HomeMy WebLinkAboutCOD-008-10Staff Report # 1
CI~t"1I1~0I1 REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: COUNCIL
Date: APRIL 12, 2010
Report: COD-008-10
Resolution#: C~/$S-~O
FEIe#:
By-law#: 004/ 0 -O3 ~
Subject: TENDER NO. CL2010-1 -RENOVATIONS TO DARLINGTON SPORTS
CENTRE
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report COD-008-10 be received; and
2. THAT Gerr Construction Limited, Courtice, Ontario, with a revised bid in the
amount of $1,999,800.00 being the lowest responsive bidder meeting all terms,
conditions and specifications of Tender CL2010-01, be awarded the contract for
the Renovations for Darlington Sports Centre, Hampton, Ontario at a total
revised bid of $1,999,800.00, plus GST;
3. THAT the expenditure in the total amount of $2,219,800.00 ($1,999,800.00
tender plus contingency), be charged to the following accounts:
Account# 110-42-421-84267-7401
Account- 110-42-421-84268-7401 (RinC)
$1,847,800.00
$372,000.00
4. THAT the additional funds required of $200,000.00 be drawn from the General
Municipal Purposes Reserve Fund; and
5. THAT the E
authorizing
Submitted by:
attached to Report COD-008-10 marked Schedule "A"
ayor and the Clerk to execute the necessary agreement be
-Marie Marano, H.B.Sc., C.M.O.,
Dire of Corporat erv' s
~;,
Nancy Ta or, .B ., C. .,
Director of Finan e/Treasurer
MMIJDB\km
Reviewed by: ~' ~`""~"~ --~ ~w
Franklin Wu,
Chief Administrative Officer
REPORT NO.: COD-008-10 PAGE 2
1.0 BACKGROUND AND COMMENT
1.1 Tender specifications were provided by Barry Bryan Associates Limited for
the Renovations for the Darlington Sports Centre as required by the
Community Services Department.
1.2 Bidders were invited from the list of pre-qualified contractors and the
prequalified tender was advertised electronically for the benefit of sub-
trades. Tenders closed March 12, 2010. Subsequently tenders were
received and tabulated as follows:
BIDDER TOTAL 8ID
GST Extra
Gerr Construction Limited
Courtice, Ontario $2,415,000.00
Graham Construction Engineering
Mississau a, Ontario $2,458,000.00
James Kemp Construction Limited
Hamilton, Ontario $2,555,533.00
J.J. McGuire General Contractors Inc.
Pickerin ,Ontario $2,597,000.00
Dineen Construction Corporation
Toronto, Ontario $2,630,000.00
2.0 ANALYSIS
2.1 As all bids received exceeded the total funds available, and in accordance
with guidelines of the Canadian General Contractors Association, the three
low bidders were invited to respond to a Post Tender Addendum requesting
credits for 32 items for consideration. A copy of the Post Tender Addendum
listing the 32 options is attached as Schedule "B"'.
REPORT NO.: COD-008-10 PAGE 3
2.2 Subsequently, the available credits were identified are as follows:
BIDDER Option i O{stion 2 Option 3*'
Items 1 to 32 Items 1 to 32 ltems.l to 32
Excluding 24 Exctuding 26" Exct~ding 3 0
& 25' 6, 15 to 17 & 26
Gerr Construction Limited
Courtice, Ontario $575,200.00 $470,700.00 $406,200.00
Graham Construction Engineering
Mississau a, Ontario Withdrew from Com etition
James Kemp Construction Limited
Hamilton, Ontario $715,326.00 $625,493.00 $550,685.00
Items 24 & 25 are considered as an alternate to 26
"* By accepting all available credits noted in Options 1 and 2 very little work
proposed would be evident in the public areas. Option 3 provides for the retention of
some public area upgrades by retaining painting, replacement of doors, renovation
of washrooms and the concession area.
2.3 In addition to the list of 32 credit items, the bidders were invited to propose
additional cost reducing items and the corresponding credits for consideration.
Each bidder provided suggestions as follows:
Gerr Construction Limited Change Roofing to 45 gauge $9,000.00
Courtice, Ontario TPO System and delete epoxy
rout
James Kemp Construction Limited Substitute Galvanized steel
Hamilton, Ontario frames in lieu of aluminum at $3,000.00
dasher board
2.4 After reviewing all options the preferred credits were selected to reduce the
original tender amount to establish Option 3 for the project. The revised project
cost as depicted by Option 3 and the acceptable extra credits offered by Gerr
Construction Limited are as follows:
REPORT NO.: COD-008-10 PAGE 4
2.5 After review and analysis of the bids by the Community Services Department,
Barry Bryan Associates and Purchasing, it was mutually agreed that the low
bidder for Option 3, Gerr Construction Limited, Courtice, Ontario, be awarded the
contract for the Renovations for Darlington Sports Centre. A memo from Barry
Bryan Associates providing details of the process and confirming the
recommendation is attached as Schedule "C".
Gerr Construction Limited has completed a number of similar projects for other
municipalities and has completed projects for the Municipality of Clarington, all
satisfactorily.
3. FINANCIAL
3.1 The total project cost, including contingency is $2,219,800.00. This cost exceeds
the budget amount by $200,000.00. However, any further reductions in the
scope would affect the integrity and objectives of the project. It is therefore
recommended that an additional $200,000.00 be funded by the General
Municipal Purposes Reserve Fund and added to account #110-42-421-84267-
7401. The project is split into two capital accounts:
REPORT NO.: COD-008-10 PAGE 5
Account# 110-42-421-84267-7401, 2009 Capital (partially
Provincial surplus funding) $1,847,800.00
Account#110-42-421-84268-7401(RinC Program) $372,000.00
Total Funds Available $2,219,800.00
4. CONCLUSION
4.1 After review and analysis of the bids by Purchasing, the Community
Services Department and Barry Bryan Associates, it is recommended that
Gerr Construction Limited be awarded the contract for the Renovations for
the Darlington Sports Centre project.
5. INPUT FROM OTHER SOURCES
5.1 The Director of Finance has reviewed the funding requirements and
concurs with the recommendation. Queries with respect to department
needs, specifications, etc., should be referred to the Director of
Community Services.
5.2 This report has been reviewed for recommendation by the Purchasing
Manager with the appropriate departments and circulated as follows.
Concurrence: Director of Community Services
Attachments:
Schedule "A", By-law
Schedule "B", Post Tender Addendum
Schedule "C", Memo from Barry Bryan Associates
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2010-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Gerr
Construction Limited, Courtice, Ontario, to enter into
agreement for the Renovations for the Darlington
Sports Centre.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Gerr Construction Limited, Courtice, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2010.
By-law read a third time and finally passed this day of , 2010.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
Schedule "B"
POST TENDER ADDENDUM NO. 1
Page 1 of 5
BARRY•BRYAN
ASSOCIATES
11991M limited
Alditecls
Engieera
Laldscaps ArdBect
Project Managers
Project No.: 09040
Project: TENDER CL2010-1 DARLINGTON SPORTS CENTRE RENOVATION
Date: March 18, 2010
The .following. information supplements and/or supersedes the bid documents issued on
February 16,2010
This Addendum forms part of the contract documents and is to be read, interpreted, and
coordinated with all other parts. The cost of all changes contained herein to be included in
the contract sum. The following revisions supersedes the information contained in the original•
drawings and specifications issued for the above-named project to the extent referenced and
shall become part thereof. Failure to do so may subject bidder to disqualification.
The tenders received were greater than the 15% of the original construction budget. This
tender will invite the 3 low bidders to participate in a Post Tender Addendum.
The original base bid for each contractor is to remain as is. The Post Tender Document is to
show further possible credits that could be utilized to bring this project within budget.
The Municipality of Clarington reserves the right to select any or all credits proposed
whichever is in their best interest. The credits proposed and selected will be used in
determining the overall low bidder.
The Post Tender Closing Date is Thursday, March 25, 2010 at 2:00:00 pm
Closing at: Office of the Clerk
Corporation of the Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L1C 3A6
1.1 SEPARATE CREDIT PRICES
We submit the following Separate Credit Prices (originally included in the stipulated
price) as credits for price reductions:
is~~~ a~~
O
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250 WaterStreet.
WNtby, Ontario
Canada
L1N OG5
Tela 905-560-5252
Taromo: 905.427.4495
Fax: 905.606-5258
Ematl: boa@hba•archeng.cwn
www.bba-ardcelg.com
1. Delete new concrete sidewalk at east and north sides
of building from south edge of refrigeration room to
existing exit doors on north wall including sawcutting,
removal and replacement of asphalt paving. $ cr
2. Delete decommissioning and filling with concrete of
existing monitoring welt. $ cr
3. Delete removal and replacement of wood fence and
gate at exterior refrigeration equipment. Existing
wood fence and gate to remain. $ cr
4. Delete replacement of existing fixtures with all new
washroom fixtures including lavatories, urinals and
water closets in existing lower level washrooms 6103 $ cr
and B105.
5. Delete removal and replacement of toilet partitions in
existing lower level washrooms 6103 and 8105. $ cr
5. Remove Concession Room 101 renovation from
scope. Delete all new doors,-counters, millwork,
aluminum counter shutter and all finishes, fittings and
equipment related to this area. $ cr
POST TEDNER ADDENDUM #1 (FINALI 09040PTA01180310
Schedule "B"
POST TENDER ADDENDUM NO. 1
Page 2 of 5
7. Drawing A200: Delete removal of VCT flooring in Corridor 8110
from door to Stair B126 to limits of skate file at Officials room.
Leave existing painted concrete-floor in place. $ cr
8. Delete removal of all existing spectator bleacher seating and
replacement with new plastic seating in Ice Pad 112. $ cr
9. Delete new display cases (add drywall to replace). $ cr
10. Confirm that dasher board contractors have included in price the
re-use of existing 6' arena glass and supports. $ cr
11. Deleta Electric vertical lift gate and replace with dasherboard
manufacturer's standard 10'-0" wide swing machine gates $ cr
1 IIelete dasherboard surfacing orr outside surface of dasher _ __ -- - --
boards on north and west sides of rink (but not including inside of
penalty and timekeepers benches. $ cr
13. Delete removal of existing ceiling grids in dressing rooms and
showers No. 6118, 6119, 8120, 8122, B123, 8124. Replace
ceiling file only with new. Delete painting of structure and
services above these ceilings. $ cr
14. Delete painting of existing rink walls, slabs, and roof steel in Ice
Pad 112. $ cr
15. Delete all painting in Storage 115. $ ~ cr
16. Delete painting of existing basement level meeting room and
washrooms. $ cr
17. Delete removal and replacement of Doors no. B101, 8103,
8104, B105, 8116, 8117, 8109, 8111, 8118, B120, 8122, 8124.
Paint all existing doors and frames to remain. $ cr
18. Delete removal of existing skylight and replacement with new
aluminum framed skylight. $ cr
19. Delete new recessed foot grille at Vestibule 105. $ cr
20. Delete removal of three existing planters and removal and
replacement of three existing exterior light fixtures in planters
west of the new front addition. $ cr
21. Specification Section 08800: Change glass type GL3 from Heat
Mirror glass to double glazed sealed units, low E coated and
argon filled. 6 mm thick clear inner and outer lights. $ cr
22. Delete new wood header trench cover. Remove and reinstall
existing wood cover. $ cr
POST TEDNEft ADDENDUM qi IFINAL) 09040PTA01 180310
Schedule "B"
POST TENDER ADDENDUM NO. 1
Page 3 of 5
23. Refer to attached sketch SK-A05: Delete entirely new Resurfaces
Room 117 and Workroom 116. Delete new steel fire shutter
117A and overhead door 1178 to resurfaces room. Delete doors
116A, 1168 and 116C. Delete all mechanical and electrical
services, fixtures and devices serving these areas. Decrease
mechanical connections to accommodate relocated Mechanical
Room: Delete removal and infill of service doors (overhead
doors from rink to Storage 115 and from Storage 115 to
Exterior). Delete exterior paving and concrete apron outside of
rooms 116 and 117. Existing Resurfaces Room (Proposed
Storage 115) to remain as is. All existing Zamboni refill electric
heaters to be left in place. Construct new service room for
mechanical equipment as indicated on the attached BBA Sketch
SK-A05 "Part Plan Mechanical Room 8106' dated March 17,
2007 and relocate water service to this new space. Relocate
new 300 MBH bailer and 500 gal. storage tank to new
mechanical room and recirculation pump. Delete sump and
associated work. Relocate new heating and ventilation to new
water treatment room. $ cr
24. Delete specified new hot water bailer and storage tanks
relocated to new mechanical room (Sketch SK-A05) and leave
existing hot water boiler and storage tank in Mechanical Room
8108. Connect existing hot water tank to new cold water feed.
Delete new domestic hot water and domestic hot water
recirculation lines in dressing room area. Re-use existing
domestic hot water and domestic hot water recirculation lines to
feed new fixtures. $ cr
25. In the new Mechanical Room noted above in Item 24, leave
existing Water Treatment Package providing potable water
supply to Arena. Revise booster pump package and delete
VFD's from scope. Supply and install two (2) pumps (only) (one
duty, one standby). $ cr
26. In item 23 above, water treatment system was relocated. In this
option delete new water system and avoid building mechanical
room 8106. Plumbing changes include the following:
"1. Drawing M-001
a) Delete all work associated with relocating well
feed to building. Retain existing. system.
2. Drawing M-201A and M-201-D
a) Delete bottle filler BF-1 and DCW - BF line.
b) In lower level dressing room area do not
demolish existing DCW and DHW and DHWR
lines. Delete new DCW line, DHW line, TW line,
and DHWR line. Pipe new fixtures in lower Ievei
dressing room area from existing DCW, and
DHW lines.
3. Drawing M-201 B and M-201 B-D
a) Delete DCW - BF line.
b) In lower level dressing room area do not
demolish existing DCW, DHW, and DHWR lines.
Delete new DCW line, DHW line, TW line, and
DHWR line. Pipe new fixtures in lower level
dressing room area from existing DCW, and
DHW lines.
POST TEDNER ADDENDUM pl (FINAL) 09040PTA01 180310
Schedule "B"
POST TENDER ADDENDUM NO. 1
Page 4 of 5
4. Drawing M-2028 and M-2028-D
a) Do not delete existing water lines, and sanitary
lines: Delete new DCW, DHW, DHWR, TW and
DCW - BF, and 4° sanitary line.
5. Drawing M~01 and M-701
a) Do not demolish existing equipment in
mechanical rooms or zamboni room.
' b) Retain existing water system including domestic
hot water and zamboni electric hot water tanks.
c) Delete all work associated with detail 2lM701:
.1 Delete new laundry tub LT-1
2 Delete new 48" sanitary sump pit and pumps.
.3 Provide new water filters and one new
pressurized tank on existing water system. '
.4 Replace existing W system with new.
6. Drawing M~02 (Detail-M-602)
a) Delete unit heater UH-1, SF-2 and associated
controls and ductwork.
b) Delete exhaust fan EF-4 and associated controls
and ductwork.
c) Delete infrared heater IFC-2.
d) .Delete new wall louvers." $ cr
27. Delete DX cooling capacity from new AHU. Provide heating
capacity only. Unit to become heating only with outside air free
cooling when conditions permit. $ cr
28. Delete new ground mounted AHU and replace with new unit in
existing location Storage 118. Provide additional supplementary
electric heating in ramp area and handicap W/R. $ cr
29. Delete exterior lighting on east wall (7 fixtures type N). $ cr
30. Delete fencing and concrete pad at new AHU. $ cr
37. Modify lobby ductwork to expand existing HV coverage. $ cr
32. Drawing M-401A and M-401 B
a) Delete notes 4 and 5. Do not replace existing supply
and return air grilles. Retain existing. $ cr
1.2 ALTERNATE SEPARATE PRICES
In addition to the Credit Prices ident'rfied in Item 1.1 above, we offer the following proposed
changes to the project plans and specifications with the following Credits.
Description of Proposed Change Credit
L
$ cr
2.
$ cr
3.
$ cr.
POST TEONER ADDENDUM tt1 (FINAL(09040PTA01180310
Schedule "B"
POST TENDER ADDENDUM NO. 1
Page 5 of 5 Revised
4.
S cr
5.
S cr
It is understood, by signing and submitting this Post Tender Addendum, the undersigned islare fully aware of the
requirements outlined herein. Furthermore, it is certified that the undersigned is/are authorized and empowered
to sign and submit this Addendum.
End of Post tender Addendum No. 1
Ba s tes (1991) Limited
C.M. O
CM/ck
Attachments: Drawing SK-A05 Part Plans Mechanical Room 8106
Address Label
I/we hereby acknowledge receipt of this addendum.
Signed (Must be Signing Officer of Firm)
Position
Name of Firm
2af2
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-3330
Schedule "B"
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MUNICPALITY OF CLARINGTON Ct4Y°""'"`°°"°°""`°" ~~ ° ""r°°
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Schedule "B"
THE CORPORATION OF THE MUNICIPALITY OF CLALINGTON
PURCHASING DIVISION
ADDITIONS AND RENOVATIONS, DARLINGTON SPORTS CENTRE,
2276 TAUNTON ROAD, HAMPTON
POST TENDER ADDENDUM
ADDRESS LABEL
PLEASE FIRMLY AFFIX THIS ADDRESS LABEL TO THE ENVELOPE CONTAINING YOUR
SUBMISSION FOR SUBMITTING BY MAIL OR COURIER.
---------__-~.._-.-.-_----cut here-----~~..------
TENDER ENVELOPE
RETURN NAME:
NAME ................................................
ADDRESS ..........................................
TELEPHONE .......................................
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
OFFICE OF THE CLERK
40 TEMPERANCE ST.
BOWMANVILLE, ONTARIO
L1C 3A6
TENDER NUMBER: CL2010-1 (POST TENDER ADDENDUM)
SPECIFICATION: ADDITIONS AND RENOVATIONS, DARLINGTON SPORTS SEALED BID
CENTRE,
CLOSING TIME & DATE: 2:00:00 P.M., THURSDAY MARCH 25, 2010
here-__.-_-_~--.~_---
Note:
Should you decide to use your own return envelope in lieu of the envelope provided, the label above must
be affixed to the front of your envelope. ALL of the information shown on the above label must be
complete.
The Municipality of Clarington cannot be held responsible for documents submitted in envelopes that are
not labelled in accordance with the above instructions. If you have any questions, feel free to contact
Purchasing at 905-623-3379.
Schedule "C"
March 31, 2010
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Attention: Mr. Jerry Barber, Purchasing Manager
BARRY•BRYAN
ASSoCiArES Re: Tender Summary and Recommendations
11991) Limited Darlin ton S orts Centre Renovation
g P
2276 Taunton Road, Hampton, Ontario
Arcnitects - Municipality of Clarington Tender No. CL2010-1
Engineers BBA Project No. 08040
Landscape Architect
PfOJeC" ~~rs Dear Sir:
As requested, we have reviewed the tender submissions received for the Darlington Sports Centre
Renovation, 2276 Taunton Road, Hampton, Ontario, Municipality of Clarington Tender CL2010-1
Tenders for the Darlington Sports Centre Renovation were received by the Municipality of
.Clarington on Friday March 12, 2010.
Tenders were received by the Purchasing Manager of the Municipality of Clarington at or before the
stipulated tender closing time.
Five bids were received from approved pre-qualified General Contractors. One of the pre-qualified
bidders, Jasper Construction, did not submit a tender.
Tenders were opened at 2.15 pm immediately following receipt of the tenders at a public kender
opening at the Municipal Administrative Centre.
The following table summarizes the five tenders received.
Name of Bidder Total Lump Sum Tender Price`
Dineen Construction Corporation $ 2 830 000 00
Gerr Construction Ltd. $ 2 415 000.00
Graham Construction & Engineering $ 2 548 OOO.DO
JJ McGuire General Contractors Inc. _ __ $ 2,597,000.00
James Kemp Construction Ltd. $ 2 555 533 QO
,~ ` Totaf Lump Sum Tender Price excluding GST.
~
sg Each of the bidders correctly acknowledged receipt of Addenda No.'s 1-3.
~''~~- Each of the bids identified an amount for Separate Price item No.1, hazardous materials abatement.
Y50 Weter Street Each of the bids included amounts for Optional Price items 2.1 to 2.5 in the tender form.
Whitby, Onterin
Canada LlNOG5 Each of the bids included an amount as stipulated of $352,475.00 for pre-tendered work which
Tele: 905.666.5252 includes the supply and installation of the Refrigeration System. This work was pre-tendered by the
Toronto: ss5-ary-aas5 Municipality (Tender CL2009-45) and is to be assigned to the selected General Contractor as a
Fax:905-666.5256 normal sub-trade.
Email: bba~bba-archeng.can
www.bba~archeng.com Each of the bids included the total Cash Allowances of $70,000.00.
Og040L310310 Tender Summary Leder.wptl
Schedule "C"
Page 2
An Agreement to Bond in the amount of Fifty Percent of the Amount of Tender for each of the Performance
Bond and Labour and Material Payment Bond were provided by all bidders.
The Tender Forms were signed by all bidders.
Upon review of the tentlers received itwas determined that the lowest tendered amount exceeded the budget
established by the Municipality. In accordance with the guidelines of the Canadian General Contractors
Association, the three bw tenderer's were invited to respond to a Post TenderAddendum, which was issued
on March 19, 2010. The Post Tender Addendum requested credit pricing for 32 items. There was also an
opportunity for the bidders to make recommendations with pricing for additional revisions to the scope which
may assist in lowering the total tendered amount,
Two of the three low bidders, Gerr Construction Ltd. and James Kemp Construction Ltd., responded and
submitted Post Tender Addendum pricing on March 30, 2016, at 2.00 P.M.
Summary
Based on our review of the tenders and the subsequent post tender addendum pricing we recrommend that
the tender for the Darlington Sports Centre Renovation. be awarded to Gerr Construction Ltd. of Solina
Ontario for the Total Lump Sum Tender Price of 51.999.800.00 (exclusive of applicable taxes} being the
amount of original tendered price less the amounts for items 1, 2, 7, 8, 9,10,11,12, 13,14, 18, 19, 20, 21, 22,
23, 24, 25, 27, 28, 29, 30, 31 and 32 and the bidders alternate separate items.
Tenders are open to acceptance by the Municipality of Clarington for Sixty (60} days
We believe that to the best of our knowledge, the tenders for this project have been received and reviewed
and our recommendations have been made in accordance with the guidelines sat forth in the Canadian
Construction Documents Committee Document CCDC-23- A Guide to Calling Bids and Awarding Contracts.
Should you have any questions or require further assistance, please do not hesitate to contact our office.
Yours very truly,
Limited
ct, Project Managers
Chris M. Earle,
Attachment.
c.c. McGeorge Acorn, Municipality of Clarington
090a0L3103107ender Summary Lelter.wpd