HomeMy WebLinkAbout2020-07-23Board Meeting For Solina community Centre
July 23, 2020. 9:00 am Solina Community Centre
With full distancing precautions and masks Herb Tink, Ron and Bev
Whitbread, Karen Dair and Jenny Bowman met for a meeting.
Jenny called the meeting to order.
Herb gave the treasurer's report. Our total assets are $36,095.10 to
date. The only expenses are the basic ones Hydro, natural gas,
telephone, rental refunds, bartender fee and janitor fee before Covid,
grass cutting, garbage disposal. Report will be included with the
minutes.
Herb had met Rob Groen from the Town and they will put a cell caller
on the Defib unit so that we can discontinued the phone in the Hall.
The era of the cell phone has made it easy for people to call in an
emergency and there is no one at the hall to answer the phone so it is
just one more expense for us that is not necessary. The telephone will
be discontinued when the cell caller is installed on the Defib unit.
We discussed the Covid 19 situation at length and we decided that
we would be best to stay closed for the rest of the year.
Karen Dair made a motion that we will assess the directives from the
Town as they change but at this point in time we will not open until
January 1, 2020. Motion was seconded by Bev Whitbread and
carried.
We will assess again but it is difficult to control distancing and
cleaning could be an issue too.
Herb brought forth that he had received an email from the Town with
regard to the Community Grant Program. We had applied for our
usual $2500.00 but we thought that we had not received the grant
this year. However they had been restructuring the funding and it
looks like we may still be receiving the money. Herb will contact the
Town to verify.
Herb also applied for $3000.00 Covid 19 Relief Program offered to
non profit organizations in Clarington. No results as of this meeting.
Jenny spoke with Hydro One regarding the Refrigeration Efficiency
Program and the technician came out to assess. Hydro will replace
our fan in the cooler for no cost. The usual cost is $162.00. There
would be a saving saving of 557 kw and a refund of $56.20 to the
Hall. This may not make a big difference because the cooler is not
always on.
There was some vandalism to the north west lower window. The
Town will repair the window. Jenny also noted the the light over the
west door was missing.
Herb brought forward that this would be an ideal time to refinish the
hardwood floors in the upper hall and the tile floors in the foyers,
bathrooms and kitchen.
Jenny suggested Higgins, Peterborough as one possibility for the
hardwood floors. Herb will contact Rob Groen about the company
that the Town uses or suggestion of a reputable company. He will
also ask about the outside light on the west door. It was suggested
that a sensor light might be best.
We also discussed the need for a website as the phone will be
discontinued. Currently we have a Facebook page but usually a
website is a good way for people to search. Jenny will contact her
web site provider and Ron and Bev will talk to their daughter to see if
she has another person who creates websites. The Park would be
included. It would be simple - calendar, contact info, pictures of the
Hall and the rental prices for both the Hall and park.