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Council Minutes
Date: July 6-7, 2020
Time: 7:00 p.m.
Location: Microsoft Teams
Present Were: Mayor A. Foster
Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Means: Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
Zwa rt
Staff Present: A. Greentree, L. Patenaude
Present Via Electronic A. Allison, G. Acorn, R. Albright, S. Brake, F. Langmaid, R.
Means: Maciver, M. Marano, T. Pinn, G. Weir
1. Call to Order
Mayor Foster called the meeting to order at 7:00 p.m.
2. Moment of Reflection
Councillor Jones led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Jones recited the land acknowledgement statement.
4. Declaration of Interest
Councillor Neal declared an indirect interest in Report CSD -005-20 regarding the
2020 Community Sponsorship Requests for Autism Home Base Durham (Item 39
of the General Government Committee Report).
Councillor Neal declared an indirect interest in Item 14.1 regarding Addendum to
Report PSD -015-20 - Bowmanville Neighbourhood Character Study.
Later in the meeting, Councillor Neal declared a direct interest in By-laws 2020-
050 and 2020-051.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
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July 6-7, 2020 Council Minutes
Alter the Agenda
Resolution # C-306-20
Moved by Councillor Anderson
Seconded by Councillor Jones
That the Agenda be altered to consider Item 7.1, regarding 2020 Awards of
Excellence, at this time.
Carried
7. Presentations
7.1 2020 Awards of Academic Excellence
Mayor Foster advised that the 19th $ C MZ DLGt RU$ FDGFP LFj LFHOUHT
program Z D\/)3 -M- ? Gla❑❑❑ARIFFRJ CHAAAIG-iC -IL W A Q UlDJ VRC At0 FCQ
elementary and secondary schools. Mayor Foster indicated that local elementary
and secondary schools were asked to submit the name of a graduating student
who, in their opinion, has demonstrated academic excellence combined with a
commitment to leadership and community service.
Each student will be provided with a personal framed certificate and, as a further
FRP P LAB' F-IQu111f8J & R CFD WRJ CMU -RI FOFDC XA/V - 101 AFF KR❑
were being recognized will receive a cheque for $100.00 as a bursary to further
their educational pursuits.
Mayor Foster recognized the following elementary students:
Amy John, Knox Christian School
Treyson Stewart, Good Shepherd Elementary School
Elizabeth McFarland, Monsignor Leo Cleary Elementary School
John Walchuck, St. Mother Theresa Elementary School
Amber Franke, St. Elizabeth Elementary School
Caelyn Smith, St. Francis of Assisi Elementary School
Olivia Therrien, St. Joseph Catholic Elementary School
Annie Mills, Courtice Intermediate School
Owen Baker, Courtice North Public School
Ella Mastin, Dr. Emily Stowe Public School
Natalya Walker, Dr. Ross Tilley Public School
Nevaia Whtye and Alyson Murray, Harold Longworth Pubic School
Prisha Fields, John M. James Public School
Mae Nelson, Lydia Trull Public School
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July 6-7, 2020 Council Minutes
Asmitha Kiritharan, M.J. Hobbs Senior Public School
Ethan Benight, S.T. Worden Public School
Gavin Savage, The Pines Senior Public School
Rylynn Hannah Lee, Waverly Public School
Brooklyn Crandles, Vincent Massey Public School
Andrew Gaulton, Holy Family Elementary School
Thirn Bhavan, Duke of Cambridge Public School
Mayor Foster recognized the following secondary students:
Rosa Parentesis, Courtice Secondary School
Luke Cheshire, Clarke High School
Elizabeth Arbour, St. Stephen Secondary School
Isabel Smith, Holy Trinity Secondary School
Charlotte Stapley, Durham Christian High School
6. Adoption of Minutes of Previous Meeting(s)
6.1 Minutes of a regular meeting of Council dated June 15, 2020
6.2 Minutes of a special meeting of Council dated June 22, 2020
Resolution # C-307-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the minutes of the regular meeting of the Council held on June 15, 2020 be
approved; and
That the minutes of the special meeting of the Council held on June 22, 2020 be
approved.
Carried
Recess
Resolution # C-308-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Council recess for 15 minutes.
Carried
The meeting reconvened at 7:35 p.m. with Mayor Foster in the Chair.
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July 6-7, 2020 Council Minutes
8. Delegations
8.1 Victor Suppan regarding Addendum to Report PSD -015-20, Proposed
Official Plan Amendment and Rezoning to Implement the Bowmanville
Neighbourhood Character Study
Victor Suppan withdrew his request to address Council.
8.2 Andrew Rice regarding Addendum to Report PSD -015-20, Proposed Official
Plan Amendment and Rezoning to Implement the Bowmanville
Neighbourhood Character Study
Andrew Rice was present via electronic means regarding Addendum to Report
PSD -015-20, Proposed Official Plan Amendment and Rezoning to Implement the
Bowmanville Neighbourhood Character Study. Mr. Rice requested that Council
approve recommendation 2b in Report PSD -015-20 and that an extra half meter
be approved for 64 Prospect Street to allow flexibility for the high-water table. He
concluded by stating that they are willing to help with engaging community
support.
8.3 John McDermott, McDermott and Associates Limited, regarding Addendum
to Report PSD -015-20, Proposed Official Plan Amendment and Rezoning to
Implement the Bowmanville Neighbourhood Character Study
John McDermott, McDermott and Associates Limited, was present via electronic
means regarding Addendum to Report PSD -015-20, Proposed Official Plan
Amendment and Rezoning to Implement the Bowmanville Neighbourhood
Character Study. Mr. McDermott noted that he is the representative for both the
Rice and McGregor family. He requested that Council approve recommendation
2b in Report PSD -015-20. Mr. McDermott expressed his concerns regarding the
water table and design of the development. He explained that the 8.5m height is
a serious restriction for the property of 64 Prospect Street. Mr. McDermott
concluded by suggesting -that the maximum lot coverage on any lot be set to
35% up to a maximum of be 228 m2 to ensure the caricature of the community as
D,Z KFOLI
Suspend the Rules
Resolution # C-309-20
Moved by Councillor Hooper
Seconded by Councillor Traill
That the Rules of Procedure be suspended to add Jim Grimley and Mike
Campbell as delegations.
Carried
0
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July 6-7, 2020 Council Minutes
Alter the Agenda
Resolution # C-310-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Agenda be altered to consider Item 14.1, Addendum to Report PSD -
015 -20 - Bowmanville Neighbourhood Character Study, at this time.
Carried
14.1 Addendum to Report PSD -015-20 - Bowmanville Neighbourhood Character
Study, Addendum to Report PSD -015-20
Councillor Neal declared an indirect interest in Addendum to Report PSD -015-20
- Bowmanville Neighbourhood Character Study, as it relates to his law practice.
Councillor Neal muted his audio and video and refrained from discussion on this
matter.
Resolution # C-311-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report PSD -015-20 be received;
That Addendum Report PSD -015-20 be received;
That the Official Plan Amendment contained in Attachment 1 of Report PSD -015-
20 be approved;
That the revised Zoning By-law Amendment that also repeals Interim Control By-
law 2018-083 contained in Attachment 2b of Addendum Report PSD -015-20 be
approved;
That in accordance with Section 45(1.4) of the Planning Act, Council permit
minor variance applications to be submitted for the lands subject to the Zoning
By-law Amendment contained in Addendum Report PSD -015-20, provided the
application is accompanied by a character analysis as determined by the Director
of Planning;
That the Durham Regional Planning and Economic Development Department,
the Ministry of Municipal Affairs and Housing and the Municipal Property
Assessment Corporation be forwarded a copy of Report PSD -015-20, Addendum
Report PSD -015-❑❑ TDQG
That all interested parties listed in Addendum Report PSD -015-20 and any
delegations be DGYL\/HG-RIC&R❑CF0V-G I14RCF
Carried
Councillor Neal returned to the meeting
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July 6-7, 2020 Council Minutes
8.4 Jim Grimley, Vice President, Wilmot Creek Homeonwers' Association,
regarding Report EGD -013-20 Whistle Cessation Update - Cobbledick Rd
and Bennett Rd
Jim Grimley, 1st Vice President, Wilmot Creek Homeowners' Association, was
present via electronic means regarding Report EGD -013-20 Whistle Cessation
Update - Cobbledick Rd and Bennett Rd. Mr. Grimley stated that, before COVID-
19, there was an average of 28 VIA trains and 10 freight trains per day. He
added that, each train whistles four times per day at the Bennett Road and
Cobbledick Road crossings. Mr. Grimley reviewed the various decibel readings
at Wilmot Creek including time, distance, volume and sound levels. He noted
that, there will be an increase in the number of trains per day and stated his
concern for increased noise pollution. Mr. Grimley explained the importance of
whistles and rail crossing safety and noted the number of accidents are less than
before whistle bans were enacted. He stated that the crossings at Wilmot Creek
are not high risk and do not appear on the top 500 crossings risk list. Mr.
Grimley reviewed the areas that will be affected by the whistle blast. He added
that, whistle noise pollution affects the quality of life and concluded by stating the
19th century origins of train whistle procedures. Mr. Grimley answered questions
from Members of Council.
Suspend the Rules
Resolution # C-312-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the delegation for an
additional 2 minutes.
Carried
8.5 Mike Campbell, regarding Darlington Boulevard - Courtice - Potential
Traffic Calming Measures
Staff attempted to contact Mr. Campbell via phone and electronic means but he
did not join the meeting.
9. Communications F1 Receive for Information
There were no Communications to be received for information.
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July 6-7, 2020 Council Minutes
10. Communications ❑ Direction
10.1 Confidential Memo from Ron Albright, Acting Director of Engineering
regarding Land Appraisal Value for Portions of Given Road to be Closed
and Conveyed as Part of Adjacent Development Proposals
10.4 Stuart McReynolds, regarding Addendum to Report PSD -019-20, 415 Mill
Street
10.8 W i I I ie &Donna : RPU" DLGL❑J 16 ❑SSRUAM Ell REFLbP H❑W[&RP P LWIR❑1R❑❑
Long -Term Care
Resolution # C-313-20
Moved by Councillor Zwart
Seconded by Councillor Neal
That Correspondence Items 10.1, 10.4, and 10.8, be approved as per the
agenda.
Carried
10.5 Patricia and Andrew Rice and Don McGregor, regarding Addendum to
Report PSD -015-20, Proposed Official Plan Amendment and Rezoning to
Implement the Bowmanville Neighbourhood Character Study
Communication Item 10.5 was considered earlier in the meeting during the
deliberations of Item 14.1.
10.2 Memo from Trevor Pinn, Director of Finance/Treasurer regarding Newcastle
Skateboard Park RFP
Resolution # C-314-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Staff proceed to issue an RFP for the design/build of the Newcastle
Skateboard Park utilizing a weighted scoring method.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
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July 6-7, 2020 Council Minutes
10.3 Dave Wilkes, President and CEO, BILD, Joe Vaccaro, CEO, OHBA, and
Kevin Lee, CEO, CHBA, regarding CHBA Construction to Kick Start
Ontario's Economy: CHBA, OHBA, and BILD - Submission on Jobs &
Recovery
Resolution # C-315-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Communication Item 10.3 from Dave Wilkes, President and CEO, BILD, Joe
Vaccaro, CEO, OHBA, and Kevin Lee, CEO, CHBA,
Construction to Kick Start Ontario's Economy: CHBA
Submission on Jobs & Recovery, be endorsed by th
Motion Withdrawn
Resolution # C-316-20
Moved by Councillor Neal
Seconded by Councillor Hooper
e
regarding CHBA
OHBA, and BILD -
Municipality of Clarington.
That Communication Item 10.3 be referred to staff to report back at the
September 14, 2020 Joint General Government and Planning and Development
Committee meeting.
Carried
10.6 Susan Cassel, City Clerk, City of Pickering, regarding Official
Opposition Statement on Municipal Financial Support
Resolution # C-317-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the following resolution from Susan Cassel, City Clerk, City of Pickering,
regarding Official Opposition Statement on Municipal Financial Support, be
endorsed by the Municipality of Clarington:
Carried
That Council endorse the NDP motion calling on the provincial
government to work with the federal government to address the systemic
financial challenges facing municipalities that have been exacerbated by
COVID-19, and to implement the recommendations brought forward by
the Federation of Canadian Municipalities and the Association of
Municipalities of Ontario; and
-UCP 10 3 VDQG-0 i.. 0 2 L) & 0 LDQGC ] ■ . DP -5 HU LRQLI
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July 6-7, 2020 Council Minutes
10.7 Jennifer Astrologo, Director of Corporate Services/Clerk, Corporate
Services Department, Town of Kingsville, regarding Request that the Rent
Assistance Program Includes all Businesses in a Lease Agreement Without
a Cap on Commercial/Residential Ratio
Resolution # C-318-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the following resolution from Jennifer Astrologo, Director of Corporate
Services/Clerk, Corporate Services Department, Town of Kingsville, regarding
Request that the Rent Assistance Program Includes all Businesses in a Lease
Agreement within all "Residential -Above -Commercial" Properties without a Cap
on Commercial/Residential Ratio, be endorsed by the Municipality of Clarington:
Whereas the COVID-19 Pandemic has greatly impacted the business
community in the Town of Kingsville;
Whereas the Province of Ontario has provided financial assistance
including a multi-level Rent Assistance program to the business
community impacted by the COVID-19 Pandemic;
Whereas the Rent Assistance program offered by the Province of Ontario
established an arbitrary cap on multi -use properties where it is common
I RU U+AG-IIQDCa bove-FRP P HJEO G -M -MP NSF FI.D3AQA9 Z CWZ Q
and Main Street corridors;
Whereas Kingsville, particularly in our downtown business centres, has
several properties with residential -above -commercial where the ratio of
commercial storefront businesses represents less than 30 per cent of the
entire building, thus leaving a gap where local business owners cannot
qualify for rent relief with their willing landlords; and
Whereas the Town of KLDJ\AI I O__DGRS dMC�-N-5 HACMRQDQGFI
Expansion Project Report identified that Kingsville businesses would
benefit from the Province expanding the Rent Assistance program to
include all commercial lease properties regardless of overall footprint.
Now Therefore Be It Resolved that, the Town of Kingsville requests that
the Province of Ontario expand their Rent Assistance program to include
D(QE-DJ U+P HC, V - bove-
FRP P HLFIDOISURSHLWIVZ IYOZ M DSRQlFRP P ercial/residential ratio;
And Finally, that this Resolution be circulated to the Premier, Doug Ford,
the Minister of Finance, Rod Phillips, our local MPP Taras Natyshak, and
all Ontario municipalities requesting their support.
Carried
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July 6-7, 2020 Council Minutes
11. Committee Reports
11.1 Advisory Committee Reports
11.1.1 Minutes of the Agricultural Advisory Committee dated June 11, 2020
11.1.2 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated June 16, 2020
11.1.3 Minutes of the Clarington Heritage Committee dated June 16, 2020
11.1.4 Minutes of the Clarington Diversity Committee dated June 4, and June 25,
2020
Resolution # C-319-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Advisory Committee Report Items 11.1.1 to 11.1.4, be approved.
Carried
11.2 General Government Committee Report of June 22, 2020
Resolution # C-320-20
Moved by Councillor Jones
Seconded by Councillor Neal
That the recommendations contained in the General Government Committee
Report of June 22, 2020 be approved on consent, with the exception of items 33,
1 f, 1 m, 13, 23, 39.
Carried
Item 33 - Clarington Ravens Grant Application
Resolution # C-321-20
Moved by Councillor Jones
Seconded by Councillor Neal
That Grant Application #20-32, from the Clarington Ravens, be received for
information.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote, Later in the meeting, See following motion
(3 to 4)
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July 6-7, 2020 Council Minutes
Resolution # C-322-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #C-321-20 for a second time.
Carried
The foregoing Resolution #C-321-20 was then put to a recorded vote and lost.
Resolution # C-323-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Grant Application #20-32, from the Clarington Ravens, be approved in
the amount of $2,500.00.
Motion Withdrawn
Resolution # C-324-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Grant Application #20-32, from the Clarington Ravens, be approved in
the amount of $1,000.00.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a recorded vote (4 to 3)
Item 39 - Autism Home Base Durham
Councillor Neal declared an indirect interest in Report CSD -004-20 regarding the
2020 Community Grant Requests for Autism Home Base Durham (Application
#20-19) as he is a member of the Board. Councillor Neal muted his audio and
video and refrained from discussion on this matter.
Resolution # C-325-20
Moved by Councillor Zwart
Seconded by Councillor Jones
That the Grant Application #20-19, from Autism Home Base Durham, be
approved in the amount of $3000.00.
Carried
Councillor Neal returned to the meeting
11
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July 6-7, 2020 Council Minutes
Item 1f - Memo from Ron Albright, Acting Director, Engineering Services,
Regarding Flooding on Nash Road
Resolution # C-326-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the memo from Ron Albright, Acting Director, Engineering Services,
regarding Flooding on Nash Road, be received for information.
Carried
Item 1m - Strategic Plan Update
Resolution # C-327-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report CAO -016-20, Strategic Plan Update, be received for information.
Carried
Item 13 - Operations Needs Assessment
Resolution # C-328-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report OPD -006-20, Operations Needs Assessment, be received for
information.
Motion Withdrawn
Resolution # C-329-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report OPD -006-20 be referred to the September 14, 2020 Joint General
Government and Planning and Development Committee meeting.
Carried
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Item 23 - Single Source Award to Grant Thornton for the Development of
Key Performance Indicators and Management by Objectives
Resolution # C-330-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FND-025-20 be received;
7 KDAUQa4M0-ILVU ®IIA/R❑IFHS V4H10 ❑CIFLSD ❑LFKD\ 1Q1 [%d�Law
and based on the proposal received, Council grant the Purchasing Manager the
authority to negotiate an agreement with Grant Thornton for the development of
Key Performance Indicators (KPIs) and Management by Objectives (MBOs) for
the Municipality;
That the Purchasing Manager be authorized to execute the necessary agreement
with Grant Thornton for the services, outlined in Recommendation 2, in a form
acceptable to the Municipal Solicitor;
That funds required for the services be funded from the Continuous Improvement
Reserve Fund; and
That all interested parties listed in Report FND-025-20 and any delegations be
DGYLVHG RI IF& R❑C F10 G -FUo n .
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Traill, and Councillor Zwart
No (1): Councillor Neal
Carried on a recorded vote, Later in the meeting, See following motions (6
to 1)
Recess
Resolution # C-331-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 9:47 p.m. with Mayor Foster in the Chair.
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Resolution # C-332-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #C-330-20 for a second time.
Carried
The foregoing Resolution #C-330-20 was then put to a recorded vote and
carried.
11.3 Special Planning and Development Committee Report of June 23, 2020
Resolution # C-333-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the recommendations contained in the Special Planning and Development
Committee Report of June, 23, 2020 be approved on consent.
Carried
11.4 Planning and Development Committee Report of June 29, 2020
Resolution # C-334-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the recommendations contained in the Planning and Development
Committee Report of June, 29, 2020 be approved on consent, with the exception
of Item 1 a.
Carried
Item 1 a ❑ Confidential Report LGL -005-20 Camp 30 Option Agreement
Resolution # C-335-20
Moved by Councillor Neal
Seconded by Councillor Jones
That legal action be initiated to enforce the 2016 agreement which required the
transfer of $500,000 to Clarington which was to be utilized to preserve the
buildings at Camp 30, and the transfer of the land for Camp 30.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote, Later in the meeting, See following
motions (3 to 4)
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July 6-7, 2020 Council Minutes
Closed Session
Resolution # C-336-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with advice that is subject to solicitor -client privilege, including
communications necessary for that purpose.
Carried
Rise and Report
The meeting resumed in open session at 10:48 p.m.
0 D RAHUDGMI/HG I-PoP rZ DIGVF❑UVHG C)[EFR\/I-G-MWV RQ-lQ�
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
Suspend the Rules
Resolution # C-337-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to extend the meeting for an hour
until 12:00 AM.
Carried
The foregoing Resolution #C-335-20 was then put to a recorded vote and lost.
Resolution # C-338-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Confidential Report LGL -005-20, be received for information.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried, as amended, on a recorded vote, See following motions (4 to 3)
Resolution # C-339-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the foregoing Resolution #C-338-20 be amended by adding the following at
the end:
That the Solicitor be directed to share, by way of a confidential
memorandum, a description of the path forward on this matter.
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Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a recorded vote (4 to 3)
Resolution # C-340-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #C-338-20 for a second time.
Carried
That the foregoing Resolution #C-338-20 was then put to a recorded vote and
carried as amended.
12. Staff Reports
12.1 Confidential Report FND-026-20 - Appointment of Municipal Officer
Closed Session
Resolution # C-341-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with personal matters about an identifiable individual, including municipal
or local board employees.
Withdrawn
Resolution # C-342-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report FND-026-20, Appointment of Municipal Officer, be considered in
Closed Session later in the meeting, immediately before Item 15.
Carried
12.2 Confidential Report LGL -006-20 - Anaerobic Digestion Facility Dispute
Resolution Process - Update #1
Resolution # C-343-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Confidential Report LGL -006-20, be received for information.
Carried, Later in the meeting
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July 6-7, 2020 Council Minutes
Resolution # C-344-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Item 12.2, regarding Anaerobic Digestion Facility Dispute Resolution
Process - Update #1, be referred to be considered in Closed Session, later in the
meeting immediately before Item 15.
Carried
12.3 Report PSD -027-20 - An Application by Lanarose Homes Ltd. for a Removal
of Holding to Permit an Apartment Building Containing 116 Residential
Units in the Port of Newcastle
Resolution # C-345-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Report PSD -027-20 be received;
That the application submitted by Lanarose Homes Ltd. to remove the Holding
(H) symbol be conditionally approved as contained in Attachment 1 to Report
PSD -027-20;
That the Mayor and the Municipal Clerk be authorized to enact the By-law
included as Attachment 1 of Report PSD -027-20 upon receipt by the Municipality
of an executed Site Plan Agreement and the appropriate securities;
That Council RS[[IC5 HSRV26' -027-20 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation; and
That all interested parties listed in Report PSD -027-20 and any delegations be
advised of Council's decision.
Carried
13. Business Arising from Procedural Notice of Motion
None
14. Unfinished Business
14.1 Addendum to Report PSD -015-20 - Bowmanville Neighbourhood Character
Study, Addendum to Report PSD -015-20
Addendum to Report PSD -015-20 ❑ Bowmanville Neighbourhood Character
Study was considered earlier in the meeting.
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14.2 Addendum to Report EGD -011-20 - Proposal to Close and Convey a Portion
of a Road Allowance (Given Road) Situated in Lot 30, Concession 2, Former
Township of Clarke, Addendum to EGD -011-20
Resolution # C-346-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Report EGD -011-20 and Addendum to Report EGD -011-20 be received;
That Part 1 on Plan 40R-30883 be declared surplus, closed and conveyed to
Tornat Newcastle Limited for the appraised value;
That Parts 2, 3, 4, 6, 10 and 12 on Plan 40R-30883 be declared surplus, closed
and conveyed to Lindvest Property (Clarington South) Limited for the appraised
value;
That paragraph 3 be conditional on the gratuitous dedication of Part 11 on Plan
40R-30883 to the Municipality;
That paragraphs 2 and 3 be conditional on payment by the applicants of all
applicable costs and fees for the preparation and registration of the transfers,
including HST;
That the Mayor and the Municipal Clerk be authorized to enact the by-law
included as Attachment 2 to Addendum to Report EGD -011-20 upon confirmation
to the Municipality that the electrical power lines situated within the Given Road
allowance have been successfully relocated to the satisfaction of Elexicon
Energy Inc.; and
That all interested parties listed in Addendum to Report EGD -011-20 and any
G -OU D1hRQ/FH _RI [& R❑CFL0/1G+ M
Carried
14.3 Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, Regarding
Support of Government's Commission on Long -Term Care
Resolution # C-347-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Correspondence from Darrin Canniff, Mayor/CEO, Municipality of
Chatham -Kent, Regarding Support of Government's Commission on Long -Term
Care, be endorsed by the Municipality of Clarington.
Carried
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Suspend the Rules
Resolution # C-348-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting until 12:30 AM.
Carried
14.4 EGD -013-20 Whistle Cessation Update - Cobbledick Rd and Bennett Rd
Resolution # C-349-20
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas Wilmot Creek residents presented Clarington Council with a petition
containing over nine hundred signatures asking for Clarington to follow the lead
of Markham, Cobourg and Nepean in banning the train horn at two level
crossings located in the vicinity of Wilmot Creek Adult Lifestyle Community;
Whereas Clarington residents deserve affordable and healthy living space;
Whereas Wilmot Creek residents have cited the blaring of the train horn during
the day and night as being intrusive and negatively affecting their quality of life
and health;
Whereas there are currently thousands of miles of noise barriers along Highway
401 because the Province recognizes the importance of noise attenuation; and
Whereas Clarington Council gave direction to Staff at the Special General
Government Committee meeting on February 19, 2019 to move forward with the
request to seek the elimination of the train whistles at the Cobbledick Road (CN
Mileage 287.26) and Bennett Road (CN Mileage 289.08) grade level crossings;
Now Therefore Be It Resolved:
That Staff apply immediately to the Rail Safety Improvement Program ❑
Infrastructure, Technology and Research (RSIP-ITR) for funding through
Transport Canada to cover the cost of the level crossing improvements
referenced in Report EGD -013-20 for the Bennett Road and Cobbledick Road
level crossings in advance of the August 1, 2020 deadline;
That Staff report back to Committee at the September 14, 2020 Joint General
Government and Planning and Development Committee meeting, on including
the cost of the level crossing improvements or a portion thereof referenced in
Report EGD -013-20 at the Bennett Road and Cobbledick Road grade level
FW\NQI V[/[D-FKDWJ HDE®IAM-0.9-U& QDIIIQJ URIVL HY1-I0SP HC M KDI,U HV[%
Law under the Development Charges Act as being related to growth for all new
developments occurring within a 10 kilometre radius of both level crossings (see
paragraphs 4 and 5 herein), thereby securing future funding for future train
whistle cessation requests;
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July 6-7, 2020 Council Minutes
That in addition, or as an alternative to paragraph #2 if level crossing
improvements are ineligible under the Development Charges By -Law and are
consequently eligible under the new Community Benefits Charge, Staff report
back to Committee at the September 14, 2020 Joint Committee on how to adopt
a Community Benefits Charge By -Law and on including the cost of level crossing
improvements or a portion thereof referenced in Report EGD -013-20 at Bennett
Road and Cobbledick Road as a Community Benefit Charge under the Planning
Act.
That Staff contact the Canadian Transportation Agency to obtain the following
information with respect to the Bennett Road and Cobbledick Road level
crossings:
1. The number of trains per day on the corridor;
2. How many cars cross the level crossing in one day;
3. The daily cross product calculation which is used to determine what level
crossing protection is required at these two crossings; and
4. If either or both of the two crossings meet the daily cross product
calculation, depending on whether the rail corridor or the roads were
there first, can the burden of the cost of the level crossing improvements
be shared by the Municipality and the rail company?
That Staff report back to Committee at the September 14, 2020 Joint General
Government and Planning and Development Committee meeting as to whether
any new plans of subdivision within a ten kilometre radius of both rail crossings
will result in more vehicles crossing the rail corridor and if so, how many more
vehicles per day/week/month are estimated to be crossing the rail corridor;
That Staff report back to Committee at the September 14, 2020 Joint General
Government and Planning and Development Committee meeting on how to
include the cost or a portion thereof of the level crossing improvements
recommended in Report EGD -013-20 at Cobbledick Road as a condition of any
as yet unapproved plans of subdivision for developments taking place within a
ten kilometre radius of both crossings because the crossing improvements are
reasonably required for the developments;
That the Director of Finance report back on any other potential funding sources
to cover the cost of the level crossing improvements or a portion thereof
referenced in Report EGD -013-20 at Bennett Road and Cobbledick Road (i.e.
imposition of an area -specific tax levy with the levy offset from Rate
Stabilization), or from Roads Reserve amortized over several years and, or
adding the cost of the level crossing improvements to the five-year capital budget
RL AKHID ❑CLFLSDQWMUG�L
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July 6-7, 2020 Council Minutes
That Staff identify and report back to Committee at the September 14, 2020 Joint
&RP P N*H L1,F i 63 A--�UGHCGFHDU-D❑(i.e. where the train
whistle is audible), when sounded at the Bennett Road and Cobbledick Road
level crossings. Staff, in consultation with WSP, shall also provide an estimate of
the number of properties in that influence area that will benefit from stopping the
train horn with specific reference to both existing and planned (new)
developments within a ten kilometer radius of both crossings;
That all interested parties be updated throughout the summer break on a
triweekly -basis by email, including: the Mayor and Council, the Wilmot Creek
Homeowners' Association, and any other interested parties; and
That this Motion be circulated to the office of MP ErM 7RR(K MP Philip
Lawrence, and the Wilmot Creek Homeowners' Association and any other
interested parties.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
14.5 Memo from Ron Albright, Acting Director of Engineering,
regarding Darlington Boulevard Courtice Potential Traffic Calming
Measures
Resolution # C-350-20
Moved by Councillor Jones
Seconded by Councillor Neal
That the Memo from Ron Albright, Acting Director of Engineering, regarding
Darlington Boulevard - Courtice - Potential Traffic Calming Measures, be
received;
That Speed Limit on Darlington Blvd. in Courtice be decreased to 40 km/hr
immediately;
That, temporary traffic calming approaches of centreline flexible bollards and
shoulder treatments as recommended by the Engineering Department, be put
into place as soon as possible; and
That the necessary amending By-law, to the Traffic By-law, to implement the
speed reduction, be approved.
Carried
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Suspend the Rules
Resolution # C-351-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting until 1:15 a.m.
Carried
Recess
Resolution # C-352-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 12:38 AM with Mayor Foster in the Chair.
Alter the Agenda
Resolution # C-353-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the Agenda be altered to consider New Business, at this time.
Carried
17. Other Business
Suspend the Rules
Resolution # C-354-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow New Business items to be
added to the Agenda.
Carried
17.1 Mandatory Masks Indoors for Clarington Businesses
Councillor Zwart indicated that in light of the Dr. Robert KyleIV❑Medical Officer of
Health, Region of Durham announcement earlier today, Councillor Zwart stated
that she would not bring this matter forward.
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17.2 Condition of Region Roads
Resolution # C-355-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
Whereas the Region of Durham has been systematically repaving regional roads
for the last few years;
Whereas they have been painting lines on the road surface to mark the centre
line and to delineate a narrow bike lane on the shoulder side;
Whereas the pavement being used is too thin to withstand the heavier weight of
large vehicles, including farm machinery, and they usually take the whole width
from the centre of the road to the shoulder;
Whereas the edges of the pavement on recently repaved regional roads are
crumbling and breaking away thereby effectively removing the small narrow bike
lane;
Whereas this crumbling edge makes it difficult to grade any shoulder that may be
there causing them to become eroded and too rough to travel on;
Whereas the crumbling roadway shoulders are forcing cyclists to ride on the
main portion of the road causing automobiles and farm equipment to cross over
the centre line to avoid the cyclists thereby creating a hazardous situation
especially if oncoming traffic is heavy; and
Whereas the best examples of the above situation are the Newtonville Rd and
Durham 42;
Now Therefore Be It Resolved,
That the Municipality of Clarington Staff be directed to bring this dangerous
situation to the attention of the Region of Durham Works Department to upgrade
the quality of any future paving projects and repair any deterioration of current
roads to allow for the safe transit of cyclists and motorists and operation of large
vehicles and farm equipment as they share the roads; and
That a copy of this resolution be forwarded to the Region of Durham.
Carried
17.3 Temporary Beach Closures
Resolution # C-356-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That staff prepare and place pictorial signage at both East Beach and West
Beach advising of the By-laws applicable (namely beach access to resident only,
no fires, no dogs, no using the washroom on the beach; no littering, etc.);
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July 6-7, 2020 Council Minutes
That Clarington implement a registration system for residents to purchase a
$5.00 season -long pass to access Clarington beaches (Newcastle, Bowmanville
and Courtice) and for the registration system to be administered by the
Community Services Department,
That to qualify for a beach access pass, the registrant must prove residency with
a valid Driver's License or lease agreement;
That an additional By-law Officer be hired on a Temporary/Contractual basis to
assist with enforcement of the beach user registration system at all four public
beach locations (largely evenings and weekends until the end of September);
That Staff explore accessing COVID-19 relief funds to offset the additional By-
law hire on a Temporary/Contractual basis to assist with enforcement of the
beach user registration system; and
That signage be prepared and placed at the Liberty St/401 exits, Bowmanville
Boulevard and 401 exits, the Bennett Road exits, at both ends of Lake Road, at
the Courtice Road 401 exits, and at Courtice Shore Road and any other locations
as deemed appropriate by Staff, advising that the beaches are closed to non-
residents.
Motion Withdrawn, Later in the meeting, See following motions
Resolution # C-357-20
Moved by Councillor Jones
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #C-356-20 for a second time.
Carried
Suspend the Rules
Resolution # C-358-20
Moved by Councillor Hooper
Seconded by Councillor Traill
That the Rules of Procedure be suspended to extend the meeting for an
additional 15 minutes.
Carried
Recess
Resolution # C-359-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Council recess for 5 minutes.
Carried
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July 6-7, 2020 Council Minutes
The meeting reconvened at 1:20 a.m. with Mayor Foster in the Chair.
Recess
Resolution # C-360-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That the Council recess until Tuesday July 7, 2020 at 3:00 p.m.
Carried
The meeting reconvened on Tuesday July 7, 2020 at 3:00 p.m. with Mayor
Foster in the Chair.
The foregoing Resolution #C-356-20 was then withdrawn.
Resolution # C-361-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That Staff be directed to proceed with implementing the necessary safety
measures in an attempt to keep Clarington beaches open to the public;
That any associated signage, including pictograms be installed; and
That the Port Darlington Community Association be advised of Council's
decision.
Carried
Closed Session
Resolution # C-362-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing:
a matter that deals with personal matters about an identifiable individual,
including municipal or local board employees; and
a matter that deals with advice that is subject to solicitor -client privilege,
including communications necessary for that purpose
Carried
Rise and Report
The meeting resumed in open session at 4:39 p.m.
0 DJC RN&JDGYLVHGAKDM RJ1W V_Z R H_M FLWHGIQ-Fa1/HG_M+MR I_C U
accordance with Section 239(2) of the Municipal Act, 2001 as amended and one
resolution was passed to provide direction to staff.
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July 6-7, 2020 Council Minutes
12.2 Confidential Report LGL -006-20 - Anaerobic Digestion Facility Dispute
Resolution Process - Update #1
Earlier in the meeting, Resolution #C-343-20 was properly moved and seconded,
and therefore the following motion was before Council,
Mayor Foster called the vote and the motion was Carried.
12.1 Confidential Report FND-026-20 - Appointment of Municipal Officer
Resolution # C-363-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Confidential Report FND-026-20 be received;
That Council pass the attached draft by-law (Attachment 1), repealing By-law
2019-018; and
That Michelle Pick, Manager of Accounting Services, be appointed as Deputy
Teasurer and as the alternate Clarington member on the Durham Municipal
Insurance Pool.
Carried
Councillor Neal enquired about the following matters:
Li The number of Firefighter applicants and how many have relatives
working for the Municipality
❑ Requested the Acting Director of Engineering Services to review the Bloor
Street median designs
❑ The anticipated timing of the tax relief advertisement on the Municipal
Website
❑ Timing of the Elexicon update
❑ Sought direction from the Municipal Clerk regarding a By-law matter
❑ Questioned if it was appropriate to include a Zoning By-law notice in the
recent tax invoice
15. By-laws
15.1 2020-043 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
15.2 2020-044 - Being a By-law to amend By-law 2012-061, Being a By-law to
Provide for the Maintenance, Management, Regulation and Control of the
Cemeteries in the Municipality of Clarington
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July 6-7, 2020 Council Minutes
15.3 2020-045 - Being a By-law to Delegate the authority For Establishing or
Amending Retention Periods to the Municipal Clerk and Repeal By-law
2015-057 Being a By-law to Establish Schedules of Retention Periods for
Records of the Municipality of Clarington
15.4 2020-046 - Being a by-law to amend the Procedural By-law 2015-029
15.5 2020-047 - Being a By-law to Appoint a Deputy Treasurer and to Amend By-
law 2019-018
15.6 2020-048 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
15.7 2020-049 - Being a By-law for Closure and Conveyance of Road Allowances
15.8 2020-050 - Being a By-law to Amend By-law 84-63, Being a By-law to
Amend the Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington and to Repeal Interim Control By-law 2018-083
15.9 2020-051 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
15.10 2020-052 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
15.11 2020-053 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
15.12 2020-054 - Being a By-law to Exempt a Certain Portion of Registered Plan
40M-2614 from Part Lot Control
15.13 2020-055 Being a By-law to amend the Clarington Traffic By-law 2014-059
Resolution # C-364-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-laws 2020-043 to 2020-049 and 2020-052
to 2020-055; and
That the said by-laws be approved.
Carried
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July 6-7, 2020 Council Minutes
Councillor Neal decalred an indirect interest in by-law 2020-050 and 2020-051 as
it relates to his law practice. Councillor Neal muted his audio and video and
refrained from discussion on this matter.
Resolution # C-365-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-laws 2020-050 and 2020-051; and
That the said by-laws be approved.
Carried
16. Procedural Notices of Motion
None
18. Confirming By -Law
Resolution # C-366-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-law 2020-056, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a regular
meeting held on the 6 -7th day of July 2020; and
That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-367-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the meeting adjourn at 5:02 p.m.
Carried
Mayor
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Municipal Clerk
Clarbgton
MEMO
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Members of Council
From: Faye Langmaid, Acting Director of Planning and Development Services
Date: September 17, 2020
File No: PLN 7.26
Re: Lighting in Commercial and Industrial Developments
At the Joint Committee meeting of the September 14th, Councillor Neal raised regarding
lighting requirements/standards for commercial and industrial developments. This
memo has been prepared in response to those concerns.
Council approved Lighting Guidelines in March 2010. The purpose of the Lighting
Guidelines is to provide effective measures to mitigate the impacts of excess and
unnecessary external lighting. The guidelines are used as part of the site plan approval
process for new development applications for commercial, industrial, institutional and
multi -unit residential developments. The guidelines were introduced to address
concerns about direct glare and light trespass. They are not intended for municipal
street lighting or residential development. The guidelines can be found herr.
Lighting plans are required as part of the site plan approval process. Applicants are
required to submit a Photometric Lighting Plan, prepared by a qualified design
professional.
The standard requirement is for full cut-off lights (e.g no light trespass across the
property boundary). These are lights designed and/or shielded in such a way that all the
light rays emitted by the fixture are project below the horizontal plane. In other words,
as much as possible the light shines down, rather than in a larger circumference or up
into the sky.
The guidelines establish a set of maximum illumination values for different lighting
zones. The zones range from lighting requirements for sensitive land uses, for example
agricultural and natural areas which require low level illumination to urban uses, such as
commercial plazas, dealerships, and institutional uses where higher level illumination is
permitted.
Page 11
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3 DJ H®❑
Once the Site Plan is approved, the Owner enters into a Site Plan Agreement. The owner
agrees to install the lighting in keeping with the approved Photometric Lighting Plan. Once
all the new site lighting has been installed on the subject lands, the owner agrees to obtain
a letter from the project's lighting engineer certifying that the lighting has been installed in
accordance with the approved drawings, prior to release of the landscape securities.
In the case of Owasco, site plan approval was issued in July 2018. The municipality
does retain landscape securities. These securities will not be released until the
certification from the consulting engineer has been received.
If you have additional questions, please contact Cynthia Strike.
cc: ne Greentree, Clerk
Duncan Anderson, By-law Enforcement
Andy Allison. CAO
Page 12
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3 DJ H®❑
Lighting Guidelines
1
3 DJ HTFI
Planning Services Department
Corporation of the Municipality of Clarington
APPROVED BY COUNCIL ON
MARCH 22, 2010
PREFACE
In 2005, the area municipalities of Durham Region began the process of formalizing the review criteria of lighting systems
for new development and redevelopment proposals subject to site plan approval. The municipalities, comprising
representation from the Durham Regional Planning Department, Town of Ajax, Township of Brock, Municipality of
Clarington, City of Oshawa, City of Pickering, Township of Scugog, Township of Uxbridge, and Town of Whitby, formed a
committee, known as the Inter -municipal Lighting Committee, in order to develop a set of Lighting Guidelines. Lumetech
Engineers Inc. was retained to provide expert advice and assist in the development of the technical data. The Durham
Region Astronomical Association (DRAA) also provided input and advice for the Guidelines.
The purpose of the Lighting Guidelines is to provide a set of effective standards, consistent across the Durham Region,
that are designed to mitigate the impacts of excess and unnecessary external lighting. These Guidelines are intended to
be used as part of the site plan approval process for new development applications. Proponents installing new lighting
systems or retrofitting existing systems as part of the site plan process should refer to these Guidelines and ensure that
they are in compliance with all requirements herein.
3 DJ HTF1
TABLE OF CONTENTS
1. PURPOSE......................................................................................................................................... 1
2. BACKGROUND................................................................................................................................ 1
3. SCOPE.............................................................................................................................................. 2
5. LIGHTING FIXTURE REQUIREMENTS............................................................................................ 3
5.1 ACCEPTABLE FIXTURES.....................................................................................................................................4
5.2 PROHIBITED FIXTURES.......................................................................................................................................4
6. ILLUMINATION REQUIREMENTS................................................................................................... 5
7. SUBMISSION REQUIREMENTS & STANDARDS............................................................................ 6
7.1 GUIDING STANDARDS.........................................................................................................................................6
7.2 LIGHTING FIXTURE SUBMISSION REQUIREMENTS.........................................................................................6
7.3 LIGHTING PLAN SUBMISSION REQUIREMENTS...............................................................................................7
7.4 UNIFORMITY RATIOS...........................................................................................................................................7
8. QUALIFIED DESIGNER SIGNOFF................................................................................................... 8
APPENDIX 1: LIGHTING ZONES........................................................................................................... 9
APPENDIX 2: DEFINITIONS................................................................................................................. 10
TABLE OF FIGURES
Figure1: Urban Sky Glow Effect...........................................................................................................................................1
Figure2: Lighting Plan Section.............................................................................................................................................2
Figure3: Full Cut-off Fixture..................................................................................................................................................3
Figure4: Full Cut-off Wall Mount...........................................................................................................................................4
Figure 5: Full Cut-off Light Standard.....................................................................................................................................4
Figure6: Prohibited Wall Mount............................................................................................................................................4
Figure7: Prohibited Sag Lens Light......................................................................................................................................4
Figure 8: Shoppers Drug Mart Full Cut-off Lights..................................................................................................................5
Figure9: Lighting Fixture Examples......................................................................................................................................6
Figure10: Parking Lot Lighting Plan.....................................................................................................................................7
3 DJ HTF1
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
1. PURPOSE
The purpose of these guidelines is to provide a set of
effective standards designed to limit the impacts of
excess and unnecessary external lighting. Specifically,
these guidelines are intended to be used as part of the
site plan approval process for new development
applications.
These guidelines are not intended to regulate lighting for
single family dwellings (including single detached
dwellings, semi-detached dwellings, linked dwellings, and
street townhouse dwellings) or municipal street lighting.
Figure 1: Urban Sky Glow Effect
PAGE 1
2. BACKGROUND
Excessive and unnecessary site lighting can have a
number of detrimental environmental and safety impacts.
Specifically, excessive lighting can be inefficient in terms
of energy consumption, as well as create glare levels that
can be a detriment to drivers, pedestrians and
neighbouring properties. From an environmental
perspective, the over lighting of towns and cities creates
a phenomenon known as Urban Sky Glow (refer to
Figure 1), that renders the night sky effectively
unviewable to town and city dwellers. Furthermore, poor
outdoor lighting design can create light trespass which is
a nuisance that can negatively affect the enjoyment of a
T❑T -L-1-1111EELL
The uneven application of lighting standards can create
issues around transition; moving from an under lit area to
an over lit one. This can have a significant effect on the
night vision of drivers, cyclists and pedestrians.
These guidelines are designed to mitigate these issues
through introducing standards that will address concerns
about direct glare and light trespass. In addition, these
standards factor in safety issues, such as those
addressed by Crime Prevention Through Environmental
Design (CPTED) principles and, in particular, safety
issues that pertain to shadowing, peripheral visual
detection and clarity of vision, with respect to seeing
other people and objects.
3 DJ HT❑
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
3. SCOPE
The scope of the lighting guidelines is to create a set of
standards that are applicable for land uses across
Clarington. These guidelines are intended to address,
but are not limited to:
• Lighting for buildings and structures, including
building entrances, canopies or overhangs;
• Parking lot lighting;
• Pedestrian and landscape lighting;
• Recreational area lighting;
• Display, service and advertising lighting;
• Wall mounted lighting;
• Security lighting;
• Ornamental/decorative lighting;
• Lighting in heritage areas.
4. AUTHORITY
The Planning Act, through Bill 51, allows for lighting
studies to be requested as part of the municipal site plan
process. As such, applicants will be required to submit
information from a qualified lighting design professional
with respect to any proposed external lighting as part of
the site plan process. The required information will
include:
• Light fixture (luminaire) design sheets, containing:
o Lamp (bulb) types;
o Fixture specifications (full cut-off required);
• Lighting Plan in foot candle values showing
photometric data (refer to Figure 2), containing:
3 D.J HTF1
PAGE 2
o Pole specifications such as height, spacing and
placement; and
o Photometric information, showing areas of
illuminance illustrated with isometric lines.
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MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
5. LIGHTING FIXTURE REQUIREMENTS
A wide number of lighting fixture designs and lamp types
exist today. Light sources, or lamps, are available in a
variety of styles. Each lamp type has different attributes
and can be installed where most suitable. For example,
metal halide lamps and LED lamps produce a white light
which is ideal when colour rendering is required for
purposes such as security. High pressure sodium, on the
other hand, produces a yellowish light that is ideal when
colour rendering is not required. This is an appropriate,
energy efficient lamp for purposes such as ornamental or
accent lighting.
Figure 3: Full Cut-off Fixture
PAGE 3
The issue of light fixture design refers to the nature of the
fixture itself. The standard requirement is for full cut-off
lights. These are lights that are designed and/or shielded
in such a way that all of the light rays emitted by the
fixture are projected below the horizontal plane. In
technical terms, there should be no light emission at the
vertical angle of 90 degrees or greater above the nadir
(the point at ground level directly below the source of
light), and no more than 10% at the angle of 80 degrees
above the nadir (refer to Figure 3).
Apex
--------------------------
---------------
90° .......rte
Nadir
3 DJ HTF1
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
Light fixture designs which cannot meet these standards,
such as those with sag lenses or wall mount lights that
shine horizontally, are prohibited.
5.1 ACCEPTABLE FIXTURES
Figure 4: Full Cut-off Wall Mount
LA
Figure 5: Full Cut-off Light Standard
PAGE 4
Examples of full cut-off fixtures and prohibited fixtures are
provided below.
5.2 PROHIBITED FIXTURES
Figure 6: Prohibited Wall Mount
Figure 7: Prohibited Sag Lens Light
3 QJ HTF1
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
6. ILLUMINATION REQUIREMENTS
In addition to setting standards for acceptable lamps and
fixture types, these guidelines have established a set of
maximum illumination values for different Lighting Zones.
The illumination requirements are expressed in the form
of tables pertaining to each Lighting Zone❑ ❑F�7 ❑❑ ❑
illumination at the property line (refer to Appendix 1).
The lighting zones are intended to recognize that not all
areas can achieve the same lighting levels. At the pre -
consultation stage, the applicant will work with the
Planning Services Department to determine which
Lighting Zone the proposal falls under. Four Lighting
Zones have been established. Lighting Zone 1 is the
most stringent and includes environmentally sensitive
and open space areas. The majority of development
proposals will be designated as part of Lighting Zone 2.
Locations with unique constraints and dense
development may be classified as Lighting Zone 3. The
Lighting Zone 4 designation is reserved for those sites
with extreme constraints, requiring special consideration.
Lighting Zone 4 will typically constitute development
within downtown areas.
Non-essential external lighting is encouraged to be
switched off during non-operating hours, or placed on
senor -activated timers (where lighting does not serve
security purposes).
PAGE 5
The land uses that these guidelines will apply to are:
• Commercial uses such as plazas, retail outlets, car
dealerships, offices, personal service uses, and
others;
• Industrial uses such as warehousing, manufacturing,
fabrication, aggregate extraction and processing
uses;
• Institutional uses such as, places of worship, schools
(public and private), hospitals, and government
facilities;
• Recreational uses such as golf courses, driving
ranges, soccer pitches, domes and baseball
diamonds and ski hills;
• Residential uses with three or more units (save and
except for street townhouses) and retirement homes.
Figure 8: Shoppers Drug Mart Full Cut-off Lights
3 DJ HT❑
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
7. SUBMISSION REQUIREMENTS &
STANDARDS
When requested, site plan applications should be
accompanied by a lighting plan and lighting fixture details
that demonstrate that the proposal meets the guidelines.
The following submission requirements and standards
will apply:
Unacceptable
Unshielded
Fixtures
Acceptable
'Fall cutoff' Full cutoff or shielded
Fixtures "Colonial -type" fixtures
Figure 9: Lighting Fixture Examples
PAGE 6
7.1 GUIDING STANDARDS
• Light fixtures should be positioned across a site so as
to give a uniform distribution of light over the relevant
area. This assists in the avoidance of the creation of
T- m❑FTM(areas of over -illumination that make
adjacent areas seem darker);
• The conservation of energy should be encouraged;
• Lamps shall be located in such a way as to direct light
away from neighbouring properties;
• Except where lighting is strictly ornamental,
photometric performance (the glare, intensity and
uniformity of the light produced) will be a more
important factor in assessing the suitability of
proposed lighting than aesthetics;
• Only down -lighting or back lighting will be permitted
for on-site signage;
• Areas as identified as unsafe or provide security
concerns may require additional lighting based on
CPTED principles.
7.2 LIGHTING FIXTURE SUBMISSION
REQUIREMENTS
• Detail specifications, including lamp type, fixture type,
lumens rating of lamp, wattage, colour, etc. shall be
submitted;
• Only full -cut off fixtures shall be accepted;
• Fixtures shall be positioned such that they focus light
down, preventing light from emitting above the
horizontal plane (90 degree position relative to the
ground) and preventing light trespass.
3 DJ HTF1
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
7.3 LIGHTING PLAN SUBMISSION REQUIREMENTS
• The illumination levels shall be expressed in foot
candles and in the form of isolux curves showing the
predicted lighting levels at the property line and
throughout the development site;
• Pole specification such as height, spacing, foundation
details, and placement shall be provided. Pole heights
will generally be between 6.0 metres (for smaller,
pedestrian scaled development) and 7.5 metres for
larger scale development. Municipal recreation uses,
such as baseball diamonds, are not regulated by
these guidelines;
• Lot boundaries must be shown;
• Location of all structures must be shown;
• Location and height of all proposed luminaires,
including wattage, and lamp type must be shown;
• The illumination levels at all property lines should
strive to achieve TTT11=❑❑LE1❑TT
• A photometric diagram showing the predicted lighting
levels from each of the proposed light sources shall
be provided;
PAGE 7
• The lighting plan is to be signed by the qualified
lighting design professional responsible for the plan;
• Five (5) copies of the lighting plan and fixture details
are to be included in the final submission.
7.4 UNIFORMITY RATIOS
In lighting design the average maintained illuminance and
uniformities are calculated. The uniformity ratio is
computed to make sure that certain minimum levels are
achieved in the design, creating uniform lighting across a
site. For outdoor lighting applications, Average to
Minimum ratio is considered essential in order to control
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illumination that are surrounded by darker areas. As part
of a lighting plan submission, designers are required to
submit the Average to Minimum ratio, which is to be
designed in accordance with the Illuminating Engineering
Society (IES).
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Figure 10: Parking Lot Lighting Plan
3 QJ HTT
Num nc Summary
Plojed: Berveny St. Municipal
Pal Lot
Label
CalcType
Units
Avg
Max
Min
AvglMin
MwJMin
Lot
Illuminance
Lux
11.89
50.8
0.8
14.86
63.50
Lat2
Illuminance
Lux
W.88
44.9
2.9
3.75
15.48
Lot3
Illuminance
Lux
13.54
25.4
2.2
6.15
11.55
Read
Illuminance
Lux
11.92
19.5
6.2
1.92
3.15
Calepts
Illuminance
Lux
0.22
04
1
N A.
N.A.
CalcPts 1
Illuminance
Lux
060
1-1
03
NA.
NA.
CalcPts_2
Illuminance
Lux
109
28
03
NA-
NA-
CalcPts_3
Illuminance
Lux
25.95
34.3
17.8
N.A.
N.A.
CeICPts 4
Illuminance
Lux
4.38
6.4
3.0
N.A.
N.A.
CalcPls 5
Illuminance
Lux
25.90
29.8
22.0
N.A.
N A.
CalcPts_6
Illuminance
Lux
240
3-1
10
N A.
N A.
CalcPts 7
Illuminance
Lux
400
93
08
NA-
NA-
CalcPts B
Illuminance
Lux
140
1 fi
12
N A-
N A.
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
8. QUALIFIED DESIGNER SIGNOFF
The following statement is to be included on the Lighting
Plan and signed by the qualified designer:
This drawing indicates all proposed outdoor lighting
fixtures for this proposed development. The lighting
design is in accordance with the applicable lighting
zone as established by the Planning Department,
and designed with an Average to Minimum ratio in
accordance wit the Illuminating Engineering Society
guidelines. This lighting design will not create any
objectionable glare for adjacent properties.
Signature of Qualified Designer
PAGE 8
9. POST INSTALLATION INVESTIGATION
After the installation of any new lighting subject to
❑ ❑❑❑I❑❑11111EEID1❑ ❑❑❑❑❑❑❑IIIm11[]EII❑❑❑❑❑=❑=FFM❑FFM❑❑
consultant shall provide a written signoff confirming that
the lighting has been installed as per the approved plan.
3 DJ HT❑
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
APPENDIX 1: LIGHTING ZONES
PAGE 9
•
Open Spaces, Low ❑ Medium Density
Low
Rural/Suburban
Residential, Small Scale Commercial, 0.3 (3 lux)
Applications
Institutional, Recreational and Industrial
Uses
Large Scale Commercial, Industrial,
LZ3 Medium
Urban
Recreational, Institutional and Medium 0.8 (8 lux)
High Density Residential
Dense Urban
Land uses that warrant special
LZ4 High
Development /
consideration. Generally this zone is 1.5 (15 lux)
Downtown
reserved for properties in the Downtowns
Where multiple lighting zones are present on a single lot or development, or if an Environmental Impact Study makes specific
recommendations regarding lighting levels, the more restrictive shall apply.
2 The Maximum Illuminance Level at Property Line represents worst case scenarios. Lighting designers will be expected to attempt
to achieve minimal or no lighting on or beyond property lines in all lighting zones.
3 DJ HTFI
MUNICIPALITY OF CLARINGTON
LIGHTING GUIDELINES
APPENDIX 2: DEFINITIONS
Foot Candles: Lumens per square foot.
Illuminance: The amount of light that actually falls on an
object. It is the density of light on a particular surface
measured in lux or lumens per square foot (foot candles
fc).
Lamp: A bulb or other light producing source.
Light: Visible wavelength energy that enables you to
see.
Light Pollution: The overall impact that the lighting of
cities and towns has on the night sky.
Light Trespass: The projection of light from one site
onto another.
Lumens: Measurement of the total amount of light
emitted by a bulb, known as luminous flux. A 100 watt
incandescent bulb will put out roughly 1,800 lumens,
while a high pressure sodium street lamp of the same
wattage will emit about 8,550 lumens.
Luminaire: The lighting fixture itself. It is a combination
of the bulb, socket, reflectors or lenses, ballast, and
housing.
PAGE 10
Luminance The light that the eye sees ❑ i.e., light that
has been reflected by a surface. It is measured in
Candelas per square foot or metre.
Lux: The measure of illuminance, expressed in units of
Lumens per square metre.
Metal Halide: Produces white light, which the eye sees
well for scotopic vision. The yellow light produced by low
and high pressure sodium is not seen well by the eye in
low light situations.
Pole Height: Height of a light standard, measured from
the grade (ground level) to the highest point on the
luminaire.
Qualified Lighting Design Professional: A person with
the appropriate qualifications to design lighting systems.
This may include those with the L.C. (lighting
certification) or Professional Engineers registered in
Ontario in Electrical Engineering. Others with similar
credentials may be considered Qualified Lighting Design
Professionals on a case by case review.
Vertical Illuminance: Lighting levels measured on the
vertical plane at a height of 1.5m (5ft) above ground
level. This is a normalized observer eye height, and
represents effects on humans at eye level.
3 DJ HT❑
AI RD BERLIS
Steven A. Zakem
Direct: 416.865.3440
E-mail:szakem@airdberlis.com
September 17, 2020
BY EMAIL: clerks(aD-clarington.net
Anne Greentree
Municipal Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville, ON
Dear Ms. Greentree:
Re: An Application by Goldmanco Inc.
to amend Sign By Law 2009 — 123 to permit a monolith sign along
Highway 2 at the Courtice Urban Centre Development
File No. ZBA 2020-0001
I represent Goldmanco Inc. with respect to the above referenced matter.
Goldmanco originally applied to erect two monolith signs along each of Trulls Road and Highway
2 frontages. Following consultation with planning staff it was agreed to only request one monolith
sign and to convert the second monolith sign to two ground signs. The monolith sign requires an
amendment to By-law 2009-0123 (Sign By-law). Variances required to permit the ground related
signs on the Trulls Road frontage are delegated to the Director of Planning and Development
Services who is prepared to grant the variances requested as part of the compromise discussed
with staff.
On September 14, 2020, Clarington Planning and Development Committee ("PDC") considered
staff report number PSD -031-20 (attached) which recommended approval of the above -
referenced application by Goldmanco Inc. Notwithstanding the staff recommendation, PDC added
a condition to the approval of the monolith sign that one of the two ground signs located on the
corner of Trulls Road and Highway 2 be deleted. The following sets out the amended Motion:
13.4 PSD -031-20 An Application by Goldmanco Inc. to Amend Sign By-law
2009-123 to Permit a Monolith Sign Along Highway 2 at the Courtice
Urban Centre Development
Resolution #,IC -084-20
That Report PSD -031-20 be received,
That the amendment to the Municipality of Clarington Sign By-law 2009-123,
be approved and that the By-law, contained in Attachment 1 to Report PSD -
031 -20 be [passed] approved with the elimination of the sign at northwest
corner; and (condition added by PDC is bolded for emphasis)
That all interested parties listed in Report PSD -031-20 and any delegations be
advised of Council's decision.
Aird & Berlis LLP Brookfield Place, 181 Bay Street, Suite 1800, Toronto, Canada MSJ 2T9 . 416.863.1500 F 416.863.1515 1 airdberlis.corn
3 DJ H®❑
Page 2
This letter is intended to provide additional information and to request that Council approve the
application as originally recommended for approval by staff in report number PSD -031-20.
It is important to understand the context of this site and the urban design provisions that have
been incorporated into the approved site plan as they affect the visibility of the site and the need
for signage. All of the buildings have been moved as close to the surrounding streets as possible
in order to create a pedestrian friendly environment and to lessen the visual impact of the parking
areas. This urban design restricts the visibility of the various businesses proposed for the
development making signage an essential component of advising passing traffic of which tenants
are located on the property.
The large monolith sign which was recommended for approval will advertise the tenants that will
anchor this development. The two ground related signs located at the corner of Trulls Road and
Highway 2 are necessary to advise passerby traffic and pedestrian traffic of the tenants located
in Building D. Building D is a two storey building that will contain a number of smaller tenants.
The two storey nature of the building is another urban design feature that is an important policy
objective of the municipality. However, the location of the building, its height, and its orientation
obscure visibility for the various tenants until one actually enters the site. The ground related
signs at the corner are required to advise these tenants to potential customers. These signs
where a commercial necessity even before Covid-19 completely upended the small business
community. Now more than ever, these signs are required for Goldmanco to successfully lease
Building D to prospective tenants and for those tenants to succeed.
We respectfully request that the condition added by PDC be deleted and that the original
recommendation in staff report number PSD -031-20 be approved.
Kindly advise the undersigned of the results of council's deliberation with respect to this matter
and kindly place this correspondence before His Worship and Members of Council.
Yours very truly,
AIRD & BERLIS LLP
Steven A. Zakem
SAZ/jd/bp
Encl
C. A. C. Allison, CAO, Municipality of Clarington (via email: aallison(a)-clarington.net)
F. Langmaid, Acting Director of Planning & Development Services,
Municipality of Clarington (via email. flangmaid(a)-clarington.net)
P. Wirch, Senior Planner, Municipality of Clarington (via email: pwirch@clarington.net)
D. Hull, Go/dmanco (via email w/encl. dhull(a)-goldmanco.ca)
«w*1:20111
AI RD BERLIS
3DJHUE❑
Clarbgton
MEMO
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Members of Council
From: Faye Langmaid, Acting Director of Planning and Development Services
Department
Date: September 18, 2020
File No: SBA 2020-0001
Re: PSD -031-20, Sign By-law Amendment, Recommendation to Permit
a Monolith Sign along Highway 2 at the Courtice Urban Centre
At the Joint Committee Meeting on September 14, 2020, the Committee considered
report PSD -031-20, in which staff recommended approval for a monolith sign to be
located along Highway 2 at the new development under construction within the Courtice
Urban Centre.
In Committee's discussion of this report, concerns were raised about the placement of
signs within the plaza at the northwest corner of the property at the intersection of
Highway 2 and Trulls Road.
The landscape plaza located at the northwest corner of the site is privately owned and
does not form part of the Municipal right-of-way or the sight triangle at the intersection.
Through the Site Plan Approval process, permission has been granted for three ground
signs, including two within the plaza (see Figure 1).
The proposed monolith sign would include the signage for The Beer Store which is
located away from the street in the centre of the site.
It is Staff's recommendation that Council proceed in approving the monolith sign as
requested.
Page 11
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
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Page 12
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
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Page 12
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3 QJ HII❑
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Faye Langmaid
Acting Director of Planning and
Department
Development Services
cc: Carlos Salazar, Manager, Community Planning & Design
Paul Wirch, Senior Planner, Community Planning & Design
Page 13
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3 DJ HII❑
Draft minutes ❑ Not yet approved by Committee
MINUTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY SEPTEMBER 8, 2020
6:15 PM On -Site
Present: Tom Hossie
Kate Potter
Leo Blindenbach
Rod McArthur
Maggie Luczak
Regrets
Staff Present
ii W_WI 4 01 B711
Councillor Corinna Traill
Peter Windolf
Jocelyn Whalen
Patrick Bothwell
Brian Reid
Carrie -Anne Atkins
Meaghan Vandenbrink
MOVED: by Patrick Bothwell SECONDED by Kate Potter
THAT: the agenda for September 8, 2020 be accepted with the following addition;
-iNaturalist Update
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Leo Blindenbach SECONDED by Patrick Bothwell
THAT: the minutes of July 14, 2020 be approved
CARRIED
3 DJ HT❑
SWNA September 2020 minutes
3. UPDATES
New Member Introduction
Jocelyn Whalen was introduced to the committee. She was appointed by Council to
the committee in March. She previous served on the SWNA committee before
relocating to BC. Jocelyn has a degree in Environmental Science and is currently in
\ DFKHIJ\Vcollege at Trent University.
Monarch Tagging
Committee members are proceeding with tagging monarchs during the fall
migration. 500 tags were purchased from Monarch Watch, and approximately 195
have been utilized so far. Its anticipated that all tags will be used during the fall
migration. The peak time for monarch migration through the SWNA is September
12-15 but will vary based on weather conditions. All tags should be used by the end
of September, any monarchs tagged after September will probably not complete
their migration to Mexico. Committee members can obtain tags from Tom Hossie
and nets from Patrick Bothwell.
Pollinator habitat planting at Port of Newcastle Park
The committee has received $1,100 funding from OPG to expand the butterfly
habitat planting at Port of Newcastle Park. Due to Covid 19 the planting event was
cancelled in 2020. OPG has agreed to extend the funding for planting in spring
2021. The cheque has been received and was given to Michelle Pick in Clarington
Finance Department. Chalk Lake Greenhouse will be able to supply the plants for
the project in 2021.
November wildflower garden seeding
The site for the wildflower seeding has been tilled 3 or 4 times by Kirk Kemp from
Algoma Orchards. Leo will contact him to determine if he is willing to continue
throughout the fall in preparation for seeding in November. All Green has provided a
quote to seed and roll the site should they be required to complete the work. Rod
McArthur has three bags of seed stored in his freezer and Meaghan Vandenbrink
has one bag.
Bat Houses
Four bat houses have been installed just west of the sewage treatment plant. They
were built and installed by volunteers Kevin Leckie and Jeff Marchand. Two more
are expected later this fall. Carrie -Anne Atkins will share a 2019 Bat Study done at
OPG_s Darlington site.
iNaturalist Update
Tom reported that 946 observations and 412 species have been identified by users
of the SWNA to date. When public events are permitted to resume in the future the
committee will hold a BioBlitz event using the iNaturalist app to further promote
citizen science initiatives at the SWNA.
SWNA September 2020 minutes
4. OTHER BUSINESS
Future meetings
With colder weather approaching the committee will likely hold virtual meetings
instead of on-site meetings. The new staff liaison for the SWNA committee should
be in place by the October meeting and would be able to set up a Microsoft Teams
meeting for the committee.
5. MOTION TO ADJOURN
MOVED: by Carrie -Anne Atkins SECONDED by Jocelyn Whalen
THAT: the meeting be adjourned.
CARRIED
Adjournment 7:15 PM
Next meeting date: Tuesday October 13, 2020, Format to be determined.
Notes prepared by: Peter Windolf
Clarington
TD 9NP-aen
�W
CLARINGTON TOURISM ADVISORY COMMITTEE
Members Present:
Regrets:
Minutes of Meeting
June 9, 2020, 9 a.m.
Teleconference
Fred Archibald, Chair
Petra Schwirtz
Ann Harley
Evan King
Laura Holmes
Evan King
Councillor Ron Hooper
Bonnie Wrightman, CBOT
Amy Verwey
Christine McSorley
Kim Neziroski
Brandon Pickard, Durham Tourism
Staff: Ashlee Kielbiski, Tourism Programmer
Laura Knox, Tourism Coordinator
Jess MacGregor, Tourism Clerk
Lee -Ann Reck, Manager Client Services, Community
Services Department
3 DJ HII❑
1. Call to Order
o Meeting was called to order E19:23 a.m.
2. Adoption of Agenda
Moved by, Evan King, seconded by, Petra Schwirtz:
That the agenda for June 9, be adopted.
Carried
3. Approval of May 22, 2020, Meeting Minutes
Moved by, Petra Schwirtz, seconded by, Evan King:
That the meeting minutes of May 22, 2020, be approved.
Carried
4. Presentations
o None
5. New Business
Update from Clarington Tourism
o At the CommitteeF9 request during the May meeting, Tourism staff were
tasked to create a virtual blackboard of businesses and attractions on
claringtontourism.net. This will be used to promote how businesses are
open at this time and serve as a resource for residents on how their
community is reopening.
o Tourism staff created a form that was approved by the Committee to send
to all stakeholders to be filled out. In addition, CBOT and Bowmanville BIA
sent the form to their email lists. At the time of the meeting, 43 businesses
had filled out the form. The information provided was used to start the
Tourism Business and Attractions Directory. A follow-up email and phone
calls are to take place to ensure the latest information available is included
on the page.
o The Committee advised that non -tourism businesses still be included but
11❑G-1 D-6 H-L1FH\/❑FDM R1=
o It was advised that we add a section on the form for business email
addresses to ensurefollow up..
o ❑0E UW❑[F[1R❑CEP Vprogrammatic advertising will resume when we have
moved to Stage 2 of the Provincial reopening plan. The scope of our
efforts will remain localized, to engage residents and their visiting friends
and relatives.
o Social ads have continued to be a great resource for engagement on our
social platforms, ensuring we are reaching the community with the
localized message.
6. Other Business
o At the CRP P L1JOBbHV-request, Tourism will provide an update of provincial
changes since the previous meeting, which are to be discussed at the
beginning of each meeting
o The Committee discussed the reach of this directory, wanting to ensure as
many people as possible see it and utilize it. Tourism staff were asked to
go away and look at alternative advertising opportunities such as mailing
postcards to residents or radio ads.
o The Committee also asked that staff look into funding or grant
opportunities that come up for further financial support and will bring those
opportunities to the next meeting
7. Date of next meeting:
o Early July. Date to be confirmed and Ashlee Kielbiski to send
teleconference information.
8. Motion to adjourn
Moved by, Ron Hooper, seconded by, Laura Holmes, Carried.
The meeting concluded at 9:56 a.m.
Q W1 ' m■
Clarftwn
Clarington Diversity Advisory Committee
Thursday, July 23, 2020, 7:00 PM
Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 2131
Present: Councillor Ron Hooper
Ashfaque Choudhry
Sajida Kadri
Derryck Lamptey
Meera McDonald
Laila Shafi
Rachel Traore
Also Present: Erica Mittag []Community Development Coordinator
Rob Maciver []Municipal Solicitor
Ashlee Kielbiski ❑ Tourism Programmer
Erin Nicole
Lauren Reyes -Grange (until 7:45 p.m.)
Rochelle Thomas
Angela Todd -Anderson
Regrets: Rajeshwari Saharan
John Sawdon
The meeting called to order at 7:06 p.m.
1. Land Acknowledgement
Rachel Traore read the Land Acknowledgement Statement
2. Welcome to guests.
Rachel Traore welcomed the guests to the meeting, and each shared a little bit of
information about their interest in attending the meeting.
3. Review of Agenda
That the agenda of the July 23, 2020 meeting be approved.
Moved by Derryck Lamptey; Seconded by Laila Shafi
Carried
4. Review of Minutes
That the minutes of the meeting of June 25, 2020 be approved.
Moved by Councillor Hooper; Seconded by Meera McDonald
Carried
5. Prohibit Symbols of Hate: Council Resolution #GG -246-20
Council passed resolution #GG -246-20 regarding a protocol to prohibit symbols of
hate and racial intolerance which was directed to staff to consult with the Diversity
Advisory Committee. ❑0EU\R❑VL0 ❑ELRSDGBR(IFNU_Rob Maciver attended the
meeting to hear comments from the Committee on the topic. Erica Mittag
provided a synopsis of activity / work being done in other municipalities.
Some meeting participants provided input that the Municipality should enact a by-
law that would make it an offence to display hate symbols on public or private
property. Other input was provided that the Municipality should consider an
alternative approach that would recognize the individual right to freedom of
expression. The discussion concluded with a request of Rachel Traore for more
suggestions from staff.
6. Council Updates
Councillor Ron Hooper provided an update from his recent attendance at the Black
Lives Matter rally in Clarington. Councillor Hooper shared that he attended a
meeting with Cora Reid, of Black Rose Movement, an initiative which inspires young
Black youth to greatness while educating others on the issues of systemic racism,
anti -black racism prejudice and seeks to bring positive changes in our society.
Councillor Hooper also shared that there is a provincial funding opportunity to
support businesses in addressing the challenges of COVID-19.
7. Community Updates
Region of Durham Anti -Black Racism Virtual Town Hall is being held Thursday,
August 6, 2020 from 6:30 p.m. to 8:30 p.m. Please pre -register for this virtual event.
110ELJ\R:1VA4aff diversity and inclusion team formed and meeting on Tuesday, July
28. One of the aims of this staff team is to complement the work being done by the
Diversity Advisory Committee. The Diversity Advisory Committee wishes this team
well, and offered the door is open for any assistance needed. Councillor Hooper
commended the Committee for the amount of work already done in this regard.
8. Anti -Black Racism subcommittee
The Committee discussed the new Anti -Black Racism subcommittee as voted on at
the last meeting. The subcommittee will be comprised of community members who
have demonstrated an interest in the efforts. The liaison from the Diversity Advisory
Committee is Meera McDonald.
The subcommittee welcomes the following community members: Rochelle Thomas,
Erin Nicole, Angela Todd -Anderson and Lauren Reyes -Grange.
Meera McDonald outlined the preliminary deliverables for the subcommittee such as
looking at anti -Black racism policies and developing a Terms of Reference. The
subcommittee members shared their ideas and areas of passion. Rachel Traore
clarified that the Anti -Black Racism subcommittee will initially focus on anti -Black
racism but as they evolve will seek to encompass all forms of racism.
Erica Mittag will confirm the initial meeting date of the subcommittee with its
members.
9. Diversity in Imagery
C I a 1LJ \R-] V -I RP P ❑❑VIII] LE R❑1L11SDVir_VQS1111 IWIE] O ELJ \R:17 R❑EI�P
Advisory Committee is looking to diversify their imagery used for promotions. They
hope to use images that capture Clarington residents enjoying activities offered in
Clarington.
A collage of existing images has been created and will be circulated to the
Committee for input. Please provide feedback to Erica on what may be lacking.
Erica Mittag will share information with Committee members about upcoming photo
shoots (happening 3 or 4 times per year) so the opportunities can be shared more
widely to encourage participation from our community.
9. Diversity Lens update.
Erica Mittag proposed that with the reviews of other Diversity lenses complete, the
next steps of the working group will be to develop a template based on an existing
modifiable model ( :ity of Ottawa). Members interested in joining the working group
can message Erica.
'01-01M m■
9. Workplan update.
Rachel highlighted new elements of the workplan that need to be addressed (given
that the Lens is in progress).
Training and Awareness ❑ we have a commitment to Chief Dave Mowat regarding
including an aboriginal element to the Training and Awareness. Erica has reached
out to Bawaamigewin Aboriginal Community Circle. Erica Mittag is developing a
training plan for staff and Meera McDonald is her contact person from the
Committee. Anyone interested in participating may contact Erica.
Celebrating Diversity LI this may be challenged in a COVID or post-COVID era.
Rachel elicited ideas on how to work on this. We may look to Lauren Reyes -Grange
as a member of the anti -Black racism subcommittee for some guidance around a
social media campaign.
Survey ❑ completed. The Committee discussed the opportunity to re -launch the
survey since much has changed in the community and society since it was
released in November 2019. Erica Mittag will pull out any relevant information for
the Anti -Black Racism Subcommittee and will follow up with Communications to
coordinate the re -launch.
That the survey be re -launched to the community.
Moved by Laila Shafi; Seconded by Sajida Kadri
Carried
Participation at local events is difficult in the current times. To be reassessed.
Partnership with Community Agencies (i.e. Welcome Wagon) Ashlee Kielbiski
L-K3F IDQ❑JW❑V17R❑[1D/P G-ER77RP P EW*i is working on an initiative to
welcome people moving to Clarington. They are partnering with local realtors and
are planning a meeting shortly. Ashfaque Choudhry and Rajeshwari Saharan
expressed interest in being involved.
9. Other Business
Durham Black Accountability Coalition has reached out to Mayor Foster and are
meeting him on August 4. Rachel Traore is also attending and will report back to the
Committee after this meeting.
Thursday, August 6 at 6:30pm, the Region of Durham is hosting an Anti -Black
Racism Town Hall -1 please register to receive the meeting invite. Please share
within your networks. Find out more information:
https://yourvoice.durham.ca/durhamcavirtualtownhall
That the meeting be adjourned at 8:56 p.m.
Moved by Ashfaque Choudhry; Seconded by Derryck Lamptey
Carried
Next meeting: Thursday, August 27, 2020, 7:00 p.m.
Virtually Microsoft Teams
Clarftwn
Clarington Diversity Advisory Committee
Thursday, August 27, 2020, 7:00 PM
Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 2131
Present: Councillor Ron Hooper
Sajida Kadri
Derryck Lamptey
Meera McDonald
Rajeshwari Saharan
John Sawdon
Rachel Traore
Also Present: Erica Mittag []Community Development Coordinator
Regrets: Ashfaque Choudhry
Laila Shafi
The meeting called to order at 7:03 p.m.
1. Land Acknowledgement
Rachel Traore read the Land Acknowledgement Statement
2. Adoption of Agenda
Moved by Meera McDonald, seconded by Sajida Kadri
That the agenda of the meeting of August 27, 2020 be approved.
Carried
The Committee discussed whether meetings in person will be resumed. Erica to
share information with the Committee once an update is provided.
3. Adoption of Minutes
Moved by Councillor Ron Hooper, seconded by John Sawdon
That the minutes of the meetings of July 23, 2020 be approved.
Carried
4. Update on the Anti -black Racism Sub -Committee
Meera provided update on the work of the Anti -Black Racism Subcommittee.
The subcommittee met August 12; they discussed the priorities of their work
being social media campaign development, policy review and development,
training for municipal staff, Council, community. From subcommittee will come
a plan that DAC will need to vote on. The subcommittee meets again on
Wednesday, September 16 at 6:00 p.m. The subcommittee does not have
any voting power; any recommendations made by the subcommittee will be
shared with this Committee for decision making. Councillor Ron Hooper
asked about whether information about the ongoing activities may be
disseminated, so that the community may be aware. Rachel Traore
commented that communications will be aligned with WHLO ❑AFLSDOd L
Communications division.
5. Diversity and Anti -Racism Clarington Web Presence.
Erica Mittag shared that the Municipality Communication division discussed
the proposed relaunch of the Community Diversity Survey for updated
feedback. Communications is suggesting the development of a webpage
contained within Engage Claringtor dedicated to Diversity in Clarington which
would highlight (among others) the work of the Diversity Advisory Committee,
the Anti -Black Racism Subcommittee, the Community Diversity Survey and
other relevant topics on which to interact with the community. Clarington
Social media strategy would include ways to drive traffic to the Engage
Clarington resource. Communication representative will also be attending the
subcommittee meeting of September 16.
6. Council and Community Updates
Councillor Ron Hooper shared:
a) Pathways to Awareness offered (virtually) by St Paul's Church. Friday
September 25 at 7:00 p.m. through to October 28, 2020.
Q W1 ' m■
b) Black Lives Matter event held Saturday, August 22 at the outside space at the
Town Hall (40 Temperance Street, Bowmanville). DAC members should be
invited to / consider attending events like this to raise awareness of our
efforts.
c) Council has not met during the summer, but several meetings have been
taking place.
d) Municipality is still working on bringing in rural broadband over the next year.
e) Durham Region Transit (bus services) are being restructured to be more "on -
demand" instead of scheduled stops.
Erica Mittag shared:
g) Mayor Foster is hosting a Facebook event with residents on September 11 at
3:30 p.m. See Municipality of Clarington Facebook page for more details.
h) Metrolinks looking for feedback by September 1. Erica Mittag will send out
information. This was later confirmed as being consultation occurring outside
of the Region of Durham.
i) -10UL-'JW�ITI1+1 LHJ1WDFK-,1F-FO111R-16\EAI HDP ULMEH-Libcognizing Orange
Shirt Day which occurs September 30, 2020. There will be a flag raising
ceremony, proclamation and story sharing. Erica Mittag will send out
information as it becomes available. The Committee suggested
complementing the planned activities with sharing of livestreams or videos of
documentaries related to Orange Shirt Day on the MunicipaQ N--l_I_RRDCP HQD-L
Erica Mittag will share the idea with the Orange Shirt Day Working Group.
The Committee discussed wearing orange shirts and take a picture showing
our support. Erica Mittag will share the t -shirt ordering link with the Committee
once available.
j) Rachel Traore asked Erica Mittag if there was an update from the Municipal
Solicitor on the status of the motion regarding symbols of hate. Erica will
follow up and report back at the next meeting.
7. Diversity Lens Update a Initial Draft.
Councillor Ron Hooper recently joined the Diversity Lens working group with
Erica, Laila and Sajida. The City of Ottawa Equity and Inclusion Lens has been
provided for editing and sharing, if the City of Ottawa and the City for All Women
Initiative are cited. This full lens will be adapted for Clarington's use. Initial draft
revisions were reviewed by the Committee and will be sent out to Members for
feedback. Share thoughts and feedback with Erica Mittag by end of day Monday,
September 21. Once the draft is finalized, a test of the tool with members of
01-01M m■
❑Q1F-JW❑[[T00I'U DP will be done and the feedback will be shared with the
DAC. Once the final tool is available, the Diversity Advisory Committee can
recommend it to Council for a wider launch.
8. Workplan Update
The workplan needs to be reviewed by Members to see which pieces members
can take responsibility for. Erica Mittag will re -share the workplan; Members are
to review and provide feedback to Erica Mittag (who will compile) by end of day
Monday, September 21, 2020.
8. Other Business
a) Councillor Hooper shared his experience at a recent meeting of a residential
association. Rachel Traore offered to provide support and the two will
connect to discuss the matter further.
b) Indigenous Event 2020 Pathways to Awareness, Understanding and Right
5 I-IO_F]--; H-HL\NG—I1 ❑I6 W3 DOI_-LLF®ILI L�EGJ H -]R ❑) ll DGUD❑G❑
Advocates is occurring September 25 to October 28, 2020.
Moved by Councillor Ron Hooper; seconded by Meera McDonald
That the Diversity Advisory Committee will cover the cost of two attendees to
represent the Committee at the event.
Carried
Members are asked to review the information email from Erica Mittag and
confirm their desire to participate.
c) Rachel Traore shared that she attended a meeting with Mayor Foster,
Councillor Hooper and Erica Mittag to discuss the work and progress of the
Diversity Advisory Committee earlier in August. Funding for upcoming
planning and initiatives for the Committee was discussed. A motion will be
going to Council at an upcoming meeting for consideration.
The meeting was adjourned at 8:38 p.m.
Moved by John Sawdon; seconded by Derryck Lamptey.
That the meeting be adjourned.
Carried
Next meeting: Thursday, September 24, 2020, 7:00 p.m.
Virtually ❑ Microsoft Teams
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes ofMeetinz ❑Tuesday, Auzust 25, 2020
(Not vet approved by committee)
In Attendance ❑Dave Bouma - Chair Bryan Wiltshire ❑Arena Manager
Todd Taylor, Susan White (via telephone), Jim Vinson, Councillor Margaret Zwart
Regrets: Shane Armstrong, Councillor Granville Anderson, Shea -Lea Latchford, Gary Oliver
Agenda - Motion #20-008
Moved by Todd Taylor, seconded by Councillor Zwart THAT: the Agenda be accepted as
proposed.
CARRIED
2. Acceptance of Minutes - Motion #20-009
Moved by Todd Taylor, seconded by Councillor Zwart THAT: the minutes of February 11,
2020 meeting be accepted.
CARRIED
3. 0 DCDJUTReport []Olympia should be returned, repairs completed, first week of
September. Lobby floor, delays with material, completion October/2020. Risk Management
meeting completed with Dave Bouma and Sue White on July 14th. Current staff. Bryan plus
one helper. COVID cleaning supplies have been purchased along with POP, both signs and
floor decals. We have a proposed layout for both ice and dance clients and how to use the
facilities. Updating safety protocols as new measures become available. Installation of ice
will start September 21St and will be ready for use October I"
4. Financial Report ❑ We lost two (2) weeks of ice revenue due to COVID closure along with
our scheduled summer rentals. Clients were issued a refund for cancelled March ice. We are
projecting a loss for the season. We have submitted an application for the Clarington
Community COVID-19 Support Program. A special thanks to Councillors Anderson and
Zwart for their efforts on the receiving of a $2000 Public Skating Grant.
Q OR I ' 111 ■
2.
5. New Business ❑ E" HIS D7*WE]It was confirmed that the Market had the proper
insurance and the Season seems to be going well.
Public Skating []Unfortunately, we have no further information at this time, so we are
AFFIO = EBZ03VTFTE8STR1Th. Public Health Tour El Bryan will speak with Rob from
the Municipality to verify that we are following protocol for COVID safety.
Next Meeting ❑Tuesday September 15, 2020
Adjournment - Motion #20-010
Moved by Councillor Zwart, seconded by Todd Taylor THAT: the meeting be adjourned.
The meeting adjourned at 7:53 PM
CARRIED
Q OR I ' 111 ■
Chair
Secretary
Agricultural Advisory Committee of Clarington Meeting
Thursday, JO, 2020
Members Present: John Cartwright Don Rickard Richard Rekker
Ted Watson Tom Barrie Henry Zekveld
Ben Eastman Councillor Zwart
Regrets: Eric Bowman Jennifer Knox Brenda Metcalf
Les Caswell
Staff: Amy Burke and Faye Langmaid - Planning Services
Guests: Michael Longarini; Dave Kranenburg; Stacey Jibb, Region of
Durham Planning and Economic Development
Due to COVID 19 restrictions and to ensure social distancing, participation in the
meeting was electronic (using Microsoft Teams) and by conference call.
John welcomed all to the meeting, with introductions.
Declarations of pecuniary interest
None.
Adoption of Agenda
020-15 Moved by Richard Rekker, seconded by Ted Watson
That the Agenda for July 9, 2020 be adopted.
Carried
Approval of Minutes
020-16 Moved by Don Rickard, seconded by Henry Zekveld
That the minutes of the June 11, 2020 meeting be approved.
Carried
Agricultural Advisory Committee of Claringto% DJ HIIII July 9, 2020
Presentation
The Committee was joined by two guests who provided an overview of virtual farmers
market models that they have spearheaded in Clarington this year. These new models
have supported a continued connection between local food producers and local
consumers throughout the COVID-19 pandemic. Both models have seen success to
date and plan to continue into the foreseeable future. The Committee commended
these young entrepreneurs for their efforts and innovation to evolve the local food
distribution system.
An overview of both farmers markets is below, including benefits realized and present
challenges.
Michael Longarini - Bowmanville REKO Network: REKO (meaning "fair
consumption") is a local food model that began in Europe and has now expanded to
four locations in Canada. REKO-Groups are Facebook-based direct sales of local food
products and locally produced food -based goods from producers to customers. The
Bowmanville REKO network was started by Michael and launched in March 2020.
Vendors post an ad on the Facebook page each week with the products they have
available. Customers place their orders with the vendors via their ads and complete
payment directly with the vendor. Every Thursday, for one hour, vendors and buyers
meet at the Garnet B. Rickard parking lot for the purchased products to be picked up.
There are no on-site sales. All purchases and payment must be done prior to the
scheduled pick-up.
Michael outlined a range of benefits for local farmers. The set-up is simple, low cost,
and requires significantly less of a farmer's time than a traditional farmers market.
Farmers only bring to the pick-up what they have sold, so food waste is reduced. No
tents or signage is required. To date there is no cost to the farmer or consumer to
participate. Michael indicated that overall, REKO-groups have fewer barriers to entry
for small local farms. The goal is for other farmers to adopt and adapt this less costly
pre -order format and grow the availability of farm markets. A foreseeable challenge is
expected insurance requirements, which will add cost to the farmer.
Information on Canada's network of REKO-groups is available at www.rekocanada.ca.
The local group's Facebook page is called the "Bowmanville Reko Network".
Dave Kranenburg - Green Circle Food Hub: Green Circle Food Hub originates and is
run out of the Kendal Hills Farm. Dave shared with the Committee that at the outset of
the COVID pandemic and with the shut down of the food service sector, Kendal Hills
Farm was facing a 95% loss of sales for the year. This online farmer's market model
evolved in response and ensured continued viability.
The Green Circle Food Hub provides a one-stop shop for food producers and food -
based product producers to sell their goods. Each week, vendors estimate what they
can harvest or have prepared for sale and it on the Green Circle Food Hub website.
The products are available for purchase Thursday through Sunday. Consumers can
shop multiple vendors at once, assemble a "shopping cart", and then check out and pay
via the website. Vendors bring all of their products sold to Kendall Hills Farm and
customer orders are assembled for delivery. Delivery is direct to the consumer
Agricultural Advisory Committee of Claringto% DJ HEF1 July 9, 2020
(contactless) or deliveries can be picked up by consumers at a select number of partner
locations where Kendall Hills Farms has established pick up points.
Benefits to the farmer noted by Dave are similar to the REKO network. Similarly, the
Green Circle Food Hub model caters to small and medium producers and local food -
based artisans with fewer barriers to entry. Dave indicated that performance in the 17
weeks since the Green Circle Hub began has been overwhelming - $617,000 in total
sales; 7,500 total orders, 5,700 food items sold, 850 regular customers; $5,000
contributed to 8 charitable causes that are supported by the initiative. Growth of the
Green Circle Hub is currently challenged by a lack of cold storage space at the farm,
which Kendal Hills Farm is in the process of addressing.
The Green Circle Food Hub virtual farmers market is found at
www.virtualfarmersmarket.ca.
Ben Eastman, committee member provided information to David and Michael about
insurance products that they may find of benefit and address their specific needs.
Delegations
None.
Business Arising from Minutes
On -Farm Special Events By-law: First working group meeting scheduled for July 14,
2020. The meeting will review public comments received on the draft by-law to date
and discuss how on farm events are defined.
To learn more about the proposed rules, visit https://www.clarington.net/en/town-
hall/proposed-on-farm-special-events-by-law.asp, email
bylawenforcement(a�clarington.net, or contact Duncan Anderson at 905-623-3379 ext.
2110.
Supporting Local Agriculture — Online Campaign: Webpage development is
underway and anticipated to be complete in the coming weeks. Notice will be provided
to Committee members once live. Feedback welcomed and encouraged. Comments
can be sent to Amy at aburke@clarington.net.
Durham Region Abattoir Opportunity: Updated provided by Stacey Jibb. Region of
Durham Economic Development and the Clarington Board of Trade continue to
collaborate with the interested investor to identify potential sites. Municipally serviced
lands are required.
Condition of Regional Roads: A motion prepared by Committee members following
the June 11 meeting in response to concerns raised about the condition of Regional
roads and safe use by cyclists, motorists and large farm equipment was brought forward
by Councillor Zwart to Council on July 6, 2020 and carried unanimously. Clarington
Engineering Services is engaging in discussions with Regional Works Staff on the
Agricultural Advisory Committee of Clarington3 DJ HTn July 9, 2020
matter. Region of Durham Staff will be asked to address the matter when they attend a
Committee meeting this fall (date to be confirmed).
Correspondence, Council Items and Referrals
Letter from Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, regarding
Bill 156 — Security from Trespass and Protecting Food Safety Act, 2020 thanking the
Municipality for the strong written support for the Bill. Bill 156 received Royal assent on
June 18, 2020. The Committee was thanked for their efforts in bringing this matter
forward to Council.
Liaison Reports
Durham Agriculture Advisory Committee: No updates available. Alternative plans
for the annual farm tour not yet announced.
Durham Region Federation of Agriculture: Richard provided an update from the
June 23 DRFA meeting in his e-mail to all prior to the meeting. No further questions
from Committee members. Farm and Food Care Ontario 2020 events all likely to be
cancelled, with the potential exception of the Breakfast on the Farm events — release of
program information pending.
Durham Farm Connections: Program and event cancellations continue. Celebrate
Agriculture Gala deferred to 2021; alternative format for Celebrate Agriculture 2020
awards ceremony yet to be announced.
Clarington Board of Trade: Committee member Jennifer Knox re-elected as CBOT
Board President and Kirk Kemp (Algoma Orchards) re-elected as Board Vice -President.
New Business
Municipal Ward Boundary Review: On June 24 the Municipality announced the start
of a comprehensive Ward Boundary Review for Clarington. The Review will identify
effective and equitable electoral ward boundaries for the 2022 municipal election and
beyond. The current wards have been in place since 1996.
A project engagement website is now available at
www.clarington.net/WardBoundaEyReview. An online survey is available until July 31.
Four virtual public information centres are also being hosted in July. Dates and links to
join the meetings online or via conference call are found on the project website.
An interim report on the Review will be presented to Council in September. Further
public consultation will take place this fall. A final report to Council is targeted for
December 2020.
The Committee discussed the importance of Clarington's agricultural sector participating
in the consultation for this project. Staff will confirm the consultation periods and the
comments deadlines with the Project Team. The Review will be placed on the next
meeting agenda for a more fulsome discussion by the Committee.
Agricultural Advisory Committee of Claringto% DJ HIIII July 9, 2020
COVID-19 Financial Support Programs: As part of a comprehensive COVID-19 relief
package, Clarington Council has approved funding to assist property owners, non-profit
organizations and business owners who have been impacted by COVID-19. Council
approved three separate financial support programs — COVID-19 Property Tax Relief
Program (for business owners that pay residential tax); COVID-19 Community
Improvement Program (for businesses to re -open); and COVID-19 Community Support
(for not for profits). A website has been established to share information about all three
programs, including eligibility criteria and application details, and is found at
https://www.clarington.net/en/town-hall/covid-19-financial-support.asp.
The Community Improvement Program will be developed over the summer for
consideration by Council this fall. A pre -application form is now available
(https://www.clarington.net/en/town-hall/resources/COVID-19-CIP-Grant-Pre-
Application-Form.pdf) and will help shape the development of a Community
Improvement Plan, including grant programs to support COVID-19 physical
improvement projects. Businesses such as farm markets that have made physical
alternations should apply.
Municipal Agriculture Annual Economic Development & Planning Forum: To be
held November 18-19, 2020 and hosted by the Town of Goderich. Format not yet
announced. Forum theme focused on agriculture sector and municipal government
collaboration.
Region of Durham Woodland Conservation By-law: Region Staff have completed a
supplemental review of the Region of Durham Woodland Conservation and
Management By-law as requested by Regional Council in November 2019. A revised
draft by-law has been approved by the Regional Planning and Economic Development
Committee and will seek final ratification by Regional Council July 29, 2020. Regional
Staff Report #2020-P-13 provides an overview of the revisions that have been made to
the previous draft. These primarily serve to clarify definitions, achieving consistency
with provincial definitions such as those in the Greenbelt Plan, and to more clearly
describe both the application of the by-law and exemption from the by-law for
agriculture and normal farm practices. Regional Staff presented the revisions to the
Durham Agricultural Advisory Committee in March. DAAC did not express any
concerns with the revised draft by-law.
High Speed Internet Deployment: Prior to the meeting, Staff circulated the
Municipality's announcement of the partnership established with Rapid Connex to fast-
track the deployment of high-speed internet to underserviced rural areas. The three
municipally owned properties that will be part of the first phase of tower construction are
located in Tyrone, Kendal and Brownsville. Details on the public meeting to occur this
summer will be forwarded to the Committee, once available.
Next Meeting
Thursday, August 20, 2020 @ 7:30 pm, location to be announced, we are looking to
hold this physically distanced at an outdoor facility. Guest to be determined.
Agricultural Advisory Committee of Claringto% DJ HIIII July 9, 2020
Future Agendas:
Pat Learmonth, Farms at Work
Philip Lawrence, MP, Northumberland -Peterborough South
Hon. Erin O'Toole, MP, Durham
Region of Durham Works re: 2020 capital projects
Clarington Engineering Services (Building Division) re: National Building Code changes
for farm structures anticipated for 2020 (once the changes have been confirmed)
Fairlife (Coca-Cola)
Simon Gill, Durham Region Economic Development & Tourism re: an update on the
Durham Region Agricultural Strategy and Durham Region Broadband Strategy
Agricultural Advisory Committee of Claringto%DJH®TI July 9, 2020
Agricultural Advisory Committee of Clarington Meeting
Members Present:
Regrets
Staff:
Guests
Thursday, August 20, 2020
Eric Bowman
Ted Watson
Richard Rekker
Councillor Zwart
Jennifer Knox
John Cartwright
Tom Barrie
Les Caswell
Ben Eastman
Don Rickard
Henry Zekveld
Brenda Metcalf
Amy Burke, Faye Langmaid — Planning and Development Services
Dr. Robert Williams, Watson & Associates; Allison Brown, Region of
Durham Planning and Economic Development
Due to COVID 19 restrictions and to ensure social distancing, participation in the
meeting was electronic (using Microsoft Teams) and by conference call.
Eric welcomed all to the meeting, with introductions.
Declarations of pecuniary interest
None.
Adoption of Agenda
020-17 Moved by John Cartwright, seconded by Richard Rekker
That the Agenda for August 20, 2020 be adopted.
Carried
Approval of Minutes
020-18 Moved by Tom Barrie, seconded by Henry Zekveld
That the minutes of the July 9, 2020 meeting be approved.
Carried
Agricultural Advisory Committee of Clarington3 DJ HTFI August 20, 2020
Presentation
Dr. Robert Williams, Watson & Associates - Municipality of Clarington Ward
Boundary Review: Dr. Williams is a member of the Consultant Team retained by the
Municipality of Clarington to undertake the Ward Boundary Review 2020 project.
Clarington is reviewing its ward boundaries to ensure residents across the municipality
are fairly represented by their chosen officials on Clarington Council. Dr. Williams
explained that the existing ward boundaries have been in place since 1996 and the
Municipality is looking for feedback from residents to help determine how these ward
boundaries should change. Any changes would need to be approved by Council by
December 2021 in order to be implemented by the next municipal election.
Dr. Williams provided an overview of the process. In advance of the meeting,
Committee members had the opportunity to participate in the community feedback
survey and Phase 1 Public Information Sessions, and to review the Phase 1
consultation video. Dr. Williams reviewed the range of considerations examined as part
of a ward boundary review, including current population, forecasted growth, existing
boundaries (e.g. major roadways, topographical divides), communities of interest. With
respect to community engagement within wards, Dr. Williams explained the challenges
with objectively and accurately measuring and gathering data on public engagement,
which can also fluctuate significantly over time.
The Review considers if there are other ways to better address the needs of the
community, ensuring balance and fairness. Dr. Williams clarified that it is beyond
municipal jurisdiction to examine local / municipal boundaries, as is the composition of
Regional Councillors. Further, while looking at the composition of local Council (i.e. the
number of Councillors) was not in the original scope of the project, there has been
significant feedback to date on this topic, which will be given consideration in the
pending interim report to Council.
Committee members commented on some of the challenges they felt currently existed
with the current system and fair representation for the agricultural sector and considered
the potential pros and cons of Clarington's rural area being a single ward. Dr. Williams
explained that numerous options will be presented during the next round of consultation
for feedback and exploration by the community. Committee members were encouraged
to submit any other ideas they may have on potential ward boundaries to the Project
Team.
An interim report on the Review will be presented to Council in September (tentatively
Joint Committee - September 14). The Committee requested to be provided with a
copy of the report, once available. Further public consultation will take place this fall.
The Committee expressed interest to participate in consultation and provide feedback
on the preliminary ward boundary alternatives. Project information and updates are
available at www.clarington.net/WardBoundarvReview.
Delegations
None.
Agricultural Advisory Committee of Clarington3 DJ HEI August 20, 2020
Business Arising from Minutes
On -Farm Special Events By-law: Second working group meeting held August 18,
2020. The meeting focused on the regulations proposed in the first draft of the new by-
law, including number of events, frequency of events, event hours and number of
guests. Participating Committee members commented that the discussions have been
informative and valuable.
A third working group meeting is scheduled for September 22. This meeting will look at
potential approaches for regulating on-farm special events, including licencing and site-
specific zoning.
To learn more about the proposed rules, visit https://www.clarington.net/en/town-
hall/proposed-on-farm-special-events-by-law.asp, email
bylawenforcement(@clarington.net, or contact Duncan Anderson at 905-623-3379 ext.
2110.
Supporting Local Agriculture — Online Campaign: Promotional social media
campaign and new webpage launched in early August. www.clarington.net/Agriculture
provides a central page for agricultural resources. It includes information for residents
looking to source local farm -fresh food. It also includes information for the local
agricultural sector on employment opportunities, funding and financing, government
websites and industry news. Committee members can send comments about the
webpage and any additional or new agricultural resource links to Amy
(aburke@clarington.net).
It was questioned whether individual farms could be listed within the "accessing locally
grown food" section of the webpage. This section of the webpage is intended to provide
a one-stop shop to the numerous forums / networks / organizations that have formed
locally to support individual farms in listing and selling their products. Individual farms
are encouraged to reach out to these forums / networks / organizations directly to have
their farms added as vendor of locally grown food.
Correspondence, Council Items and Referrals
None.
Liaison Reports
Durham Agriculture Advisory Committee: Tom provided an update from the July 15
and August 18 DAAC meetings in his email to all prior to the meeting.
A virtual, invitation only event will be held on September 17 in place of the annual in-
person farm tour. This virtual spotlight on agriculture in Durham Region will include a
behind the scenes look at an egg laying barn and hog operation, both in Durham
Region. Invitations were circulated to all members of Durham Region and local area
Council, select Regional and municipal and staff, Agricultural Advisory Committee of
Clarington members, and other past event participants and key stakeholders.
Agricultural Advisory Committee of Clarington3 DJ HTF1 August 20, 2020
DAAC provided a letter of support for the Region of Durham's application to the
Improving Connectivity in Ontario Program (refer to New Business).
Durham Region Federation of Agriculture: Richard provided an update from the July
15 DRFA meeting in his email to all prior to the meeting. No further questions from
Committee members.
DRFA provided a letter of support for the Region of Durham's application to the
Improving Connectivity in Ontario Program (refer to New Business).
Durham Farm Connections: Alternative format for Celebrate Agriculture 2020 awards
ceremony in development. Award nominations now being accepted. Durham Farm
Connections is searching for a new, clean and readily accessible storage location
(approx. 10 x 20 feet) for their display / educational resources.
Clarington Board of Trade: New video with messages from local businesses
promotion that Clarington is Open for Business recently released -
httas://voutu. be/CT388vxIT7c.
New Business
Region of Durham Application to the Improving Connectivity in Ontario Program:
In response to a request received from the Region of Durham, a letter of support has
been provided on behalf of the Committee to support their ICOP funding application. If
successful, the grant would support the development of a Regional Broadband Network.
The Region would contribute to building "middle -mile" infrastructure, making the network
available for lease by the private sector.
Next Meeting
Thursday, October 8, 2020 @ 7:30 pm Location to be announced. We are looking to
hold this physically distanced at an outdoor facility.
Guest - Carolyn Novick, Fairlife
Agricultural Advisory Committee of Clarington3 DJ HIIII August 20, 2020
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September 9, 2020, 6:30PM
Via Microsoft Teams
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea -Lea Latchford, Chair
Sylvia Jaspers-Fayer, Vice -Chair
Pinder DaSilva
Councillor Janice Jones (until 7:00 p.m.)
Deb Kalogris
Sarah McConaghy
Catherine McConaghy
Marina Ross
Tim Van Leeuwen
Also Present: Councillor Ron Hooper
Erica Mittag, Community Development Coordinator
Absent: Sarah Taylor
The meeting was called to order at 6:03 p.m.
1. Review of Previous Meeting Minutes
1.1. The Members reviewed the meeting minutes from the March 4, 2020 meeting
and the meeting notes from the June 3, 2020 meeting.
Moved by Deb Kalogris; seconded by Marina Ross
Carried
2. Business Arising out of Previous Minutes
2.1. Request from Newcastle resident for additional accessible parking in Downtown
Newcastle
Erica has followed up with Public Works on the status of this; will provide an
update once received.
2.2. Community Diversity Survey results. Erica Mittag shared an overview of the
results of a Community Diversity Survey, an initiative of Clarington�s Diversity
Advisory Committee that was available November 2019. Highlights included:
Clarington Accessibility Advisory Committee Meeting Minutes F September 9, 2020
❑ 141 responses
❑ 60% identify as living in Bowmanville
❑ 62% have lived in Clarington for over 11 years
❑ Largest age demographic were ages 35 to 44 years
❑ 50% indicated Clarington is a diverse community
❑ 68% indicated Clarington is an inclusive community
The Diversity Advisory Committee is looking to re -launch the survey this fall.
2.3. Accessibility of Air Travel
Erica Mittag shared this issue with the regional Accessibility Coordinators. They
stated they have not been involved in any advocacy on this front. They were
unsure if it was in their Committee s mandate to do so. Pinder DaSilva
suggested accessibility is not a check box ❑ if we only look at mandates created
when the group was formed, then we are stuck in that moment. Tim Van
Leeuwen indicated he had brought this issue forward to the local MP, Erin
O[Tooles office but received no resolution. Upon discussion, the Members felt an
invitation to MPP Lindsey Park would be in order to share their concerns.
TO DO: Erica will invite MPP Lindsey Park to a future AAC meeting.
2.4. Minute taking for meetings. At the June meeting, Pinder offered to take minutes;
Deb also offered to assist with minutes when needed.
2.5 Active Transportation and Safe Roads Committee
Tim, Shea -Lea and Erica will be attending a meeting of this Committee to provide
input and feedback for things to be considered in terms of accessibility when
designing Clarington s active trails, walking paths, bike paths, sidewalks.
Councillor Jones indicated that the Committee is looking to think broader than
just cycling paths so our input could be valuable.
2.6 Correspondence from Resident regarding Local Businesses
A resident reached out to the Committee with a concern that the operating hours
signage on local business storefronts is difficult to read from afar. It was
discussed that while the Committee could not mandate signage, Councillor
Hooper, who was a guest at the meeting and a member of the Bowmanville BIA,
offered to share the concern at an upcoming BIA meeting. Pinder offered to
provide a template for accessible signage to Councillor Hooper to share at the
meeting as a reference.
2.7 Region of Durham Accessibility Award
Page 2 of 4
Clarington Accessibility Advisory Committee Meeting Minutes F September 9, 2020
In light of COVID, the Region is hosting the annual accessibility forum virtually.
They are requesting a nomination from each municipality. Nominees are due
October 16, 2020.
TO DO: Erica will re -share the nomination form and will include information
about past yearsAW LCA+" HP EHJ1BLJHVRtFNLH BCUG-EUIOJ -CRP LCHH
suggestions to the October 7, 2020 meeting to select.
2.8 Durham Region Transit ❑ On Demand Service
Durham Region Transit (DRT) presented at a recent meeting of the Durham
Accessibility Coordinators. DIRT is moving to an on demand service in much of
Clarington. Service will be extended from Oshawa through to Bowmanville along
Highway 2.
TO DO: Erica will invite a representative from Durham Region Transit to an
upcoming meeting
2.9 Re -opening considerations
As we re -open recreation facilities with new protocols and PPE, is there anything
specific that should be considered from an accessibility perspective? Sylvia
indicated that a lot of people rely on lip-reading, which is impacted by wearing a
mask. Could look to options such as clear masks (which may fog up). A
suggestion was made for staff to wear a button with their face on it to show who
is behind the mask. This may help customers who have anxiety.
2.10 Service Ontario [I Accessibility Issues during COVID.
Challenges at the local Service Ontario outlet in Bowmanville have been
amplified during COVID as people are required to line up outside to ensure
physical distancing. There have been several concerns brought forward to the
municipality. A meeting has been requested by the Municipal Clerk with the
Manager of the private Service Ontario buildings to discuss their plan for
accessibility, especially considering the winter months are approaching.
Suggestions by Members included scheduling appointments, numbering system,
share with MPP Park L8 office for advocacy to the appropriate ministry. This could
also be a topic for discussion when MPP Park is invited to an upcoming meeting.
2.11 Electric Vehicle (EV) Charging Stations
Additional EV Charging Stations are coming to Clarington and are to be installed
at the parking lot at Division and Church Street. ClaringtonLs Public Works
Department consulted with the Accessibility Advisory Committees Site Plan
Review subcommittee for recommendations. One of the charging stations was
recommended to be designated as an accessible / charging station and to be
designed as per AODA design standards. As well, accessibility was a strong
consideration in the development of a draft EV policy for the municipality.
Page 3 of 4
Clarington Accessibility Advisory Committee Meeting Minutes F September 9, 2020
3. Other Business
3.1. Representation on Ontario Business Improvement Area Association (OBIAA)
Councillor Hooper shared that he is representing the Bowmanville BIA to the
OBIAA and has been asked to provide a listing about what specific businesses
have done to support accessibility during COVID. For example, providing chairs
outside of businesses for people to sit at the crosswalk location in front of
Hooper s Jewellers. As well, CIBC Bowmanville removed two of their cash
machines to improve accessibility at the remaining two; they also handed out
water bottles and provided canopies for people lined up outside in the heat and
sun.
4. Adjournment
4.1 The meeting was adjourned at 7:42 p.m.
Moved by Sylvia Jaspers-Fayer; seconded by Sarah McConaghy
That the meeting be adjourned.
Carried
Next meeting Wednesday, October 7, 6:30 p.m.
Via Microsoft Teams
Page 4 of 4
Clarington
Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: GGR-012-20
Date of Meeting: September 21, 2020
Report Subject: Joint Committee Meeting of September 14, 2020
Recommendations:
1. Receive for Information
(a) PSD -030-20 Clarington Climate Action Plan
(b) CLD -014-20
Ward Boundary Review
(c) 10.1
Minutes of the Orono Business Improvement Area dated
June 11, 2020
(d) 10.2
Minutes of the Newcastle Business Improvement Area dated
July 9, 2020
(e) 10.4
Stephanie Allman, Regulatory Coordinator - Regulatory
Affairs, Enbridge Gas Inc., Regarding 2021 Rate Application
(f) 10.5
Ralph Walton, Regional Clerk, Region of Durham, Regarding
Durham Region's Response to Proposed Amendment 1 to A
Place to Grow: Growth Plan for the Greater Golden
Horseshoe and Proposed Land Needs Assessment
Methodology for A Place to Grow
Q W1 ' m■
Municipality of Clarington
Resort GGR-012-20
Page 2
(g) 10.6 Nando lannicca, Regional Chair & Chief Executive Officer,
Regional Municipality of Peel, Regarding National Active
Transportation Strategy and COVID-19 Economic Stimulus
Package
(h) 10.8 Memo from Ron Albright, Manager of Infrastructure,
Regarding Scugog St./Bons Ave. - Bowmanville - Heightened
Awareness of All -Way STOP Control Intersection
(i) 10.9 Memo from Gord Weir, Director of Emergency and Fire
Services, Regarding Response to Resolution #GG -249-20
Questions to the Chief Regarding Volunteer Firefighters
(j) 10.10 Minutes of the Tyrone Community Hall Board dated January
15, 2020, February 19, 2020, May 22, 2020 and June 17,
2020
(k) 10.11 Memo from Ron Albright, Manager of Infrastructure,
Regarding Flooding on Nash Road Update
(1) 11.5 Ralph Walton, Regional Clerk, Region of Durham, Regarding
Dorsay Development Corporation's Request for a Minister's
Zoning Order for Lands in Northeast Pickering and the
Region's Municipal Comprehensive Review
(m) 11.9 Robin Crone, Regarding A Request for a By-law to Regulate
Clothes Lines
2. Zoning By-law Amendment to Facilitate the Creation of One New Lot at
293 Townline Road North, Courtice
That Report PSD -028-20 be received;
That the application to amend the Zoning By-law, submitted by Brent Foley, be
approved and that the By-law contained in Attachment 1 to Report PSD -028-20 be
passed;
That, once all conditions of approval for the related consent application have been
satisfied, the By-law authorizing the removal of the (H) Holding Symbol be
approved;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-028-❑❑D03&R-CFDI-C3-FLVIRQ-DC G
That all interested parties listed in Report PSD -028-20 and any delegations be
DG1VI-GR A R❑C FLUID-FMRO-
Q W1 ' m■
Municipality of Clarington Page 3
Report GGR-012-20
3. Addition of Property to the Municipal Heritage Register; 1697 Highway
2, Courtice
That Report PSD -029-20 be received;
That demolition of 1697 Highway, Courtice 2 be granted, providing the contributions
of Harry Gay and Gay Construction are acknowledged and interpreted in an
alternate manner acceptable to the Clarington Heritage Committee and staff; and
That all interested parties listed in Report PSD -029-20 and any delegations be
DGAM-GR [& R❑C FLCVL&FMRCU
4. An Application by Goldmanco Inc. to Amend Sign By-law 2009-123 to
Permit a Monolith Sign Along Highway 2 at the Courtice Urban Centre
Development
That Report PSD -031-20 be received;
That the amendment to the Municipality of Clarington Sign By-law 2009-123, be
approved and that the By-law, contained in Attachment 1 to Report PSD -031-20 be
approved with the elimination of the sign at northwest corner; and
That all interested parties listed in Report PSD -031-20 and any delegations be
DG_L+-GR C& RSM C3-FMRQ
5. Mary Medeiros, City Clerk, City of Oshawa, Regarding COVID-19
Funding
That the following resolution from, the City of Oshawa, regarding COVID-19
Funding, be endorsed by the Municipality of Clarington:
Whereas on March 11, 2020, the World Health Organization and the
Canadian Government declared COVID-19 a global pandemic;
Whereas on March 12, Ontario ordered schools closed and by March 17,
began a more extensive shut down;
Whereas the pandemic has led to the closure of public spaces and the
cancellation of events around the world throughout the country our province
and right here within our own community, causing great stress on the arts
sector;
Whereas local cultural organizations such as the Oshawa Folk Arts Council
representing over 13 member clubs and organizations, as well as the many
local service groups such as the Oshawa Rotary Club, have all been forced
to cancel major events (i.e. Fiesta Week; Rib Fest; etc.) which historically
contribute in large part to the fundraising and operational financing efforts of
these sociocultural entities;
Municipality of Clarington Page 4
Report GGR-012-20
Whereas the Government of Canada and the Province of Ontario have
committed they through the Canada Council for the Arts will continue to work
with the Government of Canada, as well as provincial, territorial, and
municipal partners, to ensure the strength of the sector;
: N4-IJDJD 6 U+ -ICVGP F& DC DM & R❑GFLOVff4JM' DIR�Sl1RLUWVD /CDl1FiRELL
collective governing priorities are to ensure the health and safety of people
across Canada and around the world and to work towards the sustainability
and recoverability of the arts sector; and
Whereas a significant period has passed without further indication as to what
tools, funding measures, or financial support our local social cultural, service
clubs, and children/youth minor sporting originations can readily access to
help support their operating costs and programming.
Now Therefore Be It Resolved:
That the Federal, Provincial, and Regional Government help local
municipalities assist their local social cultural, service clubs, and
children/youth minor sporting originations with clear and definitive relief
funding programs directed to help sustain the afore mention groups through
these trying times inflected on them by the effects of COVID-19; and
That a copy of this resolution be sent to the Prime Minister of Canada, the Premier
of Ontario, all Members of Provincial Parliament, all Members of Parliament and
Association of Municipalities of Ontario and Federation of Canadian Municipalities.
6. Ralph Walton, Regional Clerk, Region of Durham, Regarding
Reconvening the Body -Worn Camera (BWC) Team
That the following resolution from the Region of Durham, regarding Reconvening
the Body -Warn Camera (BWC) Team, be endorsed by the Municipality of
Clarington:
Whereas Body -Worn Cameras (BWC) have been adopted by a growing
number of police services across the country and the world; widely seen as a
real benefit to public trust, transparency, accountability and accuracy, and
have been useful in determining what exactly has taken place during
confrontations between officers and civilians, aiding in building positive
relations with the communities they serve;
Whereas recent hate -filled and brutal displays of anti -Black racism have
resulted in preventable deaths and revived community outcry for more
oversight and accountability for officers and police services;
Whereas on June 17, 2020 the Parliamentary Black Caucus urged all levels
of government to act immediately to eliminate the barriers to access to
justice and public security for Black Canadians and Indigenous people,
including requiring all on -duty police officers in contact with the public to
wear BWCs;
Municipality of Clarington
Resort GGR-012-20
Page 5
Whereas Toronto Police Chief Mark Saunders has said he will fast track
body cameras for all front-line officers within the Toronto Police Service
(TPS) due to recent events;
Whereas Durham Regional Police Service (DRPS) conducted a year-long
BWC pilot from June 2018 to June of 2019, using officers from two units in
West Division, Regional Traffic Enforcement and members from the Festive
R.I.D.E team;
Whereas approximately 80 officers were outfitted with cameras during the
pilot, resulting in 26,600 videos being collected - of which 52 per cent were
categorized as evidence and about 30 per cent have been or will be used in
criminal and provincial offences trials - and the project manager has said that
QCT I_Z H_-IIAI/I- GA4J-1P EFKTdVUVLqF-IDvM and the officers fairly
TI JFND J R1AFRP I RIUE(H-Z L\KAWV9FKC R(BJ ELEEFYCRTRLP DCJ+- P P HCS ns
or go -forward plans have been presented to DRPS Board; and
Whereas on April 21, 2020, DRPS informed their Board that the BWC study
was on hold due to the pandemic, and all officers were sent back to their
original deployments, further delaying a decision;
Now therefore be it resolved that to be responsive to the needs of our
FRP P C aN_dPW1�1 EU<DP [5 W RCM R(1FH_6 HU_ 1FM/LiFULG1=RDIIQ1:1EH❑
requested to reconvene the Body -Worn Camera (BWC) team effective
immediately;
That Regional Council request the DRPS Police Services Board, at the
earliest possible opportunity, to consider BWC implementation, which shall
include funding requirements to start phasing in the procurement and
outfitting of front-line officers with cameras to eliminate subjectivity in civilian
and police interactions;
That Regional Council requests the Board present a delegation to Regional
Council by September 2020, or as soon thereafter as is reasonably possible,
including a timeline and budget to address this need at the earliest
opportunity;
That the presentation include an update by the Board regarding the DRPS
officer training plan, addressing how officers are trained to handle mental
health distress and de-escalation techniques, specifically within the Black
and Indigenous community; and
That this motion be circulated to the DRPS Board, and all Durham
municipalities.
7. Sarah Delicate, President, United Shoreline Ontario (USO), Regarding
Stimulus Funding for Shore Line Resilience Movement
That the Municipality of Clarington joins with more than 100 mayors and other
municipal leaders convened by the Great Lakes and St. Lawrence Cities Initiative to
FD(MRUFRQk_HGDPAZ( LRhFW ILLSRFHOM A W LZ RL&bi[I1W-NK"DFHLZ D\PA DQQ-
the drinking water source for 40 million people; and
3 DJ H®❑
Municipality of Clarington
Resort GGR-012-20
Page 6
That the Municipality urges its Provincial and Federal Governments to support
additional economic stimulus efforts focused on water resource priorities, including:
L $7 billion in stimulus funding over the next two construction season to
address
F $3 billion water infrastructure projects
F- $2 billion for shoreline protection projects in the Great lakes and St
Lawrence
F $2 billion to address disaster preparation and flood mapping
That the citizens of the Municipality of Clarington appreciate the Government of
Canada VVESSRLTELR-LGHGA R-CDUV9lUA SRQGAR'Vi I &2 9,' -19 pandemic and urge
further action to ensure a quick and complete economic recovery while addressing
urgent needs to rebuild our water infrastructure and protect our shoreline areas.
8. Stasia Carr, Clerk, Town of Gore Bay, Regarding Support of OPP
Diversity Training
That the following resolution from the Town of Gore Bay, regarding Support of OPP
Diversity Training, be endorsed by the Municipality of Clarington:
Whereas the Town of Orangeville is requesting support of their motion
regarding OPP Diversity Training;
And whereas they are concerned that although the OPP have indicated they
have a comprehensive diversity training program, there may not be the same
resources available throughout the province detachments;
And whereas there is public concern regarding the use of force, such as
neck restraints and oversight;
Now therefore be it resolved that the Town of Gore Bay supports the Town of
Orangeville in their efforts to encourage common training requirements to all
members of the Ontario Provincial Police Force and they be so advised; and
That this motion be sent to the Solicitor General's Office.
9. Judy Smith, Director of Municipal Governance, Clerk/Freedom of
Information Coordinator, Municipality of Chatham -Kent, Regarding
Emancipation Day
That the following resolution from the Municipality of Chatham -Kent, regarding
Emancipation Day, be endorsed by the Municipality of Clarington:
That the Municipality of Chatham -Kent acknowledges and supports the
following Private Members Bill put forward by Majid Jowhari; M-36,
Emancipation Day, 43rd Parliament, 1st Session that reads as follows:
That the House recognized that:
Municipality of Clarington
Resort GGR-012-20
Page 7
a. The British Parliament abolished slavery in the British Empire
as of August 1, 1834
b. Slavery existed in the British North America prior to is
abolition in 1834
c. Abolitionists and others who struggled against slavery,
including those who arrived in Upper and Lower Canada by
the Underground Railroad, have historically celebrated
August 1, as Emancipation Day
d. The Government of Canada announced on January 20, 2018
that it would officially recognize the United Nations
International Decade for People of African Descent to
highlight the important contributions that people of African
Descent have made to Canadian Society, and to provide a
platform for conforming anti -black racism; and
e. The heritage of Canada's people of African descent and the
contributions they have made and continue to make to
Canada; and that in the opinion of the House, the
government should designate August 1 of every year as
"Emancipation Day" in Canada
That support for this motion is sent to our Member of Parliament and all
House of Commons representatives.
10. Susan Cassell, City Clerk, City of Pickering, Regarding Call to Action
(Public Inquiry) - Second Request
That the following resolution from the City of Pickering, regarding Call to Action
(Public Inquiry) - Second Request, be endorsed by the Municipality of Clarington:
That Corr. 28-20, dated May 29, 2020, from the Families of Orchard Villa,
regarding a Call To Action (Public Inquiry) - Second Request ❑ Urgent, be
endorsed; and
That a copy of this Resolution be forwarded to the Premier of Ontario, the
Lieutenant Governor, Durham MPPs, Opposition Leaders, the Regional
Municipality of Durham, and Durham Region municipalities.
01-01M m■
Municipality of Clarington Page 8
Report GGR-012-20
11. Tammy Fowkes, Deputy Clerk, Town of Amherstburg, Regarding Long
Term Care Home Improvements
That the following resolution from the Town of Amherstburg, regarding Long Term
Care Home Improvements, be endorsed by the Municipality of Clarington:
That, due to the deplorable conditions exposed by the pandemic in LTC
homes in the province, and because this is a time for action, not just
continuous streams of investigations, commissions and committees, and
because the problems have been clearly identified, that Sarnia City Council
direct staff to send this motion to the 444 Ontario Municipalities, asking them
to urge Premier Ford to start implementing the required resolutions
immediately, as follows:
1. increasing hours for all part-time and casual labour
2. since the government provides funding for privately -operated homes,
they have an obligation to inspect these homes and see that they are
being properly run, and that funds are being used for the benefit of
the residents and not the huge profitability of the operators, and
3. to end the neglect and unacceptable conditions being experienced,
each day, by our vulnerable seniors.
12. Dan Carter, Mayor, City of Oshawa, Containing Letters to the Prime
Minister and John Henry, Regional Chair, Regarding Mental Health for
Police Services
That the Correspondence item 11.12 from Dan Carter, Mayor, City of Oshawa,
regarding mental Health for Police Services, be endorsed by the Municipality of
Clarington.
3 DJ HE❑
Municipality of Clarington
Resort GGR-012-20
Page 9
13. Correspondence Item 11.17, Memo from Anne Greentree, Municipal
Clerk, Regarding Appointment of Department Liaisons- Change
Departments
That the Members of Council be designated as a Department Liaison as follows:
Planning & Development Department
Public Works Department
Emergency Services Department
Community Services Department
Legislative Services Department
Finance Department
Corporate Services &Administration
Councillor Anderson
Councillor Hooper
Councillor Margaret Zwart
Councillor Corinna Traill
Councillor Jones
Councillor Neal
Mayor Adrian Foster
That this matter be reviewed at the November 30, 2020 General Government
Committee meeting.
14. Remote Meeting Participation Legislation -]Allowing All Members to be
Remote (Bill 197 enacted as the COVID-19 Economic Recovery Act,
2020)
That Report CLD -012-20 be received;
That electronic participation in closed session for Council and Committee meetings
at any time (not just during emergency periods) be approved;
That, as per the new provisions set out in the Municipal Act, 2001, those members
participating electronically in a meeting, be counted towards quorum;
That the By-law attached to Report CLD -012-20, as Attachment 1, amending the
Procedural By-law to allow for electronic participation in closed session at Council
and Committee meetings, and to provide that those participating count towards
quorum, be approved; and
I�i1��il�i�'. �i •. . � IIIIl17[li1----------
111: i�I1Q�1�0lli►�r�?�����C�h/[��i�f►11C�11j�
15. 2020 ❑ 2021 Insurance Report
That Report FND-027-20 be received;
01-01M m■
Municipality of Clarington
Resort GGR-012-20
Page 10
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan
Company for an integrated pooling arrangement that includes integrated insurance
coverages and common self -retention deductible levels for the period July 1, 2020
to June 30, 2021, at a cost to Clarington of $928,287 be confirmed; and
That the purchase of cyber liability coverage through the Frank Cowan Company at
a cost of $20,000 be confirmed.
16. BILD COVID19 Recommendations
That Report FND-028-20 be received; and
That all interested parties listed in Report FND-028-20 and any delegations be
DG- L A-lG-RI A RFCFLa C3-FMM
17. 2021 Budget Guidelines and Update
That Report FND-030-20 be received;
That Staff prepare a draft budget with a target municipal increase of 3.55 per cent;
That Staff include within the draft budget requests for funding from external
agencies up to a maximum limit of 1.80 per cent;
That the 2021 budget schedule, as outlined within the report, be approved;
That Staff develop a Determination of User Fee Revenue Policy, and review the
current user fees charged by the Municipality to determine if they are appropriate;
and
That all interested parties listed in Report FND-030-20, and any delegations be
advised of Council's decision.
18. Diversity in Clarington
Whereas the Municipality of Clarington engages with its Diversity Advisory
Committee on matters surrounding diversity in the community;
Whereas on June 9, 2020, the Municipality of Clarington along with its Diversity
Advisory Committee released a joint statement condemning racism and
discrimination;
Whereas Clarington is an employer partner of the Canadian Centre for Diversity
and Inclusion to support its employees;
Now therefore be it resolved that $20,000 be allocated from the Tax Rate
6 \OEM-a� ❑QGWVLJSSR YVgH2 RUN RI II& GUIDJ V 7 L RMVV $ GAVEL❑ & RP P IMH
to fund the development of its strategic plan as it supports the Municipality of
Clarington in the fight against anti -Black racism and all forms of racism; and
7 KDM GUDJ LARM GJyRUJ I_& RP P LVOB'oH_LFlSR&EDFN R❑9I KJR1:J K❑
staff, with updates on the development of the strategic plan.
KIII-01M m■
Clarington
Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: GGR-013-20
Date of Meeting: September 21, 2020
Report Subject: Special General Government Committee Meeting of September 21, 2020
Recommendations:
1. Operations Needs Assessment
That Report OPD -006-20 be received; and
That the Operations Needs Assessment, as prepared by Resource Planning Group
(RPG), be approved as the strategic guide for the development of the facility and
site requirements for the future Public Works Department of the Municipality of
Clarington.
2. Confidential Report PSD -023-20 Potential Acquisition -1 Future Works
Yard
That Resolution #CGG-023-20, passed in Closed Session to give direction to staff,
be ratified.
Q W1 ' m■
CITY OF
ST. CATHARINES
Corporate Report
Report from Legal and Clerks Services, Office of the City Clerk
Date of Report: November 15, 2016
Report Number: LCS-329-2016
Date of Meeting: December 5, 2016
File: 10.13.99
Subject: Frivolous, Vexatious and Vindictive By-law Enforcement Complaints
Recommendation
That Council direct staff to prepare a by-law for the City of St. Catharines for the
enforcement of City by-laws; and
That this by-OF'F-II L-HEU MV D❑GELH S®Ld VIG-0ED\W❑DSSLFSLEWF-
authority to the Director for oversight; and
That the by-law contain a definition of what constitutes a pattern of conduct; and
Further that the City Solicitor prepare the necessary by-law. FORTHWITH
Summary
This report contains information related to frivolous and vexatious by-law complaints
D❑C[SLRELG `\/[D[LFFRP PH GDIR- RLV R❑EFKYFRS iI -1
Background
At its November 7, 2016 meeting, the following motion was moved by Councillor Elliott,
and passed by Council:
-WHEREAS investigations relating to the enforcement of City By-laws are largely
done on a complaint basis; and
WHEREAS this enforcement policy relies on complaints being brought by
impacted residents; and
WHEREAS currently complaints regarding by-law infractions are investigated by
staff depending on available resources; and
WHEREAS from time to time complaints are made that are frivolous, vexatious
and/or vindictive;
THEREFORE BE IT RESOLVED that the appropriate department Director be
hereby delegated the authority to decline to pursue any complaint(s) that are
determined to be frivolous, vexatious, vindictive or in excess of staff resources; and
Report Page 1 of 5
01-01M m■
BE IT FURTHER RESOLVED that if the complaint is not directly affected by the
infraction, then the infraction would be considered to be frivolous which does not
preclude a complaint by a neighbour to be considered frivolous. FORTHWITH
The above noted motion was referred to the Parking and Property Standards By-law
Enforcement Task Force for their consideration. Council asked the Task Force to bring
EDFND'_ld-ISR12K I]WJP S(FD\_ N -FS Rll R❑ \40AD50,_
Staff met following the Council meeting to discuss the intent of the motion and the
approach that staff presently follow when dealing with frivolous and vexatious
complaints; and how any changes to the process could be handled internally along with
any necessary changes to the by-law.
The Task Force was provided information from staff, and met to discuss the motion and
passed the following motion:
Moved by: Councillor Harris
That the Parking and Property Standards By-law Enforcement Review Task
Force request that Council direct staff to prepare a report for consideration; and
That the report include comparative municipalities and implementation of a
process to address frivolous complaintVDOL--NKD❑DSSFDCBU;FHW
Report
Staff reviewed the comparator municipalities. Attached to this report as Appendix 1, is a
chart that reflects responses to the following questions:
1) Do you have a by-law enforcement policy?
2) Do you take into consideration frivolous and vexatious complaints when
prioritizing enforcement?
3) How does your municipality handle complaints that are anonymous?
Council will note that apart from Kitchener and Oshawa no by-law enforcement policy
and procedure exists. Cambridge and Kingston have not responded, at the time of
writing this report.
At the request of the Task Force, while not an approved comparator municipality,
staff have obtained copies of the two policies and in addition have also reviewed the
policy that is in place in Mississauga.
Generally speaking, staff in our comparator municipalities deal with all complaints until
such a time they are considered frivolous and/or vexatious. When a complaint is on-going
staff will ask management if the issue can be deemed a complaint that should be filtered
taking into consideration the staff resources and the validity of the actual complaint.
Report Page 2 of 5 3 DJ H®❑
With respect to anonymous complaints apart from Thunder Bay and Niagara Falls, staff
do take anonymous complaints. Although all municipalities encourage the public to
provide as much information as possible when submitting their complaints, staff
reported that they do respond to them.
City of St. Catharines
Historically the City of St. Catharines reviews every complaint that is submitted to the
departments. In the past year there have been circumstances that have warranted a
review of the history to consider if a complaint is frivolous or vexatious. Staff are often
put in the middle of a dispute between neighbours and when the complaint is first
received staff do not necessarily know the circumstances surrounding the actual
complaint. Once this history is established, staff are in a better position to determine the
appropriate course of action, if any. Once a complaint is determined frivolous or
vexatious staff may be directed not to respond. In these instances the manager would
reach out to the complainant and advise them of no further action.
Presently the City of St. Catharines does not have a written policy on by-law enforcement.
The City does however have a standard practice in place to review each complaint for its
validity. In order for a complaint to be considered frivolous or vexatious there would need
to be a history associated with the property complaint or complainant. This is not a
common occurrence as staff must consider each and every complaint that comes in to
determine its merit.
Best Practices
The City of Oshawa has enacted a separate by-law, which contains as follows:
[1]1111011ZUa4aw to establish a transparent, consistent, fair, unbiased, and effective
process for the enforcement and prosecution of alleged contraventions of municipal
EID❑❑D111=
Within this same by-law there are specifically defined roles and directions,
11111111 111111■111111 I■1111■■ Ii■11111 1111■■ 11111■11111111111 1111■1111■■■
❑ [EI]EII conclude investigations by making one of the following determinations:
■ 111111111111■111■■■�/)III11111111111111111111JIII111111■IBJ■■11111■■/1111■■11111111 I■■11111111■1111111111
This by-law is a good example of a best practice that is clear, concise and easy for staff
to read, understand and follow. This by -OD /[DN0WKF GDD/-LSSHI_IC3-=R❑ELU
information and consideration. ,VG4N❑ WVD--I-D-N(SHFLLLF-IL❑L1 -FRIG
FU111HI_DM N_t7Ke City of Mississauga has a definition in their policy.
City of Mississauga
The City of Mississauga has an all-encompassing Corporate Policy []Staff Procedure
for Handling Frivolous and Vexatious Complaints. The report and policy was
Report Page 3 of 5 3 DJ H®❑
enacted in 2014. Mississauga undertook a municipal review to address the overall issue
of investigating and responding to frivolous and vexatious complaints as it was believed
these consumed a disproportionate amount of City time and resources and impedes
\AaI V[DELONMRD&nd to other essential issues. The report and policy outlines a
SU; FHGEL I[LRIMH+ D❑GDZ RH APO-MH_FRP S0LL\N_LR &LNWJP LLP L _HAK _LH1 I LFLHWALVH-1
of City resources while still maintaining a high level of customer service and
responsiveness to City \MESDd-LVL
The policy includes by-law complaints and excludes complaints against city staff or
code of conduct complaints. The policy provides a definition for frivolous and vexatious
❑KIFKLLV-ANH-FRP S(I3LVM/LLNDh1G_I_1WAK 1L_\NLVVU P EDUIDWRWDnnoy the recipient, or
is part of a pattern of conduct by the complainant that amounts to an abuse of the
FRP S®LLWLSU; FH\A/= ❑G11❑Ly [ I Ld iFW KD\AFR_ DCSD1DP LRI L
FR❑G 1-FW=1 L[R FR❑G F❑U/11I1KH❑11on three or more occasions, a
complainant H❑LDA-K/rLREH RLHER A6Ff-ULFLFGdLlVg I[SR(UF=
attached as Appendix 3.
There are several more examples of what cities are doing to handle these types of
complaints. Of the cities reviewed staff suggest that Oshawa and Mississauga were
best practiFHV[JRUIIIR❑❑FLOVIF D❑G HWF[ P SOWLW FEFK[FR❑akEH❑
drafted into an enforcement by-law for the City of St. Catharines.
Financial Implications
While there is no financial impact to the City, adoption of a by-law or corporate policy
may result in a more effective and efficient use of staff resources as less time may be
spent by staff investigating and responding to complaints of a frivolous and vexatious
nature.
Conclusion
Investigating and responding to frivolous and vexatious complaints consumes a
GiVSLRRSRLW DNDP R -❑V RI - WW HD❑�❑ FH D❑OI P SHG-WM I [L/-DELWR-DM_G]
to other essential issues.
, I MLI➢ -FRP P H CDg�--DIMVA&H-PQW R -I❑ I AR[SLIHSDLHID by-law
similar to the one from the City of Oshawa, attached as Appendix 2 which provides a
concise framework for by-law enforcement and clearly defines and provides direction
regarding the enforcement frivolous and vexatious complaints. And that this by-law
include a definition of what constitutes a pattern of conduct similar to the Corporate
Policy and Procedure attached to this report from the City of Mississauga.
Staff believe that an appeal process for these complaints should not be addressed
within this by-law as it would FR❑VEP HIP ❑FKIR40i 11M time and resources to
process. ❑ L HEAPO-IO BLH-R:imP SO" DLIDSSF DCBU; FHW L\K LK SHFVW- LTA R-\/-
D❑GL-HED\5 ❑V�FRP SQI_-NVDI I DDH not sure what an appeal process would look like or
Report Page 4 of 5 3 DJ H--]
whom it would be appealed to ..... a Commissioner or CAO or Council? An appeal of this
process contradicts the apparent need for this by-law/policy in the first place. Does the
Director have the authority or not? If Council wishes that an appeal process be
established staff work will bring back an appeal process with the new draft by-law.
Prepared by & Submitted by:
Bonnie Nistico-Dunk, City Clerk
Approved by:
Heather Salter, Interim Director
Legal and Clerks Services, City Solicitor
Report Page 5 of 5 3 DJ H rn
Municipality
Bylaw Enforcement
Vexatious and Frivolous Complaints
Anonymous Complaints
Policy?
Welland
No
All complaints are dealt with to the best of Staff's ability.
Staff deals with all complaints, but encourages the public to provide
as much information as possible when submittinq complaints.
Staff deal with all complaints. Currently looking to change policy
Thorold
No
so that Staff members do not have to deal with complaints
At the moment, Staff members answer all anonymous complaints.
submitted without adequate information.
The Senior Officer reviews anonymous complaints and decides
Barrie
No
No policy that prevents officers from dealing with complaints they
whether or not they will be dealt with. It is up to the discretion of
deem to be vexatious or frivolous.
staff, but the City has no formal policy related to anonymous
complaints.
No formal policy. If it gets to the point where Staff thinks there is a
Guelph
No
vexatious or frivolous complaint it is brought to management and
Staff answers anonymous complaints.
there is department wide notice to ignore complaints from the
address/person.
No formal policy. Deal with all complaints until the Manager
Staff do not take anonymous complaints unless a council member is
Thunder Bay
No
deems complaints to be vexatious or frivolous. At which point,
willing to associate with the complaint and direct staff to deal with it.
Staff are instructed to ignore complaints for a certain address.
Calls are filtered through the 311 line, which determines if
Windsor
No
complaints are valid. Where there is a question of the validity of a
Answers all anonymous complaints
complaint, staff let the legal department make the final call as to
whether or not the complaint will be investigated.
Kitchener
Yes
There must be a history of vexatious and frivolous complaints
Kitchener answers anonymous complaints for everything but
before Staff can ignore a complaint.
property standards or zoning.
Niagara Falls
No
Calls are filtered through the phone line. No policy exists, as they
Niagara Falls does not take anonymous complaints.
do not typically receive vexatious or frivolous complaints.
Oshawa
http://www.oshawa.ca
The City is allowed to dismiss frivolous and vexatious complaints.
Waterloo
No
Officers do not have to investigate complaints that are considered
Answers all anonymous complaints
trivial, frivolous, vexatious or those made in bad faith.
14 -Nov -16
3 QJ Ham❑❑
1
�*(Oshawal
By-law 92-2014
of The Corporation of the City of Oshawa
Being a by-law to establish a transparent, consistent, fair, unbiased, and effective process for
the enforcement and prosecution of alleged contraventions of municipal standards.
Whereas
1. Under the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the "Act"), municipalities
can specify when a contravention of a by-law is an offence, establish a system of fines for
offences under by-laws, establish systems of administrative penalties and exercise other
enforcement powers.
2. The City of Oshawa administers, enforces, and prosecutes alleged contraventions of its
by-laws and other applicable provincial legislation within its mandate.
3. The goal of the City's enforcement activities is compliance with standards established by
the City's by-laws and applicable provincial legislation employing the most efficient and
effective means.
4. Prosecutors have the responsibility to ensure that every prosecution is carried out in a
manner that is fair, dispassionate and moderate, consistent with the public interest, and
that shows no signs of partisanship. As a fundamental principle, prosecutors must carry
out their responsibilities independent of any partisan political influences.
5. Council considers it appropriate to ensure the proper administration of justice, to respect
the roles of Council members, complainants, staff investigators and prosecutors in the
administration, enforcement and prosecution of alleged contraventions of municipal by-
laws and other applicable provincial legislation, and to ensure that such investigations and
prosecutions occur in a fair and unbiased way, free from any improper influence or
interference.
Now therefore the Council of The Corporation of the City of Oshawa enacts as follows:
Interpretation
1. In this By-law:
1.1. "By-law" means this by-law and any schedule to this by-law as they may from time
to time be amended;
1.2. "City' means The Corporation of the City of Oshawa;
1.3. "Council" means the City's Council;
1.4. "Director" means
(a) in relation to enforcement under the Fire Protection and Prevention Act, 1997,
SO 1997, c 4, as amended, the City's Fire Chief or the City's Chief Fire
Prevention Officer;
(b) in relation to enforcement under the Building Code Act, 1992, SO 1992, c 23, as
amended, the City's Chief Building Official; and
(c) in relation to all other enforcement by or on behalf of the City, the City's Director,
Municipal Law Enforcement and Licensing Services or the City's Manager,
Municipal Law Enforcement Services;
1.5. "Municipal Standard" means a standard established by by-law of Council or by
provincial legislation for which the by-law or legislation, as applicable, provides that
contravention of the standard is an offence or otherwise provides for enforcement
of the standard;
3 QJ HEE❑❑
2
1.6. "Officer" means each of
(a) the Director;
(b) a person appointed by or under the authority of a City by-law to enforce a Municipal
Standard; and
(c) a police officer employed by a municipal police force, by the Ontario Provincial
Police or by the Royal Canadian Mounted Police;
1.7. "Prosecutor" means a person from time to time performing the function of
prosecuting an alleged contravention of a Municipal Standard, including before a
court or tribunal.
Roles
2. Members of the public and individual members of Council may:
2.1. make complaints to the City regarding alleged contraventions of Municipal
Standards; and
2.2. be summonsed to testify before a court or tribunal in the prosecution of an alleged
contravention of a Municipal Standard.
3. Council may:
3.1. from time to time establish, amend and repeal Municipal Standards that are
governed by by-law of Council;
3.2. establish the budget for and policies related to the enforcement of Municipal
Standards; and
3.3. at meetings of Council or of one its Standing Committees, ask questions of, and
receive information from, the Director on general questions relating to the
enforcement of Municipal Standards.
4. Officers may, subject to the Director's directions:
4.1. receive complaints regarding alleged contraventions of Municipal Standards;
4.2. screen complaints to determine if the subject matter of the allegation(s) falls within
thoir jurisdiction;
4.3. undertake investigations into alleged contraventions of Municipal Standards either
in response to complaints or proactively;
4.4. conclude investigations by making one of the following determinations:
(a) there is insufficient evidence to proceed with enforcement in response to the
complaint;
(b) the Municipal Standard the subject of the complaint has been brought into
compliance;
(c) the complaint is trivial, frivolous, vexatious or made in bad faith; or
(d) the matter the subject of the complaint should be enforced; and
4.5. for such matters for which a determination has been made pursuant to paragraph
4.4(d), cause to be undertaken enforcement by such means as may result in
compliance with the Municipal Standard as efficiently and effectively as possible
including, as applicable, by:
(a) request;
(b) administrative order;
(c) municipal remedial work;
3 QJ HTFIFI
(d) administrative penalty;
(e) commencing a proceeding under Parts I or II of the Provincial Offences Act;
(f) referral to Legal Services for prosecution under Part III of the Provincial Offences
Act; and
(g) referral to Legal Services for applicable relief by way of action or application in
the Superior Court of Justice.
5. Prosecutors may, subject to the City Solicitor's directions:
5.1. screen referrals for prosecution to determine whether there is a reasonable
prospect of conviction or whether the prosecution of the alleged contravention of
the Municipal Standard is in the public interest;
5.2. initiate prosecutions of alleged contraventions of Municipal Standards;
5.3. attend and conduct motions, trials, appeals and hearings before courts or tribunals
related to prosecutions of alleged contraventions of Municipal Standards;
5.4. enter into resolution discussions, negotiations and agreements; and
5.5. withdraw prosecutions where there is no longer a reasonable prospect of
conviction, where it is in the public interest to do so or where a withdrawal furthers
the administration of justice.
Investigations
6. All investigations and enforcement respecting alleged contraventions of Municipal
Standards shall be undertaken on a case-by-case basis, pursuant to any directions of the
Director, with regard to the evidence, with a view to compliance with Municipal Standards
by the most efficient and effective means and independently of political or other external
influences.
7. Officers will act on complaints as quickly as reasonably possible and undertake their
investigations diligently, fairly, and in a manner that is consistent with the public interest
and any direction of the Director.
8. Officers shall not disclose any confidential information including personal information
gained in the execution of their duties except as required for prosecution purposes or
otherwise in accordance with law.
9. Officers shall not accept a fee, gift, or personal benefit, except compensation authorized
by law, which is connected directly or indirectly with the performance of his or her duties.
10. Each Officer shall disclose to the Officer's Director any attempt at improper influence or
interference, financial, political or otherwise, respecting the Officer's performance of his
or her duties.
11. Each Officer who is contacted by a member of Council with respect to an outstanding
complaint or investigation matter, other than a complaint made by or against the Council
member or in which the Council member is a witness, shall immediately disclose such
contact to the Officer's Director.
12. Each Director shall disclose to the City Solicitor the particulars of each report provided to
the Director pursuant to sections 10 and 11. The City Solicitor may report the particulars
to Council.
13. Each Officer shall disclose any actual or reasonably perceived conflict of interest as soon
as possible to the Officer's Director.
14. No action shall be taken against an Officer, Director or the City Solicitor, as the case may
be, who discloses or reports in good faith pursuant to sections 10, 11, 12 or 13.
3 QJ HTFIF]
4
Prosecutions
15. Prosecutors shall ensure that each prosecution is carried out in a manner that is fair,
dispassionate and moderate, consistent with the public interest and independent of
political or other external influences.
16. Prosecutors shall not disclose information that is gained in the execution of his or her
office and is not available to the public, except in accordance with law. Prosecutors shall
not use such information to further or seek to further his or her financial, political, or
personal interest.
17. Prosecutors shall not accept a fee, gift or personal benefit, except compensation
authorized by law, which is connected directly or indirectly with the performance of his or
her duties.
18. Prosecutors shall not act or be directly or indirectly involved as counsel or agent for any
other person in respect of any offence charged against the other person under a
Municipal Standard.
19. Prosecutors shall disclose to the City Solicitor any attempt at improper influence or
interference, financial, political or otherwise, respecting the Prosecutor's performance of
his or her duties.
20. Prosecutors who are contacted by a member of Council with respect to a prosecution
matter shall immediately disclose such contact to the City Solicitor.
21. Prosecutors shall disclose to the City Solicitor any actual or reasonably perceived conflict
of interest as soon as possible.
22. The City Solicitor may report to Council the particulars of any disclosure made pursuant
to sections 19, 20 or 21.
23. No action shall be taken against a Prosecutor or the City Solicitor, as the case may be,
who discloses or reports in good faith pursuant to sections 19, 20, 21 or 22.
General
24. The Director shall report periodically through the applicable Standing Committee of Council
respecting the efficiency and effectiveness of enforcement activities for which the Director is
responsible.
25. Nothing in this By-law limits the City's right to enforce its by-laws by any and all legal
means.
26. The short title of this By-law is the "Enforcement By-law".
By-law passed this twenty-third day of June, 2014.
Mayor
3 QJ HTFIFI
City Clerk
Corporate
Policy and
Procedure
TAB:
SECTION,
SUBJECT:
MISSISSAUGA F'°icy No.
Page
DateEffective
Date
Supersedes
CORPORATE ADMIN.ISTRA'11ON
PROVISION OF CITY SERVICES
P.
3
APPRADIX P l
00 00 00
Page I o1 7
STAFF PROCEDURES FOR 1•IANDLIN(7 FRIVOLOUS AND
VEXA'1'IOIJS COMPLAINTS
POLICY STATEMENT The City of Mississauga, in apeo.rdance with its values of trust,
quality and excellence, sacks ti)provide exemplary service to all
members of the. public and resolveGbtnplainta in a timely manner.
PURPOSE C:ompluin is whiclt.<im Frivolous and VeYti{lous consume a
disproportionatean tjpnt of City,.•time and res(iiit:ces and impede
staff fi;pnu attending fo other a pintlal issues. Th" -,Policy
establislie�.:lhe process to 4e.'used by all City staff when handling
Frivolous and.Vexatious conio��ints.
SCOPE staff procoss for the' handling of-krivolous and Vexatious
cci pjaitnts applies.ta-complaiiits;or expressions of concern related
to by litws, policies. procedures, and rules or regulatious initiated
throw Ii any avenue gvitilable to the public .for submitting
tro;rijilaiiits.t.the City,: with the exception of the exclusions noted
hclo��'. •
I�xclusiotl~� `r'liis polio}::does not apply to complaints about City staff. For
giiin)plaints'related to City staff refer to the applicable Corporate
Pblky and Procedure - Human Resources - "Public Complaints
Pi*durc" or "Code of Conduct and Complaint Procedure for
.,;:Security Staff".
Complaints involving elected officials should be forwarded to the
Integrity Comtnissioncr, appointed under the Council Code l,f
C;'U12ll�1('1.
Related Policies The City ol'Mississattga is committed to ensuring a climate of
""-01:111■■
Corporate
na,ss,ssauGa Poiicy No. 000000
Page Page 'l of'/
(�
Policy ars'"
Procedure
L�'�ff Effective
Rate
Supersedes
understanding and mutual respect and to providing a sate
workplace, free from any form of discrimination, harassment,
bullying or actual, attempted or threatened. violence. Corporate
Policy and Procedure - lluunan Resources - - Respectful Workplace
and Corporate Policy and Procedure — I•ilunan Resources —
Workplace Violence detail the steps available to the City to ensure
that it respectful and sate work we; is restored and maintained.
ACCOUNTABILITY Directors and managers/8tijierVlsor:5 are responsible for ensuring;
that relevant staff are: aware of and trained on this policy and any
accompanying guidelines and protocols:.
DFFINMONS For the purpose ofthis policy:
Frivolous or Vexatious "Frivolous or Vexatious".memsthe complaint is.i.iitiated with the
inteni.to en,ibarrass or atinojhe recipient, or Is part of a pattern of
conduct.liy the. eoinplaillant that: autounts to an abuse of the
complaints. process:;'
WI]A`!' CONs'l-rrVl'1 S-A PATl'f ItN OF CONDUCT
A "pEi4ern of wiK'itiut" Occurs when, on three ur more uccasions, a
complAinalit ellgag es in one or more of the following. -
::brings -Oqp
ollowing:;bring;s;Ogpptatitits ciincermng; an issue which staff have
,;Already investigated and determined to be gyoundless; or
brings coniplamis concerning an issue which is subsimitially
Sim itar. to an issue which staff Have already investigated and
determined to be groundless (e.g. with respect to the same
�peighbour or same property); or
engages in unreasonable conduct which is abusive o.f.'the
complaints process, including, but not limited to;
_.
harassing, verbally abusing; or otherwise seeking to
.Intimidate staff dealing ►vith their complaint, in
violation of the City's Respectful Workplace Statement
of Conunitment and/or Corporate Policies and
Procedures Respectflul Workplace and Workplace
3 DJ HEE❑❑
Corporate
Policy and
Procedure
MISS155AUGA
Violence
Policy No. 00 00 00
Page Page 3 of 7
Effective
Date
Supersedes
- making, excessive or nu3ltiple lines of eltquiry regarding
the same issue (e,g. pursuing a complairit with staff in
multiple City departments and/or an elected official
simultaneously) while their complaint is in the process
of being investigated.
- repa:atedly cllflil+eilging::tl3e iindi3lgs of a complaint
hwest:igatian, coinplainiiig about the outcome andlor
denying'.thatf un adequate r6ponse has been given
rcfbsing-.lo..accept thfq all issue faitis;putside the scope
of the City'sjklrisdietioal
- ,maiking unreasonAle.delnands on staff by, for example,
insisting; oirrtisponses tv,cottlplaftlts F3a1C1 ellgUl39CS
within till u»!'easonable'tipic-fianlc
inaki3i;statenaents or providing representations that
the coliipiainant knows or ought to know are incorrect,
-or:-persuaiding others to do so
demanding special treatment from staff by, for
example, not following the. normal chain of command
Mid immediately demanding to speak to u manager or
supervisor
— using new complaints to resurrect issues which were
investigated and completed in previous complaints
- changing the basis of'the complaint as the investigation
progresses and/or denying statements he/she matte at an
earlier stage
[0
Corporate
Polky-, and
Procedure
C:QMPLAINT PR.00INVRE
Response Time
MISSISSAUGA Policy No.
Paste
Effective
Date
Supersedes
00 00 00
Nage 4 of
— refusing; to co-operate with the: i rivestigation process
while still wanting their complaint to be resolved, and
— failing to clearly identify the precise issues of the
complaint, despite reasonable efforts ot'staff to help
them clarify their concerns.
Issues of an urgent nalure should be responded m within it
reasonable time frame, kis const ufti(itted to the complainant.
Non -urgent coin,plaints should be resE)Qlidod to within 10 business
days. Where tliG nature of tlto complainf fecguires a longer time for
ilivcstig ation and i00.gnse, the .cumplainant should be advised of
the.anticipated timefia)e:as:;;5ooti as practicable;
Bmployec Responsibility Staff III rtst establish, through-4ie documented words and/or actions
of a complainant (eig„,elnails, lettors and staff notes reporting; a
conversation car incideW), that the c-00aint is Frivolous or
Vexatious befo.re applying the:p-P.cesses outlined in this policy,
tCan- employee believes that a complaint is Frivolous or
Vexat►ous;al�e. ernplityee should consult with their manager/
aperYisor, providc..tuiy supporting materials (e.g. emails received
f oni:tiie complaitiant) and advise the mauag er/ supervisor of the
steps that. Kaye been taken to resolve the issue, including:
• . the length of time that staf7'have been in contact with the
complainant and the amount of correspondence that has been
exchanged with the complainant;
• the number of complaints than the complainant has brought
and the status of each; and
• the nature of (lie complainant's behaviour,
Note: Employees may choose to contact their manager/
supervisor prior to it pattern of conduct being;.established
(i.e. the behaviour has occurred on less than three
8�
G ® %p o ra f e
MISS{SSAUGA 000000
Policy No. Page Page Sof
Policy and
Procedure
Effective
Date
Supersedes
occasions) if the complainant's behaviour is extreme.
lvlanager/Supervisor. Managers/supervisors are responsible for reviewing the
Responsibility information provided by staff and determinuig if file
complainant's behaviour should be escalated to the appropriate
director(s),
Before escalating to the di.rofoil(s) the manager/supervisor must
be satisfied that:
the complaint hm twen propeffy,investigated;
co►mitunicatim .wiih the complaii4il;has been adequate; and
• the co►upldh p!Tt is not attenipting.to jifovide any significant
new infottnatiiati When cotitaGting; staff.
Director Responsibili ty Directors are responsible for, reviewing the information provided
by the man .agerlsupervisor iii a timely manner. Directors may
contact other C:ity'diree4ors to deter►Ziine if the complainant is
contacting multiple City straff%departments.
lf, 4ftgr reviewin9.the circumstances, the director determines that
ac-114.tttlder this policy should be taken, lie or she will determine
tii pproprlate..tic tion(s) in accordmice with this policy. A
wiii.ning letter will:be sent to the complainant indicating that the
actions outlined in the letter will be put into efiect if the
complaints of a Frivolous or Vexatious nature continue. If the
Fiiniplaint includes multiple issues, the letter may also outline the
priority assigned to resolving and responding to the complaints.
Types of Action to Actions available to directors under this policy may include, but
Restrict Complainant ;are not limited to:
Inilmet on Staff . limiting the complainant's correspondence With staff to a
particular formai (e.g. email only), time (e.g. telephone calls
only at specific times and days of' the week) or duration (e.g.
conversations may last no longer than tell minutes);
3 DJ HEE❑❑
o rp o r a to
MISSISSAUGA Policy Na. 00 00 00
Page rage G of7
P o lic`d and
Procedure
Effective
Date
Supersedes
• limiting the complainant to a particular {point of contact at the
City (where possible, other staff members should be advised
not to respond to the complainant, but to refer them to the
point of contact);
• rCClllirlIt�, any face-to-face iritcraetions between the.
complainant and staff to tAU vIace in the presence ofan
appropriate witness;
requiring that coniPl inants fik4ice full disclosure of
doeulllentatioti or,irl.formation befnile staff will further
investigate-fi,cnmplaint;
instructing staff nbr, to respond to further coitspondence from
the eq'In ftinant regardil 4 the complaint or a substantially
sinlil�r issire.;
* . instructiiiS. staff I>_pt W illVesti6Yate1ti11y complaints regarding all
'.issue that' 4a s ahead'' Been -investigated, or which is
Sltbslantialfy.srlllilar to all isgut: which has already beetl
,investigated; [Ind/or,
• ; ul extretilc di,�cunlstances, instructing staff to severely reduce
oto coanpletely cease responses to further complaints and
coeresOundence from the complainant.
If &ettled appropriate, the director may set up a face to face
.meeting with the complainant and relevant staff (if applicable) in
order to identify any misunderstandings and attempt to resolve
the issue.
PROCEIDURE IF FRIVOLOUS AND VEXATIOUS COM.PLAWS CONIINUE
If a complainant disregards the warning letter and continues to
submit complaints deemed to be Frivolous and Vexations, the
ditk:ctor will advise their commissioner lir his/her delegate that
3 QJ HEE❑❑
Corporate
Policy and
Procedure
M
Policy No.
nAississaUGA
Page.
Effective
Date
Supersedes
00 00 00
Page I of./
the actions outlined in the warning letter will take effect
immediately.
The commissioner will ativise the LeadershipTeam
(commissioners and City Manager), the Mayor and the
appropriate ward councillor(s) of the Action the Cite has taken
and the reasons for it.
ExtremeBehaviour C orpotate Policy and Pc 6ediirb,—•;Workplace Violence should be
consulted if a comp! aivaiit's betiavi�t r threatens the safety or
security of staff,:.,.
Flew Complaints Complaints on a separate/new.' ftatn ti pbrsgn who has conte
under.tlus policy will: -.be. treaied'on their individual, merits. The
applicak le�eonunissionei•, iii consultation with the relevant
direcW.(s); will O.ecide if any.restrictions which are currently in
effect should be:applied to tine inety complaint.
MAINTAINING DETAILED RECORDS
Sti3 f rc respoi' i4. ' 'for maintaining detailed records of tlicir
in-teractions with 1. complainants (entails, notes of telephone
coin cis[,tiuns and notes of in-person discussions) in order to
justify any action being taken to restrict the complainant's access
to'City staff. Records tuust be retained in accordance with the
':Kecurds Retention .By-law 537-96, as amended.
REFI,RENC.F:
LAST REVIEW DATE;
CONTACT: -:1?6r additional information contact the applicable divisional
director.
"I-01Mlll■■
General C:ommittec �........�......._ __. 5___. Tune 5, 2014 U6
"I, the undersigned, request that the properly listed above be
inspected by the Property Standards Offtcer(.$) of the Municipalin,
of Callander and to take whatever actions necessary. 1, the
undersigned agree that if the .Property Standardv Ofcer(s), upon
inspection ol'the proper{3- above, determine(s) that this complaint
is frivolous and vexatious in manner ancd'or the conditions are so
minor as not to constitute any actio)), 1 agree to pqv a fee of
$150.00 as an inspection fee. 1, the undersigned, also agree and
understand that if the complaint is valid and docs constitute
action cuzv fees to be paid in relation to this complaint will be
paid by the owner ol'the property. "
Los Angeles:
There is no formal policy or procedure in place. If it is determined
that staff are dealing with a chronic complainer, they would put a note
on the file and provide inf2ormation and advice to management who
would make the final decision. Oftentimes management have simply
stopped accepting complaints from an identified chronic complainer.
FINANCIAL IMPACT: Although there is no financial impact to the City, adoption of this
Corporate policy may result in a more effective and efficient use of
staff resources as less time may be spent by staff investigating anti
responding to complaints of a frivolous and vexatious nature.
CONCLUSION.: City resources are limited. It is important that City resources be used
effectively and efficiently at all times. Although taxpayers are entitled
to a high level of customer service and responsiveness from their
municipal government, it is not reasonable for.a taxpayer to expect
service in response to their filing of frivolous and vexatious
complaints. Moreover, staff's investigation and response to frivolous
and vexatious complaints is not an effective use of City resources.
As a result. it is recommended that the draft Corporate policy entitled
"Staff Procedure for Il'andling Frivolous and Vexatious Complaints"
attached to this report as Appendix t be approved.
3 DJ HE[][][]
General Committee _
ATTACHMENTS:
-6- _ June S, 2014
Appendix 1: Draft Corporate policy "Staff Procedure for Handling
Frivolous and Vexatious Complaints."
Janice M.. Baker. FCPA, FCA
City Manager and CWef Administrative Officer
Prepared Bj, .Mickey Frost. Director of Enforcement
3 DJ HEE❑❑
Clarbgton
MEMO
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Members of Council
From: Brent Rice, Chief Building Official
Date: September 18,2020
File No: PLN 11.24
Re: Communication 11.3, City of Oshawa report regarding the construction
of accessible units as part of all residential development projects
For several years the Municipality of Clarington's Accessibility Advisory Committee
has been including recommendations in their Site Plan Application comments that
accessible units be provided in each residential development.
The current Ontario Building Code does not require any accessible features to be
included in residential housing until you get into apartment/condominium buildings at
which point 15% of the residential units must be provided with a barrier -free path of
travel. The barrier -free path of travel must be from the suite entrance door into the
following rooms and spaces;
(a) at least one bedroom,
(b) at least one bathroom which must have;
x have wall reinforcement installed and,
x be designed to permit a wheelchair to turn in an open space not less
than 1 500 mm in diameter.
(c) a kitchen or kitchen space, and
(d) a living room or space.
Other types of residential units could be made accessible by designing development so
that some of the ground floor units would be at grade or accessible by a ramp. The
interior design of the units would then be same as in an apartment building.
The correspondence from the City of Oshawa is a request to the Province that
municipalities be allowed to set their own targets for accessible residential units, which
would go beyond the current requirements for the apartment and condo buildings.
If municipalities are given the authority to set a percentage of accessible residential
units, I would recommend consulting the with the Accessibility Advisory Committee and Page 11
the other Durham Municipalities to determine appropriate target numbers for accessible
units needed in other housing forms throughout the Municipality.
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3DJH rn
Staff recommend that the correspondence of the City of Oshawa be endorsed.
r
;re;n5tTi ce
Chief Building Official
Planning and Development Services Department
Page 12
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3 DJ Ham❑❑
Oshawa°
File: A-2100
July 21, 2020
DELIVERED BY EMAIL
(clerks@durham.ca)
Corporate Services Department
City Clerk Services
Region of Durham
Re: Construction of Accessible Units as Part of all Residential Develoament Proiects
Oshawa City Council considered the above matter at its meeting of July 13, 2020 and adopted
the following recommendation:
1. That, pursuant to Report CNCL-20-149 dated July 8, 2020, the Province of
Ontario be requested to amend the Ontario Building Code in consultation with
municipalities, the building and development industry and other stakeholders to
permit individual municipalities to establish in consultation with the public and the
building and development industry unique approaches and standards applicable
only to that municipality to advance accessibility such as a minimum number of
accessible units in new development projects.
2. That a copy of Report CNCL-20-149 dated July 8, 2020 and the related Council
resolution be sent to:
x Region of Durham and Durham Area Municipalities
x Durham Region Members of Provincial Parliament
x Association of Municipalities of Ontario
x Oshawa's Accessibility Advisory Committee
x Durham Regional Accessibility Advisory Committee
x Large Urban Mayor's Caucus of Ontario
x Advocacy Centre for the Elderly
x Provincial Ministers for Seniors
x United Senior Citizens of Ontario
x Oshawa Senior Citizens Centres
x Ministry of Municipal Affairs and Housing
x Ministry of Government and Consumer Services
x The City's Building Industry Liaison Team including Durham Region
Homebuilder's Association and Building Industry and Land Development
Association
The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7
Phone 905 436 3311 1 800 667 4292 Fax 905 436 5697
www.oshawa.ca
3DJH rn
2
Ontario Building Officials Association
x The Accessibility Directorate of Ontario
Please find attached Report CNCL-20-149.
If you need further assistance concerning this matter, please contact Warren Munro,
Commissioner, Development Services Department at the address listed on Page 1 or by
telephone at 905-436-3311.
Mary Medeiros
City Clerk
/j I
C. Region of Durham and Durham Area Municipalities
Durham Region Members of Provincial Parliament
Association of Municipalities of Ontario
Oshawa's Accessibility Advisory Committee
Durham Regional Accessibility Advisory Committee
Large Urban Mayor's Caucus of Ontario
Advocacy Centre for the Elderly
Provincial Ministers for Seniors
United Senior Citizens of Ontario
Oshawa Senior Citizens Centres
Ministry of Municipal Affairs and Housing
Ministry of Government and Consumer Services
The City's Building Industry Liaison Team including Durham Region Homebuilder's
Association and Building Industry and Land Development Association
Ontario Building Officials Association
The Accessibility Directorate of Ontario
3 D.I HTFIFI
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
� ■■III CF.'ID 1"■1►� \�1b■[II ■■ �1�1:� 111 II)11■■ "■
By-law 2020-057
Being a By-law to exempt a certain portion of Registered Plan 40M-2614 from
Part Lot Control
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to exempt from Part Lot Control Blocks 12 and part of Blocks 2 and 13 in Plan
40M-2614 registered at the Land Titles Division of Whitby (File # ZBA 2020-011);
Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands
described in Paragraph 2 within the By-law.
2. That this By-law shall come into effect upon being approved by the Municipality of
Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to Blocks
2 and part of Blocks 2 and 13, more specifically described as Parts 11 and 15 of
40R-30960.
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be
in force for a period of one (1) year ending on September 21, 2021.
Passed in Open Council this 21St day of September, 2020.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
3DJH rn
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
■111'F.'l11 ►"■1�� \�1�i■[II ■■ �111�11�� 111 II)11■
Being a By-law to exempt a certain portion of Registered Plan 40M-2601 from
Part Lot Control
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to exempt from Part Lot Control, Block 2 and Part of Block 3 (more specifically
described as Part 1 in Plan 40R-30593) in Plan 40M-2601, registered at the Land Titles
Division of Whitby (File ZBA2020-0016);
Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands
described in Paragraph 2 within the By-law.
2. That this By-law shall come into effect upon being approved by the Municipality of
Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to Block
2 and Part of Block 3 (more specifically described as Part 1 in Plan 40R-30593) in
Plan 40M-2601.
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be
in force for a period of three (3) years ending on September 21, 2023.
Passed in Open Council this 21St day of September, 2020.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
3DJH rn
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
■ 111' 1 0lh�11141 IJII■ "■
■[�fl 111■■■111■■
Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the
Corporation of the Municipality of Clarington
Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to
amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to permit
the development of 9 single -detached dwellings on the subject lands ZBA 2016-0013.
Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. 6F❑HG❑ 1-4—(CourticeEAWF- aw 84-63, as amended, is hereby further amended by
changing the zone designation from:
1111RCU❑u Urban Residential Exception ((H)R3-31 mmRLH lE❑❑[5 HLLG-IAAtO
Exception (R3-31 MMREHL
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2. 6 F HG -0-L _LL\VF❑HG_UI '- I_I_I_QRIP -S❑WYI WiE] Flaw.
3. This By-law shall come into effect on the date of passing hereof, subject to the
provisions of Sections 34 and 36 of the Planning Act.
Passed in Open Council this 21 st day of September, 2020.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
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This is Schedule "A" to By-law 2020-059 , passed this 21stday of September , 2020 A.D.
GORD VINSON AVENUE
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FRANK WH EELER AVEN U E
Zoning Change From '(H)R2-76' To 'R2-76'
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Adrian Foster, Mayor
Courtice . ZBA 2016-0013 . Schedule 4
C. Anne Greentree, Municipal Clerk
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