HomeMy WebLinkAboutCOD-012-10~1~[~ REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 19, 2010
Resolution#: 6PR-a5U -1 ~
By-law#: N/A
Report: COD-012-10
File#:
Subject: TENDER NO. CL2010-12 -SUPPLY & DELIVERY OF ONE (1) HYDRAULIC
EXCAVATOR
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-012-10 be received;
2. THAT Amaco Construction Equipment Incorporated, Mississauga, Ontario, with a
total bid in the amount of $307,622.88 (plus G.S.T.), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2010-12, be
awarded the contract for Supply & Delivery of One (1) Hydraulic Excavator, as
required by the Municipality of Clarington, Operations Department;
3. THAT the funds expended be drawn from the Operations Department 2010
Replacement of Fleet-Roads Account 110-36-388-83642-7401.
Submitted by: Reviewed by: o ""~-~-~> w lt,
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Nancy Taylor,
Director of Fin
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-012-10
1.0 BACKGROUND AND COMMENT
PAGE 2
1.1 Tenders were publicly advertised and called for the Supply and Delivery of One (1)
Hydraulic Excavator as required by the Operations Department. Subsequently, one
tender was received and tabulated as per Schedule "A" attached.
1.2 The tender document made provision for bids with an option to trade in an existing
unit.. Schedule "A" attached provides both an outright purchase price and an after
trade price.
2.0 ANALYSIS
2.1 After review and analysis of the bid by the Operations Department and Purchasing, it
was mutually agreed that the sole compliant bidder, Amaco Construction Equipment
Incorporated, Mississauga, Ontario, be awarded the contract for the Supply and
Delivery of One (1) Hydraulic Excavator. Based on staff review the bid amount
offered is fair and reasonable.
2.2 Amaco Construction Equipment Incorporated, Mississauga, Ontario has provided
similar services to the Municipality of Clarington in the past and the level of service
has been satisfactory..
3.0 FINANCIAL
3.1 The purchase of one (1) Hydraulic Excavator is a replacement unit for the
Operations Department.
3.2 The Operations Department has accepted the trade-in price of $32,000.00 for the
1998 Gradall XL4100 (Unit 98551).
REPORT NO.: COD-012-10
PAGE 3
3.3 The budget for the hydraulic excavator is $375,000.00. The funds required for
Tender CL2010-12, Supply & Delivery of One (1) Hydraulic Excavator are in the
Operations Department 2010 Replacement of Fleet-Roads Account 110-36-388-
83642-7401.
3.4 Queries with respect to the department needs, specifications, etc. should be referred
to the Director of Operations.
4.0 CONCLUSION
4.1 To award the contract to Amaco Construction Equipment Incorporated, Mississauga,
Ontario, for Tender CL2010-12, Supply ~ Delivery of One (1) Hydraulic Excavator.
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence: Director of Operations
Attachments:
Attachment 1 -Schedule "A", Bid Summary
CORPORATE SERVICES
Schedule "A"
Bid Summary
Tender CL2010-12
REPORT
DEPARTMENT