Loading...
HomeMy WebLinkAbout06-10-2019Final Claringt�n Council Date: June 10, 2019 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at mchambersclarin tg on.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net ciaring" toll Call to Order Moment of Reflection Declaration of Interest Announcements Council Agenda Date: June 10, 2019 Time: 7:00 PM Place: Council Chambers Adoption of Minutes of Previous Meeting(s) 5.1 Council Minutes Minutes of a regular meeting of Council May 21, 2019 May 21, 2019 Presentations 6.1 2019 Awards of Academic Excellence Page 7 6.2 Tracey Webster and Amy Burke, Joint Project Managers - Zone Clarington, regarding Agricultural Land Uses and Environmental Protection Delegations There are no Delegations as of the time of publication. Communications — Receive for Information 8.1 ADR Chambers Jonathan Jacobs, ADRO Investigator, ADR Chambers, Page 22 Investigation Report - Reference Number: MUN-322-0818 8.2 Memo from Memo from the Director of Planning Services regarding Page 27 Director of 26 Concession Street West, Heritage Designation Planning (Agenda Item 14.1) Clap rington Council Agenda Date: June 10, 2019 Time: 7:00 PM Place: Council Chambers Communications — Direction 9.1 KAPP Tom Jukica, Project Manager, KAPP, Regarding Noise Page 29 By-law Exemption Request (Motion to Approve an exemption to the Municipality's Noise By-law 2007-071 for Road Reconstruction at Regional Road 57 between Concession Road 3 and North of Old Scugog Road from June 15, 2019 to June 16, 2019) 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Museum Minutes Minutes of the Clarington Museum and Archives Board Page 33 dated May 10, 2019 10.1.2 Heritage Minutes of the Clarington Heritage Committee dated Page 36 Committee May 21, 2019 10.1.3 Diversity Minutes of the Clarington Diversity Advisory Committee Page 41 Committee dated April 24 and May 22, 2019 10.1.4 Newcastle Arena Minutes of the Newcastle Arena Board dated Page 45 Board May 14, 2019 10.1.5 Tourism Advisory Minutes of the Clarington Tourism Advisory Committee Page 47 Committee dated May 29, 2019 10.2 General General Government Committee Report of May 27, 2019 Page 50 Government Committee 10.3 Planning & Planning and Development Committee Report of Page 61 Development June 3, 2019 Committee Page 3 Clap rington 11 Staff Reports Council Agenda Date: June 10, 2019 Time: 7:00 PM Place: Council Chambers 11.1 Report Request from Board for Municipality to Assume Orono Cemetery Page 66 CLD-014-19 11.2 Report 2019 Federal Gas Tax Funding Top -Up FN D-020-19 Page 75 12 Business Arising from Procedural Notice of Motion 12.1 Reconsideration of Resolution #C-175-19 pertaining to the Strategic Page 79 Priorities for the Municipality of Clarington 13 Unfinished Business None 14 By-laws 14.1 2019-039 Being a by-law to designate the property known for Municipal Page 80 purposes as 26 Concession Street West, Bowmanville, Municipality of Clarington as a property of historic or architectural value or interest under the Ontario Heritage Act, R. S. O. 1990, Chapter 0.18 14.2 2019-040 Being a by-law to amend By-law 2012-062, a by-law to regulate open-air burning (Item 12 of the General Government Committee Report) 14.3 2019-041 Being a by-law to amend the Exotic Animal Bylaw 2012-045 (Item 5 of the General Government Committee Report) Clap rington Council Agenda Date: June 10, 2019 Time: 7:00 PM Place: Council Chambers 14.4 2019-042 Being a By-law to amend By-law 2014-059 entitled "a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property" (item 31 of the General Government Committee Report) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By -Law 18 Adjournment Page 5 Clap rington Council Agenda Date: June 10, 2019 Time: 7:00 PM Place: Council Chambers This page was intentionally left blank. cladq9toll Council Minutes May 21, 2019 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of a regular meeting of Council held on May 21, 2019, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill until 9:22 PM, Councillor M. Zwart Staff Present: A. Allison, T. Cannella until 9:10 PM, J. Caruana until 9:10 PM, F. Horvath, M. Marano until 9:10 PM, R. Maciver, T. Pinn, M. Seaman until 9:10 PM, G. Weir until 9:10 PM, A. Greentree, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Jones led the meeting in a moment of reflection. 3 Declaration of Interest Councillor Neal declared an indirect interest in Item 32 of the General Government Committee Report regarding the grant application request for Autism Home Base Durham and (Application #19-23). Members of Council announced upcoming community events and matters of community interest. Members of Council thanked Joe Caruana, the Director of Community Services, for his dedication, hard work and wished him all the best in his retirement. - 1 - U Council Minutes cladq9toll May 21, 2019 5 Adoption of Minutes of Previous Meeting Resolution #C-181-19 Moved by Councillor Traill seconded by Councillor Zwart That the minutes of the regular meeting of the Council held on April 29, 2019, be approved; and That the minutes of the special meeting of the Council held on May 1, 2019, be approved. Carried Alter the Agenda Resolution #C-182-19 Moved by Councillor Jones seconded by Councillor Traill That the Agenda be altered to consider the Delegation portion of the Agenda at this time. Carried 7.1 Ibi Biesenthal, PI Tool Limited, was present regarding Report EGD-009-19, Servicing of Industrial Lands in South Courtice — Courtice Court (Item 7 of the General Government Committee Report). She made a verbal presentation to accompany an electronic presentation. Ms. Biesenthal explained to the Members of Council that she is representing business owners of the Courtice Industrial Park. She noted that there are currently two business looking to expand and three businesses from the Toronto area that have chosen to move into the area since 2018. Ms. Biesenthal feels that these businesses moving into Clarington will bring significant tax revenue. She continued by thanking the Clarington Board of Trade for all of their work to assist the existing business owners and new business owners coming into the area. Ms. Biesenthal explained that the Business Group was disappointed after the May 6, 2019 Committee meeting as they felt the Members of Council knew very little about a group of businesses that have been in this area for over 40 years. She explained that 41 years ago lots were being sold in Courtice Industrial Park and at that time there was no water, sewer or natural gas available. Ms. Biesenthal explained that they now have natural gas but are still waiting for water and sewer services. She stating that several of the businesses have plans to expand, but these plans are on hold due to the lack of services. Ms. Biesenthal added that there have been issues with water supplies in the wells since construction starting in this area in 2018. She noted that she feels this is a desirable location for businesses and would be even more desirable is these services were available. Ms. Biesenthal concluded by asking the Members of Council to assist this group of businesses. She thanked Members of Council and Staff and answered questions. -2- 0 cladq9toll Council Minutes May 21, 2019 7.2 Richard Ward was present regarding Confidential Report LGL-004-19, Richard Ward Regarding Flooding in Kendal (Item 1 n of the General Government Committee Report). He explained that there has still been no resolve to the issue of flooding on his property. Mr. Ward noted that Municipal Law Enforcement was out to visit his property and he believes that the Section 3.2 a. of the Site Alteration By-law should have been considered when investigating this matter. He feels that the only resolve this issue for is to restore the original grading of the property. Mr. Ward noted the Operations Department Staff are coming to visit his property tomorrow and he believes measurements will be taken. He reviewed the current situation of the flooding and what actions of been taken to date. Mr. Ward concluded by stating the property should not have been altered and the original swale needs to be restored. He answered questions from Members of Council. 8 Presentations 6.1 Mayor Foster presented cheques in the amount of $22,782.24 to Ann-marie Harley, President and Brian Mountford, Treasurer, A Gift of Art and to Dionne Powlenzuk, Executive Director, Board of Directors, Visual Arts Centre of Clarington for the proceeds of the 2019 for the Love of Art Mayor's Gala. 6.2 Mayor Foster presented Louise Foster, Tribute Communities, with a gift in appreciation of the sponsorship of the 2019 for the Love of Art Mayor's Gala. 7 Delegations The Delegation portion of the Agenda was considered earlier in the meeting. 8 Communications — Receive for Information 8.1 Integrity Commissioner Annual Report 2018 Resolution #C-183-19 Moved by Councillor Anderson, seconded by Councillor Hooper That Communication Item 8.1 be received for information. Carried -3- E Council Minutes cladq9toll May 21, 2019 9 Communications — Direction 9.1 Morgen Dobson, Durham Regional Police, Neighbourhood Watch Coordinator — Implementation of a Newport-Pebblebeach Neighbourhood Watch Program Resolution #C-184-19 Moved by Councillor Anderson, seconded by Councillor Hooper That Correspondence Item 9.1 from Morgen Dobson, Durham Regional Police, Neighbourhood Watch Coordinator, Regarding Implementation of a Newport- Pebblebeach Neighbourhood Watch Program, be endorsed by the Municipality of Clarington. Carried 10 Committee Reports 10.1.1 Museum Minutes Minutes of the Clarington Museum and Archives Board dated April 10, 2019 10.1.2 Clarington Active Transportation and Safe Road Advisory Committee 10.1.3 Clarington Diversity Advisory Committee 10.1.4 SW NAMAC Minutes Resolution #C-185-19 Minutes of the Clarington Active Transportation and Safe Roads Advisory Committee dated April 17, 2019 Minutes of the Clarington Diversity Advisory Committee dated March 27, 2019 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated April 9, 2019 Moved by Councillor Jones, seconded by Councillor Hooper That Advisory Committee Report Items 10.1.1 and 10.1.4, be approved with the exception of 10.1.2 Carried m cladq9toll Council Minutes May 21, 2019 10.1.2 - Clarington Active Transportation and Safe Road Advisory Committee Moved by Councillor Hooper, seconded by Councillor Jones That Clarington Active Transportation and Safe Road Advisory Committee Report, be approved. Carried 10.2 General Government Committee Report of May 6, 2019 Resolution #C-186-19 Moved by Councillor Zwart, seconded by Councillor Traill That the recommendations contained in the General Government Committee Report of May 6, 2019, be approved, on consent, with the exception of items #1 i, #1 n, #7, #32, #42, #45, #5, #47, #1 h, and #1 j. Carried Item 1 i — Grant Application #19-18, from Wind Reach Farm Resolution #C-187-19 Moved by Councillor Zwart, seconded by Councillor Neal That Grant Application #19-18, from Wind Reach Farms, be approved in the amount of $1,252.00. Carried Item 1 n — Report LGL-004-19 - Richard Ward Regarding Flooding in Kendal Resolution #C-188-19 Moved by Councillor Neal, seconded by Councillor Hooper That Report LGL-004-19 — Richard Ward Regarding Flooding in Kendal, be referred to the end of the Agenda. Carried Item 5— Linda Kent, Library Director & CEO, Clarington Public Library, Regarding Report FND-002-19, Budget Policy Resolution #C-189-19 Moved by Councillor Neal, seconded by Councillor Jones That the Communication Item from Linda Kent, Library Director, Clarington Public Library, Regarding Report FND-002-19, be referred to the May 27, 2019 General Government Committee meeting. Carried -5- 11 cladq9toll Recess Resolution #C-190-19 Moved by Councillor Neal, seconded by Councillor Hooper That Council recess for five minutes. Carried The meeting reconvened at 8:06 PM. Council Minutes May 21, 2019 Item 7 — Servicing of Industrial Lands in South Courtice - Courtice Court Resolution #C-191-19 Moved by Councillor Neal, seconded by Councillor Jones That Council approve the front -ending water and sewer services for Courtice Court as described in Report EGD-009-19, provided that: a) The share of the cost for the participating owners is fully recovered; and b) Either: (i) The Region of Durham provide reasonable assurance to Clarington that no non -participating owner will be allowed to connect to the water and sewer services without first paying Clarington its share of the cost, plus interest; or (ii) Clarington protect its recovery from non -participating owners by way of a common elements condominium. Carried Item -32 - Autism Home Base Durham Councillor Neal declared an indirect interest in the Grant Application #19-28 from Autism Home Base Durham as he is a member of the Board of Directors. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #C-192-19 Moved by Councillor Hooper, seconded by Councillor Jones That Grant Application #19-23, from the Autism Home Base Durham, be approved in the amount of $2,000.00. Carried Councillor Neal returned to the meeting. 12 cladq9toll Item 42 — Benefit Increase Charges Resolution #C-193-19 Moved by Councillor Neal, seconded by Councillor Traill That Report COD-006-19 be received; and Council Minutes May 21, 2019 That Staff be directed to report back on best practices for negotiating employee benefits to limit increases and provide an indication of other municipality's Council involvement in negotiations. Carried Item 45 - Single Use Plastics and Garbage Pails Resolution #C-194-19 Moved by Councillor Neal, seconded by Councillor Zwart That the matter of banning of single use plastics (non -recyclable) from Municipal Buildings where possible, be referred to Staff to a Report back at the September 23, 2019 General Government Committee meeting. Carried Item 47 - Central Lake Ontario Conservation Authority - Funding Resolution #C-195-19 Moved by Councillor Hooper, seconded by Councillor Anderson Whereas Conservation Authorities in Ontario deliver programs to protect people and property from flooding and erosion by real-time flood forecasting, issuing flood watches and warnings, monitoring stream flows, preparing floodplain mapping, regulating development activities in flood plains, providing natural hazard advice to municipalities, developing watershed plans, and educating the public about flooding and protecting natural cover that helps reduce the impacts of flooding; And whereas we are experiencing more severe and more frequent weather events impacting our communities; And whereas the Ontario Government's "Made -in -Ontario Environment Plan" identifies protecting people, property and natural resources from the threats and impacts of extreme weather and flooding as part of the "core mandate" of conservation authorities; And whereas, in 1996, the total provincial Transfer Payment to all of Ontario's conservation authorities for Flood and Erosion Control and Natural Hazard Prevention was reduced from $50-million to $7.4-million, and conservation authorities share of this payment has remained static since 1996; -7- 13 cladq9toll Council Minutes May 21, 2019 And whereas the recent Provincial budget has further reduced the provincial Transfer Payment to all of Ontario's conservation authorities for Flood and Erosion Control and Natural Hazard Prevention funding for Conservation Authorities by 50%; And whereas the Association of Municipalities of Ontario recognizes that with increases in weather events and pressure for fill/developing in floodplains and wetlands, this is a direct cut to a provincial program that protects people and property which requires more discussion before action is taken; Be it resolved that the Municipality of Clarington objects to the cutback to the provincial Transfer Payment to Ontario's Conservation Authorities for Flood and Erosion Control and Natural Hazard Prevention and asks the Government of Ontario to: 1. Reinstate the full funding for the 2019-2020 fiscal year; and 2. Consult directly with Conservation Authorities, Conservation Ontario, and AMO with respect to future funding and delivery of natural hazard programming; and That this resolution be circulated to Ontario Conservation Authorities, Durham Region municipalities and local MP's and MPP's. Carried Item 1 h - Grant Application #19-22, from the Boys and Girls Club of Durham Resolution #C-196-19 Moved by Councillor Anderson, seconded by Councillor Hooper That Grant Application #19-22, from the Boys and Girls Club of Durham, be respectfully denied. Carried Item 1 j - Application #19-19, from the Rehoboth Christian Reformed Church Resolution #C-197-19 Moved by Councillor Anderson, seconded by Councillor Hooper That Grant Application #19-19, from the Rehoboth Christian Reformed Church, be respectfully denied. Carried MA Council Minutes cladq9toll May 21, 2019 10.3 Planning & Development Committee Report of May 13, 2019 Resolution #C-198-19 Moved by Councillor Neal, seconded by Councillor Traill That the recommendations contained in the Planning & Development Committee Report of May 13, 2019 be approved, on consent, with the exception of items #3 and #6. Carried Item 3 — Presentation by Brandon Weiler, Planner 11 and Paul Wirch, Senior Planner, Regarding Courtice Main Street Resolution #C-199-19 Moved by Councillor Neal, seconded by Councillor Jones That the presentation by Brandon Weiler, Planner II and Paul Wirch, Senior Planner, regarding Courtice Main Street, be received for information; and That Staff be thanked for their work on the Courtice Main Street project. Carried Item 6 — Provincial Flood Task Force Resolution #C-200-19 Moved by Councillor Hooper, seconded by Councillor Anderson Whereas the Province of Ontario has announced the initiation of an internal task force that will consult with municipalities on ways to improve flood resiliency; And whereas the federal, provincial and municipal governments have a joint interest in natural disaster mitigation, climate change adaptation, and the reduction of risks to public safety and infrastructure; And whereas on June 19, 2017, Clarington Council resolved that "the provincial and federal governments be requested to strike a committee to review mitigation and safety plans for the communities fronting the Great Lakes and St. Lawrence Seaway" and that "Clarington be invited to participate on the committee"; And whereas the Municipality of Clarington experienced first-hand in 2017 the devastating effects of flooding, and in 2019 is again being impacted by recent and on- going flooding conditions; And whereas the flooding experienced by Clarington residents has resulted in impacts to their private property and presented safety concerns; And whereas the Municipality of Clarington has expended significant staff and financial resources in aiding area residents, ensuring their safety; M 15 cladq9toll Council Minutes May 21, 2019 And whereas the Municipality of Clarington and impacted residents have worked together to learn from past experience and strengthen flood response and resilience, resulting in the development of a flood preparedness guide, as well as the adoption of a Clarington Flood Response Plan and a municipal standard for response during flooding that has been effective during recent flooding events; And whereas climate change modelling done by the Regional Municipality of Durham projects a wetter future climate for Durham Region, and accordingly it is conceivable and reasonable to anticipate future flooding in the community; Now therefore be it resolved that: 1. The Municipality of Clarington Council thanks the provincial government for taking action to better plan for and reduce the impacts of flooding; 2. The provincial task force consider, as part of their work plan, the provision of adequate funding to support the mitigation of flooding and safety planning for flood vulnerable areas of communities; 3. The Municipality of Clarington be invited to participate in the work of the task force to allow for input on what is needed to make our communities more resilient to increasingly frequent flood events; 4. The Province's internal task force undertake an engagement session in the Municipality of Clarington to hear directly from local residents impacted by flooding in 2017 and now in 2019; and 5. This resolution be distributed to the Premier, Minister of Natural Resources and Forestry, Ministry of Municipal Affairs and Housing, our local MPPs and MPs, Central Lake Ontario Conservation Authority, Ganaraska Region Conservation Authority, The Regional Municipality of Durham, and all Area Municipalities for their endorsement and support. Carried 11 Staff Reports 11.1 Report LGL-005-19—Enbridge Gas Franchise Agreement Resolution #C-201-19 Moved by Councillor Neal, seconded by Councillor Anderson That Report LGL-005-19 be received; and That the By-law as Attachment 1 to Report LGL-005-19, be approved. Carried W cladq9toll 12 Business Arising from Procedural Notice of Motion None 13 Unfinished Business Council Minutes May 21, 2019 13.1 Alexander Harras, Manager of Legislative Services/Acting Clerk, Town of Ajax regarding the Pickering Airport. Resolution #C-202-19 Moved by Councillor Traill, seconded by Councillor Neal That the correspondence from Alexander Harras, Manager of Legislative Services/Acting Clerk, Town of Ajax regarding the Pickering Airport, be received for information. Carried Later in the Meeting Suspend the Rules Resolution #C-203-19 Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Council to speak to the matter of the foregoing Resolution #C-202-19 a second time. Carried The foregoing Resolution #C-202-19 was then put to a vote and carried on the following recorded vote. Council Member Yes No Declaration of Interest Absent Councillor Anderson X Councillor Hooper X Councillor Jones X Councillor Neal X Councillor Traill X Councillor Zwart X Mayor Foster X 17 cladq9toll Council Minutes May 21, 2019 13.2 Memo from the Director of Engineering Services regarding the Farewell Trail Design (Referred from the May 6, 2019 General Government Committee Meeting) Resolution #C-204-19 Moved by Councillor Neal seconded by Councillor Jones That Staff be directed to site the ending of the Farewell Trail in the ravine north of Pinedale Blvd. but south of the original route such, that it remains above the top of bank for the creek, and south of the drainage manhole; That any additional cost be funded at the discretion of the Director of Finance. Carried 13.3 Confidential Memo from the Municipal Solicitor regarding the Servicing of Industrial Land in South Courtice Resolution #C-205-19 Moved by Councillor Neal, seconded by Councillor Traill That the Confidential Memo from the Municipal Solicitor regarding the Servicing of Industrial Land in South Courtice, be received for information. Carried 13.4 Closed Session Resolution #C-206-19 Moved by Councillor Neal, seconded by Councillor Anderson That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried 13.5 Rise and Report The meeting resumed in open session at 9:22 PM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Councillor Traill left the meeting. rectify the situation. Carried 14 By-laws Resolution #C-208-19 Moved by Councillor Hooper, seconded by Councillor Anderson That leave be granted to introduce By-laws 2019-036 to 2019-037 14.1 2019-036 Being a By-law to exempt a certain portion of Registered Plan 40M- 2540 from Part Lot Control 14.2 2019-037 Being a By-law to Authorize a Franchise Agreement Between the Corporation of the Municipality of Clarington and Enbridge Gas (Agenda Item 11.1) That the said by-laws be approved. Carried 15 Procedural Notices of Motion 15.1 Procedural Notice of Motion to Reconsider Resolution #C-175-19 pertaining to the Strategic Priorities for the Municipality of Clarington That Council approve the Strategic Priorities A, B and C, as drafted by Council during the March 29, 2019 Strategic Plan Workshop, and as amended during the May 1, 2019 Strategic Plan Workshop, as Councils Goals for the 2019-2022, as follows: 1. Strategic themes A. Engaged Communities B. Strong Economy C. Sustainable Infrastructure Growth D. Legacy Projects 2. Preliminary goals for these priorities were identified by Council as follows: -13- 19 cladq9toll A. Engaged Communities Council Minutes May 21, 2019 A.1. Enhance two-way communication with community A.2. Establish and develop a unique Clarington brand for promoting our community B. Strong Economy B.1. Complete the implementation of the Downtown Plans B.2. Create partnerships in broadband expansion, working towards 100% connectivity B.3. Create partnerships to promote investment in infrastructure to make natural gas more accessible B.4. Expand our transportation network into commercial and industrial areas B.S. Explore an economic development strategy/framework in collaboration with the business community and other stakeholders C. Sustainable Infrastructure Growth C.1. Develop an Affordable Housing Policy C.2. Develop a strategies for infrastructure investments, including employment lands 16 Other Business None 7 Confirming By -Law Resolution #C-209-19 Moved by Councillor Hooper, seconded by Councillor Anderson That leave be granted to introduce By-law 2019-038, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 21 st day of May, 2019; and That the said by-law be approved. Carried ac cladq9toll 18 Adjournment Resolution #C-210-19 Moved by Councillor Neal, seconded by Councillor Jones That the meeting adjourn at 9:29 PM. Mayor Carried -15- Municipal Clerk Council Minutes May 21, 2019 w ADR Chambers Ombuds Office Telephone: 1.844.23 5.4442 Fax: 1.877.803.5127 Email: ombudsman@adr.ca P.O. Box 1006, 31 Adelaide St. E., Toronto, Ontario MSC 21<4 Complaint Reference Number: MUN-322-081.8 Complaint Commenced: February 5, 201.9 Date Required Information Received: April 3, 2019 Report Date: May 30, 2019 Investigator: Jonathan Jacobs Terms of Reference This report has been prepared pursuant to the ADR Chambers Ombuds Office (ADRO) Terms of Reference for the Municipality of Clarington ("Clarington") which describe the scope of ADRO's mandate, its process upon receiving Complaints, and the authority and responsibilities of an ADRO Investigator. Defined terms used below have the same meaning as in the Terms of Reference. Complaint The Complainant and some of her neighbours who purchased real property in the new subdivision of Delta Rae Homes, complain that Clarington should have been prohibited from installing a sidewalk that cuts across the middle of their driveways. The Complainant and the neighbours assert that they were led to believe that no sidewalks would be installed across their lots in any location at the time they purchased their houses from the developer. Two Municipal Councilors sought a council meeting to review Clarington's decision to install the sidewalk across these residents' lots before construction began, and requisitioned a report from. Clarington's Engineering Services Department regarding the installation of the sidewalk in the undesirable location. At the Municipal Council meeting, a majority of councilors voted to accept and maintain the Engineering Services Department's report regarding the installation of the sidewalk across the middle of the residents' driveways. This outcome was not to the Complainant's satisfaction. The Complainant proceeded to ask a Municipal Councilor, an assistant to the mayor, and a representative of the Engineering Services Department whether it was possible for the municipality to reconsider, or for her to appeal, the decision of the Municipal Council that confirmed the Engineering Services Department's recommendation to install the sidewalk across their driveways. Upon being informed by all of these municipal personnel that it was not possible for her to obtain a reconsideration of the decision, nor that any right existed to appeal to an office or department within Clarington, the Complainant escalated W the matter to the Ontario Ombudsman where she sought to appeal the decision of the Municipal Council. Decision of Clarington Clarington Municipal Council decided to confirm the Engineering Services Department's Report (EGD-013-18) that recommended the installation of a sidewalk on the west side of Tooley Road from Nash Road to 275 meters north as indicated in the subdivision drawings that was approved by Clarington's Engineering Department, and in accordance with the Clarington Official Plan. The placement of the to -be installed sidewalk was to cut across the middle of the driveway of each of 9 single-family house lots on Tooley Road. The Municipal Council's decision to install the sidewalk was confirmed through its passage of By -Law 2018-066 on the same date that Municipal Council had its vote, which was July 3, 2018. Different personnel of Clarington determined and informed the Complainant that there was no ability for a resident to seek the reconsideration of a Municipal Council decision, or to appeal the decision, to an office or department of the municipality. ADRO Investigation After an initial view letter was sent to the Complainant regarding the inability of the ADRO to review the basis for the decision of Council to install the sidewalk, the ADRO decided to investigate the issue as to whether or not the Complainant was provided with incorrect information by Clarington regarding the inability of a resident to seek reconsideration, or appeal, of a decision by Municipal Council to an office or department of the municipality. ADRO reviewed the documentation provided by both the Complainant, a fellow resident of the Delta Rae Homes community, and Clarington and conducted telephone interviews with: - The Complainant and a fellow resident of the Delta Rae Homes community - Principal Planner of Clarington ADRO Analysis Background The Complainant asserts that she was told by the Delta Rae Homes developer that she purchased her house from that there would not be sidewalks placed across the driveways of the to -be built lots. She cites an unsigned site plan prepared by Baseline Properties Ltd. that she received from the developer with a hand-written date of January 29, 2017, that showed the lots without either driveways or the inclusion of a sidewalk across the driveways. Furthermore, the Complainant provided an email from Delta Rae Homes dated February 19, 2017 that explicitly indicated that driveways that face Tooley Road (which included the Complainant's house) would not have sidewalks. Finally, she cites an e-mail from a Municipal Councilor to her that indicated at the time approval of the development it was agreed that no sidewalks would be placed on the to -be 2 23 developed lots abutting Tooley Road, in order to keep the rural feel of the street, and that it was not in Clarington's plans for the near future to install sidewalks. The Complainant relies on this evidence to support hers, and her neighbours' position, that the Municipal Council's decision to confirm the installation of the sidewalk across their lots was made in contravention of the site plan and the indications of the developer and Municipal Councilor that were given to her. The Planning Department confirmed that the Official Plan of Clarington had, long before the development was approved, provided for the installation of sidewalks on the area of Tooley Road at issue due to that section of Tooley Road having been designated as a collector road with sidewalks planned to be installed on both the east and west sides of the road. When the initial developer applied to develop the property that would become known as Delta Rae Homes, the Clarington Planning Department required, as a condition of the approval of the subdivision development, that a sidewalk on the west side of the Tooley Road from Nash Road to the northern property boundary be installed to the satisfaction of the Director of Engineering Services (Planning Department Report PSD-015-16). This decision of the Planning Department was issued on February 10, 2016, and notification to all interested parties was delivered shortly thereafter. A lot grading plan was subsequently prepared by D.G. Biddle dated April 2016 and was submitted to Clarington's Director of the Engineering Services Department for approval. Included in that lot grading plan was a clear and detailed drawing of the location of a sidewalk across the middle of the driveways of the 9 single-family house residential lots. At that time, the Complainant was not an interested party as she had not yet purchased a pre - development lot from the developer. The opportunity to appeal the decision of the Planning Department that approved the subdivision (per Report PSD-015-16) to the Ontario Local Planning Appeal Tribunal (LPAT) with the aforementioned condition of the installation of the sidewalk, was required to be made within 20 days after the Planning Department rendered its decision. That notice of appeal was to be submitted to the Municipal Clerk, which would be forward to the LPAT. No appeal was taken by any of the notified interested parties and the Planning Department's conditional approval of the subdivision, including the location of the placement of the sidewalk, was confirmed. The final draft plan for the development, which included the placement of the sidewalk across the driveway of the Complainant's and her neighbours' houses, as per the April 2016 lot grading plan, was confirmed in May 2017. The Ability To Review Or Appeal Municipal Council's Decision Following a request by a Municipal Councilor for Council to review the installation of the sidewalk on Tooley Road at a future Council meeting, the Engineering Services Department was asked to provide a report regarding the placement of the sidewalk in the location that was undesirable to the Complainant. This was provided in the form of an Engineering Services Department Report (Report EGD-013-1.8), which continued to support the placement of the sidewalk in the location provided for in the lot grading plan. The report was submitted to Municipal Council for its review at a July 3, 2018 council meeting. The Municipal Council adopted, through a 4-3 vote, the recommendations provided for in the Engineering Services Department's report and the installation of the sidewalks proceeded as per the Official Plan, the Planning Department's subdivision approval conditions, and the lot grading plan that was Mj submitted and ultimately approved in May 2017 by the Director of Engineering Services. By - Law 2018-066 was passed by Clarington that confirmed Municipal Council's approval. I have reviewed the Municipal Act, Clarington's Public Complaints Handling Policy, and the jurisprudence, and have not located any authority that provides for a resident's right to challenge or review a vote by Municipal Council to an appeal body within the municipality, or other municipal department, on account of that resident's dissatisfaction with the outcome of the Council's vote. Accordingly, I do not find that the Clarington personnel the Complainant contacted after the Council's vote incorrectly indicated to the Complainant that no right of reconsideration or appeal of the decision of Municipal Council existed, at least as concerns an appellate department or office within the municipality. I note that a Court proceeding could be commenced by a resident to the Superior Court against the municipality to challenge the validity or enforceability of a by-law passed by Municipal Council that may be alleged to be ultra vires to matters within the municipality's authority and jurisdiction. While that may be considered an available route to `appeal' a Municipal Council's vote that produces a by-law that confirms their decision, this course of action does not appear to me to be the type that was contemplated by the Complainant or the Ontario Ombudsman when it raised the question as to what rights of appeal of a Municipal Council decision the Complainant may have available. Even though an opportunity for the Complainant to formally appeal Clarington's Planning Department's decision to its Municipal Clerk for review by :LPAT was available for 20 days starting in mid -February 2016, the Complainant, who was not yet an interested party in the development, would not have been in a position to be mindful of challenging the determination made by Clarington regarding the requirement imposed on the initial developer to install the sidewalk. In any event, it does not appear that the Complainant was advised by any representative of Clarington that these avenues to review the municipality's decision regarding the installation of the sidewalk were available, notwithstanding their questionable applicability as the right method for the Complainant to avail herself of challenging the Municipal Council's decision. It is my understanding that the actual developer of the 9 single-family homes on Tooley Road, which includes the Complainant's lot, acquired these lots from the initial developer who submitted the plans to Clarington and upon whom Clarington imposed the conditions regarding the requirement to install the sidewalk. It is unknown what information the actual developer of the 9 lots obtained from the initial developer regarding the sidewalk requirements. In any event, the decision by the actual developer to provide the information that it did to the Complainant is concerning given the knowledge that it had, or ought to have had, regarding the conditions that Clarington imposed on the initial developer regarding the installation of the sidewalk when it conditionally approved the subdivision. Furthermore, the actual developer ought to have known of the requirements provided by Clarington's Official Plan to install the sidewalks on Tooley Road, and the lot grading plan that the initial developer submitted that included the presence of the sidewalk across the driveways. The Complainant acknowledged during her interview that, prior to purchasing a pre -development lot from the actual developer, she did not attend at Clarington's Planning Department to retrieve or review any documents related to the M1 development, all of which would have been available to review prior to her purchase of the single-family house from the actual developer. Unfortunately for the Complainant, and her neighbours, it appears that the developer they purchased their houses from misrepresented to them that no sidewalk would be installed across their driveways. It is unclear why the developer made that representation, given the existence of the submitted lot grading plan of April 2016, the Clarington Official Plan and the Planning Services Report of February 2016.that had all clearly identified the requirement to install a sidewalk on the lots to -be built on the west side of Tooley Road. It is also unclear why the developer provided the Complainant only the Baseline Properties site plan for their lots, which doesn't show the presence of the sidewalk. In so doing, the developer gave the impression to the Complainant, and her neighbours, that a sidewalk would not be installed across the driveways of their to -be built lots. Recommendation ADRO has found that the Complainant was not incorrectly advised that an appeal route of a Municipal Council decision was unavailable within the offices or departments of the municipality. Accordingly, there is no need for Clarington to take any action regarding a reconsideration or review of Municipal Council's decision that confirmed the Engineering Services Department's and Planning Department's reports that respectively recommended and required the developer to install the sidewalk on Tooley Road across the Complainant's and her neighbours' driveways. Respectfully submitted, Jonathan Jacobs ADRO Investigator If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: Mayor and Members of Council From: Michael Seaman, Director of Planning Services Date: June 6, 2019 Subject: 26 Concession Street W, Heritage Designation File: LD2018-003 & 004 As a condition of Land Division, 26 Concession Street West is being designated under the Ontario Heritage Act. Council previously approved PSD-061-18, at the July 3, 2018 Council meeting. Over the past year the owners have been working on the land division of the two lots shown on the layout below with red hatch lines. The land survey for the two severed lots and the remaining lot for 26 Concession Street West was recently (May 12, 2019) as 40R-3051 1. The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 1905-623-3379 27 The necessary advertisement regarding the designation was advertised in the newspaper and the Clerk did not receive any objections. As such the designating by- law is on the June 10, 2019 Council agenda. Michael Seaman, MCIP, RPP Director of Planning Services IIK_PP' The Municipality of Clarington Engineering Department 1780 Rudell, Newcastle, ON; 1_113 IG8 RE: Regional Municipality of Durham Contract D2018-004 Road Reconstruction on Reg. Rd 57 from Concession Rd.3 to north of Concession R. - Noise By-law exemption Infrastructure is applying for a noise exemption permit. The following details apply, I Type *f W#ARaziwtvlk- Crxsttr�, 0 Aew 2ligAmeAt tA RegitxA-Rit 57&Concession Rd 3 and Regional Rd 57&Old Scugog Rd I Tom jukica Project Manager 416-989-0924 tjukica@kappinfrastructure. com 161 Trade Valley Drive, Vaughan, ON L4H 312 9. 905.738.6678 1 F.905.738.6281 I KAPPinfrastructure.com Special Provisions — General Requirements Contract D2018-004 1 The Work shall be performed in seven stages as detailed below, unless approved by the Contract Administrator. 2 All work required to complete Concession Road 3 (1 +000 to 1+200) and Regional Road 57 (9+800 to 11 +100), including permanent traffic signals and illumination is to be completed in 2018. 3 All work required to complete Regional Road 57 (111 +100 to 12+400) and Concession Road 4 is to be completed in 2019. Stage 1 — Conc. Road 3 from 1 +010 to the east limit (Sta. 1 +010 to 1+200) 190m — 3 Weeks Close Concession Road 3 from Regional Road 57 to Middle Road (local traffic only) to complete the work. Detour via Longworth Avenue and Scugog Street / Middle Road. Full depth pavement removal from 1 +010 to 1+200 Partial reconstruction with new granular "A" from 1 +010 to 1+065. Full depth reconstruction from station 1 +065 to 1 + 180. Construct entire storm sewer system. Construct new curb and sub drain, boulevards and MUP, including seed and sod and traffic and illumination works. Pave two layers of base asphalt from station 1 +010 to 1+200. Place final configuration line markings. Stage 2 — Regional Road 57 south of Conic. Rd. 3 (Station 9+800 to 10+020) 220m — 2 weeks Open Concession Road 3 to traffic. Pulverize Regional Road 57 from 9+800 to 10+010. Complete excavation, widening, sub drain, concrete curb, boulevard works, traffic signals and illumination works. Complete a temporary connection to the existing alignment at 10+020. Pave two layers of base asphalt from station 9+800 to 10+020. Place temporary lane markings. Adjust signal heads (x2) N/S to accommodate shifts in traffic. Stage 3 — 3A, 3B & 3C — Reg. Rd. 57 north of Con. R. 3 to north of Old Scugog Road (STA 10+020 to 10+440) �M 110111 i Ili UP! 11! 11 IN 11 IN I i Construct the new road, boulevards, sidewalk and illumination works up to the east edge of existing Reg. Rd. 57 shoulder on the proposed new alignment. Construction to occur offline of existing Regional Roadr57. Construct storm sewer crossings and place temporary asphalt at sta. 10+430 and 2+040 during off peak hours utilizing flagging and lane closures. I B. W Special Provisions — General Requirements Contract D2018-00e. Detourtraffic 'Road (Rea.Rd4), LibertyStreet North (Reg. Rd.-14) andonqwoO"nue. IIMT,f 777�m Stage X (10+020 to 10+440) 420m — 1 Week ligil"Irar-lilmlilm vulle"Traru signals and illumination works. Construct DIMH 7 and connection to existing 1050mm diameter concrete pipe. Pave two lifts of base asphalt HDBC between 10+020 to 10+440. Place temporary line markings. Adjust signal heads at Reg. Rd. 57 and Conc. Rd. 3 to accommodate shifts in traffic. Energize permanent signals. Stage 4 (10+440 to 11+100) 660m — 4 Weeks Construct remaining works to the north limit of Location 1 to station 11 +100. Complete works within Location 2 between stations 11+100 to 11+700. Clearing and grubbing (details provided under item 1.01.01) Remove and replace entrance culverts. Strip organic materials from the shoulder and fore slope rounding throughout. Cold plane existing pavement, partial depth 40 mm, to remove existing surface asphalt. Pulverize existing asphalt pavement, underlying granular and adjacent shoulder to a depth of 200 mm. Regrade pulverized material over full width of existing road platform and compact. Place, grade and compact Granular A full width at an average depth of 75 mm. Place one 60 mm average depth lift of HDBC (PGAC 64-28) 8 m wide over new granuk grade. Place one 60 mm average depth lift of HDBC (PGAC 64-28) 10 m wide. Tack coat between all lifts of new and existing hot mix asphalt. Place 40 mm average depth HL 1 (PGAC 64-28) over new base asphalt. The use of a material transfer vehicle is required for placement of both the base and surface asphalt. Recycled Asphalt Pavement shouldering, typical 6% cross -fall, average width 1.0 m. Ditching (details provided under Gradall rental item 1.20.01) Restoration of driveway aprons and adjustment of mailboxes to suit new grade. Sodding and seeding of disturbed ditches and boulevards as directed by Contract Administrator. Place waterborne pavement markings. ZT#=� klp i I I REGiONAL ROAD 57 W ADJUST TEMPORARY TRAFFIC O SIGNALS TO ACCOMMODATE z TRAFFIC SHIFTS O O STAGE 3A NOT TO SCALE STAGE 313 10+060.00 ONE WEEKEND CLOSURE OF REG. RD. 57 51 50 49 46 4J 46 45 NOT TO SCALE 50 49 46 47 aF 45 44 r-- CONSTRUCT DIMH7 AND CONNECTION TO EXISTING 1050mm 4 STORM SEWER IN STAGE 3C � c c a K 4 c STAGE 3C a r U NOT TO SCALE STAGE 3B 10+360.00 NOT TO SCALE L� Z LEGEND ® STAGE 3A — WORK ZONE STAGE 3B — WORK ZONE STAGE 3C — WORK ZONE NOTE: ALL DIMENSIONS ARE IN METRES UNLESS OTHERWISE NOTED. O O O 0 0 U) v7 n W C� Q F— N L� O 0 z W GENERAL NOTES. THE POSTED SPEED LIMIT OF 80km/h WILL BE REDUCED TO 60km/h DURING CONSTRUCTION STAGING. ACCESS TO RESIDENCES AND BUSINESSES SHALL BE MAINTAINED AT ALL TIMES. TAPER LENGTHS AND LANE SHIFTS TO BE DESIGNED FOR 80km/h. TC-54 MARKERS SPACING TO BE 5m WITHIN 60m OF INTERSECTIONS AND WITHIN 60m OF NORTH AND SOUTH CONSTRUCTION LIMITS ON REG. RD. 57 (8m MAXIMUM SPACING EVERYWHERE ELSE.) TC-54 MARKERS TO EXTEND MINIMUM 25m BEYOND CONSTRUCTION. THE CONSTRUCTION STAGING PLAN SHOWN HERE IS SCHEMATIC ONLY. REQUIRED TRAFFIC CONTROL DEVICES AND CONSTRUCTION SIGNAGE ARE NOT SHOWN ON THESE PLANS. DISTANCE OFFSET FROM TRAVELED LANE TO TC-54 MARKER MINIMUM 0.3m MINIMUM LANE WIDTH 3.30m DURING CONSTRUCTION. 0 co 0 W z J S U H- Q HORIZy y y--`i:50p ...:I. VIE E: 2018 OR A. GORMAN/R. TREWIN *[: 2018 08 A. GORMAN DATE: 2018 OR o: R. TREWIN h: 2018 08 THE REGIONAL MUNICIPALITY OF DURHAM WORKS DEPARTMENT WHITEY ONTARIO CONSTRUCTION STAGING PLAN STAGE 3 3/4 N "o57 �o CLARINGTON oREl G«�R D201 $N-604 113 OF1111 N 114 .�..:.:.. ( I auras awn Nlusvuma Clarington Museums & Archives Meeting of the Board: May 8, 2019 MAC Meeting Room 1 C, 163 Church Street, Bowmanville, Ontario Present: A. Foster, S. Middleton, M. Morawetz, S. Reiner, M. Ross, K. Warren, H. Ridge (ED), G. Anderson 1. Call to Order: K. Warren, Chair of the Board, called the meeting to order at 7:01 pm 2. Adoption of Agenda: Moved by: S. Reiner Seconded by: A. Foster THAT: The agenda be approved. MOTION CARRIED 3. Disclosure of Interests: None 4. Adoption of Previous Minutes: Moved by: S. Reiner Seconded by: M. Morawetz THAT: The minutes be approved with corrections in the reports section, b) Membership, where the subject of the discussion was actually whether keeping memberships was necessary, and that A. Anderson, as read in Regrets, should have read G. Anderson. MOTION CARRIED 5. Business Arising from Minutes: None 6. Correspondence: None. 7. Announcements: M. Morawetz passed out Door's Open Clarington and Door's Open Ontario pamphlets to all in attendance, and encouraged everyone to attend. She also mentioned that Door's Open Clarington was still looking for volunteers for June 8tn She thanked the Museum for assisting with research and hoped that the Museum will 33 1of3 continue to be involved in the event. S. Middleton stated that on June 1 st, Newcastle United Church will be holding a cemetery tour. M. Morawetz said that Eldad United Church was doing something similar. 8. Reports: a) Finance: A question was raised regarding financial forecasting for the Museum, and whether current operations are sustainable. H. Ridge said that the financial statements could look different from last year due fluctuations in donations and sponsorships for several exhibits. H. Ridge asked if the Board would like the Museum's bookkeeper to attend a future meeting. It was decided that financial statements from past years will be assessed in order to get a more complete picture first. b) Programming: A question was raised regarding the Museum's participation in this year's Maple Fest. H. Ridge explained that it was quite successful with a new approach to the downtown festivals. A full report will be included in the June Program Report. A question was asked about annual events that the Museum offers, and if they had retained their value to the community. K. Warren mentioned that Canada Day and Edwardian Christmas were the two largest events, pulling in the most people, but also were historically low revenue streams. Moved by: S. Middleton Seconded by: M. Ross THAT: The all Reports of May 2019 be received. IJ[641[C7,[a_1NN1:4 9. Strategic Plan Working Group: S. Reiner explained that CMOG was aware that some organizations were feeling rushed with the need for a better strategic plan, so they allowed organizations to either give a 2-year plan, or the full 5-year plan. S. Reiner told the board that the Strategic Planning Group had decided to prepare a 2 year plan which would provide the basis for the 5 year plan that the Museum would have to complete in the future. She said that the Group would have a draft plan ready for the June board meeting. In order to gain more input for the strategic plan, the Group would be holding a workshop for Museum staff this month. Meetings with other community stakeholder groups will be held for the future 5-year strategic plan. 10. New Business a) M. Morawetz asked for the board's approval to have staff be involved in Door's Open Clarington if they wished. The event is volunteer driven, but in the past, the Museum has allowed paid staff to attend and assist. The board gave its approval and H. Ridge will discuss with staff where they are most needed for the event. b) K. Warren and H. Ridge discussed their phone call with J. Roantree, a past Museum donor who had inquired about the Museum's current collections policy. 34 2of3 c) S. Reiner raised a discussion for the Board that in a previous Strategic Plan Working Group meeting, the group had discussed the resource constraints of the annual Canada Day celebration. The Museum's Canada Day event involves a heavy expenditure of staff, volunteers and event funding. Issues include all staff working on a statutory holiday, which is costly; and historically, weather has played a large part in the attendance of the event as it is held primarily outside. There have also been issues with too much or too little food, as well as difficulty finding volunteers as it is a long weekend. Food trucks have been suggested as a solution for both finding volunteers and issues related to food sourcing and sales. It was discussed that there may be issues relating to permits, and it could be difficult due to timing to explore this avenue for 2019. There was a suggestion of contacting a local pizza chain restaurant to discuss the possibility of selling slices. All ideas would be considered for the event, and an update will be provided for the next meeting. 11.In Camera None 12. Date and Place of Next Board Meeting: The next meeting will be held on June 12, 2019 at 7 p.m. Location: MAC Meeting Room 1 C, Bowmanville Library 13.Adjournment: Moved by: A. Foster Seconded by: M. Ross THAT: The meeting be adjourned at 7:44 p.m. Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives kp 3of3 Clarington Heritage Committee ClaringtonMinutes May 21, 2019 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee held on May 21, 2019, at 7:00 PM, at the Clarington Municipal Offices in Room 1 C. Members Present Were: David Reesor, Marina Ross (Museum), Ron Sproule, Jason Moore (ACO), Peter Vogel, Bob Malone (NVDHS), Noel Gamble (until 8:25p.m.), Kathryn Warren, Victor Suppan Regrets: Councillor Hooper, Steven Conway Staff Present: Faye Langmaid, Sarah Allin, Planning Services Guests: J. Gallagher, Deputy Clerk 1 Declaration of Pecuniary Interest There were no disclosures of interest stated at this meeting. 2 Adoption of Agenda Moved by B. Malone, seconded by D. Reesor The Agenda be adopted with the following amendment: `Committee Orientation' under Business Arising, be dealt with as the first item under Delegations/Presentations with a presentation by J. Gallagher, Deputy Clerk, "Carried" 3 Adoption of Minutes of Previous Meeting Moved by B. Malone, seconded by N. Gamble That the minutes of the Meeting of April 16, 2019 be accepted. "Carried" 4 Delegations/Presentations 4.1 Committee Orientation; Presentation by J. Gallagher, Deputy Clerk J. Gallagher provided a presentation on Committee Orientation. Topics covered included the roles and responsibilities of the Heritage Committee and its members, code of conduct, and accessibility training. The presentation was based on materials previously circulated to the Committee as part of the May 21, 2019 agenda package. Clarington Clarington Heritage Committee Minutes May 21, 2019 All Heritage Committee members are required to complete an online accessibility training module. Planning staff will provide the link to the module. Alternative arrangements for completion of the training can be made in the event Heritage Committee members do not have access to a computer. The new items in the protocol package are the Municipal Conflict of Interest legislation, the Freedom of Information and Privacy Act information and Code of Conduct items. Committee members were asked to review these. Planning staff will circulate the draft Heritage Committee meeting agendas to the Chair and Vice Chair prior to posting to the website. 4.2 Municipal Register; Presentation by Planning Services Staff Planning Services staff provided a presentation previously delivered to Planning & Development Committee on April 23, 2019 regarding the addition of properties to the Municipal Register. The presentation accompanied Planning Services Report PSD-025- 19. An article summarizing the presentation was published in the May 13, 2019 edition of the Clarington This Week. V. Suppan requested an overview of how frequently staff will be moving forward with the Committee's recommendations to add properties to the Municipal Register. Planning staff will consider in light of the changes to the Ontario Heritage Act proposed by `Bill 108 More Homes, More Choices, 2019' and report back at a subsequent Committee meeting. 5 Business Arising 5.1 Ontario Heritage Conference; Goderich ON, May 30-June 1, 2019 M. Ross has registered to attend the conference, and has arranged accommodations at no cost. Committee members thanked M. Ross for arranging to attend and look forward to hearing about her experience. It was recommended by committee that M. Ross purchase a gift certificate in the value of $75 for the family that is hosting her at the conference at no cost. 6 Correspondence and Council Referrals None. 7 Reports from other Committees 7.1 Bowmanville, Orono & Newcastle CIP Public art projects funded by OMAFRA's Main Street Revitalization initiative are moving along; ideas for each community were presented to the respective CIP meetings in April, and are being formalized in preparation for issuing proposal calls -2- kh Clarington Clarington Heritage Committee Minutes May 21, 2019 • Bowmanville: The project in Bowmanville will be a form of wall art promoting the expression of youth. It is hoped that the artists would work with a local youth group to create and install the project on a wall in the downtown. Possible wall locations include James Insurance building (replacement of mural) and other blank walls in the downtown. • Orono: The public art project in Orono will include the procurement and installation of artistic bike racks in strategic locations in the downtown area to build upon Orono's popularity as a destination for cyclists. An event to celebrate cycling and chalk art is being considered for Fall 2019. Grant funding has been received to proceed with an accessibility elevator at Orono Town Hall. Clarington staff will attend a future Heritage Committee meeting on this matter. The Orono Town Hall clock tower work was included in the 2019 budget. Operations has been alerted to the drainage issue at the southeast corner of the building. • Newcastle: Newcastle's public art project idea is a garden sculpture treasure hunt; several sculptures would be located in public gardens in the downtown area. As well, private properties would be invited to participate. A Gift of Art will be involved in the process. Buster's, identified as having heritage building, has removed the front canopy and pillars for safety reasons. The CIP Group was apprised of the Committee's recommendation to add DocVille (816 Reg. Rd 17) to the Municipal Register. The Walbridge House will be 200 years old this year, and consideration should be given to honouring it in some manner. 7.2 Architectural Conservancy of Ontario (ACO), Clarington Branch Continued preparations for Doors Open, scheduled for June 8, 2019. Presence at Maple Fest was successful in promoting Doors Open, and Jury Lands tours. A Doors Open orientation night is being held shortly to prepare all the volunteers. Send along any young people to volunteer who might be interested in obtaining community service hours. Jury Lands tours are growing in popularity; donations are being accepted and group specific tours can be scheduled. 7.3 Newcastle Village District Historical Society (NVDHS) A corporate members' recognition event was held on May 4, 2019. Invitations to future recognition events will be delivered. The digitization project is progressing, and appears to be on budget to date. The hope is to complete the project on budget, however the NVDHS is looking to the Heritage Committee or its members for donations to the project. Committee Chair and Vice Chair invited the NVDHS to make a presentation at the June Committee meeting. Presentation materials will be provided to committee members in advance. • NVDHS is promoting Doors Open. -3- Clarington Heritage Committee ClaringtonMinutes May 21, 2019 7.4 Museum The approach to MapleFest this year was to have staff walk around the event, rather than have a static location. The event generated 90 attendees at Waverley Place, and 50 attendees at the Sarah Jane Williams Heritage Centre; an improvement from previous years. June 8, 2019 is the Teddy Bear Picnic Museum Board is lending support to Doors Open by encouraging staff to volunteer. 7.5 Wilmot Heritage Park On April 2, 2019 a meeting was held with D. Mowat, the community Liaison for the Mississauga First Nations of Scugog. B. Malone and V. Suppan met with D. Mowat more recently at the NVDHS Room, and the site of the future heritage park. A follow-up meeting with the First Nations communities of the Williams Treaty is expected to be scheduled shortly. Efforts will continue to involve all stakeholders, and the Committee will be kept apprised of the project's progress. 8 Project Reports 8.1 Municipal Inventory and Register Committee: Committee members evaluated two (2) properties for potential inclusion on the Municipal Register, and recommend as follows: • 120 Wellington Street (Central Public School): Group 1 Evaluation; the structure and the surrounding property be designated under Part IV; significant to the community and its past, and its Romanesque design represents the importance the community placed on education and public access; and • 41 Temperance Street (former Bowmanville Post Office): Group 1 Evaluation; the structure be designated under Part IV; significant as it represents the few buildings constructed in the mid-century modern style in Clarington, and as its contribution to the community as a post office. 19.18 Moved by B. Malone, seconded by D. Reesor That the Clarington Heritage Committee recommends to Council that the properties at 120 Wellington Street and 41 Temperance Street be added to the Municipal Register via designation under Part IV of the Ontario Heritage Act. "Carried" • Committee requested Planning staff look into the logistics of pursuing designation of a federal building. t Clarington Clarington Heritage Committee Minutes May 21, 2019 The sub -committee will bring forward additional information regarding Haydon School at the Committee's June meeting. The sub -committee will be focusing on properties subject to Interim Control By -Law 2018-083 and the Neighbourhood Character Study, specifically those in Area 1. Members are considering the modification of the date score on the Building Evaluation System Score Sheet to reference age of the structure, rather than a specific date range. Proposed modifications will be presented at a subsequent meeting. 8.2 Outreach/Education Committee: Members have been providing support to Doors Open. No additional items. 9 New Business • Upcoming Works: Operations - Building staff will be attending a subsequent Committee meeting to discuss Orono Town Hall and Bowmanville Museum works; • Site Plan Application SPA2019-0003 Re: 280 King Street East: The Committee was circulated the site plan application for the redevelopment of the property which includes the demolition of the existing dwelling. The Committee recently evaluated the dwelling and recommended that it be photographed and documented prior to demolition. Planning staff will circulate the Heritage Impact Assessment prepared by the applicant, and forward the Committee's recommendation to appropriate staff. • Bill 108, More Homes, More Choices Act, 2019: Planning staff provided a brief summary of the changes to the Ontario Heritage Act proposed by Bill 108 (Schedule 11). A summary document provided by the ACO ((provincial office) will be circulated to Committee members. The proposed changes are open for consultation through Ontario's Environmental Registry until June 1, 2019; all are encouraged to review the proposed changes and submit comments. • Acknowledgements: o The passing of Mavis Carlton; an integral participant on LACAC in the 1980- 90s, and active in community initiatives; and o The retirement of Bert Duclos from his position as Heritage Outreach Consultant with the Ministry of Tourism, Culture, and Sport, effective May 8, 2019. • Heritage Incentive Grants (HIG): One HIG has been received for 2019 to date. Additional applications received in advance of the May 31s' deadline for 2019 grants will be brought forward at the June meeting. 10 Adjournment K. Warren and D. Reesor at 9:10 p.m. Next Meeting: June 18, 2019, 7:00 p.m. Clarington Municipal Offices, Room 1 C -5- EN Clarington Clarington Diversity Advisory Committee Wednesday, April 24, 7:00 PM MAC Meeting Room 1A If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Councillor Ron Hooper (until 8:15 p.m Derryck Lamptey (until 8:00 p.m.) Rajeshwari Saharan Laila Shafi Rachel Traore Also Present: Erica Mittag — Community Development Coordinator Regrets: Ashfaque Choudhry Kenneth Ilechukwu Dorothy Koziorz John Sawdon The meeting called to order at 7:07 p.m. 1. Adoption of Agenda Moved by Rachel Traore, seconded by Rajeshwari Saharan That the agenda of the meeting of April 24, 2019 be approved. Carried 2. Adoption of Minutes Moved by Rachel Traore, seconded by Laila Shafi That the minutes of the meeting of March 27, 2019 be approved. Carried 3. Committee Mission and Vision Statements Laila Shafi reviewed the Mission and Vision Statements developed at the March 27, 2019 meeting. Amendments were made to the wording by the Committee members. alu Moved by Rachel Traore, seconded by Laila Shafi That the mission and vision statements as amended be approved. Carried 4. Land Acknowledgement Statements Erica Mittag provided an update on the status of developing a Land Acknowledgement Statement. A meeting has been set up with Dave Mowat, Consultation, Lands and Membership Supervisor with Mississaugas of Scugog Island First Nation, for Tuesday, May 14 at 1:00pm. The following committee members will attend with Erica Mittag: Derryck Lamptey, Rajeshwari Saharan, Rachel Traore (to be confirmed) and Councillor Ron Hooper. 5. Strategic Planning Exercise The Committee brainstormed and had some initial discussion towards developing a workplan and goals. The discussion will continue at the next meeting of the committee. Next meeting: Wednesday May 22, 7:00 PM Municipal Administrative Centre, Room 1A Clarington Clarington Diversity Advisory Committee Wednesday, May 22, 7:00 PM MAC Meeting Room 1A If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Councillor Ron Hooper (arrival 7:30pm; departed 8:40 p.m.) Dorothy Koziorz Derryck Lamptey Rajeshwari Saharan John Sawdon Laila Shafi (until 8:00 p.m.) Also Present: Erica Mittag — Community Development Coordinator June Gallagher and Samantha Gray — Clarington Municipal Clerks Department (until 7:45 p.m.) Regrets: Ashfaque Choudhry Kenneth Ilechukwu Rachel Traore The meeting called to order at 7:10 p.m. 1. Adoption of Agenda Moved by John Sawdon, seconded by Dorothy Koziorz That the agenda of the meeting of May 22, 2019 be approved. Carried 2. Adoption of Minutes Moved by Laila Shafi, seconded by Dorothy Koziorz That the minutes of the meeting of April 24, 2019 be approved. Carried 3. Committee Responsibility Review 193 Samantha Gray and June Gallagher gave a presentation "Boards and Committees Mini Orientation" and provided a hand out of the presentation to Committee members. The presentation had three primary topics: Protocol, Meetings, Legislation. 4. Land Acknowledgement Statement - Update Erica Mittag shared an update with the Committee on a meeting held May 14 2019 with Dave Mowat, Consultation, Lands and Membership Supervisor with Mississaugas of Scugog Island First Nation attended by Derrcyk Lamptey, Rachel Traore, Councillor Ron Hooper and Erica Mittag. Mr. Mowat was able to provide some history and background to treaties and land acknowledgement work in order to support the Committee's recommendation that Council use a Land Acknowledgement Statement. A draft statement will be shared with Mr. Mowat by Erica Mittag on behalf of the Committee for his review and approval as our community expert on Indigenous history. Moved by Laila Shafi, seconded by Dorothy Koziorz That the proposed Land Acknowledgement Statement as amended be shared with Mr. Mowat. Carried 5. Strategic Planning Exercise The Committee continued their brainstorming exercise and further discussion towards developing a workplan and goals. The discussion points will be summarized and reviewed and prioritized by the committee at their next meeting. 6. Other Business Derryck Lamptey shared information about the inauguration of Ecole Viola Leger on Friday May 24 at 2:00 p.m. Erica Mittag and Dorothy Koziorz shared information about an upcoming ribbon cutting ceremony for a new Rainbow Crosswalk in Bowmanville being held Thursday June 13 at 7:00 p.m. on Mearns Avenue in Bowmanville near John M. James Public School. The meeting was adjourned at 9:00 p.m. Next meeting: Wednesday June 26, 7:00 PM Municipal Administrative Centre, Room 1A Minutes of Meetinz — Tuesday, May 14, 2019 (Not vet annroved by committee) In Attendance — Peter Kennedy, Chair Bryan Wiltshire, Arena Manager Councillor Granville Anderson, Shea -Lea Latchford, Gary Oliver, Todd Taylor, Susan White, Councillor Margaret Zwart Regrets: Dave Bouma Agenda Motion #19-020 Moved by Todd Taylor, seconded by Sue White THAT: the Agenda be accepted as proposed. 2. Acceptance of Minutes Motion #19-021. Moved by Gary Oliver, seconded by Sue White THAT: the minutes of April 9, 2019 be accepted. CARRIED Chair's Report - Peter reported the cleaning and painting are on schedule and thanked Staff for all their hard work. The Home and Art Show have been scheduled and Ball Hockey schedule has started. We have received an update Operations Manual from the Municipality which will be reviewed by the Chair and Arena .Manager and any areas of concern will be brought to the Board. Three of the four approved project proposals have been completed under budget. There was been little progress on the remaining capital proposals to date. Peter also reported that we have a signed contract the Farmers Market for 2019 season. The Market opened this past weekend with a good turnout despite the miserable weather. 4. Manager's Report — Brian presented his report and confirmed the Fire Inspection was performed and the sprinkler repairs were complete. The painting is on schedule and a Family Room is now available for use. `No :Parking' signs and a speed strip will be installed by the Municipality. Also his staff has been reduced to 3 members including himself for the Spring/Summer season. n_m 2. 5. Treasurer's Report — Todd presented April and YTD financial reports in detail. Motion: #19-022 -Moved by Gary Oliver, seconded by Margaret Zwart THAT: these reports be adopted. 6. Motion #19-023 —Moved by Margaret Zwart, seconded by Gary Oliver THAT: The purchase of Office Furniture Office at the cost of $3000be approved. Motion #19-024 - Moved by Sue White, seconded by Granville Anderson THAT: That the refreshing of the Arena Signs as per James Publishing Quote be approved. 7. Next Meeting - TBD. 8. Adiournment Motion #19-01.9 Moved by Sue White, seconded by Todd Taylor THAT: the meeting be adjourned. The meeting adjourned at 9:15 PM Chair Secretary w Minutes of Meeting May 29, 2019, 7 p.m. MAC Meeting Room 1A Members Present: Fred Archibald, Chair Ann Harley Councillor Ron Hooper (left meeting at 8 pm) Evan King Christine McSorley Kim Neziroski Brandon Pickard, Durham Tourism Petra Schwritz Bonnie Wrightman, CBOT Regrets: Erin Senior Amy Closter Staff: Ashlee Kielbiski, Tourism Programmer Laura Knox, Tourism Coordinator Basia Radomski, Communications and Tourism Manager 1. Call to Order Meeting was called to order — 7:02 pm Introductions, new members: Christine McSorley, Kim Neziroski 2. Adoption of Agenda Moved by, Ann Harley, seconded by, Petra Schwirtz: That the agenda for May 29, 2019 be adopted. Carried 3. Approval of April 11, 2019 Meeting Minutes Moved by, Ron Hooper, seconded by, Evan King: That the meeting minutes of April 11, 2019 be approved. Carried 4. Presentations o None M 5. New Business • Basia Radomski, Strategic planning working session: o Basia presented an overview of the current state of the Tourism Division, specifically, its focus and activities so that the committee could use that information for strategic goal setting. Using a visual actions chart, Basia mapped out the current state, action items and future goals, listing the current work plan items that Clarington Tourism staff deliver on an annual basis. o Basia presented a draft version of a Tourism mission and vision statement for the committee to review and offer feedback. Out of the municipal strategic planning survey, 55.2% of residents responded that Clarington is their `home'. The vision and mission statement presented was used as a starting point for discussion. Due to the short timeframe of the meeting and the amount of material that had to be covered, the committee opted to move on and asked staff to email the sample mission and vision to all members for review and suggestions for next meeting. (Laura to email out to the group for feedback at next meeting) o From there, Basia asked each member to brainstorm three to four vital priorities Clarington Tourism should work towards for 2022. The group was to focus on the future state. This would include strategic priorities and goals to achieve. The group reviewed each idea and suggestion that was written and grouped them based on similarities and common focus. Basia mapped out the suggestions on the Action Chart. o Moving forward, staff will review the future state strategic goals as outlined by the Tourism Advisory committee and formulate appropriate action to achieve each strategic goal. A summary draft of the Strategic Goals and actions will be presented at the next committee meeting for review. o The Tourism Advisory Committee hopes to recommend to Council its version of a Tourism Strategic Plan in September 2019 for consideration. o Meeting extension past 8:30 pm — agreed. o The committee emphasized that branding awareness and a brand strategy is a vital piece for Tourism and the division's strategic plans. o Motion to council from the committee: Whereas the Tourism Advisory Committee convened and has begun to develop a tourism strategic plan; And whereas branding the Municipality has come up as the key issue, one that is of utmost importance; Now therefore be it resolved that the Tourism Advisory Committee recommends that Council expedite the development of a branding strategy for the Municipality, which incorporates Tourism. Motion: Fred Archibald, Seconded: Evan King CARRIED 6. Other Business • None 7. Date of next meeting: • Laura to send out dates for meeting end of June 8. Motion to adjourn Moved by, Ann Harley; seconded by, Petra Schwirtz, Carried. The meeting concluded at 9:00 p.m. . • Clarington General Government Committee Report to Council Meeting of June 10, 2018 Report to Council Subject: General Government Committee Meeting of Monday, May 27, 2018 Recommendations: 1. Receive for Information (a) 8.1 Minutes of the Ganaraska Region Conservation Authority dated April 18, 2019 (b) 8.2 Minutes of the Bowmanville Business Improvement Area dated April 9, 2019 (c) 8.3 Mark Majchrowski, Chief Administrative Officer, Kawartha Conservation — 2018 Kawartha Conservation Annual Report (d) FND-016-19 2018 Annual Statement for Cash In Lieu of Parkland Reserve Fund (e) CAO-002-19 New Staffing Policy 2. Jeannette Whynot, Accessibility Coordinator, Regarding National AccessAbility Week (NAAW) That the delegation of Jeannette Whynot, Accessibility Coordinator, regarding National AccessAbility Week (NAAW), be received with thanks. 3. Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding an Annual Update on the Ganaraska Region Conservation Authority That the delegation of Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, regarding an annual update on the Ganaraska Region Conservation Authority programs, be received with thanks. 4. Robert Malone and Henry Wildeboer, Clarington Task Force on Affordable Housing, Regarding Surplus Properties That Council receive the delegation from the Clarington Taskforce on Affordable Housing and ask that their findings and recommendations be submitted to staff for the development of an Affordable Housing Strategy and Toolkit; Page 1 PE Clarington General Government Committee Report to Council That an update from staff be provided in October, pending Bill 108 regulations, with a draft Toolkit outlining potential options for the Clarington Affordable Housing Taskforce and Clarington Council to consider; and That a draft of the toolkit be provided to the Clarington Affordable Housing Taskforce in order to provide input and comment. 5. Status of Jungle Cat World under the Exotic Animal By-law That Report CLD-013-19 be received; That the By-law attached as Attachment 1 to Report CLD-013-19 be approved; and That all interested parties listed in Report CLD-013-19 and any delegations be advised of Council's decision. 6• Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Recommendation to Postpone "Come into Force" date of the Construction Act That the following resolution of the Region of Durham, regarding Recommendation to Postpone "Come into Force" date of the Construction Act, be endorsed by the Municipality of Clarington: A) That the Regional Chair, in consultation with Corporate Services — Legal Services Division, be authorized to write to the Attorney General and request that: i. the implementation of the prompt payment scheme and the implementation of a mandatory adjudication system in the Construction Act, R.S.O 1990 c. C.30 originally scheduled to come into force on October 1, 2019 be delayed until one year following the establishment of the Authorized Naming Authority; and ii. the Province undertake to provide Municipalities with training and/or guidance on the implementation of prompt payment and adjudication for the protection and preservation of present and future public projects; and B) That the Regional Clerk be directed to send a copy of Report #2019-A-15 of the Commissioner of Corporate Services, any related resolution of Regional Council and the Regional Chair's letter referenced above, to all area municipalities for them to endorse and/or prepare their own letters to the Attorney General in respect of delaying the implementation of the prompt payment and mandatory adjudication system. For Council Meeting of June 10, 2019 Page 2 Uarington General Government Committee Report to Council 7. Adam Hicks, Administrative Assistant, Township of Mulmur, Regarding Aggregate That the following resolution of the Township of Mulmur, regarding Aggregate, be endorsed by the Municipality of Clarington: That The Township of Mulmur recognizes the importance of aggregate extraction and the proper management of aggregate resources, including recycling aggregates; Whereas Mulmur owns and operates a gravel pit; Whereas the inappropriate extraction of aggregate can impact host communities, including, but not limited to: risk to surface and underground water supplies stress placed on local infrastructure; road safety; air and noise pollution; loss of farmland; encroachment on residential communities; interference with natural heritage systems; Whereas, the Ontario Government commenced a detailed review of the Aggregate Resources Act in 2016; Whereas the Ministry of Natural Resources hosted a summit on Aggregate Reform on March 29, 2019, and did not include municipal government as stakeholders; Whereas the Township supports the recommendations to allow policy interpretation for accessing material under Road Allowances; and Now Therefore Be It Resolved That The Township of Mulmur hereby requests the following: a) The Provincial Government provide for municipal representation at future meetings related to the Aggregate Reform; b) Municipalities be provided authority to regulate hours of operation and haul routes within municipal boundaries; c) If the Provincial level is accepted as a single level for applications, Municipalities be provided a process through which to provide comments on aggregate extraction activities proposed within or in the vicinity of their boundaries; For Council Meeting of June 10, 2019 Page 3 PM Uarington General Government Committee Report to Council d) The comments on "Cutting the Red Tape" provided by the Ontario Sand and Gravel Association be evaluated from the perspective of the local host community and ensure that there are mechanisms/processes in place to address impacts. e) That land unavailable for extraction due to changes on the rules to endangered and threatened species and other policies within the Natural Heritage System continue to be protected. $• Mandi Pearson, Clerk/Operations Clerk, Town of Petrolia, Regarding Ontario Good Roads Association Re-establishment of a Combined Conference for both OGRA and ROMA That the following resolution of the Town of Petrolia, regarding Ontario Good Roads Association Re-establishment of a Combined Conference for both OGRA and ROMA, be endorsed by the Municipality of Clarington: Whereas on the May 13, 2019 regular council agenda, correspondence item 12 q) was received from the Ontario Good Roads Association; And whereas during the 2019 OGRA conference AGM a resolution was passed regarding the reestablishment of an annual combined conference for both OGRA & ROMA; And whereas a past attendee of the combined conference, it makes great sense for the OGRA & ROMA conference to be returned to a combined conference effort each February, not only financially for the municipality but also for availability for participation of members of Council and staff; Now therefore be it resolved that the Council of the Town of Petrolia support the original resolution passed at the OGRA AGM to re-establish a combined OGRA & ROMA conference; And furthermore that a letter be sent to the ROMA Board of Directors, outlining our support for a collaborative OGRA ROMA annual combined conference, and that this letter of support be circulated to the Ontario Municipalities, and the OGRA Board of Directors. For Council Meeting of June 10, 2019 Page 4 53 Uarington General Government Committee Report to Council 9. Alexander Harras, Manager of Legislative Service/Acting Clerk, Town of Ajax, Regarding 2022 Ontario Summer Games Bid That the following resolution of the Town of Ajax, regarding 2022 Ontario Summer Games Bid, be endorsed by the Municipality of Clarington: Whereas Sport Durham is seeking approval by Regional Council to submit a bid to host the 2022 Ontario Summer Games in the Durham Region; And whereas this three-day event would take place in August, 2022 hosting 21 sports, bringing in 3,000-3,500 participants and generating $4-6 million in region -wide economic impact; And whereas the Town has an opportunity to participate by hosting sporting events which may include baseball, softball and soccer, as determined by the organizing committee; And whereas hosting the 2022 Ontario Summer Games would further advance the Region and Town's successful track records of hosting multi - sport games, including the 2019 Parasport Games and the 2015 Pan Am games; And whereas the Town has invested over $9 million in capital improvements to the baseball and softball fields at Audley Ballpark, and the creation of two Artificial Turf fields at Ajax Community Centre (jointly funded by the Government of Canada and the Town). Part of the 2015 Pan Am Games Facility Agreement for Audley Ballpark requires the Town to provide access to high performance organizations, for no less than 10% of programming hours of the facility, at a preferred rate of no more than 75% of normal charge out rates for use of the facility, for a period of twenty years; Now Therefore be it resolved that Ajax Council support Sport Durham's bid to host the 2022 Ontario Summer Games, encouraging Regional Council to provide their support; and acknowledge that if the Region is awarded the bid, the Town of Ajax is a willing host and participant in the games; And that if the Region is awarded the bid, Ajax staff will report back to Council with detailed information regarding the Town's participation in the games, including associated costs and resource implications; And that this resolution be distributed to the Region of Durham, all Durham Region Municipalities, Sport Durham, MPP Rod Phillips and MP Mark Holland. For Council Meeting of June 10, 2019 Page 5 Uarington General Government Committee Report to Council 10. Alexander Harras, Manager of Legislative Service/Acting Clerk, Town of Ajax, Regarding Regional Government Review That the following resolution of the Town of Ajax, regarding Regional Government Review, be endorsed by the Municipality of Clarington: Whereas the Government of Ontario is undertaking a Regional Government Review to examine governance, decision -making, and service delivery functions of Ontario's 8 regional municipalities, Simcoe County, and all respective lower -tier municipalities; And whereas the Regional Municipality of Durham ("the Region") and its 8 lower -tier municipalities continue to be leaders and advocates for good governance in the municipal sector, as is evidenced by the Region's decision to engage voluntarily in the 2015 Regional Council Composition Review, and the decision of Durham voters to elect the position of Regional Chair as of 2014; And whereas there is a strong and proven relationship between the Region and its lower -tier municipalities in Durham, and the double -direct voting system ensures that members of both local and regional councils are well informed about all issues and concerns impacting residents; And whereas Ajax Council ("the Town") agrees that there are opportunities for transfer of services and/or better service alignment between the Town and the Region to increase efficiencies for residents and businesses; And whereas Ajax Council is confident that, through the Regional Government Review, the Province of Ontario will respect municipal autonomy, identity and representation; Now therefore be it resolved that Ajax Council supports a continued two-tier municipal structure and double -direct voting system and governance model throughout Durham Region, noting that the Town is open to improving the alignment of services between the upper- and lower -tiers in order to achieve increased efficiencies; And that this resolution be distributed to all Durham Region municipalities, the Region of Durham, the Regional Government Review Advisors, Minister Steve Clark, MPP Rod Phillips, and all Durham Region MPPs. For Council Meeting of June 10, 2019 Page 6 Uarington General Government Committee Report to Council 11. Township of McNab Braeside, Regarding Government of Ontario E-Learning That the following resolution of the Region of Durham, regarding Aggregate, be endorsed by the Municipality of Clarington: Whereas the Government of Ontario is proposing education adjustments; And whereas the Government of Ontario announced that secondary school students will be required to take four (4) out of thirty (30) high school credits as online course; And whereas thirty (30) credits are required for an Ontario high school diploma, the government is not providing rural Ontario with the same broadband access as the rest of the Province; And whereas throughout much of rural and northern Ontario, broadband service is lacking, making e-learning impossible, and may set our students up for a two-tier education system due to the lack of internet access; And whereas online e-learning will disproportionately affect students with special needs, who may need more attention from their teachers, and students in low-income families, who may not have access to a laptop and internet at home to do their online course work; Therefore be it resolved that the Township of McNab/Braeside respectfully requests the Premier of Ontario to reconsider these online courses until rural Ontario students can be given the same opportunity to access the internet as the urban students; and Be it further resolved that this motion be circulated to Ontario Premier Doug Ford, Minister of Education Lisa M. Thompson, MPP of Renfrew-Nipissing- Pembroke John Yakabuski, MP for Renfrew-Nipissing-Pembroke Cheryl Gallant, all Municipalities in the Province of Ontario, AMO, ROMA and School Boards. 12. Amendment to Open Air Burning By-law That Report ESD-004-19 be received; and That the draft amending By -Law (Attachment 1 to Report ESD-004-19), being a by-law to amend the Open Air Burning By -Law 2012-062, be approved. For Council Meeting of June 10, 2019 Page 7 PR That Report CSD-006-19 be received; That Council consider all submitted sponsorship requests; and That all interested parties listed in Report CSD-006-19 and any delegations be advised of Council's decision by the Department. 14. Sabrina Dennis and Bettina Crocker That Sponsorship Application #S19-10, from Sabrina Dennis and Bettina Crocker, be approved in the amount of $2,000.00. 15. Clarington Minor Football Association That Sponsorship Application #S19-19, from the Clarington Minor Football Association, be approved in the amount of $2,000.00. 16. Great Canadian Town Band Festival That Sponsorship Application #S19-09, from the Great Canadian Town Band Festival, be approved in the amount of $500.00. 17. Hampton United Church That Sponsorship Application #S19-17, from the Hampton United Church, be approved in the amount of $500.00. 18. Orono Agricultural Society That Sponsorship Application #S19-15, from the Orono Agricultural Society, be approved in the amount of $2,000.00. 19. Newcastle Business Improvement Area That Sponsorship Application #S19-21, from the Newcastle Business Improvement Area, be approved in the amount of $2,000.00. 20. Central Lake Ontario Conservation Authority That Sponsorship Application #S19-16, from the Central Lake Ontario Conservation Authority, be approved in the amount of $1,000.00. For Council Meeting of June 10, 2019 �I Uarington General Government Committee Report to Council 21. Newcastle's Art Show Inc. That Sponsorship Application #S19-14, from the Newcastle's Art Show Inc., be approved in the amount of $1,500.00. 22. Newcastle Memorial Arena Board That Sponsorship Application #S19-22, from the Newcastle Memorial Arena Board, be approved in the amount of $2,000.00. 23• Newcastle Village Concerts That Sponsorship Application #S19-12, from the Newcastle Village Concerts, be approved in the amount of $1,500.00. 24. Newtonville Music in the Park That Sponsorship Application #S19-11, from the Newtonville Music in the Park, be approved in the amount of $1,500.00. 25• Concerts in the Park That Sponsorship Application #S19-13, from the Concerts in the Park, be approved in the amount of $1,500.00. 26• Newtonville Community Hall That Sponsorship Application #S19-20, from the Newtonville Community Hall, be approved in the amount of $800.00. 27• Huntington Society of Canada - Durham Chapter That Sponsorship Application #S19-18, from the Huntington Society of Canada - Durham Chapter, be approved in the amount of $1,500.00. 28. Prospect Street Reconstruction That Report COD-008-19 be received; That Eagleson Construction with a total bid amount of $2,171,275.20 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2019-10 be awarded the contract for the Prospect Street Reconstruction, as required by the Engineering Services Department; For Council Meeting of June 10, 2019 Page 9 Uarington General Government Committee Report to Council That the funds required for this project in the amount of $3,009,600.00 (Net HST Rebate) which includes the construction cost of $2,171,275.20 (Net HST Rebate) and other costs such as design, property acquisition, soil testing, utility relocation, inspection, contract administration, permit fees and contingency of $838,324.80 (Net HST Rebate) be funded by the Municipality from the approved budget allocations as follows: Prospect St. Reconstruction (2019 Budget) (O'Dell St to Fourth St.) 110-32-330-83242-7401 $1,040,000.00 Prospect St. Reconstruction (2017 Budget) (utility relocations and property acquisition) 110-32-330-83242-7401 $150,000.00 Prospect St. and Lambs Lane Area Design (2014 Budget) 110-32-330-84242-7401 $106,076.09 Municipal Capital Works Reserve Fund 511-00-000-00000-7418 $124,823.91 Prospect St. Reconstruction (O'Dell St. to Fourth St.) Region of Durham Recovery 110-32-330-83242-7402 $1,588,700.00 That all interested parties listed in Report COD-008-19 and any delegations be advised of Council's decision by the Corporate Services Department. 29• Clarington Beech Centre Roof Replacement That Report COD-009-19 be received; That Triumph Roofing and Sheet Metal Inc. with a bid in the amount of $244,366.46 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2019-13 be awarded the contract, as required by the Operations Department; That the funds required for this project in the amount of $276,984.70 (Net HST Rebate) which includes the construction cost of $244,366.46 (Net HST Rebate) and other costs such as design, inspection, consulting, and contingency of $32,618.24 (Net HST Rebate) be funded by the Municipality as follows: Various Roof Replacements 110-36-370-83687-7401 $276,984.70 That all interested parties listed in Report COD-009-19 and any delegations be advised of Council's decision by the Department. For Council Meeting of June 10, 2019 Page 10 Uarington General Government Committee Report to Council 30. Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2018 That Report FND-015-19 be received; and That a copy of this report be posted on the Municipality's website. 31. Proposed Amendment to By-law 2014-059, being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property That Report EGD-013-19 be received; That the By-law as Attachment 1 to Report EGD-013-19 be approved; and That all interested parties listed in Report EGD-013-19 and any delegations be advised of Council's decision. 32• Budget Policy That Report FND-002-19 be received; and That the draft policy entitled "Budget Policy" be adopted, with the following changes: That Staff report back to a General Government Committee meeting in September, on the cost of living increase; That Council, at that time, adopt a budget guideline; and That the $50,000 reference in Section 5.7 of the proposed Budget Policy, contained in Report FND-002-19, be deleted. For Council Meeting of June 10, 2019 Page 11 .1 Uarington Planning & Development Committee Report to Council Report to Council Meeting of June 10, 2019 Subject: Planning & Development Committee Meeting of Monday, June 3, 2019 Recommendations: 1 • Receive for Information (a) 9.1 Chris Jones, Director of Planning and Regulation, Central Lake Ontario Conservation Authority, Regarding Comments for Excess Soil Regulatory Proposal and Enhancing MECP Enforcement Tools (b) 9.2 Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority, Regarding Comments for Modernizing Conservation Authority Operations (c) 10.2 Jackie Harman, G360 Institute for Groundwater Research, University of Guelph, Regarding Drilling 100 Metre and 50 Metre Boreholes and Installing G360 Groundwater Monitoring Systems at Municpality of Clarington Hydro One Site 2• Michael de Rond, Town Clerk, Town of Aurora, Regarding Response to Bill 108, The More Homes, More Choice Act That the following resolution of the Town of Aurora, regarding Response to Bill 108, The More Homes, More Choice Act, be endorsed by the Municipality of Clarington: Whereas the legislation that abolished the OMB and replaced it with LPAT received unanimous — all party support; and Whereas All parties recognized that local governments should have the authority to uphold their provincially approved Official Plans; to uphold their community driven planning; and Whereas Bill 108 will once again allow an unelected, unaccountable body make decisions on how our communities evolve and grow; and Page 1 Al Uarington Planning & Development Committee Report to Council Whereas On August 21, 2018 Minister Clark once again signed the MOU with the Association of Municipalities of Ontario and entered into "...a legally binding agreement recognizing Ontario Municipalities as a mature, accountable order of government."; and Whereas This MOU is "enshrined in law as part of the Municipal Act". And recognizes that as "...public policy issues are complex and thus require coordinated responses... the Province endorses the principle of regular consultation between Ontario and municipalities in relation to matters of mutual interest"; and Whereas By signing this agreement, the Province made "...a commitment to cooperating with its municipal governments in considering new legislation or regulations that will have a municipal impact"; and Whereas Bill 108 will impact 15 different Acts - Cannabis Control Act, 2017, Conservation Authorities Act, Development Charges Act, Education Act, Endangered Species Act, 2007, Environmental Assessment Act, Environmental Protection Act, Labour Relations Act, 1995, Local Planning Appeal Tribunal Act, 2017, Municipal Act, 2001, Occupational Health and Safety Act, Ontario Heritage Act, Ontario Water Resources Act, Planning Act, Workplace Safety and Insurance Act, 1997. Now Therefore Be it Hereby Resolved That the Town of Aurora oppose Bill 108 which in its current state will have negative consequences on community building and proper planning; and Be it further resolved that the Town of Aurora call upon the Government of Ontario to halt the legislative advancement of Bill 108 to enable fulsome consultation with Municipalities to ensure that its objectives for sound decision making for housing growth that meets local needs will be reasonably achieved; and Be It Further Resolved That a copy of this Motion be sent to the Honourable Doug Ford, Premier of Ontario, The Honourable Christine Elliott, Deputy Premier, the Honourable Steve Clark, Minister of Municipal Affairs, the Honourable Andrea Horwath, Leader of the New Democratic Party, and all MPPs in the Province of Ontario; and Be It Further Resolved That a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration. For Council Meeting of June 10, 2019 RN Uarington Planning & Development Committee Report to Council 3• Clint Cole, Chair, Enniskillen Environmental Association, Regarding Groundwater Protection Issues Surrounding the Clarington Transformer Station That Council receive the communication from Clint Cole Chair of the Enniskillen Environmental Association regarding Groundwater Protection Issues surrounding the Clarington Transformer Station; That the Ministry of Environment, Conservation and Parks be requested to re-establish a Community Liaison Committee to share new information and provide transparent, public reporting by Hydro One to the community; That Hydro One be requested to do the following: a) Extend the existing groundwater monitoring program for private wells beyond 2021; b) Participate in and facilitate the re-established Community Liaison Committee; c) Provide replacement wells for residents that have experienced supply and contamination issues; and d) Provide additional arm's length professional oversight private well of the monitoring which is being done by Hydro One's consultant. That Staff are to confirm with CLOCA the arrangements for the monitor at well MW5-14 and to clarify the monitoring by the Oak Ridges Moraine tGhroundwater Program and G360 drilling of the air rotary well and access to 4• John l�resta, Director, Environmental Services, Regarding the Region of Durham, Regional Municipality of Durham Sanitary Sewerage and Water Supply Systems That the presentation from John Presta, Director, Environmental Services, regarding The Region of Durham, Regional Municipality of Durham Sanitary Sewerage and Water Supply Systems, be received with thanks. For Council Meeting of June 10, 2019 Page 3 63 Uarington Planning & Development Committee Report to Council 5. Summary of Proposed Amendments to The Growth Plan for the Greater Golden Horseshoe 2019; Bill 108, The More Homes, More Choice Act, and other related Legislation That Report PSD-027-19 be received; That Council reaffirms Resolution #C-061-19 passed on February 25, 2019, in respect to Provincially Significant Employment Zones and the Major Transit Station Areas; That the Minister of Municipal Affairs and Housing be forwarded a copy of Report PSD-027-19 and Council's decision; That the Durham Regional Planning and Economic Development Department be forwarded a copy of Report PSD-027-19 and Council's decision; and That all interested parties listed in Report PSD-027-19 and any delegations be advised of Council's decision. 6. Renaming of King Street in Haydon and King Street in Bowmanville That Report PSD-028-19 be received; That Staff be authorized to hold two Public Information Sessions, one in Haydon and one in Bowmanville; That all landowners fronting onto the affected streets be provided notice through direct mail circulation; That Staff be authorized to take appropriate actions under Section 48 of the Municipal Act to hold a Public Meeting regarding the proposed street name changes that emerge as the preferred option through the Public Information Sessions; That a copy of Report PSD-028-19 and Council's decision be forwarded to the Durham Regional Police Service and the Durham Regional Planning and Economic Development Department; and That all interested parties listed in Report PSD-028-19 and any delegations be advised of Council's decision. For Council Meeting of June 10, 2019 Page 4 MIA Uarington Planning & Development Committee Report to Council 7. Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for former Ontario Boys Training School and WWII Prison of War Camp 30 That Staff prepare a Recommendation Report on the Proposed Official Plan Amendment for consideration at the September 30, 2019 Planning and Development Committee meeting; and That all interested parties listed in Report PSD-029-19 and any delegations be advised of Council's decision. $• Confidential - Potential Acquisition of Lands That the Municipality continue to work with the Jury Lands Foundation on the terms set out in the existing MOU to preserve the historical significance of the Camp 30 lands and buildings. 9. Confidential - Potential Acquisition of Lands That Resolution #CPD-003-19, passed in Closed Session, be ratified. For Council Meeting of June 10, 2019 Page 5 Clarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: June 10, 2019 Report Number: CLD-014-19 Resolution: File Number: By-law Number: Report Subject: Request from Board for Municipality to Assume Orono Cem Recommendations: That Report CLD-014-19 be received; 2. That, subject to the approval of the Ministry of Consumer Services, the Municipality dissolve the Orono Cemetery Board and assume all responsibility related to the Orono Cemetery Board located at 5875 Main Street, Orono, Ontario LOB 1 MO; 3. That the Mayor and the Clerk be authorized to execute, on behalf of the Municipality, all documents necessary to give effect to the above recommendation; 4. That the funding approved in the 2019 Budget for the Orono Cemetery Board grant be re -allocated for internal operating expenses related to the assumption of the Orono Cemetery; and 5. That all interested parties listed in Report CLD-014-19 and any delegations be advised of Council's decision. Municipality of Clarington Report CAD-014-19 Report Overview • ' .J The Orono Cemetery Board, at its first meeting, passed a resolution recommending that the Municipality assume all responsibility for the operation and maintenance of the Orono Cemetery. 1.1 Arising out of Report OPD-005-19, the following Resolution #GG-213-19 was approved by the General Government Committee on April 15, 2019 and ratified by Council on April 29, 2019: That Report OPD-005-19 be received; That the Orono Cemetery Board continue to assume all responsibility relating to the operation and maintenance of the Orono Cemetery and that the trust funds remain to be held by the Municipality of Clarington; and That the Ministry of Consumer Services and Orono Cemetery Board be advised of Council's decision. 1.2 Applications for appointments to the Orono Cemetery Board were also considered by Council on April 29, 2019 (through Report CLD-012-19), and Council appointed the following five members to the Orono Cemetery Board: • Councillor Marg Zwart • Mary Clapdorp • Eldene Edwards • Jo -Ann Meijer • Wendy Partner 1.3 In preparation of the transfer to the newly formed Orono Cemetery Board, staff prepared a number of resources to assist the Board in fulfilling its responsibilities. 1.4 The first meeting of the Orono Cemetery Board was held on May 28, 2019. The intent of the meeting was to provide orientation for the new members regarding legislative responsibilities and the Board's terms of reference and responsibilities, and to share best practices (based on the knowledge and expertise of staff involved in managing the Municipality's four active cemeteries). RE Municipality of Clarington Page 3 Report CAD-014-19 1.5 At the conclusion of the orientation portion of the meeting, and prior to undertaking any of the Board business items, such as the appointment of a chair, vice -chair, and secretary - treasurer, some members raised concerns that they were unable to fulfill the requirements of the Board and the cemetery operation obligations. Two members indicated that they would be stepping down from the Board. Based on this discussion, the following resolution was passed by the Board: Whereas the work and responsibility of this Municipal Service Board (Orono Cemetery Board) is significant and beyond that of the volunteer expectations; Now therefore the Orono Cemetery Board recommends that the management and operations of the Orono Cemetery be assumed by the Municipality of Clarington staff and not a Municipal Service Board, effective immediately. 1.6 Staff in the Clerk's Department and the Operations Department are very knowledgeable and competent in this area of work as they currently manage and operate four active cemeteries. 2. Discussion 2.1 In anticipation of the transfer from the former Board to the newly formed Orono Cemetery Board, staff from the Operations, Finance and Clerk's Departments met with the representatives of the former Board and determined that all documentation is in order. As well, staff were able to take advantage of the meeting to gather a thorough understanding of the operational and administrative rules and procedures which have traditionally been followed at the Orono Cemetery. 2.2 Based on the outcome of the recent Orono Cemetery Board meeting, it is recommended that the Municipality assume the operations and administration of the Orono Cemetery. Should Council approve the recommendations contained in this report, the Ministry will ultimately need to approve the transfer. 2.3 Once the Ministry approval is given, the Municipality will amend By-law 2012-061, being a by-law for the maintenance, management, regulation and control of cemeteries by the Municipality of Clarington to include the Orono Cemetery. The rates and fees for the Orono Cemetery will remain as they are currently, until such time as the Ministry approval is given and staff have a solid understanding of the Orono Cemetery business. At that time, the rates and fees for the Orono Cemetery will be harmonized with the Municipality's other cemeteries. Municipality of Clarington Page 4 Report CAD-014-19 Impact on Municipal Resources 2.4 The former Board has conveyed to staff the average annual volume of burials. Based on these volumes as they are understood, and given the staff expertise in this area, the additional administrative demand for sales, transfers and record keeping should be able to be absorbed with minimal impact. That said, there may be some staff overtime required in order to update the existing cemetery data base with the Orono Cemetery data. No additional training will be require though for staff. This impact of service demands on Clerk's Department staff will be monitored. 2.5 The impact of grounds maintenance, and funeral / burial services will not, however, be able to be assumed by Operations staff at this time. Currently there is a caretaker which was on contract with the former Board for maintenance and funeral/burial services. Staff has entered into an eight month contract with the caretaker which will allow operations staff to assess the additional service demands, while ensuring continuity of services to the clients and burial rights holders of the Orono Cemetery. 3. Financial Implications 4. Concurrence This report has been reviewed by the Director of Finance/Treasurer, Director of Operations, and the Municipal Solicitor who concur with the recommendations. 5. Conclusion Based on the foregoing, it is respectfully recommended that the Municipality of Clarington assume responsibility for the maintenance and operations of the Orono Cemetery and that the Orono Cemetery Board be dissolved. Municipality of Clarington Page 5 Report CAD-014-19 6. Strategic Plan Application Not applicable. Submitted by: Municipal Clerk Reviewed by: Andrew C. Allison, B. Comm, LL. CAO Staff Contact: C. Anne Greentree, Municipal Clerk, 905-623-3379 ext 2102 or agreentree@clarington.net Attachments: Attachment 1 - Minutes of the Orono Cemetery Board Meeting — May 28, 2019 The following is a list of the interested parties to be notified of Council's decision: Mary Clapdorp Eldene Edwards Betty Lycett Jo -Ann Meijer Wendy Partner Viola Vanderveen Courtice Funeral Chapel Morris Funeral Chapel Ltd. Northcutt Elliott Funeral Home Newcastle Funeral Home Ltd. Armstrong Funeral Home Limited Maclntosh-Anderson-Kellam Funeral Home Ltd. m Attachment 1 to Report CLD-014-19 claftm Orono Cemetery Board Transition Training and Initial Board Meeting Minutes May 28, 2019 Minutes of a meeting of the Orono Cemetery Board held on Tuesday, May 28, 2019 at 1:00 PM in the Council Chambers. Present Were: Councillor Marg Zwart, Mary Clapdorp, Eldene Edwards, Jo -Ann Meijer, Wendy Partner Staff Present: Teresa Aide, Paul Creamer, Fred Horvath, June Gallagher, Anne Greentree, Lindsey Patenaude, Michelle Pick, Trevor Pinn Call to Order Anne Greentree, Municipal Clerk, called this first Orono Cemetery Board meeting to order at 1:03 PM. Ms. Greentree introduced everyone and explained the purpose of the meeting. 2 Orientation and Training 2.1 Role of the Board Fred Horvath, Director of Operations, provided the Board with background information about the Board and explained that the Board is an independent cemetery board, but also a board of Council. He used an electronic presentation to review the board information including: Bereavement Authority of Ontario (BAO) Legislative Requirements, including: o the cemetery grounds o price list requirements o contract requirements including paperwork required at closure o record keeping o trust fund requirements Relationship of the Board to Council Responsibility for compliance to the Funeral, Burial, Cremation Act "Moving Forward" items: o Approve the Terms of Reference o Amend the Cemetery Rules, Fees and Rates o Municipality will issue the grant cheque o Create budget, address staffing o Develop cash handling policy 2.2 Governing legislation (Submitting Notice of Business Change) Fred Horvath explained that the Operations Department will assist in submitting the Notice of Business Change to the BAO. 71 Page 1 of 4 Clarington Orono Cemetery Board Transition Training and Initial Board Meeting Minutes May 28, 2019 2.3 Boards/Committee Training By-law and Terms of Reference Anne Greentree reviewed the sections of the proposed draft municipal service board by-law, which details the Board's terms of reference. Financial Matters Michelle Pick provided the Committee with general information regarding the financial requirements, including payroll. She noted that the investments are managed by the Municipality of Clarington. It was noted that only the interest for the Perpetual Care Fund can be used by the Board. The Finance Department Staff offered to have a separate meeting to discuss the financial matters in greater detail. Trevor Pinn noted that the Municipality has a Donation Policy which addresses monetary as well as in kind services donations. Policies Anne Greentree explained that the Board must develop a Purchasing Policy (a template is available from the Operations Department) and a Hiring Policy. Trevor Pinn noted that the Finance Department and Corporate Services Department are available to answer questions on these policies. Board and Committee Orientation June Gallagher provided the Committee with an information package as well as an electronic presentation with included information regarding: • Chair & Vice -Chair responsibilities • Obligations of Members • Quorum • Conflict of Interest • Agendas • Code of Conduct • Minutes • Accessibility • Municipal Freedom of Information and Protection to Privacy Act (MFIPPA) • Records Retention/Management 72 Page 2 of 4 Clarington Orono Cemetery Board Transition Training and Initial Board Meeting Minutes May 28, 2019 2.4 Best Practices (Procedures / Forms) Anne Greentree reviewed the forms required to administer the cemetery, including the existing forms and suggested new forms. She also reviewed a "HOW TO" document and a "Transition Notes" document. Ms. Greentree highlighted the current fee structure, in particular the areas that may be considered as part of the adoption of new fees. 2.5 Financial matters See also above section 2.3. Trevor Pinn also reviewed the following financial aspects: VISA, investments ($9,700 interest in 2018), bank accounts, utilities (including pre -authorized payments (PAP)), and the $10,200 municipal grant cheque. Recess The Board recessed for 10 minutes and reconvened at 3:20 PM in the Ante Room. 3 Discussion on the Future of the Orono Cemetery Board Jo -Anne Meijer and Eldene Edwards indicated that the work involved in running the Board is more than they had anticipated and that they would not be able to fulfill these obligations and therefore would be stepping down from the Board. Moved by Councillor Zwart, seconded by Eldene Edwards Whereas the work and responsibility of this Municipal Service Board (Orono Cemetery Board) is significant and beyond that of the volunteer expectations; Now therefore the Orono Cemetery Board recommends that the management and operations of the Orono Cemetery be assumed by the Municipality of Clarington staff and not a Municipal Service Board, effective immediately. Carried Anne Greentree thanked the members for volunteering and stepping forward to put their names forward for the Orono Cemetery Board. She indicated that Staff will need to meet shortly to discuss the next steps. No further matters of business were considered based on the resolution passed by the Board. 73 Page 3 of 4 Not applicable 5 Adjournment Moved by Wendy Partner, seconded by Councillor Zwart That the meeting be adjourned at 3:35 PM. Carried 74 Page 4 of 4 Clarftwn Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: June 10, 2019 Report Number: FND-020-19 Resolution: File Number: By-law Number: Report Subject: 2019 Federal Gas Tax Funding Top -Up Recommendations: 1. That Report FND-020-19 be received; and 2. That Council approves the use of the additional $2.2 million in Federal Gas Tax funds announced by the Government of Canada in 2019 for the following projects: a. Lakeshore Road from Riley Road to East Townline b. Concession Road 10 from Townline Road to Bowmanville Ave. ICJ Municipality of Clarington Report FND-020-19 Report Overview Page 2 This report seeks to obtain Council approval on two capital projects which were not included in the 2019 budget, which will be funded from a one-time top up in Federal Gas Tax money announced by the Government of Canada in March 2019. � 7-fin U=# 11 On March 19, 2019 the Government oada presented its 2019 budget "Investing in the Middle Class". 1.3 The Municipality of Clarington received notification that our additional funding would be consistent with the 2018 funding level. In 2018, the Municipality received $2.95 million in Federal Gas Tax funding. 1A Finance fbrwarded to departments the notification that the Municipality would be receiving this additional funding. Operations and Engineering reviewed potential projects to determine suitability for this funding. 1.5 As this fbnding was announced after the adoption of the 2019 budget, the proposed projects were not included as there was no funding availability. This report is in front of Council to get approvao use the top -up funding for two new projects which would not otherwise have been completed in 2019. 1.6 The funding can be used for any project which meets the Federal Gas Tax program guidelines. The guidelines do allow for funding to be utilized up to 5 years from the date of receipt, however it was clearly indicated that the expectation from the Federal Government was that this addonal funding be used to address short term infrastructure needs. 17 The Director of Operations and the Director of Engineering worked together to determine which road projects may provide the Municipality with the greatest return for these funds. It was felt that these projects met the guidelines of the Federal Gas Tax W Municipality of Clarington Report FND-020-19 Page 3 program the best and would not otherwise be completed but for the incremental funding by the Government of Canada. 1111 lip"I II111II11I I III I 1111 1 11 IFITZ11111112 1 11! 1.9 While the funding is not time sensitive, the proposed projects are being recommended for completion in 2019 as the additional funding would allow for these projects to be completed now in time for use in the summer and fall bike seasons and would alleviate the back log of projects. If the funding were to be deferred to 2020, these tWO projects would still be the recommended candidates for use of this funding. 2. Proposed Projects Overview 24 This section of Lakeshore Road forms part of the Waterfront Trail and is used extensively on an annual basis and is host to several well organized rides in support of various causes. 2.5 This section is part of the Provincial cycling network and there have been concerns with the condition of this road. Concession Road 10 from Townline Road to Bowmanville Avenue 2.6 This project would include 7.6krn of rehabilitation with high float, ditching and safety improvements including guide rails. M Municipality of Clarington Report FND-020-19 Page 4 27 This road is a class 4-5 road with a speed limit from 50 to 70 km/h. ITTith increased development there is higher traffic on this road and there has been 22 accidents on th stretch of road from 2016 to 2019. 1 3. Concurrence This report has been reviewed by the Director of Engineering Services and Director of Operations who concur with the recommendations. 4. Conclusion It is respectfully recommended that Council approve the use of additional one-time funding for the aforementioned capital projects which are included in the asset management plan and would not otherwise be completed in 2019. 5. Strategic Plan Application Not applicable. Submitted by: Reviewed b z Trevor Pinn, B.Com, CPA, CA, Andrew C. Allison, B. Comm, LL.B Director of Finance/Treasurer- CO Staff Contact: Trevor Pinn, B.Com, CPA, CA, Director of Finance / Treasurer, 905-623-3379 ext.2602 or tpinn@clarington.net There are no interested parties to be notified of Council's decision. U� Me% =1 H. ® � MAINF4�112M 7 That the following 'esolution #C-1 75-19, setting out the Strategic Priorities for the Municipality of Clarington, approved at the Special Council meeting of May 1, 2019, be reconsidered: That Council approve the Strategic Priorities A, B and C, as drafted by Council during the March 29, 2019 Strategic Plan Workshop, and as amended during the May 1, 2019 Strategic Plan Workshop, as Councils Goals for the 2019-2022, as follows: Strategic themes A. Engaged Communities B. Strong Economy C. Sustainable Infrastructure Growth D. Legacy Projects A. 1. Enhance two-way communication with community A.2. Establish and develop a unique Clarington brand for promoting our community MINEMMUM=5 B.1. Complete the implementation of the Downtown Plans B.2. Create partnerships in broadband expansion, working towards 100% connectivity B.3. Create partnerships to promote investment in infrastructure to make natural gas more accessible BA Expand our transportation network into commercial and industrial areas B.5. Explore an economic development strategy1framework in collaboration with the business community and other stakeholders C, Sustainable Infrastructure Growth C.2. Develop a strategies for infrastructure investments, including employment lands U�] That Council approve the Strategic Priority D, as drafted by Council during the March 29, 2019 Strategic Plan Workshop, and as amended during the May 1, 2019 Strategic Plan Workshop, as Councils Goals for the 2019-2022, as follows: D. Legacy Projects D.1. Clearly articulate our plans for: a) Courtice waterfront b) Port Darlington waterfront D.2. Pursue a final decision from AECL and CNL respecting the disposition of lands for the Port Granby Nature Reserve D.3. Develop the concept, financing, project plan and potential construction schedule for Council in 2019, for consideration in the 2020 budget, with a design to follow DA Articulate a vision of a Performing Arts space D.5. Make a decision on Camp 30 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 The Corporation of the Municipality of Clarington By-law 2019-039 Being a by-law to designate the property known for municipal purposes as 26 Concession Street West, Bowmanville, Municipality of Clarington as a property of historic or architectural value or interest under the Ontario Heritage Act, R. S. O. 1990, Chapter 0.18; Whereas the Ontario Heritage Act, R. S. O., 1990, c.0.18 authorizes the Council of the Municipality to enact by-laws to designate properties to be of historic or architectural value or interest for the purposes of the Act; and Whereas the Council of the Corporation of the Municipality of Clarington has caused to be served upon the owner of the property known for municipal purposes at 26 Concession Street West, Bowmanville and upon the Ontario Heritage Foundation, Notice of Intention to Designate the aforesaid real property and has caused such Notice of Intention to be published in the Clarington This Week, a newspaper having general circulation in the area of the designation on July 11, 2018; and Whereas the reasons for the designation of the aforesaid property under the Ontario Heritage Act are contained in Schedule "A" attached to and forming part of this by-law; and Whereas the Clarington Heritage Committee has recommended that the property known for municipal purposes as 26 Concession Street West, Bowmanville, be designated as a property of historic or architectural value or interest under the Ontario Heritage Act; and Whereas no notice of objection to the proposed designation was served upon the Municipal Clerk within the period prescribed by the Ontario Heritage Act; Now Therefore the Council of the Corporation of The Municipality of Clarington hereby enacts as follows: 1. The property known for municipal purposes at 26 Concession Street West, Bowmanville which is more particularly described in Schedule "B" which is attached to and forms part of this by- law, is hereby designated as a property which has historic or architectural value or interest under Section 29 of the Ontario Heritage Act, R. S. O. 1990, c., O. 18. 2. The Solicitor for the Municipality of Clarington is hereby authorized to cause a copy of this by-law to be registered against the title to the property described in Schedule "B" hereto. 3. The Municipal Clerk is hereby authorized to cause a copy of this by-law to be served upon the owner of the property described in Schedule "B" hereto and on the Ontario Heritage Foundation. The Municipal Clerk also is authorized to cause notice of the passing of this by-law to be published in the Clarington This Week, a newspaper having general circulation in the area of the designation. Passed in Open Council this 10th day of June, 2019 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk Schedule 'A' To By-law 2019-039 Statement of Significance and list of character defining features. Description of Property 26 Concession Street West, known as Dundurn, is a one and half storey residence located on a large lot on the north side of Concession Street West in Bowmanville. Statement of Cultural Heritage Value or Interest Dundurn's physical heritage value lies it being an excellent example of a country villa built in the Regency style with Gothic Revival details. Built in 1854 on a spacious parcel, it is one of the earliest brick houses in Bowmanville. It features an upper storey gable in the centre of the front fagade. All the windows are surmounted by wooden hood mouldings, a decorative element associated with the Gothic Revival style. The bargeboard that adorns the eaves is light and lacy in character unlike the heavier bargeboard that was used later in the century. The front door is surrounded by a rectangular transom and sidelights and there are two pairs of French doors on either side of the main entrance. A columned porte-cochere extending from the east side of the house and an open veranda similarly supported by large columns at the front of the house were early 20th century additions to the house. Dundurn's associative heritage value lies in its association with two prominent local residents, Reverend Dr. Alexander MacNab and John Milne. Dr. Alexander MacNab (1811-1891) was appointed as the first Rector in charge of the Anglican Church for Darlington Township in 1854 and had Dundurn built as his family's residence in the same year. He most likely named the house `Dundurn' after his ancestral home in Scotland. A relative Sir Allan Napier MacNab who was Prime Minister of the United Canada's from 1854 to 1856 had `Dundurn Castle' built in Hamilton. Dr. Alexander MacNab lived at Dundurn until 1867 when he sold it to local merchant and politician, John Milne (1822-1889). John Milne was a member of the first Town Council in 1858 and ran for Parliament as a Conservative in 1863 and 1867. He was a friend of Sir John A. Macdonald who is reported to have visited Dundurn several times including for a garden party on Dundurn's grounds while also having slept in the south-east bedroom. The home has been owned and well maintained by the Morrison family since the 1950's, over 60 years. Typical to the Regency style, Dundurn's contextual heritage value lies in its original siting on spacious grounds which visually underscores the stately nature of the dwelling and provides expansive views of the house from the street. Description of heritage attributes Key heritage attributes that exemplify the heritage value of Dundurn as an excellent example of a Regency villa designed with Gothic Revival details include: - The front fagade roof gable - The brick fagade - The front door with its rectangular transom and sidelights - The wooden hooded mouldings above the windows - The bargeboard adorning the eaves - The columned porte-cochere - The columned front veranda - The original location in the centre of the lot 171-4,36-71 Schedule 'B' To By-law 2018- 039 Legal Description: Part 1, Plan 40R-30511 (Bowmanville) Municipality of Clarington Regional Municipality of Durham