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Home My WebLink About06/09/2008 (lfJLiJlglon DATE: MONDAY, JUNE 9, 2008 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a special meeting of Council held May 21, 2008 Minutes of a regular meeting of Council held May 26, 2008 Minutes of a special meeting of Council held May 27, 2008 PRESENTATIONS a) Maureen Carter-Whitney, Canadian Institute for Environmental Law and Policy- Comprehensive Waste Management Policy in Ontario b) Bob M. Kenney, Solid Waste Resource Analyst, Nova Scotia Environment- Nova Scotia's Solid Waste Model DELEGATIONS (List as of Time of Publication) a) Linda Gasser - Host Community Agreement (Item 21 of Report #1) COMMUNICATIONS Receive for Information I - 1 Minutes of the Port Granby Discussion Group dated September 19, 2007 and March 27, 2008 I - 2 Minutes of the Central Lake Ontario Conservation Authority dated May 21, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Council Agenda - 2 - JUNE 9, 2008 I - 3 Minutes of the Ganaraska Region Conservation Authority dated April 17 and May 15, 2008 I - 4 Minutes of the Clarington Traffic Management Advisory Committee dated April 17, 2008 I - 5 Minutes of the Living Green Community Advisory Committee dated February 26, April 22 and May 27, 2008 I - 6 Correspondence has been received from individuals listed below in opposition to the proposed Energy-From-Waste facility. (Copies of all correspondence are on file in the Municipal Clerk's Department) a) Norm and Donna Cooper b) Nicole O'Sullivan 1-7 Marlene Cashin, Staff Lawyer and Elaine MacDonald, Staff Scientist, Ecojustice, (formerly Sierra Legal Defence Fund) - DurhamlYork Residual Waste Study I - 8 Glenda Rodgers, Project Manager, Trent Conservation Coalition Source Protection Region - Draft Proposed Terms of Reference for the Trent Conservation Coalition Source Protection Region 1-9 Wanda Stephen, Acting CAO, Kawartha Conservation - 2008 Preliminary Budget I - 10 Natasha Mackesey. Rogers TV - Letter of Appreciation I -11 Cheri Smith, Manager, Resource Development & Special Events, Community Living Oshawa Clarington - Letter of Appreciation I - 12 Eva Ligeti, Executive Director, Clean Air Partnership - GT A Clean Air Council Green Procurement Community of Practice I - 13 John Tory, Leader of the Ontario PC - Bill 35, The Investinq in Ontario Act I - 14 John O'Toole, MPP, Durham - Alternative Green Energy Sources 1-15 John O'Toole, MPP, Durham - Memorial on the "Highway of Heroes" I - 16 Louise Levert, Commission Operations Officer, Canadian Nuclear Safety Commission - Record of Proceedings - Ontario Power Generation Inc. I - 17 Debbie Zimmerman, Chair, MPAC Board of Directors - 2007 Annual Report and Financial Statements Council Agenda - 3 - JUNE 9. 2008 1-18 Glenda Yeates, President and CEO, Canadian Institute for Health Information (CIHI) -"Improving the Health of Canadians: Mental Health, Delinquency and Criminal Activity" Report I - 19 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation Authority (CLOCA) - 2007 Year In Review I - 20 Alexandra Bennett, Precautionary Principle Canada - Comprehensive Waste Management Policy and Nova Scotia's Waste Management Policy I - 21 D. I. Allingham, P. Eng., President, Totten Sims Hubicki Associates, (TSH) - 407 East Environmental Assessment (EA) Technically Recommended Route - Clarington Comments on the Alternative Methods (Route Selection) Report Receive for Direction D - 1 John Stephenson - Design of the Northglen West Residential Development Plan and NRTEE Report "Advice on a Long Term Strategy on Energy and Climate Change" D - 2 The Honourable Michael Chan, Minister, Ministry of Citizenship and Immigration - Ontario Medal for Good Citizenship D - 3 Lynn Johnston, CAE, President, CSTD, the Canadian Society for Training and Development - "Learn @ Work Week" D - 4 Reverend H. Joseph Lafave, Trinity United Church - Naming of Valleys 2000 Project as "Lockhart Trail" D - 5 Julie C. Oram, AMCT, Director of Corporate Services/City Clerk, City of Belleville - Carbon Taxes D - 6 Ken Arnold MB, BCh, President, Ontario Medical Association (OMA) - Nurse-Only Clinics D - 7 Don Grant, Local 222, Dwight Harper and Texas MacDonald, Local 598, Canadian Auto Workers Union - Harassment and Workplace Violence D - 8 Carolyn Downs, City Clerk, City of Kingston - Ontario Building Code D - 9 Carolyn Downs, City Clerk, City of Kingston - Bill 64 - Pesticide Act D - 10 Gord Wallace, Bowmanville Rotary Club, Chair, Bowmanville - Request for Waiver of Fees for Ribfest Council Agenda - 4 - JUNE 9, 2008 COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of June 2, 2008 STAFF REPORT(S) 1. Confidential Report of the Solicitor Regarding a Legal Matter (To be distributed under separate cover) BUSINESS ARISING FROM NOTICE OF MOTION UNFINISHED BUSINESS 1. Addendum to Report FND-012-08 - Development Charges Amendment Study and By-law 2008 (To be distributed under separate cover) BY-LAWS NOTICES OF MOTION OTHER INFORMATION CONFIRMING BY-LAW ADJOURNMENT ~gglOn Special Council Meeting Minutes MAY 21,2008 Minutes of a special meeting of Council held on May 21,2008, at 4:30 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim attended the meeting at 4:40 p.m. Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Planning Services, D. Crame Solicitor, D. Hefferan Director of Finance/Treasurer, N. Taylor attended the meeting until 8:00 p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting': STAFF REPORT Verbal Report of the Chief Administrative Officer - Host Community Aqreement Resolution #C-282-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the meeting be "closed" for the purpose of receiving the Chief Administrative Officer's verbal report as it pertains to a legal matter. "CARRIED" The meeting reconvened in "open" session at 8:14 p.m. Council Meeting Minutes - 2 - May 21,2008 Resolution #C-283-08 Moved by Councillor Robinson, seconded by Councillor Woo WHEREAS the Region of Durham has directed Regional staff to negotiate a Host Community Agreement with the Municipality of Clarington with respect to hosting the proposed EFW facility; WHEREAS the Municipality's negotiating team and the Region's negotiating team have met on several occasions to work out the details of the agreement and Municipal staff received a proposed draft Host Community Agreement from Regional staff on May 15, 2008; WHEREAS the Municipality's negotiating team has updated Council on the proposed draft agreement from the Region; WHEREAS the Council of the Municipality of Clarington feels the Region's proposal falls short of recognizing the risk, stigma, direct and indirect costs borne by Clarington in hosting the EFW facility on behalf of all the benefiting communities that will use the said facility; WHEREAS the Council of the Municipality of Clarington is of the opinion that the current draft proposed agreement is deficient in many areas and therefore has undertaken to provide red-line revisions to the draft agreement: NOW THEREFORE the Council of the Municipality of Clarington hereby resolves: 1. THAT the confidential red-lined revised Host Community Agreement be approved in principle as Council's formal position; 2. THAT, should the Region deem it necessary to undertake further negotiation, staff be authorized only to review, discuss or negotiate minor changes or language issues; 3. THAT the Region of Durham be advised that Clarington Council feels very strongly that the Host Community Agreement must be executed prior to issuance of the RFP for the EFW facility; and 4. THAT, subject to the Region meeting all of the foregoing conditions, Clarington Council is prepared to reconsider its "unwilling host" stance. "CARRIED AS AMENDED lATER IN THE MEETING" (SEE FOllOWING MOTIONS) Council Meeting Minutes - 3 - May 21,2008 Resolution #C-284-08 Moved by Councillor Novak, seconded by Councillor Woo THAT the confidential red-lined revised Host Community Agreement be amended by renumbering Section 9.9 as Section 6.2. "CARRIED" Resolution #C-285-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the confidential red-lined revised Host Community Agreement be amended by deleting Section 3.4 in its entirety. "CARRIED" Resolution #C-286-08 Moved by Councillor Novak, seconded by Councillor Woo THAT the confidential red-lined revised Host Community Agreement be amended in Section 4.3 by adding the words "or amended" after the word "new". "CARRI ED" The foregoing Resolution #C-284-08 was then put to a vote and CARRIED AS AMENDED ON THE FOllOWING RECORDED VOTE: Declaration of Council Member Yes No Pecuniary Interest Councillor Foster ~ Councillor Hooper ~ Councillor Novak ~ Councillor Robinson ~ Councillor Trim ~ Councillor Woo ~ Mayor Abernethy '.j Council Meeting Minutes - 4 - May 21,2008 CONFIRMING BY -LAW Resolution #C-287-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By-law 2008-089, being a by-law to confirm the proceedin~s of the Council of the Municipality of Clarington at a special meeting held on the 215 day of May, 2008; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRI ED" ADJOURNMENT Resolution #C-288-08 Moved by Councillor Robinson, seconded by Trim THAT the meeting adjourn at 8:20 p.m. "CARRIED" MAYOR MUNICIPAL CLERK q~pn Council Meeting Minutes MAY 26, 2008 Minutes of a regular meeting of Council held on May 26, 2008, at 7:00 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Recreation Services Manager, S. Meredith Deputy Treasurer, L. Gordon Solicitor, D. Hefferon Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Children's Co-ordinator Clarington Public Library, T. Pross, attended until 7:20 p.m. Manager of Community Planning and Design, C. Salazar Director of Emergency Services/Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting. ANNOUNCEMENTS Councillor Novak advised of the following events she attended recently: . Opening of the Ontario Power Generation Community Kiosk in the Bowmanville Mall . Tour of the Bowmanville Senior Public School with the Clarington Heritage Committee . Tour of Regional Operations Facility and Material Recovery Facility Recycling Centre . Dinner and Auction in Support of Bethesda House . Sea Cadets Annual Review Council Meeting Minutes - 2 - May 26, 2008 Councillor Hooper advised of the following: . The 6th Annual Alfie Schrub Fun Run in support of the Clarington Museum - June 1, 2008 . Clarington Older Adult Association will be hosting Volunteer Appreciation Evening on May 28, 2008 . Trooper Darryl Caswell Dedication at the Cenotaph on May 29, 2008 . "Support Our Troops" Rally on May 29,2008 . Bowmanville 150th Anniversary Committee are moving forward with a number of events . Discussions are underway with the Lions Club for a Fundraising Event to be held on July 15, 2008, at the Beech Centre for Victims of the Bowmanville Fire Councillor Foster announced the following: . June 1,2008 is the Purina Walk for Guide Dogs Event starting at Holy Trinity Catholic Secondary School . The Lions Club will host a Newfie Dance on June 14,2008, at the Garnet B. Rickard Complex . Councillor Foster acknowledged recognition of Maryanne Found by the Ontario Agricultural College and Hannu Halminen's donation of a Dehavilland Chipmunk aircraft to the Canadian Warplane Museum in Hamilton Councillor Woo advised of the following: . The Wall to Wall Fundraiser in support of the Visual Arts Centre of Clarington will be held on May 30, 2008 . The Annual Fruit, Wine and Food Festival will be held on May 31,2008, in support of Big Brothers and Big Sisters . "Greek Night" Fundraiser in Support of the Bowmanville Memorial Hospital Emergency Department Redevelopment will be held Sunday, June 1,2008, at the Newcastle Community Hall . Opening Ceremonies for the Special Olympics will be held on Thursday, May 29,2008 Councillor Trim advised National Public Works Week, May 18 to 24, 2008, concluded with tours of the Durham Material Recovery Facility and displays of equipment used by the Works Department and noted the events were well attended. Councillor Robinson announced that the Farmers Market opens this Sunday, June 1,2008 at the Newcastle Arena and will operate from 10 a.m. to 2:00 p.m. Council Meeting Minutes - 3 - May 26, 2008 Mayor Abernethy advised that he attended the Grand Opening of the Thai Hot Spot, a new restaurant in Courtice. He also advised that he attended an economic development trade mission to Italy to investigate sustainable technologies in a number of areas and that he would provide further details at a later date. He will also be preparing a DVD based on discussions with representatives from various companies. MINUTES Resolution #C-289-08 Moved by Councillor Woo, seconded by Councillor Trim THAT the minutes of a special meeting of Council held on May 2, 2008, minutes of a regular meeting of Council held on May 5, 2008 and the minutes of a special meeting of Council held on May 12, 2008, be approved. "CARRIED" PRESENTATIONS Trevor Pross, Coordinator, Children's Services, Clarington Public Library, addressed Council regarding the "Battle of the Books" Competition which took place in April 2008. Mr. Pross outlined details of the competition in which the public libraries of Durham Region release a list of books at the Junior and Senior level and teams from each school read the books and then compete to answer trivia questions on the content and characters of the books they have read. This year seven schools participated in the Clarington "Battle of the Books" reading a total of 40 books. Mr. Pross stated the team from Lydia Trull Public School was the winner of the Clarington competition and went on to win first place in the Durham Region Championship winning Gold with a near-perfect score. Mr. Pross expressed appreciation to the students and parents for their hard work and thanked Ms. Roozenboom, their teacher, for her efforts in coaching the students. Mayor Abernethy presented Certificates of Achievement to the following students from Lydia Trull Public School, the 2008 Clarington Junior "Battle of the Books" Competition Winning Team Members: Alyssa Hargrove, Kathryn Marsh, Branson Chea, Jonathan Zavitski, Jacob Mastin, Jessica Cearns and Amy Stewart. Mayor Abernethy acknowledged Reilly Murdoch, Team Member, who was not in attendance. Mayor Abernethy also presented a Certificate of Achievement to Ms. Carol Roozenboom, in recognition of her efforts in coaching the winning team for the 2008 Clarington Junior "Battle of the Books" Competition. Council Meeting Minutes -4- May 26,2008 Glenda Gies, President, Port Darlington Community Association and Co-Chair, St. Marys Cement Community Relations Committee (CRC) and Candice Kay, Co-Chair, CRC addressed Council to present the Committee's 2007 Annual Report, a copy of which had been reproduced in the Council Agenda. Ms. Gies, advised in response to last year's suggestion, the Wilmot Creek Homeowners Association now has a member who attends all Committee meetings. Ms. Gies also stated that the Committee continues to provide an effective forum for information sharing and dialogue between St. Marys and its neighbours and that the Committee has been constructive and helpful in improving their relationship. She acknowledged that St. Marys is aware of their concerns and works diligently to mitigate effects on the communities. Ms. Gies highlighted the last paragraph in the Report recommending that the Committee continue to meet on a quarterly basis. Candice Kay introduced Michael Smith, Quarry Manager and Rubin Plaza, Environmental Manager, St. Marys Cement Inc. Mr. Plaza highlighted the achievements of St. Marys in receiving awards for Land Stewardship (Recognition for West Side Marsh Reconfiguration) and Energy Efficiency (Recognition for Energy Management Conservation Program) as part of the 2007 North America Cement Industry Energy and Environment Awards. He noted 2007 was an excellent year for environmental performance with a reduction of 50% in 802 emissions and 18% reduction in N02 emissions levels. Mr. Plaza stated St. Marys is ISO 14001 Certified and is committed to continuous improvement in promoting an environmental culture and management of liabilities and improving relationships with the community. Michael Smith, Quarry Manager, highlighted an aerial photo taken in May 2007 depicting the plant in relation to the quarry. He noted the quarry is advancing in an easterly direction, blasting on four benches. Mr. Smith reviewed maximum ground and air vibration reports for 2007 noting they have procedures in place for handling calls and dealing with concerns. He stated they did have one instance that exceeded the Provincial guideline; however, the number of concerns has decreased in the last four years and they continually work to reduce concerns and to deal with issues before they become problems. Candice Kay advised last year's open house saw 700 visitors from Clarington and the surrounding areas and that this year's open house is scheduled for August 23, 2008, in conjunction with the 40th Anniversary of the Bowmanville site. Ms. Kay highlighted community initiatives noting in 2007 St. Marys Cement supported over 35 different local charities, events and sporting teams. Ms. Kay reviewed the 2008 Outlook summarizing St. Marys continued commitment to reducing stack emissions, maintaining continuous improvement practices in the area of the quarry and blasting and their commitment to working with local charities and events including the sponsorship of the Bowmanville 150th Celebration "Free Zoo Day" on June 30, 2008 and the Mayor's Golf Classic in July. Council Meeting Minutes - 5 - May 26, 2008 In response to a question, Mr. Smith advised there were 120 blasts in 2007 with seven complaints. He noted that St. Marys is striving for zero complaints. Karen Fedato, Membership Co-ordinator, Clarington Board of Trade, addressed Council on behalf of the Board of Trade and the Clarington Physician Recruitment Committee to provide an update on the progress the Committee has made in recruiting doctors to Clarington. Ms. Fedato stated since their last report in March they have recruited another doctor who will be setting up practice in July at 222 King Street in Bowmanville, they have been contacted by a resident who will be finished his studies in 2009 and wants to relocate to Clarington, three new doctors have their offices open at 222 King Street and a fourth doctor will be joining a practice there this summer. Ms. Fedato stated through attendance at conferences they have the opportunity to learn what future trends and challenges in recruiting doctors will be and what other communities are offering. She noted the latest numbers show fewer residents are becoming family doctors and instead are looking to hospital based careers. Ms. Fedato expressed appreciation for the support the Committee receives from the doctors, Council, Board of Trade Directors and the community. She noted the Committee will also participate in a tour of five medical schools this fall which will provide an opportunity to meet with residents and to sell them on the lifestyle Clarington has to offer. Ms. Fedato noted that last summer they applied to the Ministry of Health to have Clarington's Underserviced Designation revised to reflect the new 2006 census numbers which now indicate the community's designated complement is 56 doctors with 14 vacancies. Ms. Fedato summarized by stating to date they have successfully recruited five doctors, have a commitment for a 2009 graduate and are negotiating with two more. She thanked Council for their continued support and for entrusting the Committee with this important community development program. DELEGATIONS Kerry Meydam addressed Council concerning Item 13 of Report #1 - Proposed Operation Standards for EFW Facility and Correspondence Item D -33 - Host Community Agreement for Energy-From-Waste stating despite valid concerns and questions regarding the operating standards, it appears that Clarington may not be getting the "state-of-the-art" facility as promised in January. She expressed concern that this facility will require only the very minimum A-7 or EU regulatory standards and that the emissions criteria was approved without public consultation and benefit of a peer review. Ms. Meydam also expressed concern that the business case will also be rushed through Council without the area municipalities being given time to assess the impact on their residents or to allow public consultation. Ms. Meydam referenced Council's resolution of May 21,2008, concerning the Host Community Agreement (HCA) stating residents of Clarington have great concern that they have not been consulted on any aspect of the Agreement and that part of the resolution indicates that subject to the Region meeting all of Clarington's conditions, Council is prepared to reconsider its "unwilling host" stance. Ms. Meydam questions how Council could reconsider its position when the reasons for declaring Clarington an "unwilling host" Council Meeting Minutes - 6 - May 26, 2008 community have not changed. Ms. Meydam questions what harm there would be in delaying the approval of the business case for a few weeks in order to hold information sessions and questions why Council appears to be reluctant in hosting a PIC to cover all operational standards, the business case and the Host Community Agreement. Linda Gasser addressed Council concerning Item 13 of Report # 1 - Proposed Operation Standards for EFW Facility. Ms. Gasser stated there have been four versions of the emission criteria document but no supporting rationale provided and no peer review undertaken. Ms. Gasser expressed concern that some Councillors may be confused in believing that a peer review of the Region's Air Emission Level report was done and therefore may be unintentionally misleading other Councillors or they may intentionally be misleading others as they feel the Region does not want the review to be done. Ms. Gasser feels that if the Region was confident in their assertions they would welcome the peer review as an opportunity to endorse and/or improve their proposal and to assure the host community residents that what is proposed is the best of the best. Ms. Gasser expressed concern that Regional Council has failed to direct staff to provide a clear rationale for the emission limits and failed to instruct staff to determine what Maximum Achievable Control Technology (MACT) would entail for various parameters. Ms. Gasser indicates that the public has routinely identified emissions and public health impacts as their top priority and questions why Council would not want to take the basic step of commissioning a peer review to ensure that to what degree the limits, sampling and monitoring proposals protect human health. Ms. Gasser summarized by stating that this is the most important and urgently needed step to take and the time is now, prior to the Region moving forward with the Request for Proposals. Aiden Tombs, President and Emily Manns, President, Students Against Global Warming, addressed Council concerning Correspondence Item D - 14 - Selection of the Chair of the Green Community Advisory Committee and Correspondence Item D - 15 Proposed Anti-Idling By-law. Mr. Tombs expressed concern with the selection of the Mayor as Chair of the Green Community Advisory Committee and feels that Council must follow the rules they put in place. Ms. Manns stated the issue of idling in the municipality is a serious matter and must be dealt with immediately as it affects both the environment and public health. Ms. Manns provided statistics in support of restricting vehicle idling and distributed copies of by-laws passed by other municipalities. Ms. Manns requested Council to model a similar by-law for the municipality but to enforce stricter penalties. In response to a question, Mr. Tombs stated he was aware the Region has initiated an anti-idling by-law but feels that the municipality must also do its part to address environmental concerns. Council Meeting Minutes - 7 - May 26,2008 Aiden Tombs and Emily Manns addressed Council concerning Item 12 of Report #1 - Procedural By-law. Mr. Tombs stated they strongly believe that members of the public deserve more opportunity to have their say in political matters and that the procedural by-law does not provide an opportunity to address Council as members of the public are only permitted to address Council if an item is on the agenda, otherwise, they must appear before the General Purpose and Administration Committee (GPA). Mr. Tombs stated the timing of the GPA Committee prohibits both students and some members of the working public from attending. They feel the by-law should be made to accommodate members of the public rather than organizations who can send representatives to the meeting. He also feels that presentations should be heard at the General Purpose and Administration Committee meeting but failing that, should have a time limit and be heard after delegations. He also suggested that announcements be made following delegations or directed to GPA. Ms. Manns stated members of the public need to have the opportunity to be part of the decisions made by their elected representatives. Angela Russell and Amber Davidson addressed Council concerning Correspondence Item D - 19 - Proposal to Save Bowmanville Nursery School. Ms. Russell stated both she and Ms. Davidson are parents of children who attend Bowmanville Nursery School and are concerned that the school is in jeopardy of closing. She stated the Nursery School has been part of Bowmanville's heritage and has operated for over 62 years. Ms. Davidson advised they have proposed suggestions and are working with the Lions Club to save the school and have submitted a proposal requesting changes to the rent structure and enrollment to charge on a per-student basis. Ms. Russell noted this would be one component to help save the school and requested Council involvement to save a core part of Bowmanville's heritage. Ms. Russell also stated they have gathered a petition and have letters from individual parents who are willing to sponsor a spot in advance for September enrollment. In response to a question, Ms. Russell stated the school capacity is 96 but an enrollment of 80 would keep the school operational. Louis Bertrand addressed Council concerning Correspondence Item D - 33 - Host Community Agreement for Energy-from-Waste expressing concern that there has been no public consultation on the negotiations and he fears that Council is being enticed with the public's own tax dollars. He stated he is concerned that the draft agreement was conditionally approved last week in a closed meeting of Council and that Council is willing to reconsider the "unwilling host" status. Mr. Bertrand feels that the incinerator should not be built as it will continue to consume non-renewable resources and contribute to climate change. Mr. Bertrand urged Council to hold a public consultation session on the host community agreement and whether or not the status of "unwilling host" community should be bargained away. Council Meeting Minutes - 8 - May 26, 2008 Linda Gasser addressed Council concerning Correspondence Item D -33 - Host Community Agreement for Energy-From-Waste. Ms. Gasser stated last fall Council approved Resolution C-632-07 to negotiate to protect the health and safety of Clarington residents and expressed concern that at a special Council meeting held on May 21,2008, Council approved a draft agreement that will bind the municipality for 50 years, without formally consulting Clarington residents and that part of the resolution indicated Council may consider changing the "unwilling host" community status. Ms. Gasser stated consultation with the public is part of Council's due diligence and expressed concern that repeated requests for Public Information Sessions have fallen on deaf ears. Ms. Gasser feels that Clarington became an "unwilling host" community too late in the game and that Regional Council now will not listen to Clarington Councillors when they finally speak up. Ms. Gasser urged Council to reconsider its decision of May 21st with respect to Clarington's formal position and to consult with the public. She advised much of the host community agreement can be made public and questioned what trade-offs have been made that will affect the public's health and welfare. In response to a question, Ms. Gasser stated it is critical to have a peer review conducted by independent experts to review what the region is proposing as no one is formally challenging Regional Reports. COMMUNICATIONS Resolution #C-290-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the communications to be received for information be approved, with the exception of Items I - 1, I - 15 and I - 18. "CARRIED" I - 2 Minutes of the Clarington Agricultural Advisory Committee dated April 10, 2008. I - 3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 13, 2008. I - 4 St. Marys Community Relations Committee Annual Report - 2007. Council Meeting Minutes - 9 - May 26, 2008 I - 5 Correspondence has been received from individuals listed below in opposition to the proposed Energy-From-Waste facility. Comments expressed include the negative health, environmental, and financial consequences if the incinerator is built; the answer to the garbage crises lies in reducing consumption, packaging and increasing waste diversion efforts; and that Council should wait for a consensus of scientific studies before making a decision. (Copies of all correspondence are on file in the Municipal Clerk's Department) a) Christine Jackson b) Joe and Mary Soltis c) Ann Allen d) Steve Tuck e) Allen and June Cunningham f) Rick Berenz g) Julia Potocnik h) Ronn Young i) Joan Kellett j) Lori Allin k) Frances Harris I) Connie Tuck m) Gloria Duggan n Will Duggan 0) Paul Medeiros p) Andrea Barrette q) Omeed M. Neekon I - 6 Peter Van Loan, Leader of the Government in the House of Commons and Minister for Democratic Reform, thanking Council for their letter endorsing the resolution of the Regional Municipality of Niagara concerning the "Democratic Representation Bill", advising the formula proposed in Bill C-22 will provide fair representation in the House of Commons for all provinces and significantly improve the position of Ontario compared to the existing formula. 1-7 Jim Hankinson, President and CEO, Ontario Power Generation (OPG) forwarding Ontario Power Generation's semi-annual Performance Report, covering OPG's 2007 performance, highlighting key aspects of their business including employee initiatives, safety milestones, electricity production, environmental performance and progress with new generation projects; and, forwarding a DVD of their new video "Hydroelectric Upgrades: Investing for Today and Tomorrow" providing an informative, "up-close" look at upgrades at their hydroelectric stations. Council Meeting Minutes - 10- May 26, 2008 I - 8 Ian Hood, Chairman, Global Warming Prevention Technologies Inc. and Public Protection Action Committee, responding to the Region of York's problem of disposing of the pelletized waste from York Region's waste disposal pelletization plant by proposing a 21 st Century answer for waste disposal through the patented Global Warming Prevention Technologies' Natural State Reduction System (NSRS) waste gasification process which is environmentally friendly, cost-effective, does not use incineration, combustion or composting in the waste disposal process and meets all Ministry of the Environment standards. I - 9 Christine Chase, Administrative Assistant, City of Oshawa, forwarding a copy of Oshawa City Council's resolution on the Growing the Greenbelt - Consultation 2008, as well as a copy of Report DS-08- 119 establishing the City's comments regarding criteria proposed by the Province for considering expansions to the Greenbelt. I - 10 The Honourable John Gerretsen, Minister of the Environment, writing to John O'Toole, MPP regarding the management of used tires in Ontario and reporting that the Ministry of the Environment is now in discussions with Waste Diversion Ontario (WDO) about the development of a scrap tire management program; and, advising of other diversion programs including the Municipal Hazardous or Special Waste Program (MHSW), scheduled to begin on July 1, 2008, and Waste Electronic and Electrical Equipment (WEEE) currently under consideration. Further information regarding these programs is available at www.wdo.ca. I - 11 Dan Hefkey, Chief, Ministry of Community Safety and Correction Services, issuing a reminder to municipalities of the need to meet 2008 obligations in ensuring their Emergency Preparedness Program is fully functional, offering to assist staff in fulfilling the legislated responsibilities; and, confirming the municipality's compliance activities for the current year. I - 12 Kristin Duare McKinnon-Rutherford advising she has updated her presentation "Debunking the Myths of Incineration" which she presented to Regional Council in November 2007, found at http://snipurl.com/1vnzx; suggesting a television show of interest which aired on TVO on Wednesday, May 14, 2008, entitled "Your Voice - Toxic Trespass"; advising that she has undertaken a preliminary analysis of "Durham Region Residual Waste Disposal Planning Study's Summary Report and Record of Workshop #1, Alternatives to the Undertaking, The Development of Environmental Terms of Reference, Durham/York Residual Waste Study, Summary Report and Record of the 2nd Series of Workshops, Alternative Council Meeting Minutes - 11 - May 26, 2008 Methodology and Evaluation Criteria (Regional Municipality of York), Development of Environmental Assessment Terms of Reference, August 2005", and feels that the assumption that incineration is the choice of the people of the Region as indicated by Councillor Rick Johnson at the January 23, 2008, Regional Council meeting is questionable as statistics indicate that respondents feel that an incinerator should not be located in or near parks or recreation lands, schools or institutions; and, questioning whether politicians are listening to the priorities expressed by the residents. 1-13 Brian Bridgeman, MCIP, RPP, Director of Current Planning, Region of Durham, forwarding a copy of Commissioner's Report 2008-P-32 on the East Cross Forest Project. 1-14 Nestor Chornobay, MCIP, RPP, Director, Strategic Planning Branch, Region of Durham forwarding a copy of Commissioner's Report 2008- P-37 on Monitoring of Growth Trends. I - 16 Rob Macisaac, Chair, Metrolinx, advising that on April 25, 2008, White Paper 1: Vision, Goals and Objectives and White Paper 2: Preliminary Directions and Concepts were approved by the Metrolinx Board of Directors as part of the Regional Transportation Plan process to improve the coordination and integration of all modes of transportation in the Greater Toronto and Hamilton Area; advising the white papers are available on the Metrolinx website at www.metrolinx.com and inviting comments on the papers to be posted electronically, submitted to RTP@metrolinx.com or sent directly to Ms. Leslie Woo, General Manager, Policy and Planning Unit, 20 Bay Street, Ste. 901, Toronto, ON M5J 2N8. Multi- stakeholder consultation workshops will be held in June and public meetings will be held in September. The final plan is due for Board adoption and release in the Fall 2008. 1-17 P. M. Madill, Regional Clerk, Region of Durham, writing to D. Kelly, Regional Clerk, Regional Municipality of York advising that on May 7, 2008, Regional Council passed the following resolution pertaining to approval of Energy From Waste Air Emissions Criteria: "a) THAT, subject to the Ministry of the Environment's (MaE) acceptance of the proposed DurhamIYork Energy From Waste (EFW) facility emission limits, and approval of the business case by both Durham and York Region Councils, the EFW proposed operating limits (shown on Table 1 of Attachment.1 to Report 2008-WR-16), be adopted for inclusion in the Request for Proposals to be sent to selected vendors, on the understanding that the project team will continue to work with MaE to establish emission criteria and monitoring for the proposed DurhamIYork Council Meeting Minutes - 12 - May 26, 2008 EFW facility, as illustrated and discussed in Attachment 1 to Report 2008-WR-16, subject to additional refinements as may be required, and the final emission criteria arrived at with the MOE will be incorporated into the Request for Proposals for the EFW facility; b ) THAT copies of this resolution and Report 2008-WR-16 be forwarded to the York Region Solid Waste Management Committee and York Regional Council with a request that they approve a similar resolution; and c) THAT copies of this resolution and Report 2008-WR-16 be forwarded to the Municipality of Clarington for information." 1-19 P. M. Madill, Regional Clerk, Region of Durham, advising Council that on May 7, 2008, Regional Council passed the following resolution pertaining to the Quarterly Report on Planning Activities (January 1, 2008 - March 31,2008): "a ) THAT Report #2008-P-35 of the Commissioner of Planning be received for information; and b) THAT a copy of Report #2008-P-35 be forwarded to all Durham Area Municipalities, Durham Regional Police Services, and Durham Emergency Medical Services for information." 1-20 P. M. Madill, Regional Clerk, Region of Durham, advising Council that on May 7, 2008, Regional Council passed the following resolution pertaining to the Annual Subdivision/Condominium Activity Report: "a ) THAT Report #2008-P-34 of the Commissioner of Planning be received for information; and b ) THAT a copy of Report #2008-P-34 be forwarded to the Area Municipalities for information." 1-21 Doug Allingham, P.Eng., Consultant Project Manager, Totten Sims Hubicki Associates, writing to P. Madill, Regional Clerk, Region of Durham, expressing appreciation for forwarding Regional Council's comments of November 21,2007, regarding the 407 East Environmental Assessment (EA); attaching a table documenting the specific comments; advising they have subsequently met with Regional staff to gain greater clarification and detail regarding the comments provided; and, look forward to Regional staff's continued involvement in the 407 East Environmental Assessment Study. Council Meeting Minutes - 13 - May 26, 2008 1-22 John R. O'Toole, MPP, forwarding a copy of correspondence he received from the Minister of the Environment in response to the Municipality's support of the resolution of Morris-Turnberry on tire recycling, indicating that the Ministry is now in discussions with Waste Diversion Ontario (WOO) about the development of a scrap tire management program and that the Province is committed to putting a program in place as soon as possible. 1-23 John R. O'Toole, MPP, Durham forwarding a copy of his Member's Statement, as recorded in Hansard, where he spoke briefly about the April 29th fire in downtown Bowmanville in the Ontario Legislature officially expressing the community's appreciation for all those who helped in this time of need, for the community's hope for the future and gratitude that there were no injuries. I - 24 Newtonville Community Hall Board expressing appreciation for the $2,500 grant provided to the hall which has assisted the Board in continuing the use of the hall for community events and has enabled the Board to purchase new furnishings and to make improvements to the building. I - 25 M. Brown for City Clerk, City of Toronto, advising that on April 28 and 29,2008, the City of Toronto adopted motions to permit plated motorcycles and scooters to use City of Toronto controlled High Occupancy Vehicle (HOV) Lanes and to issue an advisory to other jurisdictions in Ontario respecting this change in the use of HOV lanes in Toronto. I - 26 The Honourable Jim Bradley, Minister of Transportation writing to John O'Toole, MPP, Durham in response to his letter regarding the possibility of using the CN Bridge over Highway 401 near Waverly Road as a memorial to recognize Canadian solders; acknowledging the suggestion of using the bridge but indicating the Government would not recommend the structure as drivers would have a difficult time viewing the memorial due to its structure type, angle to Highway 401, the fact that the lands on both sides are privately owned preventing public access and that the bridge would also require significant restoration and maintenance work to create an appearance that is appropriate for a memorial. The correspondence indicates that the Province would be pleased to consider a memorial within the highway limits if it is in a safe location and does not adversely affect the traveling public but suggests that a location outside the highway limits may prove to be more suitable as access would be possible. Council Meeting Minutes - 14- May 26, 2008 I - 1 Minutes of the Clarington Compost Facility Community Relations Committee dated March 13, 2008. Resolution #C-291-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the Minutes of the Clarington Compost Facility Community Relations Committee dated March 13, 2008, be received for information. "CARRIED" I - 15 John Oates advising that on February 8, 2008, the Mayor's Office sent him a Public Notice "Exploring our Waste Solutions" about an upcoming meeting to deal with incineration; that he was not notified about a second meeting in the series dealing with "landfill"; and that he objects to the use of the Mayor's office to publicize some meetings and not others and feels that all similar meetings should be getting the same treatment. Mr. Oates indicates for the record, that he would appreciate an open forum, outside of the Council meeting to ask questions and get answers on this topic. Resolution #C-292-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Mr. Oates be provided with a copy of the May 5, 2008, presentation of Ian Parrott and Dave Fumerton, Ministry of the Environment, on Municipal Solid Waste Management. "CARRIED" 1-18 P. M. Madill, Regional Clerk, Region of Durham, writing to D. Kelly, Regional Clerk, Regional Municipality of York advising that on May 7,2008, Regional Council passed the following resolution pertaining to Energy From Waste Site Liaison Committee Terms of Reference: "a) THAT, in accordance with the approved Environmental Assessment (EA) Terms of Reference, and following the approval of the business case by both Durham and York Region Councils, a Site Liaison Committee (SLC) be established; b) THAT the Terms of Reference for the SLC (shown on Attachment 1 to Report 2008-WR-15 which incorporates the amendments made by the Joint Waste Management Group at their meeting held on April 15, 2008) be approved; Council Meeting Minutes - 15 - May 26, 2008 c) THAT copies of this resolution and Report 2008-WR-15 be forwarded to the York Region Solid Waste Management Committee and York Regional Council with a request that they approve a similar resolution; and d) THAT copies of this resolution and Report 2008-WR-15 be forwarded to the Municipality of Clarington for information." Resolution #C-293-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Correspondence Item 1- 18 from P. M. Madill, Regional Clerk, Region of Durham with respect to the Energy From Waste Site Liaison Committee Terms of Reference be received for information. "CARRIED" CORRESPONDENCE FOR DIRECTION Resolution #C-294-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Correspondence Items be approved as per the agenda, including hand-out Item D - 33 with the exception of Items D - 20 to D - 33, inclusive. "CARRIED" D - 1 Tracylynn Hu, Program Assistant, Heart & Stroke Foundation - Durham Region Office, requesting permission to hold their annual Heart and Stroke Big Bike fundraising Event on Tuesday, June 10, 2008, from the host site at Kelsey's Restaurant, enclosing the route map; and, advising they will provide proof of insurance and will apply for a road occupancy permit following Council approval. (Approved provided the organizer's apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 2 Joan Booth, Executive Director, Spina Bifida & Hydrocephalus Association of Ontario, requesting Council to proclaim the month of June as "Spina Bifida and Hydrocephalus Awareness Month" in Clarington to help raise awareness of the many challenges brought on by these serious, disabling conditions. (Proclaimed) Council Meeting Minutes - 16 - May 26, 2008 D - 3 The Honourable Lincoln M. Alexander, Chairman, Ontario Heritage Trust, inviting Council to participate in the 2008 Heritage Community Recognition Program by submitting nominations of individuals or small project groups for recognition in the categories of preservation of built, cultural or natural heritage; Lifetime Achievement for individuals (period of 20 to 24 years) or the Lieutenant Governor's Ontario Heritage Award for individuals (period of 25 years or more); and, advising the nomination deadline is July 4,2008. (Correspondence referred to the Municipal Clerk to place a notice in the local newspapers) D - 4 Lyle Goodin, Rotary Club of Bowmanville, requesting permission to have a banner hung on Veridian's hydro poles west of the railway overpass for the month of June, or a portion thereof, to advertise the Rotary Ribfest to be held on the playing fields of the Garnet B. Rickard Recreation Complex from June 27, to July 1,2008, as part of Bowmanville's Sesquicentennial Celebrations. (Installation of banner approved and Veridian to be advised) D - 5 Newtonville Hall Board requesting permission for Church Lane and Newtonville Mill Street to be closed from 10:00 a.m. to 9:00 p.m. on June 14, 2008, to facilitate the Newtonville's Annual Fun Day in the Ina Brown Parkette. (Approved provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 6 Jeff Turnbull, MD, FRCPC, Chair, Council Award Selection Committee, The College of Physicians and Surgeons of Ontario forwarding information on the selection criteria, eligibility requirements and nomination instructions for The Council Award, an award honouring Outstanding Ontario Physicians who have demonstrated excellence and come closest to meeting society's vision of an 'ideal physician'; inviting nominations for the Award; and indicating the deadline for receipt of nominations is August 8, 2008. (Correspondence referred to the Municipal Clerk to place an ad in the local newspapers) Council Meeting Minutes - 17 - May 26, 2008 D - 7 D. L. Cullingworth, Secretary, Newcastle - Bond Head Ratepayers Association advising that the Association is in agreement with the proposed Sign By-law provided that with respect to Mobile Signs, the By-law stipulates the length of time and concentration at any location and that there are appropriate penalties should the by-law be ignored. (Correspondence referred to the Director of Planning Services) D - 8 Carole Roughley requesting Council to reduce the Annual Fee Category of "Senior" to age 60 from age 65 for admission to recreational facilities as she and other citizens in the community have retired early and live on fixed incomes and have helped build and maintain these facilities through payment of their property taxes. (Correspondence referred to the Director of Community Services) D - 9 Orono Business Improvement Area requesting to close Main Street from Centreview to Park Street on August 16, 2008, from 9:00 a.m. to 4:30 p.m. for an Antique Flea Market and on September 20, 2008, from 9:00 a.m. to 4:30 p.m., for the annual Chili Cook-off. (Approved provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 10 Leslie Hurley and Tammy Shiel requesting permission to close part of Firwood Avenue on Saturday, May 31,2008, from 4:00 p.m. to 2:00 a.m., Sunday, June 1,2008, (rain date June 7, 2008) for the purpose of holding a neighbourhood street party, including a barbecue (on private property), and children's games. (Approved provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 11 AI Storie, Race Director, Alfie Shrubb 8K Classic, requesting permission to host the 6th Annual Alfie Shrubb 8K Classic road race on Sunday, June 1,2008. The correspondence indicates that Alfie Shrubb was part of Bowmanville's 100th Anniversary in 1958 and this year runners will be recreating the event from 50 years ago when Alfie ran for the very last time. (Approved provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department) Council Meeting Minutes - 18 - May 26,2008 o - 12 Flora and Clifford Curtis requesting permission to hold a fireworks display to close their family reunion/wedding reception on Saturday, July 19, 2008; advising the cost of the permit was reduced in 1994 and 2004, that they will notify their immediate neighbours of their plans; and, will take all necessary safety precautions to ensure no complications arise. (Approved provided the organizers obtain a fireworks permit from the Municipal Law Enforcement Division) o - 13 James Tremblay and Rick LeBlanc requesting permission for a partial road closure on Short Crescent, from 2:30 p.m. to 11 :00 p.m. on June 28, 2008 (rain date June 29,2008) to host a Canada Day Celebration to include Dodge ball game, water balloon fight, sidewalk bowling, clown appearance, treasure hunt, small jumping castle, music with OJ, street dance, BBQ and fireworks display; attaching a map indicating the boundaries for the closure and a list of names, signatures and addresses of neighbours in favour of the proposal; and, advising liability insurance has been arranged through WB White Insurance Brokerage. (Approved provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department and a fireworks permit from the Municipal Law Enforcement Division) 0-14 Aiden Tombs and Emily Manns expressing concerns with respect to the selection of the Chair of the Green Community Advisory Committee. (Advise of Council's decision and copy of Addendum Report CLD-015- 08 be forwarded) 0-15 Aiden Tombs and Emily Manns proposing the passage of an anti-idling by-law as they believe it is an important matter to save the environment and that the municipality is lacking in this aspect. (Correspondence referred to the Municipal Clerk's Department) Council Meeting Minutes - 19 - May 26,2008 D - 16 M. Aileen Carroll, Minister Responsible for Seniors requesting that June be proclaimed "Seniors' Month" to recognize the contributions of older adults and to promote active living and healthy lifestyle choices and to spotlight local services and programs available in the community to help frail seniors live with dignity, and as independently as possible. (Proclaimed) D - 17 Gabriele Albrecht, Director of Residential Services, The Participation House Project (Durham Region), a non-profit agency that supports individuals with developmental and physical disabilities in residential and day programs; advising of a cost overrun to upgrade the existing sprinkler system to meet Fire Code for a group home in Bowmanville; and, requesting Council to consider providing a grant in the amount of $3,000 to offset the deficit incurred with the installation of the 2" water main into the home. (Advise of the Municipal Grant Process) D - 18 Angie Darlison, Executive Director and Peter Evans, President, Clarington Older Adult Association advising that on May 9, 2008, the Clarington Older Adult Centre Board approved the following resolution pertaining to the Clarington Older Adult Association lease agreement: "WHEREAS it is our understanding that the Nursery School have terminated their lease and WHEREAS in accordance with our present lease the Clarington Older Adult Association is to be given first option for this space and WHEREAS our membership has risen to nearly 1000 and WHEREAS additional programming space is required and WHEREAS we do not have money for additional operating staff and external rental space BE IT RESOLVED THAT the Clarington Older Adult Centre Board formally request the Municipality of Clarington provide this space for the sole use of the Clarington Older Adult Centre Board to provide additional programming opportunities and FURTHER BE IT RESOLVED THAT if necessary a special board meeting be held to discuss this matter." (Correspondence referred to staff) Council Meeting Minutes - 20- May 26, 2008 D - 19 Angela Russell, Amber Davidson and Brian Jackson submitting a proposal to save Bowmanville Nursery School, providing suggestions on how to help the Nursery School continue to be a strong influence in the lives of the children they teach and the community at large, enclosing a petition signed by parents, and letters from parents stating their personal interest in keeping the school open. The correspondence indicates they are working closely with the Lion's Club as well as local media to find solutions to keep the school open for the future and hoping Council will join in support of this very important initiative. (Correspondence referred to staff) D - 20 Margaret Foster, Secretary, Cobourg Highland Games, requesting approval to place 18" x 24" lawn signs in various public locations in Clarington to promote the 45th Annual Cobourg Highland Games to be held on Saturday, June 28,2008. Resolution #C-295-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence D - 20 from Margaret Foster, Secretary, Cobourg Highland Games with respect to the 45th Annual Cobourg Highland Games be received for information. "CARRIED" D - 21 Joan Winter, Chairman, Communities helping Communities, requesting Council's assistance in locating a facility in Bowmanville to host a fundraising event in support of the victims of the April 29th fire in downtown Bowmanville and for the waiver of all fees associated with this event. Council Meeting Minutes - 21 - May 26, 2008 Resolution #C-296-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence D - 21 from Joan Winter, Chairman, Communities helping Communities with respect to hosting a fundraising event in support of the victims of Bowmanville Fire be referred to the Director of Community Services; and THAT Ms. Winter be advised of the Municipal Grant Process. "CARRIED" D - 22 Emil Kolb, Regional Chair and Chief Executive Officer, Regional Municipality of Peel, writing to the Honourable Dalton McGuinty, Premier of Ontario, advising that on April 17, 2008, the Region of Peel passed the following resolution pertaining to Hospital Funding in Peel and Other High Growth Regions -Improving Local Access to Hospitals and Health Care Services: "WHEREAS the high growth communities in Ontario grow at more than twice the rate of the provincial population growth rate, adding more than 100,000 new residents each and every year; AND WHEREAS, these regions are also aging at twice the provincial rate; AND WHEREAS, population growth in these regions will further intensify due to Ontario's 30-year growth plan, Places to Grow; AND WHEREAS, as of 2008/09 Ontarians residing in the Local Health Integration Networks (LHINs) representing high growth communities are receiving $258 less per resident for local hospital services when compared to the average Ontarian, which translates into a $1.4 billion annual operating funding gap for local hospital services - and these provincial funding inequities are also worsening each year; AND WHEREAS, Ontarians living in the GTA/905 are receiving $218 less per resident for provincially funded local social services when compared to the average Ontarian, which translates into a $708 million annual operating funding gap for local provincially funded social services - and these provincial funding inequities also worsening each year; Council Meeting Minutes - 22 - May 26, 2008 AND WHEREAS, the Government of Ontario has acknowledged the growing funding gaps for hospital services in high growth communities by committing during the 2007 provincial election to provide $100 million in additional annual operating funding to high growth hospitals; AND WHEREAS, the promise of $30 million in growth funding for 2008/09 still means that the funding gap continues to widen; AND WHEREAS, the Government of Ontario has announced that it has been developing since 2006 and will implement a new Health Based Allocation Model (HBAM) to allocate new health care resources to Local Health Integration Networks based on patient care needs in a way that will address health care funding inequities in Ontario; THEREFORE BE IT RESOLVED, that in order to improve timely and local access to hospital care in Peel Region, across high growth communities in Ontario, the Region of Peel requests: a) That the Government of Ontario speed up implementation of its hospital growth funding commitment and provide adequate and ongoing social services growth funding; b) That the Ministry of Health and Long-Term Care quickly implement "Health Based Allocation Model" (HBAM) i.e., population-needs-based-funding for provincial health care funding and develop a population-needs-based-funding formula for social services; and c) That the Government of Ontario develop a health care and social services growth plan for Ontario to complement Places to Grow. AND FURTHER, that a copy of this resolution be forwarded to the Premier of Ontario, the Minister of Health and Long-Term Care, the Minister of Finance, the Peel area MPPs, high growth communities Mayors and Chairs, the Mississauga Halton Local Health Integration Network (LHIN) and the Central West Local Health Integration Network (LHIN)." Council Meeting Minutes - 23- May 26,2008 Resolution #C-297 -08 Moved by Councillor Trim, seconded by Councillor Hooper THAT the resolution from the Region of Peel with respect to hospital funding in Peel and other high growth Regions - improving local access to hospitals and health care services be endorsed. "CARRIED" D - 23 The Corporation of the Municipality of Brockton advising Council that on April 14, 2008, the Municipality of Brockton passed the following resolution pertaining to Rules for Consultations between Mining Companies and First Nations: 'WHEREAS six band councillors from Kitchenuhmaykoosib Inniuwug (KI) or Big Trout Lake have been imprisoned for defending their community from the operations of a mining exploration company; and WHEREAS the Chiefs of Ontario are seeking public support for the K16; BE IT RESOLVED that the Municipality of Brockton write to Aboriginal Affairs Minister Michael Bryant to ask that new rules be developed for consultations between mining companies and First Nations; and THAT the Federal and Provincial governments clarify the Native land rights in the constitution; AND FURTHER that this motion be circulated to AMO." Resolution #C-298-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the resolution from the Corporation of the Municipality of Brockton with respect to rules for consultations between mining companies and First Nations be received for information. "CARRIED" Council Meeting Minutes - 24- May 26, 2008 D - 24 Jim Richards responding to Council's decision of April 21,2008, banning himself and Mr. Barry Bracken from speaking at GPA and Council, formally requesting that the Municipal Solicitor review the Canadian Charter of Rights and Freedoms, specifically Schedule B, Part 1, Section 2 (b) and other relevant sections, and further requesting that Council rescind any motions violating the Charter and provide a public and written apology to Mr. Bracken and himself for taking away the rights and freedoms enjoyed by all Canadians. Resolution #C-299-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Correspondence Item D - 24 from Jim Richards with respect to the Canadian Charter of Rights and Freedoms be received for information. "CARRIED" D - 25 Jim Richards requesting a written and public apology for being ejected from the Municipal Administrative Centre on May 5, 2008, due to an oversight by staff to properly inform hired security of procedures as he feels his rights and freedoms were violated; and that it was unjust that the Mayor chose only to single him out as disrupting protocol during the May 5th Council meeting as several others in the gallery also audibly expressed their frustration when it was suggested that the meeting be recessed at 11 :00 p.m. Resolution #C-300-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT a letter of apology be sent to Jim Richards with respect to his eviction from the Municipal Administrative Centre on May 5,2008. "CARRIED" D - 26 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax writing to The Right Honourable Stephen Harper and the Honourable Tony Clement advising that on April 28, 2008, the Town of Ajax passed the following resolution pertaining to a ban to prohibit the commercial advertising of food and beverages to children less than thirteen years of age: "WHEREAS Statistics Canada estimates that one third of children between two and eleven years of age are overweight and that about half of these children are considered obese; and Council Meeting Minutes - 25- May 26,2008 WHEREAS poor diet during childhood has been linked to chronic diseases in adulthood; and WHEREAS food and beverage advertising primarily promotes nutrient poor and calorie dense foods; and WHEREAS in the US, for every public service announcement promoting physical activity young children see 27 television food ads; and WHEREAS this generation of children are exposed to a much greater frequency and intensity of marketing messages to influence their dietary choices; and WHEREAS US food companies spend about $12 billion annually marketing to children and youth; and WHEREAS for example, Quebec, Sweden and Norway prohibit commercial advertising to children; WHEREAS the United Kingdom has banned ads for foods high in fat, sugar and salt associated with television programs that appeal to children under 16 years of age; and WHEREAS a survey of GTA children found that 68 percent of children played "advergames" on company websites; and WHEREAS food and beverage advertising in Canada is self- regulated by industry through Advertising Standards Canada; and WHEREAS self-regulation has substantial shortcomings with respect to advertising code content, enforcement and penalties as regards the public health concerns related to children's and youth marketing; and WHEREAS the Canadian government recognizes the importance of tackling Canada's children and youth obesity epidemic by, for example, the Canadian government implementing the Public Health Agency of Canada's Healthy Living, SummerActive and WinterActive strategies; and WHEREAS the Ontario government also recognizes the importance of tackling this epidemic by, for example, implementing the Ontario Ministry of Health Promotion's Active 2020 and Healthy Eating and Active Living strategies and sponsoring Bill 8, the Healthy Food for Healthy Schools Act, 2008; and Council Meeting Minutes - 26- May 26, 2008 WHEREAS the Toronto Board of Health has passed a resolution urging Health Canada, Industry Canada and the Ontario Ministry of Government and Consumer Services to prohibit all commercial advertising of food and beverages to children under thirteen years of age; NOW THEREFORE BE IT RESOLVED that the Town of Ajax urges the Government of Canada and the Government of Ontario to prohibit all commercial advertising of food and beverages to children less than thirteen years of age; and BE IT FURTHER RESOLVED that the Prime Minister of Canada, Ministers of Health Canada and Industry Canada, Regional Municipality of Durham, Durham's MPs, Chief Public Health Officer of Canada, Premier of Ontario, Ministers of Children and Youth Services, Government and Consumer Services, Health and Long- Term Care, and Health Promotion, Durham's MPPs and municipalities, Acting Chief Medical Officer of Health, alPHa, OPHA, Advertising Standards Canada, school board associations, teachers federations, and all Ontario Boards of Health are so advised." Resolution #C-301-08 Moved by Councillor Novak, seconded by Councillor Woo THAT the resolution from the Town of Ajax with respect to a ban to prohibit commercial advertising of food and beverages to children under thirteen years of age be endorsed 'in principle'. "CARRIED" D - 27 P. M. Madill, Regional Clerk, Region of Durham, writing to the Honourable John Gerretsen, Minister of the Environment, advising that on May 7, 2008, Regional Council passed the following resolution pertaining to oversized 15-litre polyethylene-terephtalate (PET) water jugs: "a) THAT, further to the recommendations contained in Report No. 2006-WR-15 of the Commissioner of Works, which were approved by Works Committee on June 28, 2006, and Regional Council on July 5, 2006, and based on the understanding that in June 2007 then Honourable Minister Broten wrote to the brand owners and retailers of grocery packaging to urge further action on 15 litre, non-refillable PET water bottles: Council Meeting Minutes - 27- May 26, 2008 i) The Regional Municipality of Durham strongly supports this initiative by the former Minister of the Environment, due to the concern that nearly one year later the non-refillable bottle continues to grow in market share and cause resulting stress on our Blue Box recycling collection, processing and marketing system; ii) The Regional Municipality of Durham strongly supports the position that the brand owners of these 15 litre (or comparable size) bottles should either pay 100% of the incremental municipal capital and operating costs to manage the bottles, or they should be required to be under a mandatory deposit return system; iii) The Regional Municipality of Durham strongly requests immediate action on this issue before brand owners currently using deposit return containers make irreversible decisions that would result in a further market shift to one-way 15 litre containers, as this will result in an increasingly difficult burden on Municipal waste management systems; b ) THAT the Honourable John Gerretsen, Minister of the Environment, be so advised; and c) THAT a copy of this resolution be forwarded to the Association of Municipalities of Ontario, Waste Diversion Ontario, and the local Area Municipalities." Resolution #C-302-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the resolution from the Region of Durham with respect to oversized 15- litre polyethylene-terephtalate (PET) water jugs be endorsed. "CARRIED" D - 28 Pam Gilroy, Regional Clerk, Regional Municipality of Niagara, advising Council that on May 1,2008, the Regional Municipality of Niagara passed the following resolution pertaining to AMO/AMRC Alternative Approach to Blue Box Funding Model: "THAT Report AMO/AMRC Alternative Approach to Blue Box Funding Model, April 15, 2008 be received for information; Council Meeting Minutes - 28- May 26, 2008 THAT this Committee recommend to Planning and Public Works Committee: THAT Council support the AMO/AMRC's Discussion Paper for an Alternative approach to Ontario's Blue Box Funding Mode; and THAT Council's resolution be circulated to the Association of Municipalities of Ontario." Resolution #C-303-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the resolution from the Regional Municipality of Niagara with respect to AMO/AMRC alternative approach to blue box funding model be endorsed. "CARRIED" 0-29 Michelle Sugg, advising that she lives in close proximity to the CP Rail tracks and expressing concern that the quiet enjoyment of her backyard is disturbed by the train whistle, especially in the summer months; acknowledging that the matter was addressed several years ago she believes prior to the installation of flashing lights, bells and gates which could be deemed safe enough to eliminate the horn blowing; and requesting assistance from the Municipality to request that the issue of the elimination of train whistling be revisited. Resolution #C-304-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Item 0 - 29 from Michelle Sugg regarding train whistling be received for information; and THAT Ms. Sugg be provided with a copy of Report WD-33-01 which addresses this matter. "CARRI ED" 0-30 Sybil Fernandes, Deputy City Clerk, City of Vaughan, advising Council that on May 12, 2008, the City of Vaughan passed the following resolution pertaining to Licencing Review: Council Meeting Minutes - 29- May 26,2008 "WHEREAS the City of Vaughan, by means of its Licensing By-law, regulates those persons (hereinafter 'second-hand dealers') who are in the business of purchasing used goods for subsequent re-sale; and WHEREAS the Licensing By-law (like those of most other municipalities) requires second-hand dealers to record personal information of individuals who sell them used goods, including the full name, sex, date of birth, address, height and weight of the individual; and WHEREAS to obtain this information the second-hand dealer is required to view pieces of identification such as a driver's license or passport; and WHEREAS the Ontario Court of Appeals has recently ruled that the collection of personal information in relation to second-hand goods businesses conflicts with section 28(2) of the Municipal Freedom of Information and Protection of Privacy Act; and WHEREAS the collection and availability of such information to the police is critical to the identification of those who acquire such goods by means of theft, robbery, or other criminal activity and who then dispose of them by sale to second-hand dealers. NOW THEREFORE, the Council of the City of Vaughan requests: THAT the Attorney General of Ontario take appropriate steps to amend the Municipal Freedom of Information and Protection of Privacy Act, to ensure that what is essentially a "crime control" measure that is both reasonable and justified in a free and democratic society is not lost; and THAT a copy of this resolution be sent to the Attorney General of Ontario, the Premier of Ontario, the Members of the Provincial Parliament from the Greater Toronto Area, and the Clerks of all municipalities within the Greater Toronto Area." Council Meeting Minutes - 30- May 26, 2008 Resolution #C-305-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the resolution from the City of Vaughan with respect to a licensing review be endorsed. "CARRIED" D - 31 Martin de Rond, Director of Legislative Services/Town Clerk writing to Ms. Barbara Hall, Chief Commissioner, Ontario Human Rights Commission advising that on May 12, 2008 the Council of the Town of Ajax passed the following resolution pertaining to the Rouge Valley Health System - Announced Closure of Mental Health Services at Ajax Pickering Hospital: "THAT the Ontario Human Rights Commission consider conducting a public inquiry or review into the decision announced by the Rouge Valley Health System to close the 20 bed Inpatient Mental Health Service at the Ajax Pickering Hospital, which serves persons with mental disorders in West Durham, and to move those services to the Centenary Health Centre in Scarborough Toronto; and THAT all Durham Region municipalities be requested to endorse this resolution; and THAT a copy of this resolution be forwarded to the Chief Commissioner of the Ontario Human Rights Commission, local MP's and MPP's, the Rouge Valley Health System, the Central East LHIN and the friends of the Ajax-Pickering Hospital." Resolution #C-306-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the resolution from the Town of Ajax with respect to the Rouge Valley Health System announced closure of mental health services at Ajax Pickering Hospital be endorsed. "CARR I ED" Council Meeting Minutes - 31 - May 26, 2008 0-32 P. M. Madill, Regional Clerk, Regional Municipality of Durham advising Council that on May 7,2008, the Region of Durham considered correspondence from Cynthia Morton, Deputy Minister, Ministry of Health Promotion wherein she advises that the Province has been working with other interested communities and the Canadian Olympic Committee to explore the viability of a bid for the 2015 Pan American Games. The Province has informed the Canadian Olympic Committee that they are prepared to lead the completion of a business case to assess the viability of hosting the event. This bid will require support from all levels of government. In consideration of this matter, Regional Council passed the following resolution: "THA T Council Correspondence CC 208 be referred to local municipalities for their input." Resolution #C-307 -08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the business case with respect to the PAN AM Games be endorsed 'in principle', provided no financial commitment is made at this time. "CARRIED" 0-33 Louis Bertrand, objecting to the manner in which the host community agreement for the Proposed Energy-From-Waste Facility was reviewed and conditionally approved on May 21,2008 as there was little public input, the discussions were in camera and the substance of the agreement has not been made public. Mr. Bertrand requests Council to direct staff to publish the draft agreement both in the original form and with the redline revisions and to hold a series of well publicized, conveniently timed and located public review sessions on the host community agreement at the earliest opportunity. Resolution #C-308-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Correspondence Item 0 - 33 from Louis Bertrand with respect to the Host Community Agreement be received for information. "CARRIED" Council Meeting Minutes - 32- May 26, 2008 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report May 12, 2008 Resolution #C-309-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of May 12, 2008, be approved, with the exception of Item #5. "CARRI ED" Item # 5 Resolution #C-31 0-08 Moved by Councillor Robinson, seconded by Councillor Trim WHEREAS the Council of the Municipality of Clarington has endorsed the installation of traffic signals at the intersection of Mill Street and Edward Street in Newcastle Village; AND WHEREAS the Council of the Municipality of Clarington is required to confirm the Municipality's intent to cost share on the installation of these traffic signals in accordance with the Regional Consolidated Policy on the Installation and Funding of Traffic Control Signals; NOW THEREFORE BE IT RESOLVED THAT Report EGD-025-08 be received for information; THAT Staff be directed to proceed with traffic signals to be installed at the intersection of Mill Street and Edward Street in Newcastle at an estimated capital cost to Clarington of $72,057: THAT the Mayor and Clerk be authorized to enter into a cost sharing agreement with the Region of Durham pursuant to its "Consolidated Policy on the Installation and Funding of Traffic Control Signals - 2007"; THAT the funds required for the annual maintenance and operating costs of approximately $5,000 per year until such time as the minimum warrant criteria for traffic control signals are satisfied be incorporated into the 2009 and future operating budgets; Council Meeting Minutes - 33- May 26,2008 THAT the capital costs be financed from the remaining 2008 Federal Gas Tax proceeds; and THAT the Region of Durham be advised of Council's decision. "CARRIED ON THE FOllOWING RECORDED VOTE" Council Member Yes No Declaration of Pecuniary Interest Councillor Foster .y Councillor Hooper .y Councillor Novak .y Councillor Robinson .y Councillor Trim .y Councillor Woo .y Mayor Abernethy --.j STAFF REPORTS There were no staff reports considered under this section of the Agenda. BUSINESS ARISING FROM NOTICE OF MOTION UNFINISHED BUSINESS Resolution #C-311-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the 2008 Clarington Junior "Battle of the Books" Competition Winning Team Members from Lydia Trull Public School be congratulated on their success in the 2008 "Battle of the Books" Competition; and THAT Carol Roozenboom be thanked for her efforts in coaching the team. "CARRIED" Resolution #C-312-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentation of Glenda Gies, Candice Kay, Michael Smith and Ruben Plaza - St. Marys Cement Community Relations Committee - 2007 Results be received with thanks; and Council Meeting Minutes - 34- May 26, 2008 THAT the Community Relations Committee continue to meet on a quarterly basis and provide an Annual Report to Council. "CARRIED" Resolution #C-313-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the presentation of Karen Fedato, Clarington Board of Trade with respect to Physician Recruitment be received with thanks; and THAT Council express appreciation to the Board of Trade for their efforts in this regard. "CARRIED" Resolution #C-314-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the delegation of Kerry Meydam be received with thanks. "CARRIED" Resolution #C-315-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegations of Linda Gasser be received with thanks. "CARRI ED" Resolution #C-316-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT the delegation of Aiden Tombs and Emily Manns be received with thanks. "MOTION WITHDRAWN" Council Meeting Minutes - 35- May 26, 2008 Resolution #C-317-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT the delegation of Aiden Tombs and Emily Manns with respect to the Chair of the Green Community Advisory Committee be received with thanks; and THAT the delegation of Aiden Tombs and Emily Manns with respect to a proposed anti-idling by-law be referred to staff. "CARRI ED" Resolution #C-318-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the delegation of Aiden Tombs and Emily Manns with respect to the procedural by-law be received for information. "CARRIED" Resolution #C-319-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the delegation of Angela Russell and Amber Davidson be referred to staff. "CARRIED" Resolution #C-320-08 Moved by Councillor Foster, seconded by Robinson THAT the delegation of Louis Bertrand be received with thanks. "CARRI ED" Resolution #C-321-08 Moved by Councillor Woo, seconded by Robinson THAT the delegation of Linda Gasser be received with thanks. "CARRIED" Council Meeting Minutes - 36- May 26, 2008 BY -LAWS Resolution #C-322-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2008-090 to 2008-093, inclusive: 2008-090 Being a By-law to authorize entering into an Agreement with the Owners of Draft Plan of Subdivision 18T-89059, any Mortgagee who has an interest in the said lands, and the Corporation of the Municipality of Clarington in respect of 18T-89059 (Lindvest Properties (Clarington) Limited (Formerly Foster Creek Developments) North-West Quadrant Newcastle Village 2008-091 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (CCCC Durham West Ltd.) (Between Mill Street and Toronto Street, Newcastle) 2008-092 Being a By-law to authorize entering into an Agreement with the Owners of Plan of Subdivision S-C-2007-0005 any Mortgagee who has an interest in the said Lands, and the Corporation of the Municipality of Clarington in respect of S-C-2007-0005 2008-093 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Corporation of the Municipality of Clarington [Kirk Kemp, Douglas Kemp, Helen Kemp, Robert Carruthers and Patsy Carruthers (Northglen East)]; and THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. OTHER INFORMATION Councillor Trim suggested that staff initiate the 2009 budget process and that Council provide direction regarding the 2009 budget details prior to the Summer recess. Council Meeting Minutes - 37- May 26, 2008 Mayor Abernethy announced that at 4:00 p.m. today he called a special meeting of Council for Tuesday, May 27 at 4:30 p.m. to review a verbal report of the Chief Administrative Officer regarding the Host Community Agreement negotiations. In response to questions regarding the Host Community Agreement, the Chief Administrative Officer stated he was only provided with a copy of the agreement at 4:00 p.m. today and has not had a chance to review it and that it will require his explanation to interpret. The Chief Administrative Officer stated he will require the entire day tomorrow to digest the information. The Chief Administrative Officer was requested to provide all Members of Council with a copy of the document following tonight's Council meeting. CONFIRMING BY-LAW Resolution #C-323-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2008-094, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 12th day of May, 2008; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-324-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 9:15 p.m. MAYOR MUNICIPAL CLERK ClocmglOn Special Council Meeting Minutes MAY 27,2008 Minutes of a special meeting of Council held on May 27,2008, at 4:30 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster attended the meeting until 6:00 p.m. Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Also Present: Chief Administrative Officer, F. Wu Solicitor, D. Hefferon Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting. STAFF REPORT Verbal Report of the Chief Administrative Officer - Host Community Aqreement Resolution #C-325-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting be "closed" for the purpose of receiving the Chief Administrative Officer's verbal report as it pertains to a legal matter. "CARRIED" The meeting reconvened in "open" session at 8:35 p.m. Council Meeting Minutes - 2 - May 27, 2008 Resolution #C-326-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Region of Durham be advised that the Council of the Municipality of Clarington has considered the latest version of the confidential draft Host Community Agreement dated May 26, 2008, from the Region's negotiation team and is not prepared to accept said draft agreement but would reconsider its confidential red-lined revision submitted to the Region on May 23, 2008, subject to the following: 1. THAT paragraph 9.4 be deleted; 2. THAT sections 3,1, 3.2, 4.2, 4.4, 5.4, 9.6 amended to read 3%, and 10.4 are non-negotiable; and 3. THAT the Chief Administrative Officer be authorized to conclude minor and wording changes with the Region's negotiating team. "CARRIED ON THE FOllOWING RECORDED VOTE" Declaration of Council Member Yes No Pecuniary Interest Absent Councillor Foster ,j Councillor Hooper '" Councillor Novak '" Councillor Robinson ,j Councillor Trim ,j Councillor Woo '" Mayor Abernethy ,j Resolution #C-327 -08 Moved by Councillor Robinson, seconded by Councillor Novak WHEREAS Section 11 of the Ontario Municipal Act states that waste management in Ontario is a sphere of jurisdiction that has been assigned exclusively to the Region of Durham; WHEREAS for many years the regional municipalities of York and Durham have been jointly developing a strategy for meeting their short and long term waste management needs; and WHEREAS the regions are proposing to build and operate a thermal treatment waste management facility but must first obtain the required approval under the Environmental Assessment Act; and Council Meeting Minutes - 3 - May 27, 2008 WHEREAS the Environmental Assessment (EA) is intended to provide the Minister of the Environment with enough information about the potential environmental effects of the proposed facility to decide whether it should be allowed to proceed and put into operation; and WHEREAS on January 23, 2008, the regions reached a key milestone in this EA process, announcing that they had approved a site for the proposed thermal treatment facility; and WHEREAS this site is located in the Municipality of Clarington and the regions are now fulfilling a legal obligation under the Environmental Assessment Act to consult with the public to solicit feedback on the use of this site; and WHEREAS the next step will be to determine the type of technology that may be used at the facility; and WHEREAS many technologies will be considered including gasification, pyrolysis and conventional incineration; and WHEREAS everyone is encouraged to participate in this process and raise any concerns they have with the regions for their consideration; and WHEREAS once completed, the EA must be submitted to the Ministry of the Environment for an intense and thorough technical review; and WHEREAS there have been many opportunities for members of the public to review the EA and provide comments directly to the ministry about any concerns they may have; and WHEREAS comments made in this regard will be considered when the Government of Ontario makes a decision about the facility; and WHEREAS the Municipality of Clarington is confident that the decisions of the Minister of the Environment for the Province of Ontario regarding this EA process will be made to ensure and protect the health, welfare, safety and well being of the people and the environment of the Municipality of Clarington and the Region of Durham; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington supports the Region of Durham's Business Case Report #2008-J-13 dated May 21, 2008; THAT the Regions of Durham and York be requested to provide confirmation to the Municipality of Clarington of the following: 1. THAT the proposed facility can be operated safely, by way of a Site Specific Human Health and Ecological Risk Assessment; Council Meeting Minutes - 4- May 27, 2008 2. THAT the regions have investigated and determined that the proposal has a solid and affordable business plan for all of the residents of Durham; 3. THAT the regions will continue to negotiate in good faith, a Host Community Agreement with the Municipality of Clarington to reflect the "General Principles in the Host Community Agreement" as contained in Report #2007-J-14 as approved by Regional Council April 18, 2007; and 4. THAT this resolution is without prejudice and not an endorsement of the project until Clarington agrees to the terms of the Host Community Agreement; and THAT the Regions of Durham and York, the Joint Waste Management Group, and the Ministry of the Environment be advised of council's decision. "CARRIED ON THE FOllOWING RECORDED VOTE" Declaration of Council Member Yes No Pecuniary Interest Absent Councillor Foster -'./ Councillor Hooper -'./ Councillor Novak -'./ Councillor Robinson -'./ Councillor Trim -'./ Councillor Woo -'./ Mayor Abernethy -'./ CONFIRMING BY-LAW Resolution #C-328-08 Moved by Councillor Trim, seconded by Councillor Woo THAT leave be granted to introduce By-law 2008-095, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 27th day of May, 2008; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" Council Meeting Minutes ADJOURNMENT Resolution #C-329-08 Moved by Councillor Robinson, seconded by Woo THAT the meeting adjourn at 8:40 p.m. - 5 - "CARRI ED" MAYOR May 27, 2008 MUNICIPAL CLERK FINAL LIST OF DELEGATIONS June 9, 2008 a) Linda Gasser - Host Community Agreement (Item 21 of Report #1) b) Louis Bertrand - Follow-up to Presentations on Waste Management Options (Presentations a and b) c) Wendy Bracken - Host Community Agreement (Item 21 of Report #1) d) Krista and Corey Barr - Development Charges Amendment Study and By-law (Unfinished Business) e) Hannu Halminen, Halminen Urban Communities - Draft Plan of Condominium (Item 2 of Report #1) f) John Vandentweel - Tender CL2008-5, Mechanical Equipment Maintenance Contract - HV AC Services (Item 16 of Report #1) SUMMARY OF CORRESPONDENCE JUNE 9, 2008 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Port Granby Discussion Group dated September 19, 2007 and March 27, 2008. (Copies attached) I - 2 Minutes of the Central Lake Ontario Conservation Authority dated May 21,2008. (Copy attached) 1-3 Minutes of the Ganaraska Region Conservation Authority dated April 17 and May 15, 2008. (Copies attached) I - 4 Minutes of the Clarington Traffic Management Advisory Committee dated April 17, 2008. (Copy attached) I - 5 Minutes of the Living Green Community Advisory Committee dated February 26, April 22 and May 27,2008. (Copies attached) I - 6 Correspondence has been received from individuals listed below in opposition to the proposed Energy-From-Waste facility. (Copies of all correspondence are on file in the Municipal Clerk's Department) a) Norm and Donna Cooper b) Nicole O'Sullivan 1-7 Marlene Cashin, Staff Lawyer and Elaine MacDonald, Staff Scientist, Ecojustice, (formerly Sierra Legal Defence Fund), writing to Jim McKay and David Merriman, Durham/York Residual Waste Study, advising they have been monitoring the Environmental Assessment with respect to the study and have identified several areas where consultation with the public and transparency may not be in conformity with the approved Terms of Reference; that it appears the consultation has been carried out in a manner that is less than transparent and that concerns raised by the public have been dismissed without adequate consideration; and requesting the study team to immediately review the transparency and openness of the consultations that are being conducted throughout the EA study, make note of the commitments included in the Terms of Reference and take steps to address the deficiencies in the consultation process that have been brought to the attention of the Regions. Summary of Correspondence - 2 - JUNE 9, 2008 I - 8 Glenda Rodgers, Project Manager, Trent Conservation Coalition Source Protection Region, forwarding Draft Proposed Terms of Reference outlining the work plan and estimated budgets to develop Source Protection Plans for the Trent Conservation Coalition Source Protection Region. Two documents have been prepared - one for the Trent River watershed and one for the Ganaraska Region Source Protection Area. The Correspondence serves as official notice under Ontario Regulation 287/07 and municipalities and the public are invited to review the Draft documents and to submit comments by Wednesday, June 25,2008. 1-9 Wanda Stephen, Acting CAD, Kawartha Conservation, forwarding their 2008 Preliminary Budget which outlines conservation programs, projects and associated funding requirements requested from their six watershed municipalities. I - 10 Natasha Mackesey, extending thanks on behalf of Rogers TV for the donation of a Clarington gift bag to their National Volunteers Week party. 1-11 Cheri Smith, Manager, Resource Development & Special Events, Community Living Oshawa Clarington thanking Mayor Abernethy for attending the Clarington Project's 11 th Annual Gala and for the donation of the golf shirt. The event was a great success raising $10,000 which will assist with the costs of running the activity centre, including supplies and materials and will be put into a building fund, so that one day the Clarington Project will have a home to call their own. I - 12 Eva Ligeti, Executive Director, Clean Air Partnership, recognizing the Municipality for participating in the GT A Clean Air Council (GT A- CAC), an inter-governmental working group dedicated to exploring clean air initiatives and sharing best practices to reduce smog and greenhouse gas emissions with other jurisdictions in the GT A; advising the GT A-CAC Green Procurement Community of Practice consisting of purchasing, environmental, and energy management staff from the GT A-CAC jurisdictions has been convened and meet bimonthly to share research tools and experiences; and, extending appreciation to Clarington for the leadership role the Municipality is taking in its jurisdiction in incorporating energy efficiency and other environmental criteria into purchasing policies and practices. Summary of Correspondence - 3 - JUNE 9, 2008 I - 13 John Tory, Leader of the Ontario PC Party advising that on May 12, 2008, the McGuinty Government proceeded with Bill 35, The I nvestinq in Ontario Act, despite concerns raised by the Ontario PC Caucus and proposed amendments to ensure that only municipalities be defined as eligible recipients and that all allocations under Bill 35 be dedicated to municipal infrastructure; advising the PC Caucus voted against Bill 35 as they believe provincial funding for municipal infrastructure should be planned and earmarked in the Provincial budget and that Ontario Municipalities need long-term, sustainable funding to address infrastructure challenges; and advising that the Ontario PC Caucus will continue to fight for long-term and sustainable funding to support municipalities. 1-14 John O'Toole, MPP, Durham, advising Council that he has written to The Honourable Dwight Duncan, Minister of Finance in support of Council's resolution of April 7, 2008, concerning a fairer means of property assessment for farmers investing in Alternative Green Energy Sources; suggesting to the Minister that farmers who are willing to innovate and incorporate alternative energy sources is a policy that is good for agriculture and good for the Ontario environment and that the Province should encourage the initiative. I - 15 John O'Toole, MPP, Durham, forwarding a copy of correspondence from the Honourable Jim Bradley, Minister of Transportation in response to his correspondence regarding the possibility of the eN Bridge over Highway 401 near Waverley Road being transformed into a memorial to members of the Canadian Forces; expressing his disappointment with concerns raised by the Minister and requesting follow-up suggestions on whether the difficulties the Minister has mentioned may be overcome; and advising he would be pleased to work with the municipality and volunteers on ideas for a fitting memorial on the "Highway of Heroes", I - 16 Louise Levert, Commission Operations Officer, Canadian Nuclear Safety Commission forwarding a copy of the Record of Proceedings published on May 9, 2008 regarding the application to renew the power reactor operating licence for the Darlington Nuclear Generating Station. I - 17 Debbie Zimmerman, Chair, MPAC Board of Directors forwarding for information a copy of the Municipal Property Assessment Corporation (MPAC) 2007 Annual Report and Financial Statements for the Year Ended December 31, 2007. Summary of Correspondence - 4 - JUNE 9, 2008 I - 18 Glenda Yeates, President and CEO, Canadian Institute for Health Information (CIHI) forwarding a copy of their report "Improving the Health of Canadians: Mental Health, Delinquency and Criminal Activity", the second report in a series of three "Improving the Health of Canadians" addressing mental health; offering a comprehensive overview from a population health perspective in Canada; and, advising the final report which will focus on positive mental health will be released in February 2009. A presentation of key findings from the Report is available at www.cihi.ca/cphi. 1-19 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation Authority (CLOCA), forwarding copies of CLOCA's 2007 Year In Review Publication. I - 20 Alexandra Bennett, Precautionary Principle Canada, expressing appreciation for being advised of the presentations scheduled for June 9, 2008, agreeing that Maureen Carter-Whitney's paper is an excellent framework to understand the current lack of a comprehensive waste management policy in Ontario; suggesting that staff and elected officials need to understand that unless Ontario's waste management policy is based upon EU waste management directives, the emissions for the incinerator will remain much more toxic despite having the best pollution control devices; stating that Ontario can learn from Nova Scotia's waste management policy; and advising that she is focusing her support for the current development of toxic reduction by-laws that are provincial in scope as the best way of ensuring that what will be allowed to exit the stack in Clarington will comply with the best toxic reduction policy. 1-21 D. I. Allingham, P. Eng., President, Totten Sims Hubicki Associates, (TSH) providing responses to the Municipality's detailed comments on the 407 East Environmental Assessment (EA) Alternative Methods Report and Support Documentation (August 2007), together with a letter of clarification indicating that the Municipality's interpretation of the current legislation is accurate with respect to the issuance of building permits for remnant parcels of land with road frontage. Summary of Correspondence - 5 - JUNE 9, 2008 CORRESPONDENCE FOR DIRECTION D - 1 John Stephenson expressing concern with the design of the Northglen West Residential Development Plan as he feels the development does not meet the requirements for future developments as recommended by the National Round-table on the Environment and Energy (NRTEE) Report; outlining perceived shortcomings in the development; advising he feels that the proposal shows no innovative or original ideas that will be applicable to lifestyles in the next ten years and recommending that the proposal be redesigned to incorporate features necessary for a low energy lifestyle; expressing concern that the NRTEE Report "Advice on a Long Term Strategy on Energy and Climate Change" is out of date as it underestimates the significance of global warming as a threat to the future of Earth's biodiversity; and, recommending staff provide an estimate of the effects of fuel shortages and high prices, in conjunction with an economic depression, on the economy of the Municipality and the assessment be incorporated into the Official Plan for the next two to five years. (Motion to refer correspondence to the Director of Planning Services) D - 2 The Honourable Michael Chan, Minister, Ministry of Citizenship and Immigration, inviting nominations for the Ontario Medal for Good Citizenship, a program to recognize and honour Ontarians, who through exceptional long-term effort, have made outstanding contributions to life in their communities. Nomination forms are available on line at http://www.citizenship.qov.on.ca/enqlish/honours/ or by contacting the Ontario Honours and Awards Secretariat. The deadline for submission is August 17, 2008. (Motion to refer correspondence to the Municipal Clerk to place a notice in the local newspapers) D - 3 Lynn Johnston, CAE, President, CSTD, the Canadian Society for Training and Development, a national not-for-profit membership association serving the field of workplace learning and performance, requesting Council to proclaim September 22 to 26,2008 "Learn @ Work Week" to recognize the importance of public support in the promotion of workplace learning and development. (Motion to Proclaim) Summary of Correspondence - 6 - JUNE 9, 2008 D - 4 Reverend H. Joseph Lafave, Trinity United Church, advising of his frequent use and enjoyment of the Valleys 2000 area as a wonderful place to walk; acknowledging the suggestion of Reverend Dr. Frank Lockhart that spawned the Valleys 2000 project and of Reverend Lockhart's continued involvement and countless hours spent to make the project a complete and total success; and recommending that the paved path through the Valleys 2000 be named, along with proper signage at each entrance, in thanks and honour of Rev. Lockhart's dedication and commitment to the Valleys 2000 project as "Lockhart Trail". (Motion for Direction) D - 5 Julie C. Oram, AMCT, Director of Corporate Services/City Clerk, City of Belleville advising Council that on April 14, 2008, the City of Belleville passed the following resolution pertaining to Carbon Taxes: "WHEREAS it is becoming increasingly difficult for municipalities in Ontario to rely solely on increases to property taxes and user rates as the primary sources of financing needed for upgrades to municipal infrastructure; AND WHEREAS the Ontario Government has provided the City of Toronto with opportunities to raise revenues through various means not available to other municipalities in the Province of Ontario; AND WHEREAS there is growing support for the concept of "carbon taxes" as means to address global environmental issues; AND WHEREAS municipalities should be empowered to raise funds to finance needed upgrades to municipal infrastructure in ways other than just property taxes and user rates; NOW THEREFORE BE IT RESOLVED that the Council of the City of Belleville hereby petition the Ontario Government to provide municipalities with additional powers to raise revenues needed to finance upgrades to municipal infrastructure, such as those provided to the City of Toronto and including the opportunity to levy carbon taxes with such funds to be devoted to environmental projects; AND FURTHER, that this resolution be forwarded to the Premier of Ontario, the Association of Municipalities of Ontario, and be circulated to all municipalities in Ontario." (Motion for Direction) Summary of Correspondence - 7 - JUNE 9, 2008 D - 6 Ken Arnold MB, BCh, President, Ontario Medical Association (OMA), advising of the Provincial government's intention to create nurse-only clinics which the OMA believes represents a marked departure from the government's long-standing commitment to collaborative, integrated primary care models that serve the best interests of patients; advising the OMA has long supported the government's commitment to advancing collaborative models of primary care such as Family Health Teams where nurses are joining already existing models which bring together the training and experience of doctors, with nurses and other health professionals in order to provide the highest level of quality care by the appropriate provider at the appropriate time; and hoping that Council will join them in promoting collaborative care models so that the Province takes whatever steps necessary to ensure appropriate physician care in the community. (Motion for Direction) D - 7 Don Grant, Local 222, Dwight Harper and Texas MacDonald, Local 598, Canadian Auto Workers Union, requesting Council to support the following motion pertaining to harassment and workplace violence and to forward a letter of support to their local MPP: "WHEREAS sexual harassment is a significant and wide-spread occupational health and safety hazard for women in the workplace, and the current workplace legislation has proven to be ineffective in preventing gendered workplace violence and murder; AND WHEREAS legislation to provide workplace protection from sexual harassment and domestic violence has been brought forward five times since 2001, including Private Members Bills in 2001 (Bill 76), 2003 (Bill 55) 2004 (Bill 126) and 2005 (Bills 35 and 45); AND WHEREAS including sexual harassment in OHSA was one of the recommendations of the inquests into the deaths of both Theresa Vince and Lori Dupont; specifically in the case of Lori Dupont, recommendation #10 from the verdict of the Coroner's Jury urges the Ontario Ministry of Labour to undertake a "review of OHSA to examine the feasibility of including domestic violence (from someone in the workplace), abuse and harassment as factors warranting investigation and appropriate action by the Ministry of Labour.. .n WE, the members of the CAW Union request that each municipality in the Province of Ontario support this motion to: Summary of Correspondence - 8 - JUNE 9, 2008 Amend the Ontario Health and Safety Act to include a personal safety clause that would offer protections from emotional or psychological harm as well as from physical harm in the workplace." (Motion for Direction) D - 8 Carolyn Downs, City Clerk, City of Kingston, advising Council that on May 20, 2008, the City of Kingston passed the following resolution pertaining to the Ontario Building Code: "WHEREAS the Ontario Building Code (the Code) regulates the standard of construction of buildings in Ontario; and, WHEREAS municipalities may not demand a standard of building construction that exceeds those standards set out in the Code; and, WHEREAS climate change is the greatest challenge that we humans have to face; and, WHEREAS human greenhouse gas (GHG) emissions are causing climate change to accelerate at an alarming and unprecedented rate; and, WHEREAS the operation of buildings contributes to over 40% of our GHG emissions; and, WHEREAS the City of Kingston is a member of the Federation of Canadian Municipalities' Partners in Climate Protection and is committed to reducing community greenhouse gas emissions by 10% by 2014; NOW THEREFORE BE IT RESOLVED THAT the Council of the City of Kingston strongly encourage the Ontario Government to amend the Ontario Building Code to significantly increase the minimum requirement for energy and water efficiency within new buildings, and do so as soon as possible and before the increased requirements that come into effect in 2011; AND FURTHER THAT the Council of the City of Kingston strongly encourage the Ontario Government to amend relevant legislation to indicate that the Code is the minimum standard for energy and water efficiency to which builders must adhere, but that municipalities may pass by-laws that require efficiency standards that exceed the Code so that community GHG emissions may be reduced; Summary of Correspondence - 9 - JUNE 9, 2008 AND FURTHER THAT this motion be forwarded to the Ontario Minister of the Environment, the Ontario Minister of Municipal Affairs and Housing, to all municipalities in Ontario with a population of 50,000 or more to seek their support, and to the Association of Ontario to lobby on our behalf." (Motion for Direction) D - 9 Carolyn Downs, City Clerk, City of Kingston, advising Council that on May 20, 2008, the City of Kingston passed the following resolution pertaining to Bill 64 - Pesticide Act: "WHEREAS the City of Kingston passed a by-law regarding the cosmetic use of pesticides on December 18, 2007, with the by-law coming into effect on October 15, 2008; and, WHEREAS the Province of Ontario has given first reading to Bill 64, "An Act to Amend the Pesticide Act to prohibit the use and sale of pesticides that may be used for cosmetic purposes"; and WHEREAS Bill 64 is posted on the Environmental Registry, EBR 010-3348 with a deadline for comments of May 22,2008; and, WHEREAS Bill 64 does not, in some aspects, protect the public from pesticide use as effectively as Kingston's by-law will when it comes into force; and, WHEREAS the proposed provincial law says in section 7.1 (5) that "A municipal by-law is inoperative if it addresses the use, sale, offer for sale or transfer of a pesticide that may be used for a cosmetic purpose", thereby overriding Kingston's by-law; NOW THEREFORE BE IT RESOLVED THAT City staff be directed to respond to the Environmental Registry posting by the deadline stating that the City of Kingston: . supports Bill 64 generally . does not support section 7.1 (5) which makes municipal by- laws regarding pesticides inoperative . requests that the provincial government's pesticide law follow the approach in The Smoke Free Ontario Act which states that "if there is conflict between [the Act] and a provision of another Act, a regulation or a municipal by-law that deals with smoking, the provision that is more restrictive of smoking prevails." Summary of Correspondence - 10 - JUNE 9, 2008 . requests that the provincial government allow municipalities to retain their power to make pesticide by-laws acknowledging public health and local needs and consistent with recent changes to the Municipal Act that recognize municipalities' powers to act to protect human health and the environment; AND FURTHER THAT Council's decision be sent to all municipalities with a population over 50,000 in Ontario, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), the Association of Municipalities of Ontario (AMO), the Federation of Canadian Municipalities (FCM) and the Honourable John Gerretsen, Ontario Minister of the Environment as soon as possible." (Motion for Direction) D - 10 Gord Wallace, Bowmanville Rotary Club, Chair, Bowmanville Ribfest advising the Rotary Club will be hosting "Ribfest" on June 27 to July 1 , 2008 at the Garnet Rickard Complex and requesting that the fees be waived for their carnival area. The money generated from the carnival will be directed towards the community rather than any enterprising individual or company. (Motion for Direction) I-I DRAFT Meeting #8 Notes Participants Port Granby Project Discussion Group Wednesday, September 19, 2007, Newtonville Hall 7:00-9:45 p.m. Community: Julie Jones (Vice President, South-East Clarington Ratepayers Association - SECRA and Port Granby Project Discussion Group representative), Gord Ewington, (Port Granby Project Discussion Group representative); Mario and Betty Formosa, Mark Landry (Public Member for Clarington, Durham Nuclear Health Committee), Mike Mamonko, Dennis Spencer, Harry Worrall, Terry Worrall, Rae Coakwell, Michael Ayer, Brian Devitt (Durham Region Health Department/Durham Nuclear Health Committee); Frances Brooks, Penny Ewington. Municipality of Clarington: Senior Planner Janice Szwarz Municipal Peer Review Team: Dave Hardy and Danya AI-Haydari, Hardy-Stevenson Associates Low-Level Radioactive Waste Management Office (LLRWMO): Gary Vandergaast, Sue Stickley, and Judy Herod Acting Facilitator: Mayor Jim Abernethy, Municipality of Clarington 1. Introductions: Individuals around the table introduced themselves. 2. Adoption of Meeting Minutes of May 30, 2007: The minutes were approved with one revision to the title of Faye Langmaid who is Manager of Special Projects for the Municipality of Clarington. 3. Additions to A~enda: None 4. Port Granbv Proiect Updates: LLRWMO; Municipality of Clarington; SECRA LLRWMO Port Granby Project Manager Gary Vandergaast reported that the Port Granby Project draft Environmental Assessment Study Report (EASR) had been submitted to the Responsible Authorities, Natural Resources Canada (NRCan) and Canadian Nuclear Safety Commission (CNSC), in August. The RAs have begun to write the Screening Report but will not issue the report until the first part of next year after the LLRWMO has submitted a report on water treatment at the existing and proposed long-term waste management facility for their review. The Screening Report will summarize the findings and conclusions of the RAs about the environmental effects of the Project and determine if it can proceed to licensing. Gary also said a Port Granby newsletter was being prepared and that a Public Attitude Survey would be conducted in October. He explained that the LLRWMO, in response to residents' concerns about previous survey results, had narrowed the survey area. Because of this, fewer residents will be surveyed, making it even more important than in the past for those who receive a survey to respond. The survey will be mailed to about 800 houses extending east from Mill Street in Newcastle, along Lakeshore Road to Wesleyville Road. All of Newtonville would be included. In addition to being able to fill out the written survey, respondents will be given the option of responding on line or phoning a toll-free number to make an appointment to respond by telephone. The poll is being conducted by a professional survey firm, IntelliPulse Research; who are targeting a total of 150 responses. Gary was asked when tenders for the construction of the facility would be let. Gary estimated this will not occur for a couple of years, as first the facility will require a licence from the CNSC, followed by the establishment of the contracting/tendering process. Asked if local residents would be able to review the tender documents, Gary responded the process will be overseen by Port Granby Project Discussion Group 10[6 2007 September 19 DRAFT Public Works and Government Services Canada, not by the LLRWMO. However, he said a detailed project design report will be prepared and available for public review. Rae Coakwell asked if residents would be represented by a qualified person to review the tender documents to ensure they reflected commitments made in the EA and licence. Sue Stickley suggested adding a discussion about the contracting and tender process to next meeting agenda. She explained an evaluation of Phase 1 of the Project, conducted for Natural Resources Canada, had recently recommended the need for clarification of the contracting process. Dave Hardy of the Municipal Peer Review Team said there were ways residents might review tender documents before they were issued, however, Janice clarified it would be the responsibility of the LLRWMO to make sure commitments made in the EA were reflected in the tender documents. Gord Ewington asked what had been done to ensure that once the facility was closed, it would not be reopened to receive additional waste. Mayor Abernethy responded that the Legal Agreement would prohibit reopening the aboveground mound to receive future waste and this was "cut in stone." He reiterated that the Legal Agreement was signed between the Municipality and the federal government. Only materials at the existing Port Granby site would be relocated at the proposed facility. Gord asked if it would be possible to open the mound to extract usable materials, but Gary said the wastes would not be segregated by type but deposited in the mound as uniformly as possible. In speaking to what might happen in the future, Gary explained that under the proposed facility's Nuclear Substance Licence, the Government of Canada would have to apply for licence renewal every two to three years, with each application subject to public review. Nothing could happen at the site unless the CNSC reviewed and approved it, he said. Brian Devitt asked when details on pre-construction baseline monitoring would be forthcoming, specifically what kind of sampling would be done to establish a baseline. Gary responded that an Environmental Management and Protection Program, which will set out these details, was currently being developed for the Port Hope Project. The LLRWMO expects to begin similar work for the Port Granby Project in 2008. Actual monitoring might begin in about a year. Municipality of Clarington Janice said the Municipality was reviewing the draft EASR. The Municipality's solicitor had drafted an amendment to the Legal Agreement to satisfy residents' concerns about ensuring that only the existing Port Granby waste would be relocated to the aboveground mound. Janice circulated copies of the draft. The mayor explained the amendment would achieve what the community had asked for -- strengthening the restrictions already present in the Legal Agreement. In response to questions, Gary said the LLRWMO did not expect to identify any unknown waste, and baseline soil sampling would confirm this. A small amount of contaminated soil on East Townline Road, which had resulted from spillage during former waste haulage would be disposed of in the aboveground mound. Soil dug from the Clarington side of the road would go to the Port Granby facility and soil from the Port Hope side would go to the Port Hope facility. Dave Hardy reported that the Municipal Peer Review Team had met with the LLRWMO about the water treatment report and the PVP Program. His team was now satisfied with the PVP Program's approach to two issues of concern - equity protection and the payment of legal expenses for claimants who choose to hire a lawyer to represent them on appeal. He said general socio-economic mitigation, apart from the PVP Program, would continue to be discussed. Dave also said the Peer Review Team had met with Concession Road 1 residents about property enhancements to reduce effects along the construction material haul route. Gord asked if Dave still believed residents would suffer aggravation; he said Dave had once told residents they would have to keep their windows shut. Dave replied that after studying the EA report he no longer believed dust would be a problem. "I have looked at the reports, and that is not going to happen," he said. A Lakeshore Road resident said his house had been for sale for four years, and he had recently turned down a low offer. He believed the Project would diminish his selling price and asked whom he could talk to. Gord Ewington said another Lakeshore Road property had been listed for six months. Harry Worrell said the issue extended beyond the sale price; selling a farm would entail other expenses not covered by the PVP Program. He said that while the expropriation act covered these, the PVP Program did not. He said the PVP Program should not be inferior. Julie Jones said Port Granby Project Discussion Group 20f6 2007 September 19 ~ PORT GRANBY /' t _ - PROJECf DRAFT relocation of the waste would cause owners to want to move, in effect, forcing them out. Many SECRA members felt this way but would not move for fear of losing money on the sale, she commented. PVP Program communications officer Judy Herod explained that on receipt of a claim, the PVP Program will pay for an appraisal to determine the unaffected fair market value of a property- in other words, its value as if the Project did not exist. Compensation for loss of value at the time of a sale would be based on the difference between the unaffected fair market value and the selling price. She said independent certified appraisers were hired to use a comparative appraisal approach. To arrive at the unaffected fair market value of a custom-built lakeshore property, for example, the sales of other similar exclusive lakeshore properties in an area not affected by the Port Hope Area Initiative would be analyzed. She said owners could also request a pre-sale appraisal after their property had been listed for one-and-a-half times the average days on market. Property owners in Port Granby were not availing themselves of this free service. Judy said she was happy to talk to anyone on a one-on- one basis about their individual property concerns, as the PVP Program ensured confidentiality. Frances said appraisals varied widely; three appraisers might come up with three different prices. The PVP Program permits people to choose their own appraiser as long as the appraiser is certified and is willing to be brought up to date on the Project. Judy explained that the PVP Program also asks appraisers to give an opinion as to if and by how much they believe the Project has affected or could affect the sale price. To do this, the appraiser must understand the basics of the Project. Julie said SECRA would like a list of appraisers the PVP Program uses. She added that if a property cannot sell, the federal government has provision to buy it as a last resort. Terry Worrell added that if staying on their farm seems untenable, there should be a complete package offered for relocation. He said the family was considering selling. SECRA Julie reported that SECRA intended to speak to Council about its dissatisfaction with the PVP Program and also about transportation route effects. She said SECRA has been watching the real estate market, and she mentioned a Port Granby property that had had many viewings but only one early offer, which the seller did not accept. Penny Ewington commented that residents should not confuse the issue of selling properties with the issue of loss of quality of life. She asked whom residents should talk to about the latter. What if residents were proactive about reducing potential effects and began to make improvements such as installing air conditioners, for example. Janice explained the LLRWMO was not permitted to spend money now on effects reduction measures, which were considered a Phase 2 expense. Dave said it would be helpful if residents understood how mitigation will work, and to do this, there needed to be continued consultation with residents about their individual concerns. 5. Matters raised at Previous Meeting(s): 5.a. Update on proposed site hydro-geological conditions, test pits and excavation design Gary introduced the topic, reminding residents that at the last meeting a resident had asked the question: What if excavation of the waste management facility results in the site filling with ground water? He handed out plans that showed boreholes and test pits that were drilled during the environmental assessment to investigate the geology under the site. Based on these investigations, the evidence suggests the till is fairly uniform, ranging from a depth of eight to 25 metres across the site. As a result, the possibility of water filling into the excavation would be extremely low, Gary explained. In no case would the water table be higher than the depth of the excavation for the facility. Asked if additional testing would be done, Gary said it would if the need arose. He added construction would most likely occur in the summer months during a period of low precipitation. He said the management of surface water from rain and melting snow was an important consideration the Project had also studied during the environmental assessment. Surface water would be well managed by collecting and treating runoff during and after construction of the facility. Port Granby Project Discussion Group 30f6 2007 September 19 DRAFT S.b. End Use subcommittee report Frances Brooks reported on the first meeting of the end use subcommittee, which is looking into possible uses of the existing waste management facility after the waste has been removed and of the proposed long-term waste management facility once the aboveground mound has been capped and closed. The committee is also exploring a name change for the Port Granby Project. Frances explained Cameco presently owns a total of 660 acres encompassing the old and new sites. The company will sell 42 acres to the Government of Canada for $1 once the Project is licensed, and intends to sell the remainder of the land for fair market value. She said the committee looked at future uses for the area immediately around the proposed aboveground mound as well as for the entire acreage. She said the committee favoured having the end uses blend in with the surrounding land use, which is agricultural. It did not support urban uses such as a skateboard park. The goal of local residents is to make the end use as unobtrusive as possible, not to create a tourist attraction, she said. Among the suggested uses for the new facility lands are a tree farm, cropland or conservation area. Some type of fencing should be erected around the new facility site to make it secure, but the site should also be shielded through plantings that fit in with the surroundings. For the property south of Lakeshore Road, the committee discussed returning it to agricultural use or leaving it to regenerate naturally to encourage wildlife. The liability issues for the Municipality of making it part of the waterfront trail were discussed, as people could litter or start campfires. In addition, the committee discussed if planned upgrades to Lakeshore Road and the underpass to be built for waste haulage should remain after the Project is completed. Residents feel that upgrades should be temporary and once the Project is completed, the area should be returned to its existing state. On the subject of a name change, the committee would like to disassociate the facility name from Port Granby. It is looking for suggestions from residents. Signage is needed to keep people away but should be discreet. Finally, Frances said the committee will look into what type of access to the waste management facility will be required over the long term. Julie questioned how discreet the facility should be, as people will need to aware of its presence. She did not want to advertise it but said the existing facility sign age was inadequate. She and other Port Granby residents bought property without realizing what the current site was. Frances agreed people will need to be aware of the site in the future. However, Janice said the purpose of fencing should be to keep the site secure, which could be achieved while still being discreet. Once the facility is up and running, there will not be an effect on the community, she said S.c. Report on SECRA subcommittee meeting with the Municipality of Clarington peer review team re Traffic Impact The group walked along Concession Road 1 and Elliott Road to develop an understanding of how the construction material haulage route will affect people's properties and what can be done to reduce effects. Dave Hardy said the Peer Review Team took many notes and will discuss effects reduction measures when Phase 2 funding becomes available. However, Dave said he would like the LLRWMO to provide the Municipality with a land survey of Concession Road 1 and Elliott Road, as it is not too early to begin studying these details. Julie said residents were not opposed to construction material haulage during the winter months. In response to a question about preserving as many trees as possible during the required roadway improvements, Janice said road widening will necessitate the removal of trees, but the goal was still to restore the area to its original state once the Project was completed. She said access to the completed facility would be from Lakeshore Road, not Elliott Road. If the Municipality were to accept back a paved road after Project completion, additional upgrades to meet municipal standards would be necessary as would long- term maintenance. She questioned the purpose of this, as the road is not needed. Future discussions will look at the amount of traffic, such as maintenance vehicles, the completed Project will generate. The Mayor agreed discussions about the future of Elliott Road would have to take place. The LLRWMO would report back to the next meeting about the standard to which Elliott Road will be upgraded for the Project. Port Granby Project Discussion Group 40f6 2007 September 19 DRAFT S.d. Review Draft Action Table (Attached to Minutes) Items discussed. The Mayor noted that no item should be removed from the Action Table unless its status indicates "completed." 6. Matters raised for future aaendas: · Predicted dust and noise effects on surrounding properties (January 2008). · How socio-economic effects will be mitigated (January 2008). · Request for provision of a package including moving expenses for farms and residences. Socio-economic effect mitigation / PVP program (January 2008) · Baseline environmental monitoring (January 2008) · Elliott Road reconstruction and post-project state (January 2008). · Details on upgrades to the construction material transportation route (January 2008). · Information on tendering process controls (Spring 2008). Next Meeting - #9: Wednesday, January 16, 2008 Adjournment: 9:45 p.m. Action Table Port Granby Project Discussion Group -updated to Meeting #8, Sept. 19, 2007 Item # Topic Action Required Progress Goal Meeting #,agenda item #) 7.4.a.1 Effluent water LLRWMO to investigate Investigation Ensure that the Project can treatment and options and prepare underway, meet stringent water release quality addendum to the EASR. LLRWMO will quality release standards report results in Jan. set by the CNSC for the new and existing facilities. 7.4.a.2 Project name Municipal/ Federal/ Residents, SECRA, Reduce stigma effect on & 8.5.b change community discussion of Municipality & Port Granby properties. potential names. LLRWMO Name to be changed when discussing at end use Project licensed by CNSC. sub-committee. 7.4.c.1, End uses of Residents, Municipality and Ongoing - Residents, Uses for the completed 7.5.c Proj ect LLRWMO to investigate Municipality, new Facility and & 8.5.b properties options and propose LLRWMO & GRCA remediated existing concepts. meeting to propose Facility sites that are Add discussion of Elliott recommended long- compatible with the Road end state to term property uses. surrounding land uses and discussion. community needs. 7.4.c.2, Use of SECRA, Residents, Investigation Minimize the effect on 7.S.b.1 Concession 1 Municipality and continues. Municipal farms and residents of & 8.5.c and Elliott LLRWMO to investigate peer review team has truck traffic related to Road to options and propose met with residents. bringing construction transport mitigation measures. More detailed materials to the Project. construction information Ensure safety of local materials requested. residents. Port Granby Project Discussion Group 50f6 2007 September 19 DRAFT Item # Topic Action Required Progress Goal Meeting ~,agenda tern #) r .4.c.3 SECRA LLRWMO to explain PVP LLRWMO PVP staff Protect property owners' dissatisfied program as laid out in the have forwarded investment from potential with PVP Legal Agreement and additional program loss of value on sale related program. current approach to market explanations to to the Port Granby Project. value assessment. SECRA. Create confidence among SECRA now plans to local residents that PVP monitor the program and will protect their property make a presentation in values in relation to the Spring 2008. Port Granby Project. /7 .4.c.4 Prohibiting Council to amend Legal Amendment to the Ensure that new Facility additional Agreement to protect Federal/Municipal and surrounding lands only radioactive against additional waste Legal Agreement accommodate waste from waste. coming to the site. SECRA drafted by C1arington the existing Port Granby requested review of legal counsel is under Facility and any associated amendment wording prior review by signatories small deposits from nearby to its acceptance by to the agreement. properties, in perpetuity. C1arington Council. /7.5.a Terms of Terms of Reference Completed. A Project Discussion Reference for adopted as amended by a Group that airs and Project vote of attendees. resolves issues with input Discussion from Municipality, Group residents, SECRA and LLRWMO. r.5.b.2 Structured Draft Action Table (this Completed - In use. Clear communication with process to table) developed June Council and residents address issues 2007, approved with the regarding progress on as they arise minutes of Meeting #7. Issues. /7.6 Potential for Additional results of Completed. Ensure the groundwater unexpected drilling and test pit to be around the new Facility water in facility given by LLRWMO to will be protected. foundation to John Shaw and other affect Project residents. ~.4.1 Tendering, LLRWMO to update Update from Residents want to make contracting Discussion Group on LLRWMO in January sure approved facility process NRCan Evaluation Report, 2008. design is to be constructed Phase Two contracting and implemented safely. process including tenders, RFP etc. ~.4.2 PVP appraisals LLRWMO PVP program to Provide prior to SECRA wants assurance supply SECRA with January meeting appraisers are qualified and appraiser roster neutral. 8.5.c Construction LLRWMO asked for Provide to Create acceptable material route survey information and Municipality & peer mitigation measures plans for upgrades to route. review team. Port Granby Project Discussion Group 60f6 2007 September 19 Port Granby Project Discussion Group Meeting Notes Wednesday, March 27, 2008, Newtonville Hall 7:00-9:00 p.m. Participants Community representatives: Julie Jones, Gerry Mahoney (SECRA President) Residents: Mario and Betty Formosa, Harry Worrall, Terry Worrall, Rae Coakwell, Michael Ayer, Richard Walker, Brian Stripp, Cathy McNeill Municipality of Clarington: Mayor Jim Abernethy, Senior Planner Janice Szwarz, Manager of Special Projects Faye Langmaid Municipality of Port Hope: Councillor Cal Morgan Low-Level Radioactive Waste Management Office (LLRWMO): Gary Vandergaast, Sue Stickley, Stephen Straughan and Judy Herod Municipal Peer Review Team: Danya AI-Haydari, Hardy-Stevenson Associates Facilitator: Chris Haussmann 1. Introductions: Individuals around the table introduced themselves. 2. Adoption of MeetinQ Minutes of October 19. 2007: The minutes were approved. 3. Additions to AQenda: None. Julie Jones notified the meeting that Gord Ewington, who has served with her as Port Granby Project Discussion Group representative, is very ill and will not return to his role. 4. Port Granbv Proiect Updates: LLRWMO; Municipality of Clarington; SECRA LLRWMO Port Granby Project Manager Gary Vandergaast reported that progress has been made on the investigations into the volume and quality of surface water at the existing and proposed facility sites. Gary explained it was important to manage the surface water runoff and the studies will recommend a surface water treatment approach. Precipitation in the form of rain and melting snow will enter the sites during and after waste excavation and construction of the aboveground mound and be collected, treated and discharged. During construction, precipitation will come in contact with the waste, necessitating treatment to meet provincial water quality objectives. He said the investigations should be completed by this spring, allowing the LLRWMO to complete the addendum to the Port Granby Project Draft Environmental Assessment Study Report. The federal Responsible Authorities (RAs) will then be able to complete the Screening Report for release and a GO-day public comment period in the fall of 2008. The Screening Report will summarize the findings and conclusions of the RAs about the environmental effects of the Project and determine if the Project can proceed to licensing. An EA decision is expected in winter or spring of 2009. Gary responded to a question raised at the last discussion group meeting about design improvements planned for the Concession Road 1 and Elliott Road construction material haul route. He said the level of design detail necessary to respond to questions was at least a year away. Port Granby Project Discussion Group 10f5 2008 March 27 Gary stated that the information required by the Canadian Nuclear Safety Commission (CNSC) on water quality and treatment had delayed the Project to some degree, as this work was originally expected to be part of licensing and not required during the EA process. Under the revised schedule, Gary said licensing of the Project was anticipated two years from now in 2010. Gerry Mahoney stated that ensuring Port Granby Creek is not contaminated by the Project is a major concern for SECRA. Gary replied that the work now being done will provide more information and confidence about the quality of runoff and how it will be treated before it is discharged into the environment. The studies look specifically at protecting Port Granby Creek. Once the mound is capped and closed, Gary said the quantity of runoff will decrease dramatically, and it will not come in contact with contamination. The report containing this information will be made public. Municipality of Clarington Janice reported on the amendment to the Legal Agreement, which is being drafted to address residents' concerns about ensuring that only the existing Port Granby waste would be relocated to the aboveground mound. Clarington's solicitor will review the wording before the amendment is sent to Council to endorse. Janice said the End Use committee was developing a vision and principles but had also discussed options for access to the facility site after completion. One option was to access the facility from the north through further improvements to Elliott Road. She said the engineering department did not support improving the road to the extent that it could remain open year-round to be maintained as part of the Municipal road system. Instead, the Municipality prefers to create an unobtrusive, farm-gate type access off Lakeshore Road. She said the Municipality would take ownership of the road once the Project was completed but intended to allow the road allowance to return to a natural state, through revegetation, similar to its present condition. In response to concerns from Harry Worrall about ensuring access to his farm fields north of the site, Janice said discussions would continue in order to work out an acceptable solution. SECRA Gerry reported that at the January SECRA meeting many members asked questions about the Property Value Protection (PVP) Program. SECRA had invited Newcastle real estate agent Masood Vatandoust, the listing agent for a Port Granby property, which had recently sold, to share his practical experience with the PVP Program. Gerry said it would be helpful for SECRA members to see a model of how the PVP Program can assist sellers, but he acknowledged the confidentiality of the process made this difficult. Gerry and Julie subsequently met with PVP Program staff on March 7, where he said they had many questions answered. 5. Matters raised at Previous Meetina(s): 5.a. Property Value Protection Program PVP Program coordinator Stephen Straughan and Judy Herod, stakeholder relations officer, gave a presentation about how the PVP Program works. Judy walked the group through five question and answer boards about the Program, and Stephen responded to many specific questions. Both stressed the importance for residents to contact PVP staff early in the process of selling a property. One of the services offered by the PVP Program, pre-sale appraisals, was of particular interest, as it is designed to help owners ensure their property is listed competitively at close to its unaffected (as if the Project did not exist) fair market value. Mayor Abernethy suggested flexibility in the PVP conditions for engaging pre-sale appraisals. One of the conditions requires sellers to agree to lower their list price to approximately the unaffected fair market value, as determined by an independent appraisal. Judy assured the Mayor the Program would continue to be flexible but that its aim was to assist sellers to effectively market their properties and that listing properties at too high a price was one of the primary reasons properties might be slow to sell or even appear unsellable. Gerry Mahoney asked how long a property would have to remain on the market, once the owner had reduced the list price in line with the unaffected fair market value, in order to meet the Port Granby Project Discussion Group 20f5 2008 March 27 PVP claim requirement for adequate market exposure. The property already would have been listed for at least one-and-a-half times the average days on market in order to qualify for the pre- sale appraisal. PVP staff promised to provide further information to SECRA on the issue of adequate exposure once a listing price has been adjusted. (See addendum to the minutes). Julie Jones asked for specifics on how many acres constituted a farm property as opposed to a residence. She also commented that it was assumed there would be a project effect on every property within the PVP Zone, but Judy explained that each property and sale was unique, and that so far no evidence existed, in Port Hope or in Port Granby, that a generalized effect existed. She cited recent sales in Port Granby that had not shown evidence of a project effect. The on-going impact of the existence of the facility concerned Terry Worrall, who asked if the PVP program was limited to 2 years after the facility is completed or if it would be extended because he feels the property owner has an obligation to disclose the existence of the facility even after it is completed. Stephen said that the effect of the existence of the facility on property values would be monitored and the program would be reviewed during the 2 years after the Project is completed. S.b. End Use subcommittee report Faye Langmaid, who acts as an advisor to the committee, reported on the work of the committee to date. She presented an aerial map of the project area showing five parcels of land which the End Use committee is investigating potential uses for after the Project is completed. These lands will be acquired by the federal government from Cameco following receipt of a project licence from the CNSC. The sites of the existing and proposed waste management facilities are the main subjects for the committee but they will make some recommendations regarding the surrounding parcels. She explained the committee is recommending that neither the new or existing facility site would be developed for a use that attracted public attention or use. The entrance for the proposed facility could be built off Lakeshore Road to look like a farm gate with no signage. The committee has also developed a vision and principles to guide the future end use of the sites. The vision states that no additional waste would be taken to the facility once it is capped and closed; the principles identity public health and safety and ecological health as the committee's priorities. In addition, the committee has sited as priorities: retaining the rural character of the area; ensuring the end uses are viable and sustainable; and adherence to a landscape ecological approach that creates a naturalized landscape with diversity of habitat and wildlife. Lands currently in agriculture would remain in agriculture. Although the committee does not want to develop uses that will encourage public access, it discussed limited access for the waterfront regeneration trail. Faye said one focus would be looking for ecological research opportunities to promote native species. The next step will be for the LLRWMO to engage a landscape architect to develop a conceptual design. Terry Worrall mentioned tree planting to screen the mound. Faye said they could ask the landscape architect to provide a visualization to show the view of the proposed facility from the Worrall property. S.c. Public Attitude Survey Update Sue Stickley reported that the approach taken for this latest survey was to gather attitudes of residents living closer to the Project area. The LLRWMO changed the approach in response to local residents' concerns that too large a geographic area had been surveyed in the past by including residents who were less affected by the Port Granby Project. To accomplish this new approach, the independent survey firm hand delivered questionnaires to 674 households within an area six km of either side of the Project site. This area was broken into zones for tabulation purposes. In the past, random telephone surveying was used. Sue explained that the LLRWMO was unaware that the survey company's method of hand delivering the questionnaires last October had encountered problems. The LLRWMO received one call from a resident a few weeks after the surveys had been delivered to report that they had not received a survey at their house. LLRWMO staff quickly delivered a survey to this household, but the Office did not hear of any other problems. Port Granby Project Discussion Group 30f5 2008 March 27 Then, in February, SECRA notified the LLRWMO that several other residents had not received the questionnaire. Sue explained that the LLRWMO contacted IntelliPulse, the research firm, and a great deal of effort was spent producing maps and determining which households may have been missed. Julie Jones assisted in trying to determine who had not received a questionnaire. These people were then given the option of answering the survey by phone, and the results were re-compiled to count their opinions. Sue said the LLRWMO has asked that the results for each question from the zone closest to the existing and proposed sites be broken out from the rest of the results when the survey report is published to more clearly show the opinions of residents living closest to the Project. She said 119 people initially responded to the drop-off survey, and five additional responses were added after missed residents were given the opportunity to respond to a telephone survey. Sue said the LLRWMO would report back with the results as soon as the survey was finalized. S.d. Predicted dust and noise effects on surrounding properties This agenda items was put over to the next meeting. 6. New Matters Raised: . Request for PVP roster of appraisers . Ongoing impact of Project on property values: How will monitoring during the two years after the Project is completed take place; what happens if project effects continue throughout this period; will the need to disclose information about the Project continue to affect values? . Report on surface water quality and treatment investigations and recommendations at existing and proposed waste management facilities Next Meeting: September 17, 2008 Adjournment: 9:30 p.m. PLEASE NOTE - SECRA members and other community residents have communicated to the LLRWMO that they would prefer to postpone the next meeting to September 17,2008, as June is a busy month. They also asked that the main topic of discussion should be how the Responsible Authorities, Natural Resources Canada and the Canadian Nuclear Safety Commission (CNSC) will hear their comments and presentations on the Port Granby Project - both regarding the Environmental Assessment and the CNSC licence. Please contact Sue Stickley at 905-885-1092 or 1-866-255-2755 if you have other topics that you would like discussed when we meet in September. Port Granby Project Discussion Group 40f5 2008 March 27 Addendum: PVP Program staff sent the following email to SECRA President Gerry Mahoney to follow up on a question asked at the March 27, 2008 meeting. Gerry requested that the response appear in the minutes so it could be shared with all those who attended. Email sent April 11 ,2008: Dear Gerry, I wanted to follow up our discussion at the Port Granby Discussion Group on March 27, by providing you with additional information to respond to the question you asked. You asked: How long must a property be exposed to the open market after the owner has lowered the listing price in line with the pre-sale appraisal in order to qualify for PVP compensation if a claim is subsequently filed? To respond, I will first clarify the conditions under which the PVP Program would engage a pre-sale appraisal: 1. PVP Program staff acknowledges the Project could be affecting the marketing of the property (this is not an issue within the immediate area of the Port Granby Project); 2. The property must have been listed continuously on the open market for one-and-a-half times the average days on market. (The PVP Program will use Port Hope days-on-market data and apply this from the date of listing); 3. During the above period of time, the owner must have taken some action (Le., shown "good faith") to try to effectively market the property, such as by lowering the list price; 4. The owner must agree to be willing to lower the list price to approximately the unaffected fair market value, as identified by the pre-sale appraisal. Given the above conditions would have to be met before the PVP Program would engage a pre-sale appraisal, we would require the owner to expose the property for at least two weeks at the new, adjusted price. It is our belief that if the property had been over listed prior to the pre-sale appraisal and if this factor were responsible for its inability to sell, re-listing at close to the unaffected fair market value would encourage new offers and meet the PVP Program's eligibility requirements. Please feel free to contact me if you would like to discuss this further. Judy Herod Port Hope Area Initiative Property Value Protection Program Stakeholder Relations Officer Tel.: 905-885-5331 Fax: 905-885-9344 mailto:herodj@aecl.ca Port Granby Project Discussion Group 50f5 2008 March 27 'OBMAY30 PtU.~;~U-'''''' CENTRAL LAKE ONT ARlO CONSERVATION AUTHORITY 1-2 M I NUT E S N O. 5 AUTHORITY MEETING WEDNESDAY. Mav 21. 2008 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: G. Emm, Chair B. Nicholson, Vice Chair S. Crawford 1. Gray R. Johnson D. Mitchell 1. Neal M. Pearce P. Perkins I~ .~",'=.'~'~'-~~.,~, ~~- , , . . , l... _'.~ '~>c._ ,.,_._ '_'.,.__.'.. 1.R. Powell, Chief Administrative Officer I I D. White, Director, Corporate Services 1--'-"'> '~-'b._ ,--~ ~---~j ., H. Bn:>"ks, Director, Wat~hed Planning & ~atural Heritage-'.^.":"-l1'A.T?->. ....:..;:::-~. - G. Gelssberger, Commumty Outreach Coordmator F"'(~~~__.... R. Hersey, Director, Development Review & Regulation ---.,....----.~ , M. Hrynyk. General Superintendent P. Lowe, Director, Watershed Stewardship &Community Outreach P. Sisson, Director, Engineering & Field Operations G. Soo Chan, Director, Groundwater M. Stauffer, Administrative Assistant/Recording Secretary Absent: A. Cullen A. Foster J. Drumm R. Hooper M. Novak ~ The Chairman called the meeting to order at 5:00 p.rn. DECLARATIONS of interest by members on any matter herein contained - NONE ADOPTION OF MINUTES Res. #56 Moved by B. Nicholson Seconded by P. Perkins TNA T the Authority minutes of April/5, 2008 be adopted as circulated. CARRIED CORRESPONDENCE (1) Correspondence from Regional Municipality of Durham Works/Shelly Cuddy (attached as Schedule 3-1 of May 21/08)) re: Source Protection - Education and Outreach Final Report 2) Correspondence from Ontario Early Years CentreslKyla Mills (attached as Schedule 3-2 of May 21/08) re: Thank you letter - Maple Syrup Festival at Purple Woods Conservation Area (3) Correspondence from The Salvation Army Whitby Community Church/Charlie Bums (attached as Schedule 3-3 of May 21/08) re: Thank you letter for donation of food towards Easter food drive (4) Correspondence from pages of guest book at Purple Woods Maple Syrup Festival (attached as Schedule 3-4 to 3-6 of May 21/08) re: comments of appreciation and thanks from general public (5) Correspondence from City ofOshawalJim Goswell (attached as Schedule 3-7 of May 21/08) re: letter of appreciation and thanks, City of OShawa 2008 Safe Work & WelIness Event (6) Correspondence from Durham Farm ConnectionsIMary Ann Found (attached as Schedule 3-8 of May 21/08) re: letter of thanks and appreciation, Durham Region Farm Connections 2008 AUTHORITY MEETING MINUTES- MAY 21, 2008 - PAGE 2 CORRESPONDENCE (continued) (7) Correspondence from Mikaela (Grade 3 student at Joseph Gould Public School, Uxbridge) (attached as Schedule 3-9 & 3-10 of May 21/08) re: letter of thanks, visit to Farm Connections 2008 Res. #57 Moved by P. Perkins Seconded by 1. Gray THA T the abol1e correspondence items be receil1ed for informatioll. CARRIED DIRECTOR, DEVELOPMENT REVIEW AND REGULATION (I) Staff Report #4733-08 (attached as Schedule 4-1 to 4-3 of May 21/08) Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses - April 1-30, 2008 Res. #58 Moved by B. Nicholson Seconded by 1. Gray THA T the Glt4ched applications be approl1ed and the respecme permits be issued. CARRIED DIRECTOR, WATERSHED PLANNING AND NATURAL HERITAGE (I) Staff Report #4734-08 (attached as Schedule 5-1 to 5-8 of May 21/08) Request of Grand River Conservation Authority Board of Directors to Endorse a Resolution Supporting the Environmental Commissioner's 10 Recommendations Outlined in "Reconciling Our Priorities, Annual Report 2006-2007" Res. #59 Moved by 1. Gray Seconded by B. Nicholson THAT SlIIff Report #4734-08 be receil1ed; THAT the Central Lau Onlllrio ConserYation Authority support tile ten recommendations conlllined ill the 200612007 Annual Report of the Enl1ironmenllll Commissioner ofOnlllrio Gnd request the appropriate prol1incial Ggencies tau the appropriate actions to address these ten recommendations; THA T the Central Lau Onlllrio ConserYation Authority requests its member municipalities to support the ten recommendations conlllined in the 200612007 Annual Report of the Enllironmenllll Commissioner of Ontario and request the appropriate prol1incial agencies tau the appropriate actions to address these ten recommendations; THA T the Central Lau Onlllrio ConserYation Authority requests its member municipalities to continue to support the Authority's effort in watershed planning and source water protection planning; and, THA T this report and recommendation be forwarded to the Central Lau Onlllrio ConserYation Authority member municipalities seeking support of these recommendations. M. Pearce and P. Perkins had concerns with Recommendation #4. Discussion ensued. Amendment Moved by M. Pearce Seconded by P. Perkins THAT SlIIff Report #4734-08 be receil1ed; THA T the Central Lau Onlllrio ConserYation Authority support the recommendations, StIH and except Recommendation #4, contained in the 200612007 Annual Report ofllle Enl1ironmenllll Commissioner ofOntarlo and request the approprillte prol1incial agencies tau the appropriate actions to address these ten recommendations; THA T the Central Lau Ontario ConserYation Authority requests its member municipalitks to support the recommendations, stlYe and except Recommendation #4, conlllined in the 200612007 Annual Report of the Enl1ironmenllll Commissioner of Ontario and request the appropriate prol1incilll agencies tau the appropriate actions to address these recommendations; THAT the Central Lau Ontario ConserYation Authority requests its member municipalities to continue to support the Authority's effort in watershed planning Gnd source water protection planning; and, THA T this report and recommendation be forwarded to the Central Lau Ontario ConserYation Authority member municipalities seeking support of these recommendations. RES. #59 CARRIED AS AMENDED AUTHORITY MEETING MINUTES- MAY 21, 2008 - PAGE 3 DIRECTOR, ENGINEERING AND FIELD OPERATIONS (1) Staff Report #4742-08 (attached as Schedule 6-1 & 6-2 of May 21/08) Spring in the CLOCA Conservation Areas Res. #60 Moved by J. Gray Seconded by M. Pearce THAT Staff Report #4742-08 be receivedfor information. CARRIED DIRECTOR, WATERSHED STEWARDSHIP & COMMUNITY OUTREACH (1) Staff Report #4739-08 (attached as Schedule 7-1 & 7-2 of May 21/08) Source Protection - Education and Outreach Program Res. #61 (2) Res. #62 (3) Res. #63 Moved by B. Nicholson Seconded by J. Neal THA T Staff Report #4739-08 be received for information. CARRIED Staff Report #4737-08 (attached as Schedule 7-3 to 7-8 of May 21/08) 2008 Purple Woods Maple Syrup Demonstration Program Moved by B. Nicholson Seconded by J. Neal THA T Staff Report #4737-08 be received for information. CARRIED Staff Report #4738-08 (attached as Schedule 7-9 to 7-11 of May 21/08) Update on the 50th Anniversary Moved by M. Pearce Seconded by P. Perkins THA T Staff Report #4738-08 be received for information; and, THA T the CLOCA Board of Directors endorse the budget and general work plan for the sf!' Anniversary Watershed Tour and Reception. CARRIED DIRECTOR, CORPORATE SERVICES (1) Staff Report #4736-08 (attached as Schedule 8-1 to 8-3 of May 21/08) Status of Reserves Res. #64 (2) Res. #65 Moved by 1. Gray Seconded by B. Nicholson THA T Staff Report #4 736-08 be received for information; and, THA T staff report back latn this year for a jinal resolution related to reserves once costs for land acquisition and the conference centre renovations have been jinalized. CARRIED Staff Report #4740-08 (attached as Schedule 8-4 to 8-19) Redevelopment of the Purple Woods Conservation Area Maple Syrup Demonstration Moved by 1. Neal Seconded by J. Gray THAT Staff Report #4740-08 be receivedfor information; and, THA T staff contract with Imagineers Ltd. to provide the Conceptual Plan for the Purple Woods Redevelopment at an upset limit of $9,1 00. CARRIED R. Johnson and S. Crawford arrived at 5: 14 p.m. AUTHORITY MEETING MINUTE~ MAY 21, 2008 - PAGE 4 CHIEF ADMINISTRATIVE OFFICER (1) Staff Report #4735-08 (attached as Schedule 9-1) Conservation Ontario 2007 Annual Report (report previously circulllted to Members & Stllff only) Res. #66 Res. #67 Res. #70 Moved by R. Johnson Seconded by S. Crawford THAT Staff Report #4735-08 be recei'Vedfor information. CARRIED Moved by S. Crawford Seconded by R. Johnson THAT the meeting con'Vene "In Cllmera" to discuss property mlltters. CARRIED Moved by B Nicholson Seconded by S. Crawford THAT the meeting recon'Vene and the IIctions of the "In Camerll" session be adopted. CARRIED Res. #71 ADJOURNMENT Moved by R. Johnson Seconded by P. Perkins THA T the meeting adjourn. CARRIED The meeting convened at 5:30 p.m. GANARASKA REGION CONSERVATION AUTHORITY I - 3 MINUTES OF THE FULL AUTHORITY April 17th, 2008 FA 02/08 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7: 15 p.m. MEMBERS PRESENT: Brian Fallis, Chair- Township of Cavan - Monaghan Raymond Benns - Township of Alnwick/Haldimand Linda Thompson - Municipality of Port Hope Miriam Mutton - Town of Cobourg Bob Spooner - Town of Cobourg Twila Marston - Township of Hamilton Gord Robinson - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Pam Lancaster, Stewardship Technician Brian Morrison, Fisheries Biologist Terry Whyte Members of the public ABSENT WITH REGRETS: Charlie Trim - Municipality of Clarington Mark Lovshin - Township of Hamilton ALSO ABSENT: Dave Marsh - City of Kawartha Lakes Cal Morgan - Municipality of Port Hope Staff updated the Board regarding recent flooding. Rice Lake is above maximum summer operating levels (+50 em). The Otonabee River peaked over 400m3/second last week. Cottages are isolated (about 12) by flood waters on the south side of Rice Lake. GRCA issued a flood warning on April 1 ih, 2008 and it is in effect until April 29th, 2008. The water is still rising but it's rise is slowing. There is not a lot of damage but there are issues with wells. The Health Unit has issued an advisory regarding flooded wells. Trent Hills has issued a state of emergency. Lake Ontario has risen but is still within normal limits. Rice Lake is expected to peak this weekend. 2. Disclosure of Pecuniary Interest Miriam Mutton declared a conflict of interest with item 11 (b). 3. Minutes of Last Meetinq FA 11/08 MOVED BY: SECONDED BY: Bob Spooner Gord Robinson Minutes FA 02/08 Page 2 THAT the Full Authority approve the minutes of the March 20th, 2008 meeting. CARRIED. 4. Adoption of the Aqenda The Chair requested that Terry Whyte's presentation be moved forward. FA 12/08 MOVED BY: SECONDED BY: Gord Robinson Twila Marston THAT the agenda be amended to move the In Camera item forward. CARRIED. 5. In Camera: a) Compensation and Pay Equity Plan FA 13/08 MOVED BY: SECONDED BY: Bob Spooner Twila Marston THAT the Full Authority move in camera. CARRIED. FA 14/08 MOVED BY: SECONDED BY: Linda Thompson Twila Marston THAT the Full Authority move out of camera. CARRIED. FA 15/08 MOVED BY: SECONDED BY: Gord Robinson Bob Spooner THAT the Full Authority approve the Compensation Plan and Pay Equity Plan as presented by Mr. Terry Whyte and that the plan be effective April 28th, 2008. CARRIED. Twila Marston requested a recorded vote. Brian Fallis, Chair- Township of Cavan - Monaghan yes Raymond Benns - Township of AlnwicklHaldimand yes Linda Thompson - Municipality of Port Hope yes Miriam Mutton - Town of Cobourg no Bob Spooner - Town of Cobourg yes Twila Marston - Township of Hamilton yes Gord Robinson - Municipality of Clarington yes Minutes FA 02/08 Page 3 Miriam stated she would rather have been able to abstain. She feels she did not have time to review the report so felt she could not vote in a "yes" vote. She wanted staff to understand her reason for the vote. 6. Deleqations: None 7. Presentations: a) Wilmot Creek Fisheries Management Plan Brian Morrison presented the Wilmot Creek Fisheries Management Plan process, objectives, and the final draft plan. Bob asked about details in regards to the Chinook Salmon runs in Wilmot. Ray asked about the Atlantic Salmon reintroduction. Brian said it is somewhat unknown for Wilmot Creek. Members asked further questions in regards to Atlantic Salmon restoration in Ontario. FA 16/08 MOVED BY: SECONDED BY: Linda Thompson Bob Spooner THAT the Full Authority approve the Draft Wilmot Creek Fisheries Management Plan. CARRIED. 8. Business Arisino from Minutes: None 9. Chair and CAO/Secretary-Treasurer Remarks Brian Fallis informed the Board that he had attended the Float Your Fanny Down the Ganny race. The CAO/Secretary-Treasurer talked about the upcoming Biennial Tour in Sudbury. She stated that some major funding announcements will be made next week. She also stated that the Water Resources Engineer that we share with Kawartha Region Conservation Authority will be leaving. A job ad has been placed for his replacement. The Conservation Dinner went well last weekend. The final totals are not in yet. 10. Business from the Board Members. Linda Thompson noted that several crafts in the Float Your Fanny Down the Ganny race ignored the safety regulations and follow up will be done. She also informed the Board that the McEwen family had donated land to the Northumberland Land Trust. Twila Marston noted that she really enjoyed the Conservation Dinner. Bob Spooner agreed with Twila and said the event was well run and the food was great. Miriam Mutton brought forward the Float Your Fanny Down the Ganny race and mentioned that canoes, kayaks, and other things were collected and Miriam wondered about clean up. Ray Benns told the Board that he and his son recently went to Kentucky. They talked to some of the locals and learned that they had received 18" of rain in 5 days. Agricultural fields were underwater and animals drowned. Ray could not believe what he saw and it was two weeks after the fact. He felt we should be grateful for what we have and felt that Minutes FA 02/08 Page 4 you really appreciate the work of the Conservation Authorities when you see something like that. He also noted that AlnwicklHaldimand is considering the funding request for the Ganaraska Forest Centre. 11. Correspondence: #6 Town of Cobourg RE: Ganaraska Forest Centre Redevelopment Project Funding Request Note and file #7 City of Kawartha Lakes RE: Application for Funding Note and file FA 17/08 MOVED BY: SECONDED BY: Linda Thompson Twila Marston THAT correspondence items #6 and #7 be received for information CARRIED. 12. Applications under Ontario Requlation 168/06: The process of issuing and Board approval of permits was reviewed. Permits approved by Executive: a) 168/06-936-03/08 - Marcia Williamson - (Township of Hamilton) - construction of a foundation under an existing cottage and a 20' x 22' addition b) 168/06-937-03/08 - Mutual Development Corporation - (Municipality of Port Hope) - installation of a storm sewer and outlet cored through the wall adjacent to the Ganaraska River c) 168/06-938-03/08 - Sue Whitefield/Steve Gillingham - (Municipality of Port Hope) - reconstruction of a dwelling on an existing footprint d) 168/06-939-03/08 - Lindvest - (Municipality of Clarington) - rough grading for eventual subdivision (Foster Creek North) e) 168/06-940-04/08 - John and Sharon Lyon - (Township of Hamilton) - installation of an in-ground pool FA 18/08 MOVED BY: SECONDED BY: Gord Robinson Bob Spooner THAT the Full Authority approve permits 168/06-936-03/08, 168/06-938-03/08, 168/06- 939-03/08, and 168/06-940-04/08 issued by the Executive. CARRIED. Miriam Mutton declared a conflict with item 12(b) - permit 168/06-937-03/08 and did not vote on this item. FA 19/08 MOVED BY: SECONDED BY: Linda Thompson Twila Marston Minutes FA 02/08 Page 5 THAT the Full Authority approve permits 168/06-937-03/08 issued by the Executive. CARRIED. Permits requiring Full Authority discussion: None 13. Committee Reports: a) Ganaraska Forest Recreation Users Committee Gord Robinson asked about parking at the Forest Centre for snowmobiles. Staff explained that a new parking area had been created as the Forest Centre is in the non- motorized Forest area. Gord expressed concern about accessing the canteen and requested the situation be reviewed upon completion of construction. FA 20/08 MOVED BY: SECONDED BY: Linda Thompson Miriam Mutton THAT the Full Authority receive the Ganaraska Forest Recreation Users Committee minutes for information purposes. CARRIED. 14. New Business: a) Clean Water - Healthy land Financial Assistance Program within the Municipality of Port Hope Pam Lancaster spoke to the program that is being expanded into Port Hope. Miriam Mutton asked about linking this to Cobourg. FA 21/08 MOVED BY: SECONDED BY: Linda Thompson Bob Spooner THAT the Full Authority approve the "Clean Water - Healthy Land Financial Assistance Program" guidelines within the Municipality of Port Hope. CARRIED. b). Review of Per Diem, Honorariums, and Mileage Linda Thompson requested that the Per Diems and Honorariums be reviewed in accordance with the Board members prior to appointment to the Board every four years. FA 22/08 MOVED BY: SECONDED BY: Bob Spooner Twila Marston THAT the Full Authority approve the recommendations in the Per Diem, Honorarium and Mileage staff report and, FURTHER THAT the rates be reviewed each year in preparation of the budget. CARRIED. Minutes FA 02/08 Page 6 . c) Ganaraska Forest Centre Contract Change No.1 Mark Peacock spoke to the staff report and indicated this change does not add to the contract but is within the contingency. FA 23/08 MOVED BY: SECONDED BY: Bob Spooner Twila Marston THAT the Full Authority receive the contract change for information. CARRIED. FA 24/08 MOVED BY: SECONDED BY: Twila Marston Linda Thompson THAT the Full Authority be provided a monthly update on changes to the GFC rebuild contract and the GFC design; and, FURTHER THAT any changes to the budget outside of the contingency that will affect the overall project cost or changes to the design that will significantly alter the building be by the GFC Construction Management Committee as required to efficiently move the project forward. CARRIED. 16. Adiourn The meeting adjourned at 9:40 p.m. on a motion by Bob Spooner. CHAIR CAO/SECRET ARY -TREASURER '< .I GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL'AUTHORITY May 15th, 2008 FA 03/08 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Brian Fallis, Chair- Township of Cavan - Monaghan Raymond Benns - Township of AlnwicklHaldimand Linda Thompson - Municipality of Port Hope Miriam Mutton - Town of Cobourg Bob Spooner - Town of Cobourg Charlie Trim - Municipality of Clarington Mark Lovshin - Township of Hamilton Cal Morgan - Municipality of Port Hope ALSO PRESENT: Linda Laliberte, CAO/Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Pam Lancaster, Stewardship Technician Brian Morrison, Fisheries Biologist Jeff Moxley, Manger, GIS/IT Amanda Smith, MNR ABSENT WITH REGRETS: Twila Marston - Township of Hamilton ALSO ABSENT: Dave Marsh - City of Kawartha Lakes Gord Robinson - Municipality of Clarington 2. Disclosure of Pecuniary Interest None 3. Minutes of Last MeetinQ Miriam Mutton requested that the wording be changed regarding conflict of interest. The wording should be "declared a potential for conflict of interest". FA 25/08 MOVED BY: SECONDED BY: Ray Benns Bob Spooner THAT the Full Authority approve the minutes of the April 1 ih, 2008 meeting as amended. CARRIED. Minutes FA 03/08 Page 2 .- 4. Adoption of the AQenda FA 26/08 MOVED BY: SECONDED BY: Miriam Mutton Charlie Trim THAT the agenda be adopted. CARRIED. 5. DeleQations: None 6. Presentations: a) Cobourg Creek Watershed Plan Pam Lancaster gave a presentation on the background of the Cobourg Creek Watershed Plan. Miriam Mutton asked about the County involvement with regard to the Growth Management Study. Pam stated that the County will be involved. Cal Morgan asked about the watershed studies and staff responded that this would be the first and we are continuing with the Ganaraska, Wilmot and other watershed studies. Ray Benns also asked that the Northumberland Forest advisory committee be kept informed. FA 27/08 MOVED BY: SECONDED BY: Linda Thompson Miriam Mutton THAT the Full Authority receives the Cobourg Creek Watershed Plan presentation for information. CARRIED. b) Fisheries Background Document for Cobourg Creek Fisheries Management Plan - Draft Amanda Smith, Ministry of Natural Resources gave a presentation to the members on the Fisheries Management Plan stating the objectives and the development of the plan. She went through the process involved in developing a fisheries management plan. She further outlined the strategic direction and guiding principals. She also outlined the provincial fisheries management direction and implementation. Bob Spooner asked about the reasons for reduction in smelt. Amanda Smith stated there are many stresses on the system that contributed to the reduction. Ray Benns asked about the importance of Pratt's Pond dam and Baltimore dam. Charlie Trim asked about the effects of flooding on the Fisheries Management Plan. Amanda Smith responded that by having data collected the effects of flooding can be measured, but that the watershed plan would more directly relate to this issue. Miriam Mutton asked who is responsible for the dams. If they are privately owned, the owner is responsible. Staff responded that the ministry is reviewing responsibilities and requirements of private dam owners. Minutes FA 03/08 Page 3 '" Charlie Trim asked about the financing of dam repairs for the private owners. Staff responded no funding was available. Mark Lovshin asked about stocking streams with other aquatic life rather than fish. FA 28/08 MOVED BY: SECONDED BY: Bob Spooner Linda Thompson THAT the Full Authority receive the Fisheries Background Document for Cobourg Creek Fisheries Management Plan - Draft for information. CARRIED. c) New Website Design Jeff Moxley demonstrated the GRCA's new website. FA 29/08 MOVED BY: SECONDED BY: Mark Lovshin Ray Benns THAT the Full Authority receives the presentation for information. CARRIED. 7. Business ArisinQ from Minutes: None 8. Chair and CAO/Secretarv- Treasurer Remarks The Chair attended the ACAO meetings and was presented a report by a polling company. Even though there is a high level of environmental concern, it is not as high as it was in the late 80's. The public are not concerned as they often do not understand global warming. The CAO/Secretary- Treasurer gave a slide presentation on the rebuild of the Ganaraska Forest Centre. She reminded the members that the Community Day is next Thursday, May 22, 2008 at the administrative office. The ground breaking is scheduled for May 30, 2008. As well, she reminded the members that June ih is herptile day at the Forest Centre. Registrations for the Nature Nuts Summer Camp is proceeding well. The summer students will be starting the next couple of weeks. 9. Business from the Board Members. Charlie Trim asked about the summer schedule. The Chair is anticipating the cancellation of the August meeting. Ray Benns informed members that there is a day of action by First Nations on June 21st, 2008 and a Canada Day celebration on June 29th, 2008 in Grafton. Mark Lovshin said congratulations on the success of the Conservation Dinner. Minutes FA 03/08 Page 4 ...- 10. Correspondence: None 11. Applications under Ontario Requlation 168/06: The process of issuing and Board approval of permits was reviewed. Permits approved by Executive: a) 168/06-941-04/08 - Calvary Baptist Church c/o Fred Sneyd - (Municipality of Port Hope) - construction of a 40' x 60' covered recreation space with concrete pad b) 168/06-942-04/08 - Gregg Powless/Anthony Hyatt - (Municipality of Clarington) construction of a 48' x 70' replacement single family dwelling at existing grade c) 168/06-943-04/08 - Enbridge Pipelines - (Municipality of Clarington) - excavation of a 15m x 5m x 3m trench for pipeline inspection and grading for temporary access road d) 168/06-944-04/08 - Enbridge Pipelines - (Municipality of Clarington) - excavation of a 15m x 5m x 3m trench for pipeline inspection/maintenance and construction of temporary access road FA 30/08 MOVED BY: SECONDED BY: Cal Morgan Bob Spooner THAT the Full Authority approve permits issued by the Executive. CARRIED. Permits requiring Full Authority discussion: None 12. Committee Reports: None 13. New Business: None 14. Other Business: None 15. In Camera None 16. Adiourn The meeting adjourned at 8:35 p.m. on a motion by Bob Spooner. CHAIR Clw:.pn 1-4 Approved bv Committee members CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting Thursday, April 17, 2008 PRESENT: (Chair) Clayton Morgan Councillor Adrian Foster Kerry Meydam David Reesor Wallace Bradley Gilliam Bellefontaine (Vice-Chair) Gord Lee Elwood Ward Sandy Lyall Lisa Robinson Andrew Bouma Georg Krohn ALSO PRESENT: Tony Cannella, Director of Engineering Services Ron Baker, Traffic & Transportation Co-ordinator Constable Esther Rathwell Stuart McAllister, Road Safety Co-ordinator, Durham Region Leslie Benson, Manager of Transportation & Design REGRETS: Tony Cannella, Director of Engineering Services Constable Esther Rathwell, Andrew Bouma, Georg Krohn Councillor Adrian Foster 1.0 ADOPTION OF MINUTES-(March 20,2008) The following motion was proposed: THAT: "The minutes of the March 20,2008 meeting are approved without changes." MOVED: by Gillian Bellefontaine; SECONDED by Dave Reesor. CARRIED 2.0 ITEMS FOR INFORMATION 2.1 Road Watch-(Gord Lee) Since our last meeting 15 citizens driving complaints have been processed by the Road Watch Volunteer Committee - twelve of those came from the web-site and three from the community drop boxes. To date there have only been 10 reports taken from the 10 community drop boxes located throughout the municipality. On-line reporting is increasing but people do still phone 16 Div. to report aggressive and dangerous driving complaints. A newspaper article is now being prepared and Gord has a few quotes from Inspector Green and some interesting statistics on local resident driving habits vs visitors passing through Clarington and who the alleged offenders are. Space permitting, we should get some newspaper coverage within the next month to stimulate more awareness of our program. Gord Lee will follow up on suggestions to refresh people about the Road Watch Program. Possibly mailing information by bulk, included with the tax bill or advertising in the newspaper. 2.2 Highway 407 Update-(Leslie Benson) Design engineering consultants Totten Sims Hubicki, met representatives of the Municipality's Engineering and Planning Departments yesterday to discuss refining routes, recommending intersections, overpasses, underpasses, the affect for emergency vehicles and traffic situations. There will be a Public Information Meeting on June 24, 2008 at Gamet B. Rickard Complex. 3.0 AGENDA ITEMS FOR DISCUSSION 3.1 Advance Green Arrows There was discussion regarding advance green arrows located in different locations. The Region of Durham maintains the traffic signals for all municipalities within Durham, including Clarington, and advises if or when changes are beneficial. 3.2 Changes to the Highway Traffic Act Ron Baker distributed an information package to the Committee and read the changes to the Highway Traffic Act (HT A). The item is being brought forward to the committee by the Director of Engineering Tony Cannella for their information and consideration. . Previous version ofthe HT A - was clearly understood to all drivers that the speed limits were 50 km/hr in an urban area or 80 km/hr in a rural area unless posted otherwise. . Under the legal interpretation of the amended HTA all ofClarington's roads both urban and rural are now 50 km unless a by-law has been passed stating otherwise. Regardless of what by-laws may be passed in the future there will be a significant financial impact to purchase, install and maintain speed signs. . This issue was brought to the attention of the Committee for their input and to discuss the speed limit issues at the next meeting. 3.3 Sign By-law Clayton Morgan received and read a Sign By-law Review letter to the Committee. As private signs do affect public motoring safety, members are encouraged to attend if possible. Public Information Review Meetings: Presentation at 7:00pm April 21 st Orono Town Hall 5315 Main Street, Orono April 22nd Newcastle Village Community all, Centennial Room April 23rd Municipal Administrative Centre, Council Chambers April 24th South Courtice Arena, Upper Viewing Centre 4.0 NEW BUSINESS AT DIRECTION OF CHAIR 4.1 Tower c/w Strobe Light Concession #10, Newcastle Elwood Ward mentioned the safety issue of the Tower c/w white strobe light north of Concession #10 on the southside of the road approaching Newcastle. Stuart will pass this onto the Ministry of Transportation as it affects traffic on either Hwy #35 or Hwy #115. 4.2 Advertising Signs There are advertising signs for Wendy's and Tim Horton's located at Wilmot Creek in Newcastle and it is very untidy looking. These types of signs will be reviewed in the Sign By-law review as noted above in item 3.3. 4.3 George & Wellington - All-Way Stop Signs Council would like the Committee to review this intersection. It was agreed that there should be "NO PARKING" signs near the intersection. 4.4 Resurfacing by Miller Paving Leslie will look into the resurfacing on Concession Road #10 repaired by Miller Paving last year where there is road damage for approx. 2 km. 4.5 Crossing Guards - Flashing light on hand held Stop Signs Many compliments have been received regarding the hand held stop sign with the flashing light which the crossing guards are using. These signs are only used at busy intersections. 4.6 Firwood Ave & Devondale St - Speeding Councillor Adrian Foster has brought forward to the Committee complaints about speeding at Firwood Avenue and Devondale Street in Courtice. This will be discussed at the next meeting. 4.7 Rear Laneways There are rear laneways in Cobourg which are on private property. In Cobourg it is the responsibility of the homeowners to maintain them. 5.0 NEXT MEETING DATE- May 15, 2008-7:00 P.M. Committee Room lA-Enter via Municipal Administrative Centre, 40 Temperance Street, Bowmanville, through the north door on Church Street. 6.0 ADJOURNMENT MOVED by; Elwood Ward THAT: "The meeting be adjourned at 8:45 p.m." Municipality or C1arington Livine Green -'-'~@f~;i:';-'I Community Advisory Committee 1-5 REVISED 2 MINUTES February 26, 2008 Committee Members Present: Amy Burke Helen Bajorek MacDonald Vanessa Hughes Elva Reid Glen Murphy Madison Stange Staff Present Lisa Backus Susan Hajnik Jennifer Cooke Regrets: Mayor Abernethy Ron Collis Mary Novak Dave Clark Gordon Johnston Richard Marceau Carlos Salazar Jonathan Wheatle 'i,...!i vii it!..{{ .;...i it))tii!ti'i iiit" i:< iiii itii OPENING Vice-chair Amy Burke provided opening remarks. Due to the REMARKS number of members who sent regrets a quorum is not present and therefore the committee is unable to pass any motions or make recommendations. The meeting will focus on up- coming projects. Congratulations to Helen, Elva and Ron on an excellent presentation to Council regarding Earthhour. Waste The Municipal Hazardous or Special Waste (MHSW) Program diversion Plan has been approved. Set to launch July 1, 2008 the ontario program will help reduce, reuse, recycle and responsibly dispose of common household products such as paints, solvents, batteries and oil filters that can often end up being poured down the drain or thrown out with regular garbage. http://www.ene.qov.on.ca/en/news/2008/022101.php REVIEW OF Comments were provided. Approval of PREVIOUS minutes (Nov; MEETING MINUTES Jan )deferred until quorum. BUSINESS ARISING Outstanding Items the committee would like addressed: 0 Report back regarding Motion passed at November March Agenda meeting that came out of the delegation of Linda Gasser. 0 Report back regarding the Channel 12 work plan that was March Agenda requested by motion on October 23, 2007 minutes and to be presented to the Living Green Committee at it's January meeting. 0 The Living Green Committee was unaware of the Channel March Agenda 12 presentation to Council's budqet deliberations as we April 4, 2008 Feb 26-08 minutes REV Page 1 of 4 EARTH HOUR Earth hour cont'd NEW BUSINESS isc were awaiting a report to us regarding the Green Challenge work plan, and that the negative press related to the process may have negatively impacted public perceptions of the Living Green Committee. Report back regarding the October 23, 2007 motion for a workplan. o Absenteeism. We should investigate the establishment in March Agenda. the Terms of Reference guidelines that reflect the intent of the committee to have members who are able to devote time necessary for the advancement of the Living Green Committee's goals and objectives. If a member misses, for instance, about 3 meetings in a one-year cycle, constituting about 25-30% of the meetings, they ought to be asked to step aside allowing for someone else to sit on the committee who could adequately devote the necessary time to the Committee's various projects, working groups, etc. Clarington Advertising - Earth Hour advertisements will/has run in the Clarington.net paper that is delivered quarterly to Jennifer homes, and has been a banner in both the Clarington This Week and the Orono Times. Notices about will go on all of the information screens at all municipal facilities (MOC, Rickard, Courtice Complex, Library) the sign outside the BMO will also have a text version. Earthhour information will be included in a second e-update. E-Update is an electronic newsletter sent from Planning Services to over 300 people/agencies/municipal offices. A letter will be drafted that can be sent to service groups and organizations to encourage their participation. Amy/Helen Please e-mail Sue or Lisa with either regular or e-mail addresses of companies/organizations that you would like to All - Lisa/Sue have included in the mail out by March 7, 2008. Letters will be signed by both the Chair and Vice-Chair. Discussion about how to measure "success" so that after Earth Hour, a press release could be issued outlining details of outcomes. Veridian and Hydro One have both indicated that they will be metering during Earth Hour. Veridian intends to do a comparison with the previous week's usage. A Facebook group/event will be created. An online countdown to Earth Hour will be investigated. We need to acknowledge participation in this event possibly with a letter of thanks afterwards. Pitch-in-Clarin ton will run April 20 to 26, 2008. The 26 is Madison Jennifer Am - further April 4, 2008 Feb 26-08 minutes REV Page 2 of 4 Agenda Item Pitch-In- Clarington 2008 Other FUTURE AGENDA " ' ---, -,- - anticipated to be the big day. Schools/groups individuals can discussion at register to get involved in the clean up. You can request a March meeting. specific park or area if you wish. The Municipality supplies the gloves and garbage bags. The area is cleaned up and garbage bags are left in a designated spot for municipal pick up. 2007 saw 2000 participants o Living Green website www.bluetoqreen.net. Should be up and running soon. . A section of the Clarington.net paper will be "Living Green Tips" please get your tips/ideas to Jennifer. . Investigate the establishment of a working group to take responsibility for the tips/ideas in the Clarington.net paper. Deadlines for information to Jennifer for inclusion in the quarterly issue: April 15;July 15;oct. 15;Jan. 15. . The Golden Book (yellow pages) will have a section of Environmental Tips sponsored by this committee. The living green logo will be on each page!!!! o Budget: There was some discussion of a need for the committee to have a budget, for funding for various aspects has thus far been coming out of various dept. budgets. o In Absentia, the Mayor provided to the committee for discussion a printout submission from John Stephenson entitled "The future Looks Grim - 2. There was a brief discussion regarding delegations. The Committee indicated that any citizen can request to present as a delegation, and should Mr. Stephenson wish to do so, he is welcome to. o Committee webpage - for future discussion o Jennifer Cooke is meeting with Elaine Garnett Fr. Feb. 29 regarding the Green Challenge; to report back to committee at next meeting. o Request for clarification: how do we ensure that individuals who go before council on our behalf do so through protocols of discussion /motions? Report back at next meeting. March 25. 2008 o Continuation of workshop o Pitch In Clarington o Absenteeism o Report back requests: o 'Presentations to council' protocol. How do we ensure that individuals who go before council on our behalf do so through protocols of discussion/motions? o Channel 12 - Green Challenqe update March Agenda March Agenda March Agenda March Agenda March Agenda March Agenda Apri/4, 2008 Feb 26-08 minutes REV Page 3 of 4 o Motion passed at November meeting that came out of the delegation of Linda Gasser o Working Groups? o Webpage; o Clarington.net tips/ideas; o Community Awards/recognition: awards for within the community; set up a working group to develop criteria, timing, etc. April 4, 2008 Feb 26-08 minutes REV Page 4 of 4 Municipality of C1arington Livinll Green -'-'Lg;J[.,F-'-" Community Advisory Committee MINUTES April 22, 2008 Committee Members Present: Amy Burke Helen Bajorek MacDonald Elva Reid Mayor Abernethy Co-ordinators Present: Carlos Salazar Jennifer Cooke Sheila Hall Staff Present Lisa Backus Susan Hajnik Mary Novak Glen Murphy Jonathan Wheatle Ron Collis Richard Marceau Regrets: Madison Stange Dave Clark Gordon Johnston Vanessa Hughes Delegation: Mr. John Stephenson Opening Remarks Mayor Abernethy welcomed everyone to this meeting of the Green Committee and noted that it is Earth Day. Motion Mayor Abernethy stated his apologies to committee if any one felt intimidated during any meeting. He stated that Committee should have a frank discussion of the topic at hand and make their decision. To help facilitate the discussion Mayor Abernethy turned the remainder of the meetin over to vice-chair, Am Burke and left the meetin Moved by Amy Burke, Seconded by Ron Collis "That the agenda be adjusted to have the discussion Carried regarding the Chair of the Committee after the presentation b the dele alion of Mr. John Ste henson" Moved by Ron Collis, Seconded by Helen Bajorek Carried MacDonald "That the A enda be acce ted with additions" Mr. John Stephenson addressed Committee on his thoughts regarding the name, mandate and objectives assigned to this committee. Mr. Stephenson feels that with the current economic situation in the United States, the supply of fuel oil at its peak and global warming that the future looks grim. He further stated he feels that this committee should be more about providing Clarington residents with ideas and tools to assist them in creating a more sustainable future. Mr. Stephenson concluded his presentation by outlining ways he feels committee/staff can assist area residents to achieve the oal of sustainabilit . The issue of the Clerk's report on the eligibility of the Mayor to sit as chair was raised as members did not receive copies of the re ort. A few of the members were concerned that the Motion Delegation Discussion- Chair of the Committee ~ April 22 08 minutes2 Page 1 of 2 Motion Motions Clarington Challenge Official Plan Review Motion y April 22 08 minutes2 report may have not reflected the Committee's views on the issue. Members were advised that the report had been referred back to staff and that an additional report would before GPA on Monday April 28. Several members expressed their frustration since they volunteered to make this community better rather than disusing procedures at every meeting. One member stated that they clearly recalled the mayor stating that he would chair to get the Committee up and running and then he would step aside, the majority of members concurred. Moved by Richard Marceau, seconded by Glenn Murphy A vote of confidence for current chair. Passed by majority of members, a recorded vote was requested; however it was agreed that minutes show that only two members Helen Bajorek MacDonald and Ron Collis voted not, the other six members vote in support. 6 in favor 2 against Carried Further discussion took place regarding the length of time the current chair will sit as the Terms of Reference called for the Mayor to be the Interim Chair. Moved by Richard Marceau, seconded by Johnathan Carried Wheatle "that there be a review of the chair in a minimum of 12 months time during which a grooming process takes place for a new chair" During discussion it was suggested that Amy Burke would take over the position of chair when the interim chair vacates but Am Burke declined the nomination at this time. A roval of minutes moved to next meetin . Clarington Challenge is the name given to our partnership with Channel 12. Jennifer Cooke will circulate more information on this initiative in a separate e-mail. A sub- committee will be formed to work on this initiative. In the mean time, members were encouraged to reply with email comments to Jennifer once the information is received. The Municipality of Clarington is currently undertaking a review of the Official Plan. A sub-committee has been formed to make comments and suggestions on this document. The Volunteers to work on the OP Review are: Amy Burke, Elva Reid, Mary Novak, and Glen Murphy Committee was con ratulated on movin forward. To ad'ourn. Jennifer Subcommittee: Amy Burke, Elva Reid, Mary Novak, Glen Murphy Carried Page 2 of 2 Munk:ipality of C1arlngton livin(! Green -L.L:.1J1r;CCi,-,,-, Community Advisory Committee Draft MINUTES May 27, 2008 Committee Members Present: Amy Burke Helen Bajorek MacDonald Elva Reid Dave Clark Jonathan Wheatle Gordon Johnston Ron Collis Vanessa Hughes Madison Stange Richard Marceau Co-ordinators Present: Carlos Salazar Jennifer Cooke Sheila Hall Staff Present Susan Hajnik Regrets: Mayor Abernethy Mary Novak Glen Murphy Lisa Backus Agehdifltem .;.. ........ ; ii i.;........ ...... i/.. .........1lctloh ; Opening Remarks Co-chair Amy Burke welcomed everyone to the meeting. Mayor Abernethy and Councillor Novack are attending a special council meeting tonight and are unable to join us. Agenda The following items will be added to this agenda: . Pyrolytic Gasification . Burn Barrels . Budget for conferences Motion Moved by Gordon Johnston, seconded by Jonathan Wheatle Carried 'That the agenda for May 27, 2008 be accepted with additions noted" Minutes Moved by Vanessa Hughes, seconded by Jonathan Wheatle That the minutes of November 2007, January 2008, Carried February 2008 and April 2008 be approved." Business Arising Committee agrees that one of the primary roles of this committee is to be a resource to the community on issues/ideas for a sustainable green community. Delegations, such as the April 2008 delegation of Mr. Stephenson enable committee to have open dialogue to new ideas. Official Plan Carlos Salazar gave his presentation on the Official Plan Review Review and the role that committee will play in this process. The Official Plan Review process in an opportunity for everyone to contribute their ideas towards helping to shape the future of our communitv. Mav 08 minutes. ........ .f'~~f!.1. 9.f 3.... :( Deleted: May 27 08 minutes. doc Clarington Challenge CCC C C c There was discussion about the growth that the community has experienced in the last few years and the need for the community to get more involved in the Official Plan review process. The Chair encouraged the members to attend the upcoming community meetings for the Official Plan review. Committee members all filled-out the questionnaire based on the five questions of the Official Plan Review Discussion paper. Results to be presented at the next meeting. Jennifer Cooke provided a progress report on the Clarington Green Challenge, our partnership with Channel 12. During the last couple of months things have moved along. We will be purchasing 45, 30 second commercials each month. There has been great interest in the program from local business partners. Confirmed partners in the project in addition to the Municipality are: Veridian Connections, Hydro One, Ontario Power Generation - Darlington, and Waste Management. These groups are working on a measurement process that will be consistent throughout the Challenge period. Target launch date is June 16, 2008 and the program will run for a full 12 months. Communications A communications sub-committee will be formed to work on pieces for the e-newsletter, paper newsletter put out by Clarington quarterly, content and ideas for the commercials mentioned in the Clarington Challenge and explore other avenues to get green tips/ideas out to the public. First meeting of the sub-committee will be Wednesday, June 4. Details will be forwarded to the members. Future Agenda Next Meeting June's meeting should start with items from today's agenda that we did not have time to address. These would include: New Business · Items referred to Committee from Council o Change for the Environment program (PDF pages 1-11) o Energy Conservation week (12) . Other o Green Gaels "Keep it Green" program o Youth Initiative - Trinity Earth etc. o OEA Energy Leaders Roundtable (13) o Smog Summit (14-15) As well as the items that were added to today's agenda: · Pyrolytic Gasification . Burn Barrels . BUdget for conferences Jennifer Amy Madison Ron Gordon The next meeting will be held on June 24, 2008 We will be meeting at UOIT. Meeting will start at 5:30, dinner will be provided. Directions will be forwarded to members Susan Mav 08 minutes. .. . . upum....m.........J)a~e.2.l?f3./ . . { Deleted: May 27 08 minutes. doc A enda Item Motion closer to the date. Moved by Elva Reid, seconded by Richard Marceau That the meetin be ad'ourned.. Carried May 08 minutes,.. . ......... ..u..u...... U .u....... u........ u..... u.... ... .f'afle. 3.9/;3.., ," "" { Deleted: May 27 08 minutes. doc CJlJLiJJ.gton REPORT #1 REPORT TO COUNCIL MEETING OF JUNE 9, 2008 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, JUNE 2, 2008 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) PSD-056-08 2007 Growth Trends Review (b) OPD-006-08 Clarington Pitch-In Canada Clarington Clean and Green (c) ESD-008-08 Monthly Response Report - April 2008 (d) Delegation - Richard Ward - Taxes 2. DRAFT PLAN OF CONDOMINIUM APPLICATION APPLICANT: HALMINEN URBAN COMMUNITIES INC. THAT Report PSD-050-08 be received; THAT provided the fencing issues raised at the Public Meeting are addressed to the satisfaction of the Planning Services Department, that the Draft Plan of Condominium application, submitted by Halminen Urban Communities Inc. be approved and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 3 to Report PSD-050-08; THAT a copy of Report PSD-050-08 and Council's decision be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-050-08 and any delegation be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Report #1 2 June 9, 2008 3. APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW BY BOWMANVILLE CREEK DEVELOPMENTS INC. TO PERMIT A WIDER RANGE OF COMMERCIAL USES THAT Report PSD-051-08 be received; THAT the application submitted by Bowmanville Creek Developments Inc. be further processed by staff for the preparation of a further report following the receipt of all outstanding information and agency comments; THAT a copy of Report PSD-051-08 and Council's decision be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-051-08 and any delegations be advised of Council's decision. 4. ORONO COMMUNITY IMPROVEMENT PLAN AMENDMENT THAT Report PSD-052-08 be received; THAT the Orono Community Improvement Plan Amendment contained in Attachment 1 to Report PSD-052-08, be received and that Staff consider the comments received in writing or at the Public Meeting prior to finalizing the Amendment; and THAT any interested party or delegation be advised of Council's decision. 5. STREET NAME CHANGE FOR SWARBRICK STREET THAT Report PSD-053-08 be received; THAT the by-law to amend By-law 86-112, being the Street Name Map and Street Name Inventory, as contained in Attachment 2 to Report PSD-053-08, be approved; THAT a copy of Report PSD-053-08 and Council's decision be forwarded to the Durham Regional Police and the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-053-08 and any delegations be advised of Council's decision. Report #1 3 June 9, 2008 6. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 8, 2008 THAT Report PSD-054-08 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on May 8, 2008 for applications A2008-0009 and A2008-0016 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on May 8, 2008 for application A2008-0015 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. 7. MUNICIPAL ROSTER OF CONSULTANTS FOR THE PREPARATION OF ENVIRONMENTAL IMPACT STUDIES THAT Report PSD-055-08 be received; THAT the termination date for the Roster of Consultants for the Preparation of Environmental Impact Studies be extended until the Official Plan Amendment for Bill 51-Planning Reform which clearly defines "complete application" takes effect; THAT the Purchasing By-law 2006-127 be waived; and THAT all interested parties listed in Report PSD-055-08 and any delegation be advised of Council's decision. 8. HERITAGE PERMIT FOR BEECH AVENUE RECONSTRUCTION, BEECH AVENUE HERITAGE CONSERVATION DISTRICT THAT Report PSD-057-08 be received; THAT Heritage Permit Application HP2008-01 for the Reconstruction of Beech Avenue be approved; and THAT all interested parties listed in Report PSD-057-08 and any delegations be advised of Council's decision. Report #1 4 June 9, 2008 9. AMENDMENT NO. 62 TO THE CLARINGTON OFFICIAL PLAN TO PERMIT A MEDIUM DENSITY DESIGNATION APPLICANT: 821013 ONTARIO LIMITED (WILLIAM TONNO CONSTRUCTION) THAT Report PSD-058-08 be received; THAT proposed Amendment No. 62 to the Clarington Official Plan, in response to an application submitted on behalf of 821013 Ontario Limited (William Tonno Construction), be adopted and the necessary By-law contained in Attachment 3 to Report PSD-058-08 be passed; THAT the Region of Durham and Municipal Property Assessment Corporation (MPAC) be informed of Council's decision; and THAT all interested parties listed in Report PSD-058-08 and any delegations be advised of Council's decision. 10. CLARINGTON BEECH CENTRE PARKING STUDY THAT Report EGD-026-08 be received; THAT the Municipality of Clarington act as a resource to the Clarington Older Adults Association (COM) over the next year as they work through the potential parking solutions outlined within Report EGD-026-08; THAT Council re-visit this issue again in one year upon receipt of a written report to Council from the Clarington Older Adults Association (COM) detailing the efforts that have been made; THAT discussions take place at that time about the success of these initiatives as well as any appropriate next steps; and THAT any interested parties be notified of Report EGD-026-08. 11. PARKS AND RECREATION ONTARIO (PRO) CALL FOR ACTION ON AGING INFRASTRUCTURE FUNDING THAT Report CSD-012-08 be received; THAT Council endorse the Parks and Recreation Ontario Report entitled "Investing in Healthy and Active Ontarians Through Recreation and Parks Infrastructure"; and THAT Council convey their support for Report CSD-012-08 and for funding programs for aging recreation, parks and sport infrastructure to the appropriate provincial representatives. Report #1 5 June 9, 2008 12. JUNE IS RECREATION AND PARKS MONTH THAT Report CSD-014-08 be received; and THAT the month of June 2008 be proclaimed Recreation and Parks Month as follows: WHEREAS, in the Municipality of Clarington, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for residents and visitors from around the world; and WHEREAS, recreation enhances quality of life, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles; and WHEREAS, recreational participation builds family unity and social capital; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity; and WHEREAS, parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promote stewardship of the natural environment; and WHEREAS, recreation, therapeutic recreation and leisure education are essential to the rehabilitation of individuals who have become ill or disabled, or disadvantaged, or who have demonstrated anti-social behavior; and WHEREAS, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and curb employee absenteeism; and WHEREAS, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities; and WHEREAS, Ontario has proclaimed that June, which witnesses the greening of Ontario and serves as a significant gateway to family activities, be designated as Recreation and Parks Month, which will annually recognize and celebrate the benefits derived year round from quality public and private recreation and parks resources at the local, regional and provincial levels: NOW THEREFORE BE IT RESOLVED THAT, the Council of the Municipality of Clarington, in recognition of the benefits and values of Recreation and Parks, does hereby proclaim the month of June as Recreation and Parks Month. Report #1 6 June 9, 2008 13. COMMUNITY SERVICES DEPARTMENT STRATEGIC PLAN THAT CSD-015-08 be received; and THAT the Community Services Department Strategic Plan (Attachment #1 to Report CSD-015-08) be adopted in principal. 14. ANIMAL SERVICES QUARTERLY REPORT - JANUARY TO MARCH, 2008 THAT Report CLD-018-08 be received; and THAT a copy of Report CLD-018-08 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 15. APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICERS (SUMMER) THAT Report CLD-019-08 be received; THAT the by-laws attached to Report CLD-019-08 to appoint Municipal Law Enforcement Officers be approved by Council; and THAT Ritchie Jacob and Aaron Coutu be advised of Council's actions. 16. TENDER CL2008-5, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT - HV AC SERVICES THAT Report COD-029-08 be received; THAT Cynergy Mechanical Limited, Etobicoke, Ontario, with a total estimated bid price of $128,229.15 (excluding G.S.T.), being the second lowest responsible bidder meeting all terms, conditions and specifications of the Tender CL2008-5, be awarded the contract to provide Mechanical Equipment Maintenance for HV AC Services, as required by the Municipality of Clarington Operations Department and Community Services Department; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the Department of Operations and Department of Community Services, various operating accounts. Report #1 7 June 9, 2008 17. NEWCASTLE FELLOWSHIP BAPTIST CHURCH - LETTER OF AGREEMENT - LEGAL RIGHT-OF-WAY - EXISTING DRIVEWAY THAT Report COD-030-08 be received; THAT the Letter of Agreement between the Newcastle Fellowship Baptist Church and the Municipality of Clarington granting the right-of-way of the existing driveway, in perpetuity, be approved; and THAT the By-law attached to Report COD-030-08 marked Schedule "A" authorizing the Mayor and the Clerk to execute the Letter of Agreement with the Newcastle Fellowship Baptist Church be approved. 18. TENDER CL2008-19, SUPPLY AND HAULING GRANULAR MATERIAL THAT Report COD-032-08 be received; THAT Robert E. Young Construction Limited, Peterborough, Ontario, with a total bid price of $241 ,322.85 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2008-19, be awarded the contract for the Supply and Hauling of Granular Material; and THAT the funds expended be drawn from the Department of Operations, various 2008 Operations Road Maintenance and Construction budget. 19. CL2008-12, MEARNS AVENUE & CONCESSION ROAD 3 RECONSTRUCTION THAT Report COD-034-08 be received; THAT Cobourg Development Services, Cobourg, Ontario with a total bid in the amount of $1 ,863,233.74 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of tender CL2008-12, be awarded the contract for the Mearns Avenue and Concession Road 3 Reconstruction as required by the Engineering Department; THAT funds required in the amount of $2,308,522.87 (which includes $1 ,863,233.74 tendering, consulting and contingencies and less the Region of Durham portion) be drawn from Engineering 2008 and 2007 Capital Accounts # 110-32-330-83208-7401 Mearns Avenue in the amount of $1 ,448,522.87 and # 110-32-330-83319-7401 Concession Road 3 in the amount of $860,000.00; THAT the tender award be subject to the approval of the Regional Municipality of Durham for their portion of the work; and THAT the By-law attached to Report COD-034-08 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Report #1 8 June 9, 2008 20. PRESENTATION - SENSES - REGARDING AIR EMISSIONS STANDARDS THAT the presentation from SENSES be received with thanks. 21. DELEGATION - KRISTIN ROBINSON - HEALTH STUDIES ON PROPOSED EFW FACILITY THAT the delegation of Ms. Kristin Robinson be received with thanks. 22. NEW BUILD AT ONTARIO POWER GENERATION WHEREAS the Government of Ontario is preparing to make an important decision pertaining to the location of new nuclear reactors; WHEREAS the past and present Council of the Municipality of Clarington supports nuclear energy; WHEREAS the Municipality of Clarington has enjoyed a long-standing, positive, open, transparent, and mutually supportive relationship with Ontario Power Generation (OPG) and is confident in OPG's safe and reliable operation of the Darlington Generating Station: NOW THEREFORE BE IT RESOLVED THAT the Premier of the Province of Ontario and the Provincial Minister of Energy be advised that the Council of the Municipality of Clarington fully supports Nuclear New Build at the Darlington Generating Station "B" site; AND FURTHER THAT this resolution be forwarded to the Province of Ontario and to the Regional Municipality of Durham. 23. CORRESPONDENCE - VALIANT PROPERTY MANGEMENT - REGARDING REPORT FND-012-08 THAT the correspondence from Valiant Property Management Regarding Report FND-012-08 be referred to the Director of Finance. 24. CORRESPONDENCE - DURHAM REGION HOME BUILDERS ASSOCATION _ REGARDING REPORT FND-012-08 THAT the correspondence from the Durham Region Home Builders Association be referred to the Director of Finance. 25. CORRESPONDENCE - WILMOT CREEK - REGARDING REPORT FND-012-08 THAT the correspondence from Wilmot Creek be referred to the Director of Finance. Report #1 9 June 9, 2008 26. CORRESPONDENCE - SUSAN & DEREK BORDENS, MELODIE & SHAWN MUIR - REGARDING REPORT PSD-050-08 THAT the correspondence from Susan and Derek Bordens, and Melodie and Shawn Muir be referred to the Director of Planning Services. SUMMARY OF BY-LAWS June 9, 2008 BY-LAWS 2008-096 Being a by-law to authorize the execution of Minutes of Settlement of the action to commence by Macourtice Developments Inc. Against the Municipality of Clarington and the Satisfaction Piece contained in Schedule B of the Minutes of Settlement (Staff Report #1 ) 2008-097 Being a by-law to authorize the execution of the Second Amending Agreement to the agreement between the Municipality of Clarington, Claret Investments Ltd. and 1361189 Ontario Limited dated June 24, 2002 (Staff Report # 1) 2008-098 Being a By-law to amend By-law 86-112, a by-law to establish a Street Name Map and Street Name Inventory in the Municipality of Clarington (Item 5 of Report #1 ) 2008-099 Being a By-law to adopt Amendment No. 62 to the Clarington Official Plan (Item 9 of Report #1 ) 2008-100 Being a By-law to appoint a Municipal Law Enforcement Officer (Item 15 of Report #1) 2008-101 Being a By-law to appoint a Municipal Law Enforcement Officer (Item 15 of Report #1) 2008-102 Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and Newcastle Fellowship Baptist Church, Newcastle, Ontario, for the legal right-of-way of the existing driveway at the Newcastle Fellowship Baptist Church, 200 King Avenue, East, Newcastle, Ontario (Item 17 of Report #1) 2008-103 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Cobourg Development Services, Cobourg, Ontario for the Mearns Avenue and Concession Road 3 Reconstruction (Item 19 of Report #1 ) 2008-104 Being a By-law to amend Municipality of Clarington Development Charge By-law No. 2005-108, as amended by By-law No. 2007-195 and By-law 2006-160 (Unfinished Business) 2008-105 Being a By-law to appoint individuals as Parking Enforcement Officers for Private Property (47 Liberty Street South) 2008-106 Being a By-law to appoint individuals as Parking Enforcement Officers for Private Property (4098 Regional Road #9) :s: '" 0 :J , 0. ~ 0> . 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