HomeMy WebLinkAbout01/26/2009
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DATE: MONDAY, JANUARY 26,2009
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETING
Minutes of a regular meeting of Council held January 12, 2009
PRESENTATIONS
a) Mayor Abernethy - State of Clarington Address
b) Dr. Tony Stone - Health Care Issue
DELEGATIONS (List as of Time of Publication)
There are no Delegations scheduled as of the time of publication.
COMMUNICATIONS
Receive for Information
I - 1 Minutes of the Kawartha Conservation Authority dated November 26,
2008
I - 2 Minutes of the Clarington Traffic Management Advisory Committee
dated November 20,2008
I - 3 Minutes of the Tyrone Community Centre Board dated December 17,
2008
1-4 Dan Remollino, P. Eng., Project Manager, 407 East Environmental
Assessment, Ministry of Transportation - Municipal Comments on the
Highway 407 East EA
I - 5 Durham Regional Police Service Report - Summary of Findings and
Recommendations Concerning the Courtice Skate Park
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
Council Agenda
- 2 -
January 26, 2009
I - 6 Diane Powers, Chair, Christmas in Clarington Country Committee -
Letter of Appreciation
I - 7 The Honourable George Smitherman - Letter of Appreciation to
Veridian Power
I - 8 Gail Cosman, President, Nestle Waters Canada - Sale of Bottled
Water in Municipal Facilities
1-9 Adrienne Baltadjian, RD, MHSc, Public Health Nutritionist, Region of
Durham - The Eat Smart! Program
I - 10 John Periversoff, Manager, London Devilettes PeeWee B - Letter of
Appreciation to Orono Arena Board and Staff
1- 11 Brian Fallis, Ganaraska Region Conservation Authority - Financial
Investment in the Oak Ridges Moraine
I - 12 Lori Riviere-Doersam, Planning Department, Region of Durham -
Durham Environmental Advisory Committee (DEAC) Environmental
Achievement Awards
I - 13 Manny Sousa, Manager, Community and Government Relations,
Enbridge Gas Distribution - 'Winter Warmth Fund"
1-14 Jean Major, Chief Executive Officer, Alcohol and Gaming
Commission of Ontario (AGCO) - Modernization of Charitable
Gaming Initiative
1-15 John O'Toole, MPP, Durham - Streamlining the Process for Lottery
Licensing
I - 16 Patrick (Sid) Ryan, President, CUPE Ontario and Maude Barlow,
Voluntary National Chairperson, The Council of Canadians - "Unbottle
It!" Bottled Water Educational Tour
I - 17 Ministry of Transportation - 407 East Environmental Assessment
(EA) and Preliminary Design Study Notice for Public Information
Centre #5
1-18 John O'Toole, MPP, Durham - Floral Gateway to Bowmanville
I - 19 David L. Cullingworth, Secretary, Newcastle-Bond Head Ratepayers
Association - Opposition to Proposed Tax Rate Increase
1-20 Rosemary Davies - Tax Assessment and Recycling
1-21 Darlene Brown, Executive Director, Big Brothers & Sisters of
Clarington - "Bowl for Kid's Sake"
Council Agenda
- 3 -
January 26, 2009
Receive for Direction
D - 1 Debbie Hunter, Office Administrator, MS Society, Durham Regional
Chapter, Multiple Sclerosis Society of Canada - 2009 Multiple
Sclerosis Carnation Campaign
D - 2 Jack Oegema, Kinsmen Club of Bowmanville - Annual Kinsmen
Bowmanville Homeshow
D - 3 William Krueger, Coordinator, Fundraising Events, MS Walk, MS
Society of Canada - 2009 Bowmanville Super Cities Walk for MS
D - 4 Don Prout, Cynthia Prout, Sean Kean and George Van Dyk -
Request for Compliance Audit of former Mayor John Mutton's
Financial Statement
D - 5 Carolyn Downs, City Clerk, City of Kingston - Christmas Wrapping
Paper
D - 6 Angie Darlison, Executive Director, and Peter Evans, President,
Clarington Older Adult Association (COACB) - Clarington Older
Adult Association's Application for Approval under the Elderly
Persons Centres Act
D - 7 Gary Jeffery, Chair, Agricultural Advisory Committee of Clarington -
Amendment to the Highway Traffic Act
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of January 16, 2009
2. General Purpose and Administration Committee Report of January 19, 2009
STAFF REPORT(S)
BUSINESS ARISING FROM NOTICE OF MOTION
UNFINISHED BUSINESS
BY-LAWS
NOTICES OF MOTION
OTHER INFORMATION
CONFIRMING BY-LAW
ADJOURNMENT
~n
Council Meeting Minutes
JANUARY 12, 2009
Minutes of a regular meeting of Council held on January 12, 2009, at 7:00 p.m., in the
Council Chambers.
Councillor Trim led the meeting in prayer.
ROLL CALL
Present Were:
Absent:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor C. Trim
Councillor W. Woo
Councillor G. Robinson (due to illness)
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Solicitor, D. Hefferon
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Director of FinancefTreasurer, N. Taylor
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Councillor Foster indicated that he would be stating a pecuniary interest with respect
to the delegation of Craig Ryan, Clarington Visual Arts Centre, and Correspondence
Item D - 12.
Councillor Novak indicated that she would be stating a pecuniary interest with respect
to Correspondence Item D - 6.
ANNOUNCEMENTS
Mayor Abernethy announced that on Friday, January 16, 2009, there will be a special
General Purpose and Administration Committee meeting commencing at 9:30 a.m. in
the Council Chambers. The purpose of the meeting is to deliberate the 2009 Budget.
Council Meeting Minutes
- 2 -
January 12, 2009
Councillor Hooper extended appreciation to John O'Toole, MPP, Durham, and to
Mayor Abernethy for hosting their New Year's Levees. Councillor Hooper stated the
levees were well attended by Clarington residents.
Councillor Hooper also advised that the Municipality has experienced another serious
crime and extended congratulations to the Durham Regional Police Services in
apprehending two of the three individuals involved.
MINUTES
Resolution #C-001-09
Moved by Councillor Hooper, seconded by Councillor Foster
THAT the minutes of a regular meeting of Council held on December 8, 2008, be
approved.
"CARRIED"
DELEGATIONS
Councillor Foster stated a pecuniary interest with respect to the delegation of
Craig Ryan as the Visual Arts Centre of Clarington is a client of Argosy, his employer.
Councillor Foster refrained from discussion and voting on this matter.
Craig Ryan, Vice-President, The Visual Arts Centre of Clarington (V AC), addressed
Council concerning Correspondence Item I -12 - Strategic Plan - 2009 - 2011
"Encouraging the Creative Impulse". Through use of a PowerPoint presentation,
Mr. Ryan provided a synopsis of the V AC's Strategic Plan, highlighting themes and
goals to engage the community, strengthen the organization and ensure financial
sustainability. Mr. Ryan stated that as part of the process, the V AC has redefined its
mission and vision to include the services they provide and their impact on the
community. He advised they have reviewed the Municipality's Strategic Plan and
have identified the potential for contributing to Clarington's strategic objectives through
economic development, community planning and improvement, citizen engagement,
growth management and transportation, infrastructure and asset management and
recreational opportunities. He stated the V AC generates a large volume of programs,
exhibits and activities with limited resources but expressed concern that their staffing
model is fragile, and that there are accessibility issues and significant constraints
facing the facility due to its historical nature. Mr. Ryan stated they wish to increase
funding through non-governmental revenue and strengthen financial management to
ensure sustainability. Mr. Ryan summarized by stating they have developed a
sequence of priorities to bring the plan to life; their 2009 business plan and budget are
based on the strategic plan; and, they look forward to working with all of their
stakeholders and partners to achieve the goals outlined in the plan.
Hannu Halminen advised prior to the meeting that he would not be addressing
Council.
Council Meeting Minutes
- 3 -
January 12, 2009
COMMUNICATIONS
Resolution #C-002-09
Moved by Councillor Trim, seconded by Councillor Woo
THAT the communications to be received for information be approved, with the
exception of Items I - 25 and 1-29.
"CARRIED"
I - 1 Minutes of the Clarington Compost Facility Community Relations
Committee dated September 18, 2008.
I - 2 Minutes of the Clarington Traffic Management Advisory Committee
dated October 16, 2008.
I - 3 Minutes of the Clarington Highway 407 Community Advisory
Committee dated December 3, 2008.
I - 4 Minutes of the Durham Nuclear Health Committee (DNHC) dated
November 14, 2008.
I - 5 Minutes of the Ganaraska Region Conservation Authority dated
December 11, 2008.
I - 6 Sandra Kranc, City Clerk, City of Oshawa, advising Council that on
November 24, 2008, the City of Oshawa received and filed
correspondence from the Municipality of Clarington and the Town of
Ajax on the Town of Ajax's request for review of Regional Council
composition.
I - 7 L. Deveaux, Veltri & Son Limited, forwarding a copy of
correspondence to Phil Meagher, Project Manager, Long-Term
Transit Strategy, Region of Durham, advising of a new subdivision
currently under construction in Newtonville which will increase the
community's population and requesting an investigation by Durham
Transit for extended bus service to Newtonville.
1-8 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of
Ajax, writing to the Honourable Jim Watson, Minister of Municipal
Affairs and Housing, George Smitherman, Ministry of Energy and
P. M. Madill, Regional Clerk advising that on November 24,2008, the
Town of Ajax adopted the following resolution pertaining to the Ajax
Official Plan Review - Status Update:
Council Meeting Minutes
- 4 -
January 12, 2009
"1. THAT due to the timing of the Provincial Growth Plan conformity
exercise, the Town of Ajax requests the Ministry of Energy and
Infrastructure and the Ministry of Municipal Affairs and Housing to
extend the June 16,2009 deadline that requires the Town to
amend the Ajax Official Plan to conform with the Growth Plan for
the Greater Golden Horseshoe (Growth Plan) to an appropriate
date following the approval, or resolution of any appeals to an
amendment to the Durham Regional Official Plan that implements
the provisions of the Growth Plan;
2. THAT a copy of the staff report entitled "Ajax Official Plan Review
Status Update" be forwarded to the Ministry of Energy and
Infrastructure and Ministry of Municipal Affairs and Housing; and
3. THAT a copy of the staff report entitled "Ajax Official Plan Review
and Status Update" be forwarded to the Durham Regional Clerk
and all other Durham area municipalities for information."
1-9 Debbie Leroux, Clerk, Township of Uxbridge, advising Council that on
November 17, 2008, the Planning and Economic Development
Committee adopted the following resolution pertaining to protection of
agricultural land within the white belt:
"THAT the Planning and Economic Development Committee for the
Township of Uxbridge support Resolution 08-21 of the Clarington
Agricultural Advisory Committee calling on the Region of Durham
Council to support the protection of agricultural lands within the white
belt through the redirection of the Grow Durham planning initiative
focus."
I - 10 Andrea Gusen, Stakeholder Relations and Research Coordinator, GO
Transit, advising of a new evening rush hour train service on the
Lakeshore East GO leaving Union Station at 5: 1 0 p.m. running
express to Pickering GO Station and serving Ajax, Whitby and
Oshawa stations, commencing on January 5, 2009. The new service
improvements are possible thanks to joint funding from the federal,
provincial and municipal governments for the GO Transit Rail
Improvement Program (GO TRIP), a $1 billion-dollar expansion
initiative, through the Canada Strategic Infrastructure Fund.
I - 11 Sandra Kranc, City Clerk, City of Oshawa, advising Council that on
November 24, 2008, the City of Oshawa adopted the following
resolution pertaining to protection of agricultural land within the white
belt:
Council Meeting Minutes
- 5 -
January 12, 2009
"THAT correspondence DS-08-486 dated October 28, 2008 from
Patti Barrie, Municipality of Clarington, forwarding a resolution passed
by the Agricultural Advisory Committee of Clarington regarding the
protection of agricultural land within the white belt be received for
information."
I - 12 Richard Toms, Executive Director, the Visual Arts Centre of
Clarington (V AC), forwarding a copy of the Centre's Strategic Plan
2009-2011 - "Encouraging the Creative Impulse" highlighting
strategic themes and goals setting out V AC's direction for the next
three years.
I - 13 Shirley McLean objecting to the proposed "Energy-From-Waste"
facility and urging Council to support more environmentally
sustainable and fiscally responsible alternatives.
I - 14 Carol Hooper urging Council to maintain their "unwilling host" status
to the proposed energy-from-waste facility; to not sign a host
community agreement; to devise a Zero Waste Strategy through the
Official Plan Review; and, to pull out all stops to prevent building of
the EFW facility in order to protect the health of the community and
the environment.
1-15 Jeffrey A. Abrams, City Clerk, City of Vaughan, advising Council that
on December 8, 2008, the City of Vaughan adopted the following
resolution pertaining to the Cosmetic Pesticides Ban Act Draft
Regulations:
"1. THAT the recommendation contained in the following report of
the Commissioner of Legal and Administrative Services and City
Solicitor, dated December 8,2008, be approved;
2. THAT the Provincial Government be advised that in the City's
perspective the Draft Regulations are narrower in scope than the
City's Pesticide By-law;
3. THAT the City reiterate its position that where provincial
regulation is narrower in scope, municipal by-laws that are more
restrictive be allowed to prevail; and
4. THAT the City's position be communicated to AMO and GT A
municipalities."
Council Meeting Minutes
- 6 -
January 12, 2009
I - 16 Association of Municipalities of Ontario (AMO) Member
Communication dated December 10, 2008 announcing that the
Minister of Community and Social Services, Madeleine Meilleur has
extended the public review period for the Information and
Communications draft standards to February 6, 2009. The proposed
standard outlines how businesses and organizations may be required
to provide accessible public information in various formats such as
online, print, verbal and digital.
I - 17 P. M. Madill, Regional Clerk, Regional Municipality of Durham
advising Council that on December 10, 2008, Regional Council
adopted the following resolution pertaining to the 2009 Interim
Property Tax Levy:
"a THAT a 2009 Interim Regional Tax Levy be imposed on the Area
Municipalities for all property tax classes;
b) THAT the amount due from each area Municipality be equivalent
to 50% of their respective share of the 2008 Regional Taxes;
c) THAT the 2009 Interim Regional Tax Levy be paid by the Area
Municipalities seven days subsequent to the installment due
dates established by each Area Municipality for the collection of
their respective interim municipal property taxes;
d) THAT the Regional Clerk be requested to advise the Area
Municipalities of the imposition of the 2009 Interim Regional Tax
Levy for all property tax classes; and,
e) THAT the requisite by-law be approved."
I - 18 Alfred Frendo Cumbo expressing appreciation for the response he
received to parking enforcement issues on Kingsview Court; advising
that he is complying with the law; and, that he will ensure that any
future vehicles will comply with weight restrictions.
1-19 John O'Toole, MPP, Durham, writing to the Honourable James
Bradley, Minister of Transportation advising the Minister of the
potentially dangerous back-up of vehicles exiting Highway 401 at
Liberty Street in Bowmanville during peak traffic flow; advising the
Region of Durham has adjusted signal timing on Liberty Street to
reduce the impact; and, requesting that the Province review this
situation and advise what long-term steps are being undertaken to re-
build the Bowmanville exits and improve Highway 401 at Liberty
Street and Waverley Road.
Council Meeting Minutes
- 7 -
January 12, 2009
1-20 Gary McNeil, Managing Director, & CEO, GO Transit, responding to
Debi A. Wilcox, City Clerk, City of Pickering, concerning the City of
Pickering's resolution requesting safety measures to improve vehicle
security and customer safety in GO Station parking lots, advising that
GO Transit is concerned with theft and vandalism; and, indicating that
many of the ideas referenced in the motion have been or are being
implemented.
1-21 Leesa Venning, Program Coordinator, Rehabilitation and Employment
Services, Canadian Mental Health Association providing an update on
the Organization's expenditure of the $1,000 Municipal Grant;
advising funds have been used to provided lunches throughout the
year and to subsidize special events such as Thanksgiving, Easter
and their 4th Anniversary celebration; and, thanking Council for
providing the grant and contributing to their efforts.
I - 22 Peter Hume, President, Association of Municipalities of Ontario
(AMO) announcing that AMO, the Federal and Provincial
Governments and the City of Toronto have successfully completed
negotiation of the extension of the Federal Gas Tax Fund schedule of
payments until March 31,2014; and, confirming that the Municipality
will receive $1,196,871.60 in July and November in the years 2010 to
2013.
I - 23 Ministry of Municipal Affairs and Housing News Release dated
December 31,2008, advising of changes in Ontario's Building Code
that will improve energy efficiency standards for new homes by
requiring near full-height insulation on foundation walls in new home
construction, the second step in a three-phased approach to energy
efficiency brought in with the introduction of the 2006 Building Code;
and indicating that a typical new home constructed under a building
permit applied for after December 31,2008, will be 28% more energy
efficient than one built under the 1997 Building Code.
1-24 Debbie Zimmerman, Chair, Municipal Property Assessment
Corporation (MPAC) Board of Directors, providing an update on the
2008 Property Assessment Notices mailed to property taxpayers and
the delivery of Assessment Rolls to municipalities across Ontario;
highlighting initiatives undertaken to improve communications with
stakeholders including municipalities, the media and property
taxpayers; advising MPAC has fulfilled commitments made in
response to the Ombudsman's Report of March 2006, "Getting it
Right" including the implementation of all but 1 of the 20
recommendations which is planned for implementation in mid 2009;
and advising that changes and improvements have resulted in greater
transparency, improved accuracy and a better understanding of the
assessment process and MPAC's role in property taxation.
Council Meeting Minutes
- 8 -
January 12, 2009
A Local MPAC Municipal Relations Representative is available to
answer questions or to make a formal presentation to Council.
I - 26 The Honourable Dwight Duncan, Minister of Finance and the
Honourable Jim Watson, Minister of Municipal Affairs and Housing
announcing the release of the Ontario Municipal Partnership Fund
(OMPF) allocations for 2009 indicating the OMPF will provide $704
million to 387 municipalities across the province; confirming that in
2009, limits originally announced as part of the OMPF transition will
expire and that municipalities are now entitled to receive any funding
increases in full; and advising that further details on the 2009 OMPF
grant parameters will be provided to Municipal Treasurers in the near
future. .
I - 27 Roland Murphy, Major, Community & Family Services Coordinator,
The Salvation Army Bowmanville extending appreciation for support
received throughout 2008 and, in particular, the Christmas season;
acknowledging that through generous donations, the Salvation Army
was able to provide assistance to meet the demand of those in need.
I - 28 Confidential Correspondence regarding an identifiable individual.
1-30 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of
Ajax, writing to the Honourable Jim Prentice, Federal Minister of the
Environment advising that on December 8,2008, Ajax Town Council
adopted the following resolution pertaining to comments on the
Proposed Terms of Reference for Drinking Water Source Protection
Plans:
"1. THAT the Minister of the Environment be strongly urged to
broaden the public consultation components proposed by the
CTC Source Protection Committee in the Proposed Terms of
Reference, prior to finalization, to increase public awareness of
the Drinking Water Source Protection process, the upcoming
Assessment Reports and to achieve more buy-in to the
Province's objectives and, ultimately, the effective
implementation of Source Protection Plans;
2. THAT the Minister of the Environment be respectfully requested
to inform the Town of Ajax and other lower-tier municipalities in
Durham Region, prior to finalizing the Proposed Terms of
Reference, of the "Assigned Lead" and tasks yet to be
undertaken to define and protect the intakes of municipal water
supply plants in Lake Ontario coastal water, and the associated
estimated costs;
Council Meeting Minutes
- 9 -
January 12, 2009
3. THAT Durham Region staff appointed by Regional Council to the
CTC Source Protection be encouraged to strongly advocate for:
a) Amendments to the Proposed Terms of Reference to
ensure Ajax's recommendations and concerns, as
contained in this staff report and its Attachment, are
addressed as part of the scope of this process; and
b) Involvement of lower tier municipal staff in preparing
Assessment Reports, Source Protection Plans and
developing new water policy;
4. THAT this report be send directly to the Minister of the
Environment, respectfully requesting his advice as to how the
Town can effectively achieve solutions to its long-standing
concerns about the potential effects of declining costal water
quality in Lake Ontario on the quality of Lake-based municipal
water supplies serving this community through this process and
opportunities provided by other Provincial initiatives, such as
updates to other legislation and indicators of Great Lakes health;
5. THAT the Minister of the Environment be strongly urged to
conduct a study of the overall sustainable carrying capacity of
Lake Ontario for supplying high quality drinking water in
consultation with Environment Canada and Health Canada and
appropriate agencies in the United States; and
6. THAT this report also be sent to the CTC Source Protection
Committee, the Toronto and Region Source Protection Authority,
the Central Lake Ontario Source Protection Authority, the
International Joint Commission, Environment Canada, Health
Canada, the Ministries of Energy and Infrastructure, Natural
Resources and Municipal Affairs, the Great Lakes and St.
Lawrence Cities Initiative, the Durham Region Medical Officer of
Health, the other municipalities within Durham Region and the
Environmental Commissioner for Ontario."
Council Meeting Minutes
- 10-
January 12, 2009
I - 25 Debbie Zimmerman, Chair, Municipal Property Assessment
Corporation (MPAC) Board of Directors, advising of the impacts of
the Assessment Review Board (ARB) decision on the interpretation
of the term "current value" ruling that for assessment purposes
"current value" be based only on the interest of the owner, exclusive
of any tenant interest, and that the buildings must be valued as if
vacant; indicating that the decision, if it stands, will significantly
change the way MPAC values tenanted commercial properties such
as office buildings and shopping centres; indicating that there are
approximately 17,000 such properties in Ontario with a current value
assessment of almost $100 billion; advising MPAC and the City of
Toronto have been granted leave to appeal the decision which could
take several years before the appeal is finally resolved putting a
significant amount of municipal revenue and provincial education tax
in jeopardy for future years; and, urging Council to continue to raise
this concern to local members of provincial parliament.
Resolution #C-003-09
Moved by Councillor Foster, seconded by Councillor Trim
THAT the Council of the Municipality of Clarington support the Municipal
Property Assessment Corporation's (MPAC) appeal of the decision of the
Assessment Review Board concerning the interpretation of the term "current
value"; and,
THAT the area municipalities be advised of Council's decision.
"CARRIED"
I - 29 Nestor Chornobay, Director, Strategic Planning Branch, Planning
Department, Regional Municipality of Durham, advising Council that
on November 25, 2008, Durham Regional Planning Committee
adopted the following resolution pertaining to the Growth
Implementation Study - Phase 5, Final Recommended Growth
Scenario and Policy Directions Report:
"a) THAT Planning Committee endorse the Consultant's Final
Phase 5, Recommended Growth Scenario and Policy Directions
Report, including additions/modifications thereto, as the basis for
proceeding with the Regional Official Plan Amendment process
to implement the Provincial Growth Plan;
b) THAT in addition to the Consultant's Final Phase 5,
Recommended Growth Scenario and Policy Directions Report,
staff be requested to consider the following in preparing the
Regional Official Plan Amendment:
Council Meeting Minutes
- 11 -
January 12, 2009
i) a policy that considers the area surrounding transit centres
for mixed-use, including residential in proximity and within
transit supportive distances, and that the transit centres be
subject to secondary planning that would help to assist
how that should come forward;
c) THAT based on the endorsement in part a) and additions in part
b), staff be authorized to prepare the Regional Official Plan
Amendment to implement the Provincial Growth Plan, and
proceed with the Statutory Public Open House and Statutory
Public Meeting, in accordance with the schedule included in
Report #2008-P-98 of the Commissioner of Planning and
amended in parts d) and e);
d ) THAT the schedule included in Report #2008-P-98 of the
Commissioner of Planning be revised to include that public
open houses be held in each area municipality regarding the
proposed Regional Official Plan Amendment to implement the
Provincial Growth Plan; and
e) THAT the public open houses to be held in the Townships of
Brock, Scugog, and Uxbridge, in accordance with part d), be
held as one meeting in the Township of Uxbridge."
Resolution #C-004-09
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Correspondence I - 29 from Nestor Chornobay, Director, Strategic
Planning Branch, Planning Department, Region of Durham with respect to the
Regional Municipality of Durham - Growth Implementation Study - Phase 5,
Final Recommended Growth Scenario and Policy Directions be received for
information.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Resolution #C-005-09
Moved by Councillor Woo, seconded by Councillor Trim
THAT Correspondence Items be approved as per the agenda with the exception of
Items D - 5 to D - 12, inclusive.
"CARRIED"
Council Meeting Minutes
- 12 -
January 12, 2009
D - 1 Melissa McBride, Event Co-ordinator, Epilepsy Durham extending an
invitation to participate in "Purple Day for Epilepsy", on Thursday,
March 26, 2009, a campaign designed to bring awareness to
epilepsy by wearing purple on that day.
(Proclaimed)
D - 2 Lucien Lambier and Donna Fletcher, writing to John O'Toole, MPP,
Durham, objecting to the Ontario Federation of Anglers and Hunters'
right to use the Kendal Crown Lands due to safety of surrounding
rural residential residents and the potential for reduction in property
values; and suggesting if the municipality wants to eliminate hunting
licences that hunting within municipal boundaries be abolished.
(Correspondence referred to the
Municipal Clerk)
D - 3 Tim Kehoe, Director, International Centre for Municipal
Development, Federation of Canadian Municipalities (FCM) thanking
Council for contributing to FCM's international programs in 2008;
advising FCM honours municipalities and individuals through their
Awards for Outstanding International Volunteer Contribution;
forwarding a brochure and nomination form for the 2009 Awards;
and, urging Council to consider nominating the municipality or a staff
member for an award. Nominations are to be returned by
January 31,2009.
(Correspondence referred to the
Chief Administrative Officer)
D - 4 Mike Gazo, Perfect Party Inc., expressing concern with the provisions
of the snow clearing by-law as it pertains to their business located at
205 King Street East; advising that there is no boulevard between the
municipal sidewalk in front of their store and the roadway and that on
several occasions road crews have plowed the snow directly onto the
sidewalk in front of their business after the owners have cleared it;
expressing concern as to liability issues should a pedestrian slip and
fall as a result of the snow on the sidewalk; and requesting that the
issue be investigated to avoid a potential mishap.
(Correspondence referred to Staff)
Council Meeting Minutes
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January 12, 2009
D - 5 Narry McCarthy, Mayor, Township of Bonfield and William Vrebosch,
Mayor, Township of East Ferris, advising on August 5,2008, a
severe rainstorm caused localized flooding in the Townships of East
Ferris and Bonfield and the Ministry of Municipal Affairs and Housing
declared the area a "Disaster Area" for the purpose of the Ontario
Disaster Relief Program; advising a joint area Disaster Relief
Committee was appointed to spearhead efforts to provide assistance
to homeowners, farmers and small businesses and is seeking
financial assistance from every municipality in the Province; and
indicating that the Province will contribute $2 for every local dollar
raised to an amount necessary to settle all claims.
Resolution #C-006-09
Moved by Councillor Trim, seconded by Councillor Foster
THAT Correspondence Item D - 5 from the Township of Bonfield and the
Township of East Ferris requesting financial assistance for the purpose of the
Ontario Disaster Relief Program be received for information.
"CARRI ED"
Councillor Novak stated a pecuniary interest with respect to Correspondence
Item D - 6 as her employer, General Motors of Canada Limited, is referenced in
the correspondence. Councillor Novak refrained from discussion and voting on
this matter.
D - 6 Sandra Kranc, City Clerk, City of Oshawa, writing to the Canada
Border Services Agency advising that on November 24, 2008,
Oshawa City Council adopted the following resolution pertaining to
Pivallnternationallnc. - Application for Sufferance Warehouse:
"WHEREAS Pivallnternational has invested $22 million in their
Oshawa site for a state of the art logistics facility; and,
WHEREAS this facility serves the needs of the General Motors of
Canada and was designed to accommodate other international
goods movements; and,
WHEREAS Pivallnternational has capacity to significantly expand
the facility if business activities warrant; and,
WHEREAS Pivallnternational, in an effort to maximize its business
potential and serve the eastern sector of the GT A; and,
WHEREAS Pival is seeking approval as a sufferance warehouse to
Canadian Border and Security Agency (CBSA); and,
Council Meeting Minutes
- 14 -
January 12, 2009
WHEREAS CBSA allows its regional district branches to establish
some of its own regulations to govern operations; and,
WHEREAS the CBSA Greater Toronto Commercial District has
established that only warehouses that clear more than 8,000
containers are granted annual licenses for customs clearance; and,
WHEREAS this requirement prevents Pival to achieve this criteria;
and,
WHEREAS within the GT A most of the sufferance warehouses are
located in the west end of this vibrant economic zone; and,
WHEREAS it is desirable that a sufferance warehouse be enabled in
the eastern part of the GT A to accommodate business demands and
the economic vitality of the City of Oshawa and Durham Region;
THEREFORE BE IT RESOLVED THAT the Council of the City of
Oshawa urges the CBSA to make provision for the conditional
licensing of Pivallnternational as a sufferance warehouse so that it
can grow and maximize its business potential to satisfy the minimum
criteria of 8,000 containers per year; and,
THAT all local area municipalities, the Region of Durham,
Colin Carrie, Member of Parliament and Jerry Ouellette, Member of
Provincial Parliament, be requested to send letters of support to the
Canadian Border and Security Agency on behalf of this application."
Resolution #C-007 -09
Moved by Councillor Hooper, seconded by Councillor Trim
THAT Council forward a letter of support to the Canadian Border and Security
Agency on behalf of the application for sufferance warehouse submitted by
Pivallnternationallnc.
"CARRIED"
D - 7 Angela Quinn requesting Council to consider adopting a cost-neutral
resolution similar to the resolution adopted in May 2007 by the City
of Richmond, British Columbia and several other Canadian cities to
improve the lives of egg-laying hens in Canada who are confined to
tiny, crowded battery cages all of their lives:
"THAT the Council of the Municipality of Clarington resolves:
1. To encourage Clarington residents:
Council Meeting Minutes
- 15 -
January 12, 2009
(i) As restaurants and caterers in both private and Municipal
operations, to highlight the support for and availability of
certified organic, free-range eggs on their menus;
(ii) As consumers, to request the option of purchasing certified
organic, free-range eggs at retail food outlets and
restaurants and, where available, choose the certified
organic, free-range option;
(iii) As wholesalers, to highlight the preference for and
availability of certified organic, free-range eggs in their
food supply inventories; and
(iv) As retailers, to highlight the preference for and availability
of certified organic, free-range eggs in their food stores;
2. That the operators and caterers of municipal-run facilities be
requested to use only certified organic, free-range or free-run
whole (shell) eggs;
3. THAT a letter be written to the Provincial Government, Federal
Government and the Canadian Food Inspection Agency stating
that the Clarington Council opposes battery cage egg production
based on the inherent cruelty of confining egg-laying hens in
battery cages; and,
4. THAT a letter be written to the Ontario Municipalities Association
requesting all members adopt a similar initiative."
Resolution #C-008-09
Moved by Councillor Foster, seconded by Councillor Trim
THAT Correspondence Item D - 7 from Angela Quinn with respect to cage free
hens be received for information.
"CARRIED"
D - 8 Betty de Haan, CMO, CAO/Clerk, Township of South Stormont
advising Council that on November 12, 2008, the Township of South
Stormont adopted the following resolution pertaining to Bill 50, The
Provincial Animal Welfare Act. 2008:
"WHEREAS Bill 50, the Provincial Animal Welfare Act, 2008 has now
passed second reading in the legislature,
Council Meeting Minutes
- 16-
January 12, 2009
AND WHEREAS this bill contains the first comprehensive changes in
almost 90 years to the Ontario Society for the Prevention of Cruelty
to Animals (OSPCA) Act;
AND WHEREAS highlights of Bill 50 include but is not limited to:
standards of care for all animals, new provincial offences; authority
for the OSPCA to inspect places, penalties, requirement for
veterinarians, a number of modernizations to the law, and protection
for current legal practices in agriculture, hunting and fishing;
AND WHEREAS, and more specifically, there is a concern regarding
the delegation of authority, accountability and transparency of
OSPCA inspectors and its officers.
NOW THEREFORE BE IT RESOVLED THAT the Township of South
Stormont hereby respectfully requests the Government review, and
amend as required, the powers granted to Inspectors through Bill 50.
FURTHERMORE, a copy of this motion be forwarded to
Premier McGuinty, the Minister of Community Safety and
Correctional Services, Minister of Municipal Affairs and Housing,
MPP Jim Brownell, Association of Municipalities of Ontario and any
other individual or organization as deemed appropriate."
Resolution #C-009-09
Moved by Councillor Trim, seconded by Councillor Novak
THAT the resolution from the Township of South Stormont with respect to
Bill 50, The Provincial Animal Welfare Act. 2008 be received for information.
"CARRIED"
D - 9 Association of Municipalities of Ontario (AMO) Member
Communication Alert dated December 19, 2008, advising of the
Ministry of the Environment's launch of a discussion paper to
officially begin the five year review of the Waste Diversion Act (WDA)
and Blue Box Program Plan (BBPP); advising that AMO, through its
Waste Task Force, has submitted responses to both of these
reviews highlighting municipal challenges and perspectives and
requesting Council's support of AMO's positions by advising the
Minister and the WOO of the Environment in writing of their support
by January 15, 2009 for the WDA and February 27, 2009 for the
BBPP.
Council Meeting Minutes
- 17 -
January 12, 2009
Resolution #C-010-09
Moved by Councillor Trim, seconded by Councillor Novak
THAT WHEREAS the Honourable John Gerretsen, Ontario Minister of the
Environment (MOE) has launched a discussion paper, entitled "Towards a Zero
Waste Future: Review of Ontario's Waste Diversion Act, 2002 - Discussion
Paper for Public Consultation", the purpose being to:
1. conduct a review of the Waste Diversion Act (WDA);
2. conduct a review of the Blue Box Program Plan (BBPP);
3. encourage public, industry and governmental participation in both
reviews;
4. hold open houses and invite written comments to be submitted to the
MOE; and
5. obtain feedback on the challenges associated with Ontario's waste
diversion framework;
AND WHEREAS Peter Hume, President of the Association of Municipalities of
Ontario (AMO) has requested that all Ontario municipalities support the two (2)
AMO position letters as outlined in the AMO ALERT No. 08/064 specifically;
Review of the Blue Box Program and Response to the Review of the Ontario's
Waste Diversion Act, 2002 Discussion Paper, EBR 010-4676:
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington supports the two (2) letters outlining the AMO positions as per AMO
ALERT No. 08/064; and
THAT the Minister of the Environment be advised that the Municipality of
Clarington welcomes this review of both the WDA and BBPP by the MOE and
congratulates Minister Gerretsen on his initiative to reduce the amounts of
residual waste that Ontario municipalities are required to process each year by
his introduction of "Towards a Zero Waste Future: Review of Ontario's Waste
Diversion Act, 2002 - Discussion Paper for Public Consultation"; and
THAT the Minister of the Environment and the Association of Municipalities of
Ontario be advised of Council's decision.
"CARRIED"
Council Meeting Minutes
- 18 -
January 12, 2009
D - 10
Harry Pelissero, General Manager, Egg Farmers Ontario, advising
Egg Farmers of Ontario represent more than 400 farm families who
provide consumers with fresh, locally produced eggs; commending
local councils who are trying to encourage the purchase of locally
produced food as a means of creating a sustainable environment;
and, requesting Council to consider endorsing a motion of the Egg
Farmers of Ontario to identify the purchase of eggs as a local
sustainable procurement practice.
Resolution #C-011-09
Moved by Councillor Foster, seconded by Councillor Trim
THAT Correspondence Item D - 10 from Harry Pelissero, General Manager,
Egg Farmers Ontario, with respect to the purchase of eggs as a local
sustainable procurement practice be received for information.
"CARRIED"
D - 11 Helen Thomson, Clerk, United Counties of Stormont, Dundas and
Glengarry, advising Council that on December 15, 2008, the United
Counties of Stormont, Dundas and Glengarry adopted the following
resolution pertaining to payment for indigent funerals:
'WHEREAS the City of Cornwall is Consolidated Municipal Service
Manager (CMSM) for the City of Cornwall and United Counties of
Stormont, Dundas and Glengarry; and
WHEREAS payment for indigent funerals is a requirement of the
CMSM under the Ontario Works Act; and
WHEREAS recommended rates and guidelines for such payments
are provided by the provincial Ministry of Community and Social
Services; and
WHEREAS these rates were last reviewed and adjusted in 2005, and
costs have been escalating to the point where funeral homes are
unable to continue providing services at the existing rates; and
WHEREAS the Ministry of Community and Social Services will only
subsidize indigent funerals for individuals who are receiving social
assistance through Ontario Works or the Ontario Disability Support
Program prior to their death, regardless of their financial situation.
Council Meeting Minutes
- 19 -
January 12, 2009
THEREFORE BE IT RESOLVED THAT the United Counties of
Stormont, Dundas and Glengarry petitions the Ministry of Community
and Social Services to request a review and appropriate adjustment
of the recommended rates for indigent funerals, on behalf of CMSMs
across the province.
AND BE IT FURTHER RESOLVED THAT the Ministry of Community
and Social Services amend the current policy to provide financial
assistance to cover funeral expenses for all needy individuals,
regardless of their age or whether or not they are receiving support
through Ontario Works or the Ontario Disability Support Program, at
the time of death.
AND FURTHER THAT this resolution be forwarded to the Minister of
Community and Social Services, the Association of Municipalities of
Ontario, all municipalities in Ontario and local MPPs."
Resolution #C-012-09
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the resolution from the United Counties of Stormont, Dundas and
Glengarry with respect to payment for indigent funerals be endorsed.
"CARRIED"
Councillor Foster stated a pecuniary interest with respect to Correspondence
Item D - 12 as the Visual Arts Centre of Clarington is a client of Argosy, his
employer. Councillor Foster refrained from discussion and voting on this matter.
D - 12
Richard Toms, Executive Director, Visual Arts Centre of Clarington,
requesting the municipality provide a letter in support of the V AC's
grant application to the Ontario Ministry of Tourism's Celebrate
Ontario Program enabling V AC to purchase equipment, etc. for
musical performances and to continue providing quality cultural
activity to Clarington.
Resolution #C-013-09
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the Municipality of Clarington provide a letter in support of the Visual Arts
Centre of Clarington's grant application to the Ontario Ministry of Tourism's
Celebrate Ontario Program.
"CARRIED"
Council Meeting Minutes
- 20-
January 12, 2009
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report January 5,2009.
Resolution #C-014-09
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the General Purpose and Administration Committee Report of January 5,2009
be approved.
"CARRIED"
STAFF REPORT(S)
There were no reports considered under this section of the Agenda.
Deputy Mayor Trim chaired this portion of the meeting.
BUSINESS ARISING FROM NOTICE OF MOTION
Resolution #C-015-09
Moved by Mayor Abernethy, seconded by Councillor Hooper
WHEREAS the Council of the Municipality of Clarington acknowledges that it is a
member of a two-tier municipality, the Regional Municipality of Durham, which is
bound by the Ontario Municipal Act with respect to the processing of residential
residual waste;
AND WHEREAS the Regional Municipality of Durham has a long and successful
history of developing and implementing programs that have reduced the amount of
residential waste which has been filling Ontario and Michigan landfill sites for many
decades;
AND WHEREAS the Regional Municipality of Durham has established the goal of
achieving a waste diversion of 70 percent by 2010 and that new Federal and
Provincial policies must be in place before the Region of Durham can reasonably
achieve waste diversion rates beyond 70 percent;
AND WHEREAS the Municipality of Clarington encourages the Region of Durham to
continue to show leadership in the area of developing and implementing programs
that reduce the amount of residual waste that is processed in the Region of Durham;
AND WHEREAS the Province of Ontario is taking steps to assist municipalities in
achieving higher diversion rates that would not have been possible without Provincial
involvement:
Council Meeting Minutes
- 21 -
January 12, 2009
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington requests
the Ministry of the Environment to develop a Provincial strategy that results in the
increase of waste diversion rates for all municipalities in Ontario, including a policy
which requires each municipality to process all residual waste within the boundaries
of each of their respective municipal boundaries;
THAT the Region of Durham be requested to develop a formal strategic plan which
achieves "no waste in the Reqion of Durham Qy 2038", such "NoWaste Qy '38 Plan"
to include the following objectives:
1. Develop a municipal waste management strategy that the Province of Ontario
can replicate throughout Ontario;
2. Reduce the negative impact that Durham Region's residual waste has on the
global environment, including the reduction of greenhouse gases;
3. Take a leadership role in reducing all of the residual waste that is created within
the Region of Durham, including wastes generated by the industrial, commercial
and multi-residential sectors of our communities; and
4. Reduce the long-term costs of processing the residual waste that is created
within the Region of Durham;
THAT the said Region of Durham "NoWaste by '38 Plan" include the following
initiatives:
1. Reinstate the Waste Management Advisory/Steering Committee to research,
assess and make recommendations to the Region of Durham on the feasibility of
achieving a region-wide "no waste" solution by 2038;
2. If feasible, to recommend to Regional Council the steps necessary to implement
a "NoWaste by '38 Plan"; and
3. If feasible, an extensive public education and communications plan in order to
achieve whatever goals that Regional Council chooses to adopt, similar to that of
the plan adopted by the City of Canberra, Australia; and
THAT this resolution be forwarded to the Ontario Minister of the Environment, the
Regional Municipality of Durham, the area municipalities within the Region of Durham,
the Federal Minister of the Environment, Provincial and Federal Members of
Parliament and to the Association of Municipalities of Ontario for consideration, action
and support.
'TABLED"
(See following motion)
Council Meeting Minutes
- 22-
January 12, 2009
Resolution #C-016-09
Moved by Councillor Foster, seconded by Councillor Novak
THAT the foregoing Resolution #C-015-09 be tabled pending a report from the
Director of Operations on the Municipality of Clarington's Zero Waste Goal.
"CARRIED"
Mayor Abernethy chaired this portion of the meeting.
UNFINISHED BUSINESS
Resolution #C-O 17 -09
Moved by Councillor Novak, seconded by Councillor Foster
THAT Report PSD-007 -09 be lifted from the table.
"CARRIED"
Resolution #C-018-09
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report PSD-007-09 be received;
THAT consideration of commercial recreation vehicle storage in the Urban
Residential, Future Urban Residential and Major Open Space Areas designation, be
considered as part of the "Planning for the Countryside" component of the Clarington
Official Plan review;
THAT the Region of Durham Planning Department be forwarded a copy of Report
PSD-007-09 and Council's decision; and
Council Meeting Minutes
- 23-
January 12, 2009
THAT all interested parties listed in Report PSD-007 -09 and any delegations be
advised of Council's decision.
"MOTION CARRIED ON THE FOLLOWING
RECORDED VOTE"
Council Member Yes No Declaration of Absent
Pecuniary
Interest
Councillor Foster -J
Councillor Hooper -J
Councillor Novak -J
Councillor Robinson -J
Councillor Trim -J
Councillor Woo -J
Mayor Abernethy -J
BY -LAWS
Resolution #C-019-09
Moved by Councillor Foster, seconded by Councillor Hooper
THAT leave be granted to introduce By-laws 2009-001 to 2009-008 inclusive;
2009-001 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Gertrud Tomina) and to Repeal By-law 2008-168
2009-002 Being a by-law to authorize the borrowing of $15,000,000 to meet,
until the taxes are collected, the current expenditures of the
Municipality for the year 2009
2009-003 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
(2154513 Ontario Inc. and 2143619 Ontario Inc.)
2009-004 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Prestonvale Road Land Corporation & Paul Lysyk
Family Trust)
2009-005 Being a by-law to stop up and close as a public highway a portion
of road allowance and to authorize the conveyance of Part 3 on
Registered Plan 40R-25645 to Andy Meima
2009-006 Being a By-law to establish, layout and dedicate certain lands as
public highways in the Municipality of Clarington
Council Meeting Minutes
- 24-
January 12, 2009
2009-007 Being a By-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
2009-008 Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Rutherford Contracting Limited,
Gormley, Ontario, to enter into agreement for the Beech Avenue
Reconstruction, Bowmanville, Ontario; and
THAT the said by-laws be now read a first, second and third time and finally approved.
"CARRIED"
NOTICE OF MOTION
There were no Notices of Motion introduced under this section of the Agenda.
OTHER INFORMATION
Councillor Novak stated she would be submitting correspondence from the Clarington
Older Adult Association requesting support for their application for funding under the
Elderly Persons Act to Council for consideration at the next meeting.
Councillor Foster and Councillor Novak made disclosures of pecuniary interest earlier
in the meeting and refrained from voting on the Confirming By-law.
CONFIRMING BY-LAW
Resolution #C-020-09
Moved by Councillor Woo, seconded by Councillor Hooper
THAT leave be granted to introduce By-law 2009-009, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 1 iti day of January 2009; and
THAT the said by-law be now read a first, second and third time and finally approved.
"CARRIED"
Council Meeting Minutes
ADJOURNMENT
Resolution #C-021-09
Moved by Councillor Novak, seconded by Councillor Foster
THAT the meeting adjourn at 8:34 p.m.
- 25-
January 12, 2009
"CARRIED"
MAYOR
MUNICIPAL CLERK
SUMMARY OF CORRESPONDENCE
JANUARY 26, 2009
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
I - 1 Minutes of the Kawartha Conservation Authority dated November 26,
2008. (Copy attached)
I - 2 Minutes of the Clarington Traffic Management Advisory Committee
dated November 20,2008. (Copy attached)
I - 3 Minutes of the Tyrone Community Centre Board dated December 17,
2008. (Copy attached)
I - 4 Dan Remollino, P. Eng., Project Manager, 407 East Environmental
Assessment, Ministry of Transportation, responding to the
Municipality's comments on the Highway 407 East EA as provided in
Staff Report PSD-11 0-08. (Copy attached)
I - 5 Durham Regional Police Service Report summary of findings and
recommendations concerning the Courtice Skate Park. (Copy
attached)
I - 6 Diane Powers, Chair, Christmas in Clarington Country Committee
expressing appreciation for Council's support of the 8th Annual
Christmas in Clarington Tour, in particular, the marketing expertise
and creative artwork provided by the Municipality's Marketing and
Communications Department which played a major role in the
success of the event.
I - 7 The Honourable George Smitherman, Deputy Premier, Minister of
Energy and Infrastructure writing to Mr. Michael Angemeer, President
and CEO, Veridian Power, extending appreciation to Veridian staff for
their efforts in assisting Hydro One in restoring power to more than
200,000 Ontarians over the holiday season.
Summary of Correspondence
- 2 -
January 26, 2009
I - 8 Gail Cosman, President, Nestle Waters Canada, advising of their
concerns respecting the possibility of a ban on the sale of bottled
water; forwarding a document entitled "In the Know", a guide to
bottled water and Nestle Waters Canada; advising of a partnership
between Nestle Waters Canada and the Government of Quebec and
municipalities across the province to collect and recycle plastic
beverage containers in public spaces; and, requesting permission to
participate in any future discussions related to the continued sale of
bottled water in municipal facilities should the matter be raised in
Clarington.
1-9 Adrienne Baltadjian, RD, MHSc, Public Health Nutritionist, Region of
Durham, forwarding copies of the 2008-2009 Eat Smart! Dining
Guide, listing the current Durham Region Eat Smart! Restaurant
winners. The Eat Smart! Program is a provincial program designed to
identify and award restaurants that have an excellent track record in
food safety, have trained food handlers and offer a variety of healthier
food choices.
I - 10 John Periversoff, Manager, London Devilettes PeeWee B, writing to
Rick Howe, Orono Arena, praising staff and the Orono Arena Board
for the excellent ice conditions, cleanliness and maintenance of the
building, and the professionalism and pride exhibited by staff in
carrying out their duties; and advising they look forward to their next
visit to the Orono arena.
I - 11 Brian Fallis, Ganaraska Region Conservation Authority, writing to the
Honourable Jim Bradley, Minister of Transportation, requesting that
the Province renew its financial investment in the Oak Ridges
Moraine by providing additional funding of $30 million to the Oak
Ridges Moraine Foundation (ORMF) to enhance and protect the
ecological integrity of the Moraine in the funding areas of securement,
trail, research and stewardship, and education and outreach.
I - 12 Lori Riviere-Doersam, Planning Department, Region of Durham,
advising nominations are being accepted until March 2, 2009, for the
Durham Environmental Advisory Committee (DEAC) Environmental
Achievement Awards, a program established to recognize individual
or group efforts in six award categories who promote, preserve and
enhance Durham's natural environment. Nomination forms are
available at www.reqion.durham.on.ca or by contacting Lori Riviere-
Doersam at 905-668-7711 .
Summary of Correspondence
- 3 -
January 26, 2009
I - 13 Manny Sousa, Manager, Community and Government Relations,
Enbridge Gas Distribution, providing information on the 'Winter
Warmth Fund", a program designed to help low-income families and
individuals who are having financial difficulties to pay their natural gas
bill. Since the program's inception in 2004, over 170 households in
Durham Region have received financial assistance. Program details
are available at www.enbridqeqas.com/winterwarmth or by callinq
905-686-2661 .
I - 14 Jean Major, Chief Executive Officer, Alcohol and Gaming
Commission of Ontario (AGCO) responding to Council's resolution
requesting the AGCO to expedite its modernization of charitable
gaming initiative, particularly as it relates to the application, reporting
and administration process respecting break open tickets and raffles;
advising that based on extensive stakeholder consultations, the
AGCO released a document setting out the directions and priorities
for implementing strategic changes to the charitable gaming
framework, designed to enhance the competitiveness of the industry;
indicating that since embarking on the modernization initiative in
2005, great strides have been made in terms of simplifying and
streamlining the administrative process; acknowledging the
Municipality's concerns with the reporting process but advising of the
necessity of having effective controls and event monitoring to ensure
that funds being raised are directed to the intended charitable
purposes; and, encouraging staff to continue to work with the
AMCTO's Charitable Gaming Project Team to explore further
opportunities to ensure that charitable gaming remains a viable
activity for Ontario's charities and to strengthen the capacity of
municipalities to meet their responsibilities under the new licensing
framework.
1-15 John O'Toole, MPP, Durham, advising he has written to Ontario's
Minister of Government Services to help ensure that the Municipality's
concerns regarding the streamlining of the process for licensing
lotteries run by local charities are on record and requesting the
Minister to provide an update on the progress that is being made
towards streamlining and simplifying various lottery activities initiated
by local charities.
Summary of Correspondence
- 4 -
January 26, 2009
I - 16 Patrick (Sid) Ryan, President, CUPE Ontario and Maude Barlow,
Voluntary National Chairperson, The Council of Canadians, advising
of the "Unbottle It!" Bottled Water Educational Tour, a 15-city tour
across Ontario from January 12 to 30, 2009, sponsored by the
Council of Canadians and CUPE Ontario to encourage municipalities
and other institutions to take practical action to "Unbottle It!" and to
generate support for banning bottled water and strengthening public
water infrastructure; and extending an invitation to Members of
Council to attend a town hall meeting on Wednesday, January 28th at
7:00 p.m. at the Heydenshore Pavilion in Whitby.
I - 17 Ministry of Transportation advising the fifth round of Public
Information Centres (PIC) concerning the 407 East Environmental
Assessment (EA) and Preliminary Design Study Technically Preferred
Route - Preliminary Design Plans will be held in Clarington on
Tuesday, January 27,2009, from 4:00 p.m. to 8:00 p.m. at the Garnet
B. Rickard Recreation Complex in Bowmanville; indicating that the
PIC will follow a similar "drop in" format as the previous PIC's and will
provide information on plans/drawings of the Technically Preferred
Route (TPR) and crossing roads, recommendations and design for
crossing roads (over, under or closure at the TPR), interchange
locations and configurations, local road realignments associated with
the TPR, railway and utility crossings, watercourse crossing
treatments and mitigation strategies, potential watercourse
realignments, stormwater management measures, management
ponds, lighting requirements, potential mitigation measures/strategies
(landscaping, noise walls, wildlife crossings, etc.) Community Value
Plan (CVP) process and recommended plan, property requirements
and impacts, property acquisition process and project update,
schedule and next steps.
1-18 John O'Toole, MPP, Durham, writing to the Honourable James
Bradley, Minister of Transportation, advising of a suggestion from
Bowmanville residents to establish a decorative floral "gateway" on
the eastbound and westbound Highway 401; requesting to be
advised of the process for inclusion in a civic identity program for
towns along the Highway 401 corridor; and, requesting an update
concerning the Province's plans to rebuild two Highway 401
interchanges at Bowmanville as a future beautification project may
need to be considered in connection with future interchange
improvements.
Summary of Correspondence
- 5 -
January 26, 2009
I - 19 David L. Cullingworth, Secretary, Newcastle-Bond Head Ratepayers
Association, registering the Association's concern over the proposed
tax rate increase and proposing that the Municipality of Clarington
and the Region of Durham should strive for an increase as close to
0% as possible in recognition of these difficult economic times.
I - 20 Rosemary Davies expressing concern that taxes in Clarington are too
high and are affecting residents' ability to keep and maintain their
homes; that she believes that tax dollars are not being spent wisely;
that large families will experience difficulties with the four-bag limit for
refuse collection and that she is opposed to the use of clear garbage
bags; and, suggesting that children should be taught about recycling
at an early age and that the Municipality should consider increased
education to encourage recycling.
I - 21 Darlene Brown, Executive Director, Big Brothers & Sisters of
Clarington, extending an invitation to participate in "Bowl for Kid's
Sake" to be held February 17 to 23, 2009 at Liberty Bowl, in support
of Big Brothers & Sisters of Clarington programs. On-line registration
and pledging is available at http://c1arinqton.kintera.orq/bowlforkids or
bowlers may collect pledges and bring pledge money to the bowling
alley on the day of bowling. In 2008, Big Brothers & Sisters of
Clarington reached more than 350 children with their innovative and
creative programs and are committed to serving more children in
2009.
CORRESPONDENCE FOR DIRECTION
D - 1 Debbie Hunter, Office Administrator, MS Society, Durham Regional
Chapter, Multiple Sclerosis Society of Canada, advising the 2009
Multiple Sclerosis Carnation Campaign will take place during
Mother's Day Weekend and requesting approval for tag days to
permit the MS Society to sell carnations on Friday, May 8 and
Saturday, May 9,2009, in support of on-going research and
assistance for persons with Multiple Sclerosis and their families.
(Motion to grant permission to sell
carnations on May 8 and
May 9, 2009)
D - 2 Jack Oegema, Kinsmen Club of Bowmanville, requesting permission
to have the Bowmanville Homeshow banner hung across Highway 2,
west of the railway bridge, from April 13, to April 19, 2009.
(Motion to approve installation of
banner and to advise Veridian)
Summary of Correspondence
- 6 -
January 26, 2009
D - 3 William Krueger, Coordinator, Fundraising Events, MS Walk, MS
Society of Canada, requesting permission to hold the 2009
Bowmanville Super Cities Walk for MS on Sunday, April 19, 2009
beginning at 9:40 a.m. at the Bowmanville High School; forwarding a
copy of the proposed 5km and 1 Okm Walk route maps and
requesting to be informed of any construction plans that may
interfere with the routes.
(Motion to approve, provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
D - 4 Don Prout, Cynthia Prout, Sean Kean and George Van Dyk advising
that the Institute of Chartered Accountants of Ontario has determined
that the compliance audit performed by James Horn, Chartered
Accountant, of former Mayor John Mutton's financial statement is
negligent; requesting the compliance audit of former Mayor John
Mutton's financial statement granted by Council in 2007 be tendered
and performed as soon as possible; forwarding a list outlining all
issues the applicants feel require the auditor's attention; and,
requesting council to pay the professional fees incurred by the
applicants to dispute the debt incorrectly assessed by Council and to
prove the auditor's negligence and to seek repayment of costs from
the auditor.
(Motion refer correspondence to the
Municipal Clerk)
D - 5 Carolyn Downs, City Clerk, City of Kingston, advising Council that on
January 6, 2009, the City of Kingston adopted the following
resolution pertaining to Christmas Wrapping Paper:
'WHEREAS the City of Kingston has established a goal to increase
its waste diversion rate to 65% by 2012;
AND WHEREAS, despite the fact that the Christmas holidays are
supposed to be a time of peace and goodwill, the waste sent to
landfill as a result of our actions over the Christmas holidays
increases due to the excessive packaging of gifts and the fact that
most wrapping paper is not recyclable. As a result, it could be
argued that our actions in this regard are not in keeping with the
spirit of the holidays;
Summary of Correspondence
- 7 -
January 26, 2009
AND WHEREAS, in December 2008, the City of Toronto approved
report PW20.1 entitled "Proposed Measures to Reduce In-Store
Packaging Waste and Litter, Municipal Hazardous and Special
Waste and Plastic Water Bottles", which includes the establishment
of a working group to explore options available to reduce excessive
packaging.
THEREFORE BE IT RESOLVED THAT the City of Kingston
requests that the federal and provincial governments develop
legislation requiring that all wrapping paper sold and manufactured
within their respective jurisdictions be recyclable, with a goal to
establish an eventual ban on the sale and use of non-recyclable
wrapping paper within their respective jurisdictions;
BE IT FURTHER RESOLVED THAT staff develop a communications
strategy to be implemented prior to Christmas 2009, encouraging
Kingstonians to adopt more environmentally-friendly practices
regarding gifts including but not limited to:
a. Using recyclable paper to wrap gifts, or reusable gift bags,
instead of non-recyclable wrapping paper
b. Reusing reusable gift bags before purchasing new ones
c. Encouraging citizens to purchase gifts from manufacturers,
companies and retailers who sell products that do not use
excessive packaging
d. Encouraging local retailers, suppliers and businesses to use
their influence to encourage manufacturers and companies to
reduce excessive packaging in their products
e. Encouraging local retailers and suppliers of non-recyclable
wrapping paper to use their influence to encourage
manufacturers of non-recyclable wrapping paper to develop and
sell only recyclable wrapping paper;
AND FURTHER THAT such strategies including financial
considerations be referred to Environment, Infrastructure and
Transportation Policies Committee (EITP) for consideration and
recommendation to Council;
AND FURTHER THAT staff monitor the work of the Packaging
Reduction Working Group of the City of Toronto and the work of
other municipalities in regards to packaging reduction in order to
develop recommendations for action that could be taken by the City
of Kingston in the future to reduce excessive packaging in the City of
Kingston;
Summary of Correspondence
- 8 -
January 26, 2009
AND FURTHER THAT the Kingston Environmental Advisory Forum
(K.E.A.F.) be requested to consider this resolution and provide input
to staff and the Environment, Infrastructure and Transportation
Policies Committee on the matters outlined herein;
AND FURTHER THAT a copy of this resolution be forwarded to
Prime Minister Stephen Harper, Premier Dalton McGuinty,
Hon. Hugh Segal, Senator for Kingston, Frontenac, Leeds,
Hon. Peter Milliken, M.P. for Kingston and the Islands, Hon. John
Gerretsen, M.P.P. for Kingston and the Islands, the provincial and
federal ministers and party critics responsible for the Environment,
Industry, Trade, Consumer Affairs, Science and Technology, FCM,
AMO and all municipalities on our regular information and
endorsement distribution list."
(Motion for Direction)
D - 6 Angie Darlison, Executive Director, and Peter Evans, President,
Clarington Older Adult Association (COACB) writing to the Elderly
Persons Centres Programs Branch, Community Services, Ministry of
Health and Long-Term Care forwarding documentation in support of
the Clarington Older Adult Association's Application for Approval
under the Elderly Persons Centres Act for Municipally-Operated
Centres.
(Motion for Direction)
D - 7 Gary Jeffery, Chair, Agricultural Advisory Committee of Clarington,
advising Council that the Agricultural Advisory Committee of
Clarington adopted the following resolution pertaining to an
amendment to the Highway Traffic Act:
'WHEREAS the Highway Traffic Act of the Province of Ontario in
Section 122 sets out the weight restrictions for reduced load periods
and the exceptions to this restrictions; and
WHEREAS one of the exceptions is for vehicles used exclusively for
the transportation of milk; and
WHEREAS there are other perishable products that need to be
transported onto and off of farms during the season when reduced
load periods are in force; and
WHEREAS there are essential farm inputs necessary for the ongoing
production and viability of farming; and
Summary of Correspondence
- 9 -
January 26, 2009
WHEREAS the number of truck trips for these products are limited
by the amount of production capacity; and
WHEREAS the Provincial government is supportive of the
agricultural industry which is vital to the economy of Ontario, the
local production of food and food security;
NOW THEREFORE BE IT RESOLVED THAT the Highway Traffic
Act, Section 122 be amended to include as an exemption vehicles
used for the transport of perishable commodities and essential farm
inputs;
AND FURTHER THAT this resolution be circulated to all members of
the Association of Municipalities of Ontario for endorsement."
(Motion for Direction)
~
KAWARTHA
CONSERVATION
1- 1
Minutes of Meeting # 14/08
Meeting #14/08 was held on Wednesday, November 26th, 2008 at the Kawartha Conservation office. Chair O'Connor
called the meeting to order at 6:31 p.m.
Present:
Larry O'Connor, Chair
Donna Villemaire, Vice-chair
Alex Ruth
Ron Hooper
David Marsh
Lloyd Robertson
Regrets :
Peter Franzen
Lynn Philip Hodgson
Jim McMillen
Delegate:
Stephen O'Leary
Staff:
Wanda Stephen, Acting CAO
Mark Majchrowski, Director, Watershed Management
Dave Pridham, Manager, Environmental and Technical Services
Kristie Virgoe, Manager, Environmental Protection and Restoration
Steve Gormley, Resources Planner
Catherine Hennings, Corporate Services Assistant
I Adoption of Agenda
Resolution #173/08 Moved by:
Seconded by:
Resolved, That, the agenda for Meeting #14/08 be adopted as received.
CARRIED
David Marsh
Ron Hooper
Declaration of Pecuniary Interest
None declared.
I Adoption of Minutes
The Chair indicated that during discussions Mr. McMillen wanted to draw to the attention of the board members that a
permit referred to a severance which was to be registered on file. The Board discussed the matter.
Resolution #174/08 Moved by:
Seconded by:
Resolved, That, the minutes for Meeting #13/08 be adopted as received.
Ron Hooper
Alex Ruth
CARRIED
KAWARTHA CONSERVATION
MEETING #14/08
NOVEMBER 26TH ,2008
PAGE 2 OF 6
I Delegation
Mr. Stephen O'Leary addressed the board concerning his permit and his request to build a boathouse exceeding 500
square feet. Mr. O'Leary provided the reasons for the request and asked the board to reconsider allowing him to build
his boathouse at the originally requested size. Mr. Majchrowski provided information on other previously approved
structures, that there were no concerns with water displacement and the use of the Timmins 100 year event in flood
calculations.
Resolution #175/08 Moved by: David Marsh
Seconded by: Lloyd Robertson
Resolved, That, the permit for 295 Snug Harbour Road be approved subject to the notwithstanding clause.
CARRIED
I Permit Applications
Mr. Majchrowski, Director, Watershed Management provided an explanation to Director Robertson's questions
concerning the process if an applicant did not adhere to the conditions of a permit.
Resolution #176/08 Moved by: David Marsh
Seconded by: Alex Ruth
Resolved, That, the permit regarding 140 Sturgeon Glen submitted under the Development, Interference with
Wetlands and Alterations to Shorelines & Watercourses regulation (Ont. Reg 182/06) be approved subject to the
notwithstanding clause.
CARRIED
Mr. Majchrowski addressed Director Robertson's questions concerning the location of the septic tank at 35 Gardiner
Shore and confirmed that it is not located in the flood plain.
Resolution #177/08 Moved by: Ron Hooper
Seconded by: David Marsh
Resolved that, the permit regarding 35 Gardiner Shore submitted under the Development, Interference with Wetlands
and Alterations to Shorelines & Watercourses regulation (Ont. Reg 182/06) be approved subject to the notwithstanding
clause.
CARRIED
Mr. Majchrowski provided an overview of permit application for 315 Eldon Road and explained that consideration for
the protection of people and property are the concern with this application. The watercourse near this property floods
on an annual basis and floodplain mapping indicates that the watercourse will flood the applicant's property in areas
up to 1 m in depth including the entrance and parking area. As well, according to the floodplain mapping the first floor
of the dwelling would be subject to flooding.
Resolution #178/08 Moved by: David Marsh
Seconded by: Alex Ruth
Resolved that, the permit regarding 415 Eldon Road submitted under the Development, Interference with Wetlands
and Alterations to Shorelines & Watercourses regulation (Ont. Reg 182/06) be approved subject to the notwithstanding
clause.
DEFEATED
2
KAWARTHA CONSERVATION
MEETING #14/08
NOVEMBER 26TH ,2008
PAGE 3 OF 6
Permit Applications continued
Resolution #1 79/08 Moved by: Lloyd Robertson
Seconded by: Alex Ruth
Resolved that, the permit regarding 415 Eldon Road submitted under the Development, Interference with Wetlands
and Alterations to Shorelines & Watercourses regulation (Ont. Reg 182/06) not be approved.
CARRIED
Resolution #180/08 Moved by: David Marsh
Seconded by: Ron Hooper
Resolved, That, the attached list of Section 28 Permits issued between October 16, 2008 and November 19, 2008 by
the KRCA be ratified by the Board of Directors.
CARRIED
I Friends of Kawartha ConselVation
Chair O'Connor explained to the board members that there had been some activity and conclusions to the delegate's
concerns at the previous meeting and that the Friends board had been updated on their roles, grant application
process, liability and MOU issues. Friends want to be sure they are not responsible for actions after the application
process. It was agreed that a MOU between the Friends and Kawartha ConselVation should be drafted and a legal
opinion sought. Director Villemaire suggested an information package be prepared for Friends and distributed to the
Board as well. Director Marsh requested that staff report to the board, on a quarterly basis, activities associated with
the Friends including work hours, in-kind contributions, grant work etc.
Resolution #181/08 Moved by: David Marsh
Seconded by: Ron Hooper
Resolved, That, the staff report on Friends of Kawartha ConselVation be received, and
That, a legal opinion be sought for the MOU and liability issues.
CARRIED
Resolution #182/08 Moved by: David Marsh
Seconded by: Donna Villemaire
Resolved, That, updates on Friends be included in staff Program Updates including hours dedicated.
CARRIED
Designation of Head under MFIPPA
Director Villemaire suggested that the Chair be the Head under MFIPPA and that administrative duties not be
delegated to the Acting CAO. Director Ruth asked for clarification about the assignment of administrative duties in the
past and Ms. Stephen explained that the current resolution assigns the duties to the CAO.
Resolution #183/08 Moved by: Donna Villemaire
Seconded by: David Marsh
Resolved, That, the Kawartha ConselVation Board of Directors hereby designates the Chair as Head for the purposes of
the Municipal Freedom of Information and Protection of Privacy Act until such time as a CAO is hired and successfully
completes a review period.
CARRIED
3
KAWARTHA CONSERVA nON
MEETING #14/08
NOVEMBER 26TH ,2008
PAGE 4 OF 6
I Watershed Management Policies
Resolution #184/08 Moved by:
Seconded by:
Resolved, That, the Watershed Management Policies be deferred to 2009.
David Marsh
Ron Hooper
CARRIED
I Nonquon Subwatershed Study
Resolution #185/08 Moved by: Lloyd Robertson
Seconded by: David Marsh
Resolved, That, the Nonquon Subwatershed Study, Agenda item #9, be deferred to February, 2009.
CARRIED
Nonquon Fisheries Management Plan
Resolution #186/08 Moved by: Lloyd Robertson
Seconded by: David Marsh
Resolved, That, the Nonquon Fisheries Management Plan be deferred to the next meeting of the Board
in February, 2009.
CARRIED
I Recruitment of CAO
Chair O'Connor advised that the feedback received from the partner municipalities indicated to move forward and hire
a CAO. The Chair recommended to the board that we begin the recruitment process by engaging Russ Powell, CAO of
CLOCA to assist in a job description and a plan for the recruitment process. Director Villemaire pointed out that the
strategy workshops laid out the steps that should be taken and the board should authorize the Chair to approach Mr.
Powell.
Resolution #187/08 Moved by: Lloyd Robertson
Seconded by: David Marsh
Resolved, That, Mr. Powell be requested to assist the KRCA in the development of an action plan for interested,
qualified candidates to apply for CAO including cost estimates.
CARRIED
4
KAWARTHA CONSERVATION
MEETING #14/08
NOVEMBER 26TH ,2008
PAGE 5 OF. 6
I 2009 Budget
Discussion took place about the 2009 Budget. Director Villemaire questioned the cost of living adjustment to staff
salaries and if this was a commitment in employment contracts. Ms. Stephen explained that there are no employment
contracts that require a cost of living adjustment, rather the surrounding Conservation Authorities had been surveyed
and the adjustments to salaries ranged from 2.7% to 3.5%. Ms. Stephen also answered questions concerning merit
adjustments.
Ms. Stephen requested direction from the board as to a budget guideline. It was explained to the board the importance
of the addition of a Regulations Officer and the pressure that this placed on the budget of an additional 3.2% levy
increase. Other budget items were discussed and staff provided information and explanations.
Ms. Villemaire suggested a 3% guideline which would include costs associated with a CAO and a Regulations Officer by
cutting expenditures where necessary.
Resolution #188/08 Moved by: Lloyd Robertson
Seconded by: Ron Hooper
Resolved, That, the 2009 Draft Budget be deferred to the January 21, 2009 Board meeting.
CARRIED
Discussion took place with respect to the meeting dates in January, 2009 and the Chair recommended thatthe Annual
General Meeting be set for January 14th to conform to administrative policies and the January 21 meeting is a business
meeting to deal with budget matters.
Resolution #189/08 Moved by:
Seconded by:
Resolved, That, the Annual General Meeting be set as January 14th, 2009.
Alex Ruth
David Marsh
CARRIED
I Closed Session
None required.
I Correspondence
Resolution #190/08
Moved by:
Seconded by:
Donna Villemaire
Lloyd Robertson
Resolved, That, correspondence be received.
CARRIED
5
KAWARlHA CONSERVA liON
MEETING #14/08
NOVEMBER 26TH ,2008
PAGE 6 OF 6
New Business
None
I Adjournment
There being no further business, the meeting adjourned at 8:00 p.m.
Resolution #191/08
Resolved, That, the Board of Directors meeting be adjourned.
Larry O'Connor
Chair
Moved by:
Seconded by:
CARRIED
Wanda Stephen
Acting CAO
Lloyd Robertson
David Marsh
6
CltJl-!ngton
Approved bv Committee Members
CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE
MUNICIPALITY OF CLARINGTON
Minutes of Meeting
Thursday, November 20,2008
PRESENT:
(Chair) Clayton Morgan
Georg Krohn
Lisa Robinson
Kerry Meydam
(Vice-Chair} Gord Lee
David Reesor
Gillian Bellefontaine
ALSO
PRESENT:
Tony Cannella, Director of Engineering Services,
Leslie Benson, Manager of Transportation & Design
Constable Esther Rathwell, Stuart McAllister, Road Safety
Co-ordinator, Durham Region
REGRETS:
Ron Baker, Traffic & Transportation Co-ordinator
Councillor Adrian Foster, Wallace Bradley, Elwood Ward
Sandy Lyall
1.0 ADOPTION OF MINUTES-(October 16, 2008)
The following motion was proposed:
THAT: "The minutes of the October 16,2008 meeting are approved without
changes."
MOVED: by Kerry Meydam; SECONDED by Lisa Robinson
CARRIED
1-2
2.0 ITEMS FOR INFORMATION
2.1 Road Watch-(Gord Lee)
There was a DRPS Traffic Coordinator's meeting on October 2ih which Ron
Baker and Gord Lee attended. At this meeting it was determined that there is a
need to have all Road Watch Committees throughout the Region working
together. Groups are sending different letters out to alleged offenders. A number
ofthe Road Watch Signs in all communities lack the DRPS website information
and all appear to be promoting the program differently by way of mall kiosk
displays, mailing of brochures and some by advertising locally through the media
when funding is available. The end result of this meeting was a scheduling of
networking sessions for all Regional Road Watch volunteers to attend. The first
meeting is scheduled for January 20,2009 in Whitby.
Clarington's program had 8 complaint notices to be processed. This totals ninety
complaints that have been followed up this year, with notices mailed to the
alleged offenders.
2.2 Traffic Watch-(Ron Baker & Constable Esther Rathwell)
Constable Rathwell advised the members ofthe difference between Traffic Watch
and Road Watch. Traffic Watch manually records speeding in Clarington only.
Clarington has a separate budget to pay trained personnel to do monitoring by
way of a radar board. As well, Durham Regional Police have a data pack within a
radar trailer which logs speeds and the time of day of the offence. This reduces
the need for police officers.
Road Watch gathers statistics from residents in the community who call in their
findings which are processed through the Region. There is also a Traffic Bus
Watch whereby bus drivers are trained to submit reports of speeders and other
offenders.
2.3 Highway 407 Update-(Leslie Benson)
The consultant who assists the Planning and Engineering departments has been
changed due to a conflict of interest. The MTO is still planning the completion of
the 407 Highway to be 2013. Leslie Benson will report next meeting of any new
updates.
3.0 AGENDA ITEMS FOR DISCUSSION
3.1 Rural Speed Limits
Council was sent a series of memos regarding the rural speed limits and has now
approved the new speed limit by-law as recommended by the CTMAC. The
approved entrance signage is consistent with the Region's signs. The metal signs
are on order and will replace the current ones on the existing posts. The media
will be contacted for public notification. Clarington's web page may also be used
to educate the public. The Engineering staff and the Durham Region Police
Services will meet to discuss how to implement the educational process.
Because the By-law has been passed, enforcement will take place as soon as signs
are posted. Constable Rathwell advised that she will conduct educational sessions
with other officers and review the new map that reflects the new speed limits.
Leslie Benson will email an electronic copy of the map to Constable Rathwell and
members of the committee. Constable Rathwell thanked the Engineering
Department for helping with this process.
4.0 NEW BUSINESS AT DIRECTION OF CHAIR
4.1 In-Service Safety Review-Stuart McAllister
Recently the Region received a final in-service road safety review for the Hwy.
2/Townline area (Hwy. 2 from Townline to Varcoe/Darlington and Townline
from Hwy. 2 to Nash) from the consultant they retained. It contains a number of
both short and longer-term recommendations to improve traffic operations and
safety in this area which the Region intends to proceed with in the near future.
They have also commissioned an in-service review of the Hwy. 2/Regional Road
57 intersection, including Road 57 from Stevens Rd. to Aspen Springs. That
study is currently underway.
4.2 Tim Horton's- Baseline Road-Bowmanville
There was a meeting on November 20th with TDL, the Region and Clarington
representatives. Changes to the Tim Horton's entrances will commence as per the
approved Site Plan in the next few days. Licence plate numbers should be
gathered by residents who experience drivers blocking intersections and pass
along the plate numbers to Durham Regional Police.
4.3 Highway 2/Green Road-from Clarington Blvd. to Boswell Road
Stuart McAllister advised that both sides are open with some continuing lane
restrictions but work will be almost complete this week.
4.4 Mearns Avenue/Longworth Avenue
There have recently been reports of speeding on Mearns Avenue. Durham
Regional Police Services will visit the location to check speeds.
4.5 Maple Grove Road to Hwy. 2 to Baseline
Operations will be asked to look at the condition of this stretch of road.
4.6 Regional Road 3 and Hwy. 57
This intersection was under investigation due to a collision. The Region could not
discuss the legal content of this matter.
4.7 December 200S-No Meeting
Clayton Morgan reminded members that there will not be a meeting held in
December. He wanted to thank everyone for attending the meetings each month
and for their contribution and dedication to the committee. He commented that
members of Council appreciated all their efforts as well. Clayton made the
Committee aware that he will not be running for Chair at the election in January
and said that he is stepping down after being Chair for 7 of the 8 years the
Committee has been active. He has enjoyed being part of the Committee and
wanted to allow the members to give some thought to whom they would elect in
2009. He wished everyone a happy and healthy holiday season.
5.0 NEXT MEETING DATE- January 15,2009-7:00 P.M.
Committee Room 1 C- Enter via Municipal Administrative Centre, 40 Temperance
Street, Bowmanville, through the north door on Church Street (Library entrance
doors).
6.0 ADJOURNMENT
MOVED by; Dave Reesor
THAT: "The meeting be adjourned at 8:05 p.m."
EEB Tyrone Community Centre
Memorandum
1-3
To:
From:
Cc:
Date:
Subject:
Executive Board Members
Mark Canning
. Willie Woo, Gord Robinson
Jan 21, 2009
Minutes - Dec 17th Board Meeting
Attendees:
John Scanlan, Janice Scanlan, Enid Lyttle, Gwen Woodcock, Patty Woodcock, Mark Canning, Paul Rowan,
Walter Loveridge, Steve Powell, Peter Knowlton
MINUTES FROM THE NOV 19TH BOARD MEETING
Motion to approve minutes from the last meeting.
Moved: Mark Canning Seconded: Janice Scanlan
CARRIED
TREASURER'S REPORT
General Account: $1641.04
Moved: Paul Rowan
Seconded: Gwen Woodcock
CARRIED
BOOKING REPORT
Nothing to Report
BAR REPORT Nothing to report
YOUTH REPORT Nothing to report
TAA Report - discussed an idea of meeting with Peter and the TAA and to see how
we(TCCjTAA) can collaborate our efforts in a downturn economy to the benefit(fundraising,
rentals, volunteers, board members, dances etc) of us both. Will send an email to TAA
members asking for help with the hall(either volunteering and or financial assistance).
Certainly provide washroom facility for sports teams in the hall and explore other ideas.
SENIORS REPORT Thank you to the Seniors for their donation to the hall of $2053.
CLEANING REPORT Kitchen Plug repaired.
OLD BUSINESS
1. Fundraising - Paul will discuss with Haydon about the valentine dance and working
together.
2. Pancake breakfast had about 60 people turnout. Thanks to all the helpers and John Santa!
"Tyrone ... catch the Spirit!"
2716 Concession Rd. 7
Tyrone, ON, LtC 3K6
www.tyroneontario.com
(905) 263-4330
Ern Tyrone Community Centre
3. Defibrillator - Gord will check into this for us.
4. Municipality of Clarington Issues:
· Discussed with Nancy the possibility of renting the kitchen to raise funds for the hall. Taxes and
Insurance issues(most businesses have liability insurance). Nancy checking on feasibility. Certainly
this could be a good squrce of revenue during a d,?wnturnand slo~ing of rentals.
· Sign - Gwen will take care of this issue.
· New lock needed for outside door by kitche
. s. HALL CHARITABLE STATUS - John met with Nancy. Will be ok for Charitable status going forward
for hall. Need to pay funds for renewal. Nancy will attend a future meeting. In the future, the TCC will partner
with the Municipality on OTF funding requests.
7. Photographs on Walls - no change. Will put some funds from fundraising towards it.
NEW BUSINESS
*PROVIDE STEVE $100 FOR DIESEL(PLOWING) - MOVED
* 2009 AGM(8PM) - NEED TO FIND NEW BOARD MEMBERS
Motion to Adjourn
Moved: Mark Canning
Seconded :Jan Scanlan
Adjourned 8:45 pm
"Tyrone ... catch the Spirit!"
2716 Concession Rd. 7
Tyrone, ON, L1C 3K6
www.tyroneontario.com
(905) 263-4330
Ministry of iransportation
Ministere des Transports
('~ 1-4
t? Ontario
Planning and Environmental Office
Central Region
3rd Floor, Bldg. '0'
1201 Wilson Avenue
Downsview, ON M3M 1 J8
Tel.: 416-235-5485
Fax.: 416-235-3446
Bureau de la planification et de
I'environnement
Region du Centre
38 etage, edifice 0
1201, avenue Wilson
Downsview, ON M3M 1J8
Tel.: 416-235-5485
Telae.: 416-235-3446
January 6, 2009
Corporation of the Municipality of Clarington
40 Temperance Street
BowmanviIJe, Ontario
l1 C 3A6
Attention:
c. Anne Greentree, B.A., CMO
Deputy Clerk
Dear Ms. Greentree:
D_.
n.~.
Highway 407 East Environmental Assessment (EA)
r.1unicipality of Clarington Comments on Technically Preferred Route
Ministry of Transpcr+..ation Responses
Your File No.: TOS.HI
Thank you for your November 11, 2008 letter with accompanying Report PSD-110-08
containing Clarington's comments regarding the Highway 407 East EA. I would like to respond
to some general comments/resolutions contained in your covering letter a~ well as some more
specific issues within the PSD-110-08 report itself and accompanying spreadsheet. Ministry
responses are in italics.
COMMENTS/RESOLUTIONS CONTAINED IN COVERING LETTER
Remnant Parcels Working Group:
The 407 project team continues to evaluate land use impacts and in particular remnant parcels
as part of the Impact Assessment for the 407 East EA. The ministry supports Glarington's
objective to ensure no additional residential parcels are created. Ultimately, Regional and
Municipal planning and policy decisions will dictate how remnant parcels can be developed. A
Working Group approach may be considered outside the scope of the E4. The ministry will
continue to consult with other government agencies regarding remnant parcels.
Page I of8
'.
Hwy. 407 East EA Municipality of Clarington
Comments on Technically Preferred Route
Ministry of Transportation Reponses - Your File TOS.HI
January 6, 2009
Crossing Roads:
The 407 project team continues to consult with Glarington staff, emergency service providers
and the local farming community regarding the need to ensure that a sufficient crossing road
network is maintained.
Middle Road:
The 407 project team continues to meet with. Glarington staff, emergency service providers and
the local farming community to determine the need to keep Middle Road open. A final
recommendation is expected by early 2009.
Upgrading Holt Road:
The 407 project team will not be seeking EA approval to carry out improvements to Holt Road
between Taunton Road and Sixth Goncession Road. Such improvements, if justified, will be
Glarington's responsibility.
SPECIFIC ISSUES REFERENCING REPORT PSD-11 0-08
Note that the numbering corresponds to the sections provided in Report PSD-110-08. Ministry
. -, '" .
responses are in I~alics.
1.2 The entire recommended route through Durham Rflgion is shown on Attachment 3 while
the Clarington portion is shown in more detail on Attachment 4 including the local road
treatments (over/underpasses or closures). The proposed transportation corridor will be
170 m wide on the Mainline from the current terminus in Pickering to the East Link, to
accommodate the highway (110m) and a transitway (60 m). The Ea$t Link will be 110
m wide. The Ministry of Transportation (MTO) has indicated that, although the EA Study
does not specifically address implemeritation, it is the Province's intention to have all
construction work for the highway completed in a single phase with a targeted
completion date of 2013.
The East Link will in fact be 170 m wide to accommodate a highway (110 m) and a
transitway (60 m). The transitway is proposed to extend southerly from the
mainline to Bloor Street on the west side of the East Link highway corridor.
2.2 The full interchange previously proposed at Bethesda Road has been shifted east to
Darlington-Clarke Townline, which is a more appropriate location. However, ever the
long term there is still concern that the traffic from Bowmanville is restricted to accessing
the 407 either at Regional Road 57 or Highway #2. The Municipality should have the
opportunity, prior to the finalization of the decision about an interchange at Liberty
Street, to review the results of the updated traffic modeling to be undertaken as part of
the functional design study. This would provide a better understanding of the projected
Page 2 oiS
Hwy. 407 East EA Municipality of Clarington
Commenls on Technically Preferred Route
Ministry ofTranspor~tion Reponses - Your File TDS.HI
January 6, 2009
impacts of increased traffic volumes on local roads in terms of increased delays,
increased intersection demands, and opportunities for vehicular infiltration.
The 407 project team will continue to meet with Clarington staff over the nextfew
months to confirm/refine the TPR. Traffic analysis will be part of this review. At
this time it is not envisioned that an interchange at Liberty Street wii/ be included .
as part of the EA but its iong=term potential to be constructed, once a need has
been identified, is not precluded.
2.5 The interchange at Enfield Road requires additional property acquisitions due to grade
issues, proximity of the 407 on-ramps, Sixth Concession turning movements and
significant environmental constraints. It is recommended that the Project Team
collaborate with Regional and Clarington staff to. determine an effective and practical
design for this area that minimizes property impacts.
The 407 project team is in the final stages of developing the ultimate design,
which includes the review of a smaller interchange configuration similar to
Baldwin St. and Thickson Rd in Whitby. The interchange design is effective and
practical given the constraints in the area. The smaller interchange configuration
will still require a connector road to allow for full movements to Enfield Rd and
Concession 6, however, the design will help minimize property impacts in the
area.
2.7 The Official Plan (Transportation Map 81) (Attachment 5) anti'cipate$ the future
connection of Courtice and Enfield Roads. The Enfield Road will become the major
access point for the residents of Courtice to the 407. As such, the timing of the
connection of Enfield Road and Courtice Road should be advanced to minimize
congestion and road safety issues through Mitchell's Corners and possible further
deterioration of the residential environment. Municipal and Regional Staff should have
the opportunity to review updated traffic modelling as part of the functional design study
(next phase).
This is a Clarington/Region of Durham issue and is not part of the 407 East EA.
2.9 Holt Road between Taunton Road and the Sixth Concession Road is currently a
seasonal road; however, its importance as an evacuation route from the OPG Darlington
site and as an alternate emergency access for Solina is greatly enhanced by the
elimination of Rundle Road. As such, its improvement to a year-round municipal road
standard as part of the 407 project is required to meet emergency services standards.
The 407 project team will not be seeking EA approval to carry out improvements
to Holt Road between Taunton Road and Sixth Concession Road. Such
improvements, if justified, will be Clarington's responsibility.
2.10 Emergency Services has expressed concern with being able to readily access certain
portions of Highway 407. Investigation of emergency access via the vehicle inspection
station located north of Highway 407 Mainline near Acres Road should be investigated
as should having a northbound entry for emergency vehicles to the East Durham Link at
Taunton Road.
Page 3 of8
Hwy. 407 East EA Municipality of Clarington
Comments on Technically Preferred Route
Ministry af TianSparLCiticn Reponses - Y CUi File T05.HI
January 6, 2009
The 407 project team is aware of these concerns and is working in co-operation
with Clarington staff and emergency service providers to ensure reasonable
access to the 407 is provided - comparable to other 400 series highways
throughout the province. Reasonable access will be provided via planned
interchanges and, where feasible, turnaround areas for emergency seNices and
maintenance activities will a/so be provided.
2.13 Council's direction in November 2007 as part of Report PSD-135-07 was that grade
separations should be constructed on all local roads that would otherwise be truncated
by the two highways. Further, should MTO not agree with the Municipality's position, the
Project Team analysis of the road network should consider both traffic volumes and
road function - for example, the movement of agricultural machinery on lower volume
roads. In addition, Council took the position that MTO should be responsible for all
costs related to iocal road truncations/closures. .
The 407 project team continues to liaise with Clarington staff and emergency
seNice providers in an effort to determine the most appropriate road closure
strategy. Consideration for the safe movement of agrj~ulture equipment is an
integral part of this process. The current 407 East design does recommend
several road closures and all costs for such closures shall be the responsibility of
the ministry.
2.16 Staff agree with the recommended closure of Rundle Road provided that the
development of Holt Road to a year-round municipal road standard between Taunton
Road and Sixth Concession and the realignment of Rund!e Road to Taunton Road from
the south are included in the 407 project works.
The 407 project team will not be seeking EA approval to carry out improvements
to Holt Road between Taunton Road and Sixth Concession Road. Such
improvements, if justified, will be C/arington's responsibility.
2.18 Clarington does not support the recommended closure of Middle Road. Rather
investigations to determine the impacts of an over/underpass should be carried out.
Middle Road, one of the few continuous north/south roads in Clarington, is an alternate
emergency vehicle route and will provide for the movement of agricultural equipment on
low volume rural roads.
The 407 project team continues to consult with Clarington staff, emergency
seNice providers and the local farming community regarding the need to keep
Middle Road open. A final recommendation is expected by early 2009.
2.22 The Orono Hunt and Fish Club and aggregate extraction area on a seasonal road west
of Leskard Road (Concession Road 7 north to mid-concession between Lots 32 and 33,
Clarke Township) currently have access. As such an alternate access through an
access agreement or other arrangement should be provided as part of the Highway 407
project.
Page 4 of 8
Hwy. 407 East EA Municipality of Clarington
Comments on Technically Preferred Route
Ministry ofTransportation Reponses - Your File T05.HI
January 6, 2009
The 407 project team is recommending an alternate access road be provided
further to the east in order to ensure continued access to both the Orono Fish Or
Hunt Club as weJ/ as the LaFarge Pit.
2.23 The functional design component of the EA Study should ensure connectivity within the
local road network in the future by not precluding a future east-west grade separation on
the East Link to accommodate.a possible future extension of Pebblestone Road east of
Courtice Road.
The current design for the East Durham Link does not preclude a future east-west
grade separation to accommodate a possible future extension of Pebblestone
Road east of Courtlce Road.
2.24 The proposed over and underpasses will be further reviewed at the functional design
stage of the EA Study; however, the engineering standards that are being used have not
specifically been crafted to address the size of farm equipment as a design criteria.
MTO should address the liability they are asking farmers and the Municipality to incur
when they have been alerted to the problems of visibility issues (on overpasses) and the
requirement that farm equipment will either overhang the pedestrian space or the
oncoming traffic lane on both over/underpasses. Further discussion on these issues with
the Project Team will continue.
The 407 project team is weJ/ aware of the need to provide sufficient roadway width
at overpasses and underpasses for the safe passage of farm equipment. Such
provisions have been included in the current design.
2.26 The fair market value property appraisals for agricultural lands typically do not include
compensation for the farmers' business loss; this aspect should be addressed. In
addition, for all agricultural owned and rented properties, farmers are now planning up to
3 years in advance. The timing of implementation will play into potential business losses
that need to be addressed as part of the overall compensation package.
The 407 project team is aware of the need to consider several issues unique to
farm properties during the appraisal process. Our Property Section has been
alerted to these requirements also.
2.28 In addition, 20 ha of the Energy Park will be removed from the developable area by the
Courtice Road interchange and reinstatement of the South Service Road. The
Municipality requests that MTO work with Municipal staff in optimizing the location of the
South Service Road and its stormwater management ponds to have as little impact on
the developable land within the Energy Park as possible.
The 407 project team continues to work with Clarlngton and Ontario Power
Generation (OPG) staff in an effort to ensure that the property requirements for
Page 5 of 8
Hwy.407 East EA Municipality af Claringtan
Comments on Technically Preferred Route
Ministry of Transportation Reponses - Your File T05.HI
January 6, 2009
the Highway 401 & East Durham Link interchange are kept to a minimum. The
final design for fhe interchange is expected by early 2009.
2.30 The Ministry of Transportation in consultation with the Ministry of Municipal Affairs and
Housing, the Region, the area municipalities .and Conservati.on Authorities should
develop a strategy to address remnant parcels .cre~ted by the construction of the 407
and the East Link. A key issue will be whether building permits would be available for
remnant parcels with road frontage. Factors that would need to be considered include
provincial, regional and area municipal policies that discourage the division of the rural
land base, the imp~ct of new residential uses in the rural area on the viability of
agricultural operations, plus the economic interests of the owners of the remnant
parcels.
The 407 project team continues to evaluate land use impacts and in pari/cular
remnant parcels as part of the Impact Assessment for the 407 East EA. The
ministry supports C/arington's objective to ensure no additional residential
parcels are created. Ultimately, Regional and Municipal planning and policy
decisions will dictate how remnant parcels can be developed. A Working Group
approach may be considered outside the scope of the EA. The ministry will
continue to consult with other government agencies regarding remnant parcels.
3.2 The magnitude of constructing the 407 Mainline and the two highway links in a single
stage and in a compressed time frame will require a well-coordinated phasing/staging
approach to minimize construction impacts on both the Regional and local road network
in Clarington. MTO should develop a construction staging committee with local and
regional representatives and technical advisors to ensure that construction impacts are
mitigated. This should be included as an implementation recommendation in the EA
study.
The ministry recognizes the need to develop an implementation strategy, which
includes details such as timing, staging and construction scope. The EA
documentation will highlight possible scenarios for implementation and staging.
3.4 MTO had indicated that the scope of the 407 East EA does not include a plan to
address development ofa plan for emergency closure and detour routes. Such a plan
could include the provision of appropriate detour signage, the identification of
emergency detour routes, and the appropriate upgrading of the roads on the identified
detour routes by MTO. This should be included as an implementation recommendation
in the EA Study.
The ministry wishes to confirm that a plan for emergency closures and detour
routes will not be part of the EA documentation. However, we will consider
including it as an implementation recommendation in the EA. The ministry's
Traffic Office is currently undertaking a separate study to review emergency
detour routes.
Page 6 of8
Hwy. 407 East EA Municipality of Clarington
Comments on Technically Preferred Route
Ministrj of Transportation Reponses - Your FHe TOS.HI
January 6, 2009
3.5 The Municipality is concerned with potential cost impacts related to the need for
Emergency Services to respond to accidents on the 407 Mainline and East Link. The
Municipality could incur additional costs for equipment, fire stations and staff time and
training. A recommendation to address these concerns should be part of the EA study.
In addition, MTD should initiate discussions with the Region and area municipalities
regarding compensation for additional costs. .
The provision of emergency selVices is the responsibility of the regional and focal
municipalities and as such the ministry will not be providing any funding.
5.1 The construction and operation of the '407 Mainline and the East Link will have a
significant effect on many aspects of life in the Clarington community, including the
integrity of its natural heritage system, its social and community fabric, and the viability
of many businesses, including agriculture. Many of the specific impacts and mitigation
measures will be determined through the Functional Design Study. MTD is urged to
identify and implement initiatives to not only mitigate the impact of the two highways on
the community, but also to investigate potential enhancement opportunities related to
the highways, such as the use of remnant parcels.
The ministry continues to work with regional and municipal staff as well as
various stakeholder groups in an effort to mitigate impacts from the highway.
Enhancement opportunities for some remnant parcels, where feasible, will be
considered. The ministry has recently completed the Community Value Plan
(CVP) Process, which identified opporlunities . for enhancements.
Recommendations wiii be presented at the upcoming Public Information Centre
(PIC #5).
SPECIFIC ISSUES REFERENCING NUMBERING OF SPREADSHEET APPENDED TO
REPORT PSD-11 0-08
#18 Clarington's request to have an implementation plan for addressing emergency closures
included in the EA as well as permanent detour signage.
The ministry will consider including the need to address emergency closures as
an implementation plan in the EA, however, permanent detour signage will not be
included. The ministry's Traffic Office is undertaking a separate study to review
emergency detour planning in Durham Region.
#19 Clarington's request for provincial funding to address additional costs for emeigency
services once the 407 is built.
The provision of emergency services is the responsibility of the regional and local
municipalities and as such the Ministry will not be providing any funding.
Page 7 ofS
Hwy. 407 East EA Municipality of Clarington
Comments on Technically Preferred Route
Ministry of Transportation Reponses - Your File T05. H I
January 6, 2009
#25 Clarington's request that the Ministry develops a strategy to deal with remnant parcels.
The ministry is supportive of C/arington's objective to ensure no additional
residential remnant parcels are created. The ministry will continue to" work with
MMAH, the Region and C!arington in an effort to ensure . the policies of the
Greenbelt and local Official Plans are addressed.
I trust the foregoing comments are helpful and clarify the Ministry's position. Should you have
any questions or concerns, please do not hesitate to contact me. We look forWard to your
continued cooperation on this important initiative.
Sincerely,
CfJ-{
Dan Remollino, P. Eng.
Project Manager
407 East Environmental Assessment
c.c. J. Dowell (MRC)
B. Gotts (MRC)
D. Remollino (MTO)
D. Proudfoot (MTO)
J. Schelew (MTO)
D. Allingham (AECOM)
B. Jamieson (AECOM)
Page 8 of8
. Dl8TR~--' I
REVIEWED BY I - 5
DURHAM REGIONAL POLIC'~Q COUtCILTO: tf"COUM:Il QFU
Courtice Skate Park Report DIRECTION IIFOAMATION
Of COUNCIL
Q COIIUITV Q COIlPCllIATE Q EIBS8lCf
SElMCES SEMIICES IERVID
g ~ Q.IUICIW. Q lIUATIOIS
SEIMCES CLfRlC'S
g PlMNIlG Q SOLICITOR Q TREAsURY
SERVICES
Date: 12/412008
Summary of Findings:
· Calls for service in the area of the Courtice Skate Park have bee lj\,~1 ~1111,;t: JClIIUClI Y
2006. There has been a large increased since the park opened ir~~
· During August 2008, calls for service were occurring during the weeK. \:)1rI1.ie \:)eplemDer,
most calls for service have been occurring on weekends.
· Most calls for service occur after 2100hrs.
· Most calls for service to this area have been generated through the non-emergency
phone line. On view generated calls for service was the second most How Received
type.
· Most of the calls for service in the Courtice Skate Park area were from the Disorder call
category .
· The most calls for service in the Disorder call category were for Youth Loitering, followed
by Fights and Noise Complaints.
· The Pickering, Ajax, and Oshawa skate parks have ample space surrounding each that
act as a buffer. The Courtice skate park has housing within 100m of the skate park.
· These houses have counted for a high percentage of the calls for service.
Recommendation/Conclusion:
Calls for service have increased in the area of the Courtice Skate Park. The highest
numbers of calls for service occurred in August 2008 and occurred primarily during the
week. Since September, calls for service to the skate park have been occurring on
weekends. It is likely that the number of call for service will decrease as the colder
weather approaches. The obvious problem is that the skate park was built to close to
the housing. A high percentage of the calls for service are generated from the adjacent
housing.
It is recommended that patrols be in the area of the Courtice Skate Park at the times
specified in this report (weekends, after 2100hrs) to help curb the rise in calls for
service. It is also recommended that by-law infractions be issued by the municipal by-
law officers and police, since the fines are much higher than a Provincial Offence
Notice. Higher fines would act as a deterrent. The municipality should consider having
by-law officers conduct checks outside of normal business hours. A joint initiative might
be a viable solution.
DURHAM REGIONAL POLICE SERVICE
16 Division - Clarington - December 4,2008
- 1 -
~~fJLiJ1gron
REPORT #1
REPORT TO COUNCIL MEETING OF JANUARY 26, 2009
SUBJECT: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF FRIDAY, JANUARY 16, 2009
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) FND-002-09 2010 to 2013 Operating and Capital Forecasts
2. 2009 CURRENT AND CAPTIAL BUDGET
THAT Report FND-001-09 be received;
THAT Council approve the base 2009 Operating and Capital Budgets as outlined
in Schedule "A" to Report FND-001-09, at an estimated tax levy impact of 1.30%
(exclusive of tax policy impacts), as directed in FND-001-09;.
THAT Council approve the following amendments to the 2009 Operating and
Capital Budgets:
. delete Capital Project 5000-8225-09001 - $30,000;
· increase Cemetery Revenue account by $5,000;
. delete Capital Project 4000-8180-08100 - $20,000; and
. increase Sports Field Rentals Revenue account by $5,000;
THAT Council approve the items listed as added funding levels related to growth
or new services excluding staffing levels as itemized in Schedule "B" attached to
Report FND-001-09, with the following amendments:
. $10,000 for the Employee Wellness be denied; and
. $1,000 for Applefest Transit be approved;
THAT Council approve the grants for External Agencies per their requests
itemized in Schedule "C" attached to Report FND-001-09, with the following
amendments:
. $20,000 for Newcastle Library operating budget be approved;
. $15,000 increase to the Visual Arts Centre account approved;and
. $15,000 Municipal Grant Program Realignment be denied;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
Report #1
2
January 26, 2009
That Council defer staffing changes to the 2010 budget year as shown on
Schedule "D" to Report FND-001-09, as option 1, be approved with the following
amendments:
· one staff member from Engineering Services be realigned and reclassified;
and
· two (2) new full-time firefighters be approved to commence no earlier than
November, 2009;
THAT Schedules "E", "F", and "G" outlining Reserve and Reserve Fund
Contributions, attached to Report FND-001-09, and new Reserve Funds be
approved;
THAT approximately $1,000,000 be drawn from the Rate Stabilization Reserve
Fund to offset the tax rate impact;
THAT the financing of capital projects, as outlined in the document attached to
Report FND-001-09, be approved;
THAT the external agencies, referred to in Schedule "C" attached to Report
FND-001-09, be advised of Council's decision regarding their grant request;
THAT for 2009, the net proceeds from the Mayor's Golf Tournament be directed to
the Ganaraska Region Conservation Authority - New Forest Centre;
THAT the capital request from the Clarington Museums and Archives for $23,000
from the Bowmanville Museum Reserve Fund be approved;
THAT the overall tax levy for 2009 be 2.22%; and
THAT the appropriate By-laws to levy the 2009 tax requirements for Municipal,
Regional and Education purposes be forwarded to Council for approval, once final
tax policy information is available.
3. PRESENTATION - NANCY TAYLOR, DIRECTOR OF FINANCE - REGARDING
2009 BUDGET
THAT the presentation of Nancy Taylor, Director of Finance be received with
thanks.
4. DELEGATIONS - 2009 BUDGET
THAT the delegations of Angie Darlison - Clarington Older Adults, Sally Barrie-
Community Care Durham, Adriene Short, Richard Toms and Jean-Michel
Komarnick - Visual Arts Centre, Gail Richard - Clarington Public Library Board,
Martha Rutherford-Conrad and Brian Colville - Clarington Museums and Archives
as well as the staff delegations of Marie Marano, Patti Barrie, Gord Weir, Tony
Cannella, Fred Horvath, Joe Caruana and David Crome be received with thanks.
~!fJ(iJlgron
REPORT #2
REPORT TO COUNCIL MEETING OF JANUARY 26, 2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JANUARY 19, 2009
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-004-09 Monthly Report on Building Permit Activity For December
,2008
(b) OPD-001-09 Protective Head Gear
(c) ESD-002-09 Monthly Response Report - December 2008
2. APPLICATION TO AMEND THE ZONING BY-LAW TO PERMIT THE
REPLACEMENT OF 8 APPROVED DETACHED DWELLINGS WITH 11
TOWNHOUSE DWELLINGS IN PHASE 7 OF THE WILMOT CREEK
COMMUNITY .
APPLICANT: RIDGE PINE PARK iNC. ON BEHALF OF CANADIAN
APARTMENT PROPERTIES REIT
THAT Report PSD-010-09 be received;
THAT the rezoning application submitted by Ridge Pine Park Inc. on behalf of
Canadian Apartment Properties REIT be approved and that the Zoning By-law
Amendment as contained in Attachment 1 to Report PSD-01 0-09 be adopted by
Council;
THAT a By-law attached to Report PSD-010-09, to remove the Holding (H) symbol
be forwarded to Council at such time that the applicant has satisfied the provisions
of Section 23.4.3 of the Official Plan including executing a Site Plan Agreement;
and
THAT all interested parties listed in Report PSD-010-09, any delegations, and the
Regional Municipality of Durham Planning Department be advised of Council's
decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
Report #2
2
January 26, 2009
3. 2008 ANNUAL REPORT ON APPLICATIONS FOR PLANS OF SUBDIVISION
THAT Report PSD-011-09 be received; and
THAT the Region of Durham Planning Department be forwarded a copy of Report
PSD-011-09 and Council's decision.
4. PORT OF NEWCASTLE SUBDIVISION, NEWCASTLE PHASE 1 STAGE 1 B,
PLAN 40M-1984 (PART OF) AND PORT OF NEWCASTLE DRIVE, PLAN 40R-
18328 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS',
FINAL WORKS .INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-005-09 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plans 40M-1984 (Part of) and 40R-18328; and
THAT Council approve the by-laws attached to Report EGD-005-09, assuming
certain streets within Plans 40M-1984 (Part of) and 40R-18328 as public
highways.
5. NEWCASTLE MEADOWS SUBDIVISION PHASE 4, BOWMANVILLE PLAN
40M-2152 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS',
ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER
RELATED WORKS
THAT Report EGD-006-09 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Roads and Above Ground Services, which include roads and
other related Works constructed within Plans 40M-2152 and 40R-16993; and
THAT Council approve the by-laws attached to Report EGD-006-09, assuming
certain streets within Plans 40M-2152 and 40R-16993 as public highways.
6. TRUE SPORT
THAT Report CSD-002-09 be received;
THAT Council endorse the True Sport Principles (Attachment #1 to Report
CSD-002-09) for Communities; and
THAT Council declare Clarington a True Sport Community.
Report #2
3
January 26, 2009
7. KENDAL COMMUNITY CENTRE LEASE
JANUARY 1, 2009 TO DECEMBER 31, 2010
THAT Report COD-006-09 be received;
THAT the lease agreement with the Kendal Community Centre (Schedule A to
Report COD-006-09) for the term of January 1, 2009 to December 31, 2010 be
approved;
THAT during 2009, the Municipality will be responsible for 50% (25% Emergency
& Fire Services, 25% General Municipal Funds Account) of the utility costs and in
2010 the Municipality will be responsible for 25% (Emergency & Fire Services) of
the utility costs with the Kendal Community Association being responsible for 50%
and 75% respectively; and
THAT the By-law marked Schedule "B" attached to Report COD-006-09,
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
8. RFP2008-15 - PEER REVIEW FOR DARLINGTON NEW NUCLEAR BUILD
THAT Report COD-007-09 be received;
THAT the proposal received from Morrison-Hershfield, Toronto, Ontario being the
most responsive bidder meeting all terms, conditions and specifications of
Request for Proposal RFP2008-15 be awarded the contract for the provision of the
Peer Review for the Darlington New Nuclear Build with a .bid including
disbursements of $242,200.00 (excluding GST);
THAT the funds required be drawn from Account #100-00-000-02195-2015 and
recovered through invoicing (OPG) Ontario Power. Generation periodically
throughout the project; and
THAT the By-law marked Schedule "A", attached to Report COD-007-09, be
approved authorizing the Mayor and the Clerk to execute the contract agreement
which is satisfactory to the Municipal's Solicitor.
9. PRESENTATION - GARY JEFFERY - AGRICULTURAL ADVISORY
COMMITTEE - REGARDING 2008 ACCOMPLISHMENTS
THAT the presentation of Mr. Gary Jeffery regarding the 2008 accomplishments of
the Agricultural Advisory Committee be received with thanks.
10. PRESENTATION - SHEILA HALL - CLARINGTON BOARD OF TRADE-
REGARDING ECONOMIC DEVELOPMENT UPDATE
THAT the presentation of Ms. Shelia Hall regarding the Economic Development
update be received with thanks.
Report #2
4
January 26, 2009
11. DELEGATION - KRISTEN SCHMIDT-CHAMBERLlAN AND MARIAN
TIMMERMANS - DURHAM HOSPICE - REGARDING NO ONE SHOULD DIE
ALONE CAMPAIGN
THAT the delegation of Kristen Schmidt-Chamberlain and Marian Timmermans be
received with thanks.
12. LIVESTOCK EVALUATION CLAIMS
THAT the Clerk's Department be directed to provide the Committee with a report
regarding the Livestock Evaluation claims to date.
13. SAFETY CONCERN REGARDING THE INTERSECTION AT BEAVER ST. AND
KING AVE. EAST, NEWCASTLE
THAT the Director of Engineering, in collaboration with the Region of Durham,
implement a solution, as soon as possible, to the safety concern of the intersection
of Beaver St. and King Ave. East, Newcastle.
14. APPOINTMENT TO THE NEWCASTLE VILLAGE COMMUNITY HALL BOARD
THAT Peter de Jong, Sierd De Jong and Dave Patterson be appointed to fill the
three vacant positions on the Newcastle Village Community Hall Board, for a two-
year term.
15. CONFIDENTIAL REPORT - CONSIDERATION OF TAXICAB AND LIMOUSINE
OWNER/BROKER LICENCE
THAT the actions taken in the "closed" session be ratified.
16. CONFIDENTIAL REPORT - PERSONAL COMPENSATION MATTER
REGARDING AN IDENTIFIABLE INDIVIDUAL
THAT the actions taken in the "closed" session be ratified.
SUMMARY OF BY-LAWS .
JANUARY 26, 2009
BY-LAWS
2009-010 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Ridge Pine Park Inc. on behalf of Canadian Apartment
Properties Reit) (Item 2 of Report #2)
2009-011 Being a by-law to establish certain lands as public highway,
assume them for public use and name them (Item 4 of Report #2)
2009-012 Being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
(Item 4 of Rep.ort #2)
2009-013 Being a By-law to establish, layout and dedicate certain lands as
public highways in the Municipality of Clarington (Item 5 of Report
#2)
2009-014 Being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
(Item 5 of Report #2)
2009-015 Being a By-law to establish certain lands as public highway, assume
them for public use and name them (Item 5 of Report #2)
. 2009!016 Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Kendal Community Association
for the lease of Kendal Community Centre, 6742 Regional Road
18, Kendal, ON (Item 7 of Report #2)
2009-017 Being a By-law to authorize an agreement between the
Corporation of the Municipality of Clarington and Morrison
Hershfield, Toronto, Ontario, to enter into agreement for the Peer
Review for Darlington New Nuclear Build (Item 8 of Report #2)
HANDOUTS
PRESENTATIONS
Clarington
Leading the Way
MEMO
CLERK'S DEPARTMENT
To: Mayor Abernethy and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: January 23, 2009
Subject: COUNCIL AGENDA -JANUARY 26, 2009
Please be advised of the following additions to Monday's meeting:
DELEGATIONS
There are no Delegations scheduled for this meeting.
CORRESPONDENCE
D - 8 Don Prout and George Van Dyk responding to correspondence from
the Municipal Clerk dated January 20, 2009, clarifying that the
applicants are not requesting a second audit to be conducted on the
financial statement of former Mayor John Mutton, but that the audit
approved by Council on June 25, 2007 be performed as required by
the Municipal Elections Act, as to date, no valid audit has occurred.
(Motion to refer correspondence to
the Municipal Clerk)
D - 9 Michael Patrick, President, Clarington Board of Trade, advising of
forecasted challenges facing the Municipality of Clarington, the
Region of Durham and the Province of Ontario regarding the
availability of skilled trades and professionals; indicating the time is
now for Clarington to begin working on solutions to this challenge
and to explore opportunities to bring post secondary education to the
community which will assist in attracting stable and skilled jobs to the
community; and, requesting Council to consider forming a committee
of Council to explore opportunities for Clarington to secure a future
satellite site for Durham College and/or UOIT.
(Motion for Direction)
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
CLERK'S DEPARTMENT MEMO
CLERK'S DEPARTMENT MEMO
Patti L. Barrie, CMO
Municipal Clerk
PLB:cf
PAGE 2
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cc: Frank Wu, Chief Administrative Officer
Department Heads