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DATE: MONDAY, FEBRUARY 9, 2009
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETING
Minutes of a regular meeting of Council held January 26, 2009
PRESENTATIONS
There are no Presentations scheduled for this meeting,
DELEGATIONS (List a8 of Time of Publication)
a) Kim Murray, Durham Region Environmental Advisory Committee - 2009 DEAC
Environmental Achievement Awards (Correspondence Item I - 4)
COMMUNICATIONS
Receive for Information.
I - 1 Minutes of the Ganaraska Region Conservation Authority dated
January 15, 2009
I - 2 Minutes of the Durham Nuclear Health Committee dated January 16,
2009
I - 3 Minutes of the Central Lake Ontario Conservation Authority dated
January 20, 2009
I - 4 Kim Murray, lylember, Durham Region Environmental Advisory
Committee (gEAC) - 2009 DEAC Environmental Achievement
Awards
L- 5 Association of Municipalities of Ontario (AMO) Member
Communication -Extension of Consultation Period on Waste
Diversion ActjReview
CORPORATION OF.THEMIJ.N!ICIPAI,ITY OF CLARINGTON.
40. TI).MPERANCESTREET, BOWMANVILLE,.ONTARIO` L1C 3A6 T 905-623-3379
i
Council Agenda - 2 - February 9, 200
I - 6 Wanda Stephen, Acting CAO, Kawartha Conservation - 2008. ~
Watershed Report Card
I - 7 Mark Holland, M.P., Ajax-Pickering -Federal Financing for Local and
Regional Infrastructure Projects
I - 8 Beth Hanna, Director, Heritage Programs and Operations, Ontario
Heritage Trust -Lieutenant Governor's Ontario Heritage Award for
Community Leadership
I - 9 Glenda Gies, Executive Director, Waste Diversion Ontario (WDO),
Gemma Zecchini, CEO, Stewardship Ontario, and Peter Hume,
President, Association of Municipalities of Ontario (AMO) -Blue Box
Material Commodity Markets
I - 10 J. A. Wynn, President, Newcastle-Bond Head Ratepayers
Association - Letter of Appreciation for Explanation of Clarington's
Financial Position
I - 11 Jennifer Cowie Bonne, Chair, Play Works -Youth Friendly
Community Recognition Program
I - 12 Debi A. Wilcox, City Clerk, City of Pickering -Highway 407 East -
Environmental Assessment City of Pickering Comments on
Technically Preferred Route and Preliminary Design
I - 13 Harold Luckasavitch, Cldrk, Township of South Algonquin -
Alternative Energy
I - 14 Shelly van Empel, Legislative Administrator, Executive Services
Department, Town of Milton -Hospital Growth Funding and Health
Care Plan
I - 15 Tariq Asmi, Executive Director, Growing Communities Healthcare
Alliance -Hospital Growth Funding and Health Care Plan
I - 16 John R. O'Toole, MPP, Durham -Ontario Power Generation Nuclear
New Build Project
I - 17 Association of Municipalities of Ontario (AMO) Member
Communication - 2009 Federal Budget
I - 18 Tariq Asmi, Executive Director, Growing Communities Healthcare
Alliance -Federal Healthcare Funding
I - 19 W. Michael Fenn, Chief Executive Officer, Metrolinx -Release of the
Metrolinx Regional Transportation Plan
Council Agenda - 3 - February 9, 2009
I - 20 Fred Archibald, President, Archibald Orchards and Estate Winery-
10~' Annual Fruit Wine & Food Festival
I - 21 Darlene Garvey, Treasurer, Telecare Distress Centre of
Peterborough -Letter of Appreciation for Donation
I - 22 Heather Brooks, Director, Watershed Planning and. Natural Heritage,
Central Lake Ontario Conservation Authority, (CLOCA) -Long Term
Aquatic and Wildlife Monitoring Programs and 2006/2007 Aquatic
Monitoring. Reports
I - 23 P. M. Madill, Regional Clerk, Regional Municipality of Durham -
Quarterly Report on Planning Activities
I - 24 Association of Municipalities of Ontario (AMO) Member
Communication -Proposed AODA Information and Communications
Standard
I - 25 P. M. Madill, Regional Clerk, Regional Municipality of Durham -
Timetable for Approval of the 2009 Regional Business Plans, Detailed
Budgets and Public Notification Provisions
Receive for Direction
D - 1 Kirsten Schmidt-Chamberlain, Executive Director, Durham Hospice -
Proclamation of "Hospice Palliative Care Week"
D - 2 Michael Chan, Minister, Ministry of Citizenship and Immigration -
NewcomerChampion Awards
D - 3 Wallace Bradley -Resignation from the Clarington Traffic
Management Advisory Committee
D - 4 Jayme Harper & Julie DeMarchi, Regional Directors, PFLAG Canada
Region 3 Ontario -Proclamation of the "International Day Against
Homophobia"
D - 5 Sheila Carson, Chair, Teachers of English as a Second Language
Association of Ontario - Proclamation of "English as a Second
Language Week"
D - 6 John Greenfield -Request for Installation of Stop Signs on Simpson
Avenue
D - 7 Alan Cornthwaite, Recording Secretary, Past President, Bowmanville
and District Navy League -Sea Cadet Tag Days
D - 8 Association of Municipalities of Ontario (AMO) Member
Communication - 3ro Annual Earth Hour Event
Council Agenda - 4 - February 9, 200
D - 9 Alice Grottoli, Communications Coordinator, Community j
Connection -Consent for 211 Service Delivery in Shared Telephone
Exchange
D - 10 Wayne Routly, Sponsorship Chair, Bowmanville Rotary Ribfest-
2nd Annual Ribfest
D - 11 Brian McFarlane -Total Hockey
D - 12 Tay Valley Township -Cost-sharing of Recycling Costs
D - 13 Mike Lysecki, Director of Operations, The Beach Gardener -
Snowclearing at Hydro One's Bowmanville Service Centre
D - 14 Daniel Bell -Request for Investigation into Odour at Sewage
Treatment Plant
D - 15 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of
Ajax- Bottled Water
D - 16 Pat Pilgrim, CAO/Clerk, the Corporation of the Township of
Madawaska Valley -Increase in Homecare Access Programs
D - 17 Pat Pilgrim, CAO/Clerk, the Corporation of the Township of
Madawaska Valley -Tax Assessment Legislation
D - 18 P. M. Madill, Regional Clerk, Regional Municipality of Durham -
Request to Local Area Municipalities to Seek Advice of the Durham
Agricultural Advisory Committee
D - 19 Association of Municipalities of Ontario (AMO) Member
Communication -Municipal Action on Bottled Water
COMMITTEE REPORT(S)
General Purpose and Administration Committee Report of February 2, 2009
STAFF REPORT(S)
Report FND-004-09 -Potential Shovel-ready Projects for Federal Funding
Opportunities (To be distributed under separate cover)
2. Report CAO-001-09 -Community Impact Agreement to be Negotiated
Respecting OPG Nuclear New Build at Darlington N.G.S.
Council Agenda - 5 - February 9, 2009
BUSINESS ARISING FR2OM NOTICE OF MOTION
Moved by Councillor Rgbinson, seconded by Councillor Woo
"THAT Resolution #C-037-09 passed by Council on January 26, 2009, which reads
as follows:
`THAT the resolution from the Agricultural Advisory Committee of Clarington
with respect to an amendment to the Highway Traffic Act, Section 122 be
endorsed."
be rescinded."
UNFINISHED BUSINESS
BY-LAWS
NOTICES OF MOTION
OTHER INFORMATION
CONFIRMING BY-LAWN
ADJOURNMENT
Clariagton
I.eadingrheWay Council Meeting Minutes
JANUARY 26, 2009
Minutes of a regular meeting of Council held on January 26, 2009, at 7:00 p.m., in the
Council Chambers.
Councillor Foster led the meeting in prayer.
ROLL CALL
Present Were: Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Councillor Hooper indicated that he would be stating a pecuniary interest with respect
to Item 2 of Report #2 (Report PSD-010-09) and By-law 2009-010.
Councillor Foster indicated that he would be stating a pecuniary interest with respect
to Item 2 of Report #1.
Mayor Abemethy indicated that he would be stating a pecuniary interest with respect
to Correspondence Items D - 4 and D - 8.
Council Meeting Minutes - 2 - January 26, 2009
ANNOUNCEMENTS
Councillor Novak announced the following:
At the Central Lake Ontario Conservation (CLOCA) board meeting on
January 20, 2009, Councillor Gerry Emm, of the Town of Whitby, was re-
elected to his third term as Chair of the Conservation Authority and
Councillor Rick Johnson, representing the City of Pickering, was elected
Vice-Chair.
On January 27, 2009, the fifth Public Information Centre for the Highway 407
East Environmental Assessment will be held at the Garnet B. Rickard
Recreation Complex from 4:00 p.m. until 8:00 p.m. Councillor Novak urged
members of the public to attend the session.
On January 21, 2009, Doug Allingham attended the Courtice Business Group
meeting to make a presentation on the Highway 407 East EA providing an
opportunity to ask questions on Highway 407 strategies.
Councillor Hooper announced that the Sara Jane Williams Heritage Centre will be
hosting the Dinosaurs & Company event January 10, 2009 to April 30, 2009. Events
include Dinosaur Hunters - P.A. Day Camp, January 30, 2009, Diggin' Dinosaurs -
March Break History Camp, March 16 to 20, 2009, Prehistoric Family Fun Day -
February 16, 2009, and Night at the Museum -February 28, 2009.
Councillor Foster announced that Darlington Nuclear has been selected from 146
sites across North America to receive the prestigious "Signatures of Sustainability
Award" from the Wildlife Habitat Council.
Councillor Woo announced that the winter session for the House Squash League has
started at the Clarington Fitness Centre. Instructors are available and two courts can
be reserved at the Centre.
Councillor Trim announced that the Durham Region will be receiving an environmental
award for the Courtice Water Pollution Plant Project, a technical innovation award and
Certificate of Appreciation forcomputer-based applications and also advised that
Espresso Legato, Pita Pit and Steamers Restaurant were recognized under the Eat
Smart! Program. Councillor Trim also attended the Dine Safe meeting concerning the
new food safety inspection disclosure program commencing on March 2, 2009, a
program designed to give the public quick and easy access to the results of food
safety inspections. He noted inspection summary signs will be posted with Green
(PASS), Yellow (CONDITIONAL PASS) or Red (CLOSED).
Mayor Abernethy announced that on Saturday, January 24, 2009, he attended the first
Robbie Burns dinner held at the Orono Town Hall. He stated the sold-out event was
very entertaining and that funds were raised in support of moving the Kirby Church.
Council Meeting Minutes - 3 - January 26, 2009
MINUTES
Resolution #C-022-09
Moved by Councillor Hooper, seconded by Councillor Foster
THAT the minutes of a regular meeting of Council held on January 12, 2009, be
approved.
"CARRIED"
PRESENTATIONS
Mayor Abernethy welcomed the press, members of the gallery and those viewing
tonight's proceedings from home as he presented the Annual "State of Clarington"
Address. Mayor Abernethy advised that Council and staff have accomplished many
things in the past two years. In 2007, Council directed the Chief Administrative Officer
to develop a Corporate Strategic Plan to guide the course of action for this term of
Council. The Corporate Strategic Business Plan brought together the experience and
skill of Municipal staff and the energy and will of Council to develop a blueprint for
tomorrow, and to create a framework to build a prosperous and sustainable
community. Mayor Abernethy discussed how growth has created challenges to the
2009 Operating Budget and how the Corporate Strategic Business Plan will help to
manage the affairs of the municipality in the future. In October 2008, the Chief
Administrative Officer provided a public Progress Report on the Corporate Strategic
Business Plan, as a way of documenting and measuring the goals that have been
achieved and those which are outstanding. Mayor Abernethy encouraged Members
of the Public to review and provide feedback on the Corporate Strategic Plan, which is
available on the Municipality's website www.Clarinaton.net or to pick up a copy of the
Plan from Town Hall. Mayor Abernethy stated this year, Council's most formidable
challenge will be "Managing our Growth" so that it ensures a healthy environment to
raise families, indicating we should not pay a price for growth or change but rather it
should support the reasons why we live in Clarington. Mayor Abernethy
acknowledged that the Municipality has benefited from new development charge
dollars and new tax assessment dollars that go hand in hand with new growth in
helping to fund new arenas, pools and sports complexes, new roads and parks; but,
that the financial obligations in building and managing the things that make Clarington
the community that it is must be met. The Mayor indicated that unfortunately when
growth slows, so does the flow of growth dollars relied upon to repay the $34 million
Municipal debt. In 2007, the Municipality conducted a Financial Impact Study to
determine the true cost of growth to Clarington which revealed that growth does not
pay for growth. The findings of that study have resulted in substantial increases in the
rates charged for all permits issued within the municipality in order to offset the impact
of the new growth infrastructure costs to existing taxpayers and that this has greatly
impacted the cost of all new development within Clarington. Mayor Abernethy
confirmed that growth must be sustainable and at a rate that is absorbed by the
community and should create good paying jobs.
Council Meeting Minutes - 4 - January 26, 2009
Mayor Abernethy stated that 2009 and possibly 2010 will create challenges for the
Community; however, there are positive happenings in Clarington with the
construction of the Nuclear New Build at Darlington Nuclear that will provide a
tremendous boost to the economies of Clarington, the Region of Durham and beyond
and will play a major role in the development of Durham Region becoming the "Energy
Capital of Ontario' and will provide thousands of jobs. Mayor Abernethy highlighted
other major infrastructure projects slated for Clarington still undergoing the
Environmental Assessment process including Highway 407 East expansion,
Bowmanville GO Train Station, Energy-From-Waste facility and the Port Granby Low
Level Waste Removal Project. In total, if all go ahead as planned, within the next
eight years as much as $20 billion dollars of infrastructure projects will be completed
in Clarington. Durham College, UOIT and Lakeridge Health will all play an important
role. The influx of thousands of additional workers and their families into Clarington
will certainly create additional pressures on the hospital. Mayor Abernethy stated it is
imperative that Lakeridge Health, the Local Health Integrated Networks and the
Ontario Minister of Health begin plans to meet demands that these infrastructure
projects will place on the Bowmanville Hospital so that high quality health care
services are preserved. Stimulating the economy is the responsibility of the Federal
and Provincial governments; however, Mayor Abemethy indicated that the
municipality will do its part by injecting most of the $60 million 2009. budget into the
local economy. Mayor Abernethy stated that later this evening, Council will be
deliberating the 2009 Municipal Budget. The 2009 budgetary process has been open
and transparent generating. much discussion and debate within the Council Chambers
and the community and Council has been listening to the comments. Mayor
Abernethy summarized by stating "a small group with a common goal, not caring who
gets the credit, can change the world".
Dr. Tony Stone addressed Council extending appreciation to Council for their support
of building health care infrastructure in the community and expressing concern
regarding the future of Lakeridge Health Bowmanville's Emergency Department as an
acute care hospital. Dr. Stone stated that Lakeridge Health Bowmanville is on the
verge of losing its special care unit and the ability to manage patients in Bowmanville
if there is no on-site support. He stated family physicians rely on internists who have
the knowledge to look after patients and to transfer patients when further care is
required. Dr. Stone stated that without on-site internists, the logistics of sending
patients to Oshawa every day will be a nightmare for patients; the Oshawa ER
consultants are heavily burdened, and the system is under severe stress. Dr. Stone
advised that quality care in Bowmanville will deteriorate without internists, noting as of
July 1, 2009, there will only be one internist on site. Dr. Stone stated if the ER loses
on-site support it will be difficult to recruit and retain ER doctors and, if the unit closes,
it will be very difficult to re-open. He confirmed that doctors want to see Lakeridge
Health Bowmanville retain its status as an acute care facility and a high quality
institution. Dr. Stone confirmed that they are looking for support from Lakeridge
Health in building Bowmanville's on-site programs in internal medicine and surgery
and that they don't want to be downgraded to a rural hospital looked after by family
physicians.
Council Meeting Minutes - 5 - January 26, 2009
Dr. Stone noted that senior administration have not shown support for this model and
they would like senior administration to articulate its vision for Lakeridge Health
Bowmanville. Dr. Stone proposes that community leaders, the Hospital Foundation
and medical staff develop a consensus vision for Lakeridge Health Bowmanville.
DELEGATIONS
There were no delegations considered under this section of the Agenda.
COMMUNICATIONS
Resolution #C-023-09
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the communications to be received for information be approved, with the
exception of Items I - 2, I - 4, I - 5, I - 7, I - 9, I - 10, I - 17, and I - 18.
"CARRIED"
I - 1 .Minutes of the Kawartha Conservation Authority dated November 26,
2008
I - 3 Minutes of the Tyrone Community Centre Board dated December 17,
2008
I - 6 Diane Powers, Chair, Christmas in Clarington Country Committee
expressing appreciation for Council's support of the 8~h Annual
Christmas in Clarington Tour, in particular, the marketing expertise
and creative artwork provided by the Municipality's Marketing and
Communications Department which played a major role in the
success of the event.
I - 8 Gail Cosman, President, Nestle Waters Canada, advising of their
concerns respecting the possibility of a ban on the sale of bottled
water; forwarding a document entitled "In the Know", a guide to
bottled water and Nestle Waters Canada; advising of a partnership
between Nestle Waters Canada and the Government of Quebec and
municipalities across the province to collect and recycle plastic
beverage containers in public spaces; and, requesting permission to
participate in any future discussions related to the continued sale of
bottled water in municipal facilities should the matter be raised in
Clarington.
Council Meeting Minutes - 6 - January 26, 2009
I - 11 Brian Fallis, Ganaraska Region Conservation Authority, writing to the
Honourable Jim Bradley, Minister of Transportation, requesting that
the Province renew its financial investment in the Oak Ridges
Moraine by providing additional funding of $30 million to the Oak
Ridges Moraine Foundation (ORMF) to enhance and protect the
ecological integrity of the Moraine in the funding areas of securement,
trail, research and stewardship, and education and outreach.
I - 12 Lori Riviere-Doersam, Planning Department, Region of Durham,
advising nominations are being accepted until March 2, 2009, for the
Durham Environmental Advisory Committee (DEAC) Environmental
Achievement Awards, a program established to recognize individual
or group efforts in six award categories who promote, preserve and
enhance Durham's natural environment. Nomination forms are
available at www.region.durham.on.ca or by contacting Lori Riviere-
Doersam at 905-668-7711.
I - 13 Manny Sousa, Manager, Community and Government Relations,
Enbridge Gas Distribution, providing information on the "Winter
Warmth Fund", a program designed to help low-income families and
individuals who are having financial difficulties to pay their natural gas
bill. Since the program's inception in 2004, over 170 households in
Durham Region have received financial assistance. Program details
are available at www enbridgegas comlwinterwarmth or by calling
905-686-2661.
I - 14 Jean Major, Chief Executive Officer, Alcohol and Gaming
Commission of Ontario (AGCO) responding to Council's resolution
requesting the AGCO to expedite its modernization of charitable
gaming initiative, particularly as it relates to the application, reporting
and administration process respecting break open tickets and raffles;
advising that based on extensive stakeholder consultations, the
AGCO released a document setting out the directions and priorities
for implementing strategic changes to the charitable gaming
framework, designed to enhance the competitiveness of the industry;
indicating that since embarking on the modernization initiative in
2005, great strides have been made in terms of simplifying and
streamlining the administrative process; acknowledging the
Municipality's concerns. with the reporting process but advising of the
necessity of having effective controls and event monitoring to ensure
that funds being raised are directed to the intended charitable
purposes; and, encouraging staff to continue to work with the
AMCTO's Charitable Gaming Project Team to explore further
opportunities to ensure that charitable gaming remains a viable
activity for Ontario's charities and to strengthen the capacity of
municipalities to meet their responsibilities under the new licensing
framework.
Council Meeting Minutes - 7 - January 26, 2009
I - 15 John O'Toole, MPP, Durham, advising he has written to Ontario's
Minister of Government Services to help ensure that the Municipality's
concerns regarding the streamlining of the process for licensing
lotteries run by local charities are on record and requesting the
Minister to provide an update on the progress that is being made
towards streamlining and simplifying various lottery activities initiated
by local charities.
I - 16 Patrick (Sid) Ryan, President, CUPE Ontario and Maude Barlow,
Voluntary National Chairperson, The Council of Canadians, advising
of the "Unbottle It!" Bottled Water Educational Tour, a 15-city tour
across Ontario from January 12 to 30, 2009, sponsored by the
Council of Canadians and CUPE Ontario to encourage municipalities
and other institutions to take practical action to "Unbottle It!" and to
generate support for banning bottled water and strengthening public
water infrastructure; and extending an invitation to Members of
Council to attend a town hall meeting on Wednesday, January 28"' at
7:00 p.m. at the Heydenshore Pavilion in Whitby...
I - 19 David L. Cullingworth, Secretary, Newcastle-Bond Head Ratepayers
Association, registering the Association's concern over the proposed
tax rate increase and proposing that the Municipality of Clarington
and the Region of Durham should strive for an increase as close to
0% as possible in recognition of these difficult economic times.
I - 20 Rosemary Davies expressing concern that taxes in Clarington are too
high and are affecting residents' ability to keep and maintain their
homes; that she believes that tax dollars are not being spent wisely;
that large families will experience difficulties with the four-bag limit for
refuse collection and that she is opposed to the use of clear garbage
bags; and, suggesting that children should be taught about recycling
at an early age and that the Municipality should consider increased
education to encourage recycling.
I - 21 Darlene Brown, Executive Director, Big Brothers & Sisters of
Clarington, extending an invitation to participate in "Bowl for Kid's
Sake" to be held February 17 to 23, 2009 at Liberty Bowl, in support
of Big Brothers & Sisters of Clarington programs. On-line registration
and pledging is available at http://Clarington.kintera.org/bowlfo~kids or
bowlers may collect pledges and bring pledge money to the bowling
alley on the day of bowling. In 2008, Big Brothers & Sisters of
Clarington reached more than 350 children with their innovative and
creative programs and are committed to serving more children in
2009.
Council Meeting Minutes - 8 - January 26, 2009
I - 2 Minutes of the Clarington Traffic Management Advisory Committee
dated November 20, 2008.
Resolution #C-023-09
Moved by Councillor Foster, seconded by Councillor Novak
THAT the minutes of the Clarington Traffic Management Advisory Committee
dated November 20, 2008, be received for information.
"CARRIED"
I - 4 Dan Remollino, P. Eng., Project Manager, 407 East Environmental
Assessment, Ministry of Transportation, responding to the
Municipality's comments on the Highway 407 East EA as provided in
Staff Report PSD-110-08
Resolution #C-025-09
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Correspondence Item I - 4 from Dan Remollino, P. Eng., Project
Manager, 407 East Environmental Assessment, Ministry of Transportation, with
respect to the Municipality's comments on the Highway 407 East EA be
received for information.
"CARRIED"
I - 5 Durham Regional Police Service Report summary of findings and
recommendations conceming the Courtice Skate Park.
Resolution #C-026-09
Moved by Councillor Foster, seconded by Councillor Novak
THAT Durham Regional Police Services be requested to provide a copy of the
full report concerning the Courtice Skate Park to Mayor Abernethy and all
Members of Council.
"CARRIED"
I - 7 The Honourable George Smitherman, Deputy Premier, Minister of
Energy and Infrastructure writing to Mr. Michael Angemeer, President
and CEO, Veridian Power, extending appreciation to Veridian staff for
their efforts in assisting Hydro One in restoring power to more than
200,000 Ontarians over the holiday season.
Council Meeting Minutes - 9 - January 26, 2009
Resolution #C-027-09
Moved by Councillor Novak, seconded by Councillor Trim
THAT the Mayor be requested to send a letter of appreciation, on behalf of
Council and the residents of Clarington, to publicly thank Veridian staff for their
efforts in assisting Hydro One in restoring power to more than 200,000
Ontarians over the holiday season.
"CARRIED"
I - 9 Adrienne Baltadjian, RD, MHSc, Public Health Nutritionist, Region of
Durham, forwarding copies of the 2008-2009 Eat Smart! Dining
Guide, listing the current Durham Region Eat Smart! Restaurant
winners. The Eat Smart! Program is a provincial program designed to
identify and award restaurants that have an excellent track record in
food safety, have trained food handlers and offer a variety of healthier
food choices.
Resolution #C-028-09
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Correspondence I - 9 from Adrienne Baltadjian, RD, MHSc, Public Health
Nutritionist, Region of Durham, with respect to the The Eat Smart! Program be
received for information.
"CARRIED"
I - 10 John Periversoff, Manager, London Devilettes Peewee B, writing to
Rick Howe, Orono Arena, praising staff and the Orono Arena Board
for the excellent ice conditions, cleanliness and maintenance of the
building, and the professionalism and pride exhibited by staff in
carrying out their duties; and advising they look forward to their next
visit to the Orono arena.
Resolution #C-029-09
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the Mayor be requested to send a letter of appreciation to
Pete Maartense and to staff of the Orono Arena to acknowledge the exceptional
level of service they provide to arena patrons.
"CARRIED"
Council Meeting Minutes - 10 - January 26, 2009
I - 17 Ministry of Transportation advising the fifth round of Public
Information Centres (PIC) concerning the 407 East Environmental
Assessment (EA) and Preliminary Design Study Technically Preferred
Route -Preliminary Design Plans will be held in Clarington on
Tuesday, January 27, 2009, from 4:00 p.m. to 8:00 p.m. at the Gamet
B. Rickard Recreation Complex in Bowmanville; indicating that the
PIC will follow a similar "drop in" format as the previous PIC's and will
provide information on plans/drawings of the Technically Preferred
Route (TPR) and crossing roads, recommendations and design for
crossing roads (over, under or closure at the TPR), interchange
locations and configurations, local road realignments associated with
the TPR, railway and utility crossings, watercourse crossing
treatments and mitigation strategies, potential watercourse
realignments, stormwater management measures, management
ponds, lighting requirements, potential mitigation measures/strategies
(landscaping, noise walls, wildlife crossings, etc.) Community Value
Plan (CVP) process and recommended plan, property requirements
and impacts, property acquisition process and project update,
schedule and next steps.
Resolution #C-030 -09
Moved by Councillor Novak, seconded by Councillor Trim
THAT Correspondence I - 17 from the Ministry of Transportation with respect to the
fifth round of Public Information Centres (PIC) concerning the 407 East Environmental
Assessment (EA) and Preliminary Design Study Technically Preferred Route -
Preliminary Design Plans, be received for information.
"CARRIED"
I - 18 John O'Toole, MPP, Durham, writing to the Honourable James
Bradley, Minister of Transportation, advising of a suggestion from
Bowmanville residents to establish a decorative floral "gateway" on
the eastbound and westbound Highway 401; requesting to be
advised of the process for inclusion in a civic identity program for
towns along the Highway 401 corridor; and, requesting an update
concerning the Province's plans to rebuild two Highway 401
interchanges at Bowmanville as a future beautification project may
need to be considered in connection with future interchange
improvements.
Council Meeting Minutes - 11 - January 26, 2009
Resolution #C-031-09
Moved by Councillor Hooper, seconded by Councillor Woo
THAT a letter of support with respect to the establishment of a decorative floral
"gateway' on the eastbound and westbound Highway 401 in Bowmanville, be
forwarded to the Honourable James Bradley, Minister of Transportation, advising of
Council's support of this endeavour.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Resolution #C-032-09
Moved by Councillor Novak, seconded by Councillor Robinson
THAT Correspondence Items D - 4 and D - 8 be referred to the end of the
Correspondence for Direction Section of the Agenda for consideration.
`CARRIED"
Correspondence Items D - 8 and D - 9 were received as handouts.
Resolution #C-033-09
Moved by Councillor Woo, seconded by Councillor Robinson
THAT Correspondence Items D - 1, D - 2 and D - 3 be approved as per the agenda.
"CARRIED"
D - 1 Debbie Hunter, Office Administrator, MS Society, Durham Regional
Chapter, Multiple Sclerosis Society of Canada, advising the 2009
Multiple Sclerosis Carnation Campaign will take place during
Mother's Day Weekend and requesting approval for tag days to
permit the MS Society to sell carnations on Friday, May 8 and
Saturday, May 9, 2009, in support of on-going research and
assistance for persons with Multiple. Sclerosis and their families.
(Approved to sell carnations on May 8
and May 9, 2009)
D - 2 Jack Oegema, Kinsmen Club of Bowmanville, requesting permission
to have the Bowmanville Homeshow banner hung across Highway 2,
west of the railway bridge, from April 13, to April 19, 2009.
(Approved to install banner and
Veridian to be advised)
Council Meeting Minutes - 12 - January 26, 2009
D - 3 William Krueger, Coordinator, Fundraising Events, MS Walk, MS
Society of Canada, requesting permission to hold the 2009
Bowmanville Super Cities Walk for MS on Sunday, April 19, 2009
beginning at 9:40 a.m. at the Bowmanville High School; forwarding a
copy of the proposed 5km and 10km Walk route maps and
requesting to be informed of any construction plans that may
interfere with the routes.
(Approved, provided the organizers
apply for and obtain a Road
Occupancy Permit from the
Engineering Services Department)
D - 5 Carolyn Downs, City Clerk, City of Kingston, advising Council that on
January 6, 2009, the City of Kingston adopted the following
resolution pertaining to Christmas Wrapping Paper:
"WHEREAS the City of Kingston has established.a goal to increase
its waste diversion rate to 65% by 2012;
AND WHEREAS, despite the fact that the Christmas holidays are
supposed to be a time of peace and goodwill, the waste sent to
landfill as a result of our actions over the Christmas holidays
increases due to the excessive packaging of gifts and the fact that
most wrapping paper is not recyclable. As a result, it could be
argued that our actions in this regard are not in keeping with the
spirit of the holidays;
AND W HEREAS, in December 2008, the City of Toronto approved
report PW20.1 entitled "Proposed Measures to Reduce In-Store
Packaging Waste and Litter, Municipal Hazardous and Special
Waste and Plastic Water Bottles", which includes the establishment
of a working group to explore options available to reduce ;excessive
packaging.
THEREFORE BE IT RESOLVED THAT the City of Kingston
requests that the federal and provincial governments develop
legislation requiring that all wrapping paper sold and manufactured
within their respective jurisdictions be recyclable, with a goal to
establish an eventual ban on the sale and use of non-recyclable
wrapping paper within their respective jurisdictions;
BE IT FURTHER RESOLVED THAT staff develop a communications
strategy to be implemented prior to Christmas 2009, encouraging
Kingstonians to adopt more environmentally-friendly practices
regarding gifts including but not limited to:
Council Meeting Minutes - 13 - January 26, 2009
a. Using recyclable paper to wrap gifts, or reusable gift bags,
instead of non-recyclable wrapping paper
b. Reusing reusable gift bags before purchasing new ones
c. Encouraging citizens to purchase gifts from manufacturers,
companies and retailers who sell products that do not use
excessive packaging
d. Encouraging local retailers, suppliers and businesses to use
their influence to encourage manufacturers and companies to
reduce excessive packaging in their products
e. Encouraging local retailers and suppliers of non-recyclable
wrapping paper to use their influence to encourage
manufacturers of non-recyclable wrapping paper to develop and
sell only recyclable wrapping paper;
AND FURTHER THAT such strategies including financial
considerations be referred to Environment, Infrastructure and
Transportation Policies Committee (EITP) for consideration and
recommendation to Council;
AND FURTHER THAT staff monitor the work of the Packaging
Reduction Working Group of the City of Toronto and the work of
other municipalities in regards to packaging reduction in order to
develop recommendations for action that could be taken by the City
of Kingston in the future to reduce. excessive packaging in the City of
Kingston;
AND FURTHER THAT the Kingston Environmental Advisory Forum
(K.E.A.F.) be requested to consider this resolution and provide input
to staff and the Environment, Infrastructure and Transportation
Policies Committee on the matters outlined herein;
AND FURTHER THAT a copy of this resolution be forwarded to
Prime Minister Stephen Harper, Premier Dalton McGuinty,
Hon. Hugh Segal, Senator for Kingston, Frontenac, Leeds,
Hon. Peter Milliken, M.P. for Kingston and the Islands, Hon. John
Gerretsen, M.P.P. for Kingston and the Islands, the provincial and
federal ministers and party critics responsible for the Environment,
Industry, Trade, Consumer Affairs, Science and Technology, FCM,
AMO and all municipalities on our regular information and
endorsement distribution list."
Council Meeting Minutes - 14 - January 26, 2009
Resolution #C-034-09
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the resolution from the City of Kingston with respect to Christmas
wrapping paper be received for information.
"MOTION WITHDRAWN"
Resolution #C-035-09
Moved by Councillor Trim, seconded by Councillor Foster
THAT the resolution from the City of Kingston with respect to Christmas
wrapping paper be referred to the Clarington Living Green Community Advisory
Committee.
"CARRIED"
D - 6 Angie Darlison, Executive Director, and Peter Evans, President,
Clarington Older Adult Association (COACB) writing to the Elderly
Persons Centres Programs Branch, Community Services, Ministry of
Health and Long-Term Care forwarding documentation in support of
the Clarington Older Adult Association's Application for Approval
under the Elderly Persons Centres Act for Municipally-Operated
Centres.
Resolution #C-036-09
Moved by Councillor Robinson, seconded by Councillor Novak
THAT the Council of the Municipality of Clarington support the Clarington Older
Adult Association's Application for Approval under the Elderly Persons Centres
Act for Municipally-Operated Centres.
"CARRIED"
D - 7 Gary Jeffery, Chair, Agricultural Advisory Committee of Clarington
advising Council that the Agricultural Advisory Committee of
Clarington adopted the following resolution pertaining to an
amendment to the Highway Traffic Act:
"WHEREAS the Highway Traffic Act of the Province of Ontario in
Section 122 sets out the weight restrictions for reduced load periods
and the exceptions to this restrictions; and
Council Meeting Minutes - 15 - January 26, 2009
WHEREAS one of the exceptions is for vehicles used exclusively for
the transportation of milk; and
WHEREAS there are other perishable products that need to be
transported onto and off of farms during the season when reduced
load periods are in force; and
WHEREAS there are essential farm inputs necessary for the ongoing
production and viability of farming; and
WHEREAS the number of truck trips for these products are limited
by the amount of production capacity; and
WHEREAS the Provincial government is supportive of the
agricultural industry which is vital to the economy of Ontario, the
local production of food and food security;
NOW THEREFORE BE IT RESOLVED THAT the Highway Traffic
Act, Section 122 be amended to include as an exemption vehicles
used for the transport of perishable commodities and essential farm
inputs;
AND FURTHER THAT this resolution be circulated to all members of
the Association of Municipalities of Ontario for endorsement."
Resolution #C-037-09
Moved by Councillor Robinson, seconded by Councillor Novak
THAT the resolution from the Agricultural Advisory Committee of Clarington
with respect to an amendment to the Highway Traffic Act, Section 122 be
endorsed.
"CARRIED"
D - 9 Michael Patrick, President, Clarington Board of Trade, advising of
forecasted challenges facing the Municipality of Clarington, the
Region of Durham and the Province of Ontario regarding the
availability of skilled trades and professionals; indicating the time is
now for Clarington to begin working on solutions to this challenge
and to explore opportunities to bring post secondary education to the
community which will assist in attracting stable and skilled jobs to the
community; and, requesting Council to consider forming a committee
of Council to explore opportunities for Clarington to secure a future
satellite site for Durham College and/or UOIT.
Council Meeting Minutes - 16 - January 26, 2009
Resolution #C-038-09
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Correspondence Item D - 9 from Michael Patrick, Clarington Board of
Trade, be referred to the Director of Planning Services for recommendation to
Council to determine the mandate of the Committee, terms of reference and
Committee structure.
"CARRIED'
Mayor Abernethy stated a pecuniary interest with respect to Correspondence
Items D - 4 and D - 8 as these matters deal with the compliance audit issue
related to the 2006 municipal election. Mayor Abernethy vacated the Chair and
refrained from discussion and voting on these matters.
Deputy Mayor Trim chaired this portion of the meeting.
D - 4 Don Prout, Cynthia Prout, Sean Kean and George Van Dyk advising
that the Institute of Chartered Accountants of Ontario has determined
that the compliance audit performed by James Horn, Chartered
Accountant, of former Mayor John Mutton's financial statement is
negligent; requesting the compliance audit of former Mayor John
Mutton's financial statement granted by Council in 2007 be tendered
and performed as soon as possible; forwarding a list outlining all
issues the applicants feel require the auditor's attention; and,
requesting council to pay the professional fees incurred by the
applicants to dispute the debt incorrectly assessed by Council and to
prove the auditor's negligence and to seek repayment of costs from
the auditor.
Resolution #C-039-09
Moved by Councillor Foster, seconded by Councillor Woo
THAT Correspondence Item D - 4 from Don Prout, Cynthia Prout, Sean Kean
and George Van Dyk with respect to the Compliance Audit of former Mayor
John Mutton's financial statement be referred to the Municipal Clerk.
"CARRIED"
D - 8 Don Prout and George Van Dyk responding to correspondence from
the Municipal Clerk dated January 20, 2009, clarifying that the
applicants are not requesting a second audit to be conducted on the
financial statement of former Mayor John Mutton, but that the audit
approved by Council on June 25, 2007 be performed as required by
the Municipal Elections Act, as to date, no valid audit has occurred.
Council Meeting Minutes - 17 - January 26, 2009
Resolution #C-040-09
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Correspondence Item D - 8 from Don Prout and George Van Dyk with
respect to the compliance audit of former Mayor John Mutton's financial
statement be referred to the Municipal Clerk.
"CARRIED"
Mayor Abernethy resumed the Chair.
Report #1 -General Purpose and Administration Committee Report January 16, 2009.
Resolution #C-041-09
Moved by Councillor Hooper, seconded by Councillor Robinson
THAT the General Purpose and Administration Committee Report of January 16, 2009
be approved, with the exception of Item #2.
"CARRIED"
Item #2
2009 CURRENT AND CAPTIAL BUDGET
Councillor Foster stated a declaration of pecuniary interest concerning Item 2 of
Report #1 with respect to the grant for the Visual Arts Centre (VAC) as the Visual Arts
Centre of Clarington is a client of Argosy, his employer. Councillor Foster refrained
from discussion and voting on this matter.
Resolution #C-042-09
Moved by Councillor Hooper, seconded by Councillor Robinson
THAT Report FND-001-09 be received;
THAT Council approve the base 2009 Operating and Capital Budgets as outlined in
Schedule "A" to Report FND-001-09, at an estimated tax levy impact of 1.30%
(exclusive of tax policy impacts), as directed in FND-001-09;
Council Meeting Minutes - 18 - January 26, 2009
THAT Council approve the following amendments to the 2009 Operating and Capital
Budgets:
• delete Capital Project 5000-8225-09001 - $30,000;
• increase Cemetery Revenue account by $5,000;
• delete Capital Project 4000-8180-08100 - $20,000; and
increase Sports Field Rentals Revenue account by $5,000;
THAT Council approve the items listed as added funding levels related to growth or
new services excluding staffing levels as itemized in Schedule "B" attached to Report
FND-001-09, with the following amendments:
$10,000 for the Employee Wellness be denied; and
$1,000 for Applefest Transit be approved;
THAT Council approve the grants for External Agencies per their requests itemized in
Schedule "C" attached to Report FND-001-09, with the following amendments:
• $20,000 for Newcastle Library operating budget be approved; and
$15,000 Municipal Grant Program Realignment be denied;
That Council defer staffing changes to the 2010 budget year as shown on Schedule
"D" to Report FND-001-09, as option 1, be approved with the following amendments:
one staff member from Engineering Services be realigned and reclassified; and
two (2) new full-time firefighters be approved to commence no earlier than
November, 2009;
THAT Schedules "E", "F", and "G" outlining Reserve and Reserve Fund Contributions,
attached to Report FND-001-09, and new Reserve Funds be approved;
THAT approximately $1,000,000 be drawn from the Rate Stabilization Reserve Fund
to offset the tax rate impact;
THAT the financing of capital projects, as outlined in the document attached to Report
FND-001-09, be approved;
THAT the external agencies, referred to in Schedule "C" attached to Report
FND-001-09, be advised of Council's decision regarding their grant request;
THAT for 2009, the net proceeds from the Mayor's Golf Tournament be directed. to the
Ganaraska Region Conservation Authority -New Forest Centre;
THAT the capital request from the Clarington Museums and Archives for. $23,000 from
the Bowmanville Museum Reserve Fund be approved;
Council Meeting Minutes - 19 - January 26, 2009
THAT the overall tax levy for 2009 be 2.22%; and
THAT the appropriate By-laws to levy the 2009 tax requirements for Municipal,
Regional and Education purposes be forwarded to Council for approval, once final tax
policy information is available.
"CARRIED AS AMENDED"
(See following motions)
Resolution #C-043-09
Moved by Councillor Hooper, seconded by Councillor Trim
THAT the foregoing Resolution #C-042-09 be amended as follows:
• Paragraph 6 be amended by adding the following:
• $40,500 be included to allow for the hiring of a Records/Election Co-
ordinator in the Municipal Clerk's Department, based on 50% for 2009,
and that the Municipal Clerk investigate methods of implementing the
position.
• Paragraph 13 be amended by deleting the figure 2.22% and substituting it
with the figure 2.35%.
"CARRIED"
Resolution #C-044-09
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the foregoing Resolution #C-042-09, as amended, be further amended as
follows:
• THAT the Marketing/Tourism Advertising revenue be increased by $7,000
and the Communications/Tourism Corporate Advertising account be
increased by $7,000.
"CARRIED"
Council Meeting Minutes - 20 - January 26, 2009
Resolution #C-042-09 was then put to a vote and CARRIED AS AMENDED ON
THE FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of
Pecuhia Interest
Councillor Foster
Councillor Hoo er
Councillor Novak
Councillor Robinson
Councillor Trim
Councillor Woo
Ma or Aberneth
Councillor Foster stated a declaration of pecuniary interest concerning the grant for
the Visual Arts Centre (VAC) as the Visual Arts Centre of Clarington is a client of
Argosy, his employer. Councillor Foster refrained from discussion and voting on this
matter.
Resolution #C-045-09
Moved by Councillor Woo, seconded by Councillor Robinson
THAT Council approve the grant request for the Visual Arts Centre itemized in
Schedule "C" attached to Report FND-001-009, with the following amendment:
$15,000 increase to the Visual Arts Centre account.
CARRIED"
Resolution #C-046-09
Moved by Councillor Novak, seconded by Councillor Foster
THAT the General Purpose and Administration Committee Report of January 19, 2009
be approved, with the exception of Items #2 and #14,
"CARRIED"
Councillor Hooper stated a pecuniary interest with respect to Item #2 of Report #2 as
his parents are residents of the Wilmot Creek Community. Councillor Hooper
refrained from discussion and voting on this matter.
Council Meeting Minutes - 21 - January 26, 2009
Item #2
Resolution #C-047-09
Moved by Councillor Trim, seconded by Councillor Woo
THAT Report PSD-010-09 be received;
THAT the rezoning application submitted by Ridge Pine Park Inc. on behalf of
Canadian Apartment Properties REIT be approved and that the Zoning By-law
Amendment as contained in Attachment 1 to Report PSD-010-09 be adopted by
Council;
THAT a By-law attached to Report PSD-010-09, to remove the Holding (H) symbol be
forwarded to Council at such time that the applicant has satisfied the provisions of
Section 23.4.3 of the Official Plan including executing a Site Plan Agreement; and
THAT all interested parties listed in Report PSD-010-09, any delegations, and the
Regional Municipality of Durham Planning Department be advised of Council's
decision.
"CARRI ED°
Item #14
Resolution #C-048-09
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Peter de Jong, Sierd De Jong and Linda Franssen be appointed to fill the three
vacant positions on the Newcastle Village .Community Hall Board, for atwo-year term.
"CARRIED"
STAFF REPORT(S)
There were no reports considered under this section of the Agenda.
BUSINESS ARISING FROM NOTICE OF MOTION
There was no business arising from Notice of Motion considered under this
section of the Agenda.
Council Meeting Minutes - 22 - January 26, 2009
UNFINISHED BUSINESS
Resolution #C-049-09
Moved by Councillor Robinson, seconded by Councillor Hooper
WHEREAS area doctors are concerned that a shortage of critical staff, specifically
specialists in internal medicine, could significantly impact the quality of care provided
at Lakeridge Health, Bowmanville;
AND WHEREAS local family doctors have concerns about the future of surgery at the
Bowmanville site;
AND WHEREAS the area doctors are concerned that the situation could turn
Bowmanville into little more than a "treat-and-transfer" hospital from which patients.
requiring specialty services like surgery or internal medicine would simply be sent. to
Oshawa:
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington support
the area doctors in their effort to maintain the full staffing complement of on-site
services that assist Emergency Room/General Medicine and General Surgery (i.e.
Internists, Surgeons, Anaesthetists, SCU, etc.) at the Bowmanville site;
THAT the CEO of Lakeridge Health Corporation, Kevin Empey, the Chairman of the
board of Lakeridge Health Corporation, Doug Allingham and the Chair of the board of
Directors CELHIN, Mr. Foster Loucks be invited to clearly present their vision for the
Central East LHIN's, the vision for Lakeridge Health Corporation and how Lakeridge
Health Bowmanville fits into the overall vision;
THAT this resolution be forwarded to the Ministry of Health, Lakeridge Health, all
Durham Region MPPs and the Region of Durham.
°CARRIED"
BY-LAWS
Councillor Hooper stated a pecuniary interest with respect to By-law 2009-010 as his
parents are residents of the Wilmot Creek Community. Councillor Hooper refrained
from discussion and voting on By-law 2009-010.
Council Meeting Minutes - 23 - January 26, 2009
Resolution #C-050-09
Moved by Councillor Foster, seconded by Councillor Novak
THAT leave be granted to introduce By-laws 2409-010 to 2009-017 inclusive;
2009-010 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Ridge Pine Park Inc. on behalf of Canadian Apartment
Properties Reit)
2009-011 Being a by-law to establish certain lands as public highway,
assume them for public use and name them
2009-012 Being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
2009-013 Being a By-law to establish, lay out and dedicate certain lands as
public highways in the Municipality of Clarington
2009-014 Being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
2009-015 Being a By-law to establish certain lands as public'highway, assume
them for public use and name them
2009-016 Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Kendal Community Association
for the lease of Kendal Community Centre, 6742 Regional Road
18, Kendal, ON
2009-017 Being a By-law to authorize an agreement between the
Corporation of the Municipality of Clarington and Morrison
Hershfield, Toronto, Ontario, to enter into agreement for the Peer
Review for Darlington New Nuclear Build; and
THAT the said by-laws be now read a first, second and third time and finally approved.
"CARRIED"
NOTICE OF MOTION
There were no Notices of Motion introduced under this section of the Agenda.
Council Meeting Minutes - 24 - January 26, 2009
OTHER INFORMATION
Councillor Hooper thanked staff for circulating the memo reminding owners of older
buildings in the downtown core of the potential of melting ice falling from the buildings.
He suggested the information also be sent to the Orono and Newcastle BIAS.
Councillor Trim presented Nancy Taylor, Director of Finance/Treasurerwith atoken
pair of wooden work boots to acknowledge her efforts in the preparation of the 2009
Municipal Budget.
Deputy Mayor Trim chaired the remainder of the meeting.
CONFIRMING BY-LAW
Mayor Abernethy and Councillors Foster and Hooper stated pecuniary interests earlier
in the meeting and refrained from voting on the Confirming By-law.
Resolution #C-051-09
Moved by Councillor Robinson, seconded by Councillor Woo
THAT leave be granted to introduce By-law 2009-018, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 26~h day of January 2009; and
THAT the said by-law be now read a first, second and third time and finally approved:
°CARRIED"
ADJOURNMENT
Resolution #C-052-09
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the meeting adjourn at 9:10 p.m.
"CARRIED"
MAYOR MUNICIPAL CLERK
DRAFT LIST OF DELEGATIONS
February 9, 2009
a) Kim Murray, Durham Region Environmental Advisory Committee -
2009 DEAC Environmental Achievement Awards (Correspondence
Item I - 4)
SUMMARY OF CORRESPONDENCE
FEBRUARY 9, 2009
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
I - 1 Minutes of the Ganaraska Region Conservation Authority dated
January 15, 2009. (Copy attached)
I - 2 Minutes of the Durham Nuclear Health Committee dated January 16,
2009. (Copy attached)
I - 3 Minutes of the Central Lake Ontario Conservation Authority dated
January 20, 2009. (Copy attached)
I - 4 Kim Murray, Member, Durham Region Environmental Advisory
Committee (DEAC), forwarding information on the 2009 DEAC
Environmental Achievement Awards, a program to recognize and
acknowledge environmental achievements of individuals and
organizations in the public, private and non-profit sectors within
Durham Region, in six categories named in memory of individuals
who have made significant contributions to the environment in and
around Durham Region; encouraging Council to nominate a local
individual or group; and, requesting Council's assistance in promoting
the awards. The deadline for nominations is March 2, 2009.
I - 5 Association of Municipalities of Ontario (AMO) Member
Communication dated January 20, 2009, thanking municipalities that
have submitted their comments in support of the AMO position on the
Ministry of the Environment's review of Ontario's Waste Diversion Act;
and, advising the deadline for submitting comments has been
extended to April 1, 2009.
I - 6 Wanda Stephen, Acting CAO, Kawartha Conservation, announcing
the release of their 2008 Watershed Report Card reporting on the
ecosystem health of the Kawartha Conservation watershed; advising
a new report card will be issued every five years showing how the
watershed has changed within the priority areas of surtace water
quality, forest cover, wetland cover and groundwater quality; and,
forwarding copies of the report card for Members of Council and staff.
Summary of Correspondence - 2 -
February 9, 2009
I - 7 Mark Holland, M.P., Ajax-Pickering, writing to the Honourable
Jim Flaherty, Minister of Finance, regarding federal financing for local
and regional infrastructure projects; forwarding submissions from the
Town of Ajax, the City of Pickering and the Region of Durham, listing
infrastructure projects that are both "shovel-ready" as well as longer
term; expressing concern that the current Conservative "Building
Canada Fund" infrastructure program has failed to expeditiously
disperse the billions of dollars that are available to municipal
governments, in spite of great and obvious need; suggesting the
model of tri-part funding be dropped in favour of direct federal funding
for municipal infrastructure projects; and, anticipating measures
aimed at addressing the needs of the local and regional governments
will be reflected in the upcoming Federal budget.
I - 8 Beth Hanna, Director, Heritage Programs and Operations, Ontario
Heritage Trust, thanking the Municipality for their submission to the
Lieutenant Governor's Ontario Heritage Award for Community
Leadership; advising that unfortunately, Clarington was not selected
as the 2008 award recipient; and, encouraging Council to consider
nominating the community in the future. Nomination packages for the
2009 Community Leadership program will be mailed to municipalities
in the spring/summer of 2009.
I - 9 Glenda Gies, Executive Director, Waste Diversion Ontario (WDO),
Gemma Zecchini, CEO, Stewardship Ontario, and Peter Hume,
President, Association of Municipalities of Ontario (AMO), responding
to municipal inquiries regarding whether stockpiling Blue Box
materials due to problems in marketing printed papers and packaging
materials might bring higher revenues in a few months; advising that
after considering the state of local, national, and international
commodity markets and the general economic uncertainty WDO,
Stewardship Ontario and AMO recommend municipalities continue to
market materials to recycling markets, even at reduced revenues;
advising where marketing materials is not an available option
suggesting municipalities make every effort to minimize tip fees paid,
direct paper fibres to permitted composting facilities and where the
facilities are operated by the municipality, make every effort to market
the resulting compost for revenue, recommend that for non-paper
materials municipalities hold materials pending increased market
demand; and, advising that WDO, Stewardship Ontario and AMO
continue to seek opportunities to support and strengthen Ontario's
markets for secondary resources.
Summary of Correspondence - 3 -
February 9, 2009
I - 10 J. A. Wynn, President, Newcastle-Bond Head Ratepayers
Association, thanking Mayor Abernethy and Nancy Taylor, Director of
Finance/Treasurerfnr attending the Association's meeting on
January 19, 2009, to provide an explanation of Clarington's financial
position; and complimenting Ms. Taylor on her efficient and capable
manner in dealing with Clarington's finances and reserves.
I - 11 Jennifer Cowie Bonne, Chair, Play Works, The Ontario Partnership
for Active Youth, forwarding information Play Works has created in its
efforts to advance support for youth play in Ontario including
brochures on the "Youth Friendly Community Recognition Program",
the "Youth Friendly Communities: Good practices 2008" and "Be
Recognized as a Youth Friendly Community: Small and Rural
Communities: Lessons from the Field'; and, encouraging the
Municipality to become and remain youth friendly and to strengthen
its commitment to serving Ontario's adolescent population.
I - 12 Debi A. Wilcox, City Clerk, City of Pickering, writing to Dan Remollino,
P.Eng., Ministry of Transportation, advising that on January 19, 2009,
the City of Pickering adopted the following resolution pertaining to
Highway 407 East -Environmental Assessment City of Pickering
Comments on Technically Preferred Route and Preliminary Design:
"1. THAT Report OES 07-09 of the Director, Operations &
Emergency Services, regarding the Highway 407 East
Environmental Assessment be received;
2. THAT Council support the Highway 407 East Technically
Preferred Route (See Attachment #1) for the easterly extension
of Highway 407, including transitway corridodfacilities and the
two north-south links connecting to Highway 401;
3. THAT the Highway 407 EA Project Team revise the preliminary
design for the proposed bridge crossings over Highway 407 (See
Attachment #2) within Pickering, to include:
a) raised sidewalks (including sufficient right-of--way and the
inclusion of platforms with 1.8 metre minimum width) on
both sides of the roadways for all 407 East bridge
crossings in Pickering;
b) dedicated 1.5 metre-wide bicycle lanes on the outer lanes
on both sides of the roadways for all 407 East bridge
crossings in Pickering, while maintaining the proposed
pavement width of 3.5 metres for each vehicle lane; and,
c) lighting of appropriate quality, intensity and standards;
Summary of Correspondence - 4 - February 9, 2009
4. THAT the Ministry of Transportation Ontario (MTO) acquire and
transfer to the City of Pickering sufficient land for 18 metre-radius
cul-de-sacs for the candidate roads for permanent closure
(existing Brock Road, Paddock Road and Sideline 4), and any
other lands required for municipal rights of way;
5. THAT the environmental impact on surrounding properties within
the study corridor be minimized and mitigated with adequate
measures as well as that amicable resolutions be sought with
affected property owners;
6. THAT Council request the 407 EA Team to consider a better
location for the highway maintenance facility that does not conflict
with potential urban development plans for these lands; and
7. FURTHER, THAT a copy of Report OES 07-09 be forwarded to
the MTO, the 407 EA Project Team, the Regional Municipality of
Durham and all Durham Area Municipalities."
I - 13 Harold Luckasavitch, Clerk, Township of South Algonquin, advising
Council that on January 16, 2009, the Township of South Algonquin
adopted the following resolution pertaining to alternative energy:
"WHEREAS the Ontario Government is pushing the idea of
alternative energy; and
WHEREAS this area has an abundance of low grade wood waste;
and
THEREFORE BE IT RESOLVED THAT Council investigate and
promote the possibility of pursuing the use of this waste to create
electric power as an alternative to wind-generated power; and
Copies be sent to AMO, requesting that it be distributed to all
municipalities and that copies be sent to AFA, MNR, Algonquin
Natives, all local mills, Mr. Smitherman, Minister of Energy, This
Week paper, John Yakabuski, Cheryl Galland and any other relevant
parties."
Summary of Correspondence - 5 - February 9, 2009
I - 14 Shelly van Empel, Legislative Administrator, Executive Services
Department, Town of Milton, advising Council that on January 26,
2009, the Town of Milton adopted the following resolution pertaining
to Hospital Growth Funding and Health Care Plan:
"WHEREAS Ontarians believe in the principle of fairness; that
fairness defines who we are and how we live;
WHEREAS the high growth communities in Ontario grow at more
than twice the rate of the provincial population growth rate and are
aging at twice the provincial. rate;
WHEREAS population growth in these regions will further intensify
due to Ontario's 30-year growth plan, Places fo Grow;
WHEREAS as of 2008109 Ontarian's residing in the Local Health
Integration Networks fLHINs) with high growth communities are
receiving $255 less per resident in provincial funding for local hospital
services compared to residents in other LHINs in Ontario, which
translates into a $1.4 billion annual operating funding gap for local
hospital services -and these provincial funding gaps are worsening
each year;
WHEREAS Halton residents as part of the Mississauga-Halton LHIN
are receiving $272 less per resident in provincial funding for local
hospital services when compared to the average Ontarian, which
translates into a $272 million annual operating funding gap for local
hospital services;
WHEREAS more than four million Ontarians living in high growth
communities are receiving $193 less per resident for provincially
funded local social services when compared to the average Ontarian, .
which translates into a $641.9 million annual operating funding gap
for local provincially funded social services -and these provincial
funding inequities also worsening each year;
WHEREAS the Government of Ontario has acknowledged the
growing funding gaps for hospital services in high growth
communities by committing during the 2007 provincial election to
provide $100 million in additional annual operating funding to high
growth hospitals;
Summary of Correspondence - 6 - February 9, 2009
WHEREAS the provision of $30 million in hospital growth funding for
2008/09 still means that the provincial funding gap for hospital care
continues to widen in high growth communities;
WHEREAS the Government of Ontario has announced that it is
developing and will implement a new Health Based Allocation Model
(HBAM) to allocate new health care resources to Local Health
Integration Networks based on patient care needs and to address
health care funding inequities in Ontario;
BE IT RESOLVED THAT in order to improve timely and local access
to hospital care in the Region of Halton and across high growth
communities in Ontario, the Halton Regional Council asks the
Government of Ontario to:
1. Speed up implementation of the $100m hospital growth funding
commitment ensuring that growth funding is targeted to high
growth hospitals and provide growth funding for social services
2. Quickly implement "Heath Based Allocation Model" (HBAM) i.e.,
population-needs-based-funding for provincial hospital and health
care services and develop apopulation-needs-based funding
formula for social services, and,
3. Develop a health care and social services growth plan for Ontario
high growth communities to complement Places to Grow,
And that this resolution is forwarded to the Premier of Ontario, the
Minister of Health and Long-Term Care, the Minister of Finance, the
MPPs in Halton Region, High Growth Communities Mayors and
Chairs, and the Mississauga-Halton LHIN."
I - 15 Tariq Asmi, Executive Director, Growing Communities Healthcare
Alliance, advising that the Town of Milton has passed a resolution
calling on the Ontario government to fairly fund hospital healthcare
and social services in Milton and other high growth communities. The
resolution adds the Town of Milton to a list of 13 other high growth
municipalities and regions who are calling on the Province to more
actively support growth in Ontario, to address the widening gaps in
provincial funding for local health and social services in high growth
communities, and to ensure that local health and social services
receive a fair share of provincial funding.
Summary of Correspondence - 7 - February 9, 2009
I - 16 John R. O'Toole, MPP, Durham, requesting to be kept informed of the
Municipality's progress regarding agreements with Ontario Power
Generation (OPG) to cover financial and other issues related to
OPG's Nuclear New Build Project and to be kept advised of
Clarington's position.
I - 17 Association of Municipalities of Ontario (AMO) Member
Communication dated January 27, 2009, announcing that the 2009
Federal Budget will include accelerated investment in municipal
infrastructure, new funding for social housing construction and repairs
and an extension to Employment Insurance (EI) that will reduce
pressure on municipally cost-shared Ontario Works benefits; detailing
specifics of the funding contributions; and, advising that all budget
measures that will assist municipalities respond directly to AMO's
recent advocacy with the Federal government and that AMO will
pursue additional details and keep members informed of new
developments. Further information is available in the Policy Issues
section of the AMO website at www.amo.on.ca.
I - 18 Tariq Asmi, Executive Director, Growing Communities Healthcare
Alliance, advising that ongoing efforts by Premier McGuinty and
Finance Minister Duncan to secure fair per resident funding for
Ontario's health care system have resulted in Ontario's health care
system receiving $878m in 2009/10, putting Ontario on par with other
Provinces; hoping that the Premier of Ontario is now in a position to
address the lack of fair funding for provincial hospital and health care
services distributed within the Province; advising the funding gap for
hospitals, local community-based health care and long-term care
services is expected to continue to widen unless the government
provides adequate growth funding to Ontario's high growth
communities to keep pace with rapid population growth; and,
advising the Growing Communities Healthcare Alliance is calling on
the Province to provide adequate on-going hospital growth funding
that is targeted to hospitals in high growth communities to reduce
provincial funding gaps, quickly implement the "Health Based
Allocation Model" to distribute provincial funds based on the size and
needs of Ontario's communities, and develop and implement a
Health Care Growth Plan for Ontario's High Growth Communities.
Summary of Correspondence - 8 -
February 9, 2009
I - 19 W. Michael Fenn, Chief Executive Officer, Metrolinx, advising of the
release of the Regional Transportation Plan, entitled "The Big Move:
Transforming Transportation in the Greater Toronto and Hamilton
Area", as adopted unanimously by the Metrolinx Board of Directors on
November 28, 2008; forwarding copies of the Transportation Plan and
accompanying brochure; and, thanking the municipality for its ongoing
input over the past year which has enabled Metrolinx to produce an
expansion of transit and transportation services that will enhance
prosperity, the environment and quality of life throughout the GTHA.
The plan is also available on the Metrolinx web site at
www.metrolinx.com for downloading.
I - 20 Fred Archibald, President, Archibald Orchards and Estate Winery,
advising that the 10~' Annual Fruit Wine & Food Festival will be held
at Archibald Orchards on Saturday, May 30'h from noon until
5:00 p.m. The event will be held both indoors and outdoors in a
separated area and has been organized to raise funds for Big
Brothers and Sisters of Clarington and to promote food and wine
matching.
I - 21 Darlene Garvey, Treasurer, Telecare Distress Centre of
Peterborough, thanking Council for the donation made in memory of
Marie Longhurst; providing information on Telecare Distress Centre of
Peterborough, avolunteer-based support network offering confidential
listening to callers and extending emotional, psychological and
spiritual support to over 500 individuals per year; and, advising
Council's donation will assist in continuing to provide this important
service to callers.
I - 22 Heather Brooks, Director, Watershed Planning and Natural Heritage,
Central Lake Ontario Conservation Authority, (CLOCA) forwarding
copies of the Wildlife Monitoring Program (Long-Term), the Aquatic
Monitoring Program (2009-2013), the Aquatic Monitoring Program
2006 Annual Report and the Aquatic Monitoring Program 2007, which
were endorsed by CLOCA's Board of Directors on January 20, 2009.
I - 23 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on January 29, 2009, the Region of Durham
adopted the following resolution pertaining to the quarterly report on
planning activities:
"a) THAT Report #2009-P-5 of the Commissioner of Planning be
received for information; and
Summary of Correspondence - 9 - February 9, 2009
b) THAT a copy of Report #2009-P-5 be forwarded to all Durham
Area Municipalities, Durham Regional Police Services, and
Durham Emergency Medical Services for information."
I - 24 Association of Municipalities of Ontario (AMO) Member
Communication dated February 3, 2009, advising that AMO has
expressed concerns to the Minister of Community and Social
Services with the timelines, scope and cost of implementing the
proposed Accessibility for Ontarians with Disabilities Act (AODA)
information and communication standard as drafted due to the
detrimental impacts on municipal budgets and Ontario's economic
competitiveness; indicating that the implication for municipalities
across the Province could be an increase in operating costs of
$300,000 to $900,000 per year and that generating additional
revenue through municipal property taxes alone would require an
increase in property tax revenue of 2% to 6%; highlighting
recommendations provided to the Minister with respect to upgrade of
business enterprise systems, accessible formats and methods,
training, staggered compliance dates and accessible municipal and
provincial elections; and, advising that AMO is urging the province to
consider all standards in the context of practicality and affordability.
I - 25 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing
to T. Clayton, Chair, Durham Regional Police Services Board,
advising that on January 28, 2009, Regional Council adopted the
following resolution pertaining to the timetable for approval of the
2009 Regional Business Plans, Detailed Budgets and Public
Notification Provisions:
"a) THAT the following dates for approval of the 2009 Business
Plans and Budgets for Property Tax Purposes by Standing
Committees and Council be confirmed:
Plannin Committee Februa 3, 2009
Works Committee Februa 4, 2009
Health & Social Services February 5, 2009
Committee
Transit Executive Committee Prior to Februa 10, 2009
Joint Works and Finance & February 10, 2009
Administration Committees
(Solid Waste Management
Servicing and Financing Study
and Bud et
Finance and Administration February 10 - 12, 2009
Committee
Re Tonal Council Februa 18, 2009
Summary of Correspondence - 10 - February 9, 2009
b) THAT staff be authorized to notify the public of Regional
Council's intention to adopt the 2009 Regional Business Plans
and Budget for Property Tax Purposes, and the 2009 Business
Plans and Budget for the Police Services Board and outside
Agencies, and Solid Waste Management at its regularly
scheduled meeting of February 18, 2009; and
c) THAT a copy of Report 2009-F-3 be forwarded to the Police
Services Board, the Conservation Authorities, other Outside
Agencies and the local Area Municipalities."
CORRESPONDENCE FOR DIRECTION
D - 1 Kirsten Schmidt-Chamberlain, Executive Director, Durham Hospice,
requesting Council to proclaim May 3 to May 9, 2009 as "Hospice
Palliative Care Week" in recognition of the Hospice program which
provides volunteers to support persons facing advanced illness,
death or bereavement and their families; and to arrange for aflag-
raising ceremony.
(Motion to Proclaim and permission
granted to fly the flag at the Municipal
Administrative Centre)
D - 2 Michael Chan, Minister, Ministry of Citizenship and Immigration,
advising that nominations for the Newcomer Champion Awards, a
program recognizing outstanding individuals or groups who contribute
to the understanding and sharing of Ontario's cultural diversity and
provide welcoming communities for the benefit of newcomers, are
being accepted until March 15, 2009. Nomination forms and
information on the awards is available on the Ministry's website at
www.citizenship.gov.on.ca.
(Motion to refer correspondence to the
Municipal Clerk to place an ad in the
local newspapers)
D - 3 Wallace Bradley tendering his resignation from the Clarington Traffic
Management Advisory Committee due to personal reasons and
extending best wishes to the Committee in their future efforts.
(Motion to receive correspondence
with regret and refer to the Municipal
Clerk)
Summary of Correspondence - 11 -
February 9, 2009
D - 4 Jayme Harper & Julie DeMarchi, Regional Directors, PFLAG Canada
Region 3 Ontario, requesting May 17, 2009, be proclaimed
"International Day Against Homophobia" to send a message of
tolerance, openness and hope and to combat homophobia and
discrimination based on sexual orientation, and requesting
permission to fly the rainbow flag on one of the Municipality's
flagpoles.
(Motion to Proclaim)
D - 5 Sheila Carson, Chair, Teachers of English as a Second Language
Association of Ontario, requesting the week of December 6 to 12,
2009, be proclaimed "English as a Second Language Week" in
Clarington, and inviting Members of Council to participate in their
annual conference to be held December 10 to 12, 2009, which
provides professional development for educators, administrators,
students and volunteers who work with immigrants, refugees,
citizens and visitors wishing to improve their ability to communicate
in English.
(Motion to Proclaim)
D - 6 John Greenfield, requesting the installation of stop signs on Simpson
Avenue and Prince Street and Simpson Avenue at the south leg of
Hobbs Drive, to address safety issues associated with the speed of
traffic on Simpson Avenue.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 7 Alan Cornthwaite, Recording Secretary, Past President, Bowmanville
and District Navy League, requesting Council to approve April 16, 17
and 18 and September 25, 26, and 27, 2009, for Sea Cadet Tag
Days.
(Motion to approve tag days for April
16, 17 and 18 and September 25, 26
and 27, 2009)
Summary of Correspondence - 12 -
February 9, 2009
D - 8 Association of Municipalities of Ontario (AMO) Member
Communication dated February 2, 2009, advising of the 3rd Annual
Earth Hour Event to be held on Saturday, March 28, 2009, from
8:30 p.m. until 9:30 p.m.; encouraging AMO member municipalities
to support Earth Hour by turning off lights in municipal buildings,
encouraging other sectors to participate, measuring energy drop
during the event by working with the local distribution company and
engaging residents in post-Earth Hour activities to encourage energy
conservation; and, advising the second province-wide Energy
Conservation Week is scheduled for May 17 to 23, 2009, to remind
Ontarians about the need for collective action in reaching the
province's short and long-term energy conservation goals and to
promote a "culture of conservation" among residents, businesses
and organizations that save money and benefit the environment.
(Motion to refer correspondence to
the Green Community Advisory
Committee)
D - 9 Alice Grottoli, Communications Coordinator, Community Connection,
advising in 2001 the Canadian Radio-television and
Telecommunications Commission (CRTC) approved the use of 211
dialing for telephone access to free, confidential, multilingual
information about community, social, health and government
services led by the United Way of America and the United Way of
Canada/Centraide Canada; advising Northumberland County will
eventually be served by the Collingwood call centre operated by
Community Connection; identifying a shared telephone exchange -
Garden Hill (797) between Northumberland County and the
Municipality of Clarington and requesting Council to pass the
following resolution to consent to Community Connection providing
211 service to telephone subscribers in the shared Garden Hill
telephone exchange on the basis that there is no financial obligation
to the Municipality of Clarington:
"THAT the Municipality of Clarington does hereby consent to
Community Connection providing 211 service to telephone
subscribers in the shared Garden Hill telephone exchange (797),
on the basis that there is no financial obligation on the
Municipality of Clarington."
(Copy attached)
(Motion for Direction)
Summary of Correspondence - 13 -
February 9, 2009
D - 10 Wayne Routly, Sponsorship Chair, Bowmanville Rotary Ribfest,
advising the Bowmanville Rotary Club will be hosting its 2"d Annual
Ribfest on June 12, 13 and 14, 2009, at the Garnet B. Rickard
playing fields; requesting monetary relief on the rental cost of the
playing field, parking lot, and associated costs with advertising in
Clarington Tourism publications; advising the Club's budget is
$60,000 and they are actively pursuing donations, sponsorships and
gifts in-kind; attaching a list of the Club's past and current funding
initiatives; and, requesting Council's positive consideration of their
request in view of the important work the Club does in the
community. (Copy attached)
(Motion for Direction)
D - 11 Brian McFarlane advising he has been unsuccessful in his efforts to
find a new home for Total Hockey in a museum-like setting in
Canada; indicating he is willing to place his name in contention for
re-acquiring the museum assets at a fair price and to place them in
storage until a new home can be found for them; and questioning
whether it would be possible for Council to determine a fair cost
figure without the necessity of going through the bidding process.
(Motion for Direction)
D - 12 Tay Valley Township advising Council that on January 23,2009, the
Township of Tay Valley adopted the following resolution pertaining to
cost-sharing of recycling costs:
"WHEREAS the market for recycled materials is collapsing around
the world and the situation is expected to last for a year;
AND WHEREAS most municipalities are not structured to stockpile
or to otherwise store recycled materials for any length of time;
AND WHEREAS municipalities will likely incur much greater costs
than is normal to dispose of the recyclable material as their suppliers
wrestle with the related problems;
AND WHEREAS landfilling the recycled materials is contrary to good
waste management practices and would potentially destroy the good
and environmentally friendly habits that people have developed over
the years;
Summary of Correspondence - 14 -
February 9, 2009
NOW THEREFORE BE IT RESOLVED THAT the Association of
Municipalities of Ontario be asked to seek confirmation from the
Province of Ontario, Waste Diversion Ontario and Stewardship
Ontario that the tenets and covenants of Ontario's Waste Diversion
Act 2002, particularly the 50% cost-sharing of recycling costs, will not
be jeopardized by the current state of affairs in the recycling industry;
AND FURTHERMORE THAT the Minister of Environment be
commended for initiating a review of Ontario's Waste Diversion Act
and that municipalities be encouraged to participate fully in the
review, particularly regarding the concepts of zero waste and
extended producer responsibility whereby producers of products and
packaging bear responsibility for ensuring those products and
packages are properly managed until and at the end of their life-
cycle;
AND FURTHERMORE THAT a copy of this motion be sent to the
Premier of Ontario, the Minister of Municipal Affairs and Housing, the
Minister of Environment, the Leader of the Official Opposition of
Ontario, Randy Hillier MPP, all municipalities in Lanark County, and
to the Association of Municipalities of Ontario for circulation to all
municipalities in the Province for support."
(Motion for Direction)
D - 13 Mike Lysecki, Director of Operations, The Beach Gardener,
requesting an exemption to the noise by-law to allow for snow
clearing at Hydro One's Bowmanville Service Centre at 2445
Concession Road 3 to be completed at night as they require early
morning access for their people and trucks to move about safely,
loading and unloading material from the yard and proceeding to their
work sites; summarizing the type of events, equipment required, and
frequency during which he may require access to the site after 11:00
p.m. during regular snowfalls and snow removals; and, advising
where possible snow clearing is done during daytime hours.
(Motion for Direction)
D - 14 Daniel Bell, advising of an offensive odour emanating from the
sewage treatment plant located off Osbourne Road in Courtice and
requesting an investigation into the matter in response to concerns
raised by employees of his business located at 81 Osbourne Road.
(Motion for Direction)
Summary of Correspondence - 15 - February 9, 2009
D - 15 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of
Ajax, writing to the Honourable Jim Prentice, Ministry of the
Environment, advising that on January 26, 2009, the Town of Ajax
adopted the following resolution pertaining to bottled water:
"WHEREAS Durham Region supplies safe, high quality drinking
water to the Town of Ajax and its residents;
WHEREAS plastic beverage containers are often found to be littered
when not collected and recycled as part of the curbside Blue Box
Recycling Program;
WHEREAS the Deposit Return System in Ontario with respect to the
collection of beer, wine and spirit bottles has been successful;
WHEREAS Provincial Deposit Return Programs have shown to
consistently increase redemption rates by providing incentives for
consumers to return single-use beverage containers and a
disincentive to litter them;
BE IT RESOLVED THAT the Town of Ajax will not provide bottled
water at council, committee and public meetings;
THAT staff continue to develop anti-littering strategies and relevant
educational programming initiatives, work with stakeholders and user
groups to promote the use of reusable containers as well as consider
the creation of "bottled water free zones" in Town facilities where
determined practical;
THAT staff report back on the feasibility of instituting a pilot project to
establish a "bottle free area" and the appropriate location therefore;
THAT reusable, eco-friendly, non-toxic beverage containers be sold
at the Ajax Community Centre, McLean Community Center, Town
Hall and other areas determined appropriate by staff and that the
Town provide unlimited "free refills" of tap water for those using
reusable containers;
THAT the Town of Ajax request that the Ministry of the Environment
consider creating a Deposit Return Program in Ontario to
complement the Blue Box Recycling Program in order to increase
the redemption rate of single-use beverage containers;
Summary of Correspondence - 16 -
February 9, 2009
THAT the staff report entitled "Bottled Water' and recommendations
contained therein be forwarded to the Durham Region Works
Committee, the Durham Climate Change Advisory Committee and
the Durham Environmental Advisory Committee to consider a
Regional subsidy program for eco-friendly, reusable beverage
containers; and,
THAT this resolution be forwarded to the Ministry of the
Environment, Ministry of Municipal Affairs and Housing, the
Association of Municipalities of Ontario, the Toronto and Region
Conservation Authority, the Central Lake Ontario Conservation
Authority, M.P. Mark Holland, M.P.P. Joe Dickson and all
municipalities in Durham Region."
(Motion for Direction)
D - 16 Pat Pilgrim, CAO/Clerk, the Corporation of the Township of
Madawaska Valley, advising Council that on December 15, 2008, the
Township of Madawaska Valley adopted the following resolution
pertaining to an increase in Homecare Access Programs:
"WHEREAS Homecare is an essential service in rural Ontario in
assisting in the well-being of aging seniors and residents battling
diseases in their primary or secondary residences;
AND WHEREAS Homecare responds to the needs of the patients
and assists parents, spouses, children and siblings and the broader
community by supporting quality of life and ensuring quality care so
that citizens can continue to participate in and contribute to the
economic and social life of their community;
AND WHEREAS Homecare is a viable alternative to Long-Term
Care and Residential Housing;
AND WHEREAS rural residents within the County of Renfrew are
limited to few spaces within the Long-Term Care Homes in the area;
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Corporation of the Township of Madawaska Valley is seeking
support from all municipalities in requesting that the County of
Renfrew lobby the Provincial Government on behalf of all rural
municipalities to ensure an increase in Homecare Access Programs
including increased funding, support and assistance;
Summary of Correspondence - 17 -
February 9, 2009
FURTHER THAT this resolution be forwarded to AMO for distribution
to all municipalities in Ontario to forward their resolution of support to
the Premier of Ontario, the local MPP, the Ministry of Community &
Social Services and the Ministry of Health & Long-Term Care."
(Motion for Direction)
D - 17 Pat Pilgrim, CAO/Clerk, the Corporation of the Township of
Madawaska Valley, advising Council that on January 5, 2009, the
Township of Madawaska Valley adopted the following resolution
pertaining to tax assessment legislation:
"WHEREAS every property owner in the Province of Ontario has
received an updated Property Assessment Notice indicating their
updated assessed value in the fall of 2008;
AND WHEREAS the Government of Ontario has introduced Bill 187
on March 22, 2007 which has included changes including the change
of the assessment cycle from an annual update to a four-year cycle
for the years 2009, 2010, 2011 & 2012 based on valuation dated on
January 1, 2008;
AND WHEREAS the residential property owners in the Township of
Madawaska Valley are seeing an average of 11.22% increase in
their assessment (the second highest in Renfrew County including
the separated Town of Pembroke) knowing that there has been a
dramatic drop in the local real estate market;
AND WHEREAS under the roles, responsibilities and relationships
identified by MPAC, it is up to the Province of Ontario to make any
changes with regard to the legislation of assessments and the
municipalities are only allowed to tax based on the assessment
provided by the province;
NOW THEREFORE BE IT RESOLVED THAT the Township of
Madawaska Valley hereby requests that the Province of Ontario
change the legislation of assessment to add a freeze at the year
2008 rate for the next four years, a more realistic value for property
owners based on the current market and a more realistic value for a
tax rate to be based on and also, back to a one-year annual
assessment better to react to a current real estate market;
Summary of Correspondence - 18 -
February 9, 2009
AND FURTHER TO THIS, legislation be drafted to allow fora 2nd
class of tax to recognize waterfront properties and the significant tax
burden carried by those owners who may be forced to sell their
homes due to the unrealistic assessed value provided for their
homes;
AND FURTHER TO THlS, this resolution be directed to Premier
McGuinty, Minister of Revenue and to AMO for circulation to all
municipalities in the Province of Ontario."
(Motion for Direction)
D - 18 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on January 29, 2009, the Region of Durham
adopted the following resolution pertaining to seeking advice of the
Durham Agricultural Advisory Committee:
"a) THAT the local area municipalities be encouraged to seek the
advice of the Durham Agricultural Advisory Committee (DAAC) in
matters and areas of consideration that may affect the viability
and future of the farming industry in Durham Region; and
b) THAT these requests be submitted through the Regional Clerk to
the Planning CommitteelDAAC and DAAC's recommendations
be subject to approval by the Planning Committee and Regional
Council."
(Motion for Direction)
D - 19 Association of Municipalities of Ontario (AMO) Member
Communication dated February 3, 2009, advising that municipalities
in Canada and in Ontario have recently taken action to encourage
the use of municipal tap water at municipal events and facilities and
to limit the use of bottled water in municipal facilities; advising these
actions have been supported in some cases through public
education to increase awareness of the safety of municipal tap
water; and, indicating these measures complement long-standing
positions taken by AMO and other municipal associations by
increasing awareness of the affordability, health and safety of
municipal tap water and the need for continuing public investments in
infrastructure to provide affordable clean water to municipal
residents, encouraging water as valuable resource and to reduce the
amount of plastics in the municipal waste streams, and, encouraging
Councils interested in investigating this issue to contact those
municipalities that have taken action.
(Motion for Direction}
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
January 15, 2009
FA 01/09
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:20 p.m.
MEMBERS PRESENT: Brian Fallis, Chair- Township of Cavan Monaghan
Raymond Benns -Township of Alnwick/Haldimand
Miriam Mutton -Town of Cobourg
Bob Spooner -Town of Cobourg
Mark Lovshin -Township of Hamilton
Twila Marston -Township of Hamilton
Dave Marsh -City of Kawartha Lakes
Charlie Trim -Municipality of Clarington
ALSO PRESENT: Linda Laiiberte, CAO/Secretary-Treasurer
Mark Peacock, Director, Watershed Services
Greg Wells, Manager, Planning and Regulations
Pam Lancaster, Stewardship Technician
Members of the Public
ABSENT WITH
REGRETS: Linda Thompson -Municipality of Port Hope
ALSO ABSENT: Cal Morgan -Municipality of Port Hope
Gord Robinson -Municipality of Clarington
2. Disclosure of Pecuniar y Interesfi
None
3. Minutes of Last Meetina•
FA 01/09
MOVED BY: Bob Spooner
SECONDED BY: Dave Marsh
THAT the Full Authority approve the minutes of the December 11, 2008 meeting.
CARRIED.
I-I
4. Adoption of the Agenda•
The Chair informed the Board that there was one additional permit and one in camera
personnel matter.
FA 02109
MOVED BY: Dave Marsh
SECONDED BY: Mark Lovshin
THAT the Full Authority adopt the agenda as amended.
CARRIED.
Minutes FA 01/09 Page 2
5. Delegations:
None
6. Presentations:
a) Cobourg Creek Watershed Plan
Stewardship Technician, Pam Lancaster, presented the final draft Cobourg Creek
Watershed Plan and Background Report to the members. The background to the
Cobourg Creek Watershed Plan was reviewed and the Executive Summary of the
document was distributed, along with a CD containing the Background Document and
the final draft of the Cobourg Creek Watershed Plan. The members asked questions in
regards to the availability of the CD in places such as libraries. The plan will be
presented to the Town of Cobourg on January 26"', 2009, February 5, 2009 to Hamilton
Township as well the Township of Alnwick/Haldimand will be contacted in order to set
up a meeting with staff. It was indicated through the questions period that this is a 5
year planning cycle.
FA 03109
MOVED BY: Bob Spooner
SECONDED BY: Mark Lovshin
THAT the Full Authority receives the final draft of the Cobourg Creek Watershed Plan
and the Cobourg Creek Background Report: Abiotic, Biotic and Cultural Features CD
and presentation for information.
CARRIED.
b) Ganaraska Forest Centre Update
Linda Laliberte, CAO/Secretary-Treasurer gave a brief slideshow presentation on the
new Ganaraska Forest Centre/Oak Ridges Moraine Information Centre.
FA 04109
MOVED BY: Ray Benns
SECONDED BY: Twila Marston
THAT the Ganaraska Forest Centre Redevelopment update presentation be received
for information purposes
CARRIED.
7 Business Arising from Minutes:
None.
8 Chair and CAO/Secretary-Treasurer Remarks:
The Chair reminded the members of the upcoming cross country ski day at the Forest
Centre on February 7`", 2009.
The CAO/Secretary-Treasurer informed the members that year end is being completed
with the preparation of the financial statements. She stated that the contract with Peak
Engineering was scheduled to be completed January 30, 2009 at which time the
Conservation Authority will be finishing up the Centre. The CAOISecretary-Treasurer
Minutes FA 01109
Page 3
also reminded the members that tickets for the Conservation Dinner are available for
purchase.
9. Business from the Board Members•
Ray Benns wished everyone the best of the New Year.
Miriam Mutton stated that she recently had a wondertul ski at the Forest Centre and the
conditions were good.
Bob Spooner invited all members to Winterfest in Cobourg where there are lumberjacks
and Celtic bands.
10. Correspondence•
None.
11. Applications under Ontario Regulation 168/06•
The process of issuing and Board approval of permits was reviewed.
Permits approved by Executive:
a) 168/06-997-12108 - Paul Potter - (Municipality of Clarington) -
construction of a 20'x24' detached garage
b) 168106-998-12108 - Port of Newcastle Marine - (Municipality of
Clarington) -maintenance dredging along west side of channel at
mouth of Graham Creek
c) 168/06-999-12108 - 1665784 Ontario Ltd. - (Municipality of Port Hope) -
removal of fill material and construction of a 14' x 24' open porch
d) 168106-1000-01109 - Cameco Corporation (Municipality of Port Hope) -
repair and extension of existing wastewater outtall pipe at the Lake
Ontario shoreline
Miriam Mutton asked in regards to the water quality concerns and the level of jurisdiction
of the Ganaraska Region Conservation Authority. It was stated that concerns with water
quality should be directed to the Ministry of the Environment.
FA 05109
MOVED BY: Charlie Trim
SECONDED BY: Dave Marsh
THAT the Full Authority approve permits issued by the Executive.
CARRIED.
Permits requiring Full Authority discussion:
None
12. Committee Reports
None.
Minutes FA 01109 Page 4
13. New Business:
a) Ganaraska Forest Centre Bridge Financing
FA 06109
MOVED BY: Twila Marston
SECONDED BY: Bob Spooner
WHEREAS it may be necessary for the Ganaraska Region Conservation Authority
(hereinafter called the "Authority") to borrow the sum of one million six hundred and fifty
thousand dollars ($1,650,000.00) required to assist with the financing of the Ganaraska
Forest Centre until the payment to the Authority of any committed donations and other
donations to be paid to the Authority by donors.
BE IT THEREFORE RESOLVED:
1. THAT the Authority do borrow from the Canadian Imperial Bank of Commerce the
sum of one million six hundred and fifty thousand dollars ($1,650,000.00)
necessary for its purpose on the promissory note or notes of the Authority until
payment to the Authority of any committed donations and other donations and of
sums to be paid to the Authority by donors at such rate of interest as agreed to by
the Authority and the Canadian Imperial Bank of Commerce.
2. THAT the Chair or Vice-Chair together with the CAO/Secretary-Treasurer of the
Ganaraska Region Conservation Authority be and they are hereby authorized to
execute for and on behalf of the Authority a promissory note or notes for the sum
to be borrowed under paragraph 1 hereof and to affix thereto the Corporate Seal
of the Authority.
3. THAT the amount borrowed pursuant to this resolution together with interest be a
charge upon the whole of the monies received or to be received by the Authority
by way of committed donations as and when such monies are received or to be
received by the Authority from the donors as and when such monies are received.
4. THAT the Chair or the Vice-Chair or CAO/Secretary-Treasurer of the Ganaraska
Region Conservation Authority be and is hereby authorized and directed to apply,
in payment of monies borrowed pursuant to this resolution together with interest
thereon, all of the monies received by the Authority by way of committed
donations.
It is hereby certified by the undersigned that the forgoing resolution was duly passed at a
meeting of the Ganaraska Region Conservation Authority held on the 15~h day of January
2009 which a quorum of the members was present and that such resolution is in full force
and effect.
As WITNESS the Corporate Seal of the Ganaraska Region Conservation Authority this
15~h day of January 2009
Minutes FA 01/09
Page 5
14. In Camera•
FA 07/09
MOVED BY: Bob Spooner
SECONDED BY: Ray Benns
THAT the Full Authority go into camera.
CARRIED.
FA 08109
MOVED BY: Bob Spooner
SECONDED BY: Mark Lovshin
THAT the Full Authority go out of camera.
CARRIED.
FA 09/09
MOVED BY: Charlie Trim
SECONDED BY: Dave Marsh
THAT the Full Authority approve to cover medial expenses of Lisa Lawson not covered by
insurance up to a maximum of $1,000.00 and a card be sent out from the Board and
staff.
CARRIED.
15. Other Business:
There was a discussion as to the process of the public being able to speak to a permit
and the manner by which a permit is brought forward to the Board which has received
approval by the Executive. The resolution of the permits brought forward was questioned.
Staff will review the wording of the resolution of permits which come before the board
that have been approved. It was also requested that a staff report on the jurisdiction of
the Authority as it pertains to permits be prepared for the March 2009 meeting. Members
felt that this report could be forwarded to municipalities for clarification.
16. Adjourn
The meeting adjourned at 9:00 p.m. on a motion by Mark Lovshin.
CHAIR
~ U[:Y~ u~t.l.ilA,l Tl
AO/SECRETARY- REASURER
AGENDA
'09,IAN27 Pn 3:55:47
DURHAM NUCLEAR HEALTH COMMITTEE (DNHC)
MINUTES OF MEETING
LOCATION Courtice Community Complex
2950 Courtice Road
Clarington, Ontario
DATE January 16, 2009
TIME 1:00 PM
I-2
DIEMBERS Dr. Robert Kyle, Durham Region Health Department (DRHD) (Chair)
Ms. Mary-Anne Pietrusiak, DRIID (Presenter)
Mr. Ken Gorman, DRHD (Presenter)
Mr. Frank Bajurny, Ontario Power Generation (OPG
Dr. Dave Whillans, OPG ~87~18
Mr. Phil Dunn, Ministry of the Environment
Dr. Tony Waker, University of Ontario Institute o '41@Y
g3'
Ms. Norma Drummond, Public Member aewrw.ra
Ms Lorraine Weigel, Public Member ° ~+ca. ~
t ° ~
Mr. Marc Landry, Public Member and -~
Dr. Barry Neil, Public Member ~7Oi
PRESENTERS Mr. Brian Devitt, DRHD, (Secretary) ° cawuan ° iE
& ° ~~
Mr. Jean-Francois Mercier, Health Canada (Prese ~ sa~wp
OBSERVERS Ms. Jennifer Knox, OPG (Presenter) stAVeta ° ° a~
Ms. Donna Pawlowski, OPG (Presenter) ° sea ° ~ °
Mr. Nick Mihalic, OPG (Presenter)
Ms. Vera Kochermin, Health Canada °
Ms. Lindsay Dafos, OPG Matrratgargp~ ~ ,p
Ms. Janice Szwarz, Municipality of Clarington
REGRETS Mr. Jansen Wu, Public Member
Mr. Hardev Bains, Public Member
Mr. Alex Heydon, Public Member
Ms. Sue Stickley, Low-Level Radioactive Waste Management Office
Robert Kyle opened the meeting and welcomed everyone.
1.0 Adoption of the DNHC Agenda
The Revised Agenda was adopted with anaddition - 5.3 Report from the Durham
Region Health Department on the new DineSafe Durham program.
2.0 Adoption of the DNI~C Minutes of the November 14, 2008 meeting
The Minutes were adopted as written.
3.0 Correspondence
3.1 Robert Kyle's office received the minutes of meetings of the Pickering Nucleaz
Generating Station Community Advisory Council (CAC) for October and
November 2008.
3.2 Robert Kyle's office received a letter from the CAC to the Canadian Nuclear
Safety Commission (CNSC) concerning the Draft Environmental Impact Statement
Guidelines and Joint Review Panel Agreement for the New Nucleaz at Dazlington
EA Project dated November 6, 2008.
3.3 Robert K le received a report from the Task Force on Alternatives for Medical-
~"~e$ro coon with support from the Ministry of Natural Resources Canada
dated Nove ber 17, 2008.
rai c~w~~~r~a
_,~ ___..
3.4 Ro13~rMr1~~ s office received the presentation notes used by Michael Brn er,
~~{ ~ nx+~a~ ,df e CNSC, at the CANDU Maintenance Conference in Toronto dated
x,;~~n~a':. N _ ~, .2008
x~D3S1 4 p(IYFM !.. ~
''~'' ` 3 S~'- Robert Kyle' office received the agenda of the CNSC Public Hearing held at the
,~~,,~;, u ,,aa ~~~~}ax'~~' ion Centre regarding the Proposed Environmental Assessment (EA)
T~" "g cr R ort for the Refurbishment and Continued Operations Project at the
4"LL'"~ '" '~t ~~~Pick~g-'B ucleaz Generating Station (NGS) dated December 10, 2008.
ypuuxus L: N+5€~5t tt,t ti:- •;a~ R2v
3.6 Robert~le~' office received the CNSC Staff Report and Recommendations for
.----ry---°-=----tti~"Acceptan a of the Proposed EA Screening Report used at CNSC Public
'ng the Refurbishment and Continued Operations Project at the
Pickering B NGS dated December 10, 2008.
3.7 Robert Kyle's office received the OPG Presentation and Submission Reports used
at the CNSC Public Hearing concerning the Proposed EA Screening Report
regazding the Refurbishment and Continued Operations at the Pickering B NGS
dated December 10, 2008.
3.8 Robert Kyle's office received the Town of Ajax Presentation and Submission
Reports used at the CNSC Public Hearing concerning the Proposed EA Screening
Report regazding the Refurbishment and Continued Operations at the Pickering B
NGS dated December 10, 2008.
3.9 Robert Kyle's office received the City of Pickering Presentation and Submission
Reports used at the CNSC Public Hearing concerning the Proposed EA Screening
Report regazding the Refurbishment and Continued Operations at the Pickering B
NGS dated December 10, 2008.
3.10 Robert Kyle's office received notification from the Council of the Regional
Municipality of Durham that the recommended revisions to the DNHC Terms of
Reference were approved dated December 10, 2008.
3.11 Robert Kyle's office received a letter from Pat McNeil thanking the DNHC for
writing a letter to the CNSC for reference at the Public Hearing in Ajax on
December 10, 2008 and Pat's letter was dated December 19, 2008.
3.12 Robert Kyle's office received an article written to the Ontario Safety Association
for Community and Healthcare by Neil McDermott concerning Medical Diagnostic
Radiography: Understanding and Reducing the Radiation Risk dated December
2008.
3.13 Robert Kyle's office received a media release from Natural Resources Canada
concerning a consistent and reliable supply of medical isotopes dated December
30, 2008.
3.14 Robert Kyle's office received a media release from the CNSC concerning the
protocol for the Port Granby EA Project and licensing activities dated January 13,
2009.
4.0 Nuclear Power /Environmental Issues
4.1 Progress Report on the New Nuclear at Dazlington EA Project
Donna Pawlowski, Manager, Strategic Planning and External Relations, provided
an update of the New Nuclear EA Project planned for the Darlington Nucleaz site.
The highlights of Donna's presentation were:
• The New Nucleaz at Darlington EA Project is to construct and operate a new
nucleaz power plant at the DazIington Nucleaz site to meet the base-load
electricity requirements of Ontario.
• OPG is undertaking the federal approvals, including an EA and site
preparation licence application for the Project.
• The EA and licence applications are for up to four units and up to 4800 MW
of electrical capacity.
• The EA must be completed before the Site Preparation Licence will be
issued.
• The Ontario Ministry of Energy and Infrastructure is leading a competitive
process to select a nucleaz reactor vendor to construct 2 units at the
Dazlington site.
• Three internationally recognized vendors are participating in the competitive
process.
• Late spring 2009 is the target date for selection of the preferred vendor.
• The successful vendor will construct the new reactors and turn them over to
OPG to operate.
• OPG will conduct stakeholder and community dialogues in February and
March, 2009.
• OPG will conduct the fifth round of Community Information Sessions in
April and May 2009 in eight municipalities.
Donna invited the DNHC, as a key stakeholder, to meet with OPG officials and
their consultants for 3-4 hours in the last week of April 2009 to dialogue on the
Health Effects section of the EA. Robert Kyle responded positively to the invitation
and Brian Devitt and Donna Pawlowski will work on the meeting arrangements.
More information on this meeting will be provided when the date, time and location
aze determined.
Donna indicated the Site Prepazation Licence Application to the CNSC will be
completed in the next few months. The highlights were:
• A description of the site preparation organization will include:
o Project oversight and management and control of the licensed
activities
o Implementation of the health and safety program
o Site security
o Implementation of the environmental protection program including
any follow-up actions from the EA
o Quality assurance program including auditing and field quality
surveillance
o Training the site prepazation staff
• A nuclear security implementation plan will include:
o Control access to the site
o Control prescribed information such as security drawings
o Perform site access clearance for individuals requiring unescorted
access to areas and processes where prescribed information is used
or stored
Donna Pawlowski or her associates will provide regulaz updates on the progress of
the New Nuclear at Dazlington EA Project. More information on the new nucleaz
units at Dazlington is available on the OPG website www.opg.com/newbuild or
(866) 487-6006. The overheads Donna used are attached as Appendix 1
4.2 Progress Report on the Status of the Pickering B Refurbishment and Continued
Operations EA Project
Donna Pawlowski provided an update on the refurbishment and continued
operations of Pickering B NGS unti12060. The highlights of Donna's presentation
were:
• On December 10, 2008, the CNSC held a Public Hearing at the Ajax
Convention Centre concerning the Proposed EA Screening Report regazding
the Refurbishment and Continued Operations at the Pickering B NGS and
the CNSC's final decision on the EA is expected in the next few weeks.
• The Integrated Safety Review study is still underway.
• The estimates for refubishment aze being calculated for the OPG Boazd of
Directors to review and to make a decision on the financial feasibility of the
refurbishment project. Their decision is expected by year end 2009.
Donna Pawlowski or her associates will continue to update the DNHC on the
Pickering B EA Project.
4.3 Progess Report on the Waste Management Facilities at Pickering and Dazlington
Nucleaz
Nick Mihalic, Manager, Pickering Waste Management Facilities, provided a
presentation on the Waste Management Facilities (WMF) at Pickering and
Darlington Nuclear. The highlights of Nick's presentation were:
• Pickering WMF accomplishments in 2008 were:
0 51 Dry Storage Containers (DSC) were loaded as planned
o There were no lost-time accidents in 2008 and none since the WMF
became operational in 1994
o All safety and environmental targets were achieved
o Construction of Storage Building 3 was completed
o All CATSC commitments were achieved in the first of a 10 yeaz
licence
Pickering WMF goals for 2009 are:
0 40 DSC to be loaded
0 170 DSC to be moved to Building 3
o Maintenance upgrades to buildings
Dazlington WMF accomplishments in 2008 were:
o The WMF became fully operational
0 45 DSC were loaded as planned
o There were no lost-time accidents
o All safety and environmental tazgets were achieved
o All CNSC conmtitments were achieved in the first yeaz of a five yeaz
licence
• Darlington WMF goals for 2009 aze:
0 60 DSC to be loaded
o Loading will begin in the east bay of the nuclear plant
Nick Mihalic will keep the DNHC updated on the progress of the WMF's at
Pickering and Dazlington Nucleaz. Nick can be reached at (905) 839-1151
extension 4493 or by a-mail at nick.mihalicna op¢.com for more information.
5.0 Health Effects
5.1 Report from Health Canada on the Radiation Monitoring in Canada
Jean-Francois Mercier, Environmental Impact Specialist, of the National
Monitoring Section, Radiation and Protection Bureau, provided a presentation
concerning Health Canada's Fixed Point Surveillance Network and the
Radiological Monitoring I~~etwork. The highlights of his presentation were:
• Health Canada Fixed Point Surveillance Network is monitoring real-time
measurement of air borne radiation for daily measurements and emergency
response.
• The coverage of the Network includes 55 detectors installed neaz major
population centres, nuclear powered vessel births and nucleaz generating
stations.
• The measurements collected are monitored and interpreted by Health
Canada personnel.
• Health Canada has recently created a Fixed Point Surveillance website for
reporting monthly the public dose data for each surveillance station.
• The webpage for Health Canada's Fixed Point Surveillance Network is
http://www.hc-sc. gc. ca/ewh-semt/contaminants/radiation/surveill/index-
eng.php .
For more information on the Fixed Point Surveillance Network, contact Ed
Korpach at (613) 952-5658 or by e-mail at ed komachna,hc-sc gc.ca .
• Health Canada's Radiological Monitoring Network monitors for tritium and
external gamma radiation of ionizing radiation exposure.
• The Radiological Monitoring Network includes 25 stations for air sampling,
precipitation and TLD monitoring and avoids duplication with Radiation
Protection Services of the Ontario Ministry of Labour.
• The Lab Facilities-Health Canada Radiation and Protection Bureau has
facilities for routine and emergency response programs to monitor the
following:
o Drinking water samples
o Milk samples
o Food
o Vegetation
o Soils
o Urine
o Air filters
o Precipitation
o TLD's (thermoluminescent dosimeter)
For more information on the Radiological Monitoring Network, contact Sonia
3ohnson at (613) 954-6677 or by e-mail at Sonia iohnsonra?hc-sc.ec.ca .
The overheads Jean-Francois Mercier used aze attached as Appendix 2.
6
5.2 Report from the Durham Region Health Department on Cancer at a Glance
Mary-Anne Pietrusiak, Epidemiologist, provided a presentation on a report recently
completed by the Epidemiology and Evaluation Unit of the Durham Region Health
Department entitled Cancer at a Glance. The highlights of Mary-Anne's
presentation were:
• The report was completed in December 2008.
• The report provides key health status information for Durham Region and
when available for municipalities.
• The report provides tables and graphs with minimal interpretation.
• The report will regularly updated as more data is available.
• The topics in the report include population, mortality, hospitalization,
reproductive health etc.
Mary-Anne summarized her presentation about the report by listing the limitations
and advantages of Cancer at a Glance as follows:
• Limitations
o Need to combine data such as males and females because of small
number of cases
o No interpretation provided
o No data available by municipalities in Durham Region
• Advantages
o Presents most current data available
o Supplements other reports such as Cancer Snap Shot
o Relatively easy to update
Mary-Anne Pietrusiak can be contacted at (905) 668-4113 extension 3185 or by e-
mail at mare-anne.pietrusiak~durham.ca for more information on Cancer at a
Glance.
5.3 Report from the Durham Region Health Department on DineSafe Durham
Ken Gorman, Director, Environmental Health, provided a presentation about a new
food safety inspection disclosure program that is being introduced by the Durham
Region Health Department. The program is designed to give the public quick and
easy access to the results of food safety inspections. The highlights of Ken's
presentation were:
• Phase 1 of the DineSafe Durham program is the posting of coloured
inspection summary signs at the entrance to food establishments inspected
by the Health Department and the program will be implemented March 2,
2009.
• The colour of sign will be based on the inspection results as follows:
o Green Pass
o Yellow Conditional Pass
o Red Closed
z
Phase 2 is the development of a DineSafe Durham webpage that will
provide summary information of inspection results.
Ken indicated the DineSafe Durham program is expected to increase compliance
with the Ontario Food Premises Regulations by food premises operators, reduce the
risk of food-borne illnesses and make inspection results easily accessible to the
public.
Ken Gorman can be reached at (905) 723-3818 extension 2281 or by a-mail at
ken eonman~durham.ca for more information on the DineSafe Durham program.
6.0 Communications
6.1 Community Issues at Pickering Nucleaz
Jennifer Knox, Manager of Public Affairs at Dazlington Nucleaz, provided an
update on Corrununity Issues at Pickering Nucleaz for Don Terry who could not
attend the DNHC meeting today. The highlights of the Jennifer's presentation were:
• 5 Pickering units aze operating at close to full power with unit 4 shut down
for a planned maintenance outage.
• Pickering A has achieved more than 517,000 hours without alost-time
accident and Pickering B employees have worked more than 2.8 million
hours without alost-time accident.
• Pickering Nuclear is working with several community partners on
environmental issues.
On December 10, 2008, the CNSC held a Public Hearing at the Ajax
Convention Centre regazding the Proposed EA Screening Report for the
Refurbishment and Continued Operations Project for the Pickering B NGS
and the CNSC will respond with their final decision in the next few weeks.
• The latest issue of the Pickering Nucleaz Neighbours newsletter will be
distributed in the next few days.
Bon Terry, Manager of Public Affairs at Pickering Nuclear, can be reached at (905)
839-1151 extension 5966 or by a-mail at don temCchope corn for more information.
6.2 Community Issues at Dazlington Nuclear
Jennifer Knox, Manager of Public Affairs at Darlington Nuclear, provided a
presentation on community issues at Dazlington Nucleaz. The highlights of
Jennifer's presentation were:
• Dazlington has 4 units operating at close to full power.
• The Vacuum Building Outage will be started on April 16 and continue until
May 19, 2009.
Darlington received the Corporate Wildlife Habitat of the Yeaz Awazd from
the Wildlife Habitat Council. OPG also received the Wings Over Wetlands
Award from Ducks Unlimited and the Wildlife Habitat Council in
s
recognition of the work done at OPG's generating stations across Ontario in
habitat restoration.
Dazlington Nucleaz has achieved 239 days without alost-time injury.
The latest issues of the Darlington Nuclear Neighbours newsletter will be
distributed in the next few days.
Jennifer Knox, Manager of Public Affairs at Darlington Nucleaz, can be reached at
(905) 697-7443 by e-mail at Jennifer.knox(aoog com for more information.
7.0 Other Bnsiness
7.1 Topics Inventory Update
Robert Kyle indicated the Topics Inventory will be revised to include the
presentations made today and it is attached as Appendix 3.
7.2 Revisions to the DNHC Terms of Reference Update
Robert Kyle prepared a report to the Health and Social Services Committee and
Regional Council recommending approval of the proposed revisions to DNHC
Terms of Reference and they were approved on December 10, 2008. The revised
Terms of Reference dated November 2008 aze attached as Appendix 4.
7.3 DNHC & NWMO Dialogue Meeting
Robert Kyle indicated the second DNHC and NWMO Dialogue meeting is
scheduled for May 28, 2009 from 9:00 am to 12:30 pm at the Durham Regional
Headquarters Building at 605 Rossland Road East, Whitby. More information will
be provided at the next DNHC meeting.
7.4 Future Topics for the DNHC to Consider
Robert Kyle indicated the topics for discussion at the next meeting on January 16,
2009 or future DNHC meetings may include:
• Progress Reports on EA's for Dazlington B, Pickering A and B and the Port
Granby Project
• Progress Report from the Nuclear Waste Management Oganization
• Progress Report from Cancer Care Ontario on their Ontario Health and
Environment Information System
• Report on Proposed Changes to Drinking Water Standazds for Tritium
• Report on the Use and Supply of Medical Isotopes in Canada
• Report from Infrastructure Ontario on the New Procurement Project
• Report from CNSC on safety improvements to be made at Pickering B if the
refurbishment for continued operations is approved
• Report from UOIT on their Faculty of Energy Systems and Nucleaz Science
8.0 Next Meeting
Date April 17, 2009
Time 12:00 PM Lunch served
1:00 PM Meeting begins
Location University of Ontario Institute of Technology
2000 Simcoe Street North
Meeting Room UB1055 in the Business/IT Building UB
Oshawa, Ontario
9.0 Adjournment at 3:55 PM
to
'09JAN28 PM 3t26t30
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
MINUTES NO. I
ANNUAL AUTHORITY MEETING
Tuesday. January 20 2009 - 5.00 P M
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROq#E
Present:
Excused:
G. Emm, Chair
R. Johnson, Vice Chair
A. Cullen
J. Drumm
A. Foster
J. Gray
R. Hooper
D. Mitchell
J. Neal
M. Novak
M. Pearce
P. Perkins
REVIEWED tIY
I-3
ORICsIM11L 70:
o colRtcK. tg-ipu~cx o q~
o1RECtwx INFORANTIptI
Corr ro:
o euraR n ~EI~Eas o uu°
acawaL
o cor,~r,Rtwn o CCRPCRAtE o HBIIY6r
sEm~cES sERVK~s aemOs
o EacK~EERSts o WurKavRt a trExtllEls
SERVICES CLERK'S
v at~wxlxs o sauct-oa a iRENM-
O O7[KiR
J.R. Powell, Chief Administrative Oflicet `~~
D. White, Director, Corporate Service
H. Brooks, Director, Watetshed Planning & Natural Heritage
G. Geissberger, Community Outreach Coordinator
R Hersey, Director, Development Review & Regulation
P. Lowe, Director, Watershed Stewardship & Commtmity Outreach
P. Sisson, Director, Engineering & Field Operations
G. SooChan, Director, Groundwater
K. Tate, Administrative Assistant/Recording Secretary
S. Crawford
B. Nicholson
M. HrYnYk General Superintendrnt
The Chair called the meeting to order at 5:05 p.m.
WELCOME - G. Emm, Chav, welcomed members to the Amual Authority meeting.
DECLARATIONS of interest by members on any matters herein contained -NONE
ADOPTION OF MINUTES
Res. #1 Moved by R. Johnson
Seconded by A. Foster
THAT the Autlror!!y mlputes ojNovernber 18,1008 be adapted as clreulated
CARRIED
AUTHORITY ANNUAL MEETING MINUTES -JANUARY 20, 2009 -PAGE 2
CHAIIt'S REMARKS - G. Emm
Chair's Remarks - 2008 in Review
It has been a great pleasure for me to serve as Chair of CLOCA in 2008. I want to highlight what for me were special
.. will be contained in the 2008 In Review report to be tabled with tbe Board in March.
marked the 50i6
lar~nabquifd4t~'pl'ogra$I"ki19eN
~N i4
Ilion by the Ctane familym the S
N'dartn Z 3iMh.w+a0 L n :.~~
t~;1YRit 237uHi2 e3:+M1r~,>
A `y~feE $!JP$ $~~
$?e8L9 2?~mF3P.
:feet (bedrock).
Central Lake Ontario Conservation Authority involving a number of events, including a one
iks to Rick Johnson, a golf totunament.
centre were completed and now provide office space for engineering and operations staff as well
93 acres to Lynde Shores, 123 acres to Long Sault, 53 acres to Enniskillen and a 67 acre
per Creek headwaters.
ms proved their worth in recording major rainfall storm events of the past summer.
led for tbe Darlington Creek watershed in Clarington.
conditions report was completed and distributed.
r Monitoring Network a new sampling well was constructed at Purple Woods to a depth of 510
The Purple Woods Maple Syntp Festival attracted 13,000 visitors.
4,000 Grade 4 students anended tbe 11th annual Durham Children's Groundwater Festival at Camp Sattutc in Oshawa.
The Oak Ridges Trail was connected to the Crow's Pass property in Scugog Township, ,bringing to 45 kilometres the treils on CLOCA
lands.
A team of CLOCA staff, family and fiiends participated in Tbe Moraine For Life Adventure Relay beld in June. The team completed
the 160 km marathon in just under 12 hours and the event raised more than $10,000 for the Oak Ridges Trail Association.
I want to thank the members and scoff for their hard work and support in what was a most successful year.
ELECTION OF OFFICERS
At this point, the meeting was tamed over to Russ Powell, Chief Administrative Officer, who assumed the
Chair and declared vacant the positions of Chair and Vice Chan.
Rea. #2 Moved by P. Perldna
Seconded by A. Cullen
THAT Dan White and Gayle SooChan act as scratineen; and,
TXAT in the event ojan election al! ballots be desaoyed
CARRIED
Authority Chair
Mr. Powell called for nominations for the position of Chair for 2009, and stated that no seconder was required.
Nominations: G. Etnm nominated by P. Perkins
AUTHORITY ANNUAL MEETING MINUTES -JANUARY 20, 2009 -PAGE 3
Res. #3 Moved by J. Gray
Seconded by M. Novak
THAT nominations jor the position ofAutharity Chair be closed
CARRiFII
G. Emm "stands".
G. Emm was declared Authority Chair for 2009, and conducted the remainder of the meeting.
Au[hority Vice Chair
The Chair called for nominations for the position of Vice Chair.
Nominations: R. Iohnson nominated by P. Perkins
Res. #4 Moved by J. Drumm
THAT nominations for the position ofAuthorrly ice Chair be closed
CARRIED
R Johnson "stands".
R. Johnson was declared Authority Vice Chair for 2009.
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report#4779-09(attachedasSchedule6-IofJan.20/09)
Common Membership - Differem Boards
Res. #5 Moved by P. Perkins
Seconded by A. Foster
THAT the Chair, ice Chair and members of the Central Lake Ontario Conservation Authority jor 2009 be the Chair,
ice Chair and members of the Central Lake Ontario Conservation Fund jor 2009 and the Chair, ice Chair and
members of the Central Lake Ontario Source Protection Authority jor 2009.
CARRiFII
(2) Staff Report tt4773-09
2009 Meeting Schedule -Board of Directors & Committee of Whole
Res. #6 Moved by J. Drumm
Seconded by J. Gray
THAT StaJjRepor! #4773-09 (attached as Schedule 6-1 ojJan. 20/09) 6t received jor injormapon;
THAT the 2009 Meeting Schedule jor Board of Directors be adopted;
THAT Committee ojrhe Whole meetings be scheduled, if necessary, at the call of the Chair;
THAT December J, 2009 be the dare for the CLOCA Watershed Awards Ceremony.
CARRIED
SIGNING OFFICERS
Res. #7 Moved by J. Drumm
Seconded by R Hooper
THAT the Signing Officers of the Authority be any two aj the following: The Chair, t ree-
Chair, CkiejAdministrative O~cer/Secretary-Treasurer, and Director of Corporate Services.
CARRIED
AUTHORITY ANNUAL MEETING MINUTES -JANUARY 20, 2009 -PAGE 4
SOLICITORS
Res. #8 Moved by A. Cullen
Seconded by P. Perkins
THAT the firms Boychyn & Boychyn, Oshawa; Gardiner, Roberts, Toronto; and Beard, Winter,
Toronto, be appointed Solicitors for the Authority.
CARRIED
BORROWING BY-LAW
Rea. #9 Moved by A. Cullen
Seconded by P. Perkins
THAT any two ojthe following: Tke Chart, ice-Chair, ChiejAdministrativt OjJuer/Secretory-
Treasurer, and Drrector of Corporate Services of the Central Lake Ontario Conservation
Authority are hereby authorrzed to borrow from time to time, by way of promissory note, from
the Toronto-Dominion Bank, Q Ring Street West, Oshawa, the sum ar sums not exceeding
$1,000,000 to meet immediate administratire and operational expenditures until the Province of
Ontario grant and/or Regional Jery have been received, and to gire on behalf of the said
Authority a promissory note or notes, sealed with the Corporate Seal and signed by the Chair or
ice-Chair and the Chief Adminrstrative O~cer/Secretary-Treasurer and/or the Director of
Corporate Services for the monies sa borrowed with interest which may be paid in advance o-
otherwise, at a tau not exceeding prime per annum.
THAT all sums borrowed pursuant to the authority of this Resolution jot the purpose
mentioned herein shall, wreh interest thereon, be a charge upon the whole of the monies
rcceired or to be received, by the saidAuthoriry, as and when such monies an receired
THAT the Chief Administrative Officer/Secretary-Treasurer and/or the Drector ojCorporou
Services rs hereby authorized and derecud to apply in payment of all sums borrowed as
aforesaid, together with the inurest thereon, all of the monies hereinafter collected or received
by the said Autkoriry from the Province ajOntario by way oja Grant or from the Regrona! Levy
to be made in accordance with provisions of The Conservation Authorities Act.
CARRIED
CONSERVATION ONTARIO COUNCII.
Res. #10 Moved by R Hooper
Seconded by M. Pearce
THAT the Chair be appoined as the Authority's represenfatire on the Conservation Ontario
Council Alternative designates are the ice-Chair, the CkiejAdmrnistra6ve Officer, and the
Director ojCarporau Services
CARRIED
ENFORCEMENT OFFICERS
(i) Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation #42/06
Res. #11 Moved by M. Novak
Seconded by A. Cullen
THAT P. Sisson, T. Aikins, R Hersey, S. Gauley, !. Hetherington, D. Hope and W.
Coulter 6e appointed Enforcement Offkers under the Development, Interjcrence wick
Wetlands and Alteration to Shorelines and Watercourses Regulation #41/Otti
CARRIED
AUTHORITY ANNUAL MEETING MIlVUTES -JANUARY 20, 2009 -PAGE 5
(ii) Conservation Areas Regulation #101/92
Res. # 12 Moved by M. Pearce
Seconded by P. Perkins
THAT M. Hrynyk, T. Backus, H. Hirschfeld, J. Maas, B. De Waa! and D. Hope be appointed Enforcement
Officers under the Conservation Areas Regulation #101/92.
CARRIED
DH2ECTOR, DEVELOPMENT REVIEW & REGULATION
(I) StaffReport #4776-09 (attached as Schedule 12-! to 12-3 ofJan. 20/09)
Re: Applications for Development, Interference with Wetlands and Alteration to Shorelines
and Watercourses -November 1 to December 31, 2008
Res. #13 Moved by A. Cullen
Seconded by J. Gray
THAT the anached applications be approved and the respective permits be issued
CARRIED
(2) Staff Report #: 4775-09 (attached as Schedule 12-4 to 71-7 ojJan. 10/09)
File #: W08-205-GBFH - IMS: RPRG3284
Applicant: Holloway Holdings Ltd.
Application: for development (filling and construction)
Location:. 2001 Victoria Street East
Part Lot 18, BFC, Town of Whitby
Res. #14 Moved by A. Cullen
Seconded by J. Gray
J. The project ska11 be carried out generally as per eke plans submined in support of tke applica8on as they may
be amended througk conditions of this permit (See Attachment I).
Z. Prior to tke commencement ojsite grading or fr/ling activities the applicant shad ereM a snow fence and slit
fence to restrict encroackment beyond eke approved work area. This limit shag be surveyed from Ute
approved plan and staked in the field for inspectian/approva! by Authority staff prior to works proceeding.
3. The applicant shall provide confrrmattan in writing from an O.L.S. or other qualifu!d professional tkat as-built
site grades conform to the approved plan and meet flood proofeng requirements.
A Alf fd! slopes and disturbed areas created as a result of this application skull be seeded, sodded, or stabilised in
some other manner acceptable to the Authority as soon aspossible and prior' to eke expiry of tkir permit
CARRIED
(3) Staff Report # 4778-09
Staff Appointments of Provincial Offences Officer Under the Conservation Authorities Act,
Ms. Stefanie Gauley, Mr. Jason Maas, Mr. Dan Hope
Res. #15 Moved by A. Cullen
Seconded by J. Gray
THAT Staf/'Repart #4778-09 (attacked as Schedule 12-8 ojJan. 20/09) be received for information;
THAT Stefanie Gauley be designated a Provincial Offences OJflcer, for the purposes of enforcement ojOntario
Regulation #41/06, and that Jason Maas and Dan Hope be designated as Provincial Offences OJflcers jar the
purposes of enforcement of Regulation #101/90.
CARRIED
AUTHORITY ANNUAL MEETING MINUTES -JANUARY 20, 2009 -PAGE 6
(4) StaffReport#:
File #:
Applicant:
Owner:
Application:
Location:
4781-09 (attached as Schedule 12-9 eo 12-11 of Jan. 10/09)
009-003-BH - [MS: RPRG3291
Matthew Cochrane
Richard and Agnes Flom
Construction of a storage shed
585 Brentwood Avenue, Oshawa
Part of Lot 7, Concession 2
Res. #]6 Moved by A. Cullen
Seconded by J. Gray
THAT the application be approved subject to the joUowing conditions:
1. The project shall be generally carried out according ro the plans and specifuations submitted in support ojthe
application, as they may be amended by tke following conditions.
1. Prior to the issuance oja permit, tke owner agrees to enter into aSave-Harmless Agreement wrtk rke
Authority, fo be registered on title at the owner's expense.
3. AU disturbed areas shall be seeded, sodded or stabilized rn some other manner acceptable to the Authority.
4. The structure will be permanently anchored ta the ground.
CARRIED
DIRECTOR, WATERSHED STEWARDSHIP & COMMUNITY OUTREACH
(1) Staff Report #4774-09
CLOCA's Volunteer Appreciation and Environmental Expo,
Wednesday, November 12, 2008
Res. #17 Moved by A. Cullen
Seconded by M. Pearce
THAT StajjReport #4774-09 (attached as Schedule 13-I & 13-1 ojJan. 20/09) be received for information.
CARRIED
DHtECTOR, WATERSHED PLANNING & NATURAL HERITAGE
(1) Staff Report #4777-09
Long Term Aquatic and Wildlife Monitoring Programs:
and 2006/2007 Aquatic Monitoring Reports (NOTE: reports previously circulated to members)
Rea. #18 Moved by A Foster
Seconded by J. Neal
THAT Staff Report #4777-09 (ataached as Schedule 14-1 to 14-5 ojJan. 20/09) be received;
THAT the Wildlife Monitoring Program (Long Term) be received and endorsed;
THAT the Aquatic Monitoring Program (1009-1013) be received and endorsed;
THAT the Aquatic Monitoring Program 2006 Annual Report be received and endorsed;
THAT the Aquadc Monitoring Program 1007 Annual Report be received and endorsed; and,
THAT the above noted repor6 be forwarded to the Authority's member municipalities.
CARRIED
P. Perkins commended staff in providing excellent quality reports.
AUTHORITY ANNUAL MEETING MINUTES -JANUARY 20, 2009 -PAGE 7
DIRECTOR, CORPORATE SERVICES
(1) Staff Report #4780-09 (attached as Schedule l5-I & IS-1 ofJan. 10/09)
Financing of 2008 Land Acquisitions & Renovations to 605 Halls Road
Res. #19 Moved by P. Perkins
Seconded by J. Gray
THAT the Provincial Grant Reserve and the Resme for Future Land Acquisitions be utilized as set out in the
foregoing report;
THAT the net proceeds from tke sale of 61 Whiting Avenue be allocated to cover the costs ojproperty
acquisitions in 2008;
THAT the Central Lake Ontario Conservation Fund be requested to provide funding for land acquisition in the
amount of $50,000; and,
THAT Staff reallocate funds as required in the 2008 budget to cover shortfalls in the capita! budget
CARRIED
MUNICII'AL AND OTHER BUSINESS
The Board of Directors supported G. Emm, Chao sending a letter of congratulations to Councillor Jim McMillen, Towns(tip of Scugog
on his recent election as the new Chair of the Kawartha Region Conservation Authority as well as assurance of the assistance of Russ
Powell and his staff, if required, as the KRCA Board of Directors work through the transition initiatives and program issues.
R Hooper, also one of the Board of Directors on the Kawartha Region Conservation Authority, extended sincere appreciation to Rusa
Powell for all of his assistance to date.
ADJOURNMENT
Res. #20 Moved by J. Neal
Seconded by M. Novak
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 5:40 p.m.
'U93AM28 Pr1 3~28~32 n-9
Community Connection G
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January 22, 2009 o~twx
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Ms. Patti Barrie, Clerk o rr-vdr ° ° coo
Municipality of Clarington ~`
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40 Temperance Street s:awcts samcre °
Bowmanville, ON ° arroas ° raaecwu o areurcrs
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Dear Ms. Barrie; s
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Re: Consent of Council for 211 Service Delivery in done Ex~a
As you may be aware, in 2001, the Canadian Radio-television and Telecommunications Commission
(CRTC) approved the use of 211 dialling for telephone access to community information and referral
services. The current assignments for these N11 phone numbers are:
211 Public Information and Referral Services
311 Non-emergency Municipal Government Services
411 Directory Assistance
511 Weather, Traffic and Travel Information
611 Telco Repair Service
711 Message Relay Service (MRS)
811 Non-urgent Health Care Telephone Triage Service
911 Emergency Services
The 211 system curently under development in Canada and the United States provides a three digit,
2417 phone number to access free, confidential, muRilingual information about community, social,
health and government services. This initiative is led by the United Way of America and the United Way
of Canada/Centraide Canada.
In Ontario, eight 211 call centres will serve the entire province. Northumberland County falls within the
Central East region, which will eventually be served by the Collingwood call centre, operated by
Community Connection. The 211 call centre, which has been operating since November 2005, currently
provides 211 phone service to Simcoe County and the District of Muskoka and is expanding services to
Northumberland County in 2009.
Through our planning process, we have ident~ed telephone exchanges that are shared between
Northumberland County and the Municipality of Clarington. The following table outlines the information
that Bell Canada has provided to Community Connection regarding these telephone exchanges:
../2
b.,~~~y Box 683, 275 First Street, Collingwood, Ontario L9Y 4E8
• ~;,,~ sale. sec HeiP. Helpline: dial 211 or 886.743.7818
~`'°'"12e``°""r"'°"" ~ I' Re® admin: 705.444.0040 fax: 705.445.1518 ey: 705.445.1658
www.Communityconnection.net www.2110rdario.ca
-2-
Telephone Exchange Name Municipalities sharing this
Exchan e Number of Households
Garden Hill (797) Northumberland County
Munici ali of Clarin ton 1094
25
We are proposing to Bell Canada that the 797 Garden Hill exchange be routed to the Collingwood call
centre. A resolution by your municipal council is required as the boundary of this telephone exchange
boundary does not correspond with municipal boundaries.
Northumberland County and the Northumberland United Way are working with us as we expand the
211 service. Your timely response to this request would be sincerely appreciated. The proposed
wording for the resolution is as follows:
That the Municipality of C/arington does hereby consent to Community Connection providing
211 service to telephone subscribers in the shared Garden Hill telephone exchange (797J, on the
basis that there Is no financial obligation on the Municipality of Clarington.
Our work to date has required resolutions from the County of Northumberland, County of Peterborough,
City of Peterborough, City of Kawartha Lakes and Haliburton County.
Please feel free to contact me (705.444.0040 x 2222, agrottoli~communityconnection.net), if you have
any questions or require further information. I have also attached a 211 Fact Sheet and a document
"Who Benefits from 211" for your review and to distribute as you deem appropriate.
Sinfce~rely~ ~~'
Alice Grottoli
Communications Coordinator
~:
Lynda Kay, Executive Director, Northumberland United Way
Bill Pyatt, CAO, County of Northumberland
P.M. Madill, Regional Clerk, Region of Durham
1 I Fact Sheet
211 is athree-digit, phone number to access free, confidential, multilingual information about
community, social, health and government services. Anyone can call 24/7, 365 days/year.
History
In North America, the 211 initiative is led by the United Way of America and the United Way of
Canada/Centraide Canada, in partnership with national information and referral associations,
AIRS and InformCanada
• 211 began in the United States in 1997. As of January 2009, 78°k of the US had access to 211,
including 20 States with 100% coverage. Visit 211.org for more information
• In Canada the CRTC has assigned 3-digit dialling codes (also known as Nlis) to services that
have a broad public interest and are of a universal social value. Nils are assigned for a specific
service and not to an organization. The current Nil assignments are:
211 Public Information and Referral Services
311 Non-emergency Municipal Government Services
411 Directory Assistance
511 Weather, Traffic and Travel Information
611 Telco Repair Service
711 Message Relay Service (MRS)
811 Non-urgent Health Care Telephone Triage Service
911 Emergency Services
• 211 began in Toronto, Canada in 2002. As of January 2009, 8.4 million Canadian residents have
access, including the first French language 211 service in Quebec. Visit 211Canada.ca for more
information
• 211 is under consideration or development in all provinces across Canada
Ontario
• Eight 211 call centres operating in Toronto, St. Catharines, Collingwood, Windsor, Oakville,
Thunder Bay, Ottawa and Brampton are serving 6.2 million people (51°k of Ontario)
• Local web sites provide regional directory of data (e.g. 2115imcoeCounty.ca; 211Muskoka.ca)
• 2110ntario.ca is currently in development and will provide a bilingual, province-wide, online
directory of human services. Initial work on the site was the result of a $3 million dollar
investment by the Ministry of Finance. Existing local information centres across Ontario have
critical roles in supporting the maintenance of the data directory and receiving referrals from 211
or callers who need in-depth, and/or walk-in services
• The Ontario 211 Services Corporation was incorporated in January 2008. It has formalized its
structure and continues to build its capacity to provide leadership and accountability for the 211
Ontario system
• In 2008, the Ministry of Community and Social Services announced afour-year commitment of
over $13 million dollars to expand 211 across Ontario. The system is expected to receive multi-
sector funding from the Province, Municipalities and United Ways. Federal funding would support
interoperability between provinces/territories
211 Central East Ontario - 21/01/2009
X11 Fact Sheet
Over $lOM of public and community investments in infrastructure projects have contributed to
the 211 Ontario system now in development. The Ontario Trillium Foundation, the McConnell
Foundation, and the Honderich Family Foundation have made contributions. The federal
government has participated through funding from Human Resources and Skills Development
Canada and Citizenship and Immigration Canada, while the Province's Ministry of Training,
Colleges and Universities and Ministry of Finance, and MCSS have made substantial investments
Central East Ontario
• Community Connection, a charitable organization located in Collingwood is the designated 211
service provider for Central East Ontario, which includes Bruce, Grey, Huron, Perth, Simcoe,
Muskoka, Parry Sound, Haliburton, Kawartha Lakes, Peterborough and Northumberland - a
population of 1.4 million people
• In November 2005, the 211 service pilot phase was launched to a portion of Simcoe County
known as South Georgian Bay, a population of approximately 48,000 people in Collingwood,
Clearview Township and Wasaga Beach
• In 2007, atwo-year Ontario Trillium Foundation grant supported ongoing operations for the
Collingwood service and its expansion to North Simcoe County, bringing the total population
served to 110,000 people
• In 2008, an $82,000 commitment from the County of Simcoe supported further expansion to all
of Simcoe County
• Provincial funding is supporting expansion of the 211 phone service to Central East: Muskoka -
Nov. 2008; Bruce, Grey, Northumberland, Peterborough, Kawartha Lakes, Haliburton - 2009;
Huron, Perth, Parry Sound - 2010
Community Connection
• Community Connection is a registered charity providing a community help line and online
directories to the communities of Collingwood, Clearview Township, The Blue Mountains and
Wasaga Beach since 1969
• In addition to being one of eight established provincial 211 call centres, the organization
operates a social enterprise, the Community Resource Centre, a 9,500 square-foot facility
offering a sustainable office environment for 24 human services organizations and programs
• Community Connection received their 211 license from the United Way of Canada in 2005,
having met the international standards for 211 service organizations in Canada
• In 2008, the organization received international accreditation from the Alliance of Information
and Referral Systems, an Association based in Virginia, USA
For more information contact:
Pamela Hillier, Executive Director
Community Connection/211 Central East Ontario
705.444.0040 x 234
ph ill ier~eomm unityconnection.net
Bill Morris, Executive Director
Ontario 211
416.364.2024
bi Il.morris~unitedway.ea
211 Central East Ontario - 21/01/2009
211
Who Benefits from 211
Summary: Presented to Association of Municipalities of Ontario
By: The Municipal Benefits Committee, Ontario211 Project,
United Ways of Ontario -April 12, 2007
Benefit 1: Increase Access to Human Service Programs: A 211 Service will
simplify and improve public access to agency human service
programs by establishing a consolidated call centre for inquiries.
Benefit 2: Reduction in Non-Emergency Calls to 911 Service: An effectively
marketed 211 Service will reduce the pressure of non-emergency
calls on the 911 service by having such calls redirected to 211.
Benefit 3: Enhanced Support for Police on Patrol in the community: An
effective 211 Service will provide police officers working in the
community with a simple but very valuable resource when faced with
human service issues and situations while on patrol providing policing
services to their communities.
Benefit 4: Improves the Efficiency and Cost Effectiveness of Municipal
Govemment: A 211 Service will improve the efficiency and cost
effectiveness of municipal government from a number of
perspectives.
(eg. 211 will be a helpful resource for municipal staff working in the
community who regularly come in contact with persons in need.)
Benefit 5: Municipal Councillors as Community Connectors: A 211 Service
can assist municipal councillors and their staff to service their
constituents in an effective manner.
Benefit 6: Increase Confidence and Satisfaction in Government: 211
Service could increase citizen confidence and satisfaction in
government, simplifying access to service and strengthening the
channels of citizen-government communication, thereby making
government more approachable and accessible.
Benefit 7: Assists Citizens in Poverty Situations and Supports
Neighbourhood Development: A 211 Service assists in dealing
with the impacts of poverty and isolation on low-income households
and persons who often lack information about community resources.
Assists in getting people to services quicker, possibly reducing the
severity of the issue.
Benefit 8: Crisis Assistance to Government: A 211 Service can be a very
important community resource and assistance to governments in
crisis situations.
Benefit 9: Maintain Updated Emergency Operations Database and Registry
for Emergency Planning: 211 Information and Referral Service
Providers can assist in the maintenance of an updated emergency
operations database and registry for emergency planning.
Benefit 10: Service Provision, Planning and Decision-Making Based on
Current Data: An effective 211 Service will enhance and contribute
to the planning and provision of human and social service programs
delivered and/or funded by municipalities.
Benefit 11: Supports Fire and Paramedic Professionals: 211 Service
supports fire and paramedic professionals with a simple to use and
valuable resource for human service issues and situations
encountered in the field. In time of a disaster or crisis, 211
can connect fire and paramedic professionals with a reliable source
for the dissemination of vital information or communiques, regarding
the health and safety of the public during response, relief and
recovery.
Benefit 12: Supports Economic Development by Serving Employers and
Employees: A 211 Service support economic development within
communities by connecting employers and employees with
information, supports and assistance.
Benefit 13: Public Service Information Centre: A 211 Service can act as a
first stop public service information centre for citizens around public
health, emergency and human service and natural occurrence issues
and events.
Benefit 14: Sets High and Reliable Standards for Information and Referral:
211 Service must strive to meet standards as set out by the Alliance
of Information and Referral systems (AIRS) accreditation process,
resulting in a service that is a reliable and sign cant service asset to
the community and municipalities.
Benefit 15: Common Classification System (taxonomy) for Community
Services: The Canadian Taxonomy of Human Services developed
for 211 provides a common language application to information
management including common reporting.
Benefit 16: Enhances Data Collection and Management Capacity: An
effective 211 Service wilt support, enhance and streamline the
collection and management of community resources and human
services data.
Benefit 17: Supports Newcomers and Strengthens Diverse Communities:
An effective 211 Services serves newcomer communities and
strengthen the diverse linguistic, cultural and religious make-up of
Ontario, connecting citizens with services that support and represent
their particular communities and identities.
Benefit 18: Overcomes Barriers to Service: A 211 Service seeks to ensure
that all citizens have access to community and social services,
helping vulnerable citizens overcome various barriers to service.
Benefit 19: Promotes an Integrated Social Infrastructure: A 211 Service
benefits all citizens because ft promotes and becomes an important
part of reinforcing our established community and government social
safety net.
Benefit 20: Volunteer Brokerage Service: A 211 Service can offer a brokerage
service to match potential volunteers with municipal or non-profit
organizations/agencies who need additional human resources to
augment or enhance the delivery of their services.
Benefit 21; Supports and Connects First Nations Citizens to Services: A
211 Service supports members of the First Nations community,
connecting them to a variety of services in their language through
available interpretation services.
Benefit 22: Supports and Connections Francophone citizens to Services: A
211 Service supports Francophone citizens, connecting them to a
variety of services, in their language through available interpretation
services.
Benefit 23: Reduction in Misdirected Calls: A well marketed 211 Service will
provide citizens with easier access to services and greatly reduce
the number of misdirected calls for the municipality and agencies.
Benefit 24: Provision of After-Hours Coverage to Municipalities:
Municipalities provide vital services and, as such, must have staff
available 24/7 to respond to the needs of citizens. A 211 Service can
be of great assistance to a municipality in meeting this important
mandate.
Benefit 25: Better Use of Services and Resources: A 211 Service will resuR in
more responsive and integrated services that can maximize available
resources.
Benefit 26: Enables Municipal and Agency Professionals to Save Time: A
211 Service provides a reliable information and referral resource for
professionals, such as caseworkers, public health nurses and
outreach workers, leaving those professionals with more time to
concentrate on providing core services to clients.
Benefit 27: Complements and Supports Electronic Information and
Referral: A 211 telephone service compliments and enhances the
Internet as an information channel, including Ontario211.ca,
increasing accessibility, quality of service and citizen satisfaction.
Benefit 28: Optimizes Information and Referral Service Delivery: 211 is
structured to deliver information and referral services in the most
efficient, cost effective and accurate way possible, while still
respective of local/regional needs.
N11 Dialling Codes in Canada
Service codes, commonly called N11 codes because of their format, are used to
provide three-digit dialling access to special services. The assignments of N11
codes in Canada, are as follows:
1211 Public Information and Referral Services
;311 Non-emergency Municipal Government Services
411 Directory Assistance
:511 Weather, Traffic and Travel Information
+611 Telco Repair Service
;711 Message Relay Service (MRS)
;811 Non-urgent Health Care Telephone Triage Service
1911 Emergency Services
Requests for the allocation and use of N11 codes should be made to the CRTC.
Allocation of three-digit dialling are based upon the following guidelines:
satisrietl by other dialling arrangements or it is demonstrated that existing
dialling arrangements are not suitable for accessing the needed services;
• the assignment of an unused N 11 code should be to a service or services
rather than a soecific organization;
• the provision of N11 dialling is to be based on a need to serve the broad
public interest (including providing access to the telephone network to
disadvantaged individuals or groups);
• the N11 dialling should not confer a comoetitive advantage on the service
rovider s reached by this number;
• the services to be provided through N11 dialling are to be widely available
geograbhically and on a full-time or extended-time basis; and
• where possible, the N 11 allocation to a service does not conflict with
NANP and is in keeping with the CSCN guidelines for N11, which state
that the application of N11 should be uniform and consistent throughout
the NANP area to the maximum extent practical, and the unassigned N11
codes should be desianatari nrim~rily fnr F~~cin nr mar. ~....F ~.. ~.....:..
rCiCCUrnrnunrcanons sernces of a universal social value rather than for
commercial use by certain industry segments.
Visit: http://www.cnac.ca
AGENG,
Y~~~- r~~ n-io
Bowmanville Rotary Ribfest
REVIEWED 81J ~~ '
Rotary Ribfest June 12,13,14 2009 ,e:
Gamet B. Rickard Playing Fields o
o
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Monday, January 26, 2009 ° Fume o ~ ° ~
Mayor Jim Abernethy '09JAN2'7 P ~~s ° 'r °
Municipality of Clarington ° .~ o ~~ o
40 Temperance Street
Bowmanville Ontario 11 C 3A6 o ~ o saacnroN o tnusuwy
0 ornrn
Dear Mayor Abernethy: !~upMl.aearsne~03 c,~ .I
The Bowmanville Rotary Club will be hosting its 2^d Annual Ribfest June 12,
13, 14, 2009 at the Garnet B. Rickard Playing Fields.
As a non profit organization we would like to formally request that we
receive monetary relief on the parking lot and playing field rental costs
and as well associated costs with advertising in Clarington tourism
publications. As our budget for this event is estimated at $60,000 we are
hard at work to find donations, sponsorships and gills in kind.
Our first Ribfest last year was most successful and resulted in a turnout of
over 27,000 with great positive feedback. Rotary provided an event
which was family friendly, offering delicious food, exciting music,
interesting vendors and midway rides for children -Ribfest offered
something for everyone - we believe -.making Rotary Ribfest a tourist
destination choice.
Rotary an International Service Organization has a motto to which all
Rotarians aspire -Service Above Self. With funds raised at this year's
event, we plan to continue serving both our local and international
communities. As proud supporters of all things community since 1924 the
Rotary Club of Bowmanville will continue to do so with monies raised from
this event.
ROTARY RIBFEST 2009 -EXCITEMENT IN EVERY BITE
www.bowmanvilleribfest com
Attached is a list of some of our past and current funding initiatives. It
should be noted that the average annual amount the club spends on
funding initiatives is $55,000 with a major portion being donated within
Clarington. Money is raised through the community "giving back" by
supporting our annual Christmas Tree Sales, the Rotary Dinner and
Auction, the Rotary Hot Apple Cider Booth at Applefest and of course
Rotary Ribfest.
We know that Ribfest events are considered great drawing cards for
tourists and local citizens.... With Mosport hosting the Canadian Tire
weekend the same time as Ribfest we would hope. tourists would combine
both events and with children also make a trip to the Bowmanville Zoo a
destination requirement.
Your support of Ribfest, Rotary and the important work that we do in the
community we believe makes us worthy recipients of this request from
Council.
For additional information on this Ribfest request, please contact the Chair
of Sponsorship as indicated below.
cer
Wayne Ro
Sponsorship Chair
ROTARY RIBFEST 2009 -EXCITEMENT IN EVERY BITE
untinei hrn-rtnanuillorihfoct rnm
ROTARY FUNDING INITIATIVES
Local Community Initiatives
- Donation of Visual Arts Property and Building
- Visual Arts Gazden
- Dewey's Cafe
- Fire Training Trailer
- Restorative Justice
- Adopt a Road
- Special Needs Children's Programmes
- Respite Programme for Parents of Special Needs Children
- Disabled Persons
- Seniors Programmes
- Clarington Project
- Partners In Service-Durham Region Disability Programme
- GrandviewChildren's Centre & Campbell School for Disabilities
- Community Care
- Durham Region Disabled Riding Programme
- Easter Seals Disabled Camo Programme
- Doug Fluty Autistic Children's Programme
- Ontario March of Dimes
- Secondary School Bursaries
- Junior Achievement
- Secondary School Seasonal Symphony Tickets for Students
- Firehouse
- 4-H-Club
- Rotary Youth Leadership Awazds
- Rotary Adventure in Citizenship
- Who is Nobody
- First Nations Bursaries
- Public School Dictionary Programme
- Bowmanville Memorial Hospital Foundation
- Rotary Park
- Rotary Pazk Clock Tower
- Clarington Older Adutt Centre
- Scugog Community Living Home
- Library Renovations and Furnishings
- Butterfly Gazden
- Newcastle Townhall
- Good Samaritan Shoebox Xmas Project
- Durham East Baseball
- Special Requests
- Donation of Silver Creek Pazkland
- Orono Rodeo and Bleachers
International Community Initiatives
- Rotary International Exchange Programme
- Sanumi Programme -India
- Global Polio Plus Eradication
- Quest for Clean Drinking Water
- Shelter Boxes
- School Refurbishment Project in Dominican Republic
- Lwak Girls School in Kenya
Clam. ~~Wnn
Ener izin Ontario-~
g ~
REPORT #1
REPORT TO COUNCIL MEETING OF FEBRUARY 9, 2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, FEBRUARY 2, 2009
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-015=09 Annual Report on Site Plan Activities for 2008
(b) PSD-017-09 Ontario Municipal Board Decision -Appeal of A2008-0023
2. GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING
AGGREGATE EXTRACTION AREAS, REQUIREMENTS FOR GARAGE
WIDTHS AND SCHEDULE BOUNDARIES
THAT Report PSD-012-09 be received;
THAT the proposed changes to By-law 84-63 continue to be reviewed to address
outstanding issues; and
THAT all interested parties listed in Report PSD-012-09, and any delegations be
advised of Council's decision.
3. ZONING BY-LAW AMENDMENT AND MODIFICATION TO DRAFT APPROVED
PLAN OF SUBDIVISION
APPLICANT: BAYSONG DEVELOPMENTS INC.
THAT Report PSD-013-09 be received;
THAT the application for Zoning By-law Amendment (ZBA 2008-0022) and
proposed modification to Draft Approved Plan of Subdivision (S-C 2007-0004)
submitted by Baysong Developments Inc. continue to be reviewed to address
outstanding issues and consideration of comments received at the Public Meeting;
and
THAT all interested parties listed in Report PSD-013-09, and any delegations be
advised of Council's decision.
,''
CORPORATION OF.THE MUNICIPALITY OF'.CLARINGTON'
40 TEMPERANCE:STREET, BOWMANVILLE, pNTAR10: L1C 3A8: T 9D5=623-3379.
Report #1 2 February 9, 2009
4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF JANUARY 15, 2009
THAT Report PSD-014-09 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made
on January 15, 2009, for application A2008-0035 and that Staff be authorized to
appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
5. FORMER BOYS TRAINING SCHOOL AND PRISONER OF WAR CAMP
2020 LAMBS ROAD, BOWMANVILLE
THAT Report PSD-016-09 be received;
THAT the property identified as 2020 Lambs Road, Bowmanville, be added to the
Municipal Register of properties of cultural heritage value or interest;
THAT staff report back to Council when a demolition application is received andlor
alternative options for heritage protection have been explored; and
THAT all interested parties listed in Report PSD-016-09, and any delegation be
advised of Council's direction.
6. ANIMAL SERVICES QUARTERLY REPORT -OCTOBER -DECEMBER, 2008
THAT Report CLD-002-09 be received for information; and
THAT a copy of Report CLD-002-09 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
T. 2008 YEAR END PARKING REPORT
THAT Report CLD-003-09 be received; and
THAT a copy of Report CLD-003-09 be forwarded to the Bowmanville Business
Centre for their information.
8. 4380 COURTICE ROAD
THAT Report CLD-004-09 be received;
THAT a one month extension be granted to Hong Li Zhang for her garden suite at
4380 Courtice Road to be vacated; and
THAT Hong Li Zhang and Dave Wallace be advised of Council's decision.
Report #1 3 February 9, 2009
9. JOHN HOWARD SOCIETY- LEASE EXTENSION AND
COMMUNITY LIVING OSHAWA / CLARINGTON -LEASE EXTENSION
132 CHURCH STREET, BOWMANVILLE
THAT Report COD-008-09 be received;
THAT the Lease Extension from the John Howard Society for the leased space at
132 Church Street, Bowmanville, in the amount of $13,072.92 per year for the
term of January 1, 2009 to December 31, 2009 be approved;
THAT the Lease Extension from the Community Living Oshawa /Clarington for the
leased space at 132 Church Street, Bowmanville, in the amount of $13,072.92 per
year for the term of January 1, 2009 to December 31, 2009 be approved; and
THAT the By-laws marked Schedule "A" and "B" attached to Report COD-008-09,
authorizing the Mayor and the Clerk to execute the lease agreements with the
John Howard Society and Community Living Oshawa/Clarington be forwarded to
Council for approval
10. CO-0PERATIVE TENDER C2008-114, ASPHALT REGISTRY HOT MIX
ASPHALT, COLD MIX ASPHALT AND HIGH PERFORMANCE COLD MIX
ASPHALT
THAT Report COD-009-09 be received;
THAT Miller Paving Limited, with a total bid price of $9,600.00 (excluding G.S.T.),
being the lowest responsible bidder for delivery of hot mix, meeting all terms,
conditions and specifications of Tender C2008-114, be awarded the Asphalt Hot
Mix Registry for the Municipality of Clarington's requirements;
THAT, Larfarge Paving & Construction Limited, with a total bid price of
$15,260.00 (excluding G.S.T.), being the lowest responsible bidder for delivery of
cold mix, meeting all terms, conditions and specifications of Tender C2008-114,
be awarded the Asphalt Cold Mix Registry for the Municipality of Clarington's
requirements;
THAT, Innovative Surface Solutions, with a total bid price of $96,030.00
(excluding G.S.T.), being the lowest responsible bidder for delivery of high
performance cold mix, meeting all terms, conditions and specifications of Tender
C2008-114, be awarded the Asphalt High Performance Cold Mix Registry for the
Municipality of Clarington's requirements;
THAT the funds expended for hot mix and cold mix be drawn from the
Department of Operations, 2009 Current Budget various operating accounts; and
THAT the funds expended for high performance cold mix be drawn from~the
Department of Operations, 2009 Current Budget Pavement Patch account
100-36-381-10255-7112.
Report #1 4 February 9, 2009
11. EMPLOYEE ASSISTANCE PROGRAM
THAT Report COD-010-09 be received;
THAT the Manager of Purchasing be authorized to enter into negotiations with the
Regional Municipality of Durham, Family Services for the provision of an
Employee Assistance Program for a three year term with an option to extend the
agreement for additional terms provided the level of service is satisfactory and the
service costs are acceptable;
THAT the Director of Corporate Services be authorized to sign any related
operating agreement that may be required for the services and any extensions;
and
THAT, should negotiations fail to result in an acceptable agreement, the Manager
of Purchasing undertake a Request for Proposal process to secure the required
services.
12. RFP2008-8-SUPPLY AND INSTALLATION OF STORAGE SHELVING
THAT Report COD-011-09 be received;
THAT the proposal received from Tab Products of Canada, Willowdale, Ontario
being the most responsive bidder meeting all terms, conditions and specifications
of Request for Proposal RFP2008-8 be awarded the contract for the supply and
installation of Storage Shelving with a bid amount of $113,167.07 (excluding GST);
and
THAT the funds required in the amount of $113,167.07 (excluding GST) be drawn
from Clerks Department 2009 Capital Account # 110-19-130-81920-7401 for the
Records Retention Centre.
13. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENTS OR REFUND OF TAXES
THAT Report FND-003-09 be received; and
THAT the list attached to Report FND-003-09 of applications for cancellation,
reduction, apportionments or refund of taxes be approved.
14. PRESENTATION -PERRY SISSION -REGARDING
BOWMANVILLEIWESTSIDE MARSHES CONSERVATION MANAGEMENT
PLAN
THAT the presentation of Mr. Perry Sission regarding the Bowmanville/Westside
Marshes Conservation Management Plan be received with thanks.
Report #1 5 February 9, 2009
15. DELEGATION -RICHARD WARD -REGARDING PROPERTY TAXES AND
ZONING ISSUES
THAT Council's disposition on the issues expressed by Mr. Richard Ward in his
delegation be, as were stated by the Mayor to Mr. Ward during the meeting, as
follows:
• Garbage pick-up is a service paid by all residents and concerns regarding
garbage pick-up charges should be directed to the Region of Durham;
• Should Mr. Ward wish to re-designate or re-zone his property, he is
encouraged to make application in writing to the Planning Services
Department;
• Regarding the expansion of the Oak Ridges Moraine boundaries to include
his property, Mr. Ward is encouraged to contact John O'Toole, MPP for
Durham Region as the Oak Ridges Moraine has provincialjursidiction;
• For access to copies of the police reports regarding alleged criminal
complaints filed against Mr. Ward, he is encouraged to contact the Durham
Region Police Services;
• With respect to Mr. Ward's ineligibility to run in the 2000 Municipal
Elections, he is encouraged to contact the Ontario Courts for a copy of the
decision.; and
THAT the Mayor, on behalf of Council, advise Mr. Ward of Council's decision.
16. FEDERAL BUDGET MEASURES -LIST OF SUGGESTED SHOVEL-READY
PROJECTS
THAT staff be directed to prepare a list of shovel-ready projects; and
THAT staff report back to Council on Monday, February 9, 2009, in preparation for
Federal funding opportunities.
17. CORRESPONDENCE -KELVIN WHALEN -REGARDING REPORT
PSD-016-09
THAT the correspondence from Kelvin Whalen be received.
VlU1J~,~
c.mngr~wa, R E P O RT
CHIEF ADMINISTRATIVE OFFICER
Meeting: COUNCIL
Date: February 9, 2009
Report #: CAO-001-09 File: By-law #:.
Subject: COMMUNITY. IMPACT AGREEMENT TO BE NEGOTIATED RESPECTING
OPG NUCLEAR NEW BUILD AT DARLINGTON N.G.S.
Recommendation:
1) That Report CAO-001-09 be received; and
2) That the Mayor and Clerk be authorized to execute a confidentiality agrnement with
Ontario Power Generation as described in this Report. .
Submitted b~' w""'~ -~ ~1 (~
Franklin Ww
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET,'BOWMANVILLE, ONTARIO L1C 3A6 T ( 0523-3379 F (90523-5717
REPORTNO.: CAO-001-09
Report
PAGE 2
The CAO had reported to Council in December 2008 that negotiation with OPG for a
community impact agreement pertaining to the NUCLEAR NEW BUILD is imminent.
In fact, a series of meetings have been scheduled for the first three (3) months of
this year.
2. OPG have requested that the Municipality enter into a confidentiality agreement. It
would address the possibility of confidential, proprietary or security information being
released to the Municipality either during negotiations or im connection with the
environmental assessment. process.- The confidentiality obligation will terminate
when OPG releases such information to the public.
3. Regardless of the request from OPG, it is our standard protocol to respect the
confidential nature of the discussions taken place at these meetings. The request
from OPG is reasonable and simply seeks to formalize the informal understanding.
4. The agreement would require both negotiating parties and in the case of Clarington,
members of its Council and its representatives not to disclose any information that is
confidential as defined in the agreement. Therefore, should the occasion arise in the
future, that Council needs to receive any negotiation update from the C.A.O., the
update and Council's consideration and decisions respecting it will have to be heard
in a closed session.
5. The confidentiality agreement does not apply to the release by the C.A.O. of a report
to Council for its approval of a negotiated agreement with OPG when negotiations
have been completed. It will be considered at a public meeting of Council.
6. The Municipal solicitor and OPG's solicitor have collaborated on drafting of the
agreement.
SUMMARY OF BY-LAWS
FEBRUARY 9, 2009
BY-LAWS
2009-019 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
and to repeal By-law 2009-003 (Approved by Council on
January 12, 2009)
2009-020 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and John Howard Society,
Bowmanville, Ontario, to enter into agreement for the leased
space at 132 Church Street, Bowmanville, ON (Item 8 of
Report #1)
2009-021 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and Community Living,
Oshawa/Clarington, Oshawa, Ontario, to enter into agreement for
the leased space at 132 Church Street, Bowmanville, ON (Item 8
of Report #1)
2009-022 Being a by-law to authorize an agreement between Ontario Power
Generation and The Corporation of the Municipality of Clarington
(Staff Report #2)
HANDOUTS/CIRCULA TIONS
COUNCIL
Clar~tgton M E M O
Leading tlae Way
CLERK'S DEPARTMENT
To: Mayor Abernethy and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: February 6, 2009
Subject: COUNCIL AGENDA -FEBRUARY 9, 2009
Please be advised of the following additions to Monday's meeting:
DELEGATIONS
See final list of Delegations attached.
CORRESPONDENCE FOR DIRECTION
D - 20 Barbara Karthein adding her support to those who want to prevent
the demolition of Camp 30; expressing the importance of preserving
historical sites for future generations; and requesting the protection
of Camp 30 from demolition.
(Motion to refer correspondence to
the Director of Planning Services)
D - 21 Mark Birdsall, Editor, Eye Spy Intelligence Magazine, expressing
concern with reports of the demolition of Camp 30; advising that as
Editor of the world's only newsstand intelligence magazine, the site
is incredibly valuable to Canada and its inclusion in the world of
espionage and intelligence; and, hoping that Camp 30 will be saved.
(Motion to refer correspondence to
the Director of Planning Services)
D - 22 Peter G. Mooney, expressing concern with rumours of the proposed
demolition of Camp 30 in Bowmanville; questioning why Canadians
do not value their history; and, urging Council not to allow this act to
take place.
(Motion to refer correspondence to
the Director of Planning Services)
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
CLERK'S DEPARTMENT MEMO
D - 23 Barbara Kerr, advising of her involvement in editing a series of books
by Lynn Hodgson regarding Camp X and of the honour of meeting
many of the individuals who served there; expressing concern that
there are very few of those heroes left and that all that remain are
their accounts, a few photographs and even fewer artifacts and
buildings; and, urging Council to do all in their power to preserve
Camp 30.
(Motion to refer correspondence to
the Director of Planning Services)
D - 24 Nancy Hamer Strahl, writing in response to the newspaper article
about demolishing the former historical site of Camp 30; advising she
has spent many years teaching students about the value of
preserving local history and that her students are very interested in
local history and were the recipients of last year's Youth Heritage
Award; requesting Council to preserve this heritage site and allow
young committed historians to show future generations how this
community played a vital role in the winning of World War II.
(Motion to refer correspondence to
the Director of Planning Services)
D - 25 Cheryl Marek, advising as a Canadian and an educator, she feels
strongly that the Camp 30 site be preserved in recognition of its
historical and cultural significance locally, nationally and
internationally.
(Motion to refer correspondence to
the Director of Planning Services)
D - 26 Capt. R. C. McGuire CD (Ret'd), requesting Council to initiate the
heritage designation process to preserve and protect Camp 30 for its
cultural heritage, value and interest; and, suggesting that with
foresight and forethought, the facility can become a significant
heritage resource and cultural heritage landscape once again.
(Motion to refer correspondence to
the Director of Planning Services)
D - 27 Cheryl Tibbetts, urging Council to preserve Camp 30 as an
important, historic landmark; and, thanking Council in advance for
their efforts to preserve the site.
(Motion to refer correspondence to
the Director of Planning Services)
D - 28 Steve Gusterson, urging Council to do its utmost to preserve Camp
30 and to prevent the loss of a part of Canada's national history.
(Motion to refer correspondence to
the Director of Planning Services)
PAGE 2
CLERK'S DEPARTMENT MEMO
STAFF REPORTS
PAGE 3
Report COD-014-09 -Broadband Expansion Opportunity -Provincial Program
4. C ential Verbal Report of the Solicitor -Legal Advice Regarding an Ontario
uni ipal Board Hearing
Patti L. Barrie, CMO
Municipal Clerk
PLB:cf
cc: Frank Wu, Chief Administrative Officer
Department Heads
FINAL LIST OF DELEGATIONS
February 9, 2009
a) Kim Murray, Durham Region Environmental Advisory Committee -
2009 DEAC Environmental Achievement Awards (Correspondence
Item I - 4)
b) Martha Rutherford-Conrad, Executive Director, Clarington Museums
& Archives, -Report PSD-016-09 -Former Boys Training School And
Prisoner Of War Camp - 2020 Lambs Road, Bowmanville (Item 5 of
Report #1)
c) Wayne Routley, Sponsorship Chair, Bowmanville Rotary Ribfest-
2nd Annual Ribfest (Correspondence Item D - 10)
Clair.~~gto~
Leading Nbe Way
STAFF REPORT Oi$
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: COUNCIL
Date: Monday, February 9, 2009
Report #: COD-014-09
File #
By-law #.
Subject: BROADBAND EXPANSION OPPORTUNITY- PROVINCIAL PROGRAM
Recommendations:
It is respectfully recommended to Council the following:
THAT Report COD-D14-09 be received;
2. THAT the Municipality of Clarington make an application to the Ministry of Agriculture Food and
Rural Affairs for funding from the Rural Connections Broadband Program for the provision of
high speed internet service for the public and private sectors within the Municipality of
Clarington on the basis of no cost to the municipality, other than possible in kind contribution
and consulting cost identified herein;
3. That the Director of Corporate Services be authorized to sign the application and any resulting
agreements associated with the program;
4. That the Manager of Purchasing be authorized to proceed with the evaluation of the
submissions and select the Internet Service Providers and establish the terms of an agreement
for the supply, installation and operation of broadband distribution network within the
municipality;
5. That funding in the amount of approximately $15,000.00 for the provision of consulting services
be provided from account # 100-16-163-00000-7160 with costs to be included in the grant
application for funding to the extent possible and from the Region and the grant;
6. THAT staff work with the Regional Municipality of Durham to develop an in kind cost sharing
arrangement for the municipal contribution to the project; and
7. THAT staff report to Council on the results of the application to the province and the
negotiations and sele 'on of a service provider. ~~ ~~ //~~
Submitted by: Reviewed by: lrGLv~~~
ie Marano, H.B.Sc., C.M.O.,
Dir r of Corp rate ervices
:'
ancy T lor, .A., C.A.,
Director of Finance/Treasurer
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT COD-014-09 PAGE 2 OF 4
1. BACKGROUND
1.1. At their meeting held October 27, 2008, Council approved a report authorizing staff to
proceed with a Request for Expressions of Interest (EOI) from Internet Service
Providers. The purpose being to determine the interest in providing infrastructure and
services required for the expansion of broadband coverage in the Municipality of
Clarington with the focus on the rural and under served areas. A copy of Report #
COD-062-08 is attached as Schedule A.
1.2. The EOI was also intended to provide sufficient information for the completion of the
application for funding under the Rural Connections Broadband Program offered through
the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). Under this
program the province will fund up to one third (113) the cost of the infrastructure with the
balance of the funding coming from the private sector partner and the municipality. The
program does not preclude the possibility of the private sector partner contributing two
thirds of the cost.
2. COMMENTS
2.1. A request for expressions of interest was issued and publicly advertised inviting
interested Internet service providers to download the document, explore the opportunity
and submit their expression of interest in becoming the service provider. A total of
thirteen (13) firms downloaded the document and a total of four submissions were
received. Due to the proposed discussions that wilt have to take place with the service
providers during the selection process it is recommended that the names of interested
parties and the cost estimates be kept confidential. Accordingly, a tabulation of the
submissions received is provided as a confidential attachment; see Schedule "B".
2.2. As noted, the provincial program contemplates funding from three sources, the ISP, the
municipality and the province. This is the manner in which the EOI was drafted and the
manner in which the proponents responded. Since the issuance of the document the
municipal budget has been reviewed and passed and significant discussion took place
concerning the increase in operating costs and the concern for the budget increase. It is
also noted that the budget made no provision for the broadband expansion project.
Based on conversations with staff at the Region of Durham we understand that their
budget will not make provision for broadband expansion. The expectation going in to
this project was that both the Municipality and the Region would contribute to the one
third municipal share of the project.
REPORT COD-074-09 PAGE 3 OF 4
2.3. In view of the budget constraints the interested proponents that had submitted on the
basis of a 113, 1/3, 113 split were contacted to determine if they would consider a 2/3
vendor, 1/3 provincial grant split. In each case the response was positive with some
qualifications that the bidder might seek some in kind input from the municipality. The in
kind contribution would include staff time and consideration of the use of municipal sites
for placement of towers or antennas.
2.4. Notwithstanding the foregoing, it is recommended that we acquire the services of a
consultant familiar with the roll out of broadband infrastructure. The estimated cost for
this service is approximately $15,000.00 and in the interest of time and continuity staff is
recommending the services of the consultant utilized by the Region during their
broadband project. Should the grant be successful, one third of these funds will be
reimbursed.. With respect to these costs, the municipality and the Region have agreed
to a cost sharing arrangement with the municipality's share coming from consulting
account #100-16-163-00000-7160.
2.5. With the submission of the proposals there is sufficient information to prepare the grant
application. Since the provincial selection process will take some time to complete staff
will use the time to evaluate the EOI submissions leading to the selection of a service
provider with contract award being subject to our receiving the provincial grant. The
objective being an agreement leading to broadband service in Clarington offering the
best overall benefits to the municipal residents and businesses.
2.6. In the initial report we indicated as follows:
"If the response is favourable and funding is feasible an RFP can then be issued to
select the service providers, or in the event only one service provider expresses an
interest it may be more productive to enter into direct negotiations".
After reviewing the submissions and discussing them with the participating staff of the
Region staff feel that there is sufficient information in the Expressions of Interest that will
allow for productive discussion with the service providers and the selection of a preferred
ISP. In short, it is recommended that staff forego the proposed RFP and initiate
discussions and an evaluation process leading to the selection of a service provider in
the event we are successful in obtaining the required funding.
REPORT COD-014-09 PAGE 4 OF 4
3. CONCLUSION
3.1. With the success of the EOI process staff have sufficient information to move forward
with the completion of the OMAFRA grant application and the selection of the service
provider.
3.2. Based on the information provided in the EOI it would appear that a very high
percentage of households in the municipality would have access to the Internet at a
competitive cost thereby achieving the following objectives set out in the Rural
Broadband Partnership Program;
• Reducing broadband access gaps in rural southern Ontario;
• Enabling small and medium size business to fully participate in the digital economy;
• Enabling municipalities to use broadband infrastructure for enhanced computer
applications and providing innovative services to citizens;
• Improving public access to e-government services and information; and
• Supporting businesses and citizens to effectively utilize broadband for economic
and social development.
3.3. In view of the foregoing it is recommended that staff be authorized to proceed as follows:
• Complete the grant application;
• The Director of Corporate Services be authorized to sign the application;
• Staff be authorized to continue discussions with service providers and complete the
selection process;
• That staff be authorized to proceed with an agreement for consulting services with
the selected consultant at a cost of approximately $15,000.00;
• Provide a follow up report to Council on the outcome of the selection process and
the results of the grant application.
i~i(1i • ~~
SCHEDULE "A"
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday, October20, 2008
Report #: COD-082-08 Fife #
By-law #
Subject: BROADBAND EXPANSION OPPORTUNITY- PROVINCIAL PROGRAM
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-082-OS be received;
2. THAT the Municpality of Clarington undertake an Expression of Interest (EOI) process
to determine the interest of service providers in the expansion of broadband coverage in
the Municipality
3. THAT, staff report to Council on the resuks of the EOI for information with respect to
private sector interest, projected cost and funding alternatives;
4. THAT pending a satisfactory response to the EOI, the Municipality coordinate with the
Regiona! Municipality of Durham on the submission of a grant application to the Province
of Ontario for funding of up to one third (1/3) of the of the project cost;
5. THAT staff investigate cost sharing arrangements with private sector service providers
as part of the EOI process; and
6. THAT staff work with the Regional Municipality of Durham to develop a cost sharing
arrangement for the balance of costs not covered by the Provincial Grant and/or private
sector service providers.
by:
Ffanklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF
REPORT COD-062-08 PAGE 2 OF 4
Schedule "A"
7. BACKGROUND
1.1. In March 2008, the Government of Ontario announced a $30 million, four-year (2007 to
2012) initiative designed to reduce broadband infrastructure gaps in underserved rural
regions in southern Ontario. Rural Connections will have a positive impact on families in
rural Ontario by leveraging broadband infrastructure investment from private-sector
businesses and public partners to enhance economic development and improve access
to public services such as e-learning, e-health and e-government.
1.2. Broadband is defined as ahigh-capacity link between end user and access network
suppliers at a minimum download speed of 1.5 megabits per second.
1.3. The Ontario Municipal Rural Broadband Partnership Program was designed to address
barriers to economic growth, and ensure that Ontario's small town and rural communities
remain viable, healthy and vibrant places in which to live, work and invest. The provincial
initiative dedicates funds to capital infrastructure as well as economic development
outreach for small, medium enterprises and entrepreneurs.
1.4. The province has established the program with two key submission dates per year until
the funding allocation is committed. The current opportunity to make application for
funding under the program expires February 12, 2009.
1.5. The Ontario government will invest up to 1/3 of the total eligible costs for the project.
The municipality is responsible for securing the remaining share. This can be achieved
through cooperation between upper and lower tier municipalities and the private sector.
2. COMMENTS
2.1. The Municipality of Clarington encompasses 220 square miles comprised largely of rural
areas accommodating small villages, hamlets and farming communities with some minor
industrial development. These areas lack the traditional services such as sewer, water
and broadband capability enjoyed by the larger towns along the 401 corridor.
2.2. Bringing broadband capacity, that will meet the needs of the business and agricultural
community, is key to increasing the competitive advantage of our rural areas. Lack of the
traditional services of water and sewer creates a significant barrier to economic growth.
The absence of these services is also felt by the residential populace as well. The
province has recognized the limited capacity of rural Ontario and is providing this one-
timefunding opportunity to "jump-start" rural economic development.
REPORT COD-082-08 PAGE 3 OF 4
Schedule "A"
2.3. The Region of Durham's Community Strategic Plan, since its inception, has identified a
Strategic Plan Action (E3) to advocate for improved telecommunications and broadband
services throughout the Region. The Region has included this action as an integral part
of their work plan for many years. More recently it has been identified in the Rural
Economic Development Strategy.
2.4. The Regional Municipality of Durham was successful in receiving funding for the
implementation of a broadband development project designed to enhance broadband
access to the Uxville Industrial Park located in the Township of Uxbridge; Scugog
Industrial Park; and throughout the Township of Brock.
2.5. Durham Region is participating in the project in partnership with the provincial
government, local municipalities, telecommunication service providers Compton
Communications and OmniGlobe Networks, and other private partners. The Region has
assisted in the grant application in the northern municipalities and contributed up to half
of the municipality's one third contribution.
2.6. The Region of Durham is pursuing the expansion of broadband services in other areas
of the Region and as noted they are in the process of engaging a consultant to provide
outreach and awareness on broadband capabilities. Under the circumstances it would
be appropriate to coordinate with the Region to develop the requirements for an EOI to
address the Clarington requirements. For clarification, with the Provincial program the
grants will be allotted based on the best proposals received. In short, it is a competitive
process between southern Ontario communities. If a submission is made by Clarington
and we are successful the grant amount can be as high as $1,000,000.00 toward
broadband expansion. The balance of 2/3's funding will have to come from the private
sector, the Municipality and the Region.
2.7. In order to determine the interest of the private sector in exploring the provision of
broadband service to the rural areas of Clarington it is proposed that a Request for
Expressions of Interest (EOI) be issued. If the response is favourable and funding is
feasible an RFP can then be issued to select the service providers, or in the event only
one service provider expresses an interest it may be more productive to enter into direct
negotiations.
3. CONCLUSION
3.1. With the introduction of the Ontario Municipal Rural Broadband Partnership Program an
opportunity exists for the expansion of broadband coverage to the rural areas of
REPORT COD-062-08 PAGE 4 OF 4
Schedule "A"
Clarington. This is seen as an important opportunity to reduce or remove one deterrent
to rural economic development.
3.2. In order to make this expansion viable apublic -private cost sharing arrangement is
proposed in order for the expansion initiative to proceed as envisioned by the Province,
3.3. In order to determine the interest of the private sector in the opportunity to expand
broadband coverage, and by association, their market, it is proposed that a Request for
Expressions of Interest be issued to determine the interest of the broadband carriers.
3.4. This EOI process would, of necessity, be coordinated with the Region of Durham to
ensure their input at all stages of the process. Should the EOI process produce positive
results and broadband providers are interested in moving ahead (including provision of
partial funding), coordination with the Region with respect to additional funding will
continue.
3.5. Reports will be provided at the various milestones in order to update Council on the
results of the EOI, results of the grant application and funding requirements as well as
the results of the RFP as Council approves progression to each stage.
~/
Claring~ton M E M O
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Abernethy and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: February 9, 2009
Subject: COUNCIL AGENDA -FEBRUARY 9, 2009
Please be advised of the following additions to tonight's meeting:
CORRESPONDENCE FOR DIRECTION
D - 29 Carleen Attersley voicing her opinion that Camp 30 should be
designated as a historical site and preserved as part of Canada's
national heritage. Ms. Attersley feels that given today's economic
climate there is no market for another subdivision and once a
building is demolished, there is no way to reverse the decision.
(Motion to refer correspondence to
the Director of Planning Services)
D - 30 Eric Walters acknowledging that finances and development are
important but requesting redevelopment of the former Camp 30 site
be given careful consideration due to its important role in Canadian
heritage and history.
(Motion to refer correspondence to
the Director of Planning Services)
STAFF REPORTS
Attached is Report FND-004-09 as listed on the February 9, 2009, Agenda.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506
CLERK'S DEPARTMENT MEMO
OTHER INFORMATION
PAGE 2
Councillor Trim has advised of his intention to introduce the following motion. A motion to
suspend the Rules of Procedure will be necessary (3/4 vote) to introduce the motion.
'M/HEREAS the Government of Ontario has acknowledged the growing funding gaps for
hospital services in high growth communities within the Province;
AND WHEREAS with the Ontario Government's welcomed announcement of two new
nuclear reactors and upgrades at Darlington NGS, the rapid past years' growth will
continue and become even greater;
AND WHEREAS with this announcement the Municipality of Clarington will be required
to provide more mandated services to support this expansion;
AND WHEREAS the Municipality is prepared to undertake increased mandated
services as their responsibility to its citizens as a result of the new build announcement;
AND WHEREAS there is great fear that the Lakeridge Bowmanville hospital will become
a first aid station only in the future, losing its ability to provide acute care to Clarington
residents;
AND WHEREAS the Lakeridge Oshawa hospital will then become the health centre for
all citizens of Clarington;
AND WHEREAS Lakeridge Bowmanville has already lost is maternity ward to Oshawa;
AND WHEREAS the general public, doctors and staff at Lakeridge Bowmanville are
greatly concerned as to the future services and treatment that will be available at
Lakeridge Bowmanville:
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington plead with the Provincial Government, the LHINs, Lakeridge Health and the
Ministry of Health to ensure that services and treatment will be enhanced and not
reduced nor withdrawn from the Bowmanville site; and
THAT i otion and concern be forwarded to the Premier of Ontario, Minister of
He h, C irpersons of the LHINs, Lakeridge Health Bowmanville and
M . Jo 'Toole, MPP for Durham."
Patti L. Barrie, CMO
Municipal Clerk
PLB:cf
attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
Staff Report 111
Energntario
Monday February 9~h, 2009
FINANCE DEPARTMENT
Meeting: COUNCIL
Date:
Report #:
Subject:
REPORT
Resolution #:
FND-004-09 File #: By-law #:
POTENTIAL SHOVEL-READY PROJECTS FOR FEDERAL
FUNDING OPPORTUNITIES
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report FND-004-09 be received;
Submitted by:
ancy ay or, .A., C.A.,
Director of FinancelTreasurer
Reviewed by~ r""' ~-"~-~~
Franklin Wu,
Chief Administrative Officer.
NT/hjl
REPORT NO.: FND-004-09
PAGE 2
BACKGROUND AND COMMENT:
1.0 On January 27, 2009, the Honourable Jim Flaherty, Minister of Finance,
presented the Federal Government's 2009 Budget.
1.1 The Federal Government's 2009 Budget was advanced ahead of its usual
schedule by one month in response to the Opposition Parties coalition to bring
down the government illustrating their discord with the Fall Economic Statement
presented on November 27, 2008. The Opposition Parties coalition was stopped
with the prorogation of Parliament.
1.2 The Federal Government budget has an Economic Action Plan comprised of five
(5) main components to address the current economic challenges felt by the
residents, businesses and communities across Canada by creating a deficit
budget through stimulus funding and tax measures.
1.3 Federal and provincial governments may produce deficit budgets but
municipalities are not legally permitted to do so.
1.4 The Federal Government forecasts a balanced budget by 2013-2014.
2.0 The Federal Economic Action Plan components are:
2.1 Improving Access to Financing and Strengthening Canada's Financial System.
- Improve financial access for consumers and to allow businesses to obtain the
financing needed to invest, grow and create jobs.
2.2 Action to Help Canadians and Stimulate Spending.
- Assist workers directly affected by the economic downturn with enhancements to
Employment Insurance and funding for skills and training.
- Proposes personal income tax relief over 2008-09 and the next 5 fiscal years for
all Canadian taxpayers.
- Doubling the tax relief provided by the Working Income Tax Benefit to make work
more financially attractive for low-income Canadians.
2.3 Action to Stimulate Housing Construction.
- Funding to build quality housing, to stimulate construction and enhance energy
efficiency byway of a renovation tax credit of up to $1,350 to Canadian families,
funding for energy retrofits, investments in social housing to support low-income
Canadians, and low-cost loans to municipalities for housing-related
infrastructure.
REPORT NO.: FND-004-09
PAGE 3
2.4 Immediate Action to Build Infrastructure.
- Accelerating and expanding the infrastructure funding over 2 years for the
construction and repair of roads, bridges, small craft harbours, broadband
Internet access, electronic health records, laboratories and border crossings.
This will support economic growth and employment this year and next.
2.5 Action to Support Businesses and Communities.
- Addressing short-term economic challenges facing businesses, regions and
communities as a result of the global economic crisis and helping them for long-
term competitiveness.
3.0 The Immediate Action to Build Infrastructure component of the Economic Action
Plan in the 2009 budget is the most relevant for municipalities and focuses on
stimulating growth and employment by investing in 4 types of infrastructure
projects.
3.1 The Federal Government's investments in the 4 types of infrastructure projects
are:
3.1.1 Provincial, Territorial and Municipal Infrastructure
Building on pervious infrastructure commitments, Budget 2009 invests in a more
modern and greener infrastructure by:
- Establishing atwo-year, $4 billion Infrastructure Stimulus Fund that will provide
funding to renew infrastructure.
- Providing $1 billion over five years for the Green Infrastructure Fund to support
projects such as sustainable energy.
- Providing $500 million over two years to build and renew community recreation
facilities across Canada.
- Accelerating up to $1 billion in payments over two years under the Provincial-
Territorial Base Funding Initiative to expedite "ready-to-go" infrastructure projects
- Providing up to $500 million over the next two years for infrastructure projects is
small communities.
3.1.2 First Nations Infrastructure
Supporting 2 year projects aimed at constructing and renewal of schools, water
and critical community services.
3.1.3 Knowledge Infrastructure
Repairing, retrofitting and expanding facilities at post-secondary institutions,
building a new world-class research facility at Waterloo, Ontario, maintaining and
upgrading key research facilities in Canada, expanding the health information
systems such as the greater use of electronic health records and improving the
broadband services in rural communities in Canada.
REPORT NO.: FND-004-09
PAGE 4
3.1.4 Federallnfrastructure
Repairing and improving federal infrastructure such as passenger rail services,
bridges and highways, refurbishing small craft harbours, restoring and improving
accessibility to federally owned buildings and improving efficiency of border
crossings.
COMMENTS:
4.0 The 2009 Federal budget has the intention of releasing billions of dollars for all
levels of government -provincial, regional, counties, territorial and municipal for
infrastructure purposes as well as tax measures for the Canadian residents and
other measures for the construction and business entities across Canada.
However, concerns are being raised pertaining to procedures and process where
information is unclear.
4.1 The Federal budget has put restrictions on the number and type of municipal
projects that will be submitted. As the infrastructure funding is available fora 2
year period, some municipal infrastructure projects expand longer than 2 years
such as construction of bridges and roads. It is unclear when projects must be
completed.
4.2 In the short term period (2 years infrastructure projects), there will be a high
competition among all the levels of government competing for similar services
such as consultants, engineering services and contractors which may cause
increases in costs when tenders are awarded for all the levels of government.
This has occurred in the past when major infrastructure funding was available.
The Municipality would most likely be responsible for the increase in costs.
4.3 It's difficult for municipalities to plan its list of "ready-to-go" or "shovel-ready'
projects when the details are not available as to what is meant by "ready-to-go"
projects. As well, many municipalities have passed or are in the process of
passing their 2009 budgets. Clarington would need to use Reserve Funds to
finance its anticipated one third contribution.
4.4 Municipalities are anxiously waiting for the Federal Government to provide the
infrastructure project criteria, application guidelines, application due dates,
funding formula, and financial reporting so they may take advantage of these
new funding opportunities.
4.5 While Clarington is anxious to take advantage of all funding opportunities, a
competitive application based process has the potential to cause lengthy delays
and cost the Municipality funds in preparing fully supported applications with no
guarantee of a successful outcome.
REPORT NO.: FND-004.09
PAGE 5
4.6 A hidden cost of these programs that is worthy of note, along with application
costs, are significant internal staff costs. There are significant reporting
requirements throughout the process that cause a strain on burdened resources
already reporting on a regular basis for annual Federal Gas tax funding, the
Municipal Infrastructure Investment Initiative and the Investing in Ontario Act
Funding.
4.7 It is hoped that the Federal Government will not be too restrictive in its
infrastructure guidelines especially in the following areas:
- eligibility of project criteria,
- the application process (from previous experience, municipalities had to have
environmental assessment studies, engineer's reports, and other reports
completed or were part of the process which is costly if outsourcing is required),
- funding access paid in advance (in the past, municipalities incurred the costs first
then applied at various stages through completion of several reports for the
federal and/or provincial share of the project which may cause municipal cash
flow issues)
SUMMARY:
5.0 Staff have reviewed their budget and forecasts to put together a list of "shovel-
ready" projects for Council's information purposes. Please refer to Attachment
"A" for the list of projects. Any queries with respect to specific project should be
directed to the appropriate department head.
5.1 Staff will report back to Council once there are more details on the Federal
government's infrastructure project funding investments. At that time, staff will
provide recommendations for Council's consideration based on the detailed
project criteria.
Attachments:
Attachment A- List of "Shovel-Ready" Projects
ATTACHMENT "A"
TO REPORT FND-004-09
MUNICIPALITY OF CLARINGTON
List of Potential Shovel Ready Projects
Estimated Municipal Estimated Region
Pro'ect Name/Descri lion Pro'ect Cost Pro'ect Cost
Energ Park $11,324,000 $1,954,530
Technolo Park $7,398,110 $5,670,000
Rickard Recreation Complex
-Replace Sk lights $150,000
Rickard Recreation Complex
-Refri eration Plant Upgrade $190,000
Rickard Recreation Complex
-Mechanical Equipment Up rades $100,000
Rickard Recreation Complex
-Pad "A" Lightin Retrofit $60,000
Rickard Recreation Complex
-Roof Re IacemenURepair $160,000
Rickard Recreation Complex
-Pad "A" Washroom Revnovations $50,000
Rickard Recreation Complex
-Pad "A" East Side Seatin & Dressin Roam Renovation $500,000
Clarington Fitness Centre
-Ma'orFacilit Renovation $1,000,000
Darlington Sports Centre
-Replace Concrete Pad $400,000
Rural Broadband Implementation & Installation $1,600,000
Ener Retrofittin Projects $500,000
Newcastle Memorial Arena
-Roof Replacement and Refri eration Plant Im rovements $425,000
Orono Public Library
-Parkin Lot Resurfacin $20,000
Darlington Sports Centre
-Parkin Lot Resurfacin $300,000
Memorial Park Clubhouse
-Parking Lot Resurfacing $100,000
Newcastle Community Hall
-Wall and Railing Re airs $50,000
Fire and Court Building
-Chiller Repairs $30,000
Page 1 of 3
ATTACHMENT "A"
TO REPORT FND-004-09
MUNICIPALITY OF CLARINGTON
List of Potential Shovel Ready Projects
Estimated Municipal
Project Name/Descri tion Project Cost Estimated Region
Project Cast
Municipal Administrative Centre
-Boiler Re airs $70,000
Catch Basin Repairs
-100 Catch Basins identified in 3 areas to be replaced $160,000
Holt Road -Rural Road Resurfacing
-from Taunton Road to Nash Road $385,000
Maple Grove Road -Rural Road Resurfacing
-from Highwa #2 to South of Baseline Road turnaround $288,750
Nash Road -Rural Road Resurfacing
-from Regional Road #57 to Maple Grove Road $240,625
Concession Road 4, Clarke -Rural Road Resurfacing
-from Highwa #115 East to Re Tonal Road #18 $726,880
Concession Road 1, Clarke -Rural Road Resurfacing
-from Mill Street East Newcastle to Newtonville Road $708,708
Concession Road 1, Clarke -Rural Road Resurfacing
-from Newtonville Road to East Townline Road $299,838
Old Scugog Road, Darlington -Rural Road Resurfacing
-from Concession Road 4 to Concession Road 9
-excluding the villages of Hampton and Enniskillen $726,880
WaterfrontTrailPavin $594,000
Bowmanville Memorial Park renovation $250,000
Lord EI in Park renovation $555,000
Courtice Memorial Park renovation $450,000
Samuel Wilmot Nature Area elevated boardwalk $350,000
Grad Dr Structure $1,150,000.00
Waverl Road Over ass, Lot 13/14 $1,400,000.00
Green Rd Structure $5,000,000.00
Lot 28, Conc VIII, Darlin ton -Structure $520,00
North Street, Newcastle -Structure $228,00
Lot 35, Conc VIII, Darlin ton -Structure $322,00
Page 2 of 3
ATTACHMENT "A"
TO REPORT FND-004-09
MUNICIPALITY OF CLARINGTON
List of Potential Shovel Ready Projects
Pro'ect Name/Descri tion Estimated Municipal
Pro'ect Cost Estimated Region
Pro'ect Cost
Lot 26/27, Conc II, Darlin ton -Structure $591,000
Lot 2/3, Conc II, Darlin ton -Structure $424,000
Conc Rd 7 Major Overla -Pavement Rehabilitation $4,400,000.00
Conc Rd 6 Major Overla -Pavement Rehabilitation $5,000,000.00
Munici al Wide Pavement Rehabilitation $2,000,000.00
Duke St -Road Reconstruction $1,340,000.00
Horsey St -Road Reconstruction $825,000.00
Carlisle Avenue -Road Reconstruction $570,000.00
Hilltop Dr -Road Reconstruction $325,000.00
Mill Lane -Road Reconstruction $715,000.00
Nelson St -Road Reconstruction $575,000.00
Farewell Creek Erosion $400,000.00
TOTAL $55,947,791 $7,624,530
OVERALL TOTAL includes Munici al and Re ion Estimated Costs $63,572,321
Page 3 of 3
C.I~11~;`~OI1 M E M O
Zeadiag the Way
CLERK'S DEPARTMENT
To: Mayor Abernethy and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: February 9, 2009
Subject: COUNCIL AGENDA -FEBRUARY 9, 2009
Please be advised of the following further additions to tonight's meeting:
CORRESPONDENCE FOR DIRECTION
D - 31 Nicolette Lafave requesting Council to place the Training School at
2020 Lambs Road on the heritage designation list; advising that as a
former teacher at the Training School, she is aware of many visitors
who are interested in it's history and requesting Council to preserve
history and save the school.
(Motion to refer correspondence to
the Director of Planning Services)
gvlPatti L. Barrie, O
Municipal Clerk
PLB:cf
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506