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HomeMy WebLinkAbout10/14/2008 Cl~iJlgton DATE: TUESDAY, OCTOBER 14, 2008 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held September 29,2008 PRESENTATIONS There are no Presentations scheduled for this meeting. DELEGATIONS (List as of Time of Publication) a) Tom McKee - Municipality of Clarington General Amendment to Zoning By-law 84-63 Regarding Recreational Vehicle Parking and Accessory Buildings and Structures - (Item 6 of Report #1) COMMUNICATIONS Receive for Information I - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated September 9,2008 I - 2 Minutes of the Clarington Heritage Committee dated September 16, 2008 I - 3 Minutes of the Durham Nuclear Health Committee dated September 12, 2008 I - 4 Minutes of the Central Lake Ontario Conservation Authority dated September 16, 2008 1-5 Minutes of the Orono Arena Community Centre Board dated October 1 , 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Council Agenda - 2 - October 14, 2008 I - 6 Minutes of the Clarington Museum and Archives Board dated September 10, 2008 I - 7 Allan Hewitt, Library Board Chair, Clarington Public Library - Letter of Appreciation for Financial Support I - 8 Sandra Kranc, City Clerk, City of Oshawa - Support for Parenting and National Bully Awareness Week I - 9 Martin Vroegh, Environment Manager, St. Marys Cement Inc. - Alternative Fuels Demonstration Project: Bowmanville Cement Plant I - 10 D. L. Cullingworth, Secretary, Newcastle-Bond Head Ratepayers Association - Letter of Appreciation for Resurfacing of Mill Street South I - 11 W. Michael Fenn, Chief Executive Officer, Metrolinx - Release of Draft Regional Transportation Plan and Draft Investment Strategy Receive for Direction D - 1 Terryl Tzikas, Secretary, Bowmanville Santa Claus Parade - 47th Annual Community of Bowmanville Santa Claus Parade D - 2 Marianne McBride - Resignation From the Ganaraska Forest User Committee D - 3 Janine Wallace-Rivard, R.C.M., Property Manager, The Nantucket, Durham Condominium Corporation No. 146 - Concerns With Skateboard Park at the Courtice Complex D - 4 Peter Evans, President, Clarington Older Adult Association Board of Directors - Durham Community Care and Lions' Nursery School Sub-Leases at the Beech Centre D - 5 Confidential Correspondence Regarding Litigation or Potential Litigation Affecting the Municipality D - 6 Confidential Correspondence Regarding Litigation or Potential Litigation Affecting the Municipality D - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Bill 94: Social Assistance Statutes Law Amendment Act (Registered Disability Savings Plans) D - 8 Alfred Frendo-Cumbo - Parking By-law Enforcement Issues on Kingsview Court D - 9 Marvin and Kathy Stapleton - Demolition of Farmhouse at 2100 Stapleton Road Council Agenda - 3 - October 14, 2008 D - 10 Sandra Kranc, City Clerk, City of Oshawa - The Ontario Poverty Reduction Strategy D - 11 Louise Gartshore, City Clerk, City of Woodstock - Support of Provincial Sales Tax Exemption for Police Services D - 12 Township of Greater Madawaska - Review of the Municipal Property Assessment Corporation Operations D - 13 Kathi Maskell, Mayor, Town of Hanover - Fairness for Ontario and Investment in Communities COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of October 6, 2008 STAFF REPORT(S) 1. Report FND-023-08 - Municipal Investments (To be distributed under separate cover) BUSINESS ARISING FROM NOTICE OF MOTION No Notices of Motion were received for consideration. UNFINISHED BUSINESS 1. Addendum to Report CSD-015-08 - Community Services Department Strategic Plan BY-LAWS NOTICES OF MOTION OTHER INFORMATION CONFIRMING BY-LAW ADJOURNMENT q@&lon Council Meeting Minutes SEPTEMBER 29, 2008 Minutes of a regular meeting of Council held on September 29, 2008, at 7:00 p.m., in the Council Chambers. Councillor Trim led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn, attended until 8:15 p.m. Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Manager of Communication & Marketing, J. Cooke, attended until 8:18 p.m. Director of Planning Services, D. Crome Solicitor, D. Hefferon Director of Operations, F. Horvath Corporate Safety & Project Manager, B. Taylor Director of FinancelTreasurer, N. Taylor Director of Emergency Services/Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. ANNOUNCEMENTS Councillor Novak confirmed that Wal-Mart is still committed to building a store in Bowmanville, that zoning issues have been resolved; and, that the delay is due to internal Wal-Mart business arrangements. It is anticipated the store will be open in 2009. Councillor Novak presented Mayor Abernethy with a plaque in recognition of the Municipality's Platinum Sponsorship for the 2008 Children's Groundwater Festival. Council Meeting Minutes - 2 - September 29, 2008 Councillor Hooper announced the following: . He was pleased to represent the Mayor at the Durham Region Soccer Association Volunteer Reception on September 24,2008. The event was held at the Darlington Indoor Soccer Facility. Clarington residents Sherry Bonanza and Alf Huggins were among the recipients. . He attended CLOCA's 50th Anniversary Watershed Tour. A butterfly box provided by residents of the Whitby Mental Health Centre was unveiled at the Hampton Pond. The 50th Anniversary Reception was held at Cullen Gardens and was very well attended. . The Bowmanville BIA will be hosting the Apple Festival and Craft Sale on October 18, 2008. There will be free half-hour transit service during the event. . Leisure Lady and Second Chance have re-opened following the downtown fire. . The Clarington Board of Trade will be launching a "Shop Local" Campaign on October 1, 2008. . On October 25,2008, the Clarington Sports Hall of Fame Induction Ceremony will be held. . The Clarington Older Adult Centre will be "fiddling" around with Scott Woods playing Old Time Country and Fiddle Music on October 16, 2008, at the Beech Centre. Councillor Robinson announced the following: . The Orono Chilli Cook-off was held on September 20,2008, with $1,000 donated to Clarington Food Bank. . The Ganaraska Conservation Area "Building for Change" Campaign has raised over $3.6 million towards the $4 million redevelopment project. . On September 24, 2008, the Clarington Blooms Awards were held at the Orono Community Centre. Councillor Robinson requested that the PowerPoint presentation be scheduled at an upcoming Council meeting. . The Official Opening of the Newcastle & District Recreation Complex will be held on October 4, 2008, at 12:00 p.m. . The Purina Walk for Guide Dogs will be held on October 4, 2008. . The Newcastle Fall Festival will be held on October 3 and 4, 2008. Mayor Abernethy announced that Anne Ottenbrite will be in attendance at the Official Opening of the Newcastle & District Recreation Complex. Councillor Woo extended appreciation to Fire & Emergency Services, the Durham Regional Police Service and sponsors of the 8th Annual Family Safety Day held at Fire Station #1 on Saturday. The event attracted 3,000 to 4,000 attendees. Council Meeting Minutes - 3 - September 29,2008 Councillor Woo also announced that the Bowmanville Eagles hosted the Annual Governor's Showcase Tournament at the Garnet B. Rickard Complex on September 19, 20 and 21, 2008. Thirty-seven teams from the Ontario Provincial Hockey League participated at this year's tournament and Clarington will be the site for the tournament for the next two years. He expressed appreciation to Jim Campbell and staff of the Rickard Complex. MINUTES Resolution #C-460-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a special meeting of Council held on September 12, 2008, and the minutes of a regular meeting of Council held on September 15, 2008, be approved. "CARRIED" PRESENTATIONS Resolution #C-461-08 Moved by Councillor Novak, seconded by Councillor Woo THAT the order of the agenda be altered to allow for Presentation (g) to be heard at this time. "CARRIED" Dan Remollino, MTO Project Manager, Dean Kemper, MTO, Brenda Jamieson and Doug Allingham, TSH Project Managers addressed Council to provide an update on the Highway 407 East EA & Preliminary Design Study. Doug Allingham stated since their last update to Clarington Council one year ago when the technically recommended route was presented, a great deal of work has been done on the Preliminary Design and Environmental Assessment. Minor changes to the route were presented to the public in June and July and they are continuing to do fieldwork analysis, conduct stakeholder consultation and are anticipating completion of the preliminary design and Environmental assessment for 2009, for submission to the Province for approval. Mr. Allingham thanked members of staff for their participation in the study and advised he looks forward to staffs participation as they conclude the study next year. Council Meeting Minutes - 4 - September 29, 2008 Through use of a PowerPoint presentation, Brenda Jamieson provided a status update on the 407 East Environmental Assessment, highlighting preliminary design activities, route refinements, design alternatives and illustrating the technically preferred route. Ms. Jamieson advised route refinements were considered at seven locations to further avoid and/or mitigate identified impacts. She outlined the proposed crossing road treatment strategy, noting there are 31 road crossings in clarington, five arterial road interchanges, 18 overpasses/underpasses and 8 road closures. She highlighted the preliminary design plan for sections Townline Road to East of Enfield Road, East of Enfield Road to East of Liberty Street, and East of Liberty Street to Highway 35/115. Ms. Jamieson stated transitway stations and transfer stations, a highway maintenance yard and a commercial vehicle inspection facility will be located along the corridor. Ms. Jamieson highlighted the East Durham Link which included transitway stations at Taunton Road, Highway 2 and Bloor Street, a commercial vehicle lay-by and improved access to Holt Road from the Link. She noted that a number of additional property requirements have been identified as a result of route refinements and that the Ministry is proceeding with advance purchases on a case-by-case basis where property is substantially impacted by the Technically Preferred Route. Ms. Jamieson summarized the findings of the fourth round of Public Information Sessions and reviewed the Community Value Plan (CVP) designed to provide an opportunity to further enhance public involvement to identify priority community values. Ms. Jamieson outlined next steps in the process advising of key elements in completing the impact assessment and identifying mitigation and compensation measures for the recommended design. She indicated it is anticipated that the final EA will be submitted in June 2009 and that the Federal (CEAA) process has been initiated and will be done concurrently with the Provincial Environmental Assessment. Marty Epp, Program Manager, Central East Prehospital Care Program, provided an overview of the Cardiac Safe Community Program, a Ministry of Health funded partnership between Fire and Emergency Services in Durham Region, the eight area municipalities, the Ontario Power Generation, Lakeridge Health Corporation and the Central East Prehospital Care Program. He noted the Central East Prehospital Care Program provides a number of programs and services to the community including the Public Access Defibrillation Program. Mr. Epp stated there are more than 80 public locations equipped with public access defibrillators with ten located in the Municipality of Clarington. Mr. Epp advised on July 22, 2008, Mr. John Vesters collapsed during a hockey game and was successfully defibrillated as a result of the prompt and professional action taken by Clarington staff and EMS. Mr. Epp extended appreciation for support of the program and advised that next year the 9th Annual Cardiac Safe Program Survivor Day will be celebrated. Marty Epp, Kim Arsenault and Andy Benson, Central East Prehospital Care Program presented Certificates and Lightning Bolt Pins to Steve Parker, Mark Sutherland, Christine Faulkner and Helena Hisey in recognition of their heroic actions regarding a medical emergency at the South Courtice Arena and acknowledged Jeremy Czechowski who was unable to attend this evening. Council Meeting Minutes - 5 - September 29,2008 A hockey jersey was presented to Mr. John Vesters, on behalf of the Municipality of Clarington. John Vesters expressed appreciation both personally and on behalf of his family to staff and the emergency team for their valiant efforts in saving his life stating he is extremely grateful for the support of the Public Access Defibrillation Program. Chief Weir provided a brief synopsis of the events leading up to the 911 Emergency call on April 29, 2008, regarding the downtown Bowmanville fire in which Milt Dakin, Dave Byrant, Rob Sage and Derek DeJong were instrumental in helping residents of the buildings get out safely. Mayor Abernethy and Chief Weir presented Certificates of Commendation to Derek DeJong, Dave Bryant, Milt Dakin and Rob Sage on their Acts of Courage regarding the Downtown Bowmanville Fire April 29, 2008. Serina Mayberry, Metroland Durham Region Media Group presented Mayor Abernethy with a plaque in recognition of the Municipality's "Commitment to Fostering Growth in Durham Region". Tariq Asmi, Executive Director, Growing Communities Healthcare Alliance, addressed Council requesting Council's assistance in supporting the Alliance's recommendations for a more equitable population-needs-based funding for hospital care in Ontario's high growth communities. Mr. Asmi stated the Alliance believes that Ontario's vision to help Ontarians stay healthy can be strengthened by adding the principle of "care close to home" by providing an appropriate range of health care services in a timely manner within the community. Through use of a PowerPoint presentation, Mr. Asmi reviewed the Alliance's vision and goals, provided statistical information on population growth in high growth Local Health Integration Networks (LHINs), reviewed statistics specific to the Central East LHIN, and addressed funding inequities. Mr. Asmi stated each year there is a widening gap in per-resident funding and there needs to be a plan to complement "Places to Grow" to ensure adequate facilities are built to keep pace with the growing population. Mr. Asmi urged Council to add their voice as the Alliance moves forward and endorse a resolution requesting the Provincial government to speed up implementation of hospital growth funding commitment to ensure that $100 million in growth funding is targeted to high growth hospitals and provide funding for social services; impl.ement a population-needs-based-funding for provincial health care and social services; and, develop a health care and social services growth plan for Ontario to complement Places to Grow legislation. Council Meeting Minutes - 6 - September 29,2008 John Slater, Vice Chair and Michelle Sumere, Stewardship Coordinator, Durham Land Stewardship Council addressed Council expressing appreciation to the Municipality for support of the 2008 Ontario Stewardship Ranger Program. Ms. Sumere stated Ontario Stewardship Rangers work in teams of four 17 year-old rangers and one team leader on environmental projects with community partners. She highlighted program achievements as a result of the municipality's support which provided five students with the ability to gain appreciation of the environment through employment. The Team completed five days of work for the Municipality working with Valleys 2000 volunteers, trimming and hauling trees on the Courtice Millennium Trail, rerouting the trail due to erosion, mulching trails, trimming trees and grooming trails at the Samuel Wilmot Nature Area. Ms. Sumere reviewed the mandate of the Durham Land Stewardship Council; thanked Council for supporting the program; and, indicated she looks forward to working with the Municipality again next year. John Slater presented Mayor Abernethy with a plaque in appreciation of the Municipality of Clarington's partnership contribution to the 2008 Ontario Stewardship Ranger Program. Resolution #C-462-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 9:05 p.m. DELEGATIONS There were no delegations introduced under this section of the Agenda. COMMUNICATIONS Resolution #C-463-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the communications to be received for information be approved, with the exception of Items, 1- 7, 1- 9, 1- 11 and 1-12. "CARRIED" Council Meeting Minutes - 7 - September 29,2008 I - 1 Minutes of the Clarington Museum Board dated June 25, 2008. I - 2 Minutes of the Kawartha Conservation Authority dated June 25, 2008. I - 3 Minutes of the St Marys Cement Community Relations Committee dated September 9,2008. I - 4 Minutes of the Clarington Traffic Management Advisory Committee dated July 17, 2008. I - 5 Correspondence has been received from the following individuals/groups objecting to the proposed "Energy-From-Waste facility and urging Council to support more environmentally sustainable and fiscally responsible alternatives: a) Ben Bronsema b) Susan McKee I - 6 Guiliana Rossini, Director Strategy & Conservation Officer, Hydro One, forwarding a copy of "Conserving Energy Together", their first public report on the results of Hydro One's Conservation and Demand Management Program (CDM) launched in 2005, advising that collectively, their business and residential customers have saved 272 million kilowatt hours, enough electricity to power 23,000 homes for one year and inviting Council to share their thoughts and questions about these achievements by contacting her at q. rossini@HvdroOne.com. 1-8 John R. O'Toole, MPP, Durham, forwarding a copy of correspondence he received from the Honourable Jim Watson, MPP, Minister of Municipal Affairs and Housing in reply to Council's endorsement of a resolution from the City of Waterloo regarding Municipal Road and Bridge Infrastructure Investment in which the Minister confirms that the funding provided for roads and bridges in 2008 was a one-time funding investment but indicates that the Province has made other long-term commitments of substantial benefit that will allow for increased infrastructure investment in the future. Council Meeting Minutes - 8 - September 29, 2008 I - 10 Kathryn Shaver, Vice President, Corporate Affairs, Nuclear Waste Management Organization (NWMO) forwarding a copy of the discussion document - "Moving Forward Together: Designing the Process for Selecting a Site", as part of Canada's approach to the long-term management of used nuclear fuel; advising a draft proposal based on input received on a site selection process will be released next year with the process of site selection beginning after the draft proposal has been considered and reviewed; and, requesting comments on the design of the siting process by December 15, 2008. I - 13 Canadian Environmental Assessment Agency, Government of Canada Public Notice announcing the release of the draft Environmental Impact Statement (EIS) Guidelines and draft Joint Review Panel (JRP) Agreement related to the Ontario Power Generation's (OPG) proposed Darlington New Nuclear Power Plant Project for public comment. The draft Guidelines and draft Agreement, along with information on the project, are available at www.ceaa-acee.Qc.ca, www.nuclearsafetv.qc.ca, or by calling 1-866- 582-1884. Comments on the draft documents are to be received by November 19, 2008. I - 14 Jim Richards expressing appreciation to Council for implementing the dusk to dawn curfew in municipal parks and properties as it pertains to questionable presence or loitering. I - 15 David Clark, Executive Vice President, Corporate Services and CFO, Veridian Connections, forwarding a cheque in the amount of $142,800 representing the Municipality's quarterly Veridian dividend payment for September 15, 2008, and advising that prior to the last quarterly dividend payment for 2008, the Board of Directors will review Veridian's projected 2008 financial position and earnings with the purpose of determining if extra dividends will be distributed to shareholders. I - 7 Ryan Pomeroy, Pomeroy Group, extending an invitation to Members of Council to tour the new Pomeroy Hotel and Convention Centre in Fort St. John, British Columbia in October, to view their facility to see the high standards they adhere to in construction of their hotels and suggesting the construction of a similar facility in Clarington. Council Meeting Minutes - 9 - September 29, 2008 Resolution #C-464-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Correspondence Item I - 7 from Ryan Pomeroy, Pomeroy Group, regarding the Pomeroy Hotel and Convention Centre be received for information; and that Mayor's office be requested to obtain additional information from the Pomeroy Group on the Centre. "CARRIED" I - 9 Peter Evans, President, Dorothy Bond, Director, Irene Gourlay, Director, Jim Hilborn, Treasurer, Peggy Milligan, Director, Jane Moores, Director, Muriel Moynes, Director, Don Welsh, Director, Robert Windsor, Director and Moe Richards, Past President, Clarington Older Adult Association (COM) expressing their unanimous dissent with Council's decision to proceed with a four-year term lease for the Beech Centre tennis courts, given the unresolved parking situation at the Centre; requesting Council's reassurance that the lease extension will not adversely influence Council's decision- making regarding a resolution to the parking deficiencies; and, advising they will be relying on Council's objectivity in considering the needs of the COM and Clarington older adults as a whole when considering the parking report anticipated to be submitted in mid- 2009. Resolution #C-465-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the request from the Clarington Older Adult Association (COM) for reassurance that the lease extension for the Beech Centre tennis courts will not adversely influence Council's decision-making regarding a resolution to the parking deficiencies at the Beech Centre be endorsed; and, that the Association be reassured that Council will consider the needs of the Association and older adults as a whole when considering the parking report. "CARRIED" Council Meeting Minutes - 10- September 29,2008 I - 11 Cynthia Morton, Deputy Minister, Ministry of Health Promotion, advising the Province is currently accepting Expressions of Interest in Sport Hosting Events for 2009-2010 under the Ontario International Amateur Sport Hosting Policy; advising the policy and relevant guidelines are available at www.mhp.qov.on.ca/enqlish/sportandrec/ hostinqpolicv/hostinqpolice.asp; and, advising the deadline to apply for assistance under the policy for the period 2009/2010 is October 17, 2008. Resolution #C-466-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item I - 11 be referred to the Directors of Operations and Community Services. "CARRI ED" I - 12 Laurie Swami, Director, Licensing, Nuclear Generation Development Division, Ontario Power Generation (OPG), extending an invitation to the fourth round of Environmental Assessment (EA) Community Information Sessions providing the public with an update on the potential project and status of the environmental studies and providing OPG with the opportunity to receive public and community input on preliminary areas of potential effects and mitigation measures. Community Information Sessions will be held in Clarington as follows: October 21, 2008 Garnet B. Rickard Bowmanville Recreation Complex October 28, 2008 Newcastle Newcastle Community Hall October 30,2008 Orono Arena Orono November 4, 2008 Courtice Community Courtice Centre Sessions will be held from 5:00 p.m. to 9:00 p.m. with presentations at 7:00 p.m. Council Meeting Minutes - 11- September 29, 2008 Resolution #C-467 -08 Moved by Councillor Novak, seconded by Councillor Trim THAT Correspondence Item I - 12 from the Ontario Power Generation concerning the Environmental Assessment (EA) Community Information Sessions be received for information. "CARRIED" CORRESPONDENCE FOR DIRECTION Resolution #C-468-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Items be approved as per the agenda with the exception of Items D - 6 and D - 9 to D - 13, inclusive. "CARRIED" D - 1 Marie DeLuca, Manager, Public Programs and Services, Canadian Diabetes Association, GTA Regional Leadership Centre, advising November is "Diabetes Awareness Month" and November 14 has been designated as the annual observance of 'World Diabetes Day" by the United Nations General Assembly to raise awareness of diabetes and related complications as well as prevention and care; inviting Council to issue an official statement in support of World Diabetes Day; and, highlighting additional campaigns and events for 2008 and 2009 to improve the quality of life for those affected by diabetes through research, education, services and advocacy. (Proclaimed) D - 2 The Honourable Lincoln M. Alexander, Chairman, Ontario Heritage Trust, inviting Council to participate in the 2008 Young Heritage Leaders Program by submitting up to three nominations, one in each of the heritage areas - built, cultural and natural, to acknowledge young volunteers for their significant contributions to heritage conservation; enclosing information on the program; and, encouraging Council to work with local heritage organizations and youth groups to identify worthy young recipients. The nomination deadline is October 31, 2008. (Correspondence referred to the Municipal Clerk to place an ad in the local newspapers) Council Meeting Minutes - 12 - September 29,2008 D - 3 Association of Municipalities of Ontario (AMO) inviting Ontario municipalities, local schools and teachers to participate in "Local Government Week", October 19 to 25,2008 to celebrate the key role that Ontario local governments play in helping to define the character, priorities, amenities and physical make-up of communities, advising resources guides have been developed which provide information on activities and presentations for schools about local government; and, encouraging municipalities to visit the Local Government Week web pages at http://www.amo.on.ca/AMIT emplate.cfm? Section=Home for additional materials and resources. (Proclaimed) D - 4 Captain Anne Silvey, Commanding Officer, 172 Clarington Squadron, Royal Canadian Air Cadets, requesting Council to approve April 24, 25 and 26, 2009, for Air Cadet Tag Days. If approved, the Squadron will contact merchants in Clarington requesting permission to conduct the fundraising event outside their premises. (Approved for tag days April 24, 25 and 26, 2009) D - 5 Mrs. Brown, expressing concern with pet owners who permit their dogs to relieve themselves on private property and requesting the Municipality implement a "leash by-law" to prohibit pet owners from trespassing on private property regardless of whether pets are leashed. (Correspondence referred to the Municipal Clerk) D - 7 Jim Richards questioning if the Municipality has considered placing a ban on plastic bags, styrofoam food and beverage containers and non-recyclable paper cups in Municipal facilities and outlets throughout the Municipality similar to what is being undertaken by the City of Toronto or considered approaching various outlets in the Municipality about the potential of placing bins to dispose of batteries to help keep these hazardous products out of landfill or proposed incineration facilities as he feels that these initiatives are worthwhile and will have positive outcomes and that Municipal leaders should attempt to make it as easy and convenient for the public to get into the habit. (Correspondence referred to the Region of Durham) Council Meeting Minutes - 13 - September 29,2008 D - 8 Dave Werheid, tendering his resignation effective June 20, 2008, from the Newcastle Memorial Arena Board due to his current workload and personal commitments and extending best wishes to the Board for the future. (Correspondence received with regret and referred to the Municipal Clerk) D - 6 Terj Normoyle, expressing concern that the decision-making process was flawed with respect to the construction of the skateboard park at the Courtice Community Complex as adjacent residents were not notified or provided with an opportunity to comment prior to the park's construction; advising she does not consider 11 :00 p.m. an "early curfew" noting homeowners have experienced disturbances both prior to and after the curfew and that the problem is that the skateboard facility is not frequently policed; questioning what factors will be considered in determining what the time of "dusk" will be; and, requesting to be advised of what the cost of construction and annual maintenance costs of the park are. Resolution #C-469-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Correspondence Item D - 6 from Teri Normoyle expressing concern with the skateboard park at the Courtice Community Complex be referred to the Director of Engineering Services to investigate noise mitigation measures. "CARR I ED" D - 9 Douglas G. Martin, Mayor, Town of Fort Erie, advising of the incremental closure of the Douglas Memorial Hospital (DMH) in Fort Erie, as a result of the creation of the Niagara Health System (NHS) improvement plan, which action will cause family doctors to leave the community; advising of the dissolution of the Rural and Northern Health Framework which previously protected small hospitals in Ontario and expressing concern that other small hospitals will be subject to "improvement plans" that will mean hospital closures; and, suggesting that hospital board members be publicly elected. On September 8, 2008, the Town of Fort Erie adopted the following resolutions: Council Meeting Minutes - 14 - September 29,2008 "THAT in recognition of public accountability and democratic principles, the Municipal Council of the Town of Fort Erie hereby supports the efforts of Peter Kormos, MPP to introduce a Private Member's Bill calling for the public election of all hospital boards in the Province of Ontario as part of the municipal elections commencing in 2010, and further THAT this resolution be circulated to all municipalities in the Province of Ontario for support." and THAT the Municipal Council of the Town of Fort Erie hereby petitions The Honourable David Caplan, Minister of Health to legislatively enact the protective status of the Rural Hospital designation as previously defined in 1998 under The Rural and Northern Health Care Framework by the Conservative Government and apply the designation to the Douglas Memorial Hospital in the Town of Fort Erie and all other qualifying hospitals in Ontario, and further THAT this resolution be circulated to all municipalities in the Province of Ontario for support." Resolution #C-470-08 Moved by Councillor Foster, seconded by Councillor Trim THAT the resolution from the Town of Fort Erie with respect to the Niagara Health System - Hospital Improvement Plan be received for information. "CARRIED" D - 10 The Municipality of Tweed advising Council that on July 22, 2008, the Municipality of Tweed adopted the following resolution pertaining to taxes on petroleum products: "WHEREAS the Municipality of Tweed is a rural municipality in eastern Ontario; AND WHEREAS the Municipality has 575 kilometres of roadway which it is responsible to maintain; AND WHEREAS the maintenance of these roads involves consumption of gasoline and diesel fuel for the municipal fleet; Council Meeting Minutes - 15 - September 29,2008 AND WHEREAS heating fuels for the municipal buildings has also increased considerably; AND WHEREAS the price of petroleum products are expected to continue skyrocketing prior to year's end; AND WHEREAS our Municipality spent $128,417.55 on gasoline and diesel fuels and $40,199.68 on furnace oil in 2007; AND WHEREAS our calculation for gasoline and diesel fuels based on today's cost per litre would be $190,485.82 and furnace oil increase would be $65,723.28, a total increase of $87,591.17 which. represents a 52% increase over previous years; AND WHEREAS the increased costs of fuel oils are borne by the taxpayers of the Municipality; AND WHEREAS the majority of taxpayers living in this rural Municipality travel to their places of employment; AND WHE.REAS the high gas prices discourage the sustainability of small communities and prohibits non-urban living; AND WHEREAS the taxpayers of the Municipality are facing increased municipal costs as well as individual costs for vehicle gas and home heating; NOW THEREFORE BE IT RESOLVED that the Municipality of Tweed request that the Provincial and Federal governments become involved and reduce taxes on petroleum products, including the Provincial road taxes and the Federal Excise Tax; BE IT FINALLY RESOLVED that this resolution be distributed to the Association of Municipalities of Ontario, the County of Hastings and our Provincial and Federal members of Parliament for consideration, action and support." Council Meeting Minutes - 16 - September 29,2008 Resolution #C-471-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the resolution from the Municipality of Tweed with respect to taxes on petroleum products be received for information. "CARRIED" D - 11 Carolyn Downs, City Clerk, City of Kingston, advising Council that on September 2, 2008, the City of Kingston adopted the following resolution pertaining to the Provincial "heads and beds" payment: "WHEREAS post-secondary institutions and hospitals are exempt from paying property taxes to municipalities under provincia/law and instead pay a fixed amount, set by the provincial government, for each student ("head") or patient ("bed") in their institutions; and WHEREAS the amount of the "heads and beds" payment is $75 per student or patient and this amount has not been changed by the province since 1987, and WHEREAS at this time the city receives the following amounts as "heads and beds" payments instead of property taxes: · Queen's University and Theological College -17,217 "heads" = $1,291,275 · St. Lawrence College - 3,668 "heads" = $275,100 · Hote/ Dieu Hospital - 264 "beds" = $19,800 · Kingston General Hospital - 538 "beds" = $40,350 · Providence Continuing Care - 448 "beds" = $33,600, and WHEREAS increasing the "heads and beds" amount to match the rate of inflation over the last 21 years would result in a minimum estimated increase from $75 to $126.35 and would bring in an estimated minimum additional payment in lieu of property taxes of $1.1 million to the City of Kingston, and WHEREAS Council passed a motion on August 14, 2007 with respect to the "heads" payment asking the provincial government to increase the amount it sets for this payment with the objective of making this amount equivalent to the taxes that would be collected if the properties were taxable by the municipality, and WHEREAS efforts to have the provincial government review the "heads and beds" amount and approach have not met with any positive responses to date, Council Meeting Minutes - 17 - September 29,2008 NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be requested to: . Increase the "heads and beds" payment immediately to at least match the rate of inflation since 1987 and build in an automatic annual adjustment for inflation from now on, and . Meet with officials from Kingston and other municipalities affected by this law to discuss a fairer way that is closer to the fair market value of the properties, to compensate for the loss of property taxes because of property tax exemption rules for post-secondary institutions and hospitals under provincial law. AND FURTHER THAT this motion be circulated to all municipalities in Ontario with Universities, or Colleges, or Hospitals, requesting their support." Resolution #C-472-08 Moved by Councillor Woo, seconded by Councillor Foster THAT the resolution from the City of Kingston with respect to the Provincial "Heads and Beds" payment be received for information. "CARRIED" D - 12 Barry Bracken requesting that Doug Anderson be permitted to make a presentation to Council on his waste diversion proposal. Resolution #C-473-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Correspondence D - 12 from Barry Bracken be referred to the Municipal Clerk to invite Mr. Anderson to make a presentation to Council on his waste diversion proposal, subsequent to the upcoming Federal Elections. "CARRIED" Council Meeting Minutes - 18 - September 29,2008 D - 13 Gordon Lee, Chairman, Newcastle Memorial Arena Management Board requesting municipal financing to assist with the purchase of a new Olympia Ice Resurfacer for the Newcastle Memorial Arena which will provide the arena with a laser ice leveler for consistent ice thickness and less consumption of energy and water usage; advising of the Board's unblemished record with regard to financial commitments; attaching the Board's financial commitment indicating that although they have the budget in place and financing arrangements they are uncomfortable with the interest charges offered by the manufacturer and the possibility that the manufacturer may re-sell financing to a secondary lender; and, requesting Council's consideration of interest-free or low interest financing for the purchase. Resolution #C-4 74-08 Moved by Councillor Robinson, seconded by Councillor Trim Whereas the Newcastle Arena Board has previously been approved for an interest-free loan for improvements at the Newcastle Arena; Whereas the Newcastle Arena Board has faithfully complied with the repayment terms of the existing loan that is due to be paid off completely by December 31, 2010; Whereas the Board has requested assistance in financing a portion of the cost of a new Olympia Ice Resurfacer; Now therefore be it resolved that the Newcastle Arena Board be approved for an interest-free loan of $60,000, to be added to the existing interest free loan whereby the existing repayment schedule be extended by an additional two year period to December 31,2012. "CARRIED" COMMITTEE REPORT{S) Report #1 - General Purpose and Administration Committee Report September 22, 2008 Resolution #C-475-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the General Purpose and Administration Committee Report of September 22, 2008 be approved. Council Meeting Minutes - 19 - September 29,2008 "CARRIED" BUSINESS ARISING FROM NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. UNFINISHED BUSINESS Resolution #C-476-08 Moved by Councillor Woo, seconded by Councillor Foster Whereas Ontarians believe in the principle of fairness. That fairness defines who we are and how we live. Whereas the high growth communities in Ontario grow at more than twice the rate of the provincial population growth rate, adding more than 100,000 new residents each and every year; Whereas these regions are also aging at twice the provincial rate; Whereas population growth in these regions will further intensify due to Ontario's 30- year growth plan, Places to Grow; Whereas as of 2008/09 Ontarian's residing in the Local Health Integration Networks (LHINs) representing high growth communities are receiving $258 less per resident for local hospital services when compared to the average Ontarian, which translates into a $1.4 billion annual operating funding gap for local hospital services - and these provincial funding inequities are worsening each year; Whereas more than four million Ontarians living in high growth communities are receiving $218 less per resident for provincially funded local social services when compared to the average Ontarian, which translates into a $708 million annual operating funding gap for local provincially funded social services - and these provincial funding inequities also worsening each year; Whereas the Government of Ontario has acknowledged the growing funding gaps for hospital services in high growth communities by committing during the 2007 provincial election to provide $100 million in additional annual operating funding to high growth hospitals; Whereas the promise of $30 million in growth funding for 2008/09 still means that the funding gap continues to widen; Council Meeting Minutes - 20- September 29,2008 Whereas the Government of Ontario has announced that it is developing since 2006 and will implement a new Health Based Allocation Model (HBAM) to allocate new health care resources to Local Health Integration Networks based on patient care needs in a way that will address health care funding inequities in Ontario; Be it resolved that in order to improve timely and local access to hospital care in Clarington, across high growth communities in Ontario, the Municipality of Clarington asks that the Government of Ontario: 1) Speed up implementation of hospital growth funding commitment ensuring that $100 million in growth funding is targeted to high growth hospitals and provide growth funding for social services 2) Quickly implement "Health Based Allocation Model" (HBAM) i.e., population- needs-based-funding for provincial health care funding and develop a population-needs-based funding formula for social services. 3) Develops a health care and social services growth plan for Ontario to complement Places to Grow. And that this resolution be forwarded to the Premier of Ontario, the Minister of Health and Long-Term Care, the Minister of Finance, the MPP for Clarington, High Growth Communities Mayors and Chairs, and the Central East LHIN. "MOTION LOST ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Pecuniary Interest Councillor Foster --.j Councillor Hooper --.j Councillor Novak '\ Councillor Robinson '\ Councillor Trim '\ Councillor Woo --.j Mayor Abernethy --.j Council Meeting Minutes - 21 - September 29, 2008 BY-LAWS Resolution #C-4 77 -08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2008-161 t02008-166 inclusive; 2008-161 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle 2008-162 Being a by-law to authorize the Mayor and Municipal Clerk on behalf of the Municipality of Clarington to execute documents considered necessary by the Municipality's Solicitor to transfer a perpetual easement to Hydro One Networks Inc. for a Switch Gear Box to be located, repaired, maintained and replaced on Part 1 on Plan 40R-25551 2008-163 Being a by-law to amend By-law 90-185, Being a by-law to designate the property municipally known as 19 King Street East, Bowmanville 2008-164 Being a by-law to appoint Members to the Solina Community Centre Board 2008-165 Being a by-law to appoint Members to The Tyrone Community Hall Board 2008-166 Being a by-law to appoint Members to the Orono Arena Community Centre Board and to repeal By-law 2007-034; and THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. Council Meeting Minutes - 22- September 29, 2008 OTHER INFORMATION Councillor Trim advised that traffic signal warrants have been met for Liberty Street and Longworth Street and have been identified in the 2009 Regional program. The Regional Road 57 and Aspen Springs Drive warrants have not been met based on a May 2008 count and will be addressed through a site plan agreement on the northwest corner. Councillor Foster recognized the important role of Marty Epp, Program Manager, Central East Prehospital Care Program. CONFIRMING BY-LAW Resolution #C-478-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2008-167, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 29th day of September, 2008; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-479-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 9:50 p.m. "CARRIED" MAYOR MUNICIPAL CLERK FINAL LIST OF DELEGATIONS October 14, 2008 a) Tom McKee - Municipality of Clarington General Amendment to Zoning By-law 84-63 Regarding Recreational Vehicle Parking and Accessory Buildings and Structures - (Item 6 of Report #1) SUMMARY OF CORRESPONDENCE OCTOBER 14, 2008 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1-1 Minutes of the Samuel Wilmot.Nature Area Management Advisory Committee dated September 9,2008. (Copy attached) I - 2 Minutes of the Clarington Heritage Committee dated September 16, 2008. (Copy attached) I - 3 Minutes of the Durham Nuclear Health Committee dated September 12, 2008. (Copy attached) 1-4 Minutes of the Central Lake Ontario Conservation Authority dated. September 16, 2008. (Copy attached) I - 5 Minutes of the Orono Arena Community Centre Board dated October 1, 2008. (Copy attached) I - 6 Minutes of the Clarington Museum and Archives Board dated September 10, 2008. (Copy attached) I - 7 Allan Hewitt, Library Board Chair, Clarington Public Library, expressing appreciation for the $50,000 support from the Municipality for roof and eavestrough replacement at the Orono Branch Library. I - 8 Sandra Kranc, City Clerk, City of Oshawa, advising Council that. on September 22, 2008, the City of Oshawa adopted the following resolution pertaining to parenting events and National Bully Awareness Week: "1. THAT Correspondence CS-08-85 Part 1) dated June 23, 2008, from the Finance and Administration Committee be received for information; and, 2. THAT the information concerning bully awareness programs and requests for support from Jennifer Adamson and Garth Riley be forwarded to the Durham Regional Health and Social Services Committee for information, along with a recommendation that Jennifer Adamson and Garth Riley be invited to provide a presentation of their 'Sticks and Stones May Break My Bones' Character Building Program to the Durham Regional Health and Social Services Committee to increase public awareness; and, Summary of Correspondence - 2 - October 14, 2008 3. THAT CS-08-101 be referred back to staff and Finance Services and Community Services staff meet to develop an anti-bullying campaign for implementation in City facilities, and Garth Riley and Jennifer Adamson be consulted for input; and, 4. THAT the City of Oshawa endorse Garth Riley's and Jennifer Adamson's 'Sticks and Stones May Break My Bones' Character Building Program as a vehicle to address issues of bullying, and further, that area municipalities be so advised." 1-9 Martin Vroegh, Environment Manager, St. Marys Cement Inc., advising that St. Marys Cement has applied for a Certificate of Approval for a time-limited alternative fuels demonstration project involving the receipt and thermal treatment of alternative fuels and monitoring of the performance of the plant at the Bowmanville Cement Plant; advising of the procedure for transfer, storage and use of the alternate fuel; and advising written comments, concerns or objections are to be submitted to the Environmental Assessment and Approvals Branch, Ministry of the Environment. Copies of the documents are available for viewing at the Ministry office. I - 10 D. L. Cullingworth, Secretary, Newcastle-Bond Head Ratepayers Association thanking Council, on behalf of all those who use Mill Street South in Bond Head, for the recent resurfacing of Mill Street South. 1-11 W. Michael Fenn, Chief Executive Officer, Metrolinx, advising of the release of the Draft Regional Transportation Plan (RTP) entitled liThe Big Move: Transforming Transportation in the Greater Toronto and Hamilton Area" and the Draft Investment Strategy (IS), proposing a new blueprint for transit expansion in the region that will enhance the prosperity, environmental sustainability and quality of life in the GTHA; advising the plans are available at www.metrolinx.com; forwarding a list of public meetings to be held including a meeting on October 28,2008, at the Heydenshore Pavilion in Whitby; and, indicating that written comments are to be directed to 20 Bay Street, Suite 901, Toronto, ON M5J 2N8 or forwarded electronically to RTP@metrolinx.com. Summary of Correspondence - 3 - October 14, 2008 CORRESPONDENCE FOR DIRECTION D - 1 Terryl Tzikas, Secretary, Bowmanville Santa Claus Parade, requesting permission to hold the 4 ih Annual Community of Bowmanville Santa Claus Parade on Saturday, November 15, 2008, beginning at 10:30 a.m.; highlighting the parade route; requesting the cooperation of the Police Department, Operations Department and Municipal Services and the use of the Old Fire Hall; and, thanking all involved for their continued support in making the parade a great success. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 2 Marianne McBride, submitting her resignation, with regret, from the Ganaraska Forest User Committee as she is no longer a resident of Clarington; and, suggesting that Bill Stapleton, an active user of the forest be appointed to the Committee as her replacement. The Ganaraska Forest User Committee, composed of members from Recreation User Groups and from municipalities, meets four times per year to provide the opportunity for user groups and the community to comment on the use of the forest. (Motion to receive correspondence with regret and to appoint Bill Stapleton to the Ganaraska Forest User Committee) D - 3 Janine Wallace-Rivard, RC.M., Property Manager, The Nantucket, Durham Condominium Corporation No. 146, proposing alternatives to solve the concerns at the Skateboard Park at the Courtice Complex by either investigating the option of putting a dome over the facility and making it a 'membership facility' or closing the park entirely. She feels the funds and time spent by municipal staff and Durham Regional Police Service could be better used and that an indoor skateboard park would be monitored and provide year-round entertainment. (Motion to refer correspondence to the Director of Engineering Services) Summary of Correspondence - 4 - , October 14, 2008 D - 4 Peter Evans, President, Clarington Older Adult Association Board of Directors, advising that they have heard that Durham Community Care will not be moving to the Garnet B. Rickard Complex as previously anticipated and may be seeking to renew their lease at the Beech Centre; reaffirming the Association's request that the Municipality not renew the Durham Community Care and the Lions' Nursery School sub-leases at the Beech Centre as the Association needs more space as a result of membership growth and programming; and, requesting Council recognize that the Clarington Older Adult Association does not have the option of moving to another location in Clarington. (Motion to refer correspondence to the Director of Corporate Services) D - 5 Confidential Correspondence regarding litigation or potential litigation affecting the municipality. (Motion to refer to a closed session in accordance with Section 239(2) of the Municipal Act) D - 6 Confidential Correspondence regarding litigation or potential litigation affecting the municipality. (Motion to refer to a closed session in accordance with Section 239(2) of the Municipal Act) D - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham writing to the Honourable Madeleine Meilleur, Minister of Community & Social Services advising that on September 17, 2008, the Region of Durham adopted the following resolution pertaining to Bill 94: Social Assistance Statutes Law Amendment Act (Registered Disability Savings Plans): "a) THAT Durham Region Council supports Bill 94; b) THAT staff be directed to write a letter to the Minister of Community and Social Services indicating such support, and attaching a copy of Report #2008-A-43; and c ) THAT a copy of the letter and Report #2008-A-43 be forwarded to the Premier of Ontario, Durham's MPPs, area municipalities and area Accessibility Advisory Committees." (Motion to refer correspondence to the Clarington Accessibility Advisory Committee) Summary of Correspondence - 5 - October 14, 2008 D - 8 Alfred Frendo-Cumbo requesting a meeting with Members of Council and Municipal staff to resolve parking by-law enforcement issues on Kingsview Court; requesting disclosure of the individuals involved in the complaints and copies of existing by-laws; advising he will not park his truck in his driveway after October 4, 2008, until the issue is resolved; and, advising that he feels the complaints are malicious and vexatious in nature, and that enforcement should not be biased but enforced in a non-discriminatory manner. (Motion to refer correspondence to the Municipal Clerk) D - 9 Marvin and Kathy Stapleton, advising of their intention to demolish their farmhouse at 2100 Stapleton Road and to replace the home with a Royal Home which requires the issuance of a building permit and a signed contract with Royal Homes by November 30, 2008, to guarantee delivery by June 30, 2009; acknowledging that the Municipality requires a letter of undertaking and a $25,000 deposit as security in case of default on the demolition, but requesting that the Municipality accept an irrevocable letter of credit from their bank as security in this case; and that the by-law requiring the deposit be rewritten to accommodate average taxpayers to accept irrevocable letters of credit in lieu of cash. (Motion to refer correspondence to the Director of Engineering Services) D - 10 Sandra Kranc, City Clerk, City of Oshawa, advising Council that on September 22, 2008, the City of Oshawa adopted the following resolution pertaining to the Ontario Poverty Reduction Strategy: "WHEREAS the 25-in-5 Network has declared that 'We believe in a poverty-free Ontario. A place where everyone can live in dignity and enjoy a good standard of living'; and, WHEREAS the 25-in-5 Network is holding a 2-week awareness campaign across the Province from October 13 to October 24, 2008 to promote a poverty-free Ontario; THEREFORE BE IT RESOLVED THAT the City of Oshawa endorses the following: '25-in-5 Founding Declaration setting out three priorities for a Poverty Reduction Strategy: 1. good, sustaining jobs that lift working Ontarians out of poverty; Summary of Correspondence - 6 - October 14, 2008 2. liveable incomes that adequately support those unable to work; and, 3. strong and supportive communities affordable housing, child care, public education and community programs that help people connect.' AND THAT the municipalities of Durham Region, and the Region of Durham be asked to endorse this declaration." (Motion for Direction) D - 11 Louise Gartshore, City Clerk, City of Woodstock, advising Council that on October 2,2008, the City of Woodstock adopted the following resolution pertaining to support of Provincial Sales Tax Exemption for Police Services: "That Council hereby resolves that the Government of Ontario provide full exemption of provincial sales tax on goods and services for Ontario Police Services similar to the GST exemption. And further that Council hereby resolves that the Government of Ontario provide the same exemption for annual licence fees for municipal police vehicles as provided to the Ontario Provincial Police and to fire vehicles. And further that a copy of this resolution be forwarded to all municipalities seeking support for the sales tax exemption." (Motion for Direction) D - 12 Township of Greater Madawaska advising Council that the Township of Greater Madawaska adopted the following resolution pertaining to a review of the Municipal Property Assessment Corporation operations: 'WHEREAS the Province is initiating a modified version of the existing property assessment program in 2009 for the purpose of assessing residential, commercial and industrial properties in the province and; WHEREAS it has been demonstrated that a system of property assessment that sets the value of the property at the time of sale, annually adjusted for the Cost of Living, is much more fair to residents of Ontario than the current system and; WHEREAS the current system of assessment is driven by market rates which is inherently inequitable, particularly in communities with significant waterfront property and; Summary of Correspondence - 7 - October 14, 2008 WHEREAS the current system of assessment unfairly targets waterfront properties with disproportionate assessments and; WHEREAS property assessment increases of 40 to 70 percent unfairly impact on seniors, fixed & low income persons and persons less able to absorb such increases and; WHEREAS the current system unfairly places a burden on individuals by not enabling them to anticipate huge increases in assessment and; WHEREAS the current assessment system rewards owners who don't maintain their properties and; WHEREAS the procedures used for assessment of commercial properties does not consider the amount of investment in the enterprise, particularly where the business does not have any buildings associated with it and; WHEREAS the assessment process does not enable MPAC to properly assess unusual business ventures, such as motor sport race tracks, and; WHEREAS the current system of assessment for commercial properties does not take into consideration the business impact on the infrastructure of the municipality, thereby unfairly transferring costs to residential taxpayers and; WHEREAS the current system of assessment is 6 to 8 months behind on new properties being added to the assessment roles and; WHEREAS MPAC continually seems to be reducing staff in regional offices in favour of placing emphasis on head office operations and; WHEREAS the complex system of property assessment currently used in Ontario promotes a huge organization of staff costing approximately $150 million annually which could be better utilized to address infrastructure issues faced by all municipalities, property owners and the province and; WHEREAS the present system of assessment results in redistributing of taxes rather than a sound basis for all taxpayers to share fairly in taxes or tax increases (that is tax payer receive significant increases while others have their taxes reduced); Summary of Correspondence - 8 - NOW THEREFORE BE IT RESOLVED THAT: October 14, 2008 The Township of Greater Madawaska petitions the Province of Ontario to review the Municipal Property Assessment Corporation operations regarding service to the residents of Ontario and further; That the Township of Greater Madawaska petitions the Province of Ontario to review the property assessment model with a view to implementing a system that sets the value of the property at the time of sale, then fixes the price, with annual COLA adjustments until the next sale of the property and further; That this resolution be circulated to all MPP's, to the Association of Municipalities of Ontario, the Association of Municipal Managers, ' Clerks and Treasurers of Ontario, the Municipal Finance Officer's Association, the County of Renfrew, all Renfrew County Municipalities and all municipalities in Ontario for consideration and support and further; That all municipalities discussing this resolution inform us of their support. (Motion for Direction) D - 13 Kathi Maskell, Mayor, Town of Hanover, advising Council that on September 29,2008, the Town of Hanover adopted the following resolution pertaining to Fairness for Ontario and Investment in Communities: "WHEREAS the Town of Hanover is an Ontario municipality greatly impacted by successive Federal Governments' lack of fairness towards Ontario and the economic imbalance that has developed amongst the Provincial partners; AND WHEREAS the Town of Hanover fully endorses the efforts of Premier McGuinty, the Ontario Chamber of Commerce and AMO on behalf of all Ontario Municipalities, to achieve fair and equitable treatment from our Federal partners; AND WHEREAS the people of Ontario currently have an opportunity to voice their concerns to all Federal parties and/or their respective riding candidates leading up to the October 14,2008 Federal election; Summary of Correspondence - 9 - October 14, 2008 AND WHEREAS all Ontarians should be extremely concerned with the lack of fairness and equal treatment extended to the Province of Ontario, and the enormous impacts that unfairness has on the Ontario economy and services provision; THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Hanover calls upon all Federal Party Leaders to explain to Ontario's citizens how, if they were elected, they would bring fairness to Ontario through the funding of Employment Insurance, Equalization Payments, Infrastructure, Regional Economic Development, Job Loss, Housing & Homelessness and Immigration; AND FURTHER THAT copies of this resolution be forwarded to all Federal Government Party Leaders, Ontario Premier Dalton , , McGuinty, all Federal election candidates in the riding of Bruce-Grey- Owen Sound, the Association of Municipalities of Ontario (AMO), Bill Murdoch M.P.P, Bruce-Grey-Owen Sound and all Municipalities in the Province of Ontario." (Motion for Direction) Draft minutes - Not vet approved bv Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD ON TUESDAY Sept. 9, 2008 AT 7:00 P.M. Present: (Voting) David Best Jim Cleland Shirley Minifie Kerry Meydam Brian Reid Arthur Burrows Brian Reid Joe McKenna Karin Murphy Dan Stanoi Also Present: (Non~Voting) Dianne Graham Peter Windolf Regrets: Councillor WillieW 00 Warren May - MNR John Stoner Jim Kamstra Kerry Meydam Absent: Greg Wells - GRCA 1. Agenda Additions Trials Acceptance of Agenda MOVED by Joe McKenna, seconded by David Best THAT the agenda for July 15,2008 be accepted. CARRIED 2. Minutes of May 13,2008 Corrections There were no corrections to the minutes. I-I Approval of Minutes MOVED by Brian Reid, seconded by Dan Stanoi THAT the minutes of Sept. 15,2008 be approved. CARRIED 3. Issues arising from the Minutes There were no issues arising from the minutes. 4. Sub-Committee Reports Newsletter Joe presented his draft copy of the Fall Newsletter. Additional information was required about the PowerPoint presentations for the newsletter. Once that information is added the newsletter will be complete and ready for printing by the Municipality. Members confirmed the presentation has been given to the following groups; - Solina Women's Institute - Kingsway Arms Retirement Home - Newcastle United Church Women's Group - Clarington Council 5. Updates CLOCA Boat Launch The boat launch for CLOCA's annual marsh monitoring project is now complete. Some trees and brush were impacted by the installation. The Operations Department provided the granular base for the boat launch which is located at the south east comer of the marsh. Cattails and other vegetation will reduce the disturbed appearance of the area once they grow in. Campers It was reported thatpeople had been camping out on the barrier beach having campfires and leaving garbage. Committee members where asked to report any future incidents to the Municipality. 2008 Grant proiects Two grants have been approved for the SWNA in 2008. Proposed planting projects were discussed utilizing the funding from the GRCA Clean Land/Healthy Water fund and from the MNR CFWIP fund. The Municipality will order the plant materials for the SWNA committee to plant. The majority of the planting will occur on the Toronto Road side. Approval from the Region is being sought to implement additional barrier plantings on their land behind the Sewage Treatment Plant. ~ Trail flashing signs with Wilmot Logos- approx. 36 aluminium signs will also be ordered to post on all SWNA trails. An additional bluff warning sign will also be ordered for installation south of the Lake Shelter. The committee also requested signs warning of Poison Ivy at various areas. It was decided that those signs would be made "in house" by laminating 8 1/2 x 11 sheets and installing them on wooden stakes. The laminated sheets would be turned over to the SWNA members to install at appropriate locations. Dumping Location Illegal dumping continues to be a problem at one particular location on Toronto Road. The location invites this activity because there is gravel access leading in from the road. The gravel access will be removed as part ofthe fall tree planting in this area. In addition the Operations Department will install a no dumping sign. 6. Other Business Trials It was suggested that woodchips could be added to keep people on a designated route on the barrier beach. It was determined that it would be very difficult to keep the chips at that location because of the lake affects. Weeds around Toronto Street sign Large weeds are growing around the sign at Toronto Street. The Maintenance committee will work on removing them. The sign should also be removed in the future because the road access on Toronto Street has been changed and the sign is now only seen by users of the new asphalt trail. Pot Holes The Operations Department will be notified about the large potholes in the Cobbledick Parking lot and access road. Fundraising To be discussed at the next meeting. Adjournment: 8:30 P.M. Next Meeting: Tuesday October 14, 2008 7:00 p.m. Meeting Room 1A Notes prepared by D. Graham 1-2 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting September 16,2008 MEMBERS PRESENT: Duane Cook Karina Isert Andrew Kozak Jennifer Knox Karin Murphy David Reesor Victor Suppan Leslie Wilson Councillor Novak PLANNING STAFF: Isabel Little REGRETS: James Rook ABSENT: Paul Allore GUESTS: LINK ared by the Chair were hich includes a Community Value Plan entatives along the alignment to determine to see a the Highway, such as landscaping. The 407 pointed with the number of participants in the CVP. Many ocess and the Team will be actively recruiting for more The Proj refining the preliminary design and initiating an Impact Assessment II deal with heritage issues. It will be provided to the public this year. The desi or the alignment can be viewed on the project web site at wwwA07eastea.c Itural Heritage resources are identified in consultation with the municipalities and b ings to be displaced will be documented. It will be determined if any designated buildings can be moved. Maps are available on the project web site identifying items of a heritage nature. Richard Unterman provided charts with features marked that will be displaced. Richard will emaillsabel photo maps of the displaced buildings. It was noted that stone buildings are restricted to a limited move of about 3-5 km. A move protocol will be developed. The Committee members asked if a guideline could be developed on how to move a house. The members were asked to submit an e-mail request to MTO for a how to move a house guideline. The members were also asked to review the maps provided and look at the addresses to ensure the maps are correct. Minutes of Clarington Heritage Committee Meeting, September 16, 2008 The Clarington Official Plan contains a policy for the development of a heritage subdivision to accommodate the relocation of heritage structures which cannot be incorporated into new developments, "in cooperation with the development industry." No developer has developed a heritage subdivision to date. MTO does not pay any fees towards the move of a structure. It was asked if the funds received by the owner or family for expropriated lands would pay for the relocation of the home. MTO will provide an answer to this question. MTO is looking for local expertise and the CHC members meeting. This is the time to participate and to provide would like to see implemented. vited to the next CVP h a wish list of what we As a committee we can invite the Project Team bring Mike Hubicki to a future meeting to discu the CVP meetings to add our input and report corridor. volved was not communicated ailed information on how to get isements, and a great deal of They inquired as to what advised that if anythin governed by provinc' I Items were uncovered. MTO rything stops as the process is s. It was asked if the lighting would have ossible and has been done in other areas sidents on noise attenuation as well retaining walls, e Ide . at are available. Concrete is noisier than asphalt number one concerns. Clarington has met with most 0 tion at the PICs than most municipalities and the Team has he route. Schedule: Early Spring - Pre-submission June, 2009 - Final document to the Ministry of the Environment 2013 - Complete construction As some structures can only be moved in the winter, this timing needs to be considered in conjunction with the aggressive 2013 completion date. 2 Minutes of Clarington Heritage Committee Meeting, September 16, 2008 ADOPTION OF MINUTES 08.13 Moved by Karin Murphy, seconded by David Reesor THAT the May 20th, 2008 minutes be accepted. "CARRIED" BUSINESS ARISING 19 Kinq Street East A staff report went to the last Council meeting in July to delete the existing panelled door of 19 King Street Eas features contained in By-law 90-185 and a subseq approval will be forwarded to the September 22nd, he heritage designation to ville from the designated recommendation for Beech Avenue Reconstruction ~ewalks is bel addressed. rocess has proven to be non ell's Carriage Step; a limestone tion is that Beech Avenue is the fact that the curb return was removed as there was two behind will be confirmed. related to the reconstruction n on the school to date. CDZ Bowmanville for a CIP grant to have the faux angel stone removed to Frame for Clarke Township Picture The picture has been re-framed and is hung in the Planning Services Department. Bowmanville Downtown Fire A Public Meeting report went to the September 8th GPA meeting will a proposal to amend the Bowmanville CIP to add a reconstruction grant. The grant will provide for up to $10,000 3 Minutes of Clarington Heritage Committee Meeting, September 16, 2008 of the cost of reconstruction of a property within the Bowmanville CIP project area, providing that the reconstruction enhances the streetscape and the fa<;ade maintains the heritage character of Bowmanville. Reconstruction projects will qualify for funding if they are being redeveloped as a result of fire or other natural disaster. Visual Art Centre The door from the Visual Art Centre has not been mounted at the front entrance as agreed to. Fred Horvath is looking into this and will advise Andrew. CORRESPONDENCE CHO Newsletter June 2008 Young Heritage Leaders Award request Ontario Heritage Award for Community Leader Isabel will contact the Ontario Heritage Tru given that both Council and the CHC were clarification on the nomination criteria, a copy of w FINANCIAL REPORT Opening balance as of May 24, 2008 Interest May 30,2008 Interest June 30, 2008 . Cheque July 21,20 Audit Fee July 27, Closing balance as 0 Interest July 3 008 Closing b Murphy, seconded by Andrew Kozak ge ittee purchase flowers in memory of the passing of ip Ca ton in the amount of $74.58 "CARRIED" Clarinqton Hiqhwav 407 CAC No update. Orono CIP No update. 4 Minutes of Clarington Heritage Committee Meeting, September 16, 2008 Bowmanville's 150th There are many souvenirs and merchandise left to be sold to cover the costs of the celebration. Pins, books, hats and DVDs are for sale at the museum and will be available at future events. PROJECT REPORTS Brochure: No report. Website Andrew to meet with municipal staff to discuss ho Inventory Photographs were taken in May and more wi fallen. leaves have NEW BUSINESS The Chair has prepa the members by e- The members were Provincial Policy State submitted t Fn the OP review. A copy was forwarded to a copy was distributed during the meeting. conjunction with the OP policies and the Iso distributed. All comments are to be ackground paper in regards to the Growth Plan that ation. Bill 53 ame ritage Act to allow a list of cultural heritage resources to be adopted by C has a list of heritage resources, however the list has not been adopted b a heritage committee we have ~m obligation to develop and maintain such a lis. ntario Heritage Act does not state that the property owners must be contacted before t property is added to or removed from the list. If a property is not designated but is included in the list, the owner can not demolish or remove any building or structure on the property unless the owner gives Council at least 60 days notice in writing of their intention. 182 Church Street - CIP Proiects This is a designated building and two CIP grants have been applied for. One grant for painting and one is to replace the knob and tube wiring. 5 Minutes of Clarington Heritage Committee Meeting, September 16, 2008 4478 Hiqhwav 115 -Insurance Issue The owner contacted staff indicating that Allstate Insurance will not renew her insurance as the property is designated. Staff contacted their head office and have received written confirmation that the designation is not the issue. The problem is the age of the house itself. Staff have contacted a local insurance broker who is working on finding her an insurance company that will insure older homes. 1922 Concession Road 8 This old abandoned stone house has been demolished. Moved by David Reesor 6 LOCATION DATE TIME MEMBERS OBSERVERS & PRESEl\TTERS REGRETS 1-3 DURHAM NUCLEAR HEALTH COMMITTEE (DNHC) MINUTES OF MEETING Durham Region Health Department 605 Rossland Road East Meeting Room - 1 G Whitby, Ontario ~ ~r~ B:~:' i~~~ ~ ~ If. ~ ,f:' ~Df!' t a";'-'4, <" ,. " . ",w" ,1, ~ 1(.. '-.' ~ " i! ;."...., '.,:;,,:t' ~: '.'. '" '1;:: ~',";n; , I SEP 2 5 2008 AGENDA MUNICIPAliTY (k CLAHNGTON MAYOR'S OfFICE September 12, 2008 1 :00 PM Dr. Robert Kyle, purham Region Health Department (DRHD) (Chair) Ms. Mary-Anne Pietrusiak, DRHD Mr. Ken Gorman, DRHD Mr. Frank Bajurny, Ontario Power Generation (OPG) Dr. Dave Whillans, OPG Dr. Anthony Waker, University of Ontario Institute of Technology Mr. Phil Dunn, Ministry of the Environment Mr. Jansen Wu, Public Member Mr. Marc Landry, Public Member Mr. Ken Shrives, Public Member Dr. Barry Neil, Public Member Mr. Brian Devitt, DRHD, (Secretary) Mr. Philip Webster, Canadian Nuclear Safety Commission (CNSC) (Presenter) Mr. Aloysius Ling, CNSC Mr. John Peters, OPG (presenter) Ms. Jennifer Knox, OPG (Presenter) Mr. Mike Allan, OPG Ms. Becky Zeran, OPG Ms. Sue Stickley, Low-Level Radioactive Waste Management Office (LLR WMO) (presenter) Mr. John Olsthoorn, LLRWMO , . Mr. Ivan Ciuciura, Durham Emergency Management ffi.Dl8T~N (presenter) REVIEWED IV Ms. Janice Szwarz, Municipality of Clarington ____ Ms. Dorothy Skinner, Durham Region Planning Dep ~ ~ g FU Mr. David Castell, Ministry of Health and Long-Term ~ "1ftMATIlII Ms. Amy Wu, Visitor COPY_ g ... Ms. Lorraine Weigel, Public Member Mr. Hardev Bains, Public Member Mr. Alex Heyden, Public Member g", oc.o OF COlIII. a ~ g COIIPOM1E Q'" IEM8 SVMCES IEIMC8 g ~ g IUICIW. g S8MCD ClEM'S Q Pl.-.s Q scu:noR Q ltlEMURY SEIMCIS QOTHER MUNICIIW. ClERIC'S FlE ..eo IOU Robert Kyle opened the meeting and welcomed everyone. Robert indicated Jansen Wu, has been formally appointed by the Health and Social Services Committee as the new Public Member to the DNHC representing the City of Pickering. 1.0 Adoption of the DNHC Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the June 13, 2008 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Robert Kyle's office received the minutes of meetings of the Pickering Nuclear Generating Station Community Advisory Council for May 2008. 3.2 Robert Kyle's office received a media release from Pierre Charlebois, Chief Nuclear Officer for OPG, concerning the decision by the Ontario Government to have OPG operate a new two-unit nuclear generating station at the Darlington Nuclear site dated June 16,2008. 3.3 Robert Kyle received a report from the LLRWMO prepared by Haussmann Consulting entitled, The Public Attitude Research regarding the Port Granby Project, dated June 16, 2008. 3.4 Robert Kyle's office received the presentation notes used by Michael Binder, President of the CNSC, entitled, CNSC is the Canadian Watchdog, to the House Standing Committee on Natural Resources dated June 17,2008. 3.5 Robert Kyle's office received a media release from the CNSC concerning Linda Keen, Former President of the CNSC, who was presented with the 2008 Women in obal Award dated June 18,2008. MOITU8IAT8ICI 3.6 Robert K e's office received the Record of Proceedings including the Decision , l!o~me NSC on OPG's application to renew the operating licence of Pickering ffl"~. enerating Station (NGS) for five years dated June 24, 2008. .lJn l..i Jl:lIlllJC1J C .ll;)MlJt)J.... MOtTAMMlNIII OOlf:;Jfh(l 3.7 Ro~~ Ie's office received the Revised Report from the Nuclear Waste OAJ \: "'MilO" l M~ t Organization (NWMO) entitled, Implementing Adaptive Phased ;iJIWHe Managem nt 2008-2012, dated June 2008. i~~4tHII L ,~fiC~ 1..!:MilMlilOO e.;; "'rJ'~~?' ~'J!'{H)jl ?~'.,q1;. .~14ilJl(i L. !II'~'~ ~ ~3 e's office received a notice from the CNSC concerning its Open Houses ;l!9.m orilJ'tn, 2 and August 12, 2008 in Pickering to discuss the OPG proposal to the ,tll.;i?Apf! L. ~rl~'<1Oil l.. ~ ,", 2~ - R'jt(!(: U __ JJt~i:.r?ij-, ';,,::.1:":..:;....1." r -_.._,~.-.._..- .." - .-..- .- ..; 2 Refurbishment of the Pickering B NGS and Continued Operation until 2060 dated July 17, 2008. 3.9 Robert Kyle's office received a news release from Health Canada concerning the "Lessons Learned" Report on Medical Isotopes Shortage from Health Experts dated July 28, 2008. 3.10 Robert Kyle's office received a copy of the CNSC's Draft EA Screening Report for the Refurbishment of the Pickering B NGS and Continued Operation until 2060 dated July 2008. 3.11 Robert Kyle's office received the presentation notes used by Michael Binder, President of the CNSC, to the World Nuclear University entitled, Moving Forward, dated August 11,2008. 3.12 Robert Kyle's office received the presentation notes used by Michael Binder, President of the CNSC, to the OPG Board Meeting dated August 19,2008. 3.13 Robert Kyle's office received the Discussion Document from the NWMO entitled, Moving Ahead Together: Designing the Process for Site Selection, dated September 4, 2008 and available to review at the NWMO website at ,,",'ww .nwmo.caJ designasitingorocess. 3.14 Robert Kyle prepared a report to the Health & Social Services Committee and received formal approval to appoint Jansen Wu as a DNHC Public Member representing the City of Pickering dated September 4, 2008. 3.15 Robert Kyle's office received an invitation from the LLRWMO to attend the next Port Granby Discussion Group meeting on September 17, 2008 at 7:00pm at the Newtonville Hall dated September 5, 2008. 3.16 Robert Kyle's office received a news release from the Canadian Environmental Assessment Agency inviting comments on the Draft Environmental Impact Statement Guidelines and the Joint Review Panel Agreement for the new nuclear plant planned for the Darlington Nuclear site dated September 5, 2008. 4.0 Nuclear Power / Environmental Issues 4.1 Progress Report on Nuclear Emergency Preparedness in Durham Region Ivan Ciuciura, Director, Durham Region Emergency Management Office (DEMO), provided a presentation on nuclear emergency preparedness in Durham Region. The highlights ofIvan's presentation were: . DEMO is responsible for the effective mitigation, preparedness, response and recovery in case of an emergency in Durham Region. · DEMO has 5 staff and they are on call 24 hours per day, 7 days per week, to respond to an emergency. 3 · Nuclear emergency planning is part of the overall emergency preparedness in Durham Region. · DEMO's emergency management program includes developing plans, training staff, conducting exercises and public education. · The Provincial Nuclear Emergency Plan is under review and will need approval by Cabinet but no target date has been set. · DEMO developed a new evacuation strategy to first evacuate the 10 kilometre zone and then monitor and decontaminate persons and vehicles to help speed up the evacuation process. · The training exercises DEMO conducted recently were: o November 2007, a pandemic exercise involving 250 participants from Durham Region, local municipalities, community organizations, school boards and businesses including OPG o May 2008, a Durham Regional Operations Centre exercise involving 50 staff with the focus on administration, public inquirY' and emergency information o June 2008, an Emergency Worker Centre exercise conducted at Iroquois Park in Whitby to test the setup and operation of the Centre involving 250 participants from OPG, Police, Fire, EMS, Durham Region and local municipal Works Departments, Durham and GO Transit, Enbridge Gas and Hydro One · The installation of a public alerting system, using strategically located sirens within 3 kilometres of Pickering and Darlington NGS was recently completed and testing was conducted in July and August 2008. · The public alerting system is now functional but will require further testing, staff training and documentation before it is operational. Ivan Ciuciura can be reached at (905) 668-4113 extension 6260 or bye-mail at ivan.ciuciura@region.durham.on.ca for more information. The overheads Ivan used are attached as Appendix 1. 4.2 Report from the CNSC on the Regulatory Performance of Darlington NGS Philip Webster, Director, Darlington Regulatory Performance Program Division of the CNSC, provided a presentation of CNSC's mandate and authority including Darlington's safety performance. The highlights of Philip's presentation were: · The CNSC's mandate is: o Regulating the devel9pment, production and use of nuclear energy in Canada o Regulating the production, possession, use and transport of nuclear substances, prescribed equipment and prescribed information o Implementing measures to respect Canada's international commitments on peaceful use of nuclear energy o Disseminating scientific, technical and regulatory information concerning the activities of the CNSC · The CNSC's philosophy is: 4 o Licensees are responsible for the protection of health, safety, security and the environment respecting Canada's international commitments o The CNSC is responsible for regulating licensees, assessing whether licences are compliant with NSCA regulations, their licences and Canada's international obligations . The CNSC approach to enforcing compliance is: o Promotion by communication and clarifying expectations o Verification of expectations and requirements o Enforcement by use of warnings, recommendations, orders, licence amendments and prosecution Philip Webster provided a report card on the safety performance of Darlington NGS for 2007. The CNSC's safety performance ratings of the report card are based on: . NGS with A rating is among the best NGS in the world . NGS with B rating meets all the regulatory requirements of the CNSC · NGS with C rating needs to focus on improvement until it is a B Darlington NGS' s Safety Performance Ratings for 2007 were: . Operation Performance . Performance Assurance . Design and Analysis . Equipment Fitness for Service . Emergency Preparedness . Environmental Protection . Radiation Protection . Site Security . Safeguards and Nuclear Non-Proliferation B B B B A B B Protected B The highlights of the staff report on Safety Performance for Darlington NGS for 2007 were: . The station operated safely in 2007. . Programs and implementation of programs were generally acceptable. . There were no serious process failures. . Radioactive emissions and doses to the workers and public were well below regulated limits. . Occupational Health and Safety implementation practices were very good~ . Due to the station aging, evaluation of equipment fitness for service needs improvement for 2008. The CNSC's licensing of "Darlington B" will include: . Licence to Prepare the Site . Licence to Construct the NGS . Licence to Operate the NGS . Licence to Decommission the NGS . Licence to Abandon the Site 5 Philip Webster can be contacted at (613) 947-2771 or bye-mail at philip.webster@cnsc-ccsn.gc.ca for more information on the safety performance of Darlington NGS. The overheads Philip used are attached as Appendix 2. 4.3 Progress Report on the New Nuclear EA Project at the Darlington Nuclear Site John Peters, Manager, Environmental Assessment Nuclear Generation Development for OPG, provided an update of the New Nuclear EA Project planned for the Darlington Nuclear site. The highlights of John's presentation were: · The Darlington New Nuclear Project is to construct and operate a new nuclear power plant at the Darlington Nuclear site to meet the base-load electricity requirements of Ontario. · OPG is undertaking the federal approvals, including an EA and site preparation licence application for the Project. · In June 2008, the Ontario Government confirmed that OPG will be the operator of the new NGS constructed at the Darlington Nuclear site. · Infrastructure Ontario is leading a competitive process to select a nuclear reactor vendor and the technology to construct 2 units at the new NGS. · Three internationally recognized vendors are participating in the competitive process and December 2008 is the deadline for proposal submissions. · March 2009, is the target date for a decision on the preferred vendor to be ~~~ . · OPG is keeping the community informed of the New Nuclear EA Project at Darlington by the Community Kiosk at the Bowmanville Mall and by Community Information Sessions. · October and November 2008, the fourth round of Community Information Sessions will be held to seek comments on mitigation measures to address potential effects of the Project, cumulative effects between new nuclear and other community projects and assess the significance of the effects. · September 5, 2008, the Canadian Enviromnental Assessment Agency (CEAA) released the Draft Environmental Impact Statement Guidelines and the Joint Review Panel Agreement for review and comments by November 19,2008. · Next Steps include: o March 2009, the provincial decision will be announced on the preferred nuclear reactor vendor as selected :from AREV A, Atomic Energy of Canada Limited and Westinghouse Electric Company o Spring 2009, the fifth round of OPG's Community Public Consultations o Summer 2009, site preparation and licence submission to the CNSC o 2018 is the preliminary target for start-up of the first unit at Darlington B John Peters or his associates will provide regular updates on the progress of the Darlington New Nuclear Project. More information on the new nuclear units at 6 Darlington is available on the OPG website www.opg.com/newbuild or (866) 487- 6006. The overheads John used are attached as Appendix 3. 4.4 Progress Report on the Refurbishment and Continued Operation EA at Pickering B John Peters, Manager, Environmental Assessment Nuclear Generation Development for OPG, provided an update on the refurbishment and continued operation of Pickering B NGS until 2008. The highlights of John's presentation were: . December 2007, OPG submitted the Pickering B Refurbishment and Continued Operations EA Study Report to the CNSC. · July 24, 2008, the CNSC released the Draft Screening Report for public review and comment by September 4, 2008. . July and August, 2008, the CNSC held two Public Information Sessions in Pickering. · October 2008, the CNSC will likely issue the notice of the Public Hearing that may be held in December 2008. John Peters or his associates will continue to update the DNHC on the Pickering B EA process. 4.5 Progress Report on the Guaranteed Defuelled State (GDS) Environmental Assessments (EA) of Units 2 and 3 at Pickering A John Peters, Manager, Environmental Assessment Nuclear Generation Development for OPG, provided a presentation on the defuelled state of the Pickering A units 2 and 3 and the highlights of his presentation were: . Units 1 and 4 were refurbished several years ago and will operate until 2021- 2026. . Units 2 and 3 have been in a lay-up state since 1997. . Unit 2 is currently defuelled and partially dewatered. . Unit 3 is partially defuelled. . Units 2 and 3 will require modifications to ensure they are isolated from the essential services of Units 1 and 4 and that Units 2 and 3 can not be returned to service. . December 2007, OPG submitted to the CNSC a Project Description for placing Pickering A Units 2 and 3 in a GDS. . February 2008, CNSC determined that a Screening level EA was required for the Project. . March 2008, OPG submitted a revised scope of work to be done for the EA that will take approximately 18 months to complete. . The Scope of the GDS EA Project for Units 2 and 3 includes: o Relocate the Reactor Building containment boundaries for Units 2 and 3 o Separate Units 2 and 3 from the ECI System o Move the Vacuum Building alarms and annunciation from Unit 2 to Unit 1 7 o Manage small quantities of radioactive and conventional wastes from theGDS o De-energize and isolate the moderator system in Units 2 and 3 o De-energize and isolate the primary heat transport system in Units 2 and 3 o Manage the heavy water from the moderator and heat transport systems · CNSC is preparing the Screening Report in preparation for a Public Hearing in December 2008. John Peters or his associates will keep the DNHC updated on the progress of the GDS at Pickering A. 4.6 Progress Report on the Port Granby Project Sue Stickley, of the Low-Level Radioactive Waste Management Office (LLRWMO) provided a progress report on the Port Granby Project. The highlights of Sue's presentation were: · 2006, the Municipality of Clarington consented to the submission of the 16 volume Draft Environm~ntal Assessment Study Report (EASR) to the Federal Responsible Authorities. · 2007,220 comments were received from Federal Review Agencies and were responded to by the LLR WMO in the 2nd Draft EASR submission. · September 2008, an Addendum to the EA was submitted by the LLRWMO to the RAs. · Late 2008 or early 2009, the Draft EA Screening Report is expected to be released for public review and comment by the RAs. · 2009, the EA Screening Report is expected to be fmalized by the RAs. · 2009, the CNSC will make the EA Decision with licensing to follow. · Currently, an engineering firm has identified a preferred technology to improve waste water treatment and effluent quality. · Public consultation continues with the Port Granby Discussion Group meetings several times per year and the Public Attitude Survey conducted in 2007-2008 of674 nearby households. Sue Stickley will continue to update the DNHC on the progress of the Port Granby Project. Sue can be contacted at (866) 255-2755 or bye-mail at sticklevs@aecl.ca for more information and the overheads used for the presentation are attached as Appendix 4. 5.0 Health Effects 5.1 There were no Health Effects reports for the meeting today. 8 6.0 Communications 6.1 Community Issues at Pickering Nuclear Jennifer Knox, Manager, Public Affairs at Darlington Nuclear, provided an update on Community Issues at Pickering Nuclear for Don Terry, Manager, Nuclear Public Affairs for Pickering Nuclear, who could not attend the DNHC meeting today. The highlights of the Jennifer's presentation were: . 4 Pickering units are operating at close to full power with units 7 and 4 shut down for maintenance outages. · Pickering Nuclear B received the Gold Award for employee safety at the Electrical and Utility Safety Association ZeroQuest Ceremony. · Pickering A has achieved more than 1 million hours without a lost-time accident and Pickering B employees have worked more than 1.6 million hours without a lost-time accident. · Pickering Nuclear is working with several community partners on environmental issues in September and October 2008. · On October 9, 2008, OPG will be receiving recognition from the Industrial Accident Prevention Association for its partnership with the Safe Communities of Ajax and Pickering. Don Terry, Manager, Public Affairs at Pickering Nuclear, can be reached at (905) 839-1151 extension 5966 or bye-mail at don.terrv@opg.com for more information. 6.2 Community Issues at Darlington Nuclear Jennifer Knox, Manager, Public Affairs at Darlington Nuclear, provided a presentation on community issues at Darlington Nuclear. The highlights of Jennifer's presentation were: . Darlington has 4 units at close to full power with no planned maintenance outages until the Vacuum Building Outage in the spring of 2009. . Wayne Robbins, Senior Vice-President at Darlington Nuclear, has received an OPG President Award for Leadership and he has been nominated for the Ontario Energy Association - Leader of the Y ear Award. . Darlington hosted several tours over the summer including the W orId Nuclear University, the Minister of Energy and Infrastructure and his staff, the Secretary of Cabinet, Deputy Minister of Finance and head of the Ontario Power Authority. . Darlington will be testing its emergency preparedness in September as required by the CNSC. . Darlington has been nominated as one of four sites in North America to receive the Wildlife Habitat of the Y ear Award. . Darlington is working with several community partners on environmental issues in the fall of2008. . Darlington will be testing its emergency preparedness as required by the CNSC. 9 · The next issue of the Darlington Nuclear Neighbours newsletter will be released in late October 2008. Jennifer Knox, Manager, Public Affairs at Darlington Nuclear, can be reached at (905) 697-7443 bye-mail at J ennifer.knox(Wopg.com for more information. 7.0 Other Business 7.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today and it is attached as Appendix 5. 7.2 Review of the DNHC Terms of Reference Robert Kyle provided a copy of the current Terms of Reference and indicated that they need to be reviewed and updated every two years. He requested that any suggestions of change should be submitted to Brian Devitt by October 1, 2008 so he can bring the suggested changes to the next DNHC meeting on November 14, 2008. Brian can be reached (905) 579-9597 or by e-mail atbrian.devitt@~svmpatico.ca. The DNHC Terms of Reference are attached as Appendix 6. "'''~~'''' '''',:: 7.2 Proposed dates for DNHC meetings in 2009 Brian Devitt proposed dates for the DNHC meetings for 2009 and requested any suggestions of change to be provided to him by October 1 st so the meeting dates can be confirmed at the next DNHC meeting on November 14, 2008. The proposed 2009 DNHC meeting dates are: · January 16th to be hosted by Darlington Nuclear · April 17th to be hosted by the University of Ontario Institute of Technology · June 19th to be hosted by the Health Department · September 18th to be hosted by Pickering Nuclear · November 20th to be hosted by Darlington Nuclear 7.4 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next meeting on November 14, 2008 or future DNHC meetings may include: · Report on Proposed Changes to Drinking Water Standards for Tritium · Progress Report from the Nuclear Waste Management Organization · Progress Reports on EA's for Darlington B, Pickering A and B · Report on the Use and Supply of Medical Isotopes in Canada · Progress Report from Cancer Care Ontario on their Ontario Health and Environment Information System · Progress Report from Health Canada on their Radiation Monitoring Program 10 8.0 N en Meeting Date Time Location November 14,2008 12:00 PM Lunch served 1 :00 PM Meeting begins Ontario Power Generation Office Building 889 Brock Road Sixth Floor Boardroom City of Pickering, Ontario 9.0 Adjournment at 3:50 PM 11 '08SEP24 Pt1 2:21 :56 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY i - 4 MINUTES NO.7 AUTHORITY MEETING Tut'sdav. St'ptember 16. 2008 - 7:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: G. Emm, Chair B. Nicholson, Vice Chair A. Cullen J. Drumm A. Foster R. Hooper D. Mitchell J. Neal M. Novak M. Pearce J.R. Powell, Chief Administrative Officer D. White, Director, Corporate Services H. Brooks, Director, Watershed Planning & Natural Heritage G. Geissberger, Community Outreach Coordinator R. Hersey, Director, Development Review & Regulation P. Lowe, Director, Watershed Stewardship & Community Outreach P. Sisson, Director, Engineering & Field Operations G. Soo Chan, Director, Groundwater M. Stauffer, Administrative AssistantlRecording Secretary R. Wilmot, GIS Coordinator/Systems Administrator Absent: S. Crawford J. Gray R. Johnson P. Perkins .=:~ M. Hrynyk, General Superintendent ~ ORIQIIW. 10: Q COUNCIL ~.. Q FU DIAECTIOII INFORMATIOI CM"t 10: Q MAYOR . Q IlEIIBERS Q eM>> . . Of COtIOL Q ~.Q.CORPORATE Q~ SERVICES SERVICES ....- o EJI6EM8 Q IUICIlW. Q lftIIAJIlIE SERVICES Clftlt'S Q PlAJIII& Q SOLICITOR Q 1fIEASURY SERVICO QOntER The Chair called the meeting to order at 7:00 p.rn. DECLARATIONS of interest by members on any matter herein contained - NONE ADOPTION OF MINUTES Res. #84 Moved by M. Novak Seconded by R. Hooper THA T the Authority minutes of June 17, 2008 be adopted as circulated. CARRIED .... CLEldfILE CORRESPONDENCE (1) Correspondence from Ministry of Municipal Affairs & Housing/Jim Watson, MPP (attached as Schedule 3-1 of Sept. 16/08) - Re: Letter of Appreciation for Contribution to Greenbelt Council Correspondence from Ministry of Health Promotion/Dr. Helena Jaczek, Parliamentary Assistant (attached as Schedule 3-2 of Sept. 16/08) Re: Letter of Appreciation for Assistance with Trails Mapping Project (2) AUTHORITY MEETING MINUTES - SEPTEMBER 16, 2008 - PAGE 2 CORRESPONDENCE (continued) (3) Correspondence from Bowmanville's 150tb Event CommitteelKevin Anyan & Ron Hooper (attached as Schedule 3-3 of Sept. 16/08) - Re: Letter of Appreciation for Support (4) Email from Waterfront Regeneration TrustIMarlaine Koehler (attached as Schedule 3-4 to 3-6 of Sept. 16/08) Re: Letter of Appreciation for Assistance - The Great Waterfront Trail Adventure (5) Correspondence from Jerry Ouelette, MPP, Oshawa (attached as Schedule 3-7 to 3-8 of Sept. 16/08) Re: Letter of Appreciation for Contribution to Kid's Fishing Day Res. #85 Moved by B. Nicholson Seconded by J. Drumm THA T the above correspondence items be received for information. CARRIED DIRECTO~ DEVELOPMENT REVIEW AND REGULATION (1) Staff Report #4751-08 (attached as Schedule 4-1 to 4-5 of Sept. 16/08) Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses - June, July, August, 2008 Res. #86 Moved by J. Drumm Seconded by M. Pearce THA T the attached applications be approved and the respective permits be issued. CARRIED (2) Staff Report #4754-08 (attached as Schedule 4-6 to 4-7 of Sept. 16/08) Nitrosorb (Non-Agricultural Source Material) and the Former IDOL Landfill Site A ency Meeting of August 21, 2008, City of Oshawa Council Directives . N~!I1!!1~fmed ncems regarding Nitrosorb and the former IDOL landfill site. B. Nicholson inquired about lab ..ding llnc1 the Dossibil~~ ing and testing being done at a local level. Discussion ensued. R. Hooper stated that the University fOntario Institute ofb~~~ urrently have a lab and are conducting aquatic toxicology testing, which may be an option. Res. tffMOl'=lfv~~ Seconde8tb~ 0A3 L.: 2R.... - . JI':MJOJ~HAT j'fJJJ'Rri rt #4754-08 be receivedfor information. ~t,;;JJ~~&J 'mH 2J:Mii 2J:1Mlfi! .llKiO~~"'1 ~)IlU~ a3JlVP.~ ~M' a.; qj:m:ll~taff"'A#d 52-08 (attached as Schedule 5-1 to 5-2 of Sept. 16/08) Statui~Mt 0 Source Water Protection Activities RIttTO Ll Res. #88 ~l b A. F ster icholson THA T Staff Report #4 752-08 be received for information. CARRIED AUTHORITY MEETING MINUTES - SEPTEMBER 16, 2008 - PAGE 3 DIRECTOR, WATERSHED STEWARDSHIP AND COMMUNITY OUTREACH (1) Staff Report #4755 (attached as Schedule 6-1 to 6-11 of Sept. 16/08) 2007/08 Education Programs Update Res. #89 Moved by A. Cullen Seconded by R. Hooper THA T Staff Report #4 755-08 be received for information; and, THAT Board members support the recommendations for enhancing our 2008/09 Environmental Education Programs. CARRIED DIRECTOR, ENGINEERING AND FIELD OPERATIONS (1) Staff Report #4757-08 (attached as Schedule 7-1 to 7-4 of Sept. 16/08) Summer in CLOCA Conservation Areas Res. #90 Moved by B. Nicholson Seconded by M. Novak THA T Staff Report #4757-08 be received for information. CARRIED (2) Staff Report #4756-08 (attached as Schedule 7-5 to 7-23 of Sept. 16/08) Heavy Rainfall Events P. Sisson answered questions from Board Members. Discussion ensued. Res. #91 Moved by J. Drumm Seconded by A. Cullen THA T Staff Report #4756-08 be received for information. CARRIED DIRECTOR, CORPORATE SERVICES (1) Staff Presentation Implementing an Enterprise GIS R. Wilmot made a presentation to Board Members. Discussion ensued. Res. #92 Moved by A. Foster Seconded by J. Neal THA T the presentation noted above be received for information. CARRIED MUNICIPAL AND OTHER BUSINESS P. Lowe reminded Board Members of the following dates/events: . Thursday, Sept. 25/08, 9:00 am to 6:00 pm - 50th Anniversary Watershed Tour and Receotion, Cullen Central Park, 300 Taunton Road West, Whitby. . Thursday, Oct. 2/08, 8:30 am to 2:00 pm - 50th Anniversary Invitational GolfDav, Pickering Golf Club, 2665 Brock Road North, Pickering AUTHORITY MEETING MINUTES - SEPTEMBER 16, 2008 - PAGE 4 MUNICIPAL AND OTHER BUSINESS (continued) B. Nicholson inquired when The City of Os haw a would receive CLOCA's comments regarding the Fanntech Ethanol facility. R. Hersey stated that he would send comments on September 17/08. M. Novak was excused at 7:45 p.m. A. Foster inquired about Danco Building Services and their work on the Conference Centre renovations. P. Sisson noted that they did an excellent job. ADJOURNMENT Res. #93 Moved by B. Nicholson Seconded by J. Neal THA T the meeting adjourn. CARRIED The meeting adjourned at 7:47 p.m. 1-5 MINUTES THE ORONO ARENA COMMUNITY CENTER BOARD Oct. 1,2008 PRESENT: Ray Bester Tom Moffat Gord Robinson John Witheridge Elaine Dillon Laverne Boyd Jim Abernathy ABSENTS: Gord Lowery CALL TO ORDER: by chair at 7:31 pm The minutes were read: Moved by John Witheridge seconded by Laverne Boyd that: minutes be accepted. Passed The total retained earning as of Aug. 31, 08 is $ 51 462.97 CORRESPONDENCE: Enclosed letters from Nancy Taylor re: insurance Fred Horvath re: updates and emergency procedures Moved by John Witheridge seconded by Laverne Boyd that correspondence be accepted and copies forwarded to the O.A;A.A. Passed Moved by Gord Robinson seconded by Elaine Dillon that minutes from the a.A.A.A. be accepted. Passed NEW BUSINESS: Gord Robinson presented the format for the new signs directing people to the area. Signs to be place at the three entrances to town. Moved by Gord Robinson seconded by Jim Abernathy that: the sign be installed. Passed Moved by Tom Moffat seconded by John Witheridge that: a statement that includes a monthly, yearly, and up-to-date view of profit and lose is requested from the a.A.A.A. In addition, such statement should be e-mailed to the board secretary after each a.A.A.A. meeting. Passed Moved by Jim Abernathy seconded by that: the a.A.A.A. be asked to provide a budget for their next fiscal year and forward it to the board secretary. Passed The chair directed the secretary to prepare an action list for each meeting and an action list from the walk about done by the chair and members of the a.A.A.A. The date and time of the next meeting was set for Jan.? at the new time of 7:00 pm . Meeting adjourned at 8:55 Present: Regrets: Staff: 1-6 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES September 10, 2008 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario J. Rook S. Laing W. Tanner K. Isnor B. Colville M. Carleton P. Ford Mayor J. Abernethy Councillor G. Robinson J. Witheridge J. Murray M. Rutherford Conrad, Executive Director M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m. 2. ADOPTION OF AGENDA Moved by: Councillor Robinson Seconded by: K. Isnor THAT the agenda be approved. MOTION CARRIED 3. APPROVAL OF MINUTES Moved by: K. Isnor Seconded by: W. Tanner THAT the minutes of the Board Meeting of June 28,2008 be approved. MOTION CARRIED 4. BUSINESS ARISING a) The Executive director advised the board that the repairs to the balcony, verandah and eaves of the Bowmanville museum would be paid from a portion of the provincial grant the municipality is receiving as well as from the municipality's Works department budget. b) Changes to the telephone system at the museums are still in transition and will be of benefit as this will provide the use of a cell phone for staff when working outdoors. c) The board was advised that a grand piano and three organs have been de-accessioned following the policies for de- accessioning. They have been donated to a museum in Calgary,Alberta. d) The board was advised that a professional development opportunity is being offered at the Canadian Museum of Civilization in Gatineau, P.Q. and that the museum's program co- ordinator should be attending this worthwhile event. The Executive Director advised that as there is $100.00 left in the account for professional development another $350.00 would be required in order to take advantage of this opportunity. This item to be discussed later in the meeting after the Finance Report. 5. COMMITTEE REPORTS a) Finance Report: Discussion was held regarding the Finance Report. Moved by: K. Isnor Seconded by: S. Laing THAT the Executive Director be directed to transfer the necessary funds out of professional fees account for the purpose of the professional development training in Gatineau, P.Q. MOTION CARRIED Moved by: K. Isnor Seconded by: Mayor Abernethy THAT the Finance Report be accepted. MOTION CARRIED b) Property Report: Discussion of delays in invoicing from the municipality to the museum was held. Moved by: Mayor Abernethy Seconded by: P. Ford THAT the Property Report be approved. MOTION CARRIED 6. EXECUTIVE DIRECTOR'S REPORT The Executive Director reported that the summer camp program was sold Out. As well, response to the new Professional Development Day program is very promising. The Victorian Teas had lower response than usual, due probably to poor weather. Sign at the Sarah Jane Heritage Centre has been installed, the Clarke Museum signs are in final design stages. The Executive Director advised that plans were ongoing with St. Mary's Cement to gain sponsorship for a traveling exhibition in 2009. The Kirby Church Project is continuing with a new letter campaign and corporate sponsorship letters are in draft form. A banner is being installed on the front of the Church. The Surf 'n' Turf evening has been re- scheduled to the spring of2009. The Executive Director advised that a meeting will be held with Federal Government to obtain grant money to help move the building. Moved by: K. Isnor Seconded by: B. Colville THAT the Executive Director's Report be accepted. MOTION CARRIED 7. NEW BUSINESS The Executive Director advised that the probation period for our Program Co-Ordinator expires on 24th September. The Executive Committee will be meeting to review the performance of the employee along with recommendations from the Executive Director. P. Ford advised that he had met the grand daughter of Sarah Jane Williams at the museum during the summer and that he had been asked by her to convey her thanks to everyone for what is being done at the museums. 8. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington Museums and Archives will be held OCTOBER 8, 2008 at the Sarah Jane Williams Heritage Centre, beginning at 7:00 p.m. 9. ADJOURNMENT Moved by: Councillor Robinson THAT the meeting adjourn at 8:05 p.m. Minutes for the September 10, 2008 meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives ~~~iJlgton REPORT #1 REPORT TO COUNCIL MEETING OF OCTOBER 14, 2008 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, OCTOBER 6, 2008 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) FND-022-08 Municipal Performance Measures Program - 2007 (b) EGD-040-08 Monthly Report on Building Permit Activity for August, 2008 (c) COD-059-08 Review of Clarington.net, Publication (d) CAO-010-08 Corporate Strategic Business Plan 2007-2010, 2008 Progress Report 2. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES THAT Report FND-021-08 be received; and THAT the attached list to Report FND-021-08, of applications for cancellation, reduction, apportionments or refund of taxes be approved. 3. ZONING BY-LAW AMENDMENT TO REZONE TO PERMIT PRESTIGE EMPLOYMENT USES APPLICANT: 896443 ONTARIO LIMITED THAT Report PSD-096-08 be received; THAT the rezoning application submitted by 896433 Ontario Limited for prestige employment lands continue to be reviewed to address outstanding issues and any concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-096-08 and any delegation be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1 C 3A6 T 905-623-3379 Report #1 2 October 14, 2008 4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 18, 2008 THAT Report PSD-097-08 be received; THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on September 18, 2008 for application A2008-0028 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation; and THAT Council concurs with the decisions of the Committee of Adjustment made on September 18, 2008 for applications A2008-0027 and A2008-0029 and that Staff be authorized to appear before the Ontario Municipal Board to defe,nd the decisions of the Committee of Adjustment. 5. REZONING TO PERMIT AN INDOOR GOLF DRIVING RANGE AND CLUB HOUSE AS PERMITTED USES AT 2735 HANCOCK ROAD, COURTICE APPLICANT: GERTRUD TOMINA THAT Report PSD-098-08 be received; THAT the application for Zoning By-law amendment submitted by Gertrud Tomina be approved as contained in Attachment 2 to Report PSD-098-08; THAT the Holding symbol (H) be removed at such time as the owner has entered into a site plan agreement with the Municipality; and THAT all interested parties listed in Report PSD-098-08 and any delegations be advised of Council's decision. 6. MUNICIPALITY OF CLARINGTON GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING RECREATIONAL VEHICLE PARKING AND ACCESSORY BUILDINGS AND STRUCTURES THAT Report PSD-099-08 be received; THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as amended, be approved and that the by-law as contained in Attachment 4 to Report PSD-099-08 be passed; THAT the Planning Services Department examine whether any changes are required to the Official Plan with respect to commercial recreational vehicles storage area uses outside of Industrial Areas in the Municipality of Clarington and report back to the Committee in four weeks; THAT the proposed changes to By-law 84-63 in regards to Aggregate Extraction Areas continue to be reviewed and an additional public meeting be scheduled; and THAT all interested parties listed in Report PSD-099-08 and any delegations be advised of Council's decision. Report #1 3 October 14, 2008 7. PROPOSED OFFICIAL PLAN AMENDMENT, REZONING AND PLAN OF SUBDIVISION TO DELETE A SECONDARY SCHOOL SITE AND TO PERMIT THE DEVELOPMENT OF 90 SINGLE DETACHED DWELLINGS AND 66 BLOCK TOWNHOUSE DWELLINGS APPLICANT: PRESTONV ALE HEIGHTS LIMITED THAT Report PSD-100-08 be received; THAT Amendment No. 65 to the Clarington Official Plan as submitted by Prestonvale Heights Limited to delete the requirements for a Public Secondary School and to permit the development of 90 lots for single detached dwelling units and a block for 66 townhouse units as contained in Attachment 2 to Report PSD-100-08, be adopted and the By-law contained in Attachment 3 to Report PSD-100-08, be passed; THAT the application for proposed draft Plan of Subdivision S-C-2007-0007 submitted by Prestonvale Heights Limited be approved subject to the conditions as contained in Attachment 5 to Report PSD-1 00-08; , THAT the Zoning By-law Amendment application submitted by Prestonvale Heights Limited be approved as contained in Attachment 6 to Report PSD-100-08; THAT the By-law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2007 -0007 and the Municipality of Clarington be approved as contained in Attachment 7 to Report PSD-100-08; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-1 00-07 and Council's decision; and THAT all interested parties listed in Report PSD-100-07 and any delegation be advised of Council's decision. 8. PROPOSED ZONING BY-LAW AMENDMENT BY THE MUNICIPALITY OF CLARINGTON FOR 3289 TRULLS ROAD NORTH IN COURTICE THAT Report PSD-102-08 be received; THAT the Zoning By-law Amendment to rezone lands owned by the Municipality of Clarington on the northeast corner of Trulls Road and George Reynolds Drive be approved, as contained in Attachment 2 to Report PSD-1 02-08; THAT Staff be authorized to complete all the necessary requirements to remove the Holding symbol; THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-102-08 and Council's decision; and THAT all interested parties listed in Report PSD-102-08 and any delegation be advised of Council's decision. Report #1 4 October 14, 2008 9. REPEAL OF HERITAGE DESIGNATION 25-27 KING STREET WEST, BOWMANVILLE THAT Report PSD-103-08 be received; THAT the Clerk be authorized to prepare the required Notice of Intention to repeal heritage designation By-law 92-81 and report back to Council following the prescribed notification period; and THAT the Ontario Heritage Trust, the Clarington Heritage Committee, the property owner and the interested parties listed in Report PSD-1 03-08 be advised of Council's decision. 10. TSH MERGER WITH AECOM CANADA LIMITED - AMENDMENTS TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES AND RELATED AMENDMENTS TO THE PURCHASING BY-LAW THAT report EGD-041-08 be received; THAT amendments to the Agreement for Professional Consulting Services between the Corporation of the Municipality of Clarington and Tottem Sims Hubicki (1991) Limited by replacing the corporate name "Totten Sims Hubicki Associates (1991) Limited" and the letters "TSH" with "Aecom Canada Limited" wherever the former corporate name and letters appear and the other amendments referred to in Report EGD-041-08, be approved; THAT a by-law be passed (Attachment 2 to Report EGD-041-08) to authorize the Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute a Professional Consulting Services Agreement with Aecom Canada Limited in the form and with the content of the Agreement contained in Attachment 1 to Report EGD-041-08 which contains the amendments referred to in paragraph 2; and THAT a by-law (Attachment 3 to Report EGD-041-08) be passed to amend Sections 1 and 28 of the Purchasing By-law 2006-127 as recommended in section 5.3 of Report EGD-041-08. 11. VELTRI GARDENS SUBDIVISION, BOWMANVILLE, PLAN 40M-2107, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-043-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-21 07; and THAT Council approve the by-laws attached to Report EGD-043-08, assuming certain streets within Plans 40M-21 07 and 10M-800 as public highways. Report #1 5 October 14, 2008 12. NEWCASTLE MEADOWS SUBDIVISION PHASE 2, BOWMANVILLE, PLAN 40M-1911 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', . ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-044-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services, which include roads and other related Works constructed within Plan 40M-1911; and THAT Council approve the by-laws attached to Report EGD-044-08, assuming certain streets within Plan 40M-1911 as public highways. 13. MEMORANDUM OF UNDERSTANDING - ST. MARYS CEMENT INC. (CANADA) THAT Report ESD-013-08 be received; THAT the conditions outlined in the Memorandum of Understanding with St. Marys Cement Inc. (Canada) for Fire Department Training purposes (Attachment to Report ESD-013-08), be endorsed by Council; and THAT the Mayor and Clerk be authorized to enter into the Memorandum of Understanding with St Marys Cement Inc. (Canada) for Fire Department Training purposes (Attachment to Report ESD-013-08). 14. MASTER FIRE PLAN UPDATE THAT Report ESD-014-08 be received; and THAT the Master Fire Plan Update and the presentation of Mr. Claudio Covelli be referred to staff for consideration in the 2009 budget process. 15. AMEND APPOINTMENT OF OFFICERS THAT Report CLD-026-08 be received; THAT By-law 2007-216 appointing parking enforcement officers for 180 West Beach Road be amended to include all Central Lake Ontario Conservation Authority properties with the Municipality of Clarington; THAT the by-law attached to Report CLD-026-08 be approved; and THAT the Central Lake Ontario Conservation Authority be advised of Council's decision. Report #1 6 October 14, 2008 16. CONFIDENTIAL REPORT REGARDING LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY THAT Confidential Report CLD-027-08 be received; and THAT the acHons taken by staff in awarding the property clean up at 65 Cigas Road, Courtice be endorsed. 17. QUARTERLY PARKING REPORTS THAT Report CLD-028-08 be received; and THAT a copy of Report CLD-028-08 be forwarded to the Bowmanville B~siness Centre for their information. 18. FEASIBILITY OF AN EXTERNAL AUDIT COMMITTEE THAT the Municipal Clerk be directed to review the Ajax External Compliance Audit Committee model and advise the General Purpose and Administration Committee if it would be feasible to implement a similar External Compliance Audit Committee for the Municipality of Clarington. 19. PRICE HEDGING AGREEMENTS (COMMODITIES) STATEMENT OF POLICIES AND GOALS THAT Report COD-054-08 be received; and THAT Commodity Price Hedging Agreements, Statement of Policies and Goals for the Municipality of Clarington, as detailed in Schedule B to Report COD-054-08, and required under the Municipal Act prior to entering into any hedging agreements be approved. 20. CL2008-15, CONSTRUCTION OF ASPEN SPRINGS THAT Report COD-056-08 be received; , , THAT Rutherford Contracting Ltd, Gormley, Ontario with a total revised bid in the amount of $466,403.96 (Excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-15, be awarded the contract for the Construction of Aspen Springs, Bowmanville, Ontario as required by the Engineering Department; Report #1 7 October 14, 2008 THAT funds required in the amount of $489,724.16 (which includes $466,403.96 tendering and contingencies) be drawn from Engineering 2008 Capital Account #100-32-325-83305-7401 with the budget shortfall to be financed from the Park Development and Related Facilities Development Charges Reserve Fund in the amount of $13,250.64 and from the Municipal Capital Works Reserve Fund in the amount of $1,473.52; and THAT the By-law attached to Report COD-056-08 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. 21. CL2008-34, SUPPLY, DELIVERY AND INSTALLATION OF VARIOUS TREES & STUMP GRINDING REQUIREMENTS FOR THE MUNICIPALITY OF CLARINGTON THAT Report COD-057-08 be received; THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid price of $27,995.00 (excluding G.S.T.), for the supply, delivery and installation of various trees for the Municipality of Clarington being the lowest responsible bidder meeting all terms, conditions and specifications of the Tender CL2008-34 (Part A), be awarded the contract to supply, deliver and install various trees, as required by the Municipality of Clarington Operations Department; THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid price of $5,445.00 (excluding G.S.T.), for stump grinding requirements for the Municipality of Clarington being the lowest responsible bidder meeting all terms, conditions and specifications of the Tender CL2008-34 (Part B), be awarded the contract to provide stump grinding requirements, as required by the Municipality of Clarington Operations Department; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds required in the amount of $33,440.00 (plus G.S.T.) be drawn from Operations Department 2008 Operating Account #100-36-325-10115-7163. 22. RFP2008-2, GARNET B. RICKARD RECREATION COMPLEX LEASE SPACE - COMMUNITY CARE DURHAM THAT Report COD-060-08 be received; and THAT staff report back to Council on the results of the negotiations with Demain International Inc. Report #1 8 October 14, 2008 23. DELEGATION - RICHARD WARD - REGARDING TAXES AND RECEIVE FOR INFORMATION THAT the delegation of Mr. Richard Ward be received; and THAT Mr. Richard Ward be advised of the actions taken by staff concerning these matters following the September 22, 2008 General Purpose and Administration Committee meeting. 24. DELEGATION - MARKUS LISE - REGARDING THE SEA TO SEA BIKE TOUR THAT the delegation of Mr. Markus Lise be received with thanks. 25. CORRESPONDENCE - MEMORANDUM FROM DIRECTOR OF PLANNING SERVICES - REGARDING POSTPONEMENT TO SHOPPERS DRUG MART AMENDMENT TO ZONING BY-LAW 84-63 THAT the correspondence dated September 25, 2008 from Eldon Theodore of MHBC Planning and the memo from the Director of Planning Services dated October 1,2008 be received; and THAT a report on the rezoning application to permit a Shoppers Drug Mart at the corner of Varcoe Road and Highway 2 in Courtice be forwarded to the General Purpose and Administration Committee at the earliest possible opportunity. 26. CORRESPONDENCE - MEMORANDUM FROM DIRECTOR OF PLANNING SERVICES - REGARDING APPLICATIONS BY PORT DARLINGTON LAND CORPORATION (THE KAITLlN GROUP) TO AMEND THE CLARINGTON OFFICIAL PLAN AND PERMIT A DRAFT PLAN OF SUBDIVISION ON THE LANDS BETWEEN BENNETT ROAD AND LAMBS ROAD ON THE WATERFRONT THAT the correspondence dated October 2, 2008 from the Director of Planning Services requesting that Report PSD-091-08 be received; and THAT Report PSD-091-08 remain tabled until the General Purpose and Administration Committee meeting of November 3, 2008. 27. CORRESPONDENCE -FROM JAMES DARRACH- REGARDING REPORT PSD-099-08 THAT the correspondence from Mr. James Darrach be received; and THAT Mr. James Darrach be advised of Council's decision. UNFINISHED BUSINESS CI!llillgton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: COUNCIL Date: October 14, 2008 Resolution #: Report #: Addendum to CSD-015-08 File#: By-law #: Subject: COMMUNITY SERVICES DEPARTMENT STRATEGIC PLAN RECOMMENDATIONS It is respectfully recommended to Council the following: 1. THAT CSD-015-08 be lifted from the table; and 2. THAT the Community Services Department Strategic Plan be adopted in principal. Reviewed b~ ranklin Wu Chief Administrative Officer JPC/sm/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 ADDENDUM TO REPORT NO.: CSD-015-08 PAGE 2 1.0 BACKGROUND 1.1 The consulting firm of Monteith Brown Planning Consultants was engaged for the development of a Strategic Plan for the Community Services Department. The primary purpose of the plan is to provide a long-range comprehensive and fiscally responsible strategy for the provision of future facilities, programs and services. 1.2 At the June 2nd GPA meeting the Consultants provided Council with an overview of the plan which was accompanied by a staff report, Report CSD-015-08. 1.3 At the June 9th Council meeting this report was tabled as a result of concerns expressed by the Clarington Older Adult Centre Board. 2.0 DISCUSSION 2.1 Over the summer months Community Services staff has been in dialogue with the Executive Director and President of the Clarington Older Adult Centre Board. Subsequently, updated information relating to current membership, and funding received from the Municipality have been received from the Clarington Older Adult Association and will be reflected in the plan. In addition, a common understanding of the purpose of the plan and the process for the implementation of targets has been further discussed with the COACB resulting in a common understanding and expectations. 2.2 Through discussions with staff and the Clarington Older Adult Centre Board Community Services staff believe the issues raised by the Executive Director after the June 2nd GPA meeting have been addressed to the satisfaction of the Clarington Older Adult Centre Board. (Attachment #1) 2.3 On July 10th the Community Services Department held a meeting with organizations who were consulted during the plan's development. The Consultants and staff were present to provide an overview of the plan which was followed by a question and answer period. Approximately 25 organizations were represented and provided feedback on the plan in addition to items such as: . Departmental Structure . Immediate Need for Ice . Need for Cultural Programming . Need for Accessible Playgrounds · Community Consultation on New Facility Design · Future Strategic Plan Steering Committees 2.4 While many of the comments heard at the public meeting did not directly relate to the Strategic Plan, staff will be taking action on comments heard wherever ADDENDUM TO REPORT NO.: CSD-015-08 PAGE 3 possible and sharing comments that do not directly pertain to the Community Services Department with the appropriate department(s). 3.0 COMMUNICATION ISSUES 3.1 Once approved in principle, the plan will act as a guiding document and form the basis for future service level recommendations as well as capital and operating budget submissions. Staff will bring reports forward at the appropriate time to the General Purpose and Administration Committee for approval as initiatives in the plan are progressed. Attachment # 1 - Letter from Peter Evans, President COACB Attachment #2 - CSD-015-08 - Community Services Strategic Plan CLARINGTON OLDER ADULT ASSOCIATION I~-p. i' oi"l! h~ I;,. '~:..I r..:h'lI (lId.:; .\dull (,0,11,,- BIl,joJ )6 Beech Avenue, BO\Nmr.mville, ON L 1 C .3A2 ,,,f;. ~ "",/" )O.~ L " "',' 4< - '" {} '" 'f:J '.~~ (.(.'5 ,7.G7:~9 -,'('f.J,j;I.''-'lltlPt ('a ..'J~. _,.' "....,,~ _... Addendum to Report CSD-015-08 Attachment #1 Dear Mr Caruana, I would like to thank you on behalf of Clarington Older Adult Association's board of directors for attending our board meeting 5 September 2008. Your presentation on Community Services' Strategic Plan was informative and helpful. It went a long way to addressing our comments and questions previously posed in my letter to you 30 June 2008. We also appreciated the open discussion that ensued. As you pointed out, while the plan is a framework for the future with targets and goals, it is not cast in stone. Not everything in the plan will necessarily happen. Conversely, new community requirements not identified in the current plan may arise along the way. That in itself was reassuring to us. One of our underlying concerns had been that the Plan does not deal in any depth per se with our organisation's future development as it relates to both programming and infrastructure needs. Importantly, we recognise that a key element for us in the Strategic Plan as it stands is strengthening the partnership between COAA and Community Services in the area of programming. We are optimistic that this will help as we continue to grow and. expand, and look forward to working with you and your staff on developing a solid partnership agreement. We also wish you and your staff success in implementing the Community Services Strategic Plan. Yours sincerely, i(ettl f ~Vt4 ( , Peter Evans President COACB ecl Jim Abernethy, Mayor Municipality of Clarington Mary Novak,Councillor Representative Clarington Older Adult Centre Board Ron Hooper, Councillor Representative Clarington Older Adult Centre Board Skip Crosby, Municipal Representative C1arington Older Adult Centre Board Clarington Older Adult Centre Board of Directors I I I , www.clar;ngtonolderadu/ts.ca Addendum to Report CSD-015-08 Attachment #2 Clw:.mgton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE June 2,2008 Resolution #:(6 P?l-3SS- og Date: Report #: CSD-015-08 File #: By-law #: Subject: COMMUNITY SERVICES DEPARTMENT STRATEGIC PLAN RECOMMENDATIONS It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT CSD-O 15-08 be received; and 2. THAT the Community Services Department Strategic Plan (Attachment #1) be adopted in principal. SUbm;p'tt by: f~~ ~oseph P. Caruana Director of Community Services Reviewed by: () ~...:..... ~ Franklin Wu Chief Administrative Officer JPC/sm/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 REPORT NO.: CSD-015-08 PAGE 2 1.0 BACKGROUND 1.1 The Municipality of Clarington has experienced rapid and considerable population growth in recent years. The provision of appropriate and sufficient recreation infrastructure, programs and services required to meet this growth must occur in a planned way. 1.2 The consulting firm of Monteith Brown Planning Consultants was engaged for the development of a Strategic Plan for the Community Services Department. The primary purpose of the plan is to provide a long-range comprehensive and fiscally responsible strategy for the provision of future facilities, programs and services. 1.3 Once approved in principle, the plan will act as a guiding document and form the basis for future service level recommendations as well as capital and operating budget submissions. Staff will bring reports forward at the appropriate time to the General Purpose and Administration Committee for approval as initiatives in the plan are progressed. 2.0 DISCUSSION 2.1 The development of the Strategic Plan was a comprehensive process taking over 18 months to complete. The plan is augmented by a series of documents including the Facility Assessments: Darlington Sports Centre & Clarington Fitness Centre, the Planning Context Report, and various other related papers which are considered background documents and will be available upon request. 2.2 The Strategic Plan has been developed in consultation with the public, stakeholders, and departmental staff. The consulting team has synthesized the input obtained and created a strategic planning document which considers expressed needs along with other important inputs. Trends, best practices, future demographics, assessed needs and projected future demands for facilities and services were some of the other considerations factored into the recommendations. 2.3 A Community Services staff team worked with the consultants to ensure the planning process was comprehensive and that the recommendations are practical, achievable, affordable and measurable. That being said, the capacity to implement this plan in its entirety and in the time frames recommended will depend on a number of factors including the approval of the required capital and operating budget requests and available human resources. 2.4 The Strategic Plan identifies seven guiding principles, 32 goal statements and 86 recommended action steps that have been phased over the 8 -10 year life of the plan. ~EPORT NO.: CSD-015-08 PAGE 3 2.5 Facility recommendations include additional facility space in areas such as ice and gymnasia as well as where opportunities arise, to provide dedicated space within larger multi-purpose centres for the needs of older adults and youth. In addition, the Facility Assessments Report makes specific recommendations for the Darlington Sports Centre and the Clarington Fitness Centre. 2.6 Policy recommendations guide the way we might do business in the future and service delivery priorities suggest program focus areas such as the needs of youth, adults and older adults. In addition, a continued emphasis on the importance of physical activity and increased "active living" initiatives are recommended throughout the plan. 2.7 Finally, the plan supports the continued development of effective and appropriate partnerships with organizations like the Clarington Older Adults Association and the Clarington Youth Advisory Committee. 3.0 COMMUNICATION ISSUES 3.1 Once adopted, the consultants and staff will be hosting an open house with a presentation, question and answer period for individuals and community groups who provided feedback and information for the development of this plan. 3.2 A copy of the Community Services Strategic Plan will be available on the Municipal website and staff will report annually to Council on our achievements. Attachment # 1 - Community Services Department Strategic Plan Attachment # 2 - Facility Assessments: Darlington Sports Centre & Clarington Fitness Centre SUMMARY OF BY-LAWS October 14, 2008 BY-LAWS 2008-168 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Gertrud Tomina) (Item 5 of Report #1) 2008-169 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Municipality of Clarington) (Item 6 of Report #1) 2008-170 Being a by-law to adopt Amendment No. 65 to the Clarington Official Plan (Prestonvale Heights Limited) (Item 70f Report #1) 2008-171 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Prestonvale Heights Limited) (Item 7 of Report #1 ) 2008-172 Being a by-law to authorize entering into an Agreement with the Owners of Draft Plan of Subdivision S-C-2007 -0007, any Mortgagee who has an interest in the said Lands, and the Corporation of the Municipality of Clarington, in respect of S-C- 2007-0007 (Prestonvale Heights Limited) (Item 7 of Report #1) 2008-173 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Municipality of Clarington) (Item 8 of Report #1) 2008-174 Being a by-law to authorize the Mayor and the Municipal Clerk on behalf of the Municipality of clarington to execute an Agreement for Professional Consulting Services between the Municipality of Clarington and Aecom Canada Limited (Item 10 of Report #1 ) 2008-175 Being a by-law to amend the Purchasing By-law 2006-127 (Item 10 of Report #1 ) 2008-176 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington (Veltri Gardens Subdivision) (Item 11 of Report #1) 2008-177 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Veltri Gardens Subdivision) (Item 11 of Report #1) 2008-178 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington (Newcastle Meadows Subdivision) (Item 12 of Report #1) Summary of By-laws - 2 - October 14, 2008 2008-179 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Newcastle Meadows Subdivision) (Item 12 of Report #1) 2008-180 Being a by-law to authorize the execution of a Memorandum of Understanding between the Corporation of the Municipality of Clarington and St. Marys Cement Inc. (Canada) to authorize the use of St. Marys' Bowmanville Cement Plant located at 400 Waverley Road South, Bowmanville ON, for fire department training purposes (Item 13 of Report #1 ) 2008-181 Being a by-law to amend By-law 2007-216 being a By-law to appoint individuals as Parking Enforcement Officers for Private Property (Item 15 of Report #1 ) 2008-182 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Rutherford Contracting Ltd, Gormley, Ontario, to enter into agreement for the Construction of Aspen Springs Park, Bowmanville, Ontario (Item 20 of Report #1) HANDOUTS PRESENTATIONS ClfJ!iggton MEMO CLERK'S DEPARTMENT To: Mayor Abernethy and Members of Council From: Patti L. Barrie, Municipal Clerk Date: October 10, 2008 Subject: COUNCIL AGENDA - OCTOBER 14, 2008 Please be advised of the following additions to Monday's meeting: DELEGATIONS See Final List of Delegations attached. CORRESPONDENCE FOR DIRECTION D - 5 Confidential information regarding Correspondence Item D - 5. (Distributed under separate cover) STAFF REPORT(S) Attached please find Report FND-023-08 - Municipal Investments, as listed on Monday's Council Agenda Staff Report #1). , Patti L. Barrie, CMO Municipal Clerk PLB:cf cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 F 905-623-6506 FINAL LIST OF DELEGATIONS October 14, 2008 a) Tom McKee - Municipality of Clarington General Amendment to Zoning By-law 84-63 Regarding Recreational Vehicle Parking and Accessory Buildings and Structures - (Item 6 of Report #1) CllJLi]lgton I Meeting: COUNCIL Date: October 14, 2008 Report #: FND-023-08 File#: Subject: MUNICIPAL INVESTMENTS Recommendations: It is respectfully recommended to Council: REPORT FINANCE DEPARTMENT Resolution #: By-law #: 1. THAT Report FND-023-08 be received for information; Submitted by: i ! l , 1 I I i l I ; 1 I j l I 1 NT/LB/hjl Reviewed bU ~'-/2~ Franklin Wu, Chief Administrative Officer. REPORT NO.: FND.Q23.08 PAGE 2 BACKGROUND AND COMMENT: 1.0 In light of the current economic environment and volatility in the marketplace, the Finance Department was requested to provide a report to Council to relay to Council and the public both the types and security of municipal investments. 1.1 As of August 31,2008, the Municipality of Clarington had $65,247,343.62 held in various investment instruments. These investments include funds held for General Reserve Funds, Obligatory Reserve Funds including Development Charge Reserve Funds, Trust Funds including the Host Community Fund Trust and from time to time operating funds. All funds are invested keeping in mind the following significant factors: (1) Municipal Investment Policy (2) Provincial Legislative Authority (3) Budgetary Requirements/Cash flow needs (4) Market Conditions 1.2 The Treasurer monitors all investment activity and reports the value of investments held to Council on a quarterly basis in the quarterly Financial Update Report (formerly the Cash Activity Report). Municipal Investment Policy: 2.0 Report FND-017-02 (Attachment #1) was approved by Council Resolution C-622- 02. This policy specifically limits the Municipality's investment options to debt issued by Federal, Provincial or Municipal governments and Schedule A or B Banks. We currently have $51,742,116.44 for Municipal purposes (Attachment #2) and $10,000,000.00 in Trust or 94.63% of our portfolio held in this format. All investments held are Canadian institutions. They are typically bonds, guaranteed investment certificates and banker's acceptances. 2.1 In 1999 the Municipal Finance Officers Association and Association of Municipalities of Ontario sponsored the "One-Fund". Report TR-61-99 was approved and the Municipality of Clarington has participated in this Bond fund since that point. In 2005, a second fund was added to the "One-Fund" portfolio to offer member Municipalities an opportunity to invest in equity. The Municipality of Clarington currently has $2,994,888.19 invested in the Bond Fund and $500,000.00 invested in the equity fund. 2.2 The original product of the ONE Funds portfolio, the objective of the Bond Fund is to provide competitive rates of return through a diversified portfolio of conservatively managed short-term bonds where preservation of capital is of prime concern. This represents 4.59% of the municipality's portfolio. REPORT NO.: FND.023.08 PAGE 3 2.3 Accepting investments as of January 2007, the objective of the ONE Equity Fund is to provide superior long-term investment returns through capital growth and dividend yield. The Equity Fund achieves this by investing in a diversified, conservatively managed portfolio of equity securities issued by Canadian corporations, as permitted by applicable legislation and regulations. This investment represents 0.77% of the municipality's portfolio and may be subject to some short-term market fluctuations. This is a very minor component and is intended to be held for a period of greater than 5 years. Legislative Authority: 3.0 Section 418(1) of the Ontario Municipal Act R.S.O. 2001 provides the legislative authority to invest monies not immediately required for current operating purposes (formerly section 167(2) of the Municipal Act R.S.O. 1990). Section 418(6) specifically states that only securities outlined in the Act can be invested in and proceeds to list all of the eligible investment vehicles. When the Municipal Act was revised in 2001, the list was expanded. 3.1 The Municipality of Clarington has maintained a conservative investment policy, following the more restrictive guidelines imposed by the previous Act. While this does not necessarily provide for the highest yielding returns in a strong market, it also protects the municipality from losses in poor market conditions. Conclusions: 4.0 The Municipality does not invest in stocks or commodities markets or in any foreign exchange transactions. The Municipality's portfolio is sound and our investment contacts are indicating that many organizations are currently trying to achieve what Clarington has been doing all along. This report is provided as information for Council. Attachments: Attachment #1 - FND-017-02 Attachment #2 - Investments Outstanding as of August 31, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 , '~ -.""-. '_-i'-'i',-~,~;" "/'5L-:":~ . Attachment 1 , ,'- .: ",,-; "-":\;},+. ':.;; ~,~:'1 .' ;~"i _ ,", '_C''--' ,-Co,' -- ?, -:', ~',.';', ?:';~'~i.,:.': ". ;:-: :'>'::':Di-:.~~,;:~: ,,' .i-,,:,~~~,.::~::t.~< C;i .' ''-'''! .'~i' , ,'--"~\~_:/' ""'Ji%:,'.' ,F....DE~. .:'.,.',. , -,..~ .:--' ,'~~" '~. -. ~;;\~!~~:1~~~;':~':' - ': .. , ..M~nIR, '.' ''',--,, ,,,,. 0.:" ','; , , - . ....,. , 'Rer-t j: ,', . '" -,-,'.' "'-'.' , ", ~illlCt: ' ~-:,;>~:,~~t~'-. . ",-. . _"', --'-:0."_' " ,":.'.... ,; !<>-:R.t~"'J"': .- ---' " ""." ,-, ", -\<i~ ...., ,.";,'~,, . '.<1, -'~ ,~. . , ",.". ' """'.:,,", : -~(:'" , '(" ,'I' " " ,"_',' 4.' ,~ : ::.-:), '0.':':'1 'j ..'Y-....' .' -- '---, . .-, "'-,--- ,-,., . 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',,',.,C'CC. ; . --t,;, Revised Schedule "A" Report FND-017-02 CORPORATION OF THE MUNICIPALITY OF CLARINGTON SHORT TERM LONG TER~ INVESTMENT POLICY FOR SURPLUS GENERAL FUND, RESERVES, RESERVE FUND AND TRUST FUNDS LEGISLATIVE AUTHORITY Section 167(2) of the Municipal Act RS.O. 1990 provides the legislative authority to invest monies not immediately required for current operating purposes. Section 163 of the Municipal Act RS.O. 1990 provides the legislative authority to invest monies raised for a reserve fund and its earnings in such securities as allowed under the Trustee Act. POLICY I. TYPES OF INVESTMENTS That the Municipality of Clarington place investments in those instruments permitted under the Municipal Act and the Trustees Act of Ontario, and more specifically only those issued or guaranteed by the following institutions (see Appendix A and A-I for current listing): (i) The Government of Canada (ii) The Provinces of Canada (iii) Ontario Municipal Governments as defined in the Municipal Affairs Act (iv) Schedule "A" and "B" banks. 2. PLACEMENT OF INVESTMENT That the Municipality of Clarington be permitted to take advantage of investments offered by qualified investment brokerage houses, such as RBC Dominion Securities and/or Wood Gundy Inc., and financial institutions as circumstances dictate. j j 1303 Revised Schedule "A" To Report FND-017-02 Page -2 - 3. LIMITATIONS AND DIVERSIFICATION OF PORTFOLIO HOLDINGS That the following limitations be placed on investments with anyone financial institution based on the issuer of the investment according to the rating supplied by a qualified bond rating service, taking into account the overall value of the investment portfolio. That the mix of investment be maintained of holdings in the portfolio with a minimum of20% AAA (maximum) 70A (high) and maximum 10% A (low). INVESTMENT INSTITUTION LIMIT Government of Canada Province of Ontario Other Provinces of Canada Schedule "A" banks Schedule "B" banks Ontario Municipal Governments Municipal Investment Pools No limit Maximum 40% of portfolio Maximum 30% of portfolio Maximum 30% of portfolio Maximum 10% of portfolio Maximum 20% of portfolio Maximum 30% of portfolio 4. TERM OF INVESTMENT Investments in long-term bonds shall be limited to 30 million or 65% of the Reserve Fund investment portfolio balance, whichever is less. The maximum investment term will not exceed five (5) years, except for Ontario Municipal Government and Municipal Investment Pool Investments and Ontario Savings Bonds. 5. Municipal Investment Pools, as mentioned above, includes the CHUMS Money Market Fund and the LAS Pooled Investments program offered by the Municipal Finance Officers Association and the Association of Municipalities of Ontario. These funds were combined under the new "ONE" fund May 1, 1995. 1304 j <j, Revised Schedule "B" Report FND-017-02 INVESTMENT PROCEDURES 1. That Deputy Treasurer or alternate under the direction of the Director of Finance/Treasurer shall be responsible for the placement of short and long term investments. Subject to the limitations ofthis policy staff will invest at the highest interest rate available. 2. That Deputy Treasurer or alternate under the direction of the Director of Finance/Treasurer shall determine the amount of funds and terms for which placements can be arranged within the limits of policy. 3. Competitive bidding will be obtained, when possible, before the placement of any investment. 4. All investment s shall receive the approval of the Director of Finance/Treasurer. 5. For information purposes, a quarterly statement of investments outstanding shall be submitted to Municipal Council. 1305 Attachment 2 CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING AS AT AUGUST 31st, 2008 I ]I FINANCIAL INVESTMENT INTEREST MATURITY MATURITY COST RATE VALUE DATE INSTITUTION GENERAL FUND Banker Acceptance BMO 1,094,291.00 3.12% 1,100,000.00 16-Sep-2008 Banker Acceptance BMO 1,912,903.76 3.20% 1,928,000.00 1-0ct-2008 Banker Acceptance TO 2,493,625.00 3.01% 2,500,000.00 22-Sep-2008 Banker Acceptance TO 877,756.00 3.01% 880,000.00 22-Sep-2008 Banker Acceptance TO 2,393,880.00 3.01% 2,400,000.00 22-Sep-2008 Banker Acceptance TO 1,097,118.00 3.00% 1,100,000.00 30-Sep-2008 TOTAL GENERAL FUND 9,869,573.76 RESERVE FUND Bond-Royal Bank RBC' 906,000.00 4.50% 906,000.00 29-Sep-2008 Banker Acceptance BMO 992,170.00 3.20% 1,000,000.00 1-0ct-2008 Bond-Ontario RBC 550,000.00 4.40% 574,200.00 14-0ct-2008 Bond-Quebec RBC 1,379,343.53 4.65% 1,787,409.00 1-Dec-2008 Bond-CIBC RBC 2,061,000.00 4.50% 2,153,745.00 3-Dec-2008 Bond-Canada RBC 1,143,285.67 3.80% 1,338,742.00 15-0ec-2008 Banker Acceptance HBSC 3,097,754.96 3.64% 3,196,000.00 5-Jan-2009 GIC-Laurentian Bar RBC 372,440.00 4.40% 461,912.00 28-May-2009 GIC-Royal Bank RBC 595,239.00 3.80% 617,858.08 23-J un-2009 Bond-Canada RBC . 4,180,000.00 4.10% 4,351,380.00 30-Jun-2009 Bond-Canada RBC 3,796,000.00 4.05% 3,949,738.00 29-Jul-2009 GIC-Royal Bank RBC 664,993.00 4.25% 753,434.00 29-Aug-2009 Bond-Canada RBC 739,938.86 3.55% 869,800.00 1-0ct-2009 Bond-Ontario RBC 733,772.63 3.85% 900,445.00 2-Jun-2010 Bond-Canada RBC 5,094,062.47 4.10% 6,058,590.00 1-0ct-2010 GIC-National Bank RBC . 1,500,000.00 4.10% 1,833,770.00 6-0ec-2010 GIC-National Bank RBC 1,681,851.79 4.35% 2,080,894.41 6-Mar-2011 GIC-BMO RBC 2,221,742.00 4.30% 2,742,301.29 18-Sep-2011 Bond-Quebec RBC 776,152.23 4.35% 986,467.00 1-0ec-2011 Bond-Ontario RBC 999,999.54 4.20% 1,244,090.00 2-0ec-2011 GIC-Royal Bank RBC 2,000,000.00 4.05% 2,439,161.00 16-Mar -2012 B/A-TO RBC 1,471,061.00 4.80% 1,859,675.00 30-0ct-2012 B/A-Royal Bank RBC 1,503,357.00 4.80% 1,900,502.92 8-Jan-2013 GIC-BNS RBC 1,546,695.00 4.50% 1,927,463.38 12-Feb-2013 GIC-BNS RBC 599,161.00 4.35% 741,320.00 4-Mar-2013 GIC TD 1,009,028.00 4.45% 1,254,427.00 25-Mar-2013 GIC TO 257,495.00 4.51% 321,039.00 13-May-2013 IITOTAL RESERVE FUND 41,872,542.68 TOTAL INVESTMENTS 51,742,116.44 . Investment interest paid on a monthly/semi-annual/annual basis