HomeMy WebLinkAbout2020-05-04 Agenda
Council
Revised Agenda
Date:May 4, 2020
Time:7:00 PM
Location:Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
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accessibility accommodations for persons attending, please contact: Michelle Chambers,
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*Late Item added after the Agenda was published.
Pages
1.Call to Order
2.Moment of Reflection
3. Land Acknowledgement Statement
4.Declaration of Interest
5.Announcements
6.Adoption of Minutes of Previous Meeting(s)
6.1 Council Minutes - Minutes of a regular meeting of Council dated April 14,
2020
5
7.Presentations
7.1 Gioseph Anello, Acting Director Solid Waste Management and Gary
Muller, Director of Planning, Region of Durham Region Regarding Report
PSD-013-20 - Region of Durham Mixed Waste Pre-Sort and Anaerobic
Digestion Organics Processing Facility
Site Selection Process Municipal Comments on Evaluation of Short-List
of Sites and Identification of Preferred Site
8.Delegations
There are no delegations as of the time of publication.
9.Communications – Receive for Information
There are no communications to be received for information.
10.Communications – Direction
10.1 Confidential Memo from Faye Langmaid regarding Courtice Waterfront
and Energy Park Secondary Plan
(Distributed Under Separate Cover)
(Motion to refer to the consideration of Item 8 of the Joint Committee
Report)
May 4, 2020
Council Agenda
Page 2
10.2 Confidential Memo from Rob Maciver, Municipal Solicitor
regarding Cedar Crest Beach – Beach Erosion/Property Loss
(Distributed Under Separate Cover)
(Motion to refer to the consideration of Item 7 of the Joint Committees
Report)
11.Committee Reports
11.1 Advisory Committee Reports
11.1.1 Minutes of the Clarington Heritage Committee dated April 21,
2020
19
11.1.2 Minutes of the Tourism Advisory Committee dated April 21,
2020
24
11.2 Joint General Government and Planning and Development Committees
Report of April 27, 2020
28
12.Staff Reports
12.1 Report FND-010-20 - COVID-19 Cash Flow Analysis 33
13.Business Arising from Procedural Notice of Motion
None
14.Unfinished Business
14.1 Report EGD-006-20 Cedar Crest Beach Rd and West Beach Rd Berm
Review and Estimates (Tabled from the May 4, 2020 Joint Committees
Meeting)
Link to Report EGD-006-20
*14.2 Report EGD-007-20 - Temporary Bike Lanes on Prestonvale Road 42
(Referred from the April 27, 2020 Joint Committees Meeting)
15.By-laws
None
May 4, 2020
Council Agenda
Page 3
16.Procedural Notices of Motion
None
17.Other Business
18.Confirming By-Law
19.Adjournment
May 4, 2020
Council Agenda
Page 4
1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Council Minutes
Date:
Time:
Location:
April 14, 2020
7:00 PM
Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster,
Present by Electronic
Means:
Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart
Staff Present: A. Greentree, M. Chambers
Present by Electronic
Means:
A. Allison, G. Acorn, R. Albright, S. Brake, F. Langmaid,
R. Maciver, M. Marano, T. Pinn, G. Weir
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2. Moment of Reflection
Councillor Zwart led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Zwart recited the moment of reflection.
4. Declaration of Interest
There were no declarations of interest stated at this meeting.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
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April 14, 2020 Council Meeting
2
6. Adoption of Minutes of Previous Meeting(s)
6.1 Minutes of a regular meeting of Council dated March 23, 2020
Resolution # C-158-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the minutes of the regular meeting of the Council held on March 23, 2020, be
approved.
Carried
7. Presentations
None
8. Delegations
None
9. Communications – Receive for Information
9.1 ADR Chambers, Ombudsman Office - 2019 Annual Report
9.2 Peter Maniatakis, ADR Chambers Ombuds Office, Final Report for Complaint
against the Municipality of Clarington, MUN-467-0819
9.3 Minister Steve Clark, Ministry of Municipal Affairs and Housing, regarding
Impending Legislation for the Suspension of Suspended Timelines
Associated with Land Use Planning Matters
Resolution # C-159-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That Correspondence Items 9.1 to 9.3 be received for information.
Carried
10. Communications – Direction
10.1 Memo from Trevor Pinn, Director of Finance/Treasurer
regarding Development Charges Timeline Impact from COVID-19
10.2 Stacey Hawkins, Executive Officer, Durham Region Home Builders'
Association, 2020 Clarington Development Charge Bylaw
Resolution # C-160-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Correspondence Items 10.1 and 10.2 be referred to the consideration of
Unfinished Business Item 14.1.
Carried
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April 14, 2020 Council Meeting
3
11. Committee Reports
11.1 Advisory Committee Reports
11.1.2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated March 10, 2020
11.1.3 Minutes of the Tourism Advisory Committee dated March 12, 2020
Resolution # C-161-20
Moved by Councillor Jones
Seconded by Councillor Traill
That Advisory Committee Report Items 11.1.1 to 11.1.3, be approved with the
exception of Item 11.1.1.
Carried
11.1.1 Minutes of the Agricultural Advisory Committee dated March 12, 2020
Resolution # C-162-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the minutes of the Agricultural Advisory Committee dated March 12, 2020, be
approved.
Carried
11.2 Joint General Government and Planning and Development Committees
meeting of April 6, 2020
Resolution # C-163-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the recommendations contained in the Joint General Government and
Planning and Development Committees Report of April 6, 2020 be approved on
consent, with the exception of items 10, 12 and 5.
Carried
Item 10 - North Scugog Court Reconstruction
Resolution # C-164-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report COD-005-20 be received;
That Nick Carchidi Excavating Ltd. with a total bid amount of $886,718.48 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2020-3 be awarded the contract for the North Scugog
Court Reconstruction as required by the Engineering Services Department;
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April 14, 2020 Council Meeting
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That the total funds required for this project in the amount of $1,023,300.00 (Net
HST Rebate), which includes the construction cost of $886,718.49 (Net HST
Rebate) and other costs including design, material testing, utility daylighting,
inspection, contract administration, permit fees and contingencies in the amount of
$136,581.51 (Net HST Rebate) is in the approved budget allocation as provided
and will be funded from the following accounts:
North Scugog Court Reconstruction -
Dan Sheehan Lane to Concession
Rd 3 (Prior years and 2020) 110-32-330-83358 77401 $679,500
North Scugog Court Reconstruction -
Dan Sheehan Lane to Concession
Rd 3 Region of Durham Recovery 110-32-330-83358-7402 $343,800
That the contract award be subject to the Region of Durham receiving approval for
the funding required to complete their portion of work for this project; and
That all interested parties listed in Report COD-005-20 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a recorded vote (4 to 3)
Item 12 - COD-010-20 Courtice Court – Sanitary Sewer and Watermain
Construction
Resolution # C-165-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report COD-010-20 be received;
That Eagleson Construction Ltd. with a total bid amount of $1,692,074.38 (Blended
HST) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2019-37 be awarded the contract for the Courtice Court
– Sanitary Sewer and Watermain Construction as required by the Engineering
Services Department;
That the total funds required for this project in the amount of $1,979,817.71
(Blended HST), which includes the construction cost of $1,692,074.38 (Blended
HST ) and other costs including design, contract administration, material testing,
inspection, and contingencies in the amount of $287,743.33 (Blended HST), is in
the approved budget allocation or has been approved by Council and will be
funded from the following accounts;
Municipal Servicing (2019)
(From Participating Owners Recovery) 110-32-330-83212-7403 $903,669
Strategic Capital Reserve
Fund (For Non-Participants) 510-00-000-00000-6660 $701,841
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April 14, 2020 Council Meeting
5
Engineering Services –
Pavement Rehabilitation 110-32-330-83212-7401 $374,307
That the contract award is subject to the Municipality of Clarington executing a
cost sharing agreement with the participating landowners and receiving the funds
required to complete their portion of the work; and
That all interested parties listed in Report COD-010-20 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a Recorded Vote Later in the Meeting, See following Motions (4 to
3)
Resolution # C-166-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Council to speak
to the foregoing Resolution #C-165-20 for a second time.
Carried
The foregoing Resolution #C-165-20 was then put to a vote and carried on a
recorded vote.
Item 5 - Memo from Faye Langmaid, Acting Director of Planning Services,
Regarding Interim Control By-law 2018-083 for 94 Elgin Street
Resolution # C-167-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the exemption for 94 Elgin Street from Section 1. b. of Interim Control By‑law
2018-083 for regulations for an addition to an existing dwelling, be approved.
Carried
12. Staff Reports
12.1 Report FND-008-20 - COVID-19 Financial Support Program Options
Resolution # C-168-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report FND-008-20 be received;
That Director of Finance continue to work with local area treasurers and the
Region of Durham to develop a sustainable consistent approach for support of
those impacted by the COVID-19 pandemic;
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April 14, 2020 Council Meeting
6
That the Director of Finance and the Director of Community Services create a new
grant program, the “Community COVID Support Grant Program” modelled after the
existing Community Grants Program specifically to target relief to businesses and
residents effected by COVID-19;
That the Community COVID Support Grant Program be funded from the Tax Rate
Stabilization Reserve Fund up to $100,000; and
That staff report back to Council at the earlier of the first available meeting after
the Province’s emergency declaration is lifted or July 6, 2020.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a Recorded Vote Later in the Meeting, See following Motions
(7 to 0)
Resolution # C-169-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #C-168-20 be amended by adding the following:
6. That Clarington pass a temporary by-law that will cancel, reduce or
refund 50% of the Clarington portion of taxes for the period of the declared
emergency for residential taxpayers either (i) employed in a business that
has been ordered shut down; or (ii) whose business has been ordered shut
down; as a result of the Covid emergency, and whose taxes have become
unduly burdensome, pursuant to Section 365 of the Municipal Act; and that
this be funded from the rate stabilization reserve fund.
7. The aggregate amount under Sub-section (6) shall be capped at
$2,000,000, and if the total would exceed that amount, the reduction for
each residential taxpayer shall be reduced such that it will equal (i)
$2,000,000, divided by (ii) the total number of accepted applications.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, Councillor Traill, and Councillor Zwart
Carried as Amended on a Recorded Vote Later in the Meeting, See following
Motions (7 to 0)
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April 14, 2020 Council Meeting
7
Recess
Resolution # C-170-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Council recess for five minutes.
Carried
The meeting reconvened at 7:43 PM with Mayor Foster in the Chair.
Resolution # C-171-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #C-169-20 be amended as follows:
That in paragraph one:
"That the word "pass" be replaced with the words “endorse in principle””;
That the following be added to the end:
"8. That the details of the program be the subject of a staff report to be
presented at the June 1, 2020 General Government Committee
meeting."
Carried
The foregoing Resolution #C-169-20 was then put to a vote and carried as
amended on a recorded vote.
Resolution # C-172-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the foregoing Resolution #C-168-20 be amended by deleting paragraph five;
and
That the resolution paragraphs be renumbered accordingly.
Carried
The foregoing Resolution #C-168-20 was then put to a vote and carried as
amended on a recorded vote.
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April 14, 2020 Council Meeting
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12.2 Report CAO-012-20 - COVID-19 Business Continuity Planning, CAO-012-20
Resolution # C-173-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Report CAO-012-20 be received for information.
Carried Later in the Meeting, see following motion
Closed Session
Resolution # C-174-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing a matter that deals with
personal matters about an identifiable individual, including municipal or local board
employees and with labour relations or employee negotiations.
Carried
Rise and Report
The meeting resumed in open session at 8:48 PM.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
The foregoing Resolution #C-173-20 was then put to a vote and carried.
13. Business Arising from Procedural Notice of Motion
13.1 Reconsideration of Contracting Out of Marriage Ceremonies
Resolution # C-175-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the following recommendation regarding the contracting out of marriage
ceremonies approved at the March 2, 2020 Council meeting be reconsidered:
"That marriage ceremony services be contracted out."
Yes (3): Mayor Foster, Councillor Anderson, and Councillor Hooper
No (4): Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4) later in the meeting
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April 14, 2020 Council Meeting
9
Recess
Resolution # C-176-60
Moved by Councillor Neal
Seconded by Councillor Jones
That the Council recess for five minutes to enable Staff to ensure all Members
of Committee are connected remotely to the meeting.
Carried
The meeting reconvened at 9:04 PM with Mayor Foster in the Chair.
The foregoing Resolution #C-175-20 was then put to a recorded vote and lost.
13.2 Reconsideration of Resolution #C-441-19 pertaining to Report CAO-010-19,
Cedar Crest Beach Update
Suspend the Rules
Resolution # C-177-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow the reconsideration of
Resolution #C-441-19 which was tabled indefinitely.
Carried
Resolution # C-178-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That resolution #C-441-19, regarding Report CAO-010-19, Cedar Crest Beach
Update, approved at the December 9, 2019 Council meeting be reconsidered at
this time.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and
Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried (5 to 2)
Resolution # C-179-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report CAO-010-19, Cedar Crest Beach Update be tabled indefinitely.
Yes (2): Councillor Jones, and Councillor Neal
No (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and
Councillor Zwart
Motion Lost (2 to 5)
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April 14, 2020 Council Meeting
10
Resolution # C-180-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report CAO-010-19 be received;
That up to $30,000 be allocated from the Tax Rate Stabilization Reserve Fund for
the completion of a Cedar Crest Beach Erosion/Property Loss Study, and the
consulting assignment be sole sourced to Zuzek Inc.;
That Staff report back to Council with the results of the study, once completed;
That Clarington adopt CLOCA “Port Darlington Shoreline Hazard Study” Staff
Report #5630-19 Recommendation #5 to raise the road elevation of Cedar Crest
Beach Road via the deployment of gravel by Operations;
That Clarington construct a berm/berms on the marsh side of Cedar Crest Beach
Rd. and West beach Rd. (southerly section) with 50% of the funds drawn from the
“Clarington Station A Reserve Fund” and requesting that St. Marys pay the other
50% of the cost;
That if St. Marys refuses to contribute 50% of the cost, Clarington pay the entire
cost of the berms;
That in satisfying paragraph five above, Clarington work with CLOCA Staff to
ensure proper analysis and technical information is completed and all the
requirement of Ontario Regulation 42/06 are met and that this matter be expedited;
and
That all interested parties listed for Report CAO-010-19, including all landowners
in the Port Darlington (west shore) reach and any delegations, be advised of
Council’s decision.
Motion Divided and Referred, see following motions
Resolution # C-181-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That paragraphs 2 and 3 of the foregoing Resolution #C-180-20, be divided.
Carried
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April 14, 2020 Council Meeting
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Paragraphs 2 and 3 of the foregoing Resolution #C-180-20
Resolution # C-182-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That paragraphs 2 and 3 of the foregoing Resolution #C-180-20, be referred to
Staff to Report back to the April 27, 2020, Joint General Government and Planning
and Development Committee meeting as to whether Zuzek Inc. or Baird is the
most appropriate option to undertake the Cedar Crest Beach Erosion / Property
Loss study.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and
Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
The balance of Resolution #C-180-20 was then considered by Council and
referred through the following Resolution,
Resolution # C-183-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the balance of Resolution #C-180-20 be referred back to Staff for a report
detailing a cost estimate for the proposed work.
Yes (4): Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart
No (3): Mayor Foster, Councillor Anderson, and Councillor Traill
Carried on a recorded vote, Later in the Meeting, see following motions (4 to
3)
Resolution # C-184-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #C-183-20 for a second time.
Carried
The foregoing Resolution #C-183-20 was then put to a vote and carried on a
recorded vote.
Recess
Resolution # C-185-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That the Council recess for 10 minutes.
Carried
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April 14, 2020 Council Meeting
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The meeting reconvened at 10:12 PM with Mayor Foster in the Chair.
14. Unfinished Business
14.1 Report FND-006-20 - 2020 Development Charge Study Update and
Presentation (Referred from the April 6, 2020 Joint Committees Meeting)
Resolution # C-186-20
Moved by Councillor Hooper
Seconded by Councillor Traill
That Report FND-006-20 and the associated presentation from Watson and
Associates Economists Ltd. be received;
That staff continue consultation with the development community prior to finalizing
the Development Charge Background Study and By-law;
That staff be instructed to release the proposed Development Charge Background
Study and By-law at a date to be determined by the Director of Finance which
provides Council, members of the public and the development community
opportunity to review and provide feedback for the 2020 Development Charge
Background Study and By-law; and
That, in accordance with the Coronavirus (COVID-19) Support and Protection Act,
2020, which received royal assent on April 14, 2020, the Municipality’s existing
Development Charges By-law (By-law 2015-035) shall remain in force until such
date as specified in the Act, and therefore, staff be directed to schedule the
statutory public meeting for a date after the lifting of the emergency declared under
the Emergency Management and Civil Protection Act on March 17, 2020 with such
meeting being advertised publicly.
Carried
14.2 Resolution #JC-038-20 - Staffing and COVID-19 (Referred from the April 6,
2020 Joint Committees Meeting)
Resolution #JC-038-20 - Staffing and COVID-19 was withdrawn by the mover.
15. By-laws
15.1 2020-025 - Being a By-law to amend Interim Control By-law 2018-083
15.2 2020-026 - Being a By-law to amend By-law 2014-059 entitled “a By-law to
Regulate Traffic and Parking on Highways, Private Property and Municipal
Property”
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April 14, 2020 Council Meeting
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15.3 2020-027 - Being a By-law to Adopt the Estimates of all Sums Required
During the Year, to Strike Rates and Levy Taxes for municipal purposes for
the year 2020 and to provide for the collection thereof
Resolution # C-187-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-laws 2020-025 to 2020-027; and
That the said by-laws be approved.
Carried
16. Procedural Notices of Motion
None
17. Other Business
17.1 Motion to Cancel the April 20, 2020 General Government Committee Meeting
Suspend the Rules
Resolution # C-188-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to add an additional item to the
Agenda regarding the cancellation of the April 20, 2020, General Government
Committee meeting.
Carried
Resolution # C-189-20
Moved by Councillor Neal
Seconded by Councillor Hooper
The April 20, 2020, General Government meeting be cancelled, and a Joint
General Government and Planning and Development Committee meeting take
place on April 27, 2020 at 7:00 PM.
Carried
18. Confirming By-Law
Resolution # C-190-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-law 2020-028, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 14th day of April, 2020; and
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April 14, 2020 Council Meeting
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That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-191-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the meeting adjourn at 10:30 PM.
Carried
Mayor Municipal Clerk
Page 18
Clarington Heritage Committee
Minutes
April 21, 2020
- 1 -
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee held via Teleconference on April 21,
2020, at 7:00 PM.
Members Present via
Teleconference were: Peter Vogel, Victor Suppan, Katharine Warren, Ron Sproule,
Noel Gamble, Marina Ross (Museum), David Reesor, Steve
Conway, Jason Moore (ACO), Councillor Ron Hooper
Regrets: Myno Van Dyke (NVDHS)
Staff Present: Faye Langmaid, Sarah Allin, Planning Services
Guests (Teleconference): Paula LaRocque, Tribute Communities (until 7:20pm)
1 Declaration of Pecuniary Interest
There were no disclosures of interest stated at this meeting.
2 Adoption of Agenda
20.10 “Approved by Consensus”
That the Agenda be adopted be adopted, as amended, with the addition of item
“Goodyear Lands Update” under New Business.
3 Adoption of Minutes of Previous Meeting
20.11 “Approved by Consensus”
That the minutes of the February 18, 2020 Clarington Heritage Committee
meeting be adopted.
4 Delegations/Presentations None
5 Business Arising
5.1 1593 Bloor Street
Members of the Committee noted appreciation for the opportunity extended by
Tribute Communities to allow the sub-committee to attend a site visit to evaluate
the property. The Municipal Inventory and Register sub-committee presented its
evaluation to members of the Committee, recommending no objection to
demolition. Members of the committee discussed opportunities for
commemoration of the property and its historical inhabitants
Page 19
Clarington Heritage Committee
Minutes
April 21, 2020
- 2 -
20.12 Moved by V. Suppan, seconded by N. Gamble
That the Heritage Committee (i) appreciates Tribute Communities extending the
opportunity for the Committee to conduct a site visit and evaluation of the property,
(ii) accepts the recommendations of the Heritage Impact Assessment, prepared by
SRN Architects Inc., dated November 2019, and does not object to the demolition
of the dwelling at 1593 Bloor Street, Courtice, and (iii) opportunities to
commemorate the property be considered.
“Carried”
5.2 879 Regional Road 17
Committee members considered the Documentation of 879 Regional Road 17
submitted by Brookfield Homes to document the farmhouse prior to demolition. J.
Haslett of Brookfield Homes has submitted correspondence to Council in support
of including the street name “Howard Allin” in the Brookfield development. The
Region of Durham has accepted the name for consideration by Council. There will
be a memo before Council at its meeting on April 27, 2020 to consider the
proposed street name.
5.3 Fletcher Tree
Planning Services staff provided an update on the status of the Notice of Intent to
Designate the Fletcher Tree, which was issued February 26, 2020. Ontario
Regulation 73/20 under the Emergency Management and Civil Protection Act has
the effect of suspending the objection period under the Ontario Heritage Act.
Therefore, the Notice is held in abeyance until such time as the emergency
legislation has been lifted. Staff will continue to monitor the situation as it pertains
to this matter.
5.4 Delpark Homes Application
At its February meeting, the Committee discussed Delpark Homes applications
(COPA2018-0004; SC2018-0005 ZBA2018-0026) as they related to the adjacent
designated heritage property located at 1467 Prestonvale Road. Planning
Services staff advised Council had approved applications on March 2nd.
Regulations passed under the Emergency Management and Civil Protection Act
affecting Planning Act matters require that the notices of decision be re-issued in
accordance with O. Reg. 189/20. Planning Services staff also condition of draft
approval of the subdivision was incorporated requiring the architectural style and
finishes of the townhouses (Block 68) take into consideration the designated
heritage home directly across the street at 1467 Prestonvale Road.
5.5 27/29 Church Street and 24 Lovers Lane
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Clarington Heritage Committee
Minutes
April 21, 2020
- 3 -
Committee members requested confirmation that the properties known as 27 and
29 Church Street, and 24 Lovers Lane were identified on the Cultural Heritage
Resources List. Planning Services staff confirmed this is the case.
5.6 Cultural Heritage Resources Property Inquiries
Planning staff asked the Committee to consider evaluating 96 Ontario Street,
Bowmanville in response to inquiries received on this property.
5.7 2020 Ontario Heritage Conference
The 2020 Ontario Heritage Conference has been moved from May 28-30 to October
22-24 due to the situation surrounding COVID-19.
6 Correspondence and Council Referrals: None.
7 Reports from other Committees
7.1 Architectural Conservancy of Ontario (ACO), Clarington Branch: - Doors Open
2020 has been cancelled due to COVID. The Courtice area will be showcased at
Doors Open 2021.
7.2 Newcastle Village District Historical Society (NVDHS) – No Report.
7.3 Museum – Museum buildings were closed to the public as of March 14. Staff has
since been placed on Emergency Declaration Leave as a result of the COVID-19
situation. The Canada Day celebrations typically held at the Museum, and those
organized by Community Services have been cancelled. Alternative arrangements
are being explored. It was noted that Maple Fest has also been cancelled.
7.4 Wilmot Creek Heritage Park – Nothing new to report.
8 Project Reports
8.1 The sub-committee evaluated four (4) properties for potential inclusion on the
Municipal Register, and recommended as follows:
38 Centre Street, Bowmanville: Group 1 Evaluation; the property be added to the
Municipal Register; significant to the cultural heritage of the community;
42 Centre Street, Bowmanville: Group 2 Evaluation; the property be added to the
Municipal Register; significant to the fabric of the adjoining heritage district;
50 Centre Street, Bowmanville: Group 1 Evaluation; the property be added to
the Municipal Register with further consideration for designation; significant
heritage value to the community and to the fabric of the adjoining heritage
district; and
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Clarington Heritage Committee
Minutes
April 21, 2020
- 4 -
54 Centre Street, Bowmanville: Group 2 Evaluation; the property be added to the
Municipal Register; significant to the cultural heritage value of the community as
one of the first constructed in the Registry as a property of significant heritage
value to the community, as it is one of the first in this time period (1930s) and is
significant to the fabric of the adjoining heritage district.
20.13 Moved by V. Suppan, seconded by D. Reesor
That the Heritage Committee recommends to Council that the properties at 38
Centre Street, 42 Centre Street, 50 Centre Street, and 54 Centre Street in
Bowmanville be added to the Municipal Register.
“Carried”
8.2 Outreach/Education Committee: No report.
9 New Business
9.1 Goodyear Lands Update: Municipal staff is continuing to work with the owners of
the former Goodyear site to complete the background studies needed to evaluate
this property. This work is being coordinated as part of the ongoing work for
Bowmanville East Secondary Plan. Part of the background work is to evaluate the
heritage merit of the buildings and site. This work remains ongoing.
9.2 Heritage Plaques: Heritage plaques for newly designated Central Public School
and Haydon Community Hall properties are ready. Timing of installation is
currently being coordinated. Committee members inquired as to whether a plaque
dedication ceremony could be planned/coordinated by the Education and
Outreach sub-committee for Central Public School, as it may be an opportunity to
speak to local youth about cultural history. The sub-committee will explore this
opportunity once schools have reopened.
9.3 Former Bowmanville Post Office (41 Temperance Street): The Committee has
evaluated this property and recommended it be designated under the Ontario
Heritage Act. The building is currently under Federal ownership and therefore,
designation under a provincial act would not be recognized. The property is also
currently for sale. Municipal staff has provided the relevant cultural heritage
background information to the selling agent.
9.4 May Heritage Committee Meeting: The May Committee meeting conflicts with a
Planning & Development Committee meeting scheduled for the same date and
time.
20.14 Moved by K. Warren, seconded by S. Conway
That the Heritage Committee Meeting scheduled May 19, 2020 at 7:00p.m. be
moved to May 26, 2020 at 7:00p.m.
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Clarington Heritage Committee
Minutes
April 21, 2020
- 5 -
“Carried”
9.5 Future Heritage Committee Meetings & Video Conferencing: Planning Services
staff inquired as to the familiarity and technological/broadband capabilities of
Committee members to consider the use of a video conferencing platform for the
May and future Committee meetings. There was consensus among Committee
members to conduct the May meeting using Microsoft Teams.
F. Langmaid thanked the Committee for its willingness to adapt and embrace new
meeting formats during this time when in-person meetings are not possible.
10 Adjournment
D. Reesor moved Adjournment, S. Conway seconded, 8:00 pm.
Next Meeting: May 26, 2020, 7:00 p.m. via Video/Teleconference
Page 23
CLARINGTON TOURISM ADVISORY COMMITTEE
Minutes of Meeting
April 21, 2020, 9 a.m.
Teleconference
Members Present: Petra Schwirtz, Chair
Christine McSorley
Ann Harley
Evan King
Kim Neziroski
Laura Holmes
Councillor Ron Hooper
Bonnie Wrightman, CBOT
Regrets: Brandon Pickard, Durham Tourism
Amy Verwey
Fred Archibald
Staff: Ashlee Kielbiski, Tourism Programmer
Basia Radomski, Communications and Tourism Manager
Jess MacGregor, Tourism Clerk
1. Call to Order
o Meeting was called to order – 9:01 a.m.
2. Adoption of Agenda
Moved by, Ron Hooper, seconded by, Ann Harley:
That the agenda for April 21, 2020, be adopted.
Carried
3. Approval of March 12, 2019, Meeting Minutes
Moved by, Ann Harley, seconded by, Evan King:
That the meeting minutes of March 12, 2020, be approved.
Carried
4. Presentations
o None
Page 24
5. New Business
Update from Clarington Tourism
Current status:
o Checking in on tourism stakeholders and assisting them with the new
challenges of this current landscape. Learning/researching new tools to
help guide stakeholders as they pivot their business models. Examples
include learning about online shopping platforms, how to create videos for
social media, advising on virtual events and the possibility of using
Facebook Live to stream events.
o Using social media to share information about what businesses are open,
takeout and delivery food options, store hours for seniors and vulnerable
people. We are also sharing light-hearted content, beautiful pictures, and
sharing the Municipal #SpreadLove campaign.
Post Covid-19:
Our plan for when the economy re-opens has two priorities as set out below. We are
operating with the knowledge that there’s a great deal of uncertainty and questions
regarding timelines, when everything will reopen, what time of year, what businesses
are open, and how we can promote our community safely.
o Priority #1. Focus 100% on our local community. Get residents out of their
homes and into our community, supporting local businesses and
contributing to our local economy. Our focus for the near future will be
striving to have residents act as Clarington ambassadors.
o Priority #2. Assisting businesses with their individual needs. Working with
partners, CBOT, Durham Tourism, Central Counties Tourism and
Community Services to provide resources and necessary support.
o The planned 2020 Summer Event Guide will not be produced. Marketing
and advertising materials, when used, will be simple and community-
specific. Ideas include a community scavenger hunt, Clarington passport
and bucket list as potential ideas to encourage residents back into the
community. The timing of these campaigns will depend on when
distancing measures are relaxed.
o Clarington Canada Day celebration has been cancelled. Community
Development and Tourism are brainstorming ideas on how to celebrate
Clarington in a new way. This will include content from the #SpreadLove
campaign.
Page 25
Plans from the Ministry of Heritage, Sport, Tourism, and Culture for the recovery,
rebuilding and re-emergence post Covid-19 include:
o $20 million in funding to Celebrate Ontario. Apply as of April 20 on the
Ministry website.
o $7 million in funding to the Ontario Music Fund through Ontario Creates.
This opens May for 2021 funding. Three categories: music creation, live
music, industry initiatives. Musictogether.ca has launched to promote and
support Ontario musicians and artists.
o $67 million in Ontario Trillium grants.
o The Ministry is working with RTOs and Destination Ontario on recovery
plans. These plans will consider cultural and social impact as well as
economic growth. Plans for three months, 18 months, three years and five
years are in the works. There will be sector-specific strategies and metrics
in place.
o Destination Ontario is working on an advertising campaign to say
‘Welcome Back to Ontario’ when it is safe to do so.
o All new information will be shared in the Clarington Tourism stakeholder
newsletter as it is made available.
Update from Clarington Board of Trade
o The current situation has created a new opportunity for businesses to shift
their business model, for example, offering curbside pick-up. This new
way of doing business will continue after Covid-19.
o CBOT has checked in with over 300 businesses. Many have adapted to
new delivery models but are seeing decreased revenue.
o Concerns from the business community about how long this will last.
CBOT is researching what the transition to recovery may look like.
o CBOT has held Town Hall with Mayor Foster, Town Hall meeting with
Regional Chair John Henry, has hosted a ‘Work from Home’ webinar, and
is planning a social media webinar.
o Money is earmarked for a support local campaign including print and radio
ads.
o Working on a webpage devoted to emergency services in the community.
Ron Hooper shared information from OBIAA calls that discuss best practices and
what communities around Ontario are doing to pivot their business models . He
shares this information with CBOT and the other Clarington BIAs so all can benefit.
Newcastle BIA could potentially put together a Canada Day event with short notice if
the emergency orders and social distancing rules are lessened.
Page 26
Newcastle usually runs an Easter Scavenger hunt around Newcastle. It is a great
event that introduces locals to available businesses. The idea of a scavenger hunt
could be scaled to a larger community and benefit local businesses.
Question was asked about funding available to the Municipality at this time. Funding
to Municipalities has not been announced, the focus is on stakeholders and
business owners. The Municipality continues to work with our partners, Durham
Region and Central Counties and will share when new funding is available.
Question was asked about how the community will re-open safely post Covid-19.
The Municipality takes advice from Durham Region health department and Dr. Kyle.
Its up to the Province to clearly communicate how the economy will re-open and how
to do so safely, when the time comes.
‘Downtowns of Durham’ project lead by Durham Tourism involves 8 Durham BIAs to
promote shopping local. Launch of website and dedicated marketing campaign on
Monday, April 27. Website will promote businesses that are operating in any
capacity at this time to provide a single source of local services information. This
includes BIA businesses only.
6. Other Business
o None
7. Date of next meeting:
o Date to be determined and emailed to committee members. Possible date
of May 15, 2020.
8. Motion to adjourn
Moved by, Ann Harley, seconded by, Christine McSorely, Carried.
The meeting concluded at 9:54 a.m.
Attached are speaking notes from Brandon Pickard, Manager of Durham Tourism, as he
was unable to make the conference call.
Page 27
Joint Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: JCR-003-20
Date of Meeting: May 4, 2020
Report Subject: Joint General Government and Planning and Development Committees
meeting of April 27, 2020
Recommendations:
1. Receive for Information
(a) 10.3 Minutes of the Bowmanville Business Improvement Area
dated March 10, 2020
(b) 10.4 Jeff Lees, Chair, Ganaraska Region Conservation Authority,
Regarding Ban of the 2020 Fishing Season
(c) 10.6 Memo from Faye Langmaid, Acting Director of Planning
Services, Regarding Provincial Policy Statement Update
Memo
(d) 10.5 Memo from Faye Langmaid, Acting Director of Planning
Services, Regarding Recommendation Report - Proposed
Official Plan Amendment and Rezoning to Implement the
Bowmanville Neighbourhood Character Study
(e) 10.1 John Mascarin, Aird & Berlis LLP, Regarding Closed Meeting
Advice
(f) 11.9 Rob Burton, Mayor, Town of Oakville, Regarding Support for
the Food Service Industry
(g) FND-009-20 Annual Commodity Hedging - 2019
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Municipality of Clarington Page 2
Report JCR-003-20
2. Stewart Strathearn, Mayor and Amanpreet Singh Sidhu, CAO, Town of
Midland, Regarding Direct Payment for Federal Funds to Municipalities
to Waive Property Taxes for the Year 2020 - Financial Help to Alleviate
the Suffering from COVID-19 Pandemic
That the following proposal from Town of Midland, regarding Direct Payment for
Federal Funds to Municipalities to Waive Property Taxes for the Year 2020 -
Financial Help to Alleviate the Suffering from COVID-19 Pandemic, be endorsed by
the Municipality of Clarington:
1. Residential Properties (primary residence only)
a. Waive 100% of the 2020 property taxes for all residential properties
currently assessed at or below $ 500,000.00 by each governing
provincial property assessment body;
b. Waive 50% of the 2020 property taxes for all residential properties
currently assessed below $ 1,000,000.00; and
c. Waive 25% of the 2020 property taxes for all residential properties
currently assessed above $1,000,000,00.
2. Industrial, Commercial and Farm Properties
a. Waive 100% of the 2020 property taxes for all; industrial,
commercial and farm properties currently assessed at under
$10,000,000.00;
b. Waive 50% of the property taxes for the year 2020 for all industrial,
commercial and farm properties currently assessed between
$10,000,000.00 and $ 50,000,000.00; and
c. Waive 25% of the property taxes for the year 2020 for all industrial,
commercial and farm properties assessed above $50,000,000.00.
3. Federal Transfer Payment to Canadian Municipalities
a. In lieu of the annual municipal property taxes, the Federal
Government transfers funds to municipalities across Canada, as a
one-time grant.
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Municipality of Clarington Page 3
Report JCR-003-20
3. Memo from Faye Langmaid, Acting Director of Planning Services,
Regarding Recommend Approval of "Howard Allin" to be used as a
Street Name
That Council endorse the name "Howard Allin" to be used as a street name in a
plan of subdivision in the North Village Neighbourhood, Newcastle.
4. Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town
of Whitby, Regarding Provincial Electric Vehicle Rebate Program
That the following resolution from Town of Whitby, regarding Provincial Electric
Vehicle Rebate Program, be endorsed by the Municipality of Clarington:
That the Council of the Town of Whitby requests that the Provincial
Government re-establish an electric vehicle rebate program to encourage
consumers to purchase zero emissions vehicles; and
That a copy of this resolution be sent to the Minister of Transportation, the
Minister of the Environment, Conservation and Parks, the Minister of
Finance, the local MPPs, the local MPs, and Durham Region municipalities.
5. Melanie Hakl, Administrative Clerk 2, Legislative Services, Town of
Gravenhurst, Regarding Support for Adding Community Gardens,
Garden Centres and Nurseries to the Essential Services List during the
COVID-19 Pandemic
Whereas the Municipality of Clarington fully understands, upon the direction of the
Provincial Government, that only businesses and services deemed to be essential
are to remain open during the COVID-19 Pandemic;
Whereas our Not for Profit Community Partners rely on Community Gardens for the
ability to grow vegetables that assist in meeting the food related needs as well as
providing physical and mental health benefits for our most vulnerable citizens;
Whereas physical distancing measures would still be needed for those working in
Community Garden Centres and Nurseries; and
Whereas Garden Centres and Nurseries could be required to provide curb-side car
drop off service to reduce the risk;
Now Therefore Be it Resolved:
That the Municipality of Clarington Council requests that the Province of
Ontario add Garden Centres and Nurseries as essential services; and
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Municipality of Clarington Page 4
Report JCR-003-20
That this resolution be circulated to Premier Ford, Durham Region MPs and
MPPs, Region of Durham and all Durham Region Municipalities requesting
their support.
6. COD-014-20 RFP2020-2 Ward Boundary Review
That Report COD-014-20 be received;
That the proposal received from Watson & Associates Economists Ltd, being the
most responsive bidder meeting all terms and conditions and specifications of
RFP2020-2 and subject to a satisfactory reference check, be awarded the contract
for the provision of consulting services to complete the Ward Boundary Review;
That the total funds required for this project in the amount of $66,074.80 (Net HST
Rebate) which includes the over budget amount of $1,074.80 be funded from within
approved budget allocations as provided from the following accounts:
That all interested parties listed in Report COD-014-20 and any delegations be
advised of Council’s decision.
Description Account Number Amount
Elections Professional Fees 100-19-193-10190-7161 $65,000
Admin Professional Fees 100-19-130-00000-7161 $1,074
7. PSD-012-20 Cedar Crest Beach Update – Beach Erosion/Property
Loss Study
That Report PSD-012-20 be received;
That in accordance with the Purchasing By-law the lower of the bids from the
qualified consultants will be awarded the consulting contract, to the maximum of the
$30,000 budget for the completion of the Cedar Crest Beach Erosion/Property Loss
Study;
That Staff report back to Council with the results of the study, once completed; and
That all interested parties listed in Report PSD-012-20, including all landowners in
the Port Darlington (west shore) reach and any delegations, be advised of Council’s
decision.
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Municipality of Clarington Page 5
Report JCR-003-20
8. PSD-013-20 Region of Durham Mixed Waste Pre-Sort and Anaerobic
Digestion Organics Processing Facility – Site Selection Process
Municipal Comments on Evaluation of Short-List of Sites and
Identification of Preferred Site
That Report PSD-013-20 be received; and
That Clarington declare itself to be an unwilling host community to anaerobic
digestion and waste pre-sort facility as recommended in the preliminary siting
report;
That Report PSD-013-20 be adopted as the Municipality of Clarington's comments
on the Mixed Waste Transfer/Pre-Sort and Anaerobic Digestion Organics
Processing Facility Siting Report (GHD, March 6, 2020);
That the Region of Durham be requested to address the comments in Report
PSD-013-20;
That the Region of Durham be requested to collaborate with the Municipality by
committing and contributing to the economic development objectives of the
Courtice Waterfront and Energy Park area;
That staff be requested to provide a confidential memo regarding development
options being explored for the waterfront park at the May 4, 2020 Council meeting;
That a copy of Report PSD-013-20 and Council's decision be sent to the Region of
Durham, the Ministry of Environment, Conservation and Parks, and the other
Durham Region area municipalities; and
That all interested parties listed in Report PSD-013-20 and any delegations be
advised of Council's decision.
Page 32
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: May 4, 2020 Report Number: FND-010-20
Submitted By: Trevor Pinn, Director of Finance/Treasurer
Reviewed By: Andrew C. Allison, CAO By-law Number:
File Number: Resolution#:
Report Subject: COVID-19 Cash Flow Analysis
Recommendation:
1. That Report FND-010-20 be received for information.
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Municipality of Clarington Page 2
Report FND-010-20
1. Background
Budgeting vs Financial Reporting
1.1 Under the Municipal Act, 2001 the Municipality of Clarington is required to follow Public
Sector Accounting Board (PSAB) standards for financial reporting. These standards are
an accrual-based accounting framework which focuses reporting on when revenues are
earned and expenses are incurred rather than the timing of cash receipts or payments.
Under this method assets such as roads and buildings are capitalized and expensed
over the period of their useful life.
1.2 Also, under the Municipal Act, 2001 the Municipality of Clarington is required to, and
does, budget using a modified cash-flow approach. The Municipality is required to have
a balanced budget annually and is not allowed to use debt financing for operating
expenses. Any deficit needs to be recovered in the following year through taxes, this
could be funded from reserves and reserve funds, if available.
1.3 With the impact of COVID-19, there may be a greater discrepancy between the
Municipality’s revenues and expenses for financial reporting and its cash flows. The
primary reason for this would be that taxes are earned during the year for accounting
purposes, however the timing of the receipt of those taxes may be longer than typically
expected.
1.4 The survival of an organization rests with cash flow. Successful businesses and
organizations have had positive financial results and still struggled because of cash flow
issues. Staff have started on a cash flow analysis and continue to modify based on
changing circumstances, in order to ensure that the Municipality has sufficient cash
resources to meet its obligations.
Report Overview
The COVID-19 pandemic has impacted the ability of the Municipality to provide all of the
services as approved in the 2020 Budget. This report focuses on the cash flow impacts of
the pandemic on the Municipality, recognizing that the timing of when cash would be
received by the Municipality is likely deferred from typical years.
The cash flow analysis is not reflective of financial statement reporting but is a management
tool to inform decisions on timing and capacity to complete tasks as originally planned. The
largest assumption in the cash flow analysis is the timing and collectabili ty of taxes, we have
assumed a longer time to collect and a higher uncollected amount in 2020.
Overall, the Municipality has the financial resources to continue to operate to December
2020 based on the assumptions as outlined in this report.
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Municipality of Clarington Page 3
Report FND-010-20
COVID-19 Pandemic
1.5 On March 13, 2020, the Municipality of Clarington cancelled all programs and activities,
including March Break Camps, drop-in programs and facility rentals. Recreation
facilities were also closed.
1.6 On March 16, 2020, the Municipality of Clarington closed to the public all remaining
facilities. While closed, staff have continued to provide services through these offices.
2. Cash Flow Assumptions
Property Tax
2.1 Cash receipt modelling was projected assuming Pre-Authorized Payment (PAP)
receipts monthly for $4.4 million in April to June with an increase to $4.5 million from
June onwards. Tax receipts on installment dates were forecasted assuming 25% was
received in the month prior to due date and the remaining 75% in the month of the due
date. This is an estimate based on the fact that there is a portion of the tax base which
will pay early.
2.2 As a result of tax relief approved by Council on March 23, 2020 as outlined in report
FND-007-2020 several changes to these assumptions were made:
a. The April payment was moved to June with 25% paying in May and 75% paying in
June;
b. The regular June payment was moved to July with 25% paying in June and 75%
paying in July; and
c. Interest for May and June was adjusted from $208,700 to $0.
2.3 As a result of announcements from the Province of Ontario, it was assumed that the
remittances for school boards where moved 90 days later in the year. The December
2020 remittance would be the equivalent of two payments (September and December).
2.4 At this point there has been no assumed change in the remittances to the Region of
Durham. There is an agreement that the April payment could be the equivalent of the
portion of taxes collected with the remaining portion due July 8, 2020. For cash flow
purposes, we assumed the Region’s taxes would be remitted on time.
2.5 As a result of anticipated financial impact to taxpayers the following assumptions were
also made to the tax collection cash flow analysis:
a. Taxes collected on time would be 60%;
b. Taxes collected one month late would be 10%;
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Municipality of Clarington Page 4
Report FND-010-20
c. Taxes collected two months late would be 10%;
d. Taxes collected three months late would be 5%;
e. Taxes collected four months late would be 5% (except the September paymen t
which would be collected in December not January 2021);
f. Taxes not collected in 2020 would be 10% (this is double the normal uncollected
rate);
g. Supplemental taxes would not be collected in 2020, this is a conservative
assumption; and
h. PAP for May to August would be lower by $100,000 with it being caught up in
September to December for no net impact by the end of the year .
2.6 As a result of direction provided on April 14, 2020, through resolution C-168-20, an
assumption is made that any tax relief would not result in a cash outlay as it would be
applied directly to the taxpayer’s account.
2.7 The Municipality averages taxes receivable of 5% of the annual tax levy. The above
assumption would double that mark. There has also been an assumption that taxes
outstanding from 2019 or earlier would not be collected at this point, this is a
conservative assumption.
2.8 The Municipality’s April 23, 2020 instalment date resulted in approximately 83.6% of the
interim taxes being collected based on the interim tax levy. This compares to 2019
when 88.5% were collected. The 4.9% change supports the assumption made in
paragraph 2.5(f).
Investment Income
2.9 The Municipality has investments maturing during the year. It is currently assumed that
these investments, totalling $3.2 million in the general fund and $14.2 million in the
reserve funds would be reinvested.
2.10 It is assumed that the dividends from Elexicon Energy Inc of $1,045,000 will not be
received in the calendar year but will be deferred to 2021. It is assumed that the final
dividend for 2019 will also be deferred to 2021. This is consistent with statements made
by other hydro companies regarding dividend payments to municipalities and is
conservative.
2.11 It is assumed, based on interest rates decreasing and the use of cash by the
Municipality, that investment revenue would be approximately $935,000 lower than what
was budgeted from April to December (approximately 50% decrease).
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Municipality of Clarington Page 5
Report FND-010-20
Community Services
2.12 At the time of writing of this report, the spring programming has been cancelled and
plans are underway to have the summer program take place.
2.13 User fees and revenues for Community Services have been reduced in April to June to
reflect the estimated $1.1 million loss in revenues in programming, facility rentals and
drop-ins.
2.14 The lost revenue is offset by savings in part-time wages and salaries of $480,400 in
April and May. At this point, no adjustments have been made to June onwards to
regular part-time staff.
2.15 The cash flow analysis assumes that there would be no Community Services revenue
for the months of July and August. As such, part-time staff would be assumed to return
in September.
Operations
2.16 Operations is currently responsible for the booking of fields. The current closure of
fields is to May 31, 2020. Revenue for April and May has been eliminated.
2.17 To be consistent with an ultra-conservative approach, it has been assumed that the
monthly revenue in July and August for field bookings would also be $0. At th is time,
this decision has not been made; it is simply looking at worst case cash flow scenarios.
Capital Projects
2.18 At this point, there have been no adjustments to capital projects. Staff are reviewing the
timing of projects to determine if they can be completed in 2020. Some projects have a
very specific window in which work can be completed if we miss this window the work
cannot be completed. At this time, we are still within that timeframe, unless identified
below.
2.19 Between previously approved budgets being completed and the approved 2020 budget
there is approximately $22.0 million in capital projects resulting in payments between
May and December 2020.
2.20 Community Services has identified $500,000 in capital work for the Courtice Community
Complex which is unable to be completed in 2020 and is therefore going to be deferred
to 2021. This has been adjusted in the cash flow analysis.
2.21 We have assumed that both the debenture for South Bowmanville Recreation Centre
and the costs budgeted this year are completed in 2020; however, we are still waiting on
determination of grant approval. If the project does not receive grant approval, then
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Municipality of Clarington Page 6
Report FND-010-20
both the expense and the debenture would not occur (this has no net impact on the
cash flow analysis).
2.22 Given that most capital projects are completed between late May and November, at this
point we are anticipating that projects will go ahead. This is a conservative approach to
cash flow analysis and supports both service delivery and economic stimulus priorities .
General
2.23 The Municipality has placed a hiring freeze on staff during the COVID-19 pandemic.
This has resulted, as outlined section 2.12 of report CAO-012-20, in 26 positions
remaining vacant. An adjustment to the wage costs of approximately $200,000 per
month has been made to reflect these cash savings. These have been assumed to be
in place until the end of August.
2.24 Revenue from Development Charges has not been included in this analysis as historic
practice has been that any receipts immediately go into reserve funds for use in future
years. This is also conservative in that there is an implied assumption that there are no
development charges received this year.
3. Cash Flow Impacts
3.1 The Municipality had approximately $41.8 million in the general bank account and $22.1
million in reserve fund bank accounts at the end of March 2020 for a total of $63.9. The
analysis would expect the end of year an ending balance of $52.8 million, this does not
take into account any DC receipts during the year as mentioned in paragraph 2.24.
3.2 With the assumed changes in cash flow, the cash balance at the end of the year would
be lower by $7.7million. This is mainly a reflection of the assumed deferral of collection
of 10% of the tax levy, this is an impact of $5.6million. It is anticipated that these funds
would be collected in 2021 to 2023. Based on the analysis, the ending cash balance
would approximate $44.0 million. At the end of the year a rebalancing of the general
bank account and the reserve bank accounts would occur to reflect the activity during
the year.
3.3 At this point, it is my opinion that the Municipality is in a strong position to continue
operations to provide services to the residents of the Municipality and continue the
capital investment as planned and approved by Council as part of the 2020 and
previous budgets.
3.4 There remains the flexibility to adapt to meet the fiscal constraints that the Municipality
may face.
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Municipality of Clarington Page 7
Report FND-010-20
4. Concurrence
Not Applicable.
5. Conclusion
It is respectfully recommended that this report be received.
Staff Contact: Trevor Pinn, Director of Finance/Treasurer, 905-623-3379 ext 2602 or
tpinn@clarington.net
Attachments:
Attachment 1 – Cash Flow Analysis
Interested Parties:
There are no interested parties to be notified of Council's decision.
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Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: May 4, 2020 Report Number: EGD-007-20
Submitted By: Ron Albright, Acting Director of Engineering Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: Temporary Bike Lanes – Prestonvale Road, Courtice
Recommendations:
1. That Report EGD-007-20 be received for information;
2. That, should Council wish to move forward with temporary bike lanes, the staff
recommended route be used; and
3. That all interested parties listed in Report EGD-007-20 and any delegations be
advised of Council’s decision.
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Municipality of Clarington Page 2
Report EGD-007-20
1. Background
1.1 The Engineering Services Department has reviewed the request from Council to provide
temporary bike lanes on Prestonvale Road from Highway 2 to Bloor Street. This request
is unique in nature as this situation is not specifically addressed in any of the guidance
materials for Ontario roads. As such, staff have used the guiding principle of public safety
in preparation of this report as well as Ontario guidance related to cycling facilities and
travelled road lanes.
1.2 The following is a summary of the existing geometric conditions of Prestonvale Road:
Hwy. 2 to Robert Adams (160m)
o 50 m of urban shoulders from Robert Adams north, terminated because of
turning lane development. Traffic lane widths are 3.25 to 3.50 m beyond 1.50 m
urban shoulder. Total road width of 10.0 m to 10.5 m
Report Overview
In response to Council’s request to implement temporary bike lanes on Prestonvale Road
from Highway 2 to Bloor Street, staff have reviewed the Council recommended route as well
as an alternate route, communicated with other Municipalities that have installed temporary
bike lanes, and provided cost estimates.
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Municipality of Clarington Page 3
Report EGD-007-20
Robert Adams to Claret (400m)
o 1.5 m urban shoulders and 3.5 m traffic lanes. Total road width of 10.0 m
Claret to Glenabbey (645m)
o 1.5 m urban shoulders and 3.5 m traffic lanes. Total road width of 10.0 m
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Municipality of Clarington Page 4
Report EGD-007-20
Glenabbey to Meadowglade (260m)
o Offset centreline with 3.5 m wide northbound lane and 3.5 m to 5.0 m wide
southbound lane. Total road width of 7.0 m to 8.5 m
Meadowglade to Bloor (380m)
o 3.5m traffic lanes but transitions at south end to include left turn lane at
signalized intersection. Total road width of 7.0 m for majority and transitions to
12.0 m at signalized intersection.
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Municipality of Clarington Page 5
Report EGD-007-20
1.3 Based on the Ontario Traffic Manual’s Book 18 – Cycling Facilities, the minimum width for
a bike lane should be no less than 1.5 m, and based on the traffic volumes on
Prestonvale Road, the traffic lane widths should be no less than 3.5 m. Therefore, the
road width that can accommodate both through traffic and bike lanes should be a
minimum of 10.0 m. Below is a figure from OTM Book 18 showing these requirements.
Based on these criteria, the only portion of Prestonvale Road that should be considered
for temporary bike lanes is from Robert Adams to Glenabbey. Council’s request cannot
be safely accommodated outside of these limits.
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Municipality of Clarington Page 6
Report EGD-007-20
2. Alternative Temporary Bike Lane Route
2.1 With the understanding that Council’s intent was to provide an additional temporary
access to recreational facilities, and specifically the Waterfront Trail, staff reviewed other
options to achieve the requested goal. In reviewing the local road network, and knowing
that the desired local destination as per the Councillor’s request is Prestonvale Road
south of Bloor Street, staff have identified the following alternative route that meets the
minimum required road width for Council’s consideration:
Use existing urban shoulder from Robert Adams to Glenabbey with the provision of
“Temporary Bike Lane” signage. Because the lanes are already painted, it is not
recommended that construction barrel delineation be used (red line on below map)
Use construction barrel delineation and “Temporary Bike Lane” signage for the
following areas (green line on below map):
o Glenabbey from Prestonvale to Robert Adams
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Municipality of Clarington Page 7
Report EGD-007-20
o Robert Adams from Glenabbey to Meadowglade
o Meadowglade from Robert Adams to Bloor (offset centreline additional centre
barrels required – 25+/-)
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Municipality of Clarington Page 8
Report EGD-007-20
o Roswell from Bloor to Southfield
Southfield from Roswell to Prestonvale
Prestonvale (Bloor to south entrance of SCA) has formal bike lanes
Prestonvale south of SCA entrance the formal bike lanes terminate and the road
changes to a 2-lane rural road with narrow shoulders (no opportunity to extend
temporary bike lanes) under current conditions
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Municipality of Clarington Page 9
Report EGD-007-20
2.2 As an alternate to Prestonvale Rd, Council could consider continuing the temporary bike
lane on Robert Adams from Glenabbey to Prestonvale (yellow line on map). This route
would require the use of barrels and temporary signage as well.
2.3 When developing the route, staff found one section that would not be wide enough for a
temporary bike lane; this was on Medowglade at the intersection of Bloor and is due to
the turning lanes for this signalized intersection. Considering the lower than normal traffic
numbers, the Region of Durham may consider a temporary removal of the left turn lanes
on Meadowglade at Bloor to accommodate the bike lanes. Clarington staff can liaise with
the Region of Durham on this issue, should that be Council’s direction.
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Municipality of Clarington Page 10
Report EGD-007-20
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Municipality of Clarington Page 11
Report EGD-007-20
3. Temporary Bike Lanes in Other Communities
3.1 As suggested at Council, staff reviewed the temporary bike lanes implemented in
Brampton. Our bike lanes would be similar in concept, however the circumstances in
Brampton were slightly different in that they closed the outside lanes of a 4 -lane roadway,
which was only possible due to the reduction in traffic volumes during this COVID-19
situation. Below are several photos showing the temporary bike lanes created by
Brampton.
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Municipality of Clarington Page 12
Report EGD-007-20
3.2 Further research by staff found that Mississauga also created similar temporary bike
lanes on King Street in Cooksville. Mississauga’s temporary condition was done on a
wider road that could accommodate the recommended lane widths for both traffic and
cyclists. Mississauga is also planning to open an additional temporary facility similar to
Brampton’s where they will be closing the outside lane of a 4 -lane road to accommodate
the bike lanes. When staff asked if Mississauga changed their traffic by-laws, they
confirmed they did not. While this would be required to enforce no parking in the
temporary bike lane, Mississauga staff noted that due to by-law staff’s focus on assisting
with the enforcement efforts associated with COVID-19, they would not have the
resources to also enforce these added temporary areas. Instead, they are relying on the
temporary signage and the expectation that area residents will understand they cannot
park in these temporary bike lanes. Below are some photos of Mississauga’s temporary
bike lanes.
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Municipality of Clarington Page 13
Report EGD-007-20
3.3 As seen in the photos, both Brampton and Mississauga create the temporary bike lanes
with extensive use of construction barrels. Both municipalities have also used this
solution in areas with a limited number of homes fronting the roads, which would not be
the case in Courtice.
3.4 While it can be appreciated that during this trying time we are attempting to assist our
residents in safely exercising outdoors, it should be noted that both Mississauga and
Brampton are much different communities than Clarington. Both have much higher
population densities and fewer naturalized recreational areas within their municipal
boundaries. For these reasons, these communities are seeing significant pressure on
their trail and park systems from their residents during this time. Clarington’s population
is much less dense, and we enjoy access to many naturalized recreational areas. While
our trail systems are seeing an increase in use, we have observed that residents are
generally able to keep a safe distance from others when using our trails.
4. Materials and Estimated Costs
4.1 As noted above, where there are white edge lines to define the temporary bike lanes the
use of barrels to further delineate the lanes is not recommended. In the examples shown
in the photos, it appears that the barrels are spaced between 5m and 10m. Because of
the higher frequency of driveways and with the goal of reducing costs, we have estimated
costs based on spacing of between 10m and 20m. The number of barrels required for
the temporary bike lanes, considering the 1.65 km length of the alternative route on both
sides of the road, would be roughly 275. This would exceed the number of barrels
Clarington has available so the barrels would need to be rented or purchased. The cost
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Municipality of Clarington Page 14
Report EGD-007-20
for the rental of 275 barrels is estimated at $6,700 per month. The purchase price would
be roughly $9,600.
4.2 Although staff are not recommending the use of barrels on Prestonvale Road, should
Council decide to do so, roughly 160 barrels would be required at an estimate cost of
$4,000 per month whereas the purchase price would be roughly $5,600. If the Robert
Adams option is used instead of Prestonvale, roughly 200 barrels would be required at an
estimated cost of $4,800 per month ($800 more per month than if barrels where used on
Prestonvale) whereas the purchase price would be roughly $7,000.
4.3 Additionally, temporary bike lane signs would be required and should be posted at the
minimum spacing of every 200 m and should be present at the temporary bike lane ends
on both sides of an intersection. Based on these criteria, roughly 50 temporary signs
would be required. Due to the temporary nature of these signs, staff recommend using
coreplast signs (corrugated structural plastic) which have a significantly lower cost than
metal signs and can be manufactured much faster. The estimated cost for the temporary
signage is a one-time charge of $550.
4.4 Based on staff’s experience in implementing various traffic initiatives, a concern Council
should consider is the local residents’ receptiveness to having these barrels in front of
their homes and the entire stretch of road they live on for the next 1 to 2 months, or
possibly longer. In addition to the staff time that would be required to install the
temporary bike lanes, they would also be required to patrol the route 2 to 3 times a day
as a minimum to ensure that the barrels are in place and not causing any issues. The
cost of staff time required to complete this request has not been included in the estimate.
5. Concurrence
Not Applicable.
6. Conclusion
It is estimated that the implementation of the temporary bike lane proposal, excluding
staff time, would cost $6,700 to $10,700 per month for barrel rental plus a one-time cost
of $550 for the temporary signage. Should Council wish to proceed with purchasing the
barrels for this Council initiative, the cost would be between $9,600 and $15,200.
Staff Contact: Ron Albright, Acting Director, Engineering Servicing, 905-623-3379 x2302 or
RAlbright@clarington.net.
Attachments: Not Applicable
Interested Parties: There are no interested parties to be notified of Council's decision.
Page 55
Presentations
and
Handouts
Service Excellence for our Communities
Developing Durham’s Energy and
Sustainability Campus
Presentation to Council
Municipality of Clarington
May 4, 2020
1
Service Excellence for our Communities
Presentation Outline
Opening Remarks
What is Mixed Waste, Presort and Anaerobic Digestion?
Drivers for Managing Organic Waste
The Siting Study Process
Development Principles
Project Commitments
Next Steps
2
Service Excellence for our Communities
What is Mixed Waste, Presort and Anaerobic Digestion?
3
Service Excellence for our Communities
Drivers for Managing Organic Waste
Region Drivers
•Growth and Diversion
•Durham-York Energy Centre capacity
•Regulatory
•Address Climate Change/reduce GHG emissions
Market Drivers
•Landfill capacity
•Green bin processing capacity
•Renewable Natural Gas
4
Service Excellence for our Communities
The Siting Study Process -Where Are We?
1.Determined search area / minimum site requirements
2.Identified candidate sites based on minimum site requirements
3.Developed evaluation criteria for candidate long list of sites
4.Applied evaluation criteria to determine a short-list of sites
5.Stakeholder Consultation
6.Comparative evaluation to establish advantages / disadvantages between sites
7.Identified preferred site
8.Recommendation to Regional Council for Approval of Site
Service Excellence for our Communities
Proposed Site Location
6
Service Excellence for our Communities
Facility Development Principles
•An integrated and complementary approach:
•Focus on the south site
•Ensure compatibility
•Provide a distinct sustainability focus
•Ensure design excellence
•Enable the development of a gateway
•Commit to continuous engagement
7
Service Excellence for our Communities
8
Focus on the South Site
DYEC
Courtice WPCP
OPG
•Focus on the south site:
•4.96 hectares (12.25 acres)
•Next to DYEC
•+/-400 m from Highway 401
•Between Energy Drive and Haul
Road
•North of CN Rail line
•Avoids natural heritage systems
•Leaves the “Gateway” site
available for future development
Service Excellence for our Communities
Ensure Compatibility
•Commit to zero odour emissions
•Fully enclosed facility
•Negative pressure and biofilters
•No combustion
•Control noise by managing truck
routing and facility operations
subject to MOE requirements
•Control ambient light through zero
cut-off lighting
•Implement dust suppression
practices during construction
9
Service Excellence for our Communities
Provide a Distinct Sustainability Focus
•Address Climate Change
•Provide natural gas recovery systems
•Be “District Energy Ready”
•Implement energy efficient construction practices
•Provide stormwater reduction measures through Low Impact
Development techniques such as permeable pavement, vegetated
swales, etc.
•Address urban heat island effects through roof treatments and on-site
plantings
10
Service Excellence for our Communities
Ensure Design Excellence
•Commit to the site plan process and the
Municipality’s Streetscape and Sustainable
Development Design Guidelines
•Complement the character of existing public
buildings
•Positive and interesting street presence
•High quality materials
•Architectural variety and articulation
•Landscape design
•Consideration of the design from all sides
•Minimize truck access visibility and servicing to the
rear
11
Service Excellence for our Communities
Enable the Development of a “Gateway”
•Explore uses that benefit OPG and
other business in the energy park
•South site does not preclude
employment intensive uses on the
north site:
•Region will work with Clarington to
establish Prestige Employment
uses;
•High quality architecture and
design;
•Leverage visibility from highway
401.
12
Service Excellence for our Communities
Commitment to Continuous Engagement
•Development of the north parcel will not be precluded
•Site planning process
•Achievement of the vision
•AD process –regular engagement that updates everyone on the status of the project
•Use of the by-products for agricultural community
13
Service Excellence for our Communities
Questions
14