HomeMy WebLinkAbout05/16/2011DATE: MONDAY, MAY 16, 2011
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council held May 2, 2011
Minutes of a special meeting of Council held May 6, 2011
Minutes of a special meeting of Council held May 9, 2011
PRESENTATIONS
a) John Slater — Certificate of Recognition for Protection of the Environment
b) John O'Toole, MPP, Durham — Annual Address to Clarington
DELEGATIONS (List as of Time of Publication)
a) Jeany Barrett, President, Newcastle Horticultural Society — Newcastle Heritage
Garden Project Update (Correspondence Item I — 3)
b)' John Puddicombe — Official Plan Amendment #80 to Revise the Limits of the
Environmental Protection Areas Based on the Identification of Provincially
Significant Wetlands (Correspondence Item D - 6)
C) Grant Algar - Official Plan Amendment #80 to Revise the Limits of the
Environmental Protection Areas Based on the Identification of Provincially
Significant Wetlands (Correspondence Item D - 5)
d) Karen Tremblay - Official Plan Amendment #80 to Revise the Limits of the
Environmental Protection Areas Based on the Identification of Provincially
Significant Wetlands (Correspondence Item D - 6)
CORPORATION OF THE MUNICIPALITY OF CLARIN.GTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Council Agenda - 2 - May 16, 2011
e) Martin Gerkes - Official Plan Amendment #80 to Revise the Limits of the
Environmental Protection Areas Based on the Identification of Provincially
Significant Wetlands (Correspondence Item D - 6)
f) Beth Meszaros — Lack of Regulations Governing the Filling of Abandoned
Gravel Pits (Correspondence Item D — 10)
COMMUNICATIONS
Receive for Information
I- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated April 12, 2011
1 - 2 Minutes of the Newcastle Community Hall Board dated April 26, 2011
1 - 3 Jeany Barrett, President, Newcastle Horticultural Society - Newcastle Heritage
Garden Project
1 - 4 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Sign Recycling
Program
1 - 5 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Quarterly
Report on Planning Activities
l - 6 Ian Parrott, P.Eng., Manager, Certificate of Approval Review Section,
Environmental Assessment and Approvals Branch, Ministry of the
Environment — Comment Opportunity for the Proposed Durham York Energy
Centre
1 - 7 Port Hope & District Chamber of Commerce - Introductory Supplier Seminar
1 - 8 Mirka Januszkiewicz, Director of Waste Management Services, Regional
Municipality of Durham — 2011 Multi- Residential Recycling Program Distribution
Project
1 - 9 Carol Bailey, President, Orono Horticultural Society Letter of Appreciation
1 - 10 Bill Robinson, Executive Vice President, Nuclear Refurbishment, Projects &
Support, Ontario Power Generation — Darlington Nuclear Generating Station
Refurbishment and Continued Operation Project
Council Agenda - 3 - May 16, 2011
Receive for Direction
D - 1 Linda Duffie, Chairperson, Lions Club of Bowmanville Duck Derby — 16th Annual
Duck Derby
D - 2 Sophia Aggelonitis, Minister Responsible for Seniors - 2011 Senior
Achievement Award
D - 3 Rizwan Dean Wancho, NFP Group Consultants — Relief from Development
Charges
D - 4 Stephen Coupland — Opposition to Newcastle Grocery Store
D - 5 Grant Algar — Official Plan Amendment #80 to Revise the Limits of the
Environmental Protection Areas Based on the Identification of Provincially
Significant Wetlands
D - 6 John Puddicombe and Arlene ,Merkley - Official Plan Amendment #80 to Revise
the Limits of the Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands
D - 7 Jay Palmer.— Request for Exemption to Responsible Pet Owners' By -law
D - 8 Charlene Watson, Acting EA to the CAO & Clerk, Town of Amherstburg -
Nuclear Reactor Program
D - 9 Linda J. Laliberte, CGA, CAO /Secretary- Treasurer, Ganaraska Region
Conservation Authority — Appointment to Ganaraska Region Municipal Working .
Group
D - 10 Beth Meszaros - Lack of Regulations Governing Filling of Gravel Pits
D - 11 Confidential Correspondence from Mayor John Henry, City of Oshawa -
ORNGE (Helicopter Air Ambulance)
D - 12 Bill Robinson, Executive Vice - President, Nuclear Refurbishment, Projects &
Support, Ontario Power Generation — Municipal Peer Review — Darlington
Nuclear Generating Station Refurbishment and Continued Operation Project
Environmental Assessment
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of May 9, 2011
Council Agenda - 4 - May 16, 2011
STAFF REPORT(S)
BUSINESS ARISING FROM PROCEDURAL NOTICE(S) OF MOTION
Moved by Councillor Partner, seconded by Councillor Hooper
THAT paragraph 7 of Resolution #C- 200 -11, appointing Councillor Partner as a
Council representative on the Tyrone Hall Board be rescinded.
UNFINISHED BUSINESS
BY -LAWS
OTHER BUSINESS
CONFIRMING BY -LAW
ADJOURNMENT
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hI.J.LI 11
Leuamgd�ewny Council Meeting Minutes
MAY 2, 2011
Minutes of a regular meeting of Council held on May'2, 2011 at 7:00 p.m., in the
Council Chambers,
Councillor Neal led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal, attended until 9:54 p.m.
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill, attended until 10:13 p.m.
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Manager of Transportation & Design, L. Benson
Director of Community Services, J. Caruana
Manager of Communication & Tourism, J. Cooke, attended until
7:33 p.m.
Director of Planning Services, D. Crome
Parks Supervisor, B. Genosko
Director of Corporate Services and Human Resources,
M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services /Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Councillor Hooper indicated that he would be declaring a pecuniary interest with
respect to Items #4 and #12 of Report #1 and By -law 2011 -049.
Mayor Foster indicated that he would be declaring a pecuniary interest with respect to
Correspondence Item D - 4.
Later in the meeting, Councillor Partner declared a pecuniary interest with respect to
Item #12 of Report #1.
Council Meeting Minutes - 2 - May 2, 2011
ANNOUNCEMENTS
Councillor Novak announced the following:
• She extended congratulations to all who participated in "PITCH -IN" Week,
noting that she participated with Ontario Power Generation and the clean -up
on the Courtice Millennium Trail
• She represented the Municipality at the opening of the new Durham College
Employment Centre in Bowmanville.
• On Wednesday, April 29, 2011, she, along with Councillor Neal and
Mayor Foster attended Friends of the Second Marsh Dinner.
• She expressed congratulations to Veridian Corporation on being named as one
of Canada's greenest employers.
Councillor Hooper announced the following:
• On April 27, 2011, he represented the Municipality at the Clarington Board of
Trade Annual General Meeting and Business Awards and extended
congratulations to Martin Vroegh, President and the new Board Members and
to Award winners Tom, Steve and Glenn Barrie of Terwidlen Farms, 2011
Excellence in Agriculture Recipients, Tom Brewer and Valerie Mueller,
Cargowall Ltd., Excellence in Innovation Recipients and to Hannu Halminen,
Business Person of the Year.
• On April 28, 2011, he represented the Municipality at Ontario Power
Generation for the Day of Mourning Ceremony.
• He extended congratulations to students of Harold Longworth Public School
and The Pines Senior Public School who won Gold Medals competing against
64 teams in the 2011 Battle of the Books Competition.
• Maple Festival and All That Jazz will be held on Saturday, May 7, 2011, in
downtown Bowmanville.
• This past weekend, he, along with Mayor Foster, attended the Ontario
Association of Fire Chiefs' Convention in Toronto. The event was well attended
and attracted three Government Ministers.
Councillor Partner announced the following:
On Wednesday, April 27, 2011, she attended the monthly "Rebekka Raise the
Roof' Fundraiser in Orono. They are hoping to raise $25,000 and the next
dinner is May 18tH
On Thursday, April 21St, she participated in "PITCH -IN" Week with Tim Horton's
where litter was picked up on both sides of King Avenue in Newcastle from the
hole in the wall west to Tim Horton's and the vacant lot to the south.
Councillor Partner extended appreciation to the owner's of Tim Horton's who
treated the volunteers to pizza and soft drinks.
Council Meeting Minutes - 3 - May 2, 2011
• On Saturday, April 23,d, she attended the Easter Bunny Breakfast at the
Newcastle Town Hall, sponsored by the Newcastle BIA. She also attended an
Easter Bunny "Throw an Easter Egg" party in Orono, sponsored by the Orono
BIA.
• On April 28th, she attended the YMCA Child Care Centre at the Newcastle
Public School providing a send -off for the youngsters participating in the
Durham YMCA Child Care "Strong Kids Walk ".
• On April 30, 2011, she, along with Mayor Foster and Councillor Woo, attended
the Orono Horticultural Society's 150th Anniversary.
• She is hosting a Golf Tournament for Ovarian Cancer Research "In the Face of
an Angel" in memory of her mother, Bernice Partner. The tournament will be
held at Cider House Golf Course on May 29th and she can be contacted for
further information.
Councillor Traill announced the following:
• The final weigh in for the "Council on a Diet" Challenge in support of Feed the
Need Durham was held on April 21St. She announced that 130 pounds in total
were shed and $10,000 was raised.
• On Friday, April 29, 2011, she, along with Councillor Partner, toured Camp 30
with Fay Langmaid and Martha Rutherford- Conrad who provided a verbal
history of the property.
• She attended The Alzheimer Society Durham's Chocolate Lover's Luncheon
which raised $20,000.
• The Tyrone Community Centre is holding a traditional Dutch Dinner fundraiser
on May 12, 2011.
Councillor Woo announced the following:
On April 11, 2011, Council proclaimed "School Crossing Guard Appreciation
Day" and he extended appreciation to all of Clarington's School Crossing
Guards who protect children-as they travel from home to school and back
every day.
On Wednesday, May 4, 2011, there will be a discussion group at the
Newtonville Hall from 7:00 p.m. to 9:00 p.m. providing an update on the Port
Granby Project.
On Thursday, May 5, 2011, The Pines Senior Public School will be attempting
to break the Guinness Book of World Records for the number of participants
exercising to a video game. The current record is 605 participants and they
hope to have 1000 participants.
Mayor Foster announced the following:
He extended congratulations to all electoral candidates running in today's
Federal Election.
Council Meeting Minutes - 4 - May 2, 2011
• He thanked all the groups who participated in PITCH -IN Week, noting he
participated with the Courtice Lions Club.
• On May 11, 201.1, the Pedal for Hope Tour, a 1000 kilometre cycling tour in
support of Pediatric Cancer Research will pass through Clarington.
• On May 5, 2011, the Hilltop Restaurant will celebrate a grand re- opening.
• On May 10, 2011, the Ontario Trillium Foundation will present an information
session for non - profit organizations on how to access funding. The session will
be held from 6:30 p.m. to 8:00 p.m. at the Arts Resource Centre in Oshawa.
Councillor Neal announced that he was the winner of the 50/50 draw at the Friends of
Second Marsh - Dinner and that he donated the winnings back to the Friends of
Second Marsh.
Resolution #C- 204 -11
Moved by Councillor Partner, seconded by Councillor Traill
THAT the minutes of a regular meeting of Council held April 11, 2011, be approved.
v
PRESENTATIONS
Mayor Foster, on behalf of Members of Clarington Council, extended congratulations
to the Clarington Atom AAA Team Members on their Ontario Hockey Federation
Championship. The championship game delivered the first ever OHF gold medal at
the AAA level and the team won gold right here at home. He extended appreciation to
Bob Englebert and Steve Troughton and to all the parents for their efforts.
Mayor Foster presented congratulatory certificates to Scott Westwood, Mitch Doyle,
Ryan Pierce, Riley Girard, Alex Lepizzera, Riley McCutcheon, Tyler Jones,
Ryan Troughton, Cameron Hillis, Jamie Englebert, Liam Robertson and
Nathan Baumhauer.
Mayor Foster presented congratulatory certificates to Paul McGregor, Goalie Coach,
Bob McCutcheon, Trainer, Jody Smith, Manager, and Dean Baumhauer, Head Coach.
Certificates were also prepared for team members Ian Maclean, Brett Underwood,
Owen Boyle, Declan Chisholm and Mason Snell and to Dave Fairey, Doug Pierce and
Mark Underwood, Assistant Coaches, who were unable to attend this evening.
Council Meeting Minutes - 5 - May 2, 2011
DELEGATIONS
Lou DeVuono addressed Council concerning Correspondence Item I — 12 — Heroes
Highway Ride & Rally. Through use of a PowerPoint presentation, Mr. DeVuono
provided a slideshow highlighting the 2010 event. Mr. Devuono stated this year's
event will take place on June 4, 2011, in Oshawa and they are projecting between
2500 to 4000 bikes to participate and 8000 to 12000 attendees. Mr. DeVuono
indicated that his main purpose in attending this evening was to express appreciation
to Council for their support in allowing the event to come to Clarington last year which
provided a great foundation to build upon. He is hoping that the ride and rally will
spread across Canada as a way to thank Canada's Troops and noted he has already
had inquiries from Clubs in Alberta and British Columbia. Mr. DeVuono invited
Members of Council to attend this year's event and provided promotional posters for
display.
Karen Tremblay addressed Council concerning Correspondence Item D — 9 —
Proposed Official Plan Amendment No. 80 — Location of Provincially Significant
Wetlands. Ms. Tremblay questioned how these changes can be made without proper
notification to the property owners and advised that a door -to -door campaign has
identified 400 addresses that are directly affected by the proposal. Ms. Tremblay
stated many of the residents they have encountered are in their seventies and eighties
who are being faced with a loss to their retirement nest egg or are young
professionals whose property will greatly decrease in value and who will be unable to
make changes. Ms. Tremblay stated if the designation is forced on property owners,
the Municipality must provide compensation. She stated that to date, there has not
been one resident who was aware of the studies being conducted. Ms. Tremblay
requested that Council halt the process immediately as it is imperative that these
changes not be made without notice and clear proof that the study was done properly
and that the financial status is understood. Ms. Tremblay stated the Municipality
needs to contact each affected resident and that holding a Town Hall meeting would
be a judicious move. She urged Council to work with staff and residents to protect the
true wetlands.
Resolution #C- 205 -11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the order of the agenda be altered to consider Correspondence Item D — 9 at
this time.
. OM
Council Meeting Minutes - 6 - May 2, 2011
CORRESPONDENCE FOR DIRECTION
D - 9 Form letters dated April 20, 2011, have been received from Ewan Hannis,
Thomas Rivers, Joan Jubb, Klaus Walkau, Jeff Henry and Joan Seaton,
indicating that their properties will be directly impacted by the Proposed
Official Plan Amendment No. 80, if adopted, regarding the location of
Provincially Significant Wetlands; questioning why the Municipality did not
contact each affected property owner directly as proposed changes will
dramatically devalue their property and, in some cases, threaten their
livelihoods; indicating that they will be contacting the Ministry of Natural
Resources to request site specific documentation of studies conducted on
their lands; suggesting that there are many inconsistencies on the map of
the proposed changes with respect to properties with areas identified as
wetlands that are clearly not wetlands and areas that are clearly wetlands
that are not identified; and, requesting that the process be stopped
immediately and that a moratorium be placed on the matter until sufficient
investigation can be done to determine that the MNR and the Municipality
have followed all of the proper procedures, and that all land owners
impacted have been contacted and allowed to become part of the
decision - making process.
Resolution #C -206 -11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Correspondence Item D — 9 be referred to the Director of Planning Services;
and
THAT the Ministry of Natural Resources, Central Lake Ontario Conservation Authority,
Bev Oda, MP, Durham, John O'Toole, MPP, Durham and other parties be invited to
an evening Town Hall meeting to make a presentation and to answer questions from
the residents.
"CARRIED AS AMENDED LATER IN THE
MEETING"
(See Following Motion)
Resolution #C- 207 -11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C- 206 -11 be amended to add "and that each
landowner whose property falls within the area designated by the amendment be sent
notice of the public meeting ".
"MOTION WITHDRAWN"
Council Meeting Minutes - 7 - May 2, 2011
Resolution #C- 208 -11
Moved by Councillor Neal, seconded by Councillor Novak
THAT the foregoing Resolution #C- 206 -11 be amended to add "THAT all affected
landowners be advised of the public meeting by ordinary mail."
"CARRIED"
Resolution #C- 206 -11 was then put to a vote and CARRIED AS AMENDED,
DELEGATIONS
Mary-Ann Nova, Executive Director, Nova's Ark, addressed Council concerning
Correspondence Item D — 18 — Request for Exemption to By -law 93 -161. Ms. Nova
stated she owns a ten acre property in Brooklin that houses 200 therapy, farm and
exotic animals.. Ms. Nova stated Nova's Ark connects therapy animals with youth
volunteers and brings in children and youth with special needs, creating circles of
friends and interaction. Ms. Nova stated the Bowmanville Rotary Club has donated
funds towards their gazebo and to thank the Club for their support, she is requesting
an exemption to the Municipality's Exotic Pet By -law to permit Nova's Ark to attend the
Rotary Club's Ribfest as an opportunity to thank Clarington for their support and to
bring some of their gentle,therapy animals to share their stories. Ms. Nova stressed
Nova's Ark is not a petting zoo, that each animal will be held or leashed and that their
programs provide social interaction and communication, teaching respect for one
another.
Resolution #C- 209 -11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the order of the Agenda be altered to consider Correspondence Item D — 18 at
this time; and
THAT the request from Mary -Ann Nova, Executive Director, Nova's Ark, for exemption
to the Exotic Pet By -law 93 -161 for the period June 10 to 12, 2011, be approved.
"CARRIED"
Council Meeting Minutes - 8 - May 2, 2011
CORRESPONDENCE FOR DIRECTION
D - 18 Mary -Ann Nova, Executive Director, Nova's Ark, a unique facility
connecting special needs children, volunteer youth leaders and a wide
variety of gentle animals together to create social and communication
circles of friends whose mission statement is to "build acceptance through
understanding "; advising the Bowmanville Rotary Club have invited
Nova's Ark to participate in the Ribfest to be held June 10 to 12, 2011;
indicating that Nova's Ark is not a petting zoo and that each animal comes
with an experienced youth volunteer and is either held or led on a short
lead, they are a registered charity insured for $5 million and have never
had any incidents or claims; and, requesting an exemption to the Exotic
Pet By -law to permit Nova's Ark to attend the Ribfest organized by the
Bowmanville Rotary Club.
COMMUNICATIONS
Resolution #C- 210 -11
Moved by Councillor Traill, seconded by Councillor Woo
THAT the communications to be received for information be approved, with the
exception of Correspondence Items 1- 4, 1 - 8, 1 - 10, 1- 13 and I - 16.
"CARRIED"
I - 1 Minutes of the Newcastle Memorial Arena Management Board dated
March 8, 2011.
1 - 2 Minutes of the Ganaraska Region Conservation Authority dated March 17,
2011.
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated April
19, 2011.
1 - 5 _ Susan DaCosta, Secretary Treasurer, Orono Town Hall, expressing
appreciation to Council on behalf of the Orono Town Hall Board for the
municipal grant in the amount of $2,500.
1 - 6 Kim Coates, AMCT, Clerk, Township of Scugog, advising Council that on
March 28, 2011, the Township of Scugog adopted the following resolution
pertaining to Request to Support City of Oshawa Resolution regarding the
Highway 407 East Extension:
"WHEREAS Infrastructure Ontario has indicated its interest to qualify
project teams who will design, build, finance and maintain the east
extension of Hwy 407; and
Council Meeting Minutes - 9 - May 2, 2011
WHEREAS the extension of Hwy 407 eastward from Brock Road in
Pickering to Hwy 35/115, as originally agreed with the federal government
in the FLOW Agreement dated March 2, 2007 is to be completed in one
continuous phase; and
WHEREAS the Province has recognized the importance of completing the
407 Hwy east extension all the way to Hwy 35/115 as being critical to
advance economic development and create jobs for all of southern
Ontario thereby ensuring that Ontario Businesses can compete on the
world stage; and
WHEREAS the Province has stated that due to financial constraints it
must phase the construction of the 407 extension;
THEREFORE, BE IT RESOLVED THAT the Province be requested to
immediately proceed with the continuous construction of the 407
extension from Brock Road in Pickering to Hwy 35/115 through the issue
of a RFP based on Public Private Partnership (P3) where the Province
would retain control and ownership under a funding model inclusive of the
capital construction, ongoing maintenance and operation costs and a
schedule of user fees which would respond to the market, encourage and
support the use of truck traffic, and that this motion be forwarded to the
Region of Durham, Durham Municipalities, Peterborough, Kawartha
Lakes, Cavan - Monahan, Ontario MPs and MPPs, and AMO."
1 - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to
Terry Clayton, Chair, Durham Trail Co- ordinating Committee, advising that
on April 6, 2011, Regional Council adopted the following resolution
pertaining to Durham Trail Co- Ordinating Committee (DTCC) 2010 Annual
Report and 2011 Workplan:
"a) THAT Report #2011 -P -25 of the Commissioner of Planning be
received as the Durham Trail Co- ordinating Committee's annual report
on its activities in 2010;
b) THAT the'2011 Durham Trail Co- ordinating Committee Workplan,
outlined in Attachment 1 to Report #2011 -P -25, be approved; and
c) THAT a copy of Report #2011 -P -25 be forwarded to the Durham Trail
Co- ordinating Committee and the area municipalities."
Council Meeting Minutes -10- May 2, 2011
1 - 9 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding a hard copy of the Identification of
Professional Engineer to Complete an Independent Audit of the
Undertaking (April 13, 2011) document, in accordance with the Notice of
Approval to Proceed with the Undertaking regarding the Amended
Environmental Assessment for Durham and York Residual Waste Study,
Section 3 Public Record. A copy of the document is also available on the
project website at http: / /Www.durhamyorkwaste.ca /project /whats new htm
and http: / /www.durhamyorkwaste.ca /project /project doc htm.
I - 11 Canadian Environmental Assessment Agency News Release dated April
19, 2011, inviting the public to comment on the Comprehensive Study
Report for the proposed 407 East Transportation Corridor Project;
indicating the Report includes the Agency's conclusions and
recommendations regarding the adverse environmental effects that are
likely to result from the project, the significance of those effects, and
appropriate measures to mitigate any significant adverse environmental
effects; and, advising that following the public comment period, the
Minister of the Environment will review the Study Report along with
accompanying public comments and make his environmental assessment
decision. The Study Report and additional information on the project are
available on the Agency's website at www.ceaa- acee.gc.ca. Comments
are to be received by May 20, 2011.
1 - 12 Lou DeVuono, Heroes Highway Ride & Rally Association, Founder and
Executive Director, expressing appreciation to Council for their support of
the 2010 Heroes Highway Ride & Rally and extending an invitation to
Members of Council and Clarington residents to join their 2011 event to
be held in Oshawa on June 4, 2011. Last year's event saw over 1000
motorcycles parade along the Highway of Heroes from Belleville to
Bowmanville joining with several thousand more attendees at the rally.
This year the organizers are anticipating 2500 to 4000 motorcycles and
over 10,000 attendees making the 2011 Heroes Highway Ride & Rally the
largest event of its kind in Canada.
1 - 14 Darlene Brown, Executive Director, Big Brothers & Sisters of Clarington,
extending appreciation to the Municipality for the $2,000 grant which will
allow Big Brothers & Big Sisters to continue delivering high quality,
volunteer -based mentoring programs to children of Clarington and to
expand and enrich the programs they provide.
1 - 15 Minutes of the Clarington Heritage Committee dated April 19, 2011.
Council Meeting Minutes - 11 - May 2, 2011
1 - 4 Dave McCauley, Director, Uranium and Radioactive Waste Division,
Electricity Resources Branch, Natural Resources Canada, advising that
on behalf of the Federal government, the Port Hope Area Initiative
Management Office (PHAI MO) will seek a Waste Nuclear Substance
Licence from the CNSE for the cleanup and long -term management of
low -level radioactive waste in Port Hope and at the Port Granby facility in
Clarington; forwarding a description of the options by which the licensing
will proceed and suggesting that the Municipality advise the CNSC as to
which form of licensing process it would prefer; and, indicating that
Natural Resources Canada appreciates the ongoing support of Council
and staff with respect to the Port Hope Area Initiative and looks forward to
working together towards successful implementation of the Project.
Resolution #C- 211 -11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Correspondence Item I — 4 from Dave McCauley, Director, Uranium and
Radioactive Waste Division, Electricity Resources Branch, Natural Resources
Canada, with respect to licensing for the Port Granby Project, be referred to staff.
...�
... •
1 - 8 John R. O'Toole, MPP, Durham, commending Council for the swift actions
taken regarding the issue of soil transfer and the operation on Morgans
Road, indicating that the pressure to accept soil will only increase
throughout Durham until proper regulations are set in place; advising that
he feels that a follow -up meeting with the province is necessary to ensure
the matter of soil transfer remains on the agenda of the Ministries of
Environment, Municipal Affairs and Natural Resources; and, forwarding
copies of his letters to the Ministers requesting a response to his request
for a meeting.
Resolution #C- 212 -11
Moved by Councillor Neal, seconded by Councillor Woo
THAT Correspondence Item I — 8 from John R. O'Toole, MPP, Durham, with respect
to transportation of commercial fill, be endorsed.
"CARRIED"
Council Meeting Minutes -12- May 2, 2011
1 - 10 Susan Self, Chair, Credit Valley, Toronto and Region and Central Lake
Ontario (CTC) Source Protection Region Committee, providing
background information on the formation of the CTC under the provisions
of the Ontario Clean Water Act and associated regulations; highlighting
steps in the process to be taken to develop and implement a Source
Protection Plan, outlining policies and programs.to eliminate or mitigate
existing Significant Threats and to ensure that no new threats develop
and possibly include policies and programs to address moderate or low
drinking water threats; indicating that a Source Protection Plan working
group is overseeing development of policy options for the committee and
will strive to maximize accountability and transparency in the preparation,
consultation and implementation of Source Protection Plan policies; and,
advising that if Council would like further information or a presentation
with staff or Councillors to advise John Presta, Clarington's
representative. The Municipality will also receive notification when there
is a formal opportunity for Clarington to review and provide input on the
draft policies. Further information is available by contacting
Beverley Thorpe, Project Manager at 416- 661 -6600, extension 5577.
Resolution #C- 213 -11
Moved by Councillor Traill, seconded by Councillor Partner
THAT Correspondence Item I — 10 from Susan Self, Chair, Credit Valley, Toronto
and Region and Central Lake Ontario (CTC) Source Protection Region Committee,
be received for information; and
THAT the Central Lake Ontario (CTC) Source Protection Region Committee be
requested to make a presentation to the General Purpose and Administration
Committee regarding the Source Protection Plan.
1 - 13 Association of Municipalities of Ontario (AMO) advising that on
April 19, 2011, the Provincial government introduced legislation to amend
the Fire Protection and Prevention Act (FPPA) with respect to imposing a
duty of fair representation on bargaining agents for firefighters and to set
mandatory retirement for firefighters regularly assigned to fire suppression
duties; providing initial comments from AMO noting that until the Bill is
passed and receives Royal Assent, it is not law; and, indicating that
additional commentary on the proposed legislation can be found at:
,http://www.hicksmorley.com.
Council Meeting Minutes -13- May 2, 2011
Resolution #C- 214 -11
Moved by Councillor Traill, seconded by Councillor Neal
THAT Correspondence Item I — 13 from the Association of Municipalities of Ontario,
with respect to the introduction of Firefighters Mandatory Retirement Legislation, be
referred to staff.
••O t
1 - 16 Minutes of the Clarington Agricultural Advisory Committee dated
April 14, 2011.
Resolution #C- 215 -11
Moved by Councillor Woo, seconded by Councillor Partner
THAT the Minutes of the Clarington Agricultural Advisory Committee dated April 14,
2011, be received for information.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Correspondence Item D — 19 was received as a Hand -Out.
Resolution #C- 216 -11
Moved by Councillor Woo, seconded by Councillor Traill
THAT Correspondence Items D - 1 to D - 8 and Hand -Out Correspondence
Item D - 19, be approved as per the agenda, with the exception of Correspondence
Item D - 4.
"CARRIED"
D - 1 Karen Clarke, Spina Bifida & Hydrocephalus Association of Ontario,
requesting the month of June to be proclaimed as "Spina Bifida and
Hydrocephalus Awareness Month" to help raise awareness of the work
the Association provides on behalf of those with spina bifida and
hydrocephalus and their families through information and education
programs and funding of research to find ways to prevent and treat these
life long, complex conditions.
(Proclaimed)
Council Meeting Minutes -14- May 2, 2011
D - 2 Lynn Faris, expressing concern with graffiti on mailboxes, light standards,
electrical boxes, signs, etc.; requesting what steps the Municipality is
taking regarding defacing of property; and, requesting to be advised of the
plan of action.
(Correspondence referred to staff)
D - 3 Sheila Nicholas, Chair, Teachers of English as a Second Language
Association of Ontario, requesting the week of October 23 to 29, 2011, be
proclaimed "English as a Second Language Week" in Clarington; and,
inviting Members of Council to participate in their annual conference to be
held October 27 to 29, 2011, providing professional development for
educators, administrators, students and volunteers who work with
immigrants, refugees, citizens and visitors wishing to improve their ability
to communicate in English.
(Proclaimed)
D - 5 Terra and Perry Mucci, expressing concern with the location of the
proposed grocery store at the northeast corner of North Street and King
Avenue in Newcastle due to traffic flow, safety of residents, noise,
potential flooding issues; and, suggesting alternative locations that could
accommodate the proposal without compromising the safety,
environment, culture and historical value of the downtown corridor, while
maintaining the opportunity for growth and development in Newcastle.
(Correspondence referred to the Director
of Planning Services)
D - 6 Raylene Baker, Registrar of Canadian Citizenship, Citizenship and
Immigration Canada, announcing the launch of Canada's Citizenship
Award 2011, an award to recognize Canadians who demonstrate
exemplary citizenship by assisting newcomers to successfully integrate
into the Canadian family, or who promotes active citizenship by putting
into practice the rights and responsibilities of Canadian citizenship;
advising that recipients of the Award will be announced during Citizenship
Week which takes place October 17 to 23, 2011; and, forwarding
promotional information and the nomination form. The deadline for
submission is May 13, 2011.
(Correspondence referred to the Municipal
Clerk to place information on the municipal
website)
Council Meeting Minutes _15- May 2, 2011
D - 7 Ron Armstrong, Armstrong Harrison Associates Planning & Land
Development Services, writing on behalf of Abe's Auto Re- Cycling,
indicating that they have reviewed Official Plan Amendment 77 and find
that it does not make accommodation for their client's existing use, nor
does it permit the business to find a more suitable industrial property
where the use could be continued within Clarington; to serve the existing
marketing opportunity; suggesting that recycling of large and complex
manufactured goods such as automobiles can fairly be seen as more
beneficial to society than many other types of recycling such as paper and
other fibres but the policies in the existing OP, combined with the
additions of OPA 77 seem to be moving the municipality backward
instead of forward in this regard; advising that they do not wish to appeal
OPA 77 and create conflict with the Municipality; however, the contents of
proposed OPA 77 leave little choice in order to preserve the business;
and, requesting that staff be directed to re -open discussions with Abe's
Auto Re- Cycling with a view to resolving issues that under currently
proposed OPA 77 will prevent relocation of the business and hopefully
avoid an appeal to the Ontario Municipal Board. ,
(Correspondence referred to the Director
of Planning Services)
D - 8 Andrew and Sue Stenhouse, requesting detailed information and maps
regarding the Proposed Official Plan Amendment No. 80 regarding the
location of Provincially Significant Wetlands with respect to changes to
residences on Maple Grove Road; expressing disappointment and
concern that there has been no direct contact to date with any of the
affected taxpayers by either Provincial or Municipal officials; and,
requesting that they be put on an advisory contact list so that they will
receive information and notification of pertinent planning and Council
meetings in which the proposed amendment will be discussed.
(Correspondence referred to the Director
of Planning Services)
D - 19 Lyle Goodin, Director, Rotary Club of Bowmanville requesting that the
fourth annual Rotary Ribfest to be held June 10, 11 and 12, 2011, be
designated as a Community Festival as per the Alcohol and Gaming
Commission requirements for Special Occasion Permits.
(THAT the Rotary Ribfest to be held June
10, 11 and 12, 2011, be designated as a
Community Festival as per the Alcohol
and Gaming Commission requirements
for Special Occasion Permits)
Mayor Foster stated a pecuniary interest with respect to Correspondence Item D — 4
as he is a Member of the Lions Club of Courtice and left the Council Chambers
during discussion and voting on this matter.
Council Meeting Minutes -16- May 2, 2011
Councillor Novak chaired this portion of the meeting.
D - 4 Steve Shanks, Lions Club of Courtice, requesting permission to host a
Lions Foundation of Canada Purina Walk for Guide Dogs, a pet - friendly,
family walk to raise funds to help raise, train and provide Dog Guides to
serve Canadians with disabilities in the areas of mobility, safety and
independence on Sunday, May 29, 2011; outlining the proposed route
starting at 9:00 a.m. at the Courtice Complex; indicating that liability
insurance in the amount of $2,000,000 has been secured; and, inviting
Members of Council and staff to participate in the walk and to pre- register
at www.purinawalkfordogguides.com.
Resolution #C- 217 -11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the request from Steve Shanks, Lions Club of Courtice, requesting
permission to host a Lions Foundation of Canada Purina Walk for Guide Dogs on
Sunday, May 29, 2011 be approved provided the organizers apply for and obtain a
Road Occupancy Permit from the Engineering Services Department.
"CARRIED"
Mayor Foster returned to the meeting and resumed the chair.
D - 10 Ann Wright, Deputy Clerk /Executive Assistant, Town of Ingersoll, writing
to the Association of Municipalities of Ontario (AMO) advising that on
March 14, 2011, the Town of Ingersoll adopted the following resolution
pertaining to Bill 22, an Act to Amend the Children's Law Reform Act:
"THAT the Council for the Town of Ingersoll support Ontario Bill 22, Act to
Amend the Children's Law Reform Act, to emphasize the importance of
children's relationships with their parents and grandparents;
AND FURTHER THAT staff be directed to circulate this resolution to all
Ontario municipalities through the Association of Municipalities of Ontario,
for their support."
Resolution #C- 218 -11
Moved by Councillor Neal, seconded by Councillor Woo
THAT the resolution from the Town of Ingersoll, with respect to Bill 22, an Act to
Amend the Children's Law Reform Act, be received for information.
"CARRIED"
Council Meeting Minutes -17- May 2, 2011
D - 11 Mayor Hazel McCallion, City of Mississauga, writing to the Honourable
Dalton McGuinty, Premier of Ontario, advising that-on March 30, 2011, the
City of Mississauga adopted the following resolution pertaining to revenue
from H.S.T. charged on gasoline and diesel sales transportation
infrastructure funding:
"WHEREAS the introduction of the harmonized Sales Tax (H.S.T.) on July
1, 2010, and its application to gasoline and diesel sales will result in new
revenue for the Government of Ontario;
AND WHEREAS a lack of sufficient funding for essential transportation
infrastructure construction, maintenance and rehabilitation has created a
situation where the City of Mississauga, as well as many other
municipalities in Ontario, do not have the financial capacity to construct
new transportation infrastructure and conduct the maintenance and
rehabilitation needed to sustain existing transportation infrastructure;
THEREFORE BE IT RESOLVED THAT the Council of the Corporation of
the City of Mississauga requests that the Government of Ontario consider
directing a portion of the revenue derived from H.S.T. charged on
gasoline and diesel sales to a new predictable funding mechanism that
will allow the City of Mississauga and other Ontario municipalities to make
the critical investments needed to be effective stewards of transportation
infrastructure."
Resolution #C- 219 -11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the resolution from the City of Mississauga, with respect to revenue from
H.S.T. charged on gasoline and diesel sales transportation infrastructure funding be
endorsed.
"CARRIED"
D - 12 Keith Brettell, Chair, Clarington Accessibility Advisory Committee,
advising Council that on April 6, 2011, the Accessibility Advisory
Committee considered correspondence referred from Council regarding
time of day electricity pricing and passed the following resolution:
"THAT Council be requested to endorse the following resolution of the
Regional Municipality of Durham:
`WHEREAS the Ontario Government has introduced time of day
electricity pricing;
Council Meeting Minutes - 18 - May 2, 2011
AND WHEREAS people with disabilities have special need for utilities
and other electrical devices such as in -home dialysis, air conditioning,
in -house lifts, power wheel chair battery charging, etc. to help manage
their overall health and well- being, and may not be able to pick and
choose when they use their electricity;
AND WHEREAS recipients of Home Care have no choice as to when
their washing machines, dryers, dishwashers and other household
appliances are being used;
THEREFORE BE IT RESOLVED THAT the Minister of Energy be
requested to implement further strategies to ease the financial burden
facing people with disabilities who are eligible for the Disability Tax
Credit as offered by the Federal Government;
AND BE IT FURTHER RESOLVED THAT a copy of this resolution be
forwarded to the Premier of Ontario, the Minister of Finance, the
Minister of Health and Long -Term Care, the local MPPs, and local area
municipalities'."
Resolution #C -220 -11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT the resolution from the Region of Durham, with respect to time of day
electricity pricing, be endorsed.
"CARRIED"
D - 13 Sandra Kranc, City Clerk, City of Oshawa, writing to the Honourable
Leona Dombrowsky, Minister of Education, advising that on April 11,
2011, the City of Oshawa adopted the following resolution pertaining to
School Boards' Declaration of Voting Day as a Professional Activity Day:
"WHEREAS Ontario municipalities historically use schools as voting
places during municipal elections; and,
WHEREAS the Municipal Elections Act states that school boards must
provide space to be used as voting places free of any charge when
requested for use by a municipality; and,
WHEREAS school boards are requesting municipalities provide security
at schools being used on Voting Day to ensure the safety of students
throughout the entire school when only a small portion of the school is
being used as a voting place; and,
Council Meeting Minutes -19- May 2, 2011
WHEREAS concerns regarding student safety at the school during voting
hours can be eliminated if the students are not in the school on Voting
Day;
THEREFORE Oshawa City Council requests that the Minister of
Education amend the Education Act to declare Voting Day formunicipal
elections in the Province of Ontario as a Professional Activity Day; and,
THAT this resolution be forwarded to all Ontario municipalities, local
MPP's, the Association of Municipalities of Ontario, the Association of
Municipal Managers, Clerks and Treasurers of Ontario and all school
boards in the City of Oshawa in accordance with Report
FA -11 -81 dated March 24, 2011."
Resolution #C- 221 -11
Moved by Councillor Woo, seconded by Councillor Traill
THAT the resolution from the City of Oshawa, with respect to School Boards'
Declaration of Voting Day as a Professional Activity Day, be referred to the School
Board.
"MOTION WITHDRAWN"
Resolution #C- 222 -11
Moved by Councillor Neal, seconded by Councillor Novak
THAT Correspondence Item D - 13 from the City of Oshawa, with respect to School
Boards' Declaration of Voting Day as a Professional Activity Day, be received for
information.
"CARRIED"
D - 14 Marolyn Morrison, Chair, Greater Toronto Countryside Mayors Alliance,
advising Council that on January 14, 2011, the Greater Toronto
Countryside Mayors Alliance adopted the following resolution pertaining to
emerging commercial fill activity in the GTA:
"In recognition of the emerging commercial fill activity in the GTA, the
GTCMA:
Supports the Township of Scugog's position that both the
provincial and federal governments be strongly encouraged to
play an active role in commercial fill activity through their
regulation and enforcement; and
Council Meeting Minutes -20- May 2, 2011
• Requests that the federal and provincial levels of government
provide legislative and regulatory clarity on the issue of how
municipal by -laws apply to activities that are federally and
provincially regulated."
Resolution #C- 223 -11
Moved by Councillor Neal, seconded by Councillor Woo
THAT the resolution from the Greater Toronto Countryside Mayors Alliance, with
respect to emerging commercial fill activity in the GTA, be endorsed.
D - 15 Mike Buda, Director of Policy and Research, Federation of Canadian
Municipalities, announcing the launch of their social media campaign
called #CutMyCommute, a campaign to spotlight the economic,
environmental and personal costs of traffic gridlock; indicating that the
campaign will centre around a. #CutMyCommute webpage showing the
national costs of traffic gridlock and will invite visitors to send a message
to party leaders via Twitter, advising them how long their daily commute is
and requesting them to "Cut My Commute! "; and, requesting Council to
promote the campaign on the municipality's website and /or their personal
website, Facebook pages and Twitter feeds and to issue a supportive
media statement.
Resolution #C- 224 -11
Moved by Councillor Novak, seconded by Councillor Partner
THAT Correspondence Item D — 15 from the Federation of Canadian Municipalities,
announcing the launch of their #CutMyCommute social media campaign, be
received for information.
"MOTION WITHDRAWN"
Resolution #C- 225 -11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Correspondence Item D — 15 from the Federation of Canadian Municipalities,
announcing the launch of their #CutMyCommute social media campaign, be referred
to staff.
' . _N
Council Meeting Minutes -21- May 2, 2011
D - 16 Ann Wright, Deputy Clerk/Executive Assistant, Town of Ingersoll advising
Council that on April 11, 2011, the Town of Ingersoll adopted the following
resolution pertaining to elimination of Municipal Health Care Professionals
Recruitment Incentives:
"WHEREAS the number of health care professionals including physicians
are declining in relation to the population of the Province of Ontario; and,
WHEREAS it is evident to the Town of Ingersoll that municipalities are
feeling pressure to provide incentives to attract and obtain health care
professionals to meet their residents' health care needs; and,
WHEREAS the Town realizes there are inconsistencies in the types and
amounts of incentives being offered by municipalities across the Province;
and,
WHEREAS the affordability by municipalities to offer incentives is
inequitable potentially jeopardizing the health care of residents
geographically; and,
THEREFORE BE IT RESOLVED THAT the Council for the Town of
Ingersoll sees it fit to eliminate incentives given by municipalities as part of
health care recruitment as it is seen as a Provincial responsibility;
AND FURTHER THAT municipalities request the Province to develop and
implement a plan to attract health care professionals including physicians
in a fair and equitable manner without cost to municipalities;
AND FURTHER THAT the Council for the Town of Ingersoll respectfully
requests that all municipalities in the Province of Ontario consider
supporting the resolution from the Town of Ingersoll;
AND FURTHER THAT a copy of this resolution be forwarded to the
Honourable Leona Aglukkaq, Federal Minister of Health, Premier Dalton
McGuinty; Ontario Minister of Health Deb Matthews; Christine Elliott;
Ontario PC Health Critic; and, France Gelinus, Ontario NDP Health Critic;
AND FURTHER THAT this resolution be circulated to all municipalities in
Ontario."
Council Meeting Minutes -22- May 2, 2011
Resolution #C- 226 -11
Moved by Councillor Novak, seconded by Councillor Woo
THAT the resolution from the Town of Ingersoll, with respect to elimination of
Municipal Health Care Professionals Recruitment Incentives, be received for
information.
"CARRIED LATER IN THE MEETING"
(See Following Motion)
Resolution #C- 227 -11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing Resolution #C- 226 -11 be tabled to the next General Purpose
and Administration Committee meeting.
"MOTION LOST"
Resolution #C- 226 -11 was then put to a vote and CARRIED.
D - 17 Sandra Kranc, City Clerk, City of Oshawa, writing to Gabriella D. Lappa,
Director of Honours, Chancellor of Honours, advising that on April 11,
2011, the City of Oshawa adopted the following resolution pertaining to
the Peace Officer Exemplary Service Medal:
"THAT the City of Oshawa support that the eligibility criteria for the Peace
Officer Exemplary Service Medal awarded by the Governor General of
Canada be amended to include special constables in police forces and a
letter be sent to the Director, Chancellor of Honours, the Region of
Durham, Durham area municipalities, local MPs and MPPs, and the
Association of Municipalities of Ontario advising them of Council's
support,"
Resolution #C- 228 -11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the resolution from the City of Oshawa, with respect to the Peace Officer
Exemplary Service Medal, be endorsed.
Council Meeting Minutes -23- May 2, 2011
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report April 18, 2011.
Resolution #C- 229 -11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the General Purpose and Administration Committee Report of April 18, 2011 be
approved, with the exception of Items #1(b), #4, #10 and #12.
"CARRIED LATER IN THE MEETING"
Councillor Hooper stated a pecuniary interest with respect to Item #4 of Report #1 as
he owns property in downtown Bowmanville, which may be impacted by the proposed
development and Item #12 of Report #1 as he is an associate member of the Royal
Canadian Legion and left the Council Chambers during discussion and voting on
these matters.
Councillor Partner stated a pecuniary interest with respect to Item #12 of Report #1 as
she is a member of the Royal Canadian Legion and left the Council Chambers during
discussion and voting on this matter.
Item #12
Resolution #C- 230 -11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the fees for a site plan application by the Royal Canadian Legion, Branch 178,
for an outdoor patio be waived.
"CARRIED"
Councillor Partner returned to the meeting.
Item #4
Resolution #C- 231 -11
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report PSD- 036 -11 be received;
THAT the application for Amendment to the Clarington Sign By -law 2009 -123,
submitted by R.G. Richards & Associates on behalf of 1804603 Ontario Inc., to permit
a pylon sign within 6 metres of the road allowance at 680 Longworth Avenue,
Bowmanville, be approved;
Council Meeting Minutes -24- May 2, 2011
THAT the by -law, attached to Report PSD- 036 -11, be executed by the Mayor and
Municipal Clerk on behalf of the Municipality to amend Sign By -law 2009 -123; and
THAT all interested parties listed in Report PSD- 036 -11 and any delegations be
advised of Council's decision.
"CARRIED"
Councillor Hooper returned to the meeting.
Resolution #C- 229 -11 was then put to a vote and CARRIED.
Item #1 b
Resolution #C- 232 -11
Moved by Councillor Neal, seconded by Councillor Traill
THAT staff be directed to prepare a report addressing comparable private sector
benefit plans for area unionized employers.
"MOTION LOST ON THE FOLLOWING
RECORDED VOTE"
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Novak
Councillor Partner
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Mayor Foster
Item #10
Resolution #C- 233 -11
Moved by Councillor Neal, seconded by Councillor Traill
THAT a special committee of staff and Councillors be struck to review whether moving
to 'Administrative Services Only' would save the Municipality money on the
Municipality's benefit program.
"MOTION LOST"
Council Meeting Minutes -25- May 2, 2011
Resolution #C- 234 -11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the Director of Corporate Services be directed to prepare a report indicating
whether moving to 'Administrative Services Only' would save the Municipality money
on the Municipality's benefit program.
STAFF REPORT(S)
Report FND- 008 -11 — Reserve Funds Status
Councillor Neal rose on a Point of Order stating that Report FND- 008 -11 should be
considered at the General Purpose and Administration Committee meeting of May 9,
2011 and should not be on tonight's agenda.
The Chair ruled that consideration of Report FND- 008 -11 at tonight's Council meeting
is in accordance with Procedural By -law 2011 -016.
Resolution #C- 235 -11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the ruling of the Chair be appealed.
"MOTION LOST"
Resolution #C- 236 -11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report FND- 008 -11 be received for information.
"CARRIED LATER IN THE MEETING"
The Chair ruled Councillor Neal's line of questioning to the Director of
Finance/Treasurer Out of Order.
Councillor Neal rose on a Point of Personal Privilege. The Chair did not consent to
Councillor Neal's Point of Personal Privilege.
Councillor Traill questioned the ruling of the Chair.
Mayor Foster quoted Section 10.4.1 of Council's Procedural By -law, stating that a
Point of Personal Privilege may be raised at any time, with the consent of the Chair.
Council Meeting Minutes -26- May 2, 2011
Councillor Neal stated that Report FND- 008 -11 contained information that was
inaccurate.
Councillor Novak objected to Councillor Neal's statement suggesting Report FND -008-
11 contained inaccurate information.
Councillor Neal was requested to retract the statement and he refused to do so.
The Chair ruled Councillor Neal Out of Order and, when he persisted in his line of
questioning, he was asked to leave the meeting.
Councillor Neal left the meeting.
Resolution #C -237 -11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Council recess for five minutes.
"CARRIED"
The meeting reconvened at 9:59 p.m.
Resolution #C- 236 -11 was then put to a vote and CARRIED
Addendum to Report PSD- 021 -11 — Application for Removal of Part Lot Control
(Carrington Homes (Courtice) Limited)
Resolution #C- 238 -11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Addendum to Report PSD- 021 -11 be received;
THAT the request for Removal of Part Lot Control with respect to Lots 79 of Plan
40M -2364 be approved and that the Part Lot Control By -law contained in Attachment
2 of Addendum to Report PSD - 021 -11 be passed pursuant to Section 50 (7.1) of the
Planning Act;
THAT the Region of Durham Planning Department be forwarded a copy of Attachment
3 and be advised of Council's decision; and
THAT all interested parties listed in Addendum Report PSD- 021 -11 and any
delegations be advised of Council's decision.
Council Meeting Minutes -27-
UNFINISHED BUSINESS
May 2, 2011
There was no Unfinished Business considered under this Section of the Agenda.
BY -LAWS
Councillor Hooper stated a pecuniary interest with respect to By -law 2011 -049 as he
owns property in downtown Bowmanville, which may be impacted by the proposed
development and left the Council Chambers during discussion and voting on the by-
law.
Resolution #C- 239 -11
Moved by Councillor Novak, seconded by Councillor Woo
THAT leave be granted to introduce By -laws 2011 -047 to 2011 -052
2011 -047 Being a by -law to adopt the estimates of all sums required during
the year and to strike the rates of taxation for Municipal purposes for
the year 2011
2011 -048- Being a bylaw to amend Zoning By -law 84 -63 of the Corporation of
the Municipality of Clarington (2265719 Ontario Inc.)
2011 -049 Being a by -law to amend Sign By -law 123, as amended of the
Municipality of Clarington
2011 -050 Being a by -law to exempt a certain portion of Registered Plan
H50077 from Part Lot Control
2011 -051 Being a By -law to appoint an individual as a Parking Enforcement
Officer for Private Property (Robert Hatch) (2377 and 2379
Highway #2, 1420 King Street East, Courtice and 100 Clarington
Boulevard)
2011 -052 Being a By -law to exempt certain portions of Registered Plan 40M-
2364 from Part Lot Control; and
THAT the said by -laws be approved.
"CARRIED"
Councillor Hooper returned to the meeting.
Council Meeting Minutes -28- May 2, 2011
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Resolution #C- 240 -11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the Rules of Procedure be suspended to allow for the introduction of a motion.
"CARRIED"
Resolution #C- 241 -11
Moved by Councillor Partner, seconded by Councillor Novak
THAT Council support the ruling of the Chair to prevent the fiascos which are
continuing to go on.
Councillor Traill left the meeting prior to the vote being called.
The foregoing Resolution #C- 241 -11was then put to a vote and CARRIED.
Mayor Foster stated that he has been advised by the Regional Solicitor that the
Region is not able to share confidential information regarding the Covanta Contract
but can advise that the dollar figure is much larger than previously indicated.
Mayor Foster and Councillors Hooper and Partner stated pecuniary interests earlier in
the meeting, refrained from voting on the Confirming By -law and left the Council
Chambers during discussion and voting on the By -law.
Councillor Novak chaired the remainder of the meeting.
CONFIRMING BY -LAW
Resolution #C- 242 -11
Moved by Councillor Woo, seconded by Councillor Novak
THAT leave be granted to introduce By -law 2011 -053, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 2nd day of May, 2011; and
Council'Meeting Minutes -29- May 2, 2011
THAT the said by -law be approved.
Mayor Foster and Councillors Hooper and Partner returned to the meeting.
ADJOURNMENT
Resolution #C- 243 -11
Moved by Councillor Woo, seconded by Mayor Foster
THAT the meeting adjourn at 10:17 p.m.
. •
MUNICIPAL CLERK
r1•n n
111111 it
LeaGing the ii'a }
Special Council Meeting Minutes
MAY 6, 2011
Minutes of a special meeting of Council held on May 6 10, 2011, at 1:30 p.m. at
Holburn Bio- Medical, 1100 Bennett Road.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor W. Woo
Absent: Councillor C. Traill
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services /Fire Chief, G. Weir
Municipal Clerk, P. Barrie
The Special meeting of Council was convened for the purpose of discussing
Economic Development and to provide an update on the Technology Park.
Mayor Foster called the meeting to order and welcomed all who were in attendance.
He advised that during the work on the Municipality's Strategic Plan, it became clear
that some of Council's visions extend beyond the four -year Council term. Two of the
keystones of the vision is the Science & Technology Park and the Energy Park; ideas
which were implemented by prior Councils. The meeting today is intended to share
this vision with the new Council.
Mayor Foster introduced Mr. Yang Shaojun, Consul and Chief of the Science and
Technology Section in the Consulate and Consul Song Yongjian.
SCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
Council Meeting Minutes - 2 - , May 6, 2011
PRESENTATIONS
Mayor Foster introduced Dr. Ron Stead, Holburn, who has been the driving force
behind the Science and Technology Park.
Dr. Stead provided a presentation to Council, supported by a PowerPoint
presentation, describing the background and strategy of Holburn, which was
established in 1995. He indicated that the company hoped to develop general and
special labs in a park like setting. Unfortunately significant cost and time overruns
were encountered and, with the downturn in the economy, many programs were
cancelled, necessitating Holburn to refocus their business. A partnership has recently
been entered into with Gamma - Dynacare for a prostate cancer diagnostic program to
be introduced at the Bowmanville laboratory and an education - research centre is
being created. There has recently been more interest from companies searching for
vacant lands and Holburn in looking for development partners.
A question and answer period followed.
David Crome, Director of Planning Services, through use of a PowerPoint
presentation provided an update on the Clarington Technology Park. Mr. Crome
advised that the idea behind the park was to attract knowledge -based industries,
noting the origins of the park were that Clarington had a home -grown business which
was ready to expand; a prime location and affordable land was available; a university
and college in close proximity; the Ontario Power Generation Refurbishment and New
Build projects were on the horizon; the site is located close to Toronto and 60 minutes
to the airport; and the municipality offers a desirable lifestyle. He highlighted
background studies which were undertaken, opportunities and constraints, conceptual
options, design principles and the vision for the Technology Park.
Tony Cannella, Director of Engineering Services provided an explanation of two
alternatives for the extension of the sanitary sewers to the area. Mr. Cannella advised
that water services have been extended to Bennett Road by Holburn. He highlighted
the master drainage plan for Bennett Creek and the transportation network for the
area.
Sheila Hall, Executive Director, Clarington Board of Trade, provided a PowerPoint
presentation, stressing the need for private business, Regional and Municipal
government to partner in order to bring each of their visions together for the
development of the Technology Park. Ms. Hall stated that the Board of Trade is
looking at sector -based marketing attraction of various companies and building P3
partnerships to further these visions. She requested Council members to assist in this
endeavour while out at their various networking events.
Council Meeting Minutes - 3 - May 6, 2011
CONFIRMING BY -LAW
Resolution #C- 244 -11
Moved by Councillor Novak, seconded by Councillor Woo
THAT leave be granted to introduce By -law 2011 -054, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a special meeting held
on the 6t" day of May, 2011; and
THAT the said by -law be approved.
GGC
ADJOURNMENT
Resolution '#C- 245 -11
Moved by Councillor Partner, seconded by Woo
THAT the meeting adjourn at 3:20 p.m.
"CARRIED"
MAYOR
MUNICIPAL CLERK
rl1
11.1. � � ■ 11
Lending the fYny
Special Council Meeting Minutes
MAY 9, 2011
Minutes of a special meeting of Council held on May 9, 2011, at 5:08 p.m. in the
Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor C. Traill
Councillor W. Woo
Absent: Councillor W. Partner
Also Present: Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services /Fire Chief, G. Weir
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
The Special meeting of Council was convened for the purpose of considering Victor
Hanc's request for a temporary refreshment vehicle license.
Mayor Foster called the meeting to order.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
SUSPEND THE RULES
Resolution #C- 246 -11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the Rules of Procedure be suspended to allow for the introduction of a motion.
"CARRIED"
Special Council Meeting Minutes - 2 - May 9, 2011
VICTOR HANC'S REQUEST FOR TEMPORARY REFRESHMENT VEHICLE
LICENCE
Resolution #C- 247 -11
Moved by Councillor Hooper, seconded by Councillor Novak
WHEREAS Victor Hanc has requested the issuance of a temporary refreshment
vehicle licence to allow for the relocation of Hanc's Chip Truck to the parking lot of
Hanc's restaurant on May 15, 2011 to celebrate the 40 h anniversary of the Chip
Truck;
AND WHEREAS By -law 2004 -114 which regulates the licensing of refreshment
vehicles prohibits the placement of a refreshment vehicle within 60 metres of an
eating establishment;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY
OF CLARINGTON THAT an exemption to section 13.a) of By -law 2004 -114 be
granted to allow for the issuance of a temporary refreshment licence to Hanc's Fries
for May 15, 2011; and
THAT Victor Hanc be advised of Council's decision.
"CARRIED"
CONFIRMING BY -LAW
Resolution #C -248 -11
Moved by Councillor Novak, seconded by Councillor Woo
THAT leave be granted to introduce By -law 2011 -055, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a special meeting held
on the 9th day of May, 2011; and
THAT the said by -law be approved.
or: on
Special Council Meeting Minutes 3 - May 9, 2011
ADJOURNMENT
Resolution #C- 249 -11
Moved by Councillor Neal, seconded by Hooper
THAT the meeting adjourn at 5:09 p.m.
MAYOR
DEPUTY CLERK
DRAFT LIST OF DELEGATIONS
May,16, 20'11
a) Jeany Barrett, President, Newcastle Horticultural Society — Newcastle
Heritage Garden Project Update (Correspondence Item I — 3)
b) John Puddicombe — Official Plan Amendment #80 to Revise the
Limits of the Environmental Protection Areas Based on the
Identification of Provincially Significant Wetlands (Correspondence
Item D - 6)
C) Grant Algar - Official Plan Amendment #80 to Revise the Limits of the
Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands (Correspondence Item D - 5)
d) Karen Tremblay - Official Plan Amendment #80 to Revise the Limits
of the Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands (Correspondence Item D - 6)
e) Martin Gerkes - Official Plan Amendment #80 to Revise the Limits of
the Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands (Correspondence Item D - 6)
f) Beth Meszaros — Lack of Regulations Governing the Filling of
Abandoned Gravel Pits (Correspondence Item D — 10)
SUMMARY OF CORRESPONDENCE
May 16, 2011
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
I - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated April 12, 2011 (Copy attached)
1 - 2 Minutes of the Newcastle Community Hall Board dated April 26, 2011
(Copy attached)
1 - 3 Jeany Barrett, President, Newcastle Horticultural Society, expressing
appreciation to Council for support received to date on the Newcastle
Heritage Garden Project; announcing they have received a grant in
the amount of $123,4000 from the Trillium Foundation to help with
revamping of the gardens; and, advising that fundraising events are
planned for the next year to accomplish their goal of $75,000.
1 - 4 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on April 27, 2011, Regional Council adopted the
following resolution pertaining to the Sign Recycling Program:
"a) THAT the election sign recycling trial program implemented for the
2010 Municipal Elections be extended and expanded to include
Federal /Provincial election signs and other recyclable signage,
and staff be authorized to initiate the procurement process
necessary to facilitate competitive bidding and execute the
necessary agreements to fulfill the needs of the Sign Recycling
Program (provided no new net cost to The Regional Municipality of
Durham);
b) THAT all candidates participating in the 2011 Federal and
Provincial Elections be advised of the Sign Recycling Program to
encourage their participation; and
c) THAT the 2011 Solid Waste Management Fees and Charges be
amended to reflect no charge for the acceptance of recyclable
signs."
1 - 5 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on April 27, 2011, Regional Council. adopted the
following resolution pertaining to the Quarterly Report on Planning
Activities:
"a) THAT Report #2011 -P -34 of the Commissioner of Planning be
received for information; and
Summary of Correspondence 2 - May 16, 2011
b) THAT a copy of Report #2011 -P -34 be forwarded to all Durham
Area Municipalities, Durham Regional Police Service, and Durham
Emergency Medical Services for information."
1 - 6 Ian Parrott, P.Eng., Manager, Certificate of Approval Review Section,
Environmental Assessment and Approvals Branch, Ministry of the
Environment, advising that an Information Notice concerning the
Durham York Energy Centre (DYEC) has been posted on the
Province's Environmental Registry on May 6, 2011; indicating that the
purpose of the notice is to solicit public comment on three
applications for Certificates of Approval (CofA) submitted to the
Ministry by the proponents of the facility; advising all comments
received during the 30 -day period specified in the notice will be taken
into account during the Ministry's review of the applications; that hard
copies of the CofA applications. are available for viewing at the
Ministry of the Environment offices in Ajax and Toronto; and, further
information regarding the initiative is available by contacting Greg
Jenish, Program Support Coordinator at 416 -212 -6916 or
gregJenish ontario.ca.
-7 Port Hope & District Chamber of Commerce advising of an
Introductory Supplier Seminar offered by the Office of Small and
Medium Enterprises, Public Works and Government Services Canada
on "Helping Businesses Sell to the Government of Canada" on
June 7, 201, at the Idea Hub in Port Hope and highlighting topics to
be covered including what you need to do to become a supplier,
registering your company, searching for opportunities, marketing your
product. or service and security clearance requirements. To register
call 905 - 885 -5519.
1 - 8 Mirka Januszkiewicz, Director of Waste Management Services,
Regional Municipality of Durham, providing an update regarding
Durham's "Bag it. Tote it. Recycle it." Project to relaunch the Region's
Multi- residential Recycling Program in 2011; indicating every multi -
residential dwelling unit in the Region receiving Regional solid waste
collection services will receive, free of charge, one reusable tote bag
to carry recyclables featuring colour graphics explaining the program;
and, advising that the delivery of bags and educational material is
scheduled to start in May and continue into the summer months and
that an extensive marketing campaign supporting the roll -out with
news releases, mail out flyers, brochures, website updates and
television interviews began in mid - April.
Summary of Correspondence - 3 - May 16, 2011
1-9 Carol Bailey, President, Orono Horticultural Society, thanking the
Municipality for supporting the Orono Horticultural Society's District 17
meeting hosted on April 30, 2011.
1 - 10 Bill Robinson, Executive Vice President, Nuclear Refurbishment,
Projects & Support, Ontario Power Generation, extending an
invitation to Members of Council to attend a Community Information
Session on the Environmental Assessment (EA) for the Darlington
Nuclear Generating Station (DNGS) Refurbishment and Continued
Operation Project; indicating the sessions will allow OPG the
opportunity to provide information on the Project, to report on the
environmental baseline studies and to review the preliminary effects
assessment. Each session opens to the public at 5:00 p.m. with OPG
staff on hand to share information, explain the EA studies, answer
questions and, discuss next steps followed by a formal presentation at
7:00 p.m. The sessions will be held June 6, 2011 at Garnet B.
Rickard Recreation Complex, June 7, 2011 at Newcastle Community
Hall and June 8, "2011 at Faith United Church.
CORRESPONDENCE FOR DIRECTION
D - 1 Linda Duffie, Chairperson, Lions Club of Bowmanville Duck Derby,
requesting permission to hold the 16th Annual Duck Derby on
June 25, 2011; indicating that the first duck drop will be at 3:00 p.m.
with the second drop at 3:45 p.m. and that they will not require the
Clarington front -end loader. This year the Club will not be hosting
the whole family day as they are going to be serving a pancake
breakfast uptown for the BIA.
(Motion to approve provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
Summary of Correspondence - 4 - May 16, 2011
D - 2 Sophia Aggelonitis, Minister Responsible for Seniors, advising each
year the Province celebrates the accomplishments and contributions
seniors make to communities across Ontario through the 2011
Senior Achievement Award Program; indicating this year, the Senior
Achievement Award will highlight the significant voluntary and
professional achievements made by individuals after they have
reached the age of 65; encouraging Council to nominate a deserving
senior; and, advising online nomination forms and information
outlining details of the program, the selection criteria and procedures
are available at www .ontario.ca /honoursandawards. The deadline
for nomination is June 15, 2011.
(Motion to refer correspondence to
the Municipal Clerk to place
information on the municipal website)
D - 3 Rizwan Dean Wancho, NFP Group Consultants, requesting an
exemption to the development charges for lots 101 and 102 on
Queen Street, Bowmanville as an intensification project.
(Motion to refer correspondence to
staff)
D - 4 Stephen Coupland expressing concern with the Official Plan
Amendment and Zoning By -law application by Newcastle (King)
Developments Inc. to build a grocery store on Part Lot 28,
Concession 2, 37 and 45 North Street and 80, 92 and 100 King
Avenue due to traffic increase resulting from the truck and customer
parking lot entrance on North Street; suggesting that placing a huge
single use building in the downtown core seems short- sighted as
with growth expected for the area, it is possible that the grocery store
could decide to move leaving the building empty, highlighting issues
brought to his attention while canvassing including the lack of
understanding and awareness the general public has about the plan
and how the process does not seem to put the concerns of-the public
first, the lack of confidence and trust in the politicians and the
system, and the type and amount of information made available to
the public and used to make decisions; listing specific concerns
regarding the site including lighting, noise, traffic; forwarding a
petition containing 49 signatures in opposition to the application; and,
urging Council not to approve the application at that location.
(Motion to refer correspondence to
the Director of Planning Services)
Summary of Correspondence - 5 - May 16, 2011
D - 5 Grant Algar, expressing concern that the new wetland designation
placed on two gravel pits located in'the middle of his farmland will
affect the value of the land.
(Motion to refer correspondence to
the Director of Planning Services)
D - 6 John Puddicombe and Arlene Merkley, submitting a petition
requesting Council not to extend George Reynolds Drive and to
protect areas that should be recognized as very important for
sustaining health and safety and air and water quality; and,
requesting that Council support the views of the residents and not
approve development at least within the Provincially Significant
Wetlands, the areas of Natural Scientific interest, and ANSI,
according to the Provincial Policy Statement.
(Motion to refer correspondence to
the Director of Planning Services)
D - 7 Jay Palmer requesting an exemption to the provision of the
Responsible Pet Owners' By -law regarding the three dog limit;
indicating that both he and his wife each had two dogs before they
were married in 2010, two Basset hounds, a bulldog and a pug and
that each animal is an important part of their blended family; advising
that all four dogs have been licensed through the vet and that he
does not wish to get any more dogs if the request is granted; and,
that due to one noise complaint, he is now faced with choosing which
member of the family must go.
(Motion for Direction)
D - 8 Charlene Watson, Acting EA to the CAO & Clerk, Town of
Amherstburg, advising Council that on April 18, 2011, the3own of
Amherstburg adopted the following resolution pertaining to Nuclear
Reactor Program:
"THAT Council oppose the shipment of radioactive materials from
the Canadian Nuclear Safety Commission (CNSC) to ship 16
radioactive steam generators through the Great Lakes to the St.
Lawrence Seaway to Sweden;
THAT the resolution be forwarded to County Council for support;
AND FURTHER THAT the resolution be forwarded to other
municipalities in Ontario for support."
(Motion for Direction)
Summary of Correspondence - 6 May 16, 2011
D — 9 Linda J. Laliberte, CGA, CAO /Secretary- Treasurer, Ganaraska
Region Conservation Authority, advising that the Trent Conservation
Coalition Source Protection Committee has formed Municipal
Working Groups based on Conservation Authority boundaries;
indicating that the Municipality of Clarington is part of the Municipal
Working Group for the Ganaraska Region and as such is required to
appoint one member to the Trent Conservation Coalition Source
Protection Committee; advising that the previous representative has
retired and a new municipal representative must be selected; and,
advising that Rob Franklin, Manager of Planning Services, Town of
Cobourg was nominated to represent the municipalities of the
Ganaraska Region Municipal Working Group on the Trent
Conservation Coalition Source Protection Committee,
The Authority is requesting Council'to consider the nomination and if
acceptable, to pass a resolution recommending the appointment of
Rob Franklin to represent Clarington on the Trent Conservation
Coalition Source Protection Committee and to forward Council's
response by May 20, 2011.
(Motion for Direction)
D - 10 Beth Meszaros expressing concern with the lack of regulations
governing the filling in of gravel pits excavated and abandoned prior
to 1992; indicating that this lack of regulation has stymied
Conservation Areas and have perpetrated situations such as the
Morgans Road large commercial fill site; and, requesting Council to
lobby the Provincial representative to enact stronger legislation to
assist Conservation Authorities.
(Motion for Direction)
D — 11 Confidential Correspondence from Mayor John Henry, City of
Oshawa regarding ORNGE (Helicopter Air Ambulance) (Copy
Circulated Under Separate Cover)
(Motion for Direction)
Summary of Correspondence - 7 - May 16, 2011
D - 12 Bill Robinson, Executive Vice - President, Nuclear Refurbishment,
Projects & Support, Ontario Power Generation (OPG) confirming
OPG's interest in funding the Clarington Municipal Peer Review of
the Environmental Assessment (EA) for Darlington Nuclear
Generation Station Refurbishment and continued Operation Project
up to a maximum of $80,000; indicating that a technical peer review
of OPG's draft environmental impact statement (EIS) and Technical
Support Documents (TSDs) will provide the Municipality with
assurance that the EA is conducted according to current standards
and codes of practice and that the potential effects of the project on
the Municipality have been addressed; and, advising OPG will work
with the Municipality to get the appropriate contractual details in
place.
(Motion to refer correspondence to
the Director of Planning Services and
the Director of Engineering Services)
Draft minutes — Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD ON TUESDAY APRIL 12, 2011
AT 7:00 P.M.
Present: (Voting) Shirley Minifie
Pat Mulcahy
Michael Goleski
Geoff James
Staff Present: Peter Windolf
Regrets: David Best
Councillor Corrina Traill
Absent: Warren May — MNR
1. Agenda
Additions
- Parking lot and trail grading
-Thank you letter for Wilmot Woodworkers Club
Jim Cleland
Brian Reid
Clayton Morgan
Greg Wells — GRCA
Revisions
-Since some members were late arriving for the meeting the election of SWNA
Committee Chair was moved to the end of the agenda.
Acceptance of Agenda
MOVED by Pat Mulcahy, seconded by Clayton Morgan
THAT the agenda. for April 12, 2011 be accepted.
CARRIED
2. Minutes of October 12, 2010
Corrections
The minutes will be corrected to reflect that there was a discussion regarding the
appropriateness of spreading ashes at the Newcastle Memorial Forest.
1 -1
N
Approval of Minutes
MOVED by Clayton Morgan, seconded by Brian Reid
THAT the minutes of April 12, 2011 as amended be approved.
CARRIED
3. Issues arising from the Minutes
There were no issues arising from the minutes other than the previously noted
amendment.
4. Sub - Committee Reports
Jim Cleland reported that the bird houses he took down for cleaning had now been re-
installed. He also installed the new bird houses constructed by the Wilmot Woodworkers
Club.
The garbage cans are missing from both parking lots.
Michael Goleski added his name to those who are interested in assisting the Maintenance
sub - committee.
5. Updates
2011 Protects
The Kiosk has been issued for quotations. Prices are to be returned to the Municipal
Purchasing office on April 29.
The Kiosk sign will be designed and constructed separately by Page Graphics. A draft of
the sign graphics will be brought to the committee for review when it is available. The
committee discussed the merits of creating a dedicated space on the sign for posting
notices of special events. The Toronto Street Kiosk has a specific area for posting news
and special events but since the discontinuation of a printed newsletter and the creation of
the SWNA blog the space is left empty for most of the year. It was decided that any
temporary notices would be laminated and attached to the kiosk posts instead of having a
dedicated space on the sign panel.
The various trails within the SWNA will be colour coded on the new sign panel, and the
trail lengths for each will be indicated. A new type of sign panel called Chameleon was
discussed. It has the same warranty but is considerably less expensive than a fibreglass
sign panel. A sample of the panel is to be delivered to the Engineering Department for
review. If it appears to be durable it will be used for the kiosk sign panel.
The Viewing Platform will be issued for quotations this week. Greg Wells provided a .
copy of the GRCA permit application. Since the platform is to be located within the
regulatory limit, GRCA approval is required to obtain a building permit. The application,
location plan, and the construction drawing will be submitted electronically to Greg
Wells.
Several small locust trees need to be removed from around the platform.location. The
trees will be marked with spray paint for the Maintenance sub - committee to remove.
Pitch -In Day at the SWNA
The 2011 Pitch -In event at the SWNA is scheduled for Saturday April 23 at 10:00AM at
the Cobbledick parking lot. Pitch -In locations were not advertised in the newspaper this
year. Notices will be posted at the SWNA on both the Cobbledick and Toronto Road
sides advising potential volunteers of the date and meeting location. Operations will be
asked to drop off gloves and bags at Brian Reid's home.
MNR Rangers 2011
The committee discussed the merits of using the MNR Rangers in 2011 to assist with
projects. The past 2 years the Rangers team for the Durham area has been based in
Aurora. Consequently they can't get to the site until mid- morning and leave early in the
afternoon to return to their yard. The committee felt they weren't getting good value from
this arrangement and would only consider using the Rangers again if they have a team
based in the Durham Region. The MNR Rangers program leader will be advised of this
decision.
Access to the SWNA Blot
A screen grab showing how to register for the SWNA Blog was distributed. All members
were encouraged to register, to automatically receive new blog postings via e -mail. A
possible link with Facebook will also be investigated by municipal staff.
6. Other Business
Earth Expo
A poster for an event called Gifts from the Earth Expo was distributed to'notify members
of this May 15 event at the Beech Centre. The event is intended to educate the public
about nature and nature's impact on society.
Birds of Prey Event
A potential summer special event'themed around birds of prey was discussed. The
Mountsberg Conservation Area in Milton has an offsite educational outreach program.
The program would give attendees an opportunity to observe live birds of prey and learn
about their characteristics, biohistory, and their adaptation to the habitat they live in.
Brian Reid mentioned that he "had attended a similar event at a Durham Field Naturalist
meeting. That presentation was given by a group called Wild Ontario. Brian will contact
Wild Ontario to find out if they could deliver the same presentation outdoors at the
SWNA.
Parking lot and trail grading
Some committee members commented that both parking lots have lots of potholes. The
Operations Department usually grades the parking lots in the spring and will be asked to
do so again this year. Some sections of trail are also in poor condition. Operations will be
asked to inspect the entire SWMA limestone trail system and to repair any sections where
grading and additional screenings are required. The area immediately east of the
Cobbledick parking lot was mentioned as one of the worst areas. Additional screenings
and possibly a culvert are required at this location to prevent water from collecting on the
trail surface.
Thank -you letter for Wilmot Woodworkers Club
The Wilmot Woodworkers Club constructed and donated several new bird boxes for the
SWNA. Pat Mulcahy provided the contact information for the Woodworkers. A letter of
thanks on SWNA letterhead will be prepared for signature by the Chair.
7. Election of SNVNA Committee Chair'
Nominations for the election of Committee Chair were requested.
Shirley Minifie nominated Brian Reid as Chair; the nomination was seconded by Jim
Cleland.
Michel Goleski nominated Clayton Morgan for Chair, Clayton declined the nomination.
Brian Reid nominated Shirley Minifie for Chair, Shirley declined the nomination.
Brian Reid accepted the nomination and agreed to stand for election. After a show of
hands Brian Reid was unanimously elected as the Chair for this term of the SWNA
Management Advisory Committee.
Brian Reid requested that a Vice Chair be elected to fill in as Chair when he was not able
to attend.
Michael Goleski nominated Clayton Morgan as Vice Chair; the nomination was seconded
by Pat Mulcahy.
Clayton Morgan accepted the nomination and agreed to stand for election. After a show
of hands Clayton Morgan was unanimously elected as the Vice Chair for this term of the
SWNA management Advisory Committee.
Motion to Adj ourn
MOVED by Clayton Morgan, seconded by Pat Mulcahy
THAT the meeting be adjourned. -
CARRIED
Adjournment: 8:45 P.M.
Next Meeting: Tuesday May 10, 6:30PM
On Site -Meet at the Toronto Street
ParkinLy Lot
Notes prepared by P. Windolf
I -2
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held in the Auditorium on April 26, 2011 at 7 pm.
Present Were: P. DeJong (chair)
L. Franssen
S. DeJong
W. Partner (councillor)
B. Snowdon
G. Bell (secretary)
Regrets From: C. Abraham
W. Woo (councillor)
MINUTES
1.1 Motion by S. DeJong, seconded by B. Snowdon
That minutes of March 22 2011 be accepted as circulated. "Carried"
BUSINESS ARISING
2.1 G. Bell gave report on Hotel California fundraiser for Garden Project. Raised just
under $11,000.00. Event was a great success. Committee is now planning next
event in June.
2.2 Discussed proposal for new website by Geek Girls in Orono.
Motion by S. DeJong, seconded by L. Franssen
That we hire Geek Girls for $750.00 plus HST to redesign and update the
hall website. "Carried"
F ►� &VU00.1 �� DIZI7 711'
3.1 Grant of $13,000.00 received from Municipality.
3.2 Motion by B. Snowdon, seconded by W. Partner
That financial report is accepted as presented. "Carried"
BILLS
4.1 Motion by W. Partner, seconded by L. Franssen
Page 2
That supervision of $150.00 and staff help (C. Fogg) of $40.00 is paid as
presented. "Carried"
CORRESPONDENCE
5.1 Pitch In Week from Municipality — S. Fogg will take care of parkette and hall
property.
5.2 Village Concerts letter asking us to sponsor events and they do honorarium for
$200.00 for use of hall if it rains for the season. Discussed inviting this
committee to join Newcastle Community Hall as a Subcommittee and renaming
concerts "Newcastle Community Hall Village Concerts ". It was agreed to invite
them as this would also ensure the event would be covered under the Hall's
insurance with the Municipality. G. Bell to contact Joyce Kufta.
HEALTH & SAFETY
Tabled to next meeting.
NEW BUSINESS
6.1 Chair signed papers to hire Stars of Pop for June 12 Garden Project fundraiser.
6.2 Discussed having a mission statement.
Motion by S. DeJong, seconded by W. Partner
That we ask C. Abraham to draft a mission statement for the Hall.
"Carried"
6.3 Secretary asked if she should take bookings for Christmas Day — P. DeJong
offered to open and close that day.
6.4 Lions are asking to put up sandwich board sign to promote Rain Barrel sales —
board agreed this would be alright.
6.5 Empress Carpet cleaning is proposing to clean the main carpet every 4 months for
$250.00 (a reduction from $350.00) if we commit to them. Custodian and
Secretary feel they have done the best job. of the 3 companies we have used.
Motion by B. Snowdon, seconded by S. DeJong
That we hire Empress Carpet Cleaning to do carpets every 4 months for a fee
of $250.00 plus HST. "Carried"
6.6 S. DeJong asked why hall is not being used for election. W. Partner explained it
is an accessibility issue — all voters must be able to enter building by the front
entrance. S. DeJong noted that voting is'at Newcastle United Church — their
6.7
Page 3
6.8 handicapped entrance is in the back. G. Bell will contact elections contact and
ask why this is.
6.9 S. DeJong brought up subject of Atkinson sign and naming or parkette. Wanted
to know who gave permission for a sign on Hall property to be moved.
Apparently Myno Van Dyke discussed with Jeany Barrett in the plans for the
gardens and was told that moving it would not affect the overall plan: P. DeJong
has been invited to a meeting tomorrow with Myno and Peter Windolf from the
Town to discuss the sign and naming of the parkette to the west of the hall. Board
members discussed where the sign should go number 1 suggestion was in front
of original Atkinson house, second it could be moved to west side of building and
name the part Atkinson.
Adjourned 8:05 pm
I`
REPORT #1
REPORT TO COUNCIL MEETING OF MAY 16, 2011
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 9, 2011
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a)
ESD- 005 -11
Monthly Response Report — January, February, March 2011
_(b)
ESD- 006 -11
Minimum Staffing Report — Response To Questions
(c)
EGD- 020 -11
Monthly Report On Building Permit Activity For April, 2011
(d)
CLD- 012 -11
Property Standards Investigations - Richard Ward
(e)
FND- 010 -11
Financial Update as at March 31, 2011
(f)
FND- 011 -11
Annual Commodity Hedging Report — 2010
(g)
FND- 012 -11
Annual Leasing Report - 2010
2. SHERYL ZULY, REQUESTING TO USE AN UNOPENED ROAD ALLOWANCE
AS A GARDEN
THAT the request of Stan and Sheryl Zuly, to use the unopened road allowance
adjacent to their property in Newcastle, be approved in principle, subject to any
conditions. set out and reported by staff for the Council meeting of May 16, 2011.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Report #1 - 2 - May 16, 2011
3. CHRISTINE FAHEY, DIRECTOR OF THE PORT HOPE AREA INITIATIVE
MANAGEMENT OFFICE ( PHAIMO), REGARDING A PHAIMO PORT GRANBY
UPDATE
THAT the delegation of Christine Fahey, Director of the Port Hope Area Initiative
Management Office ( PHAIMO), regarding the Port Granby Project, be received with
thanks.
4. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE
REPORT
THAT the Emergency and Fire Services Department's regular Response Report be
presented monthly and further that it include the information contained in the Office
of the Fire Marshal's Form 200, starting the following month.
5. REZONING APPLICATION TO FACILITATE THE SEVERANCE OF TWO
RESIDENTIAL LOTS
APPLICANT: ZLATKO AND STARLEANE JAZIC
THAT the rezoning application submitted by Zlatko and'Starleane Jazic continue to
be processed by staff and that a further report be prepared following the receipt of
all outstanding department and agency comments;
THAT a copy of this Report and Council's decision be forwarded to the Region of
Durham Planning Department and the Municipal Property Assessment Corporation
(MPAC); and
THAT all interested parties listed in Report PSD- 038 -11 and any delegations be
advised of Council's decision.
6. PROPOSED OFFICIAL PLAN AND ZONING BY -LAW AMENDMENT TO PERMIT
THE DEVELOPMENT OF A ONE - STOREY, 2,503m' (26,942 ft) GROCERY
STORE
APPLICANT: NEWCASTLE (KING) DEVELOPMENTS INC.
THAT Report PSD- 039 -11 be received;
THAT the'application by Newcastle (King) Developments Inc. continue to be
processed;
THAT a further report be prepared following the receipt of all outstanding agency
comments; and
THAT all interested parties listed in, Report PSD- 039 -11 and any delegations be
advised of Council's decision.
Report #1 - 3 - May 16, 2011
7. REQUEST FOR EXTENSION OF DRAFT APPROVAL
APPLICANT: PRESTONVALE HEIGHTS LIMITED
THAT Report PSD- 040 -11 be received;
THAT the request to extend the lapsing date for draft approved Plan of Subdivision
S -C- 2007 -0007 until October, 2014 be approved;
THAT a copy of Report PSD- 040 -11 and Council's decision be forwarded to the
Region of, Durham Planning Department and the Municipal Property Assessment
Corporation (MPAC); and
THAT all interested parties listed in Report PSD- 040 -11 and any delegations be
advised of Council's decision.
8. POTENTIAL ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF
CULTURAL HERITAGE VALUE OR INTEREST; 37 NORTH STREET AND
51 NORTH STREET
THAT Report PSD- 042 -11 be received;
THAT the Clarington Heritage Committee be requested to carry out further
investigation and research on 51 North Street, Newcastle Village; and
THAT all interested parties listed in Report PSD- 042 -11 and any delegation be
advised of Council's direction.
9. SOPER CREEK VALLEY LAND ACQUISITION
1220 HAINES ROAD, PARTS 1 — 5, PLAN 40R -21674
THAT Report PSD- 043 -11 be received;
THAT the property identified as 1220 Haines Road, Bowmanville, Ontario and
being more particularly described as Parts 1, 2, 3, 4 and 5 on Plan 40R- 21674, Part
Lots 8 and 9, Concession 1, former Town of Bowmanville and later the Town of
Newcastle, now the Municipality of Clarington, Regional Municipality of Durham, be
purchased for the price of Fifty -Five Thousand dollars ($55,000.00), subject to
adjustments;
THAT the funds for the purchase, and any associated costs, be funded from the
Land Acgpisition Account (110 -50- 130 - 850002 - 7401);
THAT the,Mayor and the Clerk, on behalf of the Municipality, be authorized to
execute an Agreement to acquire the property;
Report #1 - 4 - May 16, 2011
THAT Staff and the Municipal Solicitor be directed to take all necessary actions to
complete the transaction; and
THAT all interested parties listed in Report PSD- 043 -11 be notified of Council's
decision.
10. WABBOKISH COURT LAND ACQUISITION
BLOCK 43 AND BLOCK 44, PLAN 40M -1742
THAT Report PSD- 044 -11 be received;
THAT the Mayor and Clerk be authorized, on behalf of the Municipality, to execute
an Agreement to accept the lands identified as Block 43 and Block 44 on plan of
subdivision 40M -1742, Part Lot 35, Concession 3, former Township of Darlington
from 290572 Ontario Limited;
THAT the` municipal portion of the outstanding property taxes, and the outstanding
Regional and education portion of the property taxes be paid from the Unclassified
Administration Tax Write -off Account;
THAT the municipal portion of any fees and costs related to the transfer be funded
from the Land Acquisition Account (110 -50- 130 - 850002 - 7401);
THAT Staff and the Municipal Solicitor be directed to take all necessary actions to
complete the transaction and remove the liens from the property; and
THAT all interested parties listed in Report PSD- 044 -11 be notified of Council's
decision.
11. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE' MEETING OF APRIL 14, 2011
THAT Report PSD- 045 -11 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
April 14, 2011 for applications A2011 -0003 to A2011 -0008 inclusive, and
THAT staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment.
Report #1 - 5 - May 1,6, 2011
12. PORT GRANBY PROJECT — LICENSING HEARING BEFORE THE CANADIAN
'NUCLEAR SAFETY COMMISSION
THAT Report PSD- 046 -11 be received;
THAT the Canadian Nuclear Safety Commission be advised that the Municipality of
Clarington prefers that a One Day Hearing be held for the licensing of the Port
Granby Project; and
THAT a copy of Council's decision be forwarded to the Canadian Nuclear Safety
Commission, Natural Resources Canada, the Port Hope Area Initiative
Management Office, the Municipality of Port Hope, the South East Clarington
Residents Association, and all delegations.
13. APPLICATION FOR REMOVAL OF HOLDING - 1428 AND 1430 DURHAM
HIGHWAY 2, AND 8 VARCOE ROAD, COURTICE
APPLICANT: 2156601 ONTARIO INC. (SHOPPERS REALTY INC.)
THAT Report PSD- 047 -11 be received;
THAT the application submitted on behalf of 2156601 Ontario Inc. (Shoppers
Realty Inc.) to remove the Holding (H) symbol be approved;
THAT the By -law attached to Report PSD- 047 -11 to remove the Holding (H)
Symbol be passed and a copy forwarded to the Regional Municipality of Durham;
and
THAT all interested parties listed in Report PSD -047 -11, any delegations and the
Regional Municipality of Durham Planning Department be advised of Council's
decision.
14. CLARINGTON LEASH FREE PARK
THAT the Port Darlington Boat Launch site be approved as the location for the
Leash Free Park;
THAT the Rules of Use as set out in Attachment 2 to Report EGD- 019 -11 be
approved; and
THAT the. by -law amending By -law 2006 -227 (Attachment 3 to Report
EGD- 019 -11) be approved.
Report #1 - 6 - May 16, 2011
15. NEWCASTLE & DISTRICT RECREATION COMPLEX — CONCESSION
OPERATION
THAT Report CSD- 007 -1'1 be received;
THAT the requirement for formal competitive bidding in accordance with By -law
2010 -112, Part 2 be waived for this initiative;
THAT Staff, in conjunction with the Purchasing Division, be authorized to advertise
for Expressions of Interest exclusively from Clarington based community
organizations to operate the concession at the Newcastle & District Recreation
Complex;
THAT staff through the Purchasing Manager be authorized to negotiate an
agreement satisfactory to all parties; and
THAT a report to Council be provided summarizing the results of the request for the
Expression of Interest and providing a recommendation for the award of the
contract.
16. COMMUNITY GRANT REQUEST — ENNISKILLEN PUBLIC SCHOOL PARENT
COUNCIL
THAT the grant application for the Enniskillen Public School Parent Council be
approved In' the amount of $2000.
17. COMMUNITY GRANT REQUEST — NEWCASTLE BUSINESS IMPROVEMENT
ASSOCIATION
THAT the Newcastle Business Improvement Association be approved for a
one -time grant in the amount of $1000.
18. ANIMAL SERVICES QUARTERLY REPORT —JANUARY —MARCH, 2011
THAT Report CLD- 011 -11 be received; and
THAT a copy of Report CLD- 011 -11 be forwarded to the Animal Alliance of
Canada.
Report #1 - 7 -
19. TENDER NO. CL2011 -12 HIGH FLOAT RESURFACING
THAT Report COD - 013 -11 be received;
May 16, 2011
THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of
$1,058,084.86 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2011 -12, be awarded the
contract for the High Float Resurfacing;
THAT funds in the amount of $1,216,797.59 (net of H.S.T. Rebate) which includes
$1,058,084.86 for tendering, administration, material testing and contingencies be
drawn from the Operations Department 2011 Capital Budget Rural Road
Resurfacing Account #110 -36- 330 - 83680 -7401; and
THAT pending satisfactory pricing and service the contract be extended for a
second and third year.
20. CL2011 -13 SUPPLY AND HAULAGE OF GRANULAR MATERIAL
THAT Report COD - 014 -11 be received;
THAT CDR Young's Aggregates Incorporated, Pontypool, Ontario, with a total bid
in the amount of $188,784.72 (net of HST Rebate), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2011 -13., be
awarded the contract for Supply & Hauling of Granular Material, as required by the
Municipality of Clarington, Operations Department;
THAT funds in the amount of $200,995.92 which includes $188,784.72 for
tendering, administration, material testing and contingencies be drawn from the
Operations Department various 2011 Annual Operations Road Maintenance and
Construction Accounts, as follows:
ACCOUNT DESCRIPTION
Culvert
Entrance Culverts
Sidewalk Mtce.
Guide Rail
Ditch /Shoulder Mtce
Gravel Resurfacing —Various
Prices
ACCOUNT NUMBER
100 -36- 380 - 10205 -7112
100 -36- 380 - 10225 -7112
100 -36- 380 - 10733 -7112
100 -36- 384 - 10310 -7112
100 -36- 380 - 10240 -7112
ESTIMATED
PROJECT
EXPENDITURE
$3,318.00
$2,875.60
$1,106.00
$1,106.00
$1,106.00
100 -36- 382 - 10280 -7112 $176,220.32
Report #1 - 8 - May 16, 2011
Gravel Resurfacing —
Consulting /Material
Testing /Contingencies
and
100 -36- 382 - 10280 -7112
$15,264.00
$200,995.92
THAT pending satisfactory pricing and service the contract be extended for a
second and third year.
21. PURCHASE OF PRE -BUILT PUMPER
THAT Report COD - 016 -11 be received;
THAT the requirements of Section 2, Bid Policies of By -law 2010 -112 be waived for
this transaction;
THAT the. Purchasing Manager be authorized to solicit Expressions of Interest from
known fire truck manufacturers to determine the availability of a new 1250 GPM
Pumper suitable for Clarington requirements;
THAT the Purchasing Manager be authorized to negotiate a purchase price for a
selected unit; and
THAT a report to Council be provided summarizing the results of the Request for
the Expressions of Interest and providing a recommendation for the purchase of the
selected unit.
22. Q2011 -9 HIGH PRESSURE AIR COMPRESSOR FOR EMERGENCY AND FIRE
SERVICES
THAT Report COD - 017 -11 be received;
THAT Acklands Grainger, Oshawa, ON with a total bid in the amount of $71,929.67
(net HST rebate), being the lowest compliant bidder meeting all terms, conditions,
and specifications of Quotation #Q2011 -9, be awarded the contract for -the supply
and installation of a high pressure air compressor as required by the Emergency
and Fire Services Department;
THAT the expenditure in the amount of $70,000.00 (net of HST rebate) be charged
to account #110 -28- 284 - 82805 -7401- Fire Mechanical- Compressor; and
THAT the additional funds required of $1,929.67 be drawn from Fire Equipment
Reserve Fund.
Report #1 - 9 - May 16, 2011
23. ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND
FOR THE YEAR ENDED DECEMBER 31, 2010
THAT Report FND- 009 -11 be received; and
THAT a copy of Report FND- 009 -11 be sent to the Ministry of Municipal Affairs and
Housing.
24. DEBT FINANCING
THAT Director of Finance be requested to prepare a report showing debt and debt
financing, including a comparison to other municipalities.
25. AUDIO RECORDING OF MEETINGS
WHEREAS good and meaningful governance requires transparency in the
proceedings of Council;
WHEREAS it is incumbent upon the representatives elected by the residents of
Clarington to utilize modern technology to promote disclosure and accountability;
WHEREAS many Municipalities have opted, in the public interest, to audio record
Council and Committee meetings;
AND WHEREAS the current absence of audio recordings of Council and
Committee meetings deprives the Clarington public of a valuable resource;
NOW THEREFORE BE IT RESOLVED THAT Staff report back on the viability of:
1. Audio recording all Clarington Council and Committee meetings excluding
closed meetings, special Council meetings and in camera sessions;
2. One copy of each audio recording to being stored in the Clerk's department
to be made available to the public on request in accordance with the
Municipal Freedom of Information and Protection of Privacy Act ( MFIPPA);
3. Public access under MFIPPA being provided by means of listening to audio
recordings in the presence of a Municipal employee, approved by the Clerk's
Department, during business hours; and
4. Uploading the audio recordings and webcasting to the Clarington Municipal
website.
Report #1 _10- May 16, 2011
26. CORRESPONDENCE FROM KEVIN AND DARLENE HAWES IN OBJECTION
TO THE APPLICATION TO AMEND THE OFFICIAL PLAN AND ZONING BY-
LAW TO PERMIT A GROCERY STORE IN THE NEWCASTLE VILLAGE
CENTRE, THE SUBJECT OF THE PUBLIC MEETING - REPORT PSD- 039 -11
THAT the correspondence from Kevin and Darlene Hawes in objection to the
application to amend the Official Plan and Zoning By -law to permit a grocery store
in the Newcastle Village centre, the subject of the Public Meeting - Report
PSD- 039 -11, be referred to the Director of Planning Services to be considered as
part of the application review process.
27. CORRESPONDENCE FROM NEWCASTLE BUSINESS IMPROVEMENT
ASSOCIATION IN SUPPORT OF THE APPLICATION TO AMEND THE
OFFICIAL PLAN AND ZONING BY -LAW TO PERMIT A GROCERY STORE IN
THE NEWCASTLE VILLAGE CENTRE, THE SUBJECT OF THE PUBLIC
MEETING - REPORT PSD -039 -11
F
THAT the correspondence from the Newcastle Business Improvement Association
in support of the application to amend the Official Plan and Zoning By -law to permit
a grocery store in the Newcastle Village centre, the subject of the Public Meeting -
Report PSD- 039 -11, be referred to the Director of Planning Services to be
considered as part of the application review process.
SUMMARY OF BY -LAWS
May 16, 2011
2011 -056 Being a by -law to amend Zoning By -law 84 -63 of the Corporation of
the Municipality of Clarington [2156601 Ontario Inc. (Shoppers
Realty Inc.)] (Item 13 of Report #1)
2011 -057 Being a by -law to amend By -law 2006 -227, a by -law to licence,
regulate and prohibit certain animals or classes thereof within the
limits of the Municipality of Clarington (Item 14 of Report #1)
ftl
HRN DOUTS /CIRGULATIONS
COUNCIL
C1arinatnn
, A IF IF E MEMO
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: May 13, 2011
Subject: COUNCIL AGENDA – MAY 16, 2011
Please be advised of the following regarding Monday's meeting:
DELEGATIONS
See final list of Delegations attached.
CORRESPONDENCE FOR DIRECTION
D - 13 Beth Kelly, Vice President, Halloway Developments Limited and Valiant
Rental Properties Limited, requesting that the lifting of the "H° symbol on their
development at the West Bowmanville Shopping Centre – Building B & E, be
approved due to a tight timellne that they are dealing with.
(Motion for Direction)
t
COMMITTEE REPORT(S)
Item #2 Attached please find a memorandum from the Municipal Solicitor regarding
Item #2 of Report #1 – Sheryl Zuty, Requesting to Use an Unopened Road
Allowance as a Garden
rF/% s _ e`W— ice.. •
P a _ �.
Municipal Clerk
PLB/af
Attachment
cc: Frank Wu, CKW Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A8 T 905-623-3379 F 905. 623-6508
FINAL LIST OF DELEGATIONS
May 16, 2011
a) Jeany.Barrett, President, Newcastle Horticultural Society — Newcastle
Heritage Garden Project Update (Correspondence Item I — 3)
b) John Puddicombe — Official Plan Amendment #80 to Revise the
Limits of the Environmental Protection Areas Based on the
Identification of Provincially Significant Wetlands (Correspondence
Item D - 6)
C) Grant Algar - Official Plan Amendment #80 to Revise the Limits of the
Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands (Correspondence Item D - 5)
d) Karen Tremblay - Official Plan Amendment #80 to Revise the Limits
of the Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands (Correspondence Item D - 6)
e) Martin Gerkes - Official Plan Amendment #80 to Revise the Limits of
the Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands (Correspondence Item D - 6)
f) Beth Meszaros — Lack of Regulations Governing the Filling of
Abandoned Gravel Pits {Correspondence Item D — 10)
g) Richard Ward — Report CLD- 012 -11 - Property Standards
Investigations - Richard Ward (Item 1(d) of Report #1)
h) Beth Kelly or Bob Hann — Hand-out Correspondence Item D — 13 —
West Bowmanville Shopping Centre — Building B & E — Lifting of "H'
Holding Symbol
Linda Reid - Official Plan Amendment #80 to Revise the Limits of the
Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands (Correspondence Item D - 6)
D Frank Scovino - Official Plan Amendment #80 to Revise the Limits of
the Environmental Protection Areas Based on the Identification of
Provincially Significant Wetlands (Correspondence Item D - 6)
�o: Mayor and Members of Council
From: Andrew C. Allison, Municipal Solicitor
Date: May 13, 2011
MEMO
LEGAL SERVICES
Subject LEASE OF CLOSED ROAD ALLOANCE (BOND STREET) TO
SHERYL AND STAN ZULY, NEWCASTLE
627 MILL ST. S. NEWCASTLE
At the May 9, 2011 G.P.&A. meeting, the Committee approved in principle a request from Stan
and Sheryl Zuly to use Municipal property adjacent to their home (627 Mill Street South,
Newcastle) for a vegetable garden subject to any conditions recommended by staff (Resolution
#GPA-33 8-11).
Attached to this memorandum is a draft lease that will implement the decision of Committee.
The lease effectively gives Mr. and Mrs. Zuly the ability to use the closed road allowance (this
portion of the road alkowence.was stopped up and closed in 1963) at a nominal rental rate
($2.00 per year) for the purpose of a garden until the Municipality requires the land for other
purposes. The draft lease was forwarded to Mr. Zuly on May 11, 2011.
In a letter dated May 13, 2011 (attached), Mr. and Mrs. Zuly have asked that certain changes
be made to the draft lease. Staff's position with respect to the requested changes is set out
below.
The changes requested to sections 14, 18, 23 and 30 are acceptable to staff. Staff cannot
make requested changes to the. insurance provisions or to the Council approved fee without
Council approval.
Insurance (Sections 19, 20 and 21)
These issues were referred to the Director of Finance who oversees the Municipality s
insurance and risk management program. Her response is as follows:
In every agreement that the Municipality enter into, the interests of the parties are reviewed
and appropriate protections put in place for each party's obligations and benefits under the
agreement. Particularly with respect to insurance requirements, the agreement is reviewed to
assess fair obligations on behalf of both parties. In all cases, the insurance requirements
reflect the responsibility of the particular party and ensure that those responsibilities are
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623-3379 F 905- 6234=0
ZULY MEMO — May 13, 2011
PAGE 2
covered by appropriate insurance provisions to reflect the additional activities being
undertaken on municipal property that would not otherwise occur. In no circumstance is basic
insurance not considered a mandatory component of every agreement, regardless of the party
to the lease. Injury to third parties, in a municipal context, is always a concern. Joint and
several liability in the Province of Ontario exposes the Municipality to a higher risk than many
other types of entities as the courts only need to find us 1 % responsible to burden us with
100% of judgment costs, particularly when no other recompense is available to the injured
party. If someone wishes to enjoy the benefit of the use of municipal property, it is more than
reasonable to require that appropriate insurance coverage is in place, both to protect thins
parties entering upon the property, as well as the additional risks to the lessee and the
municipality.
With respect to sections 19 and 21(b), the requested changes defeat the entire purpose of the
insurance provisions.
With respect to section 20, the contribution to the Municipality's coverage is not the concern.
The fad is that our insurance will not cover tenants liability.
With rasped to section 21(a), a tenant cannot sign away the rights of invitees.
Accordingly, staff cannot support any of the requests to amend the insurance provisions
contained in the draft lease.
Fee
Mr. and Mrs. Zuly have offered to pay $100 toward the cost of preparation of the lease.
The fee of $250 set out in section 28 of the draft lease is the fee approved by Council in
December 2010. The Legal Services Fee Schedule for 2011 states as follows:
Real Property Transactions
For the preparation of any agreements relating to real property transactions not
otherwise specifically addressed in this Fee Schedule (e.g. land transfers, fight-of-ways,
encroachments, leases and licenses, easements) the person requiring the agreement
shall be required to pay the files and disbursements in accordance with notes 5 and 9
Note 5 ... initial registration $250.00 plus 32.50 HST, plus disbursements
Direction Required
If Council wishes to see sections 19, 20 and 21 of the draft lease agreement amended as
requested by Mr. and Mrs. Zuly, a resolution authorizing such amendments is required.
If Council wishes to see section 28 of the draft lease agreement amended, it will require a
resolution authorizing an exception to the Fees By -Law No. 2010 -142.
ZULY MEMO - May 13, 2011
PAGE 3
If Council wishes to enter into a lease agreement with Mr. and Mrs. Zuly with or without the
changes requested by Mr. and Mrs. Zuly, a resolution authorizing the Mayor and Clerk to .sign
the lease is required.
Andrew . Allison, B. Comm., LL.B
c.c. Frank Wu
Tony Cannella
Leslie Benson
Jerry Barber
Nancy Taylor
Patti Barrie
LEASE AGREEMENT
THIS LEASE is made as of the 9"' day of May, 2011
BETWEEN:
THE CORPORATIONOF THE
MUNICIPALITY OF CLARINGTON
(the 'Municipality)
- and -
STANLEY VALENTINE ZULY and
SHERYL DIANNE ZULY
(the 'Tenants'
ARTICLE 1 — INTERPRETATION
Definitions
In this Lease,
(a) 'Commencement Date' means May 9, 2011;
(b) "Lease' means this lease as it may be amended from time to time.
(c) ' Property" means the closed portion of the Bond Street road allowance
legally described as Part of Bond St., PI Village of Newcastle, Hastings
Plan, undated Newcastle, Closed by N111252, Pts 1 and 2, 10R -1470, in
the Municipality of Clarington, Regional Municipality of Durham as shown
in Schedule 'A'to this Lease; and
(d) 'Term' means the term of this Lease as set out in Section 10.
Headings
2. The division of this Lease into parts, sections, subsections and schedules and
the insertion of headings are for the convenience of reference only and shall not
affect the construction or interpretation of this Lease.
Severablitty
3. If any provision of this Lease is held to be rendered invalid, unenforceable or
illegal, then it shall be considered separate and severable from this Lease and
the remaining provisions of this Lease shall remain in force.
Number
4. Wherever a word importing the singular number only is used in this Lease, such
word shall include the plural. Words importing either gender or firms or
corporations shall include the other gender and individuals, firms or corporation
where the context so requires.
Governing Law
5. This Lease shall be governed by, and interpreted and enforced in accordance
with', the laws in force in the Province of Ontario.
Entire Agreement
6. This Lease constitutes the entire agreement between the parties conceming the
Property and may only be amended or supplemented by an agreement in writing
signed by both parties.
ARTICLE II — GRANT AND USE
Grant
7. In consideration of the performance by the Tenants of their obligations under this
Lease, the Municipality leases to the Tenants the Property for the Term. In
consideration of the performance by the Municipality of its obligations under this
Lease, the Tenants takes the Property on lease from the Municipality and
covenants to pay the rent and to observe and perform all other covenants to be
observed and performed by the Tenants under this Lease.
Liao of Property
6. The Property shall be used for gardening purposes and for no other purpose
without the prior written consent of the Municipality.
Nuisance
9. The Tenants shall not carry on any business or do or suffer any act or thing that
constitutes a nuisance or which is offensive or an annoyance to the Municipality
or any adjoining landowners.
Page 2
ARTICLE III — TERM
Term
10. Subject to section 11, the term of this Lease shall be one year commencing on
the Commencement Date and expiring on May 8, 2012.
11. The Term shall automatically be extended for further periods of one year upon
the same terms and conditions as set out in this Lease unless either party gives
notice to the other in accordance with section 12.
12. Either party may terminate this Lease for any reason whatsoever upon delivery to
the other at least three months' prior notice to terminate effective the last day of
the Term or any renewal of the Tenn.
ARTICLE IV — RENT
Rent
13. The Tenants shall pay to the Municipality as rent the sum of TWO DOLLARS
($2.00) per annum.
Property Taxes
14. The Tenants shall pay all real estate taxes, general taxes, school taxes, levies,
rates, duties, assessments and charges imposed against the Property by
municipal or other governmental authorities having jurisdiction.
15. The Tenants have the right to contest or review the assessment of the Property
for property taxes by legal proceedings or in such a manner as the Tenants in
their option deem advisable. Any proceedings or other steps taken by the
Tenants, if instituted, shall be conducted at their own expense.
ARTICLE V — MAINTENANCE, REPAIRS AND ALTERATIONS
Maintenance and Repair of Property
18. The Tenants, at their sole cost and expense, shall maintain and keep the
Property in a good and substantial state of repair.
AlhNin ioneAmprovemen s to Property
17. The Tenants shall not be permitted to make alterations and improvements to the
Property unless they are agreed to by the Municipality except to the extent that
Page 3
such alterations or improvements are not structural and are related to the
intended use of the Property as a vegetable or flower garden.
Removal of Improvements
18. The Tenants shall, unless specifically requested by the Municipality not to do so,
remove all improvements that it may have made to the Property and shall restore
the Property, as nearly as possible, to the state it was in before such
improvement was made at the expiry of the Term.
ARTICLE VI
INSURANCE AND INDEMNITY
Tenants's Insurance
19. The Tenants, at their sole cost and expense, shall take out and maintain,
(a) insurance upon property owned by it which is located on the Property; and
(b) commercial general liability insurance pertaining to the Tenants' liability to
others in respect of injury, death or damage to property occurring upon, in
or about the Property, such insurance to be an amount which is
reasonable and sufficient having regard for the scope of the risk and the
current practice of prudent owners of similar Property for the carrying on of
similar businesses, but in any event in an amount not less than one million
dollars ($1,000,000.00) for claims arising out of one occurrence. Such
policy shall also name the Municipality as an additional insured and may
not be cancelled unless prior notice by registered letter has been given to
the Municipality by the insurer 30 days in advance of the expiry date.
20. Upon request, the Tenants shall file with the Municipality a Certificate of
Insurance in a form satisfactory to the Municipality's Treasurer verifying that the
commercial general liability insurance policy is in effect and setting out the
.essential terms and conditions of the insurance.
21. The provision of the insurance policy required by this section shall not relieve the
Tenants from liability for claims not covered by the policy or which exceed its
limits, if any, for which the Tenants may be held responsible.
Insurance Rlsks
22. The Tenants shall not do, omit to do, or permit to be done or omitted to be done
upon the Property anything that may contravene or be prohibited by any of the
Municipality's insurance policies in force from time to time covering or relevant to
Page 4
any part of the Property or which would prevent the Municipality from procuring
its policies with companies acceptable to the Municipality.
Indemnification
23. Each of the Municipality and the Tenants shall indemnify and save harmless the
other from and against any and all actions, losses, damages, claims, costs and
expenses (including solicitor's fees on a solicitor and client basis) to which the
party being indemnified shall or may become liable by reason of any breach,
violation or non - performance by the party so indemnifying of any covenant, term
or provision of this Lease or by reason of any damage, injury or death
occasioned to or suffered by any person or persons including the Municipality or
the Tenants, as the case may be, or any property by reason of any wrongful act,
neglect or default on the part of the party so indemnifying or any of these persons
for whom it is in law responsible. For greater certainty, the limitation of liability
set out above in this section does not extend to claims, losses or damages
resulting in whole or in part from the gross negligence or wilful misconduct of the
party claiming indemnification, its employees or those for whom it is in law
responsible.
ARTICLE VII — REMEDIES ON DEFAULT
Munlclpallty's Right to Remedy Default
24. In addition to all other remedies the Municipality may have under this Lease and
in law, if the Tenants are in default of any of its obligations under this Lease, and
such default has continued for a period of ten (10) days after receipt of notice by
the Tenants (or such longer period as. may be reasonably required in the
circumstances to cure such default, except in an emergency where the
Municipality will not be required to give notice), the Municipality, without prejudice
to any other rights which it may have with respect to such default, may remedy
such default and the Tenants shall be responsible for all such costs.
Waiver
25. No condoning, excusing or overlooldng by the Municipality of any default, breach
or non -observanoe by the Tenants at any time or times in respect of any
covenant, obligations or agreement under this Lease shall operate as a waiver of
the Municipality s rights hereunder in respect of any continuing or subsequent
default, breach or non -observance, or so as to defeat or affect in any way the
rights of the Municipality in respect of any such continuing or subsequent default
or breach, and no waiver shall be inferred from or implied by anything done or
omitted by the Tenants save only an express waiver in writing.
Page 5
ARTICLE VIII — MISCELLANEOUS
Quiet Enjoyment
26: The Municipality shall permit the Tenants to peaceably possess and enjoy the
Property during the Term without any interference from the Municipality or any
person lawfully claiming by, from or under the Municipality provided the Tenants
is not in default.
Right of Entry
27. The Tenants agree to permit the Municipality and authorized representatives of
the Municipality to enter the Property during normal business hours for the
purpose of inspecting the same on prior notice to the Tenants (except in an
emergency where no notice shall be required).
Fees
28. The Tenants shall pay to the Municipality the sum of $250 for fees associated
with the preparation of this Lease.
Compliance with Laves
29. The Tenants, at their sole cost and expense, shall comply with all legal
requirements (including statutes, laws, by -laws, regulations, ordinances, orders,
rules and regulations of every governmental authority having jurisdiction) that
relate to the use or occupation of the Property by the Tenants.
Notice
30. Any notice required to be given by the Tenants to the Municipality under this
Lease shall be in writing and shall be delivered to:
The Corporation of the Municipality of Clarington
40 Temperance St.
Bowmanville, Ontario
L1C 3K5
Attention: Purchasing Manager
or such other address of which the Municipality has notified the Tenants Clark in
writing, and any such notice delivered shall be deemed good and sufficient notice
under the terms of this Lease.
Page 6
31. Any notice required to be given by the Municipality to the Tenants under this
Lease shall be in writing and shall be delivered to:
Sheryl and Stanley Zuly
627 Mill St South
Newcastle, Ontario
1-113 11-9
or such other address of which the Tenants have notified the Municipality in
writing, and any such notice delivered shall be deemed good and sufficient notice
under the terms of this Lease.
Assignment and Subletting
32. The Tenants shall not assign this Lease or sublet all or any portion of the
Property without the prior written consent of the Municipality.
Successors and Assigns
33. This Lease shall enure to the benefit of and be binding upon the parties and their
respective successors and permitted assigns.
IN WITNESS WHEREOF the parties have executed this Lease.
THE CORPORATION OF THE MUNICPALITY OF
CLARINGTON
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
Sheryl Dianne Zuly
Stanley Valentine Zuy,
Page 7
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Far anal dtrleaiwe d prepety bca derlm6 sm ramrdad plans and dmments.
Teranet Customer Service Centre: 1- 800 - 208 -5263 (Toronm: 416-360 -1190)
Sheryl and Stan Zuly
.627 MIII Street South
Newcastie (Bond Mead)
LIB 11-9
May 13, 2011
Corporation of the Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
1-1 C 3A8
Dear Sir.
Thank you for sending me the draft least on May 11 w. I am writing at this time to
document the comments which I expressed to you by phone when we spoke during the
afternoon of the 11°; after further reflection and dismission with Sheryl, I have modified
my stance regarding some of my comments and therefore shall detail our current
position with respect to various clauses In the proposed 'Lease Agreemenr. I shall
refer to the numbered paragraphs In your draft for your easy reference.
Paraaraoh 14
You advised me that MPAC and not the municipality will determine the quantum of
various taxes which will be levied against this parcel of land. I told you that we will not
pay any taxes, to which you responded that the rtr<nldpality will not do so on our behalf.
You confirmed that you do not even know what dollar figure may be levied; I cannot
Imagine that it would be much since this land Is basically worthless as Is because It Is
landlocked and therefore Inaccessible except by abutting landowners, such as we.
Sheryl and I are willing to pay up to $50.00 per year toward any taxes levied but If more
is assessed, the agreement should dearly state that any higher rate than that shall
automatically allow us to terminate the lease without penalty or charge.
I want this paragraph to be amended to read as follows:
'The Tenants, at their sole coat and expense, shall maintain and keep the
property as is or In an Improved state of repair, is they choose.'
Parecraohs 19. 20 and 21
We are content to agree to paragraphs which shall read as fdlowe:
019. The Tenants, at their soie coat and expense, Mly take out and maintain
Insurance to cover those assets which they situate on the subjed Property.
20. The Tenants shall contribute to the municipality $50.00 per year, payable
within ten (10) days of the commencement date of the lease or Its renewal,
toward the cost of the munlcipaiity's comprehensive general liability Insurance
coverage under which the subject property Is Insured.
21.(a) Neither the Tenants nor any of their invitees to the subject property shall
have the right to sue the municipality or Balm against its Insurance coverage for
any Injury, damage or lose of any kind which occurs during their presence on the
subject Property.
(b) The Tenards shall ngi be required to purchase any separate commercial
general IIaN> 4 Insurance regarding their use of the subject Property.'
Pamnwh 23
In the fffth last line of this paragraph I believe that the word 'these' should actually be
the word 9hose'. The last sentence In this paragraph should be deleted entirely.
Paracraoh 28
Sheryl and I will agree to pay $100.00 toward the coat of preparation of this lease.
Paracreoh 30
In the third last line of this paragraph on page 8, the word 'Cleric should be removed.
All other terms of the proposed lease are acceptable to us.
If we are unable to consummate an agreeable arrangement by lease, would the
municipality allow us to garden on this site by way of a simple Letter of oerrdaslon7
Sheryl and I are not seeking a legally enforosable arrangement but rather only the use
of the subject property on which to garden, without challenge.
Thank you for your patience; we look forward to hearing from you soon.
Your grateful Bond Head residents,
Sheryl and Sin Zuly
M1601 1 m = M 101 IMM I [oil] 0 all ImMi
0
PRESENTS
A
1'4E WCASTLE
HERITAGE GARDEN
PROJECT UPDATE
Our original aim was to add a
watering system, and
Revitalize the gardens by removing
old bushes &dying trees
Our first step was to
consult with the
Newcastle Community
Hall Board
They agreed to be part
of a Collaborative
Aconcept plan was
required to outline the
project so we could
apply for a Trillium
Grant
This resulted in the
need to hire a
landscape architect
r The support of
- - . -- . -- . ..- :.L- . . - - - - - . -- . . -.L
• The plan started to
grow!
Our first area of concern
was to move the
fountain to a more
prominent location
Create gardens that
better reflect the
heritage of the 1922
building
Include a fenced in patio
And of course, we
wanted to investigate
different types of
watering systems
- A collaborative •Landscape architects
agreement was helped us create a
created between concept plan to
submit to Trillium
The Municipality of
Clarington Two quotes were
required on the work
The Newcastle to be done
Community Hall
Board and And we began to
complete the
The Newcastle application form to
Trillium on -line
Horticultural Society
r
As you can see by these pictures, the trees and bushes
have become overgrown, some are diseased and some
have died
The plan
included
Enlarging the
front walkway
Moving the urns
to the centre of
each side of the
walkway
-And making the
gardens more
formal
*The fountain, donated by Brenton and Jean Rickard as a
thank you to the Massey's for donating the Community
Hall to the Village of Newcastle, was too close to the
Cenotaph.
• This beautiful fountain will be placed in its own area at
the east side of the property.
The area behind the gazebo will be redesigned
into a children's learning garden.
Stepping stones and signage will help inform the
public on the many varieties of plants and their
history
The Ontario Trillium Foundation approved a
grant in the amount of $123,400
A landscape architect has been hired to
develop construction drawings and oversee
the project
The project is expected to go to tender in the
early summer
Trees are showing
signs of distress
Diseased and
overgrown trees will
be removed
Trees that were
dedicated by a group
will be replaced in
kind
Our first fundraiser "HOTEL CALIFORNIA" was a
great success. The event brought in over $10,000
and was enjoyed by all who attended. I would like to
introduce our joint Fundraising Committee.
NEWCASTLE "KING" DEVELOPMENT INC.
BARR'S ROOFING SIDING & SHEET METAL LTD.
NEWCASTLE COMMUNITY HALL
ROYAL MASONRY
THE HARDWARE STORE INC. - RONA
SULLIVAN & CO. PROFESSIONAL CORPORATION
RCJ GRAPHIC SERVICES LIMITED
BOB HOLMES
DEE'5 HARVEST TABLE
ARCHIBALD ESTATE WINERY
THE HAMPTON HOUSE B &B
LIONS CLUB OF NEWCASTLE
A rain barrel project, in
conjunction with the Lions
Club of Newcastle, is in
progress now
Cost: $60 per barrel,
delivered on May 28tH
a A portion
will go to
Heritage
To order
online to
of the proceeds
the Newcastle
Garden Project
a rain barrel go
www.rainaarroi,uarriorticultural-
I'1P.Vl�Cr`�S?'lQ
or contact me at
(905) 987 -1746.
Newcastle Lions Club
and
The Newcastle Horticultural Society 3 a
o. Fundraising Project t
RAIN BARREL TRUCKLOAD SALE!
$60.00 each cash /cheque only!
Sat. May 28th, 9:00 a.m. — 1:00 p.m.
IMSinkspot Front Yard — 410 "Toronto St.
(Down the street from Rona Hardware Store)
These are deluxe refurbished plastic food
barrels that come fully equipped with a
screened lid, water spigot, overflow hose and
interconnection outlet. Holds 220 litres!
Colour is Terracotta Size is 22 in X 48 in.
It's the environmentally friendly way to water
your gardens, top -up pools, solve downspout
problems, save on water and sewer charges
and reduce outdoor water consumption.
Proceeds support Newcastle Lions Club and
the Newcastle Heritage Garden projects and
assist us in serving the Community needs.
Barrels can be prepaid or pre- ordered at
website:
www .rainbarrel.ca /newcastielions
OR
www_rai n barrel.caf horticultura I- newcastl e
Lions Contact: George (905) 987 -4966
Gord (905) 987 -5655
Horticultural Society Contact: Jeany (905) 987 -1746
IMSinitspot and Rona Hardware supporting the LIONS CLUB
lllglli�
SATURDAY, MAY 28TH
4c::4:>mffmff-w-Tlwxpx"ir XXIPJLX-.AX..A
Q'ARKZNG LOT
�U1N� Tv Ni v Li\3i i r
CHEST OF DRAWERS, SIDE TABLES,
COMPUTER DESKS, MANY MORE ITEMS
600D PRICES!!!
PROCEEDS TO
NEWCASTLE HERITAGE GARDEN PROJECT
COME MAKE AN OFFER!
Need more information, confact jeany W, 905-987-1746
SUNDAY, MAY 29TH
The Old Newcastle
House is holding
their 1st
Annual Hawaiian
Open
Golf Tourney
Held at the Newcastle
Golf and Country
Club
Make a foursome
and join
the fun
Proceeds will go to the
Newcastle Heritage
Garden Project
Is# Annual I
Haw. aiian open
Golf Tourney
May 29, 2011
Space Is Limited,
Book Now!
Ask Michelle for
details!
JUNE 12T" FUNDRAISER
arv, WO
10; will &.WWj18 ,IrIfu�Alff/
Sunday, June 12 2011
\h:��(IAS''1'I.11; 1'OJI \I l' \I'1'1 IL1I.I.
Show starts at 2... Door open's at 1 pm
Snack Bar and Posters available
$2o.00 each
Starting, October 2011
TEEN
DANCES
AT TH E
NEWCASTLE
COMMUNITY
HALL
WATCH FOR
OUR POSTERS
GIVING THE
DATES AND
�M�l71I'
I 1-
WA i s i
`Day /anr COU06V -i
citawayy
q lkar+ag~fil ana
SUNDAY,, 00701JOR 23RD, 2011
Prepare to be "Amazed"
Two Sittings -10 -30 to 12 :00 or 12:30 to 2:00
Table of 8— $160 or $20 per ticket
RESERVE YOUR TABLE EARLY
Gabrielle Bell, (905) 987 -3856
communityhall @newcastle.on.ca
NEWCASTLE HORTICULTURAL SOCIETY 6 NEWCASTLE COMMUNITY HALL
IN SUPPORT OF THE NEWCASTLE HERITAGE GARDEN
If you would like more information about our project please contact me:
JEANY BARRETT, PRESIDENT
NEWCASTLE HORTICULTURAL SOCIETY
905 - 987 -1746
or
ieany(aD-rogers.com
On April 131h the Newcastle Horticultural Society held its 6th Annual
Daffodil Lunch for the first time in the Newcastle Community Hall
Main Auditorium. This was a great success. Of the $1,400 raised,
$600 will go to the Newcastle Henta e Garden Fund.
Also our Plant Sale brought in over 700. Over $100 will go to our
Newcastle Heritage Fund.
These two fund raisers support the administration of the Newcastle
Horticultural Society which includes year books, buying of flowers
for Community Hall and Cemeteries.
Our next Horticultural meeting is tomorrow at the Newcastle
Community Hall at 7:30 p.m. There will be a discussion on the
plants to be included in the plan.
Or you can talk to us at the Chamber of Commerce Trade Show on
June 2nd at 6:00 p.m. in the Newcastle Community Hall.
An account has been set up with the Municipality of Clarington called
"Newcastle Heritage Garden Fund ". Donation made to this fund will
receive a tax receipt for any donation over $10.00. The mailing address is
The Municipality of Clarington, Newcastle Heritage Garden Project, 40
Temperance Street, Bowmanville L1 C 3A6
"t NEWCASTLE HORTICULTURAL
SOCIETY
�— FUNDRAISING FOR
Newcastle ec
Heritage Garden Project
g �
Amy~ W&MooQ to sea& a dow0cn to Hie
• COLLABORATIVE AGREEI
N~4uievNiv;1049 Qardam Fled,
BETWEEN THE NEWCASTI
P&asa 0140 y— augsws payaft to
HORTICULTURAL SDCIET
` be MUnicipaUryof Claringm,
THE NEWCASTLE
. „■ N tle Heritage Garden FunT
COMMUNITY HALL BOAR
AND THE MUNICIPALITY I
MArt To= THE MUNRIPALITY OF CLARiNGTON
CLARINGTON
_ Newcastle Heritage Garden Project
• $75,000 FROM COMMN
40 Temperance Street
MUST BE RAISED.
nNLIC3A5
• $123,400 GRANTFR01
Tde905 6233379
THE ONTARIO TRILLRIM
FOUNDATION
Ta[ Rneptswill be is-1 byte KUnpalitydCanton
• TOTAL PROJECT COST
FOR MORE 14MMTIONCONTACT
$198,400
1EANYOUNETT-110598717413
• k++{IND WORK FROM
"NYGROGBMCOM
COMMUNITY NEEDED ;,j
An account has been set up with the Municipality of Clarington called
"Newcastle Heritage Garden Fund ". Donation made to this fund will
receive a tax receipt for any donation over $10.00. The mailing address is
The Municipality of Clarington, Newcastle Heritage Garden Project, 40
Temperance Street, Bowmanville L1 C 3A6
We need your help in reaching our fundraising
goal. Even though we are working hard to
reach our goal, we know every little bit helps
and we would appreciate any assistance that
you and our viewers can give.
Your support will help us to complete our
commitment to Trillium of raising $75,000.
wish to thank you for your attention to this
presentation and for all the support we have received
from the community.
A special thank you goes to the Newcastle
Community Hall Board who have given us enormous
support in every aspect of this project. Without their
support this project could not have gone forward.
This is a wonderful place to live and Newcastle
Village deserves the best
v A personal thank you letter will be sent to all
supporters.
Any questions?
Clarington Citizens for Clean Water and Soil
rnuw� iancii uy 311eiiy iuuuuUn
Will be giving an update on Morgans Road large commercial fill site as part of Clean
Water for Everyone meeting.
Newcastle and District Recreation Complex
1780 Rudell Road, Newcastle I
Doors open at 6:30 p.m.
Presentation 7:00 p.m.
For more information, please contact:
tmeszaros @hotmail.ca
sherr @live.ca
Or visit www.stormcoalition.org (click on upcoming events)