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Home My WebLink About09/29/2008 ~ DATE: MONDAY, SEPTEMBER 29,2008 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PEq:UNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUtES OF PREVIOUS MEETINGS Minutes of a special m~eting of Council held September 12, 2008 Minutes of a regular mieeting of Council held September 15, 2008 PRESENTATIONS a) Presentation. of Proceeds of Mayor's Golf Tournament and Framed Print of the Original Bowmanville Hospital to Rose Kuipers, Vice-Chair, Memorial Hospital Foundation r- Bowmanville b) Marty Epp, !<im Arsenault and Andy Benson, Central East Prehospital Care Program _ Presentation of Certificates and Lightning Bolt Pins to Steve Parker, Mark Sutherland, Christine Faulkner, Helena Hisey and Jeremy Czechowski in Recognition of Heroic Actions Regarding a Medical Emergency at the South Courtice Arena c) Presentation of Certificates of Commendation to Derek DeJong, Dave Bryant, Milt Dakin r:lnd Rob Sage on their Acts of Courage regarding the Downtown Bowmanvill~ Fire April 29, 2008 d) Presentatidn of Plaque to Mayor Abernethy in Recognition of Commitment to Fostering Growth in Durham Region by Tim Whittaker, Metroland e) Tariq Asmii Executive Director, Growing Communities Healthcare Alliance- Funding H$spital-Based Services in Local Health Integration Networks CORPORATION OF THE MUNICIPALITY OF CLARINGTON 4 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L1C 3A6 ' T 905"623-3379 I Council Agenda - 2 - September 29, 2008 f) John Slater, Vice Chair and Michelle Sumere, Stewardship Coordinator, Durham Land Stewardship Council - Ontario Stewardship Rangers and the Durham Land Stewardship Council g) Dan Remollino, MTO Project Manager, Brenda Jamieson and Doug Allingham, TSH Project Managers - 407 East EA & Preliminary Design Study DELEGATIONS There were no delegations requests received for this meeting, COMMUNICATIONS Receive for Information I - 1 Minutes of the Clarington Museum Board dated June 25, 2008 I - 2 Minutes of the Kawartha Conservation Authority dated June 25, 2008 I - 3 Minutes of the St Marys Cement Community Relations Committee dated September 9,2008 I - 4 Minutes of the Clarington Traffic Management Advisory Committee dated July 17,2008 I - 5 Ben Bronsema and Susan McKee - Objection to the Proposed "Energy-From-Waste" Facility and Support of Environmentally Sustainable and Fiscally Responsible Alternatives I - 6 Guiliana Rossini, Director Strategy & Conservation Officer, Hydro One - "Conserving Energy Together" 1-7 Ryan Pomeroy, Pomeroy Group - Invitation to Tour Pomeroy Hotel and Convention Centre I - 8 John R. O'Toole, MPP, Durham - Response from the Honourable Jim Watson, MPP, Minister of Municipal Affairs and Housing - Municipal Road and Bridge Infrastructure Investment I - 9 Peter Evans, President, Dorothy Bond, Director, Irene Gourlay, Director, Jim Hilborn, Treasurer, Peggy Milligan, Director, Jane Moores, Director, Muriel Moynes, Director, Don Welsh, Director, Robert Windsor, Director and Moe Richards, Past President, Clarington Older Adult Association (COM) - Lease of Beech Centre Tennis Courts Council Agenda - 3- September 29,2008 1-10 Kathryn Shaver, Vice President, Corporate Affairs, NuclearWaste Management Organization (NWMO) - Designing the Process for Selecting a $ite I _ 11 Cynthia Mol1on, Deputy Minister, Ministry of Health Promotion - Expressionsiof Interest in Sport Hosting Events for 2009-2010 I - 12 Laurie Swal1!1i, Director, Licensing, Nuclear Generation Development Division, On~ario Power Generation (OPG) - Update on OPG New Nuclear at Oarlington Environmental Assessment I - 13 Canadian Elilvironmental Assessment Agency, Government of Canada Puqlic Notice - Darlington New Nuclear Power Plant Project , Draft Enviroomentallmpact Statement Guidelines and Joint Review Panel Agreement 1-14 Jim Richard~ - Letter of Appreciation for Implementing Dusk to Dawn Curfew : I _ 15 David Clarkj Executive Vice President, Corporate Services and CFO, Veridian Connections - Quarterly Dividend Payment Receive for Direction D - 1 Marie DeLupa, Manager, Public Programs and Services, Canadian Diabetes A~sociation - "Diabetes Awareness Month" and 'World Diabetes D$y" D _ 2 The Honoutable Lincoln M. Alexander, Chairman, Ontario Heritage Trust - 200~ Young Heritage Leaders Program I D _ 3 Association, of Municipalities of Ontario (AMO) - "Local Government Week" D _ 4 Captain Anile Silvey, Commanding Officer, 172 Clarington Squadron, ~oyal Canadian Air Cadets - Air Cadet Tag Days D _ 5 Mrs. Brown, - Request to Implement a Leash By-law D - 6 Teri Normqyle - Skateboard Park D - 7 Jim Richar<;ls - Recycling D _ 8 Dave Werheid - Resignation from Newcastle Memorial Arena Board D _ 9 Douglas G, Martin, Mayor, Town of Fort Erie - Niagara Health System - ~ospitallmprovement Plan Council Agenda -4- September 29, 2008 D - 10 The Municipality of Tweed - Taxes on Petroleum Products D - 11 Carolyn Downs, City Clerk, City of Kingston - Provincial "Heads and Beds" Payment D - 12 Barry Bracken - Doug Anderson's Proposal on Waste Diversion D - 13 Gordon Lee, Chairman, Newcastle Memorial Arena Management Board - Request for Municipal Financing for new Olympia Ice Resurfacer COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of September 22, 2008 STAFF REPORT(S) BUSINESS ARISING FROM NOTICE OF MOTION No Notices of Motion were received for consideration. UNFINISHED BUSINESS BY-LAWS NOTICES OF MOTION OTHER INFORMATION CONFIRMING BY-LAW ADJOURNMENT Clm:mgron Special Council Meeting Minutes SEPTEMBER 12, 2008 Minutes of a special meeting of Council held on September 12, 2008, at 8:30 a.m., at the Newcastle and District Recreation Complex. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Executive Assistant to the Mayor, L. Coutu Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Executive Assistant to the CAO, J. Pascoe Director of FinancefTreasurer, N. Taylor Director of Emergency Services, G. Weir Municipal Clerk, P. Barrie Mayor Abernethy called the meeting to order and requested a clarification of the requirements of the Municipal Act with respect to the meeting. The Municipal Clerk advised that, in accordance with section 239 (3.1) of the Act, a meeting of Council may be closed to the public if it is held for the purpose of education or training the members of Council and that during the meeting no member discusses or otherwise deals with any matter in a way that materially advances the business or decision- making of the Council. Resolution #C-427 -08 Moved by Councillor Foster, seconded by Councillor Woo THAT, in accordance with section 239 (3.1) of the Municipal Act, the meeting be "closed" for the purpose of providing an education and training session to the Members of Council with respect to various business intelligence and organizational performance issues, including labour relations and personnel matters. "CARRIED" The meeting reconvened in "open" session at 4:32 p.m. Council Meeting Minutes -2- September 12, 2008 Mayor Abernethy stated that the closed meeting was held for the purpose of educating the members of Council and that no business was advanced during the closed session. CONFIRMING BY-LAW Resolution #C-428-08 Moved by Councillor Foster, seconded by Council/or Hooper THAT leave be granted to introduce By-law 2008-154, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 12th day of September, 2008; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-429-08 Moved by Councillor Robinson, seconded by Novak THAT the meeting adjourn at 4:40 p.m. "CARRIED" MAYOR MUNICIPAL CLERK ClmilJgOOn Council Meeting Minutes SEPTEMBER 15, 2008 Minutes of a regular meeting of Council held on September 15, 2008, at 7:00 p.m., in the Council Chambers. , .i ii i I' " ii fi I Councillor Novak led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Acting Chief Administrative Officer/Director of Corporate Services and Human Resources, M. Marano Manager of Transportation and Design, L. Benson, attended until 8:20 p.m. Director of Community Services, J. Caruana, attended until 8:20 p.m. Manager of Communication & Marketing, J. Cooke, attended until 7:39 p.m. Director of Planning Services, D. Crome, attended until 8:50 p.m. Solicitor, D. Hefferon Director of Operations, F. Horvath, attended until 8:20 p.m. Corporate Safety & Project Manager, B. Taylor, attended until 7:39 p.m. Director of FinancefTreasurer, N. Taylor Director of Emergency ServiceslFire Chief, G. Weir, attended until 8:20 p.m. Administrative Assistant to the Municipal Clerk, C. Fleming, attended until 8:20 p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Mayor Abernethy indicated that he would be stating a pecuniary interest with respect to Correspondence Item I - 31 and Staff Report #2. Council Meeting Minutes - 2- September 15, 2008 ANNOUNCEMENTS Councillor Hooper stated he was very proud that the Region of Durham was acknowledged at the annual Association of Municipalities of Ontario (AMO) Conference for several of their initiatives, including the new Material Recovery Facility in Whitby which was made possible through the Federal Gas Tax Fund, and announced that the Town of Ajax received an AMO Federal Gas Tax award for its LEED Certified Fire and Emergency Services Headquarters. Councillor Hooper also congratulated Regional Chair, Roger Anderson for being named to the AMO Honour Roll, which recognizes those who have gone beyond their normal roles and responsibilities in advocating for the betterment of municipal government and service to communities. Councillor Hooper also announced the following events he attended: · Opening of the new TD Canada Trust Branch located at Longworth and Liberty Streets. He also advised that a $5,000 cheque was provided to Frank Lockhart for Valleys 2000. · Hampton Family Day · Opening of two Federal constituency offices - Conservative Candidate Bev Oda and Liberal Candidate Bryan Ransom Councillor Novak announced the following: · The Clarington Older Adult's Association are celebrating their 10111 Anniversary at the Beech Centre with a variety of events including an Open House, Pancake Breakfast, Lunch, Anniversary Celebrations and Gala Dinner and Dance. Tickets for the dinner/dance are $25 per person. Ticket information is available at the Centre. · Councillor Novak thanked Mary Tilcock, Organizer, and the volunteers involved in the Terry Fox Run. Councillor Robinson announced the following: · On Thursday evening he will be representing the Mayor at the "Take Back the Night" march, an annual event held all over the world to raise awareness and support of a safer community for all. · The Newcastle Fall Festival will be held on October 4, 2008, and will include a Greek Feast fundraising event at the Newcastle Town Hall. Tickets are $25 per person with proceeds in support of the Newcastle Walk for Guide Dogs and the Terry Fox Campaign. "" Ii '. " Council Meeting Minutes - 3- September 15, 2008 Councillor Woo announced the following: . Lakeridge Health Bowmanville will host their annual golf tournament on Thursday, September 18, 2008, with proceeds in support of the hospital's redevelopment initiative. . On Friday, September 19, 2008, Big Brothers and Big Sisters of Clarington will host their annual Golf for Kids' Sake Tournament at the Newcastle Golf & Country Club. . On Saturday, September 20, 2008, the Durham Regional Police Service will hold their annual Charity Baseball Tournament to benefit Luke's Place. . St. Marys Cement is celebrating their 40th Anniversary with their Annual Open House being held on Saturday, September 19, 2008. . The official re-opening of Langes Photo Source in the Mearns Avenue Plaza will take place on Saturday. Councillor Woo extended best wishes and continued success to the owners. Mayor Abernethy announced the following: . The 11th Annual Tee Off Fore Health Golf Tournament will be held at the Newcastle Golf and Country Club on September 18, 2008. . The Orono Chili Cook-Off will be held on Saturday, September 19, 2008. . Today he attended a luncheon at the Newcastle Town Hall hosted by Ontario Power Generation to celebrate OPG's award of the New Nuclear build project at the Darlington site. . The Knox Christian Golf Tournament will be held September 16, 2008 at the Newcastle Golf and Country Club. MINUTES Resolution #C-430-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a regular meeting of Council held on July 14, 2008, be approved. "CARRIED" Council Meeting Minutes -4- September 15, 2008 PRESENTATIONS The Honourable Steven W. Mahoney PC, Chair, Workplace Safety & Insurance Board (WSIB) addressed Council to present the WSIB "Community Workplace Health and Safety Charter" initiative launched last year. Mr. Mahoney introduced Bill Blackborow, President and CEO, Municipal Health and Safety Association of Ontario (MH & SAO), Ingrid Kalnins, Area Manager, MH & SAO and Michelle Clarke, Manager of Service Delivery for the Municipal Sector, WSIB. He outlined the principles supporting the Charter noting in 2006 and 2007, Ontario municipalities paid $123 million in premiums or health care costs. Mr. Mahoney stated WSIB receives approximately 360,000 claims per year with 100 workers on average killed on the job each year and 250 who die as a result of occupational disease. He stated the "Road to Zero" Campaign has been successful in driving the numbers down, but not nearly enough. Mr. Mahoney commended the Municipality in being the first employer in Ontario to attain 100% on a workwell audit and congratulated Council and staff on their dedication to health and safety. Mr. Mahoney requested Council to affirm their commitment to health and safety by signing the Community Workplace Health & Safety Charter and help spread the word on the "Road to Zero". A short video clip entitled "The Chef' based on real- life incidents that take place in the workplace was played. Resolution #C-431-08 Moved by Councillor Woo, seconded by Councillor Trim WHEREAS the Council of the Corporation of the Municipality of Clarington recognizes the principle that engaging senior community leadership in all sectors is fundamental to ensuring real change occurs in eliminating workplace injuries in our community and WHEREAS the Council of the Corporation of the Municipality of Clarington accepts that effectively managing workplace health, safety and wellness is essential for our community's continued social welfare and economic success and WHEREAS the Council of the Corporation of the Municipality of Clarington recognizes that the involvement of all sectors of our community at every level in the workplace is a prerequisite to eliminating workplace injuries in the Municipality of Clarington. Therefore be it resolved, THAT the Council of the Corporation of the Municipality of Clarington supports the Workplace Safety and Insurance Board's Community Workplace Health and Safety Charter and further, ~. Council Meeting Minutes -5- September 15, 2008 THAT the Council of the Corporation of the Municipality of Clarington is committed to actively participating within a learning community that provides and receives best practices for the enhancement of employee physical, social and mental wellbeing in all employment sectors within our community. "CARRIED" Mayor Abernethy and the Honourable Steven W. Mahoney signed the Community Workplace Safety Charter. Mayor Abernethy extended congratulations to Bruce Taylor, Corporate Safety & Project Manager for his efforts. Pat McNeil, Senior Vice President, Nuclear Generation Development, Ontario Power Generation, addressed Council to provide a project update on the New Nuclear at Darlington Environmental Assessment. Through use of a PowerPoint presentation Mr. McNeil provided an overview of the project, the status of the Environmental Assessment schedule and timelines, shared feedback from the last community information session and provided a review of next steps. Mr. McNeil noted that in June, 2008, confirmation was received that OPG would be the operator for the new nuclear units at the Darlington site. He advised Infrastructure Ontario is leading a competitive process to select a nuclear reactor vendor and technology to construct two units of the new plant, recognizing three international vendors are participating in the process. Mr. McNeil stated selection of the preferred vendor is expected by March 2009 and pending approvals, the first unit is to be operational in 2018. He provided a review of the principle buildings and structures and identified three potential site layouts. Mr. McNeil advised that OPG has completed baseline data collection for most of the areas of study in the Environmental Assessment and are screening for potential project-environmental interactions for both site preparation and construction and operation and maintenance and are developing potential mitigation measures. Mr. McNeil advised that the kiosk has received approximately 150 to 250 visitors per month and most questions revolve around employment opportunities. He confirmed OPG's goal to have an informed community through the continuation of key stakeholder briefings. Mr. McNeil advised that OPG's schedule is determined by the Infrastructure Ontario schedule noting in mid-2009, OPG will submit their impact statement for review. This review may take up to 24 months before a recommendation is made to Cabinet on whether the project will proceed. Mr. McNeil indicated that OPG will provide Council with another update on the project next spring and urged members of the public to view their website at www.opq.com/newbuild or call 1-866-487-6006 for further information. DELEGATIONS There were no delegations introduced under this section of the Agenda. Council Meeting Minutes - 6 - September 15, 2008 Resolution #C-432-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the order of the Agenda be altered to allow for consideration of Correspondence Item I - 31 following Committee Report #1. "CARRIED" COMMUNICATIONS Resolution #C-433-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the communications to be received for information be approved, with the exception of Items, 1-17, 1- 21,1- 24 and 1- 31. "CARRIED" I - 1 Minutes of the Clarington Traffic Management Advisory Committee dated June 19, 2008. I - 2 Minutes of the Newcastle Community Hall Board dated May 20, 2008. I - 3 Minutes of the Ganaraska Region Conservation Authority dated June 19, 2008. I - 4 Minutes of the Kawartha Conservation Authority dated May 7, 2008. I - 5 Rebecca Tomlin, Public Health Nurse, Durham Region Health Department, forwarding an informational brochure on the Durham Region Food Charter, a community vision created to outline the beliefs of residents about food and the food system in Durham, and providing an overview of the Food Charter, how it can be used throughout the community and how to access it. Further information about the Charter is available at www.durhamlives.orq or by calling 1-800-841-2729. I - 6 Federation of Canadian Municipalities (FCM) Centre for Sustainable Community Development, announcing FCM has launched a new Green Municipal Fund (GMF) financing opportunity for the remediation of brownfield sites, water projects that improve effluent quality from municipal wastewater treatment systems, and municipal studies and projects related to sustainable transportation in which up to $20 million in low-interest loans, $400,000 for each eligible project Council Meeting Minutes - 7- September 15, 2008 will be made available to municipal governments and their partners. Applications will be received and processed continuously after July 10, 2008 with each application assessed individually on its own merits. Questions relating to GMF funding opportunities should be directed to Monique Delinelle, Application Coordinator at 613-241-5221, ext. 357 or at mdelinellelalfcm.ca. I - 7 The Honourable Donna Cansfield, Minister of Natural Resources, advising of the enactment of Ontario's new Endangered Species Act, 2007 advising habitat protection provisions of the Act are similar to those provided to threatened and endangered species under the Provincial Policy Statement and that regulatory provisions and policies have been developed under the new Act to ease the transition from the Old Act to the new one and training will be scheduled to help municipalities understand in detail how the Act will likely affect municipal planning. Further information is available by contacting local MNR offices or Karen Bellamy, Section Manager, Species at Risk at 705-755-1727. I - 8 Kerry Meydam forwarding a media release from the Region of Niagara dated July 11, 2008 advising that members of the Niagara- Hamilton WastePlan Joint Working Group have accepted the recommendations of a staff report calling to focus on waste diversion priorities and end the agreement between the two municipalities for the Environmental Assessment (EA) Study for disposal alternatives. Niagara Region and the City of Hamilton continue to be committed to 65% diversion from landfill and are focusing their energies on achieving that goal. 1- 9 John R. O'Toole, MPP, Durham, responding to Mayor Abernethy's correspondence regarding the "Green Shift" policy; forwarding information on the Province's $20 million Municipal Eco Challenge Fund, wherein municipalities can apply for grants to cover up to 50% of the cost of innovative energy retrofits to a maximum of $500,000; advising of the opportunity for community groups and municipalities to apply for funding to switch to a lower carbon lifestyle through the Community GO Green Fund; and, encouraging Clarington's Living Green Committee to monitor the Ministry of the Environment website and related links at www.ene.aov.on.ca for recent developments. I - 10 The Honourable Dalton McGuinty, Premier of Ontario, extending appreciation to Council for supporting a new two-unit nuclear generating station for the Darlington site; and advising that the Government remains committed to ensuring a balanced, stable, clean energy mix that will serve the Province's needs. Council Meeting Minutes -8- September 15, 2008 I - 11 Martha A. Pettit, Deputy Clerk, Town of Whitby, advising that on July 7,2008, the Town of Whitby passed the following resolution pertaining to the Durham Region Official Plan Review: Protecting for Future Transit Station at Lakeridge Road and Highway 401: "1. THAT Durham Region provide, by amendment to the Durham Region Official Plan, for the designation of lands to identify and protect for the establishment of a future major transit station at Lakeridge Road and Highway 401 to serve the future residents of Durham's Whitby and its neighbouring municipalities; and, 2. THAT all area Municipalities be copied with Council's resolution." 1-12 Sheila Hall, Executive Director, Economic Development Officer, Clarington Board of Trade, extending appreciation to Mayor Abernethy for participating in the in camera session with the Honourable Sandra Pupatello, Minister of Economic Development and Trade on June 24, 2008, which provided representatives from all sectors and geographic areas of Clarington with the opportunity to bring Clarington's goals to the Minister's attention; and advising that a copy of the list of issues discussed has been sent to Minister Pupatello; and, that the Board of Trade will be following up with the Minister's office to ensure that Clarington's message has been brought to the attention of other Ministries as necessary. I - 13 Kathy Kielt, Committee Clerk, Regional Municipality of Halton, advising Council that on July 16, 2008, Halton Region passed the following resolution pertaining to the Reach Out Centre for Kids (ROCK): "1. THAT the Memorandum from the Commissioner and Medical Officer of Health re: Delegation - July 8111 Health and Social Services Committee Meeting, and the presentation from the Reach Out Centre for Kids (ROCK) be received. 2. THAT staff be directed to report back on the feasibility of establishing a Task Force to address Youth Mental Health. 3. THAT this resolution be circulated to GTA Mayors and Chairs and to Halton MPs and MPPs." A copy of the presentation of Ron Rodgers, Executive Director of Reach Out Centre for Kids providing an overview of the programs, services and challenges of the organization was enclosed for information. Council Meeting Minutes -9- September 15, 2008 1-14 John O'Toole, MPP, Durham, writing to the Honourable John Gerretsen, Minister of the Environment forwarding a copy of the Township of Uxbridge's resolution supporting the resolution from the Corporation of the Nation Municipality regarding compensation to property owners for loss of land use/enjoyment resulting from initiatives under the Clean Water Act; and advising he is of the opinion that any provincial initiative that removes land from its current use should acknowledge property rights and that there needs to be some form of appeal or dispute resolution attached to laws that impact a citizen's rightful enjoyment and use of their property. 1-15 Brian Brasier, Executive Director, Friends of Second Marsh, thanking Council for their generous support that together with their volunteers and staff, enabled Friends of Second Marsh to raise approximately $5000 from activities they hosted on July 6 and 7, 2008 during the Great Waterfront Trail Adventure, an eight-day 680 km end-to-end cycling trip on the Waterfront Trail; and advising that the Adventure provided the opportunity to showcase and raise awareness in the community of the Second Marsh Wildlife Area, the McLaughlin Bay Wildlife Reserve and Darlington Provincial Park. I - 16 Dr. Helena Jaczek, Parliamentary Assistant, Ministry of Health Promotion, thanking the municipality for their efforts in helping the Ministry to collect local information for the mapping component of the Ontario Trails Strategy, which will help to maximize the use of trails to improve the overall health and well-being of Ontarians and to bring social, economic and tourism benefits to communities across the province. I - 18 Kathy Shaver, Vice President, Corporate Affairs, Nuclear Waste Management Organization (NWMO), forwarding a copy of their "Implementing Adaptive Phased Management 2008 to 2012" plan, providing an overview of the NWMO Adaptive Phased Management, reconfirming and demonstrating NWMO's commitment to engaging and collaborating with Canadians in designing the process for deciding where to contain and isolate Canada's used nuclear fuel; and forwarding a copy of NWMO's Transparency Policy, June 2008. I - 19 Jean Leclerc, Chairman of the Board, Societe du 400. anniversaire de Quebec extending appreciation to all cities, communities and bell ringers for participating and supporting the celebration on July 3, 2008, marking the arrival of Samuel de Champlain at Quebec 400 years ago. Council Meeting Minutes - 10 - September 15, 2008 I - 20 Debi A. Wilcox, City Clerk, City of Pickering, advising Council that on July 14, 2008, the City of Pickering passed the following resolution pertaining to the Region of Durham's Growth Plan Implementation Study: "1. THAT Report PD 32-08 of the Director, Planning & Development, regarding the Growth Scenario Working Paper, dated June 13,2008, presenting the outcomes of Phases 3 & 4 of the Region of Durham's Growth Plan Implementation Study be received; 2. THAT the comments contained in Report PD 32-08 on the Recommended Preferred Growth Scenario for the Region of Durham Growth Plan Implementation Study be endorsed, and that the Region of Durham be requested to: a) Support the land use structure with Planning Committee directions noted, shown on Figure 13 B and provided as Attachment #2 to Report PD 32-08 with the following further refinements: · Increase the depth of the future Employment Areas in Pickering along Highway 407, east of Westney Road, to 1,000 metres south of Highway 407 between the Greenwood and Kinsale areas and in the vicinity of Lakeridge Road and the connector to Highway 401; · Support the designation to future Employment Areas of the remnant parcel of "whitebelt" lands located east of the future potential airport site; and · Expand to the south the Future Centres designations, currently shown at the two intersections of the Seventh Concession Road with Salem and Lakeridge Roads, to incorporate the Highway 407 transitway stations and adjacent lands, thereby allowing mixed residential, commercial and high intensity office uses, and consider designation of a future transit village on the south side of the Highway 407 transitway; Council Meeting Minutes - 11 - September 15, 2008 b) In updating the population and employment tables for Pickering to reflect Planning Committee's revisions to the Recommended Preferred Growth Scenario, increase the employment figures for Pickering to include the 35,000 jobs identified by the Provincial Central Pickering Development Plan for Seaton, and allocate jobs arising from the future Employment Areas, future Living Areas and intensification in South Pickering, at a ration of no less than one job for each three new residents as is applied across the rest of the Region, as further clarified in Section 2.6 to Report PD 32-08; c) In detailing the policies for the Recommended Preferred Growth Scenario, . Establish strong phasing policies respecting the timing and process for local municipalities to bring new . "whitebelt" lands into the urban area in order to address the logical and orderly provision of infrastructure and phasing of growth with municipal fiscal priorities; . Establish new policies prohibiting large format retailing within future Employment Areas; . Establish strong phasing policies respecting future Living Areas that may be affected by incompatible noise from a possible future Pickering airport so as to prevent residential or other noise sensitive uses from being established until resolution of the appropriate noise protection standard and a decision on the development and timing of the possible airport are reached; and . Better clarify the different characteristics of Transit Villages, Urban Notes, Future Centres and Waterfront Villages; d) With respect to strategic future Employment Areas needed beyond 2031, work with the Ministry of Public Infrastructure Renewal to establish policies permitting the Region to acknowledge as part of current Regional Plan conformity amendment, the long term intended use for these lands as future Employment Areas; e) Support the City of Pickering in its request to the Ministry of Transportation in commenting on the Highway 407 Environmental Assessment, to relocate the proposed Highway 407 maintenance yard from the south side of the proposed interchange with Salem Road to allow maximum intensification around the Highway 407 transitway; Council Meeting Minutes - 12- September 15, 2008 f) Obtain from Urban Strategies Inc. and forward to area municipalities the detailed information on the amount, types and locations of intensification projected for the existing urban areas used in the background work not contained in the Working Paper; g) Support the production of a financial impact study of the Preferred Growth scenario; h) Support the updating of the watershed plans with the Toronto Region Conservation Area as appropriate; and i) That the City of Pickering request the Regional Municipality of Durham to hold a public open house in Pickering prior to the next phase of the study. 3. FURTHER, that a copy of Report PD 32-08 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, Urban Strategies Inc., other Durham Area Municipalities, the Ministry of Energy & Infrastructure, the Ministry of Municipal Affairs and Housing, and the Ministry of Transportation." I - 22 Adam McAllister, Rabies Research and Development Unit, Ontario Ministry of Natural Resources, advising that the province has started its annual wildlife rabies control operations for 2008; forwarding an information package containing a map of rabies control operations for 2008, a News Release - Controlling Disease with Rabies Baits and Fact Sheets "Protecting Your Family and Your Pets Against Rabies" and "Controlling Disease with Rabies Baits"; and advising that the Ministry is committed to the research, control and eradication of rabies in Ontario, thereby protecting the health and safety of the public, their pets and the wildlife of Ontario. I - 23 Peter Zakarow, Chair, Conservation Review Board, forwarding information on how to contact the Board to engage its services on all properties where an objection arises to a Notice of Intention to Designate and advising of the hiring of Alexander Pitt, Case Coordinator, who is the main point of contact for all board inquiries and who can be reached by telephone at 416-326-3594 or by fax at 805-326-6209. Council Meeting Minutes - 13- September 15, 2008 1-25 John O'Toole, MPP, Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, forwarding resolutions from the Municipality of Clarington and the Region of Durham in support of an Ontario Economic Summit to bring together business, labour, elected officials and First Nations from across the Province to develop "Made in Ontario" economic and environmental strategies; indicating the loss of more than 200,000 jobs in the manufacturing sector and the closure of the GM truck plant in Oshawa is cause for concem; and, hoping that the Province agrees that the time is right for a summit that would place Ontario on a course for recovery, growth and opportunity for the future. 1-26 John O'Toole, MPP, Durham, writing to the Honourable Jim Watson, Minister of Municipal Affairs and Housing, forwarding a resolution from the Municipality of Clarington in support of a motion from the City of Waterloo requesting clarification and confirmation of the 2008 municipal road and bridge infrastructure investment; requesting the Province's response to the Waterloo resolution; and, questioning what steps the government will take to provide long-term, sustainable funding and when the recommendations of the Provincial Municipat Fiscal and Service Delivery review will be made public. I - 27 The Honourable Lawrence Cannon, Minister of Transport, Infrastructure and Communities thanking Council for their resolution with respect to the 2008 municipal road and bridge infrastructure investment; advising that as part of the Building Canada Fund, $8.8 billion will be invested in critical national priorities, including clean water, sewage treatment, the core National Highway System, public transit and green energy; and, forwarding the Building Canada booklet summarizing the Federal Government's new long-term infrastructure plan. I - 28 Correspondence has been received from the following individuals/groups objecting to the proposed "Energy-From-Waste facility and urging Council to support more environmentally sustainable and fiscally responsible alternatives: a) Peggy Clark b) V. Martel c) Isaac Cormier d) Wayne Avery e) Patrick Lacey f) Jane Lacey g) Lynda Aiken h) Melns Frans i) Derek Erwin Council Meeting Minutes - 14- September 15, 2008 j) Louis Bertrand k) Jeanette vanLoon I) Leslie Armstrong m) William G. Muir n) Stephanie & Manuel Jimenez 0) S. Adams p) Alvina Hale q) Janet Mulder r) Charlotte Hughes s) Joe Dalrymple t) Greta Down u) Richard Hughes v) AI Aiken 1-29 John O'Toole, MPP, Durham, forwarding a copy of the response he received from the Minister of Municipal Affairs and Housing regarding the Town of Grimsby's resolution concerning the ecOnomic impacts of the greenbelt on farmers and municipalities and remedies to protect and sustain farming for future generations in which the Minister indicates that the Greenbelt Act, 2005 mandates a review of the Greenbelt Plan every 10 years to assess the effectiveness of the policies contained in the Plan and to make amendments, if appropriate, and, advising that the Ministry will not be undertaking a study into the economic effects at this time. 1-30 Linda J. Laliberte, CGA, CAO/Secretary-Treasurer, Ganaraska Region Conservation Authority (GRCA) forwarding copies of the 2002-2006 Watershed Report Card, a report on the health of local watersheds and environments within the GRCA based on data collected through GRCA monitoring and partner programs; indicating that the successes achieved are the result of over 60 years of conservation, municipal support, local partnership and community dedication; and, advising additional copies of the Report are available by contacting the Authority and that digital versions will be made available at www.qrca.on.cain the near future. I - 32 Andre Groulx, General Manager, Hull-Chelsea-Wakefield Steam Train, advising of the cancellation of the 2008 Hull-Chelsea- Wakefield Steam Train Excursions resulting in the availability for purchase of a centennial steam locomotive and 9 passenger coaches and requesting the information on the tourist train project be forwarded to organizations who may benefit from this economic development opportunity. Council Meeting Minutes - 15- September 15, 2008 1- 33 1- 34 1-35 1- 36 John O'Toole, MPP, Durham, forwarding a copy of correspondence received from Premier Dalton McGuinty in response to Clarington's resolution regarding the need for a "Made in Ontario" environmental and economic summit in which the Premier advises that as the issue falls under the jurisdiction of the Ministry of Economic Development and Trade, it has been referred to the Honourable Sandra Pupatello for consideration. Florian Levesque forwarding a copy of correspondence addressed to Regional Council warning of the dangers of incineration, recommending Council obtain further information on 'Zero Waste strategies; and, suggesting that rather than buming garbage and converting it to toxic materials which require further management, waste should be reduced, and diverted from landfill through composting, recycling and reuse. Mr. Levesque's correspondence also outlines his involvement in an ongoing dispute with Bennett Environmental and the New-Brunswick provincial government to prevent the Bennett Environmental Inc. incinerator from operating in his area. Nadine Francis expressing concern with the pending implementation of an incinerator in Clarington as basic rights and standards of living such as the expectation to breath clean air, drink fresh water and consume food that is not contaminated by the soil in which it grows will be compromised; questioning the logic in placing an incinerator in an area surrounded by families knowing the pollution produced will affect the health of the community, especially those suffering from asthma and the elderly; suggesting that alternative ways to deal with waste issues be investigated including making recycling mandatory; and, urging Council to say "no. to incineration and to a plan that does not have the best interests of the public in mind. Ken Arnold, President, Ontario Medical Association (OMA), thanking Members of Council who visited the OMA's booth, attended their reception during the Association of Municipalities of Ontario (AMO) Annual Conference, and signed their petition calling on the Province to take whatever action necessary to ensure that every Ontarian has access to the right type of care when and where they need it most; advising the OMA believes there is a need for a comprehensive province-wide recruitment and retention strategy to encourage practicing doctors to stay in Ontario and to motivate those practicing outside of Ontario to return; and encouraging Council to contact the OMA if they know of patients who have personal experiences they wish to share regarding lack of access to health care. Council Meeting Minutes - 16- September 15, 2008 I - 37 The Honourable Jim Watson, Minister of Municipal Affairs and Housing forwarding a copy of the "Growing the Greenbelt" booklet outlining the final criteria and process that will be used for expanding the Greenbelt. 1-38 John R. O'Toole, MPP, Durham, writing to Chief Mike Ewles, Durham Regional Police, forwarding a copy of Mayor Abernethy's correspondence regarding the safety of citizens who gather at the Highway 57 overpass in Bowmanville for the repatriation of Canadian soldiers on the Highway of Heroes in which Mayor Abernethy requests that police and emergency staff be present during these processions to ensure public safety; and advising that he is in support of the Mayor's request and trusts that Chief Ewles will review the situation to ensure that members of the public are protected. I - 39 Ari Rotman, thanking staff for continuing to work with him to resolve matters relating to the issuance of his 2008 Kennel Licence; advising that suggestions from staff to alter the existing operation in order to conform to new municipal by-laws are not financially possible; inviting staff to tour the facility to view the cleanliness of the operation; and requesting Council to reconsider their decision of February 11, 2008, in not allowing an appeal to the licensing requirements and to consider a "grandfathering" clause for his facility under the new by-law. 1-17 Michael C. Angemeer, P.Eng., President and CEO, Veridian Corporation, forwarding a copy of Veridian's 2007 annual report and a copy of the Coalition of Large Distributors CDM Retrospective Report providing an overview of the coalition's collective accomplishments in promoting electricity conservation over the past three years; advising that in 2007 Veridian Corporation achieved a return on shareholders' equity of 10.2 percent, maintained an unblemished workplace safety record, improved distribution system reliability performance, and keenly supported the development of a 'conservation culture' in Ontario, thereby delivering results that balance the interests of all Veridian's stakeholders. Resolution #C-434-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Correspondence Item I -17 from Michael C. Angemeer, P.Eng., President and CEO, Veridian Corporation concerning Veridian's 2007 Annual Report be received for information. "CARRIED" Council Meeting Minutes -17 - September 15, 2008 1-21 John O'Toole, MPP, Durham, writing further to the response the municipality received from the Honourable Dwight Duncan, Minister of Finance regarding the property tax treatment of green energy developments on farm properties in which the Minister advised the Province is committed to ensuring the treatment of renewable energy facilities in property taxation is fair, consistent, and promotes the development of green energy; and, indicating that he will continue to monitor the issue to ensure farmers who invest in green energy altematives do not face unreasonable increases in assessment and property taxes. Resolution #C-0435-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Correspondence Item 1- 21 from John O'Toole, MPP, Durham, conceming alternative "Green" energy sources be referred to the Agricultural Advisory Committee of Clarington. "CARRIED" I - 24 Stuart Trew, Ontario-Quebec Regional Organizer, The Council of Canadians, advising the Council of Canadians is questioning Premier McGuinty on the govemment's reasons for negotiating the Ontario-Quebec Economic Partnership Agreement, a new trade, investment and labour mobility agreement with the Province of Quebec modeled after the Alberta-B.C. Trade, Investment and Labour Mobility Agreement (TILMA). The Council feels that the proposed Ontario-Quebec agreement and TILMA have more to do with investors rights and weakening local democracy for the benefit of attracting more foreign direct investment from abroad and is encouraging Council to familiarize itself with TILMA and to request a full, open and public debate on the merits and dangers of signing a TILMA-Iike agreement with Quebec. Resolution #C-436-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Correspondence Item 1- 24 from the Council of Canadians conceming the Ontario-Quebec Economic Partnership Agreement be referred to the Director of Corporate Services for comment. "CARRIED" Council Meeting Minutes - 18 - September 15, 2008 CORRESPONDENCE FOR DIRECTION Resolution #C-437-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Items be approved as per the agenda, including Hand-out Items D - 21 and D - 22, with the exception of Items D - 11 to D- 20, inclusive and D -22. "CARRIED" D - 1 Jean Graham, Chairperson, Newcastle Lions Club, requesting Council's support for their 14th Annual 'Walk for Dog Guides', a 5 km and 10 km fundraising walk through Newcastle on Saturday, October 4, 2008, in support of Dog Guide Teams to assist the blind, deaf and physically challenged; advising the event raised over $22,500 in 2007; and encouraging all interested residents to participate in the walk. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 2 Cecile D. Bowers, Secretary, Branch 178 Royal Canadian Legion, requesting permission to hold their annual Remembrance Day Parades and Services on Tuesday, November 11, 2008 in Bowmanville, and Sunday, November 9, 2008, in Orono and Remembrance Day Services on Friday, November 7, 2008 in Newtonville,and Tuesday, November 11, 2008 in Newcastle. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 3 Lynn Wood, requesting a street be named in honour of his father-in- law Ernest Harvey Jones, a War Veteran and well known resident of the municipality who passed away in 2007. (Correspondence referred to the Director of Planning Services) Council Meeting Minutes - 19- September 15, 2008 D - 4 Karyn Kennedy, Executive Director, and Siew Lee Brett, Co-ordinator of Fundraising and Special Events, Boost: Child Abuse Prevention & Intervention (formerly Toronto Child Abuse Centre) advising of the 4th Annual "Go Purple for Prevention! Campaign" to raise awareness and provide education on efforts to eliminate abuse and violence in the lives of children and youth; and, requesting Council to proclaim October as "Child Abuse & Neglect Prevention Month" . (Proclaimed) D - 5 Sid Ryan, President, CUPE Ontario, requesting on behalf of CUPE, The Ontario Coalition for Better Child Care (OCBCC) and labour partners representing child care workers across Ontario, that Wednesday, October 22, 2008 be proclaimed "Child Care Worker & Early Childhood Educator Appreciation Day" in reoognition of the work of various groups and to acknowledge the contributions they make in the lives of community members. Posters, pins and a list of ideas to help make the Day visible in the community are available. (Proclaimed) D - 6 George (Joe) Kennett submitting the name of Veteran Thomas A. (Bud) Fanning for Council's consideration in naming a street in Bowmanville or Newcastle Village in honour of his memory and his outstanding contribution not only to the war effort but in helping the youth of the community. The correspondence was also signed by thirty-five people in support of the request. (Correspondence referred to the Director of Planning Services) D - 7 Heila Pitter, Outreach Services Manager, Bethesda House, requesting permission to host the 4th Annual "Clarington Take Back the Night Walk", an international event for women to "reclaim" the streets after dark, to be held on September 18, 2008, from 6:00 p.m. to 9:00 p.m.; providing details of the route; and, advising liability insurance will be submitted to the Engineering Services Department. This year the organizers are extending an invitation to men of all ages to join women and children in the walk in support of a safer community for everyone. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Council Meeting Minutes - 20- September 15, 2008 D - 8 Peter Evans, President, Clarington Older Adult Association, (COM) requesting that Council not renew either of the subleases of the space occupied by the Lions Nursery School and Durham Community Care at the Beech Centre beyond their current terms and allocate the space freed up to the COM Board at the earliest date possible, and by August 2009, at the latest. The Board feels the present enrolment of 985 members together with the level of activity and participation by their membership warrants an expansion and that they have specific programming and activity plans for the extra space. (Correspondence referred to the Director of Corporate Services) D - 9 Newcastle Business Improvement Area, requesting the closure of King Avenue from Baldwin Street to Mill Street from 1 :00 p.m. to 12:00 a.m. on October 3, 2008, and the closure of Baldwin Street to Brookhouse Drive from 6:00 a.m. to 6:00 p.m. on October 4, 2008, for the Annual Newcastle Fall Festival. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 10 Tim Hick tendering his resignation from the Accessibility Advisory Committee, effective immediately and extending best wishes to the Committee in their future efforts. (Correspondence received with regret and referred to the Municipal Clerk) D - 21 Janine Wallace-Rivard, RC.M., Property Manager, Durham Condominium Corporation 146, voicing concerns on behalf of residents of 2800 Courtice Road North, who are subjected to loud noise all day and during the early hours of the morning, garbage, foul and abusive language, park lighting often until 1 :00 a.m., offensive behaviour, fighting, drinking and illegal activities resulting from the construction of the skateboard park at the Courtice Community Centre; and, requesting a community meeting be held to address the concerns and hardships the owners are experiencing. (To advise of actions taken and copy .of Report CLD-023-08 to be forwarded) Council Meeting Minutes - 21 - September 15, 2008 D - 11 Cheryl Mortimer, Clerk, Township of Muskoka Lakes, advising Council that on July 8, 2008, the ToWnship of Muskoka Lakes passed the following resolution pertaining to improvement of Municipal Property Assessment Corporation (MPAC) operations: "WHEREAS the District Municipality of Muskoka spends $2.2 million per year on the services of Municipal Property Assessment Corporation (MPAC); AND WHEREAS the Township of Muskoka Lakes is levied approximately 40% of this per annum; AND WHEREAS the Township relies on up-to-date and accurate MPAC data to fulfill legislated requirements such as circulations of applications pursuant to the Planning Act; AND WHEREAS the Township relies on up-to-date and accurate information for all 911 street numbering, emergency callouts, evacuation procedures as well as taxation; AND WHEREAS accurate and up-to-date data is not always available from MPAC; AND WHEREAS the Province of Ontario recovers approximately $6 billion in taxation for education purposes but does not contribute to the operation of MPAC; NOW THEREFORE BE IT RESOLVED THAT the Council ofthe Corporation of the Township of Muskoka Lakes strongly request the Board of Directors of MPAC to improve their operations by: 1. allocating provincial funds to correct the over 70,000 errors across the Province for those municipalities with greaterreliance on the data receiving priority; 2. making errors and backlog in data a priority to complete; 3. working with lower and upper tier municipalities to correct these errors. Council Meeting Minutes - 22- September 15, 2008 AND FURTHER THAT this resolution be circulated to Premier Dalton McGuinty, the Honourable Jim Watson, Minister of Municipal Affairs and Housing, Member of Provincial Parliament Norm Miller, Opposition Leaders, Association of Municipalities of Ontario, Association of Municipal Managers, Clerks and Treasurers of Ontario, the District Municipality of Muskoka, and all Province of Ontario municipalities." Resolution #C-438-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the resolution from the Township of Muskoka Lakes with respect to improvement of Municipal Property Assessment Corporation (MPAC) operations be received for information. "CARRIED" D - 12 Peter Evans, President, Clarington Older Adult Centre Board, Clarington Older Adult Association (COM) forwarding correspondence the Board has sent to the Minister of Health and Long Term Care requesting clarification of the present funding situation for Elderly Persons Centres (EPC) in Ontario with respect to the status of the Province's 2007 initiative to fund new Elderly Persons Centres; requesting the Minister to clarify timelines to ensure that the Association receives the appropriate funding application instructions and that the Province considers the COM as one of the 24 new centres approved for funding; and, requesting that Council pass a motion in support of the request for funding under the expanded Elderly Persons Centre Grant program, similar to Resolution #C-496-07 passed on September 24, 2007, as follows: 'WHEREAS the Clarington Older Adult Centre has been providing exceptional services to the 50+ population of Clarington since 1998; WHEREAS the funding under the Elderly Persons Centres Act has never been available to the Clarington Older Adult Association due to a freeze in the funding by the Province that occurred when the centre opened; WHEREAS, should this have been available to the COM, they would have received approximately $270,000 since their inception in programming funds; Council Meeting Minutes - 23- September 15, 2008 WHEREAS it appears that the COM are the only centre in Durham not supported by the Elderly Person Centres Act grant program; WHEREAS the COM have been instrumental in lobbying for many years for expansion in funding for elderly persons centres but have not been included in recent announcements because the expanded funding has only been made available to existing Elderly Persons Centre Grant funded organizations; NOW THEREFORE BE IT RESOLVED THAT the Honorable Jim Bradley, the Minister Responsible for Seniors and the Honorable George Smitherman, the Minister of Health and Long-term Care be requested to include the Clarington Older Adult Centre on equal footing to the existing funded organizations by providing funding to them under the expanded Elderly Persons Centre Grant program; and THAT the Region of Durham and all Durham MPPs be copied on this resolution." Resolution #C-439-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the request from the Clarington Older Adult Association (COM) for support of the Association's request for funding under the expanded Elderly Persons Centre Grant program be endorsed. , ~ " "CARRIED" " D - 13 The Honourable Jim Karygiannis, MP, Scarborough-Agincourt, forwarding a copy of Bill C-568 - An Act to Amend the Motor Vehicle Safety Act (speed limiters) - requesting Council's support of Bill C- 568 to include prohibitions against the manufacture, importation, sale, lease, operation and release after repair of motor vehicles manufactured after January 1,2010 if they are not equipped with a speed limiter that is engaged and set to a maximum speed that is not greater than 150 kilometres per hour. Council Meeting Minutes - 24- September 15, 2008 Resolution #C-440-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Correspondence Item D -13 from The Honourable Jim Karygiannis, MP, Scarborough-Agincourt requesting support of Bill C-568 - An Act to Amend the Motor Vehicle Safety Act (speed limiters) be received for information. "CARRIED" D - 14 Curtis Hodgins, General Manager, Bowmanville Eagles Jr. "A" Hockey Club, requesting permission to use the main hall of the Garnet B. Rickard Recreation Complex at no charge from Friday, September 19, 2008, to Sunday, September 21, 2008, for the annual Ontario Provincial Junior "A" Governor's Showcase Tournament which includes teams from all across Ontario and from Buffalo, New York. The tournament will benefit the local economy and provide an opportunity to promote the municipality. Resolution #C-441-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the request from Curtis Hodgins, General Manager, Bowmanville Eagles Jr. "A" Hockey Club for waiver of the facility rental fee for the use of the main hall of the Garnet B. Rickard Recreation Complex from Friday, September 19, 2008, to Sunday, September 21, 2008, be referred to the Director of Community Services to work out the details. "CARRIED" D - 15 Debbie Edmonds, Acting Town. Clerk, Town of Halton Hills, advising Council that on August 11, 2008, the Town of Halton Hills passed the following resolution pertaining to a public inquiry into the challenges facing municipalities from the implementation of Provincial Growth Legislation: "THAT Council authorize Mayor Bonnette to communicate with Premier Dalton McGuinty and the Attorney General Chris Bentley to: . Request that the Lieutenant Governor in Council appoint one or more persons to conduct a provincial public inquiry into the challenges facing municipalities from implemeFltation of provincial growth legislation, such as the Places to Grow Act and the Bill 51 amendments to the Planning Act, and Council Meeting Minutes - 25- September 15, 2008 · Advise the Premier and the Attorney General that such an inquiry is necessary to remove the innuendo and the confrontation in the current development processes and to restore and maintain public confidence in good government in Ontario and its municipalities. AND FURTHER THAT this resolution be forwarded to all Ontario Municipalities. " Resolution #C-442-08 Moved by Councillor Foster, seconded by Councillor Trim THAT the resolution from the Town of Halton Hills with respect to a public inquiry into the challenges facing municipalities from the implementation of Provincial Growth Legislation be received for information. "CARRIED" D - 16 John D. Leach, Town Clerk, Town of Innisfil advising Council that on August 13, 2008, the Town of Innisfil passed the following resolution pertaining to the Ontario Energy Board Order: ''WHEREAS the Ontario Energy Board has ordered Innisfil Hydro to undergo a process to analyze revenue to cost ratios for each customer class; and WHEREAS Innisfil Hydro's analysis indicates that the annual impact is a $387,500 increase to the Town of Innisfil for streetlight distribution costs; and WHEREAS this increased cost translates to a 2.74% property tax increase for the residents of the Town of Innisfil to bear; and WHEREAS the proposed distribution rates for the relatively small size of streetlight services is proportionally much higher than that for most other distribution customers; and WHEREAS Innisfil Hydro has canvassed other Local Electricity Distributors in Ontario and similar situations exist for all of them. NOW THEREFORE BE IT RESOLVED THAT Council requests that the Association of Municipalities of Ontario as an intervener at the Ontario Energy Board requests that this distribution charge be reviewed/reduced. Council Meeting Minutes - 26- September 15, 2008 FURTHER THAT the Chair of the Ontario Energy Board (Howard Wetston) be requested to review and amend streetlight distribution rates to reflect a more accurate cost allocation; and FURTHER THAT the Ontario Minister of Energy and Infrastructure be requested to ensure that the Ontario Energy Board fulfill its mandate being "We will endeavour to consider the interests of all stakeholders in performing our duties in the public interest", by ensuring that the above matters be addressed; and FURTHER THAT this resolution be forwarded to the Association of Municipalities of Ontario for their support; and FURTHER THAT this motion be circulated to all municipalities in Ontario and local MPP's in Simcoe County: Resolution #C-443-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT the resolution from the Town of Innisfil with respect to the Ontario Energy Board Order be received for information. "CARRIED" D - 17 Natalie Garnett, MA, CMO, Clerk, Township of Galway-Cavendish & Harvey advising Council that on July 22, 2008, the Township of Galway-Cavendish & Harvey passed the following resolution pertaining to protection of Canada's fresh water lakes and rivers: 'WHEREAS water is a valuable natural resource in Ontario and in Canada, and plays a critical role in our history, recreation, livelihoods and health; and WHEREAS the Federal and Provincial governments are facing ever increasing pressures to export this resource to the United States of America and other countries, THAT the Council of the Township of Galway-Cavendish & Harvey request the Provincial and Federal governments to protect Canada's water resources from export discussions; and FURTHER that the Council of the Township of Galway-Cavendish & Harvey request the Federal and Provincial governments to protect Canada's fresh water lakes and rivers from being used as toxic dumps for the mining and oil refinery industries; and Council Meeting Minutes - 27- September 15, 2008 . THAT this resolution be circulated to Laurie Scott, MPP, Barry Devolin, MP, the Province of Ontario, all Municipalities in Ontario, the Government of Canada, and the International Joint Commission on the Great Lakes." Resolution #C-444-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the resolution from the Township of Galway-Cavendish & Harvey with respect to protection of Canada's fresh water lakes and rivers be endorsed. "CARRI ED" D - 18 Marion I. Koepke, CMO, City Clerk, City of Owen Sound advising Council that in August, 2008, the City of Owen Sound passed the following resolution pertaining to an exemption of provincial sales tax on goods and services for Ontario police services: "THAT Owen Sound City Council hereby endorses resolution 2008-03 from the Ontario Association of Chiefs of Police regarding the exemption of sales tax for Ontario police service purchases: 'WHEREAS police services in Ontario are faced with on. going financial pressures to be able to provide reasonable levels of service to keep Ontario communities safe, and WHEREAS local property taxes are the main source of funding for municipal and regional police services budgets, and WHEREAS police services are faced with significant costs in paying for necessary specialty equipment, vehicles and buildings that are unique to ensure a safe Ontario, and WHEREAS the Federal Government has shown leadership in exempting municipalities from having to pay GST in recognition of one level of government taxing another. THEREFORE BE IT RESOLVED that the Government of Ontario provide a full exemption of provincial sales tax on goods and services for Ontario police services similar to the GST exemption.' and further Council Meeting Minutes - 28- September 15, 2008 THAT a copy of this resolution be circulated to all municipalities in Ontario through an AMO broadcast seeking support for the sales tax exemption for Ontario Police Services purchases." Resolution #C-445-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the resolution from the City of Owen Sound with respect to an exemption of provincial sales tax on goods and services for Ontario police services be endorsed. "CARRIED" D - 19 Marion I. Koepke, CMO, City Clerk, City of Owen Sound advising Council that in August 2008, the City of Owen Sound passed the following resolution pertaining to exemption of provincial sales tax on goods and services for all municipalities: ''WHEREAS municipalities in Ontario are faced with on-going financial pressures in order to provide reasonable levels of service in Ontario communities, and WHEREAS local property taxes are the main source of funding for municipal budgets, and WHEREAS the Federal Government has shown leadership in exempting municipalities from having to pay GST in recognition of one level of government taxing another, NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of The Corporation of the City of Owen Sound hereby requests that the Government of Ontario provide a full exemption of provincial sales tax on goods and services to all Ontario municipalities similar to the GST exemption, and further THAT this resolution be forwarded to Premier Dalton McGuinty; The Honourable Dwight Duncan, Provincial Minister of Finance; the Association of Municipalities of Ontario; and Bill Murdoch, M.P.P., Bruce-Grey-Owen Sound, seeking support for municipalities being exempt from provincial sales tax on goods and services, and further THAT this resolution be circulated to all municipalities in Ontario through an AMO broadcast seeking support for municipalities being exempt from provincial sales tax on goods and services." Council Meeting Minutes - 29- September 15, 2008 Resolution #C-446-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the resolution from the City of Owen Sound with respect to exemption of provincial sales tax on goods and services for all municipalities be endorsed. "CARRIED" D - 20 Shelly van Empel, Legislative Administrator, Town of Milton, advising Council that on August 18, 2008, the Town of Milton passed the following resolution pertaining to a deposit/return system on aluminum and plastic drink containers: 'WHEREAS Aluminum Cans and Plastic Drink Containers create significant litter on our Roadways and whereas the deposit/return system for alcoholic beverages has proved an effective deterrent to roadside littering; AND WHEREAS many of these Plastic Drink Containers contain water obtained by commercial operations with little or no positive benefit for local residents, and whereas large-scale water taking may adversely affect local water resources, and whereas commercial water tanker trucks create uncompensated wear to local roads. AND WHEREAS a deposit may encourage residents to use personal reusable containers reducing the demand for plastic bottled water; BE IT RESOLVED THAT the Town of Milton endorses the Region of Halton's resolution requesting that the Minister of the Environment consider placing a deposit/return system on aluminum and plastic drink containers and that this resolution be forwarded to the. Association of Municipalities of Ontario for circulation to all municipalities in Ontario for information and support." Resolution #C-447-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the resolution from the Town of Milton with respect to a deposit/return system on aluminum and plastic drink containers be endorsed. "CARRIED" Council Meeting Minutes - 30- September 15, 2008 D - 22 Linda Gasser expressing concern with the process undertaken for the recruitment of Committee Members for the Energy-From-Waste Site Liaison Committee and the appointment of Clarington residents in advance of Regional appointments as she feels this may preclude an option for the Region to advise Council of unsuccessful Clarington applicants after confirmation by Regional Council; questioning what steps have been taken by the Municipality to coordinate the process with the Region to ensure that all Clarington residents who applied through either process would be considered for app6intment; and, questioning why Council would consider applicants who applied after the deadline. Resolution #C-448-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Linda Gasser be advised of actions taken concerning the Energy-From-Waste Site Liaison Committee selection process and Committee appointments. "CARRIED" COMMITTEE REPORTCS) Report #1 - General Purpose and Administration Committee Report September 8, 2008 Resolution #C-449-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of September 8, 2008, be approved with the exception of Item #9. "CARRIED" Item # 9 Resolution #C-450-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-023-08 be received; THAT By-law 2006-126 governing municipal parks be amended to state that the parks will be closed from dusk to dawn; and Council Meeting Minutes - 31 - September 15, 2008 THAT the By-law attached to Report CLD-023-08 be approved by Council. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING MOTION) Resolution #C-451-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the foregoing Resolution #C-450-08 be amended by adding the words "outdoor areas of museum and library properties" following the word "parks" in the second paragraph. "CARRIED" Resolution #C-450-08 was then put to a vote and CARRIED AS AMENDED. Mayor Abernethy stated a declaration of pecuniary interest concerning Correspondence Item I - 31 and the confidential report of the solicitor as these matters deal with the compliance audit issue related to the 2006 municipal election. Mayor Abernethy vacated the chair, refrained from discussion and voting on Correspondence Item I - 31 and advised he would not be attending that portion of the closed meeting dealing with the confidential report of the solicitor. Deputy Mayor Novak assumed the Chair. COMMUNICATIONS (cont'd) I - 31 James E. Horn, CA, Horn Almand Chartered Accountants advising that the fee in connection with the compliance audit of John Mutton will be refunded to the Municipality on or about September 15, 2008. Resolution #C-452-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Correspondence Item I - 31 from James E. Hom, CA, Horn Almand Chartered Accountants concerning the fee in connection with the compliance audit of John Mutton be received for information. "CARRIED" Council Meeting Minutes - 32- September 15, 2008 Resolution #C-453-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT, in accordance with Section 239 of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of receiving advice that is subject to solicitor-client privilege. "CARRIED" The meeting resumed in open session at 9:10 p.m. The Deputy Mayor advised that a closed meeting of Council was held in accordance with Section 239 of the Municipal Act. Two matters were considered. Direction was provided to staff on Staff Report #2. STAFF REPORTS 1. Confidential Verbal Report of the Solicitor regarding a Legal Matter Resolution #C-454-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Staff Report #1 - Confidential Verbal Report of the Solicitor regarding a Legal Matter be received for information. "CARRIED" Deputy Mayor Novak clarified the process for the Region of Durham's selection of the Energy-From-Waste Site Liaison Committee members (Correspondence Item D - 22). BUSINESS ARISING FROM NOTICE OF MOTION Resolution #C-455-08 Moved by Councillor Hooper, seconded by Councillor Woo WHEREAS the Council of the Municipality of Clarington recognizes that the Bowmanville Apple Fest is an important annual community event; Council Meeting Minutes - 33- September 15, 2008 AND WHEREAS this event draws thousands of visitors to the Bowmanville area, this year on October 18, 2008; AND WHEREAS the Bowmanville BIA has asked if it would be possible for the Municipality to provide free half hour transit service, rather than paid hourly service on the day of the festival, Saturday, October 18, 2008; AND WHEREAS free half hour transit service to the festivities may significantly improve traffic flow and parking availability in the downtown Bowmanville core during the event; AND WHEREAS the Staff of the Engineering Services Department has investigated the possibility; AND WHEREAS the provision of this service can be provided for by expanding the two existing Clarington Transit service routes, at an additional cost of approximately nineteen hundred dollars ($1900); NOW THEREFORE BE IT RESOLVED THAT the Engineering Services Department be directed to make the necessary arrangements for free half hour transit service for the Bowmanville Apple Fest and to charge the cost of this service to the Administration Contingency Account -100-21-211-00000-7298. "CARRIED" UNFINISHED BUSINESS Resolution #C-456-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the presentation of Pat McNeil, Senior Vice President, Nuclear Generation Development, Ontario Power Generation providing an update on Darlington New Build EA be received with thanks. "CARRIED" Council Meeting Minutes - 34- September 15, 2008 BY.LAWS Resolution #C-457-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2008-155 to 2008-159 inclusive; 2008-155 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the former Town of Newcastle (708545 Ontario Limited) and to repeal By-law 2008-075 2008-156 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (668390 Ontario Ltd. (Kaitlin Group)) 2008-157 Being a by-law to authorize the sale and transfer to Thomas and Bonnie O'Callaghan of the portion of the road allowance located between Lot 28 and Lot 29, Concession 3 in the former Township of Clarke designated as Part 2 on Registered Plan 40R-23364 2008-158 Being a by-law to amend By-law 2006-126, being a By-law to regulate Parks 2008-159 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Lafarge Paving & Construction, Oshawa, Ontario, to enter into an agreement for the Asphalt Rehabilitation - Contract 2 - Various Locations; and, THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. OTHER INFORMATION There was no Other Information introduced under this section of the Agenda. Council Meeting Minutes - 35- September 15, 2008 Mayor Abernethy stated pecuniary interests earlier in the meeting and refrained from voting on the Confirming By-law. CONFIRMING BY-LAW Resolution #C-458-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2008-160, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 15Ui day of September, 2008; and .. THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-459-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT the meeting adjourn at 9:25 p.m. "CARRIED" MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE SEPTEMBER 29, 2008 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Clarington Museum Board dated June 25, 2008. (Copy attached) I - 2 Minutes of the Kawartha Conservation Authority dated June 25, 2008. (Copy attached) I - 3 Minutes of the St Marys Cement Community Relations Committee dated September 9, 2008. (Copy attached) I - 4 Minutes of the Clarington Traffic Management Advisory Committee dated July 17, 2008. (Copy attached) I 1-5 1-6 Jr III -IL Correspondence has been received from the following individuals/groups objecting to the proposed "Energy-From-Waste facility and urging Council to support more environmentally sustainable and fiscally responsible alternatives: a) Ben Bronsema b) Susan McKee Guiliana Rossini, Director Strategy & Conservation Officer, Hydro One, forwarding a copy of "Conserving Energy Together", their first public report on the results of Hydro One's Conservation and Demand Management Program (CDM) launched in 2005, advising that collectively, their business and residential customers have saved 272 million kilowatt hours, enough electricity to power 23,000 homes for one year and inviting Council to share their thoughts and questions about these achievements by contacting her at q. rossini@HvdroOne.com. I - 7 Ryan Pomeroy, Pomeroy Group, extending an invitation to Members of Council to tour the new Pomeroy Hotel and Convention Centre in Fort St. John, British Columbia in October, to view their facility to see the high standards they adhere to in construction of their hotels and suggesting the construction of a similar facility in Clarington. Summary of Correspondence - 2 - September 29, 2008 1-8 John R. O'Toole, MPP, Durham, forwarding a copy of correspondence he received from the Honourable Jim Watson, MPP, Minister of Municipal Affairs and Housing in reply to Council's endorsement of a resolution from the City of Waterloo regarding Municipal Road and Bridge Infrastructure Investment in which the Minister confirms that the funding provided for roads and bridges in 2008 was a one-time funding investment but indicates that the Province has made other long-term commitments of substantial benefit that will allow for increased infrastructure investment in the futu re. I - 9 Peter Evans, President, Dorothy Bond, Director, Irene Gourlay, Director, Jim Hilborn, Treasurer, Peggy Milligan, Director, Jane Moores, Director, Muriel Moynes, Director, Don Welsh, Director, Robert Windsor, Director and Moe Richards, Past President, Clarington Older Adult Association (COM) expressing their unanimous dissent with Council's decision to proceed with a four-year term lease for the Beech Centre tennis courts, given the unresolved parking situation at the Centre; requesting Council's reassurance that the lease extension will not adversely influence Council's decision- making regarding a resolution to the parking deficiencies; and, advising they will be relying on Council's objectivity in considering the needs of the COM and Clarington older adults as a whole when considering the parking report anticipated to be submitted in mid- 2009. I - 10 Kathryn Shaver, Vice President, Corporate Affairs, Nuclear Waste Management Organization (NWMO) forwarding a copy of the discussion document - "Moving Forward Together: Designing the Process for Selecting a Site", as part of Canada's approach to the long-term management of used nuclear fuel; advising a draft proposal based on input received on a site selection process will be released next year with the process of site selection beginning after the draft proposal has been considered and reviewed; and, requesting comments on the design of the siting process by December 15, 2008. I - 11 Cynthia Morton, Deputy Minister, Ministry of Health Promotion, advising the Province is currently accepting Expressions of Interest in Sport Hosting Events for 2009-2010 under the Ontario International Amateur Sport Hosting Policy; advising the policy and relevant guidelines are available at www.mhp.Qov.on.ca/enQlish/sportandrec/ hostinQPolicv/hostinQPolice.asp; and, advising the deadline to apply for assistance under the policy for the period 2009/2010 is October 17, 2008. Summary of Correspondence - 3 - September 29, 2008 I - 12 Laurie Swami, Director, Licensing, Nuclear Generation Development Division, Ontario Power Generation (OPG), extending an invitation to the fourth round of Environmental Assessment (EA) Community Information Sessions providing the public with an update on the potential project and status of the environmental studies and providing OPG with the opportunity to receive public and community input on preliminary areas of potential effects and mitigation measures. Community Information Sessions will be held in Clarington as follows: October 21,2008 Garnet B. Rickard Recreation Complex Newcastle Community Hall Orono Arena Courtice Community Centre Bowmanville October 28,2008 Newcastle October 30,2008 November 4, 2008 Orono Courtice Sessions will be held from 5:00 p.m. to 9:00 p.m. with presentations at 7:00 p.m. I - 13 Canadian Environmental Assessment Agency, Government of Canada Public Notice announcing the release of the draft Environmental Impact Statement (EIS) Guidelines and draft Joint Review Panel (JRP) Agreement related to the Ontario Power Generation's (OPG) proposed Darlington New Nuclear Power Plant Project for public comment. The draft Guidelines and draft Agreement, along with information on the project, are available at www.ceaa-acee.qc.ca, www.nuclearsafetV.qc.ca, or by calling 1-866- 582-1884. Comments on the draft documents are to be received by November 19, 2008. 1-14 Jim Richards expressing appreciation to Council for implementing the dusk to dawn curfew in municipal parks and properties as it pertains to questionable presence or loitering. 1-15 David Clark, Executive Vice President, Corporate Services and CFO, Veridian Connections, forwarding a cheque in the amount of $142,800 representing the Municipality's quarterly Veridian dividend payment for September 15, 2008, and advising that prior to the last quarterly dividend payment for 2008, the Board of Directors will review Veridian's projected 2008 financial position and earnings with the purpose of determining if extra dividends will be distributed to shareholders. Summary of Correspondence - 4 - September 29, 2008 CORRESPONDENCE FOR DIRECTION D - 1 Marie DeLuca, Manager, Public Programs and Services, Canadian Diabetes Association, GTA Regional Leadership Centre, advising November is "Diabetes Awareness Month" and November 14 has been designated as the annual observance of 'World Diabetes Day" by the United Nations General Assembly to raise awareness of diabetes and related complications as well as prevention and care; inviting Council to issue an official statement in support of World Diabetes Day; and, highlighting additional campaigns and events for 2008 and 2009 to improve the quality of life for those affected by diabetes through research, education, services and advocacy. (Motion to Proclaim) D - 2 The Honourable Lincoln M. Alexander, Chairman, Ontario Heritage Trust, inviting Council to participate in the 2008 Young Heritage Leaders Program by submitting up to three nominations, one in each of the heritage areas - built, cultural and natural, to acknowledge young volunteers for their significant contributions to heritage conservation; enclosing information on the program; and, encouraging Council to work with local heritage organizations and youth groups to identify worthy young recipients. The nomination deadline is October 31, 2008. (Motion to refer correspondence to the Municipal Clerk to place an ad in the local newspapers) D - 3 Association of Municipalities of Ontario (AMO) inviting Ontario municipalities, local schools and teachers to participate in "Local Government Week", October 19 to 25, 2008 to celebrate the key role that Ontario local governments play in helping to define the character, priorities, amenities and physical make-up of communities, advising resources guides have been developed which provide information on activities and presentations for schools about local government; and, encouraging municipalities to visit the Local Government Week web pages at http://www.amo.on.ca/AMfT emplate.cfm?Section=Home for additional materials and resources. (Motion to Proclaim) Summary of Correspondence - 5 - September 29, 2008 0-4 Captain Anne Silvey, Commanding Officer, 172 Clarington Squadron, Royal Canadian Air Cadets, requesting Council to approve April 24, 25 and 26, 2009, for Air Cadet Tag Days. If approved, the Squadron will contact merchants in Clarington requesting permission to conduct the fundraising event outside their premises. (Motion to approve tag days for April 24, 25 and 26, 2009) D - 5 Mrs. Brown, expressing concern with pet owners who permit their dogs to relieve themselves on private property and requesting the Municipality implement a "leash by-law" to prohibit pet owners from trespassing on private property regardless of whether pets are leashed. (Motion to refer correspondence to the Municipal Clerk) D - 6 Teri Normoyle, expressing concern that the decision-making process was flawed with respect to the construction of the skateboard park at the Courtice Community Complex as adjacent residents were not notified or provided with an opportunity to comment prior to the park's construction; advising she does not consider 11 :00 p.m. an "early curfew" noting homeowners have experienced disturbances both prior to and after the curfew and that the problem is that the skateboard facility is not frequently policed; questioning what factors will be considered in determining what the time of "dusk" will be; and, requesting to be advised of what the cost of construction and annual maintenance costs of the park are. (Motion to refer correspondence to staff for response) D - 7 Jim Richards questioning if the Municipality has considered placing a ban on plastic bags, styrofoam food and beverage containers and non-recyclable paper cups in Municipal facilities and outlets throughout the Municipality similar to what is being undertaken by the City of Toronto or considered approaching various outlets in the Municipality about the potential of placing bins to dispose of batteries to help keep these hazardous products out of landfill or proposed incineration facilities as he feels that these initiatives are worthwhile and will have positive outcomes and that Municipal leaders should attempt to make it as easy and convenient for the public to get into the habit. (Motion to refer correspondence to the Region of Durham) Summary of Correspondence - 6 - September 29, 2008 D - 8 Dave Werheid, tendering his resignation effective June 20, 2008, from the Newcastle Memorial Arena Board due to his current workload and personal commitments and extending best wishes to the Board for the future. (Motion to receive correspondence with regret and refer to the Municipal Clerk) D - 9 Douglas G. Martin, Mayor, Town of Fort Erie, advising of the incremental closure of the Douglas Memorial Hospital (DMH) in Fort Erie, as a result of the creation of the Niagara Health System (NHS) improvement plan, which action will cause family doctors to leave the community; advising of the dissolution of the Rural and Northern Health Framework which previously protected small hospitals in Ontario and expressing concern that other small hospitals will be subject to "improvement plans" that will mean hospital closures; and, suggesting that hospital board members be publicly elected. On September 8,2008, the Town of Fort Erie adopted the following resolutions: "THAT in recognition of public accountability and democratic principles, the Municipal Council of the Town of Fort Erie hereby supports the efforts of Peter Kormos, MPP to introduce a Private Member's Bill calling for the public election of all hospital boards in the Province of Ontario as part of the municipal elections commencing in 2010, and further THAT this resolution be circulated to all municipalities in the Province of Ontario for support." and THAT the Municipal Council of the Town of Fort Erie hereby petitions The Honourable David Caplan, Minister of Health to legislatively enact the protective status of the Rural Hospital designation as previously defined in 1998 under The Rural and Northern Health Care Framework by the Conservative Government and apply the designation to the Douglas Memorial Hospital in the Town of Fort Erie and all other qualifying hospitals in Ontario, and further THAT this resolution be circulated to all municipalities in the Province of Ontario for support." (Motion for Direction) Summary of Correspondence - 7 - September 29, 2008 D - 10 The Municipality of Tweed advising Council that on July 22, 2008, the Municipality of Tweed adopted the following resolution pertaining to taxes on petroleum products: 'WHEREAS the Municipality of Tweed is a rural municipality in eastern Ontario; AND WHEREAS the Municipality has 575 kilo metres of roadway which it is responsible to maintain; AND WHEREAS the maintenance of these roads involves consumption of gasoline and diesel fuel for the municipal fleet; AND WHEREAS heating fuels for the municipal buildings has also increased considerably; AND WHEREAS the price of petroleum products are expected to continue skyrocketing prior to year's end; AND WHEREAS our Municipality spent $128,417.55 on gasoline and diesel fuels and $40,199.68 on furnace oil in 2007; AND WHEREAS our calculation for gasoline and diesel fuels based on today's cost per litre would be $190,485.82 and furnace oil increase would be $65,723.28, a total increase of $87,591.17 which represents a 52% increase over previous years; AND WHEREAS the increased costs of fuel oils are borne by the taxpayers of the Municipality; AND WHEREAS the majority of taxpayers living in this rural Municipality travel to their places of employment; AND WHEREAS the high gas prices discourage the sustainability of small communities and prohibits non-urban living; AND WHEREAS the taxpayers of the Municipality are facing increased municipal costs as well as individual costs for vehicle gas and home heating; NOW THEREFORE BE IT RESOLVED that the Municipality of Tweed request that the Provincial and Federal governments become involved and reduce taxes on petroleum products, including the Provincial road taxes and the Federal Excise Tax; Summary of Correspondence - 8 - September 29,2008 BE IT FINALLY RESOLVED that this resolution be distributed to the Association of Municipalities of Ontario, the County of Hastings and our Provincial and Federal members of Parliament for consideration, action and support." (Motion for Direction) D - 11 Carolyn Downs, City Clerk, City of Kingston, advising Council that on September 2, 2008, the City of Kingston adopted the following resolution pertaining to the Provincial "heads and beds" payment: "WHEREAS post-secondary institutions and hospitals are exempt from paying property taxes to municipalities under provincial law and instead pay a fixed amount, set by the provincial government, for each student ("head") or patient ("bed") in their institutions; and WHEREAS the amount of the "heads and beds" payment is $75 per student or patient and this amount has not been changed by the province since 1987, and WHEREAS at this time the city receives the following amounts as "heads and beds" payments instead of property taxes: . Queen's University and Theological College - 17,217 "heads" = $1,291,275 . St. Lawrence College - 3,668 "heads" = $275,100 . Hotel Dieu Hospital- 264 "beds" = $19,800 . Kingston General Hospital - 538 "beds" = $40,350 . Providence Continuing Care - 448 "beds" = $33,600, and WHEREAS increasing the "heads and beds" amount to match the rate of inflation over the last 21 years would result in a minimum estimated increase from $75 to $126.35 and would bring in an estimated minimum additional payment in lieu of property taxes of $1.1 million to the City of Kingston, and WHEREAS Council passed a motion on August 14, 2007 with respect to the "heads" payment asking the provincial government to increase the amount it sets for this payment with the objective of making this amount equivalent to the taxes that would be collected if the properties were taxable by the municipality, and WHEREAS efforts to have the provincial government review the "heads and beds" amount and approach have not met with any positive responses to date, Summary of Correspondence - 9 - September 29, 2008 D - 12 D - 13 NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be requested to: . Increase the "heads and beds" payment immediately to at least match the rate of inflation since 1987 and build in an automatic annual adjustment for inflation from now on, and . Meet with officials from Kingston and other municipalities affected by this law to discuss a fairer way that is closer to the fair market value of the properties, to compensate for the loss of property taxes because of property tax exemption rules for post-secondary institutions and hospitals under provincial law. AND FURTHER THAT this motion be circulated to all municipalities in Ontario with Universities, or Colleges, or Hospitals, requesting their support." (Motion for Direction) Barry Bracken requesting that Doug Anderson be permitted to make a presentation to Council on his waste diversion proposal. (Motion for Direction) Gordon Lee, Chairman, Newcastle Memorial Arena Management Board requesting municipal financing to assist with the purchase of a new Olympia Ice Resurfacer for the Newcastle Memorial Arena which will provide the arena with a laser ice leveler for consistent ice thickness and less consumption of energy and water usage; advising of the Board's unblemished record with regard to financial commitments; attaching the Board's financial commitment indicating that although they have the budget in place and financing arrangements they are uncomfortable with the interest charges offered by the manufacturer and the possibility that the manufacturer may re-sell financing to a secondary lender; and, requesting Council's consideration of interest-free or low interest financing for the purchase. (Motion for Direction) ~ J ", 1- 1 " .:~ l!i I i'j r~' . 'II ~ Location: Museum Board Minutes Date: June 25, 2008 Sarah Jane Williams Heritage Center Attendance: James Rook John Witheridge William Tanner Philip Ford Susan Laing Brian Colville Martha Conrad-Rutherford Keith Isnor Mavis Carlton Regrets: Jim Abernethy John Murray Absent: Gord Robinson Call to Order: by Chair James Rook at 7: 13 pm Agenda: Discussed and accepted Moved by: Mavis seconded by Keith Passed Minutes: Moved by John W. seconded by Brian that: the minutes be accepted as read. Passed Financial Report: Moved by Keith seconded by Susan that: we accept the financial report. Passed Business Arising: Moved by Phil Seconded by Bill that: the museum convert the phone at the Bowmanville Museum to a Roger's cell and that we rent a cell pack for security purposes. Passed New Business: Martha reported that: 1. the new sign for the Sarah Jane center is in place 2. next will be one for the Clark museum 3. a meeting will be arranged with Fred Horvath to discuss the Bell tower bill Then the Board was taken on a narrated tour of the grounds of the Bowmanville building to show the work of the Horticultural Society and to point out some repairs required for the buildings. John Murray's absenteeism was discussed and due to personal reasons, it was decided to forgive them. The next date for the meeting is set for Wed. Sept. 10 at 7:00 pm at the Sarah Jane Center. Adjournment 9:28 pm Minutes for the June 25, 2008 meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives ~ KAWARTHA CONSERVATION 1-2 Minutes of Meeting # 10/08 Meeting #10/08 was held on Wednesday, June 25"', 2008 at the Kawartha Conservation office. Chair O'Connor called the meeting to order at 6:37 p.m. Present: Larry O'Connor, Chair Donna Villemaire, Vice-chair Peter Franzen Alex Ruth Jim McMillen David Marsh Lloyd Robertson Lynn Philip Hodgson Regrets: Ron Hooper Staff: Wanda Stephen, Acting CAO Mark Majchrowski, Director, Watershed Management Kristie Virgoe, Manager, Environmental Protection and Restoration David Pridham, Manager, Environmental and Technical Services Brent Kulba, Communications Specialist I Adoption of Agenda Resolution #109/08 Moved by: Lloyd Robertson Seconded by: Donna Villemaire Resolved, That, the agenda for Meeting #10/08 be adopted as amended, moving Agenda Item #4 to precede New Business, Agenda #11. CARRIED I Declaration of Pecuniary Interest . None declared. !Minutes of Meeting # 9/08 Resolution #110/08 Moved by: Seconded by: Resolved, That, the minutes of Meeting #9/08 be adopted as received. Donna Villemaire David Marsh CARRIED ~ KAWARTHA CONSERVATION MEETING # 1 0/08 JUNE 25TH. ,2008 PAGE 2 OF 5 Permits . Mark Majchrowski provided an overview of the Permit Applications of Mr. James Akey and Mr. John Vaccher . Director Robertson questioned staff on the process of the applications and the position of the board if the applicant will conform to the recommended conditions. Director Marsh questioned if applicants should be receiving the board report so they can speak at a board meeting rather than a tribunal hearing. Director McMillen clarified the process that staff only outlines the information for the board and are not taking a position on the application. Resolution #111/08 Moved by: David Marsh Seconded by: Peter Franzen Resolved, That, permit application no. 2008-015, submitted under the Development, Interference with Wetlands and Alterations to Shorelines and Watercourses regulation (Ontario Regulation 182/06) be approved, subject to the conditions as outlined below, with amendment of 24 hours notice rather than 48 hours notice. CARRIED Resolution #112/08 Moved by: Donna Villemaire Seconded by: David Marsh Resolved, That, the permit application no. 2008-016, submitted under the Development, Interference with Wetlands and Alterations to Shorelines and Watercourses regulation (Ontario Regulation 182/06) be approved, subject to the conditions as outlined below and subject to the Board of Directors adopting the Watershed Management Policies B (2.11) Notwithstanding Clause as outlined below, and amended to 24 hours notice rather than 48 hours notice. CARRIED . Mark Majchrowski provided an overview of the Permit Application of Landmark Corporation. Discussion on process took place. Director McMillen reiterated that Mark explained that this application would not be approved under the current Provincial Policy Statement. Director Robertson expressed concern about the format of the permit applications and that staff are providing two options for the Board to consider. His concern is that the staff would be in a position against the Board in a legal situation. It was further discussed that this application had not been considered by the City of Kawartha Lakes. Resolution #113/08 Moved by: Alex Ruth Seconded by: Donna Villemaire Resolved, That, Agenda Item 5(c) be deferred till the application is reviewed by the City of Kawartha Lakes. CARRIED . In accordance with the KRCA Watershed Management Policy Section 1 (4.3), a list of permits was presented to the Board of Directors for ratification. Resolution #114/08 Moved by: Alex Ruth Seconded by: Donna Villemaire Resolved, Thatthe attached list of Section 28 Permits issued between September 1,2007 and mid June, 2008 by the KRCA be ratified by the Board of Directors. CARRIED 2 KAWARTHA CONSERVATION MEETlNC#10/08 JUNE 25TH, ,2008 PAGE30F 5 I Provincial Offences Designation Resolution #115/08 Moved by: Lynn Philip Hodgson Seconded by: Jim McMillen Resolved, That, Jessie James be appointed as an enforcement officer for the purpose of enforcing regulations made by the Kawartha Region Conservation Authority, pursuant to Section 29 of the Conservation Authorities Act; and, That, the Minister of Natural Resources be requested to designate Jessie James as a Provincial Offences Officer. CARRIED Interim Financial Statement, May 31,2008 . The interim financial statement to May 31,2008 was provided to the board. No unusual items or expenditures to May 31,2008 were identified, Resolution #116/08 Moved by: Lynn Philip Hodgson Seconded by: Alex Ruth Resolved, That, the interim financial statement to March 31, 2008 be received as presented. CARRIED I 2008 Budget . The document entitled "Information for Member Municipalities" was circulated for the required 30 day period, The Board was asked to consider approving the 2008 budget, using the weighted vote for general benefiting levy. Resolution #117/08 Moved by: Donna Villemaire Seconded by: Lynn Philip Hodgson Resolved, That, the 2008 operating budget for Kawartha Region Conservation Authority be set at $1,615,850, and; That, the general benefiting municipal levy in supportofthe operating budget be set at $1 ,087,950 with the operating levy being apportioned between watershed municipalities as follows: Municipality City of Kawartha Lakes Region of Durham T. Galway, Cavendish & Harvey Township of Cavan Monaghan Apportionment % 60.9075 34.7329 3.9896 .3700 Levy $ 662,643.00 $ 377,877.00 $ 43,405.00 $ 4,025.00 Resolution #118/08 Moved by: Donna Villemaire Seconded by: Jim McMillen Resolved, That, the 2008 General Benefiting Capital Budget for Kawartha Region Conservation Authority be set at $ 458,600, and; That, there be no municipal levy raised in 2008 for the General Benefiting Capital Budget, and; That, the 2008 Special Benefiting Capital Projects proceed as the required funding is approved by the benefiting municipalities. 3 KAWARTHA CONSERVATION MEETING #10108 JUNE 25TH. ,200B PAGE40F 5 I Staff Reports to the Board . The Board was provided a report on Media Coverage for the first quarter of 2008. The report provided information on volume, impact, favourability, messaging and value. Director Hodgson inquired from staff on the uses of the media analysis. Brent Kulba explained that staff uses the information for planning of programs and the information is also used in funding requests. Director Robertson inquired on how the values were determined and it was explained that there is a standard industry formula for the determination of media value. Resolution #119/08 Moved by: Donna Villemaire Seconded by: Alex Ruth Resolved, That, the report on Media Coverage for the period January l' to March 31 ", 2008 be received for information. CARRIED . A report on staff involvement with the Friends of Kawartha Conservation was provided. Director Villemaire expressed concern for the amount of time and work that staff expends to assist the Friends, including evening meetings. DirectorVillemaire suggested that another facility could be used by Friends to hold meetings to alleviate staff requirementto open and close the building, It was acknowledged that the Friends organization have enabled KRCA in obtaining approximately $148,000 in grants in 2008. Resolution #120108 Moved by: Donna Villemaire Seconded by: David Marsh . Resolved, That, the Report on staff involvement with Friends of Kawartha Conservation be received for information. CARRIED . A report on human resource matters to May 31st, 2008 was provided. Resolution #121/08 Moved by: Seconded by: Resolved, That, the report on Human Resources be received for information. David Marsh Lloyd Robertson CARRIED Correspondence . Correspondence included Minutes of Friends of Kawartha Conservation meeting May 13,2008, Township of Cavan Monaghan, dated June 5"', 2008, City of Kawartha Lakes, dated May 20"',2008, City of Kawartha Lakes, dated June 2, 2008 Resolution #122/08 Moved by: Seconded by: David Marsh Alex Ruth Resolved, That, correspondence be received CARRIED 4 KAWARTHA CONSERVATION MEETING #1 0/08 JUNE 2STH. ,2008 PAGESOFS New Business . Director Marsh indicated that it was not his intention to insult KRCA staff during council deliberations and apologized. . Director Villemaire requested that the organizational review be sanctioned by the Board of Directors, Resolution #123/08 Moved by: Donna Villemaire Seconded by: Lloyd Robertson Resolved, That, the Board authorize Russ Powell of CLOCA to undertake a review of the services and organizational structure of the KRCA; That, the purpose of this review be to identify all services, legislated and/or otherwise, and resources currently being delivered and/or funded by the KRCA; That, the final report include resource levels necessary to administer and deliver the services as approved by the Board; That, staff be authorized to release information to Russ Powell to enable a thorough understanding of KRCA services that will permit his undertaking of the review, with the exception of personal information and employment records. CARRIED . Director Villemaire expressed concern that staff are notable to attend site plan review meetings held atthe City of Kawartha Lakes. Director Marsh indicated that staff should be there and Director Robertson agreed. Director Robertson inquired if more notice was needed for staff to be able to attend meetings. It was suggested that senior staff find a solution and update the Board at the next meeting in the fall. . It was brought to the attention of the Board that the barrier free access ramp has significant structural deficiencies determined by an inspection by the building officials of the City of Kawartha Lakes. Resolution #124/08 Moved by: David Marsh. Seconded by: Jim McMillen Resolved, That, staff proceed with design and quotes for the replacement of the barrier free access ramp to satisfy Provincial Building Code in consultation with the City of Kawartha Lakes building officials and bring back to the next meeti ng. Closed Session Resolution #125/08 Moved by: Seconded by: David Marsh Lloyd Robertson Resolved, That, the Board of Directors enters into closed session. CARRIED Resolution #126/08 Moved by: Seconded by: Donna Villemaire Alex Ruth Resolved, That, the Board of Directors rises from closed session. CARRIED There being no further business, the meeting adjourned at 8:11 p.m. Larry O'Connor Chair Wanda Stephen Acting CAO 5 1-3 SI. Marys Cement Community Relations Committee Meeting Minutes Tuesday September 9, 2008 6:00 p.m. - SI. Mary's Cement Technical Centre Attendees: Glenda Gies, Port Darlington Community Association John Roxborough, Port Darlington Community Association Ruben Plaza, Environmental Manager, SI. Marys Cement Candice Kay, Human Resources Manager, SI. Marys Cement Michael Smith, Quarry Manager, SI. Marys Cement Martin Vroegh, Corporate Environment Manager, SI. Marys Cement Wilson Little, Director of Engineering, Lands and Environment, SI. Marys Cement Cindy Strike, Municipality of Clarington Guests: Phil Dunn, MOE Regrets: Rick Rossi, Port Darlington Community Association Ernest Bimie, Wilmot Creek Residents Association Brent Mavin, Municipality of Clarington 1. Adoption of Agenda Moved by John Roxborough, seconded by Ruben Plaza. CARRIED 2. Adoption of a). Notes from June 10, 2008 Meeting It was noted that the date in the title requires revision from March 12 to June 10. 3. Status of additional PM 10 dust monitoring station SI. Marys submitted a proposal to the MOE approximately four weeks ago and the proposal is under review by the MOE's technical staff. Depending on the time required for the MOE review of SI. Marys proposal, and considering the ten to twelve week delivery time for the monitoring equipment, installation may be delayed to the spring. Action: SI. Marys will contact Mike Lee, the resident on the 300s of Cove Road closest to the proposed new monitoring station, to keep him informed of the status of the application and approval process. 4. SI. Marys Operations Report a). Quarry . PM 10 monitoring results Ruben reviewed the five locations of PM 10 monitoring stations. Two exceedences were identified since last meeting, on May 30 and June 23, at Hutton Transport, likely due to screening operations near the Hutton Transport site. Relocation of this monitoring station because of its proximity to operations is part of the SI. Marys proposal to the MOE referenced under Item 3. . Stack emissions 2,162 tonnes of S02 were released YTD compared to 3,218 tonnes ailowed. 2,221 tonnes of NOx were released YTD compared to 2,971 allowed. Information on banking and trading of the avoided emissions (i.e. the difference between the allowance and the actual releases) can be viewed at the Ontario Emissions Trading Registry (www.OETR.on.ca). . Quarry dust releases One exceedence was identified for dust fall during the month of June at the Hutton Transport location. Due to the particularly wet weather, dust from blasting in the quarry has not been an issue. . Blast monitoring No exceedences of ground or air vibrations have been recorded since the last meeting. Blasting on the top two levels, which are nearest to neighbours, for the cement plant and on level 4 for aggregate has been occurring over the summer months. . General quarry operations Overburden screening has been underway, weather permitting, for the past two months and should be completed by end of September. Blasting frequency is continuing at about twice per week, foilowing plan shut down. Fence and trees have been installed on north and east quarry perimeter. b) Dock . Dock storage management and procedures Ruben reported an incident on Friday September 5 with dust released from the dock with six complaints received primarily from Cedarcrest Beach Road residents over the subsequent days. Residents reported the time of the release as occurring between 4 pm and 6 pm. SI. Marys confirmed that this was the time of the maximum wind speed. SI. Marys believes that the source of the dust release was pet coke, even though the pet coke piles were sprayed and were not being worked at the time of the release. -,--,,,- Procedures call for shut down of loadinglunloading at 40 km per hour. This wind speed maximum does not apply to other dock operations under the existing procedures. The maximum wind speed was 56 km per hour during the incident. St. Marys will be undertaking an assessment of the dust impact on the residents and determine if cleaning is required and if it is required arranging for the cleaning. . Monitoring of dock releases As the existing dock storage management and procedures were being applied during the period of the incident, St. Marys will be reviewing the procedures to determine revisions required prior to the next CRC meeting. . General dock operations 5. Alternative Fuel Demonstration Project a) Comments received on Final Draft document circulated for comment Comments have been received from multiple sources to date and more comments are expected over the coming weeks, including from local health officers and from participants in the September 10 consultation workshop. b) Comments as a result of August 13 Public Information Session St. Marys distributed a fact sheet and frequently asked questions (FAQs), with responses, arising from the comments received at the August 13 public information session. Comments on the FAQs from CRC members were requested. c) Update on SI. Marys activities re Alternative Fuel Demonstration Plan St. Marys is in discussions with the Municipality of Cia ring ton regarding land use issues. d) Next steps St. Marys will keep CRC members informed of their actions prior to the next CRC meeting. 6. Community Concerns a) Received by St. Marys and the Municipality of Clarington Nine reported complaints in 2008: . two complaints recorded at March meeting . one complaint from a resident on Aloma Street related to a blast on June 12 even though there was no exceedence on this date . one complaint on August 22 regarding emissions from the stack even though the opacity was below the limits . remaining complaints were related to the dust release from the dock on September 5 b) Responses provided 8. Other Business Post cards to announce the September 20 Open House (10 am to 2 pm) were hand delivered to surrounding residents and wili be distributed by mail to the larger community over the coming weeks. It was noted that a booth about the eRe will be included in the Open House. John and Glenda indicated they will attend the open house to support the eRe booth and, Rick will attend if available. 9. Next Meeting Tuesday December 2, 2008 6:00 pm .'/ 1'/ ,\,1 Cl~mgron 1-4 l' r: Iii r ~ Not vet approved bv committee members CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting Thursday, July 17, 2008 PRESENT: (Chair) Clayton Morgan Gillian Bellefontaine Kerry Meydam David Reesor (Vice-Chair) Gord Lee Elwood Ward Sandy Lyall Lisa Robinson ALSO PRESENT: Ron Baker, Traffic & Transportation Co-ordinator Constable Esther Rathwell, Stuart McAllister, Road Safety Co-ordinator, Durham Region REGRETS: Tony Cannella, Director of Engineering Services, Leslie Benson, Manager of Transportation & Design, Wallace Bradley, Councillor Adrian Foster, Georg Krohn 1.0 ADOPTION OF MINUTES-(June 19, 2008) There was one correction to the June 19th minutes on page 4, first paragraph: changed "2008" to "2001". The following motion was proposed: THAT: "The minutes of the June 19, 2008 meeting are approved "as amended." MOVED: by Kerry Meydam SECONDED by Gord Lee CARRIED 2.0 ITEMS FOR INFORMATION 2.1 Road Watch-(Gord Lee) There were no reports in the call boxes. Gord Lee advised that there was nothing to report this month. Councillor Robinson has requested that speeds be checked along Main Street in Orono. Constable Rathwell advised the committee that a radar trailer that shows speeds has been arranged for Durham Rd. 18, south of Highway 2. The radar trailer is set up at various locations. It was noted that the Region encourages Durham Regional Police to dedicate their time to problem areas as long as they are safe to set up and pull vehicles over. 2.3 Highway 407 Update-(Leslie Benson) There was no update this month. 3.0 AGENDA ITEMS FOR DISCUSSION 3.1 Speed concerns-Solin a Rd. south of Nash Rd. (request for all-way stop)-Ron Baker A resident who is concerned with the speed ofnorthlsouth traffic has requested for the past three years an all-way stop at this location. There are stop signs for east & west bound traffic. Ron Baker performed a traffic study last fall and brought a handout for committee members to view the results. This section of road is posted as a 60 K.P.H. zone. Ron's study indicated that the average speed of vehicles was 71.3 K.P.H. The 20078 hour study showed 213 vehicles per hour whereby the warrant requires 350 vehicles per hour. The study was performed between the hours of7:00 a.m. - 6:00 p.m. Constable Rathwell commented that her records did not indicate numbers anywhere close to Ron's figures with hers being lower. Engineering staff thought it wise to keep monitoring this intersection, however are not recommending additional stop signs. The following motion was proposed: THAT: ''The Clarington Traffic Management Advisory Committee supports the Engineering staff's conclusion of not recommending an all-way stop at the Solina Road / Nash Road intersection." MOVED: by Kerry Meydam; SECONDED by Gord Lee CARRIED 3.2 Speed concerns-Shipway Ave. east of Port of Newcastle Dr. (request for all- way stop and/or speed humps)-Ron Baker Three residents have borrowed the radar gun and supplied some plate numbers. They have verbally indicated the average speed traveled as being 55 K.P.R. There has been a request by residents for the installation of all-way stops or speed humps. Ron Baker's speed study from June 24, 2008 showed that the average speed was 43.5 K.P.H. from the recording of 137 vehicles. Gord Lee also used the radar gun from 7-9 a.m., 11:30-12:30 and 4-5:30 p.m. and found that out of over 87 vehicles the average speed was 43,7. In both studies no significant speeding occurred. Ron Baker advised that there have been no accidents at this location and Engineering staff do not recommend an all-way stop or speed humps for this location. Ron will contact the residents to advise them of the study results. There is a tree on the west side of Port of Newcastle Drive that Constable Esther Rathwell will check to see if it is causing site line issues. The following motion was proposed: THAT: "The Clarington Traffic Management Advisory Committee supports the Engineering staffs conclusion of not putting in an all-way stop or speed humps at this location." MOVED: by Gillian Bellefontaine; SECONDED by Gord Lee CARRIED 3.3 Rural Speed Limits-Ron Baker Ron Baker handed out a map outlining the draft speed limits for the roads in Clarington. Members should review the map and bring their comments to the September meeting. Because of the design of Clarington roads, there are no 80 K.P.H. zones. There will be some minor adjustments to the Hwy 2 lines on the map. Members were encouraged to call or email Ron Baker with any questions regarding the map. There are no public meetings scheduled at this time. Stuart McAllister from the Region congratulated Ron Baker and the Engineering staff for their hard work and time spent on preparing the map and dealing with various issues regarding Clarington roads; which are not easy to manage. This map is draft only for discussion. Changes may be made by staff or council before it is finalized. .( 4.0 NEW BUSINESS AT DIRECTION OF CHAIR 4.1 Longworth between Liberty Street & Mearns Avenue Reconstruction is taking place and as soon as it is finished traffic will flow more efficiently. 4.2 Speed Limits Constable Rathwell discussed the scheduling of the installation of entry road signs into Clarington to indicate that the speed limit is 50 km per hour unless otherwise posted. Clarington's Operations department will facilitate the installation with their own staff or tender out to an outside firm. 4.3 Toronto Star article-July 4th Gillian Bellefontaine will email an article from the Toronto Star that commented on how stop signs were not very effective. The article can also be viewed from the website, www.thealtlantic.com. 4.4 Tim Horton's-Baseline Road On June 9th Clarington staff and consultants met. Planning received plans which will show final adjustments. The Region does have the authority to close the access to the store but by doing this would cause problems on Baseline Road. It was suggested that parking your vehicle and walking into the store may be quicker and alleviate the line up in the drive-thru. There is a concern about vehicles idling while waiting in the drive-thru lines but the greater concern is for potential collisions on Regional Road 57. 4.5 Motor Vehicle Collision in Newcastle-King & Beaver Streets Because of an accident that occurred at this intersection, a resolution was passed and Newcastle BIA is recommending a bump out with bollards at King & Beaver Streets. This section ofHwy 2 is part ofClarington's responsibility. 4.6 Consistency of Speed Limits The Region of Durham tries to be consistent with speed limits throughout the Region. There have been cases where the limits have actually been raised. Speed limits must reflect the environment (pedestrians crossing etc.) 4.7 Durham Highway 2 Reconstruction from west of Clarington Boulevard to Boswell Drive The 10 week reconstruction project which started on June 21 st in this area entails urbanization along with two new signals being installed. Curb and gutters will be constructed as well. 4.8 Regional Rd. 57 south of Hwy 2-60 K.P.H. zone Committee members discussed the speeds at this Durham Region location and felt that the speed limit should be lowered due to the homes that are located on that section of road. 5.0 NEXT MEETING DATE- September 18, 2008-7:00 P.M. Committee Room lC-Enter via Municipal Administrative Centre, 40 Temperance Street, Bowmanville, through the north door on Church Street (Library entrance doors). 6.0 ADJOURNMENT The following motion was proposed: THAT: "The meeting be adjourned at 8:10 p.m." MOVED: by Sandy Lyall CARRIED . " ! I, ., t ! l CJlgpn REPORT #1 REPORT TO COUNCIL MEETING OF SEPTEMBER 29,2008 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, SEPTEMBER 22, 2008 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) FND-019-08 Aggregate Resource Act (b) FND-020-08 Annual Leasing Report - 2008 2. APPLICATIONS FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF THREE INDUSTRIAL BLOCKS APPLICANT: ONTARIO POWER GENERATION INC. THAT Report PSD-093-08 be received; THAT the application continue to be processed to address outstanding issues and any concems raised at the public meeting; and THAT all interested parties listed Report PSD-093-08 and any delegations be advised of Council's decision. 3. PROPOSED ZONING BY-LAW AMENDMENT BY 564069 ONTARIO INC. TO PERMIT ADDITIONAL PARKING FOR A SUPERMARKET EXPANSION THAT Report PSD-094-08 be received; THAT the proposed amendment to Zoning By-law 84-63 to permit additional parking for a 929 sq.m. supermarket expansion be approved and that the by-law as contained in Attachment 3 to Report PSD-094-08 be passed; and THAT the Region of Durham, all interested parties listed in Report PSD-094-08, and any delegations at the Public Meeting be advised of Council's decision. CORPORATION OFTHE MUNICIPALITY OFCLARINGTON, 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO. L 1 C 3A6 T 905-623-3379 i ~ Report #1 2 September 29, 2008 4. PROPOSED OFFICIAL PLAN AMENDMENT PROPOSED NEIGHBOURHOOD DESIGN PLAN FOR VILLAGE NORTH NEIGHBOURHOOD IN NEWCASTLE APPLICATIONS TO AMEND THE ZONING BY-LAW AND FOR APPROVAL OF DRAFT PLANS OF SUBDIVISION APPLICANTS: SMOOTH RUN DEVELOPMENTS (METRUS DEVELOPMENTS INC.) BROOKFIELD HOMES (ONTARIO) LIMITED THAT Report PSD-095-08 be received; THAT the application to amend the Clarington Official Plan COPA 2005-008, submitted by Smooth Run Developments and Brookfield Homes (Ontario) Limited continue to be processed including review of comments received at the public meeting; THAT the application for Draft Plan of Subdivision S-C-2005-0003 and application for rezoning, ZBA 2005-042 submitted by Smooth Run Developments continue to be processed including review of comments received at the public meeting; THAT the application for Draft Plan of Subdivision S-C-2005-0004 and application for rezoning, ZBA 2005-043 submitted by Brookfield Homes (Ontario) Limited continue to be processed including review of comments received at the public meeting; and THAT all interested parties listed in Report PSD-095-08 and any delegation be advised of Council's decision. 5. HYDRO ONE NETWORKS INC. - REQUEST FOR EASEMENT THAT Report EGD-039-08 be received; and THAT the By-law attached to Report EGD-039-08 as Attachment 1, be passed to authorize the Mayor and Municipal Clerk, on behalf of the Municipality of Clarington, to execute documents considered necessary by the Municipality's Solicitor for the Municipality of Clarington to transfer a perpetual easement for a nominal consideration to Hydro One Networks Inc. to permit the location, repair, maintenance and replacement of a Switch Gear Box on Part 1 shown on Plan 40R-25551 containing terms satisfactory to the Director of Engineering Services, conditional on Claret Investments Limited and 1361189 Ontario Limited paying the Municipality's reasonable costs for legal services and disbursements. Report #1 3 September 29, 2008 6. HERITAGE DESIGNATION BY-LAW AMENDMENT I ~ THAT Report CLD-025-08 be received; THAT the by-law attached to Report CLD-025-08 as Attachment NO.1 to amend the designation of 19 King Street East, Bowmanville, be approved by Council; I ! r THAT the Municipal Clerk be authorized to carry out all actions necessary to complete the process of amending the property designation pursuant to the Ontario Heritage Act, R.S.O. 1990, c.O.18 and detailed within Report CLD-025-08; and THAT the property owner, the Clarington Heritage Committee and the Ontario Heritage Trust be advised of Council's decision. 7. CL2008.10, VEHICLES FOR VARIOUS DEPARTMENTS THAT Report COD-052-08 be received; THAT Colombo Motors LP, Woodbridge, Ontario, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2008-1 0 for the supply of vehicles required by the Clerk's, Operations and Community Services Departments; be awarded the contract as follows: Item No. Description Part COne (1) Light Duty 4WD Crew Cab Short Box Pick-up Truck Part E Four (4) 4WD Long Box Pick-up Trucks Total Award (Plus G.S.T) Bid Amount $25,215.82 .$131.049.58 $156.265.40 THAT Section Part B and Part Dare re-tendered as no bid submissions were received; THAT Section Part A, Part F and Part G are re-tendered as the bid submissions received do not meet the Municipality of Clarington's specifications; and THAT the funds required in the amount of $156,265.40 (plus G.S.T.), be drawn from accounts as follows: Department & Account Number Clerk's Department - 2008 Capital Budget Account #110-19-388-81904-7401 Operations Department - 2007 Capital Budget Account #110-36-388-83642-7401 Account #110-36-388-83650-7401 Community Services Department- 2008 Capital Budget Account #110-42-388-84205-7401 Amount $25,215.82 $32,762.39 $65,524.80 $32.762.39 Total Funds Available $156.265.40 Report #1 4 September 29, 2008 , I, ,. 8. CL2008-33, ONE (1) SIDE LOADING COMPACTOR THAT Report COD-053-08 be received; THAT Haul-All Equipment, Lethbridge Alberta, with a total bid in the amount of $130,489.65 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2008-33, be awarded the contract to supply one (1) Side Loading Compactor, as required by the Municipality of Clarington, Operations Department; and THAT the funds required in the amount of $130,489.65 (plus G.S.T.) be drawn from Operations Department 2008 Capital Account # 110-36-388-83616-7401 as follows: 2008 Budget Amount $120,000.00, Additional Funds from Development Charge Reserve Fund $9,441.00 and Operations Equipment Reserve Fund $1,049.00. 9. CL2008-29, TWO (2) 60,000 G.V.W. TANDEM DIESEL DUMP TRUCKS WITH PLOW EQUIPMENT THAT Report COD-055-08 be received; THAT Winslow-Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the amount of $353,272.32 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2008-29, be awarded the contract to supply two (2) 60,000 G.V.W. Tandem Diesel Dump Trucks with Plow Equipment, as required by the Municipality of Clarington, Operations Department; and THAT the funds required in the amount of $353,272.32 (plus G.S.T.) be drawn from the Operations 2008 Capital Budget Account 110-36-388-83642-7401. 10. DELEGATION -JAISON GIBSON - PUBLIC NATURE CREDIT PROGRAM THAT the delegation of Mr. Jaison Gibson be received with thanks. 11. DELEGATION - STEPHEN HOGG - REGARDING TRAILER & BOAT STORAGE ON HIS PROPERTY THAT the delegation of Mr. Stephen Hogg be referred to the Director of Planning Services for further review and consideration. Report #1 5 September 29, 2008 12. DELEGATION - RICHARD WARD - REGARDING TAXES THAT the delegation of Mr. Richard Ward be received; THAT the Director of Finance be directed to provide Mr. Ward with a letter detailing a breakdown of his outstanding property taxes including penalty charges for the previous 5 year period; THAT the Director of Planning Services be directed to provide Mr. Ward with correspondence explaining in simple terms the requirements to be met to consider a rezoning of his property; and THAT the correspondence referred to in paragraphs two and three be sent to Mr. Ward via registered mail. SUMMARY OF BY-LAWS September 29, 2008 , 1" ~! BY-LAWS 2008-161 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (564069 Ontario Inc.) (Item 3 of Report #1) ~ 2008-162 Being a by-law to authorize the Mayor and Municipal Clerk on behalf of the Municipality of Clarington to execute documents considered necessary by the Municipality's Solicitor to transfer a perpetual easement to Hydro One Networks Inc. for a Switch Gear Box to be located, repaired, maintained and replaced on Part 1 on Plan 40R-25551 (Item 5 of Report #1) 2008-163 Being a by-law to amend By-law 90-185, Being a by-law to designate the property municipally known as 19 King Street East, Bowmanville (Item 6 of Report #1) 2008-164 Being a by-law to appoint Members to the Solina Community Centre Board (Approved by Council March 3, 2008) 2008-165 Being a by-law to appoint Members to The Tyrone Community Hall Board (Approved by Council March 3, 2008) 2008-166 Being a by-law to appoint Members to the Orono Arena Community Centre Board and to repeal By-law 2007-034 (Approved by Council March 3, 2008) I, HANDOUTS/CIRCULA TIONS COUNCIL ~ MEMO CLERK'S DEPARTMENT To: Mayor Abernethy and Members of Council From: Patti L. Barrie, Municipal Clerk Date: September 26, 2008 Subject: COUNCIL AGENDA - SEPTEMBER 29, 2008 DELEGATIONS There were no delegation requests received for this meeting. CORRESPONDENCE FOR DIRECTION Councillor Robinson intents to introduce the following motion at Monday's Council meeting concerning Correspondence Item D - 13: "Whereas the Newcastle Arena Board has previously been approved an interest free loan for improvements at the Newcastle Arena; Whereas the Newcastle Arena Board has faithfully complied with the repayment terms of the existing loan that is due to be paid off completely by December 31, 2010; Whereas the Board has requested assistance in financing a portion of the cost of a new Olympia Ice Resurfacer; Now therefore be it resolved that the Newcastle Arena Board be approved for an interest free loan of $60,000, to be added to the existing interest free loan whereby the existing repayment schedule be extended by an additional two year p-eriod to December 31,2012." p^'&.~:~~ o Municipal Clerk PLB:cf cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 F 905-623-6506 ~ c: o I. 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