HomeMy WebLinkAbout03/25/2008
CJ&illgron
DATE: TUESDAY, MARCH 25, 2008
TIME: 7:00 P.M,
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETING
Minutes of a regular meeting of Council held March 3, 2008
PRESENTATION
a) Veridian Corporation 2008 Dividend Cheque
b) Mark Canning - Tyrone Community Centre
DELEGATIONS (List as ofTime of Publication)
a) Peter Evans, President, Clarington Older Adult Centre Board - Report
COD-O 16-08 - Bowmanville Tennis Club - Lease Renewal (Item 11 of
Report #1)
COMMUNICATIONS
Receive for Information
I - 1 Minutes of the Clarington Museum and Archives Board dated
February 13, 2008
I - 2 Minutes of the Clarington Living Green Community Advisory
Committee dated February 26, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
Council Agenda
- 2 -
March 25, 2008
I - 3 Minutes of the Central Lake Ontario Conservation Authority dated
February 20,2008
I - 4 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated February 19, 2008
I - 5 Minutes of the Newcastle Memorial Arena Management Board dated
February 12, 2008
I - 6 Minutes of the Clarington Heritage Committee dated February 19,
2008
1-7 Linda J. Laliberte, CGA, CAO/Secretary-Treasurer, Ganaraska
Region Conservation Authority - 2007 Annual Report and Financial
Statements
I - 8 Elisha Gennara, Julia Potocnik, Greg and Lisa Rodd, Kristin D,
McKinnon-Rutherford, Russ Aitchison and Gail Wensink -
Energy-From-Waste
1-9 Jennifer Allan, Administrative Assistant, City Clerk Services, City of
Oshawa - "Earth Hour"
1-10 David Caplan, Minister, Ministry of Public Infrastructure Renewal-
Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF)
I - 11 Fred and Sandy Archibald, Archibald Orchards and Estate Winery -
"Donald Cooper's Boot Camp" and "Clarington,net" Newsletter
1-12 Gord Steeves, President, Federation of Canadian Municipalities
(FCM) - "Stepping Up to the Climate Change Challenge:
Perspectives on Local Government Leadership, Policy and Practice in
Canada"
I - 13 Shawn and Angie Lumsden - Oshawa/Durham/Ontario Air Quality
1- 14 George S, Graham, AMCT, CMC, Township of Brock - Proposed
Provincial Action to Limit Phosphorus Loading from Sewage
Treatment Plants in the Lake Simcoe Basin
I - 15 P. M. Madill, Regional Clerk, Regional Municipality of Durham -
Annual Solid Waste Management Servicing and Financing Study and
the Proposed 2008 Business Plans, Budgets and Related Financing
Report
1-16 P. M, Madill, Regional Clerk, Regional Municipality of Durham - Long
Term Strategic Property Tax Plan for the Region of Durham: 2008
Update
Council Agenda
- 3-
March 25, 2008
I - 17 Sally Barrie, Administrator - Approval of 2008 Municipal Grant
Request
1- 18 Roger Anderson, Regional Chair, Regional Municipality of Durham-
Rail Link Between Peterborough and Toronto
1- 19 Janice Willett, MD, FRCSC, President, Ontario Medical Association-
Support to Ban Smoking in Cars Carrying Children
I - 20 Allan Hewitt, Library Board Chair, Clarington Public Library-
Approval of 2008 Capital and Operating Budget Requests
I - 21 Jim Watson, Minister, Ministry of Municipal Affairs and Housing -
Designation of Provincial Surplus
I - 22 Sheila Carson, President, Teachers of English as a Second
Language Association of Ontario - English as a Second Language
Week
1-23 Rob Macisaac, Chair, Metrolinx - Regional Transportation Plan (RTP)
Across the Metropolitan Region of the Greater Toronto and Hamilton
Area (GTHA)
I - 24 The Honourable Dwight Duncan, Minister of Finance and The
Honourable Jim Watson, Minister of Municipal Affairs and Housing -
Ontario Municipal Partnership Fund (OMPF)
I - 25 The Honourable Steve Peters, Speaker of the Legislative Assembly of
Ontario - "Commemorative Bells Project".
1- 26 Mayor Pat Perkins, Mayor, Town of Whitby- Provincial Budget
I - 27 Rae Horst, Conservation Authorities Moraine Coalition (CAMC) -
Conservation Authorities Moraine Coalition 2007 Accomplishments
I - 28 The Honourable Jim Watson, Minister, Ministry of Municipal Affairs
and Housing - "Earth Hour"
Receive for Direction
D - 1 Paul Pressick - Vehicle Idling
D - 2 Durham Region Labour Council -"Day of Mourning"
D - 3 Shelley Burns, ND, Chair, Board of Directors, Ontario Association of
Naturopathic Doctors (OAND) - "Naturopathic Medicine Week"
Council Agenda - 4 - March 25, 2008
D - 4 Paul Siemon, Hands In Motion, Massage Therapy and Sports Injury
Clinic - 2008 Terry Fox Run
D - 5 Michael Chan, Minister, Ministry of Citizenship and Immigration -
Lincoln M. Alexander Award 2008
D - 6 Garth Gilpin, Secretary-Treasurer, Historic Downtown Bowmanville
Business Centre - Free Parking in Downtown Bowmanville
D - 7 Garth Gilpin, Secretary-Treasurer, Historic Downtown Bowmanville
Business Centre - Request for Temporary By-law to Prohibit Sign
D - 8 Dave Sebben, Kinsmen Club of Bowmanville - Annual Home Show
and Carnival
D - 9 Mad River Institute for Political Studies - Mail-In Balloting
D - 10 Steve Shanks and Murray Walton, Lions Club of Courtice - Purina
Walk for Dog Guides
D - 11 Cyndi Di Pietro, CURE Foundation - National Denim Day
D - 12 Jim Richards - Practices and Procedures
D - 13 Shelly van Empel, Corporation of the Town of Milton - Security
Deposits for the Rehabilitation of Aggregate Pits and Quarries
D - 14 Pam Gilroy, Regional Clerk, Regional Municipality of Niagara - Fair
and Equitable Representation in the House of Commons
D - 15 Brian Fallis, Chair, Ganaraska Region Conservation Authority -
Redevelopment of the Ganaraska Forest Centre
D - 16 P. M. Madill, Regional Clerk, Regional Municipality of Durham-
Retirement Homes
D - 17 Bob Sweet, Mayor, Town of Petawawa - Support for Canadian Troops
D -18 Leigh McSwan - Miss Universe Canada 2008 Pageant
D - 19 Laura Moy, Director Staff Services/Clerk, the Corporation of the Town
of Tecumseh - Canada-Ontario Municipal Rural Infrastructure Fund
(COMRIF) Agreement
D - 20 Cheri Smith, Committee Member, Bowmanville 150th Anniversary
Committee - 150th Anniversary Flags
Council Agenda
- 5-
March 25, 2008
D - 21 R. A. Fowler, Secretary, Ontario Property and Environmental Rights
Alliance (OPERA) - Expanding the Greenbelt
D - 22 Libby Racansky - Lack of or No Public Input on Planning Process
COMMITTEE REPORT
1. General Purpose and Administration Committee Report of March 17, 2008
STAFF REPORT
1. Report PSD-030-08 - Official Plan Review Special Meeting of Council
2. Confidential Verbal Report of the Solicitor concerning a Legal Matter
BUSINESS ARISING FROM NOTICE OF MOTION
UNFINISHED BUSINESS
1. Correspondence Item D - 17 from Mayor Pat Perkins, Town of Whitby-
Waste Diversion Challenge (Tabled at the March 3, 2008 Meeting)
2. Report CSD-004-08 - Grant Request - Big Brothers and Sisters of Clarington
(Referred at the March 3, 2008 Meeting)
3. Report CSD-006-08 - Grant Request - Latenite Productions (Tabled at the
March 3, 2008 Meeting)
4. Confidential Verbal Report of the Solicitor concerning a Property Matter
(Tabled at the March 3, 2008 Meeting)
BY-LAWS
NOTICES OF MOTION
OTHER INFORMATION
CONFIRMING BY-LAW
ADJOURNMENT
Clmil1glOn
Council Meeting Minutes
MARCH 3, 2008
Minutes of a regular meeting of Council held on March 3, 2008, at 7:00 p.m., in the
Council Chambers.
Councillor Foster led the meeting in prayer.
ROLL CALL
Present Were:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
CouncillorW. Woo
Chief Administrative Officer, F. Wu
Facilities Manager, G. Acorn
Director of Engineering Services, T. Cannella
Director of Planning Services, D. Crome
Parks Supervisor, B. Genosko
Deputy Treasurer, L. Gordon
Director of Corporate Services and Human Resources, M. Marano
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
ANNOUNCEMENTS
Councillor Hooper stated he had the privilege of representing Mayor Abemethy on
Friday, February 29, 2008, at the Greater Toronto Countryside Mayors' Alliance
meeting in Milton. He advised Ontario's Environment Commissioner Gord Miller
addressed the group on sustainable planning, matters of water and air quality, growth
issues that impact the greenbelt and the health of the great lakes. Councillor Hooper
invited Commissioner Miller to address Clarington Council on environmental issues
and he has accepted the invitation. He also highlighted the Caledon Countryside
Alliance's "Grown in Peel Guide" and suggested the brochure be forwarded to the
Clarington Agricultural Advisory Committee.
Council Meeting Minutes
- 2-
March 3, 2008
Councillor Hooper advised of the Clarington Firehouse Youth Centre speak-out-
"Firehouse Out Loud" to be held on March 20, 2008 providing an opportunity for youth
and staff to discuss the future direction of the centre. He also advised that May 1 to
May 8,2008, is "Youth Week" and that on May 7th, a Clarington Idols contest will be
held.
Councillor Trim advised Regional Finance Commissioner Jim Clapp provided are-cap
of the Federal Budget and implications for Durham Region to Regional Councillors.
He will have copies made of Mr. Clapp's presentation for Members of Council.
Councillor Trim stated he attended the launch of the Region of Durham's 2008
Tourism campaign on Thursday, February 28, 2008, noting the Honourable
Peter Fonseca, Minister of Tourism was in attendance and that several local venues
including the Tyrone Mill and Pingle Farms were represented.
Councillor Trim advised Unical is scheduled to build a large glass recycling plant in the
City of Brampton by July, 2008. He noted currently Durham Region ships glass to
Montreal for processing and the opening of the plant in Brampton will realize
significant savings for Durham.
Councillor Foster highlighted the success of the Friends of the Second Marsh Social
Dinner and Silent Auction held on Saturday, March 1, 2008, supporting Friends of the
Second Marsh initiatives.
Councillor Foster advised volunteers are needed to serve pancakes at the Annual
Maple Sugar Festival during March Break at Purple Woods Conservation Area.
MINUTES
Resolution #C-095-08
Moved by Councillor Hooper, seconded by Councillor Foster
THAT the minutes of a regular meeting of Council held on February 11, 2008, be
approved.
"CARRIED"
PRESENTATIONS
Laurie Swami, Director Licensing, Nuclear Generation Development, Ontario Power
Generation (OPG) addressed Council to present an update on the Darlington B
Environmental Assessment. Ms. Swami introduced Wayne Robbins, Senior Vice
President, Vanessa Hughes and Sue Thurston, Ontario Power Generation who were
also in attendance.
Council Meeting Minutes
- 3-
March 3,2008
Through use of a PowerPoint presentation Ms. Swami provided an overview of the
Darlington New Build Project to construct and operate a nuclear power plant with up to
four nuclear units at OPG's Darlington Nuclear site; reviewed the Environmental
Assessment timelines including site preparation and construction, operational,
decommissioning and abandonment phases; detailed the project scope, study
areas/spatial boundaries, status of environmental baseline studies and highlighted
feedback from the fall 2007 Community Information Sessions. Ms. Swami stated a
decision on the type of reactor has not been determined. She also advised that a
Darlington Infrastructure and Information Sharing Committee has been established to
meet with OPG and noted that this past fall over 200 participants attended the
Community I nformation Session. Ms. Swami provided copies of the Community
Information Session Report to Members of Council indicating that the report is also
available on OPG's website. Ms. Swami announced that OPG will be opening a
storefront in the Bowmanville area later this spring to enable the public to drop in and
obtain information about the project and that it will remain open during the entire EA
process. Ms. Swami reviewed the Federal approval process indicating documents
have been submitted to the regulator and they are waiting for Ministerial approval to
proceed.
In response to a question concerning CANDU reactors, Ms. Swami advised the
selection of technology will be made by the Province based on the best choice for
Ontario and that they have submitted nine different technologies including CANDU.
In response to a question concerning traffic volumes, Ms. Swami replied that OPG will
communicate with the Province regarding interchanges from Highway 401 to address
increased traffic associated with the new build.
In response to a question concerning tritium management, Mr. Robbins stated tritium
emissions are very low, maintained and captured. He stated OPG is the first station to
get a renewed five-year license and thanked the Municipality for their support. He
advised that specific information on tritium could be incorporated as part of OPG's
next update to Council.
DELEGATIONS
June Clark addressed Council concerning Correspondence Item D - 14 - Honouring
Mabel Emma Bruce. Ms. Clark highlighted the accomplishments and honours
awarded to Ms. Bruce, a highly decorated Nursing Sister during World War One, the
first Superintendent of Bowmanville Hospital, and the founder of the first training
school for nurses at the Bowmanville Hospital and advised the Bowmanville Nurses'
Association feel it would be appropriate to recognize Ms. Bruce during Bowmanville's
150th Anniversary Celebrations with the renaming of Lambert Street from
Queen Street South to "Mabel Emma Bruce Way" and the installation of a cairn at the
site of the original Bowmanville Hospital. Ms. Clark also requested that any fees
involved with the street naming application be waived.
Council Meeting Minutes
-4-
March 3, 2008
Libby Racansky addressed Council concerning Correspondence Item 0 - 16-
Hancock Neighbourhood. Ms. Racansky expressed concern that area residents are
subsidizing development. She stated extension of services are in violation of the
Planning Act and Greenbelt Plan and questioned who will be responsible for the cost
of the connection of municipal services and works to residential properties. Through
use of a PowerPoint presentation, Ms. Racansky highlighted flow of ground water in
Courtice North, reviewed the profile of wells and groundwater on Hancock Road, and
outlined differing opinions on which aqUifer supplies wells and streams.
Ms. Racansky requested that Council ensure that the Hancock Neighbourhood Plan,
naming and location of roads, lighting, rehabilitation of ditches, roads, bridge and
wetlands be considered and reviewed prior to the completion of development so that
the well-being of current and future residents is addressed and that the developer be
financially responsible for those items in accordance with the Conditions of Approval.
Bryce Jordan addressed Council on behalf of Roslyn Houser concerning Item 2 of
Unfinished Business - Report FND-007-08 - Financial Impact Analysis of New
Development Areas. Mr. Jordan reiterated the comments of Roslyn Houser who
appeared at the General Purpose and Administration Committee meeting on
February 25, 2008, noting developers in the North Village Neighbourhood in
Newcastle Village are pleased to see that the staff report suggests that development
can move forward. Mr. Jordan confirmed his clients have no objections to the
recommendations in the report.
Mark Canning and Brian Bradshaw, Latenite Productions addressed Council
concerning Item 47 of Report #1 - Report CSD-005-08 - 2008 Municipal Grants.
Mr. Canning advised Latenite Productions, a non-profit organization supporting youth
through artistic culture, has two main areas of focus - to raise funds and provide
visibility for their youth music program - Clarington Outreach, a program recently
formed in partnership with the Firehouse to provide alternatives to youth with special
attention in the area of creativity through music, and to provide new, young and
mature talents from Clarington and Durham Region the opportunity to express and
share their musical experience by facilitating them with the chance to perform with
other experienced and established musical entertainers. Mr. Canning stated over the
past year they have hosted a number of fund raising events and this year they would
like to expand one of their annual music events to an outside music festival. He noted
they have an agreement to hold an outdoor music festival with Mosport Intemational
Raceway which will provide an opportunity to draw visitors from beyond Durham
Region. Mr. Canning stated in order to host an event of this size they will need help
and support and without receiving a grant from the municipality it could negatively
affect their ability to do so. Mr. Canning stated Latenite music festivals enrich
Clarington and the cultural life of the community and requested Council to help them
continue this important work and to support the youth of Clarington. Mr. Canning
distributed information on their mission to Members of Council.
Council Meeting Minutes
- 5 -
March 3, 2008
Nick Mensink addressed Council conceming Item 2 of Unfinished Business - Report
FND-007-08 - Financial Impact Analysis of New Development Areas. Mr. Mensink
advised he has met with members of staff to determine what the implications would be
and that he has no further objection to the report coming forward. Mr. Mensink stated
he looks forward to working with staff in bringing conditions of draft approval to the
General Purpose and Administration Committee on March 30, 2008.
Kirk Kemp addressed Council concerning Item 2 of Unfinished Business - Report
FND-007-08 - Financial Impact Analysis of New Development Areas stating he owns
property north of Concession Road 3 and has been working on development for 15
years. Mr. Kemp stated he has met with staff to review the financial impact study and
concludes that there will be no significant impact, and advised he appreciates staff's
efforts and looks forward to the development proceeding.
Ted Watson, Director-at-Large, Durham Agricultural Advisory Committee (DAAC)
addressed Council concerning Correspondence Item 1- 17 - Durham/York Residual
Waste Study Fact Sheets on Energy From Waste. Mr. Watson stated DAAC has not
established an official position on the site and that the Fact sheets were requested by
DAAC because of questions raised regarding safety of food in the area. He stated
DAAC is leaning towards Energy-From-Waste as the alternative of landfill is not
appealing and because of the possibility of revenue recapture from waste. Mr.
Watson acknowledged there are still a number of questions to be answered and that
they would like to see the best technology secured and continuous monitoring in
place.
Colin McLachlan addressed Council on behalf of Baseline Developments Group
concerning Item 2 of Unfinished Business - Report FND-Q07-08 - Financial Impact
Analysis of New Development Areas. Mr. McLachlan reiterated the comments of
previous speakers in thanking Council for deferring the report to allow developers time
to meet with staff and to review the financial impact study. Mr. McLachlan stated
issues that relate to the impacts of the capital projects and infrastructure for the
Northglen Neighbourhood were put on the table and resolved and he has no objection
to the report moving forward and looks forward to the conditions of draft approval
being brought forward to the General Purpose and Administration Committee on
March 30, 2008.
Council Meeting Minutes
- 6-
March 3, 2008
COMMUNICATIONS
Resolution #C-096-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the communications to be received for information be approved, with the
exception of Items I - 1, 1- 3, 1- 12 and 1- 16.
"CARRIED"
I - 2 Minutes of the Clarington Living Green Community Advisory
Committee dated November 27,2007, and January 22, 2008.
I - 4 Minutes of the Clarington Museums and Archives Board dated
January 9, 2008.
I - 5 Minutes of the Durham Nuclear Health Committee (DNHC) dated
January 18, 2008.
I - 6 Minutes of the Santa Claus Parade Committee dated December 5,
2007.
I - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on January 23, 2008, Regional Council passed
the following resolution pertaining to Short Term Contracts for
Regional Waste Collection and Processing Services in the Townships
of Brock, Scugog, and Uxbridge and the Municipality of Clarington:
"a) THAT Finance staff be authorized to negotiate a short term
contract with Miller Waste Systems for waste collection and
processing services in the Townships of Brock, Scugog and
Uxbridge from November 5, 2008, to Monday, March 30, 2009,
where all Blue Box recyclables are delivered to the Regional
Municipality of Durham's new Material Recovery Facility;
b) THAT Finance staff be authorized to negotiate a short term
contract with Waste Management of Canada for waste collection,
processing and disposal services in the Municipality of Clarington
from October 1, 2008, to Monday, March 30, 2009, where all
residential garbage and bulky goods waste are delivered to the
Region's Landfill Site in Brock Township;
Council Meeting Minutes
-7-
March 3, 2008
c) THAT should the terms. and conditions ofthe negotiated short
term contracts, as noted in a) and b) above, be substantially
different than those of the existing contracts or should the
proposed prices exceed a standard inflationary adjustment, then a
subsequent report be presented to Regional Council for
consideration of alternate solutions;
d) THAT Part 0) of Council's resolution of March 28, 2007 and the
Joint Committee's resolution of March 20, 2007 with respect to
Joint Report #2007-J-09 be rescinded because the start dates for
the new waste collection tenders for weekly Blue Box recycling,
weekly Green Bin composting and bi-weekly garbage collection
service for the Municipality of Clarington and the Townships of
Brock, Scugog and Uxbridge are being extended from October 1,
2008 (Clarington) and November 5, 2008 (Brock, Scugog and
Uxbridge) to March 31, 2009, once existing waste collection
contracts have expired; and
e) THAT, subject to approval of the foregoing paragraph, Part 0) of
Council's resolution of March 28, 2007 and the Joint Committee's
resolution of March 20, 2007 with respect to Joint Report #2007-
J-09 now read as follows:
'0 ) THAT new waste collection tenders be issued for (a) the
weekly collection of Green Bin kitchen compost, (b) the
weekly collection of Blue Box recyclables, and (c) the once
every two week collection of garbage waste, with the
standard four (4) garbage bag limit, in the Municipality of
Clarington, and the combined areas of the Townships of
Scugog, Uxbridge, and Brock, to be effective March 31,
2009, once existing waste collection contracts have
expired':
I - 8 Ministry of Municipal Affairs and Housing News Release dated
February 13, 2008, advising the Province will hold public consultation
and information sessions on proposed changes to the Building Code
that would require fire sprinkler systems in newly constructed
multiple-unit residential buildings higher than three storeys to build
awareness about fire safety across the province, to highlight fire
safety challenges and home fire safety practices, and to discuss
common misconceptions regarding residential sprinkler systems. A
public consultation paper will be available on February 15, 2008, at
htto:/lwww.ontario.ca/buildinQcode and interested parties will have
until May 1, 2008 to submit comments. Public consultation sessions
will be held in late March and early April. Information on locations will
be posted at www.ofm.Qov.on.ca.
Council Meeting Minutes
-8-
March 3, 2008
I - 9 Peter W. Irvine, advising he recently visited Clarington's Total Hockey
and was very impressed with the display and found it very
entertaining; and, hoping that Council can find a way to reverse their
decision to close this great total hockey experience.
I - 10M. de Rond, Director of Legislative and Information Services/Town
Clerk, Town of Ajax, advising Council that on February 11, 2008, the
Town of Ajax passed the following resolution pertaining to Earth Hour:
''THAT the Town of Ajax participate in the Intemational Earth Hour
Challenge on March 29, 2008, from 8 p.m. to 9 p.m., to raise public
awareness of climate change;
THAT Town of Ajax staff and members of the Ajax Environmental
Advisory Committee initiate a public awareness campaign to
encourage local residents and businesses to participate in the Earth
Hour Challenge;
THAT this report be forwarded to area municipalities and to the
Municipality of the Region of Durham to encourage participation in the
Earth Hour Challenge from a region-wide perspective."
1-11 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on January 23, 2008, the Region of Durham
passed the following resolution pertaining to the Energy-From-Waste
Facility Preferred Site:
"a) THAT the Consultant Team's recommendation, Clarington 01, be
approved as the preferred site of the location of the Durham/York
Energy-From-Waste Facility for submission to the Ministry of the
Environment as part of the Individual Environmental Assessment.
b) THAT the Joint Waste Management Group of the Regions of York
and Durham be requested to agree to protect the health and
safety of the residents of Clarington and Durham by incorporating
into the design and installation of the EFW facility the most
modern and state of the art emission control technologies that
meet or exceed the European Union EU monitoring and
measurement standards;
c) THAT the Joint Waste Management Group of the Regions of York
and Durham be requested to commit to including in the Request
for Proposals and Certificate of Approval, Maximum Achievable
Control Technology (MACT) for the emission standards and
monitoring of the EFW facility; and
Council Meeting Minutes
- 9-
March 3, 2008
d) THAT the Region of Durham agrees to continue to support an
aggressive residual waste diversion and recycling program in
order to achieve and/or exceed on or before December 2010, a
70% diversion recycling rate for the entire Region and that such
aggressive programs shall continue beyond 2010."
I - 13 Kristin D. McKinnon-Rutherford forwarding a copy of her letter to the
editor of the Orono Times in response to an opinion published on
February 13, 2008, by Myno Van Dyke regarding incineration in
Europe and providing a reminder of the upcoming Nova Scotia Waste
Resource Management Symposium to be held in mid April.
1-14 Libby Racansky requesting Andrea Stoner, Project Co-ordinator,
Durham/York Residual Waste Study, to respond to whether the
Project Team can still claim that pollution from the Clarington 01
Energy-From-Waste site will only reach or be deposited within one
kilo metre of the preferred site as she has photographs of the plume
from the St. Marys Cement operation showing pollution from the
facility reaching areas 15 km from that site and feels a similar
situation would result from the Energy-From-Waste facility depending
on the wind and stack height.
I - 15 Association of Municipalities of Ontario Member Communication
dated February 25, 2008, advising that Premier McGuinty has
announced that $150 million in additional infrastructure funding
support for Ontario municipalities will be available under the Municipal
Infrastructure Investment Initiative (Mill), a program announced last
December as part of the Finance Minister's Fall Economic Statement
to the Legislature. Funding announcements under the program,
which was open to all classes of construction-ready municipally-
owned infrastructure projects, except public transit, will be made by
March 31, 2008, to existing applications submitted by the
February 15, 2008 deadline.
1-17 Durham/York Residual Waste Study Fact Sheet highlighting what an
Energy-From-Waste (EFW)/Incineration Facility will mean to the Local
Agricultural Community; indicating that the Region of Durham
recognizes the importance of its Agricultural community and is
undertaking a full Environmental Assessment to ensure an
EFW/lncineration facility will not jeopardize this important part of
society; and, stating concentrations of any chemicals from the facility
will not present a risk to local agricultural operations, farmers fields,
produce or livestock.
Council Meeting Minutes
- 10-
March 3, 2008
I - 1 Minutes of the Clarington Agricultural Advisory Committee dated
December 13, 2007 and January 10, 2008.
Resolution #C-097-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the minutes of the Clarington Agricultural Advisory Committee dated
December 13, 2007 and January 10, 2008, be approved.
'CARRIED"
I - 3 Minutes of the Clarington Traffic Management Advisory Committee
dated November 15, 2007, and January 17, 2008.
Resolution #C-098-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the Minutes of the Clarington Traffic Management Advisory Committee dated
November 15, 2007, and January 17, 2008, be approved.
"CARRIED"
1-12 Jay C. Hope, Deputy Minister, Emergency Planning and
Management, Ministry of Community Safety and Correctional
Services, advising that in 2007, the Municipality of Clarington fulfilled
the municipal requirements of the Emergency Management and Civil
Protection Act, and Ontario Regulation 380/04; commending Council
and staff for their efforts in building a disaster-resilient community;
and, requesting that emphasis on personal preparedness be a priority
during Emergency Preparedness Week, May 4 to 11, 2008.
Resolution #C-099-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Correspondence Item I - 12 from the Ministry of Community Safety and
Correctional Services concerning the municipal requirements of the Emergency
Management and Civil Protection Act, and Ontario Regulation 380/04 be received for
information.
"CARRIED"
Council Meeting Minutes
- 11 -
March 3, 2008
I - 16 Fred Archibald, President, Archibald Orchards & Estate Winery,
advising that the 9th Annual Fruit Wine & Food Festival will be held at
Archibald Orchards, on Saturday, May 31, 2008, from noon to
5:00 p.m. The event has been organized to raise funds for the Big
Brothers & Sisters of Clarington and to promote wine and food
matching.
Resolution #C-100-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Correspondence Item I - 16 from Fred Archibald, President, Archibald Orchards
& Estate Winery concerning the 9th Annual Fruit Wine & Food Festival be received for
information.
.CARRIED"
CORRESPONDENCE FOR DIRECTION
Resolution #C-101-08
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Correspondence Items including Handout Items D - 20 to D - 22 be approved
as per the agenda, with the exception of Items D - 8 to D - 22, inclusive.
.CARRIED"
D - 1 John Durant, Associate Executive Director, Child Find Ontario,
advising of the 17th Annual Green Ribbon of Hope ™ Campaign, a
campaign aimed at bringing awareness to the community regarding
the issue of missing children and how one can safeguard their child
from predators, on-line or on the streets; offering to provide green
ribbons and flyers free of charge; and requesting that the month of
May be proclaimed "Missing Children's Month" and that
May 25, 2008, be proclaimed "National Missing Children's Day".
(Proclaimed)
D - 2 Sally Barrie, Administrator, Community Care Durham, requesting
Council to proclaim June 5, 6 and 7, 2008, as "Community Care Tag
Days", in support of local Community Care programs including home
support, respite and mental health programs in Clarington.
(Request for Community Care Tag
Days approved for June 5, 6 and 7,
2008)
Council Meeting Minutes
- 12 -
March 3, 2008
0-3 Garth Gilpin, Secretary-Treasurer and General Manager,
Bowmanville Business Centre, requesting approval for the closure of
King Street from Scugog Road to George Street, Temperance Street
from Church Street to the hole in the wall, and Division Street from
the municipal parking lot entrance to the Royal Bank Parking Lot for
the following 2008 events:
Maple Festival and
All That Jazz
Fabulous Fifties Festival
August Moonlight Madness
Apples Festival and Craft
Sale
Christmas Moonlight Magic
Friday, May 2, at 8:00 p.m.
(Temperance Street from King Street
to Church Street) and as above from
9:00 p.m. until Saturday, May 3, at
7:30 p.m.
Friday, June 20 (Temperance Street
from King Street to Church Street from
4:00 p.m. until 9:45 p.m.) and as above
on Saturday, June 21 from 5:00 a.m.
until 8:00 p.m.
Friday, August 15, from 5:00 p.m. until
August 16 at 12:30 a.m., as above
Friday, October 17 (Temperance Street
from King Street to the hole in the wall
at 7:00 p.m., Temperance Street from
King Street to Church Street at 8:00
p.m.), and as above from 9:00 p.m.
until Saturday, October 18 at 8:00 p.m.
Friday, December 5 (Temperance
Street from King Street to Church
Street at 4:30 p.m.) and as above from
5:30 p.m. until 11 :30 p.m.
and requesting permission to close the 20 King Street East Parking lot
from 7:00 a.m. until 3:00 p.m. on March 22nd to facilitate the Easter
Egg Hunt and Lion's Club Easter Brunch.
(Approved provided organizers apply
for and obtain a road occupancy permit
from the Engineering Services
Department)
Council Meeting Minutes
- 13-
March 3, 2008
D - 4 Sheila Carson, President, Teachers of English as a Second
Language Association of Ontario, requesting the week of November 9
to 15, 2008, be proclaimed "English as a Second Language Week" in
Clarington, and inviting Members of Council to participate in their
annual conference to be held November 13 to 15, 2008, which
provides professional development for educators, administrators,
students and volunteers who work with immigrants, refugees, citizens
and visitors wishing to improve their ability to communicate in English.
(Proclaimed)
D - 5 Derrick Mckay, Race Director, Courtice Kids Multisport Series,
requesting permission to hold a .Splash and Dash" swim/run event on
June 22, 2008, and the .Courtice Kids of Steel Triathlon" on
August 17, 2008. Both events are scheduled to take place at the
Courtice Community Complex starting at 9:00 a.m. Appropriate
insurance coverage and road closure permits will be provided for the
Triathlon event.
(Request to hold the Splash and Dash
event and the Courtice Kids of Steel
Triathlon approved provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
D - 6 Anita Moore, Town Clerk, Town of Newmarket, advising Council that
the Town of Newmarket at a meeting held February 11, 2008, passed
the following resolution pertaining to the Misuse of Disabled Parking
Permits and Spaces:
'WHEREAS it is in the public interest to ensure that access to
disabled parking spaces for persons with disabilities is readily
available;
AND WHEREAS it would appear that there is a misuse of disabled
parking permits and parking spaces;
AND WHEREAS the Provincial Government of Ontario supports
quality of life for persons with disabilities through its Accessibility for
Ontarians with Disabilities Act and Ontarians with Disabilities Act
legislation;
THEREFORE BE IT RESOLVED by the Municipal Council ofthe
Corporation of the Town of Newmarket, and supported by its
Accessibility Advisory Committee, as follows:
Council Meeting Minutes
- 14-
March 3, 2008
THAT the Premier of Ontario be requested to take action to eliminate
the misuse of disabled parking permits and parking spaces, including
but not limited to such actions as:
. Ensure that Justices of the Peace enforce the minimum fines
that apply to offenders
. Provide for a two point penalty on the offender's driver's
license
. Establish penalties for the misuse of a disabled parking permit
including fines and a two point penalty on the offender's
driver's license
. Require people who hold a disabled parking permit to obtain a
special photo identification card
. Provide for minimum fines for those who block disabled
parking spaces (I.e. using disabled parking spaces for snow
storage)
AND THAT a copy of this resolution be forwarded to the Premier of
Ontario for action, the Attomey General, the Lieutenant Governor and
to the Association of Municipalities of Ontario for email circulation to
municipalities and their Accessibility Advisory Committees requesting
their support."
(Correspondence referred to the
Accessibility Advisory Committee)
D - 7 Angie Darlison, Executive Director and Don Welsh, Director,
Clarington Older Adult Association, expressing concern with changes
to the original design objectives to providing on-street parking in front
of the Centre and requesting a parking study be completed and a
proposed Parking Plan be recommended to assist the Centre with
future programming requirements.
(Correspondence referred to the
Director of Engineering Services)
D - 8 Marilyn Casselman, Deputy Clerk/Planner, The Corporation of the
Township of Bonnechere Valley, advising Council that on
February 19, 2008, the Corporation of the Township of Bonnechere
Valley passed the following resolution pertaining to Ownership of
Municipal Drinking Water Systems:
'WHEREAS the access to potable water is essential for the health
and well being of society;
Council Meeting Minutes
- 15-
March 3, 2008
AND WHEREAS the Province of Ontario assumes responsibility for
the regulation and oversight of municipal drinking water systems
which municipalities are compelled to own and operate;
AND WHEREAS the Province of Ontario continuously modifies,
adapts and changes regulations without regard to cost or the ability of
the users of the system to financially support said changes;
AND WHEREAS the users of the system could realize substantial
cost savings by combining the operation of all municipal systems with
the Province into a single corporate entity;
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Corporation of the Township of Bonnechere Valley requests that the
Province of Ontario assume ownership of all municipal drinking water
systems within the Province;
AND FURTHER THAT the Province assume responsibility for the
operation of all municipal drinking water systems subject to its
regulations and oversight;
BE IT FURTHER RESOLVED THAT this resolution be distributed to
all municipalities within the Province of Ontario with a request that
they pass a similar resolution for submission to Premier Dalton
McGuinty, the Association of Ontario Municipalities and both the
Ministry of Municipal Affairs and Housing and the Ministry of the
Environment."
Resolution #C-102-08
Moved by Councillor Foster, seconded by Councillor Trim
THAT the resolution from the Corporation of the Township of Bonnechere Valley
with respect to ownership of Municipal Drinking Water Systems be received for
information.
"CARRIED"
D - 9 John A. Baird, Township of Greater Madawaska, advising Council
that on January 24, 2008, the Township of Greater Madawaska
passed the following resolution pertaining to Logging on Crown
Lands:
Council Meeting Minutes
- 16-
March 3, 2008
'WHEREAS the province contracts with logging companies to log
Crown Land; and
WHEREAS logging companies use municipal roads to draw logs; and
WHEREAS many municipal roads are chip and tar only; and
WHEREAS logging trucks cause wear and tear to municipal roads of
all types; and
WHEREAS the province does not compensate municipalities for
harvesting of wood on crown lands; and
WHEREAS neither the province nor the logging companies will take
responsibility for municipal road damage while reaping huge profits
from the harvesting of wood on Crown Lands;
NOW THEREFORE BE IT RESOLVED THAT the Township of
Greater Madawaska request the province to establish a system
whereby revenue from stumpage fees paid to the province by the
logging companies be used to compensate municipalities for
damages sustained to municipal roads as a result of the logging
companies use of municipal roads and further;
THAT the province establishes the same system for compensating
municipalities per tonne of logs in the same manner as currently
occurs with aggregate extraction in municipalities and further:
THAT this resolution be circulated to all MPP's for consideration and
further:
THAT this resolution be forwarded to all Ontario municipalities
seeking support for the resolution with a request that the municipality
be advised of any support received."
Resolution #C-103-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the resolution from the Township of Greater Madawaska with respect to
logging on Crown lands be received for information.
"CARRIED"
Council Meeting Minutes
- 17 -
March 3, 2008
D - 10 Natalie Garnett, Clerk, Township of Galway-Cavendish & Harvey,
advising Council that on January 22, 2008, the Township of
Galway-Cavendish & Harvey passed the following resolution
pertaining to the banning of handguns:
'WHEREAS handguns have the sole purpose of killing people;
AND WHEREAS many lives are being lost by the use of handguns;
NOW THEREFORE BE IT RESOLVED that the Township of Galway-
Cavendish & Harvey petition the Government of Canada and the
Province of Ontario to ban the ownership of handguns;
BE IT FURTHER RESOLVED that this resolution be forwarded to
Prime Minister Stephen Harper, Premier Dalton McGuinty,
Barry Devolin, MP, Laurie Scott, MPP, and to all Municipalities in the
Province of Ontario for consideration and endorsement."
Resolution #C-104-08
Moved by Councillor Robinson, seconded by Councillor Novak
THAT the resolution from the Township of Galway-Cavendish & Harvey with
respect to the banning of handguns be received for information.
.CARRIED"
D - 11 Hazel McCallion, Mayor, City of Mississauga advising Council that on
January 30, 2008, the City of Mississauga passed the following
resolution pertaining to residential fire sprinklers:
'WHEREAS the Province of Ontario is the only provincial jurisdiction
in Canada that does not require residential fire sprinklers in high-rise
residential buildings;
AND WHEREAS during an average year in Ontario almost 13,000
structure fires result in 90 deaths, 800 injuries and $347 million in
property damage with 72% of these fires occurring in residential
structures;
AND WHEREAS fire sprinklers have a proven record of saving lives
and reducing property loss;
AND WHEREAS the Council of the City of Mississauga is on record
as being in support of residential fire sprinklers (Council resolutions
#431-92, #3-95 and #104-95);
Council Meeting Minutes
- 18 -
March 3, 2008
AND WHEREAS the Minister of Housing of Ontario is responsible for
the formulation of requirements covering the safety regulations for
new buildings in Ontario under the Building Code Act, and the
Solicitor General of Ontario is responsible for the formulation of
requirements covering the safety regulations for existing buildings in
Ontario under the Fire Protection and Prevention Act;
THEREFORE BE IT RESOLVED THAT the City of Mississauga
petition the Minister of Housing for Ontario to ensure that the
requirement for the installation of sprinkler protection be extended to
include all new residential construction as defined under the Ontario
Building Code;
AND BE IT FURTHER RESOLVED THAT the Council of the City of
Mississauga petition the Solicitor General for Ontario to include the
requirements for residential sprinkler protection in the Ontario Fire
Code;
AND BE IT FURTHER RESOLVED THAT this resolution be circulated
to the members of Provincial Parliament for Mississauga, the
Canadian Association of Fire Chiefs, the Ontario Association of Fire
Chiefs, the Association of Municipalities of Ontario and all member
municipalities of the Greater Toronto Area."
Resolution #C-105-08
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT the resolution from the City of Mississauga with respect to residential fire
sprinklers be received, and referred to the Director of Emergency Services/Fire
Chief.
.CARRIED"
D - 12 Jim Burns, County Warden, Westem Ontario Wardens' Caucus,
advising the Association of Municipalities of Ontario that the Western
Ontario Wardens' Caucus recently passed the following resolution
pertaining to the Farm Tax Rebate Program:
'WHEREAS the Province of Ontario moved from the Farm Tax
Rebate Program to a 75% reduction in the agricultural property tax
rate reduction program in 1998, at a cost in excess of 100 million
dollars annually to the municipalities of the Province;
AND WHEREAS the Province agreed to maintain municipal
agriculture property tax revenue when they moved from the rebate
program to the reduced tax rate program;
Council Meeting Minutes
- 19-
March 3, 2008
AND WHEREAS municipalities have not received equivalent
agricultural property tax revenue compensation from the Province of
Ontario;
AND WHEREAS this failure of the Province of Ontario to provide
equivalent compensation has negatively impacted the financial
position of all municipalities in Ontario with an agricultural tax base, at
the above-noted cost in excess of 100 million dollars;
NOW THEREFORE BE IT RESOL VED THAT the Province of Ontario
be petitioned to provide compensating revenue to the municipalities of
Ontario that have been negatively impacted by the transaction from
the Farm Tax Rebate Program to the agricultural property tax rate
reduction program."
Resolution #C-106-08
Moved by Councillor Trim, seconded by Councillor Foster
THAT the resolution from the Western Ontario Wardens' Caucus with respect to
the Farm Tax Rebate Program be endorsed.
"CARRIED"
D - 13 Pamela Malott, Manager of Corporate and Legislative Services and
Town Clerk, Town of Amherstburg, advising Council that on
January 14, 2008, the Town of Amherstburg passed the following
resolution pertaining to Lead Testing of Municipal Drinking Water:
'WHEREAS the Ontario Government amended the existing Drinking
Water Systems Regulation O. Reg. 170/03, effective July 2007,
mandating Municipalities to comply by performing additional tests at
private residential taps to check for lead in the drinking water;
AND WHEREAS on May 23rd, 2007 the Ministry of the Environment
(M.O.E.) issued an order to The Town of Amherstburg and a number
of Ontario municipalities to test their drinking water for lead content;
AND WHEREAS the cost of the required testing for the Town of
Amherstburg is approximately $ 40,000.00 including lab costs;
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Town of Amherstburg requests the Province of Ontario providing the
immediate necessary funding to Ontario Municipalities to finance the
costs of the mandated Lead Testing for Municipal Drinking Water;
Council Meeting Minutes
- 20-
March 3, 2008
AND FURTHER THAT the motion be distributed through AMO to all
Ontario Municipalities for support and copied to the Province of
Ontario:
Resolution #C-1 07-08
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the resolution from the Town of Amherstburg with respect to lead testing
of Municipal drinking water be endorsed.
"CARRIED"
D - 14 Connie Kelly, President, Bowmanville Nurses' Association, requesting
Council to recognize the work and dedication of Mabel Emma Bruce,
a highly decorated Nursing Sister during World War One, the first
Superintendent of Bowmanville Hospital, and the founder of the first
training school for nurses at the Bowmanville Hospital, by renaming
Lambert Street, south of Queen Street to Mabel Bruce Way with the
installation of a veteran street sign; and/or the installation of a cairn
recognizing Mabel Bruce on the lawn of the 1926 Nurses Residence
at the corner of Queen and Lambert Streets. The Bowmanville
Nurses' Association feels it would be appropriate to recognize Mabel
Bruce during the 150111 Anniversary of Bowmanville.
Resolution #C-108-08
Moved by Councillor Novak, seconded by Councillor Trim
WHEREAS the work and dedication of the highly decorated World War One
Nursing Sister, first Superintendent and nursing training school founder for the
Bowmanville Hospital, Mabel Bruce, should be recognized by the community;
WHEREAS it is appropriate to consider renaming Lambert Street, south of
Queen Street, which is in front of the 1926 Nurses' Residence, to Mabel Bruce
Way;
WHEREAS the provisions of the Municipal Act for the renaming of public roads
must be complied with;
THEREFORE BE IT RESOLVED THAT the Planning Services Department
process the renaming of the above segment of Lambert Street to Mabel Bruce
Way including the fulfilling of newspaper advertising requirements;
THAT the $1,575.00 fee for processing Street Name Change Requests be
waived; and
Council Meeting Minutes
- 21 -
March 3, 2008
THAT when Municipal Act requirements have been fulfilled, the Planning
Services Department bring forward a report for consideration.
"CARRIED"
D -15
Bev Oda, M.P., supporting the proposal to recognize Mabel Emma
Bruce with a veteran street sign in her honour. Ms. Bruce was a
highly decorated Nursing Sister during WWI who worked at the
Bowmanville Hospital before enlisting to serve Canada overseas.
Resolution #C-109-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Correspondence Item D -15 from Bev Oda regarding Mabel Emma
Bruce be received for information.
.CARRIED"
D - 16 Libby Racansky expressing concern that residents of the Hancock
Neighbourhood were without power for 5 Yo hours on Friday,
February 15th with little warning to prepare, in addition to being
without water for 30 days; that the private landowners have been put
under the worst conditions of noise, dust, road and bridge damage as
a result of the development of the subdivision; and requesting that
revised Conditions of Approval contain a schedule outlining
appropriate times when power would be permitted to be tumed off to
protect the health and well-being of residents and to avoid similar
occurrences in the future.
Resolution #C-11 0-08
Moved by Councillor Foster, seconded by Councillor Novak
THAT Correspondence Item D - 16 from Libby Racansky regarding the lack of
power on Friday, February 15, 2008 be received for information.
"CARRIED"
D -17 Mayor Pat Perkins, Town of Whitby, issuing a challenge to the
Municipality of Clarington to a friendly competition in which the
Municipality that achieves the highest waste diversion rate in 2008,
will provide official congratulatory remarks at a 2009 televised Council
meeting.
Council Meeting Minutes
- 22-
March 3, 2008
Resolution #C-111-08
Moved by Councillor Trim, seconded by Councillor Novak
THAT Mayor Pat Perkins, Town of Whitby, be thanked for the invitation to
compete in a friendly waste diversion challenge but that the invitation be
declined at this time.
"MOTION LOST"
Resolution #C-112-08
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Correspondence Item D -17 from Mayor Pat Perkins forwarding an
invitation to compete in a friendly waste diversion challenge be tabled until the
Council meeting of March 25, 2008.
"CARRIED"
D - 18 Regis Labeaume, Mayor, Quebec City, inviting the Municipality to
participate in a symbolic gesture to celebrate the 400th Anniversary of
the founding of Quebec City by ringing the bells of communities
across the country at 11 :00 a.m., Eastem Daylight Time on July 3,
2008.
Resolution #C-113-08
Moved by Councillor Foster, seconded by Councillor Novak
THAT the suggestion from Regis Labeaume, Mayor, Quebec City, to participate
in a symbolic gesture to celebrate the 400111 Anniversary of the founding of
Quebec City by ringing the bells of the community be endorsed; and
THAT the event be publicized to schools and churches in Clarington.
"CARRIED"
D - 19 Alexandra Bennett, Precautionary Principle, forwarding the Canadian
Council of Ministers of the Environment (CCME) guidelines for
Extended Producer Responsibility that will be implemented Canada-
wide and questioning whether the Municipality supports the proposed
sustainable packaging guidelines.
Council Meeting Minutes
- 23-
March 3, 2008
Resolution #C-114-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT the Canadian Council of Ministers of the Environment (CCME) guidelines
for Extended Producer Responsibility that will be implemented Canada-wide be
endorsed 'in principle'; and
THAT correspondence from Alexandra Bennett, Precautionary Principle, be
referred to the Region of Durham.
"CARRIED"
D - 20 Darlene Brown, Executive Director, Big Brothers & Sisters of
Clarington advising that due to a change of in staffing, the deadline
for application to the Municipal Grant program was missed;
apologizing for the oversight; and, requesting Council to consider a
late application to the Municipal Grant Fund. Should the request to
submit a late application be granted, the completed application will be
ready early next week.
Resolution #C-115-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the request from Darlene Brown, Executive Director, Big Brothers &
Sisters of Clarington to consider a late application to the Municipal Grant Fund
be endorsed; and
THAT the application be referred to the Director of Community Services for
processing and report back.
.CARRIED"
D - 21 Angie Darlison, Executive Director, Clarington Older Adult Association
requesting Council to support the Association's applications for
Communities in Action Funding 2008-2009 for the implementation of
a Games Room at the Clarington Beech Centre and a Healthy Eating
Smart Cart.
Council Meeting Minutes
- 24-
March 3, 2008
Resolution #C-116-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the request from Angie Darlison, Executive Director, Clarington Older
Adult Association for Council's support of the Association's applications for
Communities in Action Funding 2008-2009 be endorsed; and
THAT a letter of support be forwarded to the Association.
"CARRIED"
D - 22 Jill Haskins, Secretary, Association of Hospital Volunteers -
Bowmanville, endorsing the request from the Association of Retired
Nurses to rename Lambert Street to "Mabel Emma Bruce Way".
Resolution #C-117 -08
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Correspondence Item D - 22 from Jill Haskins regarding Mabel Emma
Bruce be received for information.
"CARRIED"
COMMITTEE REPORT{S)
Report #1 - General Purpose and Administration Committee Report February 25,
2008
Resolution #C-118-08
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the General Purpose and Administration Committee Report of February 25,
2008, be approved, with the exception of Items #9 and #47.
"CARRIED"
Council Meeting Minutes
- 25-
March 3, 2008
Item #9
Resolution #C-119-08
Moved by Councillor Trim, seconded by Councillor Novak
THAT Report OPD-002-08 be referred to the Royal Canadian Legion for comment on
the issue of the inscription of the word "Peacekeepers" on the Bowmanville Cenotaph.
"CARR I ED"
Item #47
Resolution #C-120-08
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Latenite Productions be approved for a grant in the amount of $500.00
(SEE FOLLOWING MOTION)
Resolution #C-121-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the foregoing resolution #C-120-08 be tabled until the Council Meeting of
March 25, 2008, pending a report from the Director of Community Services.
.CARRIED"
STAFF REPORT(S}
There were no Staff Reports considered under this section of the Agenda.
BUSINESS ARISING FROM NOTICE OF MOTION
There was no Business Arising from Notice of Motion considered under this section of
the Agenda.
UNFINISHED BUSINESS
Report #1 - Confidential Verbal Report of the Solicitor concerning a Property
Matter
Council Meeting Minutes
- 26-
March 3, 2008
Resolution #C-122-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the Confidential Verbal Report of the Solicitor concerning a Property Matter be
lifted from the table and re-tabled until the March 25, 2008, Council meeting.
"CARRIED"
Resolution #C-123-08
Moved by Councillor Woo, seconded by Councillor Trim
THAT Report FND-007-08 be lifted from the table.
"CARRIED"
Resolution #C-124-08
Moved by Councillor Woo, seconded by Councillor Trim
THAT Report FND-007-08 be received;
THAT the Financial Impact Analysis of New Development prepared by Hemson
Consulting Ltd., dated February 2008 be received;
THAT applications for draft plans of subdivision exceeding 100 units be required to
submit a phasing plan with the proposed application;
THAT the Municipality adopt a policy to require a separate subdivision agreement for
each phase of registration of a draft approved plan of subdivision so as to ensure that
growth can be better linked to the capital budget process, and that this be
implemented through a condition of draft approval; and
THAT any delegations and interested parties be advised of Council's decision.
.CARRIED"
BY-LAWS
Resolution #C-125-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT leave be granted to introduce the following By-laws 2008-030 to 2008-042,
inclusive:
Council Meeting Minutes
- 27-
March 3, 2008
2008-030 Being a By-law to exempt certain portions of Registered Plan
40M-2353 from Part Lot Control
2008-031 Being a By-law to exempt certain portions of Registered Plans
40M-2364 from Part Lot Control .
2008-032 Being a By-law to exempt certain portions of the C.G. Hanning's
Plan, Block 'N' from Part Lot Control
2008-033 Being a By-law to establish, layout and dedicate certain lands as
public highways in the Municipality of Clarington
2008-034 Being a By-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
2008-035 Being a By-law to amend By-law 2006-227, as amended, a by-law
to licence, regulate and prohibit certain animals or classes thereof
within the limits of the Municipality of Clarington, or defined areas
therein Clarington
2008-036 Being a By-law to establish a Municipal Service Board to
operate the Orono Arena and to repeal By-law 78-63, as amended
2008-037 Being a By-law to establish a Municipal Service Board to operate
the Newcastle Memorial Arena and to repeal By~law 79-13
2008-038 Being a By-law to establish a Municipal Service Board to operate a
Community Hall in Solina in the former Township of Darlington,
now in the Municipality of Clarington and to repeal By-law 83-28
2008-039 Being a By-law to establish a Municipal Service Board to operate a
Community Hall in Tyrone in the former Township of Darlington,
now in the Municipality of Clarington and to repeal By-law 97-62
2008-040 Being a By-law to appoint Members to the Newcastle Memorial
Arena Board and to repeal By-law 2007-033
2008-041 Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and John Howard Society,
Bowmanville, Ontario, to enter into agreement for the leased
space at 132 Church Street, Bowmanville, ON
2008-042 Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Community Living,
Oshawa/Clarington, Oshawa, Ontario, to enter into agreement for
the leased space at 132 Church Street, Bowmanville. ON
Council Meeting Minutes
- 28-
March 3, 2008
THAT the said by-laws be now read a first, second and third time and finally approved.
"CARRIED"
NOTICE OF MOTION
There were no Notices of Motion introduced under this section of the Agenda.
OTHER INFORMATION
Councillor Trim stated Premier McGuinty announced at the Ontario Good Roads
Association Conference last week that that there is an additional $150 million in one-
time funding available for special projects in municipalities that are ready for
construction. Councillor Trim stated as a result of this announcement, there is an
increased chance that the Newcastle Public Library Branch will receive Provincial
funding.
Councillor Foster requested clarification on available funding through the Grants
Program. Mayor Abernethy confirmed that there is still funding available.
Councillor Hooper cautioned the public on behalf of the Central Lake Ontario
Conservation Authority (CLOCA) to stay well back from creeks and waterways due to
the dangers associated with rising waters and melting snow.
CONFIRMING BY-LAW
Resolution #C-126-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT leave be granted to introduce By-law 2008-043, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 3rd day of March, 2008; and
THAT the said by-law be now read a first, second and third time and finally approved.
.CARRIED"
Council Meeting Minutes
ADJOURNMENT
Resolution #C-127 -08
Moved by Councillor Robinson, seconded by Woo
THAT the meeting adjourn at 9:10 p.m.
- 29-
.CARRIED"
MAYOR
March 3, 2008
MUNICIPAL CLERK
LIST OF DELEGATIONS
March 25, 2008
a) Peter Evans, President, Clarington Older Adult Centre Board - Report
COD-016-08 - Bowmanville Tennis Club - Lease Renewal (Item 11 of
Report #1)
SUMMARY OF CORRESPONDENCE
MARCH 25, 2008
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1- 1 Minutes of the Clarington Museum and Archives Board dated
February 13, 2008. (Copy attached)
I - 2 Minutes of the Clarington Living Green Community Advisory
Committee dated February 26, 2008. (Copy attached)
I - 3 Minutes of the Central Lake Ontario Conservation Authority dated
February 20, 2008. (Copy attached)
I - 4 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated February 19, 2008. (Copy attached)
I - 5 Minutes of the Newcastle Memorial Arena Management Board dated
February 12, 2008. (Copy attached)
1-6 Minutes of the Clarington Heritage Committee dated February 19,
2008. (Copy attached)
I - 7 Linda J. Laliberte, CGA, CAO/Secretary-Treasurer, Ganaraska
Region Conservation Authority forwarding a copy of the Authority's
2007 Annual Report and financial statements.
I - 8 Correspondence has been received from individuals/groups listed
below in opposition to the proposed Energy~From-Waste facility.
(Copies of all correspondence are on file in the Municipal Clerk's
Department)
a) Elisha Gennara
b) Julia Potocnik
c) Greg and Lisa Rood
d) Kristin D. McKinnon-Rutherford forwarding correspondence from
Donna Beck
e) Kristin D. McKinnon-Rutherford forwarding copies of Metroland
Letters to the Editor from Louis Bertrand, Pat Gostlin and
Anne Mitchell, Executive Director, Canadian Institute for
Environmental Law and Policy
f) Kristin D. McKinnon-Rutherford forwarding her response from
Jack Layton, MP, Leader, Canada's New Democrats on the
NDP's Tackling of Climate Change
g) Russ Aitchison
h) Gail Wensink
Summary of Correspondence
- 2 -
March 25, 2008
I - 9 Jennifer Allan, Administrative Assistant, City Clerk Services, City of
Oshawa, thanking Council for the resolution concerning "Earth Hour"
and advising that all Members of Oshawa City Council will be advised
of Clarington Council's request for support of "Earth Hour" and that
any Member of Council may request to place the correspondence on
the Agenda for discussion and consideration.
I - 10 David Caplan, Minister, Ministry of Public Infrastructure Renewal,
expressing concerns about the recent Federal decisions that impact
the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) in
which the Federal Government chose to ignore an agreement in
principle between federal, provincial and municipal partners regarding
a fourth intake of COMRIF, and decided on its own to allocate its $64
million share of the COMRIF top-up; advising the Province is moving
ahead with the Municipal Infrastructure Investment Initiative (Mill) to
support construction and renewal of local infrastructure projects with
grant announcements to be made by March 31, 2008; and, advising
the Province will continue to work with the Federal Government on
the terms and conditions of the Framework Agreement for the
Building Canada Plan that will be transparent, equitable and will
address the pressing infrastructure challenges facing Ontario
communities.
I - 11 Fred and Sandy Archibald, Archibald Orchards and Estate Winery,
thanking Council for bringing the "Donald Cooper's Boot Camp"
customer service workshop to the community, and for publishing the
.Clarington.net" newsletter which provides residents with timely
information about events happening in the community.
1-12 Gord Steeves, President, Federation of Canadian Municipalities
(FCM) expressing concern with the impact of climate change on local
infrastructure and communities and forwarding a copy of "Stepping
Up to the Climate Change Challenge: Perspectives on Local
Government Leadership, Policy and Practice in Canada" which
provides local governments with the opportunity to take advantage of
the experiences of other communities that are working for a more
sustainable future.
1-13 Shawn and Angie Lumsden questioning what steps will be taken to
ensure the Oshawa/Durham/Ontario air quality will be cleaned up in
the future; what Council's position is on the construction of a new
incineration plant on Courtice Road; and what initiatives will be
undertaken to protect surrounding farmlands and waterways from
being contaminated from this additional pollution.
Summary of Correspondence
- 3 -
March 25, 2008
I -14 George S. Graham, AMCT, CMC, Township of Brock, advising
Council that on March 3, 2008, the Township of Brock passed the
following resolution pertaining to proposed Provincial action to limit
phosphorus loading from sewage treatment plants in the Lake Simcoe
. Basin:
"Resolved that Brock Township Council advise the Provincial Ministry
of the Environment that there is a concern that the proposed
Provincial actions to limit phosphorus loading from sewage treatment
plants into Lake Simcoe will place a prohibition on any development
in the Municipality and constrain the ability to maintain sustainable
communities located in the Greenbelt.
THAT copies be forwarded to all municipalities in Durham Region,
Durham Region, Opposition Critics and MPP Laurie Scott."
I - 15 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on March 5, 2008, the Region of Durham
passed the following resolution pertaining to the Annual Solid Waste
Management Servicing and Financing Study and the Proposed 2008
Business Plans, Budgets and Related Financing Report:
"Solid Waste Manaqement 2008 Business Plans and Budqet
a) THAT the Joint Works and Finance and Administration
Committee recommend the following for inclusion in the
recommendations to Regional Council regarding the final 2008
Regional Business Plans and Budgets for all Property Tax
Purposes:
i) The proposed 2008 Regional Solid Waste Management
Business Plan and Budget, with a net operating expenditure of
$30,828,500, as outlined in Attachment #1 to Report #
2008-J-04 and the detailed 2008 Solid Waste Management
Business Plans and Budget be approved;
Summary of Correspondence
- 4 -
March 25, 2008
ii) The 2008 Regional Capital Expenditures Program for Solid
Waste Management in the gross amount of $4,247,500, with
related financing from 2008 Regional Solid Waste
Management Property Taxes, be approved:
Facilities
Equipment
Energy From Waste Project
Landfill Remediation Program
2008
!$OOOs)
200
179
2,418
1.450
4.247; and
Caoital
Hi) The requisite by-laws for the 2008 Solid Waste Management
Business Plans and Budget and the 2008 Solid Waste
Management Property Tax Rates be approved.
ReQional Solid Waste ManaQement Fees and CharQes
b) THAT the Regional Fees and Charges schedule for Solid Waste
Management Operations (Attachment #2 to Report #2008-J-04)
form a part of the annual Regional listing of Fees and Charges
made available to the public.
Uniform Solid Waste ManaQement Prooerty Tax Rate
c) THAT Regional Finance staff prepare a report for the first joint
meeting of the Finance and Administration and Works
Committees in September 2008 with respect to the implications of
a uniform solid waste management property tax rate for the
Region of Durham.
Requests for Provincial Action and Funding for Diversion Programs in
the Institutional. Commercial and Industrial (IC&I) Sector
d) THAT the Region pursue additional funding and action from the
Provincial Government to support the following:
i) Provision within Provincial funding allocations provided to
schools, hospitals, and others of sufficient monies dedicated
to support waste reduction and recycling programs, including
the over 250 elementary and secondary schools and
learning centres, recreational and administrative facilities,
and Durham College and UOIT facilities;
Summary of Correspondence
- 5 -
March 25, 2008
ii) Greater enforcement of existing Institutional, Commercial
and Industrial (ICI) regulations on waste reduction and
packaging reduction, and additional measures to monitor
and enforce waste reduction and reduction of packaging by
manufacturers and distributors of goods; and
iii) Continuation of programs to expand recycling and reuse
programs, with industry funding through Waste Diversion
Ontario (WDO), including implementation of future funding
programs for electronic waste, plastic film, household
hazardous waste (HHW) and organics diversion.
Rescheduling of City of Oshawa and Town of Whitby Monday Holiday
Blue Box Collection
e) Regional staff be authorized to negotiate with National Waste
Services to amend the existing contract "Arlicle 1.05 - Designated
Holidays" through a mutually agreed upon addendum, to add
service on designated holidays, synchronize waste collection
schedules with the Town of Whitby and the City of Oshawa, and
improve service to residents impacted by the rescheduled
collection service (the current contract cancels recycling
collections, and affects a disproportionate number of residents in
the Monday collection areas). See Attachment #5 to Report
#2008-J-4 for draft proposed 2008 holiday collection schedules.
Recvclino Processino Efficiencies and Revenue Maximization
f) THAT Works and Finance staff be authorized to explore, in part
through negotiations with neighbouring municipalities and the
existing MRF operating contractor, the possibility of increasing
Regional revenues through the short-term sale of existing excess
processing capacity at the Durham Region MRF and report back
to Joint Works and Finance Committee and Regional Council on
options and financial implications;
g) THAT Works staff be authorized to initiate and hold discussions
with Liquor Control Board of Ontario (LCBO), Brewers Retail and
Metro Municipal Recycling Services Inc., to recover and divert
additional LCBO and Beer containers from the Blue Box stream
at the MRF, with the goal of lowering the net cost of mixed broken
glass processing and increase recycling revenues; and
Summary of Correspondence
- 6 -
March 25, 2008
h) THAT Works and Finance staff be authorized to explore
processing costs and the potential for an end market opportunity,
to expand the Blue Box materials in 2008, to include spiral wound
cans.
Orqanics Processinq
i) THAT Works and Finance staff confirm new source separated
organic capacity requirements and, in conjunction with the
requirement for new garbage, recycling and organics collection
contracts in the Townships of Brock, Scugog and Uxbridge and
the Municipality of Clarington (set to commence April 1, 2009) be
authorized to issue three simultaneous ReqUests for Proposals:
1) whereby the collection contract RFP's contain a separate cost
provision for the processing of associated collected organics
tonnage; and, 2) a short-term organics processing RFP, for up to
2 years, with no 'put-or-pay' provision; and, 3) a long term
organics processing RFP, up to 10 years, with ramped-up
tonnage increments; and
Other
j) THAT the Regional Solicitor be authorized to prepare requisite
agreements, contracts and By-laws, in consultation with the
Commissioners of Works and Finance and the Regional Clerk
and Regional Chair be authorized to execute subject by-laws; and
k) THAT copies of Report #2008-J-04 of C. Curtis, Commissioner of
Works, and RJ. Clapp, Commissioner of Finance, be forwarded
to all eight local area municipalities."
I - 16 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on March 5, 2008, the Region of Durham
passed the following resolution pertaining to the Long Term Strategic
Property Tax Plan for the Region of Durham: 2008 Update:
"a) THAT for the 2008 Mandated Provincial Business Protection
Proqram (Cappinq), the options made available to municipalities
by the Province in 2005, and implemented by Regional Council in
2005,2006 and 2007, for the Multi-Residential, Commercial and
Industrial property tax classes, as outlined below, be continued:
i) The maximum percentage increase or cap in property taxation
due to reassessment in any given year be maintained at 10%
of the previous year's taxes;
Summary of Correspondence
- 7 -
March 25, 2008
ii) A minimum annual threshold increase of 5% of total Current
Value Assessment (CVA) property taxation be continued for
properties that are provided protection;
iii) The 'billing' threshold be maintained such that any property
whose taxation burden under the mandated Provincial
Business Protection program is within $250 of its CVA based
taxation be required to pay its full CVA level property taxation
amount and the c1awback percentage be adjusted
accordingly; and
iv) The preferential tax treatment afforded to New Construction
properties under the capping program be fully phased out and
New Construction properties be taxed at the full rates in 2008.
b) THAT the Minister of Finance be requested to make the following
changes to Provincial Legislation/Regulations relating to Current
Value Assessment (CVA) Taxation Policy in order to achieve
greater fairness and equity in the Property tax and assessment
system:
i) Provincial Farmland Education ProDerty Tax Rate
The Region of Durham once again request that the Province
match the municipal tax ratio reductions (20%) on the
Farmland property tax class by reducing the Provincial
Education Taxation Rate for this property tax class as a
means to assist the farming community.
ii) Reassessment ImDact Mitiaation
Whereas, the Province has announced its intention to
'phase-in' reassessment increases over the new four-year
reassessment cycle; and
Whereas, The Municipal Property Assessment Corporation is
currently conducing a 2008 reassessment for the 2009
property tax year; and
Whereas, the Region of Durham is not necessarily opposed to
a comprehensive and fair phase-in program to smooth the
impact of reassessment on all properties over the new cycle;
and
Summary of Correspondence
- 8 -
March 25, 2008
Whereas, the Province has not yet provided details with
respect to the implementation of this substantial alteration to
the current CVA system;
Therefore, it is recommended that the Province undertake a
full review of the CVA system currently in Ontario, including
the mandated Business Protection Program ('capping'), in
consultation with the municipal sector and any
recommendations, which are supported by the municipal
sector, be implemented prior to the 2009 taxation year when
taxpayers will experience the impacts resulting from the
scheduled 2008 Municipal Property Assessment Corporation
reassessment.
Furthermore,
. The Province not legislate any changes to the current property
taxation policy or assessment regimes until such time that a
complete Province-wide property-by-property impact analysis
on any proposed changes is completed and the Municipal
Sector is both advised of the potential impacts and consulted
on implementation and mitigation strategies;
. Any proposed changes include a plan to phase-out the current
Provincially mandated Business Protection program
('Capping') which results in distorted taxation for the Multi-
Residential, Commercial and Industrial property tax classes;
and
. Any proposed changes to the current regimes be done over a
reasonable time-frame to ensure that municipalities and
taxpayers are both consulted and prepared to implement the
changes and mitigation tools in a well-informed and proactive
manner.
iii) Provinciallv Mandated Business Protection Proqram
. In light of the need to reduce the complexity and confusion of
the current Provincial program and to establish faimess and
equity with respect to taxation in the non-residential sector, the
Province should permanently exclude all properties that reach
their full CV A level taxation from all future capping programs
(Le. once removed, a property would no longer be eligible for
protection or c1awback resulting from future reassessments).
Summary of Correspondence
- 9 -
March 25, 2008
iv) Assessment Appeals
. In light of numerous and continuous large property assessment
appeals that have and continue to have the potential to
negatively impact the Regional assessment base which in turn
affects all Regional taxpayers, and in keeping with the
Region's responsibilities for setting Region-wide property tax
policy, the Province grant upper tier municipalities status in the
assessment appeal process, including the following: the right
to complain to the Assessment Review Board on individual
assessments; the right to be a party at assessment appeal
hearings; and the right to be notified of appeals and
settlements by MPAC.
c) THAT Regional Finance staff investigate, in consultation with the
Local Area Municipalities, the creation of common Region-wide
programs in the following areas:
a. Seniors Low Income Tax Reduction Proqram, with financing
from both Upper and Lower tiers and with the objective of
defining and recommending a joint program to be
implemented in 2009 to coincide with the 2008 reassessment
impacts; and
b. Region-wide Heritaqe Property Tax Rebate Proqram to
determine if a mutually agreeable program can be
implemented in the. future.
d) THAT the correspondence received from Martin de Rond. Town
of Aiax (SC#991, requesting that the Region of Durham revisit the
issue of matching the Town of Ajax's Heritage Property Tax
Rebate program be received for information; and
e) THAT the requisite by-laws for the 2008 Long Term Strategic
Property Tax Plan be prepared by the Regional Solicitor in
conjunction with the requisite By-laws for the Region's 2008
Business Plans and Budgets.
I - 17 Sally Barrie, Administrator, Community Care Durham, thanking
Council for approving their 2008 Municipal Grant Request.
Summary of Correspondence
- 10 -
March 25, 2008
I - 18 Roger Anderson, Regional Chair, Regional Municipality of Durham,
writing to the Honourable James Flaherty, Minister of Finance
extending appreciation for the recent announcement in the 2008
Federal Budget regarding the re-establishment of the commuter rail
link between the City of Peterborough and Toronto's Union Station;
and, urging the Minister to advance the initiative to accelerate its
implementation in view of its benefits to Durham residents and
businesses.
I - 19 Janice Willett, MD, FRCSC, President, Ontario Medical Association,
commending Council for supporting the ban on smoking in cars
carrying children which was instrumental in leading to the Premier's
recent announcement to support legislation prohibiting the practice;
and, thanking Council for their continued commitment to improving
the health of Ontarians.
I - 20 Allan Hewitt, Library Board Chair, Clarington Public Library
expressing appreciation to Council for supporting the library's 2008
capital and operating budget requests which will permit the library to
move forward with its plans including the ongoing development of its
technological services for library users and the construction of the
Newcastle branch.
I - 21 Jim Watson, Minister, Ministry of Municipal Affairs and Housing,
advising of the Province's intention to introduce the Investina in
Ontario Act next week that would, if passed, designate a portion of
the provincial surplus to municipalities to assist them in investing in
key infrastructure projects such as roads, bridges, transit, social
housing or other capital priorities; and, advising that the Province is
continuing important joint discussions at the Provincial-Municipal
Fiscal and Service Delivery review to design a future provincial-
municipal relationship that is sustainable for both orders of
government.
1-22 Sheila Carson, President, Teachers of English as a Second
Language Association of Ontario, thanking Council for proclaiming
November 9 to 15, 2008, as English as a Second Language Week
and inviting Members of Council to visit their website at
www.teslontario.ora for a listing of local events and activities planned
for the week.
Summary of Correspondence
- 11 -
March 25, 2008
I - 23 Rob Macisaac, Chair, Metrolinx, writing further to his letter of
December 2007, in which he advised of the consultation process for
the development and promotion of a Regional Transportation Plan
(RTP) for an effective transportation system across the metropolitan
region of the Greater Toronto and Hamilton Area (GTHA); forwarding
copies of the second and third papers in the Green Paper Series:
"Mobility Hubs" focusing on making it easier for the public to move
from one mode of transportation to another through seamless,
convenient connections across the region, and "Active
Transportation" discussing people-powered movement as an
alternate way in which to get around; requesting copies of the papers
be made available to Members of Council, staff and the public; and,
advising that white papers to formulate RTP options will be presented
in April 2008, followed by a draft RTP to be introduced in June 2008
with the final plan due for Board adoption and release in the fall of
2008.
I - 24 The Honourable Dwight Duncan, Minister of Finance and The
Honourable Jim Watson, Minister of Municipal Affairs and Housing
announcing the release of the Ontario Municipal Partnership Fund
(OMPF) allocations for 2008 providing $870 million to 393
municipalities in Ontario with an estimated $900 million in reduced
costs to municipalities annually by the time it is fully implemented in
2011; advising further details on the 2008 OMPF grant parameters
will be provided to Municipal Treasurers shortly and that further
information will be posted on the Ministry of Finance website in both
english and french at htto://www.fin.oov.on.ca/enolish/budoeUomof/ or
. htto://www.fin.oov.on.ca/french/budoeUomof/.
I - 25 The Honourable Steve Peters, Speaker of the Legislative Assembly of
Ontario, advising the Province will be ringing the Legislative bells on
Thursday, July 3, 2008, at 11 :00 a.m., in recognition of the 400th
Anniversary of Quebec City; and forwarding a registration form for
participation in the "Commemorative Bells Project".
1-26 Mayor Pat Perkins, Mayor, Town of Whitby, writing to the Honourable
James Flaherty, MP, Minister of Finance congratulating the Minister
on the Provincial Budget and expressing appreciation for the
provision for reinstatement of the northern rail line through Myrtle
Station to Peterborough and the combined extension of the 407 to
Highway 35/115 which will provide a major economic boost to the 905
and 705 areas east of Toronto and will assist in easing the gridlock,
reducing the impact on the road infrastructure and help reduce
vehicle emissions.
Summary of Correspondence
- 12 -
March 25, 2008
I - 27 Rae Horst, Conservation Authorities Moraine Coalition (CAMC),
CAMC Chair 2007, General Manager, Credit Valley Conservation,
forwarding CAMC's Accomplishments 2007 brochure summarizing
the highlights of various projects undertaken on the moraine in 2007
by CAMC and its partners in support of the conservation and
protection of the form, function and linkages of the moraine.
I - 28 The Honourable Jim Watson, Minister, Ministry of Municipal Affairs
and Housing, advising the Provincial government is committed to
fighting climate change and is proud to be participating in "Earth
Hour", the global initiative where businesses and households are
asked to turn off their lights for one hour on Saturday, March 29,
2008, from 8:00 p.m. until 9:00 p.m.; encouraging participation in the
event; and sending a reminder that we can all make small changes in
our lives to promote energy conservation.
CORRESPONDENCE FOR DIRECTION
D - 1 Paul Pressick advising of a situation where a school mini bus parked
in his neighbourhood routinely idles for 20 to 30 minutes prior to the
driver leaving on her route and requesting Council to consider
imposing a limit of ten minutes on vehicle idling and to impose a ban
on parking of school buses in residential areas in response to his
concerns and to address health issues and the impact on the
environment.
(Motion to refer correspondence to the
Municipal Clerk)
D - 2 Durham Region Labour Council advising that National Day of
Mourning is officially recognized as April 28th each year in recognition
of working people who have died at the workplace, or suffered injuries
on the job; and, requesting Council to proclaim Monday, April 28,
2008, as .Day of Mourning" and that the flags be lowered on
Municipal Buildings in honour and remembrance of those killed at the
workplace.
(Motion to proclaim and to lower flags
on Municipal Buildings)
D - 3 Shelley Burns, ND, Chair, Board of Directors, Ontario Association of
Naturopathic Doctors (OAND) requesting Council to proclaim
May 4 to May 11, 2008, as .Naturopathic Medicine Week", to assist in
raising the profile of the naturopathic profession in promoting health
and healing using natural therapies.
(Motion to proclaim)
Summary of Correspondence
- 13 -
March 25, 2008
D - 4 Paul Siemon, Hands In Motion, Massage Therapy and Sports Injury
Clinic requesting permission to stage the 2008 Terry Fox Run on
Sunday, September 14, 2008; advising the five and ten kilometer
routes, and insurance and police coverage will not differ from 2007;
and that the only road closure will be Liberty Street South of Memorial
Park to Baseline Road and Baseline Road at Liberty Street East until
Lambs Road and from there until Highway #2. An application for road
occupancy for special events will be submitted in the near future.
(Motion to approve provided the
organizers apply for and obtain a road
occupancy permit from the
Engineering Services Department)
D - 5 Michael Chan, Minister, Ministry of Citizenship and Immigration,
advising nomination forms and information outlining details of the
selection process for the Lincoln M. Alexander Award 2008, an
annual award to recognize young Ontarians who have demonstrated
exemplary leadership in contributing to the elimination of racial
discrimination, are available on the Ministry's website at
www.citizenship.qov.on.ca/enqlish/honours/. The deadline for
submission is May 31, 2008.
(Motion to refer correspondence to the
Municipal Clerk to place a notice in the
local newspapers)
D - 6 Garth Gilpin, Secretary-Treasurer, Historic Downtown Bowmanville
Business Centre, thanking Council for their ongoing support
concerning parking issues in the downtown; advising that when the
meters were replaced during the downtown revitalization, the new
meters did not include the message that parking was free on
Saturday and Sunday; suggesting that if and when this message is
put on the new meters that the printing be larger than in the past; and
requesting that Council consider bagging the parking meters in the
BIA for last week each month to allow for free parking so that local
businesses can remain competitive with the big box stores who have
an abundance of free parking.
(Motion to refer correspondence to the
Municipal Clerk)
Summary of Correspondence
- 14 -
March 25, 2008
D - 7 Garth Gilpin, Secretary-Treasurer, Historic Downtown Bowmanville
Business Centre, requesting that Council pass a temporary by-law
prohibiting the sign projected onto the wall at the west end of the
downtown as it is not in keeping with the unique heritage design of
the downtown as recognized in the CAUSE Study.
(Motion to refer correspondence to the
Director of Planning Services)
D - 8 Dave Sebben, Kinsmen Club of Bowmanville, requesting permission
to place lawn si~s at strategic points throughout the community to
advertise the 20 Annual Home Show and Carnival at the Garnet
Rickard Recreation Centre to be held on April 18, 19 and 20, 2008. If
approved, the signs would be put up on April 13th and removed on
April 20, 2008.
(Motion approve the installation of the
lawn signs from April 13 to 20, 2008)
0-9 Mad River Institute for Political Studies expressing concern with the
vote-by-mail system used by municipalities to conduct municipal
elections due to the potential for fraud; advising it is their position that
mail-in ballots do not permit a sufficient level of security to assure
individual voters that their ballots cannot be tampered with as there is
a loss of secrecy regarding voter intention and there is no guarantee
the person to whom the ballot is mailed is the same person casting
the vote; and requesting Council to reconsider its use of vote-by-mail
to conduct municipal elections.
(Motion refer correspondence to the
Municipal Clerk)
D - 10 Steve Shanks and Murray Walton, Lions Club of Courtice, requesting
permission to host a Lions Foundation of Canada Purina Walk for
Guide Dogs on Sunday, June 1, 2008 from 9:00 a.m. starting and
ending at Holy Trinity Catholic School, 2260 Courtice Road; outlining
the proposed 4.5 km route; and advising the Lions Club will provide
an insurance certificate for $2 million liability coverage. The walk is
anticipated to take 1 hour and the route offers sidewalk access for the
40 walkers and 10 volunteers.
(Motion for approve, provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
Summary of Correspondence
- 15 -
March 25, 2008
D - 11 Cyndi Di Pietro, CURE Foundation, a national foundation providing
funding for basic and clinical research of breast cancer, inviting the
municipality to be a part of "National Denim Day" on Tuesday,
May 13, 2008, by permiting employees to wear denim and receive
CURE's "pink flower" ribbon in exchange for a suggested $5 donation
to the CURE Foundation.
(Motion for Direction)
D - 12 Jim Richards requesting a written response as to why Mayor
Abernethy and Regional Councillors Novak and Trim did not uphold
the official position of the Municipality of Clarington at the Regional
Council meeting of January 23, 2008, concerning Council's resolution
to request the final site selection for a proposed Energy-From-Waste
Facility be delayed, suggesting that the Mayor has failed to represent
the public and to consider the well-being and interests of the
municipality by showing a lack of wisdom and leadership; and, that
Mayor Abernethy and Councillors Trim and Novak are in conflict with
the intent of sections of the Municipal Act. Mr. Richards has
requested to be provided with copies of the sections of the Municipal
Act Mayor Abernethy was relying on in defense of his position at
Regional Gouncil.
(Motion for Direction)
D - 13 Shelly van Empel, Corporation of the Town of Milton, advising Council
that the Town of Milton passed the following resolution pertaining to
security deposits for the rehabilitation of aggregate pits and quarries:
'WHEREAS in 1997-1998 the security deposits that were to
guarantee rehabilitation of aggregate pits and quarries were
liquidated;
AND WHEREAS the bulk of these funds, $48 million, was handed
back to the operators of these pits and quarries;
AND WHEREAS this liquidation removed much of the incentive for
pits/quarries to be rehabilitated;
AND WHEREAS although progressive and final rehabilitation is
required by the Aqqreqate Resources Act, only about half of disturbed
lands in pits and quarries is being rehabilitated;
AND WHEREAS this liquidation was done by The Ontario Aggregate
Resources Corporation (TOARC) at the order of the Ministry of
Natural Resources;
Summary of Correspondence
- 16 -
March 25, 2008
AND WHEREAS that Corporation TOARC is completely owned by the
Ontario Stone, Sand and Gravel Association (OSSGA);
AND WHEREAS Ontario Stone, Sand and Gravel Association is
registered as a lobbyist with the Integrity Commissioner of Ontario;
AND WHEREAS in July 2006, MNR promised to examine in detail,
within 2 years, the merits of a rehabilitation incentive system,
including the re-introduction of the former rehabilitation security
deposit system;
BE IT RESOLVED THAT the Council of the Town of Milton
recommend the following to the Ontario Minister of Natural Resources
with the goal of improving the status of rehabilitation in the Town of
Milton and across the Province:
(a) A review of the role of security deposits for pit/quarry
rehabilitation
(b) Re-instatement of those security deposits
(c) A review of the role of OSSGA and TOARC in regard to
rehabilitation and security deposits toward determining if this role
has been in the public good and has been effective for
promoting rehabilitation:
(Motion for Direction)
D - 14 Pam Gilroy, Regional Clerk, Regional Municipality of Niagara,
advising Council that on December 20,2007, the Regional
Municipality of Niagara passed the following resolution pertaining to
fair and equitable representation in the House of Commons:
"WHEREAS one of the founding principles of Confederation is the fair
and equitable representation in the House of Commons;
WHEREAS the formula proposed by the Federal Government in
Bill C-22 will add seats to the House of Commons, in an inequitable
manner;
WHEREAS under the proposed legislation Members of Parliament
from Ontario will continue to represent a greater number of
constituents than Members of Parliament in other provinces,
effectively reducing the representation of Ontarians;
Summary of Correspondence
- 17 -
March 25, 2008
BE IT RESOLVED THAT the Regional Municipality of Niagara
recognizes that despite the Federal Government's efforts to improve
the representation of growing provinces in the House of Commons,
the proposed formula is unfair to Ontario and calls on the Federal
Government to amend Bill C-22 to provide Ontarians with their fair
share of seats in the House of Commons while maintaining the
constitutionally protected seat guarantees of smaller provinces;
BE IT FURTHER RESOLVED that this resolution be forwarded to
Prime Minister Stephen Harper, Ontario Premier Dalton McGuinty and
all Niagara MPs and MPPs;
BE IT FURTHER RESOLVED that is resolution be forwarded to all
municipalities in Ontario for their endorsement."
(Motion for Direction)
D - 15 Brian Fallis, Chair, Ganaraska Region Conservation Authority,
advising of the Authority's fund raising efforts in support of the
redevelopment of the Ganaraska Forest Centre; advising the
Authority is applying for funding through the Ontario Ministry of
Agriculture, Food and Rural Affairs, Rural Economic Development
(RED) Program; and, requesting municipalities within the Ganaraska
watershed, and the Counties of Northumberland and Peterborough to
assist with the funding application by writing letters of support
endorsing the redevelopment of the Ganaraska Forest Centre.
(Motion for Direction)
D - 16 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising Council that on March 5, 2008, Regional Council adopted the
following resolution pertaining to retirement homes:
'WHEREAS the health and well-being of residents of retirement
homes need to be protected; and
WHEREAS from January to March 2007, the Ontario Senior's
Secretariat led a public consultation on improving the standards of
care in Ontario's retirement homes; and
Summary of Correspondence
- 18 -
March 25, 2008
WHEREAS the consultation suggested that the Ontario Government:
. Establish mandatory province-wide standards;
. Establish a new agency, independent from government, to
enforce these standards;
. Build on the existing voluntary standards on the Ontario
Retirement Communities Association over the past 13 years;
and
. Provide education and training for all retirement home staff so
they can understand and meet the standards, and
WHEREAS on September 7,2007, the Minister Responsible for
Seniors announced that the Ontario Government intends to establish
consumer protection legislation by:
. Conducting a survey to determine the level of care and
services being purchased by residents of Ontario's >700
retirement homes; and
. Consulting stakeholders on what should be included in a
standard, plain-language contract between retirement homes
and residents;
NOW THEREFORE BE IT RESOLVED THAT the Ontario
Government is urged to make the establishment of consumer
protection legislation for residents of retirement homes a top
government priority, and thus such legislation is introduced in the
Ontario Legislature no later than in 2008; and
BE IT FURTHER RESOLVED THAT such legislation requires
retirement homes to register with their local boards of health and .
municipalities so that medical officers of health and municipal officials
can ensure that their respective statutory duties (I.e. health protection,
fire prevention, etc) can be carried out; and
BE IT FURTHER RESOLVED THAT the Premier of Ontario, Ministers
Responsible for Seniors, Health and Long-Term Care, and Health
Promotion, Municipal Affairs and Housing, Durham's MPPs and
municipalities, alPHa, ORCA, AMO, OMSSA, ONPHA, OANHSS and
all Ontario boards of health be so advised."
(Motion for Direction)
Summary of Correspondence
- 19 -
March 25, 2008
D - 17 Bob Sweet, Mayor, Town of Petawawa, advising Council that on
March 3, 2008, the Town of Petawawa passed the following
resolution pertaining to support for Canadian Troops:
'WHEREAS the Council of the Town of Petawawa supports the
efforts of our Canadian Troops;
AND WHEREAS support for the Troops is support for the work
carried out by the Troops themselves and not necessarily any specific
mission;
AND WHEREAS the Council of the Town of Petawawa wishes to see
a rousing show of public support to the Canadian Troops from
municipalities in Ontario;
THEREFORE BE IT RESOLVED THAT the Town of Petawawa is
calling upon all municipalities in Ontario to show their support for
Canadian Troops by supporting this resolution to recognize the
tremendous and exemplary work and efforts carried out by Canadian
Troops in all their missions;
AND THEREFORE BE IT FURTHER RESOLVED THAT a copy of
this resolution be forwarded to all municipalities in Ontario, General
Rick Hillier and the Prime Minister of Canada."
(Motion for Direction)
D - 18 Leigh McSwan advising she has been selected to compete in the
Miss Universe Canada 2008 pageant this spring in Toronto and
requesting Council to consider providing sponsorship support to
assist her in participating in this energetic and fun-filled event. If
approved, the municipality will be acknowledged on the Beauties of
Canada website and in their 2008 magazine.
(Motion for Direction)
D - 19 Laura Moy, Director Staff Services/Clerk, the Corporation of the Town
of Tecumseh advising Council that on February 27, 2008, the Town of
Tecumseh passed the following resolution pertaining to the Canada-
Ontario Municipal Rural Infrastructure Fund (COMRIF) Agreement:
'WHEREAS on November 15, 2004, the Government of Canada and
the Ontario Government entered into a five (5) year partnership under
the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF)
Agreement committing the Governments to each invest up to $298
million dollars to improve public infrastructure in rural and small urban
communities;
Summary of Correspondence
- 20 -
March 25, 2008
AND WHEREAS the COMRIF Agreement is an important trilateral
partnership for Canada, Ontario and municipalities as it demonstrates
that investment in municipal infrastructure is a shared responsibility
that creates tangible economic and environmental benefits locally,
provincially and nationally; in addition to providing municipalities with
the long-term support needed to renew essential infrastructure in their
communities;
AND WHEREAS COMRIF is a competitive, merit-based program
which assesses safe drinking water, wastewater, significant local road
and bridge improvements and waste management projects against
three (3) criteria; namely, health and safety, public policy priorities,
and value for money;
AND WHEREAS the COMRIF Program Intake Three closed in
September 2006, and was funded in the amount of $46 million from
both the Canada and Ontario Governments, however, many of the
applications did not receive funding;
AND WHEREAS in early 2007, the Canada Government allocated an
additional $200 million as a "top-up" of the national Municipal Rural
Infrastructure Program (MRIF) program, of which Ontario's share is to
be $64 million and is be matched by an additional $64 million from the
Province for a total additional funding under the original COMRIF
program of $128 million;
AND WHEREAS AMO expressed concern in an October 22, 2007,
Alert for the potential manner through which the $64 million .top-up"
funding may be administered in Ontario as there is debate over
whether there should be a new COMRIF Intake Four or whether only
those applications that did not receive funding under the September
2006 COMRIF Intake Three should be eligible for consideration;
AND WHEREAS since COMRIF Intake Three, there has been a
municipal election and new Councils may have different priorities than
those expressed in the Third Intake;
AND WHEREAS on February 14, 2008, the Canada Government
announced:
. it would be funding projects from the $200 million MRIF "top-up"
funding;
. that since the announcement of the additional MRIF funding, in
February 2007, it has signed agreements with every province and
territory - except Ontario;
Summary of Correspondence
- 21 -
March 25, 2008
· it is proceeding to allocate the funding share for Ontario of $64
million under the MRIF "top-up" to unfunded existing applications
for municipal water and wastewater infrastructure from the last
round of COMRIF Three Intake applications;
AND WHEREAS the COMRIF Agreement states that "in order to
maximize the resulting infrastructure beneftts to Canadian
communities, Canada is negotiating with the provinces and territories
to develop new joint agreements for the purpose of delivering the
$1-biIlion MRIF and to leverage this investment with provincial,
territorial, municipal and non-governmental financial contributions. n
NOW THEREFORE BE IT RESOLVED THAT the Council of The
Corporation of the Town of Tecumseh request:
THAT the Ontario Government and Government of Canada enter into
an agreement for the purpose of delivering Ontario's share of the $64
million Municipal Rural Infrastructure Program (MRIF) "top-up" funds
announced in February 2007 and committing the Ontario Govemment
to contribute matching funds'of $64 million as agreed to under the
November 15, 2004, Canada-Ontario Municipal Rural Infrastructure
Fund (COMRIF) Agreement;
AND THAT allocation of funding to Ontario Municipalities be
determined in the same equitable manner as COMRIF Intakes One,
Two, and Three and in accordance with the guidelines and procedures
established by the Management Committee appointed to administer
and manage the COMRIF Agreement, in a timely manner, and to
reflect the joint nature of the COMRIF;
AND FURTHER THAT a Joint Secretariat be established to support
the Management Committee in the administration of the Agreement,
including the timely production and sharing of information about
Applicants, Projects, financial cash flows and other information;
AND FURTHERMORE THAT this resolution be forwarded to the
Prime Minister, Ontario Premier, Federal and Provincial Ministers of
Finance, for action; and to local MP's and MPP's, all local and Ontario
municipalities, AMO, FCM, and AMCTO for support."
(Motion for Direction)
Summary of Correspondence
- 22 -
March 25, 2008
D - 20
Cheri Smith, Committee Member, Bowmanville 150th Anniversary
Committee requesting approval to hang 150th Anniversary flags below
the Municipality of Clarington flags on the eight flagpoles located
throughout Bowmanville from early May until after the events taking
place June 28 to July 1, 2008.
(Motion for Direction)
D - 21 R. A. Fowler, Secretary, Ontario Property and Environmental Rights
Alliance (OPERA), summarizing information on the controversial
Greenbelt Act, expressing concern that comprehensive information on
the Act is not readily accessible; that the Greenbelt Council has
recommended municipal applications to expand Greenbelt
boundaries, presumably without prior knowledge or consent of
affected landowners; urging officials and residents of municipalities
located outside the present boundaries of the Greenbelt to carefully
study the legislation; and, expressing concem with the transparency
and accountability of the unelected Greenbelt Council.
(Motion for Direction)
D - 22 Libby Racansky expressing concem with the lack of communication
between the municipality and affected residents conceming the
development in the Hancock neighbourhood, questioning why the
developer was not subject to the requirements of the Planning Act,
forwarding photographs which appear to indicate that the developer is
trespassing on adjacent property and sensitive wetland; and,
questioning whether monitoring of the development is being done.
(Motion for Direction)
CLARlNGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
February 13, 2008
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present:
J. Rook, Chair
B. Colville
W. Tanner
J. Witheridge
J. Murray
P. Ford
S. Laing
Regrets:
Mayor Abernethy
Councillor Robinson
K. Isnor
M. Carlton
Staff:
M. Rutherford Conrad, Administrator
M. Horne, Recording Secretary
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:09 p.m.
2. ADOPTION OF AGENDA
Moved by: J. Witheridge
Seconded by: J. Murray
THAT the agenda be approved.
MOTION CARRIED
3. APPROVAL OF JANUARY 9,2008 BOARD MEETING MINUTES
Moved by
J. Witheridge
Seconded by: P. Ford
THAT the minutes of the January 9, 2008 Board Meeting be approved.
MOTION CARRIED
I-I
PAGE: 1
4. BUSINESS ARISING
a) The Administrator informed the board members of preparations that
are underway for the Bowmanville 1 50th celebrations.
b) The Administrator discussed with the board members the new signage
that is being considered for the museums, particularly the Clarke sign
which is going to be three dimensional with a lantern outside of the
sign which will be lit. The Administrator also advised the Board
that Graphic Lettering will be donating the sign in front of the
Sarah Jane Williams Heritage Centre.
Moved by:
J. Witheridge
Seconded by: B. Colville
THAT the Administrator display the design of the sign on the website in
order to allow the board members to conduct either an email or telephone
vote.
MOTION CARRIED
5. CORRESPONDENCE
Moved by:
J. Witheridge
Seconded by J. Murray
THAT the correspondence be accepted.
MOTION CARRIED
6. COMMITTEE REPORTS
a) Finance Report:
In the absence of the Finance Chair the Administrator spoke on behalf of
the report, stating that the 2007 finance figures will be available at the
March meeting. Discussion was held regarding heating costs.
Moved by: J. Witheridge
Seconded by: B. Colville
THAT the Administrator obtain receipts from Enbridge from 2003 to
2007, the time period that the museum obtained the Sarah Jane
Williams Heritage Centre from the municipality and do a comparison
analysis by cubic metre.
MOTION CARRIED
PAGE: 2
7. ADMINISTRATOR'S REPORT
Discussion of various items took place and it was decided the Kirby
Church meeting will be held March 5, at 7:00 p.m. at the Kirby Church.
Moved by: J. Witheridge
Seconded by: S. Laing
TIfAT the Administrator's report be accepted.
MOTION CARRIED
8. NEW BUSINESS
The Administrator informed the members that she had taken a tour of the
Total Hockey site with Kevin Shea, stating that he had done a great job
with the site. The majority of the items are not relevant to our local
history. Much of the collection is comprised of photographs and the
majority ofthese photos are copies from the National Archives or
the Hockey Hall of Fame.
Discussion was held regarding Total Hockey.
Moved by:
J. Witheridge
Seconded by: J. Murdoch
TIfA T we accept the Total Hockey report with amendments to the
recommendation regarding display and A V equipment.
MOTION CARRIED
Opposed: P. Ford
Moved by:
J. Witheridge
Seconded by: S. Laing
THAT if the Department of Community Services accepts the Board's
recommendation to donate items pertinent to local history, that the
Collections Committee review a list ofthese items from Total Hockey
prior to accepting them into our collection.
MOTION CARRIED
9. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington Museums
and Archives will be held March 19, 2008 at Sarah Jane Williams
Heritage Centre commencing at 7:00 p.m.
PAGE: 3
10. ADOURNMENT
Moved by: J. Witheridge
THAT the meeting adjourn at 8:56 p.m.
Minutes for the February 13, 2008 meeting of the Clarington Museums and Archives
Board have been accepted and approved on
Chair, Clarington Museums and Archives Board
Administrator, Clarington Museums and Archives
PAGE: 4
MunidpalityofClarillgton
Livin~ Green
-'-'-'-'-'-'-'
Community Advisory Committee
Committee Members Present:
Amy Burke
Helen Bajorek MacDonald
Staff Present
I - 2
Draft
MINUTES
February 26, 2008
Vanessa Hughes
Elva Reid
Glen Murphy
Madison Stange
Lisa Backus
Susan Hajnik
Jennifer Cooke
Regrets:
Mayor Abernethy
Ron Collis
Mary Novak
Absent: Jonathan Wheatle
Dave Clark
Gordon Johnston
Richard Marceau
Carlos Salazar
11<,
OPENING
REMARKS
Vice chair
WASTE
DIVERSION
ONTARIO
REVIEW OF
PREVIOUS
MEETING MINUTES
BUSINESS
ARISING
EARTH HOUR
.
Feb 26-08 minutes
< ,I~ 5~;, 1
Vice-chair Amy Burke provided opening remarks. Due to the
number of members who sent regrets a quorum is not present
and therefore the committee is unable to pass any motions or
make recommendations. The meeting will focus on up-
coming projects.
Congratulations to Helen, Elva and Ron on an excellent
presentation to Council regarding Earthhour.
The Municipal Hazardous or Special Waste (MHSW) Program
Plan has been approved. Set to launch July 1, 2008 the
program will help reduce, reuse, recycle and responsibly
dispose of common household products such as paints,
solvents, batteries and oil filters that can often end up being
poured down the drain or thrown out with regular garbage.
http://www.ene.Qov.on.ca/en/news/2008/022101.php
Comments were provided.
Outstanding Items the committee would like addressed:
. Report back regarding Mayor's eligibility to be Chair as
per November minutes.
. Report back regarding the Channel 12 Work plan that was
promised in the September minutes.
. Report back regarding the budget process and Channel
12, includin the ne ative ress covera e.
Approval of
minutes deferred
until uorum.
Lisa/Carlos
Jennifer
Page 1 of 2
Earth hour cont'd
NEW BUSINESS
Pitch-In-
Clarington
2008
Absenteeism
,/:.1''''''''"''"'"
""rm!;j~!~{;y'~$, '
has been a banner in both the Clarington This Week and the
Orono Times. Notices about will go on all of the information
screens at all municipal facilities (MaC, Rickard, Courtice
Complex, Library) the sign outside the BMO will also have a
text version. Earthhour information will be included in a
second e-update. E-Update is an electronic newsletter sent
from Planning Services to over 300
people/agencies/municipal offices.
A letter will be drafted that can be sent to service groups and
organizations to encourage their participation. Amy/Helen
Please e-mail Sue or Lisa with either regular or e-mail
addresses of companies/organizations that you would like to All - Lisa/Sue
have included in the mail out by March 7, 2008. Letters will
be signed by both the Chair and Vice-Chair.
Veridian and Hydro One have both indicated that they will be
metering during Earth Hour. Veridian intends to do a
comparison with the previous week's usage.
A Facebook group/event will be created
We need to acknowledge participation in this event possibly
with a letter of thanks afterwards.
Pitch-in-Clarington will run April 20 to 26, 2008. The 26 is
anticipated to be the big day. Schools/groups individuals can
register to get involved in the clean up. You can request a
specific park or area if you wish. The Municipality supplies
the gloves and garbage bags. The area is cleaned up and
garbage bags are left in a designated spot for municipal pick
u . 2007 saw 2000 artici ants
There is concern that there are a number of members
missing meetings on a regular basis. Could they send
an alternate etc?
Other 0 Living Green website www.bluetoqreen.net
Should be up and running soon.
o A section of the Clarington.net paper will be "Living Green
Tips" please get your tips/ideas to Jennifer.
o The Golden Book (yellow pages) will have a section of
Environmental Tips sponsored by this committee. The
Iivin reen 10 0 will be on each a ell!!
FUTURE AGENDA March 25. 2008
o Will be a continuation of our workshop
o Pitch In Clarington
o Absenteeism
o Re ort back
Madison
Amy - further
discussion at
March meeting.
To be further
discussed at
March meeting.
.
Feb 26-08 minutes Page 2 of 2
.
'OBFEB28 PM 1 :00:28
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
I - 3
MINUTES NO. %
AUTHORITY MEETING
Wednesdav. Februarv %0,2008.5:00 PoM.
MEETING LOCATION: lOOWlllTING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OffiCE, BOARDROOM
Present:
G. Emm. Chair
S. Crawford
J. Drumm
A. Foster
R. Hooper
R. Johnson
P. Perkins
J.R. Powell, Chief Administrative Officer
D. White, Director, Corporate Services
H. Brooks, Director, Watershed Planning & Natural Heritage
G. Geissberger, Community Outreach Coordinator
R. Hersey, Director, Development Review & Regulation
M. Hrynyk. General Superintendent
P. Lowe, Director, Watershed Stewardship & Community Outreach
P. Sisson, Director, Engineering & Field Operations
G. SooChan, Director, Groundwater
K. Tate, Administrative Assistant/Recording Secretary
Excused:
A. Cullen
J. Gray
J. Neal
B. Nicholson
M. Novak
M. Pearce
Absent:
D. Mitchell
.........
The Chair called the meeting to order at 5:07 p.m.
'''~;::-'-:;;::~-m3'7:;-~'' ,.,':;t;,;<f.
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)
-L.>e
DECLARATIONS of interest by members on any matter herein contained - NONE
ADOPTION OF MINUTES
Res. #18
Moved by R. Hooper
Seconded by R. Johnson
i ,,_~_,_,,____"_<"__~.'
r
t-_~-.-_-'-""-'--"
r
THAT the Authority minutes of JanUOl'J 15, 2008 be adopted as circulated.
CARRIED
:.4~"_'<'_"~ ,,-
,
,
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;...'-,-....."."'''''"~..~-'---
~~.. ....~.-... ,'...
,
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.
AUTHORITY MEETING MINUTES - FEBRUARY 20, 2008 - PAGE 2
CORRESPONDENCE
(I) Correspondence item #ABDA I C 13 from Donna Cansfield, Minister of Natural Resources
re: Working in partnership with Conservation Ontario and local conservation authorities
(2) Correspondence item #NWLG I T4 from Town of Whitby Operational ServicesfWilliam S, Ga]braith
Re: 2007 Canada Goose Management Program for the Town of Whitby
Res. #19
Moved by P. Perkins
Seconded by S. Crawford
THAT correspondence items #ABDA1C13 and NWLG1T4 (attached as Schedule 3-1 & 3-2 of Feb. 20108) be
received for information.
CARRIED
DIRECTOR, DEVELOPMENT REVIEW AND REGULATION
(I) Staff Report #47]2-08 (anached as Schedule 4-1 & 4-2 of Feb. 20108)
Applications for Development, Interference with Wetlands and
Alteration to Shorelines and Watercourses -January 1-31,2008
Res. #20
Moved by J. Drumm
Seconded by A. Foster
THAT the attached applications be approved and the respective permils be issued.
CARRIED
(2) Staff Report #4719-08 (anached as Schedule 4-3 to 4-6 of Feb. 201V8)
File No.: C08-007-GBFH - IMS: RPRG3075
Applicant: Martin Topolie
Owner: Gord and Joan Giffin
Application: for fill and constroction
Location: 55 Cedar Crest Beach Road, Bowmanville
Res. #21 Moved by P. Perldns
Seconded by A. Foster
THAT the application be approved subject to the folWwing conditions:
1. The project shaU be generaUy carried out according to the plans and specifications submitted in support of the
application, as they may be amended by the folWwing conditions.
2. The finished floor elevation of the habitable living area is to be lacoled at a minimum of 252.8 feet (providing
for a minimum of one foot of freeboard above the Regional Storm flood elevation).
3. A Professional Engineer shaU provide confirmation in writing, that the plans, design and construction
drawings submitted in support of the application will wilhstand anticipated horizontal and vertical hydrostatic
pressures acting on the structure.
4. Prior to the issuance of a permil, the approved plans for works within the flood plain shall be stamped by a
Professional Engi,",er.
5. A Professional Engineer shaU provide written verification that the works were completed in accordance with
the approved plans, prior to the expiry of the permit.
6. Prior to the issuance of a permil, the owner agrees to enter into a Save-Harmless Agreement wilh the
Authority, to be registered on title at the owner's expense.
7. All disturbed areas shall be seeded, sodded or stabilized in some other manner acceptable to the Authority.
CARRIED
AUTHORITY MEETING MINUTES - FEBRUARY 20, 2008 - PAGE 3
DIRECTOR, WATERSHED STEW ARDSlllP & COMMUNITY OUTREACH
(I) Staff Report #4710-08
A Watershed Moment - 2007 Year In Review (document previously circulated to Members)
Members commended staff for an extremely well done report entitled "A Watershed Moment - 2007 Year In Review"; some very
minor revisions were noted to staff.
Res. #22
Moved by R. Hooper
Seconded by P. Perkins
THAT Sl4ff Report #4710-08 (attached as Schedule 5-1 of Feb. 20/08) be receivedfor informadon;
THAT A Watershed Moment - 2007 Year In Review be reviewed, and Board members provide feedback to staff
by February 29, 2008 at which time sl4ffwiU printfor distribution and include on the website.
CARRIED
(2) Staff Report #4711-08
Durham Region Conservation Authorities Watershed Stewardship Programs & Services
Res. #23 Moved by P. Perkins
Seconded by A. Foster
THAT Sl4ff Report #4711-08 (atl4ched as Schedule 5-2 to 5-11 of Feb. 20/08) be receivedfor informadolJ.
CARRIED
(3) Staff Report #4714-08
Summary of Media Coverage 2007
Res. #24 Moved by A. Foster
Seconded by R. Johnson
THAT Staff Report #4714-08 (attached as Schedule 5-12 & 5-13 of Feb. 20108) be recelvedfor InformadolJ.
CARRIED
DIRECTOR, CORPORATE SERVICES
(I) Staff Report #4717-08
Allocation to Reserve for Conservation Centre Renovations
Res. #25
Moved by P. Perkins
Seconded by R. Hooper
THAT Staff Report #4717-08 (attached as Schedule 6-1 of Feb. 20/08) be received for information; and,
THAT the 2007 surplus in the Conservation Centre RellOvations budget in the amount of $90,975 be allocated to
the Reserve for Conservation Centre RellOvadons.
CARRIED
(2) Staff Report #4718-08
Proposed Fees for Authority Services and Programs for 2008
Res. #26 Moved by J. Drumm
Seconded by A. Foster
THAT Staff Report #4718-08 (attached as Schedule 6-2 to 6-6 of Feb. 20108) be received; and
THAT the 2008 Proposed Feesfor Authority Services and Programs be adopted, effective February 1, 2008.
CARRIED
"
AUTHORITY MEETING MINUTES - FEBRUARY 20, 2008 - PAGE 4
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report 114713-08
50" Anniversary Signature Event
loR Powell gave a brief overview regarding items outlined in Staff Report 114713-08 followed by a few additional comments from G.
Geissberger. Discussion ensued.
Res. #27
Moved by J. Drumm
Seconded by S. Crawford
THAT Staff Report #4713-08 (atlllched as Schedule 7-1 of Feb. 20108) be receivedfor infonnotion;
THAT staff continue to develop the details and budgetfor the event and update the board as required.
CARRIED
Res. #28
Moved by p, Perkins
Seconded by R Johnson
THAT the meeting convene "111 Camero" to discuss property matters.
CARRIED
Res. #32
Moved by S. Crawford
Seconded by P. Perkins
THAT the meetillg recollvelle and thot the actiolls of the "111 Camero" sessioll be adopted.
CARRIED
MUNICIPAL AND OTHER BUSINESS
G. Emm extended an invitation to Board Members to participate in the Authority staff hosted CLOCA Pancake Days event (March 12,
13 and 14), part of this Authority's 33'" Annual Maple Syrup Festival at Purple Woods Conservation Area. Please contact Gord
Geissberger if you are available to assist at the Purple Woods Maple Syrup Festival or the CLOCA Pancake Days; any help is most
appreciated whether it be 2 hours or a full day. Proceeds from CLOCA Pancake Days are dedicated to the Durham Children's
Ground water Festival and other Authority programs.
ADJOURNMENT
Res. #33
Moved by P. Perkins
Seconded by A. Foster
THAT the meetillg adjourn.
CARRIED
The meeting adjourned at 5:50 p.Ol.
1-4
Draft minutes Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD ON TUESDAY FEBRUARY 19, 2008
AT 7:00 P.M.
Present:
(Voting)
David Best
Joe McKenna
Karin Murphy
John Stoner
Jim Cleland
Kerry Meydam
Brian Reid
Also Present: Jennifer O'Donnell
(Non-Voting) Peter Windolf
Greg Wells (ORCA)
Regrets:
Jim Kamstra
Councillor Willie Woo
Dan Stanoi
Absent:
Arthur Burrows
Warren May (MNR)
1. Agenda
Additions
There were no additions to the agenda
Acceotance of Agenda
MOVED by David Best, seconded by Kerry Meydam
THAT the agenda for February 19, 2008 be accepted.
CARRIED
2. Minutes of January 8, 2008
Corrections
There were no corrections to the minutes.
Approval of Minutes
MOVED by Brian Reid, seconded by Jim Cleland
THAT the minutes of January S, 200S be approved.
CARRIED
3. Issues arising from the Minutes
There were no issues arising from the minutes.
4. Sub-Committee Reports
Communications
The winter newsletter is now complete and has been sent to the Municipality's
Communications department for printing.
5. Updates
SWNA Presentation to OP A
Chair Stoner appeared before Council to give an update on the committee's activities and
show the PowerPoint presentation. The Council meeting was very well attended and
televised so the presentation received good exposure. The presentation was well-received
and several positive comments were made by the Councillors.
DEAC Nominations
Nominations for the Durham Environmental Achievement awards are due on March 3.
The Committee has been nominated four years in a row but has never won. The
committee decided that they did not wish to be nominated in 2008. During the course of
the year the SWNA PowerPoint presentation will be presented at various venues. This
could enhance our chances in the Education/Communion category in 2009. There was
some discussion that the awards are perhaps biased against committees of Council. Joe
will ask his contacts at the Region ifthey favour certain types of nominations over others.
Adopt-A-Pond Presentation at SWNA
The Adopt-A-Pond event will take place on Saturday May 10th. Chair Stoner has
discussed the event with Jennifer Stone ofClarington This Week. She has agreed to
prepare a story in advance of the event if information is submitted to her at the beginning
of April.
The event will include an outdoor presentation on Amphibians and Reptiles in their
aquatic habitat. The marsh area on the east side of the bridge along the waterfront trail
may be the best location for the presentation. The presenter will tour the area in advance
to determine the best location.
A draft of the poster to advertise the event will be available for review at the next
meeting.
Discussion took place about other events for later this year. It was agreed that a Butterfly
Day will be held again this August.
MOVED by Kerry Meydam, seconded by Joe McKenna
THAT James Kamstra will be booked for August
CARRIED
An event dedicated to fishing was also discussed. The event could include a talk about
the hatchery, artefacts, salmon roe, and a chance for kids to try their hand at fishing. The
best time of year would be in September during the salmon run. Greg will contact the
Ontario Federation of Anglers and Hunters to see if they run outreach programs. This
will be discussed further in March.
Resignation - Jim Richards
Jim submitted his resignation to the Clerks Department. They will advertise for the open
spot.
6. Other Business/Next Meeting
Bike Tour
On Monday July 7th the Great Waterfront Trail Adventure bike tour will be travelling
through Clarington. A refreshment break is being planned for 200-250 cyclists at Port of
Newcastle Waterfront Park. The SWNA Committee has agreed to host the refreshment
break. It will be a good opportunity to promote the SWNA in the Port of Newcastle
community. The Municipality will arrange to have the Clarington tent and picnic tables
brought to the site. The SWNA committee will arrange to provide water and perhaps
orange wedges for the riders.
Items needed for this day will be: a Clarington tent, tables, an SWNA banner, and 6 5-
gallon jugs, as well as a source for the water.
Next Meeting
To avoid the March Break the next meeting is rescheduled for Tuesday March 18th,
which is the third Tuesday ofthe month.
Adjournment:
8:20 P.M.
Next Meeting:
Tuesday March 18, 2008
7:00 p.m.
Meeting Room lA
Please note that March 18 is the third
Tuesday in March.
Notes prepared by J. O'Donnell
I - 5
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting - Tuesday February 11, 2008
(Not yet approved by Committee Members)
In Attendance: Gord Lee, Chair
Councillor, Gord Robinson
Robert Holmes
Larry Burke, Vice Chair
Carol Little
Eric Garreau
Arena Manager, Bryan Wiltshire
Canteen Manager, Michelle Maida
Absent:
Dave Werheid, Sect. I Treas. Karen Gonsalves
1) Call to Order: 7:15 pm.
2) Adoption of Minutes - (January B'h, 2008)
Thefollowing motion, #2615 was proposed:
THAT: "The minutes of the January ffh, meeting is approved with no changes. "
MOVED: by Bob Holmes; SECONDED: Eric Garreau.
CARRIED
3) Presentation in Writinll bv NVMHA Trophy Case
The chair presented a drawing and agreement proposed by the Newcastle Village
Minor Hockey Association for the construction and installation of a custom
trophy case, to be located in the front foyer of the arena. Discussion of same
proceeded and the proposal was unanimously endorsed by the arena board. All
members agreed; this was an excellent gesture on behalf of the NVMHA and
would be a valued addition to the arena.
The following motion, #2616 was proposed:
THA T: The proposal for construction and installation of the custom trophy case
is accepted by the board. The trophy case would remain the property of the
NVMHA and they in turn would be responsible for maintenance, repairs and
upkeep of said display case. In addition, either party - arena board or, NVMHA
had the option to have the unit removed from the arena with 30 days notice.
(2)
The trophy case would be located against the north and west walls, not to exceed
83inches from the north/west corner to not interfere with the AED unit or, the
door to the exit and upstairs staircase. The said trophy case will be secured, but
not a permanent alteration to the existing building and in compliance with all
municipal safety issues, as set out by Mr, Fred Horvath, Operations Department,
and Municipality of Clarington. All items to be displayed in the trophy case would
be at the discretion of the NVMHA. An agreement pertaining to all stipulations
outlined would be drawn up by our Chairman and signed by both parties.
MOVED: by Bob Holmes: SECONDED by Larry Burke.
4) 2008 Final Budflet:
Before embarking on our final budget meeting, both department managers, Bryan
Wiltshire and Michelle MaIda presented their proposals, and considerations for
2008. Discussions followed and the needs of each department were taken into
consideration. Final budget and available funds will determine a number of arena
needs. The Chair advised he had submitted an application to the Municipality of
Clarington for a $5,000.00 Grant under the Grant Application Program.
Decisions by council on grant recipients, has yet to be determined or tabled in
council.
The following motion, #2617 was proposed:
THAT: The arena board would purchase a new Laptop Computer, to be used by
our secretary/ treasurer for the financial and recording records of the arena. The
said computer will remain the property of the Newcastle Arena Board. All records
will be brought up to date, backed-up and downloaded on a monthly basis, and
then stored by the Chair. The purchase is not to exceed $1200.00 in cost. The
Chair was to make the purchase. A recent break-in at our Secretary/ Treasurer's
home had resulted in the disruption offinalizing our 2007 audit.
MOVED: by Larry Burke; SECONDED: by Eric Garreau
CARRIED
Following along with our budget exercise, the following motion, #2618 was
proposed:
THA T: Ice rental rates for the 2008/09 season, commencing in September, 2008
be capped asfollows:
Our current youth rate of $135.00/ hr. will remain the same.
(3)
Our current adult rate of$160.00/ hr., /will be increased to $165.00.
Our current daytime rate (Monday to Friday - 7: 00 am to 4: 00 pm) will be
increased by $5.00 - to $95.00 /hr.
Our current weekday school rate, (Daytime) will be increased by $5.00 - to
$70.00/hr.
Our upstairs rental for the Newcastle Family Connection Dance Program will be
reviewed and new rental fees will be established at our March 11'h, meeting.
MOVED: by Gord Robinson; SECONDED: by Robert Holmes.
CARRIED
5) Chairman's Address and Follow-U1J:
A) The Chair advised he had contacted Joanne Raymond, president of Newcastle
Skating Club and worked out a fee for the additional staff hours and assistance
requiredfor their April Ice Carnival. It was agreed by both parties; an additional
$540.00, plus G.s. T. over and above their ice rental would be charged for this
year-end event. The additional charges would include their set-up time on both
Friday evening and Saturday morning, the painting of their theme logo by our
staff, on the ice swface and the use of the upstairs hall for both events on
Saturday. It was also agreed that our management would study and record the
time and involvement of our staff for this week-end event and a revised fee would
be incorporated into their 2008/09 ice rental contract.
B) A scheduled meeting with Mr. Fred Horvath, Operations Department was
forthcoming but, our current abundance of snow storms and winter weather was
Mr. H's priority, at this time. The meeting is now scheduledfor March 1s'h, 2008.
All our current concerns would be addressed at that time, i.e. Roof Leaks, Front
Doors, Quotations on Compressors and Oil Separator.
C) Contact had been made with both summer rental users, (Clarington Day Care
Program and Clarington Recreational Lacrosse League) - both parties are
making plans to return to Newcastle Arena this summer and schedules will be
forthcoming to our arena manager.
D) The sale had been finalized on our Olympia Ice Resurfacer and the delivery to
the purchaser by Resurjice Corporation to North Carolina, was complete. In
addition, our 2007 renovation loan payment of $30,000.00 had been paid to the
Municipality. Our outstanding balance on this load was approximately
$90,000.00. An up to date statement would be provided for our next meeting.
E) Fund raising card tournaments were getting more difficult to schedule, as both
Orono Arena and our own Newcastle Village Hockey Teams where also holding
similar events. Efforts will continue to find a date in March that works for all our
volunteers, to schedule our own tournament.
F) The Chair had advised Ms. Patti Barrie at the Municipality of our need for an
additional member for our arena board. A subsequent advertisement in the Clarington
and Orono weekly papers had been run, requesting applications to the board.
6) Board Member Carol Little:
Carol advised the board members; she had completed the on-line "Smart Serve"
course and was now a qualified licensed Bar Server.
7) Next Meetinf! Date - Tuesday March 11, 2008 - 7:00 pm. Upstairs Committee
Room.
8) Adiournment: Motion #26199:20 pm.
THA T: The meeting is adjourned.
MOVED: by Carol Little
1-6
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
February 19, 2008
MEMBERS PRESENT:
Andrew Kozak
Victor Suppan
REGRETS:
Paul Allore
Karina Isert
Jennifer Knox
David Reesor
Duane Cook
Leslie Wilson
PLANNING STAFF:
James Rook
Karin Murphy
Philip Carlton
ouncillor Novak
ABSENT:
Isabel Little
REVIEW OF MINUTES
The January 15th minutes will be a
onwards.
BUSINESS ARISING
16 Church Lane
The Chair has s
properties document
he wants ve
compa
Ont
Info
heritag
premium
heating sys
age of the stru
e has reviewed insurance and heritage
of Culture. The owner has indicated that
Ignation e building as he says that his insurance
replacement coverage because of the designation. The
address property insurance for designated buildings.
hat insurance premiums should not go up as a result of
iely 0 ther reasons cause insurance companies to increase
if there is a higher level of risk, such as out-dated wiring, old
insurance companies will not insure buildings based on the
Committee membe ave not heard of any designated property owners' insurance rates
increasing due to their building being designated. The Committee discussed how the
matter can be dealt with, including inviting the owner to a committee meeting to relay his
concerns. Staff will contact other municipalities in regards to their experiences and report
back.
21 Beech Avenue
The replacement window issue was discussed with Planning Services staff. The Heritage
Conservation District is a three year pilot project with a review at the end of the term. As
part of the District review staff will meet with the owners to discuss their heritage permit
Minutes of Clarington Heritage Committee Meeting, February 19, 2008
application. Improvements in the process might include providing owners with lists of
experienced manufacturers or offering incentives.
Web DesiQn Review
The Committee reviewed the draft website design and made the following suggestions:
The website should
achieved through t
unite heritage owner
link to the heri e web
resolved. m
involve
will c
who WI
Look at U.S. websites for examples of what can be done
Create a Heritage Tool Box page to post the following:
Resources on items such as interior storm window
disclaimer).
Guest articles from heritage property owners w
Heritage restoration tip of the month
Anecdotes on 'What Not To Do".
Architectural Features - what they are
Post recognition of owners who have re
Possible contribution from the museu
- Add fire insurance maps
- Web links to schools to generate interest
- Add district plan
Clarke, Darlington and Bowm
Pros and cons of heritage (va
heritage)
Offer a side bar "H '
information
anism and how it builds on
't and avoid looking modem. This can be
e colours used. It is felt that a website will
ton's corporate website could provide a
sting and maintaining the site need to be
need to ermine the cost of hosting and the effort
. g accuracy and keeping the site current. The Committee
rk, determine what areas to be worked on, determine
e it will require.
CHO Newsletter
008 distributed to members.
An announcement wa eceived in regards to the Durham Water and Wastewater Master
Plan Public Information Centre.
Staff replied on the Committee's behalf on the Grady Drive Extension Class EA being
conducted by TSH. As this is vacant land there are no heritage issues.
2
Minutes of Clarington Heritage Committee Meeting, February 19, 2008
SUB-COMMITTEE REPORTS
Clarinqton Hiqhwav 407 CAC
Bill Patterson's home is in the route of the East Link and is designated. Although not
confirmed, Mr. Patterson may relocate his home.
MTO will be asked for an update on the impacted heritage properties.
Bowmanville 150th
Wellington Street may be closed for a few days for an a
meeting for this initiative is March 5111 at 7:00 p.m. T
Santa Claus parade, however advertising will be
lay. The next
, similar to the
PROJECT REPORTS
Inventorv Update:
Safety vests have been secured for u
NEW BUSINESS
om 5:00 to 7:00 p.m. at the Clarington
d.
- HCD
improve
keeping wit
Plan.
Clarington Beech Centre design objectives from Streetscape and Infrastructure
Study should be revisited when street reconstruction is designed; however, the street
reconstruction is not to include any upgrades, as dictated by the Council Resolution
on the Heritage Conservation District (that means no additional width, heritage street
lights, or underground hydro).
nts I ding road and/or utility reconstruction/installation are
dvisory Committee and a recommendation made to Council.
courage public streetscape, landscape, and infrastructure
nhance the neighbourhood's heritage character and are in
Bowmanville Streetscape and Infrastructure Implementation
Between 2001 and 2006 an additional parking lot was constructed at the Beech Centre at
the request of the Older Adult Association and the existing lot was reconfigured, resulting in
30 extra spaces. The Older Adults Association requested an increase in parking capacity.
3
Minutes of Clarington Heritage Committee Meeting, February 19, 2008
The least impact to the streetscape was agreed upon in that the area to the south of the
Centre would be used for parking while maintaining a field to the west of the site for
recreational purposes and to provide access. A preconsultation meeting was held with
some of the interested parties last week. The Executive Director of the Older Adult
Association was asked to provide program information to help determine the amount of
parking required for the Beech Centre site.
The municipality should make every effort to avoid damage to the existing trees where road
or underground service work is required. Careful consideration m st be made to the impact
that road reconstruction and/or widening may have. Grass ver ould be preserved and
streets not widened for on-street parking. There is 1 large R , 2 Copper Beech and 1
White Ash on the east side of the road. Relocating muni rvices to the west side of
the street where the tree canopy is less would caus rbance. The Arborist's
report will be made available at the public open ho idering options other
than trenching as it may damage the tree roots. es will be scoped
and if the lines are of acceptable quality they wi eplaced. Phone
and cable are not an issue as they are locate
4
qiJl!JlgtDn
REPORT #1
REPORT TO COUNCIL MEETING OF MARCH 25, 2008
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MARCH 17,2008
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-014-08 Monthly Report on Building Permit Activity for February, 2008
(b) ESD-004-08 Monthly Response Report - February 2008
-
(c) CSD-003-08 Community Services - 2007 Year End Review
2. MONITORING OF 'THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETINGS OF FEBRUARY 14, 2008 AND MARCH 6, 2008
THAT Report PSD-023-08 be received;
THAT Council concurs with Staff that an appeal by the Municipality of the decision
made by the Committee of Adjustment on February 14, 2008 for applications
2008-0002 and A2008-0004 is not warranted. However, should an appeal be
lodged by another party, that Staff be authorized to appear before the Ontario
Municipal Board to defend its original recommendation; and
THAT Council concurs with the decisions of the Committee of Adjustment made
on March 6, 2008 for applications A2008-0001 and A2008-0005 and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions
of the Committee of Adjustment.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3AB T 905-623-3379
Report #1
2
March 25, 2008
3. DRAFT PLAN OF SUBDIVISION IN THE CITY OF OSHAWA
APPLICANTS: FORD, BIESENTHAL, KINGSWAY & OSHAWA MISSIONARY
COLLEGES
THAT Report PSD-024-0B be received;
THAT the City of Oshawa be advised that the Municipality of Clarington has no
objections to the approval of the proposed Draft Plan of Subdivision (S-O-2008-01)
subject to the conditions contained in Attachment 2 to Report PSD-024-08; and
THAT a copy of Report PSD-024-0B be forwarded to the City of Oshawa
Development Services Department and the Region of Durham Planning
Department.
4. USE OF POPPY SYMBOL ON STREET SIGNS
AMENDMENTS TO THE POLICY FOR WAR DEAD AND WAR VETERAN
NAMES FOR STREETS
THAT Report PSD-025-08 be received;
THAT the Policy for War Dead and War Veteran Names for Streets be amended
as shown on Attachment 1 to Report PSD-025-08; and
THAT all interested parties identified in Report PSD-025-08 be advised of
Council's decision.
5. NORTHGLEN NEIGHBOURHOOD DESIGN PLAN
THAT Report PSD-026-08 be received; and
THAT all interested parties listed in Report PSD-026-08 and any delegations be
advised of Council's decision.
6. 2007 ANNUAL REPORT ON APPLICATIONS FOR PLANS OF SUBDIVISION
THAT Report PSD-027-08 be received; and
THAT the Region of Durham Planning Department be forwarded a copy of Report
PSD-027-08 and Council's decision.
Report #1
3
March 25, 2008
7. AMENDMENT NO. 60 TO THE CLARINGTON OFFICIAL PLAN AND
BROOKHILL SECONDARY PLAN AND URBAN DESIGN GUIDELINES
THAT Report PSD-028-08 be received;
THAT Amendment No.60 to the Clarington Official Plan as shown on Attachment 4
to Report PSD-028-08 and as amended, be adopted and the necessary By-law
contained in Attachment 5 to Report PSD-028-08 be passed, and that Amendment
No. 60 be forwarded to the Regional Municipality of Durham for approval;
THAT the Regional Municipality of Durham Planning Department be forwarded a
copy of PSD-028-08; and
THAT all interested parties listed in Report PSD-028-08 and any delegations be
advised of Council's decision.
8. WASTE DIVERSION OPPORTUNITIES IN MULTI-RESIDENTIAL PROJECTS
AND INDUSTRIAL, COMMERCIAL AND INSTITUTIONAL PROJECTS
THAT ReportPSD-029-08 be received;
THAT the Municipality encourage that future multi-residential projects provide for
facilities that could handle three waste streams;
THAT Staff be authorized to consult with multi-residential development proponents
in Clarington on the proposed Site Plan Approva/ Guidelines for Waste Col/ection
Ares in Multi-Residential Projects and to implement such Guidelines subject to
refinements that may be made through the consultation process; and
THAT a copy of Report PSD-029-08 be forwarded to the Kawartha Pine Ridge
District School Board and the Peterborough Victoria Northumberland and
Clarington Catholic District School Board for information and consideration in
future building projects.
9. MEARNS AVENUE AND CONCESSION ROAD #3 RECONSTRUCTION
PUBLIC INFORMATION CENTRE
THAT Report EGD-015-08 be received; and
THAT all those who attended the Public Information Centre and who have
contacted the Municipality be informed of Report EGD-015-08.
Report #1
4
March 25, 2008
10. RFP 2007-7, MUNICIPAL BANKING SERVICES
THAT Report COD-014-01 be received;
THAT the contract for Banking Services (excluding payroll), for the Municipality of
Clarington be awarded to the Toronto Dominion Bank;
THAT the contract be awarded for a three (3) year term with an option to renew for
an additional two (2) years;
THAT the By-law attached to Report COD-014-08, marked Schedule "A",
authorizing the Mayor and Clerk to execute an agreement with the Toronto
Dominion Bank be approved; and
THAT the Mayor and Clerk and/or Director of Finance, as appropriate, be
authorized to sign all necessary documentation.
11. BOWMANVILLE TENNIS CLUB- LEASE RENEWAL
THAT Report COD-016-08 be received;
THAT the Manager of Purchasing be authorized to proceed with the formal
negotiations of a new lease agreement with the Bowmanville Tennis Club as set
out in Report COD-016-08, and report back to Council for approval to execute the
final agreement; and
THAT a copy of Report COD-016-08 be sent to the Clarington Older Adults Centre
Board and the Bowmanville Tennis Club.
12. CL2008-8 DASHER BOARD REPLACEMENT - GARNET B. RICKARD
RECREATION COMPLEX
THAT Report COD-017-08 be received;
THAT Sound Barriers, Mississauga, Ontario with a total bid in the amount of
$175,900.00 (Plus GST), being the lowest responsible bidder meeting all terms,
conditions and specification of Tender CL2008-8 be awarded the contract for the
Dasher Board Replacement on Pad A of Garnet B. Rickard Recreation Complex
as required by the Community Services Department;
THAT the additional funds of $25,900.00 be funded from the Community Services
Capital Reserve Fund; and
THAT total funds required be drawn from 2008 Community Services Capital
Account #110-42-421-84214-7401.
Report #1
5
March 25, 2008
13. PURCHASE OF A PRE-BUILT PUMPER
THAT Report COD-018-08 be received;
THAT the requirement for tendering in accordance with By-law 2006-127 be
waived for this transaction;
THAT the Purchasing Manager be authorized to solicit expressions of interest from
known fire truck manufacturers to determine the immediate availability of a new
1250 GPM Pumper;
THAT the Purchasing Manager be authorized to negotiate a purchase price for a
selected unit;
THAT a report to Council be provided summarizing the results of the Request for
the Expressions of Interest and providing a recommendation for the purchase of
the selected unit; and
THAT should the expression of interest process prove successful in this instance,
the Purchasing Manager amend the Purchasing By-law to include the use of the
expression of interest process for the acquisition of fire fighting vehicles as
deemed appropriate.
14. PRESENTATION - CLARINGTON OLDER ADULTS ASSOCIATION
THAT the presentation from Angie Darlison, Clarington Older Adults Association
regarding the success and challenges of the Association be received with thanks.
15. DELEGATION - JAISON GIBSON - SOCIAL REFORM PART 2
THAT the delegation of Mr. Jaison Gibson be received with thanks.
16. FUTURE MEETINGS OF DURHAMIYORK WASTE MANAGEMENT GROUP
WHEREAS the preferred site for the proposed incinerator has been identified as
Clarington 01 in Durham;
WHEREAS the vast majority of the health, the social and the financial impacts of
the proposed incinerator will be borne by the residents of Durham; and
WHEREAS the local Councils of Clarington, Ajax, Oshawa and Pickering,
representing a majority of the population of Durham, have expressed serious
concern over the proposal:
NOW THEREFORE BE IT RESOLVED THAT the DurhamlYork Joint Waste
Management Group be requested to hold all future meetings in Durham to allow
those citizens most impacted by the proposal better access to information and
consultation with respect to the proposal; and
THAT this resolution be forwarded to the municipalities of Durham Region, the
municipalities of York Region and the Ministry of the Environment.
STAFF REPORT //1
ClfJ!ilJgton
REPORT
PLANNING SERVICES
Meeting:
COUNCIL
Date:
Tuesday, March 25, 2008
Report #: PSD-030-08
File #: PLN 38.1
By-law #:
Subject:
OFFICIAL PLAN REVIEW SPECIAL MEETING OF COUNCIL
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report PSD-030-08 be received;
2. THAT in accordance with Section 26 (3)(b) of the Planning Act Council hold a special
meeting on May 12, 2008 to discuss the revisions that may be required as part of the
review of the Clarington Official Plan; and
3. THAT the meeting be advertised in accordance with the provisions of the Planning Act
for Council to hear submissions from residents on the subject.
""
Reviewed by:d~-~
Franklin Wu,
Chief Administrative Officer
Submitted by:Q~~~~
I:? David J. creme, M.C.I.P., RP.P.
Director of Planning Services
DJ/COS/DJC/sn
19 March 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
REPORT NO.: PSD-030-08
PAGE 2
1.0 BACKGROUND
The Planning Act of Ontario Section 26 (1) requires the Clarington Official Plan conform
to provincial plans, have regard to matters of provincial interest, and be consistent with
provincial policy statements, Furthermore, Section 26 (3) directs Council consult with
the Region of Durham as the approval authority and with other public agencies like the
conservation authorities, Furthermore, the same section of the Act requires that Council
hold a "special meeting" open to the public to discuss the revisions that may be required
in the process of reviewing the Plan,
Staff is in the process of meetings with Regional Staff and has contacted the relevant
public agencies to request that a staff liaison be assigned to the project to ensure
proper consultation and input.
We recommend that Council hold the mandated special meeting for the review of the
Official Plan on May 12, 2008 at 7:00 p.m. in Council Chambers in Bowmanville. This
meeting will be opened to the public. As required by the Act, the municipality will
advertise the meeting at least six weeks in advance through the local newspapers, the
municipality's website, and the Clarington.net newsletter.
To assist interested parties in preparing their submissions, staff will be providing Council
and the public a discussion paper on the key issues and the scope of the proposed
review at least two weeks prior to the meeting.
The Act also asks for Council to have regard to any written submissions and allow any
person attending the meeting an opportunity to be heard. This special meeting of
Council will be governed by the procedural by-laws of Council.
2.0 CONCLUSION
We recommend that Council passes the following resolution:
THAT in accordance with Section 26 (3)(b) of the Planning Act Council
hold a special meeting on May 12, 2008 to discuss the revisions that may
be required as part of the review of the Clarington Official Plan; and
THAT the meeting be advertised in accordance with the provision of the
Planning Act for Council to hear submissions from residents on the
subject.
UNFINISHED BUSINESS
THE CORPORATION OF THE TOWN OF WHITBY
In the Regional Municipality of Durham
AGENO*,
'OBFEB26 AMIO:02:22
MUNICIPAL BUILDING
575 Rossland Road East
Whitby, Ontario, Canada
UN 2M8
www.whitby.ca
PAT PERKINS
MAYOR
WIllTBY:
TORONTO:
FAX:
905-668-5803
905-686-2621
905.686-6954
o ~
-<'- 0
"> {-
0/2 OF Tl-l'C. '"
'.i.~'r'D~\
."~",."f/~. ..._>-'- ..
RECE~"ED.
FEB 1 9 ZOOS
February 13, 2008
I MUNICIPALiT1 " CLJGTOll
MAYOR'S OFFICE
Mr. J. Abernethy, Mayor
Municipality ofClarington
40 Temperance Street,
Bowmanville, Ontario LI C 3A6
/ ~
DearM~ ~l
At our Council meeting on January 28th, Regional Councillor Emm spoke to the outstanding work that
Clarington has undertaken to increase their waste diversion from landfiIl, and the need for the other
Durham municipalities to do the same. Your call to action has inspired us to further encourage our
citizens to improve the 68.1% diversion rate attained in 2007. You have motivated us, so we want to
return the favour.
The Town of Whitby chaIlenges the Municipality of Clarington to a friendly competition - the
municipality which achieves the highest diversion rate in 2008, will provide official congratulatory
remarks at a 2009 televised Council meeting.
Clarington is a worthy opponent. I look forward to receiving your heartfelt congratulations!
Regards,
IV~
OlS~~jotr
; ClfRK / ?C) .
\~;K BY
Pat Perkins
MAYOR
.~ 'If;;_~;~i #\L iO-
.r...._..-
",1,(,$ TIJ: .
cc:
Members of Council
Ken Nix, Acting CAO
Suzanne Beale, Director - Public Works
Peter LeBel- Director - Community & Marketing Services
Paul Jones, Clerk
i
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UNFINISHED BUSINESS
CI!![il1gton
REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
March 25, 2008
Resolution #:
Report #: CSD-004-08
File #:
By-Iaw#:
Subject:
Grant Request - Big Brothers and Sisters of Clarington
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report CSD-004-08 be received;
2. THAT Council consider the funding request from Big Brothers and Sisters of
Clarington under the Municipal Grant Program; and
3. THAT Big Brothers and Sisters of Clarington be advised of Council's decision.
Submitted by:
J eph P. Caruana
rector of Community Services
Reviewed bYO ~~,
Franklin Wu
Chief Administrative Officer
JC/SC~m
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.: CSD-004-08
PAGE 2
1.0 BACKGROUND
1,1 On March 4,2008, Council approved Resolution # C-115-08, endorsing the
request from Darlene Brown, Executive Director, Big Brothers and Sisters of
Clarington to consider a late application to the Municipal Grant Program.
1.2 Council further directed that the application be referred to the Director of
Community Services for processing and that he report back to Council.
2.0 COMMENTS
2.1 Big Brothers and Sisters of Clarington have been receiving funding through the
Municipal Grant Program since 1998. In 2007, the organization received a grant
of $2,000.00.
2.2 In the fall of 2007, Big Brothers and Sisters of Clarington went through some
staffing changes and inadvertently missed the Municipal Grant deadline.
2.3 Their 2008 budget, which shows a balanced budget, was approved by the
Brothers and Sisters of Clarington Board of Directors prior to the New Year.
This budget is summarized on Attachment # 1 Summary of Grant Information.
The budget included projected funding from the United Way of Oshawa, Whitby,
Clarington, Brock and Scugog. They have recently been informed that their
United Way funding will not meet their projection and will have to rework their
budget accordingly.
2.4 Staff have reviewed the Municipal Grant application submitted by the Big
Brothers and Sisters of Clarington and concluded that the organization does
meet the criteria of the program.
2.5 Presently the Municipal Grant Program has an unallocated balance of $7,700.00.
Attachment # 1 - Summary of Grant Information
Attachment # 1 to Report CSD-004-08
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: Big Brothers and Sisters ofClarington
APPLICATION # supplemental
CONTACT NAME I Darlene Brown
DESCRIPTION OF PROGRAMS AND SERVICES:
High quality volunteer -based mentoring programs to the children of Clarington , such as In-
School Mentoring, Traditional Matching, ,Big Bunch group mentoring, Champions of Change
Leadership camp, Durham Cruisers After School Club, Self Esteem Groups and Child Safety
training.
HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT:
Update audio- visual materials and 'hands on' activities to ensure the Child Safety training
resources are as current as possible.
TOTAL MEMBERSHIPIPARTICIPANTS: 84
TOTAL
$247,450.00
$264,200.00
$247,155.00
$264,200.00
TOTAL EXPENSES
NET OPERATION: - EXPENSES,
LESSREVENUE .
$295.00
o
MUNICIPAL GRANT HISTORY:
2006 GRANT . '. 2007 GRANT.
APPROVED . APPROVED
$2000.00 $2000.00
,<
. 2008.(;RAN';t. .
. REQUESTED.. .
$5000.00
UNFINISHED BUSINESS
q!JlmglOn
REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
March 25, 2008
Resolution #:
Report #: CSD-006-08
File#:
By-law #:
Subject:
Grant Request - Latenite Productions
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report CSD-006-08 be received;
2. THAT Council consider the appeal for funding from Latenite Productions under
the Municipal Grant Program; and
3. THAT Latenite Productions be advised of Council's decision.
Submitted by:
Jo' . aruana
D r ctor of Community Services
cJ ~:.. VJl,..
Reviewed by:
Franklin Wu
Chief Administrative Officer
JC/SC~m
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET. BOWMANVlllE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.: CSD-006-08
PAGE 2
1.0 BACKGROUND
1.1 On March 4, 2008, Mark Canning and Brian Bradshaw of Latenite Productions
made a presentation to Council requesting reconsideration of Council's denial of
their grant request, submitted through the 2008 Municipal Grant Program. At that
time, Council tabled their request pending a report from the Director of
Community Services.
2.0 COMMENTS
2.1 Latenite Productions is a non-profit organization whose mandate is to foster the
personal growth and development of youth by providing opportunities for musical
expression and creativity. The organization was formed in 2007 by three local
residents.
2.2 The organization has identified two main areas of focus:
Clarington Outreach is a musical program offered in partnership with The
Firehouse which provides the tools for developing musical expression and
self confidence to enhance future opportunities. It is geared towards
disadvantaged youth.
The second area of focus is to provide the opportunity for new, young local
talent to express and share their musical experience with other experienced
and established performers. In the past year, Latenite Productions offered
two performance venues in the Tyrone community.
2.3 This year, Latenite Productions plans on expanding the opportunities for local
performers through an outdoor musical festival to be held at Mosport
International Raceway. It is intended to make this festive an annual event.
2.4 Staff have reviewed the Municipal Grant application submitted by Latenite
Productions and have concluded, based upon the information in their application
and their submission to Council on March 3, that the organization does meet the
criteria of the Municipal Grant Program.
2.5 Presently the Municipal Grant Program has an unallocated balance of
$7,700.00.
SUMMARY OF BY-LAWS
March 25, 2008
BY-LAWS
2008-044 Being a By-law to stop up and close as a public highway portions
of road allowance and to authorize the conveyance of Parts 1 & 2
on Registered Plan 40R-25183 and Part 1 on Registered Plan
40R-25082 to Prestonvale Land Corporation (Approved by Council
on March 3, 2008)
2008-045 Being a By-law to adopt Amendment No. 60 to the Clarington
Official Plan (Item 7 of Report #1)
2008-046 Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Toronto Dominion Bank (Item 10
of Report #1)