HomeMy WebLinkAbout06/23/2008
QlJLiJ1glon
DATE: MONDAY, JUNE 23, 2008
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council held June 9, 2008
PRESENTATIONS
a) Presentation of 2008 Awards for Academic Excellence to Local Students
DELEGATIONS (List as of Time of Publication)
There are no delegations as of the time of publication.
COMMUNICATIONS
Receive for Information
I - 1 . Minutes of the Clarington Compost Facility Community Relations
Committee dated May 15, 2008
I - 2 Minutes of the Animal Advisory Committee dated April 9, 2008
I - 3 Minutes of the St. Marys Cement Community Relations Committee
dated March 12, 2008
I - 4 Jim McNamara, Deputy Coordinator, Administration, Ontario
Volunteer Emergency Response Team (OVERT Inc.) - Letter of
Appreciation for Municipal Grant
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
Council Agenda
- 2 -
June 23, 2008
I - 5 Debbe Crandall, Executive Director, Save The Oak Ridges Moraine
(STORM Coalition) - Status Report on the Implementation of the Oak
Ridges Moraine Conservation Plan: A Look at New Infrastructure
Projects
1-6 M. Pierre-Philippe David, Stephan Basque, Jessica Duke, Ariane Bati,
Dominic Gagnon, Pascaline Apallo, Elia Harb, Courtney Colette
Crites, Nicole Mikalajunas, Michel Savoie, Marc-Antoine Emard,
Liam Maguire, and Stephanie Hassal - Opposition to the Proposed
Energy-F rom-W aste Facility
1-7 Kristin D. McKinnon-Rutherford - Zero Waste
I - 8 Lori Pinkerton, Co-Chairperson, Clarington Racing Against Drugs -
Letter of Appreciation for the Donation to the Ninth Annual Racing
Against Drugs Event
1-9 Dan Remollino, P. Eng., Project Manager, 407 East Environmental
Assessment, Ministry of Transportation - 407 East Environmental
Assessment (EA) and Preliminary Design Study Notice for Public
Information Centres (PICs) #4 Technically Preferred Route
I - 10 Sharon van Son, Assistant Deputy Attorney General, Ministry of the
Attorney General - Victim Services Awards of Distinction
I - 11 Durham Region Health Department, Communicable Disease Control
and Prevention/Clinic Services, Region of Durham - Immunization
Clinics
1-12 The Honourable Donna Cansfield, Minister of Natural Resources-
Plant a Tree Challenge
I - 13 Mayor Steve Parish, Town of Ajax - Ajax-Pickering Hospital
Receive for Direction
D - 1 Jesse Parsons, B.A. Hon, Clarington Arts and Music Festival
(CAMfest) - 2008 CAMfest
D - 2 Edgar Lucas, Chairman, Board of Management, Historic Downtown
Bowmanville Business Centre - Applications to Amend the
Clarington Official Plan and Zoning By-law - Bowmanville Creek
Developments
D - 3 Michael Patrick, Co-Chair, Physician Recruitment, and President,
Clarington Board of Trade - Physician Recruitment
Council Agenda
-3-
June 23, 2008
D - 4 Kathryn J. Vout, Town Clerk, Town of Grimsby - Greenbelt Plan-
Economic Effects on Farmers and Municipalities
D - 5 Susan Greatrix, City Clerk, Corporation of the City of Waterloo -
2008 Municipal Road and Bridge Infrastructure Investment
D - 6 Ronald G. Van Horne, Chief Administrative Officer, County of
Lambton - Ontario Economy
D - 7 Mary Ruth Moore - Spelling of "Osbourne Road"
D - 8 Greg Borchuk, P.Eng., EFW Project Manager, Region of Durham -
Site Liaison Committee for the Proposed Energy From Waste Facility
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of June 16, 2008
STAFF REPORT(S)
1. Report COD-043-08 - Tender CL2008-22 Beech Avenue Reconstruction
2. Verbal Report from the Director of Planning Services and the Solicitor
Concerning a Legal Matter
BUSINESS ARISING FROM NOTICE OF MOTION
UNFINISHED BUSINESS
BY-LAWS
NOTICES OF MOTION
OTHER INFORMATION
CONFIRMING BY-LAW
ADJOURNMENT
CfillgtDn
Council Meeting Minutes
JUNE 9, 2008
Minutes of a regular meeting of Council held on June 9, 2008, at 7:00 p.m., in the
Council Chambers.
Councillor Foster led the meeting in prayer.
ROLL CALL
Present Were:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
Councillor W. Woo
Chief Administrative Officer, F. Wu
Facilities Manager, G. Acorn
Director of Engineering Services, T. Cannella
Recreation Services Manager, S. Meredith
Solicitor, D. Hefferon
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources, M. Marano
Director of FinancelTreasurer, N. Taylor
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Deputy Clerk, A. Greentree
DISCLOSURES OF PECUNIARY INTEREST
Later in the meeting Councillor Novak indicated a pecuniary interest with respect to
Correspondence Item D - 7.
ANNOUNCEMENTS
Councillor Foster announced the following:
. Courtice Lions Club will be hosting a Newfie Dance at the Garnet B. Rickard
Complex on June 14,2008.
. Courtice Rotary Club will be hosting Paul Harris Fellow Awards Night at the Hilltop
Restaurant on June 24, 2008.
. .ontario Power.Generation will be holding a Biodiversity Conference. Those
interested are asked to contact Councillor Foster for further details.
. CAW Local 222 will be holding a march at noon on June 12, 2008 in response to
the recent General Motors Announcement on the closure of the Truck Plant.
Council Meeting Minutes
-2-
JUNE 9, 2008
. Veridian Annual Shareholders' Meeting is scheduled for June 19, 2008.
. Hydro One will be holding a Public Information Centre on June 12,2008 at the
Solina Community Hall between 4 p.m. and 8:00 p.m. relating to the transformer
station that will be sited in the area.
.
Councillor Hooper announced the following:
. He brought greetings from the Municipality to Ray Ashton, Musical Director,
Enniskillen United Church, in celebration of his recent retirement.
. He briefly visited one of the Bed and Breakfast establishments during the
Clarington Country Bed and Breakfasts Open House and Tour on the weekend.
. Concerts in the Park 2008 Series start this Thursday with a performance by the
Lincolnaires.
Councillor Novak announced the following:
. She attended the Valleylands Event with Reverend Lockhart.
. She attended the Orono Rodeo Kick-off on Friday night.
. Clarington Official Plan Review Open Houses will be held on June 12th in
Newtonville, June 16th in Orono, June 17th in Newcastle, June 25th in Solina and
June 26th at the Garnet B. Rickard Recreation Complex.
Councillor Robinson announced the following:
. The Annual Terry Fox Run will be held on September 14, 2008.
Councillor Robinson issued a formal challenge to all departments.
. The Union Rod and Gun Club celebrated their 70th Anniversary on Sunday.
. A second book on the NewtonvilleCommunity will be available at the Concerts in
the Park for $10 with a portion of the proceeds going to support the local town hall
in Newtonville.
. Concerts in the Park in Newcastle starts on June 26, 2008 and Concerts in the
Park in Orono will be starting soon at the Library Grounds.
Councillor Woo announced the following:
. Last Saturday Lieutenant-General Walter Natynczyk was in Clarington attending
the "Support our Troops" Rally and has now been appointed to the position of
Chief of Defence Staff replacing General Rick Hillier. Councillor Woo indicated
that since then, Canada has lost two more soldiers and expressed condolences to
their families.
. On Saturday he attended the Third Annual 176 Squadron Air Cadet Review and on
Tuesday he will be attending the 176th Annual Mess Dinner and Awards
Ceremony.
. The Canadian Cancer Society's "Relay for Life" will be held on June 20, 2008 at
the Clarington Central School.
Council Meeting Minutes
- 3 -
JUNE 9, 2008
Mayor Abernethy announced the following:
. Lieutenant-Governor David Onley has accepted an invitation to attend the "Cornz-
A-Poppin" Gala Event for Bowmanville's 150th Sesquicentennial Celebration on
Saturday, June 28, 2008.
. The Municipal Waste Integration Network will be holding their Annual Meeting and
Conference - "Zero Waste .... Achieving the Possible", in Niagara Falls on
June 10 to 12, 2008.
. The announcement of New Nuclear Build is expected next week and Clarington's
position looks strong.
MINUTES
Resolution #C-330-08
Moved by Councillor Hooper, seconded by Councillor Foster
THAT the minutes of a special meeting of Council held on May 21,2008, minutes of a
regular meeting of Council held on May 26, 2008 and the minutes of a special meeting
of Council held on May 27, 2008, be approved.
"CARRIED"
PRESENTATIONS
Maureen Carter-Whitney, Research Director, Canadian Institute for Environmental
Law and Policy (CIELAP), addressed Council concerning "Incineration: The Burning
Debate and the Need for a Comprehensive Waste Management Policy in Ontario". A
copy of Ms. Carter-Whitney's report "Ontario's Waste Management Challenge -Is
Incineration an Option?" is available on the CIELAP's website. Through use of a
PowerPoint presentation, Ms. Carter-Whitney provided an overview of CIELAP, a
history of the incineration debate, an overview of incineration technologies, current
regulatory regimes, incineration in the broader context of waste management policy,
and the European experience. Ms. Carter-Whitney also highlighted eleven specific
recommendations.
Ms. Carter-Whitney stated new incineration technology is being considered as it
provides an opportunity to produce energy; however, despite advances in technology
the health impacts are the same, as dioxins are produced. Ms. Carter-Whitney stated
a 2005 health study from Britain found increased cases of cancer and birth defects in
populations around centres where incinerators were located. She advised chemicals
are changing and it is important to look at the question of incineration within the
context of Ontario's regulatory regime. Ms. Carter-Whitney stated it appears that the
Government is trying to find solutions to waste problems without a strong policy
foundation and has pursued initiatives in relation to waste management. She noted
that until recently the only program was blue box recycling noting a program for
Council Meeting Minutes
-4-
JUNE 9, 2008
hazardous household waste has been developed but has yet to be implemented and
that a program for the disposal of electronic equipment is being investigated.
Ms. Carter-Whitney stated in 2004, a discussion paper on how to achieve a 60%
waste diversion goal was released creating public interest. She advised that not much
attention has been paid to lifecycle" analysis and there is a need to examine the
production to disposal phase and that this has not been done at the Provincial level.
Ms. Carter-Whitney acknowledged that Europe is often mentioned in discussions on
EFW and cautioned that it is important to keep in mind the European Union operates
within a very different context. They have a policy framework that is more
responsible. Their waste hierarchy involves: preventing waste in the first place.
recycle, and then incinerationllandfill. She noted Sweden is also cited and operates
within a comprehensive framework and waste hierarchy. Ms. Carter-Whitney advised
of the importance of looking at technologies from a policy perspective' in view of what
is the landfill requirement for ash, what are the capital and operating costs, what are
the most appropriate methods used to identify environment and health effects. She
stated there is a great need for independent, fair and impartial assessment of risks
and technologies (funded by the Province) and an urgent need for a strong and.
comprehensive waste management policy in Ontario. Ms. Carter-Whitney
summarized a series of recommendations the Province should undertake in the
establishment of a strong and comprehensive waste management strategy and
regulatory framework.
Bob M. Kenney, Solid Waste Resource Analyst, Nova Scotia Environment, addressed
Council concerning Nova Scotia's Solid Waste Model. Through use of a PowerPoint
presentation "Nova Scotia - Too Good To Waste", Mr. Kenney provided an overview
of the history of waste management in Nova Scotia, its current status and future g'oals.
Mr. Kenney reviewed four main goals of the Solid Waste-Resource Management
Strategy which included a 50% reduction in waste by 2000 which has been achieved,
increased disposal standards, Regional cooperation and economic opportunities
which have translated into more jobs and a more sustainable economy. Mr. Kenney
highlighted the implementation of disposal bans making it illegal to throwaway
beverage containers, corrugated cardboard, newsprint, steel/tin food containers. glass
food containers, most HDPE and some LOPE plastics, used tires, waste paint, auto
batteries and ethylene glycol, compostable organic materials (leaf and yard waste and
food waste), and electronic equipment. He reviewed Product Stewardship Programs
which provide incentives to recycling various banned products. Mr. Kenney noted that
340,000 tonnes of waste is diverted in Nova Scotia per year and that a new
disposal/diversion goal has been set at 300 kg per person per year which will be
accomplished through stewardship programs, research and design and best
management practices. There is a financial incentive through the Resource Recovery
Fund Board for municipalities to divert. Residents pay deposits on beverage
containers and receive 50% back upon return. The remaining 50% is divided among
the municipalities based on their diversion rates. Nova Scotia has realized a 35-40%
improvement since the introduction of the clear bag program. In summary,
Mr. Kenney stated there is still significant opportunity to add value to wasted
resources and in many ways they are just beginning to tap into the waste diversion
potential.
Council Meeting Minutes
- 5 -
JUNE 9, 2008
Resolution #C-331-08
Moved by Councillor Woo, seconded by Councillor Foster
THAT Council recess for ten minutes.
"CARRIED"
The meeting reconvened at 9:25 p.m.
DELEGATIONS
Linda Gasser addressed Council concerning Item 21 of Report # 1 - Host Community
Agreement to bring an update of what has occurred following the May 28,2008,
Regional Council Meeting. Ms. Gasser stated on May 21, 2008, a motion to ensure
that there would be a financial commitment to human health and environmental
monitoring before and during facility operations in the business case for the proposed
Energy-From-Waste facility was referred to the Joint Waste Management Group
(JWMG). She expressed concern that Site Specific Human Health and Ecological
Risk Assessment is not undertaking human health studies, as risk assessments are
estimates of impacts to human health based on certain assumptions and can be very
poor predictors of actual human health and environmental impacts. Ms. Gasser
indicated that Regional Councillors and Mayor Abernethy have repeatedly indicated
that they won't approve anything that isn't safe, yet Mayor Abernethy and Councillor
Trim supported the referral to JWMG instead of approving the motion. Ms. Gasser
urged Local Councillors to negotiate to ensure Regional commitments to undertake
comprehensive human health and environmental monitoring and full life cycle
monitoring are developed. Ms. Gasser advised that she has heard rumours that
Clarington is considering accepting bottom ash and urged Council to pass resolutions
to ensure that the commitment not to accept bottom ash is not traded away during the
Host Community Agreement negotiations or any other process.
Louis Bertrand addressed Council concerning tonight's presentations on Waste
Management Options. Mr. Bertrand conducted a PowerPoint presentation highlighting
'Waste Management and Climate Change: Stop Trashing the Climate". Mr. Bertrand
stated he would like to introduce a report that links the waste management process to
global warming, noting a zero waste approach is one of the fastest, cheapest and
most effective strategies to protect the climate. Mr. Bertrand feels there is a need to
take decisive action locally to have a global impact and for the Municipality to maintain
its "unwilling host" stance regardless of the outcome of the Host Community
Agreement. Mr. Bertrand stated delaying a decision on the incinerator will buy time to
work on a Zero Waste strategy and suggested the "Stop Trashing the Climate" Report
be reviewed as it provides evidence and guidance for public policy. The report is
available at www.StopTrashinqTheClimate.orQ.
Council Meeting Minutes
- 6 -
JUNE 9, 2008
Wendy Bracken addressed Council concerning Item 21 of Report #1 - Host
Community Agreement expressing concern that the Business Case was endorsed
despite major errors and omissions which were not addressed or corrected. She
stated there were serious problems with present value analysis noting the Region
assumes the diversion rate of 60% not getting to 70% until 2020. Ms. Bracken
indicated that one major omission is the failure of Regional Council not to include
funding for ongoing monitoring and best practices. Ms. Bracken stated the public
have consistently declared that health and environmental concerns are paramount,
but Council did not include a line item for baseline testing and ongoing health and
environmental monitoring. Ms. Bracken feels that this should have been included in
the Business Case as it would have sent a strong message to vendors that the Region
is serious about protecting public health and the environment. Ms. Bracken stated this
type of monitoring is necessary and that the Site Specific Risk Assessment will not
provide the complete picture. She expressed concern that Mayor Abernethy and
Councillor Trim did not support Regional Councillor Jordan's motion as their votes
could have made a difference. Ms. Bracken urged Council to ensure that best
practices for monitoring are included in the agreement and that Council maintains the
Community's "unwilling host" status regardless of the host community agreement.
Councillor Robinson advised that Krista and Corey Barr would not be addressing
Council as their questions have been answered through staff.
Hannu Halminen, Halminen Urban Communities advised his questions had been
answered by staff during the recess, and he would therefore not be addressing
Council.
John Vandentweel addressed Council concerning Item 16 of Report #1 - Tender
CL2008-5, Mechanical Equipment Maintenance Contract - HV AC Services requesting
that Council ensure that the company that is awarded the tender has a valid TSSA
certificate of authorization as he noted there were a number of companies who
submitted bids who were not listed on the TSSA website.
COMMUNICATIONS
Resolution #C-332-08
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the communications to be received for information be approved, with the
exception of Items I - 4,1-12, and 1- 19.
"CARRIED"
I - 1 Minutes of the Port Granby Discussion Group dated September 19,
2007 and March 27, 2008.
Council Meeting Minutes
-7-
JUNE 9, 2008
I - 2 Minutes of the Central Lake Ontario Conservation Authority dated
May 21, 2008.
I - 3 Minutes of the Ganaraska Region Conservation Authority dated
April 17 and May 15, 2008.
I - 5 Minutes of the Living Green Community Advisory Committee dated
February 26, April 22 and May 27, 2008.
I - 6 Correspondence has been received from individuals listed below in
opposition to the proposed Energy-From-Waste facility. (Copies of all
correspondence are on file in the Municipal Clerk's Department).
a) Norm and Donna Cooper
b) Nicole O'Sullivan
1- 7 Marlene Cashin, Staff Lawyer and Elaine MacDonald, Staff Scientist,
Ecojustice, (formerly Sierra Legal Defence Fund), writing to
Jim McKay and David Merriman, DurhamIYork Residual Waste
Study, advising they have been monitoring the Environmental
Assessment with respect to the study and have identified several
areas where consultation with the public and transparency may not be
in conformity with the approved Terms of Reference; that it appears
the consultation has been carried out in a manner that is less than
transparent and that concerns raised by the public have been
dismissed without adequate consideration; and requesting the study
team to immediately review the transparency and openness of the
consultations that are being conducted throughout the EA study,
make note of the commitments included in the Terms of Reference
and take steps to address the deficiencies in the consultation process
that have been brought to the attention of the Regions.
I - 8 Glenda Rodgers, Project Manager, Trent Conservation Coalition
Source Protection Region, forwarding Draft Proposed Terms of
Reference outlining the work plan and estimated budgets to develop
Source Protection Plans for the Trent Conservation Coalition Source
Protection Region. Two documents have been prepared - one for the
Trent River watershed and one for the Ganaraska Region Source
Protection Area. The Correspondence serves as official notice under
Ontario Regulation 287/07 and municipalities and the public are.
invited to review the Draft documents and to submit comments by
Wednesday, June 25, 2008.
Council Meeting Minutes
- 8-
JUNE 9, 2008
1- 9 Wanda Stephen, Acting CAO, Kawartha Conservation, forwarding
their 2008 Preliminary Budget which outlines conservation programs,
projects and associated funding requirements requested from their six
watershed municipalities.
I - 10 Natasha Mackesey, extending thanks on behalf of Rogers TV for the
donation of a Clarington gift bag to their National Volunteers Week
party.
1- 11 Cheri Smith, Manager, Resource Development & Special Events,
Community Living Oshawa Clarington thanking Mayor Abernethy for
attending the Clarington Project's 11th Annual Gala and for the
donation of the golf shirt. The event was a great success raising
$10,000 which will assist with the costs of running the activity centre,
including supplies and materials and will be put into a building fund,
so that one day the Clarington Project will have a home to call their
own.
I - 13 John Tory, Leader of the Ontario PC Party advising that on May 12,
2008, the McGuinty Government proceeded with Bill 35, The
Investing in Ontario Act, despite concerns raised by the Ontario PC
Caucus and proposed amendments to ensure that only municipalities
be defined as eligible recipients and that all allocations under Bill 35
be dedicated to municipal infrastructure; advising the PC Caucus
voted against Bill 35 as they believe provincial funding for municipal
infrastructure should be planned and earmarked in the Provincial
budget and that Ontario Municipalities need long-term, sustainable
funding to address infrastructure challenges; and advising that the
Ontario PC Caucus will continue to fight for long-term and sustainable
funding to support municipalities.
1- 14 John O'Toole, MPP, Durham, advising Council that he has written to
The Honourable Dwight Duncan, Minister of Finance in support of
Council's resolution of April 7, 2008, concerning a fairer means of
property assessment for farmers investing in Alternative Green
Energy Sources; suggesting to the Minister that farmers who are
willing to innovate and incorporate alternative energy sources is a
policy that is good for agriculture and good for the Ontario
environment and that the Province should encourage the initiative.
Council Meeting Minutes
-9-
JUNE 9, 2008
I - 15 John O'Toole, MPP, Durham, forwarding a copy of correspondence
from the Honourable Jim Bradley, Minister of Transportation in
response to his correspondence regarding the possibility of the CN
Bridge over Highway 401 near Waverley Road being transformed into
a memorial to members of the Canadian Forces; expressing his
disappointment with concerns raised by the Minister and requesting
follow-up suggestions on whether the difficulties the Minister has
mentioned may be overcome; and advising he would be pleased to
work with the municipality and volunteers on, ideas for a fitting
memorial on the "Highway of Heroes".
I - 16 Louise Levert, Commission Operations Officer, Canadian Nuclear
Safety Commission forwarding a copy of the Record of Proceedings
published on May 9, 2008 regarding the application to renew the
power reactor operating licence for the Darlington Nuclear Generating
Station.
I - 17 Debbie Zimmerman, Chair, MPAC Board of Directors forwarding for
information a copy of the Municipal Property Assessment Corporation
(MPAC) 2007 Annual Report and Financial Statements for the Year
Ended December 31,2007.
1- 18 Glenda Yeates, President and CEO, Canadian Institute for Health
Information (CIHI) forwarding a copy of their report "Improving the
Health of Canadians: Mental Health, Delinquency and Criminal
Activity", the second report in a series of three "Improving the Health
of Canadians" addressing mental health; offering a comprehensive
overview from a population health perspective in Canada; and,
advising the final report which will focus on positive mental health will
be released in February 2009. A presentation of key findings from the
Report is available at www.cihLca/cohL
I - 20 Alexandra Bennett, Precautionary Principle Canada, expressing
appreciation for being advised of the presentations scheduled for
June 9, 2008, agreeing that Maureen Carter-Whitney's paper is an
excellent framework to understand the current lack of a
comprehensive waste management policy in Ontario; suggesting that
staff and elected officials need to understand that unless Ontario's
waste management policy is based upon EU waste management
directives, the emissions for the incinerator will remain much more
toxic despite having the best pollution control devices; stating that
Ontario can learn from Nova Scotia's waste management policy; and
advising that she is focusing her support for the current development
of toxic reduction by-laws that are provincial in scope as the best way
of ensuring that what will be allowed to exit the stack in Clarington will
comply with the best toxic reduction policy.
Council Meeting Minutes
-10 -
JUNE 9, 2008
1- 21 D. J. Allingham, P. Eng., President, Totten Sims Hubicki Associates,
(TSH) providing responses to the Municipality's detailed comments on
the 407 East Environmental Assessment (EA) Alternative Methods
Report and Support Documentation (August 2007), together with a
letter of clarification indicating that the Municipality's interpretation of
the current legislation is accurate with respect to the issuance of
building permits for remnant parcels of land with road frontage.
I - 4 Minutes of the Clarington Traffic Management Advisory Committee
dated April 17, 2008.
Resolution #C-333-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT the Minutes of the Clarington Traffic Management Advisory Committee
dated April 17, 2008 be received for information.
"CARRIED"
I - 12 Eva Ligeti, Executive Director, Clean Air Partnership, recognizing the
Municipality for participating in the GT A Clean Air Council (GT A-
CAC), an inter-governmental working group dedicated to exploring
clean air initiatives and sharing best practices to reduce smog and
greenhouse gas emissions with other jurisdictions in the GT A;
advising the GT A-CAC Green Procurement Community of Practice
consisting of purchasing, environmental, and energy management
staff from the GT A-CAC jurisdictions has been convened and meet
bimonthly to share research tools and experiences; and, extending
appreciation to Clarington for the leadership role the Municipality is
taking in its jurisdiction in incorporating energy efficiency and other
environmental criteria into purchasing policies and practices.
Resolution #C-334-08
Moved by Councillor Novak, seconded by Councillor Woo
THAT Correspondence Item I - 12 from Eva Ligeti, Executive Director, Clean
Air Partnership, be received for information; and
THAT staff be congratulated for the leadership role they are taking in their
jurisdiction in incorporating energy efficiency and other environmental criteria
into purchasing policies and practices.
"CARRIED"
Council Meeting Minutes
- 11 -
JUNE 9. 2008
I - 19 J. R. Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority (CLOCA), forwarding copies of CLOCA's 2007
Year In Review Publication.
Resolution #C-335-08
Moved by Councillor Novak, seconded by Councillor Foster
THAT Correspondence Item I - 19 from R. Powell, Chief Administrative Officer,
Central Lake Ontario Conservation Authority (CLOCA), forwarding copies of
CLOCA's 2007 Year In Review Publication be received with thanks.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Resolution #C-336-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Correspondence Items be approved as per the agenda, including Hand-out
Items D -11, D - 12 , D - 13 and D - 14 with the exception of Items 0 - 4 to D - 14,
inclusive.
"CARRIED"
D - 1 John Stephenson expressing concern with the design of the
Northglen West Residential Development Plan as he feels the
development does not meet the requirements for future
developments as recommended by the National Round-table on the
Environment and Energy (NRTEE) Report; outlining perceived
shortcomings in the development; advising he feels that the proposal
shows no innovative or original ideas that will be applicable to
lifestyles in the next ten years and recommending that the proposal
be redesigned to incorporate features necessary for a low energy
lifestyle; expressing concern that the NRTEE Report "Advice on a
Long Term Strategy on Energy and Climate Change" is out of date
as it underestimates the significance of global warming as a threat to
the future of Earth's biodiversity; and, recommending staff provide an
estimate of the effects of fuel shortages and high prices. in
conjunction with an economic depression, on the economy of the
Municipality and the assessment be incorporated into the Official
Plan for the next two to five years.
(Correspondence referred to the
Director of Planning Services)
Council Meeting Minutes
- 12-
JUNE 9, 2008
D - 2 The Honourable Michael Chan, Minister, Ministry of Citizenship and
Immigration, inviting nominations for the Ontario Medal for Good
Citizenship, a program to recognize and honour Ontarians, who
through exceptional long-term effort, have made outstanding
contributions to life in their communities. Nomination forms are
available on line at http://www.citizenship.Qov.on.ca/enolish/honours/
.or by contacting the Ontario Honours and Awards Secretariat. The
deadline for submission is August 17, 2008.
(Correspondence referred to the
Municipal Clerk to place a notice in
the local newspapers)
D - 3 Lynn Johnston, CAE, President, CSTD, the Canadian Society for
Training and Development, a national not-for-profit membership
association serving the field of workplace learning and performance,
requesting Council to proclaim September 22 to 26, 2008 "Learn @
Work Week" to recognize the importance of public support in the
promotion of workplace learning and development.
(Proclaimed)
D - 4 Reverend H. Joseph Lafave, Trinity United Church, advising of his
frequent use and enjoyment of the Valleys 2000 area as a wonderful
place to walk; acknowledging the suggestion of Reverend Dr. Frank
Lockhart that spawned the Valleys 2000 project and of Reverend
Lockhart's continued involvement and countless hours spent to make
the project a complete and total success; and recommending that the
paved path through the Valleys 2000 be named, along with proper
signage at each entrance, in thanks and honour of Rev. Lockhart's
dedication and commitment to the Valleys 2000 project as "Lockhart
Trail".
Resolution #C-337 -08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the Correspondence Item D - 4 from Reverend H. Joseph Lafave, Trinity
United Church requesting that the paved path through the Valleys 2000 be
named "Lockhart Trail" be referred to the Director of Engineering Services.
"CARRIED"
Council Meeting Minutes
- 13-
JUNE 9, 2008
D - 5 Julie C. Oram, AMCT, Director of Corporate Services/City Clerk, City
of Belleville advising Council that on April 14, 2008, the City of
Belleville passed the following resolution pertaining to Carbon Taxes:
'WHEREAS it is becoming increasingly difficult for municipalities in
Ontario to rely solely on increases to property taxes and user rates
as the primary sources of financing needed for upgrades to
municipal infrastructure;
AND WHEREAS the Ontario Government has provided the City of
Toronto with opportunities to raise revenues through various means
not available to other municipalities in the Province of Ontario;
AND WHEREAS there is growing support for the concept of "carbon
taxes" as means to address global environmental issues;
AND WHEREAS municipalities should be empowered to raise funds
to finance needed upgrades to municipal infrastructure in ways other
than just property taxes and user rates;
NOW THEREFORE BE IT RESOLVED that the Council of the City of
Belleville hereby petition the Ontario Government to provide
municipalities with additional powers ,to raise revenues needed to
finance upgrades to municipal infrastructure, such as those provided
to the City of Toronto and including the opportunity to levy carbon
taxes with such funds to be devoted to environmental projects;
AND FURTHER, that this resolution be forwarded to the Premier of
Ontario, the Association of Municipalities of Ontario, and be
circulated to all municipalities in Ontario."
Resolution #C-338-08
Moved by Councillor Foster, seconded by Councillor Trim
THAT the resolution from the City of Belleville with respect to carbon taxes be
received for information.
"CARRIED"
Council Meeting Minutes
-14 -
JUNE 9, 2008
D - 6 Ken Arnold MB, BCh, President, Ontario Medical Association (OMA),
advising of the Provincial government's intention to create nurse-only
clinics which the OMA believes represents a marked departure from
the government's long-standing commitment to collaborative,
integrated primary care models that serve the best interests of
patients; advising the OMA has long supported the government's
. commitment to advancing collaborative models of primary care such
as Family Health Teams where nurses are joining already existing
models which bring together the training and experience of doctors,
with nurses and other health professionals in order to provide the
highest level of quality care by the appropriate provider at the
appropriate time; and hoping that Council will join them in promoting
collaborative care models so that the Province takes whatever steps
necessary to ensure appropriate physician care in the community.
Resolution #C-339-08 .
Moved by Councillor Novak, seconded by Councillor Foster
THAT Correspondence Item D - 6 from Ken Arnold MB, BCh, President,
Ontario Medical Association (OMA) with respect to nurse-only clinics be
received for information.
"CARRIED"
Councillor Novak stated a pecuniary interest with respect to Correspondence
Item D - 7 as members of her family are employed by General Motors of
Canada Limited. Councillor Novak did not take part in discussion or voting on
this matter.
D - 7 Don Grant, Local 222, Dwight Harper and Texas MacDonald, Local
598, Canadian Auto Workers Union, requesting Council to support
the following motion pertaining to harassment and workplace
violence and to forward a letter of support to their local MPP:
"WHEREAS sexual harassment is a significant and wide-spread
occupational health and safety hazard for women in the workplace,
and the current workplace legislation has proven to be ineffective in
preventing gendered workplace violence and murder;
AND WHEREAS legislation to provide workplace protection from
sexual harassment and domestic violence has been brought forward
five times since 2001, including Private Members Bills in 2001
(Bill 76), 2003 (Bill 55) 2004 (Bill 126) and 2005 (Bills 35 and 45);
Council Meeting Minutes
-15-
JUNE 9, 2008
AND WHEREAS including sexual harassment in OHSA was one of
the recommendations of the inquests into the deaths of both
Theresa Vince and Lori Dupont; specifically in the case .of Lori
Dupont, recommendation #10 from the verdict of the Coroner's Jury
urges the Ontario Ministry of Labour to undertake a "review of OHSA
to examine the feasibility of including domestic violence (from
someone in the workplace), abuse and harassment as factors
warranting investigation and appropriate action by the Ministry of
Labour ...n
WE, the members of the CAW Union requestthat each municipality
in the Province of Ontario support this motion to:
Amend the Ontario Health and Safety Act to include a personal
safety clause that would offe.r protections from emotional or
psychological harm as well as from physical harm in the workplace. n
Resolution #C-340-08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the resolution from Don Grant, Local 222, Dwight Harper and Texas
MacDonald, Local 598, Canadian Auto Workers Union with respect to
harassment and workplace violence be received for information.
"CARRIEDn
D - 8 Carolyn Downs, City Clerk, City of Kingston. advising Council that on
May 20, 2008, the City of Kingston passed the following resolution
pertaining to the Ontario Building Code:
'WHEREAS the Ontario Building Code (the Code) regulates the
standard of construction of buildings in Ontario; and,
WHEREAS municipalities may not demand a standard of building
construction that exceeds those standards set out in the Code; and,
WHEREAS climate change is the greatest challenge that we humans
have to face; and, .
WHEREAS human greenhouse gas (GHG) emissions are causing
climate change to accelerate at an alarming and unprecedented rate;
and,
WHEREAS the operation of buildings contributes to over 40% of our
GHG emissions; and,
Council Meeting Minutes
- 16-
JUNE 9, 2008
WHEREAS the City of Kingston is a member of the Federation of
Canadian Municipalities' Partners in Climate Protection and is
committed to reducing community greenhouse gas emissions by
10% by 2014;
NOW THEREFORE BE IT RESOLVED THAT the Council of the City
of Kingston strongly encourage the Ontario Government to amend
the Ontario Building Code to significantly increase the minimum
requirement for energy and water efficiency within new buildings,
and do so as soon as possible and before the increased
requirements that come into effect in 2011;
AND FURTHER THAT the Council of the City of Kingston strongly
encourage the Ontario Government to amend relevant legislation to
indicate that the Code is the minimum standard for energy and water
efficiency to which builders must adhere, but that municipalities may
pass by-laws that require efficiency standards that exceed the Code
so that community GHG emissions may be reduced;
AND FURTHER THAT this motion be forwarded to the Ontario
Minister of the Environment, the Ontario Minister of Municipal Affairs
and Housing, to all municipalities in Ontario with a population of
50,000 or more to seek their support, and to the Association of
Ontario to lobby on our behalf."
Resolution #C-341-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the resolution.from the City of Kingston with respect to the Ontario
Building Code be endorsed 'in principle'.
"CARRIED"
D - 9 Carolyn Downs, City Clerk, City of Kingston, advising Council that on
May 20,2008, the City of Kingston passed the following resolution
pertaining to Bill 64 - Pesticide Act:
'WHEREAS the City of Kingston passed a by-law regarding the
cosmetic use of pesticides on December 18, 2007, with the by-law
coming into effect on October 15, 2008; and,
WHEREAS the Province of Ontario has given first reading to Bill 64,
"An Act to Amend the Pesticide Act to prohibit the use and sale of
pesticides that may be used for cosmetic purposes"; and
Council Meeting Minutes
-17-
JUNE 9, 2008
WHEREAS Bill 64 is posted on the Environmental Registry, EBR
010-3348 with a deadline for comments of May 22, 2008; and,
WHEREAS Bill 64 does not, in some aspects, protect the public from
pesticide use as effectively as Kingston's by-law will when it comes
into force; and,
WHEREAS the proposed provincial law says in section 7.1 (5) that "A
municipal by-law is inoperative if it addresses the use, sale, offer for
sale or transfer of a pesticide that may be used for a cosmetic
purpose", thereby overriding Kingston's by-law;
NOW THEREFORE BE IT RESOLVED THAT City staff be directed
to respond to the Environmental Registry posting by the deadline
stating that the City of Kingston:
· supports Bill 64 generally
· does not support section 7.1 (5) which makes municipal by-
laws regarding pesticides inoperative
· requests that the provincial government's pesticide law follow
the approach in The Smoke Free Ontario Act which states
that "if there is conflict between [the Act] and a provision of
another Act, a regulation or a municipal by-law that deals with
smoking, the provision that is more restrictive of smoking
prevails. "
· requests that the provincial government allow municipalities
to retain their power to make pesticide by-laws
acknowledging public health and local needs and consistent
with recent changes to the Municipal Act that recognize
municipalities' powers to act to protect human health and the
environment;
AND FURTHER THAT Council's decision be sent to all municipalities
with a population over 50,000 in Ontario, the Association of
Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), the
Association of Municipalities of Ontario (AMO), the Federation of
Canadian Municipalities (FCM) and the Honourable John Gerretsen,
Ontario Minister of the Environment as soon as possible."
Council Meeting Minutes
- 18-
JUNE 9, 2008
Resolution #C-342-08
Moved by Councillor Robinson, seconded by Councillor Novak
THAT the resolution from the City of Kingston with respect to. Bill 64 - Pesticide
Act be received for information.
"CARRIED"
D - 10 Gord Wallace, Bowmanville Rotary Club, Chair, Bowmanville Ribfest
advising the Rotary Club will be hosting "Ribfest" on June 27 to
July 1, 2008 at the Garnet Rickard Complex and requesting that the
fees be waived for their carnival area. The money generated from
the carnival will be directed towards the community rather than any
enterprising individual or company.
Resolution #C-343-08
Moved by Councillor Robinson, seconded by Councillor Novak
THAT the request from Gord Wallace, Bowmanville Rotary Club, Chair, Bowmanville
Ribfest for waiver of fees for their carnival area on June 27 to July 1, 2008 be received
for information as the matter has been resolved.
"CARRIED"
D - 11 Mayor John Gray, City of Oshawa, writing to the Honourable Dalton
McGuinty, Premier of Ontario, urging the Province to seriously
consider the Darlington Nuclear site in the Municipality of Clarington
as the selected site for new nuclear reactors to be constructed.
Mayor Gray is confident the business model for the expansion of
Darlington exceeds provincial requirements and in light of the recent
. announcement of the planned closure of General Motors of Canada
Truck Assembly Plant in Oshawa, the decision to select Darlington
as the site will give Durham Region the boost of confidence it
desperately requires.
Council Meeting Minutes
-19 -
JUNE 9, 2008
Resolution #C-344-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Correspondence Item D - 11 from Mayor John Gray, City of Oshawa urging the
Province to seriously consider the Darlington Nuclear site in the Municipality of
Clarington as the selected site for new nuclear reactors be endorsed;. and
THAT a letter of appreciation be forwarded to Oshawa City Council for their
endorsement of the Clarington site for nuclear new build.
"CARRIED"
D - 12 Michael Patrick, President, Clarington Board of Trade, writing to the
Honourable Dalton McGuinty, Premier of Ontario, on behalf of 300
businesses, urging the Province to select Clarington as the site for
locating new nuclear build. Mr. Patrick indicates that Clarington is
the host community to Ontario Power Generation's Darlington
Nuclear Generation site, the businesses of Clarington recognize the
importance of new nuclear capacity in Ontario, new build will benefit
the economic development and growth potential for business in the
community and that they feel that from a technical, social and
business standpoint, Clarington is the obvious choice for nuclear
new build.
D - 13 Don Lovisa, President, Durham College, writing to the Honourable
Gerry Phillips, Minister of Energy, in support of locating Ontario's
nuclear new build in the Municipality of Clarington. Mr. Lovisa
indicates that Durham College graduates have been moving on to
careers in the nuclear industry and locating new nuclear generation
in Clarington is the best choice for the future as the facility would be
near the large population areas of southern Ontario, would be in a
community that openly supports nuclear power and through Durham
College and the University of Ontario Institute of Technology
provides the next generation of nuclear workers.
D - 14 Dr. Ronald Bordessa, President, University of Ontario Institute of
Technology, (UOIT) writing to the Honourable Gerry Phillips, Minister
of Energy, in support of locating Ontario's nuclear new build in the
Municipality of Clarington. Dr. Bordessa indicates that UOIT has had
a very beneficial relationship with both nuclear generating stations in
Durham Region, the nuclear industry is an invaluable resource in the
delivery of the university's Nuclear Engineering program, and that
locating new nuclear generation in Clarington is the best choice for
the future.
Council Meeting Minutes
- 20-
JUNE 9, 2008
Resolution #C-345-08
Moved by Councillor Novak, seconded by Councillor Foster
THAT Correspondence Items D - 12 from Michael Patrick, President,
Clarington Board of Trade, D - 13 from Don Lovisa, President, Durham College
and D - 14 from Dr. Ronald Bordessa, President, University of Ontario Institute
of Technology, (UOIT) in support of locating Ontario's nuclear new build in the
Municipality of Clarington be endorsed; and
THAT a letter of appreciation be forwarded to Michael Patrick, Don Lovisa, and
Dr. Ronald Bordessa for their endorsement of the Clarington site for nuclear
new build.
"CARRIED"
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report June 2, 2008
Resolution #C-346-08
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the General Purpose and Administration Committee Report of June 2, 2008, be
approved, with the exception of Items #3, #13, #21 and #22.
"CARRIED"
Item # 3
Resolution #C-347 -08
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report PSD-051-08 be received;
THAT the application submitted by Bowmanville Creek Developments Inc. be further
processed by staff for the preparation of a further report following the receipt of all
outstanding information and agency comments;
THAT a copy of Report PSD-051-08 and Council's decision be forwarded to the
Regional Municipality of Durham Planning Department; and
THAT all interested parties listed in Report PSD-051-08 and any delegations be
advised of Council's decision.
"CARRIED"
Council Meeting Minutes
- 21 -
JUNE 9, 2008
Item # 13
Resolution #C-348-08
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Item 13 of Report #1 - Community Services Department Strategic Plan be
tabled until the Director of Community Services returns to work and has an opportunity
to meet with the Clarington Older Adults Association.
"CARRIED"
Item # 21
Resolution #C-349-08
Moved by COl:lncillor Robinson, seconded by Councillor Woo
THAT the delegation of Ms. Kristin Robinson be received with thanks; and
THAT the petitions regarding EFW and the proposed incinerator be referred to the
DurhamlYork Residual Waste Environmental Assessment Process.
"CARRIED"
Item # 22
Resolution #C-350-08
Moved by Councillor Trim, seconded by Councillor Robinson
WHEREAS the Government of Ontario is preparing to make an important decision
pertaining to the location of new nuclear reactors;
WHEREAS the past and present Council of the Municipality of Clarington supports
nuclear energy;
WHEREAS the Municipality of Clarington has enjoyed a long-standing, positive, open,
transparent and mutually supportive relationship with Ontario Power Generation
(OPG) and is confident in OPG's safe and reliable operation of the Darlington
Generating Station;
WHEREAS during the week of June 1,2008 the General Motors Corporation
announced the plant closure of all operations at their truck plant in Oshawa in 2009;
Council Meeting Minutes
- 22-
JUNE 9, 2008
WHEREAS this announcement has created total fear and panic already within our
community and beyond;
WHEREAS this announcement will result in the loss of 2600 full-time permanent jobs
plus hundreds of more support jobs;
NOW THEREFORE BE IT RESOLVED THAT the Premier of the Province of Ontario
and the Provincial Minister of Energy be advised that the Council of the Municipality of
Clarington fully supports Nuclear New Build at the Darlington Generating Station "B"
site;
AND FURTHER THAT this resolution be forwarded to the Province of Ontario and to
the Regional Municipality of Durham.
"CARRIED"
STAFF REPORTS
Confidential Report of the Solicitor Regarding a Legal Matter
Resolution #C-351-08
Moved by Councillor Woo, seconded by Councillor Trim
THAT the recommendations contained in the Confidential Memorandum from the
Solicitor dated June 3, 2008, be approved.
"CARRIED"
BUSINESS ARISING FROM NOTICE OF MOTION
There were no Notice of Motions previously given.
UNFINISHED BUSINESS
Resolution #C-352-08
Moved by Councillor Woo, seconded by Councillor Trim
THAT the Addendum Report to FND-012-08 be received;
THAT Report FND-012-08 be lifted from the table;
THAT the Development Charges Amendment Study, May 2008, prepared by Hemson
Consulting Ltd. be approved;
Council Meeting Minutes
- 23-
JUNE 9, 2008
THAT the Development Charges quantum for Residential charges be approved as
follows, subject to annual indexing:
Residential
Single and Semi
Townhouse and Row
Large Apartment
Small Apartment
July 1, 2008 Jan 1, 2009
$13,012 $14,538
$11,353 $12,662
$ 8,907 $9,989
$ 5,651 $6,331
THAT the Development Charge quantum for both Non-Residential-Industrial and
Non-Residential- Excluding Industrial charges be phased-in for all units, as follows,
subject to annual indexing:
Non-Residential - Industrial
(per sq. m.)
July 1, 2008
July 1, 2009
July 1,2010
July 1, 2008
Jan 1, 2009
July 1, 2009
$26.98
$30.96
$35.03
$48.35
$55.16
$61.97
Non-Residential - Excluding
Industrial (per sq. m.)
THAT Council in approving the Amendment Study expresses its intent to ensure that
the increase in the need for services attributable to the anticipated development will
be met and that any future excess capacity identified in the Study will be paid for by
development charges or other suitable charges to protect the public interest;
THAT Council has reviewed the changes made to the draft By-Law and after having
considered the changes, Council determined that there is not a need for an additional
public meeting;
THAT for completed applications as determined by the Chief Building Official received
on or before June 30,2008, where the permit is issued and development charges paid
by September 12, 2008., that the applicable development charges be calculated based
on By-Law 2005-108, prior to the amendment proposed as attached to Addendum to
Report FND-012-08;
THAT By-Law attached to Addendum to Report FND-012-08 (Attachment "A") be
approved to amend By-Law 2005-108; and
THAT the Region of Durham and recorded interested parties be provided a copy of
Addendum to Report FND-012-08 and be notified of Council's decision.
"CARRIED"
Council Meeting Minutes
-24 -
JUNE 9, 2008
Resolution #C-353-08
Moved by Councillor Novak, seconded by Councillor Woo
THAT the presentation of Bob M. Kenney be received with thanks; and
THAT Council looks forward to being kept apprised of any new developments.
"CARRIEOn
Resolution #C-354-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT the presentation of Maureen Carter-Whitney be received with thanks; and
THAT the recommendations be referred to staff for comment on the CIELAP
recommendations presented by Ms. Carter-Whitney.
"CARRIED"
BY-LAWS
Resolution #C-355-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT leave be granted to introduce By-laws 2008-096 to 2008-106, inclusive
2008-096 Being a by-law to authorize the execution of Minutes of Settlement
of the action to commence by Macourtice Developments Inc.
Against the Municipality of Clarington and the Satisfaction Piece
contained in Schedule B of the Minutes of Settlement
2008-097 Being a by-law to authorize the execution of the Second Amending
Agreement to the agreement between the Municipality of
Clarington, Claret Investments Ltd. and 1361189 Ontario Limited
dated June 24,2002
2008-098 Being a By-law to amend By-law 86-112, a by-law to establish a
Street Name Map and Street Name Inventory in the Municipality of
Clarington
2008-099 Being a By-law to adopt Amendment No. 62 to the Clarington
Official Plan
Council Meeting Minutes
- 25-
JUNE 9, 2008
2008-100 Being a By-law to appoint a Municipal Law Enforcement Officer
(Aaron Coutu)
2008-101 Being a By-law to appoint a Municipal Law Enforcement Officer
(Ritchie Jacobs) .
2008-102 Being a By-law to authorize an agreement between the
Corporation of the Municipality of Clarington and Newcastle
Fellowship Baptist Church, Newcastle, Ontario, for the legal
right-of-way of the existing driveway at the Newcastle Fellowship
Baptist Church, 200 King Avenue, East, Newcastle, Ontario
2008-103 Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Cobourg Development Services.
Cobourg, Ontario for the Mearns Avenue and Concession Road 3
Reconstruction
2008-104 Being a By-law to amend Municipality of Clarington Development
Charge By-law No. 2005-108, as amended by By-law No.
2007-195 and By-law 2006-160
2008-105 Being a By-law to appoint individuals as Parking Enforcement
Officers for Private Property (47 Liberty Street South)
2008-106 Being a By-law to appoint individuals as Parking Enforcement
Officers for Private Property (4098 Regional Road #9); and
THAT the said by-laws be now read a first, second and third time and finally approved.
"CARRIED"
NOTICE OF MOTION
There were no Notices of Motion introduced under this section of the Agenda.
OTHER INFORMATION
Opportunities for commuter parking lots were discussed. The Director of Planning
Services and the Director of Engineering Services will consider this matter and report
back to Council.
Councillor Foster requested that the Mayor's office draft a letter as an expression of
support to be presented to GPA in response to the recent announcement at General
Motors concerning the closure of the Truck Plant.
Council Meeting Minutes
- 26-
JUNE 9, 2008
CONFIRMING BY-LAW
Resolution #C-356-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT leave be granted to introduce By-law 2008-107, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 9th day of June, 2008; and
THAT the said by-law be now read a first, second and third time and finally approved.
"CARRIED"
ADJOURNMENT
Resolution #C-357 -08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the meeting adjourn at 10:34 p.m.
MAYOR
MUNICIPAL CLERK
FINAL LIST OF DELEGATIONS
June 23,2008
a) Jeff Wills - Report COD-043-08 - Tender CL2008-22 Beech Avenue
Reconstruction (Staff Report #1)
SUMMARY OF CORRESPONDENCE
JUNE 23, 2008
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
I - 1 Minutes of the Clarington Compost Facility Community Relations
Committee dated May 15, 2008. (Copy attached)
I - 2 Minutes of the Animal Advisory Committee dated April 9, 2008.
(Copy attached)
I - 3 Minutes of the St. Marys Cement Community Relations Committee
dated March 12, 2008. (Copy attached)
I - 4 Jim McNamara, Deputy Coordinator, Administration, Ontario
Volunteer Emergency Response Team (OVERT Inc.) thanking
Council for approving their grant application in the amount of $2,000;
and, advising that due to the generosity and continued support from
the Municipality of Clarington, OVERT will continue to aid and support
the communities they serve.
1- 5 Debbe Crandall, Executive Director, Save The Oak Ridges Moraine
(STORM Coalition), forwarding a copy of the Status Report on the
Implementation of the Oak Ridges Moraine Conservation Plan: A
Look at New Infrastructure Projects, the second in an annual series of
reports highlighting the successes and challenges of implementation
of the Oak Ridges Moraine Conservation Plan (ORMCP). This year's
report focuses on developing an inventory of new projects initiated on
the moraine since 2001 as well as progress made in implementing
municipal water protection policies and strategies. A copy of the
status report is available at www.monitorinqthemoriaine.ca or
www.stormcoalition.orq.
I - 6 Correspondence has been received from individuals listed below in
opposition to the proposed Energy-From-Waste facility. (Copies of all
correspondence are on file in the Municipal Clerk's Department)
a) M. Pierre-Philippe David
b) Stephan Basque
c) Jessica Duke
d) Ariane Batic
e) Dominic Gagnon
f) Pascaline Apallo
g) Elia Harb
h) Courtney Colette Crites
i) Nicole Mikalajunas
Summary of Correspondence
- 2 -
June 23, 2008
j) Michel Savoie
k) Marc-Antoine Emard
I) Uam Maguire
m) Stephanie Hassal
I - 7 Kristin D. McKinnon-Rutherford, responding to Mayor Bob Shepherd,
Township of Uxbridge, concerning Zero Waste and forwarding the
following documentation in support of a zero waste strategy: "Aiming
for Zero Waste, Ten Steps to Get Started at the Local Level", "The
End of Garbage", Citizens Agenda for Zero Waste", Two Reasons
Why Incineration is a Losing Financial Proposition for Host
Communities"; Wasted Opportunity: A Closer Look at Landfilling and
Incineration; Ontario's Waste Management Challenge -Is
Incineration an Option?", and "Answering the Same Questions".
I - 8 Lori Pinkerton, Co-Chairperson, Clarington Racing Against Drugs,
expressing appreciation for the donation to the Ninth Annual Racing
Against Drugs Event and providing the Municipality with a Certificate
of Appreciation and a T-shirt in recognition of the Municipality's
support of the program which helps to raise awareness about
substance use and abuse prevention, healthy alternative choices to
drugs and safety issues.
1-9 Dan Remollino, P. Eng., Project Manager, 407 East Environmental
Assessment, Ministry of Transportation, advising the fourth round of
Public Information Centres (PIC) concerning the 407 East
Environmental Assessment (EA) and Preliminary Design Study
Technically Preferred Route will be held in Clarington on Tuesday,
June 24, 2008, from 4:00 p.m. to 8:00 p.m. at the Garnet B. Rickard
Complex; encouraging the public to attend to view the information
panels, ask questions and offer comments to the project team
regarding the preferred route; and, forwarding a copy the June 2008
issue of the 407 East Environmental Assessment Newsletter. The
PIC will present the preferred route for the transportation corridor,
including the recommended route refinements and the location of the
transitway corridor.
Summary of Correspondence
- 3 -
June 23, 2008
I - 10 Sharon van Son, Assistant Deputy Attorney General, Ministry of the
Attorney General, advising nominations are now open for the Attorney
General's Victim Services Awards of Distinction, an initiative to
recognize the outstanding achievements of dedicated professionals
and volunteers in the victim services field and to acknowledge the
strength, creativity and courage of individual victims who have been
able to move forward to forge a better future for themselves, their
families and their communities. Nominations will be accepted until
July 16, 2008. Further information is available on the Ministry website
at www.ontario.ca/attorneYQeneral or toll free at 1-800-518-7901.
I - 11 Durham Region Health Department, Communicable Disease Control
and Prevention/Clinic Services, Region of Durham advising the
Health Department is offering summer and monthly immunization
clinics to eligible Durham Region students who need to update their
immunizations; forwarding a promotional poster on the Immunization
Clinics and requesting the municipality's assistance in facilitating the
awareness of the clinics by placing the poster in a visible location.
1-12 The Honourable Donna Cansfield, Minister of Natural Resources,
advising that the Provincial government is involved in two tree-
planting programs that will result in more than 50 million trees being
planted by 2020; issuing a challenge to the people of Ontario to help
fight climate change by planting trees in their yards, neighbourhoods
and communities; advising the Ministry has set up
www.Ontario.ca/plantatree.aninteractive website where people can
tell how they are helping Ontario fight climate change by entering the
number of trees they've planted, sending in stories and pictures of
their tree-planting events and find information about planting trees
and their benefits; and, requesting assistance in helping to spread the
word about the new tree planting challenge which will help the
environment and contribute to a brighter and cleaner future for
Ontario.
1-13 Mayor Steve Parish, Town of Ajax, writing to Joe Dickson, MPP, Ajax-
Pickering, advising the people of the Town of Ajax are concerned and
angry with the loss of vital mental health services at a time when the
Town is experiencing unprecedented growth and are frustrated with
community leaders denying responsibility and not taking action on the
issue; stating that as health care is a Provincial issue Mr. Dickson,
their elected representative, is directly answerable to the people with
respect to local health care issues; and requesting that he voice their
concerns at Queen's Park and demand answers from the Minister of
Health.
Summary of Correspondence
- 4 -
June 23, 2008
CORRESPONDENCE FOR DIRECTION
D - 1 Jesse Parsons, B.A. Hon, Clarington Arts and Music Festival
(CAMfest) Board Member, advising of the success of their inaugural
festival event in 2007, advising of plans underway to host this year's
event on August 23, 2008, and of appropriate steps being
undertaken to ensure that public safety is managed throughout the
day; and,requesting permission for a partial road closure of the
southern portion of Simpson Avenue at Baseline Road in
Bowmanville on August 23, 2008, to permit Durham Regional Police
and Auxiliary Officers to control and direct pedestrians and vehicular
traffic in the event that traffic significantly increases in the
surrounding area nearing the time of their headlining performance.
(Motion to approve, provided the
organizers apply for and obtain a
road occupancy permit from the
Engineering Services Department)
D - 2 Edgar Lucas, Chairman, Board of Management, Historic Downtown
Bowmanville Business Centre, advising that the Board is in
opposition to the Applications to Amend the Clarington Official Plan
and Zoning By-law by Bowmanville Creek Developments Inc. to
permit a wider range of commercial uses or any similar changes to
the Official Plan; and, that on June 10,2008, the Board of
Management directed that a letter be sent to the Mayor and Council
stating as follows:
"THAT the proposed additional 10,000 square foot commercial which
is requested, was the equivalent of the entire commercial area on the
south side of King Street in the Historic Downtown, from Scugog
Road to Silver Street, and,
THAT the Ontario Municipal Board, in its decision, was very definite
in its limitations as to what should be allowed on the site, and,
THAT the population grow to support what has already been
approved has yet to be realized, let alone this newly proposed
additional 10,000 square feet commercial, and,
THAT the recently announced permanent layoff of 2,600 General
Motors workers will result in many more homes for sale in the area
and significantly fewer shoppers, and,
Summary of Correspondence
- 5 -
June 23, 2008
THAT the ever increasing price of gasoline and the subsequent
increase cost of commuting to work, will make buying a home in
Clarington less of an attraction."
(Motion to refer correspondence to
the Director of Planning Services)
D - 3 Michael Patrick, Co-Chair, Physician Recruitment, and President,
Clarington Board of Trade, thanking Council for their confidence with
respect to the Board of Trade's efforts in physician recruitment;
reporting on the success of the recruitment initiative in successfully
securing nine doctors; advising the Municipality remains 13 doctors
short as a result of receiving a re-designation from the Province
relating to new population statistics; and, in an effort to maintain the
successful momentum in recruiting, the Board welcomes the
opportunity to discuss continued partnership and funding options for
moving forward in their Physician Recruitment delivery.
(Motion to refer correspondence to
staff)
D - 4 Kathryn J. Vout, Town Clerk, Town of Grimsby, writing to the
Honourable Dalton McGuinty, Premier of Ontario, advising that on
June 2,2008, the Town of Grimsby passed the following resolution
pertaining to the Greenbelt Plan - Economic Effects on Farmers and
Municipalities:
'WHEREAS the Greenbelt Plan claims to "protect against the loss
and fragmentation of the agricultural land base and to support
. agriculture as the predominant land use" without providing essential
economic support for Ontario farmers; and
WHEREAS the Greenbelt Plan claims to "provide for a diverse range
of economic and social activities associated with rural communities,
agriculture, tourism, recreation and resource uses" without allowing
municipalities to plan and create parks within the designated
Greenbelt area; and
WHEREAS the Greenbelt Plan, in "identifying where urbanization
should not occur in order to provide permanent protection to the
agricultural land base and the ecological features and functions
occurring on this landscape" has effectively frozen all future growth
in numerous municipalities throughout Ontario negatively affecting
the ability of these municipalities to balance future budgets; and
Summary of Correspondence
- 6 -
June 23,2008
WHEREAS the Greenbelt has frozen development on lands where
municipalities have spent millions of dollars providing municipal
services for future growth;
NOW THEREFORE BE IT RESOLVED;
1. THAT the Council of the Corporation of the Town of Grimsby
requests that the Ontario Provincial Government conduct a
detailed study into the economic effects of the Greenbelt on
farmers and municipalities; and
2. THAT the Ontario Provincial Government provide transfer
funding to municipalities frozen by the Greenbelt to ensure the
economic stability of Greenbelt towns and cities; and
3. THAT the Ontario Provincial Government provide compensation
to municipalities equal to the cost of municipal services within
lands frozen by Greenbelt designation; and
4. THAT the Ontario Provincial Government provide tax relief to
farmers within the Greenbelt area to protect and sustain farming
in the Greenbelt Area for future generations; and
5. THAT a copy of this resolution be provided to all municipalities
affected by the Greenbelt Legislation with a request for
endorsement; and
6. THAT a copy of this resolution be provided to Premier Dalton
McGuinty, the Minister of Municipal Affairs and Housing, the
Minister of Agriculture Food and Rural Affairs, the Minister of
Public Infrastructure and AMO.
(Motion for Direction)
D - 5 Susan Greatrix, City Clerk, Corporation of the City of Waterloo,
advising Council that on May 12, 2008, the City of Waterloo passed
the following resolution pertaining to 2008 Municipal Road and
Bridge Infrastructure Investment:
'WHEREAS the City of Waterloo is one of the Ontario municipalities
who have been approved to receive funds in the amount of
$1,308,003 from the Ministry of Transportation towards municipal
road and bridge capital infrastructure renewal needs;
Summary of Correspondence
- 7 -
June 23, 2008
WHEREAS towns and cities are where the people of Canada work
and live and their long term sustainability is at risk without an
adequate infrastructure;
AND WHEREAS provincial and national economic prosperity is
inextricably linked to the well being and prosperity of towns and
cities;
AND WHEREAS public ownership of infrastructure has shifted over
the past 50 years away from the federal and provincial governments
to become an increasing responsibility for municipal governments
such as the City of Waterloo;
AND WHEREAS the City of Waterloo requires revenues that grow
with the economy in order to contribute to the sustainability of its
infrastructure;
AND WHEREAS the Council of the City of Waterloo has introduced a
number of initiatives such as ten-year capital planning, continuous
improvement, public private partnerships and a proposed capital
investment contribution as the City's efforts to address the
infrastructure deficit;
AND WHEREAS the City of Waterloo has determined that its
municipal infrastructure deficit is approximately $160 million over the
next ten years;
AND WHEREAS the City of Waterloo's infrastructure deficit would
require a one time municipal tax increase of 40% to be fully funded;
AND WHEREAS property taxes, for the most part, is a very
regressive tax not based on economic growth, income or ability to
pay;
AND WHEREAS there is just a single taxpayer paying taxes to the
different levels of government;
AND WHEREAS, on average, municipalities collect eight cents of
every dollar of total government collected taxes for the services they
provide;
AND WHEREAS there are federal and provincial surpluses projected
over the next number of years;
Summary of Correspondence
- 8 -
June 23, 2008
NOW THEREFORE BE IT RESOLVED THAT:
1. The Council of the Corporation of the City of Waterloo calls upon
the Provincial government to clarify and confirm that the 2008
Municipal Road and Bridge Infrastructure Investment is in fact a
one time infusion of funds versus an annual contribution and that
if this is the case, that the Provincial government provide long
term and sustainable infrastructure funding to assist the City of
Waterloo and all upper, lower and single tier municipalities in
addressing their infrastructure roles and responsibilities;
2. Copies of this resolution be forwarded to the Prime Minister of
Canada, the Premier of Ontario, Federal and Provincial Ministers
of Finance, Provincial Minister of Public Infrastructure Renewal,
Federal Minister of Transportation, all Members of Parliament, all
Members of Provincial Parliament, the Association of
Municipalities of Ontario (AMO), the Federation of Canadian
Municipalities (FCM) and the Big Cities Mayors' Caucus of FCM;
3. All municipalities be encouraged to pass motions supporting this
resolution and forward to their relevant federal and provincial
representatives. "
(Motion for Direction)
D - 6 Ronald G. Van Horne, Chief Administrative Officer, County of
Lambton, writing to the Honourable Dalton McGuinty, Premier of
Ontario, advising that on June 4, 2008, Lambton County Council
passed the following resolution pertaining to developing economic
and environmental strategies that would assist Ontario in the years
ahead:
"THAT Lambton County Council request Premier McGuinty to call an
Ontario Economic and Environmental Summit to bring together
business, labour, elected Municipal leaders, Provincial MPs and
MPPs, and First Nations from across the Province to develop "Made
in Ontario" economic and environmental strategies that would assist
Ontario in the years ahead. The significant job losses and turmoil in
the manufacturing, agriculture, mining, tourism and other sectors has
impacted across Ontario and new thinking and strategies are need
now; and further,
THAT this resolution be circulated to all Counties, Regions and
Municipalities with a population over 50,000 and to the Leaders of
the Opposition Parties, local MPs and MPPs."
(Motion for Direction)
Summary of Correspondence
- 9 -
June 23, 2008
D - 7 Mary Ruth Moore requesting the spelling of "Osbourne Road" be
changed to "Osborne Road" and that the fee for changing/altering
the street name be waived. Ms. Moore states that although she is
unable to find out the reasoning behind the name of the road she
feels it is a coincidence that would suggest it was named for the
many families living in the area and that the published history books
all spell the name without the "U". Ms. Moore requests the spelling
be changed to respect the families who have lived in the area for
many generations and to reflect and maintain their history.
(Motion for Direction)
D - 8 Greg Borchuk, P.Eng., EFW Project Manager, Region of Durham,
requesting Council to initiate the process of establishing the Site
Liaison Committee for the proposed engery from waste facility as
defined in the Council and Joint Waste Management Group
approved Terms of Reference. The Region of Durham will be
selecting five (5) residents from outside the Municipality of Clarington
and the Municipality of Clarington will be selecting an additional four
(4) Clarington residents to participate on the Committee. The Region
requests that Clarington follow similar timelines as theirs, i.e.
members be selected by the end of August for Council endorsement
in early September so that the Committee will be in a position to
actively participate in the Environmental Assessment site specific
studies this fall.
(Motion for Direction)
1-1
Clarington Compost Facility
Community Relations Committee
Minutes of Meeting #3 - Thursday May 15, 2008
Participants
Resident representative
. Roberta Stasyszyn
Business representative
. Fred Biesenthal
Municipality of Clarington
. Janice Szwarz, Planning Services Department
. Leslie Benson, Engineering Services Department
Miller Waste
. Mike Kopansky; AI Ramsay; Brad Harper
Regrets
. Edward Oegema, Resident Representative
. Tom Brewer, Business Representative
. Rob Hersey - Central Lake Ontario Conservation
Opening Remarks;
. Mike Kopansky welcomed the members of the committee. The
additional residents who attended the last meeting were invited to this.
meeting but none were available for this meeting - all will be invited to
attend the next meeting to voice their concerns if they wish to do so.
Item # 1
The Minutes of Meeting #2 were reviewed - Miller to correct future minutes to
refer to Leslie Benson as the Clarington Engineering Services Department
representative for this CRC committee. Miller to correct future minutes to refer
to Waste Management of Canada with respect to coordinating traffic safety
initiative.
Action Items from Previous Meeting
1.1 Traffic Safety Initiative - Leslie Benson confirmed that Clarington will be
installing a road sign west of the railway tracks directing vehicles not to block
railway tracks. Miller will now forward Miller's draft TRAFIC SAFETY
Minutes of Meeting #3 final version - Miller Community Relations Committee - May 15, 2008
INITIATIVE to Leslie for her review prior to handing this document out to
vehicles utilizing Miller's Clarington Compost Facility.
1.2 Rob Hersey to provide monitoring data for Tooley Creek in electronic format
to Miller and Miller to make copies and distribute to CRC members -
unfortunately Rob was unable to attend this meeting - Miller will follow up
with Rob directly.
1.3 Mike Kopansky and AI Ramsay to meet with neighbours around the compost
site to make them aware of the Hotline number for the Compost facility.
· Mike Kopansky and AI Ramsay visited several of the residents who live
east ~nd south of the site. Mike and AI also visited with three of the
businesses that are southeast and south of the site. During these
"Meet and Greets" a copy of the 24 hour Hotline information was
distributed and an overview of the facilities operation was given. Those
visited were encouraged to contact Miller directly if they had any
questions and/or concerns about the compost site. Miller staff will
continue these "Meet and Greets" throughout the year.
Mike Kopansky provided the group with an overview of the progress made to
date in improving the site operations:
o Problematic windrows were dismantled and reconstructed with
bulking agent and dry material- this allowed these problem
windrows to change from an anaerobic state to an aerobic state
which significantly reduces odour generation potential.
o Pond Aeration System is fully functional and steadily improving.
pond water quality ant reducing odour generation.
o On site staff have focused on reducing the amount of onsite
materials that are of high moisture content - high moisture
content can lead to anaerobic conditions which can lead to
higher odour generation. This is accomplished by the addition of
wood chips and other dry bulking agent.
Item # 2
Miller to report on key measurables:
· Tonnes processed - site received 12,955.62 metric tonnes from January 1,
2008 through May 14th, 2008 - this is well within the requirements of the
Certificate of Approval issued for this facility which allow weekly maximum of
4,200 tonnes or yearly site total of 70,000 tonnes (wood 20,000 and
composting 50,000).
· Residue rates - Less than 1 % from Jan. 1, 2008 through May 14th, 2008 - still
expect the yearly average to be less than 3%
· Traffic - report of scale transactions from January 1st to May 14th, 2008 show
1,031 scale transactions. Peak week occurred in May 5-10, with 149 scale
transactions - based on 6 days per week operation this averages to 25 scale
transactions per day. This is well below the maximum trips per hour modeled
by the transportation consultants (their maximum peak hour was 28 trucks).
Minutes of Meeting #3 final version - Miller Community Relations Committee - May 15, 2008
2
· Dust - site is being maintained in accordance with C of A - no dust
complaints have been received to date.
· Noise - site is being maintained in accordance with C of A - no noise
complaints have been received to date.
· Woodlot Management - Nothing to report here since last meeting - no
maintenance work expected to be performed until summer 08.
· Groundwater monitoring - Hydrology reports are up to date as per
requirements of C of A - ongoing monitoring will continue this year as per C
of A requirements.
· Odour - Odour reports are being logged, investigated and corrective actions
taken as per site C of A. The site has received a total of 8 notifications related
to 6 odour events (multiple notifications of same event is the reason for hi~her
notifications than actual events) since the last CRC meeting on March 1:j ,
2008. Of the 8 notifications received, 4 were received during March 13-30,
2008, 3 were received during the month of April, 2008, and 1 notification has
been received thus far in May.
The nature of reported intensity ranges from mild but detectable to strong /
offensive. Miller staff has continued reducing potential odour sources and will
continue to work with neighbours to reducing impact on surrounding neighbours.
· The site is being operated in compliance with the requirements of the C of A
for the site.
Item # 3 - Other Items
1. Janice Szwarz provided Miller with copy of Clarington's "MUNICIPAL
PROCEEDURE, RESPONDING TO COMPLAINTS RELATED TO
THE MILLER COMPOST FACILITY, HANCOCK ROAD.
2. Fred Biesenthal told the group that he now requests that people calling
him from the business park rank the strength of the odour they are
experiencing in an attempt to quantify the degree of severity of the
odour level. Mike Kopansky commented that Miller appreciates this
effort and will suggest this approach to residents as well during future
"Meet and Greets".
3. Fred Biesenthal requested that Miller supply an overview of the March
odour incident - cause and effect - for the business park businesses.
Mike Kopansky and AI Ramsay to provide a verbal explanation during
the business park "Meet and Greets".
Item # 4
. Next meeting scheduled for Thursday September 18th, 2008. Meeting to
start at 4:30 pm.
Minutes of Meeting #3 final version. Miller Community Relations Committee - May 15, 2008
3
J
1-2
ANIMAL ADVISORY COMMITTEE
Minutes of a meeting of the Animal Advisory Committee held on April 9, 2008 at
2:30 P.M. at the Animal Shelter, Municipal Administrative Centre.
ROLL CALL
Present:
John Stoner, Chair
Laurie Arnott
Sheila Elkington, Sr. Animal Services Officer
Councillor Ron Hooper
Rhonda Johnson
Peter Klose
Dr. Helen Koseck
Anne Greentree, Deputy Clerk
Ellen Atkinson, Clerk II, Secretary
1. ADOPTION OF THE MINUTES OF SEPTEMBER 12, 2007
Moved by Sheila Elkington, seconded by Helen Koseck
THAT the minutes of the Animal Advisory Committee for the meeting of
September 12, 2007, be approved without comment.
CARRIED
2. CHANGES TO FEES
Anne Greentree informed the Committee of the changes to the adoption
fees as outlined in Report CLD-033-07 which was submitted by the Clerks
Department. The report is requesting that Council grant the Municipal
Clerk and Deputy Clerk the authority to reduce adoptions fees to assist in
promoting the adoption of animal's that are suitable for adoption. As well,
this report allows for flexibility in the adoption rates in the future. The goal
is to minimize the length of stay at the shelter.
3. MICROCHIPPING AT THE ANIMAL SHELTER
Anne Greentree spoke to the Committee regarding the recommendations
contained in Report CLD-008-08 regarding the Microchip Program and the
increase of $10.00 in the adoption fees to cover the costs associated with
the microchip program. The goal is to reduce the length of time it takes for
the Officers to track down the owners and reunite the animal with the
owner, thus reducing the length of time the animal is in our shelter.
..
Animal Advisorv Committee
-2-
Aori19.2008
4. CAT ROOM AT THE SHELTER
Anne Greentree requested that the Committee provided her with their
input with regards to the proposed multi-cat room at the Animal Shelter.
The Animal Shelter staff will have to take into consideration the comfort of
the cats as well as diseases and virus and ensure that only "healthy and
social" cats are housed in this unit. Anne informed the Committee, they
are hoping this will create a more comfortable environment for the cats as
well as possible new owners. This will allow the customers to socialize
with the cats to ensure they are adopting the one which best suits them.
Jon Stoner provided research material on the subject in areas where is
has been implemented and stated it would require constant monitoring
and make sure that "clean" cats are used at the beginning. Staff
anticipates this will increase the adoption rates and possible multi-
adoptions. The Committee feels this is a great idea in principle and as
long as mult-Iitter boxes and feeding stations are used. Anne informed the
Committee this renovation is scheduled for the fall.
5. KENNEL BY-LAW
Anne informed the Committee of the current issue before Council in
regards to Kennel Licenses. She explained to the Committee the reasons
behind Report CLD-014-08 regarding Cat and Dog Licensing-
Agricultural Rate Category. When inspections were performed, they were
inspecting facilities that were really not kennels by definition as outlined in
By-law 2006-228. The new "Agricultural Rate" would apply to those
persons who provide proof of applicable zoning. Some Committee
members feel this is not the route to take, if a person chooses to have
more than one dog, that is their choice and they should have to pay for
licenses for all animals whether they are zoned agricultural or not.
6. OTHER BUSINESS
Anne provided the Committee with copies of Reports CLD-035-07 and
CLD-002-08 for their review. She informed them the reports for this year
will be different because of the new software being used.
Jon suggested that copies of Reports going to Council be presented to the
Committee for comments prior to the Council meetings.
7. ADJOURNMENT
The meeting adjourned at 4:00 P.M.
1-3
St. Marys Cement Community Relations Committee
Meeting Minutes
Wednesday March 12, 2008
6:00 p.m. - St. Mary's Cement Technical Centre
Attendees: Glenda Gies, Port Darlington Community Association
John Roxborough, Port Darlington Community Association
Ruben Plaza, Environmental Manager, St. Marys Cement
Candice Kay, Human Resources Manager, St. Marys Cement
Michael Smith, Quarry Manager, St. Marys Cement
Martin Vroegh, Corporate Environment Manager, St. Marys Cement
Wilson Little, Director of Engineering, Lands and Environment, St. Marys Cement
Cindy Strike, Municipality of Clarington
Guests: Phil Dunn, MOE
Regrets: Rick Rossi, Port Darlington Community Association
Ernest Birnie, Wilmot Creek Residents Association
Brent Mavin, Municipality of Clarington
1. Adoption of Agenda
Moved by John Roxborough, seconded by Ruben Plaza.
CARRIED
2. Adoption of
a) Notes from March 12, 2008 Meeting
No comments.
3. Report on discussions with MOE re PM 10 dust monitoring plan
Through discussions with the MOE, S1. Marys determined that it should retain Artec Consultants
to prepare a proposal for the additional PM 10 dust monitoring station. The proposal is to be
completed by the end of June for submission to the MOE.
ACTION: Glenda and John will speak with residents at the north end of the 300s of Cove Road
regarding access by St. Marys and the MOE to the monitoring station.
4. S1. Marys Operations Report
a) Quarry
· PM 10 monitoring results
Since January, there were six PM10 exceedences, with five at the Hutton Transport location
and one at the Cedarcrest Beach location. St. Marys is considering relocating the PM10 Hutton
St. Marys Cement Community Relations Committee
DRAFT Meeting Minutes
June 10, 2008
Transport monitoring station further to the northeast, as it is now within the operating area of the
quarry and may therefore be producing misleading readings.
Page 2
Since January, there was one dust fall exceedence which is being further investigated by St.
Marys.
. Stack emissions
St. Marys reported that the NOx and SOz emissions are within allowances year to date.
It was noted that the visibility of the plume is affected by weather conditions, such as high
humidity.
. Quarry dust releases
No significant dust releases from the quarry were reported during the past quarter. St. Marys is
hydro seeding some of the piles of the quarry overburden. St. Marys confirmed that the topsoil
on the berm will be graded.
. Blast monitoring
St. Marys experienced one ground vibration exceedence on May 12, when blasting on Level 4
which is the bottom bench where vibrations would be directed to the east. As there have been
problems with blasting on Level 4, St. Marys will be shifting to electronic blasting, which
provides more control over blast timing sequence, on Level 4.
St. Marys experienced an air vibration exceedence on May 8. Following this, St. Marys
changed from 16 to 18 milliseconds hole to hole timing. This change reduced the air vibration to
approximately half of the previous reading.
. General quarry operations
The quarry has resumed twice weekly blasting following spring shutdown, with blasting on level
1 and 2 (top two benches) for the quarry and Level 4 for aggregate operation.
Overburden stockpiling was completed at the east end of the property for 2008 and is being
seeded. Overburden screening will begin shortly.
St. Marys must prepare an annual compliance report for MNR to confirm that St. Marys is in
compliance with the plans on register with MNR, including vegetation.
b) Dock
. Dock storage management and procedures
St. Marys reported that some of the coal inventory is being relocated to a US plant.
St. Marys reported that they had been using a suppressant manufactured from tree sap but are
undertaking trials with a new dust suppressant for coal and petcoke which is a natural product
that remains flexible rather than cracking when dried.
2
81. Marys Cement Conununity Relations Committee
DRAFr Meeting Minutes
June lO, 2008
Page 3
St. Marys is implementing a seagull control program but expects that it will take a number of
years to reduce the seagull population.
· Monitoring of dock releases
· General dock operations
The weather station installed on the dock in January 2008 continues to monitor wind speed and
direction, sending these data to the control office. The camera was installed in March 2008.
Unscheduled dock inspections continue. St. Marys reported that the priority materials for
relocation following unloading are the petcoke and coal, as these are the materials more likely
to result in dust releases.
5. St. Marys Public Relations
a) Open House
The open house, which will also celebrate forty years in business, is scheduled for August 23,
2008.
b) Other
St. Marys will be hosting a 'free zoo' day, as part of Clarington's 150 year anniversary, on June
30,2008.
6. Community Concerns
a) Received by St. Marys and the Municipality of Clarington
A resident from 81 Cedarcrest Beach Road lodged complaints about dust on March 14 and May
23. On March 14, data from the weather station indicated the wind was blowing to the
northwest, away from the resident's location. On May 23, the weather station indicated the wind
was blowing to the east at 20 km per hour.
b) Responses provided
St. Marys visited the resident and took a sample for microscopic inspection. A source of the
dust was not identified.
8. Other Business
It was noted that the CRC Annual Report to the Municipality of Clarington Council was well
received.
9 Next Meeting
Tuesday September 9, 2008
6:00 pm
3
~1~iJJ.gron
REPORT #1
REPORT TO COUNCIL MEETING OF JUNE 23, 2008
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JUNE 16, 2008
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-062-08 Appeal of Official Plan Amendment, Zoning By-law
Amendment and Site Plan Control Application, files
COPA2007-007, ZBA2007-0026, SPA2007-0021
Applicant: ADESA Auctions Canada Corporation and Impact
Auto Auctions Ltd.
(b) PSD-063-08 OMB Decision on Motion to Dismiss Appeal of Zoning By-law
Amendment Application ZBA2006-0021
Applicant: James Tosswill
(c) EGD-029-08 Monthly Report on Building Permit Activity for May, 2008
(d) OPD-007-08 2008 Winter Budget Report
(e) ESD-009-08
(f) ESD-010-08
(g) CLD-020-08
Monthly Response Report - May 2008
Emergency and Fire Services - 2007 Annual Report
Confidential Report - Zoning Matter Regarding Illegal
Apartments
(h) Delegation - Jaison Gibson - Free Speech and Civil Disobedience
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
Report #1
2
June 23,2008
2. AMENDMENT TO THE ZONING BY-LAW TO PERMIT DWELLINGS
WITH A VARIETY OF GARAGE PROJECTIONS AND GARAGE WIDTHS
APPLICANT: PRESTONVALE ROAD LAND CORPORATION
THAT Report PSD-059-08 be received;
THAT the rezoning application submitted by Prestonvale Road Land Corporation
be approved;
THAT the amending By-law as shown in Attachment 2 to Report PSD-059-08 be
approved;
THAT a copy of Report PSD-059-08 and the attached amending By-law be
forwarded to the Durham Region Planning Department; and
THAT all interested parties listed in Report PSD-059-08 and any delegation be
advised of Council's decision.
3. MUNICIPALITY OF CLARINGTON GENERAL AMENDMENT TO ZONING
BY-LAW 84-63
THAT Report PSD-060-08 be received;
THAT the proposed changes to By-law 84-63 continue to be reviewed to address
outstanding issues and any concerns raised at the public meeting; and
THAT the interested parties listed in Report PSD-060-08 be advised of Council's
decision.
4. PROPOSED ZONING BY-LAW AMENDMENT BY THE MUNICIPALITY OF
CLARINGTON FOR 3289 TRULLS ROAD NORTH IN COURTICE
THAT Report PSD-061-08 be received;
THAT the proposed amendment to Zoning By-law 84-63 to permit the
development of four residential lots continue to be processed including the
preparation of a subsequent report; and
THAT the Region of Durham, all interested parties listed in Report PSD-061-08,
and any delegations at the Public Meeting be advised of Council's decision.
Report #1
3
June 23, 2008
5. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: 511060 ONTARIO LTD.
THAT Report PSD-064-08 be received;
THAT the request for Removal of Part Lot Control by 511060 Ontario Ltd. with
respect to Lots 13 to 18 inclusive on Plan 40M-2094, be approved and that the
attached Part Lot Control By-law attached to Report PSD-064-08 be passed
pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the
Regional Municipality of Durham Planning Department; and
THAT all interested parties listed in Report PSD-064-08 and any delegations be
advised of Council's decision.
6. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: BRENDA AND ADAM STEPHENSON
CLARNEW DEVELOPMENTS PHASE II
THAT Report PSD-065-08 be received;
THAT the request for Removal of Part Lot Control by Brenda and Adam
Stephenson with respect to Lot 131 on Plan 40M-2038, be approved and that the
Part Lot Control By-law attached to Report PSD-065-08 be passed pursuant to
Section 50(7.1) of the Planning Act and a copy forwarded to the Regional
Municipality of Durham Planning Department; and
THAT all interested parties listed in Report PSD-065-08 and any delegations be
advised of Council's decision.
7. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: GAGE PARK DEVELOPMENTS INC.
THAT Report PSD-066-08 be received;
THAT the request for Removal of Part Lot Control by Gage Park Developments
Inc. with respect to Lots 1-36, 57-62 and Blocks 78 to 94, all inclusive on Plan
40M-2361, be approved and that the Part Lot Control By-law attached to Report
PSD-066-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy
forwarded to the Regional Municipality of Durham Planning Department; and
THAT all interested parties listed in Report PSD-066-08 and any delegations be
advised of Council's decision.
Report #1
4
June 23, 2008
8. ORONO COMMUNITY IMPROVEMENT PLAN AMENDMENT
THAT Report PSD-067-08 be received;
THAT the Orono Community Improvement Plan Amendment No.1 (Attachment 1
to Report PSD-067-08) be approved;
THAT the necessary By-law contained in Attachment 2 to Report PSD-067 -08 be
passed;
THAT the Ministry of Municipal Affairs and Housing and Region of Durham
Planning Department be forwarded a copy of Report PSD-067-08 and Council's
decision; and
THAT all interested parties listed for Report PSD-067 -08 and any delegations be
advised of Council's decision.
9. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF MAY 29,2008
THAT Report PSD-068-08 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made
on May 29,2008 for applications A2008-0014, A2008-0017 and A2008-0018 and
that staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
10. AGREEMENT OF UNDERSTANDING FOR FOSTER CREEK NORTH
SUBDIVISION (18T -89059) - L1NDVEST PROPERTIES LIMITED
THAT Report EGD-027-08 be received;
THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation
of the Municipality of Clarington, the Agreement of Understanding with Lindvest
Properties Limited for the cut, fill and grading works and the erosion and
sedimentation control works on the draft approved Foster Creek North Subdivision
(18T -89059);
THAT Council approve the by-law attached to Report EGD-027-08 to confirm its
decision to enter into the Agreement of Understanding with Lindvest Properties
Limited; and
THAT Lindvest Properties Limited be notified of Council's decision and that the
Agreement of Understanding be forwarded to them for execution once it has been
drafted to the satisfaction of the Director of Engineering Services and the
Municipality's Solicitor.
Report #1
5
June 23, 2008
11. PROPOSAL TO CLOSE AND CONVEY A PORTION OF AN UNOPEN ROAD
ALLOWANCE SITUATED IN LOT 27, BROKEN FRONT CONCESSION,
FORMER TOWNSHIP OF CLARKE
THAT Report EGD-028-08 be received;
THAT Council authorize the publication of a notice of application that the
Municipality intends to pass a by-law to close that part of the unopen road
allowance situated between George Manners Street (unopen) and Park Lane
(Attachment NO.1 to Report EGD-028-08) and in Lot 27, Broken Front
Concession, Former Township of Clarke, pursuant to section 34 of the Municipal
Act and By-Law No. 95-22;
THAT when Section 34 of Municipal Act and By-Law No. 95-22 have been
complied with, Council pass a by-law and declare that portion of the unopen road
allowance to be surplus;
THAT subject to Council's consideration of any representations made at the public
meeting respecting the passing of by-laws declaring the subject lands to be
surplus, and authorizing the closure of the subject lands as a public highway and
its conveyance to the applicant, Council pass the necessary by-laws to implement
Report EGD-028-08;
THAT the applicant pay all legal, advertising, appraisal and land costs associated
with this transaction; and
THAT Mr. Corey Barr be advised of Council's decision.
12. SITE ALTERATION BY-LAW AND POLICIES AND PROCEDURES
THAT Report EGD-030-08 be received;
THAT the Site Alteration By-law - Policies and Procedures be endorsed by
Council; and
THAT, subject to a final review of the By-Law by the Director of Engineering
Services and the Municipal Solicitor, Council enact the Site Alteration By-law.
13. SUPPLEMENTARY RATES AND FEES
THAT Report CSD-013-08 be received;
THAT the Supplementary Rates and Fees Report CSD-013-08, as outlined in
Attachment #1 to Report CSD-013-08, be approved; and
THAT the Corporate Membership Program be renamed the Group Membership
Program and that the program be available to any group of 10 or more individuals
purchasing a membership at the same time.
Report #1
6
June 23, 2008
14. ARRANGEMENT WITH KNOX CHRISTIAN SCHOOL FOR PERMITTED USE
OF SOCCER FIELD(S)
THAT Report COD-031-08 be received;
THAT a lease agreement between the Municipality of Clarington and Knox
Christian School be approved, as set out in Schedule "A", Attachment #1 to Report
COD-031-08, Conditional on approval by Knox Christian School; and
THAT the attached By-law marked Schedule "B", Attachment #2 to Report
COD-031-08, be approved authorizing the Mayor and the Clerk to execute the
necessary agreement.
15. CL2008-20, 2008 CRACK SEALING PROGRAMS, VARIOUS LOCATIONS
THAT Report COD-033-08 be received;
THAT Road Savers 2000 Ltd, Toronto, Ontario with a total bid in the amount of
$37,295.72 (excluding G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2008-20, be awarded the
contract to provide crack sealing at various locations as required by the
Municipality of Clarington;
THAT pending satisfactory service and acceptable pricing the contract be
extended for a second and third year;
THAT the funds required be provided from the Operations Department 2008
Budget Account #100-36-381-10250-7163; and
THAT the attached By-law marked Schedule "A" to Report COD-033-08
authorizing the Mayor and Clerk to execute the necessary agreement be
approved.
16. CONFIDENTIAL REPORT - REGARDING A PERSONNEL MATTER
THAT the recommendations contained in Confidential Report COD-035-08 be
approved.
Report #1
7
June 23, 2008
17. LIONS CLUB OFFER TO LEASE, CLARINGTON BEECH CENTRE
THAT Report COD-037-08 be received;
THAT the Manager of Purchasing be authorized to proceed with the formal
negotiations of a new lease agreement with the Bowmanville Nursery School, a
project of the Bowmanville Lions Club, for the lease of space in the Clarington
Beech Centre in the amount of $964.58 / month for the term of September 1, 2008
to June 30, 2009;
THAT the Mayor and Clerk be authorized to execute the lease agreement in a
form satisfactory to the Municipal Solicitor; and
THAT the attached By-law marked Schedule "A" to Report COD-037 -08
authorizing the Mayor and Clerk to execute the proposed Lease Agreement with
the Bowmanville Lions Club be approved.
18. ONTARIO REALTY CORPORATION, LEASE EXTENSION -132 CHURCH
STREET, (COURT ROOM)
THAT Report COD-038-08 be received;
THAT the lease extension from the Ontario Realty Corporation for the Lease
space at 132 Church Street, Bowmanville, in the amount of $5,400.00 per year for
the term of June 1,2008 to May 31,2009 be approved; and
THAT the attached By-law marked Schedule "A" to Report COD-038-08
authorizing the Mayor and the Clerk to execute the proposed Lease agreement
marked Schedule liB" to Report COD-038-08 with the Ontario Realty Corporation
be approved.
19. CL2008-21, FOSTER CREEK EROSION PROTECTION @ ROBERTS STREET,
NEWCASTLE
THAT Report COD-040-08 be received;
THAT S & F Excavating Limited, King City, Ontario with a total bid in the amount of
$184,500.00 (Plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2008-21, be awarded the contract for
the Foster Creek Erosion Protection @ Roberts Street, Newcastle as required by
the Engineering Department;
THAT funds required in the amount of $237,000.00 (which includes $184,500.00
Tendering, Consulting and Contingencies) be drawn from Engineering 2007 and
2008 Capital Account #110-32-340-83317-7401 in the amount of $230,000.00 and
from Engineering 2007 Capital Account #110-32-342-83315-7401 in the amount of
$7,000.00; and
THAT the attached By-law marked Schedule "A" to Report COD-040-08
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
Report #1
9
June 23, 2008
23. 2008 BUDGET REVIEW AND 2009 BUDGET SCHEDULE REQUEST
WHEREAS a number of previous Budgets were not approved until April or even
May of the budget year;
WHEREAS the 2008 Budget was approved by Council on January 28, 2008; and
WHEREAS much effort and many adjustments were made by staff to achieve
approval for the 2008 Budget:
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington directs staff to report to Council early in September 2008 on the
following:
a) the 2008 Budget vs. actuals for the first half of 2008; and
b) the tentative schedule for the 2009 Budget to achieve Council
approval of the 2009 Budget by January 31,2009.
CliJ!:Jllgton
STAFF REPORT # 1
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
June 23, 2008
Resolution #:
Report #: COD-043-08
File #:
By-law #:
SUBJECT: CL2008-22, BEECH AVENUE RECONSTRUCTION
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-043-08 be received;
2. THAT Ron Robinson Limited, Bowmanville, Ontario with a total bid in the amount
of $508,411.44 (Plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2008-22, be awarded the
contract for Beech Avenue Reconstruction as required by the Engineering
Department;
3. THAT funds required in the amount of $832,000.00 (which includes $508,411.44
tendering, consulting and contingencies and the Region of Durham portion) be
drawn from the 2006 & 2008 Engineering Capital Account #110-32-330-832727-
7401 in the amount of $395,000.00 with $437,000.00 being provided by the
Region of Durham for their portion;
4. THAT the tender award be subject to the approval of the Regional Municipality of
Durham for their position of the work; and
Submitted by:
THAT the attached By-law marked Schedule "A" authorizing the Mayor and the
Clerk to execut necessary agreement be approved.
...~
..----',
i/ ,: _~t.
Reviewed bt=:~.
Franklin Wu,
Chief Administrative Officer
5.
arie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
MM/JB/km .
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-043-08
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Beech Avenue
Reconstruction, Bowmanville as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Totten Sims Hubicki Associates, Schedule "B"
attached.
The total project cost, including tender price of $508,411.44, project administration; contingency and
Regional works is $832,000.00. The funds required for the municipality's portion of the project cost
is $395,000.00 as outlined in the memo from Engineering Services and the letter from Totten Sims
Hubicki, marked Schedule "B".
Subject to. Council approval funding for this project will be drawn from the Engineering 2006 and
2008 Capital Account # 110-32-330-83272-7401 in the amount of $395,000.00 with the balance
being provided by the Regional Municipality of Durham. It is therefore recommended that the
contract award be subject to approval by the Region of Durham.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Ron Robinson Limited,
Bowmanville, Ontario be recommended for the contract for the Beech Avenue Reconstruction,
Bowmanville, Ontario.
This report has been reviewed for recommendation by the Purchasing Manager, with the
appropriate departments and circulated as follows:
Concurrence: Director of Engineering
Director of Finance
Attachments:
Schedule "A" - By-law
Schedule "B" - Memo from Engineering Services & Letter from Totten Sims Hubicki
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2008-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Ron
Robinson Limited, Bowmanville, Ontario, to enter into
agreement for the Beech Avenue Reconstruction,
Bowmanville, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Ron Robinson Limited, Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule nAn form part of this By-law.
By-law read a first and second time this day of
,2008.
By-law read a third time and finally passed this day of
,2008.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDU~E "B"
Cl!Jlpn
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Design Engineer
DATE: June 13, 2008
SUBJECT: Beech Avenue Road Reconstruction
CL2008-22,5800-8310-05113
CRC.BeechAve.1
The Engineering Services Department has reviewed the recommendation provided by
TSH and offers the following comments:
In 2006 and 2008 the Municipality approved $10,000.00 and $390,000.00 respectively
for the reconstruction of Beech Avenue. We concur with the recommendation to award
the contract to Ron Robinson Ltd. in the amount of $508,411.44 exclusive of G.S.T. for
the road reconstruction project which includes Municipal and Regional infrastructures.
The Municipal portion of the works is below the total approved capital budget amount of
$400,000.00.
Due to past experiences on a similar projects and the sensitivity of the Beech Avenue
Heritage Conservation District Plan, a contingency amount of approximately 15% is
carried forward. Therefore, including design and tender fees as well as contract
administration fees, geotechnical investigation, and utility relocations, the Engineering
department advises the following Municipal breakdown for the above referenced project:
Proiect Breakdown
Total Project Value $395,000.00
Budget Amount $400,000.00
Beech Avenue Road Reconstruction
(2006 & 2008)
110 32 330 83272 7401
Estimated Budget Surplus $5,000.00
Additional Funding Required $0.00
I
SCHEDULE "B"
Beech Avenue Reconstruction
C12008-22
2
June 13. 2008
We recommend the report to Council move forward based on the above apportionments,
however, the award be conditional on similar approval from the Region of Durham for
regional infrastructure. Attached for your files is the recommendation provided by TSH.
Should you have any further question, please feel free to contact the undersigned.
Regards,
Bruno M. Bianco, P. Eng.
Design Engineer
Idv
Attachment
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
I :\EngineeringAdministration\MEMOS2008\Bianco\June.13.08. BEECHA VER ECONSTRUCTION.
CI2008.22.BMB.doc
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379
SCHEDULE.. B"
II
lilt
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(90S) 372-2121 Fax: (905) 372-3621
E-mail: cobourg@tsh.ca www.tsh.ca
engineers
architects
planners
June 13,2008
Mr. A.S. Cannella, C.E.T.
Director of Engineering Services
Corporation of the Municipality ofClarington
40 Temperance Street
BOWMANVlLLE, Ontario. LIC 3A6
Dear Mr. Cannella:
Re:Contrad No. CL2008-22, Beech Avenue Reconstruction, BowmanviJIe
Municipality of Clarington .
TSH Project No. 12-29601
BIDDER TOTAL BID
(GST Excluded)
Ron Robinson Ltd., Bowmanville, ON $508,411.44
Hard-Co Construction Ltd., Whitby, ON $725,012.00 .
· Improper Bid (missing Addendum #2)- As detennined by Purchasing
Department
In accordance with Clarington's established practice, the Purchasing Department has reviewed the bids and
made detenninations regarding compliance and acceptability. TSH has reviewed the bid accepted by the
Clarington Purchasing Department and have confinned the bid values noted above. Ron Robinson
Limited has completed the Division Street, Centre Street and Concession Street Reconstruction projects
tendered by the Municipality of Clarington and administered by TSH, under various contracts between
2001 and 2006. The contracts were completed in a satisfactory manner. As required by Clarington
purchasing policy we have checked references for the low bidder. Ron Robinson Limited has recently
completed projects for the Town of Ajax, City of Os haw a and Region.ofDurham. All references
contacted assessed Ron Robinson Limited perfonnance to be satisfactory.
Estimated project costs based on Ron Robinson Limited's low bid are shown on the attached Cost
Apportionment. Should financing be available we recommend that the tender in the amount of
$508,411.44 (exclusive ofG.S.T.) be awarded to Ron Robinson Limited of Bowmanville, Ontario. The
award should be conditional on similar approval being received from the Regional Municipality of Durham
as a portion of this contract is for the installation of Regional services.
The reason for the limited amount of Contractors bidding on this project can be attributed to the sensitivity
of the area and the unique approach to the work outlined in the tender.
Deposit cheques or bid bonds shall be retained for the two low bidders until the contract has been
executed.
Mr. A. S. Cannella C.E.T.
June 13,2008
Should you require any further information, please contact the undersigned..
Best regards,
..........c.'. .-"~.-:~ . /
". ?~., ..,--- / '
on Albright, P.Eng.
Project Engineer, Associate
RAIym
P:\DcpI12\12-2960I'CorrespICUOO8-22 awlrd I_.doc
Encl.
pc: Mr. Bruno Bianco, P.Eng., Design Engineer, Municipality ofClarington
SCHEDULE" Bit
2.
tilt
Eo!
I'll:
€>
;:, e:
o.
-01
e:m
,g .
ale:
. 0
~i3
Ii
e: e:
'Cg
.!l.
UG!:
-o!
l;>e:
- .
l~
'u .c
.- u
e: .
Ii!
SCHEDULE "B"
co~
~i
.N
~~
~'It
~li
1
J:
en
~
'0 >. ~
c Gl ..1::
,B:S ~~
SS " ~
'Iii = c .co. CIl
III s; 8
l!!1! .. 't!
j Gl >
.!i ~ ::l'C N
C III "0. E
.! Gl Gl ..
::l Gl iii
c ! lQ .2 III .c Gl ,g
. Gl 1:
c..a ..: >. 8. .l!I
E l!! S ; ! -0 C
E <-I l!! c- ::l
0 l!! ::li J
u i J5 ~ ! '3 ~ 16 .
c-
o.",:.!!! Gl l!! Ill- III
o ~c: III cl!!B I
" ~
611 II B Olll~
'Se~ g ~ a::!l", al
I i~J
" ~ ~ i
c.Gl'O ~ .E ~ S
c:S C _Ill
III ~ CIl;:o
.& '0 ~ l!! 0 E E E oS i
e Cl ;:0 ;:0 ill ill 'Iii 8. ~ 0
~~i Gl III III
0.. a:: III III III III III CIl
'a ~ CD 0 N co 0 ..... 8 ..... Ie C') co 8 0
~ <<! C') O! 0 C') C') C') co 0
c I/) ~ on ~ ai ~ g cO c:i cO cD ~ c:i ~ ~
ca 8 ~ on 0 18 C) C) 0 C) ,... co
.. C) ..... C) N 0 N N ~ CO) co
. c ai Ili ~ 0 ~ <Ii ,.: .... .... ~ g r: ~ M
. ca 0 N .... co .... C') ~
. c 0 .... ~ ;; S; .... ... N C')
Cll,! I:i ... C)I ... ... ...
E ~~ C') N
C) ~
. SA. co
of: - A. C)
::l fi<
Q Cll
'0 on ~ ~ ..... 8 ~ 8 a ~ 0 0 co 8 8
C ..... C) co .... co
0 I/) ...: N c:i ai ~ ai c:i ~ ai ~ g c:i ~ ~
'j III 8 ~ ;g CQ co C') on on 0 co
N on ..- N .... C'l. ..... co
a:: c c M N" lJ:i ~ <Ii ~ ... ... on Ili ~ ~ c 8 ~
ii ca C) .... C) ..... M ... ... UI
E ; 15 ... M C) ... - ... - N ..-
~ ... ... ... ...
s1: C')
ca ~ C) ~
~~ Sil
. f::! ..... ~ C') ..... 8 C) 8 ~ 8 C) en on 0 8 8
~ ~ .... It) .... .... co co
C ~ PI ~ .n ..- cO ~ ~ c:i M ~ cO ! ...: c:i c:i g
i c co co ..- co on ..- ;g ~ co 8
. co N N It:!, 0 co C') ..- ..- co 0
~ ~~ It; lJ:i c;; S M ,.: M ... ~ 0 N" ~ ai .n 8 Ili
c ~ M C') ~ N ~ on al ...
'C .c N ~ M M ... '" ~
ca u PI ... ... ... ...
c:s I ~
0
lEI ~
..-
C') co on 0 .... N 0 0 0 0 8 0 0 Ie co co 8 8
N .... ..... 0 ~ .... 0 0 0 C) 0 C) C') co
cO .n ...: c:i ..- c:i ~ c:i g M c:i g M :3 cO c:i ~ ~
0 on .... 0 ; N ~ co 0 on C') co
! N ..... co co on ;; on 0 0 on ~ UI co
Ili Ili M M <Ii g ~ M ~ Ili ~ <Ii ~ ai N ~ t
on .... C) ..- ~ M N C) C') '"
~ ..- ... ... M ~ ... M ~ ~ CD ..-
M M ... ... ... . ...
..-
...
::c
~
ell
C
III J
l!l . 6
I!! C ii
i l! III 'C ~
~ l!l ! c:
en ::l C i 5
E 0. III ::Ii U
~ C III .!!l 5
c N S " ~ C 'S 'i
0 ~ en c ::l 0 CIl
a ..... " III 0. C i I e
g c .. ~ 0 c:
'C III j III ! 0 .s J!
u N ~ all E .~ .s .
.... c
I/) u c ~ 'S .!:! 0
. .. ~ iii . E .~ i u i
Q ~ E e! C :g c:
u ~ '" os 1S ..
l! .!!! 0 .. .~ :a C
" .!! ! u > l:l. ] ..
.. III 'c .s 'C 0' u ::l
C &. III ~ Gl J! CD C ... 'OJ 0
0 C 0 0 .s .. Jl .. i ~
u en C!) 0 ..J5 0 15 OJ f u > ! lL
15 N u 1i 0
J! .. ::l 0 s~ ] ~ 0 J 1 'I
2 .alL c: JJ
.. III ..- .. U lL
0 < U EIll II co g III ell
.! aI C .. >. ll:: :f .. E .. "
U III ::l it CUI OJ "
1:: 1:: 1:: 1:: C III oal ~ .. II S C ::l
E z .. ~ OJ co J: ii ::l III
c III III III III 0 u~ .. ..
::l 0 0.. 0.. 0.. 0.. U 1S ! . 0 ::c ....l :5 (5 'i:i . 0
0 .N III E E ..
z 15 ii lof ~ CD- .. ~ ~ C -3
1: c... 0 .. ;: 0(
2 0 e c -c.. U CD . i c
::l .. '7 lL ell .. U .. '7 '7 c III ~
0 . 'iii ,,~ .. ;: ~
u c .a ::c .a .a c " ~
:i 0 ::l ~c! c e 5 ::l ::l 0 ::l
U II) t!lL II) II) U III
"0
in
~
...I
C
o
"0
Gl
II)
III
III
c:~
~.o
a8
-~
5u
~~
~~
I
~
uj
c;
~
i
.l!l
8
~
j
~
'"
.
~
j
!
!!l
l
SUMMARY OF BY-LAWS
June 23, 2008
BY-LAWS
2008-108 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the former Town of Newcastle (Prestonvale
Road Land Corporation) (Item 2 of Report #1)
2008-109 Being a by-law to exempt certain portions of Registered Plan
40M-2094 from Part Lot Control (Item 5 of Report #1 )
2008-110 Being a by-law to exempt certain portions of Registered Plan
40M-2038 from Part Lot Control (Item 6 of Report #1)
2008-111 Being a by-law to exempt certain portions of Registered Plan
40M-2361 from Part Lot Control (Item 7 of Report #1)
2008-112 Being a by-law to adopt Orono Community Improvement Plan
Amendment NO.1 (Item 8 of Report #1)
2008-113 Being a by-law to authorize the execution of an Amending
Agreement of Understanding between the Corporation of the
Municipality of Clarington and Lindvest Properties Limited for the
purpose of cut, fill and pre-grade on a future development site in
the Foster Creek North Subdivision (18T-89059) (Item 10 of
Report #1 )
2008-114 Being a by-law to control the dumping offill, removal offill and
alteration of grades (Item 12 of Report #1 )
2008-115 Being a by-law to authorize the execution by the Mayor and Clerk
of an Agreement between the Corporation of the Municipality of
Clarington and Knox Christian Church for the use of their Soccer
Fields (Item 14 of Report #1)
2008-116 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and Road Savers 2000 Ltd.,
Toronto, Ontario for the Crack Sealing Programs, Various
Locations (Item 15 of Report #1)
2008-117 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and Lions Club, Bowmanville,
Ontario, to enter into agreement for the lease of Clarington Beech
Centre, 26 Beech Street, Bowmanville, Ontario (Item 17 of
Report #1 )
Summary of By-laws
- 2 -
June 23, 2008
2008-118 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and Ontario Realty Corporation,
Toronto, Ontario, to enter into agreement for the lease space at
132 Church Street, Bowmanville, ON (Item 18 of Report #1 )
2008-119 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and S & F Excavating Limited, King
City, to enter into agreement for the Foster Creek Erosion
Protection @ Roberts Street, Newcastle (Item 19 of Report #1)
2008-120 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and Ron Robinson Limited,
Bowmanville, Ontario, to enter into agreement for the Beech
Avenue Reconstruction, Bowmanville, Ontario (Staff Report #1)
2008-121 Being a by-law to appoint an individual as a Parking Enforcement
Officer for Private Property (Tim Foerster) (47 Liberty Street
South)
HANDOUTS
PRESENTATIONS
C1111�I1 MEMO
Leading t e ay
CLERK'S DEPARTMENT
To: Mayor Abernethy and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: June 20, 2008
Subject: COUNCIL AGENDA —JUNE 23, 2008
Please be advised of the following additions to Monday's meeting:
DELEGATIONS
See Final List of Delegations attached.
CORRESPONDENCE FOR DIRECTION
D - 1 2008 CAMfest—The Municipal Clerk's Department has been
advised by the organizers of the event that it has been cancelled
for this year. Therefore, it would be appropriate for Item D— 1 to
be received for information.
D - 9 Gord Krieger, P. Eng., Project Manager, GENIVAR, informing
Council of construction activities on Highway 115 Northbound
lanes from 2 km south of Boundary Road to 0.3 km north of
County Road 10, commencing July 7, 2008 to November 30,
2008. In order to complete construction within the given time
frame and to minimize traffic disruption, the contractor would be
permitted to work 24 hours per day from Mondays at 0:00 a.m.
until Saturdays at 23:59 p.m. to facilitate paving, concrete
pouring, saw-cutting and removal of concrete pavement,
relocation of concrete traffic control barrier, grading operations
and sealing of cracks and joints. As this is in contravention of the
Municipality's noise by-law, the Consultant is informing the
Municipality of the duration and type of construction.
(Motion to approve an exemption
to the Noise By-law from July 7,
2008 to November 30, 2008)
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
CLERK'S DEPARTMENT MEMO PAGE 2
CLERK'S DEPARTMENT MEMO PAGE 2
COMMITTEE REPORT(S)
Item 3 of Report#1
The following is a proposed amendment to Item 3 of Report#1 - Municipality of
Clarington General Amendment to Zoning By-Law 84-63:
"That Item 3 of Report #1 be amended by adding the following after the
words "public meeting" in the third line:
That the issue of recreational vehicle storage areas be referred to the
"Planning for the Countryside" portion of the Official Plan Review;
That any owners with existing non-conforming sites storing recreation
vehicles be permitted to submit applications for multiple sites for the
purposes of amending the Zoning By-law and site plan approval;"
BY-LAWS
2008-122 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (1559300 Ontario Limited — Ron Robinson Ltd.)
(Expansion of a Mineral Aggregate Operation) (Approved by
Council on August 31, 2006)
2008-123 Being a By-law to amend By-law 2005-109, being the Municipality
of Clarington Zoning By-law for lands within the Oak Ridges
Moraine (1559300 Ontario Limited — Ron Robinson Ltd.)
(Expansion of a Mineral Aggregate Operation) (Approved by
Council on August 31, 2006)
=nw"
Patti L. Barne—,-410
Municipal Clerk
PLB:cf
cc: Frank Wu, Chief Administrative Officer
Department Heads