HomeMy WebLinkAbout2020-03-02 Agenda
Council
Revised Agenda
Date:March 2, 2020
Time:7:00 PM
Location:Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Michelle Chambers,
Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at
mchambers@clarington.net.
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Copies of Reports are available at www.clarington.net
*Late Item added after the Agenda was published.
Pages
1.Call to Order
2.Moment of Reflection
3.Land Acknowledgement Statement
4.Declaration of Interest
5.Announcements
6.Adoption of Minutes of Previous Meeting(s)
6.1 Council Minutes - Minutes of a regular meeting of Council dated February
10, 2020
7
7.Presentations
There are no Presentations as of the time of publication.
8.Delegations
8.1 Karen Willoughby regarding Response from the Minister of Municipal
Affairs and Housing (Item 1b of the Planning and Development
Committee Report)
*8.2 Steve Chandler regarding Response from the Minister of Municipal
Affairs and Housing (Item 1b of the Planning and Development
Committee Report)
*8.3 Mike Zosik regarding Response from the Minister of Municipal Affairs and
Housing (Item 1b of the Planning and Development Committee Report)
*8.4 Larry Poirier regarding Response from the Minister of Municipal Affairs
and Housing (Item 1b of the Planning and Development Committee
Report)
9.Communications – Receive for Information
There are no Communications to be received for information as of the time of
publication.
March 2, 2020
Council Meeting
Page 2
10.Communications – Direction
10.1 Memo from Peter Windolf, Park Development Manager,
regarding Winter Trail Maintenance Pilot Project
16
(Motion to refer to the consideration of the December 5, 2019 Active
Transportation and Safe Roads (ATSR) Committee Minutes (Agenda
Item 11.1.2)
10.2 Memo from Faye Langmaid, Acting Director of Planning Services,
regarding C-035-20 & C-036-20; Heritage Committee Recommendation
for 879 Regional Road 17, Newcastle
17
(Motion to refer to the consideration of the February 18, 2020 Heritage
Committee Minutes (Agenda Item 11.1.6))
10.3 Memo from Trevor Pinn, Director of Finance/Treasurer regarding 10
Year Historic Property Assessment
22
(Motion to refer to the Consideration of Item 3 of the Special General
Government Committee Report)
10.4 Memo from Trevor Pinn, Director of Finance/Treasurer regarding 10
Year Historic Net Growth in Assessment
25
(Motion to refer to the Consideration of Item 3 of the Special General
Government Committee Report)
10.5 Memo from Trevor Pinn, Director of Finance/Treasurer regarding Five
Year Historical Hydro Related Revenue
28
(Motion to refer to the consideration of Item 3 of the Special General
Government Committee Report)
10.6 Memo from Trevor Pinn, Director of Finance / Treasurer regarding Five
Year Historical Hydro Line Right of Way Revenue
30
(Motion to refer to the consideration of Item 3 of the Special General
Government Committee Report)
10.7 Confidential Memo from Trevor Pinn, Director of Finance / Treasurer,
regarding Estimated taxes from Toyota Development
(Motion to refer to the Consideration of Item 3 of the Special General
Government Committee Report
(Previously Distributed Under Separate Cover)
March 2, 2020
Council Meeting
Page 3
*10.8 Linda Kent, Library Director & CEO, Clarington Public Library, regarding
Museum Pay Equity Questions
31
(Motion to refer to the Consideration of Item 3 of the Special General
Government Committee Report)
*10.9 Memo from Trevor Pinn, Director of Finance / Treasurer, regarding 2020
Budget – Change in Salary and Benefits Budget Year to Year
32
(Motion to refer to the consideration of Item 3 of the Special General
Government Committee Report)
*10.10 Memo from Anne Greentree, Municipal Clerk, regarding Delegation of
Civil Marriage Ceremonies
33
(Motion to refer to the consideration of Item 3 of the Special General
Government Committee Report)
*10.11 Confidential Memo from Anne Greentree, Municipal Clerk,
regarding Legal Opinion Concerning and HR Matter
(Motion to refer to the consideration of Item 3 of the Special General
Government Committee)
(Distributed Under Separate Cover)
*10.12 Memo from Faye Langmaid, Acting Director of Planning Services,
regarding the March 16, 2020 Planning and Development Committee
Meeting
44
(Motion for Direction)
11.Committee Reports
11.1 Advisory Committee Reports
11.1.1 Minutes of the Accessibility Advisory Committee dated October
2, 2019, November 6, 2019, January 8 and February 5, 2020
47
11.1.2 Minutes of the Active Transportation and Safe Roads
Committee dated September 5, 2019 and December 5, 2019
62
11.1.3 Minutes of the Affordable Housing Task Force dated
December 17, 2019
76
11.1.4 Minutes of the Agricultural Advisory Committee of Clarington
dated January 9, 2020
79
March 2, 2020
Council Meeting
Page 4
11.1.5 Minutes of the Clarington Diversity Advisory Committee dated
January 23, 2020
83
11.1.6 Minutes of the Clarington Heritage Committee dated February
18, 2020
92
11.1.7 Minutes of the Newcastle Arena Board dated February 4, 2020 97
11.2 General Government Committee Report of February 18, 2020 99
11.3 Special General Government Committee Report of February 24, 2020 106
*11.4 Planning & Development Committee Report of February 24, 2020 109
12.Staff Reports
None
13.Business Arising from Procedural Notice of Motion
None
14.Unfinished Business
14.1 Report FND-027-19 Audit Committee and Value for Taxpayer
Committee
(Tabled from Special General Government Committee meeting of
February 24, 2020)
14.2 Confidential Report CAO-007-20 - Organizational Structure Review -
Human Resource Issues
(Tabled from the Special General Government Committee meeting of
February 24, 2020)
14.3 Confidential Report CAO-008-20 - Director Contracts
(Tabled from the Special General Government Committee meeting of
February 24, 2020)
15.By-laws
15.1 2020-009 - Being a By-law to assume certain streets and lanes within
the Municipality of Clarington as public highways in the Municipality of
Clarington.
March 2, 2020
Council Meeting
Page 5
(Item 5 of the General Government Committee Report)
15.2 2020-010 - Being a by-law to amend Schedule B of the Fee By-law
2010-142, Clarington’s Fee By-law
(Item 8 of the General Government Committee Report)
15.3 2020-010 - Being a By-law to Amend By-law 84-63 the Comprehensive
Zoning By-law for the Corporation oft he Municipality of Clarington
(Item 7 of the Planning and Development Committee Report)
15.4 2020-011 - Being a By-law to amend By-law 97-77, Being a by-law to
provide for the registration of a primary dwelling unit having an
Apartment-in-House for the Corporation of the Municipality of Clarington
(Item 8 of the Planning and Development Committee Report)
16.Procedural Notices of Motion
16.1 Procedural Notice of Motion to Rescind Resolution #C-204-19 pertaining
to the Farewell Creek Trail Realignment
113
17.Other Business
18.Confirming By-Law
19.Adjournment
March 2, 2020
Council Meeting
Page 6
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Accessibility Co-ordinator at 905-623-3379 ext. 2131
Council Minutes
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor
M. Zwart
Staff Present: A. Allison, G. Acorn, S. Brake, D. Ferguson, A. Greentree, F.
Langmaid, R. Maciver, T. Pinn, G. Weir, M. Chambers
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2. Moment of Reflection
Councillor Anderson led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Anderson recited the land acknowledgement statement.
4. Declaration of Interest
Councillor Jones declared a direct interest in Item 4 of the General Government
Committee Report - Report CSD-002-20 Public Access Defibrillator Program –
Lakeridge Health Agreement Renewal.
Councillor Hooper declared a direct interest in Item 1d of the General
Government Committee Report - Correspondence from Kevin Narraway,
Manager of Legislative Services/Deputy Clerk, Town the Whitby, regarding
Regional Heritage Property Tax Rebate.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
Date:
Time:
Location:
February 10, 2020
7:00 PM
Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Page 7
February 10, 2020
Council Minutes
2
6. Adoption of Minutes of Previous Meeting
6.1 Minutes of a regular meeting of Council dated January 20, 2020
Resolution # C-032-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the minutes of the regular meeting of the Council held on January 20, 2020,
be approved.
Carried
7. Presentations
7.1 Presentation by the Heritage Committee, Honouring Three Heritage
Properties in Clarington
Peter Vogel, Vice Chair, Clarington Heritage Committee was present to honour
three heritage properties in Clarington. Mr. Vogel provided the Members of
Council with an overview of the heritage property located at 26 Concession
Street West (Dundurn), 120 Wellington Street (Central Public School) and 2503
Concession Road 8 (Haydon Community Hall). He highlighted the properties
architectural and historical values. Councillor Hooper accepted the plaque on
behalf of the owners of 26 Concession Street who were unable to attend, Janet
Fox, Principal, Central Public School, accepted on behalf of 120 Wellington
Street and Caroline Kozarichuk, Haydon Community Hall Board, accepted on
behalf of 2503 Concession Road 8.
7.2 Alter the Agenda
Resolution # C-033-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Agenda be altered to consider Report CAO-004-20 - Parkview Lodge
Expansion and Item 3 of the Planning and Development Committee Report, at
this time.
Carried
Page 8
February 10, 2020
Council Minutes
3
7.3 Report CAO-004-20 - Parkview Lodge Expansion & Item 3 of the Planning
and Development Committee Report of February 3, 2020
Resolution # C-034-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report CAO-004-20 be received;
That Item 3 of the Planning and Development Committee Report,
correspondence from Joyce Kufta, Chair, Parkview Lodge, regarding relocating
of the east Municipal Crosswalk, be received;
That Council enter into a development charges deferral agreement in which local
development charges will be paid to the Municipality in 21 equal instalments over
20 years at no interest;
That the streetscape enhancements as described in Section 2.4 of Report
CAO-004-20, be made to the crosswalk at Municipal expense, drawing from the
accounts as per the Director of Finance; and
That all interested parties listed in Report CAO-004-20 and any delegations be
advised of Council’s decision.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
8. Delegations
None
9. Communications – Receive for Information
There were no Communications to be received for information.
10. Communications – Direction
10.1 Jennifer Haslett Senior Project Manager, Land Development, East GTA,
Brookfield Residential, regarding Heritage Committee Recommendation for
879 Regional Road 17, Newcastle
Resolution # C-035-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Correspondence Item 10.1, from Jennifer Haslet, Senior Project Manager,
Brookfield Residential, regarding Heritage Committee Recommendation for 879
Regional Road 17, Newcastle, be referred to Staff.
Carried
Page 9
February 10, 2020
Council Minutes
4
10.2 Memo from Faye Langmaid, Acting Director of Planning Services regarding
Heritage Committee Recommendation for 879 Regional Road 17, Newcastle
Resolution # C-036-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That Correspondence Item 10.2, Memo from Faye Langmaid, Acting Director of
Planning, regarding Heritage Committee Recommendation for 879 Regional
Road 17, Newcastle, be referred to Staff.
Carried
11. Committee Reports
11.1 Advisory Committee Reports
11.1.1 Minutes of the Clarington Heritage Committee dated January 21, 2020
11.1.2 Minutes of the Newcastle Arena Board dated January 14, 2020
11.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated January 14, 2020
Resolution # C-037-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Advisory Committee Report Items 11.1.1 to 11.1.3, be approved.
Carried
11.2 General Government Committee Report of January 27, 2020
Resolution # C-038-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the recommendations contained in the General Government Committee
Report of January 27, 2020, be approved on consent, with the exception of items
3, 4, 1d, 6 and 8.
Carried
11.2.1 Item 3 - Roman Zydownyk, Regarding 55 A/B Townline Road South,
Clarington
Resolution # C-039-20
Moved by Councillor Jones
Seconded by Councillor Neal
That Staff report back on issues related to the construction of 55A and 55B
Townline Road South.
Carried
Page 10
February 10, 2020
Council Minutes
5
11.2.2 Item 4 - Report CSD-002-20 - Public Access Defibrillator Program –
Lakeridge Health Agreement Renewal
Councillor Jones declared a direct interest in Item 4 of General Government
Committee Report - Report CSD-002-20 Public Access Defibrillator Program –
Lakeridge Health Agreement Renewal, as she is a Lakeridge Health employee.
Councillor Jones left the room and refrained from discussion and voting on this
matter.
Resolution # C-040-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report CSD-002-20 be received;
That Council authorize the Mayor and Clerk to sign the Agreement provided by
the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge
Health; and
That Central East Prehospital Care Program be advised of action taken.
Carried
Councillor Jones returned to the meeting.
11.2.3 Item 1d - Kevin Narraway, Manager of Legislative Services/Deputy Clerk,
Town of Whitby
Councillor Hooper declared a direct interest in the correspondence from Kevin
Narraway, Manager of Legislative Services/Deputy Clerk, Town the Whitby, as
his family business building has been designated as a historical building. He left
the meeting and refrained from discussion and voting on this matter.
Resolution # C-041-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Correspondence from Kevin Narraway, Manager of Legislative
Services/Deputy Clerk, Town the Whitby, regarding Regional Heritage Property
Tax Rebate (Item 1d of the General Government Committee Report), be received
for information.
Carried
Councillor Hooper returned to the meeting.
Page 11
February 10, 2020
Council Minutes
6
11.2.4 Item 6 - Co-op Request for Proposal RFP-348-2019 – Consulting and
Related Management and Administrative Services for the Supply of Natural
Gas
Resolution # C-042-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report COD-001-20 be received;
That the Co-op RFP submission received from Blackstone Energy Services Inc.,
Toronto, for the provision of consulting and related services for the supply of
natural gas and to act as an agent of the Municipality of Clarington to execute
direct purchase agreements (subject to the approval of the Corporate Service’s
Department) for a term of three years for an estimated annual fee of $12,690.00
per year (excluding HST), based on the current number of accounts and subject
to change over the contract term be accepted;
That pending satisfactory performance, the Purchasing Manager be given the
authority to extend the contract for up to two additional one -year terms; and
That all interested parties listed in Report and any delegations be advised of
Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a Recorded Vote, Later in the Meeting, See following Motions
(4 to 3)
Suspend the Rules
Resolution # C-043-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Council to speak
to the foregoing resolution #C-042-20, for a second time.
Carried
Resolution # C-044-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #C-042-20 be amended by deleting the third
paragraph and replacing it with the following:
"That Staff Report back to Council at the end of the contract term to seek
Council's approval to extend the contract for up to two additional one-year
terms.”
Motion Lost
Page 12
February 10, 2020
Council Minutes
7
The foregoing Resolution #C-042-20 was then carried on a recorded vote.
11.2.5 Item 8 - Forestry Service Delivery Review
Resolution # C-045-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report CAO-003-20 be received;
That Council endorse the recommendations of the Forestry Service Delivery
Review;
That the recommendation to conduct a customer service and work order process
review be initiated immediately by staff; and
That the other recommendations set out in the consultant’s Service Delivery
Review of Forestry Services be prioritized to enhance Forestry services.
Carried
12.1 Confidential Verbal Report from the Acting Director of Planning Services,
Regarding Potential Property Acquisition
Closed Session
Resolution # C-046-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with a proposed or pending acquisition or disposition of land by the
municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 8:26 PM.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to staff.
11.3 Planning & Development Committee Report of February 3, 2020
Resolution # C-047-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the recommendations contained in the Planning and Development
Committee Report of February 3, 2020 be approved on consent with the
exception of Item 3 which was considered earlier in the meeting.
Page 13
February 10, 2020
Council Minutes
8
Carried
12. Staff Reports
12.1 Confidential Verbal Report from the Acting Director of Planning Services,
Regarding Potential Property Acquisition
Confidential Verbal Report from the Acting Director of Planning Services,
Regarding Potential Property Acquisition was considered earlier in the meeting
immediately following the consideration of the General Government Committee
Report.
12.2 Report CAO-004-20 - Parkview Lodge Expansion
Report CAO-004-20 - Parkview Lodge Expansion, was considered earlier in the
meeting.
13. Business Arising from Procedural Notice of Motion
14. Unfinished Business
None
15. By-laws
Resolution # C-048-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That leave be granted to introduce By-laws 2020-004 to 2020-006; and
15.1 2020-004 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
15.2 2020-005 - Being a By-law to Exempt a Certain Portion of Registered Plan
40M-2633 from Part Lot Control
15.3 2020-006 - Being a By-law to Establish Certain Lands as Public Highways
15.4 2020-007 - Being a By-law to Amend Interim Control By-law 2018-083
That the said by-laws be approved.
Carried
16. Procedural Notices of Motion
None
17. Other Business
Councillor Neal enquired about Members of Council sending emails to other
Members of Council and whether it is considered furthering business of the
Municipality.
Page 14
February 10, 2020
Council Minutes
9
Councillor Zwart enquired about the correspondence received in the Ma yor's
office from Minister Clark and what the process was for processing this
correspondence.
Mayor Foster asked the CAO if he is aware if Metrolinx will be charging for
parking at the GO Stations.
Mayor Foster enquired about the proponents of the Good Yea r property and
raised concerns that the content of their website appears to be representing the
view of the Municipality.
Councillor Hooper enquired about a Memo from Metrolinx requesting for an Open
House to be hosted in Whitby. He asked why there are no meetings on the
matter being hosted in Clarington.
Councillor Hooper enquired about signage on Highway 407 and asked for
Bowmanville to be identified in the signage.
18. Confirming By-Law
Resolution # C-049-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That leave be granted to introduce By-law 2020-008, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a regular
meeting held on the 10th day of February, 2020; and
That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-050-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the meeting adjourn at 8:44 PM.
Carried
________________________________ ________________________________
Mayor Municipal Clerk
Page 15
Memo
Page | 1
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
During the December 5, 2019 meeting of the Active Transportation and Safe Roads
(ATSR) Committee, members discussed the possibility of plowing multi-use trails in
Clarington during the winter season, similar to other municipalities such as Oshawa,
Whitby, Ajax and Pickering. As a result of this discussion, the ATSR Committee passed
the following recommendation:
That Council consider approving a pilot project to plow snow on the Bowmanville Valley
Trail from Roenigk Dr. to Baseline Rd. during the winter.
The ATSR Committee appreciates your consideration of this matter.
Sincerely,
________________________
Peter Windolf
Park Development Manager
/kb
cc: Department Heads
ATSR Committee
To: Mayor and Members of Council
From: Peter Windolf, Park Development Manager
Date: February 10, 2020
Subject: Winter Trail Maintenance Pilot Project
Page 16
Clarington Heritage Committee
Minutes
February 18, 2020
- 1 -
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee held on February 18, 2020, at 7:00 PM,
at the Clarington Municipal Offices in Room 1C.
Members Present Were: Peter Vogel, Victor Suppan, Katharine Warren, Ron Sproule,
Noel Gamble, Marina Ross (Museum), David Reesor,
Councillor Ron Hooper
Regrets: Steve Conway, Myno Van Dyke (NVDHS), Jason Moore
(ACO)
Staff Present: Sarah Allin, Planning Services
Guests:
The properties designated in 2019 were honoured at the February 10th Council meeting
in recognition of Ontario Heritage Week. Vice Chair P. Vogel provided a summary of each
newly designated property, including 26 Concession Street W. (Dundurn), 120 Wellington
Street (Central Public School), and 2503 Concession Road 8 (Haydon Community Hall).
Representatives of the properties were presented with a heritage plaque from the Mayor.
1 Declaration of Pecuniary Interest
There were no disclosures of interest stated at this meeting.
2 Adoption of Agenda
20.05 Moved by N. Gamble, seconded by M. Ross
That the Agenda be adopted.
“Carried”
3 Adoption of Minutes of Previous Meeting
20.06 Moved by R. Sproule, seconded by R. Hooper
That the minutes of the January 21, 2020 Clarington Heritage Committee meeting be
adopted.
“Carried”
4 Delegations/Presentations None
5 Business Arising
5.1 1593 Bloor Street
Following the Heritage Committee’s motion on January 21, 2020 to undertake an
evaluation of the property, a site visit has been arranged. Members of the
Municipal Inventory and Register sub-committee have committed to attend.
Page 17
Clarington Heritage Committee
Minutes
February 19, 2020
- 2 -
5.2 879 Regional Road 17
Committee members considered the correspondence from Brookfield (dated Feb.
3, 2020) to Council that was referred back to staff for consultation with the
Heritage Committee. The Brookfield correspondence was in response to the
Heritage Committee’s motion of January 21, 2020 that the owners further
document the house for posterity and the scope of the documentation. Committee
members discussed the value of further documentation in the case of 879
Regional Road 17 and considered the submission of elevation and perspective
photographs to be satisfactory in this case. Committee members would also like to
see the property be considered for commemoration in the naming of a park or a
commemorative plaque.
20.07 Moved by K. Warren, seconded by N. Gamble
That the Heritage Committee recommends the scope of the documentation of the
property known as 879 Regional Road 17 include elevation and perspective
photographs of each side of the dwelling, along with elevation photographs of all
entrances, and notable architectural features (for example the gothic arched
window).
“Carried”
20.08 Moved by K. Warren, seconded by M. Ross
That the naming of a local park named after the Allin family and/or the
implementation of a commemorative plaque be referred to staff for consideration.
“Carried”
5.3 Fletcher Tree
The Chair of the Heritage Committee spoke in support of the staff report
recommending the designation of the Fletcher Tree at the February 3, 2020
Planning & Development Committee meeting. R. McEachern also spoke in
support of the Fletcher Tree report. The Committee sent a letter to the
Architectural Conservancy of Ontario Clarington Branch to thank the organization
for its support of this initiative. The Fletcher Tree Report (PSD-004-20)
recommendations were adopted by Council at its February 10, 2020 meeting. The
next step will be the issuance of the Notice of Intent to Designate the Fletcher
Tree.
5.4 Planning Services Heritage Overview
Planning Services staff provided a brief overview of anticipated heritage planning
activities for this year, including the drafting of standardized requirements for
documenting heritage properties, review and development of heritage file
archiving practices, and heritage components of secondary plan exercises.
Committee members indicated that a move towards the standardization of
documentation and archiving practices has been on the Committee’s radar for
Page 18
Clarington Heritage Committee
Minutes
February 19, 2020
- 3 -
some time. It is timely to undertake such an exercise now that the Committee has
standardized its own property evaluations.
5.5 Cultural Heritage Resources Property Inquiries
Planning staff asked the Committee to consider evaluating 64 & 76 Mill Street
North in Newcastle, and 1679 Highway 2 in Courtice in response to inquiries
received on these properties.
6 Correspondence and Council Referrals: None.
7 Reports from other Committees
7.1 Orono Community Improvement Plan – The Orono Community Improvement Plan
Liaison Group met in January. There has been continuous uptake of the
Community Improvement Plan Grant Programs in Orono. Several new businesses
have opened recently, including a pizza place, a new bakery, and the relocated
Soper Creek Yarn. The General Store has also augmented its baked goods
section. Tenders for work on the Orono Town Hall are imminent. There is a new
mural at the north end of Main Street, new amenity signage on the Buttercup
Hollow sign at Main and Station Streets, and artistic bike racks to be installed this
year as part of the public art project initiative supported by OMAFRA funding. The
Sidewalk Patio Program is available in Orono for this season, and funds have
been allocated to support the establishment of new patios. The Program has been
modified to remove the requirement for a liquor license in Orono only.
7.2 Architectural Conservancy of Ontario (ACO), Clarington Branch: - The proposed
designation of the Fletcher Tree was discussed at the last ACO meeting. The team
is planning Doors Open 2020 in June. The Branch is looking for new members.
7.3 Newcastle Village District Historical Society (NVDHS) – No Report.
7.4 Museum –The Museum and Library Boards merged as of January 1st, 2020. The
Committee has not yet had its first meeting but is scheduled to meet in March.
Upcoming events include: ‘Widowed at Waverley Place” mystery, Clarington at
Work public lecture, Bookmark/Cross-stitch Workshops and PA Day Camps/March
Break Drop-in days.
7.5 Wilmot Creek Heritage Park – Nothing new to report. The project team is ready to
participate in planning of the park when the developer is ready to move forward.
8 Project Reports
8.1 Municipal Inventory and Register Committee – No reports. The sub-committee will
be evaluating 1593 Bloor Street, and consider the properties identified by Planning
Services staff for next month. The sub-committee has also been considering the
heritage-related options that were proposed as part of Neighbourhood Character
Study, and would like to be prepared should there be appetite to move forward in
Page 19
Clarington Heritage Committee
Minutes
February 19, 2020
- 4 -
the future with any of the options to address heritage character noted in the
Options/Analysis and Recommendations Report, dated December 2019.
8.2 Outreach/Education Committee: Sub-committee members have acquired
information from a former resident of Veterans Avenue. Planning Services staff will
provide any information available in the heritage files. Sub-committee is looking for
a member to take the lead on this project.
9 New Business
9.1 2020 Heritage Conferences: Committee members would like to start planning for
heritage conferences being held this year; this will be added to the March meeting
agenda.
9.2 Delpark Homes’ Plan of Subdivision: Committee members discussed the proposed
Delpark Homes plan of subdivision. The Recommendation Report for the
application(s) is to be considered at the February 24, 2020 Planning &
Development Committee meeting. Committee members discussed the importance
of considering the value of the landscape surrounding built structures when
evaluating heritage resources. Committee members expressed concern about the
impact of the proposed residential development on the adjacent designated
heritage property (1467 Prestonvale Road; designated in 1997), and asked
Planning Services staff to provide any additional information available in the form
of elevation drawings and/or supporting documentation to understand how the
designated heritage property was considered in the design of the proposed
development, in particular the height of the townhouses across the street from the
designated dwelling.
20.09 Moved by V. Suppan, seconded by R. Sproule
That Planning Service staff be requested to gather any information available,
including elevations and supporting documentation, to assist the Committee in
understanding how impacts to the designated heritage property, known as 1467
Prestonvale Road, have been considered in the design of the proposed
development.
“Carried”
9.3 23 Church Street and 24 Lovers Lane: Committee members asked Planning
Services staff to confirm whether the above noted properties are currently on the
Cultural Heritage Resources List. In the event, the properties are not currently
identified on the List, the Committee will consider their addition at its March
meeting.
9.4 Toronto Star article “Historic mail-order house is re-addressed”, Feb. 15, 2020 was
shared with the Committee.
9.5 The Committee discussed the sale of the Goodyear Lands. The property is listed
on the Municipal Register as a non-designated property.
Page 20
Clarington Heritage Committee
Minutes
February 19, 2020
- 5 -
10 Adjournment
K. Warren moved Adjournment 8:20 pm.
Next Meeting: March 17, 2020, 7:00 p.m. Clarington Municipal Offices, Room 1C
Page 21
Memo
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
At the Special GGC Meeting on February 25, 2020 a question was posed regarding the
historic property assessment for the past 10 years.
The following chart shows the property assessment for the years 2011 to 2020 by
property class. It should be noted that years 2013 to 2016 are one assessment cycle
(based on values at January 1, 2012) and the years 2017 to 2020 are the most recent
assessment cycle (based on values at January 1, 2016). The next assessment cycle
for the years 2021 to 2024 will be based on assessed values at January 1, 2019 subject
to the same four-year phase-in process.
$-
$2,000,000,000
$4,000,000,000
$6,000,000,000
$8,000,000,000
$10,000,000,000
$12,000,000,000
$14,000,000,000
$16,000,000,000
$18,000,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
10 Year Historic Assessment By Category
Residential Farmland Multi-Res Commercial Industrial
Large Industrial Pipeline Managed Forest Exempt
To: Mayor and Council
From: Trevor Pinn, CPA, CA – Director of Finance / Treasurer
Date: February 25, 2020
Subject: 10 Year Historic Property Assessment
File:
Page 22
P a g e | 2
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
For better clarity the following table shows the figures, assessment cycles are colour
coded.
2011 2012 2013 2014 2015
Residential 7,378,645,283$ 7,840,918,171$ 8,256,038,273$ 8,677,926,076$ 9,090,174,354$
Farmland 335,936,271 356,862,252 383,752,565 402,004,286 425,240,988
Multi-Res 63,081,828 65,402,730 63,726,974 65,618,796 69,673,830
Commercial 586,281,554 623,423,008 642,576,625 714,484,461 747,824,151
Industrial 84,556,555 95,715,243 90,167,581 83,913,333 82,767,701
Large Industrial 135,249,565 136,212,589 144,154,331 148,330,313 152,473,794
Pipeline 40,267,031 42,176,000 43,186,250 44,771,500 45,880,529
Managed Forest 17,598,167 19,317,970 19,746,703 21,453,461 23,414,808
Exempt 329,311,901 359,301,315 358,308,861 405,551,067 434,606,217
8,970,928,155$ 9,539,329,278$ 10,001,658,163$ 10,564,053,293$ 11,072,056,372$
2016 2017 2018 2019 2020
Residential 9,498,685,112$ 10,290,046,209$ 11,304,596,725$ 12,353,533,512$ 13,429,232,259$
Farmland 446,706,550 490,657,125 513,661,814 548,596,334 556,208,112
Multi-Res 80,842,300 108,710,185 124,012,803 136,333,156 147,798,100
Commercial 763,224,072 817,347,046 876,631,950 925,892,753 992,624,711
Industrial 84,674,053 103,877,212 106,567,417 125,299,526 129,276,482
Large Industrial 156,617,275 165,022,833 168,059,432 175,737,765 181,948,412
Pipeline 48,125,000 49,478,000 51,196,500 53,145,148 55,475,000
Managed Forest 25,243,600 28,978,589 32,432,890 35,081,997 38,231,800
Exempt 451,974,483 484,935,997 511,633,021 532,214,452 564,168,805
11,556,092,445$ 12,539,053,196$ 13,688,792,552$ 14,885,834,643$ 16,094,963,681$
Page 23
P a g e | 3
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
A follow up question regarding the assessment mix is shown in the following chart.
Approximately 90% of taxable assessment is residential (including farmland and multi -
residential) with the remaining being non-residential, this has been relatively consistent
over the past ten years.
I trust this provides a background for the assessment base of the Municipality over the
past ten years.
If there are any questions, please let me know.
Thank you,
Trevor Pinn, CPA, CA
Director of Finance / Treasurer
cc: Department Heads
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
10 Year Historic Assessment Mix By Category
Residential Farmland Multi-Res Commercial Industrial
Large Industrial Pipeline Managed Forest Exempt
Page 24
Memo
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
This memo is a follow up to my memo dated February 25, 2020 regarding the 10-year
historical property assessment. A follow up was made for the net assessment growth
for each year, as the previous information would have included market value growth.
Attached please find the annual net growth by tax class as provided by OPTA which is
the Provincially supported software provider for property taxes. Please note that these
are unweighted numbers, which means that they have not been adjusted for their tax
impact.
I trust this provides a background for the assessment base of the Municipality over the
past ten years.
If there are any questions, please let me know.
Thank you,
Trevor Pinn, CPA, CA
Director of Finance / Treasurer
cc: Department Heads
Jessica James, Manager, Taxation Services
To:
From:
Date:
Subject:
Mayor and Council
Trevor Pinn, CPA, CA – Director of Finance / Treasurer
February 2, 2020
10 Year Historic Net Growth in Assessment
File:
Page 25
Page 26
Page 27
Memo
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
At the Special GGC Meeting on February 25, 2020 a question was posed regarding the
historic hydro line right of way revenue collected by the Municipality from Hydro One as
well as the Payments-in-Lieu of Taxes (PILS) paid by OPG.
Hydro lines are not taxed the same as regular property as it is not based on the tax rate
and a current value assessment of the property.
The Municipal PILS (including the education portion which is retained by the
Municipality) for all OPG facilities in the Municipality are as follows:
Education retained is the portion of taxes which ordinarily is provided to the school
boards. Under existing legislation the host municipalities retain this education portion.
There has been talk in the past that this could change, however at this point we are not
aware of any plans to change this treatment.
To: Mayor and Council
From: Trevor Pinn, CPA, CA – Director of Finance / Treasurer
Date: February 27, 2020
Subject: Five Year Historical Hydro Related Revenue
File:
Page 28
Memo
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If there are any questions, please let me know.
Thank you,
Trevor Pinn, CPA, CA
Director of Finance / Treasurer
cc: Department Heads
Jessica James, Manager, Taxation Services
Page 29
Memo
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
At the Special GGC Meeting on February 25, 2020 a question was posed regarding the
historic revenue earned on interest and dividends from Veridian /Elexicon.
The historical investment income from Veridian/Elexicon is as follows:
2015 2016 2017 2018 2019
Dividend Revenue 741,200$ 645,864$ 694,552$ 639,200$ 941,900$
Promissory Note Revenue 407,680 431,530 407,980 407,980 257,743
1,148,880$ 1,077,394$ 1,102,532$ 1,047,180$ 1,199,643$
For 2020, budgeted figures have been adjusted as the dividend is expected to increase
as the promissory note revenue decreases.
If there are any questions, please let me know.
Thank you,
Trevor Pinn, CPA, CA
Director of Finance / Treasurer
cc: Department Heads
To: Mayor and Council
From: Trevor Pinn, CPA, CA – Director of Finance / Treasurer
Date: February 27, 2020
Subject: Five Year Historical Hydro Line Right of Way Revenue
File:
Page 30
From:Chambers, Michelle
To:Chambers, Michelle
Subject:FW: February 24th GGC meeting - museum pay equity questions
Date:February 28, 2020 3:39:42 PM
Subject: February 24th GGC meeting - museum pay equity questions
EXTERNAL
Below please find responses to the questions posed by Councillor Traill at the
February 24th GGC regarding the library museum merger, specifically:
1. Q: What has been budgeted for pay equity?
Answer: Nothing has been budgeted in 2020 for pay equity. Affiliated staff
working in the museum and the library currently operate under two separate
collective agreements, which expire at the end of 2020. The pay equity
process for the museum will take place in 2021 after the negotiation of a
harmonized collective agreement (combining the two collective agreements
into a single agreement). Non-affiliated staff roles continue to evolve with the
migration of some responsibilities to Library Administration. As such, non-
affiliated position responsibilities will be evaluated once they become clearly
defined. Any potential impact would be included in the 2021 budget, as
appropriate.
2. Q: What positions will be affected?
Answer: All museum positions could potentially be affected. As opportunities
arise in 2020 as a result of staff attrition (resignation/retirement/etc.) work will
begin on harmonizing the job descriptions of museum and library staff.
Linda Kent
Library Director & CEO
Clarington Public Library
163 Church St.
Bowmanville, Ont. L1C 1T7
905-623-7322 ext 2702
www.clarington-library.on.ca
Page 31
Memo
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Please find the following table which outlines the corporate change in 2019 Budget to
2020 Budget for salaries and benefits. Please note that the decrease in WSIB is a result
of the discontinuation of a rebate program which is now a reduced rate.
Salary, Wage and Benefit Summary
2019 2020 Change $Change %
1. Salaries and Wages 34,779,399$ 35,784,252$ 1,004,853$ 2.89%
Salaries and Wages 34,779,399 35,784,252 1,004,853 2.89%
2. Employment Related Expenses 3,204,456 3,085,878 (118,579) -3.70%
CPP 1,081,167 1,127,578 46,412 4.29%
EHT 676,081 695,736 19,655 2.91%
EI 489,175 479,282 (9,894) -2.02%
WSIB 958,033 783,281 (174,752) -18.24%
3. Benefits and Pension 6,811,067 7,138,424 327,357 4.81%
LTD,LIFE INS, DNTL, HLTH 3,577,046 3,816,866 239,820 6.70%
OMERS 3,234,021 3,321,558 87,537 2.71%
Grand Total 44,794,922$ 46,008,554$ 1,213,631$ 2.71%
If there are any questions, please let me know.
Thank you,
Trevor Pinn, CPA, CA
Director of Finance / Treasurer
cc: Department Heads
Paul Creamer, Deputy Treasurer
To: Mayor and Council
From: Trevor Pinn, CPA, CA – Director of Finance / Treasurer
Date: February 28, 2020
Subject: 2020 Budget – Change in Salary and Benefits Budget Year to Year
File:
Page 32
Memo
Page 1 of 9
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
This memo is further to the following recommendation from the Special Budget General
Government Committee prior to consideration at the March 2, 2020 Council Meeting:
“That marriage ceremonies be contracted out.”
In order to assist in Council’s consideration of the matter, I felt it appropriate to provide
Council with some background information, as well as preliminary investigation results.
Civil Marriages vs Religious Marraiges?
Recognized religious officials perform religious marriages, and a judge, justice of the
peace or authorized municipal clerk performs civil marriages. The following are the
applicable sections of the Marriage Act and its Regulations, respectively:
“20(1) No person shall solemnize a marriage unless he or she is authorized by or
under section 24 or is registered under this section as a person authorized to
solemnize marriage.”
“24(1) A judge, a justice of the peace or any other person of a class designated
by the regulations may solemnize marriages under the authority of a licence.”
1.1 “For the purposes of subsection 24 (1) of the Act, the clerk of a local
municipality is authorized to solemnize marriages under the authority of a
licence.”1
If it is Council’s intent to permit other external officiants to perform civil marriage
ceremonies on Municipal property on behalf of the Municipally, it would require the
Municipal Clerk to delegate the Clerk’s authority.
1 The Registrar General has confirmed that the reference of “licence” is the marriage
license for each couple.
To: Mayor Foster and Members of Council
From: Anne Greentree, Municipal Clerk
Date: February 28, 2020
Subject: Delegation of Civil Marriage Ceremonies
File: RC.37.01
Page 33
Memo
Page 2 of 9
Background of Civil Marriages at Clarington
In the fall of 2004, the Minister of Consumer and Business Services changed the
regulations under the Marriage Act which authorized clerks of local municipalities to
perform civil marriages and to set fees to recover the cost of providing this service. In
addition, if a municipality opts to offer the service, the Municipal Clerk has the ability to
delegate the responsibility to perform marriages to any person, other than a Member of
Council. Although all municipal clerks may perform marriage, not every municipality has
opted in. For instance, Burlington, Hamilton, Milton or Halton Hills do not perform civil
marriage ceremonies.
At the time, the Municipal Clerk’s department was aware of a need in the community for
civil ceremonies because the courts (i.e. justices of the peace and judges) were not able
to continue at the same service levels. Arising out of Report CLD-37-04, regarding civil
marriage services, Council enacted By-law 2004-253, setting out the civil marriage
services location (the Council Chambers), times (Monday to Friday) and fee ($250 +
tax). The fee is effectively a rental fee for the Council Chambers. Since then, the
Municipal Clerk and the Deputy Clerk have performed civil marriage ceremonies.
Additionally, a number of years ago, in an effort to free up time while maintaining our
service levels, the Clerk delegated the Administrative Assistant to the Clerk to also
perform civil marriage ceremonies.
In accordance with the Municipal Clerk’s legislated authority, per Section 228(4) of the
Municipal Act, 2001, as follows, the Municipal Clerk delegated the Administrative
Assistant to the Clerk to perform civil marriage ceremonies:
“The clerk may delegate in writing to any person, other than a member of council,
any of the clerk’s powers and duties under this and any other Act.”
The process involves the officiant meeting with the couple, at least one week prior to the
ceremony, for a half hour meeting to discuss the logistics of the ceremony and to select
their ceremony. On the day of the ceremony, some ceremonies may require a wedding
assistant (to hold the door or act as a witness or interpreter). The ceremony may take
15-30 minutes, depending on which of the ceremonies is chosen and time it might take
to get larger groups organized.
Office of the Registrar General
Staff have contacted the Office of the Registrar General (ORG) who confirmed that
“delegating of civil ceremonies” is allowed. The ORG explained that the authority to
perform civil marriages belongs to the Clerk who can delegate to others by sending a
letter to the ORG with the details. However, the ORG noted that it is important to be
mindful that it remains the Clerk’s responsibility and they are responsible for everything
including the registration book and ensuring that the person is trained and
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Memo
Page 3 of 9
knowledgeable of the Marriage Act. ORG Staff stated that the majority of municipalities
keep civil ceremonies in house and that any who delegate externally typically delegate
to retired staff, for the above reason. The ORG also noted that the appointments end
with the employment of the Municipal Clerk, and must be reappointed by the new Clerk,
the same as appointments as Deputy Division Registrars (for marriage licenses and
burial permits).
Discussion
Statistics
Since 2004, the Municipal Clerk’s Department has been offering the service of civil
ceremonies to couples in the following general categories:
Couples not wishing to have a religious ceremony
Couples looking for a low-cost ceremony
Couples who have planned an out-of-Province destination wedding, but who wish
to have the legal civil portion performed in Ontario.
It should be noted that some of our business comes from referrals from previous
ceremonies (i.e. “you did my sister’s wedding”), which supports the notion that we are
performing an excellent service. We do very little advertising (ie it is simply posted on
our website) and it is extremely rare that we are not able to accommodate a request.
The following are statistics for civil marriage ceremonies in recent years:
2013 2014 2015 2016 2017 2018 2019
110 101 104 115 120 77 66
There is always a decline in the election years due to other time commitments of
Clarington officiants. In addition, we have seen a recent decline in ceremonies due to
the City of Oshawa providing the service beginning in the Spring of 2019.
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Memo
Page 4 of 9
Online Marriage Ceremony Request Service
In an effort to streamline the process of booking a marriage ceremony, the Municipal
Clerk’s Department is days away from launching an online marriage ceremony request
service (established at no hard dollar cost to the Municipality as it was created in
house). This will free up frontline staff’s time and allow couples to request a ceremony
at their leisure, from the comfort of their home, 24 hours a day. Should Council ratify
the recommendation from Committee, it should not affect this new online service.
However, staff will need to modify the process of checking availability of officiants,
which may slow down the approval of ceremony requests.
Other Municipalities
We contacted the municipalities which were mentioned at the Budget Meeting as well
as others, as ones that have delegated the authority to external officiants perform civil
marriages. Findings are summarized in Schedule A, attached.
Suggestion of Provision of List of Officiants
At the Budget Meeting, it was suggested that we would simply provide a list of local
officiants for prospective couples. Clarington had historically been maintaining and
providing a list of local officiants until 2013. If Clarington were to provide this list, it
would be contrary to the attached directive from the ORG, dated May 31, 2013, which
specifically instructs municipalities to stop distributing any local officiants lists both in
person and on websites. It states that couples should be referred to
www.serviceontario.ca/Gettingmarried, which would be noted on the website
Financial Impact
The 2020 budget has $28,000 in revenue for civil marriage ceremonies ($275 + tax per
ceremony) with no related expenses. Based on feedback from other municipalities
which were contacted by staff, officiants are paid anywhere from $130 - $200 to perform
the ceremony (plus mileage in some cases) thus this revenue for Clarington could be
offset by officiant costs ranging from $13,000 - $20,000. Currently, the officiant costs
equals approximately 1 hour of staff time per ceremony, being an average of less than
$75 per ceremony.
Additionally, any delegated officiants would need to be trained and would be required to
provide their own insurance. It is expected that the bookings would continue to be
made through the Municipal Clerk’s Department.
While staff appreciates Council’s concern for use of staff time, when deciding whether to
approve the recommendation, Council is encouraged to consider whether the gain in
staff time is worth the anticipated cost of paying for external officiants. There are some
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Memo
Page 5 of 9
soft costs that are difficult to quantify but would directly impact customer service. For
example, there may be instances where the couple comes to get their license and want
to book the pre-meeting and wedding. Sometimes, if an officiant is available, we will do
the pre-meeting the same day (therefore, the couple does not need to make another
trip). This type of service may not be possible with an outside officiant.
Roll Out
Should council wish to proceed, staff will investigate further delegation of the civil
ceremony service we provide, but this will take time to roll out – as we will need to
engage and train the officiant(s). Staff will need to establish procedures (such as
determining how many officiants, whether the Municipality is the primary contact or the
officiant, how to efficiently book the officiant and the Council Chambers).
Recommendation
The services currently offered are working extremely well. Staff view this motion as an
opportunity to expand service to offer more opportunities for a ceremony to our
customers, as other municipalities have done. Given the limitations set out in the
legislation, the Municipality cannot technically contract out the services, but the Clerk
may delegate. It is therefore recommended that Council pull the resolution “that
marriage ceremonies be contracted out” and replace it with the following
recommendation:
That Council encourages the Municipal Clerk to take advantage of the Clerk’s
authority to delegate external officiants to perform civil marriage ceremonies to
provide additional opportunities and free up staff time; and
That Council authorizes any Clerk delegated officiants to perform their marriage
ceremonies on Municipal Property, including the Council Chambers, subject to
availability and the Municipal Clerk’s approval.
Conclusion
Civil marriage ceremonies have become a successful core service offered by the
Municipal Clerk’s Department.
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Staff had not identified, nor had it been identified by Grant Thornton through their Re-
organizational review, as a requirement at this time to consider having external
officiants relieve time from the Municipal Clerk or other delegates to perform marriage
ceremonies. That said however, should Council wish to proceed to consider this option,
staff recommends that the motion passed at Committee be replaced with the motion
written above.
________________________
Anne Greentree
Municipal Clerk
CAG/jg
Encl.
c. A. Allison, CAO
T. Pinn, Director of Finance/Treasurer
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Schedule A
Other Municipalities
The following municipalities were contacted regarding their business model for providing civil marriage ceremonies:
Municipality
Delegated
External
Officiants?
Costs
Notes on Business Model
City of
London
No $275 + HST; $25/witness Ceremonies are all performed by City staff (the City Clerk,
Deputy Clerk, and a few other managers). M-F 9:00 to 3:30
PM
City of
Windsor
No $250 with $50 non-
refundable
Ceremonies are all performed by City staff (Clerk, Deputy
Clerk and some other staff). M-F; seven set times per day; at
Town Hall
Municipality
of
Leamington
Two $245 during office hours;
$290 for translation
services (i.e. Spanish);
$325 for after hours or
offsite ceremonies; and
$.58 per km from Town
Hall. The officiants
currently cost $130 but
this is expected to
increase shortly.
For 10-15 years and they perform approximately 30
ceremonies per year. The couple purchases the license and
pays for ceremony at the Municipality. The Municipality does
the booking and contacts the officiant. They have the couple
complete a form and forward this information to the officiant.
The Municipality contacts the couple several weeks ahead of
the ceremony to confirm arrangements.
City of
Oshawa
One $400 for the ceremony.
Cost of officiant is $150.
Service Oshawa oversees marriage ceremonies. They
started in spring, 2019 and performed 74 in 2019. They
delegated the ceremonies to one external person arising from
a tender process. Currently the ceremonies are performed in
the Council Chambers, but may be performed in the Oshawa
parks in the spring.
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Municipality
Delegated
External
Officiants?
Costs
Notes on Business Model
Township of
South
Stormont
One + four
employees
$300 + $50 for rehearsal;
$100 remitted to the
Municipality.
A francophone and former Cornwall City Clerk, has been
doing ceremonies for 7 ½ years and was up to 140 per year
which was too many, so she trained three (soon to be four)
Stormont employees. This model originated because there
were no trained employees (and no francophones) and the
officiant approached the Township to offer the services. Now
she does 20 – all external, anywhere in Municipality. The
Council Chambers’ ceremonies are done by employees.
Officiant collects the revenue and remits twice a year to the
Municipality (although the officiant does not recommend this
as a standard model). Wedding book and spreadsheet are
cross-referenced upon submission.
Vaughan One, soon
to be two +
three
employees
Business hours = $419.80
including tax; after hours
and offsite =$532.80.
Paid to Officiant = Year to
year contract, because the
rates are changed each
year $248/ceremony;
$315 for offsite + mileage.
Three employees can perform civil ceremonies. In 2018,
implemented external marriage officiant. Hired the retired
manager who used to oversee marriage ceremonies, who is
also contracted out to help with other municipal (elections,
etc.) The external officiant is the only one that does the
offsite and after hours/weekends ceremonies.
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Municipality
Delegated
External
Officiants?
Costs
Notes on Business Model
Township of
Woolwich
Three
external +
three
internal
Business Hours = $250 +
HST
Non-Business Hours =
$350 + HST
Your Preferred Location =
$350 + HST
External officiants are paid
$40/hour + mileage.
Internal staff officiants are
paid the same for evening
and weekend services
they conduct.
In 2011, shortly after they started performing ceremonies,
they expanded their civil marriage ceremony service by
delegating to external officiants to provide ceremonies
outside of the Council Chambers and outside of business
hours with the intent to generate more revenue.
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Memo
Planning Services Department
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
The next Planning and Development Committee meeting is scheduled for March 16,
2020. There are no public meetings or urgent items on the agenda. As such, Council
may wish to cancel the meeting. Cancellation of the meeting requires a resolution of
Council and public notification.
Should the meeting proceed the possible reports are:
Declaration of surplus lands on Port Darlington, this could be delayed and come
forward with the rezoning application for these lands;
Strategy on land disposals (this would be confidential). It is not time sensitive;
Camp 30 – A response from owners to the demand letter is attached. On
February 3, 2020 staff was asked to report as follows
20-016“That Clarington commence a legal action to endorse the payment of
$500,000 and transfer of lands to the Jury Lands Foundation under
the agreement with Kaitlin regarding Camp 30; and That the
agreement be made public."
The Municipal Solicitor is not ready to report on this item on March 16.
A removal of Holding. We are awaiting the sign-back on the conditions and
payment of fees and have been informed it could take 3 – 4 more weeks by the
developer.
If you have any questions, please do not hesitate to contact me.
Faye Langmaid
Acting Director of Planning Services
cc: CAO
Municipal Clerk
To: Mayor and Members of Council
From: Faye Langmaid, Acting Director of Planning Services
Date: February 27, 2020
Subject: Planning and Development Committee Meeting, March 16, 2020
Page 44
From: Enzo Bertucci <ebertucci@kaitlincorp.com>
Sent: February 6, 2020 9:24 AM
To: Langmaid, Faye <flangmaid@clarington.net>
Subject: RE: Memo to Council
Caution: External email. Do not click links or open attachments you do not trust.
Hi Faye,
Further to our conversation regarding the status of our Lambs Road (Camp 30) project, I would like
to provide you with the following update.
As a result of Clarington Planning Departments requirement of a Heritage Impact Study
(requirement from Oct. 11/18 Pre-Consultation Meeting) we have engaged the services of
Letourneau Heritage Consulting (LHC).
LHC takes a three-step approach to understanding and planning for cultural heritage resources
proposed for redevelopment.
1. Understanding the significance of heritage resource (known and potential).
2. Understanding the condition of the property.
3. Understanding the heritage planning regulatory framework.
LHC will prepare an evaluation of the site and work with our design team and planners in order to
assess what type of impacts new development may or may not have on the existing Heritage lands
and buildings.
We have been told by LHC that they will have their report completed by end of March. This will
allow us to then finalize our concept plans and prepare them for full submission to Municipality of
Clarington in early April.
We have also met with the executive members of the Jury Lands Foundation on January 29/20 in
order to provide them an update on where things were at with the Site. We communicated the
same information as above and they indicated that they would appreciate a follow up meeting with
us once the HIA is complete in order for them to provide their feedback on the findings and our
proposal. We agreed to have this meeting and believe that working with the Jury Lands Foundation
will help strengthen any proposal that comes forward at that time.
As well as the findings of the HIA we will also look to incorporate a number of the items that
Clarington Planning Staff have identified as being important to the Site, such as the preservation of
Page 45
the existing ring road and path (which was never contemplated to be protected in the 2016 Options
Agreement).
I trust this is satisfactory and look forward to our continued discussions once the HIA is complete.
Regards,
Enzo Bertucci
Director, Land Development
KAITLIN CORPORATION
t. (905) 642-7050 x 110 | c. (416) 988-7223 | f. (905) 642-8820 | ebertucci@kaitlincorp.com | www.kaitlincorp.com
From: Langmaid, Faye [mailto:flangmaid@clarington.net]
Sent: February 5, 2020 2:29 PM
To: Enzo Bertucci <ebertucci@kaitlincorp.com>
Subject: Memo to Council
As discussed.
If you would send along an outline of what your timing and steps are I will share that
with Council members. Thanks
Faye Langmaid
Acting Director
Planning Services Department
Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6
905-623-3379 ext. 2407 | 1-800-563-1195
www.clarington.net
Page 46
Clarington Accessibility Advisory Committee
October 2, 2019, 6:30pm
MAC Meeting Room 1A
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Pinder DaSilva
Tim Van Leeuwen
Councillor Jones
Marina Ross
Sarah McConaghy
Catherine McConaghy
Also Present: Jeannette Whynot – Accessibility Coordinator
Sarah Taylor, Clarington resident
Regrets: Sylvia Jaspers-Fayer, Vice-Chair
Deb Kalogris
The meeting was called to order at 6:33pm.
1. Approval of September 2019 Meeting Minutes
Moved by Sarah McConaghy and seconded by Marina Ross,
That the minutes of the September 4th, 2019 meeting be approved.
Carried
2. Discussion: Committee Goals and Work Plan
Jeannette Whynot provided the Committee with a copy of the previous committee work
plan and explained the purpose of developing one. Now that the Committee has had a
few meetings, it was an appropriate time to set goals and priorities for their term.
The Committee worked through past goals and projects and brainstormed new projects
& initiatives for their term. Ms. Whynot will update the work plan chart based on the
ideas brought forward and will provide the Committee with an updated version for their
approval at the November 6th meeting.
3. 2019 Budget Review
Ms. Whynot advised the Committee that the majority of their budget had been spent for
the year, but would provide a more detailed update in November once purchases were
processed.
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Clarington Accessibility - 2 -
Advisory Committee
Page 2 of 3
Ms. Whynot requested suggestions for informative or inspirational speakers in support
of staff development/training. Pinder DaSilva suggested the Canadian Centre for
Diversity and Inclusion (CCDI) and John Draper – Together We Rock.
Ms. Whynot advised that she would look into the suggestions made and requested that
if other ideas come up to email her directly.
4. AppleFest Coverage
Committee members were asked to volunteer for two hour shifts at AppleFest. Ms.
Whynot advised she would send out a summary email with everyone’s shifts and
information on where the tent would be.
5. Updates:
Joint Durham Accessibility Advisory Committee Meeting & Awards Night
To be held at the Region of Durham on October 30th. Information and registration
information will be sent via email to all Committee members.
MAC Accessible Entrance
The Committee was advised that the power-door operator in the vestibule was relocated
making it easier for people with disabilities to access
Letter to Metrolinx re: Bus Service Reduction
A letter has been drafted but not sent as of yet. Given the challenges faced with the GO
Train extension, extra consideration needs to be given prior to a letter being sent. While
it is not expected to cause any issues, due diligence is required. An update will be
provided at the next meeting.
6. Other Business
Sarah Taylor brought forward the need to address respecting washroom spaces and
respecting accessible parking spaces. In particular, she noted that at South Courtice
Arena people use the accessible spaces as drop off points. Ms. Whynot advised she
would bring this to the attention of the Community Services Department for action.
Marina Ross would like to see the #RespectTheSpace campaign address respecting
invisible disabilities at parking spaces. She’s seen people get hassled because they
didn’t “look” disabled. Ms. Whynot advised that is something the municipality can look
into as they continue making content for this initiative.
Shea-Lea Latchford advised the Committee she was pleased with some of the updates
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Clarington Accessibility - 3 -
Advisory Committee
Page 3 of 3
happening at Union Station in Toronto. In comparison to her last trip there she found it
easier to navigate this time around.
7. Adjournment
Moved by Pinder DaSilva and seconded by, Sarah McConaghy
That the meeting adjourn (end).
Carried
The meeting concluded at 7:51 pm.
__________________________
Chair
__________________________
Secretary
Page 49
Clarington Accessibility Advisory Committee
November 6, 2019, 6:30pm
MAC Meeting Room 1A
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Sylvia Jaspers-Fayer, Vice-Chair
Pinder DaSilva
Tim Van Leeuwen
Councillor Jones
Marina Ross
Deb Kalogris
Also Present: Jeannette Whynot – Accessibility Coordinator
Regrets: Sarah McConaghy
Catherine McConaghy
The meeting was called to order at 6:31pm.
1. Approval of October 2019 Meeting Minutes
Moved by Tim Van Leeuwen and seconded by Marina Ross,
That the minutes of the October 2nd, 2019 meeting be approved.
Carried
2. Review: Committee Goals and Work Plan Approval
Ms. Whynot provided the Committee with a copy of their work plan, based on the
discussion at the previous meeting. The work plan is divided into four categories:
Marketing and Advertising, Events, Initiatives and Projects, and Meetings. The
Committee went through the various goals listed in the work plan and mutually agreed
that it was a good document that could be amended as necessary in the future.
Moved by Marina Ross and Seconded by Deb Kalogris,
That the 2019-2022 Accessibility Advisory Committee Work Plan be approved.
Carried
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Clarington Accessibility - 2 -
Advisory Committee
Page 2 of 4
3. 2019 Budget Review
Ms. Whynot advised the Committee that a budget update could be provided via email
once invoices have been fully processed, but advised that generally speaking the
majority of the Committee’s budget had been spent.
4. AppleFest Review
Committee members were provided a brief overview of the AppleFest booth they shared
with the Diversity Committee in October. There was great interaction with the booth and
the majority of their give-aways were distributed. There was great feedback from the
community and Committee members who were able to attend.
Some suggestions for improvement: more kid-friendly questions for the spinning wheel.
The majority of questions were for adults, but it was mostly children who were interested
in playing. Committee members noted it was great to partner with the Diversity
Committee because they were able to share the burden. Committee members mutually
agreed they should continue partnering with the Diversity Committee at future
events/festivals. Finally, the Committee noted the custom t-shirts were a great addition
to the booth and helped everyone feel more “official”.
5. AAC Meetings in 2020: Format and Departmental presentations
Ms. Whynot asked the Committee if the format of their meetings was working or if they
preferred something else. It was suggested by Ms. Whynot that she could arrange to
have a guest presentation each meeting from a different department or division. In
doing this, the Committee can better understand programs and services in the
Municipality and offer suggestions for improvement. The Committee mutually agreed
that monthly departmental presentations would be appreciated.
6. December AAC Meeting: Change Date or Cancel
With Metrolinx and Durham Region Transit (DRT) are holding their annual accessibility
meeting on Wednesday December 4th, 2019, Ms. Whynot advised the Committee they
could cancel their meeting (which conflicts) or move it to Tuesday December 3rd. This
would give all AAC members the opportunity to attend the accessibility meeting. It also
has the added benefit of being held on International Day of Persons with Disabilities.
Moved by Sylvia Jaspers-Fayer and seconded by Marina Ross,
That the Wednesday December 4th Accessibility Advisory Committee meeting be moved
to Tuesday December 3rd at 6:30pm.
Carried
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Advisory Committee
Page 3 of 4
The Committee requested that the meeting be held in Council Chambers and be a
recognition event for the Accessibility Award Nominees. The Committee asked that the
Mayor and members of Council be invited, along with the MP and MPP. All nominees
will be invited to attend and will be presented a framed certificate of nomination. Food
will be served and the evening will jointly celebrate International Day of Persons with
Disabilities. It will not be a formal AAC meeting.
7. Updates
Joint Durham Accessibility Advisory Committee Meeting & Awards Night
Councillor Jones commented that the Joint Meeting and Awards Night held on October
30th at the Region was a great event and she learned a lot. She encouraged members
to attend next year’s event if possible.
Diversity and Inclusion Survey
The Committee was asked to fill out the Diversity Committee’s survey. The Committee
is trying to get a sense of the diversity-related issues facing our community and the
more people who complete the survey the better.
DRT to attend January AAC meeting
Ms. Whynot advised that there will be a January meeting, to be held on Wednesday
January 8th at 6:30pm. This meeting will largely focus on transit as a representative from
DRT will be attending to give an update presentation to the Committee and engage in a
Q&A session with the Committee.
There will be little to no other business on the agenda to ensure the DRT discussion is
not rushed or cut short. Committee members are encouraged to prepare questions
ahead of time.
8. Other Business
Pinder DaSilva let the Committee know there is a Canada Learning Bond for children
with disabilities who want post-secondary education.
Shea-Lea Latchford advised the Committee that the evening lighting crew working at
the Municipal Administrative Centre (MAC) were parking in the accessible spaces on
Church St. She advised they felt it was ok because it was after regular business hours.
Ms. Whynot will let the buildings supervisor know so that he can address this with the
contractor.
Sylvia Jaspers-Fayer inquired if the Committee would be doing anything to recognize
December 3rd. Ms. Whynot advised that in addition to the event they’ve requested, she
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Clarington Accessibility - 4 -
Advisory Committee
Page 4 of 4
would prepare information tables for each community centre and the Bowmanville
Library Branch.
Marina Ross advised the Committee that she successfully advocated for an accessible
counter at the City of Oshawa’s Clerk’s Department. Committee members congratulated
her on a great accomplishment and encouraged her to keep the great work up at her
employer’s facility.
9. Adjournment
Moved by Tim Van Leeuwen and seconded by, Pinder DaSilva
That the meeting adjourn (end).
Carried
The meeting concluded at 8:25 pm.
__________________________
Chair
__________________________
Secretary
Page 53
Clarington Accessibility Advisory Committee
January 8, 2020, 6:30pm
MAC Meeting Room 1A
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Pinder DaSilva
Tim Van Leeuwen – 7:40pm
Councillor Jones
Sarah McConaghy
Catherine McConaghy
Deb Kalogris
Also Present: Jeannette Whynot – Accessibility Coordinator
Brad Eyre – Durham Region Transit
Regrets: Sylvia Jaspers-Fayer, Vice-Chair
Marina Ross
The meeting was called to order at 6:35pm.
1. Approval of November 2019 Meeting Minutes
Moved by Pinder DaSilva and seconded by Deb Kalogris,
That the minutes of the November 6, 2019 meeting be approved.
Carried
2. Approval of the Accessible Housing Checklist
Ms. Whynot provided the Committee with a copy of their work plan, based on the
discussion at the previous meeting. The work plan is divided into four categories:
Marketing and Advertising, Events, Initiatives and Projects, and Meetings. The
Committee went through the various goals listed in the work plan and mutually agreed
that it was a good document that could be amended as necessary in the future.
Moved by Councillor Jones and Seconded by Deb Kalogris,
That the Accessible Housing Checklist be approved and shared as part of the
Committee’s comments when reviewing site plan approvals that include housing.
Carried
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Clarington Accessibility Advisory Committee Minutes January 8, 2020
Page 2 of 4
3. Q&A with Durham Region Transit
Shea-Lea Latchford welcomed Brad Eyre, Operations Supervisor for OnDemand and
Specialized Serviced, Durham Region Transit (DRT), to the meeting. Prior to the
meeting, Mr. Eyre was given some questions from the Committee to help guide the
conversation.
One comment noted that the application for specialized service was extraordinarily long,
18 pages to be exact. Mr. Eyre noted that while the application is longer, it also ensures
the people who need Specialized Service receive it, and receive the right kind of
service. In the early days of Specialized Service, people would be approved indefinitely,
which meant people who say broke an ankle were still using Specialized Service 7
years later. By making the application longer and having more service options, DRT is
ensuring the people who need the service are receiving it.
Applications are typically processed within 2 weeks of being received. If there is going
to be a delay, the applicant will be granted temporary service until it can be reviewed.
To speed this up, Mr. Eyre suggested hand delivering the application to DRT, as it
would save some time for the applicant. He also suggested that applicants ensure the
form is filled out fully and completely – when information is missing or unclear, it delays
the process.
DRT does not reimburse the cost of having a medical professional fill out the form. They
recognize that this may be a financial burden to some people, but is essential for
ensuring people get the right kind of service. The issue of fees for filling out an
application was brought up to the Transit Executive Committee (TEC) recently. They
recommended checking with ODSP to see if there were funds through their program.
The Integrated Service Model was also explained to the Committee. This model allows
DRT to use their fleet of conventional busses to transport people with disabilities across
their network. Instead of only having a specialized bus pick someone up and drop them
off, DRT may use a specialized bus or contracted taxi to pick someone up and drop
them off at a bus shelter. From the bus shelter, the person can take the conventional
bus for the majority of their trip. If they cannot get to their final destination on their own,
DRT will pick them up in a specialized vehicle or contracted taxi and take them to their
final destination. Through this integrated system, DRT tries to limit the number of
transfers within the trip.
Mr. Eyre provided the Committee with some updates that will, hopefully, positively
impact the residents of Clarington. New bus shelters will have lights, making them safer
for everyone. DRT will be providing a conventional bus to Newcastle, in light of
Metrolinx ending their service to Newcastle later this year. On-Demand service is also
coming to Clarington, which will help provide service to rural residents who have no bus
service. It will also provide additional service to residents in non-peak times. On-
Demand service does not require an application form – it is separate from specialized
service and is available to all Clarington residents who are at least 1km away from a
bus stop.
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Clarington Accessibility Advisory Committee Minutes January 8, 2020
Page 3 of 4
Ms. Whynot asked that DRT work to ensure the new services and changes are clearly
and effectively communicated with the community. In the past, changes have not been
well-communicated, leading to frustration and anger amongst those who rely on public
transportation. Noting that there will be a lot of changes to routes, times and the
introduction of On-Demand service, Ms. Whynot expressed the concern that residents
will likely be very confused. Mr. Eyre assured the Committee that DRT would be
communicating the changes to the public and that every effort would be made to ensure
On-Demand was explained clearly.
The following additional information was provided for clarification, after the meeting:
As per to Durham Region Transit Report, 2020-DRT-02:
Introduction of new Route 902 connecting Bowmanville to Oshawa along
Highway 2 starting September 2020 to provide public transit service to
residents in response to Metrolinx eliminating the existing GO Bus Route 90;
New On Demand services connecting Uxbridge with York Region, and
introducing service to Clarington to connect rural areas to the new Route 902
along with urban areas currently without service;
Service enhancements to the Frequent Transit Network and PULSE
(including the introduction of articulated buses)
The introduction of DRT service on Highway 2 between downtown Oshawa
and Clarington (to provide public transit service resulting from Metrolinx
cancelling GO bus Route 90)
Improved connections to Lakeshore East GO services
New peak time service to key growth areas in Seaton, Kedron and West
Whitby
4. Other Business
Sarah McConaghy asked how we can catch people who abuse accessible parking
spaces and accessible permits. She noted that she’s seen someone with an accessible
parking permit stay in the car while someone else runs into a store. Since the person
with a disability does not exit the car, why would they need to park in the accessible
spot? Ms. Whynot noted that it’s a hard thing to catch, but it could be flagged for by-law.
Sarah Taylor asked if the wheelchair accessible parking signs had been installed at the
community centres. Ms. Whynot advised that they should have been done in December,
but she would follow-up to make sure it was completed.
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Clarington Accessibility Advisory Committee Minutes January 8, 2020
Page 4 of 4
5. Adjournment
Moved by Sarah Taylor and seconded by, Pinder DaSilva
That the meeting adjourn (end).
Carried
The meeting concluded at 8:03 pm.
__________________________
Chair
__________________________
Secretary
Page 57
Page 1 of 4
Clarington Accessibility Advisory Committee
February 5, 2020, 6:30PM
MAC Meeting Room 1A
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford, Chair
Pinder DaSilva arrived at 6:50 PM
Tim Van Leeuwen
Councillor Jones
Sylvia Jaspers-Fayer, Vice-Chair
Deb Kalogris
Also Present: June Gallagher, Deputy Clerk
Regrets: Sarah McConaghy
Catherine McConaghy
Marina Ross
The meeting was called to order at 6:40 PM.
2. Minutes
Moved by Tim Van Leeuwen and seconded by Councillor Jones
That the minutes of the January 8, 2020 meeting be approved with the following noted
as additional information:
As per to Durham Region Transit Report, 2020-DRT-02:
Introduction of new Route 902 connecting Bowmanville to Oshawa along
Highway 2 starting September 2020 to provide public transit service to
residents in response to Metrolinx eliminating the existing GO Bus Route 90;
New On Demand services connecting Uxbridge with York Region, and
introducing service to Clarington to connect rural areas to the new Route 902
along with urban areas currently without service;
Service enhancements to the Frequent Transit Network and PULSE
(including the introduction of articulated buses)
The introduction of DRT service on Highway 2 between downtown Oshawa
and Clarington (to provide public transit service resulting from Metrolinx
cancelling GO bus Route 90)
Improved connections to Lakeshore East GO services
New peak time service to key growth areas in Seaton, Kedron and West
Whitby
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Clarington Accessibility Advisory Committee Minutes February 5, 2020
Page 2 of 4
Expanded On Demand service throughout all rural areas of the Region, and
piloting of new first mile/last mile service options.
Carried
The link to the Durham Region Transit Report, 2020-DRT-02 can be found on Page 18
of their January 8, 2020 agenda.
The Committee expressed concern that the On Demand service requires a four hour
lead time to book and that the ½ hour bus service provided much more freedom for
riders.
3. Guest Presentation and Q&A
3.1. Tony Ricciardi, Manager of Construction, Regarding Accessibility of
Infrastructure Projects
Tony Ricciardi, Manager of Construction was present regarding Accessibility of
Infrastructure Projects. Using a PowerPoint presentation, Mr. Ricciardi updated the
Committee on the following pedestrian crossing improvements:
2020 Budget request to convert signals at King and Roenigk and at King and
Temperance to Accessible Pedestrian Signals (APS)
King and Scugog improvements scheduled to be complete in 2020
Clarington Blvd. and Stevens Road was partially complete in 2019. The sidewalk
will be done in the 2020 Budget request to install pedestrian countdown timers
on all Clarington owned signals which will allow the Region to update their signal
timing to improve pedestrian crossing movements.
Mr. Ricciardi advised the Committee on the following sidewalk improvements:
Connection on Liberty Street from Longworth to Bons Avenue
Waverley Street and Lawrence Gate
Sidewalk replacement on Mill Street and 401
Improved sidewalk crossing at Sprucewood Crescent and Guildwood Drive
Accessible parking space access at the Shoppers Drug Mart in Newcastle
Mr. Ricciardi answered questions from the Committee.
4. Approval of the 2019 Annual Status Update
The Committee briefly discussed the report and agreed to forward any comments to
June Gallagher by Tuesday, February 11, 2020.
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Clarington Accessibility Advisory Committee Minutes February 5, 2020
Page 3 of 4
5. Group Discussion: Plans for 2020
5.1. What events does the Committee want to participate in?
The Committee reviewed the list of events provided by the Tourism Division and agreed
to the following:
Maplefest (May 2nd, 9-5) = volunteers at a booth shared with Tourism or Diversity
Committee
Canada Day Celebration (July 1st 5-10 PM at Garnet B Rickard) = Banners and
tables in the lobby, no volunteers
Bluesberry Festival (August 22nd, 9-5) = Ask Tourism or Diversity Committee to
distribute materials on behalf of the Accessibility Advisory Committee
Newcastle Harvest Festival (October 3rd, 9-2) = Tim Van Leeuwen will distribute
materials up and down the festival, no booth.
Apple Festival (October 17th, 9-5) = volunteers at a booth shared with Tourism or
Diversity Committee
NEXT MEETING: Decide which volunteers will be working Maplefest
5.2. Does the Committee want to sponsor staff training for National AccessAbility
Week (May 26-June 1)?
Moved by Pinder DaSilva, Seconded Deb Kalogris
Now therefore be it resolved that Staff report back on costs for a Lunch N Learn, as part
of National AccessAbility Week in May, possibly featuring speakers from various
departments, explaining their accessibility initiatives.
Carried
June Gallagher will check with Departments to explore the possibility of their
participation. Additionally, June will investigate the possibility of video
streaming/archiving, including to the public.
5.3. Any other ways to celebrate National AccessAbility Week?
The Committee agreed to similar celebrations as 2019, which are:
Delegation, from the AAC, to the General Government Committee meeting
Flag raising
Proclamation
Information tables at four recreation facilities and the Bowmanville Library Branch
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Clarington Accessibility Advisory Committee Minutes February 5, 2020
Page 4 of 4
In addition, the Committee agreed to investigate the possibility of a “sensory movie
night” (lights up, sound down). June Gallagher to locate facility and a family movie (but
not cartoon), perhaps “Happy Feet”. Pinder will also contact Cineplex to determine if
they could host one as well.
NEXT MEETING: Plan for delegation at General Government Committee on June 1st.
6. Business Arising out of Previous Minutes
6.1. Work Plan
The Committee briefly discussed the work plan and agreed to review it individually, in
more detail, before the next meeting. June Gallagher will re-send the work plan by
email.
6.2. Wheelchair Accessible Parking Signs
Arising out of a question at the January 8th meeting, June provided an update from
George Acorn, Acting Director of Community Services. June Gallagher informed the
Committee that the installation of property signs at the recreation facilities has not been
completed. Mr. Acorn wanted to assure the AAC that “they have not lost sight of this
item and will close the loop on it as soon as they can”.
NEXT MEETING: June to provide further update from Community Services
7. Other Business
7.1 Newcastle Arena Board – Replacing the Automatic Door
Shea Lea asked about the status of the replacement of the automatic door.
NEXT MEETING: June to provide update.
8. Adjournment
Moved by Pinder and seconded by Deb
That the meeting adjourn at 7:57 PM.
Carried
Next meeting: Wednesday March 4, 2020.
Page 61
1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Active Transportation and Safe Roads Advisory Committee
September 5, 2019
7:00 pm
40 Temperance St., Bowmanville
Boardroom 1C
MINUTES
Draft minutes not yet approved by Committee
Present: Frank Barter, Jim Boate, Angela Bramley, Melissa Claxton-
Oldfield, Richard Oldfield, Bart Hawkins Kreps, Councilor
Janice Jones, Arnold Mostert, Jeanne Winters
Regrets: Jerry Petryshyn, Rick Stockman
Staff Present: Ron Albright, Sean Bagshaw, Rob Brezina, Kristin Bullied,
Greg Bunker, Peter Windolf
1. Agenda
Moved by Jim Boate seconded by Bart Hawkins Kreps.
That the agenda be altered to add curb cuts to facilitate cycling commuter traffic,
and Road Watch pamphlets
Carried
2. Minutes of April 17, 2019
Moved by Jim Boate seconded by Bart Hawkins Kreps.
That the minutes of the ATSR meeting held on April 17, 2019 be approved.
Carried
Page 62
2
3. Presentations
Durham Transportation System Discussion Paper
Durham Region is currently reviewing their Official Plan (aka. Envision Durham)
and have begun engaging with the public. Next discussion paper is
transportation-related (includes active transportation) and is expected to be
released in early October and will have a comment window of approx. 3 months.
The Region has a municipal working group which includes a representative from
Clarington to help guide the content of the discussion paper. When the paper is
ready it will be posted online on the Durham Region website for comment
4. Discussion Items
Community Events update (Kids in the Park, Durham Active Transportation
Forum, Family Safety Day, Ride4United Way, Bike Hub and others)
Kids in the Park: small event, guests interested in bicycle lights and mostly
attended for their kids
Durham Active Transportation Forum: well attended, discussion about Vision
Zero, presentation regarding cross rides, presentation regarding Book 18 which
is currently being updated
Family Safety Day: September 28 from 10am-2pm, looking for volunteers to
attend
Ride4United Way: Annual charity ride organized by the United Way, typically the
third weekend in August and attracts approx. 400 cyclists from different areas.
Most attendees are mature riders (not youth-oriented). ATSR could attend to
promote Clarington trails at the end of the ride
Bike Hub: place where casual or inexperienced cyclists can come out and learn
about biking routes and simple repairs. Often run by volunteers and sometimes
with staff, some hubs have pop-up locations, others are run regularly for six
months of the year. Suggestion that Clarington could start with a pop-up to
coincide with the grand opening of the Bowmanville Valley Trail extension in
2020.
Suggestion to organize a cycling trip or route in Clarington to help promote the
town. Bowmanville has an approx. 20km route that is mostly bike friendly – may
lead small groups through this route in May during Bike month. Create a map
and promote a ride
Wild Wheels: library assisted with set-up and take-down, not a good time of year
to host this type of event, not well attended
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3
Share the Road Signage on Old Scugog Rd - Angela Bramley
Concern regarding lack of space on side of road for pedestrians and cyclists.
Want to ensure drivers understand they should share the road and would like to
see signage. Bollards are helping to slow traffic. Must consider the traffic impact
after the improvements to RR57 and the intersection of RR57 and Taunton Rd
Trail project updates - Peter Windolf, Ron Albright
Soper Creek Trail Phase II is open for public use with only a few minor
deficiencies to rectify. Committee members identified a concern with the steep
hill and sharp turn when travelling south-bound from Sprucewood. It was
recommended that a sign be installed to caution cyclists to slow down at this
location.
Royalcrest Paving has been awarded the project to pave the Waterfront Trail
between Toronto Street and Cobbledick Road. They intend to start in October
2019 and complete the project before the end of fall.
The tender for paving the section of Waterfront Trail from Bowmanville Avenue to
West Beach Road has now closed. It will be awarded to the low bidder for
completion by spring 2020.
The Waterfront Trail was temporarily re-routed in 2017 due to the construction of
the Lakebreeze subdivision. Now that the road work is complete the committee
would like to see the route re-directed along the waterfront through the Port
Darlington area. Staff will change the Waterfront Trail route signs and then notify
the Waterfront Regeneration Trust to revise their online maps.
Farewell Creek Phase II: Council directed staff to locate the south end of the trail
in the middle of valley instead of at top of the valley. Staff reviewed this option
and indicated various concerns regarding steeper slope, removal of more
vegetation and considerably higher cost. The matter will be discussed at the
September 9th General Government Committee
Bowmanville Valley Trail extension: MTO has requested additional information
prior to issuing their approval to proceed with the work below the 401 overpass. It
is anticipated the additional information will be submitted soon so the project can
be tendered this fall.
Bowmanville Ave bridge over the CN railway tracks requires rehabilitation. This
work will provide an opportunity to construct a wider shoulder for cycling.
The Toyota Trail tender came in over budget. Staff are exploring options to
reduce costs but may have to make some revisions to the plans and re -tender
the project.
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4
Active and Sustainable School Travel Update - Rob Brezina
Project to promote safe and sustainable travel to school. Funding was approved
to hire a Travel Coordinator to work with a select group of schools throughout
Durham Region. The Clarington schools selected were Charles Bowman Public
School and St. Elizabeth Catholic Elementary School. The Travel Coordinator will
begin working with schools at the end of September with implementation in
October. Supporting documents have been created and are geared towards
students
Bicycle lights purchase
Currently have 30-40 bicycle lights remaining and staff will purchase additional
lights. Suggestion to consider purchasing other give-aways such as reflective
zipper pulls, reflective Velcro/clip for pantleg, etc.
Clarington Tourism Cycling Map
Jim Boate has offered to work with Clarington Tourism staff to update the
Clarington cycle route map. The small fold out maps were originally printed
several years ago and are still popular for visiting cyclists.
2020 Capital Budget
An Active Transportation Master Plan will be proposed for 2020. The process will
include engaging the public (and the ATSR Committee) and determining goals,
objectives and priorities for active transportation, drafting a network, identifying
barriers and facility types, determining costs and developing and implementation
plan. Quinte West recently produced an Active Transportation Master Plan and is
available online: https://www.quintewest.ca/en/your-city-hall/active-
transportation-plan.asp
Roadside protection, detailed design for Parkway Ave
A trail connection from the new affordable housing development on Bowmanville
Ave to connect with Rhonda Park is the only new trail project being considered
for 2020.
Region has priority ranking for accessible signal upgrades including King and
Roenigk Dr, King and Simpson. They welcome suggestions from ATSR.
5. Other Business
Curb cuts suggested at Phair Ave and Harry Gay Drive to facilitate cycling. Staff
will consider the locations for our 2020 program
Ontario Government accepting input on electric scooters until September 12
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5
Suggestion that Clarington install additional Road Watch program drop boxes
6. Next Meeting
The next regular meeting is scheduled for Thursday, December 5, 2019 at
7:00pm in Room 1C.
7. Motion to Adjourn
Moved by Frank Barter seconded by Jim Boate
That the meeting adjourn at 9:35 PM
Carried
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1
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Active Transportation and Safe Roads Advisory Committee
December 5, 2019
7:00 pm
40 Temperance St., Bowmanville
Boardroom 1C
MINUTES
Draft minutes not yet approved by Committee
Present: Frank Barter, Jim Boate, Angela Bramley, Richard Oldfield,
Bart Hawkins Kreps, Jerry Petryshyn, Rick Stockman,
Jeanne Winters
Regrets: Melissa Claxton-Oldfield, Councillor Janice Jones, Arnold
Mostert
Staff Present: Ron Albright, Rob Brezina, Kristin Bullied, Greg Bunker,
Peter Windolf
1. Agenda
Moved by Frank Barter seconded by Bart Hawkins Kreps.
That the agenda be altered to add Durham Cycling Master Plan, School Safety
Zone update and Bike Month.
Carried
2. Minutes of September 5, 2019
Moved by Richard Oldfield seconded by Bart Hawkins Kreps.
That the minutes of the ATSR meeting held on September 5, 2019 be approved.
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2
Carried
3. Discussion Items
Waterfront Trail crossing at Park Road
OPG requested the support of the AT&SR Committee to address the Park Road
Waterfront Trail Crossing concerns as it is difficult for drivers to see the trail when
turning from Energy Drive onto Darlington Nuclear Station Rd. OPG has made
improvements by installing lighting and solar powered pedestrian crossing
signals. Further improvements could include: improved signage for
pedestrians/cyclists, barrier installation (e.g., jersey barriers), re-routing of trail
and/or seasonal Closure. Committee members suggested to move the trail
further south. Clarington staff will arrange an on-site meeting with OPG to
determine the best route, Committee members will be notified of meeting date
and can attend. In the meantime, Clarington will install trail size stop signs at the
existing crossing.
AT&SR vests, flags and tablecloth for public events
Staff have been in touch with a supplier to create a logo, table banner and flags
(draft attached). Committee would also like to purchase a tablecloth.
Moved by Jim Boate
Seconded by Rick Stockman
That the Committee to move forward with purchasing the banner and flags.
Carried
Committee has requested a light-weight vest with ATSR wording to wear at
community events.
AT&SR Information brochures
Wallet-size folding trail map will be updated. Looking for a map that shows all
active transportation routes in Clarington that can be brought to events. Consider
reaching out to Durham Region Active Transportation Committee to ask what
materials they use.
Rob Brezina to advise committee when Safe Schools documentation is available.
The next Active and Sustainable School travel Committee meeting is scheduled
for February 2020 in which further information regarding the status of these
materials will be presented.
Events update
Family Safety Day: well attended despite poor weather; likely largest event
Committee attends; fits mandate of Committee.
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3
2020 Sports and Leisure Fair
The committee attend last year’s Fair at the Rickard Complex and would like to
attend again in 2020. The event is run by the Community Services Department
who will be contacted to provide the date and details of the 2020 Fair.
Ontario Tech University – Improved Transportation
Objective of the seminar was to gather and disseminate informat ion related to
improving transportation in the GTA and Durham Region. Four panelists provided
their views on the existing state of our transportation systems and made
suggestions on how to improve. All of the panelists emphasized the need to
consider Active Transportation at the earliest planning stages of new
developments. Please see attached for further details.
University of Toronto Transit Research Institute
This event brought together 35 experts in various fields to discuss urban
transportation modes and ‘complete communities’ which are designed to promote
active and public transportation. Please see attached for further details.
Oshawa Report on Improved Transportation: equipped a cyclist with sensors to
monitor distance from vehicles while riding to assist in determining the safest
bike routes.
Traffic Calming options and concerns
One of the most prominent concerns on Old Scugog Rd is speeding. To address
this, Engineering has purchased semi-permanent solar-powered radar message
boards that can display speeds or a message. Committee member would like to
see some way to convey to drivers they have to share the road such as signage
with pedestrian, cyclist and car. The radar message boards can display a
message and staff will review the option to paint bike symbol on road.
Engineering Dept. traffic staff to look into option of painting bike symbol on Old
Scugog Rd. in Spring 2020.
Concern regarding lack of lighting at the Pebblestone Rd and Courtice Rd
intersection.
Concern regarding large trucks speeding through the intersection of Regional
Road 3 and Old Scugog Rd.
Committee member was researching traffic calming measures such as bump
outs and speedbumps and other methods that force drivers to slow down.
Particular concern on West Beach Rd. Staff are looking to put together a traffic
calming toolkit. Changing speed limits can be considered but must match
roadside environments. Committee member suggested rumble strips, however
staff indicated noise concerns for neighbouring buildings.
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4
Ontario E-Scooter Pilot program
Ontario is allowing the use of E-Scooters and each Municipality will have to
decide if/how they will be used on roads, trails and parks. Max speed of e-
scooters is 32 KPH.
4. Other Business
Trail projects update
Waterfront Trail paving through the Samuel Wilmot Nature Area is now complete.
Waterfront Trail paving from West Beach Rd to Bowmanville Ave is in progress
but will carry over into the spring of 2020.
Farewell Creek Trail Phase II: Engineering staff were recently informed that a
portion of property along the trail route was acquired through an Ecological Gift
Program and under the terms of this program, a trail may not be permitted. Staff
are following-up with Environment Canada to confirm what would need to be
done to allow trail construction across the ecological gift lands.
Toyota Trail will be re-tendered with revisions to bring it within budget. Staff will
make changes to the trail design to reduce the cost. Also now have to consider
Orange Ambulance’s proposed helipad as helicopters can no longer land at
Bowmanville hospital. The preferred alternate location of the helipad conflicts
with the planned Toyota trail.
Outdoor Recreation Needs Assessment
This assessment provides recommendations for outdoor recreation needs in
Clarington for the next 15 years, including recreational trails. The assessment
won’t recommend potential locations for new trails but it will gauge the level of
support in the community. The final report will be submitted to Council in spring
2020.
Active Transportation Masterplan
An Active Transportation Master Plan is included in the Engineering Department
proposed 2020 budget. If approved, staff would draft a Terms of Reference for
the RFP and would obtain input from the Committee prior to finalizing.
Durham Cycling Master Plan
Durham Region is updating their Cycling Master Plan and will be forming a
steering committee.
School Safety Zone Update
Funding was approved to hire a Travel Coordinator to work with a select group of
schools throughout Durham Region. Staff met with the Travel Coordinator to
complete a transportation safety audit around the two chosen schools in
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5
Clarington - Charles Bowman Public School and St. Elizabeth Catholic
Elementary School.
Bike Month
Bike month runs from May 27-June 30. May 27 is bike to Work Day, May 25-29 is
bike to school week. Suggestion that Clarington promote biking during bike
month
Plowing multi-use trails
Oshawa, Whitby, Ajax and Pickering plow many of their multi-use paths during
the winter season. Clarington has several sections of trail that are used year
round. One of the most used sections of trail is in the Bowmanville Valley
between Roenigk Dr. to Baseline Rd. Operations staff investigated the feasibility
and cost for winter maintenance on that section of trail a few years ago. The
AT&SR Committee would like Council to reconsider winter maintenance on this
heavily used section of trail. The committee suggested that maintenance would
include snow plowing only. If the creek floods and deposits ice chunks on the
trail, the committee would not expect removal of the ice chunks to be part of this
maintenance.
Moved by Rick Stockman
Seconded by Bart Hawkins Kreps
That Clarington Council consider approving a pilot project to plow snow on the
Bowmanville Valley Trail from Roenigk Dr. to Baseline Rd. during the winter.
Carried
5. Next Meeting
The next regular meeting is scheduled for Wednesday, March 11, 2020 at
7:00pm in Room 1C.
6. Motion to Adjourn
Moved by Jeanne Winters seconded by Jerry Petryshyn
That the meeting adjourn at 9:55 PM
Carried
Page 71
Municipality of Clarington - Scrim Banner & Banner Flags
4-1333 Thornton Rd. S - Oshawa, ON - L1J 8M8
905.728.4444 | SpeedproDurham.ca
Customer:
Phone:
Email:
Address:File Name:
Contact:
Designer:
Initial proof:
Municipality of Clarington
pwindolf@clarington.net
Jessica Matthews
12/02/2019
MC_ScrimBanner_Flag.cdr
Peter Windolf
CL I EN T A P P ROVA L
Upon final approval please print, fill in the red box and scan back
a copy of this proof sheet to jessica@speedpro.com
Pantone
Colours
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All artwork produced by Speedpro Imaging Durham is copyrighted and therefore cannot be copied, reproduced or taken elsewhere without payment or written consent from Speedpro Imaging Durham.
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REVISION -Rev 3
ten.notgniralc te
n.notgniralc
Page 72
Page 73
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Affordable Housing Task Force
Tuesday, December 17, 2019 at 10:00 a.m.
Municipal Administrative Centre, 40 Temperance Street, Bowmanville
Meeting Room 1A
ATTENDEES:
Wendy Partner, Chair
Councillor Ron Hooper, Municipality of Clarington (attended until 10:40 a.m.)
Councillor Janice Jones, Municipality of Clarington
Alan Robins, Director, Housing Services Division, Region of Durham
Joyce Kufta, Parkview Lodge (attended until 11:00 a.m.)
Henry Wildeboer, Former Pastor/Durham Christian Homes (attended until 11:45 a.m.)
Carlo Pellarin, Manager, Development Review Branch, Municipality of Clarington\
Jeannette Whynot, Accessibility Coordinator, Municipality of Clarington
Justin MacLean, Corporate Policy Analyst, Municipality of Clarington
Heather Keyzers, Community Coordinator, Municipality of Clarington
GUESTS:
Patti Bell and Tracy Greig, Durham Region Non-Profit Housing Corporation
REGRETS:
Mayor Adrian Foster
Councillor Corinna Traill, Municipality of Clarington
Charlie Trim, Parkview Lodge
Carron Jensen, Imaging Home Group
Selena Blake, DAFRS
Milt Dakin, Forestree Place
Erin O’Reilly, DAFRS
Wanda Huntington, DAFRS
Anthony Adrien, CMHC
APPROVAL OF MINUTES
Moved by Joyce Kufta, Seconded by Councillor Hoper
THAT the Minutes dated November 19, 2019 be approved.
“CARRIED”
PRESENTATION
Tracy Greig provided a PowerPoint Presentation entitled “The Good Neighbour Pilot
Project – An Innovative Microhome Housing Concept” highlighting the following:
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Affordable Housing Task Force December 17, 2019
2
Background of Durham Region Non-Profit Housing Corporation
Mission Statement
The Microhome – With Thanks
The Microhome – Our Motivation
What is the Good Neighbour Pilot Project?
Community Impacts
Environmental Impacts
Financial Impacts
Facility Impacts
Technology Impacts
Next Steps
Contacts
STATUS OF REPORT CAO-013-19 – AFFORDABLE HOUSING TOOLKIT
Justin provided a brief update on Report CAO-013-19 the Affordable Housing Toolkit.
Since the report was released there has been requests for staff to meet with interested
developers. Carlo noted that he has had inquires.
UPDATE ON THE REGION OF DURHAM’S NATIONAL HOUSING DAY
Alan provided an update on the National Housing Day that the Region hosted on
November 22nd. He stated approximately 80 people were in attendance which included
CMHC, Provincial staff, community partners, local municipalities, young professional
and the Salvation Army.
Cornerstone Developments Ltd. received the Award of Achievement.
OTHER BUSINESS
Wendy and Justin reiterated that the Committee’s mandate is on affordable rental units.
Alan stated that the Region is committed to providing 1000 new units over the next 5
years. He also stated that he will be providing Regional Council with an update in April
or May on the Master Housing Strategy Plan.
Wendy noted that Bob Malone will be taking a leave of absence from the Committee.
Wendy will send a card to Bob on the Committee’s behalf.
NEXT STEPS
Justin noted that the Toolkit will be updated and circulated in the new year with hopes that
this will bring more interest in developing affordable housing.
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Affordable Housing Task Force December 17, 2019
3
ADJOURNMENT
The meeting adjourned at 11:46 a.m.
NEXT MEETING
To be determined.
Page 78
Agricultural Advisory Committee of Clarington January 9, 2020
Agricultural Advisory Committee of Clarington Meeting
Thursday, January 9, 2020
Members Present: Brenda Metcalf Eric Bowman Jennifer Knox
Ted Watson Tom Barrie Ben Eastman
Richard Rekker John Cartwright Les Caswell
Henry Zekveld Councillor Zwart
Regrets: Don Rickard
Staff: Amy Burke - Planning Services
Guests: Pam Lancaster – Ganaraska Region Conservation Authority
Jamie Davidson – Central Lake Ontario Conservation Authority
April Stevenson – Highway of Heroes Tree Campaign
Brenda welcomed all to the meeting, with introductions.
No pecuniary interests declared.
Election of Chair
020-01 Moved by Tom Barrie, seconded by Richard Rekker
That Eric Bowman be Chair if he is willing to stand.
Eric Bowman confirmed that he is willing to stand as Committee Chair.
Carried
020-02 Moved by Tom Barrie, seconded by Richard Rekker
That John Cartwright be Vice-Chair if he is willing to stand.
John Cartwright confirmed that he is willing to stand as Committee Chair.
Carried
The Committee thanked Brenda for her leadership and dedication as Committee Chair
for the past years.
Adoption of Agenda
020-03 Moved by Tom Barrie, seconded by Brenda Metcalf
That the Agenda for January 9, 2020 be adopted.
Carried
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Agricultural Advisory Committee of Clarington January 9, 2020
Approval of Minutes
020-04 Moved by Richard Rekker, seconded by Ted Watson
That the minutes of the December 12, 2019 meeting be approved.
Carried
Presentation:
Highway of Heroes Tree Campaign – April Stevenson provided an overview of this
new initiative. HOH aims to plant 2 million trees by 2022. Private Landowner
Partnership program offers qualified landowners planted native seedlings, with possible
savings of up to 80% on planting costs. Preference is given to sites that are at least 2.5
acres and within 30 km of the Highway 401 corridor. The program process was
reviewed, including the site assessment and survival assessment processes. For
program details or to complete an eligibility for and apply, visit www.hohtribute.ca/plp.
Clean Water – Healthy Land Financial Assistance Program – Pam Lancaster
provided an overview of the 2020 offering of this program for GRCA’s area within
Clarington. Any project on property within GRCA’s area that can improve, maintain, or
protect water quality, quantity and/or aquatic or terrestrial habitat may be eligible for
funding under the CWHLFAP. Funding must be approved before the project has begun.
A number of agricultural project categories exist, which have had good uptake. In 2019,
9 projects on 8 properties were approved for a total allocation of $11,056 in grant
funding. The total funding allocation in Clarington since the program was launched in
2007 is $226,100. CWHLFAP information is found at www.grca.on.ca.
CLOCA’s Updated Watershed Management Plans – Jamie Davidson reviewed the
purpose, history and evolution of CLOCA’s watershed management plans, the scope of
the plan updates carried out and out for public review and comment. A new evaluation
framework for evaluating watershed health is proposed that includes measurable
indicators and goals for specific attributes (e.g. forest cover). Actions to achieve these
goals distinguish responsibility for implementation (e.g. CLOCA, local municipality,
community). A component of the new proposal includes the resurrection of land
stewardship and restoration programming for landowners. The disparity of programs for
land stewardship across Clarington is a longstanding concern voiced by the Committee.
The Committee discussed the challenge facing the development and implementation of
watershed health and land use planning policy in light of a growing population;
achieving natural heritage targets needs to recognize the increasing importance of
maintaining agricultural land.
Business Arising from Minutes
Security from Trespass and Protecting Food Safety Act, 2019: Letter of support
sent to Hon. Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, in support
of introducing legislation to protect farm families and food safety.
Line Fences Repeal Act, 2019: Prior to the meeting, Richard circulated to the
Committee Ontario Federation of Agriculture’s position letter on the proposed Act,
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Agricultural Advisory Committee of Clarington January 9, 2020
stating OFA’s opposition to repeal as it would result in more “Red Tape”. OFA’s
position is supported by the Durham Region Federation of Agriculture.
Emerald Ash Borer Funding Assistance: Committee motion 019-26 from last meeting
endorsed by General Government Committee of Council on January 6. Final
consideration at Council on January 20.
Fireworks By-law 2015-047: Clerk’s report responding to the request for tighter
regulations to protect livestock considered by General Government Committee on
January 6. Report recommendation does not recommend by-law amendments.
Endorsed by Council. Final consideration at Council on January 20.
Correspondence, Council Items and Referrals
None.
Liaison Reports:
Durham Agriculture Advisory Committee: December meeting minutes indicate that
local municipalities have mapping of tile drain infrastructure. Matter discussed by Staff
and Clarington Engineering Services has confirmed that the Municipality does not have
information relating to tile drained lands or drainage pipe locations on private property in
Clarington.
Durham Region Federation of Agriculture: No updates.
Clarington Board of Trade: Breakfast with Mayor Foster event taking place on
January 21, 7:30am, at Bowmanville Creek Retirement Community.
Farm Connections: Annual General Meeting will be held on January 30, 7:00pm at
Blackstock Recreation Complex with guest speaker Rod Black.
New Business
Canadian Tire Motorsport Park Fly Over Support Request: CTMP applying for a
Canadian Armed Forces aircraft flyover as low as 500 feet for one of three marquee
2020 events. Flyover can consist of up to two passes of either the Canadian Snowbirds
CT-114 Tutor 7 or 9 plane fleet, or the CF-18 Demo Jet. There would also be practice
slots for the aircrafts of either 45 minutes (minimum) for the CT-114 fleet or 25 minutes
(minimum) for the CF-18. Request for letter of support from the Municipality endorsed
by General Government Committee on January 6. Final consideration at Council on
January 20. The Committee discussed the potential for spooking of livestock in the
area. Per the request of the Committee, Staff will request an update from CTMP when
a decision on CTMP’s application has been issued.
Region of Durham Broadband Strategy: Region of Durham has launched two
surveys to gather feedback and contribute to improving broadband access across the
region - one targeted to Durham residents (with additional questions for farms) and one
targeted to businesses. Visit www.durham.ca/broadband to complete surveys. Survey
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Agricultural Advisory Committee of Clarington January 9, 2020
closes April 30, 2020. Question raised regarding broadband expansion and the
potential implications for the tax levy; Staff to discuss with Municipal Treasurer.
2020 Trees for Rural Roads Program: 2020 applications will open on January 16.
Applications available at www.clarington.net/treesforruralroads. Application deadline –
March 31, 2020.
2019 AACC Accomplishments: Brenda will present the Committee’s 2019
accomplishments to Council at the February 3, 2020 Planning & Development
Committee meeting.
Next Meeting: Thursday, February 13, 2020 @ 7:30 pm
Guest T.B.D.
Future Agendas:
Philip Lawrence, MP, Northumberland-Peterborough South
Hon. Erin O’Toole, MP, Durham
Robert Schafer re: Tyrone Mills Ltd.
Clarington Engineering and Region of Durham Works re: 2020 capital projects
Brianna Ames of Fairlife (Coca-Cola)
Clarington Engineering Services (Building Division) re: National Building Code changes
for farm structures anticipated for 2020 (once the changes have been confirmed)
Simon Gill, Durham Region Economic Development & Tourism re: an update on the
Durham Region Agricultural Strategy and Durham Region Broadband Strategy
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Clarington Diversity Advisory Committee
Thursday, January 23, 2020, 7:00 PM
MAC Meeting Room 1C
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 2131
Present: Councillor Ron Hooper
Derryck Lamptey
Rajeshwari Saharan
John Sawdon (at 8:15 p.m.)
Laila Shafi
Rachel Traore
Also Present: Erica Mittag – Community Development Coordinator
Regrets: Ashfaque Choudhry
The meeting called to order at 7:12 p.m.
1. Adoption of Agenda
Moved by Rachel Traore, seconded by Laila Shafi
That the agenda of the meeting of January 23, 2020 be approved.
Carried
2. Adoption of Minutes
Moved by Rachel Traore, seconded by Laila Shafi
That the minutes of the meeting of October 24, 2019 be approved.
Carried
3. Communications – Received for Information or Direction
None received at this time.
Page 83
4. Community Diversity Survey Highlights
Erica Mittag provided an overview summary of the highlights of the community
survey that was conducted throughout the month of November 2019. 139
responses were received. Erica to check with Communications to see if there are
any statistics on click rate / completion rate. The Committee discussed the themes
of the responses. The survey results will be used to inform the Committee’s
workplan.
5. Community Updates
Erica Mittag provided an update that applications have been received by the Clerks’
Department for the vacancies on the Diversity Advisory Committee. They are being
considered by Council at the General Government Committee meeting January 27,
2020.
For the Love of Art Clarington Mayor’s Gala is coming up Saturday, February 21,
2020 at 7:30 p.m. to 11:00 p.m. at the Clarington Public Library Courtice Branch.
Tickets are $50 and the event proceeds support our local art community through the
Visual Arts Centre of Clarington and A Gift of Art Gallery Newcastle.
6. Council Updates
Councillor Hooper noted he had spoken with some staff members who were not
aware of the Diversity Advisory Committee. Increased communication to the
municipal staff team and the public to be included as part of the communication plan
of the Committee.
7. Diversity Lens
Erica Mittag provided a presentation on Diversity Lens. A Diversity Lens helps you
see things from new perspectives and helps you become more aware of the diversity
around you; it assists you in addressing systemic barriers and inequities people
face. A Diversity Lens is a tool, typically a series of questions, that allows you to
reflect on diversity in the development of policies and programs. It helps individuals
make informed decisions through a better awareness. Full presentation is attached.
Laila Shafi and Erica Mittag will prepare a draft Diversity Lens to share at the next
Committee meeting.
8. Mission / Vision / Workplan roundtable
The Committee members would like to revisit their draft workplan to incorporate the
responses received through the Community Diversity Survey. Rachel Traore and
Erica Mittag will work to revise the draft workplan and will bring suggested changes
to the next Committee meeting.
Page 84
9. Other Business
A budget for the Committee was submitted for Council consideration through the
Community Services Department as part of the municipal budget process. Results
of the request will be known by March.
The Committee will provide an update on their activities to Council through a staff
report to General Government Committee. Erica Mittag to draft the staff report, with
input from the Committee. Draft report to be shared at the next Committee meeting.
Members of the Diversity Advisory Committee could attend as a delegation to
support the report when it is considered.
The meeting was adjourned at 8:35 p.m.
Moved by Rachel Traore, seconded by Laila Shafi
That the meeting be adjourned.
Carried
Next meeting: Thursday, February 27, 2020, 7:00 p.m.
Municipal Administrative Centre, Room 1C
* Bowmanville Library entrance is closed due to construction. Please use the main
doors to the Municipal Administrative Centre located on the north side of the building
(top of the ramp) *
Page 85
DIVERSITY LENS
December 2019
Page 86
WHY A DIVERSITY LENS?
Acts like a pair of glasses
Helps you see things from new perspectives
More effective through clearer focus and complete view
Become more aware of diversity around you
Address systemic barriers and inequities people face
-City of Ottawa, Equity and Inclusion Lens Handbook
Page 87
WHO USES A DIVERSITY LENS?
Elected Officials
Municipal Staff
Committees, Community partners, consultants and other
agencies that choose to use the Lens
Page 88
WHAT IS A DIVERSITY LENS?
It is a tool that:
Creates awareness of diversity in the development of policies
and programs
Provides a step by step method for analyzing policies and
programs in light of diversity
Allows for the identification of possible options for improving the
policy / program while respecting and promoting diversity and
inclusion
Helps individuals make informed decisions through a better
awareness
Page 89
HOW DOES A DIVERSITY LENS WORK?
Set of questions, reflection statements and resources meant to
help consider the concepts of diversity and inclusion in the
development, revision, implementation and evaluation of
programs, policies and practices
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EXAMPLES OF DIVERSITY LENS
Page 91
Clarington Heritage Committee
Minutes
February 18, 2020
- 1 -
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Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee held on February 18, 2020, at 7:00 PM,
at the Clarington Municipal Offices in Room 1C.
Members Present Were: Peter Vogel, Victor Suppan, Katharine Warren, Ron Sproule,
Noel Gamble, Marina Ross (Museum), David Reesor,
Councillor Ron Hooper
Regrets: Steve Conway, Myno Van Dyke (NVDHS), Jason Moore
(ACO)
Staff Present: Sarah Allin, Planning Services
Guests:
The properties designated in 2019 were honoured at the February 10th Council meeting
in recognition of Ontario Heritage Week. Vice Chair P. Vogel provided a summary of each
newly designated property, including 26 Concession Street W. (Dundurn), 120 Wellington
Street (Central Public School), and 2503 Concession Road 8 (Haydon Community Hall).
Representatives of the properties were presented with a heritage plaque from the Mayor.
1 Declaration of Pecuniary Interest
There were no disclosures of interest stated at this meeting.
2 Adoption of Agenda
20.05 Moved by N. Gamble, seconded by M. Ross
That the Agenda be adopted.
“Carried”
3 Adoption of Minutes of Previous Meeting
20.06 Moved by R. Sproule, seconded by R. Hooper
That the minutes of the January 21, 2020 Clarington Heritage Committee meeting be
adopted.
“Carried”
4 Delegations/Presentations None
5 Business Arising
5.1 1593 Bloor Street
Following the Heritage Committee’s motion on January 21, 2020 to undertake an
evaluation of the property, a site visit has been arranged. Members of the
Municipal Inventory and Register sub-committee have committed to attend.
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5.2 879 Regional Road 17
Committee members considered the correspondence from Brookfield (dated Feb.
3, 2020) to Council that was referred back to staff for consultation with the
Heritage Committee. The Brookfield correspondence was in response to the
Heritage Committee’s motion of January 21, 2020 that the owners further
document the house for posterity and the scope of the documentation. Committee
members discussed the value of further documentation in the case of 879
Regional Road 17 and considered the submission of elevation and perspective
photographs to be satisfactory in this case. Committee members would also like to
see the property be considered for commemoration in the naming of a park or a
commemorative plaque.
20.07 Moved by K. Warren, seconded by N. Gamble
That the Heritage Committee recommends the scope of the documentation of the
property known as 879 Regional Road 17 include elevation and perspective
photographs of each side of the dwelling, along with elevation photographs of all
entrances, and notable architectural features (for example the gothic arched
window).
“Carried”
20.08 Moved by K. Warren, seconded by M. Ross
That the naming of a local park named after the Allin family and/or the
implementation of a commemorative plaque be referred to staff for consideration.
“Carried”
5.3 Fletcher Tree
The Chair of the Heritage Committee spoke in support of the staff report
recommending the designation of the Fletcher Tree at the February 3, 2020
Planning & Development Committee meeting. R. McEachern also spoke in
support of the Fletcher Tree report. The Committee sent a letter to the
Architectural Conservancy of Ontario Clarington Branch to thank the organization
for its support of this initiative. The Fletcher Tree Report (PSD-004-20)
recommendations were adopted by Council at its February 10, 2020 meeting. The
next step will be the issuance of the Notice of Intent to Designate the Fletcher
Tree.
5.4 Planning Services Heritage Overview
Planning Services staff provided a brief overview of anticipated heritage planning
activities for this year, including the drafting of standardized requirements for
documenting heritage properties, review and development of heritage file
archiving practices, and heritage components of secondary plan exercises.
Committee members indicated that a move towards the standardization of
documentation and archiving practices has been on the Committee’s radar for
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some time. It is timely to undertake such an exercise now that the Committee has
standardized its own property evaluations.
5.5 Cultural Heritage Resources Property Inquiries
Planning staff asked the Committee to consider evaluating 64 & 76 Mill Street
North in Newcastle, and 1679 Highway 2 in Courtice in response to inquiries
received on these properties.
6 Correspondence and Council Referrals: None.
7 Reports from other Committees
7.1 Orono Community Improvement Plan – The Orono Community Improvement Plan
Liaison Group met in January. There has been continuous uptake of the
Community Improvement Plan Grant Programs in Orono. Several new businesses
have opened recently, including a pizza place, a new bakery, and the relocated
Soper Creek Yarn. The General Store has also augmented its baked goods
section. Tenders for work on the Orono Town Hall are imminent. There is a new
mural at the north end of Main Street, new amenity signage on the Buttercup
Hollow sign at Main and Station Streets, and artistic bike racks to be installed this
year as part of the public art project initiative supported by OMAFRA funding. The
Sidewalk Patio Program is available in Orono for this season, and funds have
been allocated to support the establishment of new patios. The Program has been
modified to remove the requirement for a liquor license in Orono only.
7.2 Architectural Conservancy of Ontario (ACO), Clarington Branch: - The proposed
designation of the Fletcher Tree was discussed at the last ACO meeting. The team
is planning Doors Open 2020 in June. The Branch is looking for new members.
7.3 Newcastle Village District Historical Society (NVDHS) – No Report.
7.4 Museum –The Museum and Library Boards merged as of January 1st, 2020. The
Committee has not yet had its first meeting but is scheduled to meet in March.
Upcoming events include: ‘Widowed at Waverley Place” mystery, Clarington at
Work public lecture, Bookmark/Cross-stitch Workshops and PA Day Camps/March
Break Drop-in days.
7.5 Wilmot Creek Heritage Park – Nothing new to report. The project team is ready to
participate in planning of the park when the developer is ready to move forward.
8 Project Reports
8.1 Municipal Inventory and Register Committee – No reports. The sub-committee will
be evaluating 1593 Bloor Street, and consider the properties identified by Planning
Services staff for next month. The sub-committee has also been considering the
heritage-related options that were proposed as part of Neighbourhood Character
Study, and would like to be prepared should there be appetite to move forward in
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Clarington Heritage Committee
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the future with any of the options to address heritage character noted in the
Options/Analysis and Recommendations Report, dated December 2019.
8.2 Outreach/Education Committee: Sub-committee members have acquired
information from a former resident of Veterans Avenue. Planning Services staff will
provide any information available in the heritage files. Sub-committee is looking for
a member to take the lead on this project.
9 New Business
9.1 2020 Heritage Conferences: Committee members would like to start planning for
heritage conferences being held this year; this will be added to the March meeting
agenda.
9.2 Delpark Homes’ Plan of Subdivision: Committee members discussed the proposed
Delpark Homes plan of subdivision. The Recommendation Report for the
application(s) is to be considered at the February 24, 2020 Planning &
Development Committee meeting. Committee members discussed the importance
of considering the value of the landscape surrounding built structures when
evaluating heritage resources. Committee members expressed concern about the
impact of the proposed residential development on the adjacent designated
heritage property (1467 Prestonvale Road; designated in 1997), and asked
Planning Services staff to provide any additional information available in the form
of elevation drawings and/or supporting documentation to understand how the
designated heritage property was considered in the design of the proposed
development, in particular the height of the townhouses across the street from the
designated dwelling.
20.09 Moved by V. Suppan, seconded by R. Sproule
That Planning Service staff be requested to gather any information available,
including elevations and supporting documentation, to assist the Committee in
understanding how impacts to the designated heritage property, known as 1467
Prestonvale Road, have been considered in the design of the proposed
development.
“Carried”
9.3 23 Church Street and 24 Lovers Lane: Committee members asked Planning
Services staff to confirm whether the above noted properties are currently on the
Cultural Heritage Resources List. In the event, the properties are not currently
identified on the List, the Committee will consider their addition at its March
meeting.
9.4 Toronto Star article “Historic mail-order house is re-addressed”, Feb. 15, 2020 was
shared with the Committee.
9.5 The Committee discussed the sale of the Goodyear Lands. The property is listed
on the Municipal Register as a non-designated property.
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10 Adjournment
K. Warren moved Adjournment 8:20 pm.
Next Meeting: March 17, 2020, 7:00 p.m. Clarington Municipal Offices, Room 1C
Page 96
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, February 4, 2020
(Not yet approved by committee)
In Attendance – Dave Bouma - Chair Bryan Wiltshire – Arena Manager
Shea-Lea Latchford, Todd Taylor, Susan White, Councillor Granville Anderson,
Councillor Margaret Zwart
Regrets: Gary Oliver
1. Agenda - Motion #20-004
Moved by Sue White, seconded by Todd Taylor THAT: the Agenda be accepted as
proposed.
CARRIED
2. Acceptance of Minutes - Motion #20-005
Moved by Todd Taylor, seconded by Dave Bouma THAT: the minutes of January 14, 2020
meeting be accepted as amended.
CARRIED
3. NVMMA - Met with Executive to discuss a number of issues facing the league, i.e. ice time
and fees . We will meet again in March.
.
4. Manager’s Report – Municipality of Clarington provided snow removal which allowed for
more parking at the rear of the building. The garage door spring broke, after considering the
age of the door it was decided to replace the door. We are waiting for a quote for the shower
and instant hot water tank.
Page 97
2.
5. Financial Report - Motion #20-006 – Moved by Sue White, seconded by Dave
Bouma THAT: the 2020 Budget be accepted as presented.
CARRIED
6. New Business – We are in the process of gathering reports for the O&M 3-5 year
plan.
Next Meeting – Tuesday, March 10, 2020
Adjournment Motion #20-007
Moved by Todd Taylor, seconded by Dave Bouma THAT: the meeting be adjourned.
CARRIED
The meeting adjourned at 8:40 PM
__________________________
Chair
___________________________
Secretary
Page 98
Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: GGR-004-20
Date of Meeting: March 2, 2020
Report Subject: General Government Committee Meeting of February 18, 2020
Recommendations:
1. Receive for Information
(a) Item 9.1 Minutes of the Orono Business Improvement Area dated
January 16, 2020
(b) Item 9.2 Susan Cassel, City Clerk, City of Pickering, Regarding
Decommissioning of the Pickering Nuclear Generating Station
(c) Item 10.1 Dianne Gould-Brown, City Clerk, City of Sarnia, Regarding
Ontario Power Generation's Deep Geologic Repository
Project
(d) EGD-001-20 Building Activity Update January 1 to December 31, 2019
2. David Crome, Regarding Declaration of Climate Emergency
Whereas residents of Clarington have experienced the results of climate change
through flooding, high lake levels, ice storms, invasive species, severe weather
fluctuations and increase wind events;
Whereas Municipal governments currently have direct or indirect control over
approximately 44 per cent of GHG emissions in Canada and therefore have a
crucial role to play in responding to the threat of climate change through policies,
programs and capital investments that reduce greenhouse gas emission (GHG)
and improve the adaptive capacity to extreme weather events;
Whereas the Region of Durham and area municipalities including Picke ring, Ajax
and Whitby have acknowledged the role of municipalities in responding to climate
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Report GGR-004-20
change by declaring a climate emergency and are taking decisive action to adapt to
and mitigate climate change; and
Whereas, the Municipality of Clarington is taking action to implement climate
change mitigation and adaptation actions that are within our control through energy
conservation and demand management planning and the development of the
Clarington Climate Action Plan;
Now therefore be it resolved:
That the Municipality of Clarington declare a climate emergency for the purposes of
naming, framing and deepening our commitment to protecting our economy,
ecosystems and community from climate change;
That in response to this emergency declaration, the need to reduce overall GHG
emissions in the Municipality of Clarington and to continue to prepare for the
potential impacts of climate change be prioritized in all Municipal business
decisions;
That by declaring a climate emergency the Municipality of Clarington joins more
than 400 Canadian municipalities and 1300 local governments in 25 countries in
committing to respond to climate change by reducing GHG emissions;
That the Mayor, on behalf of Council, be directed to forward this resolution to the
Right Honorable Justin Trudeau, Prime Minister of Canada, with the request that
the Federal Government dedicate funding to develop and fund programs that assist
residents, businesses and municipalities to reduce GHG emissions and adapt to
climate change;
That the Mayor, on behalf of Council, be directed to forward this resolution to the
Honourable Doug Ford, Premier of Ontario, with the request that the Government of
Ontario dedicate funding to develop and fund programs that assist residents,
businesses and municipalities to reduce GHG emissions and adapt to climate
change; and
That the Clerk be directed to circulate this resolution to the Region of Durham,
Durham Region area municipalities, the Honourable Erin O’Toole, MP (Durham),
Honourable Philip Lawrence MP (Northumberland-Peterborough South), Lindsey
Park, MPP (Durham), David Piccini, MPP (Northumberland-Peterborough South).
3. Sarah Delicate, Regarding MP Derek Sloane's Letter Regarding the
Potential for Severe Flooding
That the concerns expressed in Sarah Delicate's correspondence, containing MP
Derek Sloane's correspondence regarding Potential for Severe Flooding, be
endorsed in principle and a similar letter be forwarded to the Prime Minister.
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Report GGR-004-20
4. Peggy Johnson, Secretary Treasurer, Rainy River District Municipal
Association, Regarding Fair and Equitable Property Taxation Revenue
on Railway Right-of-Ways Collected by Municipalities in Ontario
That the following resolution from Rainy River District Municipal Association,
regarding Fair and Equitable Property Taxation Revenue on Railway Right-
of-Ways Collected by Municipalities in Ontario, be endorsed by the
Municipality of Clarington:
Whereas in 2018 the Province of Ontario adjusted the tax rate for
acreage for railway right-a-ways throughout Ontario which
specifically impacted Rainy River, Kenora and Thunder Bay
districts in a positive fashion; and
Whereas in other provinces and jurisdictions the railway companies
remit a more equitable share of taxes to their local tax base by
using a per tonne-mile concept; and
Whereas rail traffic continues to increase and the train length has
more than doubled, which results in rail traffic congestion,
increased wait times, noise pollution and unknown environmental
concerns; and
Whereas the Province of Ontario should review fees based on
inflation and current conditions on an annual basis to ensure that
Ontario does not continue to fall further behind in their approach to
railway property taxation; and
Whereas fair and equitable taxation revenue on railway property
will reduce the financial pressure on the Province to provide
financial support to municipalities going forward;
Therefore be it resolved that the Rainy River District Municipal
Association call upon the Minister of Finance of the Province of
Ontario to undertake ongoing consideration of municipal taxation
for railroad right-of-way properties based on a per tonne-mile
concept; and
Further be it resolved that the Rainy River District Municipal
Association send this resolution to every Municipal Council within
the Province of Ontario seeking their support, the Premier of
Ontario, the Minister of Finance of Ontario, Local MPPs, Local
MPs, NOMA, ROMA AND AMO.
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Report GGR-004-20
5. Hancock Road Servicing at Baseline Road - Certificate of Acceptance
and Assumption By-Law
That Report EGD-002-20 be received;
That the Acting Director of Engineering Services be authorized to issue a
‘Certificate of Acceptance’ for the Final Works, which includes final stage roads and
other related works constructed within Plan SPA 2006-0033;
That Council approve the by-law attached to Report EGD-002-20 assuming certain
streets within Plan SPA 2006-0033 as public highways; and
That all interested parties listed in Report EGD-002-20 be advised of Council’s
decision.
6. Farewell Creek Trail Phase 2 Ecological Gifts Program Update
That Report EGD-003-20 be received;
That staff be authorized to submit a formal request to Environment Canada to
proceed with the unauthorized change in use, as defined by the Income Tax Act, of
building Phase 2 of the Farewell Creek Trail;
That the tax levied by the Federal Government (estimated to be $22,500) for and
unauthorized change in use as defined in Section 207.31 (a) (ii) representing 50%
of the fair market value of the ecological gift lands at the time of the unauthorized
use (2020) be funded from the 2019 Capital account 110-32-325-83288-7401,
Farewell Creek Trail, Phase 2; and
That additional funding for the Council recommended trail route, as per Resolution
#C-204-19, through these ecological lands be considered for approval as part of the
2020 Budget.
7. Whistle Cessation
That, in the event that staff do not hear back from Canadian National Railway on, or
before, March 31, 2020 regarding whistle cessation, Staff be directed to forward a
formal written complaint to the Canadian Transportation Agency.
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Report GGR-004-20
8. Establishing a Motor Vehicle Collision Cost Recovery Program and
Amendment to Fees By-Law Schedule B
That Report ESD-002-20 be received;
That the Motor Vehicle Collision Cost Recovery Program for Municipal Roadways
(both Municipal and Regional Roads), be approved; and
That the by-law to amend Schedule B of By-law 2010-142, a by-law regarding the
payment of fees for information and services provided by the Municipality of
Clarington, attached to Report ESD-002-20 as Attachment 1, be approved.
9. 2019 Accessibility Annual Status Update
That Report CLD-003-20 be received; and
That Report CLD-003-20 be placed on the municipal website.
10. Partners for Climate Protection Program
That Report CAO-005-20 be received;
That Council endorse the attached Resolution (as Attachment 1 to Report
CAO-005-20) to join the Federation of Canadian Municipalities – International
Council for Local Environmental Initiatives (FCM-ICLEI) Partners for Climate
Protection (PCP) program;
Whereas the Municipality of Clarington’s Inter-departmental Climate Change
Working Group (ICCWG) is developing the Clarington Climate Action Plan,
which will include: a corporate greenhouse gas (GHG) inventory and forecast,
corporate GHG reduction target, actions to reduce GHG emissions, and a
strategy to implement and monitor the implementation of the Clarington’s
corporate climate actions;
Whereas the Federation of Canadian Municipalities (FCM) and the
International Council for Local Environmental Initiatives (ICLEI) have
established the Partners for Climate Protection (PCP) program to provide a
forum for municipal governments to share their knowledge and experience with
other municipal governments on how to reduce GHG emissions;
Whereas over 350 municipal governments across Canada representing more
than 65 per cent of the population have already committed to reducing
corporate and community GHG emissions through the PCP program since its
inception in 1994;
Whereas the PCP program is based on a five-milestone framework that
involves completing a GHG inventory and forecast, setting a GHG reduction
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Municipality of Clarington Page 6
Report GGR-004-20
target, developing a local action plan, implementing the plan, and monitoring
progress and reporting results;
Be it resolved that the Municipality of Clarington communicate to FCM and
ICLEI Canada its participation in the PCP program and its commitment to
achieving the milestones set out in the PCP five-milestone framework;
Be it resolved that the Municipality of Clarington appoint the following:
Doran Hoge
Councillor Zwart
to oversee implementation of the PCP milestones and be the points of contact
for the PCP program within the Municipality.
That Councillor Zwart be appointed for the Municipality of Clarington to the
FCM-ICLEI PCP program;
That the Mayor and Clerk be authorized to sign any related agreements and/or
reports;
That staff be directed to undertake the Five-Milestone Framework of the PCP
program as part of the Clarington Climate Action Plan, which is currently under
development; and
That all interested parties listed in Report CAO-005-20 and any delegations be
advised of Council’s decision.
11. Plastic Cups
That staff be directed to review with the Hall Boards and the Bowmanville Older
Adult Association the matter of using compostable cups instead of single use
plastic cups, and report back to a General Government Committee meeting; and
That staff update the General Government Committee, at the same time, regarding
the same issue at Garnet B. Rickard Recreation Complex.
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Report GGR-004-20
12. 2019 Budget Actuals
That Staff provide 2019 actual results as part of the 2020 budget documents.
13. Councillors' Boardroom
That Staff be directed to assess the configuration of the Councillors' Boardroom,
and the noise from the vicinity and what can be done about the issue.
14. CAO Review Committee
That a review Committee for the CAO be established consisting of the Mayor and
two Councillors, which would report annually to a closed session of the General
Government Committee.
15. Fill
That Staff report back on whether fill from outside Clarington is being brought into
fill sites in Clarington.
16. Award of Geotechnical Services Consulting for Slope Stability
Investigation, Analysis and Report of Farewell Creek Trail Phase 2
That Report EGD-018-19 be received;
That the proposal received from Golder Associates Limited of Whitby, Ontario,
being the lowest bidder of the compliant quotations using the roster process
meeting all terms, conditions and specifications of the quotation request for
Geotechnical Investigation and Recommendations - Slope Stability and Trail
Design, be awarded the contract in the amount of $50,371.20 (Net HST Rebate);
That the funds required in the amount of $50,371.20 (Net HST Rebate) be drawn
from the following 2019 budget account:
Farewell Creek Trail Phase 2 #110-32-325-83288-7401 $50,371.20
That the funds required to support amending CIMA+’s current PO in the amount of
$2,880 (net HST) be drawn from the following 2019 budget account:
Farewell Creek Trail Phase 2 #110-32-325-83288-7401 $ 2,880.00
That all interested parties listed in Report EGD-018-19 and any delegations be
advised of Council’s decision.
Page 105
Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: GGR-005-20
Date of Meeting: March 2, 2020
Report Subject: Special General Government Committee Meeting of February 24, 2020
Recommendations:
1. Receive for Information
(a) Item 6.1 Petition from Melinda Diebel Regarding Recommendation #3 in
Report CAO-006-20, Organizational Structure Review -
Implementation Plan (Grant Thornton Recommendation #8:
Outsource Animal Services)
2. Organizational Structure Review - Implementation Plan
That Report CAO-006-20 be received;
That Council endorse the organizational structure changes generally as set out in
this Report;
That Grant Thornton Recommendation #8: Outsource Animal Services, be received
for information;
That Animal Services remain status quo, thus Animal Services will not be
outsourced;
That the Correspondence Items 7.1 regarding Recommendation #3 in Report CAO-
006-20, Organizational Structure Review - Implementation Plan (Grant Thornton
Recommendation #8: Outsource Animal Services), be received;
That staff be directed to apply for funding under the next intake of the Audit and
Accountability Fund in order to assist with the implementation of Recommendation
#26 (Key Performance Indicators);
That non-statutory Deputy Director positions be eliminated;
That Staff be directed to review the content of staff positions across departments,
and KPI's, with the funding to be considered as part of the 2020 Budget; and
That all interested parties listed in Report CAO-006-20 and any delegations be
advised of Council’s decision.
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Report GGR-005-20
3. 2020 Operating and Capital Budgets
That Report FND-002-20 be received;
That Council approve the 2020 Operating and Capital budgets, including “external
agencies” as outlined in the 2020 Draft Budget Book, at an estimated tax levy
impact of 2.12%, exclusive of tax policy impacts, as directed in FND-002-20;
That Reserve and Reserve Fund contributions and new Reserve/Reserve funds be
approved as shown in the 2020 Draft Budget Book;
That the financing of capital projects, as outlined in the attached documents, be
approved with the following amendments:
a. That Capital Project 32-325-21100 Farewell Creek Trail - Phase 2 (Townline
Rd to Phase 1 Trail) in the amount of $196,000, be funded from the Tax
Rate Stabilization Reserve Fund.
b. That the proposed four new full-time firefighter positions, in the amount of
$318,400, be added to the 2020 Budget, with contributions to the Future
Staffing Reserve Fund in the amount of $250,000 be reallocated to fund
these positions, and the remaining $68,400 be funded through the tax levy;
c. The Newcastle Community Park Phase 1 (Skateboard Park) in the amount
of $300,000 be included in the 2020 Budget, to be funded through
Development Charges as possible; and
That the non-Development Charge portion, be funded through the Parkland
Dedication Reserve Fund;
d. That replacement of two tandem dump trucks (Capital Project 36-388-10110
- Fleet Replacement – Roads) in the amount of $500,000, be deleted;
e. That the Employee Engagement Survey in the amount of $7,600, be deleted;
f. That the Bond Head Parkette and bluffs shoreline erosion mitigation; long-
term strategies for beach nourishment and erosion prevention, in the amount
of $61,100 be added to the 2020 Budget, to be funded through the tax levy ;
g. That the Cedarcrest Shoreline Study, in the amount of $30,000 be added to
the 2020 Budget, to be funded through the tax levy;
h. That Council Ward 1 – Conferences, be reduced by $1,500 to $0;
That Council Ward 2 – Conferences, be reduced by $1,500 to $0;
That Council Ward 3 – Conferences, be reduced by $1,500 to $0; and
That Reg. Councillor Ward 1 &2 – Conferences, be reduced by $1,500 to $0.
i. That $100,000 be added to the 2020 Budget, funded through tax levy and
placed in a reserve, to fund the review of the content of staff positions across
departments, and KPI's, as was approved through consideration of staff
Report CAO-006-20;
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Report GGR-005-20
j. That the Veterans Banners, in the amount of $6,500, be added to the 2020
Budget, to be funded through the tax levy;
k. That Internal Audit – Consulting, in the amount of $40,000.00, be reduced to
$0;
l. That the air quality peer review in the amount of $30,000 be added to the
2020 Budget, to be funded by the tax levy;
m. That the accessibility upgrades for the Orono Town Hall in the amount
$75,000 be added and funded through the tax levy; and
That that a loan in the amount of $75,000 be extended to the Orono Town
Hall Board;
n. That the George Street reconstruction in the amount of $25,000 be added to
the 2020 Budget, to be funded by the tax levy;
o. That the unspent funds from 2019 Budget, in account 100 -32-334-10390-
7540 Safe Roads - Rd Improvements – Improvements (approximately
$50,000), be carried over to the 2020 Budget to be allocated to the Wilmot
Creek Railway Crossing improvements;
p. That Parkway Ave. Reconstruction in the amount of $385,000 be added to
the 2020 Budget with $360,000 to be financed though the Road Capital
Reserve Fund;
q. That Patterson Road bank stabilization remediation work to correct the
erosion of the bank on Patterson Road in the amount of $200,000, be added
to the 2020 Budget and funded through the Tax Rate Stabilization Reserve
Fund.
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest, as cash flow permits;
That Report FND-002-20 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001;
That the appropriate by-laws to levy the 2020 tax requirement for Municipal,
Regional and Education purposes be forwarded to Council for approval, once final
tax policy information is available;
That marriage ceremony services be contracted out; and
That all interested parties listed in Report FND-002-20 and any delegations be
advised of Council’s decision.
4. Organizational Structure Review - Implementation Plan – Confidential
Matter
That Resolution #CGG -009-20, passed in Closed Session to give direction to staff,
be ratified.
Page 108
Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Report Number: PDR-003-20
Date of Meeting: March 2, 2020
Report Subject: Planning and Development Committee Meeting of February 24, 2020
Recommendations:
1. Receive for Information
(a) Item 10.1 Doug Robertson, CAO/Clerk/Director, Economic Development,
Village of Merrickville-Wolford, Regarding Provincially
Significant Wetlands Designation
(b) Item 15.3 Response from the Minister of Municipal Affairs and Housing
2. Memo from Amy Burke, Acting Manager, Special Projects, Regarding
Communication Items 11.3 and 11.4
Whereas the Municipality of Clarington has been well served by Central Lake
Ontario, Kawartha Region and Ganaraska Region Conservation Authorities; and
Whereas the Municipality of Clarington and Durham Region rely on the expert
advice of Conservation Authorities regarding land use planning proposals, source
water protection and watershed integrity; and
Whereas Conservation Authorities provide expert information, knowledge and
advice regarding flood management and water quality monitoring; and
Whereas Conservation Authorities provide programs to residents that include
recreation, education, preservation and restoration projects that protect natural
vegetation, species at risk and soil erosion; and
Whereas the Provincial Government is reviewing mandated programs, core
services and potential funding of Conservation Authorities;
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Report PDR-003-20
Now therefore be it resolved that the Municipality of Clarington supports the
continuation of the programs and services provided by Conservation Authorities to
municipalities and requests that the Provincial Government provide clear direction
to maintain core services and provide stable funding to Conservation Authorities in
order to provide these services; and
That this resolution be forwarded to the Minister of Environment, Conservation &
Parks; the Minister of Natural Resources and Forestry; Premier Ford; all Durham
Region MPP's; Northumberland - Peterborough South MPP; Central Lake Ontario
Conservation Authority; Ganaraska Region Conservation Authority; the Association
of Municipalities of Ontario; all Durham Region and Greater Toronto Area
municipalities.
3. Memo from Carlo Pellarin, Manager of Development Review,
Regarding Exemption Request for 46 Lawson Road, Courtice to Allow a
Minor Variance within Two-Years of a Zoning By-law Amendment
That Council deny the request to file a minor variance application within the two -
year period of an applicant-initiated zoning by-law amendment for the subject lands
based on the following reasons:
1. The request is not for a technical or housekeeping issue;
2. The intent of the zoning regulation to restrict the outside width of the garage
was to ensure the development respects and reinforces the existing building
types of nearby properties in terms of scale and built form, in accordance with
Section 5.4.1 of the Clarington Official Plan; and
3. The request undermines Council’s original intent when it passed the zoning
bylaw amendment.
4. Judy Smith, Director Municipal Governance, Clerk/Freedom of
Information Coordinator, Municipality of Chatham-Kent, Regarding
Support Role of Conservation Authorities
Tracey Dickson, Archives/Administrative Support, The Corporation of
the County of Prince Edward, Regarding Quinte Conservation Authority
That Judy Smith, Director Municipal Governance, Clerk/Freedom of Information
Coordinator, Municipality of Chatham-Kent, Regarding Support Role of
Conservation Authorities, and Tracey Dickson, Archives/Administrative Support,
The Corporation of the County of Prince Edward, Regarding Quinte Conservation
Authority, be advised of Council's decision.
Page 110
Municipality of Clarington Page 3
Report PDR-003-20
5. John Paul Newman, Director of Corporate Services/Municipal Clerk,
Township of Scugog, Regarding Support of Bill 156 - Security from
Trespass and Protecting Food Safety Act, 2019
That the following resolution from the Township of Scugog, regarding Bill 156,
Security from Trespass and Protecting Food Safety Act, 2019, be endorsed by the
Municipality of Clarington:
Whereas the Provincial Government has introduced Bill 156 — Security from
Trespass and Protecting Food Safety Act, 2019; and
Whereas Scugog farms are places of business where we grow and produce
food, raise animals and make our living; and
Whereas Scugog farms are also private homes, where private citizens have the
expectation that people cannot enter their homes without permission; and
Whereas Ontario farms have come under increasing threat from trespassers
and activists who illegally enter property, barn and buildings, trespassing under
false pretenses to gain entry, seizing private property, threatening the health
and safety of farms, employees, livestock and crops; and
Whereas existing laws are not doing enough to protect farms and homes from
the risk of unwarranted trespassers and activists; and
Whereas all animal production is governed by strict codes of practice, and
Ontario livestock farmers are required to satisfy standards of care requirements
outlined under national codes of practice which ensure animal health, safety,
and welfare are promoted and maintained; and
Whereas Bill 156 — Security from Trespass and Protecting Food Safety Act
strikes a balance to protect farms while also recognizing a citizen' s right to
protest;
Now therefore be it resolved:
That the Township of Scugog supports Bill 156 — Security from Trespass and
Protecting Food Safety Act; and
That a copy of this resolution be sent to the Hon. Doug Ford, Premier of
Ontario, the Hon. Ernie Hardeman, Minister of Agriculture, Food and Rural
Affairs, the Hon. Sylvia Jones, Solicitor General of Ontario, the Hon. Doug
Downey, Attorney General of Ontario, Lindsey Park, Member of Provincial
Parliament, Durham, Randy Pettapiece and Toby Barrett, Parliamentary
Assistants to the Minister of Agriculture, Food and Rural Affairs, John Vanthof,
Deputy Leader, Official Opposition, Critic, Agriculture and Food, Rural
Development, Sarah Singh, Deputy Leader, Official Opposition, the Region of
Durham and all municipalities within Durham Region.
Page 111
Municipality of Clarington Page 4
Report PDR-003-20
6. Mitch Morawetz, President, Durham Region Federation of Agriculture,
Regarding Support of Bill 156 - Security from Trespass and Protecting
Food Safety Act, 2019
That the concerns expressed in Mitch Morawetz's correspondence, regarding Bill
156 - Security from Trespass and Protecting Food Safety Act, 2019, be endorsed,
in principle, and a similar letter be forwarded to the Minister Hardeman.
7. Applications by Delpark Homes (Prestonvale) Inc. to permit a 78
Dwelling in Courtice
That Report PSD-006-20 be received;
That the revised application for Draft Plan of Subdivision S-C-2018-0005 submitted
by Delpark Homes (Prestonvale) Inc., to permit the development of 78 residential
units, be supported subject to the conditions generally as contained in Attachment 2
to Report PSD-006-20;
That the application to amend the Zoning By-law by Delpark Homes (Prestonvale)
Inc. be approved and the By-law in Attachment 3 to Report PSD-006-20 be passed;
That once all requirements of draft subdivision approval are satisfied, the By-law
authorizing the Removal of the (H) Holding Symbol be approved;
That the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of report PSD-006-20 and Council's
decision; and
That all interested parties listed in Report PSD-006-20 and any delegations be
advised of Council’s decision.
8. Apartment-in-House By-law Amendment
That Report PSD-007-20 be received;
That the amendment to the Apartment-in-House By-law be approved as contained
in Attachment 1 to Report PSD-007-20; and
That all interested parties listed in Report PSD-007-20 and any delegations be
advised of Council’s decision.
Page 112
Page 113
Memo
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Please be advised of the following addition to the Council agenda for the meeting to be
held on Monday, March 2, 2020:
14. Unfinished Business – Additional Item
14.3 Confidential Verbal Update from the Chief Administrative Officer and the
Acting Director of Planning Services, Regarding a Property Matter
In accordance with Section 6.1.3 of the Procedural By-law this matter is considered
urgent in nature and therefore has been added to tonight’s agenda.
____________________________
Anne Greentree, Municipal Clerk
CAG/mc
c. A. Allison, Chief Administrative Officer
Department Heads
To: Mayor Foster and Members of Council
From: Anne Greentree, Municipal Clerk
Date: March 2, 2020
Subject: Council Meeting, March 2, 2020– Update
File: PG.25.05.Council Agenda