or individual members will inform the presentation
Page 26
Subject to Advisory Committee Approval
Agricultural Advisory Committee of Clarington April 8, 2021
of a draft Licencing By-law to the General Government Committee of Council on April
19, 2021. Rob Maciver, Municipal Solicitor, was present to answer questions.
Consideration of Deletion of Special Study Area 2 from the Official Plan:
Considered earlier in the meeting after the presentation by Lisa Backus.
Correspondence, Council Items and Referrals
None.
Liaison Reports
Durham Agriculture Advisory Committee: None. The next DAAC meeting is April
13, 2021.
Durham Region Federation of Agriculture: None.
Durham Farm Connections: Brenda Metcalf informed the Committee that the kick off
of the Facebook Live virtual farm tours has had great success
(www.facebook.com/DurhamFarmConnections). Virtual farm tours are scheduled to
continue through to November 2021. In lieu of the annual Grade 3 Program,
educational videos that teachers can integrate into their classroom programs are also
being developed.
Clarington Board of Trade: None
New Business
None.
Next Meeting
Thursday, May 13, 2021 @ 7:30 pm (Virtual Meeting)
Guest: Region of Durham, Planning & Economic Development regarding Envision
Durham – Proposed Policy Directions
Page 27
1
Meeting: Active Transportation and Safe Roads Advisory Committee
Date: April 7, 2021
Time: 7:00 pm
Location: Microsoft Teams Meeting
MINUTES
Draft minutes not yet approved by Committee
Present: Jim Boate, Bart Hawkins Kreps, Phil Haylock, Connor
Houston, Councillor Janice Jones, Connie Kobelka, Belva
Lukacsovics, Arnold Mostert, Richard Oldfield, Rick
Stockman, Jeanne Winters
Regrets: Melissa Claxton-Oldfield
Staff Present: Rob Brezina, Kristin Bullied, Laura Knox, Erica Mittag, Slav
Potrykus
1. Agenda
Moved by Jim Boate seconded by Arnold Mostert.
That the agenda be altered to add Federal funding program and Camp 30.
Carried
2. Minutes of January 14, 2021
Moved by Bart Hawkins Kreps seconded by Arnold Mostert.
That the minutes of the ATSR meeting held on January 14, 2021 be revised
to correct grammar errors in section 4.19 and 4.16.
Carried
3. New Committee Member Introductions
Welcoming four new committee members: Connor Houston, Phil Haylock,
Belva Lukacsovics and Connie Kobelka.
Page 28
Clarington Active Transportation Committee Minutes of April 7, 2021
2
4. Election of Chair
Election of Chair moved by Jim Boate seconded by Bart Hawkins Kreps.
Rick Stockman was nominated, agreed to stand, and was elected the Chair of
the ATSR Committee.
Election of Vice Chair moved by Rick Stockman seconded by Jim Boate.
Bart Hawkins Kreps was nominated, agreed to stand, and was elected Vice
Chair of the ATSR Committee.
Carried
5. Discussion Items
5.1. Accessibility Trail Update
Erica Mittag, Community Development Coordinator, Diversity and Inclusion,
announced the Municipality received $58,760 in funding to install charging
stations for mobility devices on trails and in parks. Staff aim to install up to
eight accessible charging stations, some where power is readily accessible
and others that would be solar-powered. Several locations have been
proposed and staff are reaching out to this committee, as well as the
Accessibility Advisory Committee, for feedback. Potential locations include:
• Tooley’s Mill Park, Courtice (powered location)
• Courtice Community Complex, Courtice (powered location)
• Harry Gay Park, Courtice (powered location)
• Courtice Shores, Courtice (solar unit)
• Rotary Park, Bowmanville (powered location)
• Memorial Park, Bowmanville (powered location)
• Soper Creek Park, Bowmanville (solar unit)
• Guildwood Park, Bowmanville (powered location)
• Port Darlington East Beach Park, Bowmanville (powered location)
• Samuel Wilmot Nature Area, Cobbledick Rd entrance, Newcastle
(solar unit)
• Lakebreeze Drive, Newcastle (solar unit)
• Bond Head Parkette, Newcastle (powered location)
• Newcastle Public Library, Newcastle (powered location)
• Orono Park, Orono (powered location)
Page 29
Clarington Active Transportation Committee Minutes of April 7, 2021
3
Committee members raised the following questions/considerations:
• Locations should be accessible by mobility device. Tooley Mills Park
has accessible parking spaces, but is not accessible by sidewalk.
• For charging station locations on a trail, consider including an
information board beside the station so trail users know how
far/where they can go.
• When sourcing solar powered units, it’s important to know how much
of a charge they can store and how long it takes for the solar battery
to recharge so someone using a mobility devise isn’t stuck and/or
waiting too long if the unit’s battery isn’t fully charged.
• The location of solar powered units should not be too remote. If the
unit’s battery isn’t charged, someone using a mobility devise should
be able to return to their vehicle without too much difficulty.
• The charging stations should be able to charge a variety of devices.
• Consider including lighting at the charging stations.
• Question raised about the cost of each station. Erica stated the cost
varies depending on the need e.g., powered, solar, existing bench,
etc.
Additional questions/comments from the Committee can be sent to Erica by
April 14.
5.2. Trail Project Updates
Construction has begun Farewell Creek Trail Phase 2A and is expected to
be complete by the end of August. Staff recently provided a report to
Council for Phase 2B route options, Report PWD-017-21, where Council
supported route 2C which is a flat route that follows along the north side of
the creek and will be constructed later this year.
The Bowmanville Creek Valley Trail will be extended from Baseline Rd,
under HWY 401 and the CNR line to the Water Front Trail (WFT). A
pedestrian signal will be installed to cross Baseline Rd. Construction should
be complete by the end of the year. This project is tied into the Bowmanville
Ave bridge reconstruction project, just south of the 401. The bridge will not
be closed during construction. The map on the WFT website indicates the
construction.
A three meter wide trail will be constructed connecting Rhonda Blvd to
Bowmanville Ave. This trail will connect to a future multi-use path (MUP) on
Bowmanville Ave.
The Soper Creek Trail will extend to Haines Street.
Page 30
Clarington Active Transportation Committee Minutes of April 7, 2021
4
A MUP will be constructed on HWY2 from Bowmanville Ave to Roenigk Dr.
Another MUP may be constructed on Bloor St from Townline Rd to
Prestonvale Rd.
In-road cycling lanes will be constructed on Nash Rd from Hancock Rd to
Solina Rd.
Darlington Blvd. improvements will include active transportation
infrastructure, likely a MUP.
Clarington staff have reviewed and provided comments on the Draft
Regional Cycling Plan.
Committee member indicated that Whitby recently released their Active
Transportation Master Plan.
Committee member mentioned the WFT at Port of Newcastle was closed
Fall 2020 for work related to the Water Treatment Plant and is still closed .
5.3. Durham Active Transportation Group – Update
Durham Active Transportation hosted a meeting of the local transportation
groups to discuss common challenges and opportunities to improve
connectivity across the Region. The Region wants to move forward with the
Cycling Plan by the end of the summer.
5.4. Information Tent/Kiosk – Waterfront Trail
Committee member suggested the Committee set up the ATSR tent for a
couple hours on the WFT where we can give out information and
promotional materials. Can also potentially partner with other cycling clubs.
If/when we move forward with this event, the Committee would first have to
get approval from Financial Services to ensure insurance coverage.
Tourism can also assist with promotional material and online presence.
Committee member suggested the Committee work with Tourism to create
an online cycling challenge for residents to participate in .
5.5. Goal Setting
Committee member suggested that the ATSR Committee concentrate on a
few key items/goals. Committee members to consider the following options
and discuss at next meeting:
Clarington Draft Active Transportation Master Plan
A systematic review of areas of the plan via email and/or a meeting to
discuss.
Page 31
Clarington Active Transportation Committee Minutes of April 7, 2021
5
Bike Friendly Communities
Committee can consider submitting an application to Share the Road/Bike
Friendly Communities. Applications can be submitted in one of four
categories: Engineering, Education, Encouragement, Evaluation &
Planning. If the Committee does not want to submit an application, it is still
beneficial to review the information.
E-bike Policy
Oshawa has a wealth of information, but did not reach a conclusion. MTO
has criteria regarding ebikes. After some discussion, committee members
thought this might not be an ideal goal to focus on.
5.6. Maintenance
The Committee was happy with winter maintenance on trails and would like
to see this continue. Members also received similar feedback from the
community.
Moved by Jeanne Winters and seconded by Jim Boate
That the Municipality permanently undertake winter maintenance and
consider expanding the program to trails located throughout Clarington to
allow residents to take advantage of the trail network year-round.
Carried
5.7. Trail Maintenance Detours
Committee member would like to ensure the Municipality does what it can
to provide a marked detour route when a trail is closed for maintenance,
construction, flooding, etc. Consider procedure for detours. Especially
important for cyclists who are not familiar with the trail network. If there is no
safe detour route, it would be helpful to put up a sign indicating a ‘trail
closure ahead’. Some Committee members expressed they can, and
should, assist staff in helping find the best detours as they are familiar with
the routes.
Staff indicated the Municipality signs detours, however detour routes can be
challenging depending on location. Some areas of trail are not well linked to
safe road alternates, e.g., the WFT traverses industrial areas, Clarington is
bisected by HWY 401, and there are no arterial roads south of HWY 401.
The Active Transportation Master Plan will assist in identifying alternate
routes. Staff would welcome input on alternate routes from Committee
members. Staff also communicate with the WTF Trust so closures are
posted on their website.
Page 32
Clarington Active Transportation Committee Minutes of April 7, 2021
6
Clarington Tourism can assist with trail signage. Staff are aware of grant
opportunities for permanent signage e.g., directional, welcome to
Clarington, way-finding, etc.
Clarington has information signs at the easte rn and western gateways of
the WFT and it would be beneficial to upgrade these signs. Suggested we
reach out to Ontario by Bike to refresh the signage by June. Tourism will
follow-up with Ontario by Bike as well as the way-finding grant to get more
details.
Consider consistent signage throughout the Region. This is an option for
the Region/Municipalities to approach collectively as long as the trail
traverses the Region.
Would be beneficial to have signs along the WFT indicating routes into
various downtown areas. Could be a partnership between this Committee
and the BIAs.
Jim Boate and Bart Hawkins Kreps volunteered to form a sub-committee to
coordinate with Tourism regarding signage. The sub-committee will report
back to the next ATSR Committee meeting.
The signage for the WFT connection to the Greenbelt trail will be delivered
to Public Works soon and the committee recommended they be installed
before the summer season.
6. Other Business
6.1. Updated Terms of Reference
The Terms of Reference (TOR) have been updated as discussed in the
previous meeting and outlined in a report to Council. Council approved the
revisions and the final TOR is attached for the Committee’s
review/reference.
6.2. Funding Program
Federal Government announced a $400M five-year funding program for
active transportation infrastructure. A Committee member has contacted the
Planning Department and Councillor Jones will follow-up.
6.3. Camp 30
Committee member raised concerns about hazards at Camp 30. The
Municipality is aware of some concerns and has notified the land owner.
Page 33
Clarington Active Transportation Committee Minutes of April 7, 2021
7
7. Next Meeting
The next regular meeting is scheduled for Thursday July 8, 2021 at 7:00pm
via Microsoft Teams.
8. Adjournment
Moved by Bart Hawkins Kreps seconded by Jim Boate.
That the meeting adjourn at 10:08 PM
Carried
Page 34
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, April 13, 2021
(Via telephone conference - Not yet approved by committee)
In Attendance – Dave Bouma - Chair Bryan Wiltshire – Arena Manager
Councillor Granville Anderson, Gary Oliver, Todd Taylor, Jim Vison, Sue White, Councillor
Margaret Zwart
Regrets – Shane Armstrong, Shea-Lea Latchford
1. Agenda - Motion #21-008
Moved by Gary Oliver, seconded by Todd Taylor THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #21-009
Moved by Gary Oliver, seconded by Jim Vison THAT: The minutes of March 9, 2021 be
approved as presented.
CARRIED
3. Manager’s Report – The ice was removed April 7th with no issues. The staff has been laid
off for the season and there will be no part-time summer staff. The Chair meet with Bryan
on Friday, April 16 for a progress review and plans moving forward. Bryan is preparing a
list of ongoing projects and timeframe for completion. Chiller replacement contract has been
approved and should be completed by the end of June.
Page 35
2.
4. Financial Report
Council approved and issued a Municipal COVID19 Relief Grant in the amount of $41/K.
The support and advocation by Councillors on the Board and Council is greatly appreciated.
The municipality grant provides the necessary funding buffer needed to stay on track until
September. We had extraordinarily strong community support for ice rentals in March.
Olympia maintenance costs are trending up. Bryan to discuss with Ken what is causing this
increase and if we can operate it more efficiently.
5. Risk Management – Follow up from previous walk/discussions- there are still open items
that the Municipality is responsible for which had not been completed: vents leaking during
rain, exterior door to electrical room. Lens covers for lighting 2nd floor dance area have been
ordered. Cages for lighting in refs room can be deferred until they are needed. Also,
Olympia circle checks have not been completed recently. Exit door from lobby area closes
but does not latch. Bryan now has the information on how to handle the brine levels when
they drop and will mark the tank to identify these trigger spots. He also requires a new log
book for the safety plan monthly checks. Bryan to provide a timeframe as to when the issues
will be fixed or replaced. Also requested that pictures be taken of concerns, so we have a
better representation for our files. It was suggested to have an “expert” from South Courtice
Arena to visit our arena and review our refrigeration practices and record keeping. Also,
review how the Municipality performs their daily checks of their arenas.
6. New Business – Ice Rates: Deferred until May’s Agenda. Farmer’s Market: They have
reached out to Councillor Zwart as one of their participants is refusing to wear a mask. A
letter will be posted clearly stating that all participants and users must wear a mask on
Newcastle Memorial Arena property. IB Storey Report: On March 19th, with George
Acorn, Ken Ferguson, Sue White, Todd Taylor, Bryan Whitshire and Dave Bouma. The
following issues were discussed: With the Chiller and associated parts being replaced in
June, nothing else from the report is “urgent” regarding safety to staff and the community.
Both George and Ken reported that the repairs/upgrades listed are in fact warranted and will
be scheduled. It was also reiterated there are certain aspects that will need attention ASAP, ie
the ice floor as it is beyond the life expectancy. The plan is to complete these projects in 3-5
years. However, we were informed that plans for a new arena for 2026 have now be moved
to 2032. Councillors Anderson and Zwart and the Chair to discuss the next steps and how to
present our case to Council.
Page 36
3.
7. Round Table – A round table discussion followed. Appreciation was expressed to all Board
members for adjusting to a telephone meeting. Also, to express our appreciation to Granville
and Margaret for their work and support in acquiring the COVID grant.
8. Adjournment – Motion #21-010– Moved by Sue White, seconded by Todd Taylor THAT:
The meeting be adjourned.
CARRIED
Next Board Meeting – Tuesday, May 11, 2021
Meeting adjourned at 8:15 p.m.
Page 37
Clarington Heritage Committee
Minutes
April 20, 2021
*Subject to Advisory Committee Approval*
- 1 -
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee held via Microsoft Teams on April 20,
2021, at 7:00 PM.
Members Present were: Peter Vogel, Victor Suppan, David Reesor, Ron Sproule,
Noel Gamble, Steve Conway, Councillor Ron Hooper, Myno
Van Dyke (NVDHS), Jason Moore (ACO), Bob Malone
(NVDHS)
Regrets: Katharine Warren (Museum)
Staff Present: Faye Langmaid, Sarah Allin, Planning and Development
Services; Stephen Brake, Public Works
Guests: Bill Humber (Beech Ave. Heritage Conservation District
Advisory Committee), Rick McEachern
1 Declaration of Interest
There were no disclosures of interest stated at this meeting.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington’s Land Acknowledgement Statement.
3 Adoption of Agenda
21.16 By Consensus
That the Agenda be adopted
“Carried”
4 Adoption of Minutes of Previous Meeting
21.17 By Consensus
That the minutes of the April 20, 2021 Clarington Heritage Committee
meeting be adopted.
“Carried”
5 Delegations/Presentations: None
6 Business Arising
6.1 Red Oak Tree at 21 Beech Avenue
Staff provided a brief recap of the Committee’s consideration of this matter at its
March 16 meeting. Specifically, in response to the receipt of requests to
individually designate the tree under Part IV of the Ontario Heritage Act, the
Committee received (i) delegations on this matter (ii) information regarding arborist
reports and the health of the tree provided by Public Works staff, and (iii) an
Page 38
Clarington Heritage Committee
Minutes
April 20, 2021
*Subject to Advisory Committee Approval*
- 2 -
overview of the current status of the tree as a significant landscape feature within
the existing Beech Avenue Heritage Conservation District (HCD) designated under
Part V of the Ontario Heritage Act.
In response discussions at the March 16 CHC meeting, S. Brake, Director of
Public Works, advised the Committee of the following:
Staff has implemented parking restrictions and a ‘No Stopping Zone’ on
Beech Avenue in the vicinity of the subject red oak tree in order to minimize
risk of vehicles occupying the space underneath the tree limb that extends
over the road;
The Municipality’s insurance company provided information that
recommends actions be taken to minimize any identified hazards posed by
the tree;
Additional information provided by the arborist estimates the tree to be
approximately 230 years old, noting with proper care the tree could live
another 50 years; and
A preliminary plan for mitigation and support for the tree as provided by the
arborist would include pruning, 4 may poles, and a series of cables, with an
estimated cost of approximately $55,000.
In response to a request from residents of the community, the Evaluation sub-
committee of the CHC undertook research and an evaluation of the tree to inform
its recommendation as to whether the tree possesses sufficient cultural heritage
value or interest to merit individual designation under Part IV of the OHA.
The sub-committee evaluation and advice based on extensive research and the
information provided to the Committee, found insufficient cultural heritage
significance to recommend support for individual designation of the tree under Part
IV, as requested at the previous meeting.
Committee members discussed the history of the tree, the potential options to
support the branches, and the importance of the red oak tree to the community
and the Old Bowmanville neighbourhood. The red oak tree at 21 Beech Avenue
remains protected as a significant landscape feature in the Beech Avenue
Heritage Conservation District, designated under Part V of the OHA. The
Committee looks forward to the efforts of the Municipality to preserve and extend
the life of the red oak tree in the Beech Avenue Heritage Conservation District.
Committee members support the Municipality’s preliminary plans and efforts not to
remove the tree at this time, and recognize it is not the Committee’s mandate to
determine the Municipality’s course of action but to assess the heritage impact of
such actions, including but not limited to how the streetscape and canopy
coverage over Beech Avenue may be affected.
In this context and in its role as an advisory committee on matters of cultural
heritage, Committee members requested an opportunity to comment on any
Page 39
Clarington Heritage Committee
Minutes
April 20, 2021
*Subject to Advisory Committee Approval*
- 3 -
Municipal course of action related to this recognized landscape feature of the
Beech Avenue Heritage Conservation District.
6.2 Heritage Trees
The preservation of heritage trees has been a topic considered by the Committee
for the last number of years. In consideration of the Committee’s mandate to
maintain an updated list of cultural heritage resources in the Municipality,
Committee members discussed establishing a list of heritage trees in order to
track these resources and inform any future Municipal tree-related by-laws. During
the Committee’s evaluation of the Fletcher Tree, a tree protection by-law was
identified as a tool to establish minimum standards for the ongoing maintenance
and long-term care of living cultural heritage resources on public and private lands,
as well as how to deal with their decline.
21.18 Moved by V. Suppan, seconded by M. Van Dyke
That the Heritage Committee (i) establishes a Heritage Tree List consisting of
trees with potential cultural heritage value in and interest (ii) that trees on the list
be mapped by the Municipality, and (iii) that the following five trees be added to
the list in the ‘Candidate’ category:
Burl Oak Tree located at 4 Liberty Place, Bowmanville;
Royal Oak Tree located at 57 George Street, Newcastle;
Royal Oak Tree located at 160 Morgan Road, Newcastle;
Beech Tree associated with Carrying Place, located on Park Lane in
Newcastle; and
Tree located at 6320 Scugog Road.
“Carried”
6.3 Fletcher Tree
No update for this standing agenda item.
6.4 Veterans Avenue Housing; 27 Second Street
Sub-committee members presented additional research gathered on the building at 27
Second Street, advising the building had been part of the commissary at Camp 30, and
was moved in whole from the Camp 30 property. The Committee had recently passed a
motion to add the property to the Cultural Heritage Resources List in the Heritage Merit
category. Given the additional information, the sub-committee recommends revising the
category to Secondary.
21.19 Moved by V. Suppan, seconded by R. Sproule
That the status of the property at 27 Second Street on the Cultural Heritage
Resources List be changed from the ‘Heritage Merit’ category to ‘Secondary’.
“Carried”
Page 40
Clarington Heritage Committee
Minutes
April 20, 2021
*Subject to Advisory Committee Approval*
- 4 -
6.5 62 King Street W., Bowmanville; Consideration of Uncovered Architectural Feature
Exterior structural pillars that are original to the building at 62 King Street W. were
recently uncovered during a renovation project. The Committee is pleased the pillars
were conserved through the renovation, as they are a structural component of the
building, and are now a prominent architectural feature of the front façade of the
building. It was discussed that there are other locations in downtown Bowmanville that
have similar pillars to those discovered at 62 King St. W. Committee members
discussed the provisions of the Ontario Heritage Act that provide for the modification of
the designation by-law to add or remove listed significant heritage attributes. The
subject property was designated in 1998, and the designation by-law has not yet been
updated to align with the criteria established under O. Regulation 9/06. Committee
members would like to see the designation by-law updated to better reflect the O. Reg.
9/06 criteria and to document the commercial/merchant history of the building.
21.20 Moved by V. Suppan, seconded by R. Sproule
That staff be directed to initiate the process to update the designation by-law for
62 King Street W., Bowmanville to better align with O. Regulation 9/06 to ensure
the by-law accurately reflects the property’s cultural heritage value or interest,
and better informs current and future property owners.
“Carried”
6.6 Update on Former Goodyear Property
The landowner continues to work on a Heritage Impact Assessment and undertake
efforts to secure the site.
6.7 Update on 81 Scugog Street
Staff has sent two letters to the property owner since January 2021 regarding the
Heritage Incentive Grant Program that is available to assist with the cost of the upkeep
and maintenance of the designated heritage features that have fallen into disrepair. To
date, no response has been received. Committee members discussed next steps
available to prevent further deterioration of the designated property, and asked staff to
reach out again to the property owners with a letter outlining the requirements of the
designation and property standards by-laws to maintain designated heritage buildings,
and a response be provided by an appropriate date.
6.8 Belmont Property (302 Given Road) Re: Grist Mill
V. Suppan provided information relating to correspondence with the property owners’
representatives in relation to the Wilmot Creek Heritage Park, and specifically where the
Grist Mill might have been located. The Newcastle Village District Historical Society
provided a watercolour illustrating the grist mill that will be shared with the members of
the Committee for information. Committee members appreciate the opportunity to
continue to be involved in the planning of the Wilmot Creek Heritage Park.
7 Correspondence and Council Referrals: None
8 Reports from other Committees
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Clarington Heritage Committee
Minutes
April 20, 2021
*Subject to Advisory Committee Approval*
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8.1 Bowmanville, Newcastle, and Orono CIPs – The CIP Liaison Groups met in
February. Summaries of the meetings items were provided including updates
regarding the Community Improvement Plan Grant Programs, seasonal patio
programs, and public art initiatives.
8.2 Architectural Conservancy of Ontario (ACO), Clarington Branch – The next ACO
meeting is scheduled for June. No update regarding Doors Open for this year, as
it is difficult to plan with the current COVID-19 restrictions.
8.3 Newcastle Village District Historical Society (NVDHS) – Digitization project
continues to progress remotely as the room is still closed. Fundraising
opportunities are being explored. Committee members welcomed back Mr.
Malone to the Heritage Committee meetings.
8.4 Museum – A Library Board has not met since the last Heritage Committee
meeting. The Museum remains closed to the public.
8.5 Heritage Conservation District Advisory Committee – See Item 6.1, above.
8.6 Wilmot Creek Heritage Park – See Item 6.8, above.
9 Project Reports
9.1 The sub-committee evaluated the following properties and recommended as
follows:
Red Oak Tree in front of 21 Beech Avenue: In consideration of the protection
afforded to the tree as a significant landscaping feature within the Beech
Avenue Conservation District designated under Part V of the Ontario Heritage
Act, and the evaluation of the tree as an individual cultural heritage resource,
that individual designation of the tree under Part IV not be pursued at this
time. See Item 6.1 above for additional details. Staff will notify those who
made the designation request of the Committee’s recommendation.
21.21 Moved by V. Suppan, seconded by D. Reesor
That the Heritage Committee recommends to Council that Part IV designation of
the Red Oak Tree located in front of 21 Beech Avenue, identified as a significant
landscaping feature of the Beech Avenue Heritage Conservation District, not be
pursued at this time.
“Carried”
62 King Street West.: See Item 6.5 and Motion 20.20 recommending an update
to the designation by-law for the property.
9.2 Outreach/Education Sub-committee:
Cultural Heritage Information Pole Project: Staff has drafted information and
potential sites for the first phase of the project. The information will be circulated to
sub-committee members for review for discussion at the May Committee meeting.
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Clarington Heritage Committee
Minutes
April 20, 2021
*Subject to Advisory Committee Approval*
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New Business
9.3 Proposed OPA/ZBA at 40 Station Street, Orono: Staff provided an overview of the
proposed applications made to facilitate a future land division of a surplus farm
dwelling as they affect the designated property at 40 Station Street. Committee
members discussed the proposed applications and generally expressed no
objections to the severing of the surplus farm dwelling to provide better opportunity
for the home to remain properly maintained. Discussion and comment included:
Confirmation the heritage designation would continue to apply to the dwelling,
should the subject applications and future land division request be approved. It
was noted however, that the legal description contained in the existing
designation by-law may need to be updated to reflect the extent of the severed
lands in the future.
Members inquired about the size and configuration of the proposed surplus farm
lot and the location of the driveway accessing the designated dwelling as it
relates to the contextual value of the dwelling being located at the high point of
the property.
Committee members discussed the intent to review and update to the
designation by-law to align with the current format prescribed by O. Reg. 9/06,
and to better reflect the contextual value of the property.
It was noted the statutory Public Meeting for the subject Official Plan Amendment
and Zoning By-law Amendment applications is scheduled for the Planning and
Development Committee meeting on April 26th at 7:00p.m. Committee comments
will be provided to the Planner processing the application.
9.4 Land Registry Microfiche Files – Staff has been corresponding with the Land
Registry Office to inquire about the possible acquisition of Clarington microfiche
records. Updates will be provided as they become available on this initiative, and
this item will be added to the next agenda.
9.5 Title Search Training – Committee members expressed appreciation for the Title
Search Training Session provided recently by heritage consultant ARA. The
session was well attended by Clarington Heritage Committee members as well as
heritage committee members and staff from other Durham local municipalities, and
was very helpful and applicable to the research undertaken by Committee
members.
Adjournment: 9:10 p.m.
Next Meeting: May 18, 2021, 7:00 p.m.
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Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: GGR-007-21
Date of Meeting: May 3, 2021
Report Subject: General Government Committee Meeting of April 19, 2021
Recommendations:
1. Receive for Information
(a) 9.1 Minutes of the Historic Downtown Bowmanville Business
Improvement Area dated March 9, 2021
(b) 9.2 Minutes of the Newcastle Business Improvement Area dated
March 11, 2021
(c) 9.3 Minutes of the Orono Business Improvement Area dated March
11, 2021 and April 8, 2021
(d) 9.4 Minutes of the Energy from Waste - Waste Management
Advisory Committee dated March 25, 2021
(e) 9.5 Minutes of the Ganaraska Region Conservation Authority
dated March 18, 2021
(f) 9.6 George Acorn, Director and Lee-Ann Reck, Manager, Client
Services, Community Services, Regarding Resolution #GG-
163-21 Youth Engagement in Clarington
(g) LGS-015-21 Retiree Health Benefits
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Municipality of Clarington Page 2
Report GGR-007-21
2. Proposed Amendments to Traffic By-law 2014-059
That Report PWD-021-21 be received; and
That the By-law attached to Report PWD-021-21, as Attachment 1, be approved.
3. Emergency Tree Pruning Removal & Hydro Line Clearing Registry
That Report FSD-020-21 be received;
That Asplundh Canada ULC, Cressman Tree Maintenance & Landscaping Ltd.,
Davey Tree Expert Co. of Canada Limited, Ontario Line Clearing & Tree Experts
Inc. and Rockwood Tree Services Ltd. having met all terms, conditions and
specifications of CL2021-3 be awarded the contract for an initial three-year term for
the Emergency Tree Pruning Removal and Hydro Line Clearing Registry, as
required by the Public Works Department;
That pending satisfactory performance, the Purchasing Manager, in consultation
with the Director of Public Works be given the authority to extend the registry
contract for up to two additional one-year terms;
That the estimated funds required for the first-year term in the amount of $80,000
(Net HST Rebate) be funded by the Municipality as provided. The funds required
for the second-year term and the third-year term in the estimated amount of
$160,000 (Net HST Rebate) will be included in future budget accounts. The funding
required for the initial one-year term will be funded from the following account:
Description Account Number Amount
Parks/Forestry/Contracting 100-36-325-10215-7163 $80,000
That all interested parties listed in Report FSD-020-21 and any delegations be
advised of Council’s decision.
4. Delegation of Janet Moher, Regarding a Request for a By-law to
Regulate Feeding Seagulls
5. Human Resources Matter – Closed Session Resolution
That the closed session Resolution #CGG-010-21, be approved.
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Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: PDR-006-21
Date of Meeting: May 3, 2021
Report Subject: Planning and Development Committee Meeting of April 26, 2021
Recommendations:
1. Receive for Information
(a) 15.3 Item 9.4, Karrie Lynn Dymond and Jonathan Cocker,
Regarding Staff Comments/Responses at Works Committee
and Report 2021-WR-5 DYEC Operations, Long-Term
Sampling System Update for Dioxins and Furans
2. Official Plan and Zoning By-law Amendment Applications to Facilitate
the Severance of a Surplus Farm Dwelling
That Report PDS-023-21 be received;
That the application to amend the Clarington Official Plan and Zoning By-law 84-63
continue to be processed;
That Staff receive and consider comments from the public and Council with respect
to OPA2021-0002 and ZBA2021-0003; and
That all interested parties listed in Report PDS-023-21 and any delegations be
advised of Council’s decision.
3. Darlington New Nuclear Build, License Renewal Hearing
That Report PDS-025-21 be received; and
That Council adopt the following resolution:
That the Darlington Nuclear Generating Station has been a significant
part of the Municipality of Clarington since the 1980s, and has provided
many positive benefits to the community with minimal adverse effects on
the natural environment;
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Municipality of Clarington Page 2
Report PDR-006-21
That the Municipality of Clarington Council and Staff have attended
numerous meetings and information sessions with respect to the
Darlington New Nuclear Power Plant Project and are therefore very
knowledgeable with respect to the Project; and
That the Municipality of Clarington retained a qualified team of
professionals to undertake a detailed peer review of the draft
Environmental Impact Statement for the Darlington New Nuclear Power
Plant Project and, on the basis of this peer review, can state with
confidence that the Environmental Impact Statement meets the
requirements of the Guidelines for the preparation of the document and
that it satisfactorily addresses the Municipality's issues and concerns
with respect to the Project;
That the Municipality of Clarington's peer review of the Enviro nmental
Impact Statement for the Darlington New Nuclear Power Plant Project
agreed with the study’s conclusions;
That Council and the residents of the Municipality of Clarington have
been steadfast in their support for the proposed Darlington New Nuclear
Power Plant Project and are eager to have nuclear power generation
continue as a positive presence in our community;
That Council and the community of Clarington are very supportive of the
use of Small Modular Reactors (SMR) as it would avoid the use of
cooling towers, thus minimizing any associated socio-economic impacts
for Clarington and Durham Region, for the Darlington New Nuclear
Power Plant Project;
That Clarington Staff has worked with representatives of the Canadian
Nuclear Safety Commission (CNSC), Ministry of Municipal Affairs and
Housing, Durham Region and Ontario Power Generation to ensure that
sensitive land uses are addressed within the three -kilometer buffer zone;
That many traffic and transportation network improvements have been
implemented over the past decade to address potential deficiencies
within the network and Clarington Staff have reviewed the findings of the
updated Traffic Assessment Report, September 2019; and
That the Council of the Municipality of Clarington hereby advises the
CNSC that it supports the Darlington New Nuclear Power Plant Project
and strongly supports the use of SMR technology;
That the Mayor and Senior Staff accept the invitation of the CNSC to appear at the
hearing in June to outline the Municipality’s support for the project, our involvement
and comments as set out in Report PSD-010-11 and reaffirmed in this Report PDS-
025-21;
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Municipality of Clarington Page 3
Report PDR-006-21
That the Canadian Nuclear Safety Commission and Ontario Power Generation and
all interested parties be notified of Council’s decision.
4. Lease with Lakeridge Health for a Temporary Air Ambulance Heliport
That PDS-026-21 be received;
That the Mayor and Municipal Clerk be authorized to execute a Lease Agreement
between the Municipality of Clarington and Lakeridge Health substantially on the
terms set out in Attachment 2; and
That all interested parties listed in Report PDS-026-21 and any delegations be
advised of Council’s decision.
5. Cedar Crest Beach – Property Loss Study
That Unfinished Business Items 15.1 Pete Zuzek, MES, CFM, P. Geo., Pre sident,
Zuzek Inc., Regarding Report PDS-007-21 Cedar Crest Beach – Property Loss
Study and 15.2 Report PDS-007-21 Cedar Crest Beach - Property Loss Study, be
received; and
That no further studies be undertaken.
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