HomeMy WebLinkAbout2021-03-22 Agenda
Council
Post-Meeting Agenda
Date:March 22, 2021
Time:7:00 p.m.
Location:Council Members (in Chambers or MS Teams) | Members of the Public (MS
Teams)
Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Michelle Chambers,
Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at
mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
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meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be
recording you and will make the recording public by publishing the recording on the Municipality’s
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Copies of Reports are available at www.clarington.net
*Late Item added or a change to an existing item after the Agenda was published.
Pages
1.Call to Order
2.Moment of Reflection
3.Land Acknowledgement Statement
4.Declaration of Interest
5.Announcements
6.Adoption of Minutes of Previous Meeting(s)
6.1.Minutes of a regular meeting of Council dated March 1, 2021 6
7.Presentations
8.Delegations
8.1.Chris and Melanie Barry regarding Report PWD-017-21, Farewell Creek
Trail Phase 2B Status Update (Unfinished Business Item 14.1)
8.2.Mary Ann Muizelaar regarding Report LGS-012-21, Regulation of On-
farm Special Events (Item 2 of the General Government Committee
Report)
16
*8.3.Robert Clark, Clark Consulting, regarding Report LGS-012-21,
Regulation of On-farm Special Events (Item 2 of the General
Government Committee Report)
*8.4.Ian Soutter regarding Report PWD-017-21, Farewell Creek Trail Phase
2B Status Update (Unfinished Business Item 14.1)
9.Communications – Receive for Information
9.1.ADR Chambers, Ombudsman Office - 2020 Annual Report 24
10.Communications – Direction
10.1.Memo from Trevor Pinn, Director of Financial Services / Treasurer
regarding 2020 Region of Durham Council Remuneration Report
32
(Motion to refer to the consideration of Item 1f of the General
Government Committee Report)
Page 2
10.2.Ronald Marshall regarding Report PWD-017-21, Farewell Creek Trail
Phase 2B Status Update (Unfinished Business Item 14.1)
42
(Motion to refer to the consideration of Unfinished Business Item 14.1)
10.3.Glen Pleasance regarding Report PWD-017-21, Farewell Creek Trail
Phase 2B Status Update (Unfinished Business Item 14.1)
45
(Motion to refer to the consideration of Unfinished Business Item 14.1)
10.4.Dave Bouma, Chair, Newcastle Memorial Arena Board, regarding 2020
Budget Shortfall Request
46
(Request Arising out of the Section 7 of the March 9, 2021 Newcastle
Arena Board Minutes)
Suggested Motion from Councillor Zwart Attached
*10.5.Memo from Stephen Brake, Director of Public Works,
regarding Farewell Creek Trail Phase 2 – Ontario Municipal Commuter
Cycling Funding Status
48
(Motion to refer to the consideration of Unfinished Business Item 14.1)
*10.6.Ian Soutter regarding Report PWD-017-21, Farewell Creek Trail Phase
2B Status Update (Unfinished Business Item 14.1)
50
(Motion to refer to the consideration of Unfinished Business Item 14.1)
*10.7.Memo from Trevor Pinn, Director of Financial Services / Treasurer
regarding West Beach Cottages Taxes
63
(Motion to refer to the consideration of Item 1c of the Planning and
Development Committee Report)
11.Committee Reports
11.1.Advisory Committee Reports
11.1.1.Minutes of the Agricultural Advisory Committee dated February
11 and March 11, 2021
64
11.1.2.Minutes of the Samuel Wilmot Nature Area Management
Advisory Committee dated February 9, 2021
74
11.1.3.Minutes of the Clarington Heritage Committee dated February
16, 2021
79
11.1.4.Minutes of the Clarington Tourism Advisory Committee dated
February 12, 2021
83
Page 3
11.1.5.Minutes of the Clarington Diversity Advisory Committee dated
February 25, 2021
88
11.1.6.Minutes of the Bowmanville Santa Claus Parade Committee
dated March 9, 2021
92
11.1.7.Minutes of the Newcastle Arena Board dated March 9, 2021 93
11.1.8.Minutes of the Accessibility Advisory Committee dated March
3, 2021
95
11.2.General Government Committee Report dated March 8, 2021 99
11.3.Planning & Development Committee Report of March 15, 2021 103
*11.3.1.Item 1c - Confidential Verbal Update from Faye Langmaid,
Manager of Special Projects, Regarding a Property Matter
106
(Councillor Zwart intends to pull Item 1c and move the
attached motion)
12.Staff Reports
*12.1.Confidential Report PDS-020-21 - Potential Acquisition, Future Works
Yard
(Distributed Under Separate Cover)
13.Business Arising from Procedural Notice of Motion
14.Unfinished Business
14.1.PWD-017-21 Farewell Creek Trail Phase 2B Status Update (Referred
from the March 8, 2021 General Government Committee Meeting)
Link to Report PWD-017-21
15.By-laws
15.1.2021-041 - Being a By-law to exempt a certain portion of Registered
Plan 40M-2578 and 40M-2609 from Part Lot Control
107
15.2.2021-042 - Being a By-law to establish layout & dedicate certain lands
as public highways in the Municipality of Clarington to assume certain
streets within the Municipality of Clarington as public highways, and to
name them
(Item 5 of the General Government Committee Report - Rudell Rd.
Page 4
Subdivision, Plan 40M-2575)
15.3.2021-043 - Being a by-law to authorize the closure and conveyance of a
road allowance
(Item 6 of the General Government Committee Report - Highway 2 and
Stapleton Road Land Exchange)
16.Procedural Notices of Motion
17.Other Business
18.Confirming By-Law
19.Adjournment
Page 5
If this information is required in an alternate format, please contact the Accessibility
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Council Minutes
Date:
Time:
Location:
March 1, 2021
7:00 p.m.
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, G. Acorn, S. Brake, D. Hodge, F. Langmaid, R.
Maciver, T. Pinn, G. Weir, R. Windle, J. Gallagher, M. Chambers
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 7:00 p.m.
2. Moment of Reflection
Councillor Jones led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Jones recited the Land Acknowledgement Statement.
4. Declaration of Interest
Councillor Neal declared a direct interest in Agenda Item 15.12 - By-law 2021-038
- Being a By-law to Exempt a Certain Portion of Registered Plan 40M-2633 from
Part Lot Control (ZBA 2021-0004).
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
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6. Adoption of Minutes of Previous Meeting(s)
6.1 Minutes of a regular meeting of Council dated February 8, 2021
6.2 Minutes of a special meeting of Council dated February 11, 2021
Resolution # C-080-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That the minutes of the regular meeting of the Council held on February 8, 2021,
be approved; and
That the minutes of the special meeting of the Council held on February 11, 2021,
be approved.
Carried
7. Presentations
None
8. Delegations
None
9. Communications – Receive for Information
There were no communications for information.
10. Communications – Direction
10.1 Memo from Doran Hoge, Energy and Climate Change Response Coordinator
regarding Draft Clarington Corporate Climate Action Plan – Comments and
Responses Summary
10.2 Memo from Stephen Brake, Director of Public Works regarding Active
Transportation Concerns on West Beach Road
10.3 David Crome regarding Report PDS-018-21, Clarington Corporate Climate
Action Plan
Resolution # C-081-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Communication Items 10.1 to 10.3 be approved on consent as follows:
That the Memo from Doran Hoge, Energy and Climate Change Response
Coordinator, regarding the Draft Clarington Corporate Climate Action Plan –
Comments and Responses Summary, be referred to the consideration of
Item 5 of the Planning and Development Committee Report.
That the Memo from Stephen Brake, Director of Public Works regarding
Active Transportation Concerns on West Beach Road, be received; and
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Council Meeting
3
That Staff be directed to prepare a report to address the concerns to provide
safe pedestrian and cycling access to the West Beach Road area, including
options.
That the Correspondence from David Crome regarding Report PDS-018-21,
Clarington Corporate Climate Action Plan, be referred to the consideration
of Item 5 of the Planning and Development Committee Report.
Carried
11. Committee Reports
11.1 Advisory Committee Reports
11.1.1 Minutes of the Clarington Affordable Housing Task Force dated December
15, 2020 and February 17, 2021
11.1.2 Minutes of the Clarington Diversity Advisory Committee dated January 28,
2021
11.1.3 Minutes of the Clarington Heritage Committee dated January 19, 2021
11.1.4 Minutes of the Newcastle Arena Board dated February 9, 2021
11.1.5 Minutes of the Bowmanville Santa Clause Parade Committee meeting dated
February 8, 2021
11.1.6 Minutes of the Active Transportation and Safe Roads Advisory Committee
dated January 14, 2021
Resolution # C-082-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Advisory Committee Reports Items 11.1.1 to 11.1.6, be approved.
Carried
11.2 General Government Committee Report of February 16, 2021
Resolution # C-083-21
Moved by Councillor Jones
Seconded by Councillor Traill
That the recommendations contained in the General Government Committee
Report of February 16, 2021, be approved, on consent with the exception of Item
15.
Carried
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Council Meeting
4
Item 15 - Cost to Improve Courtice Shores Road and Parking for Courtice
Waterfront
Resolution # C-084-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That Staff be directed to report back on the cost to improve Courtice Shores Road
and provide parking for the Courtice waterfront.
Carried
11.3 Planning and Development Committee Report of February 22, 2021
Resolution # C-085-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the recommendations contained in the Planning and Development Committee
Report of February 22, 2021, be approved, on consen t with the exception of Items
5, 9 and 1c.
Carried
Item 5 - Clarington Corporate Climate Action Plan
Resolution # C-086-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report PDS-018-21 be received;
That Council endorse the Clarington Corporate Climate Action Plan (Attachment 1
to Report PDS-018-21);
That Council direct staff to prepare an action-specific implementation guide, to
guide the implementation of the actions outlined in the Clarington Corporate
Climate Action Plan;
That staff report back to Council with information upon completion of the action-
specific implementation guide;
That Council authorize staff to apply for funding opportunities to support the
implementation of actions contained in the Clarington Corporate Climate Act ion
Plan (CCCAP), where identified; and
That all interested parties listed in Report PDS-018-21 and any delegations be
advised of Council’s decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Traill, and Councillor Zwart
No (1): Councillor Neal
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Council Meeting
5
Carried on a Recorded Vote, Later in the Meeting, See following Motions
(6 to 1)
Resolution # C-087-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Action Item 7.5, outlined in Attachment 1 of Report P DS-018-21, be divided.
Motion Lost
The foregoing Resolution #C-086-21 was then put to a recorded vote and carried.
Item 9 - Seniors Housing
Resolution # C-088-21
Moved by Councillor Jones
Seconded by Councillor Neal
That Report PDS-017-21 be received;
That Staff be directed to accept a pre-consultation application for 46 Stevens Road
and the Lakebreeze sites and, upon submission, process the applications in the
normal course;
That all interested parties listed in Report PDS-017-21 and any delegations be
advised of Council’s decision.
Carried
1c - Confidential Memo from Faye Langmaid, Manager of Special Projects,
Regarding Pre-Sort/Anaerobic Digestor and Energy Park Zoning
Resolution # C-089-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Confidential Memo from Faye Langmaid, Manager of Special Projects,
Regarding Pre-Sort/Anaerobic Digestor and Energy Park Zoning, be received for
information.
Carried
12. Staff Reports
None
13. Business Arising from Procedural Notice of Motion
None
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6
13.1 Motion to Amend Something Previously Adopted (Civil Marriage
Ceremonies)
Resolution # C-090-21
Moved by Councillor Jones
Seconded by Councillor Zwart
Whereas Council had previously directed Staff to contract out civil marriage
ceremonies at the March 2, 2020 Council Meeting;
And Whereas Council deems it expedient to provide civil marriage ceremonies
both through contracted services and Staff resources;
Now therefore be it resolved that, in accordance with subsection 10.12.17 of the
Procedural By-Law, the following paragraph of Resolution C-064-20, previously
adopted by Council at the March 2, 2020 Council meeting:
That marriage ceremony services be contracted out;
Be amended by adding the following to the above paragraph:
“in addition to Staff performing civil marriage ceremonies, at the discretion,
and direction, of the Municipal Clerk or designate.”
Carried
14. Unfinished Business
14.1 Wilmot Creek (Referred from the February 16, 2021 General Government
Committee Meeting)
Resolution # C-091-21
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas there are 1600 older adults residing in Wilmot Creek Older Adult Lifestyle
Community and a significant portion are over eighty years old, are
immunocompromised and/or have health conditions;
Whereas there are approximately three hundred older adult lifestyle communities
across Ontario where older adults live independently but in congregate, in small
homes, trailers or apartment-style buildings;
Whereas many older adult lifestyle community residents rely on daily visits by
outside workers such as personal support workers and house cleaners, putting
them at a greater risk of contracting COVID-19;
Whereas fifty-two per cent of older adult lifestyle community residents in Ontario
are individuals aged seventy years and older;
Whereas adults aged sixty-five to eighty-four years old account for the majority of
COVID-19 related deaths in Canada, and those aged forty-five years old and older
are 89% to 93% more likely to die from COVID if they have pre-existing conditions;
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Council Meeting
7
Whereas the Province of Ontario plans to vaccinate 1.2 million seniors and
caregivers as part of Phase 1 in March, 2021; and
Whereas the Provincial government announced that Phase 1 included “seniors
living in congregate” but this does not include seniors living in older adult lifestyle
communities;
Now Therefore Be It Resolved:
That the Province acknowledges that older adult lifestyle communities are in
fact, “congregations” of seniors as per the criterion for Phase 1
administration of the COVID-19 vaccine and such, older adult lifestyle
community residents should be vaccinated as part of Phase 1 in accordance
with Public Health Guidelines;
That the Municipality of Clarington supports the Wilmot Creek Homeowner’s
Association request that the Wilmot Creek Wheelhouse be used for
administration of the vaccine as part of Phase 1 in Clarington; and
That this Motion be circulated to the Durham Region Health and Social
Services Committee, MPP for Durham Lindsay Park, Durham area
Municipalities, AMO, and the Canadian Association for Retired Persons.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Neal,
Councillor Traill, and Councillor Zwart
No (1): Councillor Jones
Carried on a Recorded Vote, Later in the Meeting, See following Motions
(6 to 1)
Resolution # C-092-21
Moved by Councillor Traill
Seconded by Councillor Neal
The Paragraph 2 from the foregoing Resolution #C-091-21, be divided.
Carried
Resolution # C-093-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Municipality of Clarington supports the Wilmot Creek Homeowner’s
Association request that the Wilmot Creek Wheelhouse be used for administration
of the vaccine as part of Phase 1 in Clarington, to Wilmot Creek residents only;
and
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8
The Council's decision be forwarded to MPP Lindsey Park and Dr. Robert Kyle,
Medical Officer of Health.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
The balance of the foregoing Resolution #C-091-21 was then put to a vote and
carried.
15. By-laws
15.1 2021-027 - Being a By-law to Establish Certain Lands as Public Highways
15.2 2021-028 - Being a By-law to Amend By-law 2016-029, a By-law Respecting
the Business Improvement Area of Orono
15.3 2021-029 - Being a By-law to amend By-law 2007-070, a by-law for
prescribing standards for the maintenance and occupancy of all property
within the Municipality of Clarington
15.4 2021-030 - Being a By-law to amend By-law 2008-038, a by-law to establish a
Municipal Service Board to operate a Community Hall in Solina in the former
Township of Darlington, now in the Municipality of Clarington
15.5 2021-031 - Being a By-law to amend By-law 2008-039, a by-law to establish a
Municipal Service Board to operate a Community Hall in Tyrone in the former
Township of Darlington, now in the Municipality of Clarington
15.6 2021-032 - Being a By-law to amend By-law 2013-023, a by-law to designate
an area in the Bowmanville Central Business District as an Improvement
Area and to establish a Board of Management for the Historic Downtown
Bowmanville Business Improvement Area
15.7 2021-033 - Being a By-law to amend By-law 2008-037, a by-law to establish a
Municipal Service Board to operate the Newcastle Memorial Arena
15.8 2021-034 - Being a By-law to amend By-law 81-2, a by-law to designate an
area in the Village of Newcastle Central Business District as an Improvement
Area & to establish a Board of Management for the Village of Newcastle
Central Bowmanville Business BIA
15.9 2021-035 - Being a By-law to amend By-law 2014-094, a by-law to establish a
municipal service board to control and manage activities at the Newcastle
Village Community Hall
15.10 2021-036 - Being a by-law to enter into an amending agreement between the
Corporation of the Municipality of Clarington, the Corporation of the
Municipality of Port Hope & Her Majesty the Queen in Right of Canada as
represented by Atomic Energy of Canada
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9
15.11 2021-037 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
15.13 2021-039 - Being a By-law to Exempt Lot 5 of Registered Plan N632 from Part
Lot Control (Referred from the January 18, 2021 Council Meeting)
15.12 2021-038 - Being a By-law to exempt a certain portion of Registered Plan
40M-2633 from Part Lot Control
Resolution # C-094-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That leave be granted to introduce By-laws 2021-027 to 2021-039; and with the
exception of By-law 2021-038 (Item 15.12); and
That the said by-laws be approved.
Carried
Councillor Neal declared a direct interest in Agenda Item 15.12 - By-law 2021-038
- Being a By-law to Exempt a Certain Portion of Registered Plan 40M-2633 from
Part Lot Control ((ZBA 2021-0004) as it relates to his law practice. Councillor Neal
muted his video and audio and refrained from discussion on this matter.
Resolution # C-095-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That By-law 2021-038 - Being a By-law to exempt a certain portion of Registered
Plan 40M-2633 from Part Lot Control, be approved.
Carried
Councillor Neal returned to the meeting.
16. Procedural Notices of Motion
None
17. Other Business
Councillor Neal enquired how it is decided which Member of Council moves the
pre-prepared Council resolutions.
Councillor Neal enquired about the Agricultural Uses Policy and when the report
will be brought to Council.
Councillor Neal enquired if the Uplands property being declared surplus will be
required to come back to Council for approval.
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10
18. Confirming By-Law
Resolution # C-096-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-law 2021-040, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 1st day of March, 2021; and
That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-097-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the meeting adjourn at 8:31 p.m.
Carried
Page 15
1
My name is Mary-Ann Muizelaar I live off of Morgan’s Road on Cowanville Road.
I am here to speak on the topic of On Farm Diversified Uses, specifically on-farm
wedding events. From time to time I will be referencing to the LPAT - The Order of the
Tribunal Report, dated July 25th, 2018, and the Clarington Staff Report numbered LGS-
012-21, dated March 8th, 2021. The Municipality of Clarington’s role and responsible is
to ensure the implementation of enforceable SRZBL, with clearly defined language and
scope surrounding on-farm special event venues. Staff recommended zoning by-laws to
protect the interests of both the bona-fide farmer, to ensure economic growth – and the
local rural resident, to ensure neither role nor responsibilities for the regulating and
enforcement of special event venue sites.
At the general Governance meeting on March 8th, 2021, council, under the
recommendation of a Clarington Staff Report, moved to stop development of the draft
by-law specific to on-farm special events, and Attachment 2 – 3 of the Report. The
public voice is compiled within these attachments, and how is it to be heard in the
shaping of enforceable, clearly defined, regulatory framework called for through the
directives found in the LPAT report? There is nothing planned to replace these draft by-
laws, no enforceable regulatory provisions to assure compliance, and no protection for
rural residents becoming the primary regulator by complaint base through inadequate
general by-laws.
I believe some clarity of the Staff Report is required. In the introduction of the
Staff Report identifies two competing interest, the farm owner wanting diversity verses
neighbouring residents who opposes, on the grounds of disturbances they should not
be forced to tolerate. Paraphrasing LPAT section [52] under Participants, “Collectively,
their key concerns are: the undefined, unlimited, and unregulated nature of the event
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use;” … the lack of a monitoring or enforcement framework to ensure that events
comply with the required regulations and by-laws… No Participant stated any concern
with occasional events on the Site or with the proposed meat processing use.”
What the rural resident/neighbour should not be forced to tolerate is the lack of:
enforceable regulatory governance, clear definitions, and scoping of the event venue.
The LPAT report concurs, presenting numerous shortcomings, which I will come to
momentarily, in Clarington’s Municipal SRZBL – regarding the Morgan’s Road
application. Quote [69] “The SRZBL allows an undefined number of seasonal special
events with an unrestricted number of guests on the Site seven days a week, 365 day a
year provided the events are ‘accessory” to the farm, do not occur on more that 2.5% of
the Site, do not utilize a building of more that 340 sq m in floor a rea and are not served
by more that 65 parking spaces.
The Morgan’s Road application, approved by the Clarington’s Planning
Department and other Municipal staff discounted the voice of neighbouring rural
residents, who repeatedly pointed the director of planning to the PPS showing the
application did not align with Provincial Policy intent, through shared information
gleaned from extensive conversation with Jocelyn Beatty, our then area PPS rep, and
copies of the PPS Guidelines. The LPAT reports concurred, the application did not align
with the Province intent. I thank council for denying the application not because I
oppose on-farm diversity, but because it gave opportunity for unbiased expertise to
evaluate and report back so we can all learn.
LPAT Report
I will paraphrase a number of sections of LPAT’s findings to inform you and give you a
glimpse into the Tribunal process:
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3
[68] “… seasonal special event venue, including … weddings, can be permitted … the
Tribunal is not satisfied with the definition and scoping of the event venue as set out in
the SRZBL…”
[70] “The word “seasonal” in the SRZBL is not defined and can be interpreted any
number of ways…”
[71] “The word “special” is not defined in the SRZBL… There is nothing in the SRZBL
which addresses or scopes the frequency or timing of events…”
[72] “The term “accessory” in the SRZBL… cannot without extreme difficulty, be used to
appropriately scope and regulate the event venue and …”
[73] “The lot area and floor area regulations in the SRZBL are ineffective in controlling
the number of guests given…”
[74] “The parking restriction in the SRZBL is… ineffective in controlling the size of an
event given the possible use of multi-person vehicles… “
[75] “It was stated that the occupancy/capacity of the event venue would be restricted…
by virtue of the size of the future planned septic system. There is no regulation,
however, in the SRZBL which caps the capacity…”
[76] “It was also suggested that the limited amount of livestock raised on the Site would
control the frequency and size of events. There is nothing in the SRZBL which
addresses this link and there was no evidence or commitment suggesting that this link
would be included as part of any regulatory framework…”
[77] “Put concisely, the type of loosely regulated event venue set out in the SRZBL does
not align with the Provincial and Regional policy planning framework for rural-type
areas. The SRZBL does not make sufficient effort to advance an event venue that is
required to be secondary to the farm and fit within the rural area. … The SRZBL allows
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4
an event venue that can become the domina nt use of the Site… imagine every farm in
the rural area of Clarington being allowed such a large and loosely regulated event
venue. In this regard, the SRZBL is not in the public interest.”
[81] “The SRZBL does not conform to the Growth Plan … is not adequately defined and
scoped to ensure that it is, and will remain, secondary to the principal agricultural use of
the Site…”
[82] “The SRZBL does not conform to the Green Belt Plan and the Guidelines it invokes.
The SRZBL does not define and scope the event venue sufficiently to ensure that it will
be and remain secondary to the principal agricultural use… and the Guidelines suggest
that events are to be intermittent and permitted on an interim basis and not on a large
scale, repeated or permanent basis.”
[84] “The Tribunal considers post ZBL controls to be an important consideration and can
be used to ensure compliance… The Tribunal does not believe, in this case, that the
shortcoming in the SRZBL related to the definition and scoping of the event
venue are intended to be addressed, or can be addressed, in a site plan
agreement or development agreement based on the example submitted…and the
evidence presented.”
[86] “…the Tribunal feels that the addition of a floor space cap for the meat processing
use and a requirement that the meat processed be raised on the farm is good form and
appropriately acknowledges in a proactive, positive manner the intent of the Provincial
and Regional policy planning framework to scope these types of uses…”
Lastly, section [92] “Rural areas… are important and subject to relevant and thoughtful
Provincial policy and protection. On-farm diversified uses… are appropriate but… do not
get a “free pass” simply because they are on a farm… they must align with Provincial
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5
policy and, in this case, the SRZBL proposing to allow the on-farm diversified use/agri-
tourism does not do that.” End quote.
This is not mere opinion of rural residents. These are facts from the LPAT
report, who gathers evidence, compares the evidence with other regulatory
bodies such as PPS, DROP, Green Belt, Growth Plan, and in this case the
application was found wanting, quote, [66] “The Tribunal finds that not all parts of
the SRZBL are appropriate and consistent/compliant with Provincial and Regional
policy and, accordingly, will not approve the SRZBL.” End quote.
I ask myself is there impartiality at play here, or is there a bias towards the
applicant? It appears the applicant was afforded considerable license throughout
the application process as pointed out in the LPAT report - overriding Provincial,
Regional, Green Belt Plan, Growth Plan boundaries, overlooking intent, and
disregarding the interest of the public and the rural landscape. The Municipality
of Clarington approved an undefined number of seasonal special events;
unrestricted number of guests on the Site seven days a week, 365 day a year
provided the events are ‘accessory” to the farm. How was it possible for Municipal
staff to process an application with as many inconsistencies as noted in the LPAT
report? Disregard to comply with the regulatory framework, and clear guidelines of other
applicable governing bodies?
For example the staff report submitted to the Tribunal reads, Quote LPAT [48]
“The Durham Region Planning Department has indicated that special events and farm
tours appear to meet the definition of a secondary agricultural use as an agri-tourism
use provided they operate on a part time basis, are seasonally based , are based on the
existing farm operation; use only meat produced on the farm and other food sourced
Page 20
6
from local area farms. Subject to the limitations in scale presented in the application, the
application appears to conform to the Regional Official Plan. Any increase in the
existing nature and scale of the uses proposed would be contrary to the Regional
Official Plan.”
The Tribunal’s response shedding clarity on this stark contrast between what
was approved and what was allowed… quote LPAT [83], “The Tribunal was advised
that the Region has no objection to the proposed special event use. Based on the
comment from the Region in the Staff Report, … this appears to be an over
simplification of the Region’s position…Comments such as those reported from the
Region are typically provided to a lower tier municipality in response to the circulation of
an application by the lower tier municipality… provided with no evidence from the
Region, in writing or otherwise, which confirmed it had ultimately reviewed the SRZ BL
and considered it to conform. A comparison of the SRZBL to the Region’s
comments suggests… a significant conformity issue. In the absence of
compelling evidence to the contrary, the Tribunal is not satisfied that the SRZBL
conforms to the DROP.”
The special event draft by-laws were moving us to an inclusive, effective
regulatory framework called on by LPAT to protect the farm owner, rural residents, and
the rural landscape and lifestyle. Reading the LPAT report the core problem lays in
the lack of the necessary enforceable regulatory framework to ensure special
events will remain, secondary, clearly defined, scoped, with necessary changes
to the SRZBL to ensure continued compliance, enforceable regulatory
framework, and reflective of all applicable governing body’s and their policies
and guidelines. So why stop the process called for by LPAT before completion,
Page 21
7
because it is too difficult? And just because it is convoluted does not mean it is not
worth doing. Clarington can find solutions, and will find solutions but not if we stop the
process and revert back to pre LPAT. When I read the minutes from the Agricultural
Advisor Committee of Clarington meeting Thursday March 11, 2021, quote, “No
changes have been made to the current method of regulation, which is through a site-
specific zoning amendment and site plan approval processes…” end quote.
As I reflect I wonder, is the public voice silenced to prevent convoluted ness. I
suppose removing the site plan for Morgan’s Road off the pre-application table could be
as effective to prevent convoluted ness. How is the public voice compiled within
these draft by-law documents, going to be a key component in shaping
enforceable, clearly defined, regulatory framework called for through the
directives found in the LPAT report? The public voice is called to be heard in the
Tribunal report and it will be silenced if the council ratifies the staff report. There
is nothing planned to replace these draft by-laws, no enforceable regulatory
provisions to assure compliance, and no protection for rural residents becoming
the primary regulator by complaint base through inadequate general by-laws,
pointed out in the quotes I read from LPAT.
I ask this council not to ratify the staff report LGS -012-21, allow the process to
continue as directed by LPAT, with all the expense of the Tribunal, all the directives of
the Tribunal, and all the time and effort of countless hours of work will be for nothing.
Quote, [93] “The Tribunal ultimately concluded that the public interest was
best served by requiring that any proposed new regulations or related
matters be considered as part of a public process involving Clarington
Council and the public.” End quote.
Page 22
8
Page 23
ADR CHAMBERS OMBUDS OFFICE
OMBUDSMAN FOR THE REGIONAL
MUNICIPALITY OF CLARINGTON
ANNUAL REPORT - 2020
Page 24
TABLE OF CONTENTS
MESSAGE FROM THE OMBUDSMAN 3
ADR CHAMBERS OMBUDS OFFICE TEAM 4
WHAT WE DO 5
2020 COMPLAINTS 7
Page 25
MESSAGE FROM THE OMBUDSMAN
I am pleased to provide our first Annual Report for the Municipality of Clarington. My name is Britt Warlop.
I am a lawyer and serve as the Ombudsman with the ADR Chambers Ombuds Office, which has been
providing Ombuds Services for over 12 years. I am proud to use my professional skills to serve a public
good, helping citizens who believe they have been wronged.
ADR Chambers has been providing Ombudsman Services for the Municipality for approximately four years
and provides Ombudsman Services to additional 1.6 million citizens. ADR Chambers is an organization that
provides dispute resolution services to citizens across Canada and internationally, also including Integrity
Commissioner Services for the City of Brantford, the Town of Fort Erie, the Town of Georgina, the Town
of Grimsby, Haldimand County, the City of Kawartha Lakes, the City of Kitchener, the Municipality of
Leamington, the City of Markham, the City of Niagara Falls, the Town of Niagara-On-The-Lake, the
Regional Municipality of Niagara, the Township of North Dumfries, the Town of Pelham, the City of Port
Colborne, the City of Timmins, the Township of Wainfleet, the City of Waterloo, and the Township of
Woolwich. Our core business is providing ADR services (mediation, arbitration, investigation) and
administering large-scale ADR programs, for both the private and public sectors.
We are extremely proud of the level of professionalism and quality customer service that our team of
investigators exercised in 2020. I would like to thank them for all of their work and their commitment to
ADR Chambers’ values of impartiality, independence and fairness as well as their dedication to providing
accountable and fair outcomes.
At ADR Chambers, we believe that every person we serve should feel they’ve dealt with a fair and balanced
process. This is why in 2021 we are committed to continuing the quality of our service, making it more
accessible to those we serve and finding ways to better accommodate the needs of particularly vulnerable
communities. We look forward to the coming year and will continue to work towards our goal of providing
the highest quality service to Canadian citizens through innovation, professionalism and responsiveness.
Britt Warlop
Ombudsman
ADR CHAMBERS OMBUDS OFFICE
Page 26
Annual Report 2020 4
ADR CHAMBERS OMBUDS OFFICE TEAM
ADR Chambers Ombuds Office is headed by the Ombudsman, Britt Warlop. Britt is a lawyer who has been
called to the Ontario bar and has experience in investigations and employment law. ADR Chambers
Ombuds Office is also served by the Deputy Ombudsman and Ombudsman Officer respectively, Peter
Maniatakis and Kayla Albin, who are both lawyers with extensive drafting and investigations experience.
Two Bilingual Intake Coordinators support the office, Diane Menanteau and Susan Felver.
Additionally, ADR Chambers Ombuds Office has a roster of experienced investigators, who also have
experience in law, dispute resolution, and complaint handling.
ADR Chambers Ombuds Office and its staff act in compliance with accessibility, privacy legislation,
obligations of confidentiality, and applicable codes of conduct.
Page 27
Annual Report 2020 5
WHAT WE DO
ADR Chambers Ombuds Office reviews complaints brought by members of the public about the
Municipality of Clarington. We work with the Municipality of Clarington to investigate and resolve
complaints as part of the local complaint mechanisms. ADR Chambers Ombuds Office prides itself on its
ability to ensure that citizens receive thorough and timely assistance with local issues in the community
of Clarington.
If a complainant is dissatisfied with the provision of services, a decision or recommendation made by the
Municipality in the administration of municipal services, and the complainant has gone through the
Municipality’s internal complaint system and is not satisfied with the outcome, they may escalate their
complaint to the ADR Chambers Ombuds Office. People may contact our office by phone, online and
through the mail.
We investigate complaints with a view to resolving them either by agreement among the parties, or by
issuing a report with analysis and conclusions, including any recommendations.
ADR Chambers Ombuds Office ensures all investigations are conducted in a fair, neutral, independent
and confidential manner while respecting the rights and time constraints of the individuals involved.
Types of Complaints
The types of complaints that may be submitted by complainants are varied, including complaints about
the denial of services or the failure to provide a proper quality of service; complaints that the
Municipality has made a decision that is not within their legal power to make; complaints that the
Municipality has not followed the appropriate procedures in reaching a decision; and complaints that
the Municipality has failed to take a certain action that it is required to take under its rules, procedures
or by-laws.
Process
Upon receiving a complaint, ADR Chambers Ombuds Office first considers whether it has the jurisdiction
to investigate the complaint.
Situations where ADR Chambers Ombuds Office Will Not Investigate
There are certain matters that are not within our mandate to investigate. These include:
Matters that are not within the jurisdiction of the Municipality of Clarington
Complaints regarding the conduct of Municipality Councillors and closed meetings of
Municipality Council
Complaints regarding any decision, recommendation, act or omission of any person acting as a
legal adviser to the Municipality or acting as counsel to them in relation to any proceedings
Matters for which there is a right of appeal, under an Act, to a court or tribunal, unless this right
has been exercised or the time to exercise this right has expired.
We also cannot investigate where a complainant has not exhausted the Municipality’s internal
complaint procedures or where more than 12 months have elapsed from the completion of the
Page 28
Annual Report 2020 6
Municipality’s complaint process, unless the Complainant can establish that there were exceptional
circumstances justifying the delay.
There are other circumstances where we may decide not to investigate, such as cases where the subject
matter of the complaint is trivial or the complaint is frivolous or vexatious, or where we believe that
having regard to all of the circumstances of the case, no further investigation is necessary.
If ADR Chambers Ombuds Office does not investigate a complaint for one of the above reasons, the
complainant will be notified of this decision in writing and reasons will be provided. Whenever possible,
referral information will also be provided.
Complaints Within ADR Chambers Ombuds Office’s Mandate
In cases where ADR Chambers Ombuds Office decides that it has the mandate to investigate, the
Complainant and the Municipality are informed of the decision and the file is assigned to an
investigator.
The investigator reviews the file and first considers whether a mediated resolution might be possible.
Where possible, the investigator will seek to mediate a resolution. Where no resolution is possible, the
investigator will proceed to gather information and ultimately draft a report containing a description of
the complaint, the Ombudsman’s findings, and a conclusion and recommendation.
In certain instances, such as cases where the Ombudsman concludes that the Municipality has acted
appropriately, the report will indicate that the Ombudsman does not recommend that the Municipality
take any action.
In other cases, the Ombudsman will recommend that the Municipality take certain action(s) to remedy a
situation. Recommendations seek to achieve a satisfactory resolution of the complaint, however, all
recommendations are non-binding.
Draft reports are submitted to the Ombudsman, who reviews the reports, along with another senior
staff member. The reports are then circulated to both the Complainant and the Municipality, who are
invited to provide comments. The Ombudsman and the investigator consider the comments and make
any necessary changes to the report. The final report is then provided to both parties.
Page 29
Annual Report 2020 7
2020 COMPLAINTS
ADR Chambers Ombuds Office received no contacts about the Municipality of Clarington. Contacts are
instances when complainants contact ADR Chambers Ombuds Office, either by phone or through
correspondence, expressing a possible interest in filing a Complaint and seeking information regarding
the process. Complaints are not open until we have a completed and signed Complaint Submission
Form.
Two complaints that were opened in 2019 and carried over into 2020 were closed this year. These
Complaints were investigated and resulted in the issuance of final reports. One of the reports found that
the Municipality did not err when it found that a downspout was compliant with the Property Standards
By-law. The other final report found that municipal processes and procedures were properly followed in
the handling of a noise complaint.
There were no active investigations as of the end of 2020.
Page 30
Annual Report 2020 8
ADR CHAMBERS OMBUDS OFFICE CONTACT
INFORMATION
ADR Chambers Ombuds Office
P.O. Box 1006
31 Adelaide Street East
Toronto, ON
M5C 2K4
Tel: 1-844-235-4442 | Fax: 1-877-803-5127
Email: ombudsman@adr.ca
www.municipalombuds.ca/
ADR Chambers Ombuds Office
Page 31
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
Page | 1
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Council
From: Trevor Pinn, CPA, CA – Director of Financial Services / Treasurer
Date: March 16, 2021
File No:
Re: 2020 Region of Durham Council Remuneration Report
At the March 8, 2021 GGC, Committee received for information Report FSD-010-21
2020 Council Remuneration. This report is the annual statutory report for remuneration
paid to or on behalf of Members of Council in accordance with section 284 of the
Municipal Act, 2001.
Per Resolution #GPA-455-95, the remuneration report for the Regional Municipality of
Durham is to be reported to Council. The report, which has been presented to the
Region’s Finance and Administration Committee on March 9,2021 is attached to this
memo.
Trevor Pinn, CPA, CA
Director of Financial Services/Treasurer
Financial Services
cc: Andrew Allison, CAO
Department Heads
Page 32
If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2304
The Regional Municipality of Durham
Report
To: Finance and Administration Committee
From: Commissioner of Finance
Report: #2021-F-6
Date: March 9, 2021
Subject:
The Remuneration and Expenses in 2020 of Members of Regional Council and Regional
Council Appointees to Local Boards, as Required by Section 284(1) of the Municipal Act,
2001, S.O. 2001, c. 25
Recommendation:
That the Finance and Administration Committee recommends to Regional Council:
That this report be received for information.
Report:
1.Purpose
1.1 The purpose of this report is to provide a statement of the remuneration and
expenses that were paid in 2020 to Regional Councillors and Regional Council
Appointees , as required by the Municipal Act.
2.Background
2.1 The Municipal Act, 2001 Section 284(1) requires that: the
“The treasurer of a municipality shall in each year on or before March 31 provide to
the council of the municipality an itemized statement on remuneration and
expenses paid in the previous year to,
(a) each member of council in respect of his or her services as a member of the
council or any other body, including a local board, to which the member has been
appointed by council or on which the member holds office by virtue of being a
member of council;
Page 33
Report #2021-F-6 Page 2 of 3
(b) each member of council in respect of his or her services as an officer or
employee of the municipality or other body described in clause (a); and
(c)each person, other than a member of council, appointed by the municipality to
serve as a member of any body, including a local board, in respect of his or her
services as a member of the body. 2001, c. 25, s. 284 (1).”
3.Previous Reports and Decisions
3.1 This report is presented to Regional Council annually, in compliance with the Act.
4.Remuneration and Expenses of Regional Council Members and Appointees to
Boards and Committees
4.1 Remuneration and expenses of Regional Council members represent the amounts
reimbursed directly to or paid on behalf of Regional Council members in 2020, as
recorded on the Region’s accounts (Schedules 1 and 2).
4.2 The information concerning Regional Council appointees (Schedule 3) was
obtained directly from the Local Boards, except for the following whose accounting
records are maintained by the Regional Finance Department:
Development Charges Complaint Committee, Durham Accessibility Advisory
Committee, Durham Active Transportation Committee, Durham Advisory Committee
on Homelessness, Durham Agricultural Advisory Committee, Durham
Environmental Advisory Committee, Durham Nuclear Health Committee, Durham
Regional Local Housing Corporation, Durham Region Community Safety and Well-
Being Plan Ste ering Committee, Durham Region Child & Youth Advocate, Durham
Region Police Services Board, Durham Region Roundtable on Climate Change,
Durham Region Transit Commission, Durham Vision Zero Task Force, Energy from
Waste – Waste Management Advisory Committee, Land Division Committee, Local
Diversity and Immigration Partnership Council, Strategic Plan Development Task
Force, Transit Advisory Committee, and the 9-1-1 Management Board.
4.3 The reported mileage and conferences expenses for 2020 were significantly
red uced from that of prior years due to the COVID-19 pandemic.
5.Relationship to Strategic Plan
5.1 This report aligns with/addresses the following strategic goals and priorities in the
Durham Region Strategic Plan:
a.Service Excellence Goal 5.3: Demonstrate commitment to continuous quality
improvement and communicating results. This report is in compliance with
the requirements of the applicable legislation and is part of the Region’s
commitment to accountability and transparency.
64Page 34
Report #2021-F-6 Page 3 of 3
6. Attachments
Schedule #1: Regional Council Members 2020 Remuneration and Expenses
Schedule #2: Regional Council Members 2020 Compensation Paid in Lieu of
Pension Plan and Severance
Schedule #3 : Regional Council Appointees to Local Boards 2020 Remuneration
and Expenses
Respectfully submitted,
Original Signed By
Nancy Taylor , BBA, CPA, CA
Commissioner of Finance
Recommended for Presentation to Committee
Original Signed By
Elaine C. Baxter-Trahair
Chief Administrative Officer
65Page 35
SCHEDULE 1
MILEAGE TOTAL
$$$$
REGIONAL COUNCIL MEMBERS
Anderson, G. (3)60,030.99 293.11 - 60,324.10
Ashe, K. 60,030.99 178.89 - 60,209.88
Barton, D. (3)60,030.99 348.87 1,236.39 61,616.25
Bath-Hadden, D.60,030.99 471.65 - 60,502.64
Brenner, M. (5)12,954.94 - - 12,954.94
Carter, D.60,030.99 83.54 - 60,114.53
Chapman, R. (4)66,240.38 268.85 - 66,509.23
Collier, S. 60,030.99 335.80 610.59 60,977.38
Crawford, M.60,030.99 524.90 - 60,555.89
Dies, J.60,030.99 - - 60,030.99
Drew, R. 60,030.99 305.62 - 60,336.61
Foster, A. (3) (4)66,240.38 - - 66,240.38
Highet, G. (3)60,030.99 959.22 - 60,990.21
Kerr, R.60,030.99 104.43 - 60,135.42
Leahy, C. (3)60,030.99 - 1,603.91 61,634.90
Lee, S.60,030.99 206.56 - 60,237.55
Marimpietri, T.60,030.99 386.71 758.00 61,175.70
McLean, W.60,030.99 111.81 - 60,142.80
Mitchell, D. (3) (4)66,240.38 - - 66,240.38
Mulcahy, R. (3)60,030.99 - - 60,030.99
Neal, Joe (3)60,030.99 - - 60,030.99
Neal, John 60,030.99 125.32 1,553.40 61,709.71
Nicholson, B.60,030.99 82.13 - 60,113.12
Pickles, D. 60,030.99 287.82 - 60,318.81
Roy, E. (3)60,030.99 - - 60,030.99
Ryan, D. (4)66,240.38 44.72 - 66,285.10
Schummer, W. (5)6,700.83 - - 6,700.83
Smith, T.60,030.99 673.78 1,582.90 62,287.67
Wotten, W.60,030.99 212.90 - 60,243.89
Yamada, S. (3)60,030.99 - - 60,030.99
1,725,361.05 6,006.63 7,345.19 1,738,712.87
REGIONAL COUNCIL MEMBERS
2020 REMUNERATION AND EXPENSES
REMUNERATION
CONFERENCES,
CONVENTIONS &
MEETINGS
Page 1 of 666Page 36
SCHEDULE 1
(continued)
CONFERENCES,
MEETINGS
REMUNERATION MILEAGE & OTHER TOTAL
$$$$
REGIONAL CHAIR
Henry, J.205,171.28 2,904.78 980.42 209,056.48
205,171.28 2,904.78 980.42 209,056.48
NOTES TO SCHEDULE OF REGIONAL COUNCIL MEMBERS 2020 REMUNERATION AND EXPENSES
(1)
(2)
Mileage - based on the approved rate per kilometre.
Conferences, Meetings, etc. -
Meals & Incidentals - based on the approved rate of $75/day without receipts; however, if the daily
rate is insufficient, actual expenses with receipts are reimbursed.
Accommodation, registration, etc. - reimbursed based on actual receipts.
Term Limit maximum of $10,000 for conferences.
(3)
(4)Denotes Regional Standing Committee Chair.
(5)
2020 REMUNERATION AND EXPENSES
Remuneration to the Regional Chair and Regional Councillors is authorized under by-laws #55-2018, #16-2007,
#01-2005, #08-2004, #09-2004, #10-2004, #50-95 and #61-93.
Regional Councillors may claim reimbursement for expenses incurred for Regional business purposes in accordance with approved
policies. Regional Councillors may decline reimbursement.
Remuneration paid to Regional Councillor by Area Municipality and the Region reimburses the Area Municipality.
Appointment of Alternate Member to Upper Council under Section 267 of the Municipal Act, 2001, S.O. 2001, c. 25 - Councillor
Brenner appeared on behalf of Councillor Ryan as an alternate for the City of Pickering, Councillor Schummer appeared on behalf of
Councillor Bath-Hadden as an alternate for the Township of Brock.
REGIONAL COUNCIL MEMBERS
Page 2 of 667Page 37
SCHEDULE 2
REGIONAL COUNCIL MEMBERS IN LIEU OF PENSION
$
Ashe, K.5,948.69
Bath-Hadden, D.5,110.35
Carter, D.5,110.35
Chapman, R.5,948.69
Collier, S.5,110.35
Crawford, M.5,110.35
Dies, J.5,110.35
Drew, R.5,948.69
Henry, J.25,991.96
Kerr, R.5,110.35
Lee, S.5,110.35
Marimpietri, T.5,110.35
McLean, W.5,110.35
Neal, John 5,110.35
Nicholson, B.5,110.35
Pickles, D.5,110.35
Ryan, D.5,948.69
Smith, T.5,110.35
Wotten, W.5,110.35
121,331.62
(1)
(2)
REGIONAL COUNCIL MEMBERS
2020 COMPENSATION PAID IN LIEU OF PENSION PLAN
Pursuant to by-law #08-2004, members of Regional Council who are not
enrolled in the Ontario Municipal Employees Retirement System (OMERS) are
entitled to compensation in lieu of a pension plan. Payment is made in the
current year based on prior year's earnings.
Pursuant to by-laws #16-2007 and #55-2018, the Regional Chair has the
option to enrol in OMERS or to receive payment in Lieu of Pension.
NOTES TO SCHEDULE OF 2020 COMPENSATION PAID IN LIEU OF PENSION PLAN
Page 3 of 668Page 38
SCHEDULE 3
(Continued)
REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS
2020 REMUNERATION AND EXPENSES
CONFERENCES,
CONVENTIONS,
REGIONAL COUNCIL MEETINGS &
APPOINTEES REMUNERATION MILEAGE OTHER TOTAL
$$$$
Central Lake Ontario Conservation Authority
Barton, D.200.00 - - 200.00
Chapman, R.2,850.00 10.03 - 2,860.03
Hooper, R.350.00 - - 350.00
Jones, J.350.00 - - 350.00
Leahy, C.350.00 14.75 - 364.75
Lee, S.300.00 17.70 - 317.70
Marimpietri, T.300.00 9.44 - 309.44
McDougall, I.200.00 33.04 - 233.04
Mitchell, D.350.00 21.83 - 371.83
Mulcahy, R.350.00 14.16 - 364.16
Neal, John 350.00 20.65 - 370.65
Nicholson, B.100.00 - - 100.00
Pickles, D.350.00 26.08 - 376.08
Roy, E.300.00 18.88 - 318.88
Traill, C.250.00 38.94 - 288.94
6,950.00 225.50 - 7,175.50
Ganaraska Region Conservation Authority
Neal, Joe 220.00 - - 220.00
Zwart, M.330.00 - - 330.00
550.00 - - 550.00
Lake Simcoe Region Conservation Authority
Barton, D.1,200.00 33.04 - 1,233.04
Bath-Hadden, D.600.00 - - 600.00
Drew, R. 1,200.00 59.00 - 1,259.00
3,000.00 92.04 - 3,092.04
Toronto & Region Conservation Authority
Ashe, K.952.82 99.00 - 1,051.82
Dies, J.1,299.30 246.40 - 1,545.70
Highet, G.1,472.54 357.50 - 1,830.04
3,724.66 702.90 - 4,427.56
Durham Agricultural Advisory Committee
Barrie, T.- 309.15 - 309.15
Bath-Hadden, D.- - - -
Cohoon, Z.- - - -
Guthrie, N.- - - -
Highet, G.- - - -
Howsam, B.- 40.71 - 40.71
Kemp, K.- 238.36 - 238.36
Kennedy, K.- 59.00 - 59.00
MacArthur, P.- 31.15 - 31.15
O'Connor, G.L.- - - -
Puterbough, F.- - - -
Risebrough, D.- 157.29 - 157.29
Schillings, H.- - - -
Smith, B.- 105.73 - 105.73
Taylor, G.- 63.37 - 63.37
Watpool, T.- 70.56 - 70.56
Winter, B. D.- 22.66 - 22.66
- 1,097.98 - 1,097.98
Page 4 of 669Page 39
SCHEDULE 3
(Continued)
REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS
2020 REMUNERATION AND EXPENSES
CONFERENCES,
CONVENTIONS,
REGIONAL COUNCIL MEETINGS &
APPOINTEES REMUNERATION MILEAGE OTHER TOTAL
$$$$
Durham Environmental
Advisory Committee
Carpentier, G.- 102.66 - 102.66
Chaudhry, O.- 27.61 - 27.61
Clearwater, S.- 49.56 - 49.56
Cuthbertson, J.- 55.58 - 55.58
Dickinson, R.- 67.97 - 67.97
Doody-Hamilton, C.- - - -
Duffy, C.- 4.60 - 4.60
Foxton, B.- 88.03 - 88.03
Layton, G.- 14.63 - 14.63
Lee, S.- - - -
Lui, K.- 142.66 - 142.66
Murray, K.- 39.41 - 39.41
Sallans, D. - 5.66 - 5.66
Shipp, B.- 52.39 - 52.39
Stathopoulos, D.- 57.54 - 57.54
Thompson, M.- 41.30 - 41.30
Upadhyay, D.- - - -
Yamada, S.- - - -
- 749.60 - 749.60
Durham Region Non-Profit
Housing Corporation
Carter, D.6,000.00 - - 6,000.00
Chapman, R.- - - -
Dies, J.- - - -
Foster, A.- - - -
Henry, J.- - - -
Mitchell, D.- - - -
Ryan, D.- - - -
6,000.00 - - 6,000.00
Durham Region Police
Services Board
Ashe, K.11,401.76 123.56 428.85 11,954.17
Drew, R.6,209.39 154.86 396.20 6,760.45
Fisher, K.11,547.00 147.28 879.15 12,573.43
Henry, J.6,209.39 - 91.14 6,300.53
35,367.54 425.70 1,795.34 37,588.58
Energy From Waste - Waste
Management Advisory Committee
Basztyk, W.- 171.51 27.91 199.42
Bracken, W.- 39.88 - 39.88
Burrows, A.- 17.35 - 17.35
Elhajjeh, S.- - - -
Farrell, T.- 58.53 - 58.53
McLean, C.- 17.94 - 17.94
Meydam, K.- 17.58 112.99 130.57
Rocoski, G.- - - -
Sukhu, H.- - - -
- 322.79 140.90 463.69
Page 5 of 670Page 40
SCHEDULE 3
(Continued)
REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS
2020 REMUNERATION AND EXPENSES
CONFERENCES,
CONVENTIONS,
REGIONAL COUNCIL MEETINGS &
APPOINTEES REMUNERATION MILEAGE OTHER TOTAL
$$$$
Land Division Committee
Arnott, A.1,884.15 - - 1,884.15
Bavington, K.1,884.15 647.02 25.38 2,556.55
Camposeo, A.1,674.80 70.80 - 1,745.60
Georgieff, A.3,091.32 209.98 9.60 3,310.90
Hudson, E.1,884.15 140.04 20.03 2,044.22
Molinari, C.1,884.15 130.74 41.01 2,055.90
O'Connor, G.L.2,659.64 371.20 - 3,030.84
Smith, D.1,884.15 910.62 - 2,794.77
16,846.51 2,480.40 96.02 19,422.93
Trent Conservation Coalition
Source Protection Committee
Franklin, R.400.00 - - 400.00
400.00 - - 400.00
NOTE TO SCHEDULE OF REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2020 REMUNERATION AND EXPENSES
1. No remuneration or expenses were paid to Regional Council Appointees to the:
- 911 Management Board
- Accessibility Advisory Committee
- Association of Local Public Health Agencies
- Association of Municipalities of Ontario
- Business Advisory Centre Durham
- Canadian National Exhibition Association
- CTC Source Protection
- Development Charges Complaint Committee
- Durham Active Transportation Committee
- Durham Advisory Committee on Homelessness
- Durham Nuclear Health Committee
- Durham Region Child and Youth Advocate
- Durham Region Community Safety and Well-Being Plan Steering Committee
- Durham Region Roundtable on Climate Change
- Durham Region Transit Commission
- Durham Regional Local Housing Corporation
- Durham Vision Zero Task Force
- Golden Horseshoe Food & Farming Alliance
- Greater Toronto Airports Authority
- Kawartha Region Conservation Authority
- Local Diversity and Immigration Partnership Council
- Royal Agricultural Winter Fair Association
- South Georgian Bay-Lake Simcoe Source Protection Committee
- Strategic Plan Development Task Force
- Toronto Global
- Transit Advisory Committee
Page 6 of 671Page 41
From: info@clarington.net <info@clarington.net> on behalf of Bruce Borland
<marshallrmb@gmail.com>
Sent: Sunday, March 7, 2021 5:03:29 PM
To: Council <councilOutside@clarington.net>
Subject: Proposed invasive valley trail...
EXTERNAL
For 29 years, I have lived on the Oshawa side of the valley, my actual yard is the valley,
a jewel, an urban wilderness that is about to be destroyed by an invasive trail that no
one with the knowledge thinks is a good plan.
On the south side from Townline east, the trail is fine, actua lly wide and safe, but I
understand that homeowners have pushed one councilor to move the trail down the hill
and that is why he is supporting the move....there are only 4 or maybe 5 homes backing
on to the existing trail. And it is all fenced with indust rial fencing.
When I moved into my home, the previous owner had terraced into the valley, I have
returned it to nature and always move saplings from the garden into the valley.
Right now, my yard is eroding so the neighbours bring all their leaves and I co ver them
with soil to stop the erosion. When I find a sapling in my garden, I move them to grow in
the valley.
Now I am watching the possibility of trees being butchered by many who have no idea
what this valley actually is..
Some of the trees that are marked to be removed are indigenous trees, maybe 50 years
old.
These trees prevent erosion on this watershed.
The hill has many natural springs that empty into the river, and, if a proper
environmental assessment was to be done, the results would be a no.
The water table is high considering we live at the top of a hill.
I understand CLOCA has voiced their opinion and it is not favourable....not to mention, I
have friends who know that staff are also against the idea.
It is costly and intrusive, and, there is no logical reason to change the existing perimeter
trail on the south side.
I walk it twice a day, many do, and it does not make sense....I can stop and look into the
valley, see the wild life, look at 50 plus year old trees, see the wildflowers come out,
colours change by the month, and, in the fall, thousands of birds come to feed.
I rarely even catch eye contact with the people who back on to it...no more than if I was
walking the sidewalk in front of their homes.
And, when you buy on a valley or right of way, then do not demand change later....we
are speaking of the demands of few over nature.
And cutting trees when we are supposed to be planting them?
It is rare to see an oak grow from seed and I've been watching one along the trail....
The existing trail is not an accessibility issue, but the new one may be....even
dangerous as it will be difficult to maintain.
I am old, and I see all ages walking the trail.
I can stand anywhere along the trail and look into this deep valley.
Now, many mature trees have orange markings.
Page 42
One cedar tree marked for removal is 50 feet high and birds feed on cedar seeds....the
cedars are already struggling but are surviving.
I live on the Oshawa side of the valley, but, while it may be in Clarington, it belongs to
all of us. Over the years many, including myself, have protected the valley.
Friends of Toad Hollow was a group that lobbied and made sure the valley remained for
all who love nature.
I have hiked and traveled many areas of North America, especially the Pacific coast of
BC, and, back country, and, I see areas preserved that do not even come close to what
we have.
When I walk it it reminds me of Joyce Kilmer Memorial Forest in North Carolina.
It is the epitome of preservation of old growth forest. Well we have one in ou r backyard.
https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fen.wikipedia.org
%2Fwiki%2FJoyce_Kilmer_Memorial_Forest&data=04%7C01%7Chkeyzers%40cl
arington.net%7Cfbf0e142f40e4774045408d8e1b4d7ba%7C2c663e0f310e40c2a196f34
1569885a9%7C0%7C0%7C637507514134126515%7CUnknown%7CTWFpbGZsb3d8
eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1
000&sdata=E6%2FI4LbWL1CQ5hFt6HfwLg6PZX9%2FEB%2F2h7mREvqqXMQ%
3D&reserved=0
When I hike, I avoid pretty little tourist trails and find the old natural trails...asphalt and
concrete are not nature.
In BC, old trails go under roots and over trees, and dead trees look like ghosts
harbouring wildlife.
There are many huge skeletons of dead trees in this valley, and I can see the chain
saws coming out.
Now, there is a vote, and I ask, how many who are voting actually know the valley, have
actually wandered the valley?
How many of you have done your due diligence before making a decision?
Simply, it would be negligent and irresponsible to vote on something so critical when
one has no idea what this valley is.
If I was a betting man, I would bet most of you did not even know it even existed, and
never hiked it.
Think about the inner city kids who cannot travel to a wilderness, this is perfect for them.
Migod thinks of a day camp that could be created if it remained natural.
If it is a desired access to the river, then, there is a direct trail down on the actual town
line, and, stairs down, a bridge, and stairs up would work.
And, done right, like BC's Wreck Beach, or, the West Coast trail, Whistler and
Chekamus, the Joyce Kilmer park, and many other locations, they can be people
friendly.
There is no way that any trail into this valley could be accessible. But, a trail along the
perimeter with maybe some lookouts would allow even the disabled to view this jewel.
If you all knew this valley, you would know that it would be impossible to create any
trails to allow handicapped access.
For years we wasted our breath thinking a mountain bike trail was something we
needed, then the police could monitor damage and parties.
The plan was to research the idea and with an arborist and CLOCA so no trees or
springs would be damaged...no roots disrupted...this is when I understood how a tree in
Page 43
the forest feels when no one is there to listen.
I know the valley, I have lived and defended the valley, I have given tours to Oshawa
city staff, but no one from Clarington was interested.
I was a single parent and my daughter's July birthday was marked by a party that
included a river walk...all the kids would bring old shoes and we would walk the length
of the river.
Her classmates were lining up for invitations.
Think about the heritage value, the old York Trail, and, who knows what else.
I can stand along the trail and look into this deep valley.
Many mature trees have orange markings.
In a world where trees are becoming the saviours and we now have people looking to
cut them down.
Why to make a new trail where one already exists?
Why vote to destroy nature.
Ronald Marshall
1348 Sunnybrae Crescent, Oshawa
Page 44
March 14, 2021
Ms. June Gallagher
Municipal Clerk,
Clerk's Division
Municipality of Clarington
40 Temperance Street
2nd Floor
Bowmanville, ON L1C 3A6
Re: Clarington General Government Committee – Report Number: PWD-017-21, dated March 8,
2021; Farewell Creek Trail Phase 2B Status Update.
Dear Ms. Gallagher:
I have reviewed the above noted report and the related appendices. The report is very complete and
very thorough in illustrating the folly of the Phase 2B Council Preferred Trail Alignment (CPTA).
The CPTA would cost $840,000 more than the Phase 2B Original Trail Alignment (OTA)
It will increase tree removal by 57% (123 vs. 217) in a rare mature Clarington forest
It introduces slope stability hazards and the threat this poses to residents on Pinedale Crescent
and the creek valley
Engineered slope stabilization systems all fail in time, which places the cost burden of
maintaining it on Clarington in perpetuity
Irreplaceable loss of mature, slow growth trees
Losing these mature trees reduces wildlife habitat and cooling in an era of a warming climate
CPTA is deemed an unacceptable risk by CLOCA for all the reasons cited in the previous 5 bullets
CLOCA will refuse approval of CPTA, costing more lost time on hearings with unknown outcomes
Time wasted on CPTA may put $313,900 of Provincial funding at risk (Ontario Municipal
Commuter Cycling Grant Funding), due to delayed construction. This is free money.
As thorough as this report is, no where does it state why Council prefers CPTA over OTA. In the absence
of this vital transparency, it is clear the CPTA is unacceptable for the compelling; economic costs (both
upfront & perpetual care/maintenance), environmental, ecological and geotechnical conclusions.
The upper portion of OTA has been there for many years, meaning that Pinedale residents who bought
homes backing onto the OTA did so willingly and with full knowledge of its’ benefits. What or who is
driving this ludicrous change?
Sincerely,
Glen Pleasance
Courtice, On.
Page 45
Newcastle Memorial Arena
103 Caroline Street West
Newcastle, Ontario L1B-1H1
Phone: 905-987-4860
E-Mail: newcastlearena@bellnet.ca
To: Municipality of Clarington Mayor & Council Members
This letter is being submitted to Council on behalf of the Newcastle Memorial
Arena Board Members as it relates to significant funding shortfalls and financial
loss that occurred in 2020 due to the ongoing nature of the Covid -19 Pandemic.
Significant efforts were made in the Fall of 2020 to prepare the Newcastle
Memorial Arena for operation during the Covid-19 Pandemic under the “Red
Classification” of the Provincial Re-Opening of Ontario Act. This classification
limits the number of individuals allowed inside a recreational facility to 10 at any
one time. Additionally, ice time was only available for instructional purposes
under this classification and as a result normal revenues from Recreational
Hockey League’s and Public Skating were not realized. Additional efforts made
during this period to be “Red Classification” compliant also included additional
labour and cleaning supplies to sanitize the Arena on a frequent basis to support
continued operations.
These circumstances resulted in an overall financial loss of 41K in 2020.
Revenues generated from October – December 2020 and January – March 2021
under normal operations represents the funding required to sustain the overall
operation of the Facility for the whole year including the off-peak summer period.
Typically, the Newcastle Memorial Arena would generate enough revenue to
cover the cost of normal operations and generate a small profit to allow for
funding of a new Ice Resurfacer needed every 10-15 years, needed interior
repairs and maintenance or simply provide a funding buffer in trying times.
The January – March period typically generates 40-45K per month in revenue.
The Newcastle Memorial Arena has not been able to generate revenue in the
first 6 weeks of 2021 contributing to a further lost opportunity to generate
revenue. This loss represents a further 65-75K financial impact in 2021.
Please take the above items under advisement as you evaluate the need for
Covid relief funding as it relates to the Newcastle Memorial Arena – Board of
Directors and the ongoing operation of the facility.
Respectfully,
Dave Bouma – Newcastle Arena Board Chair Page 46
MUNICIPALITY OF CLARINGTON
COUNCIL
DATE March 22, 2021
MOVED BY Councillor Zwart
SECONDED BY Councillor Anderson
That the Newcastle Memorial Arena 2020 budget shortfall of $41,000 be covered
by the municipality with funds to be taken from the Rate Stabilization Reserve
fund.
Page 47
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Members of Council
From: Stephen Brake, Director of Public Works
Date: March 22, 2021
File No.: PA.FarewellCreekTrailPhase 2
Re: Farewell Creek Trail Phase 2 – Ontario Municipal Commuter Cycling
Funding Status
At the March 8, 2021 General Government Committee Meeting, under consideration of the
Farewell Creek Phase 2B Status Update Report (PWD-017-21) submitted by Public Works,
Council had requested Staff to determine if the funding that was allocated to the Municipality
from the Ontario Municipal Commuter Cycling (OMCC) Program could be extended beyond
the deadline outlined in the Amending Agreement with the Ministry of Transportation.
The OMCC Program had previously granted a 1 year extension in 2020 of the 2017
Agreement due to the challenges caused by COVID-19. This was issued under an
Amending Agreement whereby the deadline was extended to December 31, 2021. As
outlined in the above noted Report, although the Municipality had been granted funding
under the OMCC Program, funding would only be issued once a project had been
substantially and functionally completed.
At the request of Council, Public Works contacted the Ministry of Transportation to inquire
about any future considerations for deadline extensions under the Program, stating the
Municipality’s targeted use of the funding and providing a general overview of Farewell
Creek Trail Phase 2B’s status. The Ministry has issued the following response:
“Clarington has entered into an Amending Agreement and all eligible projects for
which OMCC funds are used, must be completed by December 2021. All projects
mentioned in the approved list of eligible projects are eligible for OMCC funding.
Please be advised that it is the choice of the Municipality as to whi ch projects it
chooses to implement from the list of approved eligible projects. That being said, all
program requirements and terms and conditions must be met for each implemented
project for which OMCC funds are used. Unfortunately, there is no extension beyond
this date.”
Page 48
Page 2
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
Public Works Staff are presently awaiting decision by Council on whether the Farewell
Creek Trail Phase 2B Council selected alignment along the embankment face should be
further pursued in light of the financial, environmental, and timeline challenges and
constraints that are discussed in the above noted Report; or if the trail alignment should
revert back to the originally proposed alignment along the top of the creek valley
embankment. Staff wish to note that if neither the Council selected trail alignment nor the
original alignment are pursued, and if the alternate alignment that terminates at the
Municipal limit within the creek valley is chosen instead, that this would not meet the project
requirements under the OMCC Program as a functional and accessible link between two
commuter routes will not have been provided. Under this scenario the OMCC funding would
need be redirected to another project on the Municipality’s qualifying projects list and be
completed by December 31, 2021 or risk being rescinded from the Program.
Currently the Municipality only has one other viable project on the OMCC approved project
list; that being the Bloor Street multi-use path from Townline Road to Prestonvale
Road. This project would require the Region of Durham to agree to complete this work as
the project is to be cost shared with the Region which may present timing
challenges. OMCC funding for this project was previously diverted to Farewell Creek Trail
due to high costs of the multi-use path, which were partly attributed to the Region of Durham
requiring removal of the recently constructed sidewalk, and the multi-use path to be installed
along the property line.
An updated list of projects would need to be submitted to the OMCC for approval pri or to
diversion of any funding to an alternate project outside of the ap proved project list, and so
the decision to further pursue the Council selected alignment of Farewell Creek Trail Phase
2B would need to be made soon to allow time for review by the Pr ovince, and for the design,
tendering and construction of the alternate project by the December 31, 2021 deadline.
Should you have any questions or need further information, please do not hesitate to
contact me.
Regards,
Stephen Brake
Director
Public W orks
SB/RB
cc: Sean Bagshaw, P. Eng., Manager of Infrastructure
Robert Brezina, P. Eng., Capital Works Engineer
Page 49
Farewell Creek Phase 2B Path
Routing
- Impacted Residents Concern -
Property Owners - Pinedale Crescent
Don & Monica MacLean #49
Ian & Kirsten Soutter #47
Chris & Melanie Barry #45
Cory & LeeAnn Woodward #43
Ian Martin #41
Phil & Darlene Boucher #39
Page 50
Pinedale Crescent property owners who are profoundly impacted
by your decision, have reviewed the report provided to Council,
and recommend:
•Do NOT pursue either Phase 2B options considered to date
•DO pursue “Plan C” (2B-3) which best optimizes the prime
objectives of the path:
•A true nature path to be enjoyed by residents for decades to come
•Least ecological / structural damage as per CLOCA report concerns
•Least cost to Clarington
•Least impact on local property owners (privacy, security, property
value)
Page 51
Problem Statement Challenge – Clarington Council
•What Phase 2B path routing best optimizes:
1. The provision of a true nature walk for area residents
2. The minimum ecological damage to the mature forest
3. Clarington budget impact
4. Protection of the rights of Pinedale Crescent property owners (Bill 190 Sec 9.1 (1)) via ensuring the least possible impact on their privacy, security and property value
Equal weighting consideration
This is not simple NIMBY-ism
- a decision with 50+ year impact –Optimize!
Page 52
Page 53
Phase 2B Report Options:
Original –
•Climb up slope from Phase 2A terminus
•Intersect with easement atop catch basin
•Follow easement abutting Pinedale properties
to Townline Road
Council Proposed –
•Climb up slope from Phase 2A terminus
•Follow gentle slope-side alignment below
Pinedale properties to Townline Road
Pinedale Resident Recommended –
•Do NOT climb up slope from Phase 2A
terminus
•Remain in valley adjacent to creek throughout
•Cross creek to north side and intersect Oshawa
path to Grandview St S at Townline Boundary
Alternate Considered by Residents –
•Follow path 2B-1 path from Phase 2A terminus
to catch basin crest
•Turn South at catch basin crest and follow
wooded valley to PebblebeachDr
2B-1
2B-2
2B-3
2B-1
2B-2
2B-3
2B-4
2B-4
Page 54
Phase 2B Report Options:
Pinedale Resident Recommended –
2B-1
2B-2
2B-3
2B-3
2B-4
•Shortest Clarington-funded distance
•Level grade throughout (Tooley Mills to
Grandview)
•Least complicated construction ($)
•Most user-accessible
•No impact on embankment
•No property owner adjacency
•CLOCA-friendly
•Soil stability
•Widely spaced cedar – low tree impact
•Optional Stair from Townline
•Valley 2000 model
Page 55
Option Evaluation Matrix
Optimization Criteria 2B-1 2B-2 2B-3 2B-4
Provide a true nature path to be enjoyed by area
residents for decades to come
Minimize ecological damage, retain mature forestation,
avoid embankment destabilization (CLOCA consideration)?
Best considers Clarington budget/finance implications ?
Protect property owner rights (privacy, security, property
value)
Option 2B-1, if further pursued, must factor in safety, privacy, security protection for Pinedale property owners
Option 2B-2 is expensive, likely to fail CLOCA acceptance, and will alter the natural appearance/integrity of the ravine
Option 2B-3 clearly merits further and significant attention as potentially the best optimized solution (and may
lower the cost of Phase 2A by avoiding hill-driven construction challenges)
Option 2B-4 (not studied) presents a more natural path location, but abuts Pebblebeach / Hemmingway properties
Page 56
View From 47 Pinedale Crescent Kitchen Deck of Proposed
Farewell Creek Phase 2B Path Location
Page 57
View From 45 Pinedale Crescent Rear Walkout of Proposed
Farewell Creek Phase 2B Path Location
Page 58
Safety / Security / Privacy Concern - Proposed Farewell Creek Phase 2B Path Location
Page 59
Nature Path to Opportunity - Grandview St to Phase 2A Terminus – Pinedale Resident Recommended Route – 2B-3
Page 60
Optional Add – Valley 2000-style Farewell Creek Access at Townline Road Terminus
- Simple access, minimal construction impact, retains natural surroundings, cost -
Page 61
Some facts about the Pinedale residential experience:
•COVID has given us a preview of what a paved path will bring (pedestrian highway)
•Family members have been demeaned and insulted by passers by
•Dog poop and garbage has been thrown onto property
•Dumping has increased
•Security concerns have risen
•Town maintenance non-existent
•Construction carelessness/damage to property during bore testing
•Drug use by path users
•Privacy has been MASSIVELY reduced
This is not just an issue of inconvenience for Pinedale property owners – it is an infringement of property owner rights
There is a better solution that optimizes all stakeholder interests for similar (or less) cost
Page 62
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Council
From: Trevor Pinn, CPA, CA – Director of Financial Services/Treasurer
Date: March 19, 2021
File No.: Re: West Beach Cottages Taxes
This memo is in response to several questions from Members of Council regarding the
Municipally owned cottages at West Beach which have been leased.
The leaseholders have agreed to a nominal annual amount plus the property taxes in
exchange for the use of the cottages from May 15 to October 15 annually.
While each cottage is assessed separately on average the five remaining cottages are
assessed at $36,800 which represented a 2020 property tax of $416 (total property taxes).
If there are any questions, please let me know.
Respectfully,
Trevor Pinn, CPA, CA
Director of Financial Services/Treasurer
Financial Services
cc: Andrew Allison, CAO
Department Heads
Jessica James, Manager, Taxation Services
Page 63
Agricultural Advisory Committee of Clarington February 11, 2021
Agricultural Advisory Committee of Clarington Meeting
Thursday, February 11, 2021
Members Present: Eric Bowman John Cartwright Don Rickard
Tom Barrie Henry Zekveld Brenda Metcalf
Richard Rekker Ben Eastman Ryan Cullen
Jordan McKay Councillor Zwart
Regrets: Jennifer Knox
Staff: Amy Burke, Faye Langmaid and Ryan Windle, Planning &
Development Services
Guests: Sarah Allin, Planning & Development Services
Petra Schwirtz, Clarington Tourism Advisory Committee
Ashlee Kielbiski, Clarington Tourism Programmer
Stephen Selby, Delegate
Ted Watson, Delegate
Observers: Councillor Hooper; Stacey Jibb, Region of Durham – Planning &
Economic Development; Martha Vandepol; Jim Hamilton; Jim
Abernethy, Jeff Kelso; Paul Morton
Due to COVID 19 restrictions and to ensure social distancing, participation in the
meeting was electronic (using Microsoft Teams) and by conference call.
Eric welcomed all to the meeting, with introductions of Committee members.
Ryan Windle, Clarington’s new Director of Planning & Development Services,
introduced himself to the Committee. Ryan thanked the AACC for their time and efforts
in serving as members of the Committee.
Declarations of interest
Following the January meeting, Staff sought clarification of declarations of interest from
the Municipal Clerk and Municipal Solicitor. Guidance surrounding declarations of
interest was discussed, as reported in Business Arising from the Minutes.
Ryan Cullen, Brenda Metcalf, Don Rickard, Tom Barrie and Rickard Rekker declared an
interest in item 7c of the agenda (Special Study Area 2 – Greenbelt Expansion).
Page 64
Agricultural Advisory Committee of Clarington February 11, 2021
Adoption of Agenda
021-03 Moved by Tom Barrie, seconded by John Cartwright
That the Agenda for February 11, 2021 be adopted.
Carried
Approval of Minutes
Staff responded to a question raised about the submission of draft, rather than final
meeting minutes to Council. This approach was introduced several years ago for all
advisory committees and provides Council with more current information. Draft minutes
are reviewed by the AACC Chair prior to inclusion on a Council agenda. Final minutes
approved by the Committee are available to the public on the Municipal website.
021-04 Moved by John Cartwright, seconded by Richard Rekker
That the minutes of the January 14, 2021 meeting be approved.
Carried
Presentation
Sarah Allin, Planning & Development Services – COVID-19 Community
Improvement Grant Program: Sarah Allin presented an overview of the COVID-19
Community Improvement Plan (CIP), approved by Council in October 2020 to support
Clarington’s local businesses with physical improvements necessary to implement
COVID-19-related health and safety requirements. COVID-19 CIP Grant Program
information is available on Clarington’s COVID-19 Financial Support webpage, including
a summary information sheet. The Committee was encouraged to review the
information, eligibility criteria and funding streams for this program. Farm businesses
forced to close as a result of Provincial Emergency Declaration Orders may be eligible
to receive grant funding support to help offset the cost of physical improvements that
they had to make prior to re-opening. Questions can also be directed to Sarah
(sallin@clarington.net or 905-623-3379 ext. 2419).
Petra Schwirtz, Clarington Tourism Advisory Committee and Ashlee Kielbiski,
Clarington Tourism Programmer – 2021 Focus on Local Agriculture: Petra
Schwirtz shared the story of how her family business, Our Valley View B&B was shut
down as result of the COVID-19 pandemic, how they were forced to adapt and how they
are responding to resuming business operations under very different conditions. Petra’s
experience is common amongst many of the rural and agricultural business owners
throughout Clarington. In considering this shared experience, the Tourism Advisory
Committee has identified local agriculture as their focus for 2021. Their goal is to
promote the uniqueness of Clarington and the many agricultural destinations that are
open for business. The Tourism Advisory Committee invited ideas from the Committee
on how Clarington Tourism can further support and showcase local farms as
destinations.
Page 65
Agricultural Advisory Committee of Clarington February 11, 2021
The Committee agreed that education and raising awareness of what Clarington has to
offer is critical. A number of ideas were brought forward, including sharing social media
content produced by local destinations on Municipal channels; showcasing the human
connection between local farmers and the products they produce (“Meet the Maker”);
supporting farmers to connect to funding opportunities that could assist them to develop
a farm experience; and developing a farm passport / scavenger hunt experience that
would map out a day spent in the municipality.
Delegations
Stephen Selby regarding Special Study Area 2 – Greenbelt Expansion: Mr. Selby
stated that he supports the deletion of section 17.3 from the Clarington Official Plan and
encouraged the Committee to also indicate support to Council for the same. Mr. Selby
explained that he owns several farm properties within and adjacent to Special Study
Area 2. Mr. Selby indicated that he operates an agricultural business which involves
borrowing against his land for various expenses. He added that the cost of business is
increasing due to many factors including the increase of various taxes. Mr. Selby stated
that adding his land into the Greenbelt would destroy the perceived value of his land.
He continued by explaining Greenbelt designation would result in lenders requiring
additional security and would be a major threat to his business. He concluded by
indicating that expansion of the Greenbelt will potentially result in further decline of
multi-generation family farms, rather than achieving the objective of protecting farming.
In response to questions from Committee members, Mr. Selby stated that he has
always been aware of Special Study Area 2 and that he has not received any direct
notice from the Municipality indicating that his properties were being potentially
considered for expansion of the Greenbelt.
Ted Watson regarding Special Study Area 2 – Greenbelt Expansion: Mr. Watson
stated that there is misunderstanding of the motion passed by the AACC on August 25,
2011 respecting the protection of land within the Whitebelt. Mr. Watson indicated that
he does not feel the motion, as carried by the Committee, requests the addition of lands
to the Greenbelt. He reviewed a copy of AACC motion 011-18 and stated that he would
not have been the Seconder for the motion had that been the intent. Mr. Watson further
stated concerns with respect to the lack of notice given to property owners within
Special Study Area 2 regarding the inclusion of the related policies into the Clarington
Official Plan and concerns respecting transparency.
Business Arising from Minutes
Clarification – Declarations of Interest: The Committee will be sent a copy of the
Duties of Committee / Board Members as it pertains to Pecuniary Interest for review,
which outlines how Committee members can determine if they have a direct, indirect or
deemed pecuniary interest in a matter under consideration, and how to determine if a
pecuniary interest is exempt.
Regional Capital Roads Project: The Region has advised that one tool available for
looking for updates and contact information for major Regional projects is this online
resource - https://maps.durham.ca/PublicWorksMap/default.html.
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Agricultural Advisory Committee of Clarington February 11, 2021
Special Study Area 2 – Greenbelt Expansion: Staff provided an update to the
Committee on this matter. On Feb. 8, Council approved a motion directing staff to carry
out the necessary process to hold a Statutory Public Meeting on April 26, 2021 in
relation to amending the Clarington Official Plan to delete section 17.3 (Special Study
Area 2 – Greenbelt Expansion). This replaces the earlier direction from Council
reported to the Committee at the January meeting. The Committee was informed that
they can determine whether they state a position in the form of a motion passed by the
Committee prior to the Public Meeting. Discussion by the Committee will be recorded in
the meeting minutes. The Committee may also choose to submit a separate comment
letter, and/or may request the Chair or another member speak on behalf of the
Committee at the Public Meeting. Members as individuals can address the issue as
they see fit, they are not bound by the committee’s decision.
The Committee discussed how to approach establishing a Committee position to help
inform Council. Providing Council with clarity on the intent of the motion passed in
August 2011 was identified as an important element that should be discussed and
addressed. Following discussion on forming a sub-committee, the following was
moved:
021-05 Moved by John Cartwright, seconded by Ryan Cullen
That the matter regarding the consideration of deletion of Special Study Area 2 from the
Clarington Official Plan be placed on the March 11, 2021 agenda for discussion by the
Committee.
Carried
AACC 2020 Annual Report: Presented by Eric Bowman and received by the Planning
& Development Committee on Feb. 1. The Committee was thanked for their work. The
Committee was also asked to consider how Council may be able to support or advocate
for the reduction of entry barriers for temporary foreign workers while maintaining
appropriate COVID-19 health and safety measures.
The Committee discussed the importance of the program that has been established to
ensure the safety of temporary foreign workers as they arrive and work in Canada, and
to maintain public health and safety. The Committee expressed that the process has
been beneficially modified and adapted based on the lessons learned during the 2020
farming season. The Committee will prepare a letter to thank the Federal Government
for the actions taken to date, and to request that additional effort be put into further
adapting the process to ensure timely arrival and commencement of work for the 2021
season.
Backyard Hens: Council has received and considered comments from the AACC and
egg producers, as well as additional public comments. At the February 8 Council
meeting, it was determined that no further action will be taken at this time on the matter
of considering a potential by-law to permit the keeping of backyard hens within the
urban areas of Clarington for the purposes of egg laying.
Ward Boundary Review: The final report on Clarington’s Ward Boundary Review was
received by Council on January 18, 2021. The existing four ward boundary system will
be maintained.
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Agricultural Advisory Committee of Clarington February 11, 2021
Correspondence, Council Items and Referrals
None
Liaison Reports
Durham Agriculture Advisory Committee: No updates. Tom will send.
Durham Region Federation of Agriculture: Richard Rekker provided an update from
the January 13 DRFA meeting in his email to all prior to the meeting. No further
discussion by the Committee.
Durham Farm Connections: Brenda Metcalf informed the Committee that a new, live,
virtual format for the Grade 3 Program will occur via Facebook. High level of interest in
the program to date. Arrangements for the 2020 Celebrate Agriculture award winners
celebration event are yet to be confirmed.
Clarington Board of Trade: No updates.
New Business
Broadband & Agricultural Networks: A concern was raised that a lack of reliable,
high quality internet connection across many areas of Durham Region, and in particular
rural areas, is making it challenging for agricultural organizations and other networks to
stay connected. The COVID-19 pandemic has forced association meetings and
networking opportunities to transition to a virtual format. Connection issues hinder the
ability for many to fully participate in these events.
Temporary Foreign Workers Information Session: February 18 at 7:00pm, Durham
Region Public Health, in partnership with Durham’s Planning and Economic
Development Department, is holding a virtual information session for agricultural
operators who employ temporary foreign workers and/or seasonal workers. The
session will provide updated information, guidance and resources relating to housing
standards and COVID-19 prevention. To register, contact Allison Brown at
allison.brown@durham.ca or 905-439-1441.
2021 Farmland Forum: Virtual conference scheduled for March 25. 2021 conference
theme is The Shifting Landscape of Farmland Protection. This event is hosted by
Ontario Farmland Trust. For information and to register, visit
www.ontariofarmlandtrust.ca.
Next Meeting
Thursday, March 11, 2021 @ 7:30 pm (Virtual Meeting)
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Subject to Advisory Committee Approval
Agricultural Advisory Committee of Clarington March 11, 2021
Agricultural Advisory Committee of Clarington Meeting
Thursday, March 11, 2021
Members Present: Eric Bowman John Cartwright Don Rickard
Tom Barrie Henry Zekveld Brenda Metcalf
Richard Rekker Ryan Cullen Jordan McKay
Councillor Zwart
Regrets: Jennifer Knox, Ben Eastman
Staff: Amy Burke and Faye Langmaid, Planning & Development Services
Guests: Sean Bagshaw, Public Works Department
Rob Maciver, Municipal Solicitor
Allison Brown and Stacey Jibb, Region of Durham – Planning &
Economic Development
Observers: Councillor Hooper; Jim Abernethy
Due to COVID 19 restrictions and to ensure social distancing, participation in the
meeting was electronic (using Microsoft Teams) and by conference call.
Eric welcomed all to the meeting, with introductions of Committee members.
Declarations of interest
Ryan Cullen, Brenda Metcalf, Don Rickard, Tom Barrie and Rickard Rekker declared an
interest in item 10a of the agenda (Consideration of Deletion of Special Study Area 2
from the Clarington Official Plan).
Adoption of Agenda
021-06 Moved by Don Rickard, seconded by Tom Barrie
That the Agenda for March 11, 2021 be adopted.
Carried
Approval of Minutes
021-07 Moved by John Cartwright, seconded by Tom Barrie
That the minutes of the February 11, 2021 meeting be approved.
Carried
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Subject to Advisory Committee Approval
Agricultural Advisory Committee of Clarington March 11, 2021
Presentation
Sean Bagshaw, Manager of Infrastructure, Public Works Department – Rural
Capital Projects Annual Update: Sean Bagshaw presented an overview of the rural
area capital infrastructure projects planned for 2021. A range of planned projects,
including road resurfacing, road rehabilitation, culvert replacement, roadside protection
(e.g. installation of guard rails), roadside stabilization and road shoulder widening and
paving, were highlighted. In addition, desktop level projects planned for 2021 including
design for the realignment of Baseline Rd. west of Green Rd. and the business case
study for a new Hwy 401 interchange at Lambs Rd., were introduced.
Delegations
Allison Brown and Stacey Jibb, Region of Durham Planning & Economic
Development regarding Durham Region Food Hub Steering Committee: Stacey
Jibb informed the Committee that Invest Durham has retained a consultant to prepare a
business case for a local food logistics hub and innovation centre. The Centre would
include an innovation lab, indoor farmers market space, agri-education and event
space, food testing lab, and processing, packaging, storage infrastructure for rent. This
initiative builds from the initial Durham Food Hub study work completed by Durham
Region Federation of Agriculture and Durham Farm Connections. A Steering Committee
is being formed to provide feedback during the project. The Region is looking for
participants from the agricultural sector. Stacey stated that Steering Committee
members would be requested to attend 2-3 virtual meetings between mid-March and
early May, with some email correspondence between meetings. Interested individuals
should contact Stacey Jibb (Stacey.Jibb@durham.ca) or Allison Brown
(Allison.Brown@durham.ca).
Business Arising from Minutes
Regulation of On-Farm Special Events: The Committee was provided with notice
that the Legislative Services Department has reported back to the General Government
Committee on regulation of on-farm events. A copy of staff report LGS-012-21 was
provided. Rob Maciver provided a summary of the conclusion of the extensive public
consultation process that was undertaken, which included a working group of AACC
members and other representatives of the agricultural sector and economic
development. No changes have been made to the current method of regulation, which
is through a site-specific zoning amendment and site plan approval processes. The
report will be before Council for final ratification on March 22, 2021.
Temporary Foreign Worker Program: The acknowledgement letter discussed at the
February Committee meeting has been drafted. Staff will work with Eric, Jordan and
Richard to finalize the letter for submission on behalf of the Committee to Employment
and Social Development Canada.
Correspondence, Council Items and Referrals
Consultation on Growing the Size of the Greenbelt: The Committee was provided
with notice of Environmental Registry posting number 019-3136. The Ministry of
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Subject to Advisory Committee Approval
Agricultural Advisory Committee of Clarington March 11, 2021
Municipal Affairs and Housing is seeking feedback on ways to grow the size and further
enhance the quality of the Greenbelt with a priority of i) a study area of lands focussed
on the Paris Galt Moraine, and ii) ideas for adding, expanding and further protecting
Urban River Valleys. The deadline for submitting comments is April 19 2021.
Envision Durham – Proposed Policy Directions: The Committee was provided with
notice of the release of the Envision Durham – Proposed Policy Directions (Report
#2021-P-7) for public comment. Proposed policy directions relate to a range of topics,
including growth management, supporting a thriving rural system and supporting a
protected greenlands system. Staff have requested a presentation to the Committee to
review and discuss proposed policy directions specific to the agricultural sector. The
deadline for submitting comments is June 30, 2021.
By-law Update to Allow Electronic Participation: On March 1, Council approved the
necessary by-laws to formalize permission for allowing electronic participation at various
Board and Committee meetings. As a result, the Terms of Reference for the AACC has
been updated to include provisions allowing electronic participation.
Liaison Reports
Durham Agriculture Advisory Committee: Tom Barrie provided an update from the
February 16 and March 9 DAAC meetings in his email to all prior to the meeting. Tom
elaborated on a discussion that occurred at the March 9 meeting relating to the ongoing
Provincial review to Grow the Greenbelt. There is confusion by some that this is an
opportunity to remove lands (e.g. exchanges). Staff noted that the provincial proposal
currently out for public comment states “the government will not consider the removal of
any lands from the Greenbelt.”
Durham Region Federation of Agriculture: Richard Rekker provided an update from
the February… DRFA meeting in his email to all prior to the meeting. No further
discussion by the Committee.
Durham Farm Connections: Brenda Metcalf informed the Committee that the
Facebook Live virtual format for the Grade 3 Program is proceeding and a recording will
be made available. Arrangements for the 2020 Celebrate Agriculture award winner’s
celebration event are yet to be confirmed. The 2021 Celebrate Agriculture event will
take place on October 28, coupled with an online auction running from Oct. 22 – 29.
The DFC Heritage Committee is working on the establishment of a Barn Quilt Trail, with
the goal of having 10 across the Region. Interested farms must have a suitable spot for
the quilt square that is visible from a public roadway.
Clarington Board of Trade: On March 17, CBOT is hosting a virtual breakfast with
Regional Chair, John Henry. Regional Chair Henry will provide an update on Durham
Region projects and an outlook for Durham Region in 2021 and beyond.
New Business
Consideration of Deletion of Special Study Area 2 from the Clarington Official
Plan: Staff informed the Committee that formal notice of the Statutory Public Meeting
for consideration of deletion of Special Study Area 2 from the Clarington Official Plan is
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Agricultural Advisory Committee of Clarington March 11, 2021
expected next week. The consultation program will include a presentation to the
Committee at the April 8 AACC meeting.
Prior to engaging in discussion, questions were raised relating to whether Committee
members with land have a pecuniary interest on the matter and their ability to
participate in the discussion. Declaring a pecuniary interest and participation is at the
discretion of each Committee member. Guidance respecting declaring a pecuniary
interest from the Committees Orientation Manual and the Municipal Conflict of Interest
Act was provided. Later in the meeting it was requested that advice be sought from the
Integrity Commissioner on the matter, specifically whether Committee members who
own property within Special Study Area 2 have a pecuniary interest and if they do, the
extent to which the pecuniary interest extends.
A general discussion of the matter followed, including (in summary) the following:
Committee members present when AACC motion 011-18 was endorsed on August
25, 2011 indicated that it was not the intent of the motion to request the addition of
lands into the Greenbelt.
Based on public comments heard to date, including recent AACC delegations, it
was stated that it appears that potentially affected property owners have to date
not been notified or properly consulted.
Concern was raised that agricultural lands abutting or in close proximity to urban
areas are increasingly challenging to farm. Challenges noted include increased
vandalism, increased traffic which hinders the movement of farm vehicles and
raises safety concerns, increased complaints from neighbours in response to
normal farm practices (e.g. spreading of manure). It was suggested that
establishing and maintaining a buffer between urban boundaries and agricultural
areas may help mitigate the issues associated with urban encroachment.
The issue of the impact of Greenbelt Area designation on property values was
raised, with varying opinions of its affect It was expressed that land values for
agriculture have continued to rise, and that a comparison to the value of lands for
development was a tangibly different comparison. It was also expressed that
where farming may be increasingly challenged by urban growth and urban area
expansions, maintaining development value is important.
It was questioned how Greenbelt Designation impacts the ability to farm.
Committee members farming land in the Greenbelt indicated they did not feel their
ability to farm their land was restricted as a result of being within the Greenbelt
Area.
During the discussion, staff explained how the resolution passed by the Committee in
August 2011 was considered as part of the Official Plan Review. Other tools for
protection, including ‘greenbelts’ and the Ontario Farmland Trust were touched upon.
Staff clarified that the matter of Special Study Area 2 is a separate matter from the
Municipality’s comprehensive zoning by-law review project. The Clarington Official Plan
and the Greenbelt Plan are policy documents. In addition, staff clarified the geographic
extent of Special Study Area 2.
With a presentation by staff now scheduled for the April Committee meeting and
clarification from the Integrity Commissioner being sought, the following was moved:
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Subject to Advisory Committee Approval
Agricultural Advisory Committee of Clarington March 11, 2021
021-08 Moved by John Cartwright, seconded by Councillor Zwart
That Committee discussion regarding the consideration of deletion of Special Study
Area 2 from the Clarington Official Plan be deferred to the April 8, 2021.
Carried
2021 Trees for Rural Roads: Deadline for applications is March 31. All applications
received will be processed and applicants will be notified of whether their application
was approved. In early April it will be determined whether the Municipality can proceed
with the 2021 handout. If the handout cannot safely proceed due to the COVID-19
pandemic, approved applications will be kept on file for the 2022 program (subject to
2022 budget approval).
Next Meeting
Thursday, April 8, 2021 @ 7:30 pm (Virtual Meeting)
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Clarington Heritage Committee
Minutes
February 16, 2021
*Subject to Advisory Committee Approval*
- 1 -
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee held via Microsoft Teams on February
16, 2021, at 7:00 PM.
Members Present were: Peter Vogel, Victor Suppan, David Reesor, Ron Sproule,
Noel Gamble, Steve Conway, Councillor Ron Hooper, Myno
Van Dyke (NVDHS), Jason Moore (ACO)
Regrets: Katharine Warren, Bob Malone (NVDHS)
Staff Present: Faye Langmaid, Ryan Windle, Sarah Allin, Planning and
Development Services
Guests: None
1 Declaration of Interest
There were no disclosures of interest stated at this meeting.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington’s Land Acknowledgement Statement.
3 Adoption of Agenda
21.07 Moved by M. Van Dyke, seconded by C. Hooper
That the Agenda be adopted be adopted, as amended, with the addition of a
presentation on Central Newcastle Street Renaming. “Carried”
4 Adoption of Minutes of Previous Meeting
21.08 By Consensus
That the minutes of the January 19, 2021 Clarington Heritage Committee
meeting be adopted.
“Carried”
5 Delegations/Presentations:
5.1 Introduction
Ryan Windle, Clarington’s new Director of Planning & Development Services,
introduced himself to the Committee.
5.2 Newcastle Street Renaming
M. Van Dyke provided a presentation about Dutch heritage in the Newcastle, post
World War II immigration to the area and settlement along Mill Street North. A
proposal was brought forward to consider the name “Nederland” for the Central
Newcastle Street Renaming exercise being undertaken in honour of the
contribution of the many Dutch immigrants who moved to Clarington.
Committee members thanked M. Van Dyke for the presentation.
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Clarington Heritage Committee
Minutes
February 16, 2021
*Subject to Advisory Committee Approval*
- 2 -
6 Business Arising
6.1 210 and 224 King Avenue W.
Planning and Development Services staff confirmed 210 and 224 King Avenue W.
are not within the Community Improvement Project Area for the downtown
Newcastle Community Improvement Plan. Staff also confirmed the National
Historic Site listing for the 210 King Avenue W. is not affected by the recent
technical amendment to the legal description in the applicable designation by-law.
6.2 Belmont House (302 Given Road)
Planning and Development Services staff reached out to the applicant with
regards to the location of the artesian well. Staff will provide additional information
as it becomes available.
6.3 Stanley Hill
At its January meeting, the Committee discussed the significance of Stanley Hill
as a landmark as it was known as the highest point in Bowmanville. F. Langmaid
shared an etching of what most likely is Stanley Hill from 1882 for the interest of
Committee members. Committee members asked to have the opportunity to see
the etching again once in-person meetings are possible.
6.4 Central Newcastle Street Renaming
Committee member discussed the significance of Dutch heritage to the Newcastle
area as presented by M. Van Dyke in the context of the Central Newcastle Street
Renaming exercise and the proposal to rename a street ‘Nederland’ Street in
honour of the contribution of Dutch immigrants who settled in Clarington.
Staff advised there will be public consultation on the street renaming exercise. The
Committee’s suggestion will be provided to project staff for consideration.
21.09 Moved by V. Suppan, seconded by D. Reesor
That the Heritage Committee supports the renaming of the central street in
Newcastle to honour the Dutch contributions in Clarington with the name
“Nederland”.
“Carried”
6.5 Vacant Seat on the Heritage Committee
Staff is preparing to advertise for the vacant seat and will provide updates as the
process moves forward. K. Warren is going to assume the Museum seat on the
Committee. The advertisement will be for a vacant seat at-large.
6.6 Fletcher Tree
No update for this standing agenda item.
7 Correspondence and Council Referrals: None
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Clarington Heritage Committee
Minutes
February 16, 2021
*Subject to Advisory Committee Approval*
- 3 -
8 Reports from other Committees
8.1 Bowmanville, Newcastle, and Orono CIPs – None
8.2 Architectural Conservancy of Ontario (ACO), Clarington Branch – Commencing
plans for possible Doors Open event.
Newcastle Village District Historical Society (NVDHS) – The NVDHS room
remains closed, however the newsletter is still being sent. New material is being
posted on Facebook and Instagram.
8.3 Museum – A Library Board meeting is scheduled for February. The Museum
remains closed. The Heritage Committee ‘s Museum representative, M. Ross, has
resigned from the Committee. Planning staff will connect with Library staff and
report back to the Committee on this matter.
8.4 Heritage Conservation District Advisory Committee – Committee has been
contacted regarding concerns about the red oak tree in front of 21 Beech Avenue.
The tree is within the Beech Avenue Heritage Conservation District and is listed a
significant landscape feature. Concerned residents have been asked to provide
the Heritage Committee with information to support the request for consideration
of individual (Part IV) designation of the tree. Heritage Committee members
discussed the request, the health of the tree, referencing the failing of a large limb
in summer 2020 causing damage to the home at 21 Beech, and the limbs
overhanging Beech Avenue.
Staff advised an arborist assessed the red oak tree at the request of the
Municipality after the limb came down in 2020. The arborist report recommends
the tree be taken down. Planning and Development Services staff has advised
Public Works staff of the Committee’s and residents’ concerns. This item will be
added to the March meeting agenda.
8.5 Wilmot Creek Heritage Park – V. Suppan provided addition information relating to
the Committee’s November 2020 inquiry relating to the status of the Wilmot Crown
Lands. Planning and Development Services staff will work with Public Works staff
to enable the continued participation of Committee members in this initiative.
9 Project Reports
9.1 The sub-committee evaluated the following properties and recommended as
follows:
2201 Courtice Road, Courtice: the sub-committee provided additional
information to support Committee’s recent recommendation to Council to
consider the designation of the gates at Courtice Memorial Park under Part IV
of the Ontario Heritage Act.
236 King Avenue W., Newcastle: the property be considered for addition to
the Municipal Register; significant to the cultural heritage of the community.
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Clarington Heritage Committee
Minutes
February 16, 2021
*Subject to Advisory Committee Approval*
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21.10 Moved by V. Suppan, seconded by M. Van Dyke
That the Heritage Committee recommends to Council that the property at 236
King Avenue W. be considered for addition to the Municipal Register; significant
to the cultural heritage of the community.
“Carried”
9.2 Outreach/Education Sub-committee:
Cultural Heritage Information Pole Project: Staff provided background information
to sub-committee members outlining possible options for this project. QR Code
option was noted as the method that may be the preferred option at this time. The
sub-committee indicated it intends to meet to discuss further and develop a
recommendation to the Committee.
The Outreach/Education sub-committee needs additional members. S. Conway
and J. Moore expressed interest.
10 New Business
10.1 Heritage Week Feb. 15-21: Staff is preparing a recommendation report for the
March 15th Planning and Development Committee meeting to propose the addition
of properties to the Municipal Register. In recognition of Heritage Week, staff
asked that members of the Heritage Committee attend the Planning and
Development Committee meeting to provide a presentation. Staff will be in touch
with Heritage Committee members to coordinate the presentation.
10.2 Red Oak Tree at 21 Beech Avenue: See Item 8.4.
10.3 Robert McLaughlin House in Oshawa: Committee members expressed concern
over the potential loss of this heritage resource. Individuals may wish to sign the
petition. The Committee as its focus is Clarington will not comment.
10.4 Title Search Training: Staff is working on developing material with ARA
(Municipality’s heritage consultant) and will be in touch with a session date.
10.5 81 Scugog Road: A letter was sent to the property owner encouraging participation
in the Heritage Incentive Grant Program to assist with required maintenance and
repair to designated heritage attributes. Staff will consider next steps should a
response to the letter not be received.
10.6 Green Road South: Committee members inquired about activity along Green Road
South. Staff advised By-law Enforcement staff is looking into this matter.
Adjournment:
S. Conway moved adjournment, 8:45 pm.
Next Meeting: March 16, 2021, 7:00 p.m.
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Clarington Diversity Advisory Committee
Thursday, February 25, 2021 7:00 PM – 9:00 PM
Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 2131
Present: Councillor Ron Hooper
Sajida Kadri
Meera McDonald
Lyndsay Riddoch
Rajeshwari Saharan
Laila Shafi
Yasmin Shafi
Dione Valentine
Also Present: Erica Mittag – Community Development Coordinator
Regrets: Rachel Traore
The meeting called to order at 7:02 p.m.
1. Land Acknowledgement Statement
Meera McDonald read the Land Acknowledgement Statement
2. Review and Approval of Agenda
Moved by Laila Shafi, seconded by Sajida Kadri
That the agenda of the meeting of February 25, 2021 be approved
Carried
3. Review and Approval of Previous Meeting Minutes
Moved by Dione Valentine, seconded by Lyndsay Riddoch
That the minutes of the meeting of January 28, 2021 be approved
Carried
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4. Communications – received for information
Community Development Council of Durham – Durham Black Community Lens
Erica Mittag shared the Durham Black Community Lens as coordinated by the
Community Development Council of Durham. This is the fifth lens put out that includes
statistics for Durham Region’s Black communities. Committee to review and any
questions can be provided to Erica who can reach out to council for more info.
Black History Month Proclamation
The Municipality of Clarington proclaimed February as Black History Month. Social
media activities have been launched for the community. For internal staff, there was an
internal website complete with information, resources and details on virtual community
activities. High engagement has been reported.
5. Council and Community Updates
Council Ron Hooper shared:
Budget approved 2021. 2.04% tax levy. Focus is minimum spending and make
every dollar count which is tied to the rate of inflation.
As of January 18, 2021, a reminder that the Municipal Administrative Centre
(Town Hall) remains open by appointment only, as we continue to follow the
provincial stay at home orders.
COVID-19 vaccine clinic will be held at Garnet B. Rickard Complex. There will be
8 sites across Durham Region, but they will take several weeks to months to get
started. There is a 3-phase distribution plan for the vaccine that is mandated by
the provincial government and we are still in phase 1 of the plan. Reminder to
keep eyes open and for further information go to COVID-19 Community
Resources - Region of Durham.
Volunteer Appreciation week to be held April 18 – 24 and virtual event to be held
Tuesday, April 27, 2021. Community organizations are asked to submit up to 5
volunteer names to be considered. For more information, go to Volunteer -
Clarington.
Clarington Action Climate Change targets to reduce regional emissions. 70
Clarington staff identified climate change risk and mitigation plans that had
impact to these services.
Regional meeting was held February 26 and property taxes were assessed at
approximately $55 net increase based on an average property value of
$483,000.
Region of Durham announced the appointment of Allison Hector-Alexander as
the new Director of Diversity, Equity and Inclusion for the Regional Municipality
of Durham; she will begin March 15, 2021. Her background is senior director,
advocate, and policy professional who has worked in human rights, equity, anti-
racism training, anti-discrimination/oppression, and accessibility organizations—
within the not-for-profit and education sector—for more than 20 years. Erica
Mittag mentioned that Alison will be leading a virtual event as a Diversity
Advocate at the Clarington Library March 31, 2021.
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Erica Mittag shared:
Recreation activities are slowly reopening with a press release scheduled for
Friday, February 2, 2021. Public and lane swimm ing, and spring programming
re-opening will be communicated.
6.Faith Days and Scheduling of Meetings
The Committee received a request from Clarington’s Legislative Services Clerk’s
Division to review a calendar of Faith Days and Observances to ensure Clarington’s
Council and Committee meeting calendar does not conflict with any days of special
recognition. In some cases, it may be possible for a resident to attend to their matter on
an alternate day, but not necessarily in every case.
Members were asked to review a calendar and identify any additional days that should
be included, recommend any other changes to the list and share suggestions on how
conflicts could be handled.
A list of Faith Days will be shared with the minutes and the Members will continue the
discussion at the next meeting.
7.Update on Anti-Black Racism Subcommittee
Meera has been acting as Chair of the Anti-Black Racism Subcommittee. Per the terms
of reference, the Chair should be a member of the Diversity Advisory Committee. As
Meera is now the Chair of the Diversity Advisory Committee, she is wondering if another
Member would be interested in taking on the role of Subcommittee Chair.
Erica will share background information of the Subcommittee with Members to provide
some background and context to determine if it is something they would like to be
involved as. Members who are interested can connect with Erica and Meera
8.Statement on symbols of hate
Erica Mittag provided an overview of the history of this issue to date.
Members reviewed a draft motion from Council that would direct the Diversity Advisory
Committee to develop some recommended action items that could be considered to
provide weight to any proposed joint statement. This motion will be ratified at Council
on Monday, March 1, 2021.
It was suggested by Meera that a working group be formed to form a list of
recommendations and bring back to the Diversity Advisory Committee’s next meeting
for review and approval. These could then be shared with Council for consideration.
That a working group be formed to develop some recommended action items and report
back to the Diversity Advisory Committee at the March 25, 2021 meeting. These action
items would then be shared with Council through a Staff Report at the April 19, 2021
General Government Committee Meeting.
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Moved by Laila Shafi, seconded by Lyndsay Riddoch
Carried
9. Ideas for 2021 Workplan
Members reviewed a draft workplan for 2021 to 2022.
Draft Work Plan has been updated with discussion comments and is attached to
the minutes.
Erica to share information and City of Ottawa example of Diversity Lens with new
Members to provide background. Erica to share a draft Diversity Lens document
with all in advance of next meeting.
Members can review draft workplan and bring ideas to next meeting.
10. Other Business – No other business updates
That the meeting be adjourned at 8:47 p.m.
Moved by Yasmin Shafi, seconded by Rajeshwari Saharan
Carried
Next meeting: Thursday, March 25, 7:00 PM
Virtually – via Microsoft Teams
Page 91
From:
To: Chambers, Michelle
Subject:Bowmanville Santa Claus Parade Committee Meeting - March 9, 2021
Date:March 9, 2021 8:03:46 PM
EXTERNAL
March 9th, 2021
In Attendance:
Roger
Terryl
Bethany
Crystal
Caitlyn
Emily
Raina - New Member! New Secretary?
Roger has retired from the task of number staking.
John (Terryl's Son) and Kevin Rice (Crystal's Husband) will take this over going
forward.
Roger will get quotes and more information on new trailers/options for float.
Website quotes:
$2500
$900+hst
$750 - APPROVED - Bethany will connect to move forward
OUTSTANDING:
Need to connect with Bowmanville Museum and Clarington Tourism regarding
collaboration.
Quotes on New Snow for float
ROLES:
Secretary - Raina?
Treasurer - Emily
Floats and Fillers - Crystal/Terryl
Costumes - Caitlyn
Volunteers - Bethany
Website/ Social Media Management - Bethany/Emily/Steve
Next Meeting: April 13, 2021
Page 92
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, March 9, 2021
(Not yet approved by committee)
In Attendance – Dave Bouma - Chair Bryan Wiltshire – Arena Manager
Councillor Granville Anderson, Shea-Lea Latchford, Gary Oliver, Todd Taylor, Jim Vison,
Sue White, Councillor Margaret Zwart
Regrets – Shane Armstrong
1. Agenda - Motion #21-004
Moved by Sue White, seconded by Todd Taylor THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #21-005
Moved by Todd Taylor, seconded by Gary Oliver THAT: The minutes of February 8, 2021
be corrected and approved as corrected.
CARRIED
3. Manager’s Report – Safety: We experienced a minor incident with a possible COVID case.
The child in question was tested twice with the final test showing a negative result. The
NMVHA has quarantined the team for 2 weeks. Durham Health was contacted, and the
inspector advised we are following all protocols. All employees were trained on protocols
and health and safety prior to re-opening. Risk Management: The issue of illegal dumping
at the arena has been resolved. The bins have been locked, with only the waste management
company and the arena holding a key. Rentals: Ice rentals are at 100% capacity for March,
and hopefully they will continue into April. Revenue: With the use of the Square terminal
our payment schedule has improved, and our customers enjoy the payment options.
Repairs/Maintenance: Snow removal was limited during shutdown to avoid unnecessary
costs. Rob Groen was emailed regarding the fence as well as hedge and tree trimming.
There seems to be something in the works between the neighbor and the Municipality. Bryan
will follow up to keep us in the loop. Bryan has also emailed a work order for the
Page 93
replacement of two doors as identified in the risk management report. Staff: All staff have
been retrained and are following all protocols for COVID-19. Other: The website has been
updated. Ken Ferguson has scheduled the replacement of the “chiller” for the last two weeks
of July. However, the Board would like this date moved to June, to allow for any other
potential repairs needed during installation.
4. Financial Report Motion# 21-006
Moved by Todd Taylor, seconded by Gary Oliver THAT: The 2021 Budget be accepted as
presented.
CARRIED
5. Risk Management – No report currently.
6. New Business – Building/Maintenance Projects for 2021: Deferred to April’s Agenda after
the meeting with IB Storey. Bryan will then have a clearer idea of what is required. Ice
Rates: Also deferred until April’s Agenda. Farmer’s Market: An agreement has been
reached and will be presented to the Market. Storey Report: Deferred to April’s Agenda
after the meeting with George Acorn.
7. Round Table – A round table discussion followed. It was noted that, directly following the
February meeting, the Chair (Dave Bauma) had emailed a letter to Council requesting
COVID-19 relief. Also, it was confirmed that the grant we received in 2020 will not have to
be returned.
8. Adjournment – Motion #21-007– Moved by Todd Taylor, seconded by Sue White THAT:
The meeting be adjourned.
CARRIED
Next Board Meeting – Tuesday, April 13, 2021
Meeting adjourned at 8:25 p.m.
Page 94
Clarington Accessibility Advisory Committee
Minutes for the meeting of
March 3, 2021 6:30 p.m.
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Sylvia Jaspers-Fayer, Vice-Chair
Pinder DaSilva
Councillor Janice Jones
Deb Kalogris
Marina Ross
Sarah Taylor
Tim Van Leeuwen
Also Present: Jeannette Whynot, Accessibility Coordinator
Erica Mittag, Community Development Coordinator
Ted Chesney, National Manager Corporate Services Projects,
Toyota Canada
Mary Jane Bacon, Clarington Animal Services Supervisor (until 7
p.m.)
Regrets: Sarah McConaghy
Catherine McConaghy
The meeting was called to order at 6:34 p.m.
1. Presentations
Accessibility at new Eastern Parts Distribution Centre – Ted Chesney, National
Manager Corporate Services Projects at Toyota Canada.
Ted shared a presentation about the construction of the new Parts Distribution Centre
that opened recently in Clarington. Due to the challenges with accessibility at their
headquarters building, there was a goal to incorporate accessibility into the design of
the new facility. They engaged a consultant who helped guide them in this journey and
were recognized with a Gold Level Accessibility Certification by the Rick Hansen
Foundation. Toyota Canada continues to investigate opportunities to increase their
accessibility at this new facility.
Shea-Lea thanked Ted for sharing his presentation with the Committee .
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Clarington Accessibility Advisory Committee Meeting Minutes – March 3, 2021
Page 2 of 4
Disability and Dog Leashes – Paul Beaumont, Resident
Mr. Beaumont shared his concern that he didn’t believe his situation was communicated
to the Committee adequately at their previous meeting. He would like to share his
experience with the Committee and provided background on the matter. He explained
his lack of ability to leash his dog while using his scooter due to risk of injury to the
animal and the requirement to use two hands to properly steer and control his scooter.
He feels the “Pets at Large” by-law was not created with the disability community in
mind. He would like the Committee to reconsider their previous recommendation to
keep his dog on a leash and utilize a leash attachment or standard leash affixed to his
scooter.
Shea-Lea thanked Paul for his presentation to the Committee.
National Disability COVID-19 Survey – Pinder DaSilva, Abilities Centre
Pinder shared first quarter survey results of the National Disability COVID-19 Survey.
This survey was developed by the Abilities Centre and the Canadian Disability
Participation Project with a goal of helping communities to ensure that COVID -19
response strategies meet the needs of people of all abilities. Pinder shared s ome
demographics of the survey respondents as well as highlighted some of the findings of
the effects of the pandemic on the respondents. As next steps, the survey will continue
to collect data. A condensed version will be posted on the Abilities Centre website to
provide real time results and resources for visitors to the site. The presentation is
shared with the minutes.
Shea-Lea thanked Pinder for her presentation to the Committee.
All presentations were received for information.
2. Review of Previous Meeting Minutes
The Members reviewed the meeting minutes from the February 3, 2021 meeting.
Moved by Sylvia Jaspers-Fayer; seconded by Pinder DaSilva
That the minutes of the meeting of February 3, 2021 be approved.
Carried
3. Business Arising from Previous Meeting Minutes
Update on request for accessible on-street parking in Newcastle
Councillor Jones shared that funds to add one additional accessible on -street parking
spot was approved through the 2021 Budget.
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Clarington Accessibility Advisory Committee Meeting Minutes – March 3, 2021
Page 3 of 4
LEAD (Leading Equitable Accessible Delivery) Initiative
Sarah Taylor offered to be the representative from the Accessibility Advisory Committee
on the LEAD Working Group. Thank you, Sarah.
Service Ontario – Bowmanville Location
Erica provided an update on this ongoing situation. The representative from the
Ministry of Government and Consumer Services responded to an inquiry by staff to
confirm what supports are available to private Service Ontario sites to ensure
accessible services at their locations. Supports are available but there is no
requirement for the sites to adopt them.
Moved by Sylvia Jaspers-Fayer; seconded by Pinder DaSilva
Whereas the current COVID-19 social distancing requirements have impacted the
number of people allowed inside businesses at one time;
Whereas the current Service Ontario Bowmanville location lacks the necessary indoor
space to comply with current public health guidelines on COVID-19 social distancing;
Whereas residents of Clarington, especially persons with disabilities, cannot line up
outside for hours on end for government services;
Whereas the Clarington Accessibility Advisory Committee supports the need to make
government services accessible to everyone, especially people with disabilities
Now therefore be it resolved that the Council of the Municipality of Clarington write to
Members of Provincial Parliament, Lisa Thompson, Minister of Government and
Consumer Services, Raymond Cho, Minister of Seniors and Accessibility and Ministry
staff, urging the privately operated Service Ontario Bowmanville location to adopt
available technology to increase its accessibility to residents during these uncertain
times, including the adoption of appointment software and that they establish protocols
to address persons with disabilities who are required to attend for in-person services.
Carried
Clarington Annual Accessibility Status Update
Erica shared that the Annual Accessibility Status Update was received by Council (per
memo attached to the agenda) and is now posted on our website.
4. New Business
Healthy Communities Grant Application
Erica shared some information about the Healthy Communities Fund that is open for
applications until March 9, 2021. The Committee’s support of this application is
requested. The Municipality of Clarington is considering submitting a proposal for
upgrades to local playgrounds including the installation of rubber surfaces, inclusive
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Clarington Accessibility Advisory Committee Meeting Minutes – March 3, 2021
Page 4 of 4
play features and outdoor fitness equipment. Sarah suggested that paved pathways,
benches, and shade structures could be included. Sylvia suggested that there could be
a connection between this project and the previous application for mobility device
charging stations in public spaces.
Moved by Sylvia Jaspers-Fayer; seconded by Pinder DaSilva
That the Municipality of Clarington’s application to the Healthy Communities Fund be
supported by Clarington’s Accessibility Advisory Committee.
Carried
5. Adjournment
The meeting was adjourned at 8:19 p.m.
Moved by Tim Van Leeuwen; seconded by Sarah Taylor
That the meeting be adjourned.
Carried
Next meeting Wednesday, April 7, 2021 at 6:30 p.m.
Via Microsoft Teams
Page 98
Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: GGR-005-21
Date of Meeting: March 22, 2021
Report Subject: General Government Committee Meeting dated March 8, 2021
Recommendations:
1. Receive for Information
(a) 9.1 Minutes of the Newcastle Business Improvement Area dated
February 11, 2021
(b) 9.2 Minutes of the Orono Business Improvement Area dated
February 11, 2021
(c) 9.3 Minutes of the Bowmanville Business Improvement Area
dated February 9, 2021
(d) 9.4 Minutes of the Newcastle Community Hall Board dated
February 16, 2021
(e) ESD-001-21 Emergency Services Activity Report – Q4 2020
(f) FSD-010-21 2020 Council Remuneration
(g) FSD-011-21 2020 Annual Statement for Cash-in-Lieu of Parkland
2. Regulation of On-farm Special Events
That Report LGS-012-21 be received for information; and
That all interested parties listed in Report LGS-012-21 and any delegations be
advised of Council's decision.
Page 99
Municipality of Clarington Page 2
Report GGR-005-21
3. Bowmanville Boat Launch Restoration
That the Memo from Stephen Brake, Director of Public Works, Regarding
Bowmanville Boat Launch Restoration be received;
That Staff be directed to restore the existing boat launch to a reasonable standard;
and
That the funds be drawn from the Parks/Maintenance Reserve Fund (Bowmanville
Boat Launch) to a maximum of $200,000.
4. Presentation of Kevin Yaraskavitch, Account Manager and Natasha
Dawood, Regional Manager, MPAC, Regarding MPAC’s 2020
Municipal Partnership Report
That the presentation of Kevin Yaraskavitch, Account Manager and Natasha
Dawood, Regional Manager, MPAC regarding MPAC's 2020 Municipal Partnership
Report, be received with thanks.
5. Rudell Rd. Subdivision, Plan 40M-2575 By-law Assumption
That Report PWD-015-21 be received; and
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2575 (Attachment 1), be approved.
6. Highway 2 and Stapleton Road Land Exchange
That Report PWD-016-21 be received;
That the By-law attached to Report PWD-016-21, as Attachment 3, be approved;
and
That all interested parties listed in Report PWD-016-21 and any delegations be
advised of Council’s decision.
7. Appointment to the Clarington Active Transportation and Safe Roads
Advisory Committee and the Clarington Heritage Committee
That Report LGS-013-21 be received;
That three additional members be appointed to the Active Transportation and Safe
Roads Advisory Committee;
That the resignation of Marina Ross be received with thanks and that Ms. Ross be
thanked for her efforts;
That the Clerk’s Division be authorized to continue to advertise for the remaining
vacancy on the Clarington Heritage Committee; and
That all interested parties listed in Report LGS-013-21 and any delegations be
advised of Council’s decision.
Page 100
Municipality of Clarington Page 3
Report GGR-005-21
Active Transportation and Safe Roads Advisory Committee
That Philip Haylock, Belva Lukascovics, and Connor Houston be appointed to the
Active Transportation and Safe Roads Advisory Committee for a term ending
December 31, 2022 or until a successor is appointed.
8. High Float Resurfacing
That Report FSD-012-21 be received;
That the Purchasing Manager in consultation with the Director of Public Works be
given the authority to extend contract CL2018-25 High Float Resurfacing for an
optional one-year term;
That Miller Paving Limited be awarded the optional one-year extension to their
contract CL2018-25 for High Float Resurfacing for an approximate value of
$3,942,300 (Net HST Rebate);
That pending satisfactory performance, the Purchasing Manager in consultation
with the Director of Public Works be given the authority to extend the contract for a
second optional one-year term;
That the estimated funds required for the first optional one-year term in the amount
of $3,942,300 (Net HST Rebate) be funded by the Municipality as provided. The
estimated funds required for the second optional one -year term will be included in
future budget accounts. The funding required for the first optional one-year term will
be funded from the following accounts:
Description Account Number Amount
Rural Roads Resurfacing
(2020)
110-36-330-83680-
7401
$42,300
Rural Roads Resurfacing
(2021)
110-36-330-83680-
7401
$3,900,000
That all interested parties listed in Report FSD-012-21 and any delegations be
advised of Council’s decision.
9. Farewell Creek Trail Phase 2A
That Report FSD-013-21 be received;
That Ratcliff Excavating & Grading Inc. with a total bid amount of $ 1,150,694.96
(net HST Rebate) being the lowest compliant bidder meeting all terms, conditions
and specifications of Tender CL2021-2 and subject to a satisfactory reference
check be awarded the contract for the work required to complete the Farewell
Creek Trail Phase 2A project;
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Municipality of Clarington Page 4
Report GGR-005-21
That the total funds required for this project in the amount of $1,360,100.00 (net
HST rebate), which includes the construction cost of $ 1,150,694.96 (net HST
rebate) and other costs such as material testing, utility daylighting, in spection and
contract administration, permits fees and contingencies in the amount of
$209,405.04 (net HST rebate) is within the approved project budget and will be
funded by as follows:
Description Account Number Amount
Farewell Creek Trail Phase 2 110-32-325-83288-
7401
$1,261,800
Various Erosion Protection
Works
110-36-340-83437-
7401
98,300
That all interested parties listed in Report FSD-013-21 and any delegations be
advised of Council’s decision.
Page 102
Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: PDR-004-21
Date of Meeting: March 22, 2021
Report Subject: Planning and Development Committee Meeting of March 15, 2021
Recommendations:
1. Receive for Information
(a) 10.1 Memo from Ryan Windle, Director of Planning and
Development Services, Regarding an Update on Lakeridge
Health Bowmanville Helipad
(b) 10.2 Steve Clark, Minister of Municipal Affairs, Ontario Regulation
167-21 Zoning Order - Municipality of Clarington, for 2423
Rundle Road for Home Hardware
(c) 16.1 Confidential Verbal Update from Faye Langmaid, Manager of
Special Projects, Regarding a Property Matter
2. Delegation of Peter Vogel, Vice-Chair, Clarington Heritage Committee,
Regarding Report PDS-019-21 Addition of Properties to the Municipal
Heritage Register and Heritage Committee Update
That the Delegation of Peter Vogel, Vice-Chair, Clarington Heritage Committee
regarding Report PDS-012-21 Addition of Properties to the Municipal Heritage
Register and Heritage Committee Update, be received with thanks.
3. Presentation from Pam Lancaster, Stewardship Technician, Source
Water Protection Technician, Ganaraska Region Conservation
Authority, Regarding Clean Water Healthy Lands Financial Assistance
Program
That the Presentation of Pam Lancaster, Stewardship Technician, Source Wate r
Protection Technician, Ganaraska Region Conservation Authority, regarding Clean
Water Healthy Lands Financial Assistance Program, be received with thanks.
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Municipality of Clarington Page 2
Report PDR-004-21
4. Brian Bridgeman, MCIP, RPP, Commissioner of Planning and
Economic Development, Region of Durham, Regarding C.P. Railway
Traffic Information and Data Arising from Resolution #C-028-21
5. PDS-019-21 Addition of Properties to the Municipal Heritage Register
That Report PDS-019-21 be received;
That 172 Liberty Street North, Bowmanville be added to the Municipal Register;
That 192 Liberty Street North, Bowmanville be added to the Municipal Register;
That 77 Scugog Street, Bowmanville be added to the Municipal Register;
That 75 Wellington Street, Bowmanville be added to the Municipal Register; and
That all interested parties listed in Report PDS-019-21 and any delegations be
advised of Council’s decision
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Municipality of Clarington Page 3
Report PDR-004-21
6. Region of Durham's Municipal Comprehensive Review
That the position of Clarington on the Region of Durham’s Municipal
Comprehensive Review be presented to and endorsed by Council.
Page 105
MUNICIPALITY OF CLARINGTON
Council
RESOLUTION #________
DATE March 22, 2021
MOVED BY Councillor Zwart
SECONDED BY
That the Municipality agrees to waive the termination related to the death of a
tenant, of all current West Beach cottage leases, until December 31, 2023, to
coincide with the natural expiry date of the leases.
Page 106
Memo
Planning Services Department
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Please be advised that the Director of Planning and Development Services has
approved the referenced application for Exemption of Part Lot Control submitted
October 10, 2018 by Amapola Construction Ltd.
Blocks 45 and 46 are within registered plan of subdivision 40M-2578 registered on
November 23, 2016 and Block 1 within registered plan of subdivision 40M-2609
registered on November 14, 2017.
Please forward the attached By-law to exempt the Part Lot Control to Council for
approval on March 22, 2021.
Once approved by Council, please forward the approved by-law and the attached Unit
Type and Number Summary Table to the Regional Municipality of Durham and the
Municipal Property Assessment Corporation (MPAC), applicant and agent.
Thank you,
Cynthia Strike
Manager, Development Review Branch
/nl
cc: Ryan Windle, Director of Planning and Development Services
Attachment
\\netapp5\group\Planning\^Department\Application Files\_Archive\PLC-Part Lot Control\2018\ZBA2018-0025 Northglen West\MEM_
Clerk to Remove PLC_ZBA2018-0025 cs.docx
To: June Gallagher, Municipal Clerk
From: Cynthia Strike, Manager of Development Review
Date: March 16, 2021
Subject: By-Law to Exempt Part Lot Control
Applicant: Amapola Construction Ltd.
File: ZBA2018-0025
Page 107
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
The Corporation of the Municipality of Clarington
By-law Number 2021-041
being a By-law to exempt a certain portion of Registered Plan 40M-2578 and
40M-2609 from Part Lot Control
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to exempt from Part Lot Control, for Blocks 45, and 46 in Plan 40M-2578, and
Block 1 in Plan 40M-2609 registered at the Land Titles Division of Whitby (File #
ZBA2018-0025);
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands
described in Paragraph 2 within the By-law.
2. That this By-law shall come into effect upon being approved by the Municipa lity of
Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to Blocks
45 and 46 in Plan 40M-2578, and Block 1 in Plan 40M-2609 identified as Parts 1
to 33 inclusive, on 40R-31223.
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be
in force for a period of two (2) years ending on March 22, 2023.
Passed in Open Council this 22nd day of March, 2021.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
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