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Means: Maciver, M. Marano, T. Pinn, G. Weir 1. Call to Order Mayor Foster called the meeting to order at 7:00 PM. Recess Resolution # C-368-20 Moved by Councillor Jones Seconded by Councillor Hooper That the Council recess for 20 minutes. Carried The meeting reconvened at 7:28 PM with Mayor Foster in the Chair. 2. Moment of Reflection Councillor Neal led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Neal recited the Land Acknowledgment Statement. 4. Declaration of Interest There were no declarations of interest stated at this meeting. 3 T Clarftwn 5. Announcements September 21, 2020 Council Meeting Members of Council announced upcoming community events and matters of community interest. 6. Adoption of Minutes of Previous Meeting 6.1 Minutes of a regular meeting of Council dated July 6, 2020 Resolution # C-369-20 Moved by Councillor Traill Seconded by Councillor Hooper That the minutes of the regular meeting of the Council held on July 6, 2020, be approved. Carried 7. Presentations None 8. Delegations None 9. Communications — Receive for Information 9.1 Faye Langmaid, Acting Director of Planning and Development Services, regarding Lighting in Commercial and Industrial Developments Resolution # C-370-20 Moved by Councillor Zwart Seconded by Councillor Jones That Communication Item 9.1 from Faye Langmaid, Acting Director of Planning and Develop Services, regarding Lighting in Commercial and Industrial Developments, be received for information. Carried 10. Communications — Direction 10.1 Steven Zakem, Aird Berl is LLP, regarding An Application by Goldmanco Inc. to Amend Sign By Law 2009 — 123 to Permit a Monolith Sign Along Highway 2 at the Courtice Urban Centre Development 10.2 Memo from Faye Langmaid, Acting Director of Planning and Development Services Department, regarding, Sign By-law Amendment, Recommendation to Permit a Monolith Sign along Highway 2 at the Courtice Urban Centre Resolution # C-370-20 Moved by Councillor Zwart Seconded by Councillor Hooper 2 3 T Clarington September 21, 2020 Council Meeting That Correspondence Item 10.1 and 10.2, regarding Report PSD -031-20, An Application by Goldmanco Inc. to Amend Sign By-law 2009-123 to Permit a Monolith Sign Along Highway 2 at the Courtice Urban Centre Development, be referred to the consideration of Item 4 of the Joint General Government and Planning and Development Committees Report. Carried 11. Committee Reports 11.1 Advisory Committee Reports 11.1.1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated September 8, 2020 11.1.2 Minutes of the Clarington Tourism Advisory Committee dated June 9, 2020 11.1.3 Minutes of the Clarington Diversity Advisory Committee dated July 23 and August 27, 2020 11.1.4 Minutes of the Newcastle Arena Board dated August 25, 2020 11.1.5 Minutes of the Agricultural Advisory Committee dated July 9 and August 20, 2020 11.1.6 Minutes of the Accessibility Advisory Committee dated September 9, 2020 Resolution # C-371-20 Moved by Councillor Anderson Seconded by Councillor Jones That Advisory Committee Report Items 11.1.1 to 11.1.6, be approved. Carried 11.2 Joint General Government and Planning and Development Committees Report of September 14, 2020 Resolution # C-372-20 Moved by Councillor Jones Seconded by Councillor Anderson That the recommendations contained in the Joint General Government and Planning and Development Committees Report of September 14, 2020, be approved on consent, with the exception of items 1 b, 13, 17, and 4. Carried 3 3 T Clarftwn September 21, 2020 Council Meeting Item 1 b - Ward Boundary Review Resolution # C-373-20 Moved by Councillor Neal Seconded by Councillor Jones The Report CLD-014-20, Ward Boundary Review be referred to the September 28, 2020, General Government Committee Meeting. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Motion Lost on a recorded vote, Later in the meeting, See following motion (3 to 4) Resolution # C-374-20 Moved by Councillor Traill Seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing Resolution #C-373-20 for a second time. Carried The foregoing Resolution #C-373-20 was then put to a recorded vote and lost. Resolution # C-375-20 Moved by Councillor Zwart Seconded by Councillor Hooper The Report CLD-014-20, Ward Boundary Review, be received for information. Carried Item 13 - Memo from Anne Greentree, Municipal Clerk, Regarding Appointment of Department Liaisons- Change Departments Resolution # C-376-20 Moved by Councillor Neal Seconded by Councillor Traill That the Members of Council be designated as a Department Liaison as follows: Planning & Development Department ' Councillor Anderson Public Works Department Councillor Hooper Emergency Services Department Councillor Margaret Zwart Community Services Department Councillor Corinna Traill 0 3 T Clarftwn September 21, 2020 Council Meeting Legislative Services Department Councillor Jones Finance Department Councillor Neal Corporate Services &Administration Mayor Adrian Foster That this matter be reviewed at the November 30, 2020 General Government Committee meeting. Carried Item 17 - 2021 Budget Guidelines and Update Resolution # C-377-20 Moved by Councillor Neal Seconded by Councillor Jones That Report FND-030-20 be received; That Staff prepare a draft budget with a target municipal increase of 1.80 per cent; That Staff include within the draft budget requests for funding from external agencies up to a maximum limit of 1.80 per cent; That the 2021 budget schedule, as outlined within the report, be approved; That Staff develop a Determination of User Fee Revenue Policy, and review the current user fees charged by the Municipality to determine if they are appropriate; and That all interested parties listed in Report FND-030-20, and any delegations be advised of Council's decision. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Motion Lost on a recorded vote (3 to 4) Resolution # C-378-20 Moved by Councillor Zwart Seconded by Councillor Hooper That Report FND-030-20 be received; That Staff prepare a draft budget with a target municipal increase of 3.55 per cent; That Staff include within the draft budget requests for funding from external agencies up to a maximum limit of 1.80 per cent; That the 2021 budget schedule, as outlined within the report, be approved; 5 3 TFI Clarftwn September 21, 2020 Council Meeting That Staff develop a Determination of User Fee Revenue Policy, and review the current user fees charged by the Municipality to determine if they are appropriate; and That all interested parties listed in Report FND-030-20, and any delegations be advised of Council's decision. Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3): Councillor Jones, Councillor Neal, and Councillor Traill Carried (4 to 3) Item 4 - An Application by Goldmanco Inc. to Amend Sign By-law 2009-123 to Permit a Monolith Sign Along Highway 2 at the Courtice Urban Centre Development Resolution # C-379-20 Moved by Councillor Zwart Seconded by Councillor Hooper That Report PSD -031-20 be received; That the amendment to the Municipality of Clarington Sign By-law 2009-123, be approved and that the By-law, contained in Attachment 1 to Report PSD -031-20 be approved with the elimination of the sign at northwest corner; and That all interested parties listed in Report PSD -031-20 and any delegations be advised of Council's decision. Motion referred later in the meeting, See following motions Recess Resolution # C-380-20 Moved by Councillor Hooper Seconded by Councillor Jones That the Council recess for 10 minutes to allow for Staff to ensure all Members of Council are connected remotely to the meeting. Carried At this time in the meeting technical issue were occurring. An additional recess was requested by staff to allow them time to correct the issue. The following motion was considered, therefore, by the four members physically in attendance. 0 3 TF1 Clarftwn Recess Resolution # C-381-20 Moved by Councillor Zwart Seconded by Councillor Hooper That the Council recess for and additional 10 minutes. Carried September 21, 2020 Council Meeting The meeting reconvened at 9:14 PM with Mayor Foster in the Chair and all members in attendance. Resolution # C-382-20 Moved by Councillor Hooper Seconded by Councillor Jones That Report PSD -031-20, be referred to the October 5, 2020, Planning and Development Committee meeting. Carried 11.3 Special General Government Committee Report of September 21, 2020 Resolution # C-383-20 Moved by Councillor Jones Seconded by Councillor Zwart That the recommendations contained in the Special General Government Committee Report of September 21, 2020 be approved on consent with exception of Item 1. Carried Item 1 - Operations Needs Assessment Resolution # C-384-20 Moved by Councillor Zwart Seconded by Councillor Hooper That Report OPD -006-20 be received; and That the Operations Needs Assessment, as prepared by Resource Planning Group (RPG), be approved as the strategic guide for the development of the facility and site requirements for the future Public Works Department of the Municipality of Clarington. Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (2): Councillor Neal, and Councillor Traill Carried on a Recorded Vote Later in the Meeting, See following Motions (5 to 2) 7 3 TFI Clariiwwa Resolution # C-385-20 Moved by Councillor Neal Seconded by Councillor Jones September 21, 2020 Council Meeting That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing Resolution #C-384-20 for a second time. Carried The foregoing Resolution #C-384-20 was then put to a recorded vote and carried. 12. Staff Reports None 13. Business Arising from Procedural Notice of Motion None 14. Unfinished Business 14.1 Report CLD -013-20 -Addressing Frivolous, Vexatious or Malicious Enforcement Complaints Resolution # C-386-20 Moved by Councillor Traill Seconded by Councillor Jones That Report CLD -013-20 be received; and That Staff be directed to report back on developing a By-law that is the similar to St. Catharines' regarding frivolous, vexatious or malicious enforcement complaints. Carried 14.2 Memo from Brent Rice, CBO, Planning and Development Services, regarding City of Oshawa Correspondence - Construction of Accessible Units as Part of all Residential Projects (Referred from the September 14, 2020 Joint Committees Meeting) Resolution # C-387-20 Moved by Councillor Hooper Seconded by Councillor Zwart That the following resolution from, the City of Oshawa, regarding Construction of Accessible Units as Part of all Residential Development Projects, be endorsed by the Municipality of Clarington: 3 TFI Clarftwn September 21, 2020 Council Meeting That, pursuant to Report CNCL-20-149 dated July 8, 2020, the Province of Ontario be requested to amend the Ontario Building Code in consultation with municipalities, the building and development industry and other stakeholders to permit individual municipalities to establish in consultation with the public and the building and development industry unique approaches and standards applicable only to that municipality to advance accessibility such as a minimum number of accessible units in new development projects. Carried 14.3 Elaine Baxter-Trahair, Chief Administrative Officer, Region of Durham, Regarding Mixed Waste Pre -Sort and Anaerobic Digestion Project 14.4 Andrew Evers, Manager, Environmental Assessment Branch, Ministry of the Environment, Conservation and Parks, Regarding Proposed Recycling and Anaerobic Digestion Facility Closed Session Resolution # C-388-20 Moved by Councillor Neal Seconded by Councillor Anderson That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing two matters that deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Carried Rise and Report The meeting resumed in open session at 10:34 PM. Mayor Foster advised that items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to staff. Resolution # C-389-20 Moved by Councillor Neal Seconded by Councillor Zwart That Correspondence Item 14.4 from Andrew Evers, Manager, Assessment Branch, Ministry of the Environment, Conservation regarding Proposed Recycling and Anaerobic Digestion Facility information. Carried 0 3 TF1 Environmental and Parks, be received for Clarington September 21, 2020 Council Meeting 15. By-laws 15.1 2020-057 - Being a By-law to Exempt a Certain Portion of Registered Plan 40M-2614 from Part Lot Control 15.2 2020-058 - Being a By-law to Exempt a Certain Portion of Registered Plan 40M-2601 from Part Lot Control 15.3 2020-059 - Being a By-law to Amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 15.4 2020-060 - Being a By-law to Amend the Procedural By-law 2015-029 15.5 2020-061 - Being a By-law to Amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 15.7 2020-063 - Being a By-law to Designate the Property Known for Municipal Purposes as 2 Church Street, Bowmanville, Municipality of Clarington as a Property of Historic or Architectural Value or Interest Under the Ontario Heritage Act Resolution # C-390-20 Moved by Councillor Hooper Seconded by Councillor Zwart That leave be granted to introduce By-laws 2020-057 to 2020-061 and 2020-063. That the said by-laws be approved. Carried 16. Procedural Notices of Motion None 17. Other Business None 18. Confirming By -Law Resolution # C-391-20 Moved by Councillor Hooper Seconded by Councillor Jones That leave be granted to introduce By-law 2020-064, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 21st day of September, 2020; and That the said by-law be approved. Carried 10 3 TFI Clarftwn 19. Adjournment Resolution # C-392-20 Moved by Councillor Neal Seconded by Councillor Traill That the meeting adjourn at 10:47 PM. Carried Mayor 11 3 IEFI❑ September 21, 2020 Council Meeting Municipal Clerk From: Chambers, Michelle To: Chambers, Michelle Subject: FW: ZBA 2020-0006 & S -C 2020-0001 Date: October 8, 2020 9:18:18 AM From: Inge Vanek Sent: October 7, 2020 4:09 PM To: Mayor Shared Mailbox <mayor(@clarington.net> Cc: Neal, Joe <JNeal (@clarington.net>; Hooper, Ron <rhooper(@clarington.net>; Strike, Cindy <cstrike(@clarington.net> Subject: ZBA 2020-0006 & S -C 2020-0001 EXTERNAL Good Afternoon Mayor Foster Thank you for providing a forum for the Brookhill Community to express their concerns on the proposed subdivision for 2400 Greed Road. As you heard our community is not pleased with the proposal and there is continued posts expressing this on the Brookhill Community Facebook page. I have been replaying the evening in my mind and have a couple of items that I would like council to look into. We have been told that this property has been zoned as mid density which is confusing to me as the property on the east side of Green is certainly not mid density. The lots in this subdivision are substantially larger than any lots on the west side of Green. The distance between each home is also greater. After listening to the developer who wanted their already approved Newcastle subdivision modified to smaller lots I have to ask the question is it the developer who wants the stacked townhouses and mid rise apartments to increase the number of units they can sell? I'm sure 71 condos would bring in more revenue than 20 - 24 single family dwellings. Adding these buildings to the area would certainly not make the subdivision look like it was truly planned. Are we just sticking in buildings like the horrible apartment downtown? I have to again reiterate that the majority of the residents were told like homes would be built on this property by the selling builders. What is even more concerning is that my husband and I visited the Clarington planning department on Temperance Street prior to purchasing our home and were told like houses would be built. We would never have purchased this house had we of known mid rise apartments were going to be built. I understand that the Ontario Government has put out key Planning Act tools that municipalities can use to facilitate and direct land use intensification through increased density, redevelopment and infill. That being said do we want Clarington to be a well planned municipality or a municipality that just throws apartment buildings into existing single family communities to comply with Ontario Guidelines. Regards Inge Vanek ONEWS Clarftwn MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor and Members of Council From: Faye Langmaid, Acting Director of Planning and Development Services Date: October 9, 2020 File No: PLN 37.6 Re: Item 12.1 on Council Agenda for October 13, 2020 COVID-19 Community Improvement Plan Report PSD -040-20 This memo relates to Item 12.1 and Report PSD -040-20 regarding the COVID-19 Community Improvement Plan (CIP) on the Council agenda of October 13, 2020 meeting. The purpose of this memo is to provide two documents, the COVID-19 CIP information sheet and the COVID-19 CIP Application Form to supplement the information provided in Report PSD -040-20. Should Council make changes to the CIP they will be reflected in these documents. Section 5 of Report PSD -040-20 references the development of a one-page information sheet to provide the business community with a quick reference guide to the COVID-19 CIP and the Financial Incentive Programs (Attachment 1 to this memo). The project team has worked with Communications staff to prepare the COVID-19 CIP Information Sheet, which summarizes the (i) Financial Incentive Programs (ii) General Eligibility Criteria (iii) Means Test Criteria, and (iv) the application process. The intent would be to distribute this document to the business community, when Council approves the COVID-19 CIP. The second document is the COVID-19 CIP Application Form required to administer the Financial Incentive Programs (Attachment 2 to this memo). The Application Form has been designed to (i) address supporting documentation requirements and (ii) collect necessary information about the business to enable staff to review the application against the Financial Incentive Program criteria being overly as simple and uncomplicated as possible Page 1 1 The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 TF1 (Insert Reference Number if applicable) Should you have any questions, please contact me. v Faye Langmaid Acting Director Planning and Development Services cc: Trevor Pinn, Director of Finance Attachment 1: COVID-19 CIP Information Sheet Attachment 2: COVID-19 CIP Application Form Page 12 The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net 3 TF1 Businesses in Clarington can now apply for grant funding through the COVID-19 Community Improvement Plan (CIP). M(4.)(.5FITIT MFNNSGNSNMHT incurred as a result of implementing FRFWTFIFTM(4.) FSIRNHM(4.)(.5NWTN1 support to businesses to make physical RTINHFNTSTTWFFTTNS Public Health protocols. Financial Incentive Programs The CIP will provide grant funding for a variety of safety measures with eligible projects receiving up to 90 per cent of costs up to a maximum of $5,000. The Technology Improvement Grant will cover 50 per cent of costs up to a maximum of $2,500. programHow the Physical Distancing Improvements Grant Implement physical distancing Protective hygiene screens and/or barriers measures to operate or reopen TTWRFWPNS TSHTWFFHNSFSIT safely. Signage and displays related to physical distancing • 5MNHFGNINSRTINHFNTSTWWHTSW FNTS Business Adaptation Grant MHFRTIHFTSSHFW NINSFSITWFHRTINHFNTS TWTNITW bE=Zm I to support operational changes curbside pickup service required for the business to continue Change room adaptations to operate or reopen safely. Washroom adaptations Additional or replacement equipment/furniture COVID-19-Related Improved Ventilation Grant WTFSISMFSHSFTSFSI Heating and air conditioning/ventilation FWVFMSSGIS improvements SFHHTWIFSHM(.)WFI .RW TIFNWWNHFNTSRFSIFNW public health requirements and HMFS recommendations. NSITFSIITTWWFHRSMFNRW T SWHNSHFSIFNWRTRS Adaptation to Outdoor Operation Grant /nom_ Cost of construction and furnishing Infrastructure/furniture for an outdoor patio, of outdoor patio and/or seating FNSTWFNNSFWF FWFNSWTST(4.) Addition of covered outdoor space requirements and recommendations. •RW TRSTWTNIFFTS outdoor spaces COVID-19-Related Technology Improvement Grant (TTHMSTTHFMFWIFW Physical infrastructure to improve internet required to safely provide access to the business' products and services. connectivity COVID-19 Community Improvement Plan www.clarington.net/FinancialSupport 3 TF1 ciffingon General Eligibility Criteria Eligible businesses include local, independent retail stores, food services, arts and entertainment, personal care services and medical practitioners. ()The business must operate from a location in Clarington, and be open to the public. 19 The business must have been open before FWHM The business must have STWMFSTNR equivalent (FTE) employees and STRTWMFSRT FTFWHMTTI service businesses must have no RTWMFSRT For medical practitioners, no more than three licensed practitioners. MWTHRFNSNM M(4.)(.5NNTS and goals. M WTH RTT M(FWNSTS4HNF 5FSTSNSFFSI relevant legislation. The business must not be FTR4HHFNTSFW MTSNSF Completed projects must meet the Program descriptions and be approved through the application process. Financial Incentive Programs may be combined up to a maximum of $10,000. All other applications must be declared. TWPRMFFPS FHFWM4SFWNT Government declared a state of RWSHTSFWHM The property must be in good standing related to municipal fees, charges, and F The business must meet FSWFFSIWTWFR HNHHWNWNFFSIFNF means test. Application and Program Process R Applicants CIP Grant may consultQ applications are O Municipal submittedM staff to all supporting discuss their information. (Eg. project application/project description, estimates/ TIWRNSMF invoices, permits, licences, information is IWFNSTWWSIWNS required. _ Approved Work may applicants begin FW51I D5 once the NMRV application outlining conditions has been conditionally TFWTI'MS approved. Applicants FRSIfHHVA,FSI applying for completed any other applicable (4.)5WTl-RF matters. Unapproved still be eligible and are FUUHFgWS1I subject to a limited and provided reasons application period. for refusal, they can contact staff to address any issues. COVID-19 Community Improvement Plan www.clarington.net/FinancialSupport 3 J, FN 4SHM WNM i application application is complete, to determine if it's staff complete. If required, N review the FNHTSFHM application, and applicant to request circulate the additional information. application to MRNJV relevant Municipal the project meets all )FWRS 4 0 0 ° project is The Municipality 69 © complete, issues the the applicant grant once advises the Municipality. O all conditions are Staff may conduct an R,WFSNG inspection and request NSTSFWHTR the applicant provide WWGFNFSI MTTIMTWP are limited by the MRNJV available funding the project meets all Council allocated. conditions in the letter of approval. TFI ciffingon If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. ciffboonCOVID-19 Community Improvement Plan Grant Application Form Municipality of Clarington Planning and Development Services Department FOR MUNICIPALITY OF CLARINGTON USE ONLY Date Received: File Number: Please check appropriate box(es) next ❑ Physical Distancing Improvements Grant to the category that best describes ❑ Business Adaptation Grant your proposed improvement(s): ❑ COVID-19-Releated Improved Ventilation Grant Fax: ❑ Adaptation to Outdoor Operation Grant ❑ Registered Owner name ❑ COVID-19-Related Technological Improvement Grant 1. Application Stream: Please check the appropriate box next to the phrase that best describes your improvement project(s): ❑ This Application is for an improvement project(s) commenced after March 17,2020 and has already been completed (Application Deadline: 3 months after CIP is in effect) ❑ This Application is for a proposed improvement project that has not yet commenced (there is no Application Deadline for this type of Application) 2. Contact Information Name of Business: Property Address: Registered Owner(s): Address: Home: Business: Fax: Email: Applicant: Address: Home: Business: Fax: Email: Cheque for CIP funds should be made out to: (please check one) ❑ Registered Owner name ❑ Applicant name 3 E❑ If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. cltv*wn COVID-19 Community Improvement Plan Grant Application Form Municipality of Clarington Planning and Development Services Department 3. Eligibility 3.1 Was your business forced to shut down* as a result of the Province's Declaration of Emergency commencing on March 17, 2020? ❑ Yes ❑ No *Adversely affected by the Provincial Emergency Declaration and Regulations 3.2 Please indicate the Type of Business: ❑ Retail Store ❑ Food Services ❑ Arts and Entertainment ❑ Personal Care Services ❑ Registered Medical Practitioner 3.3 Please provide the date on which the Business was established: 3.4 Please indicate how many employees the Business employed as of March 17, 2020 expressed as Full -Time Equivalents (FTE)*: Tull -Time Equivalents (FTE) means the total hours worked divided by average annual hours worked in full-time jobs. A Full -Time job is considered one in which an employee works 30 hours or more per week. 3.5 Has your Business received any other COVID-19-related grant funding? ❑ Yes ❑ No If Yes, please provide details: 3 TF1 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. C]tV*MR COVID-19 Community Improvement Plan Grant Application Form Municipality of Clarington Planning and Development Services Department 4. Description of the Proposed Improvements 4.1 Please give a detailed description of your proposed COVID-19-related improvements below (attach an extra page if required). This description should include identification of materials to be used and full details of the project. You may also attach photographs or drawings to help describe the proposed improvement. 5. Work Estimate 5.1 Please attach estimates or actual costs for each component of the proposed improvements. Eligible costs shall be the cost of materials, equipment and contracted labour to complete improvements. If you are applying for more than one category, you will need one estimate for each. Professional fees such as architects, engineers and solicitors are not considered eligible costs. Only costs incurred after March 17, 2020 will be considered. Please summarize these estimates in the table below: 3 TFI If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. ciffboonCOVID-19 Community Improvement Plan Grant Application Form Municipality of Clarington Planning and Development Services Department C6 Name/Company Estimate $ Phone Number Grant Program Involved Completeness of this Application When this application is submitted, please ensure you are attaching each of the required documents. The following must be provided by the applicant for the application to be considered complete: ` Outline of works to be completed; ` Details of how the proposed works supports your business during the COVID-19 pandemic and makes your business more resilient in the future; ` One (1) copy of any permits, licenses, drawings, renderings and/or other materials necessary to implement the proposed work; ` One (1) copy of the business' Financial Statements for the last full fiscal year; ` One (1) copy of the business' Financial Statements for March through September 2020; 3 TFI If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. ciffboonCOVID-19 Community Improvement Plan Grant Application Form Municipality of Clarington Planning and Development Services Department 7. Declarations I/We have read and understood all applicable Financial Incentive Program Eligibility and Means Test Requirements under the COVID-19 Community Improvement Plan (CIP) and by submitting this application, the applicant affirms that the facts set forth in this document are true and complete. Signature of Applicant (if not property owner) Date 8. Signatures and Owner Authorization IJilMe 0PITiiT2 Signature of Applicant (if not property owner) Print Name Date Owner Authorization to complete improvements outlined in this application (if the applicant is NOT the property owner) Signature of Property Owner Print Name Date Application must be submitted to: Planning and Development Services Department Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario, 1-11C 3A6 Phone: 905-623-3379 Toll Free: 1-800-563-1195 Fax: 905-623-0830 3 r❑❑ Clarington Memo Public Works Department If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: Mayor and Members of Council From: Stephen Brake, Director of Public Works Date: October 8, 2020 Subject: Public Access to Municipal Property East of Mearns Avenue at Longworth Avenue File: At the General Government Committee Meeting held on Monday, September 28, 2020, staff were requested to provide Members of Council with information on how to execute Resolution #GG -325-20. Specifically, this resolution provided direction for staff to complete the fence and signing improvements outlined below to help discourage access to Municipal owned lands that exist immediately south of Longworth Avenue and east of Mearns Avenue. The installation of a 1.8 meter (six foot) chain link fence along the eastern terminus of Longworth Avenue from the rear yard of #1 Crough Street, along the cul-de-sac, to #273 Longworth Avenue represents a total distance of approximately 45 meters. The Municipal property adjacent to #273 Longworth Avenue will require the installation of a 4 meter gate system to allow equipment entry for future maintenance. In addition, a 5.0 meter section of fencing is requested along the south side of Longworth Avenue immediately west of #285 Longworth Avenue. Based on the pricing from the Municipality's 2018 fence repair registry, the estimated cost for this work will be $9,350, plus HST. 2. The installation of signs indicating that the subject property is a Naturalized Stormwater Pond Area and that trespassing is prohibited can be completed by Public Works staff. The total cost for this work that will include time, materials and equipment is estimated at approximately $500. 3. Contact has been made with a representative from CN Rail to request that repairs be made to the existing page wire farm type fence that exists along the north side of the tracks from Mearns Avenue to the Soper Creek Valley. CN Rail staff are currently investigating the matter and will report back. if Clarington wishes to upgrade the existing fence to a 1.8 meter chain link standard the Page 11 The Corporation of the Municipality of Clarington 40 Templ�anc-'�treet, Bowmanviile ON UC 3A6 1905-623-3379 Ciarington Memo Municipality will likely be responsible for the expense at a distance of approximately 350 meters. Based on the Municipality's 2018 fence repair registry, the approximate cost for this work will be $53,550, plus HST. Should Council approve Resolution #GG -325-20, staff will obtain the necessary formal quotes and initiate the installation of the chain link fencing at the earliest opportunity. Regards, Stephen Brake, C.E.T., CRS -S Director of Public Works Page 12 The Corporation of the Municipality of Clarington 40 Tempanc-Street, Bowmanville ON L1 C 3A6 1905-623-3379 Ministry of Ministere des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre®� 777 Bay Street, 17th Floor 777, rue Bay, 171 etage Ontario Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Te1.: 416 585-7000 234-2020-4339 October 1, 2020 Dear Head of Council: Under the federal -provincial Safe Restart Agreement, the Ontario government is providing up to $4 billion in emergency assistance so that municipalities are supported as they respond to COVID-19. Funding for municipalities under the Safe Restart Agreement is being provided through four streams: the Social Services Relief Fund and Municipal Operating Funding that are being implemented by my ministry, as well as funding streams for public health and transit being administered by the Ministry of Health and Ministry of Transportation respectively. On August 12, 2020, 1 wrote to advise of your municipalit D\&9C CQG-UPhase 1 of the Municipal Operating Funding stream. The ministry is currently in the process of making those payments. Today, I am writing to provide information on applying for additional funding under Phase 2 of the Municipal Operating Funding stream. Our government recognizes that municipalities play a key role in delivering the services that Ontarians rely on and are at the frontlines of safely reopening our economy. Through Phase 2, we are committed to providing further financial support to those municipalities that require additional funds to address extraordinary operating expenditures and revenue losses arising from COVID-19 in 2020, over and above the allocation provided under Phase 1. Our government chose to distribute a very significant level of funding to municipalities under Phase 1 ❑ $695 million in total ❑ because we wanted to ensure all municipalities across our province could continue to deliver the important services their residents and businesses rely on while supporting the safe reopening of our economy. For a majority of municipalities, I anticipate this Phase 1 funding, together with the actions you have taken to find efficiencies and address shortfalls, will be sufficient to manage 2020 financial pressures arising from COVID-19. However, for the group of municipalities that has been hardest hit financially by COVID-19, additional funding may be needed. Requests for Phase 2 funding are due on October 30, 2020 and detailed information about how to apply is now available to municipalities through the Transfer Payment Ontario (TPON) system. 3 1❑ ❑ 7 -2 - One of the requirements is a council resolution requesting financial assistance under Phase 2. 1 want to emphasize that councils are responsible for assessing the financial situation of their municipalities and proceeding with an application under Phase 2 only if further assistance is needed to address COVID-19 pressures in 2020. Municipalities that cannot demonstrate 2020 COVID-19 financial pressures in excess of their Phase 1 funding allocation will not be considered for additional funding under Phase 2. In addition to a resolution of your municipal council, a reporting template must be completed by the municipal treasurer as part of DP XCLFLSDWs Phase 2 application package. This report is designed to provide an overall picture of the P XCLFLSD3VT❑❑❑❑ financial position and information about service adjustments, use of reserves, and other measures being taken to manage 2020 COVID-19 operating impacts. Our government will allocate Phase 2 funds to only those municipalities that need additional financial assistance. The report also asks for information about JRXUP XCFLSD2NVAl1ACW W_tRU_ finding efficiencies and modernizing services. I look forward to learning about the transformative work that I know is happening across 2 CWXJRVPXClFLSDOA-F\RJand your efforts to keep taxes low for families in your communities. We are not requiring municipalities to submit information about COVID-related costs and revenue losses on a line -by-line basis, and as such the program will not offer a direct line -by-line reimbursement for all COVID-related operating expenditures and revenue losses reported. The federal government has stepped up. Our government is providing an unprecedented level of provincial funding to support municipalities. And we recognize that municipalities also have a critical role to play in finding efficiencies and taking all available measures to address the financial challenges brought by COVID-19 so that they can continue to invest in infrastructure and deliver the services their communities rely on during this extraordinary time. As noted above, detailed information about how to apply for Phase 2 funding is now available on Transfer Payment Ontario. The ministry will also offer webinars to support treasurers and other municipal officials in understanding Phase 2 application requirements and how to complete the required reporting template. Please note that the deadline to submit applications is October 30, 2020. Municipalities may request an extension November 6, 2020, but as noted in my letter of August 12, 2020, we will be unable to consider applications received after this date. I understand this timeline is tight, but it is necessary to allow us to allocate funds to municipalities prior to the end of the municipal fiscal year and meet our commitment to municipalities that need additional help to manage 2020 financial impacts arising from COVID-19. Municipalities who are eligible and approved to receive funding under Phase 2 will be informed before the end of the calendar year and can expect to receive a payment in early 2021. 3 T❑ F1 13 -3- I will continue to be a strong champion for municipalities as our government charts a path to a safe, strong economic recovery. I extend my thanks to all 444 municipal heads of council for your continued efforts to keep all of our communities across this province safe and to deliver the services your residents and businesses need. Working together, we will get Ontario back on track. Sincerely, Steve Clark Minister of Municipal Affairs and Housing c. Chief Administrative Officers and Treasurers 3 TFI From: Chambers, Michelle To: Chambers, Michelle Subject: FW: Follow up email for the COVID-19 Community Improvement Plan (CIP) Date: October 13, 2020 2:36:56 PM Sent: Monday, October 12, 2020 5:56 PM To: Mayor Shared Mailbox <mayor(@clarington.net>; Neal, Joe <JNeal (@clarington.net>; Anderson, Granville <GAnderson(@Clarington.net>; Jones, Janice <JJones(@clarington.net>; Hooper, Ron <rhooper(aDclarington.net>; Traill, Corinna <CTraill(@clarington.net>; Zwart, Margaret <MZwart(@clarington.net> Cc: Allin, Sarah <SAllin(@clarington.net> Subject: Follow up email for the COVID-19 Community Improvement Plan (CIP) EXTERNAL Thank you, Council for pushing this forward and showing support to your local businesses and safety support with this funding to the residents who visit our stores. With the second wave already upon - us this funding is critical to keep businesses open and being able to run safely within the community. I hope that we can find a way to include all businesses that meet the means test and who call Clarington home. I am open to having a conversation with staff or Council about this plan/program, I am open to being a subject for the means test, I am 'definitely' open to keeping my business alive with the support from Council and staff. I am positive that a lot of time was placed into the development of the COVID-19 Community Improvement Plan (CIP). That makes me trust that the means test was developed by staff with councils support to ensure that only businesses effected 'the most' financially because of the closures and forced limitations will be accepted for the program. With all the work that went into this program, including the means test, what if the CIP be given based on the test alone? This would prevent any discrimination to small businesses that carry the franchise label even though they don't get support from the franchise. Of course, you need to protect your tax base and the spending's, but you also need to protect the small businesses that chose Clarington as there home. I imagine that many, like myself, also call Clarington their residential home too! I am willing to give my time to work through this program set-up with anyone from Clarington. My financial books (both businesses and personal) are yours to review. The level of support that I get from this small -franchise is yours to review. If funds have been -identified as available, please don't close support from one of your businesses in need! Sincerely, Aleisha Macdonald Owner - Crock A Doodle Bowmanville Studio ZuZPvo,uvoo>vrr 0011WE Clarington 9) np-an - TT)w,sj,w-V CLARINGTON TOURISM ADVISORY COMMITTEE Members Present: Regrets: Minutes of Meeting July 16, 2020, 9 a.m. Teleconference Fred Archibald, Chair Petra Schwirtz Ann Harley Evan King Laura Holmes Christine McSorley Councillor Ron Hooper Bonnie Wrightman, CBOT Brandon Pickard, Durham Tourism Amy Verwey Kim Neziroski Staff: Ashlee Kielbiski, Tourism Programmer Laura Knox, Tourism Coordinator Jess MacGregor, Tourism Clerk Basia Radomski, Manager Communications and Tourism 3 TFI 1. Call to Order o Meeting was called to order ❑ 9:01 a.m. 2. Adoption of Agenda Moved by, Evan King, seconded by, Petra Schwirtz: That the agenda for July 16, be adopted. Carried 3. Approval of June 9, 2020, Meeting Minutes Moved by, Petra Schwirtz, seconded by, Evan King: That the meeting minutes of June 9, be approved. Carried 4. Presentations o None S. New Business Update on Business and Attractions Directory ❑ There are currently 91 businesses on the directory. Discussions around how to spread the word include our Committee members sharing with their friends, family, business communities, and promoting this information. F To facilitate a more straightforward sharing of this information, staff will create a one-page document with smart URLs, links, hashtags, and other vital information to provide Committee members with easy to access information to share. Tourism staff continue to update the directory twice a week with necessary changes and new businesses. Rediscover Clarington ❑ 7 RFS AP TU/L0EFIFKHC g"[1 [ffDP SDLJ ❑[1115 HG�/FRd-�QWLU \ -This campaign includes content creation of social media posts, photo shoots, video creation, blogs, working with influencers, and website content. F Based on best practices of other similar area communities (Port Hope, Uxbridge, Peterborough Kawarthas) it is suggested that Tourism change their Instagram handle to @discoverclarington. The Committee recommends moving forward with this change. ❑ Based on 2019 statistics, Darlington Provincial Park is an asset that brings approximately 140,000 visitors to Clarington each year. The tourism team is creating an informational postcard for park staff to hand to campers and day -use 3 T❑ visitors that come into the park. The postcard allows us to showcase what our community offers and where they can find local items. Additional postcards are being created to showcase the beautiful and iconic areas of Clarington. We will distribute these throughout Clarington at local businesses who would like to display them. The Bowmanville BIA has had great success with radio ads. The Committee asks that staff gather more detailed information on the availability and options for radio ads. Committee suggests one-week promotion at the end of August and a week during the fall harvest season. The Committee would prefer a mix of 30 seconds and 15 -second ads FedDev Ontario Regional Relief and Recovery Fund and TIAO grant. ❑ Clarington Tourism was successful in our application for the TIAO Fed Dev Recovery Relief Fund. A total of $74,933.50 was granted to Clarington for marketing Clarington during the COVID-19 pandemic. ❑ The tourism team is creating a draft budget for spending. These funds are to directly support marketing Clarington on a local, regional, and provincial level. ❑ An example of a large item to include would be the refurbishment of the TODS Highway signage. L The tourism team will meet and work with partners (CBOT, Durham Tourism, BIAs, Central Counties, etc.) to focus on how these funds can support local tourism businesses. More details on spending will come at the next TAC meeting. 6. Other Business 0 7. Date of next meeting: o Date to be confirmed and Ashlee Kielbiski to send teleconference information. 8. Motion to adjourn Moved by, Christine McSorley, seconded by, Laura Holmes, Carried. The meeting concluded at 9:59 a.m. 3 T❑ Clarington- Clarington Heritage Committee Minutes September 15, 2020 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee held via Microsoft Teams on September 15, 2020, at 7:00 PM. Members Present via Teleconference were: Peter Vogel, Victor Suppan, Katharine Warren, Ron Sproule, Noel Gamble, Marina Ross (Museum), Steve Conway, Jason Moore (ACO), Councillor Ron Hooper, Regrets: David Reesor, Myno Van Dyke (NVDHS) Staff Present: Faye Langmaid, Sarah Allin, Planning Services Guests (Teleconference): Mandy Sedgwick and Mirella Marshall, Sedgwick Marshall Heritage Homes Ltd. 1 Declaration of Pecuniary Interest There were no disclosures of interest stated at this meeting. 2 Land Acknowledgement Statement P. Vogel read aloud Clarington's Land Acknowledgement Statement. 3 Adoption of Agenda 20.27 "Approved by Consensus" That the Agenda be adopted be adopted. 4 Adoption of Minutes of Previous Meeting 20.28 "Approved by Consensus" That the minutes of the June 16, 2020 Clarington Heritage Committee meeting be adopted. "Carried" 5 Delegations/Presentations 5.1 Heritage Permit Application HPA2020-004 for 302 Given Road, Newcastle (Belmont House); Presentation by M. Sedgwick and M. Marshall M. Sedgwick provided an overview of the proposed works at 302 Given Road in Newcastle (known as the Belmont House) which includes rehabilitate the exterior and interior of the dwelling with the intent to preserve as much of the original floor plan and restore as many original features (such as the staircases and fireplaces) as possible. The proposal also includes the addition of an attached three -car garage, clad in board and batten. The applicant has submitted elevation and floor plan drawings, and a Conservation Plan in support of the proposed Heritage -1- 3 TF1 Clarbgton Clarington Heritage Committee Minutes September 15, 2020 Permit application. The proposed restoration and addition are being undertaken to prepare the home for sale. Committee members received the presentation and posed questions to M. Sedgwick and M. Marshall relating to the design and scale of the proposed attached garage, the restoration of the railing and column details, repair of the verandas, the retention of original features, proposed replacement windows, and the cellar spring flowing through the basement along with location of the artesian well. The Committee also commented on landscaping and fencing details not yet included in the submission. The Committee thanked M. Sedgwick and M. Marshall for the presentation. Comments and photographic materials referenced by the Heritage Committee will be provided to the applicant. 6 Business Arising 6.1 Heritage Permit Application: 302 Given Road, Newcastle A Heritage Permit application has been received for 302 Given Road, Newcastle to rehabilitate the exterior and interior of the dwelling, repair the porch and veranda, and add a one -storey three -car garage. In 1988 the property was designated under the Ontario Heritage Act by By-law 88-173. The designation by- law was revised in 2018 by By-law 2019-099 to reflect the severance of the property on which the Belmont House sits from the remainder of the original parcel, which is designated for residential development. A Heritage Permit is required for proposed alterations that may affect the identified heritage attributes of the property. Based upon the Heritage Conservation, prepared by Golder Associates Ltd., dated September 10, 2020 and the supporting information provided in support of the application, the Committee considers the proposed application to be appropriate, subject to the applicant addressing the comments provided by the Heritage Committee during the meeting relating to the restoration of specific architectural attributes, landscaping and fencing details, and concerns relating to the location of the artisan well and mitigation of any impacts thereon. 20.29 Moved by S. Conway, seconded by K. Warren That the Heritage Committee supports Heritage Permit Application File No. HPA2020-004 as presented in the Heritage Conservation Plan prepared by Golder Associated Ltd., dated September 10, 2020 in principle, contingent upon the applicant working with staff to address the Heritage Committee's comments on the application. "Carried" -2- 3 TF1 Clarbgton Clarington Heritage Committee Minutes September 15, 2020 20.30 Moved by S. Conway, seconded by K. Warren That the Heritage Committee considers the location of the artesian well to be a major concern as it relates to the interior cellar spring identified as a designated heritage attribute. Specifically, the Heritage Committee recommends (i) the source of the interior cellar spring be identified prior to development of the subject property or the surrounding lands including servicing, to ensure the proposed development does not adversely impact the cellar spring and artesian well, and (ii) the location and installation of any future municipal servicing infrastructure take place on the east side of the property to avoid potential interference with the artesian well. "Carried" 6.2 Fletcher Tree Update: The Notice of Intent to Designate the Fletcher Tree was re -advertised in the newspaper subsequent to the Province lifting the COVID-19 emergency declaration, which had suspended timelines under the Ontario Heritage Act. The designating by-law will be passed subject to the expiry of the objection period if no objections are received. 6.3 1697 Highway 2 Update The CHC Committee recommended the property be added to the Municipal Register. The property owner would like to demolish the house and commemorate the history of the Gay family in an alternate manner. There is currently a park and a street named after Harry Gay. The property owner has proposed to salvage certain architectural elements from the dwelling and contribute $10,000 to establishing a heritage information micro chip program to promote Clarington Heritage. The Joint Committee received report PSD -029-20 and adopted the recommendation that demolition of 1697 Highway, Courtice 2 be granted providing the contributions of Harry Gay and Gay Construction are acknowledged and interpreted in an alternate manner acceptable to the Clarington Heritage Committee and staff. Planning and Development Services staff requested that a sub -committee of the Heritage Committee work with the property owner and staff on the development of an alterative manner of commemoration, including the micro -chip information proposal. The Education and Outreach sub -committee will work on this initiative. 7 Correspondence and Council Referrals: 7.1 Letter; Ontario Barn Preservation, dated May 28, 2020 (received by the Municipality July 2020). This item will be included on the October CHC Agenda for discussion. -3- 3 TF1 Clarington 8 Reports from other Committees Clarington Heritage Committee Minutes September 15, 2020 8.1 Bowmanville, Newcastle, and Orono CIPs —The Draft COVID-19 Community Improvement Plan is available on Clarington's COVID-19 Financial Support webpage. The CIP Liaison Groups were consulted. The next CIP Liaison Group meetings are scheduled for October. 8.2 Architectural Conservancy of Ontario (ACO), Clarington Branch — Camp 30 tours have commenced again. Rick McEachern's new book "Port Darlington Sands 120 Enchanted Summers" has been released. 8.3 Newcastle Village District Historical Society (NVDHS) — None 8.4 Museum — The Library Board has been struck; full meetings begin this week. The Sarah Jane Williams Heritage Centre is now open for research and self-directed tours. 8.5 Heritage Conservation District Advisory Committee — None 8.6 Wilmot Creek Heritage Park — None. 9 Project Reports 9.1 The sub -committee evaluated the following properties for potential inclusion on the Municipal Register, and recommended as follows: x A group of eighteen (18) properties on Veterans Avenue, Bowmanville, including 1 through12 Veterans Avenue, 36 and 38 Second Street, and 49, 51, 53, 55 Lambs Lane, Bowmanville: the properties be added to the Municipal Register; significant to the cultural heritage of the community; and x 146 Wellington Street, Bowmanville: Group 1 Evaluation; the property be considered for designation under Part IV of the Ontario Heritage Act; significant to the cultural heritage of the community. 3 E❑ Clarbgton Clarington Heritage Committee Minutes September 15, 2020 20.31 Moved by V. Suppan, seconded by N. Gamble That the Heritage Committee recommends to Council (i) the properties located at 1 through 12 Veterans Avenue, 36 and 38 Second Street, and 49, 51, 53, 55 Lambs Lane, Bowmanville be added to the Municipal Register (ii) the history of these properties as it relates to Camp 30 be considered for inclusion in the Camp 30 tour description, and (iii) a plaque be added to the area to depict the historical significance of the area to the community. The Heritage Committee also recommends to Council that the cultural heritage significance of Mr. James McGill and the Bowmanville Cemetery gates named in his honour be recognized. "Carried" 20.32 Moved by V. Suppan, seconded by S. Conway That the Heritage Committee recommends to Council that the property at 146 Wellington in Bowmanville be designated under Part IV of the Ontario Heritage Act. "Carried" 9.2 Outreach/Education Committee: The Outreach/Education Committee will work with Planning and Development Services staff and the owner of 1697 Highway 2 on the cultural heritage information initiative. 10 New Business 10.1 62 King Street West, Bowmanville: Alterations proposed for this designated property will be before the Heritage Committee at its October meeting. 11 Adjournment Adjournment, 9:25 pm. Next Meeting: October 20, 2020, 7:00 p.m. �'2 3 TFI Newcastle Memorial Arena Management Board Municipality of ClarinVon Minutes of Meetinz ❑ Tuesday, September 15, 2020 (Not vet approved by committee) In Attendance ❑Dave Bouma - Chair Bryan Wiltshire ❑Arena Manager Councillor Granville Anderson, Shane Armstrong, Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vinson, Susan White, Councillor Margaret Zwart Agenda - Motion #20-011 Moved by Todd Taylor, seconded by Sue White THAT: the Agenda be accepted as proposed. CARRIED 2. Acceptance of Minutes - Motion #20-012 Moved by Dave Bouma, seconded by Todd Taylor THAT: the minutes of August 25, 2020 meeting be accepted. CARRIED 3. 0 DED71UVReport ❑ The staff will be returning on the 21" of September and will begin training on Health & Safety, Sanitation Protocols and Covid-19 requirements. A Risk Management walk through is scheduled with two Board members for early next week in preparation for opening to the public. NVMHA and CGHA have received their permits and contracts for the month of October. The Olympia will be returned the week of September 15th and the lobby floor will also be complete the same week. A walk through is scheduled with the Municipality to ensure all protocols are in place before opening the arena. 4. Financial Report []As reported at the last meeting the impact from COVID-19 will be approximately 30K. The Municipal Financial Audit of the a®LDookkeeping is being finalized. UNEWS 2. 5. New Business ❑COVID Update ❑Early next week Bryan and Dave will participate in a conference call with Orono Arena staff, Rob, Le -Ann and Ken from the Municipality of Clarington. Community Skating Grant- A $2000. grant was received. The support and motion was put forward by Councillors Anderson and Zwart and was passed and approved by Council. Website Update- We will discuss further at our next meeting. Tax Services ❑A list of the officers from the Arena Board was supplied to the accountant. A round table discussion followed. Next Meeting ❑Tuesday October 13, 2020 Adjournment - Motion #20-013 Moved by Sue White, seconded by Gary Oliver THAT: the meeting be adjourned. The meeting adjourned at 8:51 PM F0.1y"T"TWE 3 T❑ Chair Secretary Clarftwn Clarington Diversity Advisory Committee Thursday, September 24, 2020, 7:00 PM Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Ashfaque Choudhry Councillor Ron Hooper Sajida Kadri Derryck Lamptey Meera McDonald Rajeshwari Saharan Laila Shafi (arrived at 7:30 p.m.) Rachel Traore Also Present: Erica Mittag Community Development Coordinator Absent: John Sawdon The meeting called to order at 7:00 p.m. 1. Land Acknowledgement Rachel Traore read the Land Acknowledgement Statement 3. Review of Agenda Item number 4 Committee Elections was moved to the bottom of the agenda to ensure any late entrants may participate in discussion. Moved by Meera McDonald, seconded by Sajida Kadri That the agenda of the meeting of September 24, 2020 be approved as amended. Carried 3 TFI 4. Review of Minutes Moved by Sajida Kadri, seconded by Councillor Ron Hooper. That the minutes of the meetings of August 27'" be approved. Carried 5. Communications -1 Received for Information Erica Mittag shared a letter for information shared by the Municipality of West Grey (circulated with the agenda). 6. Update on Anti -Black Racism Subcommittee Meera McDonald reviewed proceedings of the most recent subcommittee work. Rachel Traore shared that any work or recommendations made at the subcommittee level would be brought to the Diversity Advisory Committee for approval prior to implementation or further recommendation. 7. Durham Black Accountability Coalition Meeting Rachel Traore reviewed the response and recommendations in the petition shared by the Durham Black Accountability Coalition (circulated with the agenda). Members are asked to review in detail and advise which recommendations should be endorsed or partially endorsed. Provide feedback to Rachel as soon as possible. Councillor Hooper will confirm with Mayor Foster if the Region of Durham has endorsed the recommendations within the petition. 8. Diversity and Inclusion Clarington Web Presence Erica Mittag shared the draft main page RI1H1®lll❑UW❑VL11-I❑1i LYF D❑G❑ Inclusion engage page. This web presence will work in concert with / alongside related social media. Erica will share a PDF of the main page for feedback by Members on the suggested wording. 9. Diversity Lens Update Erica Mittag advised that no feedback has been received from the Members on the draft of the Diversity Lens. If there is any additional feedback to share, SM/H--P DIOR( LiFD=QULUUR❑W Ll1-IWIMEG[� ❑170MR❑[Staff team working group did give some valuable feedback. Diversity Lens working group will compile the feedback and continue working on developing the draft. 3 T❑ 10. Council and Community Updates Councillor Ron Hooper shared: a) Council held its first hybrid (all virtual / some in person attendance) Council meeting since March. b) ❑0UCJVUV1� DLGBoundary Review is in progress. Read / review / share feedback is requested. https:Hengageclarington.ca/ward-boundary- review c) Conference event at St Paul's United Church for Indigenous communities had a pre -conference event September 23; conference and month-long learning begins September 25. Rachel Traore and Derryck Lamptey are DJWE(ILJ R:IIEHKD DRI F❑®UL JV' W- $ G isory Committee and Erica Mittag is also attending. Erica Mittag shared: d) Orange Shirt Day is Wednesday, September 30. e) Town of Whitby Diversity and Inclusion Advisory Committee is hosting a free virtual event for Anti -Black Racism - September 29 at 6:30 p.m. f) A confidential report addressing the motion regarding prohibiting symbols of hate is going to General Government Committee at their meeting on Monday September 28. 11. Funding Update A recent motion was introduced and subsequently ratified allocating $20,000 to support Diversity Advisory Committee workplan items, mainly to develop the strategic plan and the training component. Funds are earmarked for 2020 Fiscal Year, however, Erica will confirm with Finance Department what the deadlines are regarding spending the funds. Next steps will be to solicit input via an expression of interest. 12. Workplan Update No update at this time. Further information to be discussed at a future meeting. 13. Committee Elections Members discussed the current terms of Members on the Committee and discussed the possibility of delaying elections to the first meeting of the new year (January 2021) when all 8 community members will be in their terms for 2 or 4 years. Moved by Laila Shafi, seconded by Rachel Traore 3 E❑ That the Staff Liaison will liaise with Clerk's department and determine whether we can temporarily appoint a Vice Chair and delay elections until January 2021 Carried 14. Other Business a) Orange Shirt Day is recognized Wednesday, September 30. The Municipality of Clarington is collaborating with Bawaajigewin Aboriginal Community Circle who is selling orange shirts. Members would like to take photos in orange shirts and share messages about commitment to the legacy of residential schools. Erica Mittag will pick up the shirts on Monday, September 28 and will coordinate delivery or pick up by Members. Share your photo with Erica Mittag by Tuesday September 29. Moved by Laila Shafi, seconded by Meera McDonald That the Committee purchase orange shirts for Members from their 2020 budget. Carried b) Flag raising for Mississauga of Scugog Island First Nations flag in recognition of Orange Shirt Day being held with COVID protocols in place on Thursday October 1 at 11:30 a.m. in the cenotaph at the Municipal Administrative Centre, 40 Temperance Street. The meeting was adjourned at 8:39 p.m. Moved by Derryck Lamptey, seconded by Laila Shafi Carried Next meeting: Thursday, October 22, 2020, 7:00 p.m. Virtually Microsoft Teams 3 TFI Clarftwig Audit Committee Minutes If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Date: September 10, 2020 Time: 11:00 am Place: Held Virtually via Microsoft Teams 1. Call to Order Mayor Foster called the meeting to order at 11:01 AM. 2. Declarations of Pecuniary Interest Councillor Hooper declared an interest on item 7.3 Financial Statements for the Board of Management for Historic Downtown Bowmanville Business Improvement Areas. 3. Adoption of Minutes of Previous Meeting(s) 3.1. Minutes of meeting held July 14, 2020 That the minutes from the meeting held July 14, 2020 be approved. Moved by Councillor Hooper Seconded by Councillor Neal Carried 4. Presentations 4.1. Melanie Dugard, Principal, Grant Thornton Ms. Dugard went through Grant Thornton's Report for Audit Committee. 5. Delegations 5.1. None 6. Communications — Receive for Information 6.1. Letter from Melanie Dugard, CPA, CA — Principal, Grant Thornton LLP "Report to the Audit Committee strategy and results" dated July 9, 2020 (Brought forward from July 14, 2020 meeting) That the letter from Grant Thornton LLP be received. Moved by Councillor Neal Seconded by Councillor Hooper 3 TFI Carried 6.2. Memo from Trevor Pinn, CPA, CA — Director of Finance/Treasurer regarding 2019 Consolidated Financial Statements That the memo from Trevor Pinn regarding the 2019 Consolidated Financial Statements be received. Moved by Councillor Hooper Seconded by Councillor Neal Carried 7. Items for Direction Discussion: x Councillor Neal would like to know what makes up contracted services on page 32 of the Municipality of Clarington's financial statements. x Councillor Hooper would like to know why HST is not included in the financial statements for Orono and Newcastle BIA's. x The Director of Finance/Treasurer will respond to both inquiries. 7.1. 2019 Consolidated Financial Statements for the Municipality of Clarington That the Consolidated Financial Statements for the Municipality of Clarington for the year ending December 31, 2019 be approved Moved by Councillor Hooper Seconded by Councillor Neal Carried 7.2. 2019 Financial Statements for the Municipality of Clarington Trusts That the Financial Statements for the Municipality of Clarington Trusts for the year ending December 31, 2019 be approved Moved by Councillor Hooper Seconded by Councillor Neal Carried 3 1❑ K Page 13 7.3. 2019 Financial Statements for the Board of Management for Historic Downtown Bowmanville Business Improvement Area That the Financial Statements for the Board of Management for Historic Downtown Bowmanville Business Improvement Area for the year ending December 31, 2019 be approved Moved by Councillor Neal Seconded by Mayor Fosterl Carried 7.4 2019 Financial Statements for the Board of Management for the Newcastle Central Business District Improvement Area That the Financial Statements for the Board of Management for the Newcastle Central Business District Improvement Area for the year ending December 31, 2019 be approved Moved by Councillor Hooper Seconded by Councillor Neal Carried 7.5 2019 Financial Statements for the Orono Central Business District Improvement Area That the Financial Statements for the Board of Management for the Orono Central Business District Improvement Area for the year ending December 31, 2019 be approved Moved by Councillor Neal Seconded by Councillor Hooper Carried 8. Other Business x The audit committee has the authority to approve the Financial Statements and the approve date will be today's date. x The auditors will remove the watermark of "draft" and forward final versions to Finance. x 9. Adjournment Moved by Councillor Neal Seconded by Councillor Hooper That the meeting adjourn at 12:04 PM. Carried 3 TFI Clarington Committee Report to Council If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Report Number: GGR-014-20 Date of Meeting: October 13, 2020 Report Subject: General Government Committee Meeting of September 28, 2020 Recommendations: 1. Receive for Information (a) 9.2 Minutes from the Newcastle Business Improvement Area dated September 10, 2020 (b) 9.3 Minutes from the Energy from Waste Waste Management Advisory Committee dated July 15, 2020 (c) 9.4 D. Patrick McNeil, Chair -Board of Directors, Elexicon Corporation, Regarding Elexicon Corporation Dividend Payment (d) 9.5 Memo from Stephen Brake, Director of Public Works, Regarding Drainage in Solina (e) 9.6 7 LH + R :,'_J UE(Bl_6 FDP _2 5 HJ DO -0 LCBHURI L1 D/ UG Resources, Response to Correspondence Arising out of Resolution #C-282-20 (f) 9.7 Dan Carter, Mayor, City of Oshawa, Regarding Municipal Challenges Regarding On -Line Home -Sharing Platforms (g) ESD -006-20 Emergency Services Activity Report L Q2 2020 (h) FND-032-20 Award of Contracts During Council Recess (i) FND-033-20 Financial Upda3te as of June 30, 2020 Municipality of Clarington Resort GGR-014-20 Page 2 (j) 21.3 Gavin Battarino, Special Project Officer, Ministry of the Environment, Conservation and Parks, Regarding EA Designation Request Anaerobic Digester 2. Scott Parnell, Canadian Nuclear Laboratories, Regarding Port Granby Project That the delegation of Scott Parnell, Canadian Nuclear Laboratories, regarding Port Granby Project, be received with thanks. 3. Minutes and Terms of Reference of the Accountability & Audit Committee dated July 14, 2020 That the Minutes from the Accountability & Audit Committee dated July 14, 2020, be approved; and ■DAr - ■ MM►aim= a ► RP - [ ,. ■[ [ ■ L n- ■e rr ■■ nce ■ AAHLLI -LGmiUore inQ■in ►,.■, ►r; ■.mien \hUVMEU RLGLLT7 ■ ■ CID G■ ■. 4. Design and Build Newcastle Skate Park That Report FND-034-20 be received; That the proposal received from Transition Construction and Scatliff + Miller + Murray having the highest rank proposal and a bid of $290,016.00 (net HST rebate), meeting all terms, conditions and specifications of RFP2020-6 be awarded the contract for the design and build services for the Newcastle Skate Park; That the funds required for this project including a 5% contingency allowance in the total amount of $305,000.00 (net HST rebate) is in the approved budget allocation as provided, be funded from the following account: Description Account Number Amount Newcastle Community Park 110-32-325-83436-7401 $305,000 That all interested parties listed in Report FND-034-20 and any delegations be DG- L+ G- RI [& 5. Public Access to Municipal Property East of Mearns Avenue at Longworth Avenue Whereas local residents, groups of young people, and recreational vehicles are accessing Municipally owned Environmental Protection (EP) property immediately south of Longworth Avenue and east of Mearns Avenue; 3 TFI Municipality of Clarington Resort GGR-014-20 Page 3 And whereas the majority of the pedestrians and the all -terrain vehicles are accessing the area at the east end of Longworth next through a narrow entrance adjacent to a private residence located at 273 Longworth Avenue; And whereas the municipal property is part of the Soper Creek watershed and LC,FGC IFTIDQP DM LDEEELFW IQJ HREWFRI WJW:LHAC-KFH::IRW RQJ C RU VEIDEA CU that extends along a precipitous thirty-foot drop from Longworth Avenue south to the train tracks, curving west along the rail corridor to a dead end at Mearns Avenue; a stormwater management pond which fills in the spring; all of which pose a serious threat to the health and safety of residents unlawfully accessing the land; And whereas Clarington has installed a fence along Mearns Avenue preventing access to this area; Now therefore be it resolved: That Staff install chain link fencing at least six feet high along the east end of Longworth from Crough Street along the cul-de-sac to the property located at 273 Longworth Avenue (approximately forty feet) and a short section west of 285 Longworth Avenue (approximately eight feet); That Staff install signage, similar to the signage in place on the fence at Mearns/Longworth, indicating the property is Municipal/EP property and that no trespassing is permitted; and That Canadian Pacific (CP) Railway be asked to repair the damaged fence along the north side of the train tracks immediately east of Mearns Avenue at Longworth Avenue and to take the necessary steps to prevent the Municipal land east of Mearns Avenue from being accessed via the train tracks (i.e. install additional fencing as required). 6. Public -Private Proposal for Uxbridge Municipal Park and Trail System That the Uxbridge Municipal Park and Trail System Linkage Proposal be endorsed by the Municipality of Clarington. 7. Whistle Cessation Funding Options That Report FND-029-20 be received; That $750,000, from the Tax Rate Stabilization Reserve Fund, be approved for capital work to complete whistle cessation work for Cobbledick Road and Bennett Road crossings; That Staff proceed with all necessary steps in order for whistle cessations at Cobbledick Road and Bennett Road crossings to be approved by Transport Canada; and That all interested parties listed in Report FND-029-20 and any delegations be DG_L_HGR 3 TFI Clarington Committee Report to Council If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: October 13, 2020 Report Number: PDR -009-20 Report Subject: Special Planning and Development Committee meeting of September 28, 2020 Recommendations: 1. Brookhill Neighbourhood Secondary Plan That Report PSD -032-20 be received; That the proposed Draft Brookhill Neighbourhood Secondary Plan Amendment (COPA 2020-0004) and Sustainable Urban Design Guidelines be received, continued to be reviewed and processed, and staff report back to Committee with a Recommendation Report; and That all interested parties listed in Report PSD -032-20 and any delegations be advised of Council's decision. 2. Proposed COVID-19 Community Improvement Plan That Report PSD -033-20 be received; That Planning and Development Services staff be directed to refine the Draft COVID-19 Community Improvement Plan taking into consideration the comments received to date and at this meeting; That the Draft COVID-19 Community Improvement Plan be received, and referred to staff for a recommendation report, including the final COVID-19 Community Improvement Plan and necessary by-law; That the recommendation report and by-law be considered at the October 13, 2020 Council meeting; and That all interested parties listed in Report PSD -033-20 and any delegations be D❑EV❑❑[13I EL R❑❑ ❑EV -R 3 T❑ Clarington Committee Report to Council If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Report Number: PDR -010-20 Date of Meeting: October 13, 2020 Report Subject: Planning and Development Committee meeting of October 5-6, 2020 Recommendations: 1. PSD -036-20 A Draft Approved Plan of Subdivision and Rezoning, West of Green Road and North of Durham Highway 2, in Bowmanville That Report PSD -036-20 be received; That the application by DG Group for a Draft Plan of Subdivision and Rezoning, on the west side of Green Road, north of Durham Highway 2, Bowmanville continue to be processed including the preparation of a subsequent report; That the owner/applicant hold a public open house prior to the subsequent report coming back to Committee; and That all interested parties listed in Report PSD -036-20 and any delegations be DGMLHGR T R❑❑ELCu(3id.C1R_ 2. PSD -034-20 An Application by Countrywide Homes Inc. for a Zoning By-law Amendment to Extend the Maximum Three (3) Year Period for a Temporary New Home Sales Centre That Report PSD -034-20 be received; That the application to amend the Zoning By-law submitted by Countrywide Homes Inc. be approved and that the Zoning By-law contained in Attachment 1 to Report PSD -034-20 be passed; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-034-1]❑D❑GTR❑❑ELOTG�EL .R❑❑ That the By-law extension commence from the date of expiry of the previous by-law (i.e. January 15, 2021); and That all interested parties listed in Report PSD -034-20 and any delegations be DGALHGR T RJ❑ACY[(3idn.R11. 3 T❑ Municipality of Clarington Page 2 Resort PDR -010-20 3. PSD -035-20 Applications for Proposed Red Line Revision to a Draft Approved Plan of Subdivision and Rezoning for Lands at the North- East Corner of Grady Drive and Rudell Road, Newcastle That Report PSD -035-20 be received; That the proposed Red Line revisions to a Draft Approved Plan of Subdivision and Zoning By-law Amendment submitted by Lindvest Properties (Clarington) Limited continue to be processed, including the preparation of a subsequent report; and That all interested parties listed in Report PSD -035-20 and any delegations be DGYIl-HG-RI �E R❑❑dLC03-lLLIR 4. PSD -037-20 Clarington Transformer Station That Report PSD -037-20 be received; and That all interested parties listed in Report PSD -037-20 and any delegations be DGALHGLI T R❑❑ELC03- I _LFIR❑❑ 5. PSD -038-20 Part Lot Control Application to Deem Two Blocks in a Registered Plan of Subdivision to no Longer be Blocks for the Purpose of Melding them into one Block That Report PSD -038-20 be received; That the application by Baseline Properties Ltd. requesting Council pass a by-law to deem Blocks 4 and 5 on Plan 1 OM -831 to no longer be within a registered plan of subdivision be approved and that the by-law contained in Attachment 1 to Report PSD -038-20 be passed; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-038-❑❑D❑C-iiiiR❑❑AOiGiALR_LD❑G That all interested parties listed in Report PSD -038-20 and any delegations be aGM _HGR T R❑❑_LO_L(3­l11FZ 3 T❑ Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: October 13, 2020 Report Number: PSD -040-20 Submitted By: Faye Langmaid, Acting Director of Planning and Development Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: PLN 37.6 By-law Number: Report Subject: COVID-19 Community Improvement Plan I Recommendation Report Recommendations: 1. That Report PSD -040-20 be received; 2. That Council approves the COVID-19 Community Improvement Plan (CIP), in principle; 3. a) That General Eligibility Criteria be approved as presented in the Draft COVID-19 CIP to direct funding towards local, independent businesses that are not part of a provincial, national, or international chain; OR b) That the COVID-19 CIP be modified to remove the requirement that the business be independent, and rely on the General Eligibility Criteria and Means Test Criteria to ensure the funds are appropriately directed based upon the eligibility parameters relating to the size of the business, maximum retained earnings, maximum total sales, and maximum net income; 4. a) That the draft By-law included in Report PSD -040-20, as Attachment 4 being a by-law to adopt the COVID-19 Community Improvement Plan, be approved; OR b) That the draft By-law included in Report PSD -040-20 be brought back to Council at the November 2, 2020 Council meeting; and 5. That all interested parties listed in Report PSD -040-20 and any delegations be DG_1VI-IGR [& PLCRQM&Fl14RQ_I 3 TF1 Municipality of Clarington Report PSD -040-20 Report Overview Page 2 A Community Improvement Plan (CIP) is a tool that allows a municipality to direct funds and implement policy initiatives toward a specifically defined project area. Council directed staff to prepare a CIP and established a $1,000,000 fund to support COVID-19-related improvements implemented by local businesses to enable them to safely reopen. The Draft COVID-19 CIP was presented to Council and the public at the Statutory Public meeting on September 28, 2020 (Report PSD -033-20). Input received on the Draft COVID- 19 CIP has been considered and addressed, as appropriate. The purpose of this report is to present the Final COVID-19 CIP to Council for consideration and to provide a recommendation for approval of the same. 1. Background COVID-19 Pandemic 1.1 On March 17, 2020, the Province of Ontario declared an emergency under the Emergency Management and Civil Protection Act as it relates to an outbreak of a communicable disease, namely COVID-19. Subsequent to the declaration of emerqencv, the Province of Ontario issued several orders which resulted in the closure of non-essential businesses. 1.2 On April 14, 2020, Council passed Resolution #C-168-20 receiving Report FND-008-20 providing direction on COVID-19 financial support including (i) that the Directors of Finance and Community Services create anew grant SLRJ LDP ICRP P CSW -&2 9 , ❑ F- 6 SSRLW LDOM LRJ LDP 1P RC3-BIQIDIV&ANHLN11/J A RP P QW_-I_I LDC W_3 LRJ lIDP ❑ specifically targeted towards relief to not-for-profit organizations effected by COVID-19, and (ii) that Clarington endorse in principle a temporary by-law that would provide tax U -K[ Y ERVE ❑RVI HP SUFP F LIFE Lq\N❑LDGG[EH-K:A/❑d1AR]Cfl3M[I result of the COVID-19 emergency, pursuant to Section 365 of the Municipal Act, 2001. 1.3 Council also expressed concerns regarding the ability of small businesses to implement the modifications and improvements necessary to safely reopen and/or continue to operate in accordance with COVID-19-related requirements. On June 1, 2020, Council received Report FND-018-20 which presented a Community Improvement Plan (CIP) as a tool that could be used to provide financial support to small businesses. 3 T❑ Municipality of Clarington Page 3 Report PSD -040-20 Direction from June 22, 2020 General Government Committee Meeting 1.4 On June 22, 2020, Council passed the recommendations of Report GGR-010-20 directing that the Clarington CIP be drafted, and a $1,000,000 fund be established for improvements as set forth in the staff report FND-018-20 to qualifying businesses in Clarington that meet the following criteria: a) The business was forced to shut down as a result of the provincial emergency declaration; b) A restaurant which was only doing take out businesses qualifies as being forced to shut down; c) The business is independently owned, and is not part of a national or provincial chain; and d) That the business owner meets a means test, as determined by staff. 1.5 Council enacted By-law 2020-039 on June 22, 2020 to designate the entirety of the Municipality of Clarington a Community Improvement Project Area for the purposes of preparing the COVID-19 CIP. Direction from September 28, 2020 Special Planning and Development Committee Meeting 1.6 On September 28, 2020 Council passed the recommendations of Public Meeting Report PSD -033-20, as amended, directing (i) Planning and Development Services to refine the Draft COVID-19 CIP taking into consideration the comments received to date and at the Statutory Public Meeting, and (ii) the Draft COVID-19 CIP and necessary by-law be considered at the October 13, 2020 Council meeting. Community Improvement Plan Tool 1.7 A CIP is a tool that (i) allows a municipality to direct funds and implement policy initiatives toward a specifically defined project area, and (ii) enables municipalities to make grants or loans within CIP project areas to help pay for certain costs and stimulate private sector investment in response to identified community needs. 1.8 The Municipal Act, 2001 and Planning Act provide the legislative framework for community improvement planning. The Municipal Act generally SUZAELWW� I_ERQ-_N4Q1 ED of manufacturing business or other industrial or commercial enterprise. However, an exception is made for municipalities exercising powers under Section 28 of the Planning Act. 3 TFI Municipality of Clarington Report PSD -040-20 Page 4 1.9 Section 28 of the Planning Act allows municipalities with provisions in their Official Plans relating to community improvement to designate by by -®❑SRP P ❑QVV-,P SU -1-P HC�W 3 lRl`IflF 4 LFDT2 CFHAVJ>/)GRCH`DLP ❑C LRSDMtP DEISLHSDUHZG& RP P ❑QW- , P SUZ I -P FOM OCEhRUMI& RP P ❑C WCP SLRE P HCS UR Vlllct Area. 1.10 For the purposes of carrying out a CIP, Section 28(7) of the Planning Act permits municipalities to make grants or loans to the registered owners, assessed owners, and tenants of land and buildings within the Community Improvement Project Area. Grant or loan programs implemented under a CIP may be directed to pay for the whole, or any part, of the cost of rehabilitating such lands and buildings in conformity with the CIP. 1.11 The Planning Act process required to establish a CIP is illustrated by Figure 1, below. The dates refer to the project timelines followed for the COVID-19 CIP. • Understand existing conditions -Consult with local business community •Review policy & regulatory framework -Draft CIP *Hold Statutory Public Meetingto receive input on draft CIP *Draft CIP made available at least 20 days prior to Public Meeting • Draft CIP provided to Province for review and comment Figure 1: Community Improvement Plan Process *Review input and feedback received -Finalize Draft CIP *Present final CIP to Council for approval -If no appeals received (20 day appeal period), Council decision is final and CIP is approved 1.12 Upon passing a by-law to adopt the COVID-19 CIP in accordance with Community Improvement Project Area designated by By-law 2020-039, a notice of adoption is issued, and a 20 -day appeal period would commence. The COVID-19 CIP would come into effect, subject to no appeals being received. 2. Policy Overview Official Plans 2.1 The Durham Region Official Plan (ROP) contains policies on CIPs. The ROP specifies that the Region may assist in the implementation of area municipal CIPs by adopting a Regional Revitalization Program that will guide how the Region may participate financially, or otherwise, in area municipal CIPs. The 5 HJLRQVSDWLSD RQrtQ'MF- 3 T❑ Municipality of Clarington Report PSD -040-20 Page 5 implementation of an area municipal CIP is intended for projects that contribute to achieving the goals of the ROP for the development of urban areas. Clarington Official Plan 2.2 The Clarington Official Plan provides a policy framework for the implementation of CIPs. 6 F FMQ-J.7❑TTTR M H2 11 LFLDC CD Rd1GD-M W J FRU& RP P QVVL P SUR -W _I provide for and encourage public and private sector activities for the purpose of the maintenance, enhancement and redevelopment of the existing built environment of the 0 CFLSDDV7 3. Consultation and Engagement 3.1 The Draft COVID-19 CIP benefitted from valuable input obtained through the stakeholder and public consultation undertaken. The preparation of the CIP included consultation with a Steering Committee, existing CIP Liaison Groups, local business owners, and members of the public. 3.2 A CIP Pre -Application Form ❑DVi(3HEH ?SHGDMP DCI-I[mLOEE(DII_RC.i&CUK)J\RQVCOVID- 19 Financial Support webpage as a component of the CIP consultation strategy. Approximately 25 local business owners participated in the focus groups and/or corresponded with staff and provided information about modifications they have made and the approximate costs they have incurred. 3.3 The Draft COVID-19 CIP was the subject of a Statutory Public Meeting held on 6 HS\hP EHUIII❑FFM❑❑❑ H- D-DLOE(RAU[CLH❑ LOJ RCM OUIDJ MONY F EVL\NA4CFHC September 4, 2020. 3.4 The Draft COVID-19 CIP was circulated to relevant agencies and departments, including the Ministry of Municipal Affairs and Housing (MMAH) and the Region of Durham. MMAH staff advised they do not have any concerns with the Draft COVID-19 CIP and offered suggestions to improve the clarity of the document. Durham Region staff indicated they have reviewed and do not have any comments. 3.5 All comments received and considered in the preparation of the final COVID-19 CIP (Attachment 1) are discussed in Section 5 of this report and are summarized in the Comments and Response Table included as Attachment 2. 4. COVID-19 Community Improvement Plan 4.1 The purpose of the COVID-19 CIP is to provide support to qualifying local businesses whose operations have been shuttered or restricted as a result of the COVID-19 pandemic. The CIP will assist qualifying businesses with the costs of physical 3 T❑ Municipality of Clarington Report PSD -040-20 Page 6 improvements required to safely and responsibly reopen, thereby enabling them to continue to serve the community. 4.2 The primary intent of the COVID-19 CIP is to support local businesses through a challenging time. The COVID-19 CIP has also been prepared in consideration of the benefits to Clarington residents who may be employed by a business that receives a grant through the COVID-19 to safely reopen, and to residents who will continue to be able to shop at and obtain services from local Clarington businesses. Financial Incentive Programs 4.3 Section 3.1 of the COVID-19 CIP establishes financial incentives for qualifying businesses throughout Clarington to support investments that enable safe reopening and encourage resiliency to future disruptions of operations. Details of the Financial Incentive Programs are included in Appendix A to the COVID-19 CIP included as Attachment 1 to this report and are summarized in Table 1 below. Table 1: Summary of Proposed Financial Incentive Programs Incentive Description Grant Value Program Physical To assist businesses with improvements to Up to 90% of eligible Distancing implement physical distancing measures to costs to a maximum Improvements safely reopen. Examples of eligible costs of $5,000 Grant include installation of protective hygiene screens and signage. Business To assist businesses with physical Up to 90% of eligible Adaptation modifications necessary to support costs to a maximum Grant operational changes required to continue to of $5,000 operate or reopen safely. Examples of eligible costs include modifications for curbside pick- up and changeroom adaptations. COVID-19- To assist businesses with improvements to Up to 90% of eligible Related retrofit and enhance ventilation and air quality costs to a maximum Improved within existing buildings in accordance with of $5,000 Ventilation COVID-19- related public health requirements Grant and recommendations. Examples of eligible projects include required new air purification/ventilation systems. 3 TF1 Municipality of Clarington Report PSD -040-20 Page 7 Incentive Program Description Grant Value Adaptation to To assist businesses with the cost of Up to 90% of eligible Outdoor construction and furnishing of outdoor patio costs to a maximum Operation and/or seating areas in response to COVID- of $5,000 Grant 19 requirements and recommendations. Existing Business COVID-19- To assist businesses with the cost of Up to 50% of eligible Related technological infrastructure required to safely costs to a maximum Technology provide the community access to the of $2,500 Improvement E 0 E011 Grant projects may include internet cabling or tower infrastructure at the business location to support COVID-19-related requirements. 4.4 The suite of Financial Incentive Programs administered under the COVID-19 CIP and the specifics of each program may be modified without amendment to the CIP itself. The COVID-19 CIP was designed in this way to build into the document the flexibility to respond to the continually changing pandemic situation. This will help to ensure CIP will be as effective as possible in achieving the desired outcomes. General Eligibility Criteria 4.5 Section 3.2 of the Draft COVID-19 CIP includes General Eligibility Criteria that must be met in order for businesses to qualify for the Financial Incentive Programs available. The eligibility criteria are summarized in Table 2, below. Table 2: Summary of General Eligibility Criteria Eligibility Requirement Parameters Types of Qualifying Retail Stores, Food Services, Art and Entertainment Businesses Services, Personal Care Services, Registered Medical Practitioners Physical Public Space Must have a lawfully established physical space within Clarington that is open to the public. Home occupations would not be eligible Existing Business Must have been operational prior to March 17, 2020 Size of Business Must have a minimum of two Full-time Equivalents (FTE) employees and a maximum of 50 FTE employees. In the case of food service businesses, the maximum number of employees is 100. In the case of Registered Medical 3 1❑ Municipality of Clarington Report PSD -040-20 Page 8 Eligibility Requirement Parameters Practitioners, the business must include no more than three licensed/registered practitioners. Conformity with COVID- The project must contribute to the achievement of the 19 CIP Goals, Local COVID-19 CIP goals, and must conform to all applicable Policies, By-laws, and policies and by-law requirements Guidelines Consistent with The completed project must be consistent with the Approved CIP approved CIP application Application Combined Programs Applicants may apply for more than one financial incentive program, provided total grant funding does not exceed $10,000 per business Project Timing Projects must have been undertaken after March 17, 2020 Property in Good The property must be in good standing as it relates to Standing municipal fees, charges, and taxes Means Test Businesses must satisfy the Means Test requirements Means Test 4.6 In accordance with Council direction, the Draft COVID-19 CIP includes a Means Test that is designed to ensure the Financial Incentive Programs are directed towards &CUIDJ\RQ EHLEH-KAP fected by the pandemic - related shutdowns or reductions in operations. Revisions to the Means Test Criteria incorporated into the final COVID-19 CIP as a result of comments received on the draft are highlighted in Table 3 in a subsequent section of this report. 4.7 To be eligible for grants under the COVID-19 CIP Financial Incentive Programs, the business must demonstrate (i) a 30% loss in revenue relative to a defined pre -pandemic period (ii) less than an identified threshold of retained earnings (iii) a net income after taxes that is less than an identified threshold, and (iv) that the business has the ability to maintain operations for a minimum of six months. The Means Test criteria also considers any other funding received by the applicant. Section 3.3 of the Draft COVID- 19 CIP details the Means Test Criteria. Administration of the COVID-19 CIP 4.8 Section 4 of the Draft COVID-19 CIP provides details relating to the administration of the CIP programs and outlines the application process. If the CIP is approved by Council, the Planning and Development Services Department would largely be 3 TF1 Municipality of Clarington Report PSD -040-20 Page 9 responsible for the day-to-day administration of the CIP, including consultation with applicants and processing applications. The Finance Department would be responsible for ensuring CIP applications comply with the Means Test Criteria. 4.9 The COVID-19 CIP will be available for three years from the date upon which it comes into effect. The CIP may be extended beyond three years at the discretion of Council should the COVID-1]❑[SD03-P lF --I1 RIWpRIJ&CLUDJVRQ-s local businesses. 4.10 The COVID-19 CIP would be reviewed no later than six months after implementation to assess if the Plan is fulfilling its purpose. The Financial Incentive Programs can be activated, deactivated, adjusted, or discontinued by Council without amendment to the CIP, as outlined in Section 4.3 above. 5. Discussion Modifications resulting from Input on Draft COVID-19 CIP 5.1 A detailed overview of the COVID-19 CIP and its components was included in Public Meeting report PSD -033-20. The following discusses the modifications to the COVID- 19 CIP in consideration of the comments received on the first draft. 5.2 All input received has been taken into consideration. Responses as to how comments have been addressed are provided in the Comment Summary Table included as Attachment 2. While all input has been reviewed, certain comments resulted in modifications to the final COVID-19 CIP and are generally outlined below. Introduction and Background 5.3 Subsection 1.5 (How to Use this CIP) has been modified to include additional details relating to how the COVID-19 CIP may be used in conjunction with other CIPs in Clarington. Financial Incentive Programs 5.4 The description of the COVID-19 Technological Improvement Grant and eligible costs thereunder have been refined to be clear that the grant covers physical improvements to buildings and property that enhance technological capability. General Eligibility Criteria 5.5 In accordance with CIP best practices, a criterion has been added to the General Eligibility Criteria requiring the property for which an application is being submitted to 3 T❑ Municipality of Clarington Report PSD -040-20 Page 10 be in good standing, meaning the property is not in arrears of any municipal fees, charges, or taxes. 5.6 The General Eligibility criterion relating to the size of the business has been modified to speak to the number of employees expressed as Full -Time Equivalents to recognize the impact of part-time staff on the overall number of employees. 5.7 The General Eligibility criterion relating to the size of the business has been modified to include a limit of no more than three licensed/registered medical practitioners per businesses, in addition to the parameters on the total number of employees. 5.8 The General Eligibility Criteria has been modified to include a specific reference to the requirement to conform to policies relating to the conservation of cultural heritage resources. Means Test Criteria 5.9 Subsection 3.3 (Means Test Criteria) has been modified to include requirements related to retained earnings and net income after taxes to better ensure CIP funding is directed to businesses who are the most in need of financial support to manage the adverse impacts of the COVID-19 pandemic. Table 3 below highlights the modifications to the Means Test Criteria using a comparison between the criteria included in the draft COVID-19 CIP presented at the Public Meeting and the final document attached hereto. Table 3: Comparison of Modifications to Means Test Criteria Demonstrate a minimum of 30 per cent loss of Yes Yes revenue over the period between March 2020 and September 2020 relative to the same period in 2019, or an alternative period defined by and to the satisfaction of the Director of Finance/Treasurer Demonstrate that the business was solvent, Yes Yes viable, and not declared bankrupt prior to March 17, 2020 3 TFI Municipality of Clarington Report PSD -040-20 Demonstrate the ability to maintain operatio for a minimum of six months from the date o CIP Grant application Demonstrate that the business, including relate business under common ownership, had retai earnings: a. If incorporated, not exceeding $500,0 per shareholder at the end of the preceding fi year; or b. If unincorporated, assets of the own not exceeding $500,000 net of debt for each owner Demonstrate that the total sales in 2019 did exceed $2 million in the case of Retail Stores Arts and Entertainment businesses, Personal Services; and Registered Medical Practitioners and $5 million in the case of Food Services businesses Demonstrate that the business had net incom after taxes not exceeding $300,000 per shareholder/owner during the preceding fisca year 3 TF1 Page 11 er(s) not Included .-d in Draft COVID- w Final COVID 19 CIP is Yes Yes f the d No Yes ned 00 scal Yes Yes Care , e I No Yes Municipality of Clarington Report PSD -040-20 Declare that the business has not received any Yes Yes other grant funding related to COVID-19, with the exception of grants issued in accordance with the Canada Emergency Wage Subsidy (CEWS) Program and the Canada Emergency Commercial Rent Assistance Program Administration of the CIP Page 12 5.10 Subsection 4.3 (Application Process and Submission Requirements for Financial Incentive Programs) has been modified to identify the intake window for CIP applications for projects completed prior to the approval of the COVID-19 CIP. This intake window would apply to applications for projects that were completed between March 17, 2020 and the effective date of the COVID-19 CIP and would remain open for three months after the CIP comes into effect. 5.11 An application deadline for projects completed prior to the approval of the CIP would achieve the intent of the COVID-19 CIP to provide support for costs incurred by local businesses during the early stages of the COVID-19 pandemic, while also aligning with CIP best practices which typically suggest that an application for grant funding be approved prior to the commencement of the project. 5.12 Upon the closing of the intake window for applications relating to works that have already been completed, Planning and Development Services staff would prepare a report to summarize the applications receiveG-\Afill VBVVHAP FIS -LM -I❑ value of any grants issued. 5.13 The language of Subsection 5.2 (Adjustments and Amendments to this Plan) has been modified to be clear that significant changes will require an amendment to the COVID- 19 CIP, and as such would be subject to the prescribed public consultation process. 5.14 A paragraph was added to Section 4 (Plan Administration) to include transition provisions that would apply in situations where the COVID-19 CIP or the Financial Incentive Programs thereunder are amended or adjusted. 3 T❑ Municipality of Clarington Report PSD -040-20 Interpretation Page 13 5.15 To assist in the interpretation of the COVID-19 CIP, a Glossary of defined terms has been added after Section 7 (Interpretation). Other Considerations a Franchise Eligibility 5.16 The COVID-19 CIP General Eligibility Criteria and Means Test Criteria were prepared LQ-DFFRISCDCFHFm LWT R-3ULCV1� MVID-OVA qualifying businesses in Clarington that (i) were forced to shut down as a result of the provincial emergency declaration, and (ii) are independently owned, and not part of a national or provincial chain. 5.17 A corporate chain of businesses is generally considered a group of two or more locations that have the same name, sell the same product, and follow the same corporate policies. Typically, the corporation owns all the locations and runs operations. Profits/losses are owned by the corporation. 5.18 In certain instances, corporations sell franchises. This subset of chains is considered a franchised chain. A franchise location is owned by an outside investor who must follow guidelines established by the parent company such as the types of products that may be sold and prices that are charged. The franchisee is also sometimes provided a proven business model, and benefits from consumer awareness of a large brand. 5.19 Comments were received on the draft COVID-19 CIP requesting that small franchises that are part of a chain be eligible for the Financial Incentive Programs. Planning & Development Services staff does not recommend the further dissection of ownership models to distinguish between a corporately owned chain and a franchised chain to determine eligibility for community improvement planning grants. Further, it may be challenging to meaningfully define F1DAVTRCMGHLHGVRFEHA4D D3IDQGto account for the breadth of potential combinations of ownership models. 5.20 Based upon the consideration of the above, staff recommends consideration of the following two options for the final COVID-19 CIP: Option 1: Maintain the General Eligibility Criteria as presented in the Draft COVID- 19 CIP to direct funding towards local, independent businesses that are not part of a provincial, national, or international chain; or Option 2: Modify the COVID-19 CIP to remove the requirement that the business be independent, and rely on the General Eligibility Criteria and Means Test Criteria to ensure the funds are appropriately directed based upon the eligibility parameters relating to the size of the business, maximum retained earnings, maximum total sales, and maximum net income. 3 TF1 Municipality of Clarington Report PSD -040-20 Next Steps Page 14 5.21 The COV I D- T[& , 3 ❑iD\/_EH-0- SLHSDLF GID DFFRCDC FHS LVVC& R CFLO/S LHFOU DQG—f)\L been shaped by (i) the consultation undertaken with local stakeholders, and (ii) comments received from the business community and members of the public. 5.22 Should Council approve the COVID-19 CIP, the draft By-law to adopt the COVID-19 CIP (Attachment 4) may be approved or brought back to the subsequent Council meeting on November 2, 2020. 5.23 Once the By-law to adopt the COVID-19 CIP is passed, a notice of adoption would be issued and a 20 -day appeal period would commence, in accordance with the requirements of the Planning Act. If no objections are received, the COVID-19 CIP would come into effect. 5.24 Upon approval of the COVID-19 CIP, Planning and Development Services staff will work with Communications staff to implement the communications strategy to promote the Financial Incentive Programs. A one-page information sheet summarizing the Financial Incentive Programs, eligibility criteria, and the application process is currently being prepared and will be provided under separate cover. 6. Concurrence 6.1 This report has been reviewed by the Director of Finance who concurs with the recommendations. 7. Conclusion 7.1 The purpose of this report is to present the Final COVID-[][][&,3 d 4Jffl[&R❑CFLCiV- l consideration, and to recommend approval of the same. The input and comments received on the Draft COVID-19 CIP have been considered and incorporated as outlined herein. It is respectfully recommended that (i) Report PSD -040-20 be received (ii) that Council approves the Final COVID-19 CIP in principle (iii) that Council provides direction relating to the types of businesses eligible for the COVID-19 CIP Financial Incentive Programs, and (iv) that the attached By-law to adopt the COVID-19 Community Improvement Plan be considered for approval. Staff Contact: Sarah Allin, Planner I, 905-623-3379 ext. 2419 or sallin@clarington.net. 3 T❑ Municipality of Clarington Page 15 Report PSD -040-20 Attachments: Attachment 1 -1 COVID-19 Community Improvement Plan, October 2020 Attachment 2 -1 Response Summary Table: Comments on Draft COVID-19 Community Improvement Plan Attachment 3 ❑ Ministry of Municipal Affairs and Housing Comments, September 25, 2020 Attachment 4 ❑ Draft By-law to Adopt the COVID-19 Community Improvement Plan Interested Parties: List of Interested Parties available from Department. 3 T❑ JVID=l 9 Dmmunitj inrnvp.mr-, sil r ; k*6 ^ �t.• �� 135 r � ,__, - �! ■ 1 � sil r ; k*6 ^ Clarington COVID-19 Community Improvement Plan October 2020 Table of Contents 1. Introduction.................................................................................................................4 1.1. Purpose and Approach......................................................................................... 4 1.2. What is a Community Improvement Plan?............................................................ 5 1.2.1. Why was this Community Improvement Plan Undertaken? ............................ 5 1.2.2. What is the Community Improvement Project Area? ...................................... 5 1.2.3. Who has Guided the Community Improvement Plan? ................................... 7 1.3. Background..........................................................................................................8 1.3.1. History of COVID-19 in Clarington................................................................. 8 1.3.2. Overview of Businesses in Clarington............................................................ 9 1.3.3. Clarington's Downtown Community Improvement Plans .............................. 10 1.4. Legislation and Policy Overview......................................................................... 11 1.4.1. The Municipal Act and the Planning Act ....................................................... 11 1.4.2. Durham Region Official Plan........................................................................ 12 1.4.3. Clarington Official Plan................................................................................. 12 1.5. How to Use this Community Improvement Plan .................................................. 13 2. Consultation.............................................................................................................. 13 2.1. Ministry of Municipal Affairs and Housing........................................................... 13 2.2. Steering Committee............................................................................................ 14 2.3. Community Consultation..................................................................................... 14 2.3.1. CIP Pre -Application Form: ............................................................................ 14 2.3.2. Focus Groups............................................................................................... 14 2.3.3. Public Meeting.............................................................................................. 15 2.4. How Did Consultation Shape the CIP?............................................................... 15 3. Financial Incentive Programs.................................................................................... 16 3.1. Proposed Programs............................................................................................ 16 3.2. General Financial Incentive Eligibility Criteria ..................................................... 17 3.3. Means Test Criteria............................................................................................ 18 4. Plan Administration................................................................................................... 19 4.1. Administration of Financial Incentive Programs and Budget ............................... 19 E 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 4.2. Combining Programs and Values....................................................................... 20 4.3. Application Process and Submission Requirements for Financial Incentive Programs................................................................................................................... 20 4.4. Communications Strategy................................................................................... 22 4.5. Plan Horizon....................................................................................................... 23 5. Monitoring and Evaluation Strategy........................................................................... 24 5.1. Plan Monitoring and Evaluation.......................................................................... 24 5.2. Adjustments and Amendments to this Plan ........................................................ 24 6. Implementation.......................................................................................................... 24 7. Interpretation............................................................................................................. 25 APPENDIX A: Clarington COVID-19 Community Improvement Plan Financial Incentives ProgramDetails............................................................................................................ 27 APPENDIX B: CIP Grant Pre -Application Form............................................................ 31 APPENDIX C: Input Received from Local Businesses .................................................. 36 APPENDIX D: Notice of Statutory Public Meeting.........................................................42 List of Tables and Figures Table 1: Summary of Clarington's Downtown CIP Financial Incentive Programs*........ 11 Table 2: Summary of Recommended Financial Incentive Programs ............................. 16 Figure 1: Map showing COVID-19 Community Improvement Plan Area ......................... 6 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. 3 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 1. Introduction Clarington has a long history of supporting its historical downtown areas and rural communities while taking advantage of federal and provincial funding programs to support civic improvements. As the COVID-19 pandemic began to take hold in Ontario, shuttering many of Clarington's local businesses, a Community Improvement Plan (CIP) was identified as a potential tool that could be used to help local, independent businesses respond to this challenging time. In Ontario, municipalities have been granted authority by legislation to use the CIP tool to support and encourage strategic, physical development or redevelopment in all or part of a community. The Official Plan for the Municipality of Clarington outlines the goals and objectives for a CIP. A CIP is to provide for and encourage public and private sector activities for the purpose of the enhancement, rehabilitation and redevelopment of the existing built environment of the Municipality. The Official Plan directs that CIPs will (i) provide guidance to Council in setting priorities for municipal spending with respect to community improvement projects and (ii) encourage activities that are accessible for all ages and levels of abilities, promoting equity, and contributing to healthy and sustainable development. This is the fifth Community Improvement Plan for Clarington. 1.1. Purpose and Approach The purpose of the COVID-19 CIP is to provide support to local, independent businesses whose operations have been shuttered or restricted as a result of the COVID-19 pandemic. This CIP will assist qualifying businesses with the costs of physical improvements required to safely and responsibly reopen, thereby enabling them to continue to serve the community. Sidewalk patio at Endivine. To accomplish this, the CIP establishes financial incentives for qualifying businesses throughout the Municipality of Clarington. The objectives of the CIP's Financial Incentive Programs are to (i) support businesses that invest in improvements to adapt operations, enabling safe and successful reopening during the COVID-19 pandemic, and (ii) encourage businesses to become more resilient to potential disruptions to normal operations throughout the COVID-19 pandemic. M 3 E❑ Clarington COVID-19 Community Improvement Plan October 2020 1.2. What is a Community Improvement Plan? A CIP is a comprehensive community-based planning study. A CIP articulates a vision for the continued prosperity of an area. It is based on an assessment of experience and future prospects, along with a realistic `road map' of how to get there. CIPs are special types of studies identified in the Planning Act, Municipal Act, and Official Plans. They are special because upon completion and adoption, they give a municipality extra powers, such as the ability to provide physical improvement incentives and grant programs for a specific portion or the entirety of the municipality. 1.2.1. Why was this Community Improvement Plan Undertaken? In spring 2020, businesses were forced to close in the interest of public safety amid the COVID-19 pandemic. Clarington Council expressed concerns about the ability of small businesses to reopen safely at a time when the costs of social distancing and safety measures may be difficult to overcome. In response to Council's concerns, Municipal staff recommended a CIP as an option to provide support to small businesses impacted by COVID-19-related reopening requirements. A CIP provides municipalities the opportunity to implement financial incentives to support identified community needs and is sufficiently flexible to tailor to the needs of businesses over time. Under the circumstances presented by the COVID- 19 pandemic, staff considers the use of a CIP in this context to be appropriate. On June 22, 2020 Council passed a resolution directing staff to undertake the development of a COVID-19 CIP to support independent local businesses, and that a fund of $1,000,000 be set aside for COVID-19-related improvements undertaken by qualifying businesses. The required accompanying CIP Project Area By-law 2020-039 was also enacted on this date. The CIP is intended to be available for 3 years. The CIP horizon may be extended at the discretion of Council. The Financial Incentive Programs under the CIP may also be adjusted based upon the needs of businesses, the CIP's performance, and budget considerations. 1.2.2. What is the Community Improvement Project Area? Part IV of the Planning Act states that the Council of a municipality may, by by-law, designate an area of the municipality as an area to be examined for community improvement. This area is known as a Community Improvement Project Area. Section 22 of the Clarington Official Plan provides the necessary framework to establish Community Improvement Project Areas. 5 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 On June 22, 2020 Council enacted By-law 2020-039 to designate the entirety of the Municipality of Clarington a Community Improvement Project Area for the purposes of preparing the COVID-19 CIP. Clarington is a geographically large municipality, covering an area of approximately 612 square kilometres, and containing four urban centres and 13 hamlets. The CIPA encompasses all lands within the Municipal boundaries, as illustrated by Figure 1 and described below: x Lake Ontario to the south; x The western boundary falls along Townline Road if it were to extend as far south as Lake Ontario and as far north as Boundary Road; x The eastern boundary falls along East Townline Road, were it to extend as far south as Lake Ontario and as far north as Ganaraska Road, and Cold Springs Camp Road if it were to extend as far north as Boundary Road; and x The northern boundary is not a straight line, but rather falls along Boundary Road. Running west to east, the northern boundary cuts south along Darlington - Manvers Townline Road and then east again along Regional Road 20 until it becomes Boundary Road again near the eastern boundary. Bdiketon* 4 JA j►f Lj + �j Enniskillen,ydon�7,• F, .R,� Fnbx LTyrone �. ,4 Sona -, s' �, Kirby n . Kendal °1 Ham on Mitchell " CoT rs .. 7 Orono 1E.5 Courtice Grove S,�E Bowmanville I+�� - Eir n ville Newtowille Newcastle , , + .• cuft" COVID 19 Community Improvement Plan N Figure 1: Map showing COVID-19 Community Improvement Plan Area. C 3 HE❑ Clarington COVID-19 Community Improvement Plan October 2020 1.2.3. Who has Guided the Community Improvement Plan? This CIP was guided by a Steering Committee consisting of Municipal staff from Planning & Development Services, Finance Services, and Legislative Services, along with representatives from the Clarington Board of Trade (CBOT). The Steering Committee met several times throughout the development of the CIP to discuss various components of the CIP, including the means test, Financial Incentive Programs, and feedback received on the draft CIP. The existing downtown CIP Liaison Groups for Bowmanville, Newcastle, and Orono were consulted and invited to provide input based upon their knowledge, and insights gained through the implementation of the Downtown CIPs. Focus Group(s) comprised of local business owners were consulted to provide business sector perspectives on the changes businesses have undertaken in order to safely reopen, and input on the development of the financial incentive programs. Input received through consultation with local businesses is further detailed in Section 2 of this CIP. New take-out window at King Street Pool & Hot Tub Supplies store. Community Improvement Plan Vision and Goals A vision statement is an aspirational description of what a community believes is the desirable future state and describes the qualities and characteristics that are appreciated and valued by the community. Vision statements provide guidance for how change and development can be carried out in a manner that is sympathetic to each context. The COVID-19 CIP was developed based upon the following Vision Statement: Clarington's local, independent businesses have emerged from the COVID-19 pandemic having safely and successfully adapted operations to our new normal and are positioned to be more resilient to potential future service disruptions in order to continue to serve the community. 7 3 1❑ Clarington COVID-19 Community Improvement Plan October 2020 The Vision Statement guides business improvement and adaptation projects under the COVID-19 CIP. All improvements are to be generally consistent with and supportive of the Vision. More specifically, the implementation of this CIP will be focused on achieving the following goals in order to realize the Vision: x To support innovative and creative COVID-19-related improvements to adapt Clarington's local, independent businesses to help ensure businesses are operating in accordance with health and safety requirements and recommendations; x To provide financial incentives designed to stimulate building and property improvements to enhance business resiliency going forward; x To encourage improvements during the pandemic that are accessible for all ages and levels of abilities, promote equity, and contribute to a healthy and sustainable community. 1.3. Background 1.3.1. History of COVID-19 in Clarington Canada's first confirmed case of COVID-19 was reported on January 27, 2020. The Region of Durham reported its first confirmed case of COVID-19 on February 28, and the number of confirmed cases in the Region peaked in mid-April at a rate of more than fifty new cases being reported each day. Clarington reported its first confirmed case of COVID-19 on March 21, 2020. The number of confirmed cases per day in Clarington peaked between March 23, 2020 and April 6, 2020 with approximately thirty-five percent of all Clarington cases being reported within those two weeks. Much of Ontario experienced similar or more severe outbreaks of COVID-19 during that time. On March 17, 2020 in response to the outbreak, the Province of Ontario declared an emergency under the Emergency Management and Civil Protection Act as it relates to an outbreak of a communicable disease. Subsequent to the declaration of emergency, the Province of Ontario issued several orders, which resulted in the temporary shutdown of non-essential businesses. On March 24, 2020, the Province of Ontario announced a list of "essential businesses" that would be allowed to remain open during the pandemic, leading many businesses in Clarington to close for months. On April 27, 2020 having seen the rates of infection in various regions diminish, the Province announced the plan "A Framework for Reopening our Province", whereby a three-phase approach would be taken to reopen non-essential businesses that had been forced to close for the pandemic shutdown. 3 1❑ Clarington COVID-19 Community Improvement Plan �L�1 WOIT IY DFLILM6TE➢ AREO ///� 1fM11 DF 2 C➢SFDMERS FACF MLSN R£pY1RE➢ NgYD 3-0YITIL➢6 REp➢I➢FD NO EMIMY In WDRN D[R➢YS 414Y 6FT,]M) gFYRT FIeD3� T,e,6,1.;;1 COVID-19 Signage and designated waiting area at Scrub'n. October 2020 All municipalities started in the "Protect and Support" Phase 1 of the plan on April 27, 2020. For Phase Two the Province would work with Municipalities to monitor trends in key public health indicators to determine when businesses from different sectors could safely be reopened in three stages, with those businesses posing greater public health risks being reopened in the third stage. The Region of Durham was approved to enter Phase Two Stage Two on June 19, 2020 and Phase Two Stage Three on July 24, 2020. Phase Three of reopening Ontario focuses on long-term recovery and commenced at the beginning of September 2020. As of October 2, 2020, one hundred and thirty-five cases of COVID-19 infection were reported by the Durham Region Health Department for the Municipality of Clarington. Seven Clarington residents had died due to COVID-19 related complications, 13 were in home isolation and 115 had recovered. 43 per cent of confirmed COVID-19 cases in Clarington were traced back to community exposure, while 15 per cent were traced to the patient having contact with another known case of COVID-19. As of October 2, 2020, total active cases reported in Clarington remained low with only 13 active cases reported. 1.3.2. Overview of Businesses in Clarington The population of Clarington is currently estimated to be between 100,000 and 104,000 and is expected to increase by a factor of more than 45 per cent by the year 2031. The Municipality derives its economic strength from its diverse business community which includes over 5,000 businesses. This diverse local economy includes more than one hundred manufacturers, four hundred working farms, and three hundred retailers. Clarington is seeing growth in emerging markets such as the Life Sciences, Health Science and Tourism sectors. E 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 The Region of Durham reported that in 2019 19 per cent of businesses in Clarington were in the Retail Trade sector, making it the most prevalent sector in Clarington's business community. The Accommodation and Food Services and Health Care and Social Services sectors each comprised 12 per cent of total businesses in Clarington, while the Manufacturing and Educational Services sectors each represented four per cent of total business locations in Clarington. Protective Screening at Enniskillen General Store The Municipality was home to 22,401 jobs in 2019, the majority of which were in the Utilities, Retail Trade, Accommodation and Food Services, and Health Care and Social Services sectors. Of these jobs, 62 per cent were full-time, 33 per cent were part-time and five per cent were seasonal. Businesses most often reported difficulty in finding skilled labour in the following occupations: auto -mechanic, hair stylist, chef/cook, driver/operator, and registered massage therapist. The Financial Incentive Programs recommended herein are generally reflective of the composition of Clarington's businesses. 1.3.3. Clarington's Downtown Community Improvement Plans Clarington has existing CIPs for the three historical downtowns in Bowmanville, Newcastle, and Orono. Each of these CIPs share a similar vision: to enable the Municipality to respond to increased community growth by establishing a framework to encourage rehabilitation and revitalization of public areas. These CIPs have community liaison groups with stakeholder member representatives of the business community in each of the downtowns. Planning and Development Services staff meet quarterly with the liaison groups, who are responsible for identifying issues and concerns that are specific to each of the CIP areas. 3 TF1 10 Clarington COVID-19 Community Improvement Plan October 2020 Participation in grant programs under Clarington's downtown CIPs does not preclude a business from qualifying for funding under this CIP, subject to the eligibility criteria contained herein. Businesses are encouraged to continue to participate in Clarington's downtown CIPs. As seen in Table 1 below, each CIP has its own suite of Financial Incentive Programs, offering grants to property owners and businesses in the respective Community Improvement Project Area. Table 1: Summary of Clarington's Downtown CIP Financial Incentive Programs* *Details pertaining to each Downtown CIP and associated financial incentive Programs are available on Clarington's website. 1.4. Legislation and Policy Overview 1.4.1. The Municipal Act and the Planning Act The COVID-19 CIP has been prepared in accordance with the provisions of the Municipal Act, 2001 and the Planning Act, 1990, R.S.O. Subsection 106(1) of the Municipal Act, 2001 prohibits granting of bonuses, directly or indirectly, to assist manufacturing businesses or other industrial or commercial enterprises. However, an exception is made in Subsection 106(3) of the Municipal Act, 2001 for councils exercising powers under Subsection 28(6) or (7) of the Planning Act. 11 3 -FF1 Clarington COVID-19 Community Improvement Plan October 2020 Section 28 of the Planning Act allows municipalities with provisions in their Official Plans relating to community improvement to designate by by-law a "Community Improvement Project Area". Once this is done, a municipality may prepare a "Community Improvement Plan" for the Community Improvement Project Area. For the purposes of carrying out a CIP, Subsection 28(7) of the Planning Act permits the municipalities to make grants or loans to the registered owners, assessed owners, and tenants of land and buildings within the Community Improvement Project Area. Grant or loan programs implemented under a CIP may be directed to pay for the whole, or any part, of the cost of rehabilitating such lands and buildings in conformity with the CIP. The preparation of the CIP includes a requirement to consult with the Minister of Municipal Affairs and Housing, and a statutory public meeting to be held in accordance with Section 17 of the Planning Act, 1990 R.S.O. The statutory public meeting is to be advertised in the local newspaper. The statutory public meeting for the COVID-19 CIP was held on September 28, 2020 and provided the opportunity to explain the CIP and receive feedback. A copy of the statutory public meeting notice is included in Appendix D. 1.4.2. Durham Region Official Plan Subsection 14.4 of the Durham Region Official Plan (ROP) contains policies on CIPs. The ROP specifies that the Region may assist in the implementation of area municipal CIPs by adopting a Regional Revitalization Program that will guide how the Region may participate financially, or otherwise, in area municipal CIPs. Subsection 14.4 of the ROP also notes that the Region's participation in the implementation of an area municipal CIP is intended for projects that contribute to achieving the goals of the ROP for the development of urban areas. 1.4.3. Clarington Official Plan The Clarington Official Plan (OP) provides a policy framework for the implementation of CIPs. Subsection 22.1.1 of the Official Plan outlines its goal for Community Improvement "to provide for and encourage public and private sector activities for the purpose of the maintenance, enhancement and redevelopment of the existing built environment of the Municipality". Subsection 22.3.4 notes that CIPs will be implemented by means of powers conferred upon Council under the Planning Act, the Municipal Act, and other applicable legislation. This includes but is not limited to the acquisition, improvement and disposal of land and buildings, and the encouragement of infilling, redevelopment and other land use intensification. Subsection 22.3.5 of the OP also directs that the Municipality will consult with the Region of Durham prior to the approval of any CIP. 12 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 1.5. How to Use this Community Improvement Plan The COVID-19 CIP will primarily be used by local businesses, Council, and Municipal staff. Specifically, local businesses will use the CIP to participate in the Financial Incentive Programs to receive grants from the Municipality subject to eligibility criteria. Businesses may also use the COVID-19 CIP in conjunction with Clarington's existing downtown CIPs for projects that include components that are not eligible for coverage under the COVID-19 CIP, but satisfy applicable requirements of the relevant downtown CIP. Council will use the CIP to direct funding to the Financial Incentive Programs. Municipal staff will be responsible for program administration, communications, and monitoring. 2. Consultation Physically distant outdoor waiting seating and signage at Hoopers Jewellers. The preparation of this CIP benefitted from valuable input obtained through the stakeholder and public consultation process undertaken. The development of the CIP included consultation with a Steering Committee, Council, and key stakeholders including local business owners throughout the Municipality, existing CIP Liaison Groups, and members of the public. The consultation process is summarized below. 2.1. Ministry of Municipal Affairs and Housing Planning and Development Services staff initiated consultation with the Ministry of Municipal Affairs and Housing (MMAH) in April 2020 with regards to the use of the CIP tool to support local businesses with COVID-19 related improvements. MMAH staff considered the use of a CIP to be appropriate in the context of physical improvements within a designated Community Improvement Project Area, and subject to the applicable provisions of the Planning Act and Municipal Act. Consultation with MMAH has continued throughout the preparation of the CIP. 13 3 1❑ Clarington COVID-19 Community Improvement Plan October 2020 2.2. Steering Committee A Steering Committee was established to guide the preparation of the CIP. The Steering Committee was comprised of Municipal staff from Planning and Development Services, Finance Services, and Legislative Services, as well as CBOT staff. Several virtual meetings were held throughout the development of the CIP in order to provide progress updates, discuss and obtain input on the Financial Incentive Programs and means test requirements, and coordinate consultation and outreach events. 2.3. Community Consultation 2.3.1. CIP Pre -Application Form: At the outset of the preparation of the CIP, a CIP Pre -Application Form was developed and made available on Clarington's COVID-19 Financial Support webpage as a component of the CIP consultation strategy. Local business owners were invited to complete the application form to inform the Municipality about improvements they were undertaking to adapt to and manage the impacts of the COVID-19 pandemic. The information collected from businesses through the Pre -Application Form helped shape the Financial Incentive programs to support COVID-19- related physical improvement projects that enhance the safety of Clarington's residents and employees. Details of Financial Incentive Programs recommended to be funded through this CIP are included in Section 3 and Appendix A. The types of COVID-19 improvements identified through the Pre -Application Form are included in Appendix C. 2.3.2. Focus Groups Physically distant waiting -line, ground -spacing and signage at Paddy's Market. Focus Group(s) comprised of local business owners were consulted to provide business sector perspectives on the development of the Financial Incentive Programs and the changes that businesses have undertaken in order to safely reopen. The purpose of these sessions was to provide local business owners with an overview of the development of the CIP and the potential grants that could be offered, and to receive 14 3 1❑ Clarington COVID-19 Community Improvement Plan October 2020 input and guidance regarding the needs of local businesses during these challenging times. Approximately 25 local business owners participated in the focus groups and/or corresponded with staff to provide responses to the following survey questions: x What physical improvements/changes did you have to make to be able to safely reopen your business (e.g. hygiene screens, removal of walls, furniture, etc. to allow for physical distancing)? x What were the approximate costs of the types of improvements/changes you have made? Attendees were also invited to provide written comments. A summary of the responses received from local businesses is included in Appendix C. 2.3.3. Public Meeting A statutory public meeting was held on September 28, 2020 at a Special Planning and Development Committee meeting to present and receive input from Council and the public on the draft CIP. The meeting included a presentation providing an overview of the CIP and its preparation, the consultation process undertaken to date, and the suite of draft Financial Incentive programs proposed. 2.4. How Did Consultation Shape the CIP? The consultation undertaken during the preparation of the CIP included various components. The input received from stakeholders, local businesses and the public provided staff with insight into (i) the experiences of local businesses; (ii) the changes that have been required to date to pivot their operations; (iii) anticipated modifications that will come as the weather grows colder; and (iv) the costs associated with the above mentioned changes. The input proved invaluable in shaping the vision and goals of the CIP, and in creating Financial Incentive Programs that accurately reflect the experiences of stakeholders and are effective in supporting local, independent businesses through the COVID-19 pandemic. 15 3 E❑ Clarington COVID-19 Community Improvement Plan October 2020 3. Financial Incentive Programs 3.1. Proposed Programs Financial Incentive Programs will be offered to support local, independent businesses that are investing in COVID-19-related physical improvements, providing grants for qualifying projects. All Financial Incentive Programs outlined in this Subsection are subject to the General Eligibility Criteria and Means Test Criteria detailed in Subsections 3.2 and 3.3, respectively. In addition, each Financial Incentive Program may be subject to program -specific eligibility criteria (see Appendix A for details). Table 2 provides a summary of the recommended Financial Incentive Programs. Table 2: Summary of Recommended Financial Incentive Programs The Physical Distancing Improvements Grant is intended to assist businesses with improvements to implement physical distancing measures to safely reopen. The Business Adaptation Grant is intended to assist businesses with physical modifications necessary to support operational changes required for the business to continue to operate or reopen safely. The COVID-19-Related Improved Ventilation Grant is intended to assist businesses with improvements to retrofit and enhance ventilation and air quality within existing buildings in accordance with COVID-19- related public health requirements and recommendations. The Adaptation to Outdoor Operation Grant is intended to assist businesses with the cost of construction and furnishing of outdoor patio and/or seating areas in response to COVID-19 requirements and recommendations. The COVID-19-Related Technology Improvement Grant is intended to assist businesses with the cost of technological infrastructure required to safely provide the community access to the business' products and services. 16 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 Program details relating to eligible costs, grant values and program -specific requirements are included in Appendix A. The purpose of this section is to provide an overview of possible Financial Incentive Programs to be administered under the CIP. Additional Financial Incentive Programs may be considered without amendment to this Plan. 3.2. General Financial Incentive Eligibility Criteria The following General Eligibility Criteria are recommended to apply to all of the COVID- 19 CIP Financial Incentive Programs in addition to any program -specific criteria outlined in Appendix A. To be eligible for the Financial Incentive Programs under the CIP, the following requirements must be satisfied: 1) The local, independent business must fall into one of the following categories: x Retail Stores; x Food Services; x Arts and Entertainment; x Personal Care Services; or x Registered Medical Practitioners 2) The grant must be for a business that lawfully operates from a physical space/location within the Community Improvement Project Area (i.e. located in Clarington), as designated by By-law 2020-039, and is open to the public. 3) The business must have been established and operational prior to March 17, 2020. 4) The business must have no fewer than two Full-time Equivalents (FTE) employees and no more than 50 FTE employees as of March 17, 2020. In the case of Food Services businesses, the business must have no more than 100 FTE employees as of March 17, 2020. In the case of Registered Medical Practitioners, the business must include no more than three licensed practitioners. 5) The project must contribute to the achievement of the Vision and Goals of the COVID-19 CIP (refer to Section 1.2.3). 6) The project must conform with the Clarington Official Plan, Zoning By-law(s), applicable guidelines and procedures, and all other relevant legislation (e.g. Ontario Building Code, conservation of identified cultural heritage resources). 7) The business must not be considered a Home Occupation, as defined by the applicable Zoning By-law. 17 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 8) Completed projects must be consistent with the description of the Financial Incentive Program that is being applied for and approved through the CIP Grant application process. 9) Financial Incentive Programs under this CIP may be combined. If combined, the maximum total grant funding shall not exceed a value of $10,000 per business. Applicants must declare all other funding applications being pursued. In no case shall the total grant funding exceed the total eligible project costs. 10) All eligible works must have taken place after March 17, 2020, being the date on which the Ontario Government declared a state of emergency. 11) The property must be in good standing as it relates to municipal fees, charges, and taxes to the satisfaction of the Director of Finance Services, prior to the issuance of grant funding. 12) The business must demonstrate that it meets the General Eligibility Criteria, any program -specific criteria, and the ability to satisfy the Means Test Criteria in Subsection 3.3. 3.3. Means Test Criteria The Financial Incentive Programs recommended to be included in this CIP have been developed to address the needs of local, independent businesses whose operations have been adversely impacted by COVI D-1 9 -related shutdowns or reductions in operations and are able to safely reopen to serve the community. To be eligible for the Financial Incentive Programs offered under the COVID-19 CIP, the business must meet the following Means Test Criteria: 1) Demonstrate a minimum of 30 per cent loss of revenue over the period between March 2020 and September 2020 relative to the same period in 2019, or an alternative period defined by and to the satisfaction of the Director of Finance/Treasurer; 2) Demonstrate that the business was solvent, viable, and not declared bankrupt prior to March 17, 2020; 3) Demonstrate the ability to maintain operations for a minimum of six months from the date of the CIP Grant application; 4) Demonstrate that the business, including related business under common ownership, had retained earnings: a. If incorporated, not exceeding $500,000 per shareholder at the end of the preceding fiscal year; or 3 E❑ Clarington COVID-19 Community Improvement Plan October 2020 b. If unincorporated, assets of the owner(s) not exceeding $500,000 net of debt for each owner; 5) Demonstrate that the total sales in 2019 did not exceed $2 million in the case of Retail Stores, Arts and Entertainment businesses, Personal Care Services; and Registered Medical Practitioners, and $5 million in the case of Food Services businesses; 6) Demonstrate that the business had net income after taxes not exceeding $300,000 per shareholder/owner during the preceding fiscal year; and 7) Declare that the business has not received any other grant funding related to COVID-19, with the exception of grants issued in accordance with the Canada Emergency Wage Subsidy (CEWS) Program and the Canada Emergency Commercial Rent Assistance Program. 4. Plan Administration The following section outlines the administration components, including the application process for the COVID-19 and associated Financial Incentive Programs. The structure and processes described in this section are similar to that which is already in place for Clarington's existing downtown CIPs. 4.1. Administration of Financial Incentive Programs and Budget Upon the approval by Council, the COVID-19 CIP will be administered by the Planning and Development Services Department in conjunction with Finance Services. Communications Services staff will be responsible for supporting the implementation of the Communications Strategy outlined in Subsection 4.4. Specifically, Planning and Development Services staff will be responsible for the day-to-day management and administration of the CIP, including consulting with potential applicants regarding financial incentives, coordinating submissions, reviewing and evaluating applications for compliance with applicable General Eligibility and program -specific criteria, and monitoring the CIP. Finance Services staff will be Physical barrier installed at the counter at Justin Barry Optical. � m■ 19 Clarington COVID-19 Community Improvement Plan October 2020 responsible for reviewing CIP applications for compliance with the Means Test Criteria. Council will be responsible for the funding of the Financial Incentive Programs identified in the CIP. Planning and Development Services and Finance Services staff will undertake the management of the approved budget. 4.2. Combining Programs and Values In recognition of the evolving nature of the COVID-19 situation, and the need for businesses to continually adapt to changing circumstances, the Financial Incentive Programs made available under this CIP may be used individually or may be combined, subject to the exceptions as outlined within the specific program details and eligibility criteria contained herein. Businesses may also be permitted to submit Financial Incentive Program applications for more than one COVID-19-related improvement project over the horizon of this CIP, provided the application is not intended to support a project for which funding has previously been received. The total of all grants provided to each business for eligible projects over the CIP horizon shall not exceed the value of $10,000. Further, in no instance shall the funding amount exceed the eligible project costs. 4.3. Application Process and Submission Requirements for Financial Incentive Programs 1) Consult with Municipality of Clarington staff Applicants are encouraged to contact Planning and Development Services staff to discuss their project and to determine any supporting information that is required. 2) Applicant submits the CIP Grant application The applicant will submit a completed CIP Grant application form along with all supporting information determined to be required. Typical supporting information may include the following, and will be outlined within the application: x Description of project; x Estimates or invoices associated with the project; x Copy of any permits, licenses, drawings, renderings; and x Any other information as may be appropriate based on the nature of the application. 3) Completeness of application 3 TFI 20 Clarington COVID-19 Community Improvement Plan October 2020 Staff will review the application to determine whether it includes all of the required information. If the application is not complete, staff will contact the applicant to request any additional information that is required. 4) Review of application Once the application has been determined to be complete, staff will undertake a detailed review of the application, and circulate the application for comment to relevant Municipal Departments. The review will include an assessment of the application to ensure all applicable eligibility and Means Test criteria are satisfied. 5) Decision on the application The Director of Planning and Development Services will make a decision on whether to approve the application. If approved, the applicant will be notified by way of a letter of conditional approval. The letter will outline the conditions of approval, when the payment of the grant will occur, and any other matters that may be applicable to a specific application. If the application is not approved, the applicant will be contacted to advise the reasons the application was refused. In certain cases, an applicant may be able to address the reasons for the refusal. 6) Applicant may commence project The applicant may commence the project once the application has been conditionally approved. It is recognized that certain applications received may apply to projects that have already been completed. While improvement projects commenced after the Province's declaration of emergency on March 17, 2020 may be eligible for Financial Incentive Programs, approval of grants for such works already undertaken is not guaranteed. Applications seeking grant funding for projects completed between March 17, 2020 and the date the COVID-19 CIP comes into effect will be subject to a limited application intake period. The deadline for such applications will be three months from the effective date of the COVID-19 CIP. 21 3 TFI Clarington COVID-19 Community Improvement Plan October 2020 7) Applicant contacts the Municipality to confirm completion of project Once the project is complete, the applicant advises the Municipality. Municipal staff may conduct a site inspection or may request the applicant to submit photos of the completed works. Municipal staff will determine whether the applicant has met all terms and conditions outlined in the letter of conditional approval. 8) Municipality issues grant The Municipality issues the grant upon confirmation that all terms and conditions have been fulfilled. The provision of all grants under the Financial Incentive Programs will be administered on a first- come first-served basis to the limit of the available funding. As noted in step 6) of the application process above, applications for grant funding to support projects completed between March 17, 2020 and the date the COVID-19 CIP comes into effect will be subject to an application deadline. 4.4. Communications Strategy New curbside pick-up only at Little Buck. To ensure the success of the CIP, it is essential that local business owners and stakeholders are aware of the Plan and the associated Financial Incentive Programs. The Communications Strategy outlined below should be implemented to increase awareness of the available grants and encourage participation and uptake. The content of messaging associated with the CIP should be direct and succinct in consideration of the increased workloads under which many local businesses are currently operating. As the CIP program administrator, the Municipality will consider the following communications strategies: a) Website: The COVID-19 CIP and related documents should be made available on the COVID-19 Financial Support page of Clarington's website. Further, the existing Community Improvement Grants webpage should be updated to include information on the COVID-19 CIP, including a summary of the grant programs available, the CIP application form, and relevant contact information. b) Social Media: The CIP should be promoted over the Municipality's social media accounts on a regular basis in order to increase awareness of the available 22 3 1❑ Clarington COVID-19 Community Improvement Plan October 2020 grants. Social media posts should include links to the information available on the Municipality's website. c) CIP Brochure: A brochure summarizing the Financial Incentive Programs available under the CIP should be created once the CIP is approved. The brochure should be distributed either in hard copy or digitally to local businesses, the BIAs and existing CIP Liaison Groups. Updates may be required from time to time to account for any changes to the Financial Incentive Programs. d) Media Releases: Information about the CIP and Financial Incentive Programs should be sent to local media on a periodic basis. e) Newsletters and Publications: Profiling of the CIP, the Financial Incentive Programs, and implementation success stories should be included in Planning and Economic Development publications and newsletters published by the Municipality, Clarington Board of Trade, the Region, and other external sources. f) Other Initiatives: The Municipality should consider other opportunities to promote the CIP grant programs to local businesses, such as through community partners. For example, encouraging recipients of COVID-19CIP grants to post a sign indicating the business has participated in the Financial Incentive Programs. 4.5. Plan Horizon The COVID-19 CIP will be available for three years from the date upon which it comes into effect. The CIP may be extended beyond three years at the discretion of Council should the COVID-19 pandemic situation warrant additional support for Clarington's local businesses. The situation surrounding COVID-19 will continue to evolve over time, and so too will the related needs of local businesses. The Financial Incentive Programs under this CIP may be adjusted based upon the needs of local businesses, overall the performance of the CIP, and future budget considerations. New Fusion UV- Germicidal Disinfectant System used to clean glasses at Justin Barry Optical. 23 3 IT7❑ Clarington COVID-19 Community Improvement Plan October 2020 5. Monitoring and Evaluation Strategy 5.1. Plan Monitoring and Evaluation The COVID-19 CIP is intended to support local, independent businesses with the costs of improvements that are required to reopen safely and adapt to the evolving pandemic situation. In this context, the CIP is not expected to be a long-term document, nor should it be a static document. The following key indicators will be monitored throughout the implementation of the CIP: a) Funds dispersed through the CIP Financial Incentive Programs to determine which programs are being utilized; and b) Feedback from applicants on the Financial Incentive Programs and application process. The information collected through the implementation of the CIP will be used by the Municipality to periodically adjust the Financial Incentive Programs to ensure (i) the Programs accurately reflect the types and costs of COVID-19-related improvements, (ii) the desired outcomes are being achieved (iii) the programs are user-friendly, and (iv) program participants are completing their commitments. Such information will also assist with providing updates to Council on the impacts of the CIP. 5.2. Adjustments and Amendments to this Plan This CIP will be reviewed after a 6 -month period to assess if the Plan is fulfilling its purpose, based on the information outlined in Subsection 5.1. The Financial Incentive Programs can be activated, deactivated, adjusted, or discontinued by Council without amendment to this Plan. The Municipality may review and adjust the terms and/or requirements of any of the Financial Incentive Programs contained in this CIP without amendment to the Plan. Modifications or changes to the vision and goals, the General Eligibility Criteria or Means Test Criteria will require a formal amendment. Other changes may be considered by way of minor changes or formal amendment. 6. Implementation The COVID-19 CIP will be implemented through the provisions of Chapter 22 of the Clarington Official Plan and Section 28 of the Planning Act, 1990, R.S.O. 24 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 The overall implementation of the Financial Incentive Programs shall be the responsibility of the Planning and Development Services Department. All Financial Incentive Programs will be administered on a first-come first-served basis to the limit of available funding, and in accordance with the administrative rules governing this and other Financial Incentive programs. Patio extension into the oarkine lot at The Courtvard. The Financial Incentive Programs can be activated, deactivated, adjusted, or discontinued at the discretion of Council. Applications will be assessed in accordance with the Financial Incentive Programs in effect on the date a complete application was received. 7. Interpretation Sections 3, 4 and 5 of this document, along with Figure 1 (Map of CIPA) and the Appendices shall form the actual CIP for the COVID-19 Community Improvement Project Area. This Plan has been prepared in accordance with, and shall be deemed to conform to, the Clarington Official Plan. This Plan shall be referred to as the "Clarington COVID-19 Community Improvement Plan". 25 3 TF1 Clarington COVID-19 Community Improvement Plan October 2020 Glossary The Glossary is intended to assist interpretation of the COVID-19 CIP. Arts and Entertainment means businesses primarily engaged in operating facilities or providing services to meet the cultural, entertainment and recreational interests of their patrons Local, Independent Business means a business that is located within Clarington and is not part of a provincial, national or international corporate chain of businesses Food Services means a business that is primarily engaged in preparing meals, snacks and beverages, to customer orders, for consumption on and off the premises Full -Time Equivalents (FTE) is defined as total hours worked divided by average annual hours worked in full-time jobs. A Full -Time job is considered one in which an employee works 30 hours or more per week. Personal Care Services means businesses that are primarily engaged in providing personal care services, such as hair care and esthetic services, among others Registered Medical Practitioner means health professions that are governed under Ontario's Regulated Health Professions Act, 1991 (RHPA) and health profession Acts (i.e., Medicine Act, 1991) Retail Stores: means businesses that are primarily engaged in retailing merchandise, generally without transformation, and rendering services incidental to the sale of merchandise 3 TF1 26 Clarington COVID-19 Community Improvement Plan October 2020 APPENDIX A: Clarington COVID-19 Community Improvement Plan Financial Incentives Program Details The following outlines the details of the COVID-19 Community Improvement Plan (CIP) Financial Incentive Programs, including a description of each type of grant, eligible projects and costs, the value of the grant opportunity, and any program -specific eligibility requirements. The information contained in Appendix A shall be read and applied in conjunction with the COVID-19 CIP in its entirety. For clarity, all projects are subject to the General Eligibility Criteria and Means Test Criteria detailed in Sections 3.2 and 3.3 of the CIP, respectively. Physical Distancing Improvements Grant a. Description This grant is intended to assist qualifying businesses with improvements to implement physical distancing measures to safely re -open. b. Eligible Projects and Costs This grant may be provided for costs related to the following types of projects to implement COVID-19 physical distancing measures: x Installation of protective hygiene screens and/or barriers x Installation of floor markings to encourage spacing and delineate traffic flow movements x Installation of signage and displays related to physical distancing requirements or recommendations x Workstation modifications to provide for physical distancing between employees and between employees and the public x Physical building modifications or space reconfigurations (e.g. addition or removal of walls) to optimize business under COVID-19-related requirements or recommendations x Such other similar improvements as may be approved by the Director of Planning and Development Services c. Value of Grant Where a project satisfies the eligibility requirements, a Physical Distancing Improvements grant may be provided for up to 90% of eligible costs to a maximum of $5,000. d. Program -Specific Eligibility Criteria None at this time. 3 TF1 27 Clarington COVID-19 Community Improvement Plan October 2020 Business Adaptation Grant a. Description This grant is intended to assist qualifying businesses with physical modifications required to support operational changes required for the business to continue to operate or reopen safely. b. Eligible Projects and Costs This grant may be provided for costs related to the following types of projects: x Physical building and/or space modifications to provide for curb -side pick-up service (e.g. installation of a pick-up window) x Change room adaptations required in accordance with COVID-19- related requirements and/or recommendations x Washroom facility adaptations in accordance with COVID-19-related requirements or recommendations x Additional or replacement equipment or furniture required to maintain operations while implementing safe reopening requirements and/or recommendations x Such other similar improvements as may be approved by the Director of Planning and Development Services. c. Value of Grant Where a project satisfies the eligibility requirements, a Business Adaptation grant may be provided for up to 90% of eligible costs to a maximum of $5,000. d. Program -Specific Eligibility Criteria None at this time. COVID-19- Related Improved Ventilation Grant a. Description This grant is intended to assist businesses with improvements to enhance ventilation and air quality within existing buildings to enable businesses to safely re -open and/or increase customer capacity of indoor spaces in accordance with COVID-19-related requirements and/or recommendations. b. Eligible Projects and Costs This grant may be provided for costs related to the following types of projects: • Heating and air conditioning/ventilation improvements • Air purifications systems and air exchange improvements 3 TFI Clarington COVID-19 Community Improvement Plan October 2020 • Window and door replacements that improve energy efficiency and air movement, in accordance with COVID-19-related requirements or recommendations • Such other similar improvements as may be approved by the Director of Planning and Development Services c. Value of Grant Where a project satisfies the eligibility requirements, a COVID-19-Related Improved Ventilation grant may be provided for up to 90% of eligible costs to a maximum of $5,000. d. Program -Specific Eligibility Criteria None at this time. Adaptation to Outdoor Operation Grant a. Description This grant is intended to assist qualifying businesses with the cost of construction and furnishing outdoor patio or seating areas in response to COVID-19 requirements. It is recognized that the initial reopening of many restaurants and food service outlets was enabled by the adaptation of outdoor spaces for patios and waiting areas. b. Eligible Projects and Costs: This grant may be provided for costs related to the following types of projects: x Infrastructure and/or furniture for an outdoor patio, seating or waiting areas x Addition of covered outdoor space to provide shelter for components of operations that were previously conducted indoors x Improvements to provide for all season use of outdoor spaces to implement COVID-19-related requirements. x Such other similar improvements as may be approved by the Director of Planning and Development Services. c. Value of Grant Where a project satisfies the eligibility requirements, an Adaptation to Outdoor Operation grant may be provided for up to 90% of eligible costs to a maximum of $5,000. d. Program -Specific Eligibility Criteria None at this time. 3 TFI 29 Clarington COVID-19 Community Improvement Plan October 2020 COVID-19-Related Technology Improvement Grant a. Description: This grant is intended to assist qualifying businesses with the costs of technological infrastructure required to implement COVID-19-related requirements and/or recommendations. b. Eligible Projects and Costs This grant may be provided for eligible costs related to the following types of projects: x Physical infrastructure for improving internet connectivity at the business location (e.g. tower infrastructure, satellite dish, cabling) x Such other similar improvements to modify business practices to continue to provide products and services at the physical place of business, as may be approved by the Director of Planning and Development Services c. Value of Grant Where a project satisfies the eligibility requirements, a COVID-19-Related Technology Improvement Grant may be provided for up to 50% of eligible costs to a maximum of $2,500. d. Program -Specific Eligibility Criteria None at this time. 30 Clarington COVID-19 Community Improvement Plan October 2020 APPENDIX B: CIP Grant Pre -Application Form If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Graft"a COVID-19 Community Improvement Plan Grant Pre -Application Form Municipality of Clarington Planning Services Department COVID-19 Community Improvement Plan (CIP) Pre -Application This Pre -Application Form is intended to provide Planning Services staff with information about the improvements local businesses are investing in to adapt and manage the impacts of the COVID-19 pandemic. This information will help shape the development of a COV ID- 19 Community Improvement Plan, including grant programs to support COV I D- 1 9 -related physical improvement projects. Upon the approval of the COVID-19 Community Improvement Plan in fal1202 d, this document will become your CIP Application, and staff will evaluate the improvement projects provided for eligibility in accordance with the approved grant opportunities. By completing and signing this Pre -Application Form, you acknowledge and agree to the following: Acknowledgements: On June 22, Council of the Municipality of Clarington passed a resolution to undertake the development of a Community Improvement Plan (CIP) to provide support to local businesses affected by the COVID-19 pandemic. Specifically, Council directed that the Community Improvement Plan is intended to focus on businesses in Clarington that: a. Were forced to shut down as a result of the provincial emergency declaration; b. Are restaurants with dine -in space that are providing take-out service only; c. Are independently owned and not part of a national or provincial chain; and d. Meet a means test, criteria to be determined. 2. The COVID-19 CIP will be developed in accordance with the Planning Act requirements as follows: Background & Development (July/Aug. 2020) Consult on Draft CIP (Sept. 2020) Analysis & Recommendations (Sept./Oct. 2020 • Understand existing ■ Hold Statutory Public • Consider input and conditions Meeting to receive input feedback received on draft • Consult with local business on draft CIP CIP community • Draft CIP made available • Finalize draft CIP • Review policy and at least 20 days prior to . Present final CIP to regulatory framework Public Meeting Council for approval • Draft CIP • Draft CIP provided to • If no appeals received (20 - Province for review and day appeal period), comment Council decision is final, and CIP is approved 3. CIP Grant funding for COVID-19-related improvement projects will not be issued until the COVID- 19 CIP has been approved by Council and is in effect. 31 Clarington COVID-19 Community Improvement Plan October 2020 If this information is required in an alternate format, please contact the Accessibility Coordinator at 9005-623-3379 ext. 2131. ►Il COVID-19 Community Improvement Plan Grant �l Pre -Application Form Municipality of Clarington Planning Services Department FOR MUNICIPALITY OF CLARINGTON USE ONLY Date Received: File Number: Please check appropriate box(es) next ❑ Physical Distancing Improvements (e.g_ to the category that best describes Address: protective screening, floor markings, your proposed improvement(s): Fax: workstation modifications) Cheque for CIP funds should be made out to: (please check one) ❑ Business Adaptation Improvements (e.g. Property Address: modifications to accommodate curb -side pick- up) ❑ Technological Improvements (e.g. physical infrastructure to support connectivity improvements) ❑ Other: 1. Contact Information Registered Owner(s): Address: Home: Business: Fax: Email: Applica nt: nla Address: Home: Business: Fax: Email: Cheque for CIP funds should be made out to: (please check one) ❑ Registered Owner name ❑ Applicant name Property Address: 32 3 EIE❑❑ Clarington COVID-19 Community Improvement Plan October 2020 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. ►Il COVID-19 Community Improvement Plan Grant �l Pre -Application Form Municipality of Clarington Planning Services Department 1. Eligibility 1.1 Was your business forced to shut down" as a result of the Province's Declaration of Emergency commencing on March 17, 2020? ❑ Yes ❑■ No 'Adversely affected by the Provincial Emergency Declaration and Regulations 2. Description of the Proposed Improvements 2.1 Please give a detailed description of your proposed COVID-19-related improvements below (attach an extra page if required). This description should include identification of materials to be used and full details of the project. You may also attach photographs or drawings to help describe the proposed improvement. 33 3 EE❑❑ Clarington COVID-19 Community Improvement Plan October 2020 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. ►Il COVID-19 Community Improvement Plan Grant �l Pre -Application Form Municipality of Clarington Planning Services Department 3. Work Estimate 3.1 Please attach estimates or actual costs for each component of the proposed improvements. Eligible costs shall be the cost of materials, equipment and contracted labour to complete improvements. If you are applying for more than one category, you will need one estimate for each. Professional fees such as architects, engineers and solicitors are not considered eligible costs. Only costs incurred after March 17, 2020 will be considered. Please summarize these estimates in the table below: Name/Company Estimate $ Phone Number Grant Program Involved 4. Completeness of this Application Form When this application is submitted, please ensure you are attaching each of the required documents. The following must be provided by the applicant for the application to be considered complete: ❑ Outline of works to be completed; ❑ Details of how the proposed works supports your business during the COVID-19 pandemic and makes your business more resilient in the future; n One (1) copy of any permits, licenses, drawings, renderings and/or other materials necessary to implement the proposed work; 34 3 [[E❑❑ Clarington COVID-19 Community Improvement Plan October 2020 If this information is required in an alternate format, please contact the Accessibility Coordinator at 9005-623-3379 ext. 2131. ►Il COVID-19 Community Improvement Plan Grant �l Pre -Application Form Municipality of Clarington Planning Services Department Application must be submitted to: Planning Services Department Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario, L 1 C 3A6 Phone: 905-623-3379 Toll Free: 1-800-563-1195 Fax: 905-623-0830 5. Signatures and Owner Authorization Signature of Applicant (if not property owner) Print Name Date: Owner Authorization to complete improvements outlined in this application (if the applicant is NOT the property owner) Signature of Property Owner Print Name Date: 35 Clarington COVID-19 Community Improvement Plan October 2020 APPENDIX C: Input Received from Local Businesses The following includes the responses to survey questions received from local business owners through consultation on the preparation of the COVID-19 CIP to date. Responses were gathered through participation in focus groups, direct calls to businesses, and the CIP pre -application form available on Clarington's website. Participants were asked the following two questions: 1. What physical improvements have you had to make for your business to be able to safely reopen? 2. What were the approximate costs of the improvements/changes you have made? Responses as received are summarized below. What physical improvements have you had to make for your business to be able to safely reopen? Common Responses Summary of Improvement Hygiene barriers Number of ResponsesType 11 Range of Cost Estimates $400 - $1,500 Outdoor Signage 13 $300 - $1,200 Create or Enlarge Patio 7 $3,600 - $7,000 Sanitizing Equipment 9 $1,500 - $2,500 Personal Protective Equipment PPE 10 $50 - $100/month Air Cleaners, Air Monitors, Air Handlers 3 $1,200 Outdoor SeatingfWaiting Seating/WaitingArea 4 $1,500 - $15,000 Interior Reconfiguration (change rooms, washrooms, floor plans) Business Adaptation Operating at Reduced Capacity 13 $1,200 - $3,800 7 $350 11 None provided Increased Cleaning 6_1W_ None provided Implemented Contact Tracing 5 None provided Technology 5 $1,000 - $4,000 General Cost Estimates 10 $500 - $4,000 Retail Stores - Had to do a lot of same things: hygiene barriers were purchased and installed - Had to remove and replace fabric seating 36 3 rn Clarington COVID-19 Community Improvement Plan October 2020 - Rearrange clothing racks, stock to make enough space for customers to walk around and remain physically distanced - Sanitizing station at entrance - Clothes — every tried -on item must be steam -sterilized. Lots of work, but alternative was to put clothes in quarantine for 72 hours at a time - Purchased distancing stickers and placed on sidewalk - Opened with only 2 customers able to be in the store at one time - 2 fitting rooms opened and retrofitted with hard -surface doors (curtains had to be replaced) - Acrylic signs to show occupied change room so they can be easily cleaned. - Were charging $1/mask to customer. We're having to pay $2 per masks at first so 1/2 cost absorbed. - Purchased information signage for entry rules, sanitizing - Example of operational change - no longer allow customers to wear medical scrubs in store to reduce potential of contamination - Bought hygiene screens - UV machine to sanitize tried -on product. Process takes 3 minutes and alerts process complete after which the product is returned to display cases. Anything touched gets sterilized. - For repair, when someone brings something in, the bag and product are wiped down, and are then cleaned again before returning. - Most transactions done with CLOVER pos system/software (works for tap). - Purchased custom signage - Markings on sidewalk given from another retailer - Sterilize doors, counters, etc. with wipes, spray (once to sterilize and once to remove film from counters). - Keeps logbook — people don't always want to provide information - Whole different way of doing business. - All staff and customers required to wear masks - Had to put up separating walls to allow visitors to safely come into store and view/purchase product - Point of sale protection barrier (to protect cashier and customers) - Separating wall on the patio to create an outdoor seating area. Barrier walls are needed because of the layout and where the entrance to the patio is located - Weather protected drop-off and pick-up station so customers can safely drop-off and pick-up their product (store is not big enough to have people in the studio while people are dropping off or picking up - Purchase technology to implement health check and contact tracing station - COVI D-1 9 -related signage (indoor and outdoor) 37 3 rn Clarington COVID-19 Community Improvement Plan October 2020 Personal Service and Medical Practitioners - Registered Massage Therapists (RMT) are required to replace all fabric chairs in office because of cleaning regime - Entrance waiting area, everyone is number posted to contact stylist, everyone sanitized, keep log, waiver to sign, taken to sterilized station (20 min. between each client). Other area to exit with garbage cans for PPE, etc. Chairs must be replaced fabric ones. A lot of products are not available (barbicide unavailable) gloves that chemicals cannot eat through. Hygiene shields, notices on doors, signage - A mixture of retailer and governed by college and optometrists next to him governed by separate college - Put up plexi glass barriers - Bought UV light to sanitize eyeglass frames that are tried on. Reduces cleaning and sterilization schedule from 24 hours to machine to five minutes - Only so many customers can be in store at once. Placed chairs outside for outdoor waiting room - Only one optometrist working per day (governed by College of Optometrists) - Cleaning register required for optometrists to do 15 -minute cleaning regimen between each patient (even same family). Everything taking longer. - Chairs, doors, etc. everything has to be disinfected after every patient. - Masks College of Optometrists mandates that mask must be given to patient if the patient does not have a mask. Cannot charge for masks patient as per OHIP. - Getting used to it, getting by, better than being closed - All business is now conducted by appointment for contact tracing - Interior reconfigured to provide for physical distancing - Purchased sanitizing equipment - Modified hours, reduced capacity - Remove and replace all fabric with materials that can be sufficiently cleaned - Installed air purification system - Modified hours of operation - Installed hygiene screens - Lots of cleaning products and PPE - Followed recommendations/guidance from College - Removed waiting room - Operating at 60% of previous capacity - Would really like a grant to help with air purification system - Workstation and furniture modifications - Purchased additional equipment for additional treatment room(s) to account for cleaning requirements in between appointments Clarington COVID-19 Community Improvement Plan October 2020 Food Services/Restaurants - Signage - Sanitizing equipment - Process to obtain customer contact information - Constructed and furnished temporary patio to allow restaurant to reopen to customers - Rearrange floor plan and tables to maintain 6 feet of distance between tables, reducing the number of tables/overall capacity - Considering winter — wondering how that will work - Wondering about air filtration, winterizing patio - Had to lay off employees and decrease/modify hours of operation - Social distancing — dine -in area was closed; recently opened and rearranged - Purchased physical distancing stickers - Purchased sanitizing equipment - Closed tables - Purchased sanitizers, masks - Signage, arrows - Food safe, cleaning tables - More takeout — dine -in closed - Plexi screens — biggest costs - Purchased PPE - Installed hygiene screens - Reduced and rearranged tables - Implemented contact tracing - PPE and sanitizers - Signage - Down 90% sales. '/2 seating removed - Created disposable menus to reduce potential for contamination - Expanded and furnished outdoor patio area - Installed hygiene/privacy screens between outdoor tables - Many customers are not yet comfortable with indoor dining, so have not yet opened indoor dining area - Thinking ahead to preparations required as weather grows colder; indoor space will have to be reconfigured - Purchased heaters for patio - Construction and furnishing of a patio to provide outdoor seating for those who do not feel comfortable coming inside - Hygiene barriers as required Arts and Entertainment Businesses - Outdoor seating areas and furniture to comply with physical distancing Public Health recommendations and requirements for children - Adaptations to washroom facilities 39 3 T❑❑ Clarington COVID-19 Community Improvement Plan October 2020 - Purchased and implemented PPE and cleaning products/routines - Technology purchased (walkie talkies) to enable communication between groups of children to provide for social distancing, and to implement temperature tracking and contact tracing - Cancelled children's programming through Spring 2020 - Construction of shelter to provide covered outdoor space to be used throughout all seasons and during inclement weather - Invested in upgraded rural internet infrastructure in order to offer more online access to programs - Hired additional staff to reduce size of groups participating in programs - Reconfigured pick-up/drop-off location - Hygiene barriers - Floor decals, stickers and signage, - PPE and sanitizing equipment - Electrostatic disinfecting equipment - Technology to implement requirements (headsets) What were the approximate costs of the improvements/changes you have made? - Total to start business back up: $1500 to open doors. Costs for sanitizers, etc. ongoing - Probably about $3000 spent to reopen - $3500 — 4000 to do improvements/changes - Upwards of $3000 so far - Approximately $1000 so far - $1000 for hygiene barriers - $1200 for signage - $500/month - About $1300 total spent - $1500 total for improvements to date - Approximately $1500 - $3500 to date - $300 for signage - $1500 for hygiene screens - $15,000 for outdoor shelter construction - $4000 for Technology - $11000 for outdoor eating area - $3800 for washroom adaptations - $1500 for sanitizing supplies - $1300 required replacement furniture - $400 for protection barrier - $1200 for construction of interior walls to provide for physical separation - Approximately $1500 for construction of outdoor seating area - Approximately $350 for adaptations to create a curbside pick-up station 3 rn Clarington COVID-19 Community Improvement Plan October 2020 - $2000 for technology - Approximately $3600 to construct and furnish patio - $600 for hygiene screens and barriers - $2500 Disinfecting Technology - $1000 Headsets 41 3 rn Clarington COVID-19 Community Improvement Plan October 2020 APPENDIX D: Notice of Statutory Public Meeting Community News & Notices 2019 Final Property Tax Bill Due: Thursday, September 17, 2030 Taxes on newly -constructed homes Ownerswill receive tax bills forthe value of the "land" only, excluding buildings, until MPAC assesses your house. Once assessed, we will issue supplementary tax billsforthe house, retroactive to the data of possession. Th is process can take up to two you rsand the tax bills will be due within a short time period. Pre -payments can be made to assist homeowners with planning for those future supplementary tax bills. For more information, annual tax estimates and paymentoptions, call 405-623-3374 ort. 2550 or visit www.clarington.not/taxos Puhlic Meering: COVID•19 Communiry Improvement Plan Monday, September 28 at 7 p.m. Virtual Microsoft Teams meeting, livestroamod for public vievving at vrww.clarington.not/ calendar. The Municipality is seeking public comments beforo making a decision on a municipal -wide COVID-14 Community Improvement Plan (CIP). Once approved, the CIP will provide support for qualifying local business ownersforCOVID-14-related improvements mado To?he ir bus inessosTo reopen safely. The CIP ccmains f noncial incentives designed to encourage and support private- sector im proveme nts to adapt to the COV I D-19 a nvi ro n nr ant. The draft COVID-14 CIP, pre -applications form and additonaI information is available for review at the Planning and Development Services Department and on at www.clari ngton. not/ Fi no ncial Support on September 8, 2020. Questions about the COVID-19 CIP? For more information about this matter, including information about appeal rights, contact Sarah All in at 405-523-3374, ext. 2414 or sal lin@clari ngton.n ot. How to Provide Comments Our procedures have changod as we continuo to ado ptTo?he COVID-19 pandemic. As mandated by Public Heath, to maintain physical distan c ing, these meetings will take place electronically using an online device ortelephone. f you wish to speak at the public meeting, please pre -register and you will he provided with further instructions. Pre -register by completing the online form otwww.claringion.net/delogalions or contact the Clerk's Department at 405-623-3374 ext. 2104 or clerks@clarington.net by Friday, September 25, 2020 at 3:30 p.m. If you are unable to participate electronically, please contoothe Clerk's Departmentandwe will do our utmostto accommodate you. We encourage you to sub rnitwritten cammenisfor Com mime's con sideration to Sarah All in atsal lin@ clarington.netor by mail or drop box to 40 Temperance Street; Bowmanville, ON LIC 3A6 prior to the date of the public meeting. Me hlumbar. PEN 37.6 Freedom of informarton and Protocftan of PrlrvcyAct The personal rnfortwrfon you submit Yll become part of rho pubNc record and may be released to rho public. Quesrbns about the Information we collect can be cheered to rhe Clerk's Departmenr or 905-623-3379r ext 2102. Accesslbtrlry lFyou have acressfbfty needs and require alternate formars of th is document or other accom modartons please ccnraLF the AccessibWi r Coordmaror ar 905-623-3379 env. 2131. Lire 0 & A with Mayor Foster Join Clarington Mayor Adrian Foster for a Face book Live Q&A: Friday, Soptembor 11, from 3:30 to d p.m. Find out about the continued impacts of COVID-14 on MunicipaI services. Also learn about our fall recreation programming. Join us at rrvvrw.facobook com/ Munc KlarnWan Rediscover Clarington Clarington Tourism is celebrating and highlighting local businesses and attractions. Get out and enjoy our beautiful trails, waterfronts, and supportour local economy. Tog us using fRediscoverClorin9". www.daringtontourism.nor [ Careers Join our ream. Yew current job postings at www.claringron.twt/comers E Subscribe Stay up-to-date on the local municipal news. www. derma nrW/subsorbe Discover Plana trip, download our maps + explore. www.dr: ngrorvour ism oat W Attachment 2 to Report PSD -041-20 Response Summary Table: Comments on Draft COVID-19 Community Improvement Plan Comment Response Consider including small franchises The eligibility criteria related to the types of as eligible businesses because each businesses eligible for Financial Incentive franchise location is independently Programs under the CIP have been owned and operated. They are developed in consultation with the community different than chain corporations and and in considHIDVIK❑REll R❑11F are receiving little support from the franchisor Modify the General Eligibility Criteria The General Criteria requirement has been relating to the maximum number of revised to speak to Full -Time Equivalents to employees recognize the impact of part-time employees on the size of a business Modify the Means Test Criteria Comment acknowledged. The CIP is directed relating to the (i) maximum $2 million to local businesses under a certain size as total sales (ii) declaration that the per the Eligibility Criteria and Means Test business has not received any other Criteria. The Municipality implemented the COVID-19-related grant funding COVID-19 Community Support Program to While revenue exceeds $2 million, assist eligible not-for-profit organizations that expenses are close to review, as a suffered a loss as a result of program and not-for-profit. service closures or reduced fundraising Other grant program applied for is capabilities due to the pandemic. The rendering decisions on applications application period for this program closed in until late November. July 2020. With limited funding available, it is important to ensure the funds are appropriately directed and that consideration is given to other funding opportunities being pursued The CIP is well done. Comment acknowledged Consider the proportion of maximum Comment acknowledged. Should Council gross income invested by the direct that franchises be included as eligible franchisee when considering businesses under the CIP Financial Incentive franchises Programs, staff will consider The Means Test should consider The Means Test Criteria has been modified to assets and financial statements address comment Why is the eligibility and means test A means test demonstrating undue hardship criteria not as stringent as that of the is required as part of the residential tax relief residential tax relief program program, in accordance with the application legislation. The legislative framework applicable to community improvement planning requires the identification of community needs and the preparation of a rn Attachment 2 to Report PSD -041-20 rn plan to address such needs. The means test criteria have been modified to include additional financial considerations ❑ HJMN+GO HGFM A glossary has been included in the CIP to 3 LDFVOZd-iFRMFO1GH' ❑ assist with interpretation. The General Eligibility Criteria has been modified to include a limit of three registered/licensed medical practitioners per business If a business passes along the Comment received. A criterion to establish increased costs of implementing whether cost increases are directly related to COVID-19 requirements, should they the cost of COVID-19-related requirements receive grant money? would be difficult to implement and assess Consider providing an info -sheet with An info -sheet will be provided under separate pertinent information that can be cover to be distributed to businesses distributed to local businesses Agency Comments Agency Comment Response Ministry of With respect to the proposed COVID- The description of the Municipal 19 Related Technology Improvement grant has been revised for Affairs and Grant, the municipality should be clarity. Housing satisfied that financial assistance being provided in this regard reflects the eligible costs and aligns with the current legislation. Ministry of As a best practice, the municipality A criterion has been added Municipal may want to consider including to address the requirement Affairs and eligibility criteria whereby the property that the property be in Housing is not in arrears of any municipal fees, good standing prior to the charges, and taxes. The municipality release of grant funds may want to ensure any property taxes owing are paid and in good standing prior to the release of grant funds. Ministry of While the CIP notes in Section 4.3(5), Comment received. The Municipal that applicants may be able to COVID-19 application Affairs and address the reasons for a refused process generally follows Housing application, the CIP does not provide the application process further details in this regard. As a implemented for best practice, the Municipality may ❑®❑❑JVREV iENNV-J ❑ wish to include a formal process for downtown CIPs. unsuccessful applicants to appeal staff decisions to Council for greater clarity and transparency. Ministry of While minor administrative Additional language has Municipal adjustments to the Plan and/or been incorporated to rn Attachment 2 to Report PSD -041-20 Affairs and programs may be contemplated by address when an Housing Council without an amendment to the amendment to the COVID- Plan, it should be clear that significant 19 CIP would be required. changes to the CIP will require an amendment. This is especially important from a public accountability and municipal transparency perspective. The CIP is approved through a public process ❑ further changes or updates should be carefully considered through the same process. Ministry of It is recommended that subsection Comment addressed as Municipal 1.4.1 be modified slightly to ensure recommended. Affairs and that it better reflects subsection Housing 106(1) of the Municipal Act, 2001 Ministry of which prohibits the granting of Municipal bonuses, directly or indirectly, to Affairs and assist manufacturing businesses or Housing other industrial or commercial enterprises. Further, the word EP ❑❑[FCSDO/I_I_LANHA -FR❑G statement in the same paragraph, V_R_IGEHLFD J K RiFR❑❑FOL Ministry of Subsection 1.4.1 should also Comment addressed as Municipal reference the Planning Act recommended Affairs and requirement to consult with the Housing Minister in the preparation and/or amendment of a CIP. Ministry of In Section 1.5, the municipality could Additional detail to address Municipal provide more detail with respect to the use of the COVIID-19 Affairs and how the COVID-19 CIP can be used CIP in conjunction with Housing in conjunction with other CIPs in ❑QLITJ\k6t❑ --\R❑❑❑ Clarington. CIPs has been incorporated. Region of Regional staff has reviewed the draft Comments acknowledged Durham CIP and does not have any specific questions or comments. Staff notes that the CIP is tied to the provision of specified physical improvements within and adjacent to buildings and is temporary in duration. It is also noted that your team has had discussions with provincial staff regarding the scope of the program. rn Ministry of Municipal Affairs and Housing Municipal Services Office Central Ontario 777 Bay Street, 1311 Floor Toronto ON M7A 2.13 Telephone : 416-585-6226 Fax.: 416 585-6882 September 25, 2020 Sarah Allin Ministere des Affaires municipales et Logement Bureau des services aux municipalites du Centre de I'Ontario 777, rue Bay, 13e etage Toronto ON M7A 2.13 Telephone: 416-585-6226 Telec.: 416 585-6882 Planner — Special Projects Planning & Development Services Municipality of Clarington 40 Temperance Street Bowmanville ON L1 C 3A6 Dear Ms. Allin: Ontario Q VIA EMAIL ONLY Thank you for providing the Ministry of Municipal Affairs and Housing with the opportunity to review the Municipality's proposed COVID-19 Community Improvement Plan (CIP). As you are aware, Ministry staff were engaged in the early stages of the Plan's development and have worked closely with municipal staff. We would like to commend the Municipality for its efforts in the preparation of the Plan and for engaging Ministry staff early in the consultation process. It is our understanding that the draft Plan will be shared with the public for further input at a meeting scheduled on September 28, 2020. We understand that it is anticipated that Council will adopt the proposed Plan in October of this year. Ministry staff did not identify any significant concerns with the draft CIP. The following comments have been prepared in collaboration with our local government colleagues in the Central Municipal Services Office and are being provided for Council's consideration prior to moving forward with adoption of the CIP. Financial Incentive Programs: While the government is actively looking at the evolving impacts of COVID-19 and considering any actions it might take to provide assistance to municipalities and businesses, the existing Planning Act provisions regarding Cl P's continue to apply. As stated in subsection 28(7) of the Planning Act, a municipality may make grants and loans to persons to pay for the whole or part of the eligible costs of the CIP. The term "eligible costs" is defined in subsection 28(7.1) and includes a list of various activities, which are generally directed toward the rehabilitation of lands and buildings or the provision of energy efficient uses. 3 TFIF] With respect to the proposed COVID-19 Related Technology Improvement Grant, the municipality should be satisfied that financial assistance being provided in this regard reflects the eligible costs and aligns with the current legislation. Eligibility Criteria We recognize the interest in providing financial incentives to local businesses and property owners in an efficient and timely manner. However, the municipality should ensure that it carefully considers the eligibility of applicants. As a best practice, the municipality may want to consider including eligibility criteria whereby the property is not in arrears of any municipal fees, charges, and taxes. The municipality may want to ensure any property taxes owing are paid and in good standing prior to the release of grant funds. Appeals: While the CIP notes in Section 4.3(5), that applicants may be able to address the reasons for a refused application, the CIP does not provide further details in this regard. As a best practice, the Municipality may wish to include a formal process for unsuccessful applicants to appeal staff decisions to Council for greater clarity and transparency. Amendments to the Plan: While minor administrative adjustments to the Plan and/or programs may be contemplated by Council without an amendment to the Plan, it should be clear that significant changes to the CIP will require an amendment. This is especially important from a public accountability and municipal transparency perspective. The CIP is approved through a public process — further changes or updates should be carefully considered through the same process. Other Comments: x It is recommended that subsection 1.4.1 be modified slightly to ensure that it better reflects subsection 106(1) of the Municipal Act, 2001 which prohibits the granting of bonuses, directly or indirectly, to assist manufacturing businesses or other industrial or commercial enterprises. Further, the word "municipalities" in the second statement in the same paragraph, should be changed to "councils". x Subsection 1.4.1 should also reference the Planning Act requirement to consult with the Minister in the preparation and/or amendment of a CIP. In Section 1.5, the municipality could provide more detail with respect to how the COVID-19 CIP can be used in conjunction with other CIPs in Clarington. Once again, thank you for engaging and consulting with the Ministry early in the CIP process. If you have any questions, please me at 416-919-0438, or alternatively by email at andrew.doersam@ontario.ca. Regards, <ORIGINAL SIGNED BY> Andy Doersam, Senior Planner Community Planning and Development (East Team) 3 rn Corporation of the Municipality of Clarington By-law Number 2020 - Being a By-law to adopt the a municipal -wide COVID-19 Community Improvement Plan Whereas Section 28 of the Planning Act, R.S.O. 1990, as amended, authorizes local municipalitiesto designate community improvement project areas and adopt community improvement plans for such areas; And Whereas on June 22, 2020 the Council of the Corporation of the Municipality of Clarington passed By-law 2020-039 to designate all lands within the Municipality of Clarington as a community improvement project area for the purpose of the preparation of a municipal -wide COVID-19 community improvement plan; and And Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to adopt the COVID-19 Community Improvement Plan, dated October_, 2020; Now Therefore Be It Resolved That the Council of the Municipality of Clarington enacts as follows.. 1. The COVID-19 Community Improvement Plan, dated October_, 2020, prepared in accordance with By-law 2020-039 and attached hereto as Schedule 1, forms part of the By-law and is hereby adopted. 2. This By-law shall come into force and take effect on the date of its passage. By -Law passed on this day of , 20 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 3 rn This is Schedule "A" to By-law 2020- , passed this day of , 2020 A.D. I � j � z I� x CITY of xa wa aTxa a a ---- LAKES �x z h� •� to a g a III RegionaLRd 20 U m Regional Rd 3 a ,M o - m - a L 01 `"N0ghway COq01-44ghWay Ganaraska Road o Taunton Id�°C�- Taunton Road Ro d 0 e o 7 d 40 C w a 00 a o ', K 4Nash Road m A vim o. 'z a a � � 3� ti B/oo�r Street O0 J c !n �Q Baseline. Road -407 Hrghwa—� 3y�=' Y �-401--Highway COVID response Community w 0 Improvement Project Area S Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk —F -F] Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: October 13, 2020 Report Number: PSD -041-20 Submitted By: Faye Langmaid, Acting Director of Planning and Development Services Reviewed By: Andrew C. Allison, CAO By-law Number: File Number: PC2020-0001 Resolution#: Report Subject: 2423 Rundle Road and Highway 2 Servicing Options Recommendation: 1. That Report PSD -041-20 be received for information. 3 rn Municipality of Clarington Report PSD -041-20 Report Overview Page 2 Council requested information with regard to servicing in the locale of Rundle Road and Highway 2. This locale is at least 2 kilometres outside of the existing urban boundaries of Courtice and Bowmanville. To extend existing municipal services would require analysis by the Region of Durham to determine if there is capacity within the system, potential costs for the extension and timing for both sanitary and water Private Servicing, if the use is permitted would require a number of studies including hydrogeology, calculation of water and septic needs, fire fighting needs and storm water retention. 1. Background 1.1 At the September 28, 2020 GGC meeting, Committee passed the following Resolution #GG -327-20: That Staff be directed to report back, at the next Council meeting, on options for servicing Rundle Road and Highway 2. 1.2 None of the employment lands that Clarington staff recommended for pre -servicing to the Region of Durham are outside urban area boundaries. Obtaining approval for municipal servicing for this property, which is outside of the urban area boundaries, will be a challenge and costly. 2. Prior to Servicing F1 Planning Issues 2.1 Prior to servicing any site for a potential use, the first step is to determine the suitability of the site (Figure 1). While 2423 Rundle Road is the preferred location of the Home Hardware proponents, the proposed use of a building supply outlet including a garden centre, drive through lumber shed and gravel yard do not conform or comply with the Provincial, Regional of Local planning policies as follows: ❑ The land use is not consistent with the Provincial Policy Statement; ❑ The land use does not conform to the policies of A Places to Grow; ❑ The policies of the Region of Durham Official Plan do not permit the above commercial uses in the Major Open Space Areas designation; ❑ The land use does not conform to the Clarington Official Plan; and ❑ A site specific zoning by-law amendment will be required once a permitted use is Hv,gM( _HGV l92❑❑❑[0P H❑CP Hd1 ER ANH-5 HE R❑VLD❑G[Li 0LLE VLLV2 I I LRDQ Plans. 3 []1]❑❑ Municipality of Clarington Report PSD -041-20 2s94 L2:6:05�,]-, C1 � 2545 2621C> r* N o .. L 2501 ce) 0 in C -1J 0 2480 CO �- 2462 o w 2454" N CO 2444 2434 N 2426 2423 _ 2418 i 2410 Za92 I23 0 H238 � 80 237 237 -23A 31 2306! 2298 0 Subject Property: 2423 Rundle Road Official Plan Environmental Protection Page 3 Figure 1 F1 2423 Rundle Road Site Context 2.2 A more fulsome report on the planning issues to be addressed by the proposal will be the subject of a Report to the October 26th, 2020 Planning and Development Committee meeting. 3 rn Municipality of Clarington Report PSD -041-20 3. Servicing Options Municipal Services Page 4 3.1 Currently we have been informed by Regional Works there are no existing or long-term plans to extend municipal services to the Rundle and Highway 2 locale as it is outside WH[[[iIED❑[ER❑❑MU D❑GFR LdH-5 HER❑V[SR(FE:[7 EH[fH: L1WoP ❑dFISDOA-IU IFM/-I are kilometers away from the proposed site and are not readily available. 3.2 The Region typically does not extend municipal services (sewer and water) outside our ❑IEDL ERLLGD F UAVD _LH I LIH W H -R ILHvR_IIFM/LDEGL-�I1 D /WFWIIHEMM\PoI❑CDUA/AR-I sprawl and uncontrolled growth since development tends to follow pipes. 3.3 There are a few examples across the Region where municipal services sit on the urban/rural boundary line, and in September 2019 the Region approved a Regional Official Plan Amendment (ROPA) #175. It was meant to enable lots of record that abut those pipes to connect. Such as the water service along Highway 2 between Newcastle and Newtonville. Notably the Durham Regional Police Services (DRIPS) facilities in Maple Grove had services extended for its development. This location is 2 kilometres from the site at 2423 Rundle Road, in addition, there is limited capacity for its extension as the DRIPS facility already requires a pumping station. 3.4 ROPA #175 was passed to enable properties which abut regional water and sanitary sewer infrastructure outside the Urban Area Boundary to connect to the Regional system if the connection is technically feasible, to the satisfaction of the Region. If a connection is permitted, payment would be in accordance with the Region of Durham Works Department Water Supply System Bylaw (89-2003) and Sewer System (90- 2003) By-law related to frontage and connection fees. Private Services 3.5 The development of the proposed site at 2423 Rundle Road on private services requires the proponent to engage a consultant and carryout field work to determine the appropriate well and private sewage disposal system for any proposed use. Depending on servicing needs, the Ministry of Environment, Conservation and Parks may be the approval authority. Regardless, Durham Region Health Department will require further details of the plan and studies. 3.6 Durham Region Health Department comments from the Feb 6, 2020 Pre -consultation meeting were: The property does not have access to municipal services; therefore, it is recommended to consult a private sewage system designer or engineer to determine the daily sewage flow, soil conditions etc. The applicant is advised to have a plan in place with the design and size of the building and parking, along with 3 rn Municipality of Clarington Page 5 Report PSD -041-20 the number of washrooms, and employees to determine the water usage required for the proposed commercial use. ❑ If the flow levels are greater then 10,000 litres per day the Ministry of Environment, Conservation and Parks will issue the permit. If the flow levels are less than 10,000 litres the sewage system approval will be required from the Durham Region Health Department. ❑ At this stage the Durham Region Health Department does not support the building proposal without further details of the plan and the required studies. 3.7 At the February 6, 2020 preconsultation, the proponents were informed that: Staff from the Region of Durham (Planning and Health) required a hydrological/ Hydrogeological Study, an EIS and a Planning Justification Report, the latter proving conformity of the proposed commercial use with existing provincial and municipal policies. 3.8 When no Regional water supply is available the proponent will have to provide fire fighting capacity through the provision of on-site water storage to meet the Ontario Building Code requirements under Division B- Part 3, Article 3.2.5.7 and NFPA 13, installation of sprinkler systems. Servicing Report 3.9 The proponent, once they have determined the developable limits for the site, will be required to submit a Servicing Report. The Report shall assess and verify all aspects of WHLSURSRvHG1(3H_ HSP H1AR_H_iVf -LHfR❑I RLP LVA 1VVA dH_0 ❑AFLSDWV� ❑EL-F-LLIL Design Guidelines and good engineering principles including: ❑ Stormwater quantity and quality provisions, including verification any existing outlets will accommodate the proposed flows and overland flow routes will be suitable. LID measures are recommended. Preliminary lot grading verifying maximum and minimum grades can be achieved with the proposed development to avoid sloping between properties illustrate how the grading will be accommodated with abutting lands. Municipality of Clarington Report PSD -041-20 Water Balance Page 6 3.11 The entire property has been mapped as a High -Volume Recharge Area (HVRA), an Ecologically Significant Groundwater Recharge Area (ESGRA) and a Highly Vulnerable Aquifer (HVA). 3.12 A water balance will be required to ensure that infiltration and recharge rates are maintained. The water balance will need to include monitoring over a full year to capture all seasonal high water levels. 3.13 The Hydrological/ Hydrogeological Study is required to address the water balance. 4. Concurrence 4.1 This report has been reviewed by the Manager of Infrastructure Services who concurs with the recommendation. 5. Conclusion 5.1 It is respectfully recommended Council receive the report for information. Should Council wish to support the proponents request for a Ministerial Zoning Order (MZO) the servicing requirements outlined in this RHSRUVR❑Q EH1LFGC3-G11--FTR FLCT/C: C Staff Contact: Faye Langmaid, Acting Director of Planning and Development Services, 905- 623-3379 x2407 or flangmaid@clarington.net. Interested Parties: The following interested parties will be notified of Council's decision - 3 rn MUNICIPALITY OF CLARINGTON COUNCIL DATE October 13, 2020 MOVED BY: Councillor J. Neal SECONDED BY: Councillor J. Jones RESOLUTION # That Report PSD -031-20, An Application by Goldmanco Inc. to Amend Sign By-law 2009-123 to Permit a Monolith Sign Along Highway 2 at the Courtice Urban Centre Development, be referred back to Staff to allow for further meetings with the applicants to discuss the signage within the urban design. 3 rn If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. ■■111' ',' �l 1" 1�� �,1�i 111 ■■ �11�ill� 111 II) �■ "■ By-law 2020-065 Being a By-law to exempt a certain portion of Registered Plan 40M-2633 from Part Lot Control Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, for Blocks 48 and 49 in Plan 40M-2633, registered at the Land Titles Division of Whitby (File # ZBA2020-0015); Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in Paragraph 2 within the By-law. 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to Block 48 and 49 in Plan 40M-2633, identified as Parts 1 and 2, 3, 4 on 40R-30969 and Parts 1 to 7 on 40R-30970. 3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in force for a period of two (2) years ending on October 13, 2022. Passed in Open Council this 13th day of October 2020. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 3 rn PART LOT CONTROL EXEMPTION BY-LAW 2020- 065 ZBA2020-0015 Unit Type and Number Summary Table Plan 40M-2633 APPROVED Result of Part Lot Control Exemption on Unit Type and Number Block Number Unit Type and Number Dwelling Units Block 48 4 Townhouse Units No Change Block 49 6 Townhouse Units No Change TOTAL 6 Units No Change