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HomeMy WebLinkAbout09/15/2008 Ill__~!__ ~.-__ qgwn DATE: MONDAY, SEPTEMBER 15, 2008 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held July 14, 2008 PRESENTATIONS a) Steven W. Mahoney PC, Chair, Workplace Safety & Insurance Board re: Community Workplace Health and Safety Charter b) Pat McNeil, Senior Vice President, Nuclear Generation Development, Ontario Power Generation re: Update on Darlington New Build EA DELEGATIONS There were no delegation requests received for this meeting. COMMUNICATIONS Receive for Information I - 1 Minutes of the Clarington Traffic Management Advisory Committee dated June 19, 2008 I - 2 Minutes of the Newcastle Community Hall Board dated May 20, 2008 I - 3 Minutes of the Ganaraska Region Conservation Authority dated June 19, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Council Agenda - 2 - September 15, 2008 I - 4 Minutes of the Kawartha Conservation Authority dated May 7, 2008 I - 5 Rebecca Tomlin, Public Health Nurse, Durham Region Health Department - Durham Region Food Charter I - 6 Federation of Canadian Municipalities (FCM) - Green Municipal Fund I - 7 The Honourable Donna Cansfield, Minister of Natural Resources - Endangered Species Act, 2007 I - 8 Kerry Meydam - Media Release - Niagara and Hamilton Agree to Focus on Diversion 1-9 John R. O'Toole, MPP, Durham - "Green Shift" Policy I - 10 The Honourable Dalton McGuinty, Premier of Ontario - New Nuclear Generating Station at Darlington Site I - 11 Martha A. Pettit, Deputy Clerk, Town of Whitby - Durham Region Official Plan Review: Protecting for Future Transit Station at Lakeridge Road and Highway 401 I - 12 Sheila Hall, Executive Director, Economic Development Officer, Clarington Board of Trade - Round Table Discussion with the Honourable Sandra Pupatello, Minister of Economic Development and Trade I - 13 Kathy Kielt, Committee Clerk, Regional Municipality of Halton - Reach Out Centre for Kids (ROCK) 1-14 John O'Toole, MPP, Durham - Clean Water Act I - 15 Brian Brasier, Executive Director, Friends of Second Marsh - Letter of Appreciation - Support of Great Waterfront Trail Adventure I - 16 Dr. Helena Jaczek, Parliamentary Assistant, Ministry of Health Promotion - Mapping Component of the Ontario Trails Strategy 1- 17 Michael C. Angemeer, P.Eng., President and CEO, Veridian Corporation - Veridian's 2007 Annual Report I - 18 Kathy Shaver, Vice President, Corporate Affairs, Nuclear Waste Management Organization (NWMO) - "Implementing Adaptive Phased Management 2008 to 2012" Plan I - 19 Jean Leclerc, Chairman of the Board, Societe du 400e anniversaire de Quebec - Letter of Appreciation for Participating and Supporting the July 3,2008 Celebration Council Agenda - 3 - September 15, 2008 I - 20 Debi A. Wilcox, City Clerk, City of Pickering - Region of Durham's Growth Plan Implementation Study I - 21 John O'Toole, MPP, Durham - Alternative "Green" Energy Sources I - 22 Adam McAllister, Rabies Research and Development Unit, Ontario Ministry of Natural Resources - 2008 Annual Wildlife Rabies Control Operation I - 23 Peter Zakarow, Chair, Conservation Review Board - Contact I nformation for the Conservation Review Board I - 24 Stuart Trew, Ontario-Quebec Regional Organizer, The Council of Canadians - Ontario-Quebec Economic Partnership Agreement I - 25 John O'Toole, MPP, Durham - "Made in Ontario" Economic and Environmental Strategies I - 26 John O'Toole, MPP, Durham - 2008 Municipal Road and Bridge Infrastructure Investment I - 27 The Honourable Lawrence Cannon, Minister of Transport, Infrastructure and Communities - Building Canada Fund 1-28 Peggy Clark, V. Martel, Isaac Cormier, Wayne Avery, Patrick Lacey, Jane Lacey, Lynda Aiken, Melns Frans, Derek Erwin, Louis Bertrand, Jeanette vanLoon, Leslie Armstrong, William G. Muir, Stephanie & Manuel Jimenez, S. Adams, Alvina Hale, Janet Mulder, Charlotte Hughes, Joe Dalrymple, Greta Down, Richard Hughes and AI Aiken - Objection to the Proposed "Energy-From-Waste" Facility and Support of Environmentally Sustainable and Fiscally Responsible Alternatives I - 29 John O'Toole, MPP, Durham - Economic Impacts of the Greenbelt on Farmers and Municipalities 1-30 Linda J. Laliberte, CGA, CAO/Secretary-Treasurer, Ganaraska Region Conservation Authority (GRCA) - 2002-2006 Watershed Report Cards 1-31 James E. Horn, CA, Horn Almand Chartered Accountants - Return of Fee for Compliance Audit of John Mutton I - 32 Andre Groulx, General Manager, Hull-Chelsea-Wakefield Steam Train - Sale of Steam Train Tourist Attraction 1-33 John O'Toole, MPP, Durham - "Made in Ontario" Environmental and Economic Summit Council Agenda -4- September 15, 2008 I - 34 Florian Levesque - Dangers of Incineration I - 35 Nadine Francis - Concern with Pending Implementation of an Incinerator in Clarington I - 36 Ken Arnold, President, Ontario Medical Association (OMA)- Physician Recruitment and Retention I - 37 The Honourable Jim Watson, Minister of Municipal Affairs and Housing - "Growing the Greenbelt" I - 38 John R. O'Toole, MPP, Durham - Safety of Citizens Attending Repatriation of Canadian Soldiers on the Highway of Heroes I - 39 Ari Rotman - 2008 Kennel License Receive for Direction D - 1 Jean Graham, Chairperson, Newcastle Lions Club - 14th Annual 'Walk for Dog Guides' D - 2 Cecile D. Bowers, Secretary, Branch 178 Royal Canadian Legion - Annual Remembrance Day Parades and Services D - 3 Lynn Wood - Request for Street Naming in Memory of Ernest Harvey Jones D - 4 Karyn Kennedy, Executive Director, and Siew Lee Brett, Co-ordinator of Fundraising and Special Events, Boost: Child Abuse Prevention & Intervention (formerly Toronto Child Abuse Centre)- Request to Proclaim "Child Abuse & Neglect Prevention Month" D - 5 Sid Ryan, President, CUPE Ontario - Request to Proclaim "Child Care Worker & Early Childhood Educator Appreciation Day" D - 6 George (Joe) Kennett Request for Street Naming in Memory of Thomas A. (Bud) Fanning D - 7 Heila Pitter, Outreach Services Manager, Bethesda House - 4th Annual "Clarington Take Back the Night Walk" D - 8 Peter Evans, President, Clarington Older Adult Association, (COAA) - Beech Centre Sub-Leases D - 9 Newcastle Business Improvement Area - Annual Newcastle Fall Festival Council Agenda - 5 - September 15, 2008 D - 10 Tim Hick - Resignation from Clarington Accessibility Advisory Committee D - 11 Cheryl Mortimer, Clerk, Township of Muskoka Lakes - Improvement of Municipal Property Assessment Corporation (MPAC) Operations D - 12 Peter Evans, President, Clarington Older Adult Centre Board, Clarington Older Adult Association (COAA) - Elderly Persons Centre Act Funding D - 13 The Honourable Jim Karygiannis, MP, Scarborough-Agincourt- Bill C-568 - An Act to Amend the Motor Vehicle Safety Act (Speed Limiters) D - 14 Curtis Hodgins, General Manager, Bowmanville Eagles Jr. "A" Hockey Club - Request for Waiver of Fees - Annual Ontario Provincial Junior "A" Governor's Showcase Tournament D - 15 Debbie Edmonds, Acting Town Clerk, Town of Halton Hills - Public Inquiry Into the Challenges Facing Municipalities from the Implementation of Provincial Growth Legislation D - 16 John D. Leach, Town Clerk, Town of Innisfil - Ontario Energy Board Order D - 17 Natalie Garnett, MA, CMO, Clerk, Township of Galway-Cavendish & Harvey - Protection of Canada's Fresh Water Lakes and Rivers D - 18 Marion I. Koepke, CMO, City Clerk, City of Owen Sound - Exemption of Provincial Sales Tax on Goods and Services for Ontario Police Services D - 19 Marion I. Koepke, CMO, City Clerk, City of Owen Sound - Exemption of Provincial Sales Tax on Goods and Services for All Municipalities D - 20 Shelly van Empel, Legislative Administrator, Town of Milton - Deposit/Return System on Aluminum and Plastic Drink Containers COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of September 8, 2008 STAFF REPORT(S) 1. Confidential Verbal Report of the Solicitor regarding a Legal Matter 2. Confidential Report of the Solicitor regarding a Legal Matter Council Agenda - 6 - September 15, 2008 BUSINESS ARISING FROM NOTICE OF MOTION Moved by Councillor Hooper, seconded by Councillor Woo "WHEREAS the Council of the Municipality of Clarington recognizes that the Bowmanville Apple Fest is an important annual community event; AND WHEREAS this event draws thousands of visitors to the Bowmanville area, this year on October 18, 2008; AND WHEREAS the Bowmanville BIA has asked if it would be possible for the Municipality to provide free half hour transit service, rather than paid hourly service on the day of the festival, Saturday, October 18, 2008; AND WHEREAS free half hour transit service to the festivities may significantly improve traffic flow and parking availability in the downtown Bowmanville core during the event; AND WHEREAS the Staff of the Engineering Services Department has investigated the possibility; AND WHEREAS the provision of this service can be provided for by expanding the two existing Clarington Transit service routes, at an additional cost of approximately nineteen hundred dollars ($1900); NOW THEREFORE BE IT RESOLVED THAT the Engineering Services Department be directed to make the necessary arrangements for free half hour transit service for the Bowmanville Apple Fest and to charge the cost of this service to the Administration Contingency Account -100-21-211-00000-7298." UNFINISHED BUSINESS BY-LAWS NOTICES OF MOTION OTHER INFORMATION CONFIRMING BY-LAW ADJOURNMENT Q~n Council Meeting Minutes JULY 14, 2008 Minutes of a regular meeting of Council held on July 14, 2008, at 7:00 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn, attended until 9:40 p.m. Manager of Transportation and Design, L. Benson, attended until 9:40 p.m. Solicitor, D. Hefferon Director of Operations, F. Horvath, attended until 9:40 p.m. Manager of Special Projects, F. Langmaid Director of Corporate Services and Human Resources, M. Marano, attended until 9:40 p.m. Manager of Community Planning and Design, C. Salazar, attended until 9:40 p.m. Director of Finance/Treasurer, N. Taylor, attended until 9:40 p.m. Communications Co-ordinator, J. Vreeker, attended until 7:25 p.m. Director of Emergency Services/Fire Chief, G. Weir, attended until 9:40 p.m. Administrative Assistant to the Municipal Clerk, C. Fleming, attended until 9:40 p.m. Deputy Clerk, A. Greentree DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be stating a pecuniary interest with respect to Correspondence Item D - 9. Council Meeting Minutes - 2 - July 14, 2008 ANNOUNCEMENTS Councillor Hooper announced the following: . On Saturday, July 12, 2008, he took part in the East Cross Forest Community Clean-up Event sponsored by the Kawartha Conservation Authority. The event was very successful with a tremendous amount of garbage, tires, vehicles and parts removed from the property in preparation for the Official Opening in 2009. Councillor Hooper extended appreciation to Kristie Virgoe, Manager of Kawartha Conservation's Environmental Protection and Restoration. . On Friday, July 11,2008, he attended a "New Beginnings" fundraising dance in support of victims of the fire in the Bowmanville downtown core. Councillor Hooper thanked the organizers and participants for making the event a success. . The Bowmanville 150th Sesquicentennial Organizing Committee has held a wrap-up session. Councillor Hooper thanked Council for the municipal grant and advised that 150th souvenir books, DVD's and lapel pins are still available for purchase. Councillor Novak extended appreciation to event organizers, staff and the community at large for the success of Bowmanville's 150th Anniversary celebrations. Councillor Novak also advised of activity on the site of the new Emergency Medical Station in Courtice with work starting to prepare the ground to move forward with the project. Councillor Foster advised that the Courtice Rotary Club recently hosted Rick Mercer and Belinda Stronach. He also extended congratulations to the Courtice Lions Club for completing upgrades to the Courtice Lions Millennium Trail and advised that news on a significant grant would be forthcoming. Councillor Woo advised of the following: . On Saturday, July 12,2008, the 1st Annual Clarington Artist and Artisans One-of-a-Kind Show was held at the Newcastle waterfront showcasing the talents of many local artists and artisans. · The Clarington Music Festival was held on July 12, 2008, at the Orono Fairgrounds offering a range of musical entertainment. · On Saturday, July 19, 2008, the 14th Annual Wooden Boat Show will be held at the Port of Newcastle. Council Meeting Minutes - 3 - July 14, 2008 Mayor Abernethy expressed appreciation to the local press for the coverage of the Municipality's Official Plan Review process. Mayor Abernethy also announced the following: . The Mayor's Golf Tournament will be held on Thursday, July 17, 2008, at the Bowmanville Golf Club. Tickets are still available with proceeds in support of the Bowmanville Memorial Hospital Foundation's "Touching Lives" Campaign. . An Educational Open House hosted by the Trillium Foundation, an agency of the Ontario Government providing funding for the not-for-profit sector, will be held on August 20,2008, at 6:30 p.m. in the Council Chambers providing an overview of grants available and the application process. Further information is available from the Trillium Foundation by calling 1-866-443-3808. PRESENTATIONS Mayor Abernethy welcomed Mayor Pat Perkins of the Town of Whitby. Mayor Perkins addressed Council concerning the friendly waste diversion challenge between the Town of Whitby and the Municipality of Clarington during "Pitch-In Week" 2008. Mayor Perkins expressed appreciation to Council for taking up the challenge as it was not about winning or losing but about bringing awareness to the issue of waste, how it is dealt within our communities and to better understand the options in diverting it. Mayor Perkins acknowledged that diversion methods are different between Whitby and Clarington and that Whitby had the honour of achieving a diversion rate of 68% last year, the highest rate in the Region. Mayor Perkins encouraged the public to get on track when the programs become available in Clarington in the near future. She presented a certificate to Mayor Abernethy and Members of Council on behalf of the Members of Council and the citizens of the Town of Whitby, congratulating the Municipality of Clarington for their success in collecting a higher tonnage of material for the friendly challenge during the "Pitch-In Week" activities. Mayor Abernethy presented Mayor Perkins with a signed copy of the commemorative book "150 Images" signed by Kevin Anyan and Charles Taws, capturing the heritage and history of the Town of Bowmanville. Council Meeting Minutes - 4 - July 14, 2008 MINUTES Resolution #C-387 -08 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of a regular meeting of Council held on June 23, 2008, be approved. "CARRIED" PRESENTATIONS (cont'd) Mayor Abernethy presented Donald Welsh with the 2008 Senior of the Year Award and acknowledged Mr. Welsh's many years of voluntary service to the community working tirelessly for many organizations and filling many roles including: Past President of the Orono Fair Board, Past President of the Durham Region of Agriculture Committee, Chairman of the Santa Claus Parade Committee for 11 years, Past President of the Rotary Club of Bowmanville, 4H leader for over 40 years, Past President of the Holstein Club. Mayor Abernethy also acknowledged Mr. Welsh's receipt of the JC Young Farmer of the Year. Mayor Abernethy advised Mr. Welsh has been instrumental in the success of the Clarington Older Adult Association by committing many days, nights and weekends to the Association and has been a President, Past President and today is an active Director on the Board ensuring the older adults of Clarington have a place to call home. DELEGATIONS Corey Barr addressed Council concerning Item 1 of Unfinished Business - Application for Proposed Draft Plan of Subdivision, Official Plan Amendment and Zoning By-law Amendment, thanking staff of the Departments of Planning Services and Engineering Services for their efforts to date in advancing the development and the amendment to the parkland issue. Mr. Barr also thanked Council in advance, in anticipation that the development will be approved later in the meeting. Council Meeting Minutes - 5 - July 14, 2008 Peter Evans, President, Clarington Older Adults Association, addressed Council concerning Item 28 of Report #1 - Report COD-047-08 - Bowmanville Tennis Club- Lease Renewal, stating the Board is disappointed and concerned with outcome of the General Purpose and Administration meeting of July 7, 2008, as Council is considering a longer lease for the Bowmanville Tennis Club at the Beech Centre. Mr. Evans advised that on March 25, 2008, he addressed Council regarding the difficult parking situation at the Centre and requested that Council negotiate a short- term lease of the tennis court to allow time to fully explore and consider all options to determine a solution and develop an implementation plan. Mr. Evans advised they will be reporting back to Council by mid-2009 on the parking study and that next steps may involve exploring the footprint of the centre and investigating the merits of relocating the Tennis Club. Mr. Evans stated he is in attendance to repeat the request and to ask Council not to tie up the Beech Centre site with lengthy leases that will impede an engineered solution to the Centre's parking needs. In response to questions Mr. Evans acknowledged he was aware that Community Care Durham would be moving to space vacated by Total Hockey and that the agreement with the Tennis Club does have a twelve-month cancellation clause. Mr. Evans feels that the move to extend the fixed term is an affront to their request. In response to further questions, Mr. Evans stated it was his impression that staff was working on a two-year fixed lease. Don Welsh, Clarington Older Adults Association declined to address Council. Angie Darlison, Executive Director, Clarington Older Adults Association, addressed Council concerning Item 22 of Report #1 - Report COD-039-08 RFP2008-2 - Garnet B. Rickard Recreation Complex - Lease Space stating she is in support of the recommendations contained in the staff report. Ms. Darlison stated since opening the Beech Centre in 1998, the organization has experienced significant growth from 266 members to 900 members and they are currently limited in space at the facility. Ms. Darlison hopes that Council will take into consideration the needs of the Clarington Older Adult Association as they relate to the sublease for the Beech Centre. She advised it has been a pleasure to work with Community Care Durham, wished them well in their new location, and will continue to work with them. In response to questions, Ms. Darlison stated the Centre has fluctuated their hours and staggered programming and that space vacated by Community Care Durham will free up twelve parking spaces. She stated the Association has made a request for support in developing a strategic plan and have meetings set up with local hall boards for satellite programming and that this will be a priority for them going into the fall session. In response to further questions, Ms. Darlison stated that space for an additional 48 to 50 cars would be available if the tennis courts were relocated and that it was her understanding that any member of the public may join the Tennis Club, provided they pay their membership dues, and that some members of the Centre are also members of the Tennis Club. Council Meeting Minutes - 6 - July 14, 2008 Mary Flynn-Guglietti, Solicitor, MacMillans LLP, on behalf of Bowmanville Creek Developments Inc. (Torgan Group), addressed Council concerning Item 9 of Report #1 - Report PSD-077 -08 Applications to Amend the Clarington Official Plan and Zoning By-Law by Bowmanville Creek Developments Inc., to permit a wider range of commercial uses stating her client is basically seeking a deferral of the application until the fall as they had only a brief review of the report prior to the General Purpose and Administration Committee meeting on July 7, 2008. There were a number of issues raised and her clients would like the opportunity to meet with staff to investigate alternatives or to further review. Ms. Flynn-Guglietti acknowledged a number of existing uses have been removed and stated a deferral to the fall would provide time for her clients to review the matter and avoid exercising the option of appealing to the Ontario Municipal Board. Ms. Flynn-Guglietti was requested to convey property maintenance issues to her clients. Kem Majid, President, Bowmanville Tennis Club, addressed Council concerning Item 28 of Report #1 - Report COD-047-08 - Bowmanville Tennis Club - Lease Renewal. Mr. Majid provided a history of the formation and operation of the Bowmanville Tennis Club and the construction of the tennis courts. Mr. Majid stated he has been President of the Bowmanville Tennis Club since 1985 and was instrumental in showing members how they could afford to build proper tennis courts on the facility. Mr. Majid stated that currently, members pay a small fee to join the Club with the fees used to run the Club and any excess funds reserved to pay for resurfacing the courts every five to six years. Mr. Majid stated with the Lions Club they had a twenty-year lease and the Club has been working with the Municipality to extend their lease and that he would be happy to sign the lease on behalf of the Bowmanville Tennis Club. In response to questions, Mr. Majid confirmed that no applicant has been declined membership and that each member is provided with a key to the courts, subject to paying a refundable deposit. He noted that there is virtually no vandalism to the courts as only members have access. In response to further questioning, Mr. Majid acknowledged that they work with the Clarington Older Adult Association regarding parking issues and that members are requested to carpool, park on the street or take transit when the Beech Centre is hosting a special event. In response to further questions, Mr. Majid stated parking was never an issue until the last five to seven years and that a maximum of sixteen cars associated with the Tennis Club, would be on site at any given time. He also stated that a three-year term would provide the Club with more stability. He expressed concerns with the proposed three one-year extension options as it causes unnecessary anxiety each year. Mr. Majid also advised that the present facilities have not been paid for by the municipality and that the public will not pay their own money to build more courts. Mr. Majid estimated that to build four to six courts would be approximately $500,000 plus land costs and parking. Council Meeting Minutes - 7 - July 14, 2008 COMMUNICATIONS Resolution #C-388-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the communications to be received for information be approved, with the exception of Items I - 2, I - 9, 1- 12, I - 21 and I - 22. "CARRI ED" I - 1 Minutes of the Clarington Traffic Management Advisory Committee dated May 15, 2008. I - 3 Minutes of the Central Lake Ontario Conservation Authority dated June 17, 2008. I - 4 Minutes of the Animal Advisory Committee dated June 11,2008. I - 5 Minutes of the Durham Nuclear Health Committee dated June 13, 2008. I - 6 Mayor Pat Perkins, Town of Whitby, thanking Council for participating in the friendly waste diversion challenge during "Pitch-In Week", from April 19, to 28, 2008; advising the Town of Whitby volunteers collected 4.72 tonnes of waste; indicating she is looking forward to hearing Clarington's results; and, hoping that the media coverage will help to underscore the need to expand recycling programs in order to eliminate as much waste as possible from going to landfill. I - 7 Dr. Paul-Andre Larose forwarding a copy of his written submission to Regional Council on June 18, 2008 concerning energy-from-waste, - E.A. Process: The Incinerator Project: Failure Modes, in which he expresses the importance of designing the Emission Control System (ECS) for the worst conditions and suggests that Durham Council consider unavoidable failure modes before concluding that the exposure values will be acceptable and that discussions as to acceptable exposure levels due to uncontrolled releases and remedial actions under such conditions be undertaken prior to the project proceeding any further. Attached to the correspondence is a copy of a working paper prepared by Dr. Larose entitled "Reflections on Health Monitoring and Incineration". Council Meeting Minutes - 8 - July 14, 2008 I - 8 Lisa Rodd forwarding correspondence in opposition to the proposed energy-from-waste facility due to the devastating and detrimental effects it will have on the health of her son, who has beaten childhood cancer, and other children who are undergoing treatment. 1-10 Patsy Thompson, Ph.D., Director General, Directorate of Environmental and Radiation Protection and Assessment, Canadian Nuclear Safety Commission, (CNSC) forwarding a draft document entitled "Process Improvement Initiatives for Screening Environmental Assessments at the CNSC" outlining proposed changes to deliver a more efficient process for screening EAs and inviting comments by July 18, 2008. A copy of the document is available at www.nuclearsafetv.qc.ca . 1-11 P. M. Madill, Regional Clerk, Region of Durham, writing to Ken Nash, President, Nuclear Waste Management Organization (NWMO), advising that on June 18, 2008, Regional Council passed the following resolution pertaining to NWMO's Update and Response to Draft Documents: "Implementing Adaptive Phased Management 2008 to 2012" and "NWMO Transparency Policy": "a) THAT the Nuclear Waste Management Organization be advised of the Region's continued strong interest in being actively engaged in the process for implementing the Adaptive Phased Management approach for the long-term management of Canada's used nuclear fuel waste; b ) THAT Report #2008-P-53 of the Commissioner of Planning be forwarded to the Nuclear Waste Management Organization as the Region's response to the draft documents entitled "Implementing Adaptive Phased Management 2008 to 2012" and "NWMO Transparency Policy"; and c ) THAT a copy of Report #2008-P-53 be forwarded to the area municipalities, the Federal Minister of Natural Resources, the Ontario Minister of Energy, the Ontario Minister of the Environment, Durham's MPs and MPPs , and the Canadian Association of Nuclear Host Communities (CANHC)." Council Meeting Minutes - 9 - July 14, 2008 1-13 P. M. Madill, Regional Clerk, Region of Durham, writing to Ron Glenn, Director, Growth Policy, Planning and Analysis Branch, Ministry of Public Infrastructure Renewal advising that on June 18,2008, Regional Council passed the following resolution pertaining to the Growth Plan for the Greater Golden Horseshoe - Planning for Employment in the Greater Golden Horseshoe, Background Paper and the Standing Committee Correspondence No. 2008-60 from the Ministry of Public Infrastructure and Renewal - Ontario Growth Secretariat: "a) THAT Report #2008-P-57 of the Commissioner of Planning be submitted to the Ministry of Public Infrastructure Renewal as the Region's comments on the "Planning for Employment in the Greater Golden Horseshoe", Background Paper; and b ) THAT a copy of Report #2008-P-57 be forwarded to the area municipalities." 1-14 The Honourable Bev Oda, P.C., M.P., Durham, thanking the municipality for support and assistance provided to the May 31,2008 "Durham Support Our Troops Rally" which was crucial to making the important event a great success. I - 15 Port Granby Project forwarding the executive summary of the 2007 public attitude survey conducted by Intellipulse Ltd., in the local study area for the Port Granby Project; advising 119 replies were received in 2007 and an additional five responses received in March 2008; and advising that the complete survey has been sent to some local residents, executive members of the South East Clarington Ratepayers Association and to those who requested a copy of the results in their reply. A copy of the complete survey can be requested by calling Sandy Holmes or Sue Stickley at 905-885-0291 or 1-866- 255-2755. 1-16 P. M. Madill, Regional Clerk, Region of Durham, advising that on June 18, 2008, Regional Council passed the following resolution pertaining to activities relating to Drinking Water Source Protection and the Implementation of the Clean Water Act and Regulations: "THAT Joint Report No. 2008-J-21 of the Commissioner and Medical Officer of Health, Commissioner of Planning, and Commissioner of Works be received for information and forwarded to the Durham area municipalities for information." Council Meeting Minutes - 10- July 14, 2008 1-17 P. M. Madill, Regional Clerk, Region of Durham, writing to Natural Resources Canada, advising that on June 18, 2008, Regional Council passed the following resolution pertaining to the final report results from Durham Region's Water and Energy Efficient Demonstration Community in the Town of Ajax: "a) THAT Report No. 2008-W-87 of the Commissioner of Works be received for information; and b ) THAT a copy of Report No. 2008-W-87 be forwarded to the area municipalities, Natural Resources Canada and Tribute Communities, the builder." 1-18 P. M. Madill, Regional Clerk, Region of Durham, advising that on June 18, 2008, Regional Council passed the following resolution pertaining to clear plastic bags for the collection 9f garbage: "a) THAT the Region implement a (3) month clear bag pilot program for garbage collection for approximately 1,500 homes (two collection routes), with one route in the City of Pickering and one route in the Municipality of Clarington commencing in January 2009 at an estimated cost of $30,000 to be financed from the 2008 Solid Waste Management Services Budget; b ) THAT Regional staff be authorized to investigate potential funding partnerships for the recommended three (3) month clear bag pilot program for garbage collection in two (2) highrise apartment buildings, one(1) in the Town of Ajax and one (1) in the City of Oshawa, commencing January 2009; c) THAT staff be authorized to retain a consultant, at an estimated cost of $45,000, to work with Regional staff in investigating and reporting on existing and potential new options to increase the Region's diversion rate to 70 percent by the end of 2010 (less than three years), including cost implications, advantages and disadvantages for each option, and lessons learned from North American and European experiences, to be funded by the 2008 Solid Waste Management Services Budget; and d) THAT copies of Report No. 2008-WR-20 of the Commissioner of Works be forwarded to all eight local area municipalities." Council Meeting Minutes - 11 - July 14, 2008 1-19 P. M. Madill, Regional Clerk, Region of Durham, writing to Beverley Thorpe, Project Manager, CTC Source Protection Region, advising that on June 18, 2008, Regional Council passed the following resolution pertaining to the CTC (Credit Valley/Toronto/Central Lake Ontario) Source Protection Committee Draft Proposed Terms of Reference Documents: a) THAT the CTC Source Protection Committee and Toronto Region Source Protection Authority be requested to include the Uxville municipal non-residential water supply system within the scope of the Terms of Reference, Assessment Report and Source Protection Plan for the Toronto Region source protection area; b ) THAT Regional staff be authorized to undertake the technical studies for the municipal wellhead protection area for the Uxville water supply system as outlined in the TRSPA terms of reference to assist with the preparation of the Assessment Report and Source Protection Plan; c) THAT the CTC Source Protection Committee be requested to add to both the TRSPA and CLOSPA Terms of Reference documents a task and related funding to support Durham Region's participation in leading and coordinating source protection policy development to ensure consistency across Durham Region; d) THAT the Councils of the Cities of Oshawa and Pickering, the Towns of Whitby and Ajax, the Municipality of Clarington, and the Townships of Scugog and Uxbridge be so advised; and e ) THAT a copy of Report No. 2008-J-22 be forwarded to Ms. Beverley Thorpe, Toronto Region Source Protection Authority." 1-20 P. M. Madill, Regional Clerk, Region of Durham, writing to Glenda Rodgers, Project Manager, TCC Source Protection Region, advising that on June 18,2008, Regional Council passed the following resolution pertaining to the TCC (Trent Conservation Coalition) Source Protection Committee Draft Proposed Terms of Reference Documents: "a) THAT in response to the draft proposed Terms of Reference document for the Ganaraska Region source protection area, the Regional Municipality of Durham: Council Meeting Minutes - 12 - July 14, 2008 i) agrees to undertake the technical studies in Durham Region municipal wellhead protection areas and lead the Durham policy development task as outlined in the draft proposed terms of reference document to assist with the preparation of the Assessment Report and Source Protection Plan; and ii) recognizes that the costs identified in the Terms of Reference are estimates only, and that once the scope of the work is finalized, the costs and agreement will be negotiated with the Lower Trent Source Protection Authority (L TSPA) in the TCC Source Protection Region; b) THAT in response to the draft proposed Terms of Reference document for the Kawartha-Haliburton source protection area, the Regional Municipality of Durham: i) agrees to undertake the technical studies in Durham Region municipal wellhead protection areas and lead the Durham policy development task as outlined in the draft proposed terms of reference document to assist with the preparation of the Assessment Report and Source Protection Plan; and ii) recognizes that the costs identified in the Terms of Reference are estimates only, and that once the scope of the work is finalized, the costs and agreement will be negotiated with the Lower Trent Source Protection Authority (L TSPA) in the TCC Source Protection Region; c) THAT the Councils of the Municipality of Clarington and the Townships of Scugog and Brock be so advised; and d) THAT a copy of Report No. 2008-J-23 be forwarded to Ms. Glenda Rodgers, Lower Trent Source Protection Authority." I - 23 The Honourable Jim Bradley, Minister, Ministry of Transportation, advising that funds in the amount of $1 ,913,794 are being provided to the Municipality of Clarington for the purpose of funding municipal road and bridge capital investment needs; outlining the reporting and accountability provisions that apply to the transfer; and, advising that the Ministry looks forward to receiving information on how the grant was used and the outcomes achieved. . Council Meeting Minutes - 13 - July 14, 2008 I - 24 R. A. Fowler, Secretary, Ontario Property and Environmental Rights Alliance (OPERA) expressing concern with the process undertaken with respect to the enactment of the Endangered Species Act and forwarding a copy of the Ivey Foundation Report "The Making of Ontario's New Endangered Species Act: A Campaign Summary Report, December 2007" confirming that five professional lobby groups formed The Save Ontario's Species (S.O.S.) coalition in 2005 to devise Ontario's new ESA legislation prior to its introduction as a Ministry of Natural Resources invention. The correspondence states it appears that municipalities were not consulted when the lobby groups undertook to create new ESA legislation in 2005 indicating that local government has become subordinate to the ambitions of special interest groups in Ontario. 1-25 P. M. Madill, Regional Clerk, Region of Durham, forwarding a certified copy of Regional By-law 39-2008, being a by-law regarding development charges for transit services and advising that any person or organization may appeal to the Ontario Municipal Board by filing a Notice of Appeal with the Regional Clerk on or July 28, 2008. I - 26 P. M. Madill, Regional Clerk, Region of Durham, forwarding a certified copy of Regional By-law 44-2008, being a by-law regarding development charges and advising that any person or organization may appeal to the Ontario Municipal Board by filing a Notice of Appeal with the Regional Clerk on or July 28, 2008. I - 27 P. M. Madill, Regional Clerk, Region of Durham, forwarding a certified copy of Regional By-law 45-2008, being a new area specific by-law regarding development charges for sanitary sewerage works for the Carruthers Creek Development Area and advising that any person or organization may appeal to the Ontario Municipal Board by filing a Notice of Appeal with the Regional Clerk on or July 28, 2008. I - 28 P. M. Madill, Regional Clerk, Region of Durham, forwarding a certified copy of Regional By-law 46-2008, being a new area specific by-law regarding development charges for water supply service for the Carruthers Creek Development Area and advising that any person or organization may appeal to the Ontario Municipal Board by filing a Notice of Appeal with the Regional Clerk on or July 28, 2008. Council Meeting Minutes - 14 - July 14, 2008 I - 29 Stewardship Ontario, an industry funding organization operating Blue Box materials and municipal hazardous waste programs, advising of new waste diversion program targets for Municipal Hazardous or Special Waste (MHSW) aimed at doubling recovery rates over five years by substantially increasing the number of collection event days so that people throughout Ontario have improved access to opportunities to take unwanted MHSW materials to an appropriate location. Under the new program, industry will pay approximately 80% of the total program cost while municipalities will cover the balance. The cost in year one is expected to be $28 million. Further information is available on Stewardship Ontario's new interactive website at www.dowhatvoucan.ca. I - 30 Heather Stuart and Pat Clancy requesting Council to do everything in their power to stop the proposed incinerator from being located in Clarington. I - 31 Michael Patrick, President, Clarington Board of Trade writing to the Right Honourable Dalton McGuinty, Premier of Ontario extending appreciation to the Province for the recent announcement for New Nuclear Build at the Darlington Site of Ontario Power Generation (OPG) and for entrusting this project in the leadership of OPG and the community of Clarington. I - 32 Jennifer L. Mutton, Planning Services, Development Services Department, City of Oshawa, forwarding a copy of the City of Oshawa's comments on "Planning for Employment in the Greater Golden Horseshoe" Background Paper. 1-33 Jennifer L. Mutton, Planning Services, Development Services Department, City of Oshawa, forwarding a copy of the City of Oshawa's comments on Metrolinx - Regional Transportation Plan for the Greater Toronto and Hamilton Area White Papers # 1-2. I - 34 Annie Krabi, Phil Reimer, Terri Howe, and Don, Anita, Reuben, Simeon, Theo, Devon and Jemihah DeVries thanking Mayor Abernethy and Council for their leadership in making Clarington a great place to live and advising they are praying for Council to be blessed with wisdom and guidance to make the right decisions concerning complex decisions. I - 2 Minutes of the Clarington Highway 407 Community Advisory Committee dated June 17, 2008. Council Meeting Minutes - 15 - July 14, 2008 Resolution #C-389-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Minutes of the Clarington Highway 407 Community Advisory Committee dated June 17,2008 be received for information. "CARRI ED" I - 9 Newtonville Community Hall Board, BBQ Committee, extending appreciation to the municipality for assistance and support provided to the annual Newtonville Community BBQ in helping to make the annual event a success. Resolution #C-390-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence I - 9 from the Newtonville Community Hall Board expressing appreciation to the municipality for assistance and support provided to the annual Newtonville Community BBQ be received for information. "CARRIED" I - 12 P. M. Madill, Regional Clerk, Region of Durham, writing to Doris Krahn, Forest Program Specialist, Ministry of Natural Resources, advising that on June 18, 2008, Regional Council passed the following resolution pertaining to the enactment of the new Regional Tree By-law and appointment of a By-law Enforcement Officer: "a) THAT the Regional Tree By-law, as contained in Attachment #1 to Report #2008-P-54 of the Commissioner of Planning, be passed; b ) THAT the Regional Solicitor be directed to prepare a by-law to appoint James Rogers of Kestrel Forestry Consulting, or his designate, as a By-law Enforcement Officer for the Regional Municipality of Durham to administer and enforce the appropriate provisions of the new Regional Tree By-law; and Council Meeting Minutes - 16 - July 14, 2008 c ) THAT a copy of Report #2008-P-54 and associated by-laws be forwarded to the area municipalities, the Conservation Authorities in Durham Region, the Durham Environmental Advisory Committee, the Durham Agricultural Advisory Committee, and the Ministry of Natural Resources for their information." Resolution #C-391-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Item I - 12 from P. M. Madill, Regional Clerk, Region of Durham with respect to the new Regional Tree By-law and appointment of a By-law Enforcement Officer be received for information; and THAT a copy of Correspondence I - 12 be forwarded to the Agricultural Advisory Committee of Clarington. "CARRIED" 1-21 P. M. Madill, Regional Clerk, Region of Durham, writing to Mr. D. Kelly, Regional Clerk, Regional Municipality of York, advising that on May 28, 2008, Regional Council passed the following resolution pertaining to Durham Region Energy From Waste (EFW) Project: Detailed Business Case and Request for Proposals: "a) THAT Regional Council receive this report for information, including detailed analysis of EFW financial implications, potential budget and property tax impacts, and project risk assessment, based upon the business case report, "Durham- York Energy-from-Waste Facility: Business Case, May 2008", completed by Deloitte and Touche LLP for Durham Region, and provided herein as Attachment NO.1 to Report #2008-J-13; b) THAT Regional staff be authorized, based upon the detailed business case, RFP principles and project specifications proposed herein, to finalize the EFW RFP and project agreement documentation, and issue the RFP to pre-qualified vendors in order to select a preferred vendor to: i) Complete the requirements of the EA and EPA processes; and, Council Meeting Minutes - 17 - July 14, 2008 ii) Design, build, and operate a Regionally-owned EFW facility on the preferred site "Clarington 01 ", as identified through the EA process and approved by the Regional Councils of York and Durham in January 2008; c) THAT Durham Region's RFP for the design, build and operation of the facility be issued on the following basis: i) Only proposals submitted by the five pre-qualified vendors of RFQ 601-2007 will be accepted, including: A) Veolia Environmental Services Waste to Energy Inc.; AMEC/Black & McDonald; B) Covanta Energy Corporation; C) WRSI/DESC Joint Venture; Fisia Babcock Environmental GmbH; Kiewit Industrial Company; Morgan Stanley Biomass LLC; Babcock & Wilcox; D) Wheelabrator Technologies Inc. (A Waste Management Company); and, E) Urbaser SA; ii) As per the January 23, 2008 direction of Regional Council, the RFP will demonstrate the Region's commitment to protecting the health and safety of the residents of the Municipality of Clarington and Durham Region, by ensuring the successful proponent incorporates into the design and installation of the EFW facility, the most modern and state- of the-art emission control technologies that: A) Meet or exceed the European Union (EU) monitoring and measurement standards; B) Commit to Maximum Achievable Control Technology (MACT) for emission standards and monitoring; and, C) Support the Region of Durham's aggressive residual waste diversion and recycling program, to achieve and/or exceed, on or before December 2010, a 70% diversion rate for the entire Region, with these programs continuing beyond 2010; Council Meeting Minutes - 18 - July 14, 2008 iii) The RFP will include provisions for continuous sampling of dioxins in addition to stack testing, as defined by EU2000/76/EC and MOE A-7 guidelines; iv) Vendors will be required to demonstrate an ability to accommodate future expansion (scalability) as required to accommodate post-diversion residual waste volume growth up to a maximum capacity of 400,000 tonnes; v) Vendors will be required to demonstrate an ability to meet the requirements of up to a 25-year design, build and operate contract, with terms and conditions to be set out within RFP documentation; vi) The RFP will be issued based upon current discussions with the Province (emissions and power purchase) not resulting in a material change to the results presented herein; and vii) The RFP will solicit proposals for the design, build and operation of an EFW facility of 140,000 tonnes of operating capacity at a project start-up, based upon the following: A) Durham Region will provide a maximum of 100,000 tonnes of post-diversion waste commencing at project start-up; B) York Region will provide a minimum of 20,000 tonnes of post-diversion waste commencing at project start- up; and C) Surplus capacity totaling 20,000 tonnes of operating capacity will be shared equally between the two Regions; d) THAT the Region of Durham enter into a Durham-York Memorandum of Understanding (MOU) with the Region of York which shall govern the process and cost sharing arrangement to complete the EA for Residual Waste and establish an energy from waste facility, including a York Region ownership, and capital and operating cost share of no less than 21.4%, based upon the recent conclusion of negotiations between the Regional partners and consistent with the following: Council Meeting Minutes - 19 - July 14, 2008 i) Durham and York shall construct a facility with an initial annual processing capacity of approximately 140,000 tonnes, with Durham responsible for the capital and operating costs for 100,000 tonnes of waste and York responsible for the capital and operating costs for 20,000 tonnes of waste; ii) York and Durham shall equally share the capital and operating costs for approximately 20,000 tonnes of surplus processing capacity; iii) The parties shall share equally (50/50) the cost of certain oversized capital components of the EFW Facility and site, where such over sizing is deemed to be operationally and financially prudent; and iv) The party requiring future expansion of the facility shall pay for such expansion of processing capacity; e ) THAT the Regional Chair and Clerk be authorized to execute the MOU, subject to review and approval by the Regional Municipality of Durham CAO, Commissioners of Works and Finance and the Regional Solicitor; f) THAT subject to approval of Recommendation b) above, the Regional Solicitor and Commissioners of Works and Finance be authorized to execute expanded and/or new agreements (to be shared 50/50 with York Region) with existing EFW consultants, in order to maintain continuity while advancing the EFW project, with agreements to include: i) Extension of the current contract with HRD Inc. including an increase for 2008 of up to $300,000 (excluding applicable taxes), to accommodate recent requirements by the Regions for extended technical support related to emission technology and limits, including additional meetings/discussions with regulatory bodies as well as to provide continue technical expertise to the Regions as required to accommodate negotiations and agreement finalization with the preferred vendor, subsequent to the RFP evaluation process; Council Meeting Minutes - 20- July 14, 2008 ii) Extension of the current contract with Deloitte and Touche LLP, with an increase for 2008 of up to $175,000 (excluding applicable taxes), to continue to provide financial advisory services and expertise to the Regions regarding commercial best practices, the power purchase agreement with the Ontario Power Authority, and to accommodate negotiations and finalization of commercial terms with the preferred vendor subsequent to the RFP evaluation process; iii) An increase in the 2008 EA Budget for public consultation (Genivar/Jacques Whitford) totaling up to $100,000 to accommodate expansion of the public consultation process beyond normal EA requirements, to ensure timely responses to concerns raised by Committee and Council delegations and other members of the public, and to include additional meetings, preparation and presentations, other than those originally contemplated; iv) Extension of the contract with the law firm Borden Ladner Gervais LLP, with an increase of up to $200,000 (excluding applicable taxes), to continue to provide legal expertise to the Regions, including the power purchase agreement with the Ontario Power Authority, post-RFP negotiations with the preferred vendor, and advice associated with respect to the Environmental Assessment and approvals process; and v) THAT the required scope and/or budget changes or new agreements, totaling $775,000 shared 50/50 with York Region, and as noted in Recommendations f), i) to iv) above, be financed from the 2008 Solid Waste Management Operations." Resolution #C-392-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Correspondence Item I - 21 from P. M. Madill, Regional Clerk, Region of Durham with respect to the Energy-From-Waste Project detailed Business Case and Request for Proposals be received for information. "CARRIED" Council Meeting Minutes - 21 - July 14, 2008 1-22 Shawn D. Lumsden expressing concern that the wishes of local residents are not being considered with respect to the proposed Energy-From-Waste process. Mr. Lumsden indicates that people are requesting actions be taken to look into various issues with the processes, the levels of "acceptable emissions", the mathematics used in the business cases and many unanswered questions are being ignored. He submitted a list of 45 questions that he would like responses for and that he feels should have been answered before Councillors formulated decisions either for or against the proposals. Resolution #C-393-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Correspondence Item 1- 22 from Shawn D. Lumsden with respect to Energy-From-Waste be forwarded to the Region of Durham Planning Department for response; and THAT the Region be requested to provide the Municipality of Clarington with a copy of their response. "CARRIED" CORRESPONDENCE FOR DIRECTION Resolution #C-394-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Items be approved as per the agenda, including Hand-out Item D -19, with the exception of Items D - 1, D - 3, D - 4, and D - 9 to D - 19, inclusive. "CARRIED" D - 2 Julia Deans, CEO, Toronto City Summit Alliance, inviting the municipality to partner in "Greening Greater Toronto" - a two year project to address the GT A's environmental challenges and improve the environmental quality in the GT A, and to develop additional ways to help make the Toronto region the greenest big city region in North America. (Correspondence referred to the Director of Planning Services and to the Living Green Community Advisory Committee) Council Meeting Minutes - 22- July 14, 2008 D - 5 Gary Peters, Bowmanville Taxi, proposing changes to Section 22.1 and Schedule "C" of By-law 2005-205 concerning the model year restriction and rates and fares suggesting that no vehicle more than seven years old from the licensing year be registered for the first time as a taxicab and that no vehicle more than ten years old from the licensing year be licensed as a taxicab; and, that the drop rate be set at $2.75 and the rate of $2.10 per kilometre be set for three years and permit increments of $0.25. (Correspondence referred to the Municipal Clerk) D - 6 Ive Balins, Strategic Objectives, Crohn's and Colitis Foundation of Canada advising of the 4th Annual M & M Meat Shops National Family Dinner Night to be held on September 18, 2008, requesting a letter of support for this community-based initiative and requesting Council to proclaim September 18, 2008 as "National Family Dinner Night". M & M Meat Shops will be asking families to register their participation for this event at www.nationalfamilvdinnerniqht.com and will donate $1 to the Crohn's and Colitis Foundation of Canada for every person who registers. (Proclaimed) D - 7 Sylvia Wagg, Oshawa Cycling Club, advising of the 25th Annual Scugog Circle Century Tour on Sunday, August 24, 2008, from 7:00 a.m. until 5:00 p.m. All tour routes begin and end at Durham College in Oshawa and the event is open to a maximum of 400 participants. (Approved, provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 8 Angie Darlison, Executive Director, Clarington Older Adult Association, requesting the Municipality's assistance in developing a strategic plan to address membership growth, facility availability and the potential need for satellite programming to assist the Association in continuing to implement their mission in promoting the well-being of older adults through the provision of affordable programs and activities. (Correspondence referred to staff) D - 1 Don Wright requesting installation of traffic signals at the intersection of King Avenue and Beaver Street in Newcastle to respond to the dangerous situation resulting from increasing traffic and high collision rates at the intersection. Council Meeting Minutes - 23- July 14, 2008 Resolution #C-395-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Item D - 1 from Don Wright requesting installation of traffic signals at the intersection of King Avenue and Beaver Street in Newcastle and additional correspondence dated July 10, 2008, from the Newcastle Business Improvement Area in support of the request, be referred to the Regional Municipality of Durham and to the Director of Engineering Services. "CARRIED" D - 3 Jennifer Cowie Bonne, Chair, Play Works, a group of organizations that are concerned about the future of youth and have joined forces to bring back the power of play to Ontario's young people, forwarding the 2008 application for the Youth Friendly Community Recognition Program; outlining the program eligibility and criteria; and, advising the application deadline is December 1, 2008. Resolution #C-396-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Correspondence Item D - 3 from Jennifer Cowie Bonne, Chair, Play Works forwarding the 2008 application for the Youth Friendly Community Recognition Program be referred to the Director of Community Services and to the Firehouse Youth Centre Committee. "CARRIED" D - 4 Dr. Helena Jaczek, Parliamentary Assistant, Ministry of Health Promotion, advising of the implementation of the Ontario Trails Strategy, a long-term plan to establish strategic directions for planning, managing, promoting and using trails; encouraging municipalities to share trails data with the Ministry and to request local trail groups to do the same; and, enclosing information materials with instructions to assist with the process to map trails. Council Meeting Minutes - 24- July 14, 2008 Resolution #C-397 -08 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item D - 4 from Dr. Helena Jaczek, Parliamentary Assistant, Ministry of Health Promotion, with respect to the mapping component of the Ontario Trails Strategy be referred to the Director of Engineering Services and to the Durham Trails Committee. "CARRIED" Councillor Novak stated a pecuniary interest with respect to Correspondence Item D - 9 as members of her family are employed by General Motors of Canada Limited. Councillor Novak refrained from discussion and voting on this matter. D - 9 Jim Freeman, President, Durham Region Labour Council, advising Council that on June 10, 2008, the Durham Region Labour Council passed the following resolution pertaining to the closure of the Truck Plant at GM and the loss of Durham Region manufacturing jobs: "THAT Labour Council send a letter to all Durham Region politicians, Provincial, Federal and Municipal, asking them to support their community and actively oppose and take action to stop the closure of the Truck Plant at GM and to stop the Durham Region manufacturing job losses." Resolution #C-398-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Correspondence D - 9 from Jim Freeman, President, Durham Region Labour Council with respect to the closure of the Truck Plant at GM and the loss of Durham Region manufacturing jobs be received for information. "MOTION WITHDRAWN" Resolution #C-399-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Council of the Municipality of Clarington encourage General Motors of Canada Limited to work together with the Canadian Auto Worker's Union to establish a new product line to be built in the GM Truck Plant in Oshawa; and Council Meeting Minutes - 25- July 14, 2008 THAT they liaise with the Clarington Board of Trade, the Greater Oshawa Chamber of Commerce and the Durham Region Manufacturers' Association. "CARRIED" D - 10 Debbie Thompson, Legislative Co-ordinator, Town of Caledon advising Council that on June 10,2008, the Town of Caledon passed the following resolution pertaining to tax-exempt allowances: "WHEREAS the Canadian Revenue Agency (CRA) limits the deduction of tax-exempt allowances paid by employers to employees using their personal vehicle for business purposes; and WHEREAS current CRA allowable deductions are already substantially below the Canadian Automobile Association's per kilometer vehicle costs; and WHEREAS over the past six months the retail price of a litre of gas has increased dramatically; NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Caledon hereby requests CRA to increase the deduction limit of tax exempt allowance paid by employers to employees using their personal vehicle for business purposes from the current rate of 52 cents on the first 5,000 kilometers driven and 46 cents for each additional kilometer; and THAT copy of this resolution be forwarded to our MP, MPP, AMO, AMCTO and all Ontario municipalities requesting their support; and FURTHER a copy of this resolution be forwarded to the Canadian Revenue Agency for its consideration." Resolution #C-400-08 Moved by Councillor Trim, seconded by Councillor Foster THAT the resolution from the Town of Caledon with respect to tax-exempt allowances be received for information. "CARRIED" Council Meeting Minutes - 26- July 14, 2008 D - 11 Debbie Leroux, Clerk, Township of Uxbridge writing to the Honourable Dalton McGuinty, Premier of Ontario advising that on June 16, 2008, the Township of Uxbridge passed the following resolution pertaining to physician recruitment in the Township of Uxbridge: "WHEREAS the shortage of physicians in the Township of Uxbridge has been a concern for the physicians, the residents and the Council of the Township of Uxbridge; AND WHEREAS Uxbridge Cottage Hospital is facing a crisis in that it will not be able to provide adequate Physician coverage of its Emergency Department on an ongoing basis; AND WHEREAS area residents are sometimes unable to secure a family physician as many area physicians are unable to extend their practice to take on any new patients; NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Township of Uxbridge urges the Premier of Ontario and the Minister of Health to action the following: 1. THAT the Province through the Minister of Health review the formula of providing incentive grants to individual doctors who set up practice in under serviced areas, and recommend that such funds would be better spent at the sources of the problem; 2. AND THAT although there has been some expansion in the enrollment opportunities in Ontario Medical Schools, it is still inadequate, and, given the length of time to train a family physician, the long term solution would be that the Province consider allocating necessary funds to address the lack of sufficient places in Medical Schools; 3. AND THAT the Minister of Health apply pressure on the College of Physicians and Surgeons of Ontario to speed up the accreditation process for foreign trained doctors (International Medical Graduates), and/or repatriated Canadian doctors, within expected standards of care; Council Meeting Minutes - 27- July 14, 2008 4. AND THAT the Minister continue to work with the Markham Stouffville Hospital executive to provide sustainable 24/7 coverage of the Emergency Department of the Uxbridge Cottage Hospital through the Health Force Ontario Emergency Department Coverage Demonstration Project, Health Care Providers or through other Ministry initiatives which may incorporate the use of other providers such as Nurse Practitioners or Physician Assistants; 5. AND THAT the Minister work with the Ontario Medical Association to review the remuneration of doctors providing Emergency care in rural community hospital emergency departments (the Alternative Funding Program), with the intention of offering them a competitive income, while providing our residents equal access to emergency healthcare; 6. AND THAT the Minister of Health review the method of remuneration based on volume (number of patients) as the practice is unsuitable and inequitable when applied to emergency room operation and does not support the objective to provide quality health care and instead, consider a formula that rewards quality not quantity." Resolution #C-401-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT the resolution from the Township of Uxbridge with respect to physician recruitment in the Township of Uxbridge be endorsed. "MOTION LOST" Resolution #C-402-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the resolution from the Township of Uxbridge with respect to physician recruitment in the Township of Uxbridge be received for information. "CARR I ED" Council Meeting Minutes - 28- July 14, 2008 D - 12 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW-STTP) advising the Federal Government is conducting a strategic review to determine if the public post office should continue to have an exclusive privilege to handle letters so that it has the money to provide universal service or should the letter market be open to competition; indicating the Union is concerned that the government's review includes an examination of deregulation and that it is not holding public hearings as part of its review and is simply asking individuals and groups to make submissions by September 2,2008; and, requesting that the Municipality consider passing a resolution as follows to help preserve and improve the universal public postal system: "WHEREAS the Canada Post Corporation Strategic Review, which was launched by the federal government on April 21,2008, is looking at deregulating our public post office (Le. reducing or removing Canada Post's exclusive privilege on letters); WHEREAS it will become increasingly difficult for our public post office to provide affordable service to everyone, no matter where they live, if the government erodes or eliminates the very mechanism that funds universal postal service - the exclusive privilege; WHEREAS postal deregulation in other countries has led to post office closures, less service, fewer jobs and higher postal rates for the public and small businesses; WHEREAS the government is not holding public hearings as part of its strategic review or adequately consulting with the real owners of the post office - the public: BE IT RESOLVED THAT send a letter or submission to the Canada Post Corporation Strategic Review opposing deregulation of Canada Post and insisting that the government hold public hearings and properly consult with the true owners of Canada Post - the public." Council Meeting Minutes - 29- July 14, 2008 Resolution #C-403-08 Moved by Councillor Foster, seconded by Councillor Trim THAT the resolution from the Canadian Union of Postal Workers (CUPW.STTP) with respect to the preservation and improvement of the universal public postal system be received for information. "CARRIED" D - 13 Mayor Michael Harding, City of Woodstock, inviting the municipality to join Woodstock Mayor's Blackout Day Challenge, a friendly one- day competition on August 14, 2008, between noon and 8:00 p.m., to raise awareness of the need to reduce electricity demand and create permanent conservation reductions. The Independent Electricity System Operation (IESO) will prepare a template for measurement of last year's load with the August 14th load to provide a common platform guaranteeing a level playing field. Resolution #C-404-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item D - 13 from Mayor Michael Harding, City of Woodstock regarding the "Blackout Day Challenge" be received for information. "CARRIED" D - 14 Melanie Hogeveen, Deputy Clerk, Municipality of Kincardine, advising Council that on June 23, 2008, the Municipality of Kincardine passed the following resolution regarding Physician Shortages in Ontario: "WHEREAS there is a Physician shortage in Ontario. AND WHEREAS this Physician shortage is particularly acute in rural and northern Ontario communities. AND WHEREAS the Physician shortage is predicted to worsen as senior Ontario Doctors retire. AND WHERAS the Physician shortage threatens the operation of hospitals and emergency rooms in rural and northern Ontario. Council Meeting Minutes - 30 - July 14, 2008 AND WHEREAS there are hundreds of Internationally Trained Medical Doctors and Graduates residing in Ontario who have been denied the opportunity to practice medicine by cumbersome and antiquated medical licensing requirements. AND WHEREAS these Internationally Trained Medical Doctors and Graduates could be a tremendous asset in providing Healthcare, reducing the number of orphan patients and insuring the provision of emergency room services in Ontario communities. NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Kincardine supports the recommendations contained in the Report on Removing Barriers for International Medical Doctors by Etobicoke-Lakeshore M.P.P. Lauren Broten, Parliamentary Assistant to the Minister of Health and Long Term Care. AND FURTHER we encourage the Ontario Legislature to support this important legislation once introduced by Minister of Health George Smitherman as per his June 6/2008 announcement. AND FURTHER THAT this resolution be circulated to the Municipalities of Ontario for their support." Resolution #C-405-08 Moved by Councillor Woo, seconded by Councillor Robinson THAT the resolution from the Municipality of Kincardine with respect to Physician Shortages in Ontario be endorsed. "CARRIED" D - 15 Federation of Municipalities of Ontario (FCM) Municipal Marketplace advising of the release of the final report on the Auxiliary Role Project to Public Safety Canada in the early fall of 2008, which will contain draft legislation for a new Canadian Red Cross Act, with the broader policy objective being to build greater awareness among public authorities on the auxiliary role concept so that the CRC can assist governments in executing what are shared humanitarian objectives and suggesting should the Municipality wish to support the CRC Auxiliary Role Project Council, may consider passing the following resolution: Council Meeting Minutes - 31 - July 14, 2008 "WHEREAS the Canadian Red Cross is celebrating the 100th anniversary of its creation as a national non-profit volunteer humanitarian organization under The Canadian Red Cross Society Act, 1909; AND WHEREAS, under national and international law, the Canadian Red Cross and other National Red Cross and Red Crescent Societies are considered auxiliary to the public authorities in the humanitarian field; AND WHEREAS, the mandate of the Canadian Red Cross is to: "In time of peace or war to carry on and assist in work for the improvement of health, the prevention of disease and the mitigation of suffering throughout the world"; AND WHEREAS millions of Canadians and beneficiaries in other countries have been assisted by the Canadian Red Cross for over a century through programs aimed at disaster assistance, emergency preparedness, international aid, assistance and development, health, injury prevention and the promotion of international humanitarian law and humanitarian values; AND WHEREAS the Canadian Red Cross' Auxiliary Role Project seeks to revitalize the relationships with public authorities at the federal, provincial, territorial and municipal levels so as to better serve the needs of humanity; BE IT RESOLVED THAT the Council of the city/township/ municipality of expresses its support for the auxiliary Role Project and in particular the renewal of the framework for cooperation between public authorities and the Canadian Red Cross to better address the humanitarian challenges of the 21 st centu ry by: a) working to reinforce the status and roles of the Canadian Red Cross as auxiliary to public authorities in the humanitarian field; b) and reviewing existing measures, arrangements and instruments supporting the relationship." Council Meeting Minutes - 32- July 14, 2008 Resolution #C-406-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT resolution of the Canadian Red Cross Auxiliary Council with respect to support for the auxiliary Role Project be endorsed. D - 16 "CARRIED" The Honourable Lincoln M. Alexander, Chairman, Ontario Heritage Trust advising of the Ontario Heritage Award for Community Leadership, a new category of Lieutenant Governor's Ontario Heritage Awards to recognize communities in Ontario that have a proven track record of heritage promotion and conservation; attaching an information sheet on nomination requirements; and, advising the deadline for nominations is Friday, September 26, 2008. Resolution #C-407 -08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Correspondence Item D - 16 from The Honourable Lincoln M. Alexander, Chairman, Ontario Heritage Trust with respect to the Ontario Heritage Award for Community Leadership be referred to the Director of Planning Services and to the Clarington Heritage Committee for report back to the General Purpose and Administration Committee on September 8,2008; and THAT a copy of Correspondence Item D - 16 be forwarded to Bowmanville's 150th Sesquicentennial Organizing Committee. D - 17 "CARRIED" Mayor Marolyn Morrison, Town of Caledon, writing to the Honourable Dalton McGuinty advising that the Town of Caledon and its elected Council are the subject of threats to personal safety and lawsuits as a result of changes in provincial policy and legislation denying developers an established method of reversing municipal council decisions; advising of the challenges arising from the implementation of provincial growth legislation such as the Places to Grow Act and the Bill 51 amendments to the Planninq Act; and, requesting the Premier to appoint a commission to conduct a provincial public inquiry to remove the innuendo and confrontation in the current development processes and to restore and maintain public confidence in good government in Ontario and its municipalities. Council Meeting Minutes - 33- July 14, 2008 Resolution #C-408-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item D - 17 from Mayor Marolyn Morrison , Town of Caledon with respect to the challenges arising from the implementation of provincial growth legislation and the request for a public inquiry be received for information. "CARR I ED" D - 18 Dr. Michael Murphy, Chairman, Sport Alliance of Ontario, advising the sportalliance delivers six multi-sport Games showcasing Ontario's athletes and communities and has forwarded a copy of the Ontario Games Bid Guidelines for upcoming Games in 2010-2011 to the Director of Community Services; encouraging the municipality to be a part of the Ontario Games Program and noting that sportalliance staff are available to assist with any questions regarding the bid process. Resolution #C-409-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Correspondence Item D - 18 from Dr. Michael Murphy, Chairman, Sport Alliance of Ontario with respect to the Ontario Games Program be received for information. "CARRIED" D - 19 Flora and Clifford Curtis thanking Council for granting permission to hold a Family Reunion Fireworks Display on Saturday, July 19, 2008; advising that due to a change in plans they are requesting permission to change the date of the Fireworks Display to Friday, July 18, 2008. (Emergency and Fire Services and the Municipal Law Enforcement Division have no concerns with the request to change the date.) Resolution #C-41 0-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT the request submitted by Flora and Clifford Curtis to amend the permit date to conduct a Fireworks Display from Saturday, July 19, 2008 to Friday, July 18, 2008, be approved. "CARRIED" Council Meeting Minutes - 34 - July 14, 2008 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report July 7,2008 Resolution #C-411-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report # 1 be amended to add: "Item 39 - Confidential Property Item - Verbal Report from the Director of Planning Services"; and THAT General Purpose and Administration Committee Report of July 7, 2008, be approved with the exception of Items #1 (d), #9, and #28. "CARRIED" Item # 1 (d) Resolution #C-412-08 Moved by Councillor Trim, seconded by Councillor Novak THAT Report CSD-019-08 be received for information; and THAT the Official Opening of the Newcastle & District Recreation Complex be scheduled for late September, 2008. "MOTION LOST" Resolution #C-413-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report CSD-019-08 be received for information. "MOTION CARRIED ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Pecuniary Interest Councillor Foster ..J Councillor Hooper ..J Councillor Novak ..J Councillor Robinson ..J Councillor Trim ..J Councillor Woo ..J Mayor Abernethy ..J Council Meeting Minutes - 35- July 14, 2008 Item #9 Resolution #C-414-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Report PSD-077-08 be tabled until the September 22,2008, meeting of the General Purpose and Administration Committee. "CARRI ED" Item #28 Resolution #C-415-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-047-08 be received; THAT the Manager of Purchasing be authorized to continue with the formal negotiations of a new lease agreement with Bowmanville Tennis Club, for the lease of tennis courts located at the Clarington Older Adults 26 Beech Avenue for the term of January 1, 2008 to December 31, 2011; THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor; and THAT the By-law marked Schedule "A" to Report COD-04 7 -08, authorizing the Mayor and the Clerk to execute the proposed Lease Agreement with the Bowmanville Tennis Club be forwarded to Council for approval. "MOTION CARRIED ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Pecunia Interest Councillor Foster Councillor Hoo er Councillor Novak Councillor Robinson Councillor Trim Councillor Woo Ma or Aberneth Council Meeting Minutes - 36- July 14, 2008 STAFF REPORTS 1. Report CLD-022-08 - Phoenix Transportation Property Concerns Resolution #C-416-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the deadline for compliance with the Notice issued by the Municipal Law Enforcement Division concerning a property located at 120 Princess Street in Orono be extended to a maximum of 24 months. "MOTION WITHDRAWN" Resolution #C-417 -08 Moved by Councillor Novak, seconded by Councillor Trim THAT Report CLD-022-08 be received; and THAT the deadline for compliance with the Notice issued by the Municipal Law Enforcement Division concerning a property located at 120 Princess Street in Orono be extended to a maximum of 12 months. "CARRI ED" 2. Confidential Verbal Report of the Chief Administrative Officer regarding a Negotiation Update. 3. Confidential Report PSD-084-08 regarding a Property Matter. Resolution #C-418-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Staff Report # 2 - Confidential Verbal Report of the Chief Administrative Officer regarding a Negotiation Update and Staff Report #3 - Confidential Report PSD-084-08 regarding a Property Matter be referred to the end of the agenda to be considered during a "closed" session of Council. "CARRIED" BUSINESS ARISING FROM NOTICE OF MOTION There were no Notices of Motion previously given. Council Meeting Minutes - 37- July 14, 2008 UNFINISHED BUSINESS Resolution #C-419-08 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report PSD-076-08 and Addendum to PSD-076-08 be received; THAT the Clarington Official Plan be amended as shown in Attachment 3 to Report PSD-076-08 to permit a minor expansion to the Bond Head Rural Cluster as proposed by the application submitted by Barr's Developments Limited, and that the necessary by-law be passed; THAT Council provide for the draft approval prior to the closing and conveyance of the Darcy Street road allowance and require cash-in-Iieu of parkland dedication; THAT conditions 8 and 14 of Attachment 5 to PSD-076-08 be amended as follows: i) "8. The unopened road allowance situated within the subject lands must be legally closed and conveyed into private ownership prior to final approval of this plan. The Owner will be required to obtain the approval of the Council of the Municipality of Clarington for the proposed road closure and meet all municipal policy requirements pertaining to the legal closure of the road allowance." ii) "14. The Owner is required to provide the appropriate cash-in-Iieu of the parkland dedication as required under the Planning Act." THAT the application for proposed draft Plan of Subdivision S-C-2006-0002 submitted by Barr's Developments Limited be approved, subject to the conditions as contained in Attachment 5 to Report PSD-076-08 as amended; THAT the Zoning By-law Amendment application submitted by Barr's Developments Limited be approved, as contained in Attachment 6 to Report PSD-076-08; THAT the By-law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2006-0002 and the Municipality of Clarington be approved as contained in Attachment NO.7 to Report PSD-076-08; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Addendum to Report PSD-076-08 and Council's decision; and Council Meeting Minutes - 38 - July 14, 2008 THAT all interested parties listed in Addendum to Report PSD-076-08 and any delegation be advised of Council's decision. "CARRIED" BY-LAWS By-laws 2008-132, 2008-133 and 2008-134 were withd rawn as a result of the tabling of Report PSD-077 -08. Resolution #C-420-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2008-125 to 2008-131, 2008-135 to 2008-150, and By-law 2008-152; 2008-125 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Black Creek Developments Ltd.) 2008-126 Being a by-law to appoint an individual as a Parking Enforcement Officer for Private Property (Cindy Scott) (2377 and 2379 Highway 2 and 100 Clarington Boulevard) 2008-127 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Prestonvale Heights Limited) 2008-128 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (CCCC Durham East Limited) 2008-129 Being a by-law to adopt Amendment No. 63 to the Clarington Official Plan (Barr's Developments Limited) 2008-130 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the former Town of Newcastle (Barr's Developments Limited) 2008-131 Being a by-law to authorize entering into an agreement with the Owners of draft plan S-C-2006-0002, any Mortgagee who has an interest in the said Lands, and the Corporation of the Municipality of Clarington in respect of S-C-2006-0002 (Barr's Developments Limited) Council Meeting Minutes - 39- July 14, 2008 2008-135 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (2117412 Ontario Limited And Pointe Of View Developments (Stonecreek Pointe) Inc.) 2008-136 Being a by-law to amend By-aw 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (2117412 Ontario Limited And Pointe Of View Developments (Stonecreek Pointe) Inc.) 2008-137 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Patricia Stephenson) 2008-138 Being a by-law to authorize the execution of Minutes of Settlement between the Municipality of Clarington and the Estate of Richard Joseph Pajdo and Henryka and Tadeusz Jurski of claims arising out of the expropriation of 774 Martin Road, Bowmanville 2008-139 Being a by-law to stop up and close as a public highway portions of road allowance and to authorize the conveyance of Parts 10 & 12 on Registered Plan 10R-687 and Part 8 on Registered Plan 1 OR-619 to Cameco Corporation 2008-140 Being a by-law to authorize the execution of an Amending Agreement of Understanding between the Corporation of the Municipality of Clarington and Baysong Developments Inc. for the purpose of pregrading a future development site in the Northglen West Neighbourhood 2008-141 Being a by-law to authorize the execution of an Agreement between the Corporation of the Municipality of Clarington and Canadian Pacific Railway Company for the purpose to widen Mearns Avenue through the crossing at grade across the railway at Mileage 162.92, Belleville Subdivision 2008-142 Being a by-law to appoint an individual as Parking Enforcement Officer (Davi Sinde) 2008-143 Being a by-law to authorize an agreement between the Corporation of the Municipality of Clarington and Community Care Durham, Bowmanville, Ontario, to enter into agreement for the lease space at Garnet B. Rickard Recreation Complex, 2440 King Street West, Bowmanville, Ontario Council Meeting Minutes - 40 - July 14, 2008 2008-144 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Rutherford Contracting Ltd, Gormley, Ontario, to enter into agreement for the Construction of Knox Neighbourhood Park, Bowmanville Ontario 2008-145 Being a by-law to authorize an agreement between the Corporation of the Municipality of Clarington and the Bowmanville Tennis Club, Bowmanville, Ontario to enter into agreement for the lease space at the Clarington Beech Centre, 26 Beech Avenue, Bowmanville, Ontario 2008-146 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and the Region of Durham, Lake Front Municipalities and First Base Solutions Inc. to enter into agreement for the purchase of Orthophotography 2008-147 Being a by-law to authorize an agreement between the Corporation of the Municipality of Clarington and Clarington Kids Inc., Courtice, Ontario, to enter into agreement for the lease space at Courtice Community Complex, 2950 Courtice Road North, Courtice, Ontario 2008-148 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (W. Michael Armstrong) 2008-149 Being a by-law to appoint an acting Head of Council to act in the place of the Head of Council for the Municipality of Clarington and to amend By-law 2006-217 2008-150 Being a by-law to authorize an agreement to facilitate a land acquisition Of 71 Old Kingston Road in Courtice as detailed in the confidential verbal report of the Director of Planning Services on July 7, 2008 2008-152 Being a by-law to appoint an individual as a Parking Enforcement Officer for Private Property (Michael Murray) (2377 and 2379 Highway #2 and 100 Clarington Boulevard); and THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" Council Meeting Minutes - 41 - July 14, 2008 NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. OTHER INFORMATION Councillor Novak advised of the Regional Services Property Services Update available July 10 to 13 and that she has a phone number if anyone has questions. Resolution #C-421-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the meeting be "closed" in order to consider a confidential Verbal Report of the Chief Administrative Officer regarding the Host Community Agreement Negotiations Update and Confidential Report PSD-084-08 regarding a Property Matter. "CARRIED" The meeting resumed in open session at 10:04 p.m. STAFF REPORTS (cont'd) 2. Confidential Verbal Report of the Chief Administrative Officer regarding a Negotiation Update Resolution #C-422-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Confidential Verbal Report of the Chief Administrative Officer regarding the Host Community Agreement Negotiations Update be received for information. "CARRI ED" 3. Confidential Report PSD-084-08 regarding a Property Matter Resolution #C-423-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-084-08 be received and approved; THAT the Minutes of Settlement between Chigweyaru Agbaru, Thomas Damon Cauchon and the Municipality of Clarington contained in Attachment 1 to Report PSD-084-08 be approved; Council Meeting Minutes - 42- July 14, 2008 THAT a by-law be passed authorizing the Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute the Minutes of Settlement contained in Attachment 1 to Report PSD-084-08; and, THAT the amount of compensation to be paid to Chigweyaru Agbaru and Thomas Damon Cauchon or to their written direction pursuant to the Minutes of Settlement for the release of all their claims arising out of the expropriation in the total amount of $272,171.21 leaving the balance of compensation to be paid by the Municipality of $36,750.00 plus appraisal costs of $25,862.00 and the reasonable legal costs that have been incurred by them as determined by the Director of Planning Services in consultation with the Municipality's Solicitor. These funds are to be paid out of the Land Acquisition Account. "CARRIED" BY-LAWS (cont'd) Resolution #C-424-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By- 2008-151; 2008-151 Being a by-law to authorize the execution of Minutes of Settlement between the Municipality of Clarington and Chigweyaru Agbaru and Thomas Damon Cauchon of claims arising out of the expropriation of 50 East Beach Road, Bowmanville; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" Council Meeting Minutes - 43- July 14, 2008 CONFIRMING BY-LAW Resolution #C-425-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2008-153, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 14th day of July, 2008; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRI ED" ADJOURNMENT Resolution #C-426-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 10:07 p.m. MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE SEPTEMBER 15, 2008 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1-1 Minutes of the Clarington Traffic Management Advisory Committee dated June 19, 2008. (Copy attached) I - 2 Minutes of the Newcastle Community Hall Board dated May 20, 2008. (Copy attached) I - 3 Minutes of the Ganaraska Region Conservation Authority dated June 19,2008. (Copy attached) I - 4 Minutes of the Kawartha Conservation Authority dated May 7, 2008. (Copy attached) I - 5 Rebecca Tomlin, Public Health Nurse, Durham Region Health Department, forwarding an informational brochure on the Durham Region Food Charter, a community vision created to outline the beliefs of residents about food and the food system in Durham, and providing an overview of the Food Charter, how it can be used throughout the community and how to access it. Further information about the Charter is available at www.durhamlives.orq or by calling 1-800-841-2729. I - 6 Federation of Canadian Municipalities (FCM) Centre for Sustainable Community Development, announcing FCM has launched a new Green Municipal Fund (GMF) financing opportunity for the remediation of brownfield sites, water projects that improve effluent quality from municipal wastewater treatment systems, and municipal studies and projects related to sustainable transportation in which up to $20 million in low-interest loans, $400,000 for each eligible project will be made available to municipal governments and their partners. Applications will be received and processed continuously after July 10, 2008 with each application assessed individually on its own merits. Questions relating to GMF funding opportunities should be directed to Monique Delinelle, Application Coordinator at 613-241-5221, ext. 357 or at mdelinelle@fcm.ca. Summary of Correspondence - 2 - September 15, 2008 1-7 The Honourable Donna Cansfield, Minister of Natural Resources, advising of the enactment of Ontario's new Endangered Species Act, 2007 advising habitat protection provisions of the Act are similar to those provided to threatened and endangered species underthe Provincial Policy Statement and that regulatory provisions and policies have been developed under the new Act to ease the transition from the Old Act to the new one and training will be scheduled to help municipalities understand in detail how the Act will likely affect municipal planning. Further information is available by contacting local MNR offices or Karen Bellamy; Section Manager, Species at Risk at 705-755-1727. I - 8 Kerry Meydam forwarding a media release from the Region of Niagara dated July 11, 2008 advising that members of the Niagara- Hamilton WastePlan Joint Working Group have accepted the recommendations of a staff report calling to focus on waste diversion priorities and end the agreement between the two municipalities for the Environmental Assessment (EA) Study for disposal alternatives. Niagara Region and the City of Hamilton continue to be committed to 65% diversion from landfill and are focusing their energies on achieving that goal. 1-9 John R. O'Toole, MPP, Durham, responding to Mayor Abernethy's correspondence regarding the "Green Shift" policy; forwarding information on the Province's $20 million Municipal Eco Challenge Fund, wherein municipalities can apply for grants to cover up to 50% of the cost of innovative energy retrofits to a maximum of $500,000; advising of the opportunity for community groups and municipalities to apply for funding to switch to a lower carbon lifestyle through the Community GO Green Fund; and, encouraging Clarington's Living Green Committee to monitor the Ministry of the Environment website and related links at www.ene.qov.on.ca for recent developments. I - 10 The Honourable Dalton McGuinty, Premier of Ontario, extending appreciation to Council for supporting a new two-unit nuclear generating station for the Darlington site; and advising that the Government remains committed to ensuring a balanced, stable, clean energy mix that will serve the Province's needs. 1- 11 Martha A. Pettit, Deputy Clerk, Town of Whitby, advising that on July 7,2008, the Town of Whitby passed the following resolution pertaining to the Durham Region Official Plan Review: Protecting for Future Transit Station at Lakeridge Road and Highway 401: Summary of Correspondence - 3 - September 15, 2008 "1. THAT Durham Region provide, by amendment to the Durham Region Official Plan, for the designation of lands to identify and protect for the establishment of a future major transit station at Lakeridge Road and Highway 401 to serve the future residents of Durham's Whitby and its neighbouring municipalities; and, 2. THAT all area Municipalities be copied with Council's resolution." I - 12 Sheila Hall, Executive Director, Economic Development Officer, Clarington Board of Trade, extending appreciation to Mayor Abernethy for participating in the in camera session with the Honourable Sandra Pupatello, Minister of Economic Development and Trade on June 24, 2008, which provided representatives from all sectors and geographic areas of Clarington with the opportunity to bring Clarington's goals to the Minister's attention; and advising that a copy of the list of issues discussed has been sent to Minister Pupatello; and, that the Board of Trade will be following up with the Minister's office to ensure that Clarington's message has been brought to the attention of other Ministries as necessary. I - 13 Kathy Kielt, Committee Clerk, Regional Municipality of Halton, advising Council that on July 16, 2008, Halton Region passed the following resolution pertaining to the Reach Out Centre for Kids (ROCK): "1. THAT the Memorandum from the Commissioner and Medical Officer of Health re: Delegation - July 8th Health and Social Services Committee Meeting, and the presentation from the Reach Out Centre for Kids (ROCK) be received. 2. THAT staff be directed to report back on the feasibility of establishing a Task Force to address Youth Mental Health. 3. THAT this resolution be circulated to GT A Mayors and Chairs and to Halton MPs and MPPs." A copy of the presentation of Ron Rodgers, Executive Director of Reach Out Centre for Kids providing an overview of the programs, services and challenges of the organization was enclosed for information. Summary of Correspondence - 4 - September 15, 2008 1-14 John O'Toole, MPP, Durham, writing to the Honourable John Gerretsen, Minister of the Environment forwarding a copy of the Township of Uxbridge's resolution supporting the resolution from the Corporation of the Nation Municipality regarding compensation to property owners for loss of land use/enjoyment resulting from initiatives under the Clean Water Act; and advising he is of the opinion that any provincial initiative that removes land from its current use should acknowledge property rights and that there needs to be some form of appeal or dispute resolution attached to laws that impact a citizen's rightful enjoyment and use of their property. I - 15 Brian Brasier, Executive Director, Friends of Second Marsh, thanking Council for their generous support that together with their volunteers and staff, enabled Friends of Second Marsh to raise approximately $5000 from activities they hosted on July 6 and 7, 2008 during the Great Waterfront Trail Adventure, an eight-day 680 km end-to-end cycling trip on the Waterfront Trail; and advising that the Adventure provided the opportunity to showcase and raise awareness in the community of the Second Marsh Wildlife Area, the McLaughlin Bay Wildlife Reserve and Darlington Provincial Park. I - 16 Dr. Helena Jaczek, Parliamentary Assistant, Ministry of Health Promotion, thanking the municipality for their efforts in helping the Ministry to collect local information for the mapping component of the Ontario Trails Strategy, which will help to maximize the use of trails to improve the overall health and well-being of Ontarians and to bring social, economic and tourism benefits to communities across the province. I - 17 Michael C. Angemeer, P.Eng., President and CEO, Veridian Corporation, forwarding a copy of Veridian's 2007 annual report and a copy of the Coalition of Large Distributors CDM Retrospective Report providing an overview of the coalition's collective accomplishments in promoting electricity conservation over the past three years; advising that in 2007 Veridian Corporation achieved a return on shareholders' equity of 10.2 percent, maintained an unblemished workplace safety record, improved distribution system reliability performance, and keenly supported the development of a 'conservation culture' in Ontario, thereby delivering results that balance the interests of all Veridian's stakeholders. Summary of Correspondence - 5 - September 15, 2008 I - 18 Kathy Shaver, Vice President, Corporate Affairs, Nuclear Waste Management Organization (NWMO), forwarding a copy of their "Implementing Adaptive Phased Management 2008 to 2012" plan, providing an overview of the NWMO Adaptive Phased Management, reconfirming and demonstrating NWMO's commitment to engaging and collaborating with Canadians in designing the process for deciding where to contain and isolate Canada's used nuclear fuel; and forwarding a copy of NWMO's Transparency Policy, June 2008. I - 19 Jean Leclerc, Chairman of the Board, Societe du 400e anniversaire de Quebec extending appreciation to all cities, communities and bell ringers for participating and supporting the celebration on July 3, 2008, marking the arrival of Samuel de Champlain at Quebec 400 years ago. 1-20 Debi A. Wilcox, City Clerk, City of Pickering, advising Council that on July 14, 2008, the City of Pickering passed the following resolution pertaining to the Region of Durham's Growth Plan Implementation Study: "1. THAT Report PD 32-08 of the Director, Planning & Development, regarding the Growth Scenario Working Paper, dated June 13,2008, presenting the outcomes of Phases 3 & 4 of the Region of Durham's Growth Plan Implementation Study be received; 2. THAT the comments contained in Report PD 32-08 on the Recommended Preferred Growth Scenario for the Region of Durham Growth Plan Implementation Study be endorsed, and that the Region of Durham be requested to: a) Support the land use structure with Planning Committee directions noted, shown on Figure 13 B and provided as Attachment #2 to Report PD 32-08 with the following further refinements: . Increase the depth of the future Employment Areas in Pickering along Highway 407, east of Westney Road, to 1,000 metres south of Highway 407 between the Greenwood and Kinsale areas and in the vicinity of Lakeridge Road and the connector to Highway 401; . Support the designation to future Employment Areas of the remnant parcel of "whitebelt" lands located east of the future potential airport site; and Summary of Correspondence - 6 - September 15, 2008 · Expand to the south the Future Centres designations, currently shown at the two intersections of the Seventh Concession Road with Salem and Lakeridge Roads, to incorporate the Highway 407 transitway stations and adjacent lands, thereby allowing mixed residential, commercial and high intensity office uses, and consider designation of a future transit village on the south side of the Highway 407 transitway; b) In updating the population and employment tables for Pickering to reflect Planning Committee's revisions to the Recommended Preferred Growth Scenario, increase the employment figures for Pickering to include the 35,000 jobs identified by the Provincial Central Pickering Development Plan for Seaton, and allocate jobs arising from the future Employment Areas, future Living Areas and intensification in South Pickering, at a ration of no less than one job for each three new residents as is applied across the rest of the Region, as further clarified in Section 2.6 to Report PD 32-08; c) In detailing the policies for the Recommended Preferred Growth Scenario, · Establish strong phasing policies respecting the timing and process for local municipalities to bring new "whitebelt" lands into the urban area in order to address the logical and orderly provision of infrastructure and phasing of growth with municipal fiscal priorities; · Establish new policies prohibiting large format retailing within future Employment Areas; · Establish strong phasing policies respecting future Living Areas that may be affected by incompatible noise from a possible future Pickering airport so as to prevent residential or other noise sensitive uses from being established until resolution of the appropriate noise protection standard and a decision on the development and timing of the possible airport are reached; and · Better clarify the different characteristics of Transit Villages, Urban Notes, Future Centres and Waterfront Villages; Summary of Correspondence - 7 - September 15, 2008 d) With respect to strategic future Employment Areas needed beyond 2031, work with the Ministry of Public Infrastructure Renewal to establish policies permitting the Region to acknowledge as part of current Regional Plan conformity amendment, the long term intended use for these lands as future Employment Areas; e) Support the City of Pickering in its request to the Ministry of Transportation in commenting on the Highway 407 Environmental Assessment, to relocate the proposed Highway 407 maintenance yard from the south side.of the proposed interchange with Salem Road to allow maximum intensification around the Highway 407 transitway; f) Obtain from Urban Strategies Inc. and forward to area municipalities the detailed information on the amount, types and locations of intensification projected for the existing urban areas used in the background work not contained in the Working Paper; g) Support the production of a financial impact study of the Preferred Growth scenario; h) Support the updating of the watershed plans with the Toronto Region Conservation Area as appropriate; and i) That the City of Pickering request the Regional Municipality of Durham to hold a public open house in Pickering prior to the next phase of the study. 3. FURTHER, that a copy of Report PD 32-08 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, Urban Strategies Inc., other Durham Area Municipalities, the Ministry of Energy & Infrastructure, the Ministry of Municipal Affairs and Housing, and the Ministry of Transportation." Summary of Correspondence - 8 - September 15, 2008 I - 21 John O'Toole, MPP, Durham, writing further to the response the municipality received from the Honourable Dwight Duncan, Minister of Finance regarding the property tax treatment of green energy developments on farm properties in which the Minister advised the Province is committed to ensuring the treatment of renewable energy facilities in property taxation is fair, consistent, and promotes the development of green energy; and, indicating that he will continue to monitor the issue to ensure farmers who invest in green energy alternatives do not face unreasonable increases in assessment and property taxes. I - 22 Adam McAllister, Rabies Research and Development Unit, Ontario Ministry of Natural Resources, advising that the province has started its annual wildlife rabies control operations for 2008; forwarding an information package containing a map of rabies control operations for 2008, a News Release - Controlling Disease with Rabies Baits and Fact Sheets "Protecting Your Family and Your Pets Against Rabies" and "Controlling Disease with Rabies Baits"; and advising that the Ministry is committed to the research, control and eradication of rabies in Ontario, thereby protecting the health and safety of the public, their pets and the wildlife of Ontario. 1-23 Peter Zakarow, Chair, Conservation Review Board, forwarding information on how to contact the Board to engage its services on all properties where an objection arises to a Notice of Intention to Designate and advising of the hiring of Alexander Pitt, Case Coordinator, who is the main point of contact for all board inquiries and who can be reached by telephone at 416-326-3594 or by fax at 805-326-6209. I - 24 Stuart Trew, Ontario-Quebec Regional Organizer, The Council of Canadians, advising the Council of Canadians is questioning Premier McGuinty on the government's reasons for negotiating the Ontario-Quebec Economic Partnership Agreement, a new trade, investment and labour mobility agreement with the Province of Quebec modeled after the Alberta-B.C. Trade, Investment and Labour Mobility Agreement (TILMA). The Council feels that the proposed Ontario-Quebec agreement and TILMA have more to do with investors rights and weakening local democracy for the benefit of attracting more foreign direct investment from abroad and is encouraging Council to familiarize itself with TILMA and to request a full, open and public debate on the merits and dangers of signing a TILMA-like agreement with Quebec. Summary of Correspondence - 9 - September 15, 2008 I - 25 John O'Toole, MPP, Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, forwarding resolutions from the Municipality of Clarington and the Region of Durham in support of an Ontario Economic Summit to bring together business, labour, elected officials and First Nations from across the Province to develop "Made in Ontario" economic and environmental strategies; indicating the loss of more than 200,000 jobs in the manufacturing sector and the closure of the GM truck plant in Oshawa is cause for concern; and, hoping that the Province agrees that the time is right for a summit that would place Ontario on a course for recovery, growth and opportunity for the future. I - 26 John O'Toole, MPP, Durham, writing to the Honourable Jim Watson, Minister of Municipal Affairs and Housing, forwarding a resolution from the Municipality of Clarington in support of a motion from the City of Waterloo requesting clarification and confirmation of the 2008 municipal road and bridge infrastructure investment; requesting the Province's response to the Waterloo resolution; and, questioning what steps the government will take to provide long-term, sustainable funding and when the recommendations of the Provincial Municipal Fiscal and Service Delivery review will be made public. I - 27 The Honourable Lawrence Cannon, Minister of Transport, Infrastructure and Communities thanking Council for their resolution with respect to the 2008 municipal road and bridge infrastructure investment; advising that as part of the Building Canada Fund, $8.8 billion will be invested in critical national priorities, including clean water, sewage treatment, the core National Highway System, public transit and green energy; and, forwarding the Building Canada booklet summarizing the Federal Government's new long-term infrastructure plan. I - 28 Correspondence has been received from the following individuals/groups objecting to the proposed "Energy-From-Waste facility and urging Council to support more environmentally sustainable and fiscally responsible alternatives: a) Peggy Clark b) V. Martel c) Isaac Cormier d) Wayne Avery e) Patrick Lacey f) Jane Lacey g) Lynda Aiken h) Melns Frans Summary of Correspondence - 10 - September 15, 2008 i) Derek Erwin j) Louis Bertrand k) Jeanette vanLoon I) Leslie Armstrong m) William G. Muir n) Stephanie & Manuel Jimenez 0) S. Adams p) Alvina Hale q) Janet Mulder r) Charlotte Hughes s) Joe Dalrymple t) Greta Down u) Richard Hughes v) AI Aiken I - 29 John O'Toole, MPP, Durham, forwarding a copy of the response he received from the Minister of Municipal Affairs and Housing regarding the Town of Grimsby's resolution concerning the economic impacts of the greenbelt on farmers and municipalities and remedies to protect and sustain farming for future generations in which the Minister indicates that the Greenbelt Act, 2005 mandates a review of the Greenbelt Plan every 10 years to assess the effectiveness of the policies contained in the Plan and to make amendments, if appropriate, and, advising that the Ministry will not be undertaking a study into the economic effects at this time. 1-30 Linda J. Laliberte, CGA, CAO/Secretary-Treasurer, Ganaraska Region Conservation Authority (GRCA) forwarding copies of the 2002-2006 Watershed Report Card, a report on the health of local watersheds and environments within the GRCA based on data collected through GRCA monitoring and partner programs; indicating that the successes achieved are the result of over 60 years of conservation, municipal support, local partnership and community dedication; and, advising additional copies of the Report are available by contacting the Authority and that digital versions will be made available at www.qrca.on.cain the near future. I - 31 James E. Horn, CA, Horn Almand Chartered Accountants advising that the fee in connection with the compliance audit of John Mutton will be refunded to the Municipality on or about September 15, 2008. Summary of Correspondence - 11 - September 15, 2008 I - 32 Andre Groulx, General Manager, Hull-Chelsea-Wakefield Steam Train, advising of the cancellation of the 2008 Hull-Chelsea- Wakefield Steam Train Excursions resulting in the availability for purchase of a centennial steam locomotive and 9 passenger coaches and requesting the information on the tourist train project be forwarded to organizations who may benefit from this economic development opportunity. I - 33 John O'Toole, MPP, Durham, forwarding a copy of correspondence received from Premier Dalton McGuinty in response to Clarington's resolution regarding the need for a "Made in Ontario" environmental and economic summit in which the Premier advises that as the issue falls under the jurisdiction of the Ministry of Economic Development and Trade, it has been referred to the Honourable Sandra Pupatello for consideration. I - 34 Florian Levesque forwarding a copy of correspondence addressed to Regional Council warning of the dangers of incineration, recommending Council obtain further information on Zero Waste strategies; and, suggesting that rather than burning garbage and converting it to toxic materials which require further management, waste should be reduced, and diverted from landfill through composting, recycling and reuse. Mr. Levesque's correspondence also outlines his involvement in an ongoing dispute with Bennett Environmental and the New Brunswick provincial government to prevent the Bennett Environmental Inc. incinerator from operating in his area. I - 35 Nadine Francis expressing concern with the pending implementation of an incinerator in Clarington as basic rights and standards of living such as the expectation to breath clean air, drink fresh water and consume food that is not contaminated by the soil in which it grows will be compromised; questioning the logic in placing an incinerator in an area surrounded by families knowing the pollution produced will affect the health of the community, especially those suffering from asthma and the elderly; suggesting that alternative ways to deal with waste issues be investigated including making recycling mandatory; and, urging Council to say "no" to incineration and to a plan that does not have the best interests of the public in mind. Summary of Correspondence - 12 - September 15, 2008 1-36 Ken Arnold, President, Ontario Medical Association (OMA), thanking Members of Council who visited the OMA's booth, attended their reception during the Association of Municipalities of Ontario (AMO) Annual Conference, and signed their petition calling on the Province to take whatever action necessary to ensure that every Ontarian has access to the right type of care when and where they need it most; advising the OMA believes there is a need for a comprehensive province-wide recruitment and retention strategy to encourage practicing doctors to stay in Ontario and to motivate those practicing outside of Ontario to return; and encouraging Council to contact the OMA if they know of patients who have personal experiences they wish to share regarding lack of access to health care. I - 37 The Honourable Jim Watson, Minister of Municipal Affairs and Housing forwarding a copy of the "Growing the Greenbelt" booklet outlining the final criteria and process that will be used for expanding the Greenbelt. 1-38 John R. O'Toole, MPP, Durham, writing to Chief Mike Ewles, Durham Regional Police, forwarding a copy of Mayor Abernethy's correspondence regarding the safety of citizens who gather at the Highway 57 overpass in Bowmanville for the repatriation of Canadian soldiers on the Highway of Heroes in which Mayor Abernethy requests that police and emergency staff be present during these processions to ensure public safety; and advising that he is in support of the Mayor's request and trusts that Chief Ewles will review the situation to ensure that members of the public are protected. I - 39 Ari Rotman, thanking staff for continuing to work with him to resolve matters relating to the issuance of his 2008 Kennel Licence; advising that suggestions from staff to alter the existing operation in order to conform to new municipal by-laws are not financially possible; inviting staff to tour the facility to view the cleanliness of the operation; and requesting Council to reconsider their decision of February 11, 2008, in not allowing an appeal to the licensing requirements and to consider a "grandfathering" clause for his facility under the new by-law. Summary of Correspondence - 13 - September 15, 2008 CORRESPONDENCE FOR DIRECTION D - 1 Jean Graham, Chairperson, Newcastle Lions Club, requesting Council's support for their 14th Annual 'Walk for Dog Guides', a 5 km and 10 km fundraising walk through Newcastle on Saturday, October 4,2008, in support of Dog Guide Teams to assist the blind, deaf and physically challenged; advising the event raised over $22,500 in 2007; and encouraging all interested residents to participate in the walk. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 2 Cecile D. Bowers, Secretary, Branch 178 Royal Canadian Legion, requesting permission to hold their annual Remembrance Day Parades and Services on Tuesday, November 11, 2008 in Bowmanville, and Sunday, November 9, 2008, in Orono and Remembrance Day Services on Friday, November 7,2008 in Newtonville, and Tuesday, November 11, 2008 in Newcastle. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 3 Lynn Wood, requesting a street be named in honour of his father-in- law Ernest Harvey Jones, a War Veteran and well known resident of the municipality who passed away in 2007. (Motion to refer correspondence to the Director of Planning Services) D - 4 Karyn Kennedy, Executive Director, and Siew Lee Brett, Co-ordinator of Fundraising and Special Events, Boost: Child Abuse Prevention & Intervention (formerly Toronto Child Abuse Centre) advising of the 4th Annual "Go Purple for Prevention! Campaign" to raise awareness and provide education on efforts to eliminate abuse and violence in the lives of children and youth; and, requesting Council to proclaim October as "Child Abuse & Neglect Prevention Month". (Motion to Proclaim) Summary of Correspondence - 14 - September 15, 2008 D - 5 Sid Ryan, President, CUPE Ontario, requesting on behalf of CUPE, The Ontario Coalition for Better Child Care (OCBCC) and labour partners representing child care workers across Ontario, that Wednesday, October 22,2008 be proclaimed "Child Care Worker & Early Childhood Educator Appreciation Day" in recognition of the work of various groups and to acknowledge the contributions they make in the lives of community members. Posters, pins and a list of ideas to help make the Day visible in the community are available. (Motion to Proclaim) D - 6 George (Joe) Kennett submitting the name of Veteran Thomas A. (Bud) Fanning for Council's consideration in naming a street in Bowmanville or Newcastle Village in honour of his memory and his outstanding contribution not only to the war effort but in helping the youth of the community. The correspondence was also signed by thirty-five people in support of the request. (Motion to refer correspondence to the Director of Planning Services) D - 7 Heila Pitter, Outreach Services Manager, Bethesda House, requesting permission to host the 4th Annual "Clarington Take Back the Night Walk", an international event for women to "reclaim" the streets after dark, to be held on September 18, 2008, from 6:00 p.m. to 9:00 p.m.; providing details of the route; and, advising liability insurance will be submitted to the Engineering Services Department. This year the organizers are extending an invitation to men of all ages to join women and children in the walk in support of a safer community for everyone. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 8 Peter Evans, President, Clarington Older Adult Association, (COM) requesting that Council not renew either of the subleases of the space occupied by the Lions Nursery School and Durham Community Care at the Beech Centre beyond their current terms and allocate the space freed up to the COM Board at the earliest date possible, and by August 2009, at the latest. The Board feels the present enrolment of 985 members together with the level of activity and participation by their membership warrants an expansion and that they have specific programming and activity plans for the extra space. (Motion to refer correspondence to the Director of Corporate Services) Summary of Correspondence - 15 - September 15, 2008 D - 9 Newcastle Business Improvement Area, requesting the closure of King Avenue from Baldwin Street to Mill Street from 1 :00 p.m. to 12:00 a.m. on October 3,2008, and the closure of Baldwin Street to Brookhouse Drive from 6:00 a.m. to 6:00 p.m. on October 4,2008, for the Annual Newcastle Fall Festival. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 10 Tim Hick tendering his resignation from the Accessibility Advisory Committee, effective immediately and extending best wishes to the Committee in their future efforts, (Motion to receive correspondence with regret and refer to the Municipal Clerk) D - 11 Cheryl Mortimer, Clerk, Township of Muskoka Lakes, advising Council that on July 8,2008, the Township of Muskoka Lakes passed the following resolution pertaining to improvement of Municipal Property Assessment Corporation (MPAC) operations: "WHEREAS the District Municipality of Muskoka spends $2.2 million per year on the services of Municipal Property Assessment Corporation (MPAC); AND WHEREAS the Township of Muskoka Lakes is levied approximately 40% of this per annum; AND WHEREAS the Township relies on up-to-date and accurate MPAC data to fulfill legislated requirements such as circulations of applications pursuant to the Planning Act; AND WHEREAS the Township relies on up-to-date and accurate information for all 911 street numbering, emergency callouts, evacuation procedures as well as taxation; AND WHEREAS accurate and up-to-date data is not always available from MPAC; AND WHEREAS the Province of Ontario recovers approximately $6 billion in taxation for education purposes but does not contribute to the operation of MPAC; Summary of Correspondence - 16 - September 15, 2008 NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Muskoka Lakes strongly request the Board of Directors of MPAC to improve their operations by: 1. allocating provincial funds to correct the over 70,000 errors across the Province for those municipalities with greater reliance on the data receiving priority; 2. making errors and backlog in data a priority to complete; 3. working with lower and upper tier municipalities to correct these errors. AND FURTHER THAT this resolution be circulated to Premier Dalton McGuinty, the Honourable Jim Watson, Minister of Municipal Affairs and Housing, Member of Provincial Parliament Norm Miller, Opposition Leaders, Association of Municipalities of Ontario, Association of Municipal Managers, Clerks and Treasurers of Ontario, the District Municipality of Muskoka, and all Province of Ontario municipalities." (Motion for Direction) D - 12 Peter Evans, President, Clarington Older Adult Centre Board, Clarington Older Adult Association (COM) forwarding correspondence the Board has sent to the Minister of Health and Long Term Care requesting clarification of the present funding situation for Elderly Persons Centres (EPC) in Ontario with respect to the status of the Province's 2007 initiative to fund new Elderly Persons Centres; requesting the Minister to clarify timelines to ensure that the Association receives the appropriate funding application instructions and that the Province considers the COAA as one of the 24 new centres approved for funding; and, requesting that Council pass a motion in support of the request for funding under the expanded Elderly Persons Centre Grant program, similar to Resolution #C-496-07 passed on September 24,2007, as follows: "WHEREAS the Clarington Older Adult Centre has been providing exceptional services to the 50+ population of Clarington since 1998; WHEREAS the funding under the Elderly Persons Centres Act has never been available to the Clarington Older Adult Association due to a freeze in the funding by the Province that occurred when the centre opened; Summary of Correspondence - 17 - September 15, 2008 WHEREAS, should this have been available to the COAA, they would have received approximately $270,000 since their inception in programming funds; WHEREAS it appears that the COAA are the only centre in Durham not supported by the Elderly Person Centres Act grant program; WHEREAS the COAA have been instrumental in lobbying for many years for expansion in funding for elderly persons centres but have not been included in recent announcements because the expanded funding has only been made available to existing Elderly Persons Centre Grant funded organizations; NOW THEREFORE BE IT RESOLVED THAT the Honorable Jim Bradley, the Minister Responsible for Seniors and the Honorable George Smitherman, the Minister of Health and Long-term Care be requested to include the Clarington Older Adult Centre on equal footing to the existing funded organizations by providing funding to them under the expanded Elderly Persons Centre Grant program; and THAT the Region of Durham and all Durham MPPs be copied on this resolution." (Motion for Direction) D - 13 The Honourable Jim Karygiannis, MP, Scarborough-Agincourt, forwarding a copy of Bill C-568 - An Act to Amend the Motor Vehicle Safety Act (speed limiters) - requesting Council's support of Bill C- 568 to include prohibitions against the manufacture, importation, sale, lease, operation and release after repair of motor vehicles manufactured after January 1, 2010 if they are not equipped with a speed limiter that is engaged and set to a maximum speed that is not greater than 150 kilometres per hour. (Motion for Direction) Summary of Correspondence - 18 - September 15, 2008 D - 14 Curtis Hodgins, General Manager, Bowmanville Eagles Jr. "A" Hockey Club, requesting permission to use the main hall of the Garnet B. Rickard Recreation Complex at no charge from Friday, September 19, 2008, to Sunday, September 21,2008, for the annual Ontario Provincial Junior "A" Governor's Showcase Tournament which includes teams from all across Ontario and from Buffalo, New York. The tournament will benefit the local economy and provide an opportunity to promote the municipality. (Motion for Direction) D - 15 Debbie Edmonds, Acting Town Clerk, Town of Halton Hills, advising Council that on August 11,2008, the Town of Halton Hills passed the following resolution pertaining to a public inquiry into the challenges facing municipalities from the implementation of Provincial Growth Legislation: "THAT Council authorize Mayor Bonnette to communicate with Premier Dalton McGuinty and the Attorney General Chris Bentley to: · Request that the Lieutenant Governor in Council appoint one or more persons to conduct a provincial public inquiry into the challenges facing municipalities from implementation of provincial growth legislation, such as the Places to Grow Act and the Bill 51 amendments to the Planning Act, and · Advise the Premier and the Attorney General that such an inquiry is necessary to remove the innuendo and the confrontation in the current development processes and to restore and maintain public confidence in good government in Ontario and its municipalities. AND FURTHER THAT this resolution be forwarded to all Ontario Municipalities." (Motion for Direction) D - 16 John D. Leach, Town Clerk, Town of Innisfil advising Council that on August 13, 2008, the Town of Innisfil passed the following resolution pertaining to the Ontario Energy Board Order: "WHEREAS the Ontario Energy Board has ordered Innisfil Hydro to undergo a process to analyze revenue to cost ratios for each customer class; and Summary of Correspondence - 19 - September 15, 2008 WHEREAS Innisfil Hydro's analysis indicates that the annual impact is a $387,500 increase to the Town of Innisfil for streetlight distribution costs; and WHEREAS this increased cost translates to a 2.74% property tax increase for the residents of the Town of Innisfil to bear; and WHEREAS the proposed distribution rates for the relatively small size of streetlight services is proportionally much higher than that for most other distribution customers; and WHEREAS Innisfil Hydro has canvassed other Local Electricity Distributors in Ontario and similar situations exist for all of them. NOW THEREFORE BE IT RESOLVED THAT Council requests that the Association of Municipalities of Ontario as an intervener at the Ontario Energy Board requests that this distribution charge be reviewed/reduced. FURTHER THAT the Chair of the Ontario Energy Board (Howard Wetston) be requested to review and amend streetlight distribution rates to reflect a more accurate cost allocation; and FURTHER THAT the Ontario Minister of Energy and Infrastructure be requested to ensure that the Ontario Energy Board fulfill its mandate being "We will endeavour to consider the interests of all stakeholders in performing our duties in the public interest", by ensuring that the above matters be addressed; and FURTHER THAT this resolution be forwarded to the Association of Municipalities of Ontario for their support; and FURTHER THAT this motion be circulated to all municipalities in Ontario and local MPP's in Simcoe County." (Motion for Direction) D - 17 Natalie Garnett, MA, CMO, Clerk, Township of Galway-Cavendish & Harvey advising Council that on July 22,2008, the Township of Galway-Cavendish & Harvey passed the following resolution pertaining to protection of Canada's fresh water lakes and rivers: "WHEREAS water is a valuable natural resource in Ontario and in Canada, and plays a critical role in our history, recreation, livelihoods and health; and Summary of Correspondence - 20 - September 15, 2008 WHEREAS the Federal and Provincial governments are facing ever increasing pressures to export this resource to the United States of America and other countries, THAT the Council of the Township of Galway-Cavendish & Harvey request the Provincial and Federal governments to protect Canada's water resources from export discussions; and FURTHER that the Council of the Township of Galway-Cavendish & Harvey request the Federal and Provincial governments to protect Canada's fresh water lakes and rivers from being used as toxic dumps for the mining and oil refinery industries; and THAT this resolution be circulated to Laurie Scott, MPP, Barry Devolin, MP, the Province of Ontario, all Municipalities in Ontario, the Government of Canada, and the International Joint Commission on the Great Lakes." (Motion for Direction) D - 18 Marion I. Koepke, CMO, City Clerk, City of Owen Sound advising Council that in August, 2008, the City of Owen Sound passed the following resolution pertaining to an exemption of provincial sales tax on goods and services for Ontario police services: "THAT Owen Sound City Council hereby endorses resolution 2008-03 from the Ontario Association of Chiefs of Police regarding the exemption of sales tax for Ontario police service purchases: 'WHEREAS police services in Ontario are faced with on- going financial pressures to be able to provide reasonable levels of service to keep Ontario communities safe, and WHEREAS local property taxes are the main source of funding for municipal and regional police services budgets, and WHEREAS police services are faced with significant costs in paying for necessary specialty equipment, vehicles and buildings that are unique to ensure a safe Ontario, and WHEREAS the Federal Government has shown leadership in exempting municipalities from having to pay GST in recognition of one level of government taxing another. Summary of Correspondence - 21 - September 15, 2008 THEREFORE BE IT RESOLVED that the Government of Ontario provide a full exemption of provincial sales tax on goods and services for Ontario police services similar to the GST exemption.' and further THAT a copy of this resolution be circulated to all municipalities in Ontario through an AMO broadcast seeking support for the sales tax exemption for Ontario Police Services purchases." (Motion for Direction) D - 19 Marion I. Koepke, CMO, City Clerk, City of Owen Sound advising Council that in August 2008, the City of Owen Sound passed the following resolution pertaining to exemption of provincial sales tax on goods and services for all municipalities: "WHEREAS municipalities in Ontario are faced with on-going financial pressures in order to provide reasonable levels of service in Ontario communities, and WHEREAS local property taxes are the main source of funding for municipal budgets, and WHEREAS the Federal Government has shown leadership in exempting municipalities from having to pay GST in recognition of one level of government taxing another, NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of The Corporation of the City of Owen Sound hereby requests that the Government of Ontario provide a full exemption of provincial sales tax on goods and services to all Ontario municipalities similar to the GST exemption, and further THAT this resolution be forwarded to Premier Dalton McGuinty; The Honourable Dwight Duncan, Provincial Minister of Finance; the Association of Municipalities of Ontario; and Bill Murdoch, M.P.P., Bruce-Grey-Owen Sound, seeking support for municipalities being exempt from provincial sales tax on goods and services, and further THAT this resolution be circulated to all municipalities in Ontario through an AMO broadcast seeking support for municipalities being exempt from provincial sales tax on goods and services." (Motion for Direction) Summary of Correspondence - 22 - September 15, 2008 D - 20 Shelly van Empel, Legislative Administrator, Town of Milton, advising Council that on August 18, 2008, the Town of Milton passed the following resolution pertaining to a deposit/return system on aluminum and plastic drink containers: "WHEREAS Aluminum Cans and Plastic Drink Containers create significant litter on our Roadways and whereas the deposit/return system for alcoholic beverages has proved an effective deterrent to roadside littering; AND WHEREAS many of these Plastic Drink Containers contain water obtained by commercial operations with little or no positive benefit for local residents, and whereas large-scale water taking may adversely affect local water resources, and whereas commercial water tanker trucks create uncompensated wear to local roads AND WHEREAS a deposit may encourage residents to use personal reusable containers reducing the demand for plastic bottled water; BE IT RESOLVED THAT the Town of Milton endorses the Region of Halton's resolution requesting that the Minister of the Environment consider placing a deposit/return system on aluminum and plastic drink containers and that this resolution be forwarded to the Association of Municipalities of Ontario for circulation to all municipalities in Ontario for information and support." (Motion for Direction) 1-1 CI!Jlmgtnn Approved bv committee members CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting Thursday, June 19, 2008 PRESENT: (Chair) Clayton Morgan Councillor Adrian Foster Kerry Meydam Lisa Robinson Wallace Bradley (Vice-Chair) Gord Lee Georg Krohn Elwood Ward Gillian Bellefontaine ALSO PRESENT: Tony Cannella, Director of Engineering Services Leslie Benson, Manager of Transportation & Design Ron Baker, Traffic & Transportation Co-ordinator Stuart McAllister, Road Safety Co-ordinator, Durham Region REGRETS: Constable Esther Rathwell, David Reesor, Sandy Lyall 1.0 ADOPTION OF MINUTES-(May15, 2008) The following motion was proposed: THAT: "The minutes of the May 15,2008 meeting are approved with no changes." MOVED: by Elwood Ward; SECONDED by Gord Lee CARRIED 2.0 ITEMS FOR INFORMATION 2.1 Road Watch-(Gord Lee) Since our last meeting 21 traffic violations have been reported. Thirteen are from the website, 4 incidents were reported through the drop boxes and 4 came from school bus operators. All of the school bus incidents were a result of driving through the signals and arm barrier. A number of the inactive drop boxes that have 0 incident reports over the past year and a half such as Mitchell Comer, Enniskillen, Newtonville, Courtice Coffee Time and the Canadian Tire Store in Bowmanville will be removed. Boxes will be sealed for a one month period and a notice will be posted instructing the public how to report on-line. After one month the boxes will be removed and the Road Watch members will concentrate on responses from the website. Each person that reports through the web site will receive acknowledgement along with a thank you letter from the Clarington Road Watch Committee. There will be a drop box installed at the Newcastle Memorial Arena and the committee will concentrate on locations where the public gathers. The committee is checking whether they can install boxes at South Courtice Arena and the Newcastle Recreation Centre. This along with a few well placed articles on Road Watch should help with increased public participation. Stuart McAllister mentioned that ifthere are any careless school bus drivers to firstly get their bus number and report them to the bus company (for example Coach Canada) or call Stuart McAllister personally at Durham Region. 2.3 Highway 407 Update-(Leslie Benson) At the last meeting it was noted that MTO has proceeded with a preliminary planning and design. Leslie Benson handed out a draft package that was presented at the Municipal Advisory Committee Meeting for members to view. It was mentioned that the 115/35 highway junction will continue to stay untouched and the 407 will flow into this area which will be slightly moved south. It will not be a freeway to freeway interchange. Municipalities are currently in discussion with MTO about which roads will be overpassed, underpassed or cul-de-sacced. 3.0 AGENDA ITEMS FOR DISCUSSION 3.1 Rural Speed Limits-Comments from Members Leslie Benson and Ron Baker met with Constable Rathwell to review the assessment and map that Ron Baker prepared for 50/60 and 70 KPH zones. Constable Rathwell supported the proposed speed limit zones and stated that they were realistic in terms of enforcement. Leslie and Ron would like to meet with the Director of Engineering to discuss this further. Ron will bring in the proposed draft copy for the committee to view. The Director of Engineering has also reviewed the proposed draft and the Engineering Department plans on going to Council to present this prior to the posting of the By-Law. There would be an extensive education process along with advertising, and the Durham Regional Police would have input. Once limits are set there will be a public education session. The Engineering Department will be looking for input from the Traffic Committee throughout this process. 3.2 Intersection of Firwood Ave. & Devondale St. in Courtice-Safety Review-Ron Baker The initial complaint regarding this intersection came from a resident living on the street. The resident was also concerned about accidents that occurred at this location as well (2 accidents back in 2004, one month apart and both teenage drivers). There have been no accidents to date since. There was a traffic study performed with results showing that of the 22 vehicles passing through this intersection in a 4 hour period, the average speed was 40.9 KPH (10 under the speed limit). Stop controls are on Devondale Street which has a higher volume of traffic than Firwood Avenue. One member visited Firwood Avenue and in her opinion there couldn't possibly be a speed issue due to the amount of vehicles parked on either side of the road. The Operation Department installed no parking signs to help keep vehicles back from the comer. Ron Baker will ensue that the resident will receive a copy of the speed statistics and accidents that were taken at this area. The Clarington Traffic Management Advisory Committee members agree with staff and the findings that there does not appear to be a safety concern at this location. 3.3 Intersection of Wellington & George Streets in Bowmanville-Safety Review/All-Way Request-Ron Baker A report went to council on April 14, 2008 which staff recommended denying the request for an all-way stop. The original request for an all-way stop was prompted by a motorist that had been involved in an accident while traveling eastbound on Wellington. Ron Baker read the conclusion of the report to members that stated that, "An All-way stop was unwarranted and not recommended by staff." Ron stated that stop signs have been checked and they are visible. Following every accident Ron Baker examines the area to ensure that there is adequate visibility. He commented that there is not a design issue. The Operations Department has been asked to paint stop bars and install no parking signs but neither have been done to date. Ron provided statistics proving that the area is not high volume but has experienced an unusual number of collisions over the past 3 years. There have been no collisions since November 2007 and staff will continue to monitor. Canada Post relocated mail boxes to the east of the site line. The following motion was proposed: THAT: "The Clarington Traffic Management Advisory Committee members have recommended a visit to this location. They will review this site and bring their findings back to the committee". MOVED: by Kerry Meydam; SECONDED by Lisa Robinson CARRIED 4.0 NEW BUSINESS AT DIRECTION OF CHAIR 4.1 Stop Bars Stuart McAllister educated the members by letting them know that stop bars are parallel to the through road. Historically, this is the rule; however, there are special circumstances as each intersection is dealt with individually. Stop bars are placed to create visibility for the stopped vehicle, whereas stop signs are placed for the optimum visibility for traffic. 4.2 Railroad Crossing Two members witnessed vehicles stopped at railway crossings (Port Darlington Road-Bowmanville Harbor and the crossing before Darlington Provincial Park) where the stop arm lifted halfway after the train passed, allowing the vehicle to proceed through the crossing. The stop arm quickly came back down and landed on the hood of the vehicles just in time for another train to pass through the crossing. Ron Baker commented that legally vehicles are to wait until the lights stop flashing and if you proceed ahead you are in violation of the law. It was recommended that CN Rail be contacted whenever situations like these arise. 4.1 Parking alongside Roads It was noted that recently tractor trailers and larger trucks have been parking alongside roads outside Tim Horton Stores in Courtice, out of convenience to the driver. They cannot park in the store lots and opt to park at the roadside closest to the store, which causes traffic concerns. Stuart McAllister from the Region advised the committee that this is an ongoing problem. 4.4. Tim Horton's-Reg. Rd. 57 & Baseline Rd.-Bowmanville There was a circulation by TDL on the site plan that went to the Region and the Engineering department, which is in the review stage. Committee members are concerned about queuing on Reg. Rd. 57and would like to force this issue in order to speed up the process. TDL has commented that they are waiting for Aspen Springs to commence. Leslie advised the members that she met with Clarington staff and the consultants on June 9th which was very productive and it was stressed that movement must take place. Leslie Benson and Stuart McAllister will follow up with the Region regarding this comment and bring their findings back to the committee for discussion. 4.5 Pedestrian Crossing-Hwy 2 & Courtice Rd.-Courtice On the east side ofHwy 2 & Courtice Rd. traffic has increased. The walk button is not being pressed and pedestrians are crossing with the light instead. Motorists are expecting pedestrians to press the walk button and it has been reported that there have been some near accidents. It was suggested that the hand signals be installed. 4.6 Speed Enforcement Issues Durham Regional Police have issues with speed enforcement in Clarington and Durham Region has worked with them to advise where problem areas exist. DRP perform calculations by taking the date and other pertinent information in order to determine were problem areas exist, therefore dedicating time to those specific locations. The Traffic Committee should consider passing a motion to create a business case that would target speed control enforcement and prove that a newly created position would pay for itself through the money collected from speed control ticketing. It was suggested that Sergeants Galipeau or Arnott be invited to attend a traffic meeting to discuss the philosophy of such an initiative. 4.7 Hampton Store Crossing The residents from Hampton have written to the Engineering Department several times regarding high speeds in the village of Hampton. They are also very concerned about the Hampton store crossing whereby trucks unload in front of the store and pedestrians do not have proper view to cross the road. The committee previously reviewed this intersection and traffic counts were conducted. No parking signs were also installed. 5.0 NEXT MEETING DATE- July 17, 2008-7:00 P.M. Committee Room IC-Enter via Municipal Administrative Centre, 40 Temperance Street, Bowmanville, through the north door on Church Street (Library entrance doors). 6.0 ADJOURNMENT MOVED by; Gord Lee THAT: "The meeting be adjourned at 8:50 P.M." 1-2 MUNICIPALITY OF CLARINGTON NEWCASTLE COMMUNITY HALL BOARD Minutes of a meeting of the Newcastle Community Hall Board held on May 20, 2008 at 7 pm in the Council Chambers. Present Were: P. Dejong (chair) G. Robinson (councillor) C. Trim (councillor) L. Franssen S. Dejong B. Snowdon G. Bell (secretary) Regrets From: C. Abraham MINUTES 1.1 Motion by C. Trim, seconded by S. Dejong That the minutes of April 15, 2008 meeting be accepted as circulated. "Carried" BUSINESS ARISING 2.1.1 P. Dejong reported he and S. Fogg purchased a burnisher from Swish Maintenance at there sale for $524.00, regular price $1000.00. They also purchased shampoo spray which claims it will remove spots without shampooer. We will try it out before going ahead with purchase of shampoo machine. 2.1.2 Schoolhouse Products has responded to our complaints about chairs and tables. Tables will be fitted with new trim and 20 chairs will be replaced within the next 4 - 6 weeks. FINANCIAL REPORT 3.1 Motion by G. Robinson, seconded by B. Snowdon That financial report is accepted as circulated. "Carried" BILLS 4.1 Motion by L. Franssen, seconded by C. Trim That bills in the amount of $640.00 for supervision be paid. "Carried" Page 2 HEAL TH & SAFETY 5.1 Risk Management report received and will be forwarded to Operations Dept. 5.2 Eaves troughs still not done - refer to Mike Williams, Operations Dept. NEW BUSINESS 6.1 Check with Mike Williams, Operations Dept regarding leak in bowling alley and caulking of kitchen door to prevent further leakage. 6.2 Masons would like electrical work for AlC done by June 4. Secretary will arrange with Moore Electrical to do the work. 6.3 Masons had their carpet shampooed 6.4 Secretary gave update on meeting with Safer Bars Coalition. Points of interest were: recommend supervision be on site during event; should homemade wine be allowed as alcohol content is not known; should table wine be left on table when bar is open. Board would like Safer Bars and lawyer to review alcohol policy. S. DeJ ong has been told there is now a minimum charge in place for drinks of $2.85. Secretary will check into this as there has been no mention of this with Safer Bars. Motion by G. Robinson, seconded by S. DeJong That we add the following to our alcohol policy - "All table wine must be removed from tables prior to bar being opened. Table wine may continue to be serve from the bar service." "Carried" 6.5 There will be no board meetings scheduled for July and August. A meeting may be called by the chair at his discretion. 6.6 Secretary has heard from WSIB regarding Brian Terry's claim. The claim has been declined. Secretary will contact HR to get direction on what we are now required to do for Brian. 6.7 Discussed parking lot paving due to the many holes. Refer to Director of Operations for a quote. 6.8 Secretary will give Joyce Kufta key to front door/auditorium for Concert In the Park. 6.9 Skip Crosby from Community Services would like to meet and discuss our hall to see if there is anything they can do to assist us. Meeting is set for June 11 at 6 pm in Council Chambers. Secretary will attend and chair ifhe is available. Adjourned 8:15 pm GANARASKA REGION CONSERVATION AUTHORITY 1-3 MINUTES OF THE FULL AUTHORITY June 19th, 2008 FA 04/08 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Brian Fallis, Chair- Township of Cavan - Monaghan Raymond Benns - Township of Alnwick/Haldimand Linda Thompson - Municipality of Port Hope Miriam Mutton - Town of Cobourg Bob Spooner - Town of Cobourg Mark Lovshin - Township of Hamilton Cal Morgan - Municipality of Port Hope Twila Marston - Township of Hamilton Gord Robinson - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Pam Lancaster, Stewardship Technician ABSENT WITH REGRETS: ALSO ABSENT: Charlie Trim - Municipality of Clarington Dave Marsh - City of Kawartha Lakes 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meetinq FA 31/08 MOVED BY: Linda SECONDED BY: Mark THAT the Full Authority approve the minutes of the May 15th, 2008 meeting. CARRIED. 4. Adoption of the Aqenda The Chair informed the Board that there is one additional piece of correspondence and a staff report. FA 32/08 MOVED BY: Bob SECONDED BY: Gord THAT the Full Authority adopt the agenda as amended. Minutes FA 04/08 Page 2 CARRIED. 5. Deleaations: None 6. Presentations: None 7. Business Arisina from Minutes: None 8. Chair and CAO/Secretarv- Treasurer Remarks The CAO reported that staff has been very busy. Summer students are working out in the field. She also presented the Watershed Report Cards to the members. Pam Lancaster and Amy Griffiths completed the documents which are now ready for circulation. Pam and Amy were commended for a job well done. The CAO gave a brief update on the GFC construction. As well the new Conservation Area Guide by Conservation Ontario was distributed. "Check Your Watershed Day" flyers were also distributed to members. 9. Business from the Board Members. Ray Benns invited everyone to the Canada Day celebrations in his municipality Mark Lovshin brought forward a picture of Pam Lancaster that was on the front of the Cobourg Daily Star which featured the "Yellowfish Road" program. Pam explained the program to the members. 1 O. Correspondence: #8 Township of Alnwick/Haldimand RE: Ganaraska Forest Centre Building for Change Ray Benns stated that there was a verbal commitment of $30,000. The Township has had to cut back this year but will revisit the contribution next year. FA 33/08 MOVED BY: SECONDED BY: Bob Spooner Twila Marston THAT correspondence item #8 be received for information. CARRIED. 11. Applications under Ontario Reaulation 168/06: The process of issuing and Board approval of permits was reviewed. Permits approved by Executive: a) 168/06-946-05/08 - Municipality of Clarington/TSH - (Municipality of Clarington) - erosion protection / remedial works - Foster Creek b) 168/06-947-05/08 0 Darcy Campbell - (Township of Hamilton) - construction of a single family dwelling, 30' x 40' shop, septic and associated fill/grading c) 168/06-948-05/08 - Sylvia Hordyk - (Township of Hamilton) - construction of a single family dwelling and septic d) 168/06-949-06/08 - Mark Collins - (Township of Hamilton) - construction of a single Minutes FA 04/08 Page 3 single family dwelling and septic, erosion protection works on intermittent watercourses at western edge of property e) 168/06-685-05/08 - Rodney Kendall - (Municipality of Port Hope) - construction of a single family dwelling and septic, driveway and associated grading (renewal) f) 168/06-835-06/08 - Alan Dey - (Township of Hamilton) - construction of a 64' x 40' barn and a 120' x 40' barn (renewal) FA 34/08 MOVED BY: SECONDED BY: Gord Robinson Bob Spooner THAT the Full Authority approve permits issued by the Executive. CARRIED. Permits requiring Full Authority discussion: None 12. Committee Reports: a) Ganaraska Forest Recreation Users Committee - minutes attached Miriam Mutton asked in regards to the debris cleaned up from trees and how clean the trails had been left. FA 35/08 MOVED BY: SECONDED BY: Ray Benns Miriam Mutton THAT the Ganaraska Forest Recreation Users Committee minutes be received for information. CARRIED. 13. New Business: a) Request for use of Conservation Authority lands The CAO presented the staff report. She stated that the legal opinion had been sought as well as input from the insurance company. The members asked about the hours of operation of the event. It was stated that the permit would ensure the Municipal bylaws were followed as well as the Authority was named in an insurance certificate. FA 36/08 MOVED BY: SECONDED BY: Gord Robinson Mark Lovshin THAT permission be given to the Port Hope Estival Committee to make use of the above noted GRCA lands subject to the approval of the Municipality of Port Hope and completion of a Ganaraska Property Use Permit. CARRIED. b) 2008 Budget Miriam Mutton asked several questions in regards to the budget. It was requested that next years budget include information on the reserves and a projection on the year. The CAO also Minutes FA 04/08 Page 4 CAO also stated the budget process with Durham was beginning and that letters will be going out to all the municipalities stating that the process is beginning. FA 37/08 MOVED BY: SECONDED BY: Mark Lovshin Twila Marston THAT the Full Authority approve the 2008 Budget. CARRIED. 14. Other Business: a) International Joint Commission - Proposed New Order of Approval and Plan 2007 for Regulation of Lake Ontario and the St. Lawrence River through the Moses / Saunders Dam at Cornwall - Massena Mark Peacock explained the staff report to the members. FA 38/08 MOVED BY: SECONDED BY: Bob Spooner Linda Thompson THAT the Full Authority support the position taken in the report to Conservation Ontario. CARRIED. b) Personal Group Insurance Program AON, who brokers the insurance plan for 30 Conservation Authorities is offering a group insurance program for employees of those same CA's. This program will have no cost nor impact on the Conservation Authority. FA 39/08 MOVED BY: SECONDED BY: Twila Marston Ray Benns THAT the Full Authority authorize the staff to sign a letter of intent for the Personal Group Insurance Plan. CARRIED. c) The CAO gave a verbal presentation to the members on an initiative from the Building for Change committee. The committee is exploring donations of stock. In order to pursue this type of donation the Authority must establish a brokerage account. It was stated that such an account must have defined guidelines that once stock is received it is sold, not held. Staff were requested to further investigate. FA 40/08 MOVED BY: SECONDED BY: Linda Thompson Bob Spooner THAT the Full Authority authorize staff to further investigate the brokerage account and a vote by phone can be carried out if required due to timing. CARRIED. Minutes FA 04/08 Page 5 15. In Camera FA 41/08 MOVED BY: SECONDED BY: Bob Spooner Cal Morgan THAT the Full Authority move in camera. CARRIED. FA 42/08 MOVED BY: SECONDED BY: Bob Spooner Twila Marston THAT the Full Authority move out of camera. CARRIED. FA 43/08 MOVED BY: SECONDED BY: Linda Thompson Gord Robinson THAT correspondence item #9 and #10 be received for information. CARRIED. 16. Adiourn The meeting adjourned at 8:40 p.m. on a motion by Bob Spooner. CHAIR Q~Q~ CAO/SECRET RY-TREASURER GANARASKA REGION SOURCE PROTECTION AUTHORITY MINUTES OF THE AUTHORITY June 19, 2008 SPA 01/08 1. Welcome and Call to Order The Chair of the Ganaraska Region Conservation Authority, Brian Fallis, called the meeting to order at 8:40 p.m. MEMBERS PRESENT: Brian Fallis, Chair- Township of Cavan- Monaghan Raymond Benns - Township of AlnwicklHaldimand Cal Morgan - Municipality of Port Hope Miriam Mutton - Town of Cobourg Bob Spooner - Town of Cobourg Mark Lovshin - Township of Hamilton Twila Marston - Township of Hamilton Gord Robinson - Municipality of Clarington Linda Thompson - Municipality of Port Hope ALSO PRESENT: Linda Laliberte, CAO/Secretary- Treasurer Mark Peacock, Director, Watershed Services Pam Lancaster, Stewardship Technician ABSENT WITH REGRETS: ALSO ABSENT: Charlie Trim - Municipality of Clarington Dave Marsh - City of Kawartha Lakes 2. Minutes of Last MeetinQ SPA 01/08 MOVED BY: SECONDED BY: Twila Marston Ray Benns THAT the Ganaraska Region Source Protection Authority approve the minutes of the December 13th, 2007 meeting. CARRIED. 3. Adoption of the AQenda SPA 02/08 MOVED BY: Gord Robinson SECONDED BY: Mark Lovshin THAT the agenda be adopted. CARRIED. 4. DeleQations None Minutes SPA 01/08 Page 2 5. Presentations: a) Drinking Water Source Protection Outreach and Education 2007/2008 Pam Lancaster presented a summary of accomplishments achieved through the 2007- 2008 Drinking Water Source Protection Outreach and Education program. SPA 03/08 MOVED BY: SECONDED BY: Bob Spooner Miriam Mutton THAT the Source Protection Authority, receive the Drinking Water Source Protection Outreach and Education program presentation for information purposes. CARRIED. b) Terms of Reference Source Protection Committee Pam Lancaster and Mark Peacock presented the Source Protection Committee Terms of Reference. The process as well as the contents of the document were explained. Miriam Mutton asked questions in regards to how information flows in the Lake Ontario Collaboration. SPA 04/08 MOVED BY: SECONDED BY: Bob Spooner Miriam Mutton THAT the Source Protection Authority receive the proposed draft Terms of Reference for information purposes. CARRIED. 6. Reports for discussion: None 7. Correspondence: SPA 05/08 MOVED BY: SECONDED BY: Bob Spooner Mark Lovshin THAT correspondence item #2 be forwarded to the Source Protection Committee as part of the comments for the Terms and Reference. CARRIED. 8. Adiourn The meeting adjourned at 9:20 p.m. on a motion by Twila Marston. .r\ /\ CHAIR I - 4 41 -, KAWARTHA CONSERVATION Minutes of Meeting # 9/08 Meeting #9/08 was held on Wednesday, May 7th, 2008 at the Kawartha Conservation office. Chair O'Connor called the meeting to order at 6:33 p.m. Present: Larry O'Connor, Chair Donna Villemaire, Vice-chair Peter Franzen Alex Ruth Ron Hooper Jim McMillen David Marsh Lloyd Robertson Lynn Philip Hodgson Staff: Wanda Stephen, Acting CAO Mark Majchrowski, Director, Watershed Management Kristie Virgoe, Manager, Environmental Protection and Restoration David Pridham, Manager, Environmental and Technical Services I Adoption of Agenda Resolution #87/08 Moved by: Seconded by: Resolved, That, the agenda for Meeting #9/08 be adopted as received. Alex Ruth Peter Franzen CARRI ED Declaration of Pecuniary Interest None declared. IMinutes of Meeting # 7/08 and # 8/08 Resolution #88/08 Moved by: Lynn Philip Hodgson Seconded by: Jim McMillen Resolved, that, the minutes of Meeting #7/08 and Meeting #8/08 be adopted as received. CARRIED KAWARTHA CONSERVATION MEETING #9/08 MAY 7TH, ,2008 PAGE 2 OF 5 I Closed Session Resolution #89/08 Moved by: Seconded by: David Marsh Lloyd Robertson Resolved, That, the Board of Directors enters into closed session. CARRIED Resolution #90/08 Moved by: Seconded by: Jim McMillen Ron Hooper Resolved, That, the Board of Directors rises from closed session. CARRIED I Progress Reports, March 31, 2008 Ms. Villemaire raised questions regarding corporate services support for the Scugog Garden Show and Friends of Kawartha Conservation, as well as questions on technical program activities on low water conditions and the LSEMP Steering Committee. Staff responded to Ms. Villemaire's questions. Resolution #91/08 Moved by: David Marsh Seconded by: Peter Franzen Resolved, That, the staff progress reports to March 31, 2008 be received for information. CARRI ED I Interim Financial Statement, March 31, 2008 The interim financial statement to March 31, 2008 was provided to the board. No unusual items or expenditures to March 31, 2008 were identified. Resolution #92/08 Moved by: Donna Villemaire Seconded by: David Marsh Resolved, That, the interim financial statement to March 31, 2008 be received as presented. CARRIED I Violations Mark Majchrowski provided an overview of violations occurring in the watershed. Mr. Franzen provided additional information on the violation in the Township of Galway-Cavendish. Mr. Majchrowski identified the inability of staff to enforce and lay charges under Ontario Regulation 182/06 (Development, Interference with Wetlands and Alterations to Shorelines and Watercourses) under Section 28 of the Conservation Authority's Act without a Regulations Officer. Discussion took place on alternative solutions such as using municipal by-law officers, regulations officers from other conservation authorities, and having MNR enforce the regulation. The board members requested that Mr. Majchrowski prepare reports on a) alternative ways to enforce violations and b) how to rehabilitate the affected site. 2 KAWARTHA CONSERVATION MEETING #9/08 MAY 7TH, 2008 PAGE 3 OF 5 I Violations continued Resolution #93/08 Moved by: Donna Villemaire Seconded by: Peter Franzen Resolved, That, the Section 28 violations reported as occurring between January and March 2008 be received for information. CARRIED Resolution #94/08 Moved by: Lloyd Robertson Seconded by: Lynn Philip Hodgson Resolved, That, the Director, Watershed Management report on various ways to deal with KRCA violations via municipal by-law enforcement officers, MNR conservation officers with respect to Section 28 regulations. CARRI ED Reports to the Board Resolution #95/08 Moved by: Jim McMillen Seconded by: Donna Villemaire Resolved, That, the report on the Future of the Trent Severn Watervvay be received for information. CARRIED Resolution #96/08 Moved by: Seconded by: David Marsh Lloyd Robertson Resolved, That, KRCA does not participate in the Biennial Tour. DEFEATED Discussion took place on attendance at the Biennial Tour to take place in Sudbury in September, 2008. Mr. Robertson indicated that this was a unique year and fiscal constraint should be shown. Mr. Robertson also questioned if a report would come back to the board. Mr. Hodgson felt the event should be attended and requested Mr. Ruth to describe his past experience. Mr. Ruth indicated his interest in attending at a 50% cost sharing ratio. Resolution #97/08 Moved by: Seconded by: Lynn Philip Hodgson Alex Ruth Resolved, That, staff proceed to register and reserve hotel accommodations for the 2008 Biennial Tour for one director and one staff prior to May 15, 2008 and that a board member attending would pay 50% of the cost. CARRI ED Resolution #98/08 Moved by: Seconded by: Donna Villemaire Ron Hooper Resolved, That, the report on Human Resources be received for information. CARRIED 3 KAWARTHA CONSERVATION MEETING #9/08 MAY 7TH, 2008 PAGE 4 OF 5 Reports to the Board continued Resolution #99/08 Moved by: Seconded by: Resolved, That, the report on Stewardship grants be received for information. Donna Villemaire Jim McMillen CARRIED Resolution #100/08 Moved by: Seconded by: Resolved, That, the report on DEAC awards be received for information. Jim McMillen Alex Ruth CARRIED Resolution #101/08 Moved by: Jim McMillen Seconded by: Lynn Philip Hodgson Resolved, That, a letter of intent be forwarded to the Ministry of Natural Resources supporting a financial commitment to the DRAPE Ortho-photography project for 2008 as outlined, and has no adverse impact on 2008 budget. CARRIED I 2008 Preliminary Budget Resolution #102/08 Moved by: Lynn Philip Hodgson Seconded by: Alex Ruth Resolved, That, the 2008 preliminary budget document titled "Information for Member Municipalities on the 2008 Preliminary Budget" be circulated to the member municipalities for a 30 day review period. CARRI ED I Correspondence Resolution #103/08 Moved by: David Marsh Seconded by: Ron Hooper Resolved, That, the correspondence and petition from Frank Wojcik be received and that, the Ministers of Environment both federal and provincial be copied, and Ministry critics and MP and MPP's and the City of Kawartha Lakes Mayor McGee. CARRI ED Resolution #104/08 Moved by: David Marsh Seconded by: Peter Franzen Resolved, That, the correspondence from Grand River Conservation Authority be received for information and the correspondence be forwarded to our member municipalities for comment. CARRIED 4 KAWARTHA CONSERVA liON MEETING #9/08 MAY 7TH, 2008 PAGE SOF 5 New Business Resolution #105/08 Moved by: Seconded by: Jim McMillen Lynn Philip Hodgson Resolved, That, a letter to CLOCA Board requesting management support be sent. CARRIED Mr. Marsh raised questions with respect to the costing of labour associated with Special Benefiting Capital Projects and requested clarification and a review of costing in the future. Resolution #106/08 Moved by: Seconded by: David Marsh Donna Villemaire Resolved, That, in preparation for the 2009 budget, staff be requested to report on actual costs to Special Benefiting Projects. CARRIED Resolution #107/08 Moved by: Seconded by: David Marsh Lloyd Robertson Resolved, That, Fleetwood Creek be re-evaluated and that a minimum fee of $20,000 be considered for the 2009 budget. CARRIED There being no further business, the meeting adjourned at 8:02 p.m. Larry O'Connor Chair Wanda Stephen Acting CAO 5 Cl~iJlgton REPORT #1 REPORT TO COUNCIL MEETING OF SEPTEMBER 15, 2008 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, SEPTEMBER 8, 2008 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) PSD-092-08 Report for Information Regarding Appeal of Official Plan Amendment, Proposed Plan of Subdivisions, and Zoning By-Law Amendments FILES: COPA2005-0008, S-C-2005-0004, S-C-2005-0003, ZBA 2005-042 and ZBA 2005-043; and S-C-2004-0004 and ZBA 2004-049 APPLICANT: Brookfield Homes (Ontario) Limited, Smooth Run Developments Inc., West Diamond Properties Inc. and Players Business Park Limited (b) EGD-036-08 Monthly Report on Building Permit Activity for June, 2008 (c) EGD-037-08 Monthly Report on Building Permit Activity for July, 2008 (d) ESD-012-08 Monthly Response Report - June, July and August 2008 (e) FND-016-08 Financial Update as at June 30, 2008 (f) FND-017 -08 2009 Budget Schedule 2. BOWMANVILLE COMMUNITY IMPROVEMENT PLAN AMENDMENT THAT Report PSD-085-08 be received; THAT the Bowmanville Community Improvement Plan Amendment contained in Attachment 2 to Report PSD-085-08, continue to be processed and that staff consider the comments received in writing or at the Public Meeting prior to finalizing the Amendment; and THAT any interested party or delegation be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1 C 3A6 T 905-623-3379 Report #1 2 September 15, 2008 3. REZONING APPLICATION TO PERMIT THREE (3) TEMPORARY SALES TRAILERS AND ASSOCIATED PARKING LOT FOR A MAXIMUM OF THREE (3) YEARS APPLICANT: 668390 ONTARIO LTD. (KAITLlN GROUP) THAT Report PSD-086-08 be received; THAT the application submitted by 668390 Ontario Ltd. to change the zoning to permit three (3) temporary sales trailers and an associated parking lot for a maximum of three (3) years be approved; THAT the by-law attached to Report PSD-086-08 to change the zoning from "A" to "A-82" be passed; and THAT all interested parties listed in Report PSD-086-08 and any delegations be advised of Council's decision. 4. REZONING APPLICATION TO PERMIT A SHOPPERS DRUG MART AND SECOND STOREY OFFICE SPACE APPLICANT: EDWARD WHITING (C/O SHOPPERS REALTY INC.) THAT Report PSD-087-08 be received; THAT the Rezoning application to permit a Shoppers Drug Mart and second storey office space, continue to be processed and that Staff consider the comments received in writing or at the Public Meeting prior to finalizing the application; THAT Staff be directed to submit a report to the Committee at the General Purpose Administration meeting scheduled for October 6, 2008; and THAT any interested parties or delegations be advised of Council's decision. 5. MINOR VARIANCE TO SIGN BY-LAW 97-157 APPLICANT: TIM HORTONS, NEWCASTLE THAT Report PSD-088-08 be received; THAT the application for Minor Variance to the Municipality of Clarington Sign By- law 97-157, submitted by Jay Summers for Tim Hortons Newcastle, to permit an increase in the number of permitted signs, for a stand-alone building on a multiple business site, from two (2) wall signs to three (3) wall signs, with a maximum size of 2.9 m2 for the third wall sign, be approved; and THAT all interested parties listed in Report PSD-088-08 and any delegations be advised of Council's decision. Report #1 3 September 15, 2008 6. GUIDELINES FOR NOISE ATTENUATION ALONG ARTERIAL ROADS THAT Report PSD-089-08 be received; and THAT the "Guidelines for Noise Attenuation along Arterial Roads" be approved. 7. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF JULY 24th, AUGUST 7th and AUGUST 21sT 2008 THAT Report PSD-090-07 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on July 24, August 7 and August 21, 2008 for applications A2008-0019, A2008- 0020, A2008-0021, A2008-0023, A2008-0024, A2008-0025 and A2008-0026, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on July 24,2008 for application A2008- 0022 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. 8. PROPOSAL TO CONVEY A CLOSED ROAD ALLOWANCE SITUATED BETWEEN LOT 28 AND 29, CONCESSION 3 FORMER TOWNSHIP OF CLARKE THAT Report EGD-038-08 be received; THAT the closed road allowance situated between Lot 28 and Lot 29, Concession 3, former Township of Clarke be conveyed to Thomas and Bonnie O'Callaghan; THAT the applicants pay the appraised land value of $556.00 as well as all legal and other financial costs associated with this transaction; and THAT Thomas and Bonnie O'Callaghan be advised of Council's decision. 9. AMENDMENT TO PARKS BY-LAW 2006-126 THAT Report CLD-023-08 be received; THAT By-law 2006-126 governing municipal parks be amended to state that the parks will be closed from dusk to dawn; and THAT the By-law attached to Report CLD-023-08 be approved by Council. Report #1 4 September 15, 2008 10. ANIMAL SERVICES QUARTERLY REPORT - APRIL TO JUNE, 2008 THAT Report CLD-024-08 be received; and THAT a copy of Report CLD-024-08 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 11. TENDER AWARDS SUMMER COUNCIL BREAK THAT Report COD-051-08 be received; and THAT the attached By-law, marked Schedule liB" to Report COD-051-08, authorizing the Mayor and Clerk to enter into the necessary agreement, be approved. 12. CREATING JOBS, BUILDING ONTARIO FUNDING THAT Report FND-018-08 be received; THAT Council approve the allocation of the Creating Jobs, Building Ontario funding to the following priority projects: COST: $1,500,000 1,500,000 310,000 60,000 46,299 50,000 $3,466,299 THAT Premier Dalton McGuinty be thanked for providing additional much needed funding to address infrastructure needs; and THAT the Mayor and Clerk be authorized to execute any necessary agreements and/or by-laws to facilitate the receipt of funds. 13. DELEGATION -JAISON GIBSON - REGARDING CONSTRUCTIVE FORGIVENESS WITH REGARDS TO SOCIAL CONCERNS THAT the delegation of Mr. Jaison Gibson be received with thanks. 14. DELEGATION - RICHARD WARD - REGARDING TAXES AND PROPERTY STANDARDS THAT the delegation of Mr. Richard Ward be received with thanks. 15. RECYCLING AT SPECIAL EVENTS THAT Staff investigate and report on the opportunity for recycling at special events hosted within our Community. Report #1 5 September 15, 2008 16. STREET NAME CHANGE THAT correspondence dated August 8, 2008 from Lawson Gay, requesting that Maplefield Drive be renamed to Rick Gay Avenue be referred to staff for consideration; and THAT Staff report back to Committee on the matter with the understanding that all costs associated to this request be the responsibility of Gay Company Limited. 17. APPOINTMENT TO ENERGY FROM WASTE FACILITY SITE LIAISON COMMITTEE THAT Tracey Ali, Roger Yates, Jim Vinson and Katie Baragar be appointed to the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee. SUMMARY OF BY-LAWS September 15, 2008 BY-LAWS 2008-155 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the former Town of Newcastle (708545 Ontario Limited) and to repeal By-law 2008-075 (Approved by Council on May 6, 2008) 2008-156 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (668390 Ontario Ltd. 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