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Home My WebLink About10-28-2019 Council Revised Agenda Date:October 28, 2019 Time:7:00 PM Location:Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at mchambers@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net *Late Item added after the Agenda was published. Pages 1.Call to Order 2.Moment of Reflection 3.Declaration of Interest 4.Announcements 5.Adoption of Minutes of Previous Meeting(s) 5.1 Council Minutes - Minutes of a regular meeting of Council October 7, 2019 7 6.Presentations None 7.Delegations 7.1 Christine McSorley regarding Newcastles of the World, Municipality of Clarington Representative at the Newcastles of the World Conference 2020 (Item 1h of the General Government Committee Report) *7.2 Katharine Warren regarding Report PSD-041-19 - Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for Former Ontario Boys Training School and WWII Prison of War Camp 30 – Amendment No 121 to the Clarington Official Plan (Unfinished Business Item 13.1) *7.3 Wendy Bracken regarding Report PSD-048-19 - St. Marys Cement Air Quality Monitoring - Options for Retaining an Air Quality Expert (Item 8 of the Planning and Development Committee Report) 8.Communications – Receive for Information There are no Communications to be received for information as of the time of publication. Page 2 9.Communications – Direction 9.1 Memo from the Director of Finance/Treasurer regarding Report FND- 028-19 Prudent Investor Standard for Municipal Investments – Update and Options Analysis 24 (Motion to refer to the consideration of Item 10 of the General Government Committee Report) 9.2 Karen Hillis and Lynsey Rivest, Head Coaches, Clarington Swim Club, regarding Report CSD-009-19 - South Bowmanville Recreation Centre 28 (Motion to refer to the consideration of Item 4 & 5 of the General Government Committee Report) *9.3 Libby Racansky regarding Report PSD-042-19, Applications by BV Courtice Partners LP (Trolleybus Urban Development) for a Draft Plan of Subdivision and Zoning By-law Amendment to permit 151 subdivision - north-west corner of Hancock Rd & Nash Rd, Courtice 30 (Motion to refer to the consideration of Item 2 of the Planning and Development Committee Report) *9.4 Memo from the Acting Director of Community Services regarding Report CSD-009-19 - South Bowmanville Recreation Centre 34 (Motion to refer to the consideration of Items 4 & 5 of the General Government Committee Report) *9.5 Ralph Walton, Regional Clerk/Director of Legislative Services regarding Provincial Policy Statement Review, Proposed Policies 38 (Motion to refer to the consideration of Unfinished Business Item 13.2) *9.6 Shea-Lea Latchford, Chair, Accessibility Advisory Committee regarding minutes of the Accessibility Advisory Committee dated September 4, 2019 56 (Motion to refer to the consideration of Agenda Item 10.1.4) *9.7 Bob Schickedanz, Far Sight Homes, regarding PSD-041-19 Community Vision for Jury Lands, Urban Design Master Plan Design Guidelines for Former Ontario Boys Training School and WWII Prison of War Camp 30 - Amendment No 121 to the Clarington Official Plan 57 (Motion to refer to the consideration of Unfinished Business Item 13.1) Page 3 10.Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Tourism Advisory Committee dated September 26, 2019 60 10.1.2 Minutes of the Clarington Heritage Committee dated October 15, 2019 64 10.1.3 Minutes of the Newcastle Arena Board dated October 8, 2019 69 10.1.4 Minutes of the Clarington Accessibility Advisory Committee dated September 4, 2019 71 10.1.5 Minutes of the Clarington Affordable Housing Task Force dated June 18, 2019 75 10.2 General Government Committee Report of October 15, 2019 78 10.3 Planning and Development Committee Report of October 22, 2019 82 11.Staff Reports 11.1 Confidential Report LGL-014-19 - Camp 30 Option Agreement (Distributed Under Separate Cover) 12.Business Arising from Procedural Notice of Motion None 13.Unfinished Business 13.1 PSD-041-19 Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for Former Ontario Boys Training School and WWII Prison of War Camp 30 – Amendment No 121 to the Clarington Official Plan [Tabled from the October 22, 2019 Planning and Development Committee Meeting] Link to Report PSD-041-19 Page 4 13.2 Brian Bridgeman, Commissioner of Planning and Economic Development, Region of Durham, Regarding Provincial Policy Statement Review, Proposed Policies Report #2019-P-42 [Referred from the October 22, 2019 Planning and Development Committee Meeting] Link to Provincial Policy Statement Review, Proposed Policies Report #2019-P-42 13.3 Emma West, Bousfields Inc., Regarding Report PSD-041-19, Community Vision for Jury Lands, Urban Design Master Plan Design Guidelines for Former Ontario Boys Training School and WWII Prison of War Camp 30 - Amendment No 121 to the Clarington Official Plan [Referred from the October 22, 2019 Planning and Development Committee Meeting] Link to Correspondence from Emma West, Bousfields Inc. 14.By-laws 14.1 By-law 2019-057 - Being a By-law to govern the proceedings of the Council of the Municipality of Clarington, its General Government Committee, its Planning and Development Committee, and Special Committees (Item 6 of the General Government Committee Report) 14.2 By-law 2019-058 - Being a By-law to Amend By-law 2005-109, the Comprehensive Zoning By-law for the Municipality of Clarington (Item 5 of the Planning and Development Committee Report) 14.3 By-law 2019-059 - Being a By-law to Amend Municipal Street Names in the Municipality of Clarington (Item 6 of the Planning and Development Committee Report) 15.Procedural Notices of Motion None Page 5 16.Other Business *16.1 Zone Clarington - Site Review Assessments for the Rural Area and Municipally Initiated Amendment to the Clarington Official Plan 85 (Councillor Neal intends to introduce a motion to Suspend the Rules to introduce the attached resolution) 17.Confirming By-Law 18.Adjournment Page 6 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: Time: Location: October 7, 2019 7:00 PM Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: A. Allison, G. Acorn, T. Cannella, A. Greentree, F. Horvath, F. Langmaid, M. Marano, T. Pinn, G. Weir, M. Chambers _____________________________________________________________________ 1. Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2. Moment of Reflection Councillor Jones led the meeting in a moment of reflection. 3. Declaration of Interest There were no declarations of interest stated at this meeting. 4. Announcements Members of Council announced upcoming community events and matters of community interest. Mayor Foster thanked Tony Cannella, Director of Engineering for his work and dedication to the Municipality of Clarington and congratulated him on his retirement. Suspend the Rules Resolution #C-322-19 Moved by Councillor Hooper Seconded by Councillor Anderson That the Rules of Procedure be suspended to add Bev Oda as a delegation regarding Report PSD-040-19, New Steps on Zone Clarington for a second time. Carried Page 7 Council Minutes October 7, 2019 2 Suspend the Rules Resolution #C-322-19 Moved by Councillor Neal Seconded by Councillor Zwart That the Rules of Procedure be suspended to add Brian Lang as a delegation, regarding Report PSD-040-19, Next Steps on Zone Clarington. Carried 5. Adoption of Minutes of Previous Meeting(s) 5.1 Council Minutes - Minutes of a regular meeting of Council dated September 16, 2019 Resolution #C-324-19 Moved by Councillor Traill Seconded by Councillor Neal That the minutes of the regular meeting of the Council held on September 16, 2019, be approved. Carried 6. Presentations None 7. Delegations 7.1 Carion Fenn, Carion Fenn Foundation, regarding Recognizing Durham Mental Health Day through the Together We Are Stronger Campaign Carion Fenn, Carion Fenn Foundation, was present regarding Recognizing Durham Mental Health Day through the Together We Are Stronger Campaign. She made a verbal presentation to accompany an electronic presentation. Ms. Fenn noted that Bianca Albanese, Executive Vice President and Billie Jane Bolton-Rojo, Financial Professional were also in attendance with her. She provided an overview of Durham Mental Health Day and noted the goal is to increase awareness, address the stigma and facilitate conversation around mental health in the Region of Durham. Ms. Fenn explained that the Durham Mental Health Day Campaign includes Proclamations from Municipalities in the Region of Durham and the Mental Health Forum on October 10, 2019. She noted that they have addressed many Councils within the Region of Durham and declared Mental Health Week in May 2020. Ms. Fenn added that on May 7, 2019 they are having a luncheon at Queens Park sponsored by Rod Phillips, Ajax MPP to increase awareness. Page 8 Council Minutes October 7, 2019 3 Billy Jane Bolton-Rojo provided a detailed overview of the services and vision of the Carion Fenn Foundation which includes raising awareness and providing information. She explained the definition of mental health and explained the difference between good and poor mental health and the definition of a mental illness. Ms. Bolton-Rojo concluded by reviewing child and youth mental health and how this can be supported. Bianca Albanese provided an overview of the Carion Fenn Foundation programs and highlighted the Mental Health Forum being held on October 10, 2019. She added they have t-shirts available to support mental health and are available through the Carion Fenn Foundation. Ms. Albanese concluded by thanking the Members of Council for their support and looking forward to working with the Municipality of Clarington. Resolution #C-325-19 Moved by Councillor Neal Seconded by Councillor Traill That the Delegation of Carion Fenn, Carion Fenn Foundation, regarding Recognizing Durham Mental Health Day through the We Are Strong Together Campaign, be received with thanks; and That Staff in the Community Services Department be directed to reach out to the Carion Fenn Foundation to advise them of the Municipality of Clarington's Community Grant Program. Carried 7.2 Dan Zegers regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council) Dan Zegers was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council). Mr. Zegers stated that Zone Clarington has been all consuming f or many Staff and residents. He noted that the residents do not have unlimited time, funds or the ability to access information. Mr. Zegers is concerned with the amount of time this matter is taking up for himself and many property owners. He stated that the rural community has come to together to support each other and acknowledged that some Members of Council have made serious efforts to listen to what the residents have to say. Mr. Zegers thanked the Members of Council for supporting the resolution brought forward by Councillor Neal and Councillor Traill. He concluded by asking the Members of Council to take the time to correct the decisions that have been previously made by Council. Page 9 Council Minutes October 7, 2019 4 7.3 Scott Stevens regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council) Scott Stevens was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council). He explained that when he asked Staff why the Zoning By-law was being reviewed he was advised it needed to be completed within three years of the approval of the Official Plan. Mr. Stevens was under the impression that the Official Plan was meant to protect the land. He asked for an explanation with clear language to explain how these changes will affect these properties. Mr. Stevens has asked questions about the mapping and did not receive the answers he was looking for. He added that he believes there are errors in the mapping. Mr. Stevens noted that the steps outlined in the Report appear to require a lot of Staff time and is concerned whether or not they are capable of executing these steps. He stated that Section 2 of the Provincial Policy Statement states that natural features should be protected long term. Mr. Stevens added that he feels Section 2.1.9 is being omitted and nothing should limit agricultural uses from continuing. He asked what the implications would be for not complying with the Official Plan. Mr. Stevens concluded by advising the Members of Council he is concerned with how the rural farming industry will be affected if these restrictions are put in place. 7.4 Mathew Stephenson regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council) Mathew Stephenson was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council). He reviewed the steps that would be required under the Planning Act if he was to rezone his property. Mr. Stephenson stated that if he is required to follow these steps, then the Municipality should also be required to do the same. Mr. Stephenson believes that plain language is important whe n sending out notification to the property owners. He feels that this is not been done with the mapping or with the proposed zoning changes. Mr. Stephenson added that he sent in a request for a site visit by letter and was advised that it was accepted bu t has not heard anything further. He asked for the agricultural land to be protected and not devalued. Mr. Stephenson continued by asking for the property owners to be compensated for the reduced value of their lands. He noted that the majority of residents of the Municipality live in large city centers and most of the land to be protected is in the rural areas, therefore the rural land owners should be assisted and reimbursed for taking care of the land. Page 10 Council Minutes October 7, 2019 5 7.5 Harry Schillings regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council) Harry Schillings was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council). He thanked the Members of Council and Staff for suspending the work on the Zoning By-law and for supporting the Resolution passed of the Planning and Development Committee meeting. 7.6 Jennifer Ford regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council) Jennifer Ford was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council). She noted that she is a local property and business owner in the Municipality of Clarington. Ms. Ford believes that the Resolution passed at the Planning Meeting is moving in the right direction. She explained that she is concerned with the lack of communication and that the pro perty owners need to be advised of the impact these changes will have on their property values. Ms. Ford expressed her disappointment with the potential restrictions and although she is not a farmer, these changes may impact any future plans she may have for her family business. She added that she has previously challenged an Environmental Assessment and noted that it was a very challenging and expensive process. Ms. Ford concluded by thanking the Members of Council and encourages the site visits to correct any errors. 7.7 Larry Poirier regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council) Larry Poirier was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council). He noted that is owns a managed woodlot property east of Kendal. Mr. Poirier feels there has been a great deal of discussion on agricultural properties but he has not heard much about woodlots. He explained that he owns a managed forest property and has been aware of the changes as he has attended the meetings. Mr. Poirier added that these changes would hinder his forest program operations. He explained that these changes would not allow him to add any structures to his property. Mr. Poirier asked if any of the Woodlot Associations were consulted about these proposed changes and added that he did write to the Ontario Woodlot Association. He feels that the Environmental Protection designation brings many restrictions and stigmas. Mr. Poirier advised the Members of Council that he went through a similar situation with a property he owned in Quebec and there we several zoning changes done without his knowledge. He added that he was unable to sell the property for many years and when he did, it was at a loss to him. Mr. Poirier is concerned with lowered property values, issues with renewing mortgages and added Page 11 Council Minutes October 7, 2019 6 expenses. He asked why the Municipality needs to add the Environmentally Protected designation and that in so doing will result in lowered assessment values. Resolution #C-326-19 Moved by Councillor Neal Seconded by Councillor Traill That the delegation of Larry Poirier be extended for an additional two minutes. Carried Mr. Poirier asked about the financial implications of changes. He feels that the Municipality must be open and transparent about the process. Resolution #C-327-19 Moved by Councillor Neal Seconded by Councillor Traill That the delegation of Larry Poirier be extended for an additional minute. Carried Mr. Poirier concluded by noting that these zoning changes could have many financial impacts and could potentially discourage people from purchasing in the Clarington. Mr. Poirier concluded by noting that these zoning changes could have many financial impacts and could potentially discourage people from purchasing in the Clarington. He reminded Staff to be mindful that some property owners have mailing addresses outside of the municipality and should not be overlooked in the mailings. 7.8 Peter Vogel regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council) Peter Vogel was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council). He advised the Members of Council that he understands the importance of environmental protection but believes t here needs to be a balance when reviewing these types of protected lands. Mr. Vogel owns property in Orono and has the space to expand in the future. Mr. Vogel feels that if he was looking into building, and the zoning of the property changed at a later date, that advance notice should be required. He concluded by stating that he supports the resolution passed at Committee and asked for the residents to continue to be informed. 7.9 Bev Oda regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report to Council) Bev Oda was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report). She Page 12 Council Minutes October 7, 2019 7 noted that the resolution directed staff to not include the minimum vegetation zone in the mapping. Ms. Oda feels that the public should have the ability to see and view these documents. She is concerned that a volunteer group is looking at policies and that the Municipality needs to stop advising the re sidents that they are working under Provincial direction. Ms. Oda asked if the Regional Official Plan is complying with Provincial Policy or legislation. She noted that all woodlots have not been evaluated and the responsibility falls to the planning authority and not the property owners. She does not feel that three months is enough time to review everything that is required. Ms. Oda added that the Region of Durham is reviewing their Official Plan which could affect Clarington's Official Plan. She is asking for the Members of Council to strongly consider all of the options before moving forward. Ms. Oda added that she feels there are serious errors in the mapping and believes they should be verified by ground truth, and there should be a request from the Ministry to start over from step one and to be open and transparent. Ms. Oda does not feel that the proposed notice is adequate or will properly inform the homeowners. She believes that the notices should be specific to the property owners and note that the site visits will be at no additional costs. Ms. Oda asked for the Members of Council to support a process to ensure the Municipality will not have to re-do the Official Plan. 7.10 Brian Lang regarding PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report) Brian Lang was present regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report). He explained that he is a farmer, real estate agent, and property owner in the affected area. Mr. Lang stated that he supports the Resolution that was passed at the Planning and Development Committee meeting. He asked about a motion that was approved in June that would provide all property owners in the affected area with an update on the changes to their property. Mr. Lang concluded by asking for the site visits not to be held in the spring due to the condition of the land after the winter. Recess Resolution #C-328-19 Moved by Councillor Neal Seconded by Councillor Traill That the Council recess for 10 minutes. Carried The meeting reconvened at 8:49 PM with Mayor Foster in the Chair. Page 13 Council Minutes October 7, 2019 8 8. Communications – Receive for Information 8.1 Memo from the Director of Engineering regarding Prestonvale Road and Robert Adams Drive 3-way Stop Item 8.1, Memo from the Director of Engineering, regarding Prestonvale Road and Robert Adams Drive 3-way Stop was considered later in the meeting. 8.2 Memo from the Acting Director of Planning regarding Resolution #PD-130- 19 Resolution #C-329-19 Moved by Councillor Neal Seconded by Councillor Traill That Correspondence Item 8.2, Memo from the Acting Director of Planning regarding Resolution #PD-130-19 be referred to the consideration of Item 3 of the Planning and Development Committee Report. Carried 9. Communications – Direction 9.1 Gord Robinson regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report) Resolution #C-330-19 Moved by Councillor Neal Seconded by Councillor Traill That Correspondence Item 9.1 from Gord Robinson, regarding PSD-040-19 Next Steps on Zone Clarington, be referred to the consideration of Item 3 of the Planning and Development Committee Report. Carried Page 14 Council Minutes October 7, 2019 9 9.2 Memo from Acting Director of Planning regarding Zone Clarington Rural Notice 9.3 Bruce Trim regarding Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report) Resolution #C-331-19 Moved by Councillor Neal Seconded by Councillor Traill That Correspondence Item 9.2 from the Acting Director of Planning, regarding PSD-040-19 Next Steps on Zone Clarington, be referred to the consideration of Item 3 of the Planning and Development Committee Report; and That Correspondence Item 9.3 from Bruce Trim, regarding PSD-040-19 Next Steps on Zone Clarington, be referred to the consideration of Item 3 of the Planning and Development Committee Report. Carried Alter the Agenda Resolution #C-332-19 Moved by Councillor Neal Seconded by Councillor Traill That the Agenda be altered to consider Report PSD-040-19, Next Steps on Zone Clarington (Item 3 of the Planning and Development Committee Report), at this time. Carried Item 3 - Report PSD-040-19 - Next Steps on Zone Clarington Resolution #C-333-19 Moved by Councillor Neal Seconded by Councillor Zwart That the Zone Clarington amendments to the Clarington Zoning By-laws be abandoned; That Staff shall take all steps necessary to amend Clarington’s Official Plan by way of a Municipal Comprehensive Review, and with the Natural He ritage designation in Map D and Environmental Protection Area in Map A of the Official Plan for rural lands being limited to: a. Provincially Significant Wetland; b. Areas designated by CLOCA as being within a floodplain (red line on CLOCA maps); Page 15 Council Minutes October 7, 2019 10 c. Areas designated by the GRCA as being within a floodplain; d. Land designated on the current Region of Durham Official Plan, Schedule B Map B-1 as containing Key Natural Heritage and Hydrologic Features; e. Land which is Significant Woodland; and f. Such other key natural heritage and key hydrologic features, natural hazards, and 30 metre minimum vegetation zone not included in (a) to (e) which are (i) mandated by provincial legislation or the Regional Official Plan; and (ii) which have specifically been approved by Council; prior to the submission of the Official Plan Amendment to the Region of Durham; That Planning notify rural property owners and residents regarding the Official Plan changes that were approved by the Region of Durham in 2017, by Canada Post mail personally addressed to each of the landowners registered on the title for each property affected for those (i) living in Clarington; and (ii) to owners outside the Municipality; That any amendments to the Official Plan in furtherance of this Resolution shall be at no cost to the landowners for application fees; That, in accordance with the Budget Policy, Staff are authorized to re -allocate budget allocations to fund the communication in paragraph 3; Prior to commencing a comprehensive amendment to the Clarington Zoning By-laws, staff report to Planning Committee on the proposed EP Zoning changes, including mapping; and that if necessary an extension be requested from the Minister; That Report PSD 040-19 be received, and that all interested parties listed in Report PSD-040-19 and any delegations be advised of Council’s decision; and That Council’s decision and a copy of Report PSD-040-19 be forwarded to the Region of Durham, CLOCA, the GRCA, and the Ministry of Municipal Affairs and Housing. Councillor Neal relied on a Power Point Presentation to assist him in conveying his comments regarding his proposed motion on Report PSD-040-19. Referred as Amended Later in the meeting (See following Motions) Page 16 Council Minutes October 7, 2019 11 Resolution #C-334-19 Moved by Councillor Traill Seconded by Councillor Zwart That the Rules of Procedure be suspended to allow Councillor Neal to speak to the motion for an additional three minutes. Carried Resolution #C-335-19 Moved by Councillor Traill Seconded by Councillor Neal That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing Resolution #C-333-19 for a second time. Carried Resolution #C-336-19 Moved by Councillor Traill Seconded by Councillor Neal That the foregoing Resolution #C-333-19 be amended with the following changes to paragraph three: "that the word "only" be inserted before the word "notify"; and That the following be added to the end: "and that the notice include what cannot be done on the Environmental Protected portion of their land as a result of the proposed Environmental Protection and that the notification clearly state what is happening on their property as a result of the zoning changes." Yes (6): Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart No (1): Mayor Foster Carried on a recorded vote (6 to 1) Page 17 Council Minutes October 7, 2019 12 Resolution #C-337-19 Moved by Councillor Zwart Seconded by Councillor Hooper That that foregoing Resolution #C-333-19 be referred to the next Planning and Development Committee Meeting dated October 22, 2019. Carried on a Recorded vote (4 to 3) Later in the Meeting (See following motions) Resolution #C-338-19 Moved by Councillor Neal Seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing Resolution #C-333-19, a third time. Carried The foregoing Resolution #C-337-19 was then carried on the following recorded vote: Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3): Councillor Jones, Councillor Neal, and Councillor Traill Recess Resolution #C-339-19 Moved by Councillor Zwart Seconded by Councillor Traill That the Council recess for 5 minutes. Carried The meeting reconvened at 10:11 PM with Mayor Foster in the Chair. Page 18 Council Minutes October 7, 2019 13 8. Communications – Receive for Information (Continued) Item 8.1 - Memo from the Director of Engineering regarding Prestonvale Road and Robert Adams Drive 3-Way Stop Resolution #C-340-19 Moved by Councillor Neal Seconded by Councillor Jones That Correspondence Item 8.1, Regarding Prestonvale Road and Robert Adams Drive 3-Way Stop, be referred to the consideration of Item 5 of the Planning and Development Committee Report. Carried 10. Committee Reports 10.1 Advisory Committee Reports 10.1.1 Minutes of the Clarington Museum and Archives Board dated September 11, 2019 10.1.2 Minutes of the Clarington Heritage Committee dated September 17, 2019 Resolution #C-341-19 Moved by Councillor Anderson Seconded by Councillor Hooper That Advisory Committee Report Items 10.1.1 and 10.1.2, be approved. Carried 10.2 General Government Committee Report of September 23, 2019 Resolution #C-342-19 Moved by Councillor Jones Seconded by Councillor Hooper That the recommendations contained in the General Government Committee Report of September 23, 2019 be approved on consent, with the exception of Item 8. Carried Later in the Meeting (See following motions) Page 19 Council Minutes October 7, 2019 14 Item 8 - Report CSD-008-19 - Single Use Plastics in Municipal Buildings Resolution #C-343-19 Moved by Councillor Neal Seconded by Councillor Traill That Report CSD-008-19 be received; That Council direct Staff to develop and implement a program for the elimination of single use plastics in municipal facilities and buildings, where there exists an environmentally responsible alternative; That staff report back to Council after six months on the highlights of the program and the results achieved; That all single use plastics be banned from the Municipal Administr ative Centre as of November 30, 2019; and That the Clarington Public Library, Clarington Museums & Archives and Municipality owned/Board operated Community Halls and Arenas be advised of the decisions of Council. Carried Later in the Meeting (See following motions Resolution #C-344-19 Moved by Councillor Neal Seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution for a second time. Carried That foregoing Resolution #C-343-19 was then put to a vote and carried. 10.3 Planning and Development Committee Report of September 30, 2019 Resolution #C-345-19 Moved by Councillor Neal Seconded by Councillor Traill That the recommendations contained in the Planning and Development Committee Report of September 30, 2019 be approved on consent, with the exception of Items 4, 5 and 3 (which considered earlier in the meeting). Carried Page 20 Council Minutes October 7, 2019 15 Item 4 - Next Steps Zone Clarington – Report Regarding Resources for Site Visits Resolution #C-346-19 Moved by Councillor Neal Seconded by Councillor Traill That Item 4, Next Steps on Zone Clarington be referred to the October 22, 2019 Planning and Development Committee meeting. Motion Withdrawn Resolution #C-347-19 Moved by Councillor Neal Seconded by Councillor Zwart That the verbal update from the Acting Director of Planning during which she stated that CLOCA has confirmed they will participate in the property site visits, and she further confirmed that no site visits will be conducted until the matter is considered at the October 22, 2019 Planning and Development Committee meeting, be received for information. Carried Item 5 - Report PSD-036-19, Application by National Homes (Prestonvale) Inc. to permit a 112 unit townhouse development at the northeast corner of Prestonvale Road and Bloor Street, Courtice Resolution #C-348-19 Moved by Councillor Neal Seconded by Councillor Jones That Report PSD-036-19 be received; That the application for Draft Plan of Subdivision (S-C-2017-0010) submitted by National Homes (Prestonvale) Inc. be supported subject to conditions as generally contained in Attachment 1 to Report PSD-036-19; That the applicant be directed to pay the costs to erect a stop sign at Robert Adams Drive and Prestonvale Road, or other traffic control measure, as recommended by the Director of Engineering on or after the November 4, 2019 General Government Committee meeting. That no further public meeting is required for future application for Common Elements Condominium; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-036-19 and Council’s decision; and Page 21 Council Minutes October 7, 2019 16 That all interested parties listed in Report PSD-036-19 and any delegations be advised of Council’s decision. Carried 11. Staff Reports None 12. Business Arising from Procedural Notice of Motion 13. Unfinished Business 13.1 Christine McSorley, Newcastle's of the World, Municipality of Clarington Representative at the Newcastle of the World Conference 2020 (Referred from the September 23, 2019 General Government Committee Meeting) Resolution #C-349-19 Moved by Councillor Neal Seconded by Councillor Zwart That Item 13.1 regarding Newcastle's of the World requesting Municipality of Clarington Representative at the Newcastle of the World Conference 2020, be referred to the October 15, 2019 General Government Committee meeting. Carried 14. By-laws None 15. Procedural Notices of Motion None 16. Other Business Councillor Hooper attended the Round-a-bout PIC in Haydon held by the Region of Durham, and expressed his disappointment with how it was organized. Councillor Hooper thanked the Director to Engineering for all of his work with the Municipality and congratulated him on his retirement. Page 22 Council Minutes October 7, 2019 17 17. Confirming By-Law Resolution #C-350-19 Moved by Councillor Hooper Seconded by Councillor Jones That leave be granted to introduce By-law 2019-056, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 7th day of October, 2019; and That the said by-law be approved. Carried 18. Adjournment Resolution #C-351-19 Moved by Councillor Neal Seconded by Councillor Traill That the meeting adjourn at 10:41 PM. Carried ________________________________ ________________________________ Mayor Municipal Clerk Page 23 City of Toronto Act Page 24 o o o o o o o o o o o Page 25 Page 26 Page 27 Page 28 Page 29 1 To Clerks Department, October 25, 2019 Re: Please, could this information be put on the Agenda Communication Section for Council information and inclusion within Trolleybus file as a requirements for their subdivision Re PSD-042-19. To Council: The additional and very important information that wasn’t mentioned nor addressed by the representative of this subdivision is the EIS by Niblett, 2012 for neighbouring subdivision. Since the Trolleybus accepted this study, they should abide by these recommendations: a) Diversion of flow from SWM to green spaces (as outlined by CLOCA and MNR at Figure 2 of Trolleybus development submission b) Limit grading and slopes, and retain the existing tree cover c) Plant native species along the tributary (swale) and seal forest edge d) Construct (3) eco-passage for wildlife (we need the wildlife that consumed ticks and mosquitoes returned to this area to protect peoples ’health). Sentences in bracket are my additions; developer can be reimbursed by other developers within Hancock Neighbourhood for this project; in order to assure activities like walking, bicycling, etc. we need these passages not only for wildlife movement but also to allow standing water to flow) e) E) limit light penetration f) Construct the subdivision outside of breeding season Please, include these requirement and attachments within the file of Re PSD- 042-19. Please, see the attachments: page 2; 3; 4 Page 30 2 Niblett’s recommendations 2012, 6.2 Page 31 3 Planning Concept for for the first development in Hancock neighbourhood - Courtice Heights as outlined by the dash line (please, see the inclusion of tributaries that were always present here) Page 32 4 Re PD-12-93, Point 9.3 – change to Hazard land designation within the dash line, on page 3 (ever since that time, flooding of certain areas increased) Page 33 Memo Page | 1 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 At this General Government Committee meeting the recommendations from staff report CSD-009-19, as outlined in Resolution #GG-458-19, were amended to add: “That Staff report back to the October 28, 2019 Council meeting on the cost of adding a wellness/fitness component, amongst other items, in place of the office space of 5,600 square feet.” Following discussion with the consulting team staff have prepared a revised facility program, as requested, for Council’s consideration. This work was limited to a recalculation of the square footage of the facility and the associated impact on the overall project budget. The preliminary concept plan from the report has not been updated to reflect the proposed changes. Facility Square Footage Adjustment: Original Gross Floor Area 148,281 square feet Delete Office Space ( 7,000) Add Wellness/Fitness 10,250 Add Fitness Change Rooms 2,863 Revised Gross Floor Area 154,394 square feet The revised plan would increase the gross floor area of the facility by 6,113 squ are feet. This reflects in a revised project budget increase of $3,403,770. It is important to note the cost per square foot of the fitness area and change rooms is more expensive than the deleted administration and office spaces. You will also see the revised budget includes the provision of fitness equipment. To: Mayor Foster and Members of Council Andy Allison, CAO From: George Acorn, Acting Director of Community Services Date: October 18, 2019 Subject: South Bowmanville Recreation Centre – Items #4, #5 General Government Committee Meeting Minutes October 15, 2019 File: Page 34 Memo Page | 2 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379 Revised Project Budget: Original Construction Budget $42,100,000 Delete Office Space ( 2,069,600) includes 25% gross-up Add Wellness/Fitness 3,652,500 includes 25% gross-up Add Change Rooms 1,047,800 includes 25% gross-up Revised Construction Budget $44,730,700 Design/Engineering/Project Mgmnt 4,473,070 10% of construction budget Furnishings & Equipment 1,705,300 Add Fitness Equipment 500,000 Revised Project Budget $51,409,070 Project Cost Per Square Foot (average): Original Facility Program $48,005,300/148,281 sq. ft. = $323.75/sq. ft. Revised Facility Program $51,409,070/154,394 sq. ft. = $332.97/sq. ft. The revised facility program budget, as requested, reflects the deletion of 5,600 square feet of office space which includes Community Services administration offices and Clarington Tourism space. This space also includes the customer service area, facility and program operations offices, staff kitchenette, staff meeting room and a staff washroom. An allocation of space for some of these critical functions will need to be included in any final design program. Should Council approve the revised facility program to include wellness/fitness, the following resolution, from the Council meeting of May 12, 2003, would need to be rescinded: Resolution # C-286-03 Moved by Councillor Schell, seconded by Councillor Rowe WHEREAS the Municipality of Clarington recognizes that the fitness industry, as a local small business, is at a disadvantage when directly competing with organizations that do not pay the taxes that form a significant part of the small business owner's operating expenses; WHEREAS the Municipality of Clarington does not feel it is in the best interests of its residents to compete with the fitness industry who are meeting the needs of the community; Page 35 Memo Page | 3 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379 WHEREAS the Municipality of Clarington is committed to responding to opportunities for business retention and attraction; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington hereby advises the local fitness facility owners that it will not enter into direct competition with the local fitness industry in new facility construction; and THAT the Association of Municipalities of Ontario be advised of Council's decision, and be requested to forward the resolution to the member municipalities for their consideration. CARRIED. The project team remains confident with the original recommendations stated in Report CSD-009-19 relating to a wellness/fitness centre and provide the following points from the report for Council’s information: 4.6 A centrally located fitness facility would be beneficial to the delivery of fitness services to our community, however, in the shorter term, we are concerned about the impact this would have on our existing membership base at Courtice Complex. Our membership base has remained relatively steady over recent years and staff agree that the current facility could accommodate increased memberships. 4.8 The provision of fitness facilities by Clarington is an area that is also serviced by the private sector. An existing Council resolution prevents development of municipal fitness centres in this facility and this must be reconsidered before moving forward with a fitness/wellness centre in this facility. Deferring this component to the second phase will allow staff to gauge the impact of population growth and the ability of the private sector to satisfy the needs of the community. Staff are currently working on the Investing in Canada Infrastructure Program application, with the deadline of November 12 approaching, and are confident we will have a competitive submission for provincial and federal consideration. There is a strong focus on “community” in the application and tourism has been specifically referenced as an integral partner to enhance service delivery for residents and would be a positive component of our funding application. I trust this information will be of assistance to you as you consider this item on October 28. Page 36 Memo Page | 4 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379 Regards, George Acorn Acting Director of Community Services Page 37 If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. October 25, 2019 The Honourable Steve Clark Minister of Municipal Affairs and Housing 777 Bay Street, 17th Floor Toronto, ON M5G 2E5 Dear Minister Clark: RE: Provincial Policy Statement Review, Proposed Policies (ERO #019-0279) (2019-P-42), Our File: L00 Council of the Region of Durham, at its meeting held on October 23, 2019, adopted the following recommendations of the Planning & Economic Development Committee, as amended: “A) That Report #2019-P-42 of the Commissioner of Planning and Economic Development be endorsed as Durham Region’s response to the Environmental Registry’s posting (ERO #019- 0279) for the Provincial Policy Statement Review – Proposed Policies, including the following recommendations: i) That, for clarification purposes, the term “Provincial Interest” be defined in the PPS, or that a reference to section 2 of the Planning Act be included; ii) That a policy be included in Policy 1.1.1 that encourages the preparation and implementation of community energy plans as a component of planning for healthy, liveable and safe communities; iii) That the term “market-based” in Policy 1.1.1.(6) be revised to “market informed” to better reflect the provincial policy-led planning system, and the Region’s long-term planning objectives that support the provision of affordable and supportive housing, while encouraging a more compact urban form that is sensitive to local conditions; iv) That the Province be requested to either release an updated Land Needs Assessment guidance document, or confirm the existing draft document, to help the Region advance Envision Durham, the Region’s Municipal Comprehensive Review; The Regional Municipality of Durham Corporate Services Department – Legislative Services 605 Rossland Rd. E. Level 1 P.O. Box 623 Whitby, ON L1N 6A3 Canada 905-668-7711 1-800-372-1102 Fax: 905-668-9963 durham.ca Page 38 Page 2 of 4 v) That the PPS continue to use the word “shall” in policies 1.1.3.6, 1.1.3.7 and 1.6.7.2 to assist with the implementation of orderly and sequential development and complete communities; vi) That the references to Section 2: Wise Use and Management of Resources and Section 3: Protecting Public Health and Safety of the PPS be reinstated in Policy 1.1.3.8 to ensure that the review of Settlement Area boundaries is systematic, well planned and comprehensive; vii) That natural heritage and hydrologic systems be added as criteria for consideration in the adjustment of Settlement Area boundaries to ensure that these reviews are systematic, well- planned and comprehensive and in sync with the Growth Plan; viii) That the proposed wording changes to the land use compatibility policies in Policies 1.2.6.1 and 1.2.6.2 not be supported, as the changes could lead to greater conflict between sensitive uses and industrial/manufacturing uses; ix) That the Province be requested to provide additional guidance regarding the appropriate transition area, or distance separation, between industrial and manufacturing uses and non-employment uses, including providing additional clarity regarding Places of Worship that are regarded as sensitive land uses; x) That the term “regional economic development corporation” in Policy 1.3.2.5 be changed to “Planning Authority” to be consistent with other policies in the PPS; xi) That the Province be requested to confirm whether it intends to release updated population and employment forecasts for the Greater Golden Horseshoe that would allow the Region to use a 25-year planning horizon in its Municipal Comprehensive Review; xii) That the Province clarify that the upper-tier planning authority is the level which has responsibility for ensuring residential growth can be accommodated for a minimum of 12 years, and that the three-year supply of residential units is also maintained at the Regional level. In addition, it should be clarified that the upper or single-tier municipality would be responsible for defining the “regional market area”; Page 39 Page 3 of 4 xiii) That the proposed wording changes to Policy 1.6.6.3 be revised to address and safeguard the financial and operational risks to a municipality associated with privately- owned communal services; xiv) That proposed Policy 1.6.6.7 of the PPS be deleted related to the integration of stormwater and water/sewer planning, as the responsibilities of municipalities in single-tier and two-tier systems differ; xv) That Policy 1.6.7.5 not be deleted as its removal is inconsistent with the PPS overall, as the Province and municipalities are to support the timely planning and implementation of transportation infrastructure improvements, coincident with the scale and pace of development, and the failure to provide this statement does not support the principle of promoting transit supportive development; xvi) That, for clarification purposes, the term “wayside” not be deleted from the heading in Policy 2.5.5, as the policy is specific to wayside pits and quarries; xvii) That the Province provide guidance regarding how excess fill can be managed by the planning and development approvals process and suggest that excess fill can be managed through engineering approvals for developments following the draft approval stage; xviii) That the definition of the term “conserved” remain the same as per the 2014 PPS to recognize that municipalities do not have the authority to “approve” or adopt archaeological and heritage impact assessments; xix) That a reference to climate data be added to the definition of “impacts of a changing climate”; and xx) That the Province provide clear direction to municipalities as to requirements for mapping of natural heritage systems and minimum vegetation zones in Official Plans and Zoning By- laws; and B) That a copy of Report #2019-P-42 be forwarded to the Ministry of Municipal Affairs and Housing, and Durham’s area municipalities and conservation authorities.” Page 40 Page 4 of 4 Please find enclosed a copy of Report #2019-P-42 for your information. Ralph Walton Ralph Walton, Regional Clerk/Director of Legislative Services RW/tf c: N. Cooper, Clerk, Town of Ajax B. Jamieson, Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington M. Medeiros, Acting Clerk, City of Oshawa S. Cassel, Clerk, City of Pickering J.P. Newman, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby C. Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority L. Laliberte, CAO/Secretary-Treasurer, Ganaraska Region Conservation Authority M. Majchrowski, Chief Administrative Officer, Kawartha Conservation M. Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority J. MacKenzie, Chief Executive Officer, Toronto & Region Conservation Authority B. Bridgeman, Commissioner of Planning and Economic Development Page 41 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2564 The Regional Municipality of Durham Report To: Planning and Economic Development Committee From: Commissioner of Planning and Economic Development Report: #2019-P-42 Date: October 1, 2019 Subject: Provincial Policy Statement Review, Proposed Policies (ERO #019-0279), File: L35-03 Recommendation: That the Planning and Economic Development Committee recommends to Regional Council: A) That Commissioner’s Report #2019-P-42 be endorsed as Durham Region’s response to the Environmental Registry’s posting (ERO #019-0279) for the Provincial Policy Statement Review – Proposed Policies, including the following recommendations: i) That, for clarification purposes, the term “Provincial Interest” be defined in the PPS, or that a reference to section 2 of the Planning Act be included; ii) That a policy be included in Policy 1.1.1 that encourages the preparation and implementation of community energy plans as a component of planning for healthy, liveable and safe communities; iii) That the term “market-based” in Policy 1.1.1.(6) be revised to “market informed” to better reflect the provincial policy-led planning system, and the Region’s long-term planning objectives that support the provision of affordable and supportive housing, while encouraging a more compact urban form that is sensitive to local conditions; iv) That the Province be requested to either release an updated Land Needs Assessment guidance document, or confirm the existing draft document, to Page 42 Report #2019-P-42 Page 2 of 14 help the Region advance Envision Durham, the Region’s Municipal Comprehensive Review; v) That the PPS continue to use the word “shall” in policies 1.1.3.6, 1.1.3.7 and 1.6.7.2 to assist with the implementation of orderly and sequential development and complete communities; vi) That the references to Section 2: Wise Use and Management of Resources and Section 3: Protecting Public Health and Safety of the PPS be reinstated in Policy 1.1.3.8 to ensure that the review of Settlement Area boundaries is systematic, well planned and comprehensive; vii) That natural heritage and hydrologic systems be added as criteria for consideration in the adjustment of Settlement Area boundaries to ensure that these reviews are systematic, well-planned and comprehensive and in sync with the Growth Plan; viii) That the proposed wording changes to the land use compatibility policies in Policies 1.2.6.1 and 1.2.6.2 not be supported, as the changes could lead to greater conflict between sensitive uses and industrial/manufacturing uses; ix) That the Province be requested to provide additional guidance regarding the appropriate transition area, or distance separation, between industrial and manufacturing uses and non-employment uses, including providing additional clarity regarding Places of Worship that are regarded as sensitive land uses; x) That the term “regional economic development corporation” in Policy 1.3.2.5 be changed to “Planning Authority” to be consistent with other policies in the PPS; xi) That the Province be requested to confirm whether it intends to release updated population and employment forecasts for the Greater Golden Horseshoe that would allow the Region to use a 25-year planning horizon in its Municipal Comprehensive Review; xii) That the Province clarify that the upper-tier planning authority is the level which has responsibility for ensuring residential growth can be accommodated for a minimum of 12 years, and that the three-year supply of residential units is also maintained at the Regional level. In addition, it should be clarified that the upper or single-tier municipality would be responsible for defining the “regional market area”; Page 43 Report #2019-P-42 Page 3 of 14 xiii) That the proposed wording changes to Policy 1.6.6.3 be revised to address and safeguard the financial and operational risks to a municipality associated with privately-owned communal services; xiv) That proposed Policy 1.6.6.7 of the PPS be deleted related to the integration of stormwater and water/sewer planning, as the responsibilities of municipalities in single-tier and two-tier systems differ; xv) That Policy 1.6.7.5 not be deleted as its removal is inconsistent with the PPS overall, as the Province and municipalities are to support the timely planning and implementation of transportation infrastructure improvements, coincident with the scale and pace of development, and the failure to provide this statement does not support the principle of promoting transit supportive development; xvi) That, for clarification purposes, the term “wayside” not be deleted from the heading in Policy 2.5.5, as the policy is specific to wayside pits and quarries; xvii) That the Province provide guidance regarding how excess fill can be managed by the planning and development approvals process and suggest that excess fill can be managed through engineering approvals for developments following the draft approval stage; xviii) That the definition of the term “conserved” remain the same as per the 2014 PPS to recognize that municipalities do not have the authority to “approve” or adopt archaeological and heritage impact assessments; and xix) That a reference to climate data be added to the definition of “impacts of a changing climate”. B) That a copy of this report be forwarded to the Ministry of Municipal Affairs and Housing, and Durham’s area municipalities and conservation authorities. Report: 1. Purpose 1.1 The purpose of this report is to respond to ERO Posting #019-0279 which requests comments on proposed changes to the current (2014) Provincial Policy Statement (PPS). Page 44 Report #2019-P-42 Page 4 of 14 2.Background 2.1 The Planning Act requires that the Minister of Municipal Affairs and Housing undertake a review of the PPS, at a minimum, every ten years. On July 22, 2019 the Province released, for consultation purposes, proposed policy changes to the 2014 PPS. A copy of the proposed changes to the PPS can be downloaded from the province’s website Provincial Policy Statement Review Proposed Policies. The deadline for comment is October 21, 2019. A copy of this report will be sent to the Minister following receipt by Committee, recognizing that formal comments from the Region will be sent following the Regional Council on October , 2019. Ministry of Municipal Affairs and Housing staff have been advised they will be receiving the Region’s official comments shortly after the deadline. 2.2 The current version of the PPS came into effect April 30, 2014. The PPS provides policy direction on matters of provincial interest related to land use planning and development. The PPS applies province-wide, and not just to the municipalities within the Greater Toronto Area. The PPS sets the policy foundation for regulating the development and use of land and is complemented by provincial plans such as the Growth Plan for the Greater Golden Horseshoe (A Place to Grow), the Greenbelt Plan, and the Oak Ridges Moraine Conservation Plan. 2.3 The PPS fosters conditions for development, while protecting resources of provincial interest, public health and safety, and the quality of the natural and built environment. The PPS supports improved land use planning and management, which contributes to a more effective and efficient land use planning system. 2.4 The PPS consists of: a.A preamble; description of legislative authority, how to read the PPS; and Vision for Ontario’s Land Use Planning System, b.A set of detailed policies addressing three major areas of Provincial interest: Building Strong Healthy Communities; Wise Use and Management of Resources; Protecting Public Health and Safety; c.An explanation of how the PPS is to be implemented and interpreted; d.A Natural Heritage Protection Reference map; and e.Definitions. Page 45 Report #2019-P-42 Page 5 of 14 2.5 The Durham Regional Official Plan (ROP) implements the PPS and provincial plans by providing Durham Region specific policies. The ROP defines the intent of Regional Council in the guidance of growth and development in the Region. In exercising its approval authority, Regional Council ensures that the area municipal official plans and amendments are consistent with the ROP, the PPS and provincial plans. 3. Proposed Revisions to the PPS 3.1 According to the Province, the proposed revisions are intended to: Encourage the development of an increased mix and supply of housing; Protect the environment and public safety; Reduce barriers and costs for development and provide greater; predictability; Support rural, northern and Indigenous communities; and Support the economy and job creation. 4. Comments 4.1 The comments below are presented by section, with specific recommendations in bold. Preamble 4.2 A proposed new paragraph in the Preamble states that “official plans shall provide clear, reasonable and attainable policies to protect provincial interests and direct development to suitable areas”. It is unclear if the term is referring to “provincial interests” as defined within section 2 of the Planning Act, 1990 or whether it includes other interests. It is recommended, for clarification purposes, that the term “Provincial Interest” be defined in the PPS, or that a reference to section 2 of the Planning Act be included. Building Strong Healthy Communities 4.3 Section 1.1 of the PPS provides direction on managing and directing land use to achieve efficient and resilient development and land use patterns. In Durham, a Community Energy Plan has been endorsed to improve energy efficiency, support the development of renewable energy, reduce air pollution and support economic development initiatives based on a low carbon pathway. The reduction in energy use and reduced GHG emissions depends on the implementation of compact urban form, the implementation of robust transit services, the construction of Page 46 Report #2019-P-42 Page 6 of 14 energy efficient buildings, and the development of diverse energy resources. Although policy 1.1.1 of the PPS is consistent with these objectives, it is recommended that a policy be included that encourages the preparation and implementation of community energy plans as a component of planning for healthy, liveable and safe communities. 4.4 A proposed change to the PPS includes changes to Policy 1.1.1 b) which currently states: “[Healthy, liveable and safe communities are sustained by] b) accommodating an appropriate range and mix of residential (including second units affordable housing and housing for older persons)…” The policy is proposed to be revised such that municipalities would be required to plan for “accommodating an appropriate market-based range and mix of residential types”. The term “market-based” has been included several times throughout the document. This proposed change is at odds with Ontario’s provincial policy-led planning system 1. This approach would require planning for development that is dictated by the current market as opposed to broader long-term planning policy objectives, including the provision of affordable and supportive housing, and development practices that support the efficient use of land. Since the “market” can be affected by a wide variety of forces such as interest rates, the value of land, the geographic characteristics of sites and changing demographics, defining the market can be open to widely differing viewpoints. However, it is acknowledged that in the conduct of Land Needs Assessments (LNAs) as part of a Municipal Comprehensive Review, experts are mindful of regional market conditions and variations when they prepare development forecasts. These exercises strike a balance between accommodating forecasted housing needs while accommodating other planning policy objectives. Therefore, it is recommended that the term “market-based” in Policy 1.1.1 (6) and throughout the document be revised to “market informed” to better reflect the provincial policy-led planning system, and the Region’s long-term planning objectives that support the provision of affordable and supportive housing, while encouraging a more compact urban form that is sensitive to local conditions. 4.5 Further, since the Region is currently engaged in undertaking its Land Needs Assessment work, it is recommended that the Province be requested to either release an updated Land Needs Assessment guidance document, or confirm 1 The PPS states, “Ontario’s provincial policy-led planning system recognizes and addresses the complex inter-relationships among environmental, economic and social factors in land use planning. The PPS supports a comprehensive, integrated and long-term approach to planning, and recognizes linkages among policy areas.” (Part III, PPS) Page 47 Report #2019-P-42 Page 7 of 14 the existing draft document, to help the Region advance Envision Durham, the Region’s Municipal Comprehensive Review. In the absence of this certainty, the timing of the MCR could be delayed. 4.6 Transit-supportive development is enhanced by the requirement being added to several of the policies in Section 1 of the PPS, including Section 1.1.1 that promotes the integration of land use planning, growth management, transit- supportive development and the optimization of transit investments. These proposed changes are supported as they are consistent with the Region’s current planning policies in both the ROP and the Region’s Transportation Master Plan, 2017. 4.7 The nature of a number of policies throughout the PPS have been changed from “shall” to “should”, making them less prescriptive. For example, the proposed PPS Policy 1.1.3.7 would read “Planning authorities should establish and implement phasing policies” as opposed to “shall” establish. There is a concern that providing discretion in this policy could enable development to proceed in a non-sequential or potentially haphazard manner. This type of wording change can be the subject of hearings at the LPAT, where debate on provincial policy intent is adjudicated. Further, the replacement of the word “shall” with “should” in policies 1.1.3.6, and 1.6.7.2 would introduce discretion for development other than “compact urban form” in designated growth areas, which is inconsistent with the PPS that provides policy direction for the efficient use of land and resources. This notion that non- sequential growth is permissible may create unnecessary confusion when interpreting PPS policies, and could detract from policies directed toward building complete communities that support transit and a healthy environment. Therefore, it is recommended that the PPS continue to use the word “shall” in policies 1.1.3.6, 1.1.3.7 and 1.6.7.2 to assist with the implementation of orderly and sequential development and complete communities. 4.8 The proposed PPS maintains the policy requiring the expansion of a settlement area boundary only at the time of a comprehensive review. However, the proposed PPS removes the requirement to examine the natural heritage system or natural hazards as the reference to Section 2, Wise Use and Management of Resources, and Section 3, Protecting Public Health and Safety, has been deleted. It is recommended that the references to Section 2: Wise Use and Management of Resources and Section 3: Protecting Public Health and Safety of the PPS be reinstated in Policy 1.1.3.8 to ensure that the review of Settlement Area boundaries is systematic, well-planned and comprehensive. Page 48 Report #2019-P-42 Page 8 of 14 4.9 The Settlement Area boundary policies have also been revised to allow adjustments of Settlement Area boundaries outside a municipal comprehensive review if there is no net increase in land within Settlement Areas. This is consistent with the Growth Plan for the Greater Golden Horseshoe, although some of the criteria that must be satisfied are inconsistent between the two documents and could cause unnecessary confusion. For example, both the proposed PPS and the Growth Plan require that when examining Settlement Area boundary adjustments, the impact on the agricultural system be addressed, but the proposed PPS does not reference key hydrologic features or the natural heritage system. It is recommended that natural heritage and hydrologic systems be added as criteria for consideration in the adjustment of Settlement Area boundaries to ensure that the review is systematic, well-planned and comprehensive. This systematic evaluation of settlement area boundary expansions avoids a piecemeal and inconsistent approach. 4.10 Section 1.2.2 of the PPS is proposed to be revised to state that Planning Authorities shall (emphasis added) engage with Indigenous communities and coordinate on land use planning matters. The current PPS “encourages” Indigenous engagement. Over the past few years, the Region has been working to enhance its engagement practices with Indigenous communities through staff education and training, as well as through engagement on the Community Strategic Plan and the Municipal Comprehensive Review. As such, the proposed change to the PPS is consistent with Regional practice. However, this new requirement may have an impact on Regional staff’s ability to meet the new (shorter) planning application approval timelines, depending on a First Nation Council’s capacity to review and comment on planning applications. 4.11 Major industrial/manufacturing facilities are to be planned to avoid impacts on sensitive land uses. The land use compatibility policies in the PPS speak to the potential adverse effects from odour, noise and other contaminants, and risks to public health and safety. The existing PPS policies appear to be weakened through the proposed addition of a caveat statement in Policy 1.2.6.1 that states “if avoidance is not possible, minimize and mitigate any potential adverse effects”. A new policy is proposed (Policy 1.2.6.2) that indicates the conditions where avoidance is not possible, and alternative locations are not reasonable, then impacts can be minimized and mitigated in accordance with relevant guidelines and standards pertaining to odour, noise contaminants and risk to public health and safety. It is recommended that the proposed wording changes to the land use compatibility policies in the PPS not be supported, as the changes could lead to greater conflicts between sensitive uses and Page 49 Report #2019-P-42 Page 9 of 14 industrial/manufacturing uses. 4.12 The proposed PPS would add a policy (Policy 1.3.2.3) to ensure an appropriate “transition” between industrial/manufacturing uses and non-employment uses. The Region is supportive of this addition as it is consistent with land use planning practices that support land use compatibility. However, it is recommended that the Province be requested to provide additional guidance regarding the appropriate transition area, or distance separation, between industrial and manufacturing uses and non-employment uses, including providing clarity regarding facilities such as Places of Worship that are regarded as sensitive land uses. 4.13 Proposed Policy 1.3.2.5 would allow for the conversion of employment areas to non-employment uses outside of a municipal comprehensive review, provided the area has not been identified as provincially significant through a provincial plan exercise or as regionally-significant by a regional economic development corporation. This is similar to policies in the Growth Plan. Staff continue to support the systematic evaluation of employment land conversion requests through the Municipal Comprehensive Review process. As an editorial comment, it is recommended that the term “regional economic development corporation” in Policy 1.3.2.5 be changed to “Planning Authority”, to be consistent with other policies in the PPS. 4.14 The land use planning horizons for the protection of employment areas has been changed from 20 years to 25 years, and the supply of housing to be maintained has changed from 10 years to 12 years. The Region is currently undertaking a Municipal Comprehensive Review of the ROP to plan for 2041 population and employment forecasts, as prescribed in Schedule 3 the Growth Plan (roughly a 20- year planning horizon). It is recommended that the Province be requested to confirm whether it intends to release updated population and employment forecasts for the Greater Golden Horseshoe that would allow the Region to use a 25-year planning horizon in its Municipal Comprehensive Review. 4.15 Under Policy 1.4.1 of the PPS, planning authorities are required to provide a mix of housing options and densities required to meet the projected requirements of current and future residents of the regional market area. In order to do so, planning authorities are directed to maintain at all times the ability to accommodate residential growth for a minimum of 12 years through residential intensification and redevelopment, and if necessary lands which are designated and available for residential development. The threshold for the accommodation of residential Page 50 Report #2019-P-42 Page 10 of 14 growth was previously 10 years. The increase to 12 years is supported. Planning authorities are also required to maintain at all times, where new development is to occur, land with servicing capacity sufficient to provide at least a three-year supply of residential units available through lands suitably zoned to facilitate residential intensification and redevelopment, and land in draft approved and registered plans. 4.16 There has been confusion in the past as to whether the implementation of Policy 1.4.1 is the responsibility of the upper-tier municipality, or each individual area municipality due to the reference to “planning authorities”. This confusion has persisted, despite the policy stating it is for the “regional market area”. Although the “regional market area” is a defined term in the PPS, referring to the upper or single-tier municipality, it can be a larger area, depending on circumstances. Where a two-tier planning system is in effect, as in Durham Region, it is recommended that the Province clarify that the upper-tier planning authority is the level which has responsibility for ensuring residential growth can be accommodated for a minimum of 12 years, and that the three-year supply of residential units is also to be maintained at the Regional level. In addition, it should be clarified that the upper or single-tier municipality would be responsible for defining the “regional market area”. 4.17 Proposed revisions to Policy 1.6.6.3 would permit the implementation of private communal water services in multi-unit/lot development in rural settlements. The use of privately-owned communal services can be problematic, particularly if these services fail, and there is an expectation for the Region to assume the service. The policy should clarify that ownership and maintenance of a communal system/service would be the responsibility of the condominium corporation or private owner in perpetuity, such that it does not become a future burden to taxpayers. It is recommended that the proposed wording changes to Policy 1.6.6.3 address the financial and operational risks to a municipality associated with communal services. 4.18 Policy 1.6.6.7 states that stormwater management shall “be integrated with planning for sewage and water services”. It is unclear how this policy should be implemented as sewage, water and stormwater are independent services that serve different purposes, service areas, and flow directions. Further, within Durham Region, stormwater management is primarily the responsibility of the area municipalities, while water and sewer services are the Region’s responsibility. This proposed change to the PPS could imply that an upper-tier municipality would be responsible for stormwater management, which is a departure from current Page 51 Report #2019-P-42 Page 11 of 14 practice. It is recommended that Policy 1.6.6.7 of the proposed PPS be deleted related to the integration of stormwater and water/sewer planning, as the responsibilities of municipalities in single-tier and two-tier systems differ. 4.19 Policy 1.6.7.5, which states: “Transportation and land use considerations shall be integrated at all stages of the planning process” is proposed to be deleted. This is inconsistent with the Growth Plan which takes the approach that land use and transportation need to be planned together. For example, the compact urban form required by PPS policies requires that transit and active modes of transportation be planned in tandem with this type of infrastructure. Additionally, since it is required that transit supportive considerations be incorporated into development, it is equally important that transportation and land use considerations be incorporated into all stages of the planning process to ensure that development is implemented in accordance with transit supportive policy. The deletion of this policy seems to be in conflict with other policies that support the timely planning and implementation of transportation infrastructure improvements with development, and the promotion of transit supportive development. It is therefore recommended that Policy 1.6.7.5 not be deleted, as its removal is inconsistent with the PPS overall, as the Province and municipalities are to support the timely planning and implementation of transportation infrastructure improvements, coincident with the scale and pace of development, and the failure to provide this statement does not support the principle of promoting transit supportive development. Wise Use and Management of Resources 4.20 A policy was added to allow municipalities to choose to manage wetlands not identified as Provincially Significant in accordance with guidelines developed by the Province. The impact of this policy can be further assessed when the guidelines are released by the Province, however, it appears that the policy is giving municipalities the ability to protect smaller and less-significant wetlands, which is supported. 4.21 The term “changing climate” has been added throughout the document, recognizing the importance of preparing for the impacts of climate change. This is an enhancement to the 2014 PPS, which focused on “considering” climate change. These additions are supported. 4.22 A new policy encouraging planning authorities to use an agricultural system approach is proposed to be added. The Region, has implemented this practice Page 52 Report #2019-P-42 Page 12 of 14 through the “Prime Agricultural Areas” designation in the ROP. This change is supported. 4.23 Section 2.5.5 of the proposed PPS deletes the term “wayside”. A wayside pit is a temporary pit or quarry opened and used by or for a public authority solely for the purpose of a particular project/contract. It is unclear why this term would be deleted when the policy speaks to “wayside pits”. It is recommended that, for clarification purposes, the term “wayside” not be deleted from Policy 2.5.5 as the policy is specific to wayside pits and quarries. Protecting Public Health and Safety 4.24 There is a note at the beginning of this section stating that policies related to natural hazards are subject to ongoing review by the Province’s Special Advisor on Flooding. Further changes may be considered as a result of this review. 4.25 The proposed PPS adds a new policy regarding excess soil that reads as follows: “Planning authorities should support, where feasible, on-site and local re-use of excess soil through planning and development approvals while protecting human health and the environment”. Management of excess soil is regulated by municipalities through Fill By-laws, which are passed under the authority of the Municipal Act, 2001. As such, it is recommended that the Province provide guidance regarding how excess fill can be managed by the planning and development approvals process. It is suggested that excess fill can be managed through engineering approvals for developments following the draft approval stage. Implementation and Interpretation 4.26 Additionally, the Province highlights the importance it places on increasing the housing supply by adding a policy regarding the need to facilitate a timely and streamlined development approvals process, that identifies and fast-tracks priority applications, and reduces the time needed to process residential and priority applications. This direction is consistent with changes the Province has recently made to the Planning Act through Bill 108, which has shortened the timelines for the processing of Planning applications. However, the term “priority application” has not been defined, nor have any criteria been provided on how a municipality may determine priority applications. As currently written, this could lead to different interpretations across the Province. Municipalities will need to develop criteria to determine what constitutes a “priority application” (such as affordable housing and employment) in their jurisdiction, and consider what type of support will be Page 53 Report #2019-P-42 Page 13 of 14 provided to facilitate a timely and streamlined development approvals process. Definitions 4.27 The definition of “conserved” has been revised to state that archaeological and heritage impact assessments are approved or adopted by the planning authority. Municipalities do not have the authority to do so under the Ontario Heritage Act. As such, it is recommended that the definition of the term “conserved” remain as per the 2014 PPS to recognize that municipalities do not have the authority to “approve” or “adopt” archaeological and heritage impact assessments. 4.28 The definition for “impacts of a changing climate” is very broad and refers to the potential for present and future consequences and opportunities from changes in weather patterns at local and regional levels, including extreme weather events and increased climate variability. There is no mention of quantitative data to support illustration of the impacts of a changing climate. It is recommended that a reference to climate data be added to the definition of “impacts of a changing climate”. 5. Conclusions and Recommendations 5.1 The province has proposed revisions to the PPS which are the subject of this report. Additional revisions are recommended to improve the effectiveness of the PPS, remove inconsistencies, and to clarify policy and terminology, as detailed in this report. 5.2 It is recommended that this report be endorsed as the Region’s submission to the Environmental Registry’s posting (ERO 019-0279) for the Provincial Policy Statement Review – Proposed Policies. 5.3 This report was prepared in consultation with Corporate Services – CAO’s Office, Corporate Services – Legal Services, the Works Department and Social Services – Housing Services. Page 54 Report #2019-P-42 Page 14 of 14 Respectfully submitted, Original signed by Brian Bridgeman, MCIP, RPP Commissioner of Planning and Economic Development Recommended for Presentation to Committee Original signed by Elaine C. Baxter-Trahair Chief Administrative Officer Page 55 October 24, 2019 Re: Changes to 90 GO East Bus Service Dear Mayor Foster and Members of Council, During the September 4th Accessibility Advisory Committee meeting it was brought to our attention that Metrolinx had reduced the daytime service along the 90 GO East route. It is the Committee’s position that this service reduction has negatively and unfairly impacted people with disabilities in Clarington. The 90 GO East is an important connection through Clarington and is a lifeline for many people with disabilities. Cutting non-peak service from every 30 minutes to every hour is a major service reduction. For people with disabilities, this significantly limits their ability to travel freely and independently throughout our communities and the rest of Durham. As we approach winter this current level of service is concerning to people with disabilities because if they miss their bus, they will be forced to wait an hour for the next one. For people with medical issues, this amount of time outside is unhealthy and could lead to further medical complications. As such, the Committee respectfully requests that Council endorse the Committee’s motion to send a letter to Metrolinx requesting that 30 minute daytime service be reinstated immediately. Sincerely, Shea-Lea Latchford Chair, Accessibility Advisory Committee Page 56 Page 57 Page 58 Page 59 1 CLARINGTON TOURISM ADVISORY COMMITTEE Minutes of Meeting September 26, 2019, 7 p.m. MAC Meeting Room 1A Members Present: Petra Schwirtz, Co-Chair Ann Harley Christine McSorley Evan King Kim Neziroski Bonnie Wrightman, CBOT Amy Closter Regrets: Fred Archibald, Chair Ron Hooper, Councillor Erin Senior Kristyn Chambers, Durham Tourism Staff: Ashlee Kielbiski, Tourism Programmer Laura Knox, Tourism Coordinator 1. Call to Order  Meeting called to order – 7 p.m. 2. Adoption of Agenda Moved by, Ann Harley, seconded by, Christine McSorley: That the agenda for September 26, 2019, be adopted. Carried 3. Approval of June 27, 2019, Meeting Minutes Moved by, Ann Harley, seconded by, Evan King: That the meeting minutes of June 27, 2019, be approved. Carried 4. Presentations - None 5. New Business Page 60 2  Review Council decision regarding the Memo entitled: Tourism Advisory Committee Recommendation - Council approved the recommended Tourism Strategy and initiatives at the September 16, 2019 meeting. - Council asked questions on branding, timelines, and if the Tourism Advisory Committee would be part of the process to develop a brand.  Update on Clarington Branding Strategy - CAO Andy Allison to facilitate a branding discussion and brainstorming at the next Tourism Advisory Committee. - TAC committee would like to be prepared for the conversation with community outreach done before the meeting date. - The Tourism Advisory Committee would like to see a new Clarington Brand completed by the Maple Fest (May) for the upcoming tourism season in Clarington. Creative ideas include ‘Clarington; everything is possible.’ - The committee is eager to participate in the facilitated branding session, suggestions that the meeting should take place as soon as possible, in late October. Motion Petra, motion to propose holding the facilitated session with the CAO proposed for October 22nd or 24th. Moved by Petra Schwirtz, seconded by, Ann Harley: Carried. - In preparation for the facilitated discussion, the Tourism staff and committee will bring a small survey to AppleFest on October 19 to gain feedback from the community i. Community Outreach questions could read: What is Clarington to you? Why do you like Clarington? Do you recommend Clarington as a place to visit? - Staff will review the questions and determine the best way to implement during AppleFest. Some committee members may be available to attend and assist with conducting surveys. Additionally, CBOT could also send questions to their membership to gain more feedback.  Review next steps for Tourism Strategic Action Plan - Tourism staff to work on the development of the work plan for each specific goal. An Engagement Toolkit for partners is needed to have stakeholders understand what Clarington has to offer – both from their business and to promote to visitors and residents. This would be an ideal topic for the annual Tourism Forum in March. Tourism staff to explore further. - Begin planning for the annual Tourism Forum in March. Key topics should include discussing a local Ambassador toolkit/program that is realistic and will meet stakeholders' needs. Tourism staff to research potential speakers/facilitators. Page 61 3 - Prioritize outreach to local schools - how to get information into school newsletters and out to parent councils? Can engagement begin in January 2020, is that realistic? The goal would be to promote Clarington’s festivals and tourism seasons, not to highlight one specific business and getting the residents and locals to be ambassadors for the community. - Tourism staff to research best practices and create a draft framework for the Ambassador Program. The Program would be used to reach out to local schools and have local tourism businesses become more engaged with each other. - More discussions will follow on the work plan once branding facilitation with CAO has taken place. 6. Other Business  Clarington Board of Trade update: - Tourism Business Retention & Expansion program is close to completion. The BR+E is a survey-based program, offered by the Ministry of Agriculture, Food & Rural Affairs to gauge the business climate in Clarington. The program is based on interviews with stakeholders to determine the current business climate and identify areas for improvement. - The program aims to identify challenges and build a local action plan to help with expansions. - 80 letters regarding the Tourism BR+E were mailed to tourism operators, with 25 respondents. This represents +30% (OMAFRA’s suggested target). - Average 75% feel they are supported by the municipality, businesses and residents. Note, top three advantages of operating a tourism business include: proximity to Highway 401 and Toronto, Clarington’s natural environment, community engagement. The three disadvantages included: branding of Clarington (signage, promotion, communication), access to services, lack of collaboration. - Top tourism products and activities include Agri-tourism, festivals and events, motorsports and outdoor activities. From the respondents, 83 per cent of businesses are sure their customers are visiting other business in the area. The most popular forms of tourism advertising for stakeholders include TODS, word of mouth, and website. Opportunities in social media workshops. - Some of the recommendations and action plan items gathered from the draft BR+E include work on a collaboration piece. CBOT to continue a networking platform to encourage stakeholder engagement to further attract visitors; teach stakeholders how to explore new markets or shoulder seasons. CBOT to notify businesses about upgrades to services like broadband, water etc. Future plans to include a familiarization tour for operators to get to know other business in and around the area. Page 62 4 - The draft document will be finalized and completed in the next few weeks. CBOT will share the report once completed. 7. Date of next meeting:  Laura to send out times for the end of October 8. Motion to adjourn Moved by, Ann Harley; seconded by, Christine McSorley, Carried.  The meeting concluded at 8:10 p.m. Page 63 Clarington Heritage Committee Minutes October 15, 2019 - 1 - If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee held on October 15, 2019, at 7:00 PM, at the Clarington Municipal Offices in Room 1C. Members Present Were: Steve Conway, Ron Sproule, Katherine Warren, Noel Gamble, Victor Suppan, Peter Vogel, Councillor Hooper Regrets: Bob Malone (NVDHS), Jason Moore (ACO), Marina Ross (Museum), David Reesor Staff Present: Faye Langmaid, Amy Burke, Sarah Allin, Planning Services Guests: E. Mittag, Community Services; R. Groen, Supervisor of Buildings & Property, Operations; N. Swerdfeger, BBA; M. and S. James 1 Declaration of Pecuniary Interest There were no disclosures of interest stated at this meeting. 2 Adoption of Agenda 19.28 That the Agenda be adopted with the following amendment under Delegations/Presentations to add a delegation by M. and S. James. “Carried” 3 Adoption of Minutes of Previous Meeting 19.29 Moved by N. Gamble, seconded by R. Sproule That the minutes of the September 17, 2019 Clarington Heritage Committee meeting be adopted. “Carried” 4 Delegations/Presentations 4.1 Land Acknowledgement Statement; Presentation by E. Mittag, Community Services E. Mittag presented an overview of the process undertaken to develop the Land Acknowledgement statement for the Municipality of Clarington. The process included a review of best practices, consultation with the Indigenous Community, and a draft statement prepared for Council’s consideration. The draft Land Acknowledgement statement was before the General Governance Committee on October 15th, and will be presented to Council at the end of October for ratification. E. Mittag shared information about the Gunshot Treaty, the Williams Treaty of 1923, and the Williams Treaties Settlement Agreement that helped to inform the development of the Land Acknowledgement statement. 4.2 66 King Street West, Bowmanville Heritage Permit Application; M. James and S. James Page 64 Clarington Heritage Committee Minutes October 17, 2019 - 2 - S. James provided an overview of the changes they are proposing to the ground floor commercial façade of 66 King Street W. in Bowmanville to accommodate their business. The building is designated under Part IV of the Ontario Heritage Act by By-law 98-34. The business owners propose to replace the large window with a double door to improve access for their customers who often have strollers. The modifications also include the replacement of the transom above the window, and the removal of four rows of original red brick below the existing window frame to accommodate the door. It was indicated the intent would be to reuse the brick on the interior of the building in the retail space. The detailed arch above the transom will be retained. Committee members asked questions relating to the style and material of the new door, and the whether the existing trim will be retained. S. James advised the new door will be of aluminum and glass. Best efforts will be made to retain as much trim as possible, but some may have to be removed to accommodate the new door within the existing frame. 4.3 Introduction to the Committee; A. Burke, Planning Services A. Burke, Planning Services introduced herself to the Committee as the Acting Manager of Special Projects. A. Burke advised she is involved with the ongoing Neighbourhood Character Study in Bowmanville, and will be providing an overview of the project at an upcoming Heritage Committee meeting. 4.4 Works at Orono Town Hall; R. Groen, Operations Department, and N. Swerdfeger, BBA R. Groen and N. Swerdfeger presented revised drawings illustrating the upcoming works to improve accessibility of the Orono Town Hall. The revised drawings considered the Committee’s June 2019 comments on the 1st draft design. Revisions include the relocation of the entrance to the addition, changes to the style of the windows, and integration of roofline architectural details from existing building. Committee members appreciated the modifications to address their comments on the June 2019 first draft, and asked questions relating to the relocation of the entrance, the height of the addition, and the colour of the brick to be used. N. Swerdfeger advised the entrance to the vestibule was relocated around the back of the addition to create a safer area to enter/exit the building away from the street. Given the split level floor plan of Orono Town Hall, the interior of the addition will be 1.5 storeys. A historic mason will be consulted to match the brick as closely as possible, similar to the previous kitchen addition. Committee members made the following comments on the revised drawings in the context of ensuring the work is sympathetic to the historical characteristics of the building: The proposed design is much improved; Consider incorporating the dentils close to the roofline, similar to the existing building; Page 65 Clarington Heritage Committee Minutes October 17, 2019 - 3 - Match the foundation height and material, and carry through the brick articulation approximately 3 feet above grade; Match the arch shape and detailing of the upper and lower windows to that of the existing building; and Ensure the façade of the addition remains subordinate to the corner pilaster of the existing Town Hall. R. Groen advised the intent is to finalize the drawings for tender within the next 1- 2 weeks. 5 Business Arising 5.1 Fletcher Tree Planning Services staff provided a draft statement of cultural heritage value or interest for the Fletcher Tree for the Committee’s review. Committee members discussed whether a younger (100+ years) European Beech to the east of the Fletcher Tree might also be mentioned in the statement, and decided to conduct further research independent of the Fletcher Tree initiative. Planning staff will revise the statement to incorporate the sub-committee’s assessment, and circulate to the Committee for review in advance of the November meeting. 5.2 Toll House Plaque F. Langmaid reached out to staff at Durham Region regarding the relocation of the plaque to a more visible location. Regional staff has acknowledged the historical toll house at the subject location, and seems willing to provide for the plaque to be located within the right-of-way. V. Suppan also contacted Regional staff via email. Planning staff is following up with regards to the timing of the sidewalk installation in the area. 5.3 Works at Waverley Place Operations Department staff presented an overview and drawings of the proposed repair and restoration works required to be undertaken at Waverley Place (37 Silver St.) at the September 2019 Heritage Committee meeting. Committee members provided comments. The works are scheduled to commence in the Spring of 2020. As the property is designated under Part IV of the Ontario Heritage Act, a heritage permit is required. The Heritage Committee consider the proposed repairs appropriate and necessary to maintain the designated building in good repair. 19.29 Moved by V. Suppan, seconded by K. Warren That the Clarington Heritage Committee has no objection to the proposed works at 37 Sliver Street or to the issuance of a heritage permit for such works, which include the repair of the roof over the porch deck and porch columns, addition of extra downspouts and rain water leaders, repair of the chimneys, and structural repairs to align the load of the second floor and belvedere, with the load bearing walls down to the basement. “Carried” Page 66 Clarington Heritage Committee Minutes October 17, 2019 - 4 - 5.4 Ontario Heritage Trust Award Nominations: Planning Services staff forwarded an email regarding Ontario Heritage Trust Award Nominations, submissions for which are due October 18th. Staff was not advised of any nominations for 2019. The Committee discussed potential properties to consider 2020, including the restoration of a house at 3792 Concession Rd. 8, Clarke. 5.5 Heritage Permit Applications 66 King Street W.: The Committee received a delegation from business owners M. and S. James providing an overview of proposed modifications to the ground floor façade of 66 King Street W. (designated under Part IV of the Ontario Heritage Act) to replace an existing window with a double door to improve customer access. Committee members considered the proposed modifications to be appropriate in the context of the designation By-law 98-34. 19.30 Moved by K. Warren, seconded by N. Gamble That the Clarington Heritage Committee has no objection to the above noted works at 66 King Street W., Bowmanville, and recommends the approval of this minor heritage permit, to be issued by the Director of Planning, for works as detailed in Section 4.2 above, provided the detailed wood archway above the transom is retained, and the removal of the any brickwork is undertaken in a manner that enables the retention and reuse of the brick, either on or within the building. “Carried” Orono Town Hall (5315 Main Street): The Committee received a presentation from Operations Department Staff and consultant N. Swerdfeger regarding proposed works to improve accessibility at Orono Town Hall, detailed in Section 4.4 above. 19.31 Moved by K. Warren, seconded by S. Conway That the Clarington Heritage Committee has no objection to the proposed works at Orono Town Hall (5315 Main Street), or to the issuance of a heritage permit for such works, which include an addition to the rear of the Orono Town Hall to accommodate a 3-stop accessible elevator, and interior alterations to provide an accessible path of travel from the elevator to a universal washroom in the basement, subject to the following modifications: Incorporating the dentils close to the roofline, similar to the existing building; Matching the foundation height and material, and carrying through the brick articulation approximately 3 feet above grade; Matching the arch shape and detailing of the upper and lower windows to the existing building; and Ensuring the façade of the addition remains subordinate to the corner pilaster of the existing Town Hall. “Carried” Page 67 Clarington Heritage Committee Minutes October 17, 2019 - 5 - 5.6 Camp 30 Official Plan Amendment: The Official Plan Amendment (OPA) will be before the Planning and Development Committee on October 22nd. 5.7 DocVille (816 Regional Road 17): A meeting was held between Planning Services staff, V. Suppan, Councillor Zwart, and Mr. Holliday and his real estate representative. The matter of the addition of the property to the Register has been deferred until the November 12th Planning and Development meeting. 6 Correspondence and Council Referrals: None. 7 Reports from other Committees 7.1 Bowmanville, Orono & Newcastle CIP - Meetings are being held in October. 7.2 Architectural Conservancy of Ontario (ACO), Clarington Branch: - The Annual General Meeting was held. B. Norton is the new President, as T. Ali stepped down. S. Storey is staying on as Treasurer. K. Warren has accepted the role of Secretary, and will co-lead with Suzanne Reimer Doors Open 2020 which will focus on Courtice. 7.3 Newcastle Village District Historical Society (NVDHS) - No Report. 7.4 Museum – The Museum and Library Boards are merging. Upcoming events include: Spirit Walks (throughout October), Halloween Hijinks (October 26), Pumpkin Parade (Nov. 1). Clarington Board of Trade is holding its next meeting at the Museum. 7.5 Wilmot Creek Heritage Park – V. Suppan and B. Malone met with Chief D. Mowat in Alderville on October 9 to obtain input on how to represent the heritage of First Nations communities in the development of the Wilmot Creek Heritage Park. A number of concepts were discussed for consideration in the design of the Park. 8 Project Reports 8.1 Municipal Inventory and Register Committee: None. 8.2 Outreach/Education Committee: K. Warren received a response from Veterans Affairs. Staff is gathering information, however it may take some time. Once the information is received, sub-committee members will reach out to the Legion. 9 New Business 9.1 Heritage Committee funds for 2020: 19.32 Moved by S. Conway, seconded by R. Sproule That the Clarington Heritage Committee requests $1500 from its account in the 2020 budget for the Municipality. “Carried” 10 Adjournment K. Warren moved Adjournment, seconded by R. Sproule at 9:15 pm. Next Meeting: November 19, 2019, 7:00 p.m. Clarington Municipal Offices, Room 1C Page 68 Newcastle Memorial Arena Management Board Municipality of Clarington Minutes of Meeting – Tuesday, October 8, 2019 (Not yet approved by committee) In Attendance – Gary Oliver – Vice Chair Bryan Wiltshire, Arena Manager Shea-Lea Latchford, Todd Taylor, Susan White , Councillor Margaret Zwart Regrets: Councillor Granville Anderson, Dave Bouma 1. Agenda Motion #19-040 Moved by Sue White, seconded by Todd Taylor THAT: the Agenda be accepted as proposed. CARRIED 2. Acceptance of Minutes Motion #19-041 Moved by Gary Oliver, seconded by Sue White THAT: the minutes of August 13, 2019 be accepted. CARRIED 3. Manager’s Report - Training session with all rink attendants was completed on September 12th which included Ammonia Safety, Olympia Room Safety and proper PPE. The stairs along Baldwin Street have been repaired. New policies have been implemented (Public Skating, Bomb Threat, Ammonia Awareness and Emergency Response) and the older ones updated or in the process of being updated. Bryan was requested to consolidate and circulate a list of items that were negotiated with the Municipality of Clarington in terms of funding and planning so that the Board is aware of the plans for future planning. Bryan indicated a thorough review of our facility equipment was completed by Cimco with maintenance recommendations, he will follow-up and share the information with the Board. Two (2) advertisement signs remain unsold; he has contacted Future Signs as a possible solution. During the yearly maintenance of our furnaces it was discovered the heat exchanger had cracked; as a result the furnaces that heat the Dressing Rooms had to be shut down. Therefore two furnaces will need to be replaced. It was discussed from our “Terms of Reference” that the Municipality was responsible for Mechanical Equipment. Councillor Zwart agreed to review the matter with the Municipality. Brian will meet with our Chair (Dave Bouma) and see how to proceed. Page 69 2. 4. Financial Report – 2nd Quarter Financial Report & Summary was provided and accepted by the Board as presented. Proposal to extend Accountant for 2020 was accepted and letter of acceptance signed by Vice Chair. 2020 Improvement Budget was agreed for quotations and planning purposes. An early start to the 2019 Clarington Financial Audit (Pre-Audit) began in October to ensure alignment with the Municipality. 5. New Business - Public Skating Rules will be printed and posted. We will accept the 10 Pass for Public Skating from the Municipality. No Smoking signs will be updated to include “No Vaping”. 6. Next Meeting – Tuesday, November 12, 2019. 7. Adjournment Motion #19-042 Moved by Todd Taylor, seconded by Sue White THAT: the meeting be adjourned. CARRIED The meeting adjourned at 8:30 PM __________________________ Vice Chair ___________________________ Secretary Page 70 Clarington Accessibility Advisory Committee September 4, 2019, 6:30pm MAC Meeting Room 1A If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Present: Shea-Lea Latchford, Chair Sylvia Jaspers-Fayer, Vice-Chair Pinder DaSilva Tim Van Leeuwen Deb Kalogris Councillor Jones Marina Ross Sarah McConaghy Catherine McConaghy Also Present: Fred Horvath – Director of Operations (7:35) Rob Groen – Supervisor of Buildings and Property (7:35) Jeannette Whynot – Accessibility Coordinator Regrets: None The meeting was called to order at 6:30pm. 1. Approval of June 2019 Meeting Minutes Moved by Deb Kalogris and seconded by Pinder DaSilva, That the minutes of the June 19, 2019 meeting be approved. Carried 2. Discussion: Snow Clearing Roundtable with Fred Horvath, Director of Operations Shea-Lea Latchford welcomed Fred Horvath to the meeting and invited him to provide the Committee with an update on snow clearing in the 2018-2019 season. Mr. Horvath provided an overview of the 2018-2019 snow season. The Committee was advised that it was a difficult season because of the extreme cold and fluctuating temperatures. As a result, crews had a difficult time keeping the roads and sidewalks clear and dry. Mr. Horvath explained that there are limits to what his workers, and private contractors can do as they are only able to work a maximum 13 hours in a 24 hour period, and no more than 70 hours per week. The Committee provided Mr. Horvath with some feedback about issues they’ve encountered in the winter. In particular keeping traffic push buttons clear or eliminating Page 71 Clarington Accessibility - 2 - Advisory Committee Page 2 of 4 them altogether. As snow is pushed to the side, members of the Committee noted it is impossible to push the button required to allow pedestrians to cross. Mr. Horvath advised he would speak to Regional colleagues to see what could be done. Shea-Lea Latchford thanked Mr. Horvath for taking time to speak with the Committee and wished him good luck with upcoming season. 3. Orono Town Hall Update – Rob Groen, Supervisor of Buildings and Property Mr. Groen provided the Committee with an overview of the upcoming accessibility upgrades at Orono Town Hall. Through the Government of Canada’s Enabling Accessibility Grant, the Municipality is undertaking a project to add an elevator to the Orono Town Hall and barrier-free washrooms in the basement. The Committee was presented an overview of where the elevator will be located, although final drawings are not yet available. Mr. Groen advised the Committee that he will share updated drawings with the Committee in the future once they are available. The Committee noted how it is an excellent project and they look forward to seeing future plans once the Heritage Committee has approved the design. Sylvia Jaspers-Fayer brought forward a concern with the entrance stairwell at the Orono Town Hall. She requested that an additional railing be added in the middle, to further assist people with mobility impairments. Mr. Groen advised he would look into this request. An additional request for a centre handrail at the Town Hall was also requested for the same reasons. Mr. Groen advised he would also look into that but it might take some time because of the historical features in that stairway. 4. Community Outreach Partnership with the Diversity Committee Ms. W hynot brought forward a partnership proposal for the Committee’s consideration. Highlighting the similarities between their work and the work of the Diversity Committee, Ms. Whynot proposed that they partner with them for community outreach events to help lessen the burden. By partnering and sharing space at community events, both committees will be able to ensure proper coverage and participation. The Committee mutually agreed to partner with the Diversity Committee on outreach events. In support of the Committee’s ongoing quest to reach the community at large, Ms. Whynot presented several cost-effective giveaway items for their consideration Moved by Sarah McConaghy and seconded by Pinder DaSilva That the Accessibility Coordinator purchase custom printed seed packets. Carried Page 72 Clarington Accessibility - 3 - Advisory Committee Page 3 of 4 Moved by Pinder DaSilva and seconded by Tim Van Leeuwen That the Accessibility Coordinator purchase the “We Are All Special” colouring books Carried Moved by Sarah McConaghy and seconded by Tim Van Leeuwen That the Accessibility Coordinator purchase colour your own bookmarks Carried 5. Curb Cut Request Ms. Whynot advised the Committee of a curb cut request she recently received. The requestor asked that a curb cut be installed along Clarington Blvd, south of Prince William Blvd. The requestor noted that residents of the Seasons residence are crossing at this location even though there isn’t a curb cut because it is more convenient and the sidewalk is in better condition. The requestor noted that seniors are being put in a dangerous position and a simple curb cut would go a long way in keeping them safe. Ms. Whynot presented the Committee with images of the location and a possible solution that would see a curb cut and a pedestrian refuge in the island. It would be an unsigned crossing that people would use at their own risk. The idea is to make it easier for people to do what they are already doing, but not formalize the crossing through lights or signals. Moved by Tim Van Leeuwen and seconded by Sylvia Jaspers-Fayer That the Accessibility Advisory Committee supports staff exploring the possibility of a pedestrian crossing along Clarington Blvd south of Prince William Blvd Carried 6. Updates: MAC Accessible Washroom The Committee was advised that a power-door operator was installed in the accessible washroom on the ground floor of the MAC. Page 73 Clarington Accessibility - 4 - Advisory Committee Page 4 of 4 7. Other Business Tim Van Leeuwen requested that the Committee write a letter to Metrolinx advising them that the recent reduction in GO Bus service has negatively impacted people with disabilities. He noted that the 90 GO East bus used to run every 30 minutes, which allowed him to travel freely through the community. With the reduction in service, buses only run every hour, which has negatively impacted his ability to travel freely and independently in the community. Moved by Tim Van Leeuwen and seconded by Sarah McConaghy That the Accessibility Coordinator draft a letter to Metrolinx on behalf of the Accessibility Advisory Committee regarding the service reduction of the 90 GO East bus and its negative impact on persons with disabilities in Clarington. Carried 8. Adjournment Moved by Pinder DaSilva and seconded by, Deb Kalogris That the meeting adjourn (end). Carried The meeting concluded at 8:04PM. __________________________ Chair __________________________ Secretary Page 74 Affordable Housing Task Force Tuesday, June 18, 2019 at 10:00 a.m. Municipal Administrative Centre, 40 Temperance Street, Bowmanville Meeting Room 1A ATTENDEES: Wendy Partner, Chair Councillor Ron Hooper, Municipality of Clarington Councillor Corinna Traill, Municipality of Clarington Councillor Janice Jones, Municipality of Clarington Henry Wildeboer, Former Pastor/Durham Christian Homes Joyce Kufta, Parkview Lodge Charlie Trim, Parkview Lodge Bob Malone, Newcastle & Bond Head Ratepayers Association Carron Jensen, Imaging Home Group Erin O’Reilly, DAFRS Carlo Pellarin, Manager, Development Review Branch, Municipality of Clarington Jeannette Whynot, Accessibility Coordinator, Municipality of Clarington Justin MacLean, Corporate Policy Analyst Heather Keyzers, Community Coordinator, Municipality of Clarington REGRETS: Mayor Adrian Foster Alan Robins, Director, Housing Services Division, Region of Durham Milt Dakin, Forestree Place Wanda Huntington, DAFRS Anthony Adrien, CMHC WELCOME Wendy welcomed Tony Irwin as out guest speaker. Mr. Irwin is the President and CEO of the Federation of Rental-Housing Providers of Ontario (FRPO). Mr. Irwin thanked the Committee for inviting him to speak. FRPO is the largest association in Ontario representing those who own, manage, build and finance, service and supply residential rental homes. They have over 30 years of experience and have 2200 members/350,000 units. FRPO works to promote a balanced and healthy housing market with a vital rental-housing industry, choice for consumers, adequate government assistance for low-income households, and private sector solutions to rental-housing needs. Mr. Irwin shared a story pertaining to a proposed new building in Dundas, Ontario and the issues that arose pertaining to appeal periods lasting up to 6 years thus causing increased cost to the developer. Mr. Irwin also explained the rules involved when Page 75 Affordable Housing Task Force June 18, 2019 2 reclaiming a unit for personal use and the rules when a building is being updated and how the residents have the choice of moving back into their unit at the same rent as before the building was renovated. Mr. Irwin noted that the Provincial Government recognizes that there is a supply crisis. He stated that Bill 108 - More Homes, More Choice Act, received Royal Assent on June 6, 2019. He suggested that Clarington speed up the approval phase, develop where it makes sense and have a collaborative relationship between the municipality and developers. Driving factors are: 1. Cost of land and the need to unlock available lands to the developers i.e. surplus lands; and 2. Government opposed fees and charges He stated that he would relay the message back to his group that Clarington is interested in building affordable housing. Unfortunately Tim Neeb, Mahogany Management our second guest speaker was unavailable to attend today’s meeting. APPROVAL OF MINUTES Moved by Corinna Traill, seconded by Henry Wildeboer THAT the minutes dated May 21, 2019 be approved with the following amendment on page 3: Change “Justice” to “Justin”. “CARRIED” OTHER BUSINESS Council Resolution #GG-320-19 - Wendy thanked everyone from the Committee that attended and supported Bob Malone and Henry Wildeboer when they spoke at the General Government Committee Meeting. Wendy advised that Joyce Kufta did a fantastic job at the CMHC funding announcement. Parkview Lodge – Durham Access to Social Housing (DASH) vs. Durham Non-Profit Housing Corporation - Joyce explained the difference between the two application s. Page 76 Affordable Housing Task Force June 18, 2019 3 DASH is regulated by the Region of Durham and is for rent geared to income units. Durham Non-Profit Housing Corporation is the organization that Parkview obtain to maintain the building. They are separate application forms and processes. Parkview has both rent geared to income and market value units. ADJOURNMENT The meeting adjourned at 11:19 a.m. Moved by Ron Hooper, seconded by Charlie Trim THAT the meeting be adjourned. “CARRIED” NEXT MEETING Please note that the Committee will not be meeting over the summer. The next meeting will occur in September 2019. Page 77 Committee Report to Council If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Report Number: GGR-002-19 Date of Meeting: October 28, 2019 Report Subject: General Government Committee Meeting of Tuesday, October 15, 2019 Recommendations: 1. Receive for Information a. Item 8.2 - Minutes of the Ganaraska Region Conservation Authority, from the September 19, 2019 meeting b. Item 8.3 - Ralph Walton, Regional Clerk/Director of Legislative Services, Durham Region, Regarding Red-Light Camera Program Implementation Report 2019-W - 65 c. Item 8.4 - Ralph Walton, Regional Clerk/Director of Legislative Services, Durham Region, Regarding Automated Speed Enforcement Program Implementation Report 2019-W -66 d. Item 8.5 - Ministry of Transportation regarding Amendments to Ontario Regulation 619 - Speed Limits, under the Highway Traffic Act for Highway 407 and Highway 418 in Clarington e. Item 13.1 - ESD-007-19 Emergency Services Activity Report – Q2 2019 f. Item 16.2 - COD-021-19 Fire Mediation Award for Collective Agreement 2018- 2022 g. Item 21.1 - COD-013-19 Council Awards During Council Recess h. Item 21.2 - Christine McSorley, Newcastle's of the World, Municipality of Clarington Representative at the Newcastle of the World Conference 2020 Page 78 Municipality of Clarington Page 2 Report GGR-002-19 2. Christopher Norris, Manager of Customer Service Experience, and Bill Holmes, Acting General Manager, Durham Region Transit Commission, Regarding Rural Service Review That the Delegation of Christopher Norris, Manager of Customer Service Experience, Durham Region Transit Commission, regarding Rural Service Review, be received with thanks. 3. Minutes of the Bowmanville Business Improvement Area, from the June 11, 2019 meeting That Communication Item 8.1, be received for information; and That the Committee request a copy of the Bowmanville BIA Correspondence Item 4 (i) from Victoria Sautner from their meeting of June 11, 2019. 4. CSD-009-19 South Bowmanville Recreation Centre That Report CSD-009-19 be received excluding section 2.4 of Report CSD-009-19 and sections 3.51, 3.55, 3.59 of Attachment 1 to Report CSD-009-19; That Council approve the proposed facility program as presented; That Council refer the proposed Phase I project budget of $48,005,300 to the 2020 budget deliberations; That Council authorize staff to complete the application for funding for this project as prescribed in the Investing in Canada Infrastructure Program; That all interested parties listed in Report CSD-009-19 and any delegations be advised of Council’s decision; and That Staff report back to the October 28, 2019 Council meeting on the cost of adding a wellness/fitness component, amongst other items, in place of the office space of 5,600 square feet. 5. CSD-009-19 South Bowmanville Recreation Centre That the following remaining portions of Report CSD-009-19 be received: “Section 2.4 of Report CSD-009-19 and sections 3.51, 3.55, 3.59 of Attachment 1 to Report CSD-009-19”. 6. CSD-010-19 Addendum to CSD-007-19 Land Acknowledgement Statement That Report CSD-010-19 be received; That Council approve the proposed Land Acknowledgement Statement to be read aloud by the Mayor or designate at the start of public regular and special meetings of Cou ncil and its Standing Committees held in the Municipality of Clarington, at civic celebrations, and other official events that are hosted by the Municipality; Page 79 Municipality of Clarington Page 3 Report GGR-002-19 That Council approve the draft By-law (Attachment 1 to Report CSD-010-19) to amend By-law 2015-029, the Procedural By-law, in order to incorporate a Land Acknowledgement Statement at the meetings; That staff be directed to develop a training plan, in collaboration with the Diversity Advisory Committee and representatives of our local Indigenous community, to provide Indigenous cultural awareness for Members of Council and staff; and That all interested parties listed in Report CSD-010-19 and any delegations be advised of Council’s decision. 7. CLD-021-19 Bowmanville BIA Requests Regarding Parking Meters That Report CLD-021-19 be received; That, in accordance with Section 34(3) of the Traffic By-law 2014-059, the Municipality of Clarington approves the request from the Historic Downtown Bowmanville Business Improvement Area to increase the Christmas parking period for free parking meters from December 15-31 to December 1-31 for 2019 on a one-year trial basis for December 2019, and therefore designates the area in downtown Bowmanville regulated by parking meters as a free parking area between December 1, 20 19 and December 31, 2019; That Staff be directed to take the appropriate steps, including covering the meters with bags and advising the public via social media and notices placed on Clarington’s website; That Staff report back, prior to November 1, 2020 on the pilot of “free parking in the month of December, 2019”; and That all interested parties listed in Report CLD-021-19 and any delegations be advised of Council’s decision. 8. COD-020-19 CL2019-28 - 2019 Facility Parking Lots That Report COD-020-19 be received; That C. Aurora Paving Ltd. with a total bid amount of $248,618.00 (Net HST Rebate, being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2019-28 be awarded the contract for the 2019 Facility Parking Lot, as re quired by the Engineering Services Department; That the total funds required for this project in the amount of $277,498.74 (Net HST Rebate), which includes the construction cost of $248,618.00 (Net HST Rebate) and other costs including material testing, and contingencies in the amount of $28,880.74 (Net HST Rebate) is in the approved budget allocation as provided and will be funded from the following accounts; Description Account Number Amount Parking Lot Rehab (2019) 110-32-327-83614-7401 $255,043 Retaining Wall (2019) 110-36-330-83438-7401 22,456 Page 80 Municipality of Clarington Page 4 Report GGR-002-19 That all interested parties listed in Report COD-020-19, and any delegations be advised of Council’s decision. 9. COD-022-19 Supply and Delivery of Winter Sand That Report COD-022-19 be received; That Young Aggregates with a bid amount of $299,378.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender SS CL2019-1 be awarded the contract for the Supply and Delivery of Winter Sand as required by the Operations Department; That the funds required for this project in the amount of $299,378.00 (Net HST Rebate) be funded by the Municipality from the approved budget allocation as follows: Description Account Number Amount Winter Maintenance Material 100-36-383-10300-7112 $299,378 That all interested parties listed in Report COD-022-19 and any delegations be advised of Council’s decision. 10. FND-028-19 Prudent Investor Standard for Municipal Investments – Update and Options Analysis That Report FND-028-19 be received; That Staff continue to work with ONE Investment to bring information back to Council related to a new Investment Policy Statement (IPS) and agreements associated with establishing a new Joint Investment Board (JIB) and implementing the Prudent Investor (PI) regime; and That all interested parties listed in Report FND-028-19 and any delegations be advised of Council’s decision. 11. Camp 30 That Resolution #CGG-005-19, passed in Closed Session regarding the possible acquisition of lands, be ratified. Page 81 Committee Report to Council If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Report Number: PDR-002-19 Date of Meeting: October 28, 2019 Report Subject: Planning and Development Committee Meeting of Tuesday, October 22, 2019 Recommendations: 1. Receive for Information a. Item 9.1 - Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Employment Lands Servicing Project Status Report #2019-EDT-15 b. Item 9.2 - Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Envision Durham – Environment and Greenlands System Discussion Paper Report #2019-P-36 c. Item 9.3 - Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Envision Durham – Engagement and Outreach – Public Opinion Survey Summary Report #2019-P-35 d. Item 9.4 - John Paul Newman, Director of Corporate Services/Clerk, Township of Scugog, Regarding Provincial Policy Statement Review - Response to Draft Policy Revisions e. Item 9.5 - Megan Fletcher, Acting Deputy Clerk, Municipality of West Elgin, Regarding Provincial Policy Statement f. Item 9.6 - Courtenay Hoytfox, Development and Legislative Coordinator, Township of Puslinch, Regarding Provincial Policy Statement Review Page 82 Municipality of Clarington Page 2 Report PDR-002-19 2. Applications by BV Courtice Partners LP (Trolleybus Urban Development) for a Draft Plan of Subdivision and Zoning By-law Amendment to permit 151 subdivision at the north-west corner of Hancock Road and Nash Road in Courtice. That Report PSD-042-19 be received; That the proposed Draft Plan of Subdivision and Zoning By-law Amendment submitted by BV Courtice Partners LP (Trolleybus Urban Development) continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD-042-19, and any delegations be advised of Council’s decision. 3. Proposed Rezoning to permit East Penn battery facility located at 1840 Energy Drive, Courtice) That Report PSD-043-19 be received; That the proposed application for Rezoning ZBA 2019 -0016 continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD-043-19, and any delegations be advised of Council’s decision. 4. Application by Werrcroft Farms to amend Zoning By-law 84-63 and Zoning By-law 2005-109 to facilitate a surplus farm dwelling severance, 6115 & 6171 Vannest Road That Report PSD-044-19 be received; That the application to amend Zoning By-laws 84-63 and 2005-109 continue to be processed and that a subsequent report be prepared; That all interested parties listed in Report PSD-044-19 and any delegations be advised of Council’s decision. 5. Applications by Werrcroft Farms Ltd. to amend the Clarington Official Plan and Zoning By-law 2005-109 to facilitate a surplus farm Dwelling severance at 8800 Middle Road, Darlington That Report PSD-045-19 be received; That the Municipality of Clarington has no objections to the approval of ROPA 2019-003 to allow the severance of a non-abutting surplus dwelling; That Amendment No. 118 to the Clarington Official Plan as contained in Attachment 1 of Report PSD-045-19 be adopted; Page 83 Municipality of Clarington Page 3 Report PDR-002-19 That the application to amend Zoning By-law 2005-109 be approved and the By-law contained in Attachment 2 of Report PSD-045-19 be passed; That the Region of Durham Planning and Economic Development Committee and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-045-19 and Council’s decision; and That all interested parties listed in Report PSD-045-19 and any delegations be advised of Council’s decision. 6. Renaming of King Street in Haydon and a remnant of King Street in Bowmanville That Report PSD-046-19 be received; That the By-law shown in Attachment 1 to Report PSD-046-19 be approved to: a. rename King Street in Haydon to Grasshopper Park Road; and b. rename the remnant portion of King Street in Bowmanville to Kings Hill Lane; That all affected landowners receive a goodwill payment, in accordance with the Municipality of Clarington’s Goodwill Payment Policy for Municipally Initiated Street Name Changes, to recognize the inconvenience and time associated with the street name changes; That a copy of Report PSD-046-19 and Council’s decision be forwarded to the Durham Regional Police Service and the Durham Regional Planning and Economic Development Department; and That all interested parties listed in Report PSD-046-19 and any delegations be advised of Council’s decision. 7. Clarington Transformer Station – Final Peer Review That Report PSD-047-19-19 be received; and That all interested parties listed in Report PSD-047-19 and any delegations be advised of Council’s decision. 8. St. Mary’s Cement Air Quality Monitoring – Options for Retaining an Air Quality Expert That Report PSD-048-19 be received; and That funding for an air quality expert be referred to the 2020 budget deliberations. Page 84 Moved by Councillor Joe Neal Seconded by Councillor Corinna Traill 1. That site review assessments for the rural area be accelerated , and that staff review mapping in general with a view to correcting obvious mapping errors that don’t require a site visit to correct. 2. That Staff shall take all steps necessary to amend Clarington’s Official Plan (the “OPA Amendment”) by way of a municipally initiated amendment, with the Natural Heritage designation in Map D and Environmental Protection Area in Map A of the Official Plan for rural lands being limited to: a. Provincially Significant Wetland; b. Areas designated by CLOCA as being within a floodplain (red line on CLOCA maps); c. Areas designated by the GRCA as being within a floodplain; d. Land designated on the current Region of Durham Official Plan, Schedule B Map B-1 as containing Key Natural Heritage and Hydrologic Features; e. Land which is Significant Woodland; f. Such other key natural heritage and key hydrologic features, natural hazards, and 30 metre minimum vegetation zone not included in (a) to (e) which are (i) mandated by provincial legislation or the Regional Official Plan; and (ii) which have specifically been approved by Council; prior to the submission of the Official Plan Amendment to the Region of Durham; provided however that the mapping shall not include a minimum vegetation zone for significant valleylands. 3. Once the OPA mapping is updated, it be uploaded to the Region’s Comprehensive Review. 4. If any other amendments to the Official Plan are subsequently required as a result of refined mapping, they shall be at no cost to the landowners. Page 85 Presentations and Handouts Delegation by W. Bracken to Clarington Council October 28, 2019 Report PSD-048-19 St. Marys Cement Air Quality Monitoring – Options for Retaining an Air Quality Expert Clarington Resolutions Taking Action To Help Protect Residents Expert With Extra Credentials Needed •Expert medical knowledge is needed •Expert must understand cumulative effects on respiratory, cardiac systems and other body systems and be up to date on current research •Expert must be independent of industry •Impacts to land and water in addition to air must be assessed •Expert knowledge of dioxin/furan impacts and chemistry required Ambient Air, Stack Testing, Long-Term Sampling System (AMESA) –All of the Above Need Oversight and Review MECP Standards Relevant to the Projects are Very Out of Date MECP Standards Relevant to the Projects are Very Out of Date MAJOR DIOXIN/FURAN EXCEEDANCES Exceedance Experiences Disprove “Robust” Monitoring Claim •Oct. 1-2, 2015 Stack Tests for Dioxins/Furans: Boiler 1 Tests average 229.3 pg TEQ per cubic metre Boiler 1 Tests average 103.8 pg TEQ per cubic metre •May 2 –May 11, 2016 Stack Test Boiler 1 Tests average 818 pg-TEQ per cubic metre Dioxin/Furan Legal Limit 60 pg-TEQ per reference cubic metre Yet operational parameters on Continuous Emissions Monitors (CEMs) showed no indication there was a problem-no one knew Stack Tests Since May 2016 •in compliance •some changes were made to procedures Dioxin/Furan Ambient Air Exceedance May 26, 2018 Questions and Concerns Still Remain; Very Calm Day (note: handwriting in marker is my own) Ministry Review Was Limited Did Not Review AMESA Data, nor Profiles Below are the responses I received to questions I submitted to the MECP for the June 7, 2019 MECP session at the DYEC Four Years In: AMESA issues Remain Unresolved Monthly Data Withheld •Yet Long Term Sampling Systems are used in many places and are working •In memo to Durham, consultant John Chandler writes that the manufacturer has advised that there 250 installations in France alone •Modifications to the sampling equipment and to sampling procedures have been made to “correlate” the AMESA to the stack test results, but is this the correct objective and approach? Are changes made getting complete proper oversight? Durham Staff Are Not Reviewing the Monthly AMESA Data •At the September 24, 2019 EFW-WMAC meeting staff advised that the AMESA monthly cartridge lab results go to Covanta and they do not review them as they view the results as “meaningless” Please Request Expert(s) That is (are) Independent With The Necessary Expertise