HomeMy WebLinkAbout2007-09-24 Minutes
SANTA CLAUS PARADE -MINUTES OF MEETING
September 24, 2007
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Start Time: 7:00 p.m.
Finish Time: 8:40 p.m.
Attendance: Valerie McCormick, Dawn Longmire, Kathy McLaughlin,
Tracy Bayley-Buckle, Roger Letooze, Debbie Fernandes, Marie Hammond, Lisa Kowal
.:. Previous Minutes were accepted by Roger, Seconded by Dawn. All in
favour - passed.
VALERIE McCORMICK - Chairperson
. Val has set up meeting on October3, 2007 @ 7:00 p.m. to interview Santas.
. Sheri advised that a Police check should be completed on our new Santa.
. Ron Thompson will be making a list of Do's and Don'ts for new Santa.
. Santa suit belongs to the Rotary Club.
. Looking at obtaining signs for each end of town, received ok from Ron Baker.
Val contacted 4BZ signs and they quoted $360.00 for a 32 X 48 inch sign, easel
style plus taxes. She talked to Garth Gilpin about using BIA signposts. Must
send letter for approval. Sign across street is approximately $1,100.00 to put up
and take down.
>- Motion made my Marie to obtain one sign from 4BZ signs, easel style,
Seconded by Debbie. All in favour - passed
. Val will have to contact Frank W 0 about having our volunteer trophy being hung
up at Municipal Office.
. Ron Baker stated that bridge construction would not be completed by Parade Day.
State alternate route into town on our Website.
. Must select Volunteer of the Year award tonight.
~ Motion made by Dawn to nominate Valerie Gardiner for Volunteer of
the Year Award, Seconded by Marie. All in favour - passed
MARIE HAMMOND":" Treasurer
. Increase our'GIC from $5,00.00 to $10,000.00.
~ Motion made by Marie to increase our GICfrom $5,000.00 to
$10,000.00, Seconded by Dawn. All in favour - passed
. Marie to have Budget set for next meeting.
TRACY BA YLEY- BUCKLE -Makeup
. E-mail Terryl to obtain letter for Sippy Bags.
. Would like to purchase more make-up this year.
. She stated that she has more volunteers.
DEBBIE FERNANDES - Floats and FiJJers
. Debbie stated that she has two new entries this year.
. There are no changes to the declaration letter.
. Committee Float will remain the same this year.
DAWN LONGMIRE - Buttons, Costumes
· Contacted David about button, and is working on that.
· There will be red hoodies for the Flag Carriers and these have been ordered (Red
Hoody - HO HO on sleeves and are looking at Logo on front and back)
~ Motion made by Tracy to purchase Boodies for Committee Members,
Seconded by Marie. All in favour - passed
· Dawn will purchase some costumes this year, Super Heroes depending on budget.
· Lome is printing Donation letters this week and will be out in the Mail the 151
week in October.
ROGER LEETOOZE - Judging/Posters/Rog~rs Cable/Buttons and Button boxes
· Will have Judges set up in the next couple of weeks.
· We will be using Bob's Towing again this year for picking up golf carts.
TERRYL TZIKAS - Secretary - (Val reported for Terryl)
· All letters have gone out to dignitaries, Police, Fire, Municipality for permit,
Durham region for roads.
· Contacted Canada Post for letter pick up on Parade Day.
· BIA to do the cleaning, a letter to the Municipality requesting By-Law officers for
the morning, the gym has been reserved through the Kawartha Pine Ridge School
Board.
· The Mayor will not be attending, his son is getting married on that weekend, will
send a replacement.
KATHY MCLAUGHLIN - Publicity
· E-mails have been sent to school boards regarding Costumes for School
Newsletters.
· Ad for Floats and Fillers to be in paper October 3,2007.
SHERI CRAGO - Bands - (Val reported for Sheri)
· Sheri has made some calls regarding bands, but none that are firmly booked as of
yet. Will likely have more to report next meeting.
LISA KOWAL - Volunteer Co-Ordinator
. Lisa has set up a Santa Claus parade Yahoo address.
. Pacers - one person from each Float, to pace a different Float.
. Lisa will contact the contacts from each Float to inform them of this. They may
feel more comfortable pacing their own Float.
. High School Students will look after crowd control on Liberty Street.
. Lisa is looking into obtaining hats from the dollar stores.
NEW BUSINESS
. History of Santa Claus Parade was discussed - something for the 50th
Anniversary. What kind of book was discussed, also the idea of the book. Invited
Roger's wife to come to our next meeting at 8:00 p.m. on October 9th for further
discussion
~ Motion to end meeting by Marie, Seconded by Dawn. All in favour-
passed.
Next meetine:
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Monday October 9, 2007
7:00 p.m.
Library, room 1 C
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