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Clarington
Committee
Report to Council
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Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: GGR-003-21
Date of Meeting: February 8, 2021
Report Subject: Special General Government Committee Report of February 1-2, 2021
Recommendations:
1. Receive for Information
(a) 6.1 Minutes of the Special Budget Meeting of the Bowmanville
Business Improvement Area dated January 22, 2021
2.. FSD-005-21 - 2021 Operating and Capital Budgets
That Report FSD-005-21 be received;
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impact of 2.00 per cent, exclusive of tax policy impacts, as directed in FSD-005-21;
That the 2021 Draft Budget Book be amended to increase the Committee of
Adjustment salaries and benefits by $3,153.96 to reflect four persons on the
Committee rather than one;
That the 2021 Draft Budget Book be amended to add a grant in the amount of
$115,000 to Clarington Hospice, to be funded from the Tax Rate Stabilization
Reserve Fund, to offset the local portion of development charges;
That the 2021 Draft Budget Book be amended to remove $40,000 from the
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($31,000 from postage, $5,000 from advertising expenses and $4,000 from
printing);
That reserve and reserve fund contributions and new reserve/reserve funds be
approved as shown in the 2021 Draft Budget Book;
That the financing of capital projects, as outlined in the 2021 Draft Budget Book, be
approved;
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Municipality of Clarington
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That the amendments to the 2021 Operating and Capital Budget be approved as
follows:
a) That Council approves the 2021 budgets for the Bowmanville BIA
(Attachment #1), Newcastle BIA (Attachment #2), and Orono District BIA
(Attachment #3); and
That the 2021 Draft Budget Book be amended to reflect the required tax levy
request from the three business improvement areas, and that the three
budgets, be approved.
c) That the $3,949 increase for the Visual Arts Centre (VAC), be deleted from
the 2021 Budget.
d) That the request from Newcastle Community Hall Board for 2021 funding to
offset COVID-19 impacts in the amount of $51,340, be included in the 2021
Budget and be funded through the Tax Rate Stabilization Reserve Fund.
e) That the Region of Durham be asked to pay 50% of the $20,000 for the
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projects including the D❑( ❑LHLSD❑VLR❑ ❑❑D❑G
That $10,000 in revenue be added to the 2021 Budget at the discretion of
the Director of Financial Services.
f) That the Newtonville Community Hall Additional Funding, in the amount of
$2,000; be approved, and
That the Hampton Community Association Additional Funding, in the amount
of $2,000, be approved.
g) That the increased contribution to playground equipment reserve fund for
additional annual parks in the amount of $130,000, be included in the 2021
Budget.
h) That $100,000 for upgrades to Glenabbey Parkette, be included in the 2021
Budget to be funded through the tax levy.
i) That the increase of $4,200 for Communications - Materials and Supplies for
the Office of the CAO, be deleted.
j) That Extractor and Dryer for Station 3 for the Emergency Services
Department, in the amount of $35,000, be added to the 2021 Budget, to be
funded through the Tax Rate Stabilization Reserve Fund.
k) That the communication revenue be reduced from $45,000 to $15,000 and
the communications expense be reduced by $60,0000 with a net savings of
$30,000.
1) That Legislative Services - Admin - Contracted Services, be reduced by
$10,000 to a total of $10,800.
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m) That the additional summer student for the Energy and Climate Change
Team in the amount of $11,100, be included in the 2021 Budget.
n) That rural road resurfacing (additional funding for surface treatment of rural
roads) in the amount of $350,000, be added to the 2021 Budget to be funded
through the Tax Rate Stabilization Reserve Fund.
o) That 0.5% of the tax levy ($315,000 for the 2021 Budget) be allocated,
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p) That Public Works - Cross/Guard Wages be reduced by $32,000 to a total of
$368,987.
q) That an accessible on -street parking spot in downtown Newcastle in the
amount of $10,000 be included in the 2021 Budget to be funded through the
Tax Rate Stabilization Reserve Fund; and
That temporary portable speed cushions (2) for speed reduction in the
amount of $13,000 be included in the 2021 Budget to be funded through the
Tax Rate Stabilization Reserve Fund.
r) That St. Lighting-Urban/Rural, be reduced by $150,000 as agreed between
the Director of Public Works and Director of Financial Services.
s) That the $140,000 allocated for the sidewalk portion of road rehabilitation of
Parkway Crescent, be deleted.
t) That the Patterson Road retaining wall, additional funds required in the
amount of $210,000 be included in the 2021 Budget and be funded through
the Tax Rate Stabilization Reserve Fund.
u) That the expansion of the Stuart Park tennis courts for pickleball courts be
included in DC charges as directed by the Director of Financial Services; and
That Courtice Secondary School courts be included at the discretion of the
Director of Public Works of up to $50,000 to be financed by the Tax Rate
Stabilization Reserve Fund.
v) That the Mill St Orono repairs at 55 Mill St (ditching and road repairs) in the
amount of $14,000, be included in the 2021 Budget, to be funding through
the Tax Rate Stabilization Reserve Fund.
w) Whereas given the fact that many Clarington staff have been working from
home since March, 2020;
Whereas most conferences are only being held virtually, not requiring
expenses for food, travel, or lodging; and the manner of instruction of almost
all in person staff development classes has been changed;
Whereas pursuant to the second provincial emergency under s 7.0.1 (1) of
the Emergency Management and Civil Protection Act (EMPCA) effective
January 14, 2021, a stay-at-home order was issued with the aim of limiting
people's mobility and reducing the number of daily contacts with those
outside an immediate household; and
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Municipality of Clarington
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Whereas the second provincial emergency order remains in effect as of this
Motion, February 2, 2021.
Now Therefore be it Resolved That:
Staff be directed to offset discretionary department expenses including, but
not limited to: conferences, travel, office supplies, and furniture, with up to
$150,000 from the Tax Rate Stabilization Reserve Fund.
x) That Orono Gazebo (replace cedar shake roof) in the amount of $23,000 be
added to the 2021 budget and be funded through the Tax Rate Stabilization
Reserve Fund.
y) Whereas Clarington Council realizes that due to COVID-19, there are rough
days ahead for Clarington taxpayers and that Council needs to establish
savings that are reasonable and do not compromise services levels;
Whereas the last two winters had less snowfall, sleet and ice events than
usual, resulting in less salt, sand and brine being deployed and a smaller
budget being required;
Whereas the Public Works Winter Control budget still calls for an increase
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and brine;
Whereas the Director of Public Works maintains discretion to deploy salt,
sand and brine as required, even if this means exceeding the budgeted
amount since Winter Control is a required service, resulting in no risk to
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Whereas when the economy has returned to normal after the pandemic, salt,
sand and brine funding can be restored to 100% of pre-COVID-19 levels;
Now Therefore be is Resolved That:
The proposed increase of $125,000 to the Winter Control Materials and
Supplies budget line item be reduced to $62,500.00.
z) That the $300,000 allocated to restoration at the Shaw House, be funded
through the Tax Rate Stabilization Reserve Fund.
aa)That the Tourism Budget be reduced by $50,000.
bb)Whereas at the regular General Government Committee Meetings on
November 23, 2020, and January 4, 2021, the Council of the Municipality of
Clarington approved Resolutions #GG -391-20 and #GG -032-21, that
directed the Public Works Department to provide winter maintenance on
various trails to encourage outdoor exercise in an effort to improve the
physical, mental health and general overall well-being of individuals due to
COVI D-19;
Whereas a popular section of the Waterfront Trail through the Samuel
Wilmot Nature Area between Cobbledick Road and Toronto Street in
Newcastle could not be included with this program due to the steep grades
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on the trail system that may potentially create an unsafe maintenance
situation; and
Whereas the Samuel Wilmot Nature Area Advisory Committee has
requested that, due to a major increase in trail usage during the winter as a
result of the COVID-19 pandemic, that the flat portions of the Waterfront Trail
be cleared that go through the SWNA;
Now Therefore be it Resolved That:
1. Public Works Department be directed to provide snow removal on the flat
sections of the Waterfront Trail through the Samuel Wilmot Nature Area
from Cobbledick Road to approximately 350m east and also from
Toronto Street to 650m west; and
2. That approval be given to complete this additional work for the 2020-
2021 Winter Season in an amount not to exceed $5,000.00; and
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Clarington Active Transportation and Safe Roads Committee.
cc) That the Bowmanville Boat Launch restoration in the amount of $200,000 be
placed into a reserve fund and the issue be further investigated before any
work is done.
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest, as cash flow permits;
That Report FSD-005-21 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001;
That the appropriate by-laws to levy the 2021 tax requirement for Municipal,
Regional, and Education purposes be forwarded to Council for approval, once final
tax policy information is available; and
That all interested parties listed in Report FSD-005-21 and any delegations be
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