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HomeMy WebLinkAbout01/14/2008 Cl~iJ1gton DATE: MONDAY, JANUARY 14,2008 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETING(S) Minutes of a regular meeting of Council held December 10, 2007 PRESENT A TI ONS a) Roberta Youngs-Ransom - Clarington Community of Character Committee b) Certificate to Lieutenant-Colonel John Conrad for Outstanding SeNice with Canadian Forces in Afghanistan c) Michael Angemeer and Dave Clark, Veridian Corporation - Presentation of Dividend Cheque DELEGATIONS a) Bob Hann or representative of Halloway Holdings - Pylon Sign By-law - King Street Frontage, West Bowmanville Shopping Centre (Correspondence Item D - 12) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Council Agenda - 2 - January 14, 2008 COMMUNICATIONS Receive for Information I - 1 Minutes of the Clarington Highway 407 Community Advisory Committee dated December 5, 2007 I - 2 Minutes of the Durham Nuclear Health Committee dated November 16, 2007 1-3 Minutes of the Clarington Museums and Archives Board dated November 14, 2007 1-4 Kristin D. McKinnon-Rutherford - Proposed Energy-From-Waste Facility I - 5 Marlaine Koehler, Executive Director, Waterfront Regeneration Trust - Annual Accomplishments Publication I - 6 Roberta and Robert Gibson - Regional Residential Transit Development Charge 1-7 Gail Empey, Clerk, Township of Cavan Monaghan - Ganaraska Forest Centre 1-8 Jacqueline B. Muccio - DurhamlYork Residual Waste Environmental. Assessment Study - Site Selection Process I - 9 John Newell - Chemical Violation of Julie Inwood I - 10 John Newell - Impact of Residential Fireplaces I - 11 Association of Municipalities of Ontario Member Communication - Permanent Federal Gas Tax Funding for Municipalities 1-12 P. M. Madill, Regional Clerk, Region of Durham - Project Black Ribbon for Mental Health I - 13 Patrick R. Burke, Fire Marshal of Ontario, Ministry of Community Safety and Correctional Services -Training and Workshops Costs - New Fire Safety Legislation 1-14 David Bond, CFS Director, The Salvation Army - Letter of Appreciation - Canadian Pacific Holiday Train I - 15 Phil Mannell, General Manager, Central Region, Enbridge Gas Distribution - "Winter Warmth Fund" Cou ncil Agenda - 3 - January 14, 2008 I - 16 Louis Bertrand - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process I - 17 Rob Macisaac, Chair, Metrolinx - Regional Transportation Plan (RTP) I - 18 The Honourable Dwight Duncan, Minister of Finance and the Honourable Jim Watson, Minister of Municipal Affairs and Housing - 2008 Ontario Municipal Partnership Fund (OMPF) I - 19 Janice Kroft, Program Manager, COPE Mental Health Program, Community Care Durham - Letter of Appreciation for Donation of Clarington Pins I - 20 Deb Vice and Martin Feaver, Protect the Ridges Co-Chairs - Proposed Changes to the Regulatory Framework for Non-Agricultural Source Material (NASM 1-21 P. M. Madill, Regional Clerk, Region of Durham - 2008 Interim Regional Property Tax Levy Receive for Direction o - 1 Nada Loughead, Heart Month Coordinator, Heart and Stroke Foundation of Ontario - Durham Region Chapter - "Heart Month" 0-2 Debbie Hunter, Office Administrator, MS Society, Durham Regional Chapter, Multiple Sclerosis Society of Canada -Tag Days o - 3 Helen and Gordon Perry - Objection to Applications to Amend the Clarington Official Plan and Zoning By-law submitted by 1276467 Ontario Limited for 15 Darlington Boulevard 0-4 Jim Watson, MPP, Minister, Ministry of Municipal Affairs and Housing, - 2007 Municipal Performance Measurement Program (MPMP) o - 5 George Van Dyk - Compliance Audit of John Mutton 0-6 P. M. Madill, Regional Clerk, Region of Durham - Employment Insurance Eligibility and Links to Increased Poverty o - 7 Marion I. Koepke, CMO, City Clerk, City of Owen - One Cent NOW! Campaign 0-8 George S. Graham, AMCT, CMC, Clerk-Administrator, The Corporation of the Township of Brock - Proposed Changes to the Regulatory Framework for Non-Agricultural Source Material Council Agenda - 4- January 14, 2008 D - 9 Carolyn Langley, Clerk, Township of West Lincoln - Proposed Changes to the Regulatory Framework for Non-Agricultural Source Materials (NASM) o - 10 Susan Greatrix, City Clerk, The Corporation of the City of Waterloo - Provincial Sales Tax Exemption for Municipalities D - 11 Susan Greatrix, City Clerk, The Corporation of the City of Waterloo - Infrastructure Funding D - 12 Robert Hann, President, Valiant Property Management - Pylon Sign By-law - King Street Frontage - West Bowmanville Shopping Centre D - 13 Tony Wood - Rescinding of Council Resolution #C634-07 D - 14 Dawn Whelan - Hotel Room Tax COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of January 7, 2008 STAFF REPORT(S) 1. Confidential Verbal Report of the Director of Finance/Treasurer and the Solicitor concerning a Legal Matter BUSINESS ARISING FROM NOTICE OF MOTION UNFINISHED BUSINESS BY-LAWS NOTICES OF MOTION OTHER INFORMATION CONFIRMING BY-LAW ADJOURNMENT C!lil1glOn Council Meeting Minutes DECEMBER 10, 2007 Minutes of a regular meeting of Council held on December 10,2007, at 7:00 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Chief Administrative Officer, F. Wu Director of Engineering, T. Cannella Director of Community Services, J. Caruana, attended until 10:34 p.m. Director of Planning Services, D. Crome Solicitor, D. Hefferon Director of Operations, F. HONath Manager of Special Projects, F. Langmaid, attended until 1 0:34 p.m. Director of Corporate Services, M. Marano, attended until 1 0:34 p.m. Director of Finance/Treasurer, N. Taylor Director of Emergency Services/Fire Chief, G. Weir, attended until 1 0:34 p.m. Administrative Assistant to the Clerk, C. Fleming, attended until 10:34 p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Later in the meeting Councillor Novak stated a pecuniary interest with respect to the delegation of Dave Renaud. Later in the meeting Councillor Hooper stated a pecuniary interest with respect to the motion concerning free parking in Downtown Bowmanville. Council Meeting Minutes -2- December 10,2007 MINUTES Resolution #C-646-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a special meeting of Council held on November 23,2007, and the minutes of a regular meeting of Council held on November 26,2007, be approved. "CARRIED" Resolution #C-64 7 -07 Moved by Councillor Woo, seconded by Councillor Trim THAT Wendy Bracken, Teri McKenzie, and Paul Andre Larose be added to the list of delegations and that Fred Mandryk, Frank Stapleton, Marvin Stapleton and Glenda Gies be removed from the list. "CARRIED" Resolution #C-648-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT the agenda be altered to hear the delegations of Christopher Williams and Andre Wiggers as the first delegations. "CARRIED" Resolution #C-649-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report #3 - Confidential Verbal Report from the Director of Finance/Treasurer and Director of Planning Services be referred to the end of the agenda to be considered during the "closed" session of Council. "CARRIED" Council Meeting Minutes - 3- December 10, 2007 DELEGATIONS Resolution #C-650-07 Moved by Councillor Foster, seconded by Councillor Novak THAT David Matheson, speaking on behalf of Andre Wiggers, be heard prior to hearing Christopher Williamson. "CARRIED" David Matheson addressed Council on behalf of Andre Wiggers advising he has great concern with the process that has taken place in trying to resolve the Port Darlington Harbour Company and the proposed expropriation of related properties due to the costs to the Municipality and the hardship that proceeding without a settlement will cause Mr. Wiggers, necessitating the closure of his business. Mr. Matheson stated Mr. Wiggers has been in business since 1973 and is recognized as one of the finest boat builders in North America and the Port Darlington Harbour is the best accessible harbour in Durham Region. Mr. Matheson expressed concern that Council does not realize the implications or have all the facts of the matter. Christopher Williams, Solicitor, Aird & Berlis, addressed Council on behalf of his client, Andre Wiggers and the Port Darlington Harbour Company with respect to the proposed expropriation of their lands. Mr. Williams provided a chronology of events including Court decisions leading up to the expropriation, stating various attempts to negotiate a purchase of the west beach and east beach lands for use as a waterfront park have not been successful. Mr. Williams stated the costs associated with the expropriation will be exorbitant and, should the expropriation proceed, costs to the municipality would be approximately $1 million, which is roughly the compensation that would be paid to Mr. Wiggers. Mr. Williams feels that a mediator appointed by the Ontario Municipal Board might be constructive to assist with negotiating the remaining points in dispute and suggested the Cabinet Office and the Ontario Municipal Board be approached with a view to request mediation staff to become involved. Mr. Williams stated Mr. Wiggers does not wish to remain in confrontation with the municipality and hopes to move the issue forward quickly in a much less confrontational way. Laura Briggs was called but was not present. Kevin Tunney, Tunney Planning addressed Council concerning Report # 2 of Unfinished Business - Proposed Official Plan Amendment (Baysong Developments Inc., 2084165 Ontario Limited, Kemp, Carruthers) - Part Lots 11, 12, 13 and 14, Concession 3, Former Township of Darlington stating he was pleased to see the addendum report brought forward this evening and encouraged all Members of Council to support the recommended action and the passing of the Official Plan Amendment. Council Meeting Minutes -4- December 10, 2007 Richard Ward addressed Council requesting a response to various unresolved issues, including his request for commercial designation on his property, an explanation as to why his property has undergone numerous re-assessments, why he was disqualified from seeking elected office in the 2000 Municipal Elections and an explanation of the legal proceedings and issues surrounding the by-law banning him from municipal property. Mr. Ward feels that when Council receives his delegations for information only that it is an obstruction of justice and that he has done nothing to warrant the treatment he's received. Mr. Ward stated if he were provided with answers to his requests, then he would have no need to continue. Barry Bracken addressed Council concerning Report #1 of Unfinished Business - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site. Mr. Bracken feels Council's question regarding the safety of a"n incinerator has been answered and referred to Dr. Pengally's comments on Halton Region's proposed incinerator in which he concluded that insufficient evidence had been provided to prove that modern incinerators are safe and reminded Council that Dr. Smith made no conclusion as to the safety of modern incinerators. Mr. Bracken further expressed concern with sewage sludge, technically described as dewatered biosolids, being used as fuel in the proposed incinerator as they contain heavy metals and are heavily chlorinated. Mr. Bracken feels it should be clear to Council that there is considerable doubt as to the safety of this facility and feels Council should declare Clarington an "Unwilling Host". He urged Council to accept and approve the staff recommendations in Report PSD-141-07 and that Regional Councillors promote these recommendations to Regional Council. John Muto was called but was not present. Cathrine McKeever addressed Council concerning Report #1 of Unfinished Business- DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site. Ms. McKeever expressed concern that the Peer Review Reports were critical of the Project Team Reports and of our elected officials. She stated the Peer Review consultants were consistent in their view that two sites be processed and that East Gwillimbury become the site, which is not the role of a peer reviewer. She expressed concern they were not consistent with infrastructure costs and with the Peer Review's criticism of the figures provided by Jacques Whitford. Ms. McKeever questioned Mr. Rowe's opinions on the greenbelt and stated an Energy-From-Waste facility was proposed in the energy park. Ms. McKeever feels Municipal governments are not here to be landowners but to provide services and facilities for the residents. She stated dioxins are created from diesel, burn barrels, bbq's etc., not just thermal facilities and that public safety and protection of the environment are equal, not separate. Ms. McKeever recommended Council send the peer review team back to do what they were suppose to do and questioned why they were being paid for their personal opinions. Ms. McKeever summarized by referencing news on the Newtonville landfill site indicating opponents of incineration Council Meeting Minutes -5- December 10, 2007 may be happy to have a place to store their garbage, but indicated she will oppose landfill with the same force as she supports Energy-From-Waste. James McKeever declined to address Council at this time. Councillor Novak stated a declaration of pecuniary interest with respect to the delegation of Dave Renaud as she has a relationship with the CAW. Councillor Novak vacated her chair and refrained from discussions and voting on this matter. Dave Renaud addressed Council concerning Report #1 of Unfinished Business - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site. Mr. Renaud stated while he appreciates Council's recommendations, he feels industrial waste needs to be addressed. Mr. Renaud stated the CAW Resolutions Committee has re-affirmed its position of opposition to the principle of waste incineration and at a recent meeting of the CAW Council this position was supported by the Parliament of the CAW Council and he was speaking on behalf of their membership across Canada. Mr. Renaud expressed concern with the proposed facility's proximity to Lake Ontario and referenced a report entitled "Up to the Gills" prepared by Environmental Defence which indicates that the great lakes continue to be polluted to such an extent that human health is threatened. Mr. Renaud stated if humans cannot eat the fish out of the great lakes because of pollution, then the ecosystem itself is not healthy. Mr. Renaud questioned the rationale of building a facility that will further pollute the airshed. He submitted a copy of the report and suggested the organization's website www.environmentaldefence.ca be referenced for additional information. Mr. Renaud urged Council to consider the effects an Energy-From-Waste facility will have on the residents of Clarington and to declare the municipality as an "Unwilling Host" community. In response to questions, Mr. Renaud confirmed that the resolution of the CAW Resolutions Committee was unanimously approved by the CAW Council on December 8, 2007. Mr. Renaud also confirmed in response to questions that he was aware of the General Motors Energy-From-Waste facility and its emissions. Louis Bertrand addressed Council concerning Report #1 of Unfinished Business - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site. Mr. Bertrand stated there have been many concerns with the proposed facility expressed from citizens and the staff report highlights many deficiencies. Through use of a PowerPoint presentation, Mr. Bertrand outlined the process of an Environmental Assessment and its purpose in asking if the facility is safe, what are the impacts to human life and the environment, if the impacts can be mitigated and at what cost. Mr. Bertrand stated the Project Team has reshuffled the Environmental Assessment leading to loose ends and inconsistencies. He stated the reviewers concerns are highlighted and confirmed by more than one reviewer and the process is not transparent, traceable or replicable. He expressed concern with separating the site selection from the technology selection and the airshed quality Council Meeting Minutes - 6 - December 10, 2007 assessment. Mr. Bertrand feels the site selection will be all impact and no benefit to Clarington resulting in increased pollution, higher taxes, increased traffic and impacts to agriculture. Mr. Bertrand requested Council to adopt the recommendations in the staff report, send a strong message to the Region demanding answers, bargain from a position of strength and urged Regional Councillors to speak out for Clarington to get the best possible deal. In response to questions, Mr. Bertrand stated he did not agree that by declaring Clarington an "Unwilling Host" community it would negatively affect the bargaining process and feels that by being a willing host the Region would think that the municipality wants the facility. Linda Gasser addressed Council concerning Report #1 of Unfinished Business - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site. Ms. Gasser requested Council to support Report PSD-141-07 including the amended #6 recommendation in the addendum report. She stated many deficiencies and omissions have been highlighted and must be addressed before limiting decisions are taken. She urged Council to declare Clarington as an "Unwilling Host" community. Ms. Gasser feels it is paramount to protect the residents and get the most for Clarington and that Council does not need to be a willing host to get a seat at the bargaining table. Ms. Gasser stated she is hoping that no one is getting distracted from the issue because of the recent information concerning the Hales landfill site and feels this is a ploy to set up an artificial incineration versus landfill debate. Ms. Gasser questioned when district heating infrastructure would be available within the planning horizon of this project as she has not been provided any answers and questioned whether Council has a commitment from the Region regarding this. In response to questions, Ms. Gasser acknowledged that landfill is part of every waste disposal option but felt there are other realistic options including moving towards a more aggressive diversion plan and lobbying for an integrated waste management strategy at the Provincial level. Bill Craig was called but was not present. Kerry Meydam addressed Council concerning Report #1 of Unfinished Business - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site. She urged Council to support the recommendations in Report PSD-141-07 and to defer the final selection for the Energy-From-Waste facility as there are far too many unanswered questions at this time. Through use of a PowerPoint presentation, Ms. Meydam highlighted the location of industrial emissions sources within 20 km of the Clarington sites and provided a comparison of emissions, reviewed the materials economy including extraction, production, distribution, consumption and disposal and provided alternatives including green chemistry, zero waste, closed loop production, renewable energy and local living economies. She Council Meeting Minutes - 7- December 10,2007 feels incineration is not material recovery, but disposal and that there are better alternatives and it is time to focus resources in that direction. Ms. Meydam feels it is time to declare Clarington as an "Unwilling Host" community and suggests that the Region return to the Alternatives To in the EA process as incineration is not the only solution. Debra Jefferson addressed Council concerning Report #1 of Unfinished Business - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site. Dr. Jefferson commended staff and Councillors who have been asking important questions and challenging the process. She stated the Peer reviewers comments are thorough and professional and urged Council to approve the recommendations in Report PSD-141-07. Dr. Jefferson confirmed that the delegations are representing the views of many residents, not just the ones that can appear before Council. She expressed concern with the EA process as the site selection process has not been objective, transparent or traceable as to the criteria used. Dr. Jefferson noted the airshed is already compromised and questioned the rationale to add a facility that will cause further pollution. Dr. Jefferson expressed concern with monitoring of emissions and stated what's not seen is what the public needs to worry about. She requested Council to declare Clarington as an "Unwilling Host" community and to take solid action to protect the health of Clarington residents and the environment. In response to questions, Dr. Jefferson acknowledged air monitoring is being done by St. Marys Cement but confirmed there are still problems with air pollution. Wendy Bracken addressed Council concerning Report #1 of Unfinished Business - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site urging Members of Council to adopt Report PSD-141- 07 and the addendum report and to request the site selection be delayed until all studies and the business case is completed. Ms. Bracken expressed concern with serious flaws in site selection process. She stated with public health and the environment identified as a paramount concern and with thermal treatment having the most impact on the airshed it should have been given more weighting. She stated the differences in East Gwillimbury and Clarington are extreme and that Clarington should not have been selected as the preferred site. She requested Council to do everything in their power to ensure that the peer review reports and the Clarington staff reports are given to all Regional Councillors and the Joint Waste Management Group and suggested that the Peer Review make a presentation to Regional Council and the Joint Waste Manage Group and sub-committees. Ms. Bracken urged Council to stand up and protect Clarington residents, particularly the children, and to declare Clarington an "Unwilling Host" community and request the Region to revisit the Alternatives To. In response to questions, Wendy Bracken acknowledged while Councillors may already know the answers to questions, she feels it is imperative that the public see Clarington representatives asking important questions that they need answers to. Council Meeting Minutes - 8 - December 10, 2007 Teri McKenzie addressed Council concerning the consideration of an interim landfill at the Hale Landfill site expressing concern that the Committee of Clarke Constituents were not notified regarding the Superior Court's decision in which the legal non- conforming status of the Hale site has ceased to exist. Ms. McKenzie questioned how the Hale site has become part of the Region's contingency plan with its unsuitable hydrogeology and history of environmental transgressions. She questioned the Environmental Assessment process that would be required to significantly update and improve the site and the associated timeframes required. Ms. McKenzie cautioned Council that if the Hale site is merely part of the contingency plan to scare the public into accepting a contentious incineration facility to expect a backlash from the public. Paul Andre Larose addressed Council concerning Report #1 of Unfinished Business - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site. Dr. Larose stated overall the staff report should receive full support by Council but feels that certain issues could have been addressed more forcefully. Dr. Larose stated the report indicates that Clarington should specify MACT (Maximum Achievable Control Technology) capabilities as part of the system requirements. Dr. Larose advised this requirement is meaningful only if there is a technology capable of addressing the issues of concern, i.e. the emission of nano-particulates, dioxins and furans. He further stated that when no such technical capability is available, the fact that MACT is specified does not mean that concerns will be addressed satisfactorily. Dr. Larose feels delaying the site selection is reasonable given that the chosen technology will have an impact on the selection of the location for the plant itself. Dr. Larose expressed concern that to date the cost to taxpayers has referred to tipping fees but the cost will also include local pick-up, transportation, ultimate disposal of ashes and maintenance and contingencies. He feels that any attempt at presenting the cost as consisting of tipping charges is a way to underestimate these costs and an attempt to give an unfair economic advantage to incineration. Dr. Larose also questioned what the external energy inputs to the system are, the need to perform a site specific assessment relating to current populations as well as planned residential construction, what contingency solutions are being retained and where pit and fly ashes are going to be disposed of. Mayor Abernethy thanked Deputy Mayor Trim for his hard work and dedication during the first year of Council's term and welcomed Councillor Novak to the position of Deputy Mayor for the coming year. Resolution #C-651-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Council recess for ten minutes. "CARRIED" Council Meeting Minutes - 9- December 10,2007 The meeting reconvened at 9:36 p.m. COMMUNICATIONS Resolution #C-652-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the communications to be received for information be approved, with the exception of Correspondence Items I - 1 and I - 8. "CARRIED" I - 2 Minutes of the Clarington Heritage Committee dated November 20, 2007 I - 3 Minutes of the Central Lake Ontario Conservation Authority dated November 20,2007 I - 4 Mark T epfenhart advising as a taxpayer of Durham Region he is strictly against incineration and urging Council to Reduce, Re-Use and Recycle and to say "NO" to incineration. 1-5 Linda Gasser providing written comments to clarify and expand on her delegation to the General Purpose and Administration Committee on November 19,2007, concerning Report PSD-135-07 - Highway 407 Environmental Assessment - Municipality Of Clarington Comments on the Alternative Methods (Route Selection). Ms. Gasser states she feels it must be clearly stated that input could change as additional relevant details come forward; it is imperative that Council not pre-empt the EA process by taking positions in advance of a thorough assessment of the issues; that Council be clear that its primary role is to identify and advocate for the interests of Clarington residents in the face of the views of competing stakeholders; that in addition to environmental losses resulting from construction of the link, community impacts all along the link as well as impacts to the Courtice Industrial area and the Energy Park be assessed; that Council request a more detailed assessment of the need for the East Link and alternatives; what the effect of an early vacating of homes on a large scale would have on the community if it were to occur, and the need for potential impacts to be thought through and that the Project Team assess a range of options and employ flexible approaches when dealing with property owners. She urges Council to write to the CEAA and request that a Comprehensive Level of EA be conducted to ensure that all potential impacts, both short and long term, are understood. Council Meeting Minutes - 10- December 10, 2007 I - 6 Members of the Ebenezer-Maple Grove Pastoral Charge of the United Church of Canada forwarding further correspondence to the Region of Durham concerning alternatives to the current program for waste/garbage management and disposal and providing additional names of people who agree to participate fully in increased waste diversion and recycling efforts proposed by the Region. I - 7 Stephanie Adams forwarding a petition in opposition to the building of an incinerator in Courtice to burn garbage. I - 9 Norm and Donna Cooper urging Council to vote "NO" to be a willing host to the proposed incinerator. I - 10 Kevin Ramchandar, MD, President, Professional Association of Interns and Residents of Ontario, and Brad Sinclair, Executive Director, HealthForceOntario Marketing and Recruitment Agency (HFO) advising PAIRO (The Professional Association of Ontario's Physicians-in-Training) will be transferring the operation ofHFOJobs to the HealthForceOntario Marketing and Recruitment Agency within the Recruitment and Relocation Department, benefiting HFOJobs with an array of marketing, recruitment and relocation resources offered by the Agency and further strengthening HFOJobs' position as Ontario's premier job portal for health care professionals. I - 11 Debbie Zimmerman, Chair, MPAC Board of Directors, Municipal Property Assessment Corporation (MPAC) providing an update on MPAC's activities to date for 2007, including Implementation of the Integrated Property System (IPS), Increased Property Inspection Program, Ombudsman's Recommendations, Enumeration, Stakeholder Outreach, Service Delivery, Seasonal Campgrounds, and participation at the AMO 2007 Annual Conference. Ms. Zimmerman provides assurance that MPAC will continue to strive to improve service and build stronger relationships with municipalities, property taxpayers and other stakeholders and extends an invitation to Members of Council to contact her directly or to contact members of MPAC staff for further information on these issues. 1-12 Wayne Ellis strongly urging Council to support the staff recommendations in Report PSD-141-07 and to declare Clarington as an "Unwilling Host" for an Energy-From-Waste facility. I - 1 Minutes of the Clarington Traffic Management Advisory Committee dated October 18, 2007 Council Meeting Minutes - 11 - December 10, 2007 Resolution #C-653-07 Moved by Councillor Novak, seconded by Councillor Trim THAT the minutes of the Clarington Traffic Management Advisory Committee dated October 18, 2007, be received for information. "CARRIED" 1-8 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 21,2007, the Region of Durham passed the following resolution pertaining to the Highway 407 East Completion Environmental Assessment: "a) THAT the technically Recommended Route identified as part of the Preferred Alternative Method be endorsed in principle, as the basis to advance and complete the Highway 407 East Completion Environmental Assessment; b) THAT the Project Team for the Highway 407 East Completion Environmental Assessment be requested ona go-foiward basis to: i) confirm the adequacy of the proposed interchanges and their configurations on the Technically Recommended Route by providing a detailed traffic analysis, and where appropriate, protect for additional interchanges to support the long-term growth objectives of the Region; ii) provide confirmation that the proposed locations for the Westney Road and Enfield Road interchanges with the Highway 407 mainline do not preclude the realignments of these roads, as contemplated in the Regional Official Plan; iii) provide confirmation that the interchange of Lake Ridge Road with Highway 401, and the widening and realignment of Highway 401 between Salem Road and the proposed West Durham Link, is being included as part of the Highway 407 East Completion Environmental Assessment, design and construction; iv) continue to work closely with Regional and Area Municipal staff to detail road realignments and other treatments, such as overpasses, underpasses, road closures and seNice roads, that are necessary to implement the Technically Recommended Route; and Council Meeting Minutes - 12 - December 10, 2007 v) have due regard for the Region's standards (e.g. minimum spacing between signalized intersections) on arterial roads, as per the Region's Arterial Corridor Guidelines, in determining the final configuration for the interchanges; c) THAT the Ontario Ministry of Transportation be urged to 'stay the course' on the revised schedule for the Highway 407 East Completion Environmental Assessment, and completion of construction from Brock Road to Highway 35/115 and the two freeway links in 2013; d) THAT the Project Team examine the need and feasibility of constructing an interim Brooklin by-pass on the proposed corridor for the Highway 407 mainline; e ) THAT a copy of Joint Report #2007 -J-50 be provided to the Ontario Ministry of Transportation as the Region's detailed comments on the Preferred Alternative Method; and f) THAT a copy of Joint Report #2007 -J-50 be forwarded to the area municipalities and the Conservation Authorities in Durham." Resolution #C-654-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the resolution from the Region of Durham with respect to the Highway 407 East Completion Environmental Assessment be endorsed. "CARRIED" CORRESPONDENCE FOR DIRECTION Resolution #C-655-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Items be approved as per the agenda, including Hand-out Item D - 13, with the exception of Items D - 6 to D - 13, inclusive. "CARRIED" Council Meeting Minutes - 13 - December 10, 2007 D - 1 Jeanne McFarland Event Organizer, Clarington Polar Bear Swim, requesting a~proval for members of Clarington Fire Station 2 to attend the t Annual Clarington Polar Bear Swim to be held on January 1,2008, at the Newcastle Waterfront to raise awareness of the need for organ and tissue donations and to support the Canadian Liver Foundation. In 2007, a donation of $4000 was presented to the Canadian Liver Foundation. (Request approved) D - 2 Art Short, Lions Club of Bowmanville, requesting permission to occupy the bridge over the Bowmanville Creek at King Street West (Highway 2) on Saturday, June 14,2008, for their annual Rubber Duck Race. (Approved provided the organizers apply for and obtain a Road Occupancy Permit) D - 3 Deborah Wilson, Director General, Community Development and Partnerships Directorate, Human Resources and Social Development Canada, forwarding nomination brochures for the 2008 Therese Casgrain Volunteer Award, an award presented annually to one Canadian man and one Canadian woman who have contributed significantly to the advancement of a social cause and the well-being of their fellow Canadians and advising the deadline for submission is February 1,2008. (Correspondence referred to the Municipal Clerk to place a notice in the local newspapers) D - 4 Memorandum from Carlos Salazar, Manager, Community Planning and Design to the Municipal Clerk requesting that the Terms of Reference for the Green Community Advisory Committee be clarified regarding the role of the Mayor and Councillor to be full members able to stand as Chair and Vice-Chair of the Committee. (Memorandum referred to the Municipal Clerk) D - 5 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on November 21, 2007, the Region of Durham passed the following resolution pertaining to the new Durham Region Forest Conservation By-law: "a ) THAT Report #2007 -P-84 of the Commissioner of Planning be received for information; Council Meeting Minutes - 14- December 10, 2007 b ) THAT a copy of Report #2007 -P-84 be forwarded to the Area Municipalities, the Conservation Authorities in Durham Region, the Durham Environmental Advisory Committee, the Durham Agricultural Advisory Committee, and the Ministry of Natural Resources, for information; and c) THAT staff report back to Planning Committee with an appropriate course of action on a Forest Conservation By-law, once all outstanding Area Municipal comments have been received." (Correspondence referred to staff) D - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham advising Council that on November 21,2007, the Region of Durham passed the following resolution pertaining to the Federal Government's Building Canada Infrastructure Plan: "a) THAT the Federal and Provincial Governments be requested to provide entitlement based funding for the Federal Government's Building Canada Infrastructure Fund in support of the Association of Municipalities of Ontario (AMO) position for predictable, long term infrastructure funding for municipalities; b) THAT a copy of Report #2007-F-81 of the Commissioner of Finance be circulated to the Prime Minister of Canada; the Premier of Ontario; the Federal and Provincial Opposition Parties; Durham MP's and MPP's; the Federation of Canadian Municipalities; and the Association of Municipalities of Ontario (AMO); and c) THAT a copy of this resolution be forwarded to the Durham Area Municipalities requesting their endorsement." Resolution #C-656-07 Moved by Councillor Novak, seconded by Councillor Trim THAT the resolution from the Region of Durham with respect to the Federal Government's Building Canada Infrastructure Plan be endorsed. "CARRIED" Council Meeting Minutes - 15 - December 10, 2007 D - 7 Leona Thorogood, 2007-08 National President, Kin Canada, Association of Kinsmen, Kinette and Kin Clubs, requesting Council to support their annual"Message-of-Support" in Kin Magazine, providing Council with the opportunity to express appreciation to Kin Canada Members who have raised funds and donated countless hours to serve the needs of fellow Canadians; and in doing so, ensuring Kinsmen and Kinettes can continue to provide assistance to the many groups, organizations and individuals who rely on their fundraising efforts to meet local community needs. Resolution #C-657 -07 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Municipality of Clarington support the Association of Kinsmen, Kinette and Kin Clubs' "Message-of-Support" by purchasing a 1/12 page ad in Kin Magazine at a cost of $250. "CARRIED" D - 8 Andrea Bolton, Deputy Clerk, Township of Elizabethtown-Kitley advising Council that on November 12, 2007, the Township of Elizabethtown-Kitley passed the following resolution pertaining to the cost of training related to Fire Code enforcement: "THAT upon the recommendation of the Fire Services Liaison Committee staff be directed to send a letter to the Ontario Fire Marshal requesting that the Ontario Fire Marshai (OFM) cover the cost associated with training and workshops should the OFM initiate new fire safety legislation; and THAT this letter be circulated to all Ontario municipalities for support." Resolution #C-658-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the resolution from the Township of Elizabethtown-Kitley with respect to the cost of training related to Fire Code enforcement be endorsed. "CARRIED" D - 9 Cheri Cowan, CMO, Town Clerk, Town of Caledon, advising Council that on November 20,2007, the Town of Caledon passed the following resolution pertaining to fees and royalties charged to aggregate operators: Council Meeting Minutes - 16- December 10, 2007 "WHEREAS Aggregate production is essential for the economic growth and prosperity of the Province of Ontario; AND WHEREAS in a Special Report to the Legislative Assembly of Ontario, Gord Miller, Environmental Commissioner of Ontario outlined a number of inadequacies in the capacity of the Ministry of Natural Resources (MNR) to properly oversee the approvals, compliance, rehabilitation and long term planning to protect Ontario's Aggregate Resources. Chief among those concerns was MNR's lack of adequate funding for staff to properly operate an effective compliance and enforcement program; AND WHEREAS the Town of Caledon shares the concerns of the Province's Environmental Commissioner; THEREFORE BE IT RESOLVED THAT Council for the Corporation of the Town of Caledon requests that the Province of Ontario consider increasing the fees and royalties charged to aggregate operators and use this additional revenue exclusively for providing the MNR with resources to effectively staff an enforcement branch that will be able to adequately ensure the long term viability of the aggregate industry as well as ensure the responsible protection of the long-term environmental and human health of the community surrounding these aggregate extraction operations; AND FURTHER THAT this resolution be forwarded to the Premier of Ontario, the Minister of Natural Resources, the Office of the Environmental Commissioner of Ontario, the Township of North Dumfries and to all the Association of Municipalities of Ontario for circulation to all Ontario municipalities asking for their support." Resolution #C-659-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Correspondence Item D - 9 be received for information. "CARRIED" Council Meeting Minutes - 17 - December 10, 2007 D - 10 Janice Willett, MD, FRCSC, President, Ontario Medical Association, (OMA) advising the OMA has been advocating for a ban on smoking in cars transporting children to help protect them from the negative health impacts of Second-Hand Smoke (SHS) and in an effort to build support for Provincial legislation to solve the problem, the OMA is inviting municipalities to join in calling for a provincial ban on smoking in cars transporting children by adopting a resolution in su pport of the matter. Resolution #C-660-07 Moved by Councillor Foster, seconded by Councillor Woo THAT the position of the Ontario Medical Association calling for a Provincial Ban on smoking in vehicles where children are present be endorsed "in principle" . "CARRIED" D - 11 Libby Racansky expressing concern that the water level in groundwater recharge area in her Courtice neighbourhood has decreased to such a degree due to non-sustainable and sprawling development on provincially significant wetlands and forests that it cannot be restored; and in the absence of watershed planning and planning for the whole neighbourhood, requesting that her well, and any other well affected by Council's planning and the developer's actions, be restored by deeper drilling and extension of pipe intake; and further that the cost be absorbed by the developer. Resolution #C-661-07 Moved by Councillor Foster I seconded by Councillor Trim THAT Correspondence Item D -11 be referred to staff of the Region of Durham and the Municipality of Clarington. "CARRIED" Council Meeting Minutes - 18 - December 10, 2007 D -12 Walter H. Gibson, P.Eng., Principal, Gibson Associates 1997 Ltd., advising they have been retained by the purchaser of the former Mercer's Garage at 5360 Main Street in Orono to conduct an environmental site assessment of the subject lands to address environmental implications and suspected subsurface contamination related to the historical use of the lands as the owner wishes to carry out appropriate site remediation activities of these lands to restore the contaminated site to a permitted land use; and requesting whether the Municipality would provide a copy of the October 2006, environmental study to assist the new owner in achieving a clear understanding of the current site conditions. Resolution #C-662-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Gibson Associates be provided with a copy of the environmental site assessment for 5630 Main Street provided that the authors give their consent, that an appropriate indemnity is provided; and that 50% of the cost of the report be paid to the Municipality; and further THAT should consent be provided by the authors for use of the environmental site assessment by Gibson Associates, such use be subject to indemnification of the Municipality by Gibson Associates on behalf of their clients without recourse against the Municipality. "CARRIED" D - 13 Libby Racansky advising of the hardship she and her husband are experiencing due to lack of available water and requesting their well be deepened or a new well be drilled. Resolution #C-663-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Correspondence Item D - 13 be referred to staff of the Region of Durham and the Municipality of Clarington. "CARRIED" Council Meeting Minutes -19- December 10, 2007 MOTION NOTICE OF MOTION Resolution #C-664-07 Moved by Councillor Robinson, seconded by Councillor Foster WHEREAS on November 8,2007, the Committee of Adjustment approved Application No. A2007 -0058; AND WHEREAS at the Council meeting held on November 26, 2007, the Council of the Municipality of Clarington passed Resolution #C-634-07, authorizing staff to appeal the decision of the Committee of Adjustment to the Ontario Municipal Board; AND WHEREAS the applicant, Rod Cochrane, has now provided documentation indicating support of the application from all surrounding neighbours: NOW THEREFORE BE IT RESOLVED THAT Resolution #C-634-07 be rescinded. "CARRIED" Resolution #C-665-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-136-07 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on November 8, 2007 for applications A2007 -0055, A2007 -0057, A2007 -58, A2002-59 and A2007-0060 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. "CARRIED" Council Meeting Minutes - 20- December 10, 2007 REPORTS Report #1 - General Purpose and Administration Committee Report December 3, 2007. Resolution #C-666-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of December 3, 2007, be approved, with the exception of Item #15. "CARRIED" Item #15 Resolution #C-667 -07 Moved by Councillor Foster, seconded by Councillor Trim THAT Report CLD-041-07 be received; THAT the proposed Procedural By-law included as Attachment No. 1 to Report CLD-047-07 be forwarded to Council for passage; and THAT the local boards be advised of Council's decision. "CARRIED" Report # 2 - Report COD-056-07 - Tender CL2007-43, Guide Rail Installation Resolution #C-668-07 Moved by Councillor Woo, seconded by Councillor Trim THAT Report COD-056-07 be received; THAT Peninsula Construction Inc, Fonthill, Ontario with a total bid in the amount of $98,174.74 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007 -43, be awarded the contract for the Guide Rail Installation as required by the Operations Department; Council Meeting Minutes - 21 - December 10, 2007 THAT the total funds required in the amount of $118,033.77 ($98,174.74 tender plus consulting, contingencies, emergency work and administration) be drawn as follows: a) $45,000.00 from 2007 Capital Budget for Guide Rail Installation Account # 110-36-330-83639-7401; b) $39,714.95 from the 2006 Capital Budget for Asphalt Resurfacing Account # 110-32-330-83212-7401; c) $33,318.82 from Municipal Capital Works ReseNe Fund; and THAT the By-law marked Schedule "A" attached to Report COD-056-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. "CARRIED" UNFINISHED BUSINESS Addendum to Report PSD-141-07 - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process Municipal Comments On Step 7 - Evaluation of Short-List Of Sites And Identification of Preferred Site Resolution #C-669-07 Moved by Councillor Trim, seconded by Councillor Hooper ''THAT the Addendum to Report PSD-141-07 and Report PSD-141-07 be received; THAT the entire Report PSD-141-07 be attached to the entire Addendum Report PSD-141-07; THAT, except for staff recommendations - Items 5 and 6 found on page 1 of the Addendum Report PSD-141-07, the entire Addendum to Report PSD-141-07, the entire Report PSD-141-07, and this motion as Council's decision be adopted as The Municipality of Clarington's comments on Step 7 - DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process; THAT the Regions of Durham and York be requested to respond to and address, early in 2008, the issues identified by the peer review consultants that are necessary for the submission of the EA documentation to the Ministry of the Environment; THAT the Regions of Durham and York commit to including in the Request for Proposals and Certificate of Approval, Maximum Achievable Control Technology (MACT) for the emission standards and monitoring that the EFW facility will meet; THAT The Municipality of Clarington's comments as described above, including this motion as Council's decision, be forwarded to the Durham-York Joint Waste Council Meeting Minutes - 22- December 10, 2007 Management Group, the Region of York, the Region of Durham, the Ministry of Environment, and the other area municipalities in Durham Region; and THAT all delegations and interested parties be notified of Council's decision. "MOTION CARRIED ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Pecuniary Interest Councillor Foster x Councillor Hooper x Councillor Novak x Councillor Robinson x Councillor Trim x Councillor Woo x Mayor Abernethy x Addendum to Report PSD-137-07 - Official Plan Amendment No. 59 Applicants: Baysong Developments Inc., 2084165 Ontario Limited, Kemp, Carruthers Part Lots 11,12,13 And 14, Concession 3, Former Township Of Darlington Resolution #C-670-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Addendum to Report PSD-137-07 be received; THAT, as directed by the General Purpose and Administration Committee, Amendment No. 59 to the Clarington Official Plan as shown on Attachment 2 to Addendum to Report PSD-137-07 be adopted: THAT the necessary By-law contained in Attachment 3 to Report PSD-137-07 be passed; THAT the Region of Durham be informed of Council's decision; and THAT all interested parties listed in the Addendum to Report PSD-137-07 and any delegations be advised of Council's decision. "CARRIED" Council Meeting Minutes - 23- December 10, 2007 OTHER BUSINESS Resolution #C-671-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT the Rules of Procedure be suspended to allow for introduction of an item of new business at this time. "CARRIED" . Councillor Hooper stated a declaration of pecuniary interest with respect to free parking in downtown Bowmanville as he is the owner of a business in downtown Bowmanville. Councillor Hooper vacated his chair and refrained from discussions and voting on this matter. Resolution #C-672-07 Moved by Councillor Woo, seconded by Councillor Robinson WHEREAS Section 9. (6) (B) (vi) of By-law 91-58 states that the downtown area shall be designated as a Free Parking area for a period of time commencing on the Monday of the last full week of shopping prior to Christmas and ending on December 27 of each year; AND WHEREAS construction of the King Street bridge is still on-going, thereby making it more difficult for shoppers to access the downtown area: NOW THEREFORE BE IT RESOLVED THAT the downtown area be designated a Free Parking area effectively immediately until January 2, 2008. "CARRIED" Mayor Abernethy congratulated the Durham Regional Police SeNice for a large drug bust recently. Mayor Abernethy advised that Ontario Power Generation Darlington Nuclear was recognized internationally by their peers and have won a Safety Performance Award for remarkable achievement dealing with safety. Councillor Hooper stated he and Councillor Foster attended CLOCA Awards and recognized four award winners from Clarington. Council Meeting Minutes - 24- December 10,2007 Councillor Hooper stated a townhall meeting with the Durham Regional Police Services will be held December 11, 2007, from 7:00 p.m. to 9:00 p.m. at the Garnet B. Rickard Complex and invited members of the public to attend to express any concerns they have. Councillor Novak stated the Farmers Parade of Lights in Enniskillen, the Charles Dickens reading at St. John's Anglican Church and the Edwardian Christmas at the Museum were very well attended. Councillor Robinson requested clarification on the status of the Hale Landfill site. The Solicitor provided a chronology of events concerning the Hale site with respect to Court decisions. Councillor Woo advised he attended the World Aids Awareness Event at Carruthers Creek. Resolution #C-673-07 Moved by Councillor Novak, seconded by Councillor Foster THAT the delegations of David Matheson, on behalf of Andre Wiggers, and Christopher Williams be received for information. "CARRIED" Resolution #C-674-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the delegation of Richard Ward be received for information. "CARRIED" Resolution #C-675-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT the meeting be "closed" in order to consider Confidential Report #3 concerning a legal matter. "CARRIED" Council Meeting Minutes - 25- December 10, 2007 BY-LAWS Resolution #C-676-07 Moved by Councillor Foster, seconded by Councillor Novak THAT leave be granted to introduce By-laws 2007-224 to 2007-232, inclusive, and that the said by-laws be now read a first and second time. "CARRIED" 2007 -224 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Bowmanville Arms Residents Limited) 2007 -225 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (William and Jean Kimball) 2007 -226 Being a By-law to authorize the execution of a Servicing Agreement between the Corporation of the Municipality of Clarington and The Regional Municipality of Durham for the connection and installation of Regional Services on Rudell Road 2007 -227 Being a By-law to govern the proceedings of the Council of the Municipality of Clarington, its General Purpose and Administration Committee and Special Committees, and to repeal By-law 95-55, as amended 2007 -228 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Guild Electric Limited, Toronto, Ontario, to enter into agreement for the Street Lighting Improvements at Various Locations and Mearns Avenue Reconstruction Council Meeting Minutes - 26- December 10, 2007 2007 -229 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Peninsula Contracting Inc., Fonthill, Ontario, to enter into an agreement for Guide Rail Installation (Report #2) 2007 -230 Being a By-law to adopt Amendment No. 58 to the Clarington Official Plan and to repeal By-law 2007-212 2007-231 Being a by-law to appoint Local Authority SeNices Ltd. as the investigator pursuant to Sections 8, 9, 10 and 239.1 of the Municipal Act, 2001, as amended 2007 -232 Being a By-law to adopt Amendment No. 59 to the Clarington Official Plan Resolution #C-677 -07 Moved by Councillor Foster, seconded by Councillor Novak THAT the third and final reading of By-laws 2007-224 to 2007-232, be approved. "CARRIED" CONFIRMING BY-LAW Resolution #C-678-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT leave be granted to introduce By-law 2007-233, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 10ttl day of December, 2007, and that the said by-law be now read a first and second time. "CARRIED" Council Meeting Minutes - 27- December 10, 2007 Resolution #C-679-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the third and final reading of By-law 2007-233 be approved. "CARRIED" ADJOURNMENT Resolution #C-680-07 Moved by Councillor Robinson, seconded by Hooper THAT the meeting adjourn at 11 :25 p.m. "CARRIED" MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE JANUARY 14, 2008 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Clarington Highway 407 Community Advisory Committee dated December 5,2007. (Copy attached) I - 2 Minutes of the Durham Nuclear Health Committee dated November 16, 2007. (Copy attached) 1-3 Minutes of the Clarington Museums and Archives Board dated November 14, 2007. (Copy attached) I - 4 Kristin D. McKinnon-Rutherford forwarding comments concerning a proposed Energy-From-Waste Facility including: a) Updated Copy of Report entitled "Debunking the Myths of Incineration" prepared and presented by Kristin Duare McKinnon-Rutherford to Regional Council on November 21, 2007; b) Copy of Report entitled "Incineration Today and Tomorrow- Impact on the Health of Durham Region's (and our Neighbours') Children prepared by Kristin Duare McKinnon-Rutherford and presented by Maureen Dingman to Regional Council on December 12, 2007 and updated information sent December 14, 2007; c) List of incinerator activities Ms. McKinnon-Rutherford has engaged in subsequent to her presentation to Regional Council in November 2007; d) Copy of Premier Dalton McGuinty's response to Ms. McKinnon- Rutherford's correspondence regarding incineration and waste issues; e) Copy of Jack Layton, MP (Toronto-Danforth), Leader, Canada's New Democrat's response to Ms. McKinnon-Rutherford outlining the party's commitment in working towards a cleaner and healthier environment; f) Copy of correspondence to the Editor of Clarinqton This Week by Ms. McKinnon-Rutherford in response to a December 24th article entitled "Plastic Questions Persist over Recycling"; and Summary of Correspondence -2- January 14,2008 g) Information from Sweden's Ministry of the Environment regarding the introduction of a tax on the combustion of household waste in order to encourage recycling. I - 5 Marlaine Koehler, Executive Director, Waterfront Regeneration Trust, forwarding the Trust's annual Accomplishments publication, describing the achievements of the partnership of the 41 waterfront communities and conservation authorities, and identifying highlights from the 2007 program to engage the public and to promote communities along the Trail. I - 6 Roberta and Robert Gibson writing to Pat Madill, Regional Clerk, objecting to the Regional Residential Transit Development Charge as they are senior residents living in a rural area who they feel will receive no benefit from the transit development and feel they should not be paying for a service unless it is available to rural residents on the same basis as those living in the urban areas of Durham Region. 1- 7 Gail Empey, Clerk, Township of Cavan Monaghan, advising Council that on November 5,2007, the Township of Cavan Monaghan passed the following resolution pertaining to the Ganaraska Forest Centre: "That the Township of Cavan Monaghan donate $100,000 to the Ganaraska Forest Centre with funding of $25,000 from residual in 2007 Community Funding Program and $15,000 from 2007 surplus Casino Reserve, with the balance of $60,000 being distributed over the next 3 succeeding years of the Community Funding Program commencing in 2008." I - 8 Jacqueline B. Muccio and family requesting to be removed from the list of interested parties concerning the DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process as she is concerned with the lack of accuracy of information printed in the local media and feels that the voices of the people will not be taken seriously by Council and that the public's fate rests with people with monetary gain on the issue. I - 9 John Newell advising of the dangers of backyard burn barrels and of the plight of Julie Inwood, in her attempt to obtain help from local authorities to have her neighbours stop the burning of toxic materials, due to lack of environmental legislation specific to the issue and of the failure of local authorities to recognize Criminal Code violations and correctly apply appropriate sections of the Criminal Code to address the situation. Summary of Correspondence -3- January 14, 2008 I - 10 John Newell advising of the dangers of residential fireplaces similar to the harmful effects of barrel burning and forwarding a copy of his Petition to the Auditor General of Canada, Commissioner of the Environment and Sustainable Development to end the practice of barrel burning on a uniform national basis. I - 11 Association of Municipalities of Ontario Member Communication dated December 17, 2007, advising of the motion passed in the House of Commons expressing support for permanent Federal Gas Tax funding for municipalities for the purposes of enhancing local community infrastructure; and, reminding municipalities that the reporting requirements demonstrating how their investments are furthering environmental sustainability will be critical to continuing efforts to make the Gas Tax Funds permanent. I - 12 P. M. Madill, Regional Clerk, Region of Durham, writing to Premier Dalton McGuinty advising that on December 12, 2007, the Region of Durham passed the following resolution pertaining to Project Black Ribbon for Mental Health: "a) THAT the following resolution of the City of Oshawa regarding support for Project Black Ribbon for Mental Health be endorsed: 'WHEREAS Project Black Ribbon for Mental health's black ribbon signifies the complexity of issues that mental illness imposes on people and society every day; WHEREAS the black ribbon signifies that mental health issues know no boundary and mental health issues affect people of every race, religion, religious creed, political opinion, colour or ethnicity, national or social origin, gender, marital status, or physical ability; WHEREAS the black ribbon signifies the stigma often associated with mental illness and the need to eradicate ignorance regarding mental illness by raising public awareness and advocating for public policies that are responsive to the needs of people with mental health problems; NOW THEREFORE BE IT RESOLVED, that Council support Project Black Ribbon for Mental Health and request support from neighbouring municipalities; Summary of Correspondence -4- January 14, 2008 BE IT FURTHER RESOLVED, that Council adopt the Corporation of the Township of Nairn and Hyman Resolution to support municipalities for distribution of ribbons on behalf of Project Black Ribbon for Mental Health; and BE IT FURTHER RESOLVED, that a copy of this motion be sent to the attention of the following: The Honourable Jim Flaherty, MP 701 Rossland Road East, Unit 204 Whitby, ON L 1 N 8Y9 Colin Carrie, MP Lord Simcoe Place 57 Simcoe Street S., Suite 2B Oshawa, ON L 1 H 4G4 Jerry Ouellette, MPP 170 Athol Street East Oshawa, ON L 1 H 1 K1 John O'Toole, MPP 75 King Street East Bowmanville, ON L 1 C 1 N4 The Corporation of the Township of Nairn and Hyman Nairn Centre, ON POM 2LO b ) THAT the Corporation of the Township of Nairn and Hyman, the City of Oshawa and Durham's area municipalities and MPPs be so advised." I - 13 Patrick R. Burke, Fire Marshal of Ontario, Ministry of Community Safety and Correctional Services, responding to Council's request that the Office of the Fire Marshal (OFM) cover the cost associated with training and workshops on new fire safety legislation and advising that while the enforcement of the Fire Code remains a responsibility of each municipality, the OFM is offering a number of training seminars on a cost-recovery basis designed to help members of municipal fire services who conduct, or are responsible for, fire safety inspections better understand the due diligence, liability and legislative authority related to enforcement of the Ontario Fire Code. Summary of Correspondence -5- January 14, 2008 1-14 David Bond, CFS Director, The Salvation Army, expressing appreciation to Council for supporting the Canadian Pacific Holiday Train in collecting over 3,000 pounds of food and $2450 for the Christmas Kettle which will help out less fortunate members of the community. I - 15 Phil Mannell, General Manager, Central Region, Enbridge Gas Distribution, providing information on the "Winter Warmth Fund", a joint venture of the United Way and Enbridge Gas Distribution designed to help low-income families and individuals who may be struggling to pay their natural gas bill and forwarding posters and brochures for information on referring constituents in need to the agencies administering the fund. I - 16 Louis Bertrand expressing disappointment that key recommendations in the staff report on the DurhamlYork Residual Waste Environmental Assessment Study - Site Selection Process, Municipal Comments On Step 7 - Evaluation of Short-List of Sites and Identification of Preferred Site were removed from the motion approved by Council on December 10, 2007, and that no discussion took place on declaring the municipality as an "Unwilling Host Community" to the proposed Energy-From-Waste facility. I - 17 Rob Macisaac, Chair, Metrolinx, advising of the consultation process for the development and promotion of a Regional Transportation Plan (RTP) for an effective transportation system across the metropolitan region of the Greater Toronto and Hamilton Area (GTHA) being undertaken by Metrolinx; forwarding the first of seven discussion papers - "Towards Sustainable Transportation - Green Paper #1" focusing on transportation trends and outlooks for the GTHA for distribution to Council, staff or members of the public; and, encouraging Members of Council and the public to participate in the consultation process by visiting the Metrolinx web portal at www.metrolinx.com I - 18 The Honourable Dwight Duncan, Minister of Finance and the Honourable Jim Watson, Minister of Municipal Affairs and Housing announcing that the 2008 Ontario Municipal Partnership Fund (OMPF) will remain at $843 million ensuring that each municipality will receive no less funding in 2008 than it received in its March 2007 Allocation Notice. Summary of Correspondence -6- January 14, 2008 I - 19 Janice Kroft, Program Manager, COPE Mental Health Program, Community Care Durham, expressing appreciation to Council for the donation of Clarington pins for their Christmas gift bags and thanking the Municipality for supporting the "Making Connections Clarington" initiative providing opportunities for members to develop friendships and social support. I - 20 Deb Vice and Martin Feaver, Protect the Ridges Co-Chairs, forwarding correspondence to the Ministry of the Environment (MOE) expressing concern with the MOE and the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) proposed changes to the regulatory framework for Non-Agricultural Source Material (NASM), suggesting the onus of environmental responsibility should be on the Ministry and the producer of the waste, not on the farmer, and requesting responsible disposal of paper fibre biosolid material and scientifically and environmentally sound policy to regulate such disposal. 1- 21 P. M. Madill, Regional Clerk, Region of Durham, advising Council that on December 12, 2007, the Region of Durham passed the following resolution pertaining to the 2008 Interim Regional Property Tax Levy: "a) THAT a 2008 Interim Regional Property Tax Levy be imposed on the Area Municipalities for all property tax classes; b) THAT the amount due from each Area Municipality be equivalent to 50% of their respective share of the Regional Property Taxes collected in 2007; c) THAT the 2008 Interim Regional property Tax Levy be paid by the Area Municipalities seven days subsequent to the instalment due dates established by each Area Municipality for the collection of their respective interim municipal property taxes; d) THAT the Regional Clerk be requested to advise the Area Municipalities of the imposition of the 2008 Interim Regional Property Tax Levy for all property tax classes; and e ) THAT the Regional Solicitor be requested to prepare the requisite by-Iaw(s)." Summary of Correspondence -7- January 14, 2008 CORRESPONDENCE FOR DIRECTION D - 1 Nada Loughead, Heart Month Coordinator, Heart and Stroke Foundation of Ontario - Durham Region Chapter, advising every February the Heart and Stroke Foundation of Ontario celebrates Heart Month by holding its Person-to-Person Fundraising Campaign to support scientific research and requesting February 2008 be proclaimed as "Heart Month" in Clarington. (Motion to Proclaim) D - 2 Debbie Hunter, Office Administrator, MS Society, Durham Regional Chapter, Multiple Sclerosis Society of Canada, advising the 2008 Multiple Sclerosis Carnation Campaign will take place during Mother's Day Weekend and requesting approval for tag days to permit the MS Society to sell carnations on Friday, May 9 and Saturday, May 10, 2008, in support of on-going research and assistance for persons with Multiple Sclerosis and their families. (Motion to grant permission to sell carnations on May 9 and May 10, 2008) D - 3 Helen and Gordon Perry objecting to the applications to amend the Clarington Official Plan and Zoning By-law submitted by 1276467 Ontario Limited (COPA 2007-0002 and ZBA 2007-0005) for 15 Darlington Boulevard as access to the proposed development and a Stormwater Retention Pond will be located immediately adjacent to their property; the addition of approximately 200 residential units and the resulting vehicular traffic will be unbearable; the proposal will seriously detract from their quality of life; and they feel property values in the area will be reduced. (Motion to refer correspondence to the Director of Planning Services) Summary of Correspondence -8- January 14, 2008 D - 4 Jim Watson, MPP, Minister, Ministry of Municipal Affairs and Housing, forwarding reporting requirements for the 2007 Municipal Performance Measurement Program (MPMP) under Section 299 of the Municipal Act; advising detailed definitions for each performance measure will be released as part of the instructions for the 2007 Financial Information Return and that multi-year templates for use in publicly reporting MPMP results can be accessed at www.mah.qov.on.ca; requesting staff inform local Municipal Services Office when results have been published; reminding Council that in the 2009 reporting year municipalities will begin reporting tangible capital assets as assets and amortization as an expense in the Financial Information Return (FIR) providing an opportunity for MPMP to introduce efficiency measures based on total expenses; and further advising of the launch of the Municipal Information Data and Analysis System enabling municipalities to compare results to other municipalities and to analyze MPMP results. (Motion to refer correspondence to the Director of Finance/Treasurer) D - 5 George Van Dyk advising he has received an invoice in the amount of $1,188.75 for costs incurred for the compliance audit of John Mutton, expressing concern that the information received did not constitute a duly performed audit under the requirements of the Municipal Elections Act, was not presented in the standard reporting format, and contained personal opinions of the auditor. Mr. Van Dyk suggests that a proper audit be performed by a qualified professional. (Motion for Direction) D - 6 P. M. Madill, Regional Clerk, Region of Durham, writing to Prime Minister Stephen Harper advising that on December 12, 2007, the Region of Durham passed the following resolution pertaining to Employment Insurance Eligibility and Links to Increased Poverty: "WHEREAS Employment Insurance was historically implemented as insurance against unemployment and, even though Employment Insurance rates deducted from employees have continued to increase, changes to eligibility criteria has substantially reduced the percentage of workers who can access Employment Insurance when they become unemployed; and WHEREAS in 2006 less than 27% of unemployed people in Ontario were eligible for Employment Insurance, compared to over 80% who were eligible in 1989; and Summary of Correspondence -9- January 14, 2008 WHEREAS eligibility has shifted away from poor families, resulting in those with the lowest income being the most severely affected by the changes in criteria; and WHEREAS a recent study by economists Monica Townson and Kevin Hayes has shown that two out of three working women who pay into Employment Insurance don't receive a single penny in benefits if they lose their jobs, and only 4 in 10 employed men will qualify for benefits if they become unemployed; and WHEREAS a recent report from UNICEF reported one in six Canadian children are living in poverty, a rate that is 20% higher today than in 1989; and WHEREAS under current rules the system penalized the unemployed in Ontario given that in 2004, only 26% of unemployed Ontarians were eligible for Employment Insurance, compared with 44% in Quebec, 58% in Nova Scotia and 79% in Newfoundland; and WHEREAS there seems to be a correlation between decreased eligibility for Employment Insurance and increased Ontario Works caseloads; and WHEREAS municipalities are responsible for 20% of the costs of Ontario Works benefits and 50% of the administration costs; and WHEREAS a significant recession will greatly increase the already over burdened local property taxpayer to fund social assistance costs; and WHEREAS the media has reported the Federal government's Employment Insurance surplus is $51 billion; NOW THEREFORE BE IT RESOLVED THAT the Federal Government revamp the criteria for Employment Insurance to ensure Employment Insurance acts as it was designed to be which is an insurance program to assist during periods of unemployment, and that the Premier of Ontario be called upon to advocate on behalf of Ontario and the municipalities of Ontario to ensure that Ontario workers are eligible for benefits under the Employment Insurance program; and Summary of Correspondence -10- January 14, 2008 BE IT FURTHER RESOLVED THAT copies of this resolution be forwarded to the Prime Minister of Canada, Premier of Ontario, all opposition party leaders, AMO, OMSSA, all Ontario municipalities, alpha and SHSC." (Motion for Direction) D - 7 Marion I. Koepke, CMO, City Clerk, City of Owen Sound advising Council that the City of Owen Sound passed the following resolution pertaining to the One Cent NOW! Campaign: "WHEREAS a recent gathering on the steps of Parliament in support of the One Cent NOW! Campaign took place as an expression of support for transferring the equivalent of one cent of the GST to municipalities across the nation, and WHEREAS in recent years the Federal and Provincial governments have downloaded costs to municipalities and reduced funding in areas of infrastructure to municipalities making the request for COMRIF funding competitive, and WHEREAS the Federal government, effective January 1, 2008 has reduced the GST to 5%, and WHEREAS it is felt by the One Cent NOW! Campaign that lost capital that would have been gained from the GST could be regained and distributed to municipalities for infrastructure projects and would deliver about 5 billion dollars per year to municipalities from coast to coast to coast, NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of The Corporation of the City of Owen Sound hereby supports the One Cent NOW! Campaign, and further THAT funding gained from the One Cent NOW! Campaign be distributed to municipalities to support local infrastructure, and further THAT this resolution be forwarded to Prime Minister Stephen Harper; The Honourable Jim Flaherty, Federal Minister of Finance; the Honourable Lawrence Cannon, Minister of Transportation, Infrastructure and Communities; Larry Miller, M.P., Bruce-Grey-Owen Sound; and the Federation of Canadian Municipalities, seeking their support of the efforts of municipalities in gaining funding toward local infrastructure, and further Summary of Correspondence -11- January 14, 2008 THAT this resolution be copied to Premier Dalton McGuinty; the Honourable Dwight Duncan, Provincial Minister of Finance; the Honourable David Caplan, Minister of Public Infrastructure Renewal; the Association of Municipalities of Ontario; Bill Murdoch, M.P.P., Bruce-Grey-Owen Sound; and Mayor David Miller, City of Toronto, and further THAT this resolution be copied to StE3phane Dion, Leader of the Federal Opposition Party and John Tory, Leader of the Provincial Opposition Party, and further THAT this resolution be circulated to all municipalities in Ontario through an AMO broadcast seeking support of municipalities to gain funding for local infrastructure projects." (Motion for Direction) D - 8 George S. Graham, AMCT, CMC, Clerk-Administrator, The Corporation of the Township of Brock, advising Council that on December 17, 2007, the Township of Brock passed the following resolution pertaining to the proposed changes to the regulatory framework for Non-Agricultural Source Material: 'WHEREAS the Ministry of the Environment (MOE) and the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) have proposed changes to the regulatory framework for Non-Agricultural Source Material (NASM), changes that could have major implications in the Township of Brock. AND WHEREAS non-agriculture source material (NASM) generally includes materials like pulp and paper biosolids, sewage biosolids and any other material that is not from an agricultural source that is capable of being applied to agricultural land as a nutrient. AND WHEREAS the Township of Brock has already taken a position on paper fibre biosolids by requesting the Ministry of the Environment (MOE) adhere to the findings of its own "Panel of Experts" to reinstate a regulatory Certificate of Approval (C of A) on this non-agricultural source material. Summary of Correspondence -12- January 14. 2008 AND WHEREAS the Township of Brock has concerns regarding some of the proposed changes to the regulatory framework for Non- Agricultural Source Materials. Concerns such as: 1. the appropriateness of placing the approval of NASM (including the potential for material with high heavy metal content) under the Nutrient Management Act; 2. the possibility of fine and penalty reductions for violations as a result of being under the Nutrient Management Act as opposed to the Environmental Protection Act; 3. the lack of a mechanism for the public to provide comments or suggest conditions on a proposal to apply NASM on farm land; 4. the lack of provisions to advise local municipalities of where proposals for the application of NASM have been made and by whom; 5. the loss of many of the regulatory controls that would normally be in place under a Certificate of Approval. THEREFORE BE IT RESOLVED that the Township of Brock advise the MOE and OMAFRA of our interest and concern for the proposed changes to the regulatory framework for Non-Agricultural Source Material and our wishes to be actively involved and consulted on these and any other proposed amendments relating to the regulation of NASM. AND FURTHER that this resolution be forwarded to the Minister of the Environment, Minster of Agriculture, Food and Rural Affairs, local MP and MPP, all Ontario municipalities and any other individuals or associations as deemed appropriate." (Motion for Direction) D - 9 Carolyn Langley, Clerk, Township of West Lincoln, outlining their concerns regarding proposed changes to the regulatory framework for non-agricultural source materials (NASM) and requesting Council's support in voicing concerns against the proposed changes to the Ministry of the Environment and the Ontario Ministry of Agriculture Food and Rural Affairs (OMAFRA). The complete document outlining the proposed changes is posted for viewing and comment at htto://www.ebr.Qov.on.ca/ERS-WEB-Externall entitled "An Improved Regulatory Framework for Non-Agricultural Source Materials. (Motion for Direction) Summary of Correspondence -13- January 14, 2008 D - 10 Susan Greatrix, City Clerk, The Corporation of the City of Waterloo, advising Council that on December 17, 2007, the City of Waterloo passed the following resolution pertaining to Provincial Sales Tax Exemption for Municipalities: 'WHEREAS the City of Waterloo is one of many Ontario municipalities with existing infrastructure renewal funding needs, currently estimated at over $156 million for the City of Waterloo; AND WHEREAS the Government of Canada has seen fit to exempt all municipalities in Canada from paying the Goods and Services Tax ("GST") resulting in a $1.2 million per year benefit to the City of Waterloo; AND WHEREAS the City of Waterloo pays approximately $700,000.00 per year in Provincial Sales Tax ("PST"). THEREFORE BE IT RESOLVED THAT: 1) the Council of The Corporation of the City of Waterloo request the Province of Ontario to fully exempt all Ontario municipalities from paying PST, with the understanding that the savings realized be mandated to fund existing infrastructure renewal in local municipalities; 2) that this resolution be forwarded to: the Prime Minister of Canada, Minister of Finance, Minister of National Revenue, Minister of Transport, Infrastructure &Communities, Minister of Public Works & Government Services and Minister of Public Safety the Premier of Ontario, Minister of Public Infrastructure Renewal, Minister of Finance, Minister of Revenue, Minister of Transportation and Minister of Municipal Affairs & Housing Association of Municipalities of Ontario, Federation of Canadian Municipalities, all Members of Provincial Parliament, all Members of Parliament, all local municipalities including the Region of Waterloo Summary of Correspondence -14- January 14, 2008 all municipalities in Ontario with a request that those municipalities endorse the City of Waterloo's resolution and forward their endorsement to the Prime Minister of Canada, Minister of National Revenue, Minister of Transport, Infrastructure and Communities, Minister of Public Works and Government SeNices and Minister of Public Safety and the Premier of Ontario, Minister of Public Infrastructure Renewal, Minister of Finance, Minister of Revenue, Minister of Transportation and Minister of Municipal Affairs and Housing." (Motion for Direction) D - 11 Susan Greatrix, City Clerk, The Corporation of the City of Waterloo, advising Council that on December 17, 2007, the City of Waterloo passed the following resolution pertaining to infrastructure funding: "WHEREAS towns and cities are where the people of Canada work and live and their long term sustainability is at risk without an adequate infrastructure; AND WHEREAS provincial and national economic prosperity is inextricably linked to the well being and prosperity of towns and cities; AND WHEREAS public ownership of infrastructure has shifted over the past 50 years away from the federal and provincial governments to become an increasing responsibility for municipal governments such as the City of Waterloo; AND WHEREAS the City of Waterloo requires revenues that grow with the economy in order to contribute to the sustainability of its infrastructu re; AND WHEREAS the Council of the City of Waterloo has introduced a number of initiatives such as ten-year capital planning, continuous improvement, public private partnerships and a proposed capital investment contribution as the City's efforts to address the infrastructure deficit; AND WHEREAS the City of Waterloo has determined that its municipal infrastructure deficit is approximately $160 million over the next ten years; AND WHEREAS the City of Waterloo's infrastructure deficit would require a one time municipal tax increase of 40% to be fully funded; Summary of Correspondence -15- January 14, 2008 AND WHEREAS property taxes, for the most part, is a very regressive tax not based on economic growth, income or ability to pay; AND WHEREAS there is just a single taxpayer paying taxes to the different levels of government; AND WHEREAS, on average, municipalities collect eight cents of every dollar of total government collected taxes for the seNices they provide; AND WHEREAS there are federal and provincial surpluses projected over the next number of years; THEREFORE BE IT RESOLVED THAT: 1) the Council of The Corporation of the City of Waterloo calls upon the Provincial and Federal governments to re-examine how municipalities are funded in regards to infrastructure and work together with a view to providing long term and sustainable infrastructure funding programs to assist the City of Waterloo and all upper, lower and single tier municipalities in addressing their infrastructure roles and responsibilities; 2) copies of this resolution be forwarded to the Prime Minister of Canada, the Premier of Ontario, Federal and Provincial Ministers of Finance, Provincial Minister of Public Infrastructure Renewal, Federal Minister of Transportation, all Members of Parliament, all Members of Provincial Parliament, the Association of Municipalities of Ontario (AMO), the Federation of Canadian Municipalities (FCM) and the Big Cities Mayors' Caucus of FCM; 3) all municipalities be encouraged to pass motions supporting this resolution and forward to their relevant federal and provincial representatives." (Motion for Direction) D - 12 Robert Hann, President, Valiant Property Management, requesting an exemption to the Clarington Sign By-law to permita sign area of 144 square feet (approximately 8' x 18') to accommodate multiple tenants at the West Bowmanville Shopping Centre development. (Motion for Direction) Summary of Correspondence D -13 D -14 -16- January 14, 2008 Tony Wood expressing concern that the information provided to Council from John Mutton, on behalf of Rod Cochrane, in support of rescinding Resolution #C-634-07 which authorized staff to appeal the decision of the Committee of Adjustment to the Ontario Municipal Board concerning Committee of Adjustment Application No. A2007- 0058 was flawed and without merit as the signature sheet did not include a statement as to what the neighbours were signing and that two of the closest neighbours had advised that they had not signed anything in support of the application. Mr. Wood feels the motion to rescind Resolution #634-07 should have been defeated or tabled until an accredited signature sheet was provided and requests an explanation of why the motion to rescind the previous resolution was passed. (Motion for Direction) Dawn Whelan, Council Coordinator, City of Ottawa, advising Council that on December 7, 2007, the City of Ottawa passed the following resolution pertaining to a hotel room tax: 'WHEREAS the tourism and hotel industry create new economic activity for the City of Ottawa which is appreciated but at the same time creates new infrastructure and servicing for the City of Ottawa; WHEREAS this increased economic activity does not generate much in the way of new income to the city because the PST, GST and corporate taxes which result from tourism and hotel activity are not available to the city; the only tax that is available to the city is the property tax, BE IT RESOLVED the council petition the provincial government for the authority to create a hotel room tax such that some of the municipal costs created by the tourism and hotel industries can be recou ped; BE IT FURTHER RESOLVED this petition be forwarded to the FCM and the AMO for distribution to their members." (Motion for Direction) CI!J!illgtnn 1-1 MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE PRESENT: Bradford Soles Denise Pickett John Sturdy Andrew Bouma Mark Canning Jean-Maurice Cormier Jo-Anne McFarland Linda Gasser Fred Biesenthal Karina Isert Councillor Mary Novak REGRETS: Mark Bragg Mark Hawkins Staff in Attendance: Janice Szwarz - Planning Services Liaison Sharon Norris - Recording Secretary DATE: December 5,2007 RE: HIGHWAY 407 EAST CAC MEETINi' December 4, 2007 Agenda Item Discussion Action Welcome Review of Draft Minutes t Pre-Amble e builds by 2013 then Federal government will provide funds for ts. Os Wa Chamber of Commerce and newspaper articles cite a completion date as early as 2012. It is recognized that technical and construction resources will be required simultaneously for a number of projects (e.g. 407 build, 401 widening). The Project Team stated that the resources would be available for a 2013 completion and that resources would also be available for Clarington. Regional Council stated that the 407 would not be built in stages, but rather in pieces that would be joined together at a later date. The benefit of this is that there would not be requests to use the completed portions of highway as they would not go anywhere. Report Review Review of staff report PSD-135-07, regarding Highway 407 EA - Municipality of Clarington comments on the alternative methods (route selection) report. Hand-outs provided. Council thanked the Clarington Highway 407 Committee along with the Clarington Agricultural Advisory Committee and Clarington Heritage Committee for their input and assistance in preparation of the report. Section 2.8.4 East Durham Link Central Lake Ontario Conservation (CLOC) has concerns with potential environmental affects of the East Link. They will make more detailed comments after the have received and reviewed the field reports. C!~.n MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Agenda Item Discussion Action The Project Team stated that it may be too expensive to mitigate the environmental impacts which would result in the East Link not being built. The East Link also may not receive EA approval. The committee could request a review of the issues now prior to further conclusions being made. The impact of not building an East Link is unknown. If the link were built and tolled - there are still other road options that travellers may opt for. This would increase traffic on our 10 ads. This highway won't generate construction along it as~i people will need the East Link to travel south t bO 401. It was noted that there is no link 404 to the West Link. It is believed that. south of Kirby t The Ma 4~ity Value Plan is. The Project Team indicated rrlanned for Hampton, however a committee in Hampton is unaware of any scheduled meeting. roperties in the 1990'5 had far less impact that now. Properties we rded up creating a totally different community. What happens to houses once the residents have moved out and they become rented or abandoned farm land. Section 3.3.4 All property owners on the recommended route have received a letter from MTO. It was noted that MTO needs to provide more information on advance purchases (pre EA approval). There is potential for many people to come forward at once and be subject to budgetary constraints. A prioritization process is needed to deal with this, Le. priority based on length of time, age, illness, etc. Every hardship case will be looked at. A $500 million budget is thought to be set for acquisitions. Property owners should check their property description to ensure its accuracy and begin monitoring their wells (to set a baseline). The potential for remnant parcels is huge in Clarington, and it was suggested that they could be planted or act as buffers to mitigate visual impact. This is the first time in a number of years that MTO will be building a 400 series highway, therefore they want to get it right and be accountable. Doug Allingham is considered a good project team leader with a good understanding of land use planning. The concern of the negative impact to the Courtice industrial park was raised. The Energy Park was recently approved by Council and the proposed Energy-from-Waste facility and Hydro all want land. Clw:.mgton MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Agenda Item Discussion Action Resolutions Cargowall will be gone, Jarrod's has had to alter their site, Police Services will be affected and Canadian Waste Management will lose their building (although this was understood at the time of construction). The East Link will remove the east end of the industrial park. It was suggested that the existing owners in the industrial park meet with MTO. Section 3.4.5 - Noise and Air Quality Impacts Dr. Pengelly is currently conducting research on particulate matter/air quality (smaller particulate matter disperses further). We have not haqan air quality expert look at this. Section 4.1.3 - Trans ortation Network 1m cantt:)eshown in relation hnicallymmended route. otect for additional bjectives of Clarington". This land will be acquired necessarily but lanning, Le. not having 7 gas stations or Puwas received at Regional Council to secure funds for CI Th ill be submitted to MOE in 2009 (revised timeline). Next stage is Functional Design, Le. ramp locations, spanning details, where the pillars will go, etc. MTO comments on our report: - agreed to remnant parcels concerns (also consistent with Greenbelt Plan) - surprised that staff did not endorse the route We cannot challenge route selection, but can challenge the EA process and accountability. We agreed with the arithmetic method of used. Errors and omissions can make a significant difference. Durham Region has endorsed the route. Whitby may endorse the link but have issues around Brooklin and doubt that trucks will use the 407 (assumption that it will be a tolled route), and they want a by-pass to deal with trucks. PIC's will be held in the spring (April) and in the fall. No new announcements are expected until February. The committee should stand firm against a toll-road. This would penalize Clarington and impact our environment. A privately owned toll road means that no money goes back to the community that is affected. A publicly owned toll road could recoup some of the costs. Any toll could potentially reduce use. The committee should have some involvement in road truncations. The Traffic Management Committee is looking for work. They would appreciate specific tasks related to the 407, such as the road truncations. CI~mgtnn MINUTES Agenda Item OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Action Discussion There is an opportunity here for involvemenUcollaboration. Janice to speak to Janice Szwarz Leslie Benson on this. The 407 Brochure was approved with changes. The Project Team website will be added. A revised copy will be forwarded with these minutes. Meetin ad'ourned: 9:05 .m. Next Meeting Februa 5th, 2008 " LOCATION DATE TIME MEMBERS OBSERVERS & PRESENTERS REGRETS AGENDA DURHAM NUCLEAR HEALTH COMMITTEE (DNHC) MINUTES OF MEETING 1-2 Durham Region Health Department 605 Rossland Road East Whitby, Ontario November 16,2007 1 :00 PM Dr. Robert Kyle, Durham Region Health Department (DRHD) (Chair) Ms. Mary-Anne Pietrusiak, DRHD Mr. Ken Gonnan, DRHD Dr. Dave Whillans, .ontario Power Generation (OPG) Mr. Frank Bajumy, OPG Mr. Phil Dunn, Ontario Ministry of the Environment Ms. Lorraine Weigel, Public Member Ms. Nonna Drummond, Public Member Mr. Ken Shrives, Public Member Dr. Barry Neil, Public Member Mr. Marc Landry, Public Member Mr. Hardev Bains, Public Member Mr. Brian Devitt,DRHD, (Secretary) Mr. Nick Mihalic, OPG (presenter) Mr. John Peters, OPG (presenter) Ms. Jacquie McInnes, OPG (Presenter) Mr. Andrew Pietriewcz, Ontario Power Authority (presenter) Mr. Doug Lindeblom, Durham Strategic Energy Alliance (presenter) Mr. Jonathan Wheatle, Durham Strategic Energy Alliance Mr. Gordon Reidt, Durham Region Emergency Management Office Ms. Carrie-Anne Atkins, OPG Ms. Janice Szwarz, Municipality of Clarington Mr. Dave Martin, Greenpeace Mr. Shaun-Patrick Stensil, Greenpeace f .- C :- .m---'=::- .., :.~:~~~;:li~:'~er i V"'~' - Dr. Tony Waker, University of Ontario Institute ofTechnd!ogy Dr. Doug Chambers, SENES 4\ Mr. Mark Breen, Ministry of Health and Long-term Care :.: ld.aJ Ms. Vanessa Hughes, OPG Mr. Don Terry, OPG Robert Kyle opened the meeting and welcomed everyone. "(Y^'. ^U. P\-:JJ-LJ . 1.0 Adoption of the DNHC Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the September 14, 2007 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Robert Kyle's office received the minutes of the Pickering Community Advisory Council meetings for June and September 2007. 3.2 Robert Kyle's office received a report from the Ontario Power Authority on their Proposed 20 Year Plan for Ontario's Electricity System dated August 30, 2007. 3.3 Robert Kyle's office received Draft Minutes of the Port Granby Project Discussion Group meeting held September 19, 2007. 3.4 Robert Kyle received an invitation from the Low-Level Radioactive Waste Management Office (LLRWMO) to attend the next meeting of the Port Granby Project Discussion Group on January 16, 2008. 3.5 Robert Kyle's office received a newsletter from the LLRWMO concerning the Port Hope Project dated Fall 2007. 3.6 Robert Kyle's office received a media release from Canadian Nuclear Safety Commission (CNSC) concerning its new organizational structure dated September 9,2007. 3.7 Robert Kyle's office a letter from Laurie Swami concerning the Darlington B Community Information Sessions scheduled for November 2007 and the letter was dated October 22, 2007. 3.8 Robert Kyle's office received the Record of Proceedings from the CNSC concerning OPG's application for an Operating Licence for the Darlington Waste Management Facility dated October 24, 2007. 3.9 Robert Kyle's office received a news release from the CNSC announcing their decision to issue an Operating Licence for the Darlington Waste Management Facility dated October 24,2007. 3.10 Robert Kyle's office received the notes used by Laurie Swami in her presentation to the Finance Committee of the Regional Municipality of Durham concerning the Enviromnental Assessment (EA) updates for Pickering B Refurbishment and Continued Operation and Darlington B dated October 24,2007. 2 3.11 Robert Kyle's office received a letter from Linda Keen, President and Chief Executive Officer of the CNSC, concerning the changes to the organizational structure and personnel of the CNSC effective September 4, 2007. The letter to Robert Kyle was dated October 30,2007. 3.12 Robert Kyle's office received the notes used by Pat McNeil in his presentation to the Council of the Regional Municipality of Durham concerning the EA updates for Pickering B Refurbishment and Continued Operation and Darlington B dated October 31, 2007. 3.13 Robert Kyle's office received the Performance Report from the CNSC for the period ending March 31, 2007. 3.14 Robert Kyle's office received a letter from Wayne Robbins, Senior Vice President of Darlington Nuclear, thanking the DNHC for expressing its support to the CNSC concerning the Operating Licence for the Waste Management Facility at Darlington Nuclear. The letter was dated November 9,2007. 4.0 Nuclear Power / Environmental Issues 4.1 Progress Report by the Ontario Power Authority (OP A) on its Proposed 20 Year Plan Andrew Pietriewcz, Planner for the OP A provided a detailed overview of the OP A's proposed Integrated Power System Plan (IPSP). The highlights of Andrew's presentation were: · One of the key responsibilities of the OPA is to develop a long-term IPSP for Ontario. · The IPSP will be updated every three years. . On August 29, 2007, the OPA filed an application for approval of the IPSP with the Ontario Energy Board. . The IPSP is designed to plan for the effective management of the electricity supply, transmission, capacity and demand. . The IPSP will help achieve the government of Ontario's goals as identified in the Supply Mix Directive dated June 13, 2006. . The Supply Mix Directive stipulated that the province's electricity requirements should be met in the following priority order: 1. Conservation 2. Renewable resources 3. Nuclear Power for the remaining base-load requirements 4. Gas-fired generation for pe.aking, high-value and high-efficiency uses 5. Coal-fired generation replaced by cleaner sources in the earliest practical time frame . The government of Ontario later determined by through legislation that coal fire-generation would be phased-out before the end of2014. 3 · The Supply Mix Directive also indicated the transmission system would be strengthened to meet these goals. · The IPSP proposes how to achieve the desired supply mix while ensuring the system meets the electricity needs of the province for capacity, production, reserve requirements and flexibility. · The IPSP contains several resource scenarios that are used to illustrate possible resource requirements over the next 20 years. One of these scenarios is the potential refurbishment or non-refurbishment of Pickering B since a decision will not be made until 2008. · The IPSP was developed with several options that will be needed to maintain a flexible and robust plan capable of meeting resource requirements across a variety of future circumstances. These options include estimated energy production results, costs and environmental indicators. · The IPSP is currently before the Ontario Energy Board for review and public comment. Andrew Pietriewcz offered to provide regular progress reports to the DNHC on the IPSP. Andrew can be contacted at (416) 969-6040 or bye-mail at andrew.pietriewcz@opa.g:ov.on.ca for more information on the IPSP. The OPA's website is www.powerauthority.on.ca. The overheads Andrew used are attached as Appendix 1. 4.2 Progress Report on the Durham Strategic Energy Alliance (DSEA) Doug Lindeblom, Director of Economic Development and Tourism for the Region of Durham, provided a progress report on the DSEA that was launched in May 2005. The highlights of his presentation were: · The Vision of the DSEA is to position Durham Region as a recognized leader in providing timely, sustainable and reliable energy solutions. · The Mission of the DSEA is to foster an energy-friendly environment in Durham Region that is a model for action in Ontario and Canada in the 21st century. · The Founding Members of the DSEA are: o Municipality of Clarington o City of Oshawa o Town of Whitby o Town of Ajax o City of Pickering o Regional Municipality of Durham o Ontario Power Generation o Enbridge Inc. o Seimens o Veridian Corp o University of Ontario Institute of Technology (UOIT) · The DSEA is organized as follows: o Membership is based on a non-profit corporation (Incorporated in 2006) 4 o Membership is comprised of 43 companies, institutions, organizations and government bodies from Durham Region and beyond o The Board of Directors is comprised of 11 founding members plus one academic seat and three industry seats at large o The annual operating budget is approximately $150,000 o Staff includes one full-time Energy Technology Adoption Officer and support staff and plans for an additional position in 2008 · The DSEA funding support comes from several partners and includes: o The Ontario Centres of Excellence - First Job Program o The Ontario Ministry of Research and Innovation - 3 year grant o The Region of Durham - annual operating grant o The DSEA Membership - fees, contributions and volunteer support · The DSEA sustainable partnerships initiatives include: o Study of consumer energy consumption trends in residential dwellings in cooperation with the Oshawa Public Utilities Commission (PUC) and UOIT o UOlT is doing research to produce hydrogen from nuclear energy and is sponsored by the Ontario Ministry of Research and Innovation, Atomic Energy of Canada Limited, Ontario Centres of Excellence and the Natural Sciences and Engineering Research Council o UOlT is doing research on using geothermal energy, turbine designs for industry, cogeneration of electricity and heat with Oshawa PUC, etc. o UOlT has partnered with General Motors of Canada to develop an Automotive Centre of Excellence involving a new $58 million facility for hydrogen and fuel cell research and development Doug Lindeblom will bring regular updates to the DNHC on the DSEA. Doug is available at (905) 668-4113 or bye-mail atdoug.1indenblom<a2region.durham.on.ca for more information. The DSEA website is www.dsea.ca. The overheads Doug used are attached as Appendix 2. 4.3 Progress Report on the Pickering B Refurbishment and Continued Operation of Reactors Environmental Assessment John Peters, Manager, Environmental Assessment, Nuclear Generation Development, provided an update on the feasibility studies for the Refurbishment and Continued Operation of Reactors at Pickering B EA as a result of a directive from the Government of Ontario on June 13, 2006. The highlights of John's presentation were: . The EA initiated in August 2006 involves: o Site preparation and refurbishment phase, estimated 2010-2025, will involve replacing steam generators, feeder pipes, fuel channel assemblies and constructing additional storage to accommodate refurbished waste including heavy water structures o Continued operation to the end of life phase, estimated 2025-2060, will include the safe operation and ongoing maintenance of the reactors 5 including additional used nuclear fuel interim storage facilities if needed · OPG and EA specialists studies of the existing environment at Pickering Nuclear and surrounding areas includes: o Human health, safety and security o Atmospheric, surface water, aquatic and terrestrial environment o Geology, hydrogeology and seismicity (earthquakes) o Land resources including physical and cultural heritage resources o Socio-economic conditions and transportation o Aboriginal interests o Malfunctions and accidents o Climate change o Cumulative effects · The highlights of the Draft EA Study Report were: o No significant adverse effects were identified o The majority of potential effects from the project were within the site and local study area of 10 Ian from the plant o Many of the potential effects are similar to the Pickering A Re-start and occur during the refurbishment activities o The potential effects can be effectively managed by strict adherence to existing regulatory requirements, continued application of existing environmental systems and maintaining OPG's extensive environmental monitoring and radiological monitoring network o Positive effects will be made on the local and regional economies and will contribute to community stability o Ongoing communications with local residents and stakeholders will continue · The major areas of concern noted for the Project were: o Human health, safety and security o Malfunction and accidents, population growth and emergency preparedness o Seismicity o Thermal plume . Next steps include: o December 2007, OPG will submit Final EA Study Report to the CNSC o Early 2008, the CNSC will release the Draft Screening Report for Public Review o In 2008, the CNSC will hold Public Hearings on the Screening Report and will make a Decision on the EA John Peters indicated the feasibility studies for the Refurbishment and Continued Operation of Reactors at Pickering B can be reviewed on their website www.opg.comJoickeringb for more information. The overheads and handouts John used are attached as Appendix 3. 6 4.4 Progress Report on the Potential New Nuclear Units Proposed at Darlington B John Peters provided an update of the proposed new nuclear units for the Darlington Nuclear site referred to as Darlington B. The highlights of John's presentation were: · The overview of the Scope of the EA Project includes: o Preparation of the Darlington Nuclear site for up to 4 nuclear power reactors, up to 4800 mega-watts and associated facilities o Construction, operation and maintenance of these nuclear facilities for approximately 60 years of full power electricity operation o Construction, operation and maintenance of appropriate nuclear waste management facilities o Preliminary planning for decommissioning and eventual abandonment of the nuclear reactors and associated facilities o Alternatives for consideration include reactor technologies, condenser cooling and waste management facilities · The available nuclear reactors technologies classes are: o Pressurized Heavy Water Reactors (PHWR) o Pressurized (light) Water Reactors (PWR) o Pressurized Hybrid (light and heavy water) Reactors (pHR) o Boiling Water Reactors (BWR) · Each class of reactor has key distinctions related to the footprint of the reactor, construction area and exclusion zone and they vary considerably. · Existing site constraints for studies are: o Cannot interfere with the safe operation of Darlington A o Relocation of the existing rail line is not considered o Maintain the wildlife corridor and public uses as much as possible · March 2008 is the target to complete the Site Option Studies for use in the EA to provide evaluation of the site for potential new nuclear reactors. · The Site Option Studies to be conducted are: o Layout o Road works o Condenser cooling o Soil removal and excavation o Access control o Marine logistics o Utilities o Environmental consequences o Transmission Connection . The second round of 8 community information sessions will be conducted in November 2007. . The public consultation process will provide newsletters, fact sheets, project website updates including key stakeholder briefings and presentations. . The third round of community information sessions will be conducted in the Spring of2008. . Likely Next Steps includes: o Late 2007 federal government determines EA requirements that may require a Review Panel 7 ~ o Late 2007/early 2008 federal government announces the availability of Participant Funding o 2008 federal government releases the Environmental Impact Statement (EIS) guidelines for public rev~ew o 2009 the federal government establishes the Review Panel if required o 2009 OPG submits EIS o 2009/2010 federal government and public reviews the EIS o 2010/2011 federal government releases their decision on the EIS John Peters will continue to update the DNHC on a regular basis as the EA process continues at Darlington B. John indicated more information is available on the OPG web site www.opg.com/new build or (866) 487-6006. The overheads and handouts John used are attached as Appendix 4. 4.5 Progress Report on the Waste Management Facilities (WMF) at Pickering and Darlington Nuclear Nick Mihalic, Section Manager of Operation and Maintenance for the Darlington WMF, provided a presentation on the WMF's at Pickering and Darlington Nuclear. The highlights of Nick's presentation were: Pickering WMF - Storage Buildings 3 and 4 · In 2007,27 Dry Storage Containers were loaded and transferred. · The. Phase 2 storage capacity expansion is underway. · The detailed design is near completion and initial construction has begun. · The current CNSC Operating Licence will expire in March 2008. · The process to obtain an Operating Licence renewal from the CNSC has begun with: . o Day 1 hearing is scheduled for December 5, 2007 o Day 2 hearing is scheduled for February 2008 · The majority of the construction will be in the Spring of2008. · The target completion date is November 2008. · Transfer of sealed Dry Storage Containers is expected to start in the Spring of 2009. · The Pickering WMF achieved a key safety milestone of 13 years without a lost. time accident. Darlington WMF - Used fuel Dry Storage Project · A 5 year Operating Licence was obtained from the CNSC effective from November 1, 2007 to October 31, 2012. · An Open House was held on November 2, 2007 and was well attended by community leaders and OPG staff. · The WMF Project was completed on time and on budget. · The first Dry Storage Container is expected in January 2008 · Approximately, 45 Dry Storage Containers are expected to be processed in 2008. 8 Nick Mihalic will continue to provide the DNHC with regular updates on the WMF at Pickering and Darlington Nuclear. Nick can be reached at (905) 697-3022 extension 237 or bye-mail at nick.mihalic@opg.com for more information. 5.0 Health Effects 5.1 Report on the Ontario Radiation Health Response Plan Mark Breen, Manager of Public Health Preparedness for the Ontario Ministry of Health and Long-Term Care, was unable to attend the meeting today to provide a presentation on the Ontario Radiation Health Response Plan. The presentation will be rescheduled to a future DNHC meeting. Mark Breen can be contacted at (416) 212-5223 or bye-mail at mark.breen@ontario.ca for more information on the Ontario Radiation Health Response Plan. 6.0 Communications 6.1 Community Issues at Pickering Nuclear J acquie McInnes, Director of Nuclear Public Affairs, reported on community issues at Pickering Nuclear for Don Terry, Manager of Public Affairs, who could not attend the meeting today. The highlights of the Jacquie's presentation were: · Pickering A unit 1 is in a planned shut down for fall maintenance outage. · Pickering B unit 6 is in a planned shut down for fall maintenance outage. · Pickering A & B units 4, 5, 7 and 8 are operating at or close to full power. · Pickering and Darlington Nuclear were selected as 20th Anniversary Signatures of Sustainability for the Corporate Habitat of the Year Award out of 430 nominees. · Pat McNeil, Senior Vice President of Nuclear Generation Development, was named co-recipient of the 2007 Business Person of the Year Award by the Ajax-Pickering Board of Trade. · Don Terry, Manager of Public Affairs at Pickering Nuclear, was awarded the Community Leadership Award by the Pickering Rotary Club. · The worker safety record at Pickering A is approximately 3.5 million hours without a lost-time accident and 1.5 million hours at Pickering B. · Pickering Nuclear is working with several community partners on environmental issues. Don Terry, Manager of Public Affairs at Pickering Nuclear, can be reached at (905) 839-1151 extension 5966 or by e-mail at don.terrv@opg.com for more information. 6.2 Community Issues at Darlington Nuclear 9 J acquie McInnes reported on community issues at Darlington Nuclear for Vanessa Hughes, Manager of Public Affairs, who could not attend the meeting today. The highlights of Jacquie's presentation were: . Darlington Nuclear has experienced excellent performance in 2007 exceeding their targets and ranking among the best nuclear plants in the world. . On November 15, 2007 in Atlanta, Georgia at an annual conference of international nuclear power operators, Darlington Nuclear was honoured with a prestigious Performance Improvement Award. . Unit 2 is shut down for a planned fall maintenance outage to complete approximately 13,000 maintenance tasks. . Unit 4 is returning to power after a brief shut down for maintenance to a boiler system valve. . Units I and 3 are operating at close to full power. . The worker safety record without a lost-time accident at Darlington Nuclear is approximately 3.5 million hours. · Darlington Nuclear is working with several community partners on environmental issues. . On January 10, 2008, Day 2 of the CNSC's Operating Licence Renewal Hearing for Darlington Nuclear will be held at the Holiday Inn in Oshawa to allow local public participation. Vanessa Hughes, Manager of Public Affairs at Darlington Nuclear, can be reached at (905) 697-7443 bye-mail at vanessa.hughes@oog.com for more information. 7.0 Other Business 7.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today and it is attached as Appendix 5. 7.2 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next meeting on January 18, 2008 may include: · Report by Rouge Valley Health System, Ajax and Pickering site on their redevelopment and expansion plans and tour · Report by the Canadian Nuclear Safety Commission on issues that affect Darlington and Pickering Nuclear · Report on UNSCEAR issues that are of interest to the DNHC · Progress report from Cancer Care Ontario on their new project to Perform Spatial Analysis and Risk Assessment of Cancer Incidence in Ontario Other suggestions for topics for future DNHC meetings may include: · Progress report from the Nuclear Waste Management Organization · Progress report from Health Canada on the Fixed Point Surveillance Network Project for Canada 10 · Report from Dr. Ian Fairlie on his report Tritium Hazard Report: Pollution and Radiation Riskfrom Canadian Nuclear Facilities dated June 2007 · Progress report on tritium in groundwater at Pickering Nuclear · Report on proposed changes to drinking water standards for tritium · Progress report on the Ontario Radiation Health Response Plan · Report on the Health Effects of Electrical Transmission Lines · Report from CNSC on the Integrated Safety Review of Nuclear Generating Stations in respect to Pickering B 7.3 Robert Kyle indicated the DNHC meetings scheduled for 2008 are: . January 18 . April18 . June 13 . September 12 . November 14 to be hosted by Ajax & Pickering Hospital to be hosted by DOlT to be hosted by Darlington Nuclear to be hosted by Health Department to be hosted by Pickering Nuclear 8.0 Next Meeting Date January 18, 2008 Time 12:00 PM Lunch served 1 :00 PM Meeting begins Location Rouge Valley Health System, Ajax & Pickering Site 580 Harwood Road South Conference Rooms B & C on the Ground Floor Ajax, Ontario 9.0 Adjournment at 4:00 PM 11 Present: Regrets: Staff: 1-3 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES November 14, 2007 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario K. Isnor, Chair P. Ford B. Colville W. Tanner J. Witheridge M. Carlton Councillor G. Robinson S. Laing J. Rook Mayor Abernethy J. Murray M. Rutherford Conrad, Administrator M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m. 2. ADOPTION OF AGENDA Moved by: J. Witheridge Seconded by: Councillor Robinson THAT the agenda be approved. MOTION CARRIED 3. ADOPTION OF MINUTES Moved by: J. Witheridge Seconded by: J. Rook THAT the minutes of the October 10, 2007 Board Meeting be approved. MOTION CARRIED Page 2 4. BUSINESS ARISING (a) The Chair asked for updates from the Committees on Long Term Vision. It was reported that the Executive Committee had not yet had an opportunity to meet, but that there would be a meeting held in the near future. It was decided discussion from Committees on Long Term Vision would take place under Committee Reports. (b) The Administrator advised that the Committee for the Bowmanville 150th Anniversary wish to use the Sarah Jane Williams Heritage Centre as headquarters for the celebrations. It was agreed this would be advanta~eous for the museum. The event is to be held the weekend of June 2St and in conjunction with Canada Day which will also be celebrated as usual at the Bowmanville Museum. 5. CORRESPONDENCE Moved by: J. Witheridge Seconded by: Councillor Robinson THAT the correspondence be accepted. MOTION CARRIED 6. COMMITTEE REPORTS: Finance Committee: The Chair discussed the report with the members stating that some federal grant money is still outstanding in addition to the provincial grant funds. A cheque for $2500 was received from Bell as part of their program for employees volunteering at the museum. The Kirby Church project was discussed as there is an invoice for $470 for heating and electrical services for the church. Discussion was held as to who should be responsible for this charge, the Church or the Museum. It was agreed that the building must be kept up in order for it to be ready for the move to the museum site. Moved by: S. Laing Seconded by P. Ford THAT the Finance Report be accepted with the deletion of the motion "that the monies in the Kirby Church account may be used for the upkeep of the Church." MOTON CARRIED Page 3 Moved by: Councillor Robinson Seconded by: B. Colville THAT we move $1200 of the interest account into the Kirby Church account and the bills for the Church be paid from this account. MOTION CARRIED (5-3) Property Committee: The Property Committee Report was reviewed by the members and discussed. Moved by: 1. Rook Seconded by: S. Laing THAT the Property Committee Report be accepted. MOTION CARRIED Collections Committee: The 150th celebration was discussed as well as the schedule of events for 2008. Moved by: M. Carlton Seconded by: B. Colville THAT the Collections and Event Planning Committee Report be accepted with the amendment to the Schedule of Events for May 10 by deleting 'Grow with us Garden Exhibit' to 'History of Bowmanville' MOTION CARRIED Administrator's Report: The Administrator advised that work on the sidewalk has begun and will be completed very soon. Members were invited to take a look at the sidewalk. The Municipality has submitted audit to the Province and the museum is now waiting for the Community Museum Operating Grant to arrive. The Municipal Grant has been completed and submitted to the Municipality. The Pioneer Survivor exhibit will be opened on November 20, 2007. Open house at the Bowmanville Museum will be held December 5. All Board members were invited to attend this annual Christmas event. Page 4 8. NEW BUSINESS Discussion on the Long Term Vision took place and it was agreed that as time was growing short, this discussion would take place at the December meeting. Moved by: J. Witheridge Seconded by: P. Ford THAT discussion on Long Term Vision be tabled to the meeting of December 12,2007. MOTION CARRIED 9. DATE AND PLACE OF NEXT BOARD MEETING: The next meeting of the Clarington Museums & Archives Board will take place on DECEMBER 12, 2007 at the Sarah Jane Williams Heritage Centre commencing at 7:00 p.m. 10. ADJOURNMENT Moved by: Councillor Robinson THAT the meeting adjourn at 8:30 p.m. Cl~iJ1gton REPORT #1 REPORT TO COUNCIL MEETING OF JANUARY 14, 2008 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, JANUARY 7,2008 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) PSD-002-08 Bowmanville Community Improvement Plan Grants Update (b) PSD-003-08 Orono Community Improvement Plan Grants Update (c) PSD-004-08 Environmental Stewardship Program Update (d) PSD-005-08 Municipality of Clarington Sign By-Law Review (e) EGD-001-08 Monthly Report On Building Permit Activity For November, 2007 (f) ESD-001-08 Monthly Response Report - November 2007 2. BOWMANVILLE 150 TH SESQUICENTENNIAL ANNIVERSARY COMMITTEE THAT the Bowmanville 150th Sesquicentennial Anniversary Committee be allowed to fly the new flag at the Municipal Administrative Centre; and THAT the day of the raising of the new flag be announced. 3. PROPOSED OFFICIAL PLAN AMENDMENT APPLICANT: 821 013 ONTARIO LIMITED THAT Report PSD-001-08 be received; THAT Staff continue processing the application to amend the Clarington Official Plan COPA 2007-0012, submitted by 821013 Ontario Limited; and THAT all interested parties listed in Report PSD-001-08 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Report #1 2 January 14, 2008 4. PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT THE DEVELOPMENT OF 19 SINGLE DETACHED DWELLINGS IN BOWMANVILLE PROPONENT: MUNICIPALITY OF CLARINGTON THAT Report PSD-006-08 be received; THAT the application for Draft Approval of the proposed Plan of Subdivision submitted by the Municipality of Clarington be approved as contained in Attachment 2 to Report PSD-006-08, subject to the conditions of Draft Approval, contained in Attachment 4 to Report PSD-006-08; THAT the application for Zoning By-law Amendment submitted by the Municipality of Clarington be approved as contained in Attachment 5 to Report PSD-006-08; THAT the By-law, as per Attachment 6 to Report PSD-006-08, authorizing the entering into of a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2005-0005 and the Municipality of Clarington be approved and forwarded to Council for approval; THAT a copy of Report PSD-006-08 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-006-08 and any delegations be advised of Council's decision. 5. CLARNEW SUBDIVISION PHASE 3, NEWCASTLE, PLAN 40M-2166, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-002-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2166; and THAT Council approve the by-law attached to Report EGD-002-08, assuming certain streets within Plan 40M-2166 as public highways. 6. CONFIDENTIAL REPORT FROM THE DIRECTOR OF FINANCE/TREASURER REGARDING A LEGAL MATTER THAT the confidential report of the Director of Finance/Treasurer regarding a legal matter be referred to the Council meeting scheduled to be held on January 14, 2008. Report #1 3 January 14, 2008 7. APPOINTMENTS TO VACANCIES ON THE GREEN COMMUNITY ADVISORY COMMITTEE AND THE CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE THAT Wallace Bradley be appointed to the Clarington Traffic Management Advisory Committee to fill the current vacancy of the Ward 1 Member; and THAT Gordon Johnston be appointed to the Green Community Advisory Committee to fill the current vacancy of an "at large member". SUMMARY OF BY-LAWS January 14, 2008 BY -LAWS 2008-001 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (464367 Ontario Limited - Bob Craig) (Approved by Council on March 26, 2007) 2008-002 Being a By-law to authorize entering into an Agreement with the Owners of Plan of Subdivision S-C-2006-001 and any Mortgagee whom has an interest in the said lands, and the Corporation of the Municipality in respect of S-C-2006-001 (Black Creek Developments Ltd.) (Approved by Council on July 30,2007) 2008-003 Being a By-law to authorize the borrowing of $15,000,000 to meet, until the taxes are collected, the current expenditures of the Municipality for the year 2008 2008-004 Being a By-law to being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Municipality of Clarington) (Item 4 of Report #1 ) 2008-005 Being a By-law to authorize entering into an Agreement with the Owners of Plan of Subdivision S-C-2005-0005 and any Mortgagee whom has an interest in the said lands, and the Corporation of the Municipality of Clarington in respect of S-C-2005-0005 (Municipality of Clarington) (Item 4 of Report #1) 2008-006 Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 5 of Report #1 ) 2008-007 Being a By-law to amend By-law 2007-039, a by-law to appoint members to the Clarington Traffic Management Committee for the Municipality of Clarington (Item 7 of Report #1) HANDOUTS/CIRCULATIONS FOR COUNCIL ~' CI!J!fflgton MEMO CLERK'S DEPARTMENT To: Mayor Abernethy and Members of Council From: Patti L. Barrie, Municipal Clerk Date: January 11 , 2008 Subject: COUNCIL AGENDA - JANUARY 14, 2008 Please be advised of the following additions to Monday's meeting: DELEGATIONS See attached sheet CORRESPONDENCE FOR DIRECTION D - 12 Attached is additional correspondence from Robert Hann, President, Valiant Property Management enclosing pictures of recently installed signs pylon signs in Whitby and Oshawa in support of his request to permit a larger sign for the West Bowmanville Shopping Centre. D - 15 Martha Rutherford Conrad, Administrator, Clarington Museums and Archives, advising Council that on January 9, 2008, the Board passed the following resolution pertaining to Bowmanville's 150th Sesquicentennial celebrations: "THA T the Clarington Museums and Archives Board directs the Administrator to support the activities of the Bowmanville 150th Committee through the use of museum resources and staff at her discretion and within Museum budget parameters; AND THAT this motion be forwarded to Council for endorsement forthwith." (Motion for Direction) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 t CLERK'S DEPARTMENT MEMO PAGE 2 Correspondence has been received from the Board Chair indicating his full support of the resolution. // / / / Patti L. Barrie, Municipal Clerk PLB:cf cc: Frank Wu, Chief Administrative Officer Department Heads " LIST OF DELEGATIONS JANUARY 14, 2008 a) Bob Hann or representative of Halloway Holdings - Pylon Sign By-Iaw- King Street Frontage, West Bowmanville Shopping Centre (Correspondence Item D - 12) b) Linda Gasser - Waste Environmental Assessment Timelines, Joint Waste Management Group and Works Committee Updates c) Kerry Meydam - Waste Environmental Assessment Timelines, Joint Waste Management Group and Works Committee Updates d) Dave Renaud - DurhamlYork Residual Waste Study - Host Community and Related Issues e) Wendy Bracken - DurhamlYork Residual Waste Study - Host Community and Related Issues f) Paul Andre Larose - Energy-From-Waste Facility . VALIANT '08JAN10 hi'111 :112:53 1").I:l()I)"LTl:lr-I-'.Y. .1\if" AN"'A('iEl\~lNT . . .\ . .l-:'J..t.. . lU.L.1..I ... x ~..u_u.rn. IWI Ll )I:'\(i Fon y(){" ~r\( 'I': W:~;~ January 9, 2008 Municipality of Clarington 40 Temperance Street Bowmanville, ON LIC 3A6 Re: Pylon Sign Size West Bowmanville Shopping Centre Dear Mayor and Members of Council, The pylon sign by-law in Clarington allows a sign area of 64 square feet plus a small increase administratively if staff agree. This sign is the same for any size shopping centre. We respectfully request that Council allow a larger pylon sign for our 17 acre shopping centre that will be closer to the size allowed by Oshawa and Whitby. Enclosed herewith are three pictures of recently installed signs, two in Whitby and the other in Oshawa. They are four times that allowed by Clarington even on a 6-7 acre site in Whitby. Also enclosed is a colour picture of the Home Depot pylon sign that staff has seen and I believe favour. If we can get this size enlarged to compete against Oshawa and Whitby we would be willing to pay the extra cost for this fancy design. I will be available at Council on Monday January 14th to try to answer questions if any. Yours truly, ;/rhLrli21,11 Robert Hann President RH:as Cc: Richard Holy- Municipality of Clarington Sylvain Rivet- Home Depot "177 j - 'j.:3 ':; ,~:; ~~l -'., ii' ,:,. /;- ....(J:;';': ,::I>::-'~ ~ For colour design only - not sizes STUCCO FINISH IN ~ BEIGE/TAN COLOUR o;.~, '~ l:!.'. !\:' ~"2~ 75m' .~ <. -~ .t. 1/1 ~-, E 0 x ex) <{ -:;t ~ :{ E L.{) r--- :;;, ~ ;. - 'f: l!i' . ~ ". ~'i "~ /tf 1A-' STUCCO FINISH IN BEIGE/TAN COLOUR EXPOSED AGGREGATE FINISH FOR ARCH I El o to 13.2 sq.m. (142 sq.ft.) TOTAL SIGN AREA RfJ':llIl1~t,mJl;,l>tl" PI.mlllllg~"" R~;V"'ftU......f.)r""'1II PROJECT: Home Depot Store No. 7240 Clarlngton Blvd. and Highway #2 Bowmanvllle, Ontario PROJECT No.: 9316CK ISSUED FOR: REVIEW SKETCH TITLE: Slgnage Feature Date: October 4, 2007 7050 Weston Road Suite #230 Woodbridge, ON L4L 8G7 T: (905) 761.5588 F: (905) 761.5589 www.mhb(plan.com m MHBC Scale 1: 40 SK-1 ~ ~ '~~ ~,~: r-- -- :::~... :~ ';';~:tt:i co -- I I I I I l I .t :,;;; ~ 1~; .. - - o - <.0 ...... {, l' P C OU~IC-J'I ItCV1d-oul- 'T~. 1'+/0& Oa~ fUv1CUJ..d BASIL >Buzz= HARGROVE National President President national LUC DESNOYERS Quebec Director Directeur quebecois JIM O=NEIL National Secretary- Treasurer Secretaire-tresorier national 205 PLACER COURT, TORONTO, ONTARIO M2H 3H9 TEL: (416)497-4110 January 8, 2008 Dear Sisters and Brothers, The CAW supports the use of the precautionary principle when evaluating any new waste management processes. The precautionary principle states that when an activity raises potential threats of harm to human health or environment, precautionary measures should be taken even if some cause and effect relationships are not fully established. Concerns regarding the short and long term health impact on citizens, the surrounding environment, economic consequences, and sustainable waste alternatives must be considered before processes such as waste incineration are allowed to take place in our communities. This means that the burden of proof must be placed on the proponents of the activity rather than potential victims. It is more effective and cost efficient to prevent environmental and human health damage than to attempt to manage or cure it. This prevention attitude requires the examination of the entire life cycle of products from raw material extraction to end of use rather than simply burning and burying the evidence. It encourages producer and consumer responsibility to discover safer alternative products and production technology to support the three "R"s - Reduce, Reuse and Recycle. I have attached CAW's most recent resolution opposing the principle of waste incineration which was unanimously passed by more than 800 delegates at our December 2007 council meeting. In solidarity, ~~ BASIL 'BUZZ' HARGROVE National President BH:KB/jhcope343 National Automobile, Aerospace, Transportation and General Workers= Union of Canada (CAW-Canada) Syndicat national de I=automobile, de I=aerospatiale, du transport et des autres travailleurs et travailleuses du Canada (TCA-Canada) Incinerator Resolution Whereas, allowing the building of a waste incinerator will encourage other Municipalities to begin the process to build their own waste incinerators thus causing a chain reaction across Canada. Incinerators perpetuate the need to produce waste and prevent implementation of less costly and less polluting alternatives, Whereas, Incinerator proponents tout the benefits of converting waste to energy, when in reality, these facilities are a waste of energy. The small amount of energy incinerators produce is far less than the amount of energy that could be saved by recycling and resource conservation. On the whole, three to five times more energy can be saved by recycling materials than by burning them, Whereas, one of the most insidious aspects of incineration is the entirely new and highly toxic chemicals that can be formed during the combustion process. When fragments of partially burned waste chemicals recombine within incinerator furnaces, smokestacks, and/or pollution control devices, hundreds, even thousands, of new substances are created, many of these pollutants are known to be persistent, bioaccumulative, and toxic of which are more toxic than the original waste itself during the combustion process, Whereas, waste incinerators cause pollution, a wide variety of adverse health effects including cancer, respiratory disease, disruption of the endocrine system, and congenital birth defects, according to scientific studies, surveys by community groups and local physicians. Studies indicate that distant populations can be exposed to pollution from incinerators by ingesting contaminated plant or animal products. The costs to society of these adverse health effects are rarely included in economic analyses, and are indeed difficult to quantify, but should not be ignored, Whereas, incineration actually perpetuates the use of landfills because of the large quantities of leftover ash produced by incinerators. It is estimated that for every three tons of waste that is incinerated, one ton of ash is generated. And this ash is very toxic, containing concentrated amounts of heavy metals and dioxins which, when buried, will eventually leach into the soil, potentially polluting groundwater, Whereas, the CA W campaign for Extended Producer Responsibly will bear negative impacts due to incinerators taking away the incentive and pressure for corporations to redesign their products and packaging to reduce toxics and conserve resources. On the other hand, community efforts into waste separation reuse and repair, recycling and composting, can create more jobs, both in the handling of the waste and in secondary industries using recovered material, Be it therefore resolved that Durham Region Labour Council confirms the position of opposition to the principle of waste incineration. Be it further resolved that this resolution be forwarded to Canadian Labour Congress for support. Doug Hart, Dave Renaud, James VanKemp, Eric Wiggans, CAW 222 Standing Environment Committee and the CA W Durham Regional Environment Council Executive. c 0 =~, +-' CD 0) CO ~~ .c c a = S l::.:l +-' -- L- a 0 co .. ~ ~ +-' - C\I (j C .... ~~~ 0 '+- V -- 0 ~ =~~ +-' co ~ ~ +-' +-' L- ._~ ~ c -- co - CD co ::J a en c.. c CD -- co () L- -- J a.. c I j ::J ~ ::E =~, =~~ ~ Q -- ~ ~ ~~~ =s~ . _ ~ 'is- =- ~o ~ CI) > -- ....., o CI) Q. ~ CI) a.. - ns o -- ~ o ....., tn -- J: . 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