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HomeMy WebLinkAbout09/20/2010• arm n Energizing Ontario DATE: MONDAY, SEPTEMBER 20, 2010 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held July 12, 2010 Minutes of a special meeting of Council held September 7, 2010 PRESENTATIONS a) Paul Halliday, Chair, Task Force for Attracting Higher Education Facilities to Clarington -Final Report to Council (Copy attached) b) Presentation of Proceeds of Mayor's Golf Classic to Jane Eccles, 30-Year Member, Visual Arts Centre, James Campbell, Executive Director and Craig Ryan, President, Visual Arts Centre c) Presentation of Congratulatory Certificate to Susanne Robinson in Recognition of Her Successful Swim Across Lake Ontario DELEGATIONS (List as of Time of Publication) a) Ian Maciver and Tracey Tyner Cavanagh -Request for Speed Bumps on West Beach/Cove Road (Correspondence Item D - 4) b) Tim Tufts -Administrative Policy H18 -Political Activities (Correspondence Item D - 24) c) Richard Ward -Report PSD-096-10 -Proposed Amendment to the Municipality of Clarington Official Plan to Incorporate the Requirements and Permissions Afforded to the Municipality as a Result of Bill 51, the Planning Conservation Land Statute Law Amendment Act, 2006, Places to Grow Act, 2005, the Greenbelt Act, 2005, the Ontario Heritage Act and the Provincial Policy Statement, 2005 (Item 5 of Report #1) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Council Agenda - 2 - September 20, 2010 COMMUNICATIONS Receive for Information - 1 Minutes of the Clarington Traffic Management Advisory Committee dated April 15, 2010 I - 2 Minutes of the Ganaraska Region Conservation Authority dated June 17, 2010 I - 3 Minutes of the Durham Nuclear Health Committee (DNHC) dated June 18, 2010 I - 4 Minutes of the Task Force for Attracting Higher Education Facilities dated June 29, 2010 - 5 The Honourable Brad Duguid, Minister, Ministry of Energy and Infrastructure - Meeting with Clarington Board of Trade I - 6 John R. O'Toole, MPP, Durham -Phasing of the Highway 407 East Extension I - 7 Roger Anderson, Chair, Region of Durham, Jim Abernethy, Mayor, Municipality of Clarington, John Gray, Mayor, City of Oshawa, Dave Ryan, Mayor, City of Pickering, and Pat Perkins, Mayor, Town of Whitby -Highway 407 East Extension Project I -~8 Randy Henry, President, Courtice Flea Market, Robert Hann, President, Halloway Developments Limited and Valiant Rental Properties Limited, Paulina Alamo, General Manager, Holiday Inn Express & Suites, Dr. James Hadden, Clarington Chiropractic Clinic, Stephen G. Scatterty, Managing Partner, Insch Wealth Management, Elaine Garnett, General Sales Manager, CHEX TV Channel 12 Durham, Kurt Henry, Mortgage Agent, The Mortgage Centre, Greg Lewis, Agent, State Farm Insurance and Financial Services, Mike Gazo, Perfect Party Inc., and Tom and Marilyn Morawetz; Evergreen Farm & Garden Ltd. - Highway 407 Extension Announcement I - 9 Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham - Highway 407 East Extension Project I - 10 J. Murray Jones, Warden, County of Peterborough -Highway 407 East Extension Project I - 11 Major Roland Murphy, Community & Family Services Coordinator, The Salvation Army Bowmanville -Letter of Appreciation I - 12 Wanda Secord, Executive Director, Durham Children's Aid Society -Equitable and Appropriate Funding for Durham CAS I - 13 Mayor Pat Perkins, Town of Whitby -Impact of Loss of Full Service Gas Stations Council Agenda - 3 - September 20, 2010 I - 14 Kathleen Wynne, Minister of Transportation -Highway 407 East Extension Project I - 15 Agatha Garcia-Wright, Director, Environmental Assessment and Approvals Branch, Ministry of the Environment -Status of ,the Durham and York Residual Waste Study Amended Environmental Assessment (EA) I - 16 Jerry Ouellette, M.P.P., Oshawa -Highway 407 East Extension Project I - 17 Jim Chan, Project Manager, Canadian Environmental Assessment Agency - Amendments to the Canadian Environmental Assessment Act and the Proposed 407 East Transportation Corridor Project I -18 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW) -Canadian Postal Service Charter I - 19 Linda Duffle, Duck Derby Committee Chair, Bowmanville Lions Club -Letter of Appreciation I - 20 John R. O'Toole, M.P.P., Durham -Application to the Rural Connections 2010 Program for Broadband Access I - 21 John R. O'Toole, M.P.P -Use of Cooling Towers at New Darlington Generating Station I - 22 Tracey Tyner Cavanagh, Accessibility Co-ordinator, Region of Durham -Letter of Appreciation I - 23 John Schindler, President. and Chair, Ontario Society of Professional Engineers - Future of Canada's Nuclear Sector I - 24 Scott Lewis, Communications Manager, Canada Post Corporation - Bowmanville Rural Mail Review Results I - 25 Mirka Januszkiewicz, Director of Waste Management .Services, Region of Durham -Additional Blue Box Distribution 2010 I - 26 Lori Osborne -Wind Turbines I - 27 The Honourable John Gerretsen, Minister of the Environment -Integration of Planning and Environmental Requirements for Infrastructure Projects I - 28 Megan Cramer,. Community Development Assistant, Community Development Council Durham - "Enhancing the Social Planning and Research Capacity of North Durham and Clalington: A Community Social Profile and Needs Assessment' Council Agenda - 4 - September 20, 2010 I - 29 Thomas B. Hodgins, Commissioner, Development Services Department, City of Oshawa - Commehts on the Commencement of a Federal Environmental Assessment (EA) for the 407 East Transportation Corridor Project - 30 John R. O'Toole, MPP, Durham -Equitable and Appropriate Funding Durham Children's Aid Society 1- 31 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock -Proposed Replacement of Long-form Census I - 32 Sheila Hall, Executive Director,. Economic Development Officer, Clarington Board of Trade/Office of Economic Development -Pre-Budget Consultation Submission Recommending Federal Financial support for Servicing of Employment Lands I - 33 John R. O'Toole, MPP, Durham -Highway 407 East Extension Project - 34 John R. O'Toole, MPP, Durham -Costs of Appeals to the Ontario Municipal Board Resulting from Places to Grow Act I - 35 John R. O'Toole, MPP; Durham -Proposed Water Opportunities Act and Water Conservation Act - 36 John R. O'Toole, MPP, Durham -Highway 407 East Extension Project I - 37 Sharon Bailey, Director, Land and Water Policy Branch, Ministry of the Environment -Proposed Water Opportunities and Water Conservation Act 2010 Receive for Direction D - 1 Fred Hahn, President, Canadian Union of Public Employees (CUPE) and Tracy Saarikoski, President, The Ontario Coalition for. Better Child Care (OCBCC) - Request for Proclamation of "Child Care Worker & Early Childhood Educator Appreciation Day" D - 2 Terryl Tzikas, Chairperson, Bowmanville Santa Claus Parade -Requesting Permission to Hold the 49th Annual Community of Bowmanville Santa Claus Parade D - 3 Terryl Tzikas, Chairperson, Bowmanville Santa Claus Parade -Request for Municipal Law Enforcement Officer to Patrol 49th Annual Community of Bowmanville Santa Claus Parade D - 4 lain Maciver -Request for the Installation of Speed Bumps on West Beach/Cove Road Council Agenda - 5 - September 20, 2010 D - 5 John Greenfield, Sergeant At Arms, Branch 178 Royal Canadian Legion - Request for Parades and Road Closures for Remembrance Day Services D - 6 Donald G. Duthie, Committee Chairman, 172 Royal Canadian Air Cadets of Clarington -Request for Tag Days D - 7 Elaine Simpson -Resignation from the Clarington Accessibility Advisory Committee D - 8 Beth Cullen Keidann, Public Health Nurse, Region of Durham -Request for Proclamation of "International Walk to School Month" and "International Walk to School Day (IWALK)" D - 9 Grant Algar -Request for Extension to Building Permit No. 08.0509 for 4327 Fices Road D - 10 Newcastle BIA -Request for Road Closures for Fall Festival D - 11 Don Head, Commissioner, Correctional Services Canada -Request for Proclamation of "Restorative Justice Week" D - 12 Larry Ng, P.Eng, Project Manager, SNC~LAVALIN Inc. (SLI) -Application for Noise Exemption Permit D - 13 The Honourable Rick Bartolucci, Minis#er of Municipal Affairs and Housing, the Honourable Leona Dombrowsky, Minister of Education, Tony Haddad, President, Association of Municipal Managers, Clerks and Treasurers of Ontario, Norman Sandberg, President, Association of Municipalities of Ontario and Taylor Gunn, Student Vote -Student Vote and Local Government Week D - 14 Lisa Lucchese -Request for Installation of Traffic Lights at Intersection of Bloor Street and Roswell Drive D - 15 Tom Langmaid, Chair, Brownsdale Hall Board -Community Grant for Brownsdale Hall D - 16 Gary Carr, Regional Chair, Regional Municipality of Halton -Request to the Province to Cover all Appeal Costs to the Ontario Municipal Board for Growth Plan Conformity Exercises D - 17 Gayla McDonald, Clerk/Manager of Administration and Economic Development, The Corporation of the Town of New Tecumseth - Petition in Opposition to the HST D - 18 P. M. Madill, Regional Clerk, Region of Durham. -Bill 23 to Reform the Ontario Disability Support Program Act, 1997 and the Taxation Act, 2007 Council Agenda - 6 - September 20, 2010 D - 19 Mike MacEachern, Mayor, Corporation of the Town of New Tecumseth - Impacts of the WSI Act as it Pertains to Presumptive Legislation for Firefighters D - 20 R. A. (Bob) Fowler, Land Use Council -Monitoring the Conservation Ontario- . Corporation D - 21 Tracey Vaughan-Barrett, Executive Director, Community Development Council Durham =Need to Take Action Now on the Census D - 22 Andrea Fay, Clerk, Town of Midland -Residential Tenancies Act D - 23 Pam and Patricia Guselle - Repair of Maynard Road D - 24 Tim Tufts -Administrative Policy H18 -Political Activities COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of September 1'3, 2010 STAFF REPORT(S) BUSINESS ARISING FROM NOTICE OF MOTION UNFINISHED BUSINESS 1. Report PSD-102-10 -Exception to Policies for Mobile Signage.for Clarington . Older Adult Association (Tabled from General Purpose and Administration Committee September 13, 2010) BY-LAWS NOTICES OF MOTION OTHER BUSINESS CONFIRMING BY-LAW ADJOURNMENT ~/~r~• li<~ 11 I,eadingtheWay COUncil Meeting Minutes JULY 12, 2010 Minutes of a regular meeting of Council held on July 12, 2010 at 7:00 p.m., in the Council Chambers. Councillor Hooper led the meeting in prayer. ROLL CALL. Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Operations, F. Horvath, attended until 11:30 p.m. Acting Director of Planning Services, F. Langmaid Director of Corporate Services and Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency Services/Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be stating a pecuniary interest with respect to Item 17 of Report #1. ANNOUNCEMENTS Councillor Hooper announced the following: • He extended congratulations to the organizers of the Stanley Cup Parade held in Orono on July 8~' and to Bryan Bickell and his family, stating it was a pleasure to see Bryan take the time to sign autographs and pose for photos with the Stanley Cup and also thanked residents for their contributions to the local food banks. Council Meeting Minutes - 2 - July 12, 2010 • On Saturday, July 11th at the lakefront in Newcastle, he .attended a ceremony where Jan Oegema received a plaque in recognition of his artistic wood carving depicting his interpretation of bringing individuals back from Kandahar. Councillor Hooper indicated the wood carving may be placed on display at the Canadian War Museum or at the Canadian Forces Base Trenton. • On July 13th there will be a media release issued regarding the unveiling of the Clarington Older Adult Centre's new van. All are welcome to attend. Councillor Novak extended appreciation to Clarington Firefighters for the 17th Annual Charity Clarington Professional Firefighters' Association Local 3139 Golf Tournament in support of Camp Bucko, held on July 9, 2010. Councillor Robinson extended appreciation to Mayor Abernethy, the Organizing Committee and staff of the Operations Department for organizing the Stanley Cup Parade in Orono, stating it was a great day for Orono and the- Bickell family. Mayor Abernethy announced the following: • The 6th Annual Mayor's Golf Classic will be held on July 15th at the Bowmanville Golf Club with this year's proceeds in support of the Visual Arts Centre. • He has accepted an invitation from the Peel/Dufferin Plowman's Association to participate in the Mayor's Class Event on September 2, 2010. • Mayor Abernethy issued a reminder that tonight is the last Council meeting prior to the summer recess and that the next regular meeting will be the General Purpose and Administration Committee meeting to be held on September 13, 2010. Resolution #C-299-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a regular meeting of Council held on June 28, 2010, be approved. "CARRIED" Council Meeting Minutes - 3 - July 12, 2010 Resolution #C-300-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the rules of procedure be suspended to allow for additional speakers to be added to the list of delegations. "CARRIED" Resolution #C-301-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Brian Way, Larry Jackson and Mike Bujold address Council during the delegations Section of the Agenda concerning Item 9 of Report #1 -Report ESD-021-10 -Kendal Drainage Review. "CARRIED" PRESENTATIONS Doug Lindeblom, Director, Economic Development, Region of Durham, Jacquie Hoornweg, Director, Nuclear Public Affairs, OPG, and Denise Carpenter, President and CEO of the Canadian Nuclear Association (CNA), addressed Council concerning the Canadian Nuclear Industry and Darlington B. New Build. Mr. Lindeblom expressed appreciation to Council for the opportunity to present an update from the Region and its partners on the Region's on-going program to develop the energy sector in Durham. He introduced Denise Carpenter of the Canadian Nuclear Association and Jacquie Hoornweg of the Durham Strategic Energy Alliance and outlined the format of the presentation starting with an update on the Canadian Nuclear Industry from a national perspective, followed by an update on Regional initiatives with a focus on nuclear, and concluding with comments from the DSEA on their progress and emerging opportunities. Denise Carpenter addressed Council stating she attended the Clarington Board of Trade Energy Summit in June noting the summit was a great event fostering good dialogue for community members to learn from one another and to effect change where change is needed. Ms. Carpenter commended Clarington on being stewards of the environment stating that as Clarington explores the opportunity for future growth, so does the Canadian Nuclear Association. Ms. Carpenter indicated the CNA has 95 members, representing the entire spectrum of industry, and that this year marks its 50th Anniversary. Ms. Carpenter stated globally there are 438 operating reactors, 54 reactors under construction and 125 proposed projects. She noted in Ontario, the nuclear industry supplies more than half of the province's power, that the nuclear industry is a mainstay of the Canadian economy, and that they want to ensure that Canada remains a global leader and to keep Canada's bright minds at home. Council Mee#ing Minutes - 4 - July 12, 2010 She stated that the nuclear industry is poised to increase economic benefits and to continue to address climate change. Ms. Carpenter advised nuclear energy is affordable, with costs from cradle to grave competitive with coal, natural gas and hydro and much lower cost than wind or solar. She stated new build projects generate positive impacts for communities, provide significant income in taxes and offer high-paying direct and indirect jobs. Ms. Carpenter advised the industry goes beyond electricity and is the basis for vital medical technologies noting the Research Lab in Chalk River is second-to-none. She advised that the nuclear industry is facing a period of uncertainty in view of recent government decisions and is asking governments to advocate for the industry and to participate in a national dialogue on energy explaining how nuclear energy fits into the mix. Ms. Carpenter summarized by stating that the Municipality of Clarington, as the proud home of Darlington Nuclear for the past twenty-five years, is an example of what communities can accomplish all over the country, and commended Council for their vision and leadership in fostering a partnership and open dialogue with Ontario Power Generation. Ms. Carpenter introduced a video "We Need Our Heroes -Nuclear Technology Working for Canada" and encouraged Members of Council to share the video with the community. Through use of a PowerPoint presentation, Mr. Lindeblom provided an Energy Program Update, identifying how energy fits into the Region's Economic Development Program. He identified five key economic sectors in the Region -energy and environment, agriculture/agri-business, biomedical/life sciences, information technology and transportation and automotive, and highlighted overlapping opportunities created between sectors. Mr. Lindeblom indicated the Region's goal is to retain and attract investment in the energy industry and this is accomplished by supporting existing businesses efforts to grow, and by reaching out to companies outside Durham Region to advise of the opportunities that exist in Durham for energy investors. He indicated the Region focuses on its strengths, which in the energy sector include nuclear as its base, and in the emerging renewable technologies such as solar, wind, and smart grid and have undertaken several studies to examine the energy cluster, understand their strengths and opportunities, and develop programs that take advantage of those strengths. Mr. Lindeblom stated the Region has recently completed a study of five renewable energy sub-sectors, including wind, solar, bio- mass, geothermal, and smart grid, and examined where Durham had the greatest opportunity for capitalizing on the Province's Green Energy Act and feed-in-tariff program. He noted solar and smart grid have been identified as the two most significant immediate opportunities, and as a result, a new marketing piece for solar companies was created. Mr. Lindeblom provided copies of the brochure to Members of Council, indicating it was delivered to solar companies in Munich, Germany and that the Region has recently hosted a tour of Durham buildings with a German company. He noted the Region will be undertaking a similar review to attract the nuclear supply chain, and are waiting funding from the provincial government under the Communities in Transition Program to retain a consultant to assist. Mr. Lindeblom stated the Region expects to complete this work sometime in the fall, and will be working with their partners including the Clarington Board of Trade to create a program, identify targets and prepare materials for distribution, and acknowledged Sheila Hall, Executive Director, Clarington Board of Trade who was in attendance this evening. Council Meeting Minutes - 5 - July 12, 2010 Mr. Lindeblom advised the Region remains committed to supporting the operation and development of the Durham Strategic Energy Alliance indicating that Regional Council recently approved a three year extension of the current funding agreement between the Region and DSEA, additional funds in 2010 to support the Research Innovation Centre initiative, and are looking into having aDurham/DSEA presence a# the World Energy Congress in Montreal in September, where energy forms of all kinds including nuclear will be showcased. Mr. Lindeblom introduced Jacquie Hoornweg, President and Chair of the Durham Strategic Energy Alliance (DSEA). Through use of a PowerPoint presentation, Ms. Hoornweg highlighted DSEA initiatives to date and future goals. She advised that the Alliance has grown from its eleven. founding members five years ago to 70 members spanning beyond the geographic boundaries of Durham Region and beyond the energy industry. Ms. Hoornweg reviewed the Alliance's vision to position Durham Region as a recognized leader in providing timely, sustainable and reliable energy solutions and its mission to foster an energy-friendly environment creating a model for action and partnership linking key players across Ontario and Canada. She noted that the Alliance has taken the infrastructure that exists in Durham Region and together they have built an education and research cluster around energy. Ms. Hoornweg stated DSEA is located at the Whitby Campus of Durham College adjacent to the energy incubator. She indicated their Expression of Interest for the Regional Innovation Centre was accepted by the Ministry of Research and Innovation and is now in the business planning stage. She noted DSEA and its partners will continue to work hard to promote the nuclear industry through expertise, infrastructure and a willing host community. Ms. Hoornweg reviewed upcoming energy opportunities in nuclear, solar, electric cars and highly-skilled jobs and development and highlighted DSEA's internationally recognized conference "Making a Sustainable Community Happen" which will take place October 12 and 13, 2010. Ms. Hoornweg summarized by stating that together Clarington, the Region of Durham, area municipalities, and the education and private sectors have created ingredients for success in Durham Region providing incredible opportunity to fulfill the vision of creating sustainable energy solutions that begin with ownership in Durham Region. Glenda Gies, President, Port Darlington Community Association, and Co-Chair, St. Marys Cement Community Relations Committee (CRC), Mike Smith, Quarry Manager, and Ruben Plaza, Environmental Manager, St. Marys Cement addressed Council to conduct their annual presentation -Community Relations Committee - 2009 Results. Ms. Gies indicated the position of Co-Chair, previously held by Candace Kay, is vacant as Ms. Kay has recently left the employ of St. Marys Cement and that two of the four community representatives on the Committee have passed away. Ms. Gies stated that one vacancy has been filled but that the representative from Wilmot Creek has not been replaced. She requested that the municipality actively encourage representatives from other areas of the municipality that have an interest in St. Marys Cement operations. Council Meeting Minutes - 6 - July 12, 2010 Ms. Gies introduced Mr. Plaza and Mr. Smith to summarize the information that St. Marys presents to the Committee. Through use of a PowerPoint presentation, Mr. Plaza highlighted Energy and Environmental Awards St. Marys has received from the North. America Cement Industry for land stewardship, performance, and energy efficiency and awards for the. Business of the Year for Green Initiatives and the Canadian Industry Program for Energy Conservation Leadership Award/Employee Awareness and Training. Mr. Plaza reviewed environmental performance and reduction of emissions for S02 and NOX stating that in 2009, S02 emissions were 30% below and NOX emissions were 21 % below Ministry of the Environment limits. He confirmed that St. Marys Cement continues to be ISO 14001 certified and that in 2009, St. Marys received OHSAS 18001 certification. Mr. Plaza confirmed that St. Marys is committed to continuous improvement, to promoting an environmental/safety culture and managing liabilities and to improving their relationship with the community. Mr. Smith highlighted a 2006 aerial photograph of the quarry and the cement plant showing advancement of quarry. Mr. Smith reviewed community complaints in 2009 indicating five complaints were received related to plume visibility and three complaints were received relating to blasting. He provided an overview of blast monitoring on a two year trend, noting there were two incidents in which ground vibration exceeded limits in 2008 with no incidents in 2009 above acceptable limits and that in both 2008 and 2009, there was only one incident each year in which air vibration exceeded limits. Mr. Smith confirmed that the total number of blasting concerns was trending in a downward direction. He noted that over the course of the summer of 2009, St.~ Marys Cement invited the public to come and view blasting events on a weekly basis, which proved to be a very popular and positive experience for those who witnessed the events. Mr. Smith highlighted 2009 community initiatives noting that St. Marys is proud to have supported over 31 different local charities, events and sporting teams during. the 2009 calendar year. Mr. Smith summarized by stating St. Marys is committed in 2010 to reducing stack emissions, maintaining continuous improvement practices in the area of the quarry and blasting and to working with local charities and sponsorships. DELEGATIONS A Representative of Candler Court Group was called but was not in attendance. Michael. Hackenberger, Director, Bowmanville Zoo, addressed Council concerning Correspondence Item D - 13 -Promotion of the Canadian Association of Zoos and Aquariums' (GAZA) Safeguards to Municipalities with Circus Exclusion By-laws. Mr. Hackenberger stated the Bowmanville Zoo is a family business and thanks to Council for accepting the recommendation from GAZA regarding fencing, the zoo will be able to continue to operate safely into the future. Mr. Hackenberger expressed concern that many municipalities were simply passing by-laws prohibiting circus acts within their communities and he felt it may be appropriate for Clarington Council to pass a resolution supporting the efforts of GAZA to assist other municipalities. Council Meeting Minutes - 7 - July 12, 2010 Angie Darlison, Executive Director, Clarington Older Adult Association, addressed Council concerning Correspondence Item D - 8 and Report PSD-091-10 -Request by Durham Central Agricultural Society for Amendments to all Applicable By-laws to Allow for Signage Without the Requirement to Pay Any Fees. Ms. Darlison stated that similar to the Durham Central Agricultural Society, the Clarington Older Adult Association has been adversely affected by the sign by-law. She stated Section 2.3.2 of the staff report does not represent the COAA as they are not part of a group requiring signage leading up to a specific event and that the COAA requires long-term signage. Ms. Darlison indicated that the COAA has been informed about the ability to place a mobile sign but that this is a short-term solution and they are requesting that Council work with the Older Adult Association to come up with a permanent solution. She expressed concern that the COAA has been forced to remove their mobile sign which was always maintained and held updated information and that under the Sign By-law, they have no alternative for signage on a permanent basis. Ms. Darlison stated that their mobile sign was their method of advertising and they would like to be able to reinstall it. Ms. Darlison requested a site specific amendment to the sign by- lawand for Council to take the necessary steps to move this forward. Resolution #C-302-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 9:08 p.m. Mayor Abernethy read Section 9.6.1 of Council's Procedural By-law 2007-227, as amended, pertaining to the Conduct of Delegations and .Presenters. Richard Mostert was called but was not in attendance. Kim Bullock addressed Council concerning Correspondence Item D - 18 -Memorial Event at the Rob Piontek Skateboard Park. Ms. Bullock expressed appreciation to Council for honouring her son's memory by naming the skateboard park after him stating that it was the organizers' intention to hold an annual skateboard competition in his memory.. She indicated that there would be no entrance fees and that there would be trophies for the competitors. Rogers Cable and local media are expected to cover the event and Ms. Bullock hoped that the Municipality would contribute by waiving the rental fee for the skatepark, noting they would be appropriately recognized with other sponsors. Ms. Bullock questioned the issue of liability insurance and was advised to contact the Director of Finance/Treasurerfnr further information. Council Meeting Minutes - 8 - July 12, 2010 Sara Gilroy addressed Council concerning Staff Report #2 -Report COD-046-10 - Community Festival/Event Promotional Temporary Signage Permit Under the Road Occupancy By-law. Ms. Gilroy referred to her letter of June 25, 2010 requesting to place signs on the road allowance to advertise the Orono Fair from August 1, 2010 to Sept 20, 2010. She indicated the Committee is permitted 30 days for their offsite direction tours and signs and want the same for their temporary road signs. Ms. Gilroy stated the signs are the fair's greatest form of advertising bringing people in from all over the local area, the GTA, other Ontario cities and abroad. She stated that the Orono Fair is one of the largest and oldest events held in Clarington and that the organizers are trying to create more awareness of the fair and that permitting the signs for 30 days would increase paid attendance. Louis Bertrand addressed Council concerning. Correspondence Items I - 18, I - 19, D - 15 and Handout Correspondence Item I - 22 -Concerns with Incinerator Environmental Assessment and Contract to bring Council up to date on issues regarding health and financial risk that have been brought. to the attention. of Regional Council but have not been addressed. Mr. Bertrand stated there is still no published estimated. emissions inventory for the proposed incinerator which is crucial as the inventory will detail the range of pollutants that can be expected to be released to the environment and to determine with certainty that the proposed incinerator will have better environmental performance that the Brampton incinerator. Mr. Bertrand stated that as part of the environmental assessment, a draft agreement was published noting the contract is now 1 '/z years out of date and that the status of the Covanta Agreement is unknown. Mr. Bertrand stated there is a clause in the draft agreement addressing changes in legislation with the costs of changes to the operating parameters being borne by the Region and constituent municipalities. He noted the A-7 guideline is currently being revised and questioned what the effect would be on the incinerator if the proposed guidelines are enacted. Mr. Bertrand expressed concern that any flow-through costs, including insurance, would be passed on 100% to the Region without any mitigation measures. Mr. Bertrand summarized by stating that Clarington's local Councillors and taxpayers need to be apprised of developments at the Region and requested that Regional Councillors keep the public informed of the progress of the incinerator project. Linda Gasser addressed Council concerning Correspondence Items I - 18, I - 19, and D -15 -Concerns with Incinerator Environmental Assessment and Contract. Ms. Gasser provided a recap of several of the incinerator issues that have occurred through the last year. She indicated that over the last three years, Clarington residents have urged Council to do their due diligence to protect them, but instead Council voted to terminate their peer reviewers before the final EA was submitted so that no qualified independent non-government reviewers have reviewed either the final EA or the Amended EA. She expressed concern that Covanta has still not provided a complete list of emissions detailing the type and quantity of pollutants which is necessary to estimate and characterize risks to human health and the natural environment and to develop testing and environmental protocols. Council Meeting Minutes - 9 - July 12, 2010 Ms. Gasser stated that the Municipality of Clarington has not commented on the final or amended EA document and that the Ministry of the Environment has no idea what Clarington thinks about the EA and that individual residents are forced to identify serious deficiencies and bring these matters to the attention of various stakeholders and the Ministry. Ms. Gasser expressed concern that the Host Community Agreement is not consistent with the final EA in some respects, there was no legal review of the document and that Council did not hear what Clarington's Solicitor's concerns were. Ms. Gasser requested that Council provide direction to staff to request updates from the Region on the status of the Covanta Contract and from the Ministry of the . Environment as to when the Minister's decision may be expected and to also direct the Municipal Clerk to post the decision and to provide an a-mail and hard-copy letter to all interested parties. Linda Gasser addressed Council concerning Staff Report #3 -Report EGD-026-10 - Wind Turbine Concerns (Arran-Elderslie). Ms. Gasser stated her comments were not intended to dismiss or endorse any concerns but simply to speak to the stark contrast in the approach taken with the wind turbine issue versus the approach taken with the proposed incinerator and feels that Council will have to explain why it approached two important issues so very differently. Louis Bertrand addressed Council concerning Correspondence Item D - 6 - Jim Richards -Request for Enactment of Air Quality By-law. Mr. Bertrand stated he is in support of the request for an air quality by-law and suggested that Clarington follow the example of the Town of Oakville, who enacted a by-law in 2010 to regulate ultrafine particulate matter with a diameter of less than 2.5 microns, technically known as PM2.5, as well as any precursor pollutants. Mr. Bertrand stated that Municipalities have the authority to pass by-laws to protect the safety and health of their residents and legally the Oakville by-law ties in with emerging right-to-know legislation. Mr. Bertrand acknowledged that the Oakville by-law is being challenged in Court stating it will prove to be interesting in determining the extent of municipal jurisdiction over air quality. Mr. Bertrand stated the. Host Community Agreement in no way absolves the municipality from protecting its residents and is already suspected of being flawed when the majority of Council voted against finding out what the Municipal Solicitor's concerns with the Agreement were. Mr. Bertrand expressed concern that provincial regulations concerning PM2.5 are non-existent but were supposed to be enacted by all provinces by 2010. Mr. Bertrand requested that Council show leadership in authority and duty to care by directing staff to prepare a by-law to regulate PM2.5 and emissions based on Oakville's by-law. Paul-Andre Larose addressed Council concerning Staff Report # 3 -Report EGD-026-10 -Wind Turbine Concerns (Arran-Elderslie). Dr. Larose praised Council and staff for recognizing the precautionary principle indicating that the onus should be on the advocates to prove the technology is safe not the other way around. Dr. Larose acknowledged that the concern is for effects that reflect long-term exposure but stated there are things of immediate relevance such as the effect of wind turbines on bird migration and the effect on the use of air space for people who have private landing strips on private property. Council Meeting Minutes - 10 - July 12, 2010 Dr. Larose expressed concern that birds will be affected by wind turbines in the same way as they are affected by high rise buildings. He suggested that wind turbine projects not be located less than. three miles from a private landing strip. Dr. Larose summarized by stating that he appreciates the fact that the precautionary principle is being recognized and wished that the same considerations had been made with respect to incineration. Ed Crocker addressed Council concerning Staff Report #3 -Report EGD-026-10 - Wind Turbine Concerns (Arran-Elderslie) to convey some of his concerns with industrial wind development. Mr. Crocker stated half of his property is a tranquil, significant wetland and he feels he will lose the tranquility of the property with the development of wind turbines. Mr. Crocker stated sounds emitted can be heard for many kilometres and the effects of wind turbines will affect the health of residents. Mr. Crocker feels that Council must protect the health and welfare of its residents and urged Council to enact the Arran-Elderslie by-law. Brian Way addressed Council concerning Report EGD-021-10 -Kendal Drainage stating that although staff met with area residents to suggest solutions to the drainage problem in Kendal, many residents are not satisfied the issue will be resolved satisfactorily. He stated residents are concerned with the depth of ditches, maintenance and reduced property values. Mr. Way stated the recommended proposal does not address the culvert that runs across Church Street to his property and questioned if there were other potential means of diverting water away from the culvert and deleting it. Mr. Way stated there was a need for partial or proper sewers and requested that investigation into a proper underground drainage system be undertaken. He confirmed that residents do not want a ditch on the north side and would like the culvert removed from Church Street. Mike Bujold addressed Council concerning Report EGD-021-10 -Kendal Drainage stating the biggest part of problem is the water on west side of Kendal Church Road that needs to be diverted. He stated the consensus of residents is that they do not want the ditch and confirmed that previous concerns regarding wells drying up does not seem to be an issue at present. Larry Jackson addressed Council concerning Report EGD-021-10 -Kendal Drainage stating he has lived in Kendal since 1998 and has experienced some very interesting spring runoffs with ponding in his yard and water leaking into his basement. Mr. Jackson does not support the idea of a ditch on the south side of Regional Road 9 and would prefer that funding be put towards phasing of storm sewers which he believes would take care of most of the pressing issues. Council Meeting Minutes - 11 - COMMUNICATIONS July 12, 2010 Correspondence Items I - 21, I - 22, and I - 23 were received as Hand-outs. Resolution #C-303-10 Moved by Councillor Woo, seconded by Councillor Trim THAT the communications to be received for information be approved, including Hand-out Correspondence Items I, - 21, I - 22 and I - 23, with the exception of Items I-5, I-8, I-14,1-16, I-18, I-19and, I-22. "CARRIED" I - 1 Minutes of the Clarington Heritage Committee dated June 15, 2010 I - 2 Minutes of the Central Lake Ontario Conservation Authority dated June 15, 2010 I - 3 Minutes of the Clarington Agricultural Advisory Committee dated , June 10, 2010 I - 4 City Clerk, City of Toronto, advising Council that on June 8 and 9, 2010, Toronto City Council adopted the following resolution pertaining to an open, transparent and accountable Metrolinx: "1. City Council requests the Ontario Government to amend the governance of Metrolinx to make it open, transparent, and accountable to the public by requiring it to conduct its meetings in public, consistent with the rules governing municipal government; provide advance public notice of meetings; allow public deputations; and publish all reports, agendas, and minutes. 2. City Council forward a copy of this Item to Toronto MPPs and other Greater Toronto Area municipalities for their information." I - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to the Ministry of Transportation advising that on June 23, 2010, Regional Council adopted the following resolution pertaining to Emergency Detour Route Plan for Highway 401 and Highway 35/115: "a) THAT the Emergency Detour Route Plan be endorsed; and b) THAT a copy of Report No. 2010-W-100 of the Commissioner of Works be forwarded to the Ministry of Transportation, the Durham .Regional Police Service, and the local area municipalities." Council Meeting Minutes - 12 - July 12, 2010 I - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on June 23, 2010, Regional Council adopted the following resolution pertaining to analysis related to the election of the Regional Chair and matters related to the .question on the ballot: "a) THAT Report #2010-A-25 of the Regional Clerk be received for information; b) THAT the Clerk's Department be authorized to incur the additional costs as a result of submitting a question to the electors on the October 25, 2010 municipal election ballot in an amount not to exceed $75,000 with the related financing to be at the discretion of the Commissioner of Finance; and c) THAT a copy of Report #2010-A-25 be forwarded to the area municipalities for information." t - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to the Honourable John Gerretsen, Minister of the Environment, advising that on June 23, 2010, Regional Council adopted the following resolution pertaining to Update on Durham Nuclear Issues and Responses to the Joint Review Panel on the New Nuclear Darlington (NND) Project Environmental Impact Statement (EIS) and Application for License to Prepare Site: "a) THAT Joint Report No. 2010-J-29 be endorsed; b) THAT Regional Council reconfirm that Durham Region, as an experienced and informed nuclear host community, is a willing and supportive host for the New Nuclear Darlington (NND) project which involves building up to four new reactors at the Darlington site; c) THAT Regional Council strongly oppose any design for the NND facility which would include the construction of cooling towers; d) THAT Regional Council reiterate to Ontario Power Generation (OPG), the Nuclear Waste Management Organization (NWMO) and the federal government, the Region's strong opposition to long-term storage of used nuclear fuel at the nuclear stations in Durham Region; e) THAT Regional Council direct the Regional Chair to write to the federal government and the NWMO urging them to: Council Meeting Minutes - 13 - July 12, 2010 i) accelerate planning and. expedite development of low, intermediate and high level nuclear waste facilities to accept waste from all existing plants and proposed nuclear projects including new reactors, refurbishment and decommissioning of existing reactors; ii) provide assurance that the scope of the NWMO project includes spent fuel waste produced by any new reactors built at Darlington; iii) expedite NWMO's Adaptive Phased Management (APM) process currently underway to find a suitable host community and build a centralized deep geological repository (DGR) to manage all used nuclear fuel produced in Canada; and iv) assure OPG and Durham Region that the centralized DGR will be designed to physically accommodate the waste from the proposed new reactors, regardless of the reactor technology selected; f) THAT Regional Council urge the federal and provincial governments to take a more integrated and comprehensive approach to planning new nuclear facilities and refurbishments including nuclear waste management; g) THAT Regional Council request the federal government to update the Nuclear Liability Act 1976 as soon as possible to: i) increase the amount of nuclear operator liability to reflect current costs of environmental damages; ii) index that amount to the annual inflation rate; and iii) include provisions for compensation entitlement to nuclear host communities, such as Durham Region; h) THAT Regional Council endorse the approach being advanced by Regional staff to establish a Regional Impacts and Services Agreement (RIBA) related to the NND project with OPG rather than a third party vendor. The purpose of the RIBA is to identify appropriate actions, compensations or mitigations to resolve impacts on Regional services or facilities over the life cycle of the NND project. Within the RIBA, the Region expects to deal with matters within its mandate such as: i) community wellbeing and quality of life; Council Meeting Minutes - 14 - July 12, 2010 ii) provision of water and wastewater services; iii) timing and construction of Regional road improvements; iv) reduced lifespan of Regional roads and bridges due to the additional heavy truck traffic associated with NND haul routes, etc.; v) fair payment of taxes, user rates or development charges (or equivalent payments) as they relate to the project; vi) impacts on police, emergency medical (EMS), health, social and transit services and existing or new Regional facilities; vii) revision of Durham Emergency Management Office (DEMO) nuclear emergency, evacuation and sheltering plans; and viii) continuity of the agreement(s) should OPG or the NND be restructured, sold or privatized in the future; i) TNAT OPG be advised that Regional Council would anticipate negotiating with OPG arrangements with respect to ongoing monitoring and Environmental Assessment (EA) follow-up programs such as: i) the development of Traffic, Dust and Noise Management Plans; ii) peer reviews of future OPG studies such as the Traffic, Dust and Noise Management Plans; iii) establishment and operation of a new air quality monitoring station in Clarington; iv) lake water modelling studies; v) monitoring of indicators of community wellbeing and quality of life during all phases of the NND projects; and vi) plans for timely removal of nuclear waste products; Council Meeting Minutes - 15 - July 12, 2010 j) THAT Attachment 9 to Report No. 2010-J-29 be endorsed and forwarded to the federal Joint Review Panel as the Region of Durham's comments in regard to the adequacy and accuracy of the Environmental Impact Statement (EIS) New Nuclear Darlington Environmental Assessment and Application for Licence to Prepare Site (Licence Application) for the New Nuclear Darlington (NND) Project with respect to the Region's mandate and interests in the NND project; k) THAT as OPG progresses through the environmental assessment and approval processes for the NND project, the proposed refurbishment of the existing Darlington nuclear reactors, and the decommissioning of the Pickering Nuclear Generating Station (PNGS), OPG be requested to work with the Region in an ongoing manner to identify, discuss, mitigate and/or address the combined impacts of those projects on Regional services or facilities; I) THAT a copy of Joint Report No. 2010-J-29 be forwarded to the federal Ministers of Natural Resources and of the Environment, the Nuclear Waste Management Organization, Ontario Minister of Energy and Infrastructure, Ontario Power Generation, the Canadian Association of Nuclear Host Communities (CANHC); and m) THAT a copy of this resolution be forwarded to the Ontario Ministers of the Environment, Municipal Affairs and Housing, and Health and Long-Term Care, Durham's MPs and MPPs, Hydro One, the Central Lake Ontario Conservation Authority (CLOCA), and Durham Region area municipalities, for their information with instructions on how to view the full report on the Durham Region website." I - 10 Heather Brooks, Director, Watershed Planning & Natural Heritage, Central Lake Ontario Conservation Authority (CLOCA) advising that on June 15, 2010, CLOCA adopted the following resolution: "THAT Staff Report #4897-10 be received; THAT the Aquatic Monitoring Program 2009 Annual Report be received and endorsed; THAT the Terrestrial Monitoring ,Program 2009 Annual Report be received and endorsed; THAT the Wildlife Monitoring Program 2009 Annual Report be received and endorsed; Council Meeting Minutes - 16 - July 12, 2010 THAT the Durham Region Coastal Wetland Monitoring Report, 2009, be received and endorsed; and THAT the above noted reports be forwarded to the Authority's member municipalities." Copies of the above-noted reports were received on CD and have also been posted on CLOCA's website at www.cloca.com. I - 11 Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham, writing to Michael Angemeer, President and CEO, Veridian Connections Ir~c. congratulating Veridian's Board of Directors and staff on being selected by Natural Resources Canada as the 2010 Energy Star Utility of the Year. f - 12 Jamie Robinson, Director, Communications, Nuclear Waste Management Organization (NWMO), advising that in 2007, the Government of Canada selected Canada's plan for the long-term management of used nuclear fuel which involves the development of a large infrastructure project in an informed and willing host community; advising that over the past two years NWMO has worked collaboratively with interested organizations and individuals to design a fair and appropriate process for identifying a community to host the repository for Canada's used nuclear fuel; indicating that NWMO is providing an opportunity for interested individuals, organizations and communities to learn more about Canada's plan and the process; and, forwarding a copy of "Moving Forward Together: Overview of Canada's Plan for the Long-Term Management of Used Nuclear Fuel". The correspondence indicated that communities that express interest in learning more about the project are not obligated to participate in the~site selection process. I - 13 Pat Perkins, Mayor, Town of Whitby, writing to the Right Honourable Stephen Harper, Prime Minister of Canada, acknowledging the Federal government's attempt to resolve complex and difficult issues related to international business and trade; expressing concern with the import of steel from overseas which is being brought into Canada at reduced prices after the importing company has paid substandard wages to its employees with unknown environmental controls and that other countries have exported product into Canada that have been subject to numerous unfair anti-dumping trade cases; advising that both of these types of trading negatively impact Canada's steel industry and the standard of living for those individuals and communities who depend on it to provide for their families; and, questioning if there is some method to preserve and. grow Canada's industrial base and jobs for Canadian residents. Council Meeting Minutes - 17 - July 12, 2010 I - 15 Ian Smith, Director, Source Protection Programs Branch, Ministry of the Environment, announcing that the Ministry of the Environment (MOE) has finalized the regulation in support of the development and implementation of source protection plans under the Clean Water Act. 2006; indicating that amendments to General Regulation O. Reg. 287/07 setting out the requirements for source protection plans will come into effect July 1, 2010 following a public consultation process; and, that information fact sheets will be forwarded and posted on the Ministry's website www.ontario. ca/cleanwater. I - 17 The Honourable Dalton McGuinty, Premier of Ontario, writing to -~ Mr. Glen Rainbird, Veridian Corporation, providing an explanation regarding the benefits of merging the GST and the PST into the Harmonized Sales Tax (HST) indicating the HST will build a stronger economy for Ontario by creating new incentives for Ontario businesses to grow, for new businesses to locate here and be more competitive in global markets and by creating new jobs; and, indicating that detailed information about the tax changes is available on the government's website at www.ontario.ca/taxchange. I - 20 The Honourable Dalton McGuinty, Premier of Ontario, .thanking Council for providing feedback on the Highway 407 extension and indicating that he has forwarded a copy of Council's correspondence- to the Honourable Kathleen Wynne, Minister of Transportation for a response. I - 21 Jeff Kelso, acknowledging the efforts of Len Creamer, Manager of Municipal Law Enforcement, and the Municipal enforcement staff in carrying out their duties with empathy and consideration, despite facing adversarial situations on a daily basis; acknowledging their approach and flexibility in addressing the issue of by-law non-compliance; and, demonstrating a willingness to work with him in bringing his property into compliance, while addressing the broader issue for the residents of Clarington. I - 23 Del Dykstra, Broker/Owner, Delton Financial Ltd., advising that as a business owner in Clarington he has a vested interest in the economic growth of the community and that the Highway 407 Extension project will have a great impact on the existing business community and its ability to access more efficient transportation paths; expressing concern that the extension of Highway 407 will now be phased, with the first phase ending at Simcoe Street in Oshawa, and expressing disappointment with its impact on Clarington's growth opportunities; and, forwarding a copy of his correspondence to the Honourable Dalton McGuinty, Premier of Ontario, suggesting the Province re-evaluate the benefits of building the Highway 407 extension from Brock Street in Pickering to Highway 35/115 in Clarington as one continuous project. Council Meeting Minutes - 18 - July 12, 2010 I - 5 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on June 23, 2010, Regional Council adopted the following resolution pertaining to additional sanitary sewerage capacity to service the Bowmanville Urban Area: "a) THAT staff be directed to continue with the design and construction of the expansion of the Port Darlington Water Pollution Control Plant and expedite the work; b) THAT staff be directed to negotiate with West Diamond Properties Inc., acting on behalf of a Bowmanville Developers group, to commence the class EA for the Diversion Pumping Station and Forcemain and that reimbursement to the developers of up 'to $500,000 of that cost be considered in the 2011 Sanitary Sewerage Servicing and Financing Study; c) THAT the option of diverting flows by pumping to the Courtice Water Pollution Control Plant be evaluated during the preparation of the 2011 Water Supply and Sanitary Sewerage Servicing and Financing Study and the 2011 Sanitary Sewerage Capital Budget and Forecast; and d) THAT a copy of Report No. 2010-W-87 of the Commissioner of Works be forwarded to the Municipality of Clarington, BILD Durham Chapter, and the Durham Region Home Builders Association." Resolution #C-304-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the resolution from the Regional Municipality of Durham, with respect to additional sanitary sewerage capacity to service the Bowmanville Urban Area, be endorsed. "CARRIED" I - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to the Honourable John Gerretsen, Minister of the Environment advising that on June 23, 2010, Regional Council adopted the following resolution pertaining to proposed water opportunities and Water Opportunities Act: "a) THAT Joint Report No. 2010-J-33 of the Commissioners of Finance and Works be endorsed and submitted to the Environmental Bill of Rights Registry (EBR) as Durham Region's comments on the proposed Water Opportunities Act; Council Meeting Minutes - 19 - July 12, 2010 b) THAT should revisions of the Water Opportunities Act be brought . forward, additional consultation be conducted, or related draft regulations be released by the Province during the Regional Council summer recess, that staff be directed to prepare and submit Regional comments to the Ministry of the Environment (MOE); c) THAT the Province be requested to proactively consult with the following agencies and organizations to develop a common template for reporting on municipal sustainability and conservation plans: Association of Municipalities of Ontario, Water Environment Association of Ontario, Ontario Water Works Association, the Municipal Engineers Association, Ontario Public works Association, ... Regional Public Works Commissioners of Ontario and the Municipal Finance Officers Associations; and d) THAT a copy of Joint Report No. 2010-J-33 be forwarded to the Ministers of the Environment, Energy and. Infrastructure, Economic Development and Trade, Municipal Affairs and Housing, and Research and Innovation, Durham MPPs, the Association of Municipalities of Ontario, and Durham area municipalities." Resolution #C-305-10 Moved by Councillor Novak, seconded by Councillor Foster THAT the resolution from the Regional Municipality of Durham, with respect to proposed water opportunities and the Water Opportunities Act, be endorsed. "CARRIED" I - 14 Moin Khan, Project Engineer, Ministry of Transportation (MTO), notifying Council that the MTO has initiated a resurfacing project of selected ramps at Highway 401.from Neilson Road to Newtonville Road for improving driving conditions and highway operations, including the Mill Street interchange and the Newtonville Road interchange; advising the project will begin in early September 2010 and the anticipated completion will be at the end of October 2010; indicating that there may be lanes/ramps closures, minor traffic delays/disruption, traffic signal loops reinstatements and traffic control measures during construction; and, requesting to be advised of any potential issues or concerns with the work planned. Council Meeting Minutes - 20 - July 12, 2010 Resolution #C-306-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Correspondence Item I - 14 from the Ministry of Transportation, with respect to the resurfacing of selected ramps on various interchanges -Neilsen Road to Newtonville Road, be received for information; and THAT the information be posted on the Municipal website to advise the public of the construction project. "CARRIED" I - 16 D. Paul Ayotte, P,~ayor, City of Peterborough, writing to the Honourable Dalton McGuinty, Premier of Ontario, expressing shock and dismay with the Province's decision to deviate from its original plan to construct the Highway 407 extension all the way through Durham Region to Highway 35/115 and to now take a phased approach with the first phase of Highway 407 construction ending at Simcoe Street in Oshawa; expressing concern that throughout the Environmental Assessment process, the Province repeatedly assured that the target date for completion of this project was 2013; indicating that providing a freeway that ends far short of its intended destination and deleting some of the required interchanges will result in regional and local road systems that will see even more traffic; and, requesting that the Province confirm its previous commitment to complete all of the works identified in the Environmental Assessment for the Extension of Highway 407 to Highway 35/115 by 2013. Resolution #C-307-10 Moved by Councillor Novak, seconded by Councillor Robinson THAT Correspondence Item I - 16, from-the City of Peterborough, with respect to. requesting the Province to confirm its previous commitment to complete all of the works identified in the Environmental Assessment for the Extension of Highway 407 to Highway 35/115 by 2013, be endorsed. "CARRIED" I - 18 Linda Gasser forwarding a copy of her delegation to Regional Council on June 9, 2010, concerning the incinerator wherein she outlined her concerns with Durham's commitments, A-7 guidelines and the Covanta Contract. Council Meeting Minutes - 21 - July 12, 2010 Resolution #C-308-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item I - 18, from Linda Gasser with respect to Durham's commitments, A-7 guidelines and the Covanta Contract, be referred to the Region of Durham. "CARRIED LATER IN THE MEETING" (See Following Motion) Resolution #C-309-10 Moved by Councillor Woo, seconded by Councillor Foster THAT the Foregoing Resolution # C-308-10 be amended by adding the following: "THAT during Council's summer recess, staff be directed to request updates from the Region of Durham with respect to the status of the Covanta contract and to request updates from the Ministry of the Environment regarding the decision on the Environmental Assessment; and THAT the Municipal Clerk be directed to post the complete Environmental Assessment Decision and Conditions on the Municipal website and to provide such information both by e-mail and hard-copy to all interested parties." "MOTION LOST" The foregoing Resolution #C-308-10 was then put to a vote and CARRIED. I - 19 Wendy Bracken forwarding a copy of her delegation to Regional Council on June 23, 2010, and copies of a memorandum from Chris Ollson/David Payne, Jacques Whitford to Dr. Kyle regarding the annual emissions summary from the Generic Human Health and Ecological Risk Assessment (HHERA) facility model and tables summarizing the annual emissions; expressing concern that facility emissions appear much worse for the new facility for many of the pollutants especially. NOx, PM2.5, mercury, cadmium and dioxins/furans; and, outlining concerns with the Covanta Contract. Resolution #C-310-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item I - 19, from Wendy Bracken, with respect to Incinerator facility emissions and Covanta contract, be referred to the Region of Durham. "CARRIED" Council Meeting Minutes - 22 - July 12, 2010 I - 22 Louis Bertrand forwarding a copy of his delegation to Regional Council of June 23, 2011 with respect to uncertainty concerning the agreement with Covanta. Resolution #C-311-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item I - 22 from Louis Bertrand, with respect to uncertainty concerning the agreement with Covanta, be referred to the Region of Durham. "CARRIED" CORRESPONDENCE FOR DIRECTION Correspondence Items D - 16, D -17, D - 18 and D - 19 were received as Hand-outs. Resolution #C-312-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Items D - 1 to D - 7, and Hand-out Correspondence Items D - 16 and D - 17 be approved as per the agenda, with the exception of Correspondence Items D - 4, and D - 6. "CARRIED" D - 1 Martha Hendrikx and Joan Kimball, Newcastle Santa Parade Committee, requesting permission to hold the 6th Annual Newcastle Santa Parade on Sunday, November 21, 2010; indicating that they have permission from the Newcastle BIA and will apply for the permits from the Municipality and the Region for the road closures; and, that their pyrotechnician requires proof of Council's approval to obtain the fireworks permit. (Parade and fireworks display approved provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department and a fireworks permit from the Municipal Law Enforcement Division) Council Meeting Minutes - 23 - July 12, 2010 D - 2 Andrea Armstrong, Public Relations Specialist, M & M Meat Shops, advising that on September 16, 2010, M & M Meat Shops is encouraging families coast-to-coast to enjoy a meal together in celebration of the sixth annual "National Family Dinner Night"; indicating that M & M will be asking families to register their participation in National Family Dinner Night at www.nationalfamilydinnernight.com as of August 1, 2010 and that for every person who registers, M & M Meat Shops will donate $1 to the Crohn's and Colitis Foundation of Canada (CCFC); and requesting that September 16, 2010, be proclaimed as "National Family Dinner Night". (Proclaimed) D - 3 Thomas H. B. Symonds, Chairman, Ontario Heritage Trust, inviting Council to participate in the 2010 Volunteer Recognition programs, including the Heritage Community Recognition Program, Young Heritage Leaders Program and Community Leadership Program; forwarding brochures outlining the eligibility criteria and nomination process; and, advising the nomination deadline is September 15, 2010. (Correspondence referred to the Director of Planning Services) D - 5 Ken Willis, Secretary, Newcastle/Bond Head Ratepayers' Association, expressing concern with the proposed location of the new fire hall on Rudell Road in Newcastle due to its close proximity to a school, recreation centre and private residences; requesting that Council give consideration to other properties that have direct access to Highway 2; and, requesting a response prior to the September Council meeting. (Correspondence referred to the Director of Emergency and Fire Services) D - 7 Jean Graham, Chairperson, Newcastle Lions Club, requesting permission to host a 5km and 10km Walk for Dog Guides in Newcastle on Saturday, October 2, 2010, starting at 8:00 a.m. at the Community Hatl; indicating the route and a copy of insurance coverage will be forwarded separately; advising that all money pledged goes to providing Dog Guide Teams to assist the blind, deaf and physically challenged; and, encouraging all interested residents to participate and support the 16th Annual Walk. (Approved provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Council Meeting Minutes - 24 - July 12, 2010 D - 16 Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham., advising that September 27, 2010, from 12:00 noon to 2:00 p.m. in the Legislative Building, has been set to celebrate "Durham Day at Queen's.Park", providing an opportunity to showcase Durham's energy and green-tech companies, food producers, local chefs and Durham College and UOIT's activities; hoping Council will encourage staff to attend the event; and, suggesting that the Board of Trade also be part of the day. (Correspondence referred to staff) D - 17 Grant Algar requesting an extension to Building Permit No. 08.0509 for 4327 Fices Road until September 30, 2010, due to lack of available trades during the summer vacation period. (Extension for the use of temporary living quarters at 4327. Fices Road until September 30, 2010 approved, subject to the signing of a further letter of undertaking) D - 4 Ruth Van Belle expressing disappointment with the lack of maintenance of the landscaping on the medians on Highway #2 and suggesting that the municipality approach the contractors who built the medians and suggest that they be appropriately maintained so that they enhance the streetscape. Resolution #C-313-10 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item D - 4 from Ruth Van Belle, with respect to maintenance of the landscaping on the medians on Highway #2, be referred to the Director of Engineering Services and the Director of Operations for response. "CARRIED" D - 6 Jim Richards requesting that the Municipality enact an air quality by-law to protect citizens, especially young children, people with allergies and breathing problems, and the elderly, from the effects of current and proposed industries, such as the operations of St. Marys Cement, the proposed incinerator as well as the extension of Highway 407, in view of the already-burdened air shed in Clarington. Council Meeting Minutes - 25 - July 12, 2010 Resolution #C-314-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item D - 6 from Jim Richards, with respect to request for enactment of an air quality by-law, be received for information. "CARRIED" D - 8 Angie Darlison, Executive Director, Clarington Older Adult Centre (COAA) Board, expressing concern with By-law 2009-123 -Clarington Sign By- law and its effects on non-profit organizations; indicating that since the implementation of the sign by-law, the COAA has been forced to remove its mobile road sign that had previously been placed on private lands to the west of Bowmanville for over two years; stating that with the high cost of local advertising and the Centre's inability to post any exterior signage on or surrounding the Beech Centre due to the Heritage designation, the mobile sign was a major source of advertising for the Centre; indicating that they have reviewed the sign by-law at length and have determined it would not be financially possible for the organization to afford the high costs associated with complying with the by-law; and, requesting that Council make an exception for the Centre similar to the Orono Fair and provide a sound conclusion to the matter that will not financially affect the Clarington Older Adult Association. Resolution #C-315-10 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item D - 8 from Angie Darlison, Executive Director, Clarington Older Adult Centre (COAA) Board, with respect to Clarington Sign By-law 2009-123, be referred to the Acting Director of Planning Services for a possible solution with regard to site specific signage for the Clarington Older Adult Association. "CARRIED" Council Meeting Minutes - 26 - July 12, 2010 D - 9 Nathalie Des Rosiers, General Counsel, Canadian Civil Liberties Association, expressing concern with Council's Procedural By-law 2007-22, particularly in reference to Jim Richards' delegation to Council of April 26, 2010, which was cut short under the authority of the By-law; acknowledging that procedural rules regarding speaking rights and decorum within public meetings may be important in structuring debate and discourse, and thereby serve to promote the democratic process; however, indicating that in no event should a constituent be censured simply because they criticized a public official for how they are conducting themselves in office, or because they used the term "bully"; advising that the Procedural By-law prohibiting "disrespect" and "offensive words" is too broad a restriction on individuals' speech, particularly given that it governs public participation at an open Council meeting, where conLti~t~Rents can be expected to come to criticize elected officials and their conduct in office; and, requesting that Mr. Ric~iards be given an opparturity to complete his delegation and that Council repeal or significa~~~iy amend Procedural By-law 2007-22 to meet constitutional standards. Resolution #C-316-10 Moved by Councillor Foster, seconded by Councillor Woo THAT Jim Richards be invited to a future Council meeting to complete his delegation of April 26, 2010; THAT Council issue an apology to Mr. Richards for curtailing his delegation of April 26, 2010; and, THAT the Municipal Solicitor be requested to review Council's Procedural By-law 2007-227, as amended, and provide comments on how to avoid this type of situation in the future. "TABLED" (See Following Motion) Resolution #C-317-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the foregoing Resolution #C-316-10 be tabled until comments are received from the Municipal Solicitor at the first Council meeting following the summer recess. "CARRIED" Council Meeting Minutes - 27 - July 12, 2010 D - 10 Ken Willis, Secretary, Newcastle/Bond Head Ratepayers' Association, expressing concern with the lack of parking at the Bond Head parkette, particularly on the weekends, due to the number of boat trailers left in the parking lot forcing visitors, other than fishermen, to either leave or park along the road; and, requesting that Council consider appropriate solutions so that community members may enjoy the newly-created park. Resolution #C-318-10 Moved by Councillor Robinson, seconded by Councillor Novak -y~ THAT Correspondence Item D - 10 from Ken Willis, Secretary, Newcastle/Bond :~ Head Ratepayers' Association, with respect to parking at the Bond Head Parkette, be referred to staff. "CARRIED" D - 11 Angela Sharbot, Clerk/Economic Initiatives Administrator, Town of Atikokan, advising Council that on June 14, 2010, the Town of Atikokan adopted the following resolution pertaining to utility vehicles (UTVs): "WHEREAS Utility Vehicles (UTVs) are currently not of a prescribed class of vehicle to be allowed on provincial and municipal highways; and WHEREAS the Provincial Government through. their vehicle licensing program recognizes UTVs as an All-Terrain Vehicle (ATV); and WHEREAS UTVs are insurable under the Insurance Act to be in compliance with the Highway Trafhc Act and Off-Roads Vehicle Act; and WHEREAS manufacturers and retailers continue to build and sell UTVs; and WHEREAS there are economic benefits with the manufacturing, sale and use of UTVs; and WHEREAS there are further economic benefits in the tourism industry to develop ATV and UTV trails; and WHEREAS a thorough review of the Off-Roads Vehicle Act in conjunction with the Highway Traffic Act has not taken place to consider expanding UTVs as an allowable vehicle on provincial and municipal highways; NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of Atikokan requests the Minister of Transportation to give directive for a thorough review of the Off-Roads Vehicle Act to include ATVs in the Off- Roads Vehicle Act; and Council Meeting Minutes - 28 - July 12, 2010 FURTHER BE IT RESOLVED THAT this resolution be forwarded to the Minister of Transportation and to Bill Mauro, MPP Thunder Bay-Atikokan; and all Ontario municipalities for further support." Resolution #C-319-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the resolution from the Town of Atikokan, with respect to Utility Vehicles (UTVs), be received for information. "CARRIED" D - 12 Carolyn Downs, City Clerk, City of Kingston, advising Council that on June 15, 2010, the City of Kingston adopted the following resolution pertaining to prison farms: '`WHEREAS the prison farms at Frontenac and Pittsburgh Institutions 'provide milk, eggs, and meat for 14 penitentiaries in Ontario and Quebec saving Canadian taxpayers from having to pay for this food for prison inmates; and, WHEREAS the prison farms provide inmates with real work to do while they serve their time, contribute to their rehabilitation, and allow them to "pay their way through agriculture"; and, WHEREAS on-going community efforts to save the prison farms have gathered increasing support both in Kingston and across the country; and, WHEREAS Kingston City Council wishes to make it absolutely clear to the federal government that we believe that the prison farms are a positive and productive element of our community and should not be closed; THEREFORE BE IT RESOLVED THAT City Council ask the federal government to reconsider its position and not close the prison farms in Kingston, and that a moratorium on the prison farm closures be put into place until a full public review of this decision takes place; and FURTHER THAT a copy of this motion be sent to the Prime Minister, the Attorney General of Canada, and the Minister of Public Safety, as well as the leaders of the opposition parties, and their appropriate critics for this portfolio, and all municipalities over 50,000, FCM, AMO, and Correctional Services Canada, asking for their support." Council Meeting Minutes - 29 - July 12, 2010 Resolution #C-320-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT the resolution from the City of Kingston, with respect to saving prison farms, be received for information. "CARRIED" D - 13 °Michael Hackenberger, Bowmanville Zoo, expressing appreciation to Council for supporting the Canadian Association of Zoos and Aquariums' (GAZA) position regarding the height for perimeter fencing- at the Bowmanville Zoo adjacent to the elephants and large predators; expressing disappointment that many municipalities are simply passing by-laws preventing circuses from performing within their boundaries, which is a breach of the Charter; suggesting thaf concerned municipalities should adopt a by-law similar to the by-law enacted by the City of Toronto which requires the appearance of any species of restricted animal within the boundaries of the municipality being contingent upon the animal originating from a GAZA accredited institution ensuring the highest level of animal welfare, conservation and education and to allow for neutral third party oversight with the experience to access appropriate captive zoological conduct; and, requesting that Council promote utilizing CAZA's expertise to establish appropriate levels of safeguards to those municipalities who have enacted circus exclusion by-laws across Ontario. Resolution #C-321-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Correspondence Item D -13 from Michael Hackenberger, Bowmanville Zoo, with respect to support of the Canadian Association of Zoos and Aquariums (CASA), be endorsed `in principle' and referred to staff to capture the intent of Mr. Hackenberger's request for Council to promote GAZA to other municipalities. "CARRIED" D - 14 Mayor Rick Bonnette, Town of Halton Hills, advising Council that on June 28, 2010, the Town of Halton Hills adopted the following resolution pertaining to a request to the Province to cover all appeal costs to the Ontario Municipal Board for Growth Plan Conformity Exercises: "V1/HEREAS the Province of Ontario initiated and passed the Places to Grow Act; Council Meeting Minutes - 30 - July 12, 2010 AND WHEREAS pursuant to that Provincial initiative under the Places to Grow Act, the Province issued a Provincial Growth Plan for the Greater Toronto Area and pursuant to that Act requires municipalities at the Regional and Local levels to amend their Official Plans to bring them into conformity with that Provincial Growth Plan; AND WHEREAS the Province permits appeals of its approval decisions on Regional and Local Official Plans regarding conformity to be appealed to the Ontario Municipal Board despite the fact that any appeals of the Growth Plan itself are handled by way of a Hearing Officer who reports to the Province and the Province makes the final Decision; AND WHEREAS the defence of any Regional and/or Local Official Plan to achieve conformity with the Provincial Growth Plan can be a long and costly process in front of the Ontario Municipal Board; AND WHEREAS municipalities are expected to defend their Official Plans for conformity at the Ontario Municipal Board despite the fact that the municipalities have had to pass those municipal official plans by reason of the Provincial Places to Grow Act; AND WHEREAS in Halton, the Region of Halton has passed Regional Official Plan Amendments #37 and 38 as required by The Places to Grow Act and in the case of Regional Official Plan Amendment #37 that amendment was approved by the Province and then appealed by development interests to The Ontario Municipal Board and the same is likely to occur with Regional Official Plan Amendment #38 and with some if not all of the corresponding local official plan amendments; AND WHEREAS even without any appeals to the Ontario Municipal Board there are significant costs for municipalities participating in the Provincially required Growth Plan conformity exercises pursuant to the Places to Grow Act; AND WHEREAS such municipalities should not have the added cost of participating in OMB appeals of the various Regional and Local Official Plans produced in compliance with Provincial requirement for conformity with the Provincial Growth Plan; AND WHEREAS the Province itself, in defending its Growth Plan and indeed other Provincial Plans such as the Greenbelt Plan has only hearing officer report exercises in response to changes and amendments sought by others to its Provincial Plans such as the Growth Plan and the Greenbelt Plan. Council Meeting Minutes - 31 - July 12, 2010 NOW THEREFORE BE IT RESOLVED: THAT the Province of Ontario be requested to take responsibility for any Ontario Municipal Board appeal hearings related to any approvals of Regional and Local Official Plan Amendments that are passed pursuant to the Places to Grow Act in order to achieve conformity with that Act such that all costs related to defending a Growth Plan Conformity exercise before the Ontario Municipal Board are covered by the Province including the retention of any legal counsel, planning consultants, and other consultants and witnesses and also the time for Provincial or Regional or Local staff required as part of any defence before The Ontario Municipal Board. 2. THAT the Province of Ontario be requested to provide "intervener funding" to any municipalities affected by the appeal of any Growth Plan conformity, Official Plan amendment to The Ontario Municipal Board so as to enable the municipalities involved to defend their positions with respect to the Provincial Growth Plan conformity exercise before The Ontario Municipal Board without added cost to the Municipal Service and Delivery System and higher property taxes. 3. THAT a letter be sent by the Mayor along with this Resolution to the Premier of the Province of Ontario and the Minister of Municipal Affairs and Housing for their consideration and action in having the Province take the lead and the responsibility for the .costs of any appeal proceedings before The Ontario Municipal Board on Growth Plan Conformity Official Plans by Regional and Local municipalities and by providing intervener funding to those municipalities who would be involved in any appeal proceedings respecting Growth Plan Conformity Exercises. 4. THAT this Resolution be forwarded to all of the Regional and Local Municipalities within the Greater Toronto Area and to the Association of Municipalities of Ontario for their support and endorsement of this Resolution and 5. THAT this Resolution be forwarded to the Wellington Halton Hills MPP, Mr. Ted Arnott, for his support of this Resolution." Council Meeting Minutes - 32 - July 12, 2010 Resolution #C-322-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the resolution from the Town of Halton Hills, with respect to a request to the Province to cover all appeal costs to the Ontario Municipal Board for Growth Plan Conformity Exercises, be endorsed. "CARRIED" D - 15 Kristin Robinson expressing concern with many issues surrounding the incinerator project including the fact that the incinerator will not. meet the update~.i A-7 Guidelines for dioxins and furans and carbon monoxide; questioning what the costs will be to bring the proposed RFP Technical Requirements up to meet the new A-7 guidelines and whether this cost was factored into the business case; suggesting that the Commissioner of Works appears to not be aware of the status of the most expensive capital project undertaken by the Region; and, requesting Council to request routine updates from the Region regarding. contract negotiations with Covanta; updates regarding the Ministry of the Environment decision on the Environmental Assessment including any conditions of approval; and, that Council commit to updating residents on this project by way of the municipal website and by email to the list of registered interested parties. Resolution #C-323-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item D - 15 from Kristin Robinson, expressing concern with many issues surrounding the incinerator project, be referred to the Region of Durham. "CARRIED" D - 18 Brian Vince advising a Memorial Event is being planned to honour the memory of Rob Piontek at the Rob Piontek Skateboard Park on August 30, 2010, and to help promote the positive influence that skateboarding brings to youth; indicating that the event is free and the organizers will not profit from it; advising that they are trying to keep costs to a minimum with budgetted funds being allocated to insurance; and, requesting that the fees for the use of the park be waived for the event. Council Meeting Minutes - 33 - July 12, 2010 Resolution #C-324-10 Moved by Councillor Foster, seconded by Councillor Novak THAT Correspondence Item D - 18, from Brian Vince, requesting waiver of fees for the use of the Rob Piontek Skateboard Park August 30, 2010, be denied; and THAT Council approve $150 under the Corporation Grant Program; subject to the organizers qualifying for and submitting a completed application form and providing proof of appropriate insurance coverage in place for the event. "CARRIED" D - 19 Confidential Correspondence from Newcastle Recycling Ltd. regarding a Legal Matter Resolution #C-325-10 Moved by Councillor Foster, seconded by Councillor Trim THAT Confidential Correspondence Item D - 19, from Newcastle Recycling Ltd., be referred to the Municipal Solicitor. "CARRIED" COMMITTEE REPORT(S) Report #1 -General Purpose and Administration Committee Report July 5, 2010. Resolution #C-326-10 Moved by Councillor Novak, seconded by Councillor Foster THAT the General Purpose and Administration Committee Report of July 5, 2010 be approved, with the exception of Items #1(a), #8, #9, and #27. "CARRIED" Item #17 Councillor Novak's declaration of pecuniary interest was noted, as Great West Life holds her licence. Council Meeting Minutes - 34 - July 12, 2010 Item #1 a Resolution #C-327-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-088-10 -Request for Air Quality By-law be received for information. "CARRIED" Item #9 Resolution #C-328-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-021-10 be tabled until the September 13, 2010, meeting of the General Purpose and Administration Committee to allow the Director of Engineering Services to meet with the residents of Kendal. "CARRIED" Item #8 Resolution #C-329-10 Moved by Councillor Foster, seconded by Councillor Robinson ' THAT Report PSD-090-10 be received; THAT the Regional Municipality of Durham be advised that the Municipality of Clarington is not prepared to enter into acost-sharing agreement between Clarington and Region to fund the installation of the necessary signal; THAT the application submitted by Martin Road Holdings Ltd. to amend the Clarington Official Plan (Amendment No. 70) as contained in Attachment 4 to Report PSD-090- 10 be adopted and that the necessary by-law be approved; THAT the by-law to amend the Comprehensive Zoning By-law 84-63 contained in Attachment 5 to Report PSD-090-10, including the amendment as outlined by memorandum dated July 12, 2010, from the Acting Director of Planning Services, be passed to implement Official Plan Amendment No. 70; and Council Meeting Minutes - 35 - July 12, 2010 THAT the interested parties listed in Report PSD-090-10 and any delegations be advised of Council's decision. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecunia Interest Absent Councillor Foster Councillor Hoo er Councillor Novak Councillor Robinson Councillor Trim Councillor Woo Ma or Aberneth Item #27 Resolution #C-330-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Item #27 - Mosport International Raceway 50th Anniversary Celebration be referred to the Corporate Services Department -Communications and Tourism. "CARRIED" STAFF REPORT(S) Resolution #C-331-10 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-046-10 be received; THAT a policy on Community Festival/Event temporary signage as set out in Report COD-046-10 be approved; THAT eligible groups requiring special event signs be directed to the Engineering Services Department for a road occupancy permit under the governing by-law providing all appropriate criteria are met; THAT should modifications to the policy be necessary to address unforeseen implementation issues, the CAO be authorized to make amendments; THAT sign placement be authorized for a period of 30 days in advance of the day of the event; and Council Meeting Minutes - 36 - July 12, 2010 THAT all interested parties listed in Report COD-046-10 and any delegations be advised of Council's decision. "CARRIED AS AMENDED" (See Following Motion) Resolution #C-332-10 Moved by Councillor Foster, seconded by Councillor Novak THAT the policy on Community Festival/Event temporary signage as referenced in Part 2 of the foregoing Resolution #C-331-10 be revised to include events of a "specific religious nature" as an eligible event. "CARRIED" The foregoing Resolution #C-331-10 was then put to a vote and CARRIED AS AMENDED. Resolution #C-333-10 Moved by Councillor Novak, seconded by Councillor Woo THAT the meeting continue until 12:00 midnight: "CARRIED" Resolution #C-334-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Council recess for five minutes. "CARRIED" The meeting reconvened at 11:00 p.m. Resolution #C-335-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-091-10 be received; THAT the Amendment to the Municipality of Clarington Sign By-law 2009-123 as per Attachment 2 to Report PSD-091-10 be approved; Council Meeting Minutes - 37 - July 12, 2010 THAT the request to waive the Application Fee of $1,000, plus applicable taxes required under the Schedule for Fees By-law 96-032 as amended by By-law 2010-070 for an Amendment to the Municipality of Clarington Sign By-law 2009-123, be denied; THAT all interested parties listed in Report PSD-091-10 and any delegations be advised of Council's decision. "CARRIED" Resolution #C-335-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the Durham Central Agricultural Society be provided with a $1,000 grant, plus applicable taxes, from the Community Services Department to offset the cost of the Application Fee for an Amendment to the Municipality of Clarington Sign By-law 2009-123. "CARRIED" Resolution #C-336-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-026-10 be received for information; and THAT any interested parties listed in Report EGD-026-10 be notified of Council's decision. "CARRIED" Resolution #C-337-10 Moved by Councillor Robinson, seconded by Councillor Trim WHEREAS the Province of Ontario has enacted the Green Energy Act which exempts proposed wind farms from the requirements of the Planning Act, and has provided an expedited approvals process for such facilities under the Environmental Protection Act; and WHEREAS such expedited approvals process has excluded members of the public and Ontario municipalities from providing input into the decision making process as it relates to public concerns and good planning principles; and WHEREAS the provincial approval process does not require the proponent of a wind farm to undertake studies to demonstrate that the proposed facility will not have any adverse effects on health or property values, or safety; and Council Meeting Minutes - 38 - July 12, 2010 WHEREAS studies undertaken to date on the health effects of wind turbines have been inconclusive; however, no studies have been undertaken to specifically address the safety and economic effects of wind farms in the Ontario context; and WHEREAS there is no scientific basis for the setbacks for wind farms set out in Ontario Regulation 359/09; and WHEREAS the Municipality of Clarington has to date been identified by two wind farm proponents for 10 megawatt and 20 megawatt installations and is concerned that the provincial approvals process will not adequately address residents' concerns with respect to the health, safety and property value effects of these facilities; and WHEREAS other Ontario municipalities have also passed resolutions expressing concern with respect to the adverse effects of wind turbines; and WHEREAS it is the responsibility of the Provincial government to ensure that the approvals process for proposed wind farms is sufficiently rigorous to ensure that the health, safety and economic interests of residents is not adversely affected by these facilities; and WHEREAS Ian Hanna has filed an application for judicial review of Ontario Regulation 359/09 seeking a declaration that certain portions of it are invalid and an injunction restraining the Province from granting approvals under Parts IV and V of the Regulation with respect to wind facilities; and WHEREAS the Municipality of Clarington may be adversely affected by a judgment in the application filed by Ian Hanna; THEREFORE BE IT RESOLVED THAT the Municipality of Clarington instructs the Municipal Solicitor to seek leave to intervene in the application for judicial review filed by Ian Hanna; with a maximum expenditure limit of $40,000. "CARRIED ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Pecunia Interest Absent Councillor Foster Councillor Hoo er Councillor Novak. Councillor Robinson Councillor Trim Councillor Woo Ma or Aberneth Council Meeting Minutes - 39 - July 12, 2010 Resolution #C-338-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-025-10 be received; THAT the engineering design, construction inspection services and construction of Green Road, from Stevens Road to 635 m northerly, be authorized and facilitated through the subdivision agreement with West Diamond Properties Inc., in conjunction with Brookhill West, Phase 1 subdivision works to the satisfaction of the Director of Engineering Services and our Municipal Solicitor; THAT Purchasing By-law 2006-127 Section 15.07 be waived for the construction works associated with the reconstruction of Green Road; THAT the Municipality's share ($825,000), of the Green Road construction works be funded from the reallocation of the following accounts: $690,000 for the reconstruction of Rudell Road in Newcastle, previously approved as part of the 2007 Capital Budget, identified by Account No. 110-32-330-83320-7401; $60,172.62 for Green Road surface asphalt previously approved as part of the 2010 Capital Budget, identified by Account No. 110-32- 330-83298-7401; iii. $17,500.00 representing the unexpended amount of the surface asphalt for Beech Avenue previously approved as part of the 2010 Capital Budget, identified by Account No. 110-32-330-83272-7401; iv. $16,000.00 representing the unexpended amount of the surface asphalt for Church Street (Newcastle) previously approved as part of the 2010 Capital Budget, identified by Account No. 110-32-330- 83290-7401; and v. $41,327.38 representing the balance required be funded from the Municipal Capital Works Reserve Fund. THAT the 2010 Green Road surface asphalt capital project 110-32-330-83298- 7401 be cancelled and that the Municipality schedule the Green Road completion works including surface asphalt, sidewalk and streetscaping in the Municipality's 2011 Capital Budget Forecast; and Council Meeting Minutes - 40 - July 12, 2010 THAT the 2007 Rudell Road capital project 110-32-330-83320-7401 be cancelled and that the Municipality schedule the Rudell Road reconstruction project in the Municipality's Capital Budget and Forecast at such time that the Municipality has entered into a subdivision agreement with the developer of the Foster Creek North Subdivision (18T89059) and all necessary securities are in place. "CARRIED" BUSINESS ARISING FROM NOTICE OF MOTION Resolution #C-339-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT representatives from the Ontario Ministry of the Environment and Health be invited to present to Council details regarding wind turbines in the Province in general and Clarirgtor. in particular at a regular Council meeting this fall. Such subjects as health to humans/animals, noise and property value impact must be addressed by these representatives. "CARRIED" UNFINISHED BUSINESS Resolution #C-340-10 Moved by Councillor Woo, seconded by Councillor Trim THAT Report PSD-086-10 be lifted from the table; THAT Addendum to Report PSD-086-10 be received; THAT Report PSD-086-10 be received; THAT Amendment No. 76 to the Clarington Official Plan as submitted by Far Sight Investments Ltd. to delete the Public Elementary School Symbol; to increase the housing targets for Vincent Massey Neighbourhood in Table 9-2; and to increase the corresponding population allocation for Vincent Massey Neighbourhood on Map H2 as contained in Attachment 3 of Report PSD-086-10 be adopted and the By-law contained in Attachment 4 of Report PSD-086-10 be passed; THAT the application for the proposed Draft Plan of Subdivision, submitted by Far Sight Investments Limited to permit the development of 541 residential units be approved, subject to the conditions contained in Attachment 5 of Report PSD-086-10, as amended in accordance with the Addendum to Report PSD-086-10; Council Meeting Minutes - 41 - July 12, 2010 THAT the Zoning By-law Amendment application submitted by Far Sight Investments Limited to implement the proposed Draft Plan of Subdivision be approved as contained in Attachment 6 of Report PSD-086-10; THAT the Fence By-law Amendment to permit razor wire on a fence at 340 King Street East in Bowmanville, be approved as contained in Attachment 7 of Report PSD-086-10; THAT the By-law authorizing the entering into of a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2005-002 and the Municipality of Clarington be approved as contained in Attachment 8 of Report PSD-086-10; THAT the Mayor and Clerk be authorized to enter into an easement agreement with Bowmanville Zoological Park for lands that will be dedicated to the Municipality as part of the conditions of draft approval of Subdivision S-C-2005- 002 for the maintenance of fencing that will be installed on the lands by the Far Sight Investments Limited; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-086-10 and the Addendum to Report PSD-086-10 and Council's decision; and THAT all interested parties listed in Report PSD-086-10 and any delegations be advised of Council's decision. "CARRIED" Resolution #C-341-10 Moved by Councillor Woo, seconded by Councillor Foster THAT during Council's summer recess, staff be directed to request updates from the Region of Durham with respect to the status of the Covanta contract and to request updates from the Ministry of the Environment as to when the decision on the Environmental Assessment is expected; and THAT the Municipal Clerk be directed to post the complete Environmental Assessment Decision and Conditions on the Municipality's website and to provide such information by a-mail and by hard-copy, if requested, to all interested parties. "CARRIED" Council Meeting Minutes - 42 - July 12, 2010 BY-LAWS Resolution #C-342-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2010-085 to 2010-107; 2010-085 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Barr's Development Limited) 2010-086 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of,Clarington (Hannu Halminen) 2010-087 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (F & I Gateway Investments Inc.) 2010-088 Being a by-law to adopt Amendment No. 70 to the Clarington Official Plan 2010-089 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Martin Road Holdings Limited) 2010-090 Being a by-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington 2010-091 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington 2010-092 Being a by-law to authorize the execution of a Boundary Road Agreement with the Corporation of the Municipality of Port Hope 2010-093 Being a by-law to authorize the execution of a Boundary Road Agreement with the Corporation of the City of Kawartha Lakes 2010-094 Being a by-law to amend By-law 2005-205 being a by-law to licence, regulate and govern taxi and limousine businesses in the Municipality of Clarington 2010-095 Being a by-law to Repeal By-law 2010-040, a by-law to submit a question to the electors at the next regular Municipal Election to approve Council resolution re Direct Election of Regional Chair Council Meeting Minutes - 43 - July 12, 2010 2010-096 Being a by-law to amend By-law 94-30, a by-law to provide for the issuance of licences to manage and conduct bingo lotteries, break open ticket lotteries, lottery schemes at bazaars and raffle lotteries 2010-097 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Ashland Paving Limited, Concord, Ontario, to enter into an agreement for Surface Asphalt, Various Locations 2010-098 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Coco Paving Inc., Oshawa, Ontario, to enter into an agreement for Pavement Rehabilitation, Various Locations 2010-099 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Forest Ridge Landscaping Inc., Newmarket, Ontario, to enter into an agreement for the Squire Fletcher Parkette Development 2010-100 Being a by-law to provide for purchasing and tendering policies and procedures applying to the purchase of all types of Goods and/or Services by the Corporation of the Municipality of .Clarington, and to repeal By-law No. 2006-127 2010-101 Being a by-law to authorize the execution by the Mayor and Clerk of an agreement between the Corporation of the Municipality of Clarington and the Durham Central Agricultural Society for the use of designated lands 2010-102 Being a by-law to amend Sign By-law 2009-123, as amended, of the Municipality of Clarington 2010-103 Being a By-law to adopt Amendment No. 76 to the Clarington Official Plan 2010-104 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Far Sight Investments Inc.) 2010-105 Being a by-law to amend By-law 2000-105 being a by-law to prescribe the height and description of lawful fences in the Municipality of Clarington 2010-106 Being a by-law to authorize entering into an Agreement with the Owners of Plan of Subdivision S-C-2005-002 and any Mortgagee whom has an interest in the said lands, and the Corporation of the Municipality of Clarington in respect of S-C-2005-002 Council Meeting Minutes - 44 - July 12, 2010 2010-107 Being a by-law to exempt a certain portion of Registered Plan 40M-2278 from Part Lot Control; and, THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" NOTICE OF MOTION There were no Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Resolution #C-343-10 Moved by Councillor Robinson, seconded by Councillor Novak THAT the Presentation of Doug Lindeblom, Director, Economic Development, Region of Durham, Jacquie Hoornweg, Director, Nuclear Public Affairs, OPG, and Denise Carpenter, President and CEO of the Canadian Nuclear Association, be received with thanks; and THAT the Presentation of Glenda Gies, President, Port Darlington Community Association and Co-Chair, St. Marys Cement Community Relations Committee (CRC), Mike Smith, Quarry Manager, and Ruben Plaza, Environmental Manager, St. Marys Cement, be received with thanks. "CARRIED" Resolution #C-344-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT the rules of procedure be suspended to allow for the introduction of.a motion with respect to a review of compensation for non-affiliated positions. "CARRIED" Resolution #C-345-10 Moved by Councillor Novak, seconded by Councillor Trim THAT the Chief Administrative Officer and Director of Corporate Services/Human Resources be authorized to engage a consultant to undertake a comprehensive. market review of compensation and related responsibility for the Non-affiliated positions using like sized lower tier municipalities; Council Meeting Minutes - 45 - July 12, 2010 THAT the report, including the findings and recommendations of the consultant, be reported to Council as soon as possible with a target date in September 2010; THAT the cost of the compensation review, estimated at approximately between $20,000 to $30,000 (exclusive of HST) be drawn from the professional fees and contingencies budget accounts and their respective reserve accounts; and THAT the provisions of the Purchasing By-law be waived to effect the foregoing recommendations. "CARRIED" Councillor Robinson forwarded a petition he received requesting consideration of a skateboard park in the Village of Newcastle to the Director of Engineering Services. Councillor Hooper thanked staff for their efforts in working with the owners of 122 King Street East with respect to the building demolition. Councillor Novak stated a pecuniary interest earlier in the meeting and refrained from voting on the Confirming By-law. CONFIRMING BY-LAW Resolution #C-346-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2010-108, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 12th day of July, 2010; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-347-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 11:42 p.m. "CARRIED" MAYOR MUNICIPAL CLERK IIrr,,• ~~~Jl 11 teadcngrheway - Special Council Meeting Minutes SEPTEMBER 7, 2010 Minutes of a special meeting of Council held on September 7, 2010, at 9:30 a.m. in the Council Chambers. Councillor Novak led the meeting in prayer. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella.; attended until 9:50 a.m. Director of Community Services, J. Caruana, attended until 9:50 a.m. Director of Operations, F. Horvath, attended until 9:50 a.m. Acting Director of Planning Services, F. Langmaid . Director of Corporate.Services and Human .Resources, M. Marano, attended unti19:50 a.m. Director of Finance/Treasurer, N. Taylor, attended until 9:50 a.m. Director of Emergency Services/Fire Chief, G. Weir, attended unti19:50 a.m. Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. DELEGATIONS There were no delegations scheduled for this meeting:. Council Meeting Minutes - 2 - September 7, 2010 COMMUNICATIONS . Resolution #C-348-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item D -1 be approved as per the agenda. "CARRIED" D - 1 Faye Langmaid, Acting Director of Planning Services, writing to Jim Chan, Project Manager, 407 East Transportation Corridor Project; providing the Municipality of Clarington's Comments on the Comprehensive Study Quidelines for the 407 East Transportation Corridor Project. (Correspondence confirmed as the Municipality of Clarington's comments on the Comprehensive Study Guidelines :for the 407 East Transportation Corridor Project) STAFF REPORT(S) Confidential Report LGL-003-10 -Ian Hanna v. Her Majesty the Queen in Right of Ontario Judicial Review Application - O.Reg. 359/09 Motion Seeking Leave to Intervene Resolution #C-349-10 Moved by Councillor Foster, seconded bjr Councillor Woo THAT Staff Report #1 -Confidential Report LGL-003-10 -Ian Hanna v. Her Majesty the Queen in Right of Ontario Judicial Review Application - O.Reg. 359/09 Motion Seeking Leave to Intervene be referred to the end of the Agenda to be considered during ~ "closed° session of Council. "CARRIED" Report PSD-092-10 =Application for Removal of Part Lot Control Applicant: Tyler Smith/BRN Investments Ltd. - 40M-2038 Resolution #C-350-10 Moved by Councillor Woo, seconded by Councillor Trim THAT Report PSD-092-10 be received; . Council Meeting Minutes - 3 - September 7, 2010 THAT the request for Removal of Part Lot Control by Tyler Smith / BRN Investments Ltd. with respect to Lot 105 on Plan 40M-2038, be approved and that the Part Lot Control By-law attached to Report PSD-092-10 be passed pursuant to Section 50 . (7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in~Report PSD-092-10 and any delegations be advised of Council's decision. "CARRIED" Report PSD-093=10 -Application for Removal of Part Lot Control Applicant: Halminen Building Corporation - 40M-2265 Resolution #C-351-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-093-10 be received; THAT the request for removal of Part Lot Control with respect to Lots 16 and 24 of 40M-2265 be approved and that the Part Lot Control By-law attached to Report PSD-093-10 be passed pursuant to Section 50 (7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-093-10 and any delegations be advised of Council's decision. "CARRIED" Addendum to Report PSD-117-09 -Revision to Request to Remove 49 & 63 Beaver Street. South from the Municipal Register of Properties of Cultural Heritage Value or Interest Resolution #C-352-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT the Addendum Report to PSD-117-09 be received; THAT the Municipality authorize the relocation of the heritage homes at 49 and 63 Beaver Street South; THAT prior to moving the dwellings at 49 and 63 Beaver Street South the Applicant submit and receive approval of Building Permits to erect the dwellings on alternative sites within the Village of Newcastle; Council Meeting Minutes - 4 - September 7, 2010 THAT the cement block dwellings located at 49 and 63 Beaver Street South be removed from the Municipal Register of properties of cultural heritage value or interest immediately prior to their relocation; THAT upon relocation, the cement block dwellings originally located at 49 and 63 Beaver Street South be placed on the Municipal Register of properties of cultural heritage value or interest; and THAT all interested parties listed in Addendum to Report PSD-117-09 and any delegations be advised of Council's decision. "CARRIED" UNFINISHED BUSINESS Resolution #C-353-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-021-10 be lifted from the table. , "CARRIED" Resolution #C-354-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-021-10 be received; THAT Option #4 contained in Report EGD-021-10, Installation of a ditch on the west side of Church Street and on the north side of Regional Road 9, be implemented; THAT Engineering Services complete the detailed design for Option #4; THAT construction of the recommended option be completed in 2010 construction season; THAT funding for the-works be reallocated .from the Bowmanville Creek Erosion Protection budget item, account no. 110-32-340-83234-7401; and THAT remaining funds from the Bowmanville Creek Erosion Protection account be carried over to the 2011 Budget and additional funding to complete the work be considered as part of the 2011 Budget. "CARRIED" Council Meeting Minutes - 5 - ~ September 7, 2010 Resolution #C-355-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of receiving advice that is subject to solicitor-client privilege, including communications necessary for that purpose. "CARRIED" The meeting resumed in open session at 9:58 p.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Resolution #C-356-10 Moved by Councillor Novak, seconded by Councillor Robinson THAT, given the concerns expressed by Mr. Hanna and his lawyer regarding possible unintended effects of the Municipality seeking to intervene in the Judicial Review Application (e.g. delay) and the possibility of an intervention motion not succeeding, Resolution #C-337-10 be rescinded.. "CARRIED" BY-LAWS Resolution #C-357-10 Moved by Councillor Foster, seconded by Councillor Novak THAT leave be granted to introduce By-laws 2010-109 and 2010-110; 2010-109 Being a By-law to exempt certain portions of Registered Plan 40M- 2038 from Part Lot Control; and 2010-110 Being a By-law to exempt certain portions of Registered Plan 40M- 2265 from Part Lot Control; and THAT the said by-laws be now read a frst, second and third time and finally approved. "CARRIED" Council Meeting Minutes - 6 - September 7, 2010 CONFIRMING BY-LAW . Resolution #C-358-10 Moved by Councillor Foster, seconded by Councillor Novak THAT leave be granted to introduce By-law 2010-111, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 7th day of September, 2010; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-359-10 Moved by Councillor Robinson, seconded by Trim THAT the meeting adjourn at 10:00 a.m. "CARRIED" MAYOR MUNICIPAL CLERK Copy of presentation by Paul Halliday, Chair Clarington Higher Education Task Force Final Report August 24, 2010 Introduction and Background The Clarington Higher Education Task Force was established by resolution of Council in February 2009. A review of the background papers and of the task force mandate shows that the issues/motives behind its establishment were: ^ responding to Ontario's prosperity initiative which projects increasing educational needs for participants in the economy, ^ providing for the current and future training needs of the municipality's employers, ^ providing infrastructure which would support further economic and employment development, ^ supporting the development of the Clarington Energy Business Park and the Technology Business Park, and ^ seizing the opportunity to become a participant in the emerging "creative age". (See Resolution GPA-129-09: Appendix 1) (See Report PSD-018-09: Appendix 2) (See Terms of Reference: Appendix 3) 2. Task force members were recruited and an introductory get-together meeting was held in summer 2009. The Task force began its work in September 2009. (See attached list of task force members: Appendix 4) 3. The Task Force has met roughly monthly between September 2009 and the end of June, 2010. Some of those meetings involved discussion of issues (and the presentation of internally developed papers), but most involved meeting with important interested parties, including the presidents of both Durham College and UOIT. One illuminating and important meeting was with a former college president who has had experience in establishing .several satellite campuses for two different colleges in Ontario. 4. By the end of June, 2010, the task force had reached a high degree of consensus around its vision and recommendations which, in summary, strongly support the pursuit of a higher education campus in Clarington. The Strategic Landscape The task force understands that we are recommending entering and engaging with a difficult .and -competitive arena. There are plenty of rational reasons why some might argue that this is an unrealistic goal and a potential waste of resources. Some of the reasons for not proceeding include: ^ Clarington has a relatively small population which is widely dispersed across a large geographic area. ^ The competition for new college or university campuses is very strong. It is estimated that there are 20 to 25 communities in Ontario with similar dreams. ^ .This is likely to require sustained effort and expense over the medium to long term. ^ There is no guarantee of success ^ The province already has a well established infrastructure of college and university campuses including, right next door, Durham College, UOIT, and Trent University. ^ In the current economic climate (summer 2010), there are media reports of financial difficulties in many institutions. Far from thought of expansion, there appear to be moves at many institutions to rationalize and "right-size". The Rationale On the other hand, the task force believes there are compelling reasons for moving forward proactively. The rationale for pursuing a higher education campus might be summed up as follows: • This is a community which is growing very strongly. Within 25 years, the .population of Clarington will be larger than Kingston or Guelph is now (and almost as big as Oakville in ;2010). • There will be many more knowledge intensive jobs within the municipality (and a much higher percentage of our residents will be working locally), and the educational and training needs will be significantly higher than they are now. • The presence of Ontario Power Generation (OPG) in this community is an exceptional asset. The need to provide a reliable "base-load" of power for Ontario's growing population and increasing economic initiatives, the need to move Ontario away from coal-based generation of electricity, and the associated challenge of upgrading, perhaps replacing, or perhaps finding novel solutions for the province's aging electrical infrastructure, will be major policy and program considerations over the next 25 years. Clarington is at the centre of this opportunity and an aggressive education and training strategy in support of a response will place it in a provincially leading position. • . The higher education, and continuing education, needs of all citizens will continue to rise and a campus here would help keep students closer to home. • A college or university campus would help provide research capability and general intellectual heft to the business and economic community. • Beyond the economic, as has been the experience in numerous communities across Ontario (eg Brantford or Haliburton), such a campus brings with it important social and cultural benefits contributing to a more complete community. • The very process of organizing to achieve such a campus can be a unifying force within a still new municipality, and can help build community capabilities and infrastructure. • While it may appear that there are a large and sufficient number of higher education institutions and campuses in the GTA, a close reading of the prosperity initiative shows that many more student places will be needed. Toronto's proximity is in fact a significant asset. One can experience all the resources and advantages of a nearby world leading cosmopolitan centre while at the same time not experiencing some of its frustrations and challenges. • Clarington has some outstanding features - a prime location on Lake Ontario (the Great Lakes being the largest body of accessible fresh water in the world), a rich and productive agricultural hinterland with a range of crops and growing methods, a major landscape and water storing presence in the Oak Ridges Moraine, and a bountiful supply of outdoor recreational amenities ranging from bicycling networks and boating opportunities, to hiking and skiing trails. These would be attractive to a higher learning campus. • Experience show that campuses built on the remnants of historic community features have multiple benefits. They allow us to retain awell-known and admired built heritage, they bring new life into traditional downtown areas, and they spin-off new creative endeavours and economic opportunities. Brantford's experience with Wilfrid Laurier University, in which that university assumed several heritage facilities anal used them as its building blocks for a new inner-city presence, attests to this win-win opportunity. • Given the right circumstances, colleges and universities will .seize future expansion opportunities as Lakehead University's presence in Orillia attests, even though the campus is over a thousand kilometres from its home base. • Capital investments in campus infrastructure historically have been cyclical. The cycle is currently depressed, but that will change and we are likely to experience an investment boom within the next five to ten years. • There will inevitably be further new higher education campuses built in Ontario. Decisions on locating them will be made on both economic and political grounds. It only makes sense for Clarington to get its economic and political ducks in a row so that we get a shot at the benefits which would thereby accrue. Getting Our Ducks in a Row What are some of the things which would help us achieve success in this undertaking? We believe the following are some of the things which, if they existed, would help us achieve our goal: A strategy.. It would be helpful to have a comprehensive strategy and business plan which is endorsed by municipal council and by myriad community institutions. A champion. Certainly leadership at all levels will be an important part of any new strategy, but an endeavour like this will need champions in order to succeed. A champion could be an individual, but it might also be a small committee or a leading community organization. A champion pushes the agenda, brings allies on board, and moves things forward. A range of champions is desirable including, potentially, one who has the capability to move the project forward by committing resources. We heard of two relatively recent campus development projects in Ontario where such a commitment of private or third-party resources made the difference. This is obviously a nice to have, but is not necessarily possible... Partnerships. We are likely to have greater success if are able to get key. .community partners into and supporting the project. Partners should include the local school board, the Board of Trade, the employer community, various social and civic organizations, the health care community, etc. etc. One important potential partner would be OPG given its size, capacity and self-interest. Shared vision. We will have more success if we are able to develop a shared vision for the campus within and across the community. Vision is important to overcome criticism and negativity. This is intended to be a project which will bring Clarington's citizens together around a common vision and ultimate pursuit. Niche offerings. At this time, there are a number of niche training and education offerings being discussed between higher education institutions and local companies with specialized facilities and expertise. These will help to support the culture of higher education and learning in the community and are a step towards the larger campus goal. We support the development of these, and further, such initiatives. A community education foundation. We believe that such a charitable foundation, if it were up and running successfully, would provide support for the goal in two ways. Firstly, it could develop funds for capital expenditures. And secondly, it would generate funds for annual tuition scholarships for municipal residents which would support the concept of higher education for residents and provide political and moral support for the larger concept. A storefront for higher education offerings. We foresee a storefront operation which would help students access courses and programs at existing institutions and through distance learning. Such an operation, besides providing access and support for local residents, would help build awareness and presence for the larger goal. Nothing says action like presence. A stronger brand for Clarington. As a still new municipality, the image or brand of Clarington is still relatively unformed and will likely evolve organically over time. And, while a discussion of Clarington's brand is somewhat beyond the task force mandate (and expertise), we do foresee that there is an opportunity to support the evolution of the brand through this initiative Continued municipal investment in infrastructure and serviced lands. Both support economic development, which in turn supports greater employment opportunities and greater demand for education and training. Recommendations 1. That Clarington actively pursue the development of a higher learning campus within the municipality. 2. That this development process be approached as a medium term goal of 5 to 10 years. 3. That an appropriate arms-length agency (person, position, or organization) be identified and charged with the responsibility for developing, coordinating and implementing the strategy. - That this agency be charged with the development of an initial five year business plan which would identify human and financial resources required, - That this plan include a plan and costing for the establishment of a store frontlmain street higher education office to provide basic services such as on- line subject delivery, career guidance and discreet courses with interested partners, - That the plan include strategies for consultation and discussion with myriad groups and opinion leaders in all sectors of the community as a step towards achieving broad community consensus, - That the plan include strategies for inviting contiguous higher education providers to become partners with this community enterprise and that depending on their interest/support, other more distant institutions be solicited, and - That the plan include provision for supporting the development of various niche offerings and partnerships in the community. 4. That a Clarington Higher Education Foundation be established to raise funds to support the higher learning pursuits of Clarington residents and to develop capital. r~rrCIVUUC ~F'1 General Purpose and Administration Committee Minutes ' February 23, 2009: Plan is currently underway for the COAA and she will bring this forward to the Committee in March. PUBLIC MEETING There were no Public Meetings scheduled. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT MAYOR'S TASK FORCE ON ATTRACTING HIGHER EDUCATION FACILITES TO CLARINGTON Resolution #GPA-129-0~ Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-418-09 be received; THAT a Mayor's Task Force on Attracting Higher Education Facilities to Claringtan be established in accordance with the Terms of Reference contained in Attachment #1 to Report PSD-018-09; and THAT the Clarington Board of-Trade be thanked for their suggestion to undertake this initiative. CARRIED AS AMENDED (See following a motion} Resolution #GPA-130-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Terms of Reference for the Mayor's Task Force as contained in Report PSD-018-09 be amended to: • Change the name of the Task Force to "Clarington's Task Force"; • State that members for the Clarington's Task Force will be appointed by Council; and • State that the appointed Task Force members will appoint the Task Force Chairperson." CARRIED. Resolution #GPA-129-09 was then put to a vote and carried as amended. -6 - APPENDIX #2 a ~E~~~rt~rs rxrP ~~.~~. REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday February 23, 2009. ,~ ~~-~-j~~~ p~-- ~~ -v~ Report #: PSD-018-09 File #: DIR 8.9 By-law #: Subject: MAYOR'S TASK FORCE ON ATTRACTING HIGHER EDUCATION FACILITES TO CLARINGTON RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-018-09 .be received; 2. THAT a Mayor's Task Force on Attracting Higher Education Facilities to Clarington be established in accordance with the Terms of Reference contained in Attachment #1; and 3. THAT the Clarington Board of Trade be thanked for their suggestion to undertake this initiative, Submitted by: E~av~'J. Crome, MCIP, RPP Director, Planning Services DC/sn February 12, 2009 c `~~ - ~ V Reviewed by. -' Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905.)623-0830 REPORT NO.: PSD-018-09 Page 2 On January 26,. 2009, Council referred to the Director of Planning .Services correspondence from the Clarington Board of Trade suggesting that a committee be established to explore opportunities to attract a satellite campus of a higher education facility with specific reference to the. University of Ontario Institute of Technology (UOIT) and Durham College. I was to report back on the mandate, terms of reference and committee structure. 2. Over the coming years, there will be significant requirement and knowledge-based workers not only to support the- majo Nuclear New Build but also to support adjustments to a economy. The Martin Prosperity Institute, associated with the Business, recently completed a report at the request. of t Ontario in the Creative Age. Authors Roger Martin and Rich an agenda for Ontario which has four main elements: • Harnessing the creative potential; • Broadening our talent base; • Establishing new social safety nets; and • Building aprovince-wide geographic advantage. s for skilled trades r projects such as knowledge-based Rotman School of he Premier called and Florida identify They note that Ontario needs to raise its talent attainment with an increased percentage of our work force that has post secondary education. The executive summary is attached for Committee's information. (Attachment 1). 3. At the present time, UOIT and Durham College are undertaking a Campus Master Planning Process. The combined institutions have an enrolment of approximately 10,600 full time equivalent students. They are planning for expansion in two phases to approximately 13,000 and.then to just under 15,000. At the present time, there is a need for 76,000 square metres of additional floor. space. With the future proposed additions to enrolment, there is a need for a total of 191,000 square metres of new floor space. Of particular note, is the significant expansion of the graduate student program, which requires laboratory space. The current plans are to accommodate additional space requirements primarily on the Oshawa campus but also a minor expansion to the: Whitby campus. (Attachment 2). 4. I understand that there may be an opportunity for a satellite campus of other institutions, most notably Trent University. The mandate of the Task Force is proposed to look at the potential of any higher learning institution locating in the Municipality. of Clarington.. 5. In looking how to best proceed with Council's objective, it is proposed that a Mayor's Task Force be established. A Task Force has atime-limited mandate. This task requires selecting a cohesive group of highly influential individuals that can. achieve its mandate in a short period. It would likely be best to recruit individuals rather than having people apply in response to an advertisement. Some matters that the Task Force would deal with would be confidential. In these .respects, it is somewhat different than a usual advisory committee and should not be bound by the procedures. for Council advisory.committees. REPORT NO.: PSD-018-09 Page 3 6. It is recommended that the membership of the Task Force be relatively small since there is no need for community outreach or representation from a wide cross-section of the community. A Mayor's Task Force would be selected by the Mayor with the input from members of Council and the Clarington Board of Trade. 7. The Task Force would be required to investigate future training needs in Clarington, discuss potential opportunities with the senior executives and consider potential strategies to attract a higher education facility in Clarington. The Task Force should report back to Council at a 6 month and 1 year interval. 8. It is recommended that a Mayor's Task Force be established in accordance with the Terms of Reference appended in Attachment 3. Attachments: Attachment 1 -Ontario in the, Creative Age -Report Summary Attachment 2 -Durham College/UOIT Student Enrolment and Space Needs Attachment 3 -Terms of Reference for the Mayor's-Task Force Interested parties to be notified of Council's decision: Michael Patrick, President, Clarington Board of Trade ATTACHMENT 1 TO REPORT PSD-018-09 Ontario in the Creative Age February 5, 2009 Report Summary: Ontario's Opportunities in the Creative Age Ontario is in the midst of a global economic transformation. While this transformation to a knowledge- or idea-driven creative economy has been underway for more than three decades, the current financial and economic maelstrom has accentuated its importance. The combination of this transformation and the current economic uncertainty is leading to struggles and difficulties for many Ontaxians. But it also opens great opportunities for our province. In crises like these, nations, regions, provinces, and states can rapidly change ground; they can improve or lose position, depending on the actions they take. Now is the time for Ontarians to take bold actions to ensure our future prosperity. As in all times of economic crisis, there is considerable pressure on governments to protect the past and to undertake bailouts - to preserve what we have during this time of uncertainty. But this protective approach can only forestall the inevitable. There is a better way. That way is to invest in our people, our businesses, our institutions, and our infrastructure. Productive and future-oriented investment will generate prosperity for the long term: There is no greater resource than the creativity; innovativeness, and productive talents of our people. Our goal must be to harness and use our full creative talents, to grow the businesses and industries of the future, to use our openness, tolerance, and diversity to gain economic advantage, and to invest in the infrastructure of the future in ways that enable more innovation and economic growth. Ontario can and must take ahigh-road strategy for economic prosperity in which all Ontarians can participate. We owe it to ourselves and future generations to build. a vibrant economy for the creative age. ' 804 The current economic transformation is as big and as challenging as the transformation from agriculture to industry. Our economy is shifting away from jobs based lazgely on physical skills or repetitive tasks to ones that require analytical skills and judgment. This shift is also evident in the long-term trend away from employment in goods-producing to service industries, from occupations that depended on physical work to produce goods to ones that provide service and rely on creativity. The change is inexorable. We cannot turn away from it; nor can we slow it. The clock of history is always ticking. Competitive advantage and prosperity will go to those jurisdictions that can bestprepaze themselves and adapt to this long=run trend. We must embrace it and act in ways that create a distinctive advantage for the province and ensure our long-term prosperity. In doing so, we must recognize that our current economic transformation -like others before it - not only generates considerable future opportunity, but also considerable inequality. Certain industries have expanded and certain occupations have seen their wages. grow considerably, while others have languished, stagnated, or declined. Greater returns have gone to innovative industries, to more highly educated people, to those in creative occupations, and to urban areas. Our world is becoming increasingly spiky, with peaks that help to drive economic growth and valleys that aze languishing. Our aim is not to lop off the peaks, but to raise the valleys. Our forebeazs did that in the industrial age by ensuring that manufacturing work was productive, well-paid, safe, and secure and by developing an infrastructure that helped grow industries and brought everything from better transportation to better housing. We can do it again in this economic transformation, by developing a distinctive advantage in highly innovative creative industries, by bolstering the productivity of our competitive manufacturing industries, by transforming and improving productivity and wages in our growing service industries, by establishing a new, social safety net system, and by developing atwenty-first century infrastructure that strengthens our urban centres and mega-regions while connecting older industrial centres and rural areas -giving us the scale and speed to compete globally. Such a holistic approach to achieving sustainable prosperity shared broadly by Ontarians will mean higher wages, lower unemployment, greater resilience from economic shocks, and increased global leadership. It will enable Ontario to lead the current economic transformation and become a model for how jurisdictions can compete, thrive, and prosper in these times. This must be more than a government effort. While governments can spearhead and mentor change, the transformation we aze living through will require the collective action of all Ontarians. Indeed, the prosperity of a jurisdiction is the result of collective choices made by all of its economic actors over time. For governments, this means making the right investments - ones that provide general, and specialized support for the foundation of creativity and innovation. Businesses need to develop and invest in strategies that build on a jurisdiction's advantages and to invest in strengthening those advantages through training, capital investments, and other strategic initiatives. Businesses should make these choices for their own benefit, not in response to government directives. For individuals, it means investing in their own capabilities and skills. It also means investing their time and money in local businesses and in local arts, cultural, and charitable organizations. 805 Ontario has tremendous advantages to build on. We have a prosperous, socially cohesive society with globally competitive businesses and skilled workers. But we can do better -and we must. The evidence shows we rank well behind a set of peer regions in North America and slightly behind the best global peers in economic output per person -perhaps the single best measure of our overall economic prosperity. And in recent decades, we have seen our advantage erode from neaz parity with these global leaders. Ontario is relatively prosperous; but our assessment is that we have settled for a level of prosperity that sells our province short. While it is not comforting to admit, we have in fact lost ground against the very-best economies over the past twenty yeazs - a period- which has seen all -- - -- . three political parties in government. Although we house many world class industries, not enough of our businesses and industries compete on the basis of the unique and superior, goods and services that are required to ensure lasting global competitiveness. And our economy does not place the same kind of premium on the core creative skills that drive economic growth as do our peers. As a result, our citizens' creative skills are less developed than those of the world's leading jurisdictions. This creates aself-reinforcing downward cycle. When businesses fail to compete on unique, world-beating strategies, they lack the resources to invest in and rewazd the best creative skills in their workers. Workers in turn fail to develop their creative capabilities to the highest level through advanced education and training. The end result is lower levels of technological innovation and lagging competitiveness globally. All of this dampens our prosperity and hamstrings us in global competition. This cycle follows through in our public spending patterns, where governments under invest in post secondary education and make it unduly costly through tax policies for businesses to invest in machinery, equipment, and technology. The resulting danger is that the policy focus would shift toward hanging on to what has worked in the past and avoiding the new realities -thereby missing out on the new opportunities. We can do better: We must seize the opportunity to retune the Ontario economy to higher and better performance levels. We need to aspire to remake Ontario so it will thrive in the emerging creative economy and be truly exemplary in global terms. To achieve this advantage for shared prosperity, we recommend. four sets of actions for Ontario over the coming two decades. Harness the creative potential of Ontarians Ontario operates in the creative age from a position of strength.. We have a solid base of important creative skills and industries that compete on the basis of their distinctiveness. Yet we are not realizing the full creative potential of our people and industries. Ontario needs to deepen our skills, with a focus on analytical and social intelligence skills. We need to challenge our workers and our businesses to compete more on the basis of creativity and distinctiveness. We need to draw in the immense capabilities of our immigrants to our province's future success. 806 Broaden our talent base Ontario needs to raise its talent attainment -the percentage of our work force that has post secondary education. We must aspire to be the education province - known readily throughout the world as the jurisdiction with a highly educated population and world renowned centres of learning and reseazch. Establish new social safety nets The rise of the creative age is a double-edged sword. It generates tremendous wealth creation opportunities for some. Yet it can leave many behind, especially those in jobs that aze disproportionately routinized, and those who do not have the skills and opportunities to participate fully in the creative economy. Ontario is a diverse and open place. It out performs its peers on measures of diversity and tolerance, but this advantage is not translating into economic success. We need to design a social safety net system for the creative age =one that partners with those who have the determination to participate fully in the creative economy. Not to do so is a terrible waste of human potential. Build province-wide geographic advantage Ontario is a big province that built its prosperity on many inherent geographical advantages. We have rich natural resource azeas and a thriving economic corridor. We have prosperous cities, and the non-metro parts of Ontario aze more prosperous than their counterparts elsewhere.. Our future advantage in the creative age will be based on facilitating and encouraging the geographic clustering and concentration of industries and skills. The increasing spikiness of economic development puts a premium on density within our urban centres and on the velocity of connections across amega-region and with outlying areas. Ontario's challenge is to build the infrastructure that gains us the scale and the connectivity to ensure all regions of the province can achieve prosperity. Ontarians have built a prosperous economy and achieved a high level of social cohesion and diversity. These strengths create the possibility for emerging stronger from the current downturn and accelerating the longer term economic transformation. This will require us to build a creative economy that is more technologically advanced, inclusive, and sustainable. We aze excited about the challenges facing us all, and we see this report as a first -step in an ongoing dialogue and process for achieving this distinctive advantage for Ontario. 807 ATTACHMENT 2 TO REPORT PSD-018-09 University of Ontario Institute of Technology and Durham College Projected Student Enrollment and Space Requirements Durham College Current - 5,683 Phase 1 - 6,535 Phase 2 - 7,387 UOIT -Undergraduate Current - 4,879 Phase 1 - 5,460 Phase 2 - 6,300 UOIT -Graduate Current - 77 Phase 1 - 1,040 (16% of UOIT enrollment) Phase 2 - 1,500 (20% of UOIT enrollment) Tota I Current Enrollment - 10,638. Phase i - 13,034 Phase 2 - 14,887 Zoa,ooo a ..~ 154,004 m z U N 140,004 50,044 4 Durham College Integrated Services -,.,... UO.IT Existing. Space 808 Current Phase 1 Phase 2 ATTACHMENT 3 TO REPORT PSD-018-09 Proposed Terms of Reference: Mayor's Task. Force on Attracting Higher Education Facilities to Clarington Mandate: . To assist Council in attracting higher education facilities to the Municipality of Clarington with particular attention to supporting the Energy and Science Park initiatives. The potential candidate institutions are Durham College, the University of Ontario Institute of Technology (UOIT), and Trent University; however there may be other institutions that- are. either considering a satellite campus or have programs related to Clarington's emerging training needs. The work of the Task Force will also seek to support Clarington's objective to be recognized as a Provincially Significant Employment Area. The Task Force will be cognizant of recommendations to the Province to make Ontario a leader in the Creative Age. Task Force Membership; The Mayor's Task Force will be comprised of up to six (6) community members selected by the Mayor with input from members of Council and the Clarington Board of Trade. The community members will be sufficiently knowledgeable about the mission and strategic objectives of higher education facilities, the training needs for existing and anticipated businesses in Clarington, the changing Ontario economy and work being done by groups such as the Institute for Competitiveness and Prosperity or the. Martin Prosperity Institute. Task Force members should be influential inside and outside of the community. The composition of the Task Force should represent a variety of interests. The Mayor will be an ex-officio member of the Task Force. The Director of Planning Services is the municipal staff liaison for the Task Force. Process: The Task Force will look at the various options of attracting a satellite campus of a higher education facility. 10 809 The Task Force wilt: • review the needs and requirements identified by the Durham College/ UOIT Campus Planning Study and any similar studies or strategic plans available from Trent University, etc.; • undertake appropriate consultation with key stakeholders in Clarington regarding their labour force and training needs, particularly Ontario Power Generation, with a view towards identifying which education opportunities could best be served from a satellite facility; • review with executive members of the institutions their ..current plans and the potential opportunities to meet their mission with satellite facilities or private/institutional partnerships; • identify. opportunities. within Clarington for satellite facilities and/or training space in conjunction with business; • advise the Mayor and Council on strategic actions that should be considered; • prepare an interim report to the Municipality within 6 months on their findings that could be the basis for discussions with the higher education institutions; • undertake additional actions as determined by Council to influence the investment decisions for higher education facilities and services; and • deliver a final report within one year. It is understood that in order to meet its mandate the Task Force will need to be flexible and adjust to changing circumstances. Meetings: The Task Force will meet at a convenient location and time for the members. Roles: The Chair The Chair of the Task. Force will be selected by the Mayor and will: • facilitate the meetings; • be responsible to ensure that the task force meets its mandate; • be responsible to author any report of the task force with the assistance of other Task Force members; • be responsible for arranging and leading key meetings with the institutions and senior levels of government; and • report to Council as appropriate and determined by the Task Force. 11 810 Members All Members of the Task Force will: • report any conflict of interest issues prior to decision making; • operate in a consensus mode, allowing members to discuss -their .respective views and opinions and to listen to others; • will review all documents, agendas and minutes presented to them to make informed decisions; • not release or use any confidential information obtained through discussions or other information provided to the Task Force; • participate in the writing of any report or other tasks as determined through the meetings; and • uphold the mandate of the Task Force. Municipal Staff Liaison The staff liaison will assist with any research and municipal planning information that would be helpful to the Task Force. Mayor's Office The Mayor's Office will be responsible for all administrative arrangements and meeting minutes. 12 811 APPENDIX #3 Terms of Reference Clarington Task Force on Attracting Higher Education Facilities to Clarington MANDATE To assist Council in attracting higher education facilities to the Municipality of Clarington with particular attention to supporting the Energy and Science Park initiatives. The potential candidate institutions are Durham College, the University of Ontario Institute of Technology (UOIT), and Trent University; however there may be other institutions that are either :considering a satellite campus or have programs related to Clarington's emerging training needs. The work of the Task Force will also seek to support Clarington's objective to be recognized as a Provincially Significant Employment Area. The Task Force will be cognizant of recommendations to the Province to make Ontario a leader in the Creative Age. TASK FORCE MEMBERSHIP The Task Force will be comprised of up to six (6) community members appointed by Council with input from individual members of Council and the Clarington Board of Trade. The community members will be sufficiently knowledgeable about the mission and strategic objectives of higher education facilities, the training needs for existing and anticipated businesses in Clarington, the changing Ontario economy and work being done by groups such as the Institute for Competitiveness and Prosperity or the Martin Prosperity Institute. Task Force members should be influential inside and outside of the community. The composition of the Task Force should represent a variety of interests. The Mayor will be an ex-officio member of the Task Force. The Director of Planning Services is the municipal staff liaison for the Task Force PROCESS The Task Force will look at the various options of attracting a satellite campus of a higher education facility. Clarington Task Force on Attracting Higher Education Facilities The Task Force will: • review the needs and requirements identified by the Durham College/ UOIT Campus Planning Study and any similar studies or strategic plans available from Trent University, etc.; • undertake appropriate consultation with key stakeholders in Clarington regarding their labour force, and training needs, particularly Ontario Power Generation, with a view towards identifying which education opportunities could best be served from a satellite facility; • review with executive members of the institutions their current plans and the potential opportunities to meet their mission with satellite facilities or private/institutional partnerships; ~• identify opportunities within Clarington for satellite facilities and/or training space in conjunction with business; • advise the Mayor and Council on strategic actions that should be considered; • prepare an interim report to the Municipality within 6 months on their findings that could be the basis for discussions with the higher education institutions; • undertake additional actions as determined by Council to influence .the investment decisions for higher education facilities and services; and • deliver a final report within one year. It is understood that in order to meet its mandate the Task Force will need to be flexible and adjust to changing circumstances. MEETINGS The Task Force will meet at a convenient location and time for the members. ROLES The Chair The Chair of the Task Force will be selected by members of the Task Force and will: • facilitate the meetings; • be responsible to ensure that the task force meets its mandate; • be responsible to author any report of the task force with the assistance. of other Task Force members; • be responsible for arranging and leading key meetings with the institutions and senior levels of government; and • report to Council as appropriate and determined by the Task Force. Clarington Task Force on Attracting Higher Education Facilities 2 Members All Members of the Task Force will: • report any conflict of .interest issues prior to decision making; • operate in a consensus mode, allowing members to discuss their respective views and opinions and to listen to others; • will review all documents, agendas and minutes presented to them to make informed decisions; • not release or use any confidential information obtained through discussions or other information provided to the Task Force; • participate in the writing of any report or other tasks as determined through the meetings; and . • uphold the mandate of the Task Force. Municipal Staff Liaison The staff liaison will assist with any research and municipal planning information that would be helpful to the Task Force. Mayor's Office The Mayor's Office will be responsible for all administrative arrangements and meeting minutes. Clarington Task Force on Attracting Higher Education Facilities 3 APPENDIX #4 Task Force for Attracting Higher Education Facilities List of Members Paul Halliday, Chair Pierre Tremblay Senior Vice President of Nuclear Programs and Training, OPG Rev. Dr. Dorcas Gordon Principal and Associate Professor of Biblical Interpretation and Preaching Knox College Deborah Patrick, CFO Bowmanville Foundry Company Limited Valentine Lovekin Barrister & Solicitor William Humber Executive Director of the Revitalization Institute, Seneca College Mayor Jim Abernethy David Crome, Director of Planning Services Faye Langmaid, Acting Director of Planning Services Linda Coutu, Executive Assistant to the Mayor DRAFT LIST OF DELEGATIONS September 20, 2010 a) Ian Maciver and Tracey Tyner Cavanagh -Request for Speed Bumps West Beach/Cove .Road (Correspondence Item D - 4) b) Tim Tufts -Administrative Policy H18 -Political Activities (Correspondence Item D - 24) c) Richard Ward -Report PSD-096-10 -Proposed Amendment to the Municipality of Clarington Official Plan to Incorporate the Requirements and Permissions Afforded to the Municipality as a Result of Bill 51, the Planning Conservation Land Statute Law Amendment Act, 2006, Places to Grow Act, 2005, the Greenbelt Act, 2005, the Ontario Heritage Act and the Provincial Policy Statement, 2005 (Item 5 of Report #1) SUMMARY OF CORRESPONDENCE September 20, 2010 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Clarington Traffic Management Advisory Committee dated April 15, 2010. (Copy attached) I - 2 Minutes of the Ganaraska Region Conservation Authority dated June 17, 2010. (Copy attached) I - 3 Minutes of the. Durham Nuclear Health Committee (DNHC) dated June 18, 2010. (Copy attached) I - 4 Minutes of the Task Force for Attracting Higher Education Facilities dated June 29, 2010. (Copy attached) I - 5 The Honourable Brad Duguid, Minister, Ministry of Energy and Infrastructure, thanking Mayor Abernethy for hosting his meeting with the Clarington Board of Trade; expressing appreciation for the gift of a framed picture of Orono; and, advising that the Ministry looks forward to strengthening relationships with their partners in Clarington and continuing to work together to create a brighter, more sustainable future for all Clarington residents and all Ontarians. - 6 John R. O'Toole, MPP, Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, forwarding a copy of correspondence dated June 2, 2010, from Roger Anderson, Regional Chair, Region of Durham, responding to the Minister of Transportation's June 29, 2010, letter to the editor of the Peterborough Examiner regarding the phasing of the 407 Extension and terminus at Simcoe Street in Oshawa, and requesting to meet with the Premier and the Ministers of Transportation and. Energy and Infrastructure; advising that he agrees that the Minister's letter does not address concerns of citizens and all stakeholders over the adverse impacts of failing to complete the eastward extension of Highway 407 according to the original plans and the Environmental Assessment; and, indicating his support for a meeting with the Premier and the Ministers to address urgent concerns associated with the Highway 407 East Extension. Summary of Correspondence - 2 - September 20, 2010 I - 7 Roger Anderson, Chair, Region of Durham, Jim Abernethy, Mayor, Municipality of Clarington, John Gray, Mayor, City. of Oshawa, Dave Ryan, Mayor, City of Pickering, and Pat Perkins, Mayor, Town of Whitby, writing to the Honourable Jim Flaherty, Minister of Finance, Department of Finance Canada, advising that the announcement by the Province of Ontario regarding the 407 East completion provides that less than one third of the project will be built, many interchanges will be deleted and the anticipated date of completion of this portion will be 2015; indicating that under the 2007 FLOW funding agreement, the Province agreed to construct the 407 East extension from Brock Road to Highway 35/115 by 2013 in exchange for federal contributions to several transit projects in the GTA; advising that recent announcements by the Province indicate they have unilaterally abandoned their commitment to completing the 407 by 2013; and, advising that the Mayors of Pickering, Oshawa, Whitby and Clarington and the Regional Chair believe this breaches the terms of the federal- provincial agreement and sets a dangerous precedent whereby one level of government unilaterally changes or ignores an agreement with another level of government without consequences; and, respectfully requesting the Minister's insight and input on this matter to ensure that the 407 is constructed to service the Region's current and future needs. I - 8 Correspondence has been received from the following businesses/organizations expressing disappointment regarding the Province's announcement to incrementally construct the 407 East with phase 1 terminating at Simcoe Street in Oshawa; indicating that the continuation of the 407 extension to Highway 35/115 is imperative as the Municipality prepares for tremendous growth within all industries; and, requesting that the Highway 407 extension from'' Brock Road in Pickering to Highway 35/115 be built as one continuous project: (a) Randy Henry, President, Courtice Flea Market (b) Robert Hann, President, Halloway Developments Limited and Valiant Rental Properties Limited (c) Paulina Alamo, General Manager, Holiday Inn Express & Suites (d) Dr. James Hadden, Clarington Chiropractic Clinic (e) Stephen G. Scatterty, Managing Partner, Insch Wealth Management (f) Elaine Garnett, General Sales Manager, CHEX TV Channel 12 Durham (g) Kurt Henry, Mortgage Agent, The Mortgage Centre (h) Greg Lewis, Agent, State Farm Insurance and Financial Services (i) Mike Gazo, Perfect Party Inc. Summary of Correspondence - 3 - September 20, 2010 (j) Tom and Marilyn Morawetz, Evergreen Farm & Garden Ltd. I - 9 ~ Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham, thanking Council for expressing their concerns regarding the 407 east extension project and the Province's recent decision to . phase construction and delay the highway's completion until an unknown date; indicating that the Region completely agrees that the Province should meet their original commitment to build the entire east~extension to Highway 35/115; and, advising that the Region has urged the Premier and the Ministers of Transportation and Energy and Infrastructure to reconsider this decision. I - 10 J. Murray Jones, Warden, County of Peterborough, writing to the Honourable Dalton McGuinty, Premier of Ontario, expressing concern with the Province's recent decision to take a phased approach to extending Highway 407; indicating the extension of Highway 407 is an integral component of the Province's Growth Plan; advising that the current movement of goods to and from the Peterborough area is beyond the existing infrastructure's capacity and the connection of Highway 407 to Highway 115 is an essential transportation corridor to ensure the appropriate economic development of the Peterborough area; and, respectfully requesting the Province to move this project to completion by 2013 as originally promised to Durham and Peterborough citizens. I - 11 Major Roland Murphy, Community & Family Services Coordinator, The Salvation Army Bowmanville, writing. to Bryan Bickel) thanking him for requesting donations to the food bank during the Stanley Cup Parade in Orono; and, advising that 1000 pounds of food and $595 in monetary donations were collected and equally divided between the three food banks in the area. I - 12 Wanda Secord, Executive Director, Durham Children's Aid Society, thanking Council for their support regarding equitable and appropriate funding for Durham Children's Aid Society; and indicating that unfortunately, the provincial government's funding envelope for child welfare has not changed from last year and therefore the Durham CAS is projecting an additional $2.5 million deficit for fiscal year 2010- 11, even with reducing their total staff complement by 8% and significant cost containment. An update of their situation will be provided once their final budget is approved. Summary of Correspondence - 4 - September 20, 2010 I - 13 Mayor Pat Perkins, Town of Whitby, writing to the Assistant Deputy Minister, Accessibility Directorate of Ontario, expressing concern regarding the significant impact the loss of full service gas stations is having on people with disabilities in the Town of Whitby and across Ontario; indicating that the Customer Service Standard implemented under the Accessibility for Ontarians with Disabilities Act goes a long . way to addressing the needs of Ontarians with disabilities but does not come ihto effect for businesses until 2012 and does not specifically address the mobility needs of people with disabilities at gas stations; and, advising that in order to meet the Provincial commitment to create an inclusive environment for people with disabilities, more practical and specific direction is needed now; and, respectfully requesting to be advised as to what the Ministry can do to ensure that seniors and persons with disabilities continue to have equitable access to gas pumps that are essential to addressing their independent mobility needs. I - 14 Kathleen Wynne, Minister of Transportation, writing to Mayor Paul Ayotte, .City of Peterborough, responding to his correspondence regarding the Highway 407 extension, indicating that projects of this size and complexity are typically built in stages, the environmental assessment has been approved with conditions, out to Highway 35/115, and that work on meeting these conditions is already underway; and, indicating that the Ministry will work with the Region of Durham, local municipalities, First Nations communities and other stakeholders to assess the impact to the local traffic network of ending the Highway 407 East extension at Simcoe Street and to develop options for discussion on how to accommodate additional traffic on local roads. I - 15 Agatha Garcia-Wright, Director, Environmental Assessment and Approvals. Branch, Ministry of the Environment, thanking Council for inquiring about the status of the Durham and York Residual Waste Study Amended Environmental Assessment (EA); advising that the Notice of Completion of the Ministry review of the EA was issued on February 19, 2010, initiating a five week comment period; indicating that the EA process for this proposal is not yet complete and no decisions have been made about its approval; and, that the Municipality will be notified of all subsequent notices from the Ministry of the Environment and advised when a decision has been made. Summary of Correspondence - 5 - September 20, 2010 I - 16 Jerry Ouellette, M.P.P., Oshawa, sharing his concerns regarding the Highway 407 extension becoming a two phase project, noting that there was no indication during the EA process that the project would be split; indicating that he is a big supporter of the extension; and, forwarding a copy of the Hansard recording of his question about a firm commitment to a completion date of 2012 to Minister Caplan during Question Period in the Ontario Legislature, who confirmed a completion date of 2013. I - 17 Jim Chan, Project Manager, Canadian Environmental Assessment Agency, advising of amendments to the Canadian Environmental Assessment Act, regarding changes to roles, responsibilities and process steps for the proposed 407 East Transportation Corridor project; indicating as part of the amendments, the Canadian Environmental Assessment Agency will perform the duties and functions of the responsible authority in relation to the project until the submission of the comprehensive study report to the Ministry of the Environment; forwarding a Public Notice inviting comments on the Comprehensive Study Guidelines document describing the requirements of the comprehensive study process; and, advising that comments received by August 20, 2010, will become part of the public registry. - 18 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW), regarding the Canadian Postal Service Charter which outlines the federal government's expectations for Canada Post in regard to service standards and other matters; stating that CUPW believes the document needs to be dramatically improved, especially in relation to the moratorium on rural closures; and, requesting Council to encourage Canada Post to rethink its policies and practices by passing resolutions protesting the service and job cuts at Canada Post and endorsing a socially responsible vision of Canada Post, as outlined in the People's Postal Declaration. I - 19 Linda Duffie, Duck Derby Committee Chair, Bowmanville Lions Club, extending appreciation to their corporate sponsors for helping to make the' 15~ Annual Rubber Duck Derby a success; forwarding a Certificate of Appreciation to the Municipality. of Clarington; and, looking forward to the municipality's continued involvement next year. Summary of Correspondence - 6 - September 20, 2010 I - 20 John R. O'Toole, M.P.P., Durham, writing to the Honourable Carol Mitchell, Minister of Agriculture, Food and Rural Affairs, regarding Council's support of the Region of Durham's application to the Rural Connections 2010 program for broadband access; and, indicating his full support of the application and that he agrees that broadband services are a high priority for businesses and residents of Caarington. I - 21 John R. O'Toole, M.P.P., writing to the Honourable Brad Duguid, Minister of Energy & Infrastructure Renewal, regarding Council's position against the use of cooling. towers at the. units planned for the new Darlington Generating Station; encouraging the Minister to support Council's position and use the lakewater cooling system instead of the cooling towers; and, requesting the Minister to advise what steps will be taken to ensure the Darlington "new build" is constructed in accordance with the wishes of the community. I - 22 Tracey Tyner Cavanagh, Accessibility Co-ordinator, Region of Durham, expressing appreciation to Council on behalf of the members of the Region's Accessibility Advisory Committee and the local municipal Accessibility Advisory Committees for the financial contribution and support of the Accessibility Expo held on June 17, 2010 and for their continued efforts to achieve a fully accessible community. I - 23 John Schindler, President and Chair, Ontario Society of Professional Engineers, providing Council with a copy of a joint statement of the Ontario Society.of Professional Engineers (OSPE), the Society of Professional Engineers and Associates (SPEA), the Ontario Nuclear New Build. Council, the Chalk River Professional Employees Group (CRPEG), the Chalk River Employees Ad-hoc Task Force (CREATE) and the Chalk River Technicians and Technologists (CRTT) on the future of Canada's nuclear sector which was prepared for the federal Minister of Natural Resources in response to the recent passage of Bill C-9 authorizing the restructuring of Atomic Energy of Canada; recognizing that the restructuring of AECL is a necessary step in restoring the competitiveness of Canada's nuclear sector but expressing concern about the impacts of restructuring on Canadian- owned intellectual property and engineering employment; advising the joint statement will be shared with key Federal and Provincial decision-makers; and, requesting Council's support of these principles and inclusion of the Municipal logo on the submission to the Minister. Summary of Correspondence - 7 - September 20, 2010 I - 24 Scott Lewis, Communications Manager, Canada Post Corporation, sharing the results of the 2009 Rural Mail Safety Review in Bowmanville indicating that 665 rural mailboxes passed the- assessment, requiring no modification, 240 rural mailboxes required relocation, 179 rural mailboxes will be reassessed at a later date, and 180 rural mailboxes were required to be centralized into community mailboxes; forwarding a Municipal Fact Sheet on Rural Mail Safety Review; and, indicating that further information is available by calling 1-866-501-1669 or visiting www.canadapost.ca/ruralmail. I - 25 Mirka Januszkiewicz, Director of Waste Management Services, Region of Durham, advising of a project to distribute one new 22 gallon blue box for recyclable containers to each household in Durham to improve the quality and efficiency of Durham's two-stream (containers and fibres) blue box collection system; advising that the new blue box will feature graphics to illustrate that it is intended for recyclable containers only, not paper products; and, indicating that delivery is scheduled to commence the week of September 27th and that an extensive promotion and education strategy including news releases, advertising, website updates and TV interviews will begin in early September and continue through to the first week of November. I - 26 Lori Osborne, expressing concern with the logistics of the open house for Zep Energy held on July 27, 2010, in Orono; indicating that there were over 70 people who were not able to access the meeting due to fire regulations and who were not able to have their voices .heard and .their questions answered; stating that she feels that the meeting should have been rescheduled to a more appropriate venue; advising that she has valid questions and concerns regarding setbacks and the lack of research completed on Wind Turbines; indicating that the process is unacceptable considering the possible impact to her life and agricultural operation; and, questioning how she can be assured that her family's concerns will be addressed. I - 27 The Honourable John Gerretsen, Minister of the Environment, advising of the Province's commitment to implement a more effective process for infrastructure projects by combining environmental assessment and land use planning requirements into a single process in which proponents can streamline their efforts and more effectively meet the requirements of both the Planning Act and the Environmental Assessment Act; and, indicating the enhanced, Summary of Correspondence - 8 - September 20, 2010 integrated process will recognize the inter-relationships among economic, environmental and social factors that are currently considered through existing planning processes and will be an effective tool for businesses and municipalities while maintaining a high level of environmental protection. I - 28 Megan Cramer, Community Development Assistant, Community Development Council Durham, forwarding a copy of a report entitled "Enhancing the Social Planning and Research Capacity of North Durham and Clarington: A Community Social Profile and Needs Assessment" providing a social profile of North Durham and Clarington and summarizing the feedback gathered from focus groups and interviews conducted with local agencies and community members on the needs and expectations for future social planning and research. I - 29 Thomas B. Hodgins, Commissioner, Development Services .Department, City of Oshawa, writing to Patrick Chan, Project Manager, 407 East Transportation Corridor Project, providing the City of Oshawa's comments-on the commencement of a Federal Environmental Assessment (EA) for the 407 East Transportation Corridor Project. I - 30 John R. O'Toole, MPP, Durham, writing to the Honourable Laurel Broten, Minister of Children & Youth Services, forwarding a copy of Council's resolution (supported by the Townships of Scugog and Uxbridge) in support of equitable and appropriate funding for mandated services provided by the Durham Children's Aid Society and requesting the Minister's response to the resolution. I - 31 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, writing to Industry Canada, advising that on August 23, 2010, the Township of Brock adopted the following resolution pertaining to proposed replacement of long-form census: "RESOLVED THAT the Council of the Township of Brock express its dismay and disappointment to the Federal .Government concerning the proposed changes to the long-form census as currently administered by Statistics Canada and that this be circulated to our MP and other municipalities." Summary of Correspondence - 9 - September 20, 2010 I - 32 Sheila Hall, Executive Director, Economic Development Officer, Clarington Board of Trade/Office of Economic Development, advising that the Municipality of Clarington has been fortunate to have significant infrastructure investment announcements for the community including the 407 extension, the proposed new nuclear project at Darlington and the extension of the GO Train service to Bowmanville; indicating that it is essential that action be taken on these announcements; encouraging the Federal Government to ensure that decisions with AECL be at the forefront in planning as the New Nuclear Build Project will outflow benefits for the municipality, . the Region and the Province and will set Canada as a leader in the global nuclear community; advising that the extension of the 407 to 35/115 is essential to ensure effective and timely movement of goods; and, recommending that action be taken to ensure the New Nuclear Build Project moves forward without delay, that the 407 extension be completed to Highway 35/115, and that programs be developed to support the servicing of employment lands in Clarington. I - 33 John R. O'Toole, MPP, Durham, forwarding a copy of correspondence he received from the Honourable Kathleen Wynne, Minister of Transportation (MTO), confirming fears that the Highway 407 extension eastward to Oshawa will be delayed until 2015 and that there is no indication when the final link to Highway 35/115 will be completed; advising that the Minister has indicated that MTO will work with municipalities and other stakeholders to address traffic problems resulting from ending the Highway 407 extension at Simcoe Street; and, advising that he will work with municipalities, businesses, commuters and all stakeholders who are attempting to convince the Minister and the Provincial government to complete the Highway 407 extension to Highway 35/115 as planned and promised. I - 34 John R. O'Toole, MPP, Durham, writing to the Honourable Jim Bradley, Minister of Municipal Affairs & Housing, forwarding Council's resolution regarding the Province covering costs of appeals to the Ontario Municipal Board resulting from policies in the provincial Places to Grow Act;. indicating that he agrees that Ontario municipalities should not be expected to pay the costs associated with defending planning policies that originate with the Province; and, indicating that would appreciate being copied on the Minister's response. Summary of Correspondence - 10 - September 20, 2010 I - 35 John R. O'Toole, MPP, Durham, writing to the Honourable -John Gerretsen, Minister of the Environment, forwarding Council's resolution pertaining to the proposed Water Opportunities Act and Water Conservation Act, indicating that he is in support of Council's position and urges the Province to include input by the Region and the Municipality of Clarington in the Water Opportunities Act. I - 36 John R. O'Toole, MPP, Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, forwarding a copy of correspondence to Canada's Minister of Finance by the Regional Chair of Durham and Mayors of municipalities through which Highway 407 currently runs or will run in the future in which the Chair and .Mayors believe that the provincial government's decision to only partially build the final leg of Highway 407 breaches the terms of the federal-provincial agreement announced November 27, 2009; indicating that he supports the civic leaders, businesses, commuters and all stakeholders who know the importance of a timely completion of Highway 407 as promised in the 2007 FLOW funding agreement; and, urging the Premier to work with the local and federal branches of government to fully reinstate the schedule and plans for Highway 407. I - 37 Sharon Bailey, Director, Land and Water Policy Branch, Ministry of the Environment, thanking Council for their comments and recommendations regarding the proposed Water Opportunities and Water Conservation Act. 2010, if passed, would establish a framework to drive innovation, create economic opportunities, sustain water infrastructure,. conserve Ontario's water and lay the foundation for new Ontario jobs and make Ontario a North American leader in the development and sale of new technologies and services for water conservation and treatment. Additional information regarding the proposed legislation is available at www.ene.gov.on. ca/en/water/opportunities/index. php. CORRESPONDENCE FOR DIRECTION D - 1 Fred Hahn, President, Canadian Union of Public Employees (CUPE) and Tracy Saarikoski, President, The Ontario Coalition for Better Child Care (OCBCC) requesting that Wednesday, October 27, 2010, be proclaimed as "Child Care Worker & Early Childhood Educator Appreciation Day" in Clarington, in recognition of the education, dedication and commitment of child care workers to children, their families and quality of life of the community. (Motion to Proclaim) Summary of Correspondence - 11 - September 20, 2010 D - 2 Terryl Tzikas, Chairperson,. Bowmanville Santa Claus Parade, requesting permission to hold the 49t" Annual Community of Bowmanville Santa Claus Parade on Saturday, November 20, 2010, beginning at 10:30 a.m.; requesting the cooperation of the Police Department, Operations Department and Municipal Services and the use of the Old Fire Hall; highlighting the parade route; and, thanking all involved for their continued support in making the parade a great success. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 3 Terryl Tzikas, Chairperson, Bowmanville Santa Claus Parade, requesting a Municipal Law Enforcement Officer be in attendance at the 49t" Annual Community of Bowmanville Santa Claus Parade on Saturday, November 20, 2010, to address the issue of people selling articles to parade spectators during the event. (Motion to refer correspondence to the Municipal Clerk) D - 4 lain Maciver requesting the installation of speed bumps on West Beach/Cove Road as a traffic calming measure to address safety concerns with increased traffic and speed. of vehicles in the neighbourhood. (Motion to refer correspondence to the Director of Engineering Services) D - 5 John Greenfield, Sergeant At Arms, Branch 178 Royal Canadian Legion, requesting permission to hold their annual Remembrance Day Parades and Services on November 5, 2010 in Newtonville, November 7, 2010 in Orono, November 11, 2010 in Newcastle and November 11, 2010, in Bowmanville. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Summary of Correspondence - 12 - September 20, 2010 . D - 6 Donald G. Duthie, Committee Chairman, 172 Royal Canadian Air Cadets of Clarington, requesting permission to hold Fall Tag Days on September 30, October 1 and 2, 2010. (Motion to approve the 172 Clarington Squadron Royal Canadian Air Cadet's request for Tag Days September 30, October 1 and 2, 2010) D - 7 Elaine Simpson tendering her resignation, with regret, as Vice-Chair of the' Clarington Accessibility Advisory Committee, due to personal commitments and extending appreciation and best wishes to members of the Committee.for their future endeavours. (Motion to refer correspondence to the Municipal Clerk) D - 8 Beth Cullen Keidann, Public Health Nurse, Region of Durham, advising October is recognized as "International Walk to School Month" and Wednesday, October 6th is known as "International Walk to School Day (IWALK)"; inviting the residents of Clarington to participate in the 10th Annual IWALK events such as walking, cycling and wheeling as a means by which to get to and from school; highlighting the benefits of participating in active transportation; and, encouraging the Municipality to proclaim the month of October as "Walk to School Month" and October 6th as "International Walk to School Day". (Motion to Proclaim) D - 9 Grant Algar requesting an extension to Building Permit No. 08.0509 for 4327 Fices Road until November 30, 2010, due to difficulty obtaining materials and the availability of tradespersons for installation. (Motion to approve extension for the use of temporary living quarters at 4327 Fices Road until November 30, 2010 subject to the signing of a further Letter of Undertaking) Summary of Correspondence - 13 - .September 20, 2010 D - 10 Newcastle BIA requesting the closure of King Avenue East from Baldwin Street to Beaver Street, Church Street from King Avenue to Emily Street and Mill Street from King Avenue #o Emily Street, on Saturday October 2, 2010, from 6:00 a.m. until 5:00 p.m. for the annual Fall Festival. (Motion to approve provided the . Organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 11 Don Head, Commissioner, Correctional Services Canada, requesting the week of November 14 to 21, 2010, be proclaimed as "Restorative Justice Week", in recognition of the concrete learning and results that have come from the experience of practitioners and stakeholders in the application of a restorative justice approach encouraging accountability, reparation and a movement towards understanding, feelings of satisfaction, healing and a sense of closure for those affected by crime and conflict. (Motion to Proclaim) D - 12 Larry Ng, P.Eng, Project Manager, SNC~LAVALIN Inc. (SLI), advising SLI was retained by the Ministry of Transportation to complete the design services for the removal/demolition of the Highway 401/CNR Spur line bridge located within Clarington; requesting an exemption to the Noise By-law 2007=071 from the hours of operation to allow flexibility for construction to be undertaken seven (7) days per week, including statutory holidays for the four month contract from April 201.1 to July 2011; and, advising that two overnight full closures of Highway 401 will be required for the bridge removal, as well, partial lane closures of the highway and night time work before and after the closure for site preparation and clean-up work. (Motion to approve exemption to the Municipality's Noise By-law for the period April to July 2011) D - 13 The Honourable Rick Bartolucci, Minister of Municipal Affairs and Housing, the Honourable Leona Dombrowsky, Minister of Education, Tony Haddad, President, Association of Municipal Managers, Clerks and Treasurers of Ontario, Norman Sandberg, President, Association of Municipalities of Ontario and Taylor Gunn, Student Vote advising that during Student Vote and Local Government Week, October 17 to 23, 2010, Student Vote, anon-profit, non-partisan organization that works with educators to engage young Canadians in the democratic process, in partnership with the Province of Ontario Summary of Correspondence - 14 - September 20, 2010 will run the first ever province-wide municipal and school board election program for youth under the voting age; indicating that participating schools will receive a Student Vote election kit with resources, an electoral guide, and posters, along with Local Government Week resources guide; advising that the, focus of the 2010 Local Government Week is the Student Vote program, suggesting that municipalities engage and plan activities with schools during the remainder of the school year; and, requesting the municipality to join in celebrating Local Government Week and encourage schools to participate in the Student Vote 2010 municipal and school board election program. (Motion to refer correspondence to the Municipal Clerk) D - 14 Lisa Lucchese advising of the dangers for children crossing the intersection of Bloor Street and Roswell Drive due to the speed and volume of traffic and requesting the installation of traffic lights to address these safety concerns. (Motion to refer correspondence to the Director of Engineering Services) D - 15 Tom Langmaid, Chair, Brownsdale Hall Board, advising that Brownsdale. Hall Board did not submit an application for a community grant in 2010 as the Board was under the mistaken impression that community grants were not to be used for operational expenses; acknowledging that the Board has missed the due date for the community grant process; forwarding a completed Community Grant application; and, requesting Council to consider their grant request. (Motion for Direction) D - 16 Gary Carr, Regional Chair, Regional Municipality of Halton, advising Council that on July 14, 2010, Halton Region adopted the following . resolution pertaining to Request to the Province to Cover all Appeal Costs to the Ontario Municipal Board for Growth Plan Conformity Exercises: "WHEREAS the Province of Ontario initiated and passed the Places to Grow Act; AND WHEREAS pursuant to that Provincial initiative under the Places to Grow Act, the Province issued a Provincial Growth Plan for the Greater Toronto Area and pursuant to that Act requires municipalities at the Regional and Local levels to amend their Official Plans to bring them into conformity with that Provincial Growth Plan; Summary of Correspondence - 15 - September 20, 2010 AND WHEREAS any.Official Plan passed to achieve conformity with the Provincial Growth Plan must be approved by the Province; AND WHEREAS the Province permits appeals of its approval decisions on Regional and Local Official Plans regarding conformity to be appealed to the Ontario Municipal Board despite the. fact that any appeals of the Growth Plan itself are handled by way of a Hearing Officer who reports to the Province and the Province makes the final Decision; AND WHEREAS the defence of any Regional and/or Local Official Plan to achieve conformity the Provincial Growth Plan can be a long and costly process in front of the Ontario Municipal Board; AND WHEREAS municipalities are expected to defend their Official Plans for conformity at the Ontario Municipal Board despite the fact that the municipalities have to pass those municipal official plans by reason of the Provincial Places to Grow Act; AND WHEREAS in Halton, the Region of Halton has passed. Regional Official Plan Amendments #37 and 38 as required by the Places to Grow Act and in the case of Regional Official Plan Amendment #37 that amendment was approved by the Province and then appealed by development interests to the Ontario Municipal Board and the same is likely to occur with Regional Official Plan Amendment #38 and with some if not all of the corresponding local official plan amendments; AND WHEREAS even without any appeals to the Ontario Municipal. Board there are significant costs for municipalities participating in the Provincially required Growth Plan conformity exercises pursuant to the Places to Grow Act; AND WHEREAS such municipalities should not have the added cost of participating in OMB appeals of the various Regional and Local Official Plans produced in compliance with Provincial requirement for conformity with the Provincial Growth Plan; AND WHEREAS the Province itself, in defending its Growth Plan and indeed other Provincial Plans such as the Greenbelt Plan has only hearing officer report exercises in response to changes and amendments sought by others to its Provincial Plans such as the Growth Plan and the Greenbelt Plan. Summary of Correspondence - 16 - NOW THEREFORE BE IT RESOLVED: September 20, 2010 1. THAT the Province of Ontario be requested to take responsibility for any Ontario Municipal Board appeal hearings related to any approvals of Regional and Local Official Plan Amendments that are passed pursuant to the Places to Grow Act in order to achieve conformity with that Act such that all costs related to defending. a Growth Plan Conformity exercise before the Ontario Municipal Board are covered by the Province including the retention of any legal counsel, planning consultants, and other consultants and witnesses and also the time for Provincial or Regional or Local staff required as part of any defence before the Ontario Municipal Board. 2. THAT the Province of Ontario be, requested to provide "intervener funding" to any municipalities affected by the appeal of any Growth Plan conformity, Official Plan amendment to the Ontario Municipal Board so as to enable the municipalities involved to defend their positions.with respect to the Provincial Growth Plan conformity exercise before the Ontario Municipal Board without added cost to the Municipal Service and Delivery System and higher property taxes. 3. THAT a letter be sent by the Regional Chair along with this Resolution to the Premier of the Province of Ontario and the Minister of Municipal Affairs and Housing for their consideration and action in having the Province take the lead and the responsibility for the costs of any appeal proceedings before the Ontario Municipal Board on Growth Plan Conformity Official Plans by Regional and Local municipalities and by providing intervener funding to those municipalities who would be involved in any appeal proceedings respecting Growth Plan Conformity Exercises. 4. THAT this Resolution be forwarded to all of the Regional and Local Municipalities within the Greater Golden Horseshoe and to the Association of Municipalities of Ontario for their support and endorsement of this Resolution. 5. THAT this Resolution be forwarded to Halton's MPPs, the Large Urban Mayors' Caucus of Ontario (LUMCO) and Greater Toronto Area (GTA) Mayors and Chairs. 6. THAT this Resolution be forwarded to all party leaders in Ontario. Summary of Correspondence - 17 - September 20, 2010 7. THAT the Regional Chair write to the above-noted groups to request support for this Resolution and to the Province of Ontario to request that these costs be included in an amendment to the Development Charges Act. (Motion for Direction) D - 17 Gayla.McDonald, Clerk/Manager of Administration and Economic .Development, The Corporation of the Town of New Tecumseth, advising Council that on June 14, 2010, the Town of New Tecumseth adopted the following resolution pertaining to circulation of a petition in opposition to the HST and requesting the Government to rescind its decision to implement the HST in Ontario: "BE IT RESOLVED THAT the verbal report of Councillor Stone be received; AND FURTHER THAT the Additional Information Memorandum of the Clerk/Manager of Administration and Economic Development dated June 14, 2010 be received; AND FURTHER THAT Council approve the petition substantially in the form attached to this memorandum; AND FURTHER THAT the petition be placed in all Town offices, community centres, libraries and on the Town website until August 15, 2010; AND FURTHER THAT the completed petition be forwarded to the Ontario Premier as well as to the Opposition Party; AND FURTHER THAT AMO member municipalities be advised of this action and encouraged to circulate a similar petition within their own municipalities. (Motion for Direction) D - 18 P. M. Madill, Regional Clerk, Region of Durham, writing to the Honourable Dalton McGuinfy, Premier of. Ontario, advising that on June 23, 2010, the Region of. Durham adopted the following resolution pertaining to Bill 23 to reform the Ontario Disability Support Program Act, 1997 and the Taxation Act, 2007: "WHEREAS MPP Toby Barrett (Haldimand-Norfolk) has introduced Private Member's Bill 23: An Act to amend the Ontario Disability Support Program Act, 1997 and the Taxation Act, 2007; Summary of Correspondence - 18 - ~ September 20, 2010 AND WHEREAS under the Ontario Disability Support Program Act, 1997 the Bill raises the asset limits that apply in determining whether a person is eligible for income support from $5,000 to $12,000 for individuals or $20,000 for those with a spouse on disability; AND WHEREAS under the Ontario Disability Support Program Act, 1997 the Bill proposes that child support payments that a person receives not be included in income for the purpose of determining the amount of income support for which the person is eligible; AND WHEREAS at present the amount of income support that a person is eligible to receive is reduced by 50% of the person's other monthly income and under the Ontario Disability Supporf Program Act, 1997 the Bill lowers the reduction so that a person can retain a maximum of $700 of other monthly income or a maximum of $1,000 of other monthly income if the person has a spouse; AND WHEREAS under the Taxation Act, 2007 the- Bill allows an employer that employs a person who receives income support during a taxation year to be entitled to anon-refundable tax credit based on a maximum of $10,000 per person in wages paid, up to a maximum of five employees; AND WHEREAS the Durham Region Accessibility Advisory Committee feels these recommendations would go a long way toward improving the lives of many recipients; THEREFORE BE IT RESOLVED THAT the proposed Bill 23: An Act to amend the Ontario Disability Support Program Act, 1997 and the Taxation Act, 2007 be endorsed by the Council of The Regional Municipality of Durham; AND FURTHER THAT Mr. Barrett be requested to consider including an additional provision in Bill 23 to further amend the Ontario Disability Support Program Act, 1997 to permit individuals receiving Canada Pension Plan Disability benefits (CPP-D) to keep the full amount of their CPP-D benefits without deduction from their Ontario Disability Support Program Benefits; AND FURTHER THAT a copy of this resolution be forwarded to the Premier of Ontario, the Minister of Community and Social Services, MPP Toby Barrett, and the local area Accessibility Advisory Committees." (Motion for Direction) Summary of Correspondence - 19 - September 20, 2010 D - 19 Mike MacEachern, Mayor, Corporation of. the Town of New Tecumseth, writing to the Premier of Ontario, the Minister of Municipal Affairs and Housing, Association of Municipalities of Ontario Member Municipalities and the Organization of Small Urban Municipalities, expressing concern with the impacts of the WSI-Act as it pertains to the presumptive legislation for firefighters on small municipalities with volunteerfirefighters, particularly in view of the retroactivity of claims; and, requesting that consideration be given to reducing the hardship on municipalities with volunteer forces and that the Province consider establishing a cap on the municipal portion to be paid in the event of such claims. (Motion for Direction) D - 20 R. A. (Bob) Fowler, Land Use Council, forwarding an overview of the corporate structure, legislative influence and funding parameters of Conservation Ontario (ConOnt) and its relationship with Ontario's 36 Conservation Authorities, its impact on municipal budgets and the costs of private land ownership; indicating that increasing local costs arising from unfunded downloading of provincial services onto municipalities and simultaneous expansion of district CA/ConOnt powers and levies are contributing to a steady decline in Ontario's economy; suggesting that Municipal Councils might benefit from careful scrutiny of ConOnt's purpose, structure and financing; and, encouraging Council to adopt a resolution requesting that the Ministry of Natural Resources advise whether or not any part of municipal property tax levies are being funneled through district conservation authorities to support Conservation Ontario and to provide a prospectus to justify Conservation Ontario's continued existence, confirming its corporate structure and annually providing an independently audited Financial statement with full details of its operating and management costs. (Motion for Direction) D - 21 Tracey Vaughan-Barrett, Executive Director, Community Development Council Durham, expressing disappointment with the Federal government's recent decision to replace the -mandatory long- form Census questionnaire, one of the most reliable data sources providing information'on demographics such as ethnicity, immigrant status, income, education, labour force, housing and non-paid work, expressing concern that the proposed alternative, the National Household Survey (NHS), will simply not be sufficient to provide an accurate and detailed picture of the community allowing for sound and appropriate planning of social services, residential and employment growth, infrastructure development and business investment; and, requesting Council to adopt a resolution to publicly Summary of Correspondence - 20 - September 20, 2010 support the position of the Community Development Council's concerns, to prepare and release a statement outlining the vital role that Census data plays in municipal governance and planning, to support a comprehensive community consultation process to ensure the necessity and viability of the Census questionnaire and to call for an amendment. of the Statistics Canada Act to remove jail time as a consequence for not completing the mandatory Census questionnaire. (Motion for Direction) D - 22 Andrea Fay, Clerk, Town of Midland, advising Council that in June 2010, the Town of Midland adopted the following resolution pertaining to changes to the Residential Tenancies Act with respect to the time period for living .accommodation for the purpose of receiving rehabilitative or therapeutic services: "THAT the Council of the Town of Midland supports the request from Shelter Now to amend current legislation under Part 1, Section 5K of the Residential Tenancies Act from 1 year to 2 years or adding a 1 year extension." (Motion for Direction) D - 23 Pam and Patricia Guselle, advising they are the owners of a vacation property at 7598 Maynard Road, an unopened road; expressing concern that Maynard Road is in an extremely poor state of repair, to the point that it is almost impossible for a vehicle to pass over it; and, requesting permission to repair Maynard Road, at their own expense, to allow for emergency vehicles to reach their vacation property, by having the road professionally graded to ensure proper water drainage and to add gravel to prevent erosion while maintaining the integrity of the natural surroundings. (Motion for Direction) D - 24 Tim Tufts requesting Council to rescind the portion of Administrative Policy H18 -Political Activities that restricts the use of municipal facilities for the purpose of political forums so that all-candidates meetings can be held in facilities available in smaller communities. Mr. Tufts feels the policy is undemocratic, handicaps new candidates who wish to explain their platform giving an unfair advantage to incumbents, as well as limits the voting public's participation in the democratic process and their opportunity to obtain information on . every candidate. (Motion for Direction) 0 Leading tlae Way Approved by Committee Members CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting Thursday Apri115, 2010 PRESENT: (Chair) Gord Lee David Reesor Councillor Adrian Foster Elwood Ward Lisa Robinson Gillian Bellefontaine ALSO PRESENT: Leslie Benson, Manager of Transportation & Design Jeff Pammett, Durham Regional Police Services, Ron Baker, Traffic & Transportation Co-ordinator Constable Esther Rathwell, Durham Regional Police Services REGRETS: (Vice-Chair) Kerry Meydam, Georg Krohn, Alan Bayliss, John Slater, Tony Cannella, Director of Engineering Services, Amanda Spencer, Region of Durham, Traffic Engineering & Operations Division 1.0 ADOPTION OF MINUTES-(March 18, 2010) The following motion was proposed: THAT: "The minutes of the March 18, 2010 meeting are approved without changes." MOVED: by Gillian Bellefontaine; SECONDED by Elwood Ward CARRIED 2.0 ITEMS FOR INFORMATION 2.1 Road Watch News & Statistics-(Gord Lee) Gord Lee and Ron Baker will attend a conference in Whitby on May 26~'. There was only one report from the drop boxes. DRPS Statistics-(Constable Esther Rathwell) Durham Regional Police will forward all on-line reports to Road Watch for their records.. Approximately twelve are processed each month. More are received but some are lacking essential information. 3.0 AGENDA ITEMS FOR DISCUSSION 3.1 Action List and Outstanding Items (see attachment) 09.22.02-Sidewalks on Simpson Avenue, Bowmanville Sidewalks are going in this year on the north/south of Baseline from Liberty Street to Simpson Street. There are currently no plans for sidewalks at the south end of Simpson Street. Leslie Benson will enquire about a temporary sidewalk. 9.03.01-Bump-outs on Main Street, Orono Jeff Pammett reported that the Region has revisited the issue of the bump-out on Main Street in Orono and they do not recommend it. 09.06.01-Line Painting on Regional Road 57 Line Painting is scheduled by the Region to enhance traffic control. One more "Do Not Pass on Shoulder" sign will be installed by the Region. 10.01.03-Committee Terms of Reference Ron Baker circulated a draft Terms of Reference for the CTMAC which follows the protocol for Council appointed Advisory Committees. Members were asked to review the draft and submit comments and suggestions to Ron Baker prior to the May Committee meeting. Once the final draft has been prepared, Committee will recommend that Council approve of the Terms of Reference. ~ ~ ~ ~r f r 4.0 NEW BUSINESS AT DIRECTION OF CHAIR 4.1 Seat Belt Campaign " Esther Rathwell advised that there is a seat belt campaign on at present across the province. She spoke recently at Wilmot Creek regarding speeding and stop sign infractions. Durham Regional Police .cannot enforce the Highway Traffic Act because Wilmot Creek is private property. Residents-can still-participate inthe Road Watch Program. Councillor Adrian Foster offered to loan anyone a video on seat belt use. Council did support having a report go forward to the next Council meeting regarding the Region's decision to delay the project to reconstruct Liberty Street. The recent traffic blitz by Durham Regional Police in Courtice was successful in terms of visibility. " 4.2 Traffic Signals-King Street/Division Street & King Street/Liberty Street There is no place for pedestrians to cross King Street in between Division Street and Liberty Street. Pedestrian counts have not been done but staff was confident that the number of pedestrians crossing King Street would not meet warrants for another signal. It's also difficult to get all pedestrians to go to a safety device even when installed. 5.0 NEXT MEETING DATE- May 20, 2010-7:00 P.M. Committee Room 1C-Enter via Municipal Administrative Centre, 40 Temperance Street, Bowmanville, through the north door on Church Street (Library entrance doors). 6.0 ADJOURNMENT MOVED by; Elwood Ward THAT: "The meeting be adjourned at 8:20p.m." GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY I - 2 June 17, 2010 FA 04/10 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:16 p.m. MEMBERS PRESENT: Raymond Benn, Chair -Township of Alnwick/Haldimand Mark Lovshin, Vice-Chair -Township of Hamilton Brian Fallis -Township of Cavan Monaghan Miriam Mutton -Town of Cobourg Bob Spooner -Town of Cobourg Twila Marston =Township of Hamilton Cal Morgan -Municipality of Port Hope Linda Thompson -Municipality of Port Hope Gord Robinson -Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Brian Morrison, Fisheries Biologist Members of the Public ABSENT WITH REGRETS: ALSO ABSENT: Charlie Trim -Municipality of Clarington Dave Marsh -City of Kawartha Lakes 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 31/10 MOVED BY: Bob Spooner SECONDED BY: Twila Marston THAT the Full Authority approve the minutes of May 20, 2010 meeting. CARRIED.. 4. Adoption of the Agenda The Chair informed the Board members of one additional permit, and two new items under New Business. c) Violence and Harassment Policies b) Hydro Power Generation Proposal c) 168/06-1082-06/10 -Anthony Apicella (Municipality of Port Hope) -Construction of a single dwelling Minutes FA 04/10 Page 2 There is 1 in camera item under property. As well item 6 is moved to item 7 and item 7 to item 6 to allow the fire planning presentation to be heard first. FA 32/10 MOVED BY: SECONDED BY: Mark Lovshin Gord Robinson THAT the Full Authority adopt the agenda as amended. CARRIED. 5. Delegations: None. 6. Business Arising from Minutes: a) Fire Planning in the Ganaraska Forest Gord Weir, Fire Chief, Clarington accompanied by Nels Egerton and Bill Balfour, Cavan- Monaghan Fire Department, and Jim Wheeler, Port Hope Fire Department gave a presentation. The background of the Forest Fire Planning Committee was presented to the Board. Chief Weir pointed out the rate structure for the Fire Program Aircraft, should they be required as part of a response to a fire. The fire meetings annually identify road work that Municipalities can assist the GRCA with. As well training needs are reviewed. Also reviewed are lists of incidents that have occurred in the Forest, such as an ATV accident. Mapping issues and signage are also discussed. The committee is working towards GPS locations for mapping. The next meeting is scheduled for September 09, 2010 at the Forest Centre and meetings are open to the public. The members asked questions as to responsibilities for responding to a fire in the Ganaraska Forest. Cal Morgan asked who pays the bill for aircraft responding to the fire. The cost is paid by the municipality who calls the aircraft in. Declaring a state emergency in the case of a fire allows the municipality to apply for funding assistance. Durham Regional Police have a helicopter that possibly could be utilized in the case of an emergency. Mutual aid in the past meant that if your resources got tapped out you could call on your neighbour who had signed. mutual agreements. Now an agreement is not required, you can request resources of neighbours. The municipalities are responsible for training dollars for the fire departments as well as resources to fight fires. This needs to be considered by municipalities each year during budget times. FA 33/10 MOVED BY: Linda Thompson SECONDED BY: Cal Morgan THAT the Full Authority receive the presentation and supporting materials for information. CARRIED. 6. Presentations: a) Graham & West Lake Ontario Watersheds Fish Habitat Management Plans Brian Morrison, Fisheries Biologist, presented the two fish habitat management plans. He outlined the guiding themes of a fish habitat management plan, the process of staff Minutes FA 04/10 Page 3 review, and public consultation, all of which will lead to approval in the fall of 2010. FA 34/10 MOVED BY: Bob Spooner SECONDED BY: Brian Fallis THAT the Full Authority receive the above staff report, presentation and supporting materials for information. CARRIED. b) Modification of Existing Special Policy Areas -Town of Cobourg Rob Franklin, Manager of Planning Services for the Town of Cobourg, and Mark Peacock, Director of Watershed Services presented the report on the modification of existing special policy areas in the Town of Cobourg. The one zone and two zone areas were outlined as well as the defining of a special policy area. Updating the floodplains includes looking at additions and deletions. to the .areas. Town of Cobourg's special policy areas have not been reviewed since 1984. The Town has completed a 5 year review of their official plan but cannot approve the special. policy areas in that process. This has to be done by the Minister of Natural Resources and Minister of Municipal Affairs and Housing. Public consultation will take place in the summer. Town of Cobourg will be looking for endorsement of the special policy areas by the Ganaraska Region Conservation Authority. There are .three special policy areas, Cobourg Creek, Brook Creek and Midtown Creek. Members asked questions in regards to the approval process and the consultation. FA 35/10 MOVED BY: Brian Fallis SECONDED BY: Mark Lovshin THAT the Full Authority receive the above staff report, presentation and supporting materials for information; AND THAT the Full Authority approves the policies in principal and directs staff to forward them to the Town of Cobourg for council and public review and consideration; AND THAT the results of that consideration be brought back to the Full Authority for final review and approval. CARRIED. 8. Chair and CAO/Secretary-Treasurer Remarks The Chair informed the members of the retirement party of the GFC Cook Winnie Finnie who has been with the Authority for over 30 years. The CAO/Secretary-Treasurer stated that the retirement party was well attended. The job opening has closed and there are some good candidates. She also informed the board that the Ganaraska Forest Centre Property Manager position closes next week and there are over 70 applications for that position. She informed the members that she, the Chair and the Director of Watershed Services attended a TCC Source Protection Administration meeting yesterday. Minutes FA 04/10 Page 4 9. Business from the Board Members Gord Robinson informed the members that the Kendal Crown Lands group held a meeting about 2 weeks ago and 30 people attended with much interest. He thanked the Conservation Authority for their involvement. Linda Thompson stated it was a great party yesterday for Winnie Finnie. An update on the Perrytown drainage project was given as requested. Brian Fallis announced that he is getting married on Saturday. The Chair and Board members offered their congratulations. The Chair also announced that the office would be closed on July 1St and 2"d with one day taken as a vacation day. by staff. 10. Correspondence: FA 36/10 MOVED BY: Linda Thompson SECONDED BY: Twila Marston THAT correspondence item #13 to be received and filed. CARRIED. FA 37/10 MOVED BY: SECONDED BY: Gord Robinson Miriam Mutton THAT correspondence item #14 referred to staff. CARRIED. 11. Applications under Ontario Regulation 168/06: Permits approved by Executive: a) 168/06-1080 - 05/10 -Michael Blackhurst (Municipality of Clarington) - Construction of a 2-storey addition -attached b) 168/06-1081 - 06/10 - AI LeBlanc (Town of Cobourg) -Construction of a single family dwelling -attached c) 168/06-1082-06/10 -Anthony Apicella (Municipality of Port Hope) -Construction of a single dwelling FA 38/10 MOVED BY: SECONDED BY: Linda Thompson Mark Lovshin THAT the Full Authority approve permits issued by the Executive. CARRIED. Permits requiring Full Authority discussion: None Minutes FA 04/10 Page 5 12. Committee Reports: a) Ganaraska Forest Recreation Users Committee FA 39/10 MOVED BY: Gord Robinson SECONDED BY: Linda Thompson THAT the Full Authority receive the minutes for information. CARRIED. 13. New Business: a) Seniors User Fee The Board reviewed the staff report and discussed the implications. FA 40/10 MOVED BY: SECONDED BY: Mark Lovshin Gord Robinson THAT the Full Authority not approve the inclusion of a senior's rate in the revise Ganaraska Forest User fees. CARRIED. b) Hydro Power Generation Proposals The members reviewed the staff report. Members asked if this proposal could qualify for the green energy rebates. Members asked questions regarding how a hydro project at Garden Hill Dam would affect neighbours. Staff stated this would be looked at in reviewing the proposals. Residents would not be notified until further discussion with the Board members. The Board asked staff to consider all options in the review. FA 41 /10 MOVED BY: Linda Thompson SECONDED BY: Cal Morgan THAT the Full Authority receive the above staff report for information, and FURTHER THAT staff be directed to continue with discussion with Greenstone Energy on the development of Hydro Generation on GRCA water control structures, and FURTHER THAT results of these discussions be brought back to the Full Authority. CARRIED. c) Violence and Harassment Policies FA 42/10 MOVED BY: Linda Thompson SECONDED BY: Brian Fallis THAT the Full Authority approve the Workplace Violence and Workplace Harassment policies. CARRIED. Minutes FA 04/10 Page 6 14. Other Business: None. 15. In Camera FA 43/10 MOVED BY: Linda Thompson SECONDED BY: Twila Marston THAT the Full Authority go in camera. CARRIED. FA 44/10 MOVED BY: SECONDED BY: Brian Fallis Miriam Mutton THAT the Full Authority go out of camera. CARRIED. FA 45/10 MOVED BY: SECONDED BY: Gord Robinson Twila Marston THAT the Full Authority approve the acquisition of the 100 acres for a purchase price of $7,500.00 under the conditions as described in the report, and FURTHER THAT the Full Authority approve the expenses for the acquisition as noted in the staff report be paid with funds in the Reserve for Forest purchase. CARRIED. 16. Adjourn The meeting adjourned at 8:43 p.m. on a motion by Miriam Mutton. CHAIR CAO/SECRET Y-TREASURER GANARASKA REGION SOURCE PROTECTION AUTHORITY MINUTES OF THE AUTHORITY June 17, 2010 SPA 02/10 1. Welcome and Call to Order Chair Ray Benns called the meeting to order at 8:55 p.m. MEMBERS PRESENT: Raymond Benns, Chair -Township of Alnwick/Hatdimand Mark Lovshin, Vice-Chair -Township of Hamilton Brian Fallis -Township of Cavan Monaghan - Miriam Mutton -Town of Cobourg Bob Spooner -Town of Cobourg Twila Marston -Township of Hamilton Cal Morgan -Municipality of Port Hope Linda Thompson -Municipality of Port Hope Gord Robinson -Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Mark Peacock, Director, Watershed Services ABSENT WITH REGRETS: ALSO ABSENT: Dave Marsh -City of Kawartha Lakes Charlie Trim -Municipality of Clarington 2. Minutes of Last Meeting SPA 08/10 MOVED BY: Cal Morgan SECONDED BY: Mark Lovshin THAT the Ganaraska Region Source Protection Authority approve the minutes of the March 18, 2010 meeting. CARRIED. 3. Adoption of the Agenda SPA 09/10 MOVED BY: Cal Morgan SECONDED BY: Miram Mutton THAT the agenda be adopted. CARRIED. 4. Delegations None Minutes SPA 02/10 Page 2 5. Presentations: a) Draft Proposed Ganaraska Assessment Report Mark Peacock, Lead for the Ganaraska Region Conservation Source Protection Area, gave a presentation on the Draft Proposed Ganaraska Assessment Report. He outlined the ten chapters, stressing the importance of Chapters 4, 5 and 6. Gord Robinson had a concern with regards to a perceived threat in the agricultural community. Staff stated that the residential threats were significantly greater in number than the agricultural threats. SPA 10/10 MOVED BY: Mark Lovshin SECONDED BY: Brian Fallis THAT the Ganaraska Region Source Protection Authority receive the Proposed Draft Ganaraska Assessment Report and presentation for information. CARRIED. 6. Reports for discussion: None. 7. Correspondence: None 8. Other Business: a) Source Protection Committee Chair's Quarterly Report SPA 11/10 MOVED BY: Gord Robinson SECONDED BY: Twila Marston THAT the Ganaraska Region Source Protection Authority receive the Source Protection Committee Chair's June 1, 2010 Quarterly Report for information. CARRIED. A discussion ensured on the recent administrative meeting of the TCC Drinking Water Source Protection consisting of the five Conservation Authorities. The Chair stated that there is a lack of inclusion in the process and in the decision making of the .partner Conservation Authorities. He advised the members that the Lower Trent Source Protection Authority Board is making key decisions without input from the other four partner Conservation Authorities and this is becoming a concern to himself as Chair of the Ganaraska Region Source Protection Authority and Ganaraska Region Conservation Authority. Chair Benns told the Board that from what he has observed the -process being carried out is not one of a true partnership. Brian Fallis stated that this was a concern when he was Chair. The Board suggested speaking with the Ministry of the Environment in regards to the concerns if further discussions-are not successful and prior to further agreements signed. SPA 12/10 MOVED BY: Linda Thompson SECONDED BY: Twila Marston Minutes SPA 02/10 Page 3 BE IT RESOLVED that the Ganaraska Region Source Protection Authority supports the motion passed by the five Conservation Authorities at the June 16, 2010 Administrative Committee meeting of the Board, and FURTHER the Ganaraska Region Source Protection Authority direct staff to ensure that the partners are fully engaged in the administration and management of the DWSP TCC program. CARRIED UNAMIMOUSLY. 9. Adjourn The meeting adjourned at 9:15 p.m. on a motion by Linda Thompson. /1 CHAIR CAO/SECRETARY-TRE SURER '1t~,TUL19 nr111 ~51 ~f~i 1 3 DURHAM NUCLEAR HEALTH COMMITTEE (DNHC) MINUTES OF MEETING LOCATION Pickering Recreational Complex 1867 Valley Farm Road Meeting Room 3 City of Pickering, Ontario DATE June 18, 2010 TIME 1:00 PM HOST ~ Pickering Nuclear ~~~ a--- ~, aF.°'.~T Y, R JI;L 16 21i s _.,.~ ~ i 4.;ta~. MEMBERS Dr. Robert Kyle, Durham Region Health Department (DRHD) (Chair) Ms. Mary-Anne Pietrusiak, DRHD Mr. Ken Gorman, DRHD _ Mr. Raphael McCalla, Ontario Power Generation 0STR6 TION Dr. Dave Whillans, OPG /~~ Dr. Tony Waker, UOIT REVIEWED BY Mr. Phil Dunn, Ministry of the Environment (MO ~RICINAL TO: / Ms. Norma Drummond, Public Member ^ couNCIL couNCIL ^ FILE MI. Frank Bajurny, Pub11C Member DIRECTION INFORMATION Mr. Marc Landry, Public Member copy To: Dr. Barry Neil, Public Member ^ MAYOR ° Of COUNCIL ° CAO Mr. Alex Heydon, Public Member o COMMUNITY ^ CORPORATE O EMERGENCY SERVICES Mr. Hardev Bains, Public Member SERVICES SERVICES Mr. Carl Ferencz, Public Member ° SERVIGESNG ^ CLERIKISAL ° OPERATIONS Mr. Jansen Wu, Public Member ~ ^ PLANNING O SOLICITOR ^ TREASURY SERVICES PRESENTERS/ Mr. Brian Devitt, DRHD, (Secretary) ^ OTHER OBSERVERS Mr. Don Terry, OPG, (Presenter) MUNICIPAL CLERK'S FILE '~~ Dr. Jean-Pierre Labrie, AECL, (Presenter) Ms. Debra Myles, Canadian Environmental Assessment Agency (Presenter) Mr. Michael DeVillers, MOE, (Presenter) Ms. Tho-Dien Le, OPG, (Presenter) Ms. Leslie Mitchell, OPG Mr. Nick Mihalic, OPG Mr. Peter Simmons, Nuclear Waste Management Organization (NWMO) (Presenter) Ms: Jo-Ann Facella, NWMO, (Presenter) Mr. Jamie Robinson, NWMO, (Presenter) Ms. Jessica Gosbee, NWMO Mr. John Byard, Durham Region Emergency Management -~ 1 r ,.i REGRETS 1VIs. Lorraine Weigel ,Public Member Ms. Janice Szwarz, Municipality of Clarington Robert Kyle opened the meeting, welcomed everyone and thanked Don Terry for hosting the meeting today. Robert was very pleased to report that Frank Bajurny and Carl Ferencz were. approved as new Public Members of the DNHC by the Health and Social Services Committee on Apri129, 2010 in order to fill two vacancies. 1.0 Adoption of the DNHC Agenda The Revised Agenda was adopted 2.0 Adoption of the DNHC Minutes of the Apri116, 2010 meeting The Minutes were adopted as written. 3.O Correspondence 3.1 Robert Kyle's office received the minutes of the Pickering Nuclear Generating Station Community Advisory Council for Mazch and April 2010. 3.2 Robert Kyle's office received the 2009 Annual Report of the Nuclear Waste Management Organization (]VWMO) dated March 2010. 3.3 Robert Kyle's office received the NWMO's five year strategic plan, Implementing Phased Management 201 D to 2014 dated Mazch 2010. 3.4 Robert Kyle's office received a newsletter from the Port Hope Area Initiative concerning the Port Granby Project dated Spring 2010. 3.5 Robert Kyle's office received a news release from AECL concerning the repairs and return-to-service project of the NRU at the Chalk River Laboratories dated April 14, 2010. 3.6 Robert Kyle's office received a news release from the Government of Canada concerning the clean-up and safe long-term management of low-level radioactive waste in Port Granby dated April 16, 2010. 3.7 Robert Kyle's office the presentation notes used by Jammal Ramzi, Executive Vice President and Chief Regulatory Officer of the CNSC, concerning Regulating Nuclear Activities -From the Existing to the Renaissance dated April 19, 2010. 3.8 Robert Kyle's office the presentation notes used by Michael Binder, President of the CNSC, concerning International Nuclear Regulators dated April 2010. 2 3.9 Robert Kyle's office received the results of the OPG 2009 Radiological Environmental Monitoring Programs dated April 20, 2010. 3.10 Robert Kyle's office received the approval by the Health and Social Services Committee for the appointment of Frank Bajui-ny and Carl Ferencz as new DNHC Public Members dated April 29, 2010. 3.11 Robert Kyle's office received an invitation to attend the Open House Information Sessions in June 2010 concerning the Joint Review Panel Process for the Proposed Dazlington New Nucleaz Project dated May 5, 2010. 3.12 Robert Kyle's office received information from Don Terry, Manager, Public • Affairs Pickering Nucleaz, concerning the assembly and accounting for Pickering Nuclear employees due to a safety system valve being inadvertently activated at 10:00am on May 27, 2010. 3.13 Robert Kyle's office received information from Don Terry, Manager, Public Affairs Pickering Nucleaz, concerning the successful completion of the Vacuum Building Outage at Pickering dated June 3, 2010. 3.14 Robert Kyle's office received a Notice of Participation from the CNSC concerning a Public Meeting on June 29; 2010 in Ottawa, to receive and review tritium studies as a research project to expand the knowledge on tritium and to enhance the regulatory oversight of tritium processing and releases in Canada dated June 3, 2010. 3.15 Robert Kyle's office received the presentation notes used by Michael Binder, President of the CNSC, concerning Ensuring Nuclear Safety in Research dated June 7, 2010. 3.16 • Robert Kyle's office received a news release from AECL concerning repairs and return-to-service project of the NRU at the Chalk River Laboratories dated June 9, 2010. 3.17 Robert Kyle's office an invitation from Vanessa Hughes, Manager, Public Affairs Darlington Nuclear, to attend the Environmental Convergence meeting held the Dazlington Nuclear Information Centre on•June 10, 2010. 3.18 Robert Kyle's office received a report prepazed for the Regional Municipality of Durham by the Finance and Administration, Health and Social Services, Planning and Works Committees concerning Durham Nuclear Issues and Response to the Joint Review Panel on the New Nuclear Darlington Project Environmental Impact Statement and the Application to License the Site dated June 15, 2010. 3.19 Robert Kyle's office received a summary report of research studies by the CNSC, Tritium Studies Project Synthesis Report,. that recommended the CNSC make regulations of tritium safer, protect future drinking water resources and enhance environmental compliance monitoring dated June 16, 2010. 4.0 Nuclear Power /Environmental Issues 4.1 Report from AECL concerning Production and Supply of Medical Isotopes in Canada Dr. Jean-Pierre Labrie, Manager Reactor Physics with AECL's Office of the Chief Engineer, provided a detailed, technical presentation about the production and supply of medical isotopes in Canada. The highlights of Jean-Pierre's presentation were: • .The NRU in Chalk River is a multipurpose research reactor which first started operations in 1957. • The NRU reactor is used for isotope production, material testing and neutron scattering. • The NRU reactor produced approximately 30% of the market demand for Molybdenum-99 which is used in 30 million medical tests annually for diagnosis of heart disease and cancer. • On May 14, 2009, there was a power outage in the Chalk River area. • On May 15, 2009, a small leak of heavy water was detected and the CNSC was notified. • An investigation was initiated and the. heavy water was fully contained and stored. • The reactor was defueled, drained and the leak stopped. • There was no threat to worker, the public or the environment. Jean-Pierre explained how AECL developed a NRU Return-to-Service Program and it included: • The condition assessment phase leading to a repair strategy. • The vessel repair phase led to vessel fit for service strategy. • The return-to-service phase led to safe reactor operation strategy for the restart of the NRU with CNSC approval. • The equivalent of over 300 employees has been working full time in the return-to-service activities. • The NRU Return-to-Service Plan is almost complete and AECL expects the isotope production will resume by the end of July 2010 with CNSC approval. Jean-Pierre Labrie indicated more information on the NRU at Chalk River is available at www.NRUCANADA.ca. The overheads he used are attached as Appendix 1. 4.2 Report on the Joint Review Panel Process for the Proposed Darlington New Nuclear Power Plant Project 4 Debra Myles, Co-Manager of the Darlington Joint Review Panel, provided a presentation on the Joint Review Panel (JRP) Process for the Darlington New Nuclear Power Plant Project. The highlights of Debra's presentation were: • The JRP is an independent body appointed by the Government of Canada to conduct an environmental assessment (EA) of the project and consider the application for a Licence to Prepare a Site. • The JRP members were selected on the basis of their knowledge and expertise to undertake the review in an impartial and objective manner in accordance with the Canadian Environmental Assessment Act, Nuclear Safety and Control Act and the Joint Review Panel Agreement. • The JRP Agreement establishes the mandate, authority and composition of the JRP and the process, procedures and timelines for the review. • The Environmental Impact Statement (EIS) Guidelines identify the information needed from OPG, the proponent, to allow the JRP to carry out a detailed analysis of the potential effects of proposed project. • The EIS and the Application for a Licence to Prepaze a Site were prepared by OPG. • A public comment period is currently underway and the JRP invites any interested party to comment on the adequacy of the EIS and the licence application. Debra indicated the next steps in the JRP process are: • The JRP will request additional information from the proponent and comments received from interested parties until it determines that the information adequately responds to the requirements of the EIS Guidelines. • The JRP will hold public hearings in the Municipality of Caarington and elsewhere as it deems appropriate and will give 90 days notice of the start of the hearings. • Once the JRP has completed the public hearings and is satisfied that the information for the review has been obtained and made available to the public, the JRP will prepare the EA Report. • The EA Report will be submitted to the Minister of the Environment and made public. • The Government of Canada will respond to the JRP report and its recommendations. • Depending on the outcome of the EA and Government of Canada response, the JRP will decide whether to issue a Licence to prepaze a Site for the Proposed Dazlington New Nuclear Power Plant Project. Debra Myles indicated all documents in relation to the review aze available on the Canadian Environmental Assessment Registry for the project at www.ceaa- acee.gc.ca with reference number 07-03-29525. The overheads Debra used aze attached as Appendix 2. 4.3 Progress Report on the NWMO's Engagement Activities 5 Peter Simmons, Director, Municipal and Community Engagement, Jo-Ann Facella, Director, Social Research and Engagement, Jamie Robinson, Director, Communications for NWMO, jointly provided a presentation on their engagement activities concerning the site selection process for the long-term management of used nuclear fuel. The highlights of their presentation were: • The NWMO is working on behalf of Canadians, under federal mandate, to protect the interests of future generations through safe and. secure, long-term management of Canada's used nuclear fuel. • Today, Canada has more than two million used fuel. bundles safely stored, on an interim basis, at nuclear reactor sites. • After public 'consultation, the Adaptive Phased Management Plan proposed by the NWMO was approved by the federal government in June 2007. • The technical method for long-term safe storage of the used nuclear fuel will require centralized containment and isolation in a deep .geological repository that allows continuous monitoring and the potential for retrieving the used fuel. • The deep geological repository will cost $16-24 billion, be highly regulated to ensure safety and be a long-term partnership between the NWMO and the host community. • The NWMO has dialogued with interested organizations and individuals for two years about the principles of the Site Selection Process. • The NWMO has developed many vital relationships with key stakeholders using municipal and community engagement across Canada resulting in many valuable suggestions and refinements to the draft site selection process. • The NWMO published the Revised Site Selection Process on -May 25, 2010 and this marks the beginning of the siting process. The Next Steps in the Adaptive Phased Management Site Selection Process are: • In 2010 and 2011, NWMO will respond to community requests for information by providing briefings, high level screenings of site suitability to provide communities with information without expecting a decision. ~ Activities are planned to provide potential host communities with a "road map" so they can learn more about the Process to -assist decision making. • Publication of information kits will be provided on the Process. • NWMO will implement a program of planned activities to gradually raise awareness of the Process. • In 2012 onward, NWMO will conduct regional studies of the social, economic and cultural effects of the siting process and conduct detailed site evaluations for communities expressing an interest in hosting the project for the long-term management of used nuclear fuel. Peter Simmons, Jo-Ann Facella and Jamie Robinson answered many questions and offered to keep the DNHC updated on the progress of the Site Selection Process. More information can be received at www.nwmo.ca about the Site Selection Process. The overheads used are attached as Appendix 3. 6 4.4 Progress Report from the Ministry of the Environment (MOE) on the Inspections of Pickering and Darlington Nuclear Generating Stations (NGSs) Michael DeVillers, Senior .Provincial Officer of the MOE, provided a progress report on the MOE inspections of Pickering and Darlington NGSs. The highlights of Michael's presentation were: • .The MOE's legislative authority in nuclear facilities requires: o Certificate of Approvals for exhausting air o Certificate of Approvals for discharging sewage o Permits to take water o Review of waste generation practices o Review of the Spill Contingency and Prevention Plan • MOE staff of 6 officers began the inspection of Pickering NGS on September 21, 2009 and continued for approximately 2 weeks. • An Inspection Report and Notice of Violation of several minor issues were served on April 1, 2010 and full compliance was achieved on May 17, 2010. • MOE staff of 6 officers began an inspection of Darlington NGS on November 30, 2009 and continued for approximately 2 weeks. • An Inspection Report and Notice of Violation of several minor issues were issued and will be followed-up next week to ensure compliance. Michael indicated OPG was very cooperative and quickly complied with violations that MOE reported. For further information on the MOE inspections of Pickering and Darlington NGSs, Michael DeVillers can be reached at (4.16) .212-6689 or by a-mail at Michael. devillers(a~ Ontario. ca. 4.S Report from OPG on the 2009 Radiological Environmental Monitoring Programs Tlio-Dien Le, Acting Manager, Environmental Programs Department of OPG, provided a presentation on the Radiological Environmental Monitoring Program (REMP) reports for Pickering and Darlington NGSs for 2009. The highlights of Tho-Dien's presentation were: • Radionuclides in the environment are monitored on an on-going basis at Pickering and Darlington NGSs. • In 2009, samples of milk, soil, beach sand, honey; precipitation, .drinking water, lake water, fish, sediments, silage, fruits and vegetables were taken around Pickering and Darlington NGSs and provincial background locations. • From these samples, 2783 analyses of radionuclides were performed. • The 2009 REMP Objectives are: o To demonstrate, independent of effluent monitoring, that nuclear emissions of radioactivity are properly controlled o To estimate annual doses to the public based environmental data measured in the public domain o To provide data for evaluation of assumptions and transport models used to calculate~station derived releases limits and public doses • The Public Dose Estimation is based on field measurements as apposed to being modeled solely on on-site emissions. • The 2009 REMP Program Overview includes: o No significant change to the Pickering design o Change in representative location of two critical groups at Darlington o Updated methodology for public dose estimation o Six critical groups identified for Pickering and nine for Darlington o Dose estimated for three age classes for each critical group o The highest dose across all critical groups and age classes for a site is designated as the official site dose • The Public Dose for Darlington NGS for 2009 was 0.1% of the~CNSC legal limit. • The Public Dose for Pickering NGS for 2009 was 0.2% of the CNSC legal limit. • Annual rolling average of tritium concentrations in drinking water samples taken at Ajax, Oshawa and Bowmanville water supply plants were below 10 Becquerels per litre. • The 2009 REMP Summary states: o REMP met 2009 program objectives o Pickering and Darlington NGSs public dose remains a small fraction of the CNSC's legal limit o Tritium and C-14 remain the major contributors to the Darlington dose o Tritium and noble gases remain the major contributors to the Pickering dose o The 2009 REMP program results were reviewed by an independent third party and submitted to the CNSC for review • The 2009 REMP report is available on the OPG website at www.oUg.com. Tho-Dien Le can be contacted thodien.le(c~opg,.com for .more used are attached as Appendix 4, at (905) 839-6746 extension 5079 or by a-mail at information on REMP. The overheads Tho-Dien 5.0 Health Effects 5.1 No Reports presented today. 6.0 Communications 6.1 Community Issues at Pickering Nuclear Don Terry, Manager of Public Affairs at Pickering Nuclear, provided an update on Community Issues. The highlights of Don's presentation were: • Units 1 and 8 are in the latter stages of their planned maintenance and . inspection outage and the other 4 units are near full power. • The Vacuum Building Outage (VBO) was completed on May 24, 2010 ahead of schedule and on budget with no lost-time injuries. • During the VBO, work was completed onthe Safe Storage Project for Units 2 and 3. The Project will be completed in the summer 2010 ahead of schedule. • Employees at Pickering A have worked almost one million hours without a lost-time injury and Pickering B is approaching 1.9 million hours. • The CNSC will be announcing in the next few weeks their decision on the OPG re-licensing application for Pickering A. The existing five-year licence expires on June 30, 2010. • Pickering will be conducting their very successful summer program of "Tuesdays on the Trail" and on July 21, 2010 will be hosting the first local farm fresh market in the parking area at the Information Centre. • The Pickering Neighbours newsletter is now being distributed. Don Terry, Manager of Public Affairs at Pickering Nucleaz, can be reached at (905) 839-1151 extension 5966 or by a-mail at don.terry(a~op .com for more information. 6.2 Community Issues at Darlington Nucleaz Don Terry provided an update on the community issues at Darlington Nuclear. The highlights of Don's presentation were: • All four units at Darlington are operating at close to full power. • Employees at Darlington have exceeded seven million hours without alost- time injury dating back to May 2008 which is a very significant milestone never achieved by Darlington Nuclear before. • Darlington Nuclear will partner with several community organizations for its summer environmental programs including "Tuesdays on the Trail". The Darlington Neighbours newsletter is now being distributed. Vanessa Hughes, Manager of Public Affairs at Darlington Nucleaz, can be reached at (905) .697-7443 by a-mail at Vanessa.hughes(a,opg com for more information. 6.3 Don Terry provided additional information concerning OPG and both Pickering and Darlington Nuclear sites and the highlights aze: • OPG has become the first employer in Ontario to be awarded the ZeroQuest Platinum Award from the Infrastructure Health and Safety Association. This is the highest level of recognition a company can achieve in the ZeroQuest. program and acknowledges. OPG's efforts to sustain and continuously improve their safety culture. This award is earned after maintaining the ZeroQuest "Gold Level Status" continuously for five years. • The CNSC has recently released their 2009 report on the operation of all nuclear power plants in Canada. The CNSC staff report concludes that all nucleaz power plants operated safely in 2009. • The CNSC's assessment of Pickering A & B was Satisfactory and Darlington was Fully Satisfactory for meeting the requirements and performance standazds set by the CNSC • The CNSC report also identified some azeas of required improvement at Pickering and Darlington. Many of these improvements were resolved in 2009 or aze well underway to being addressed in 2010. 7.0 Other Business 7.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today and it is attached as Appendix 5. 7.2 Robert Kyle indicated there were no suggested changes to the current DNHC Terms of Reference dated November 2008. The new Terms of Reference will remain the same but will be dated June 2010 and will be reviewed again in two years. The new Terms of Reference are attached as Appendix 6. 7.3 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next meeting on September 18, 2009 or future DNHC meetings may include: • Report from DEMO on Nuclear Emergency Preparedness in Durham Region • Report from CNSC on Tritium's Health Effects • Progress Report from OPG on the Monitoring of Tritium in Groundwater at Pickering Nuclear • Progress Report from OPG on the Proposed Darlington New Nuclear Power Plant Project • Progress Report from PHAI on the Port Granby Project 8.0 Next Meeting Date September 17, 2010 Time 12:00 PM Lunch served 1:00 PM Meeting begins Host Darlington Nuclear Location Courtice Community Complex 2950 Courtice Road, Meeting Room B Caarington, Ontario 9.0 Adjournment at 4:55 PM 10 1-4 Task Force for Attracting Higher Education Facilities Minutes of Meeting Tuesday; June 29, 2010 at 5:00 p.m. Meeting Room lA Present Were: Paul Halliday, Chair Dorcas Gordon Pierre Tremblay Bill Humber Deborah Patrick Staff: Faye Langmaid, Manager of Special Projects, Planning Services Linda Coutu, Executive Assistant to the Mayor Regrets: Mayor Jim Abernethy Valentine Lovekin Paul Halliday called the meeting to order at 5:20 p.m. Paul Halliday addressed the committee members and suggested that the committee work towards a general agreement of recommendations to include in the fmal report to Council. Paul suggested that two committee members should work together to prepare the draft fmal report which will then be distributed to the rest of the committee for review and feedback. 1. REVIEW OF VISION STATEMENTS AND RECOMMENDATIONS The committee members agreed to review the vision statements and recommendations in two parts and then compile a cohesive list in order to present to Council. Paul Halliday and Bill Humber agreed to write the final report to Council. The committee reviewed each member's vision statements at~d recommendations and discussed various points throughout the review. It was agreed that the committee members focus on key ideas and that Paul and Bill would expand on these key areas in the draft final report. 2. ADOPTION OF MINUTES OF THE MEETING OF MAY 20, 2010 Moved by Deborah Patrick, seconded by Bill Humber THAT the minutes of the meeting of May 20, 2010, be approved. "CARRIED" 3. OTHER BUSINESS It was agreed that once a draft report has been prepared by Paul Halliday and Bill Humber, that. it would be circulated to the other members for their comments and feedback, in order to finalize the report. 4. ADJOURNMENT Paul Halliday adjourned the meeting at 7:30 p.m. • arm n Energizing Ontario REPORT #1 REPORT TO COUNCIL MEETING OF SEPTEMBER 20, 2010 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, SEPTEMBER 13, 2010 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) EGD-027-10 Monthly Report on Building Activity for June, 2010 (b) EGD-028-10 Monthly Report on Building Activity for July, 2010 (c) EGD-029-10 Monthly Report on Building Activity for August, 2010 (d) ESD-011-10 Monthly Response Report -June, July and August, 2010 (e) FND-020-10 Financial Update as at June 30t", 2010 (f) CAO-007-10 Corporate Strategic Business Plan 2007-2010 Final Report 2. PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A FREE STANDING FOOD STORE OF 2,829M2AND A 2ND BUILDING OF 783M2 FOR RETAIL/SERVICE COMMERCIAL USES APPLICANT: 1804603 ONTARIO INC. THAT Report PSD-095-10 be received; THAT the application submitted by 1804603 Ontario Inc.- continue to be processed by staff and that a further report be prepared and brought back for the September 27, 2010 General Purpose and Administration Committee meeting, following the receipt of all outstanding agency comments; and THAT the interested parties listed in Report PSD-095-10 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Report #1 - 2 - September 20, 2010 3. MARKET COMPENSATION REVIEW REPORT THAT Option A of the Confidential Market Compensation Review Report be approved, with an October 1, 2010 implementation date. 4. COURTICE MAIN STREET MASTER DEVELOPMENT PLAN THAT Report PSD-094-10 be received; THAT the Courtice Main Street Master Development Plan be approved in principle; THAT Staff be directed to prepare a Secondary Plan for inclusion in the Claringfon Official Plan and the necessary Zoning By-law to implement the Courtice Main Street Master Development Plan; THAT the Durham Regional Planning Department be forwarded a copy of Report PSD-094-10 including all attachments; and THAT all interested parties listed in Report PSD-094-10 and any delegations be advised of Council's decision. 5. PROPOSED AMENDMENT TU THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN TO INCORPORATE THE REQUIREMENTS AND PERMISSIONS AFFORDED TO THE MUNICIPALITY AS A RESULT OF BILL 51, THE PLANNING CONSERVATION LAND STATUTE LAW AMENDMENT ACT, 2006, PLACES TO GROW ACT, 2005, THE GREENBELT ACT, 2005, THE ONTARIO HERITAGE ACT AND THE PROVINCIAL POLICY STATEMENT, 2005 THAT Report PSD-096-10 be received; THAT the proposed Amendment to the Official Plan continue to be processed; and THAT the interested parties listed in Report PSD-096-10 and any delegations be advised of Council's decision. Report #1 - 3 - September 20, 2010 6. APPLICATION FOR PROPOSED ZONING BY-LAW AMENDMENT APPLICANT: DEBORAH AND WILLIAM DOIRON THAT Report PSD-097-10 be received; THAT the application to amend the Zoning By-law submitted by the Deborah and William Doiron be approved and that the By-law contained in Attachment 2 to Report PSD-097-10 be passed; and THAT all interested parties listed in Report PSD-097-10 and any delegations be advised of Council's decision. 7. APPLICATION TO PERMIT ADDITIONAL USES AT AN EXISTING COMMERCIAL PLAZA APPLICANT: KTJ HOLDINGS THAT Report PSD-098-10 be received; THAT, as there were no significant issues raised at the Public Meeting, the application to amend the Zoning By-law, submitted by KTJ Holdings, be approved, and that the draft Zoning By-law Amendment, as contained in Attachment 2 to Report PSD-098-10, be passed; and THAT all interested parties listed in Report PSD-098=10 and any delegations be advised of Council's decision. 8. APPLICATION TO PERMIT THE DEVELOPMENT OF A 1,439M2, THREE STOREY BUILDING FOR A PROFESSIONAL DENTAL, MEDICAL OFFICE WITH PHARMACY AND ASSOCIATED PARKING AREA THAT Report PSD-100-10 be received; THAT the rezoning application submitted by D.G. Biddle & Associates Ltd., to permit the development of a three storey building for a professional medical office with pharmacy and associated parking area at reduced standards be approved and that the By-law contained in Attachment 2 to Report PSD-100-10 be passed; and THAT all interested parties listed in Report PSD-100-10 and any delegations be advised of Council's decision. Report #1 - 4 - September 20, 2010 9. APPLICATION FOR PROPOSED ZONING BY-LAW AMENDMENT APPLICANTS: HENK AND LISA MOLDERS THAT Report PSD-101-10 be received; THAT the application for a Zoning By-law Amendment, submitted by Henk and Lisa Mulders, be approved and the by-law as contained in Attachment 4 of Report PSD-101-10 be adopted; THAT the Durham Region Planning Department and Municipal Property Assessment Corporation (MPAC) be forwarded a copy of Report PSD-101-10 and Council's decision; and THAT all interested parties listed in Report PSD-101-10 and any delegations be advised of Council's decision. 10. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF JULY 8, JULY 22, AUGUST 12 AND SEPTEMBER 2, 2010 THAT Report PSD-103-10 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on July 8, July 22, August 12 and September 2, 2010 for applications A201.0-0023 through A2010-0026 and A2010-0028 through A2010-0034, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decisions made by the Committee of Adjustment for applications A2010-0021, A2010-0022 and A2010-0027 is not warranted, however, should an appeal be lodged by another party, that Staff be authorized to defend its original position. 11. MEETING SCHEDULE - 2010 TO 2014 THAT Report CLD-025-10 be received; and THAT the meeting schedule for the term of Council 2010 to 2014, attached to Report CLD-025-10, be approved. Report #1 - 5 - September 20, 2010 12. APPOINTMENT OF PARKING ENFORCEMENT OFFICER THAT Report CLD-026-10 be received; THAT the By-law attached to Report CLD-026-10 appointing Shane Alexander as a Parking Enforcement Officer be forwarded to Council for approval; and THAT all interested parties listed in Report CLD-026-10 be advised of Council's decision. 13. ANIMAL SERVICES QUARTERLY REPORT -APRIL -JUNE, 2010 THAT Report CLD-027-10 be received for information; and THAT a copy of Report CLD-027-10 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 14. 2ND QUARTER PARKING REPORT THAT Report CLD-028-10 be received; and THAT a copy of Report CLD-028-10 be forwarded to the Bowmanville Business Centre for their information. 15. 2010/2011 INSURANCE PROGRAM THAT Report FND-019-10 be received; THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self retention deductible levels for. the period July 1, 2010 to June 30, 2011 at an approximate cost the Clarington of $732,748 be confirmed; THAT the Municipality of Clarington supports the Association of Municipalities in its efforts to seek joint and several liability reform in Ontario and calls on the Provincial government to pursue much needed changes to the Negligence Act; and THAT AMO be advised of Council's position 16. 2009 AUDITED FINANCIAL STATEMENTS THAT Report FND-021-10 be received; and THAT the 2009 Draft Audited .Financial Statements be approved. Report #1 - 6 - September 20, 2010 17. SISTER CITY PROGRAM THAT Report CAO-006-10 be received for information and this matter be deferred to the new Council. 18. SANDY BRITTAIN, EXECUTIVE DIRECTOR, FEED THE NEED IN DURHAM, REGARDING AWARENESS OF FEED THE NEED IN DURHAM AND THE GRAND OPENING EVENT THAT the delegation of Sandy Brittain, Executive Director, Feed the Need in Durham, regarding awareness of Feed the Need in Durham, be received with thanks. 19. CORRESPONDENCE FROM SEVERAL RESIDENTS OPPOSED TO THE PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A FREE STANDING FOOD STORE OF 2,829M2 FOR RETAIL/SERVICE COMMERCIAL USES (REPORT PSD-095-10) THAT the correspondence from the following residents regarding the proposed Official Plan and Zoning By-law Amendment to permit the development of a free standing food store of 2,829m2 for retail/service commercial uses (Report PSD- 095-10) be referred to the Planning Services Department: • Erik and Kathrene Petersen • Corey Robbins and Lindsay Highmore • Jason and Jody Coulas • Joseph and Sharon. Reader • Shirley McLean • Robert arid Amanda Hall • Carl Pokorski • Tristan Hymus • Ken and Maria Hilts • Jennifer Tremain and Michael Webber • Marie O'Hare Report #1 - 7 - September 20, 2010 20. CORRESPONDENCE FROM ROSLYN ROUSER REGARDING THE PROPOSED AMENDMENT TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN TO INCORPORATE THE REQUIREMENTS AND PERMISSIONS AFFORDED TO THE MUNICIPALITY AS A RESULT'OF BILL 51, THE PLANNING CONSERVAt10N LAND STATUTE LAW AMENDMENT ACT, 2006, PLACES TO GROW ACT, 2005, THE GREENBELT ACT, 2005, THE ONTARIO HERITAGE ACT AND THE PROVINCIAL POLICY STATEMENT, 2005 (REPORT PSD-096- 10) THAT the correspondence from Roslyn Houser, Goodmans LLP, Solicitor for Smooth Run Developments Inc. and Brookfield Homes (Ontario) Limited regarding the proposed amendment to the Municipality of Clarington Official Plan to incorporate the requirements and permissions afforded to the Municipality as a result of Bill 51, the Planning Conservation Land.Statute Law Amendment Act, 2006, Places to Grow Act, 2005, the Greenbelt Act, 2005, the Ontario Heritage Act and the Provincial Policy Statement, 2005 (Report. PSD-096-10) be referred to the Planning Services Department. 21. CORRESPONDENCE FROM RONALD ST. C. ARMSTRONG, ARMSTRONG HARRISON ASSOCIATES, REGARDING THE PROPOSED AMENDMENT TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN TO INCORPORATE .THE REQUIREMENTS AND PERMISSIONS AFFORDED TO THE MUNICIPALITY AS A.RESULT OF BILL 51, THE PLANNING CONSERVATION LAND STATUTE LAW AMENDMENT ACT, 2006, PLACES TO GROW ACT, 2005, THE GREENBELT ACT, 2005, THE ONTARIO HERITAGE ACT AND THE PROVINCIAL POLICY STATEMENT, 2005 (REPORT PSD-096-10) THAT the correspondence from Ronald St. C. Armstrong; of Armstrong Harrison Associates, on behalf of Abe's Auto Recycling, regarding the proposed amendment to the Municipality of Clarington Official Plan to incorporate the requirements and permissions afforded to the Municipality as a result of Bill 51, the Planning Conservation Land Statute Law Amendment Act, 2006, Places to Grow Act, 2005, the Greenbelt Act, 2005, the Ontario Heritage Act and the Provincial Policy Statement, 2005 (Report PSD-096-10) be referred to the Planning Services Department. Unfinished Business #1 Excerpt of General Purpose and Administration Committee Minutes September 13, 2010 EXCEPTION TO POLICIES FOR MOBILE SIGNAGE FOR CLARINGTON OLDER ADULT ASSOCIATION Resolution #GPA-453-10 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-102-10 be tabled until the Council meeting scheduled for September 20, 2010 for discussion. CARRIED 1 n ~~ Le~=ng ~he W4y REP R T O PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 13, 2010 Resolution #: By-law #: N/A Report #: PSD-102-10 File #: PLN 8.11.1 Subject: EXCEPTION TO POLICIES FOR MOBILE SIGNAGE FOR CLARINGTON OLDER ADULT ASSOCIATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD-102-10 be received; 2. THAT the request of the Clarington Older Adult Association to amend either the Exterior Signage on Municipal Property Policy, or the Sign By-law 2009-123 to allow for an off-site mobile sign be denied; and 3. THAT all interested parties listed in Report PSD-102-10 and any delegations be advised of Council's decision. Submitted by: F y Langm , F SLA, MCIP cting Directo ,Planning Services FUdf 23 August 2010 Reviewed b `~--= Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-102-10 1.0 BACKGROUND PAGE 2 1.1 Council at their meeting of September 21, 2009 approved the new Clarington Sign By- law 2009-123 to come into effect on January 1, 2010. Active enforcement of the by-law is occurring and the Planning Services Department are processing numerous sign permit applications. The Sign By-law applies to private property. 1.2 To address the issues not-for-profit and community groups where having with the announcement of special events; Council approved a Corporate Policy for "Exterior Signage on Municipal Property for Recognized Agencies and Groups" on March 1, 2010. This policy allows groups to use municipal property to announce their special events, at specific locations for limited duration. 1.3 Many not-for-profit and community groups use road side signage to announce their events, the road right-of-way is governed under the Road Occupancy By-law. To facilitate the use of the road right-of-way by these groups Council adopted a policy, "Community Festival/Event Temporary Signage" under the Road Occupancy By-law on July 13th, 2010. 1.4 The Clarington Older Adult Association (COAA) provided a letter to Council (Attachment 1) requesting that the issues they have with promotion of their ongoing events through the use of a mobile sign be addressed as an exception. In addition, representatives of the COAA made a delegation to the July 13th, 2010 Council meeting indicating that while they appreciated the ability to promote a community festival ar event with temporary signage, their issue was with ongoing promotion and that an alternate solution was needed. The delegation was referred to Planning Services Staff, who met with representatives of the COAA on July 23~d 2.0 COMMENTS 2.1 As part of the ongoing implementation of the Sign By-law it is recognized that many community groups and agencies wish to advertise events, such as registrations, fundraisers and other activities as part of their service to the community. The issues faced by community groups and agencies in getting their message out to the public is the same as that of the Municipality, how to effectively communicate within the confines of a tight budget. To assist community groups and agencies in being able to promote their events, the municipality has worked with the various groups in an attempt to tailor the sign by-law and municipal policies to address the issues. 2.2 The Clarington Older Adult Association believe they have a unique set of issues. The COAA for the most part hold their activities in the Clarington Beech Centre which is a municipally owned facility situated within a residential neighbourhood. 2.3 While many longterm residents intuitively know how to get to the Clarington Beech Centre additional wayfaring signage along the street right-of-ways maybe helpful. The Clarington Beech Centre in addition to being host to the COAA hosts many banquets REPORT NO.: PSD-102-10 PAGE 3 and other events. Having wayfaring signage in place would be helpful to tourists, visitors and the residents of the neighbourhood. 2.4 The COAA use the Activity Guide, electronic lobby signs, their newsletter, telephone trees and other means of communication to reach their membership and prospective members with regard to their activities. 2.5 The COAA specifically have avoided using the electronic media sign at G.B. Rickard as it confuses some drivers who then think the program is being held at this site. For the same reasons the COAA do not wish to place their mobile sign at the G. B. Rickard site for their special events. The COAA have also noted that the municipal policy only allows for display of mobile signs two weeks in advance of an event, the COAA have ongoing programs they wish to advertise, in addition to special events. 2.6 Placement of the mobile sign at the Clarington Beech Centre site would not adhere to the intent of the Sign By-law as it is a residential neighbourhood. In addition, a mobile sign on site would not have high exposure. The COAA enjoy the residential neighbourhood they are located within and do not want to introduce unnecessary signage. 2.7 For a number. of years the COAA have been using a mobile sign located on private property to announce their program (weekly) events. The Sign By-law does not allow for off-site mobile signs on private property. A mobile sign on a private property has to be related to the business occurring on the site and obtain all the necessary permits. To allow the COAA an off-site mobile sign as an amendment would be undesirable. The proliferation and quality of mobile signs received the majority of public comments during the preparation of the Sign By-law; as such stringent rules for mobiles sign companies, the colour of lettering, and size of mobile signs have been included in the Sign By-law. While privately. owned mobile signs are allowed and the COAA could meet the size and colour issues allowing for off-site advertising of events would not meet the intent of the Sign By-law. 2.8 The COAA like other not-for-profit and community groups have the right to use Municipal property to advertise their events. To address the unique situation of the COAA with its home location at the Clarington Beech Centre and the partnership role it has with the Municipality a special accommodation could be made; however, amending the Exterior Signage on Municipal Property Policy, to either provide a specific location for an off-site mobile sign or changing the display timeframes specifically for the COAA would open up the policy to other agencies that have similar affiliations with the municipality such as the library, hall boards, museum and Clarington Board of Trade. It would introduce a piecemeal approach to specific agency issues with regard to signs on municipal property. Because much of the public comment received during the review of the Sign By-law focused on mobile signs the municipal policy included strict timeframes and requires any signs on municipal property to meet the same standards as those on private property, it sets a consistent format for all partner agencies to follow. REPORT NO.: PSD-102-10 PAGE 4 3.0 CONCLUSION 3.1 Planning Staff met with representatives of the COAA on July 23, 2010 to review their unique issues and assist in working through potential solutions. 3.2 The COAA is pursuing the issue of wayfaring signage with the Region of Durham, as the signage is required on Regional Roads. Staff have assisted where possible in this endeavour. 3.3 The COAA make good use of other avenues for advertising their events and programs through municipal communications opportunities such as Clarington net, the Activity Guide and website events calendar. 3.4 While Staff appreciate the COAA have issues with not being able to employ their mobile sign on private property or municipal property for ongoing advertising of its program, given that mobile signs received much criticism during the Sign By-law review and specific policies were introduced to address their proliferation, amending the By-law would undermine the goal of improving the aesthetics throughout the Municipality. 3.5 Staff are recommending that the request of the Clarington Older Adult Association to amend either the Exterior Signage on Municipal Property Policy, or the Sign By-law .2009-123 to allow for an off-site mobile sign be denied. Staff Contact: Faye Langmaid Attachments: Attachment 1 - Letter from COAA Interested parties to be notified of Council's decision: Angie Darlison, Clarington Older Adult Association Sara Gilroy, Durham Central Agricultural Society John Conrad, Durham Central Agricultural Society Matt Stephenson, Durham Central Agricultural Society C 0 ~: A , ,~ 'A CLARINGTON OLDER ADULT ASSOCIATION Operated by the Clarington Older Adult Centre Board Mayor Abernethy; Attachment 1 To Report PSD-102-10 t The Clarington Older Adult Association (COAA) would like to also register its concern regarding By-Law No. 2009-123 - "The Clarington Sign By-law". Although our organization understands that the Municipality has an obligation to clean up sign pollution in the community we hope the Municipal Staff and Council will reconsider how non-profit organizations such as COAA are deeply effected. Since the implementation of this By-Law the COAA has been forced to remove its mobile road sign that had previously been placed on private lands to the west of Bowmanville for over two years. This sign was always maintained and held up to date information in regards to our associations up coming events and programs. With the high cost of local advertising and our in ability to. post any exterior signage on or surrounding the Clarington Beech Centre due to the Heritage Designation this sign truly acted as a major source of our advertising. Since the removal of our sign we have reviewed the current by-law at length and it would just not be financially possible for our organization to afford the high costs associated with complying. As stated by John Conrad of the Durham Agricultural Society at your previously held Council Meeting "We understand the bylaw and we respect its spirit. We are respectfully asking for an exception for the Orono Fair," We too are asking that you make an exception and provide a sound conclusion to this matter that will not financially effect the Clarington Older Adult Association. We hope this show of support .will help all Community Service Clubs and Non Profit Agencies within our Municipality. q_ :.~_~„ 26 Beech Avenue, Bowmanville, ON L1 C 3A2 905.697.2856 Fax: 905.697.0739 coaa@bellnet.ca Yours sincerely, Angie Darlison ~`~~ Executive Director Clarington Older Adult Centre Board ~~;~~~~ir~i~ NiU~ilVi'7'i~;,;• =;~I nrtlfiitzlGf~4 PLf;itiP~~!IVG i)rPi~f;T114~NT Cc: Faye Langmaid, Planning Services Department Municipal Council Members Jennifer O'Meara, Clarington This Week John Conrad, The Durham Central Agricultural Society Clarington Older Adult Centre Board of Directors www.claringtonolderadults.ca SUMMARY OF BY-LAWS September 20, 2010 BY-LAWS 2010-112 Being a by-law to provide policies and procedures for the procurement of goods and services (Approved by Council on July 12, 2010) 2010-113 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation. of the former Town of Newcastle (Deborah and William Doiron) (Item 6 of Report #1) 2010-114 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (KTJ Holdings) (Item 7 of Report #1) 2010-.115 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (1 Hartwell Bowmanville) (Item 8 of Report #1) 2010-116 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Henk and Lisa Mulders) (Item 9 of Report #1) 2010-117 Being a By-law to appoint an individual as Parking Enforcement Officer (Shane Alexander) (Item 12 of Report #1) 2010-118 Being a By-Law to amend By-Law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Municipality of Clarington) (Item 1 of Unfinished Business) 2010-119 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Prestonvale Land Corporation) (Approved by Council on April 12, 2010) HANDOUTS/CIRCULATIONS COUNCIL • ~, ^~^~~ I,etrdir~g the i~'ay CLERK'S DEPARTMENT To: Mayor Abernethy and Members of Council From: Patti L. Barrie, Municipal Clerk Date: September 17, 2010 Subject: COUNCIL AGENDA- SEPTEMBER 20, 2010 Please be advised of the following regarding Monday's meeting: DELEGATIONS See final list of Delegations attached. CORRESPONDENCE Receive for Direction D - 25 Libby Racansky requesting the opportunity to complete her comments regarding Report PSD-096-10 -Application to Amend the Clarington Official Plan which she was unable to finish at the General Purpose and Administration Committee Meeting on September 13, 2010. Ms. Racansky states that she has additional information from the Ministry of Municipal Affairs and Housing regarding the built-up areas. {Motion for Direction -NOTE: Should Council wish to allow Ms. Racansky to address Council, a motion to suspend the Rules of Procedure will be required) D - 26 Jim Richards advising Council that he has retained legal representation regarding Council's attempt to curtail his privileges as guaranteed under the Canadian Charter of Rights with their interpretation of an ambiguous section of the Procedural By-law; and, requesting one last opportunity for Mayor Abernethy, Councillors Trim, Novak, Robinson and Hooper to offer him a verbal public apology, followed by a letter to that effect, in order to stave off any further legal actions and proceedings that will follow, should his request not be satisfied. (Motion for Direction} CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANViLLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 GLERK'S DEPARTMENT MEMO UNFINISHED BUSINESS PAGE 2 The following is a resolution that Councillor Hooper and Councillor Novak intend to put forward with respect to Item 1 of Unfinished Business -Report PSD-102-10 -Exception to Policies for Mobile Signage for Clarington Older Adult Association: "Whereas the Municipality has a Corporate Policy for "Exterior Signage on Municipal Property for Recognized Agencies and Groups"; and Whereas the policy allows cammunity groups and non-profit/not-for-profit organizations to use municipai property for the placement of mobile signs on a first come, first serve basis in a location specified by the responsible department and in keeping with the limitations of the policy; and Whereas Council wishes to authorize the exclusive use of the municipally-owned land on the SW corner of Boswell Drive and Highway 2 for the use of a mobile sign by the Clarington Older Adult Association {COAA) for an 18 month period, and Whereas the corporate policy addresses the timing, placement and removal of the signage; however, in this case Council wishes to make an exception to these clauses to allow the COAA mobile sign to be erected in compliance with Section 8.9 i, ii, and iii of the Sign By-law 2009-123; Now therefore be it resolved that PSD-102-10 be received; That the CAO be authorized to make the necessary amendments to Corporate Policy H-35 to meet the intent of this resolution, and Further, that the COAA be requested to devise alternative plans for advertising their ongoin events that does not involve a mobile sign and that they be informe of Co ncil's decision with regard to their request for Exception to the Polici for Mo ile Signage and Report PSD-102-10." Patti L. Barrie, CMO Municipal Clerk PLBIcf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads FINAL LIST OF DELEGATIONS September 20, 2090 a) Lioia Limebacl< and Tracey Tyner Cavanagh -- Request for Speed Bumps West BeachlCove Road (Correspondence [tem D - 4} b) Tim Tufts -Administrative Policy H 18 -- Political Activities (Correspondence Item D - 24} c} Richard Ward -~ Report PSD-096-1 Q -Proposed Amendment to the Municipality of Clarington Official Plan to Incorporate the Requirements and Permissions Afforded to the Municipality as a Result of Bill 51, the Planning Conservation Land Statute Law Amendment Act, 2006, Places to Grow Act, 2005, the Greenbelt Act, 2005, the Ontario Heritage Acf and the Provincial Policy Sfatement, 2005 (item 5 of Report #1) d) Don Welsh, Member, Clarington Older Adult Association -Report PSD-10210 - Exception to Policies for Mobile Signage for Clarington Older Adult Association (Item 1 of Unfinished Business) e) Steve Simic -- Administrative Policy H 1 & -Political Activities (Correspondence Item D - 24) x w~~ ~;; , ..: '_ px, ". -. ,~~ ,~ ~ N. ~{~ 3~ ~~ .< .. ~-~:. ~~ ~_-° xk ~~n. ^. ~ ~~~ ~~ .,. ; , ,„ t,~. ~" 7 ~~ ~ Ng' k~ ~• ~ x 4 ~ v, . , f' ~ ~ ~ ~ '~/,~" h ~ t. ~ C' } ~ ,~ ~£ "' ~ +i 8 S ~ ~ ~ ~ ~ r~ ~ ~~ ~ ~~ r • ~ A~~ i ~ ~ ~ $ ~, R ~~ ~ ~r ~~r :a (a ~ 4 $~ ~ §> O ~ ~ ~ .. ^~ ,~ ~ ;. ., ,..;,{ ~ Y ~ ~{ ~ `~q''r~s ~' y 3 44 ~ ~~ x ~ i 2 • ~~ A ~ ~ ~ t ° a¢ ~ t ' S$ ~.' yYc ~ pk ~~ ~ ~ ,~~ ~ ~ . # s „E ~ ~Yls~# A.v a ~ ~~. 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