HomeMy WebLinkAbout92-35
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THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW 92-35
being a by-law to authorize the entering into of
an agreement between The Greer Galloway Group Inc.
and the Town of Newcastle
WHEREAS on July 29, 1991, the Council of the Town of Newcastle
accepted the proposal for a Seniors Activity Centre Feasibility
Study submitted by the Greer Galloway Group Inc.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
NEWCASTLE HEREBY ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be authorized to execute on behalf
of the Corporation of the Town of Newcastle and seal with
the Corporate Seal, a Memorandum of Agreement between The
Greer Galloway Group Inc. and The Corporation of the Town of
Newcastle in the. form attached hereto as Schedule "An.
By-law read a first and second time this 13th day of January 1992
By-law read a third time and finally passed this 13th day of
January 1992
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AGREEMENT
FOR
PROFESSIONAL CONSULTING SERVICES
MEMORANDUM OF AGREEMENT dated the 16th day of October
A.D. 1991
-BETWEEN-
THE CORPORATION OF THE TOWN OF NEWCASTLE
Hereinafter called the "Client"
THE PARTY OF THE FIRST PART
AND
THE GREER GALLOWAY GROUP INC.
Hereinafter called the "Consultant"
THE PARTY OF THE SECOND PART
WHEREAS the Client intends to examine the feasibility of
developinq a senior citizens' activity centre within
the Town of Newcastle,throuqh the preparation of a,
"Seniors Activity Centre Feasibility Study",
hereinafter called the "Study" and has requested the Consultant
to furnish professional services in connection therewith:
NOW THEREFORE WITNESSETH that in consideration of the covenants
contained herein, the Client and the Consultant mutually agree as
follows:
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ARTICLE 1 - GENERAL CONDITIONS
1.01
Retainer
The Client hereby retains the services of the
Consultant in connection with the Study and the
Consultant hereby agrees to provide the services
described herein under the qeneral direction and
control of the Client.
1.02
Services
The services to be provided by the Consultant and
by the Client for the Study are set forth in Article
2 and such services as chanqed, altered or added to
under Section 1.07 and hereinafter called the
"Services".
1..03
ComDensation
The client shall pay the Consultant in accordance
with .the provisions set forth in Article 3.
1.04
Staff and Methods
The Consultant shall skilfully and competently
perform the Services and shall employ only skilled
and competent staff who will be under the
supervision of a senior member of the Consultant's
staff.
1.05
Drawinas and Documents
1.06
Drawinqs and documents or copies thereof required
for the Study shall be exchanqed between the parties
on a reciprocal basis. Documents prepared by the
Consultant for the Client may be used by the Client,
for any purpose. The Client has ownership of the
drawinqs and documents.
Records and Audit
(a) In order to provide data for the
calculation of fees on a time basis, the
Consultant shall keep a detailed record
of the hours worked by and salaries paid
to his staff employed for the Study.
(b) The Client may inspect and audit the
books, payrolls, .accounts and records of
the Consultant durinq reqular office
hours with respect to any item which the
Client is required to pay on a time scale
or disbursement basis as a result of this
agreement.
(c) The Consultant, when requested by the
Client, shall provide copies of receipts
with respect to any disbursements for
which the Consultant claims payment under
the agreement.
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1.07
1.08
1.09
1.10
Chanaes and Alterations and Additional Services
with the consent of the Consultant the Client may
in writing at any time after the increase, vary or
otherwise alter the Services forming the subject of
the Agreement, and if such action by the Client
necessitates additional staff or services, the
Consulta;nt shall be paid in accordance with the
Consultant's normal per diem rates for such
additional staff employed directly thereon, together
with any expenses and disbursements to be reimbursed
at cost plus an administrative charge of 5%.
Suspension or Termination
The Client may at any time by notice in writing to
the Consultant suspend or terminate the Services or
any portion thereof at any stage of the undertaking.
Upon receipt of such written notice, the Consultant
shall perform no further Services other than those
reasonably necessary to close out his Services. (The
compensation payable to the Consultant shall be
reduced to the amount which is equal to the value
of the Services performed by the Consultant up to
and including the date of suspension or termination
plus the value of the Services reasonably necessary
to close out the Consultant's Services determined
by reference to the "total upset limit" set out
Article 3.1.) Any overpayment that has been made by
the Client to the Consultant under this agreement
shall be repayed to the Client forthwith after
written notification of the amount of the
overpayment has been given to the Consultant by the
Client.
If the Consultant is practising as an individual and
does before his services have been completed, this
Agreement shall terminate as of the date of his
death, and the Client shall pay for the Service
rendered and disbursements incurred by the
Consultant to the date of such termination.
Indemnification
The Consultant shall indemnify and save harmless the
Client from and against all claims, actions, losses,
expenses, costs or damages of every nature and kind
whatsoever which the Client, his employees, officers
or agents may suffer as a result of the negligence
of the Consultant, his employees, officers or agents
in the performance of this Agreement.
Insurance
The Client will obtain and maintain during period
of this contract the insurance coverage specified
in this clause to the satisfaction of the Clients
Treasurer.
(a) Comprehensive General Liability and
Automobile Insurance
The Insurance Coverage shall be
$5,000,000.00 for general liability and
$2,000,000.00 for automobile insurance.
When requested the Consultant shall
provide the Client wi th proof of
Comprehensive General Liability and
Automobile Insurance (Inclusive Limits)
for both owned and non-owned vehicles.
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1.11
1.12"
1.13
1.14
(b) Professional Liability Insurance
The Insurance Coverage shall be in the
amount of $1,000,000.00. When requested
the Consultant shall provide to the
Client proof of Professional Liability
Insurance carried by the Consultant, and
in accordance with APEO Act, 1984 and
Regulations therein.
(c) Change in Coverage
If the Client requests to have the amount
of coverage increased or to obtain other
special insurance for this Project then
the Consultant shall endeavour forthwith
to obtain such increased or special
insurance at the Client's expense as a
disbursement.
It is understood. and agreed that the
coverage provided by these policies will
not be changed or amended in any way nor
cancelled by the Consultant until (60)
days after written notice of such change
or cancellations has been personally
delivered to the Client.
contractina for Construction
Reither the Consultant nor any person, firm or
corporation associated or affiliated with or
subsidiary to the Consultant shall tender for the
construction of the proposed Senior citizens'
Activity Centre or have an interest either directly
or indirectly in the construction of the Centre.
Assianment
Reither party may assign this Agreement without the
prior consent in writing of the other.
Previous Aareements
This Agreement supersedes all previous agreements,
arrangements or understandings between the parties
whether written or oral in connection with or
incidental to the Project.
Aooroval bv Other Authorities
Unless otherwise provided in this Agreement, where
the work of the Consultant is subject to the
approval or review of an authority, department of
"government, or agency other than the Client, such
applications for approval or review shall be the
responsibility of the Consultant, but shall be
submitted through the offices of the Client and
unless authorized by the Client in writing, such
applications for approval or review shall not be
obtained by direct contact by the Consultant with
such other authority, department of government or
agency.
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1.15
1.16
1.17
1.18
1.19
Specialized Services
The Consultant may enqaqe others for specialized
services provided that prior approval is obtained,
in writinq, from the Client and may add a mark-up
of not more than 5% of the cost of such services to
cover office administration costs when claiminq
reimbursement from the Client, plus the cost of the
additional insurance incurred by the Consultant for
the specialized services.
Publication
The Consultant aqrees to obtain the consent of the
Client before publishinq or issuinq any detailed
information reqardinq the study.
Confidential Data
The Consultant shall not divulqe any specific
information identified as confidential, communicated
to or acquired by him, or disclosed by the Client
in the course of carryinq out the Services provided
for herein. No such information shall be used by
the consultant on any other project without the
approval in writinq of the client.
Arbitration
(a) Any dispute, difference or disaqreement
between the parties hereto in relation to
the Aqreement may, with the consent of
both parties, be referred to arbitration.
(b) No person shall be appointed to act as
arbitrator who is any way interested,
financially or otherwise, in the conduct
of the work on the Project or in the
business or other affairs of either the
Client or the Consultant.
(c) The award of the arbitrator shall be
final and bindinq upon the parties.
(d) The provisions of the Arbitration Act, R.S.O., 1980,
Chapter 25, as amended shall apply.
Time
TIle Consultant shall perform the Services
expeditiously to meet the requirements of the
Client, in accordance with the Consultant's Proposal
Document, and shall complete any portion or portions
of the Services in such order as the Client may
require and the Client shall have the riqht to take
possession of and use any completed or partially
completed portions of the Work notwithstandinq any
provisions expressed or implied to the contrary.
The Client shall qi ve due consideration to all
desiqns, drawinqs, plans, specifications, reports,
tenders, proposals and other information submitted
by the Consultant, and shall make any decisions
which he is required to make in connection therewith
within a reasonable time so as not to delay the work
of the Consultant.
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1.20
Subsequent Chanqes in the Estimate of Fees and Schedule
of Progress
The Consultant will require written approval, from
the Client for any of the following changes:
(a) Any increase in the fees in excess of the
"total Upset Limit" set out in Article
3.1.
(b) Any change in the work schedule which
results in a longer period than provided
in Appendix "B".
ARTICLE 2 - SERVICES
All Services provided by the Consultant, and/or by
the Client, shall be in total compliance with the
Client's Terms of Reference and the Consultant's
Proposal Document entitled, A Proposal for Seniors
Activity Centre Feasibility Study, submitted by the
Consultant, under date of June 27, 1991.
The Client's Terms of Reference forms a part of this
agreement and is attached hereto as Appendix "A".
The Consultant's Proposal Document forms a part of
this agreement and is attached hereto as Appendix
"B".
In the event of a conflict between the Clients Terms
of Reference and Consultant's Proposal Document the
Terms of Reference prevail unless the Client gives
the Consultant written notice that the Proposal
Document prevails in respect of a specific
conflict(s).
ARTICLE 3 - FEES AND DISBURSEMENTS
3.1 The Client shall pay the Consultant for the Services
to be provided to the Client by the Consultant an
amount not to exceed $33,965 plus applicable G.S.T.
being the Total Upset Limit set out on page 15 of
the Consultant's Proposal Document (which is
attached as Appendix liB" to this Agreement). The
upset limit shall include all disbursements with
the exception of these so noted on page 15 of the
Consultant's Proposal Document.
3.2 The Consultant shall submit monthly invoices to the
Client for that part of the Study completed in the
immediately proceeding month calculated upon the
basis of the Consultant's estimate of the cost of
that part of the Study; and, if the Client agrees
with such estimate and that such part has been
completed, the Consultant will be paid the amount
so invoiced.
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IN WITNESS THEREOF the parties hereto have caused to be executed those presents by their
officers properly authorized in that behalf on the day and year first above written,
CONSULTANT
THE GREER GALLOWAY GROUP INC,
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VICE-PRESIDENT - A.D. MARTELL
THE CORPORATION OF THE TOWN OF NEWCASTLE
APPENDIX "A"
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RECEIVED
:JUN 1 0 1991
THE GRE'EIl GALl OWA Y GROUP INC.
ENG:NEERS & Pl#lNNERS
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ACT fILE DISCUSS RETUllN
June 7, 1991
Glenn Genge
Greer Galloway Group Inc.
650 King Street East, Suite 217
Oshawa, Ontario
L1B 1G5
Dear Mr. Genge:
RBI Consultant Proposals for Seniors Activity Centre
Feasibility Study
Council for the Corporation of the Town of Newcastle has approved
the Ter.ms of Reference tor the initiation of a Seniors Activity
Centre Feasibility Study within the Town of Newcastle. It has
also been deter.mined that four (4) fir.mswill be invited to
submit and present their proposals.
Your firm is one of the four selected. We request that you
review the accompanying Ter.ms of Reference and confirm your
interest by sending a letter indicating your fir.m's intention to
participate in the submission of proposals no later than Friday
June 14, 1991.
Your proposal submission should include as aspects stated within
the Ter.ms of Reference including detailed circum vitae for all
members of your study team, a list of references for your firm
and the time schedule you propose for the study itself. The
proposals will be received until 4:30 p.m., Friday June 28, 1991.
All correspondence and proposals should be submitted to:
Community Services Department
Town of Newcastle
40 Temperance Street
BOWKANVILLE, Ontario
LlC 3A6
ATTENTION: Jennifer J. Cooke
Please contact the undersigned, at 623-3379 - extension 285,
should you have any questions or concerns regarding this study.
Thank you in advance for your interest and participation.
Sincerely,
7Y:::t~.D.H.R.
c:t!~rintendent, Program/Community Relations
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ATTACHMENT I
PROPOSED
TERMS OF REFERENCE - FEASIBILITY STUDY
SENIORS ACTIViTY CENTRE
BACKGROUND
TOWN OF NEWCASTLE
The Town of Newcastle is the eastern-most municipality in the
Region of Durham and the Greater Toronto Area. Although largely
outside of the influence of Toronto until 1985, the Town's
geographic location to the hub of economic growth in Canada and
its lakeshore orientation, (with the consequent ease of
servicing) make it a candidate as a significant growth area for
the last decade of this century. This will provide both
challenge and opportunity.
The Town of Newcastle is a predominantly rural municipality
having a land base of 57,985 hectares (143,280 acres). Of that
land base 8 percent is presently designated for urban uses,
including hamlets. The Town is structured with three urban
communities. The estimated population (1990) of the communities
that make up the Town of Newcastle are:
Bowmanville..............14,700
Court ice . . . . . . . . . . . . . . . .. 6,900
Newcastle Village........ 3,075
Orono. . . . . . . . . . . . . . . . . . .. 1 , 675
Rural Areas..............15,850
Total Population.........42,200
The above figures indicate the significant rural population.
Including Orono, over 40 percent of the Town's population is
located in the rural areas.
COHKIJRITY SERViCES DEPARTMENT
In recognition that planning strategies were required to meet the
demands for adequate programs and facilities, the Town of
Newcastle completed a Culture and Recreation Master Plan in 1983.
Although this document was useful in providing guidance in the
early 1980's, it did not anticipate the growth and changing
population that the municipality is currently experiencing. In
light,of this, the Town of Newcastle has initiated a new Master
Plan that will respond to the issues that have arisen as a result
of the changing population and recreational/leisure needs of the
residents.
SENIOR CITIZENS CENTRE STEERING COMMITTEE
The Senior Citizens Centre Steering Committee was established by
the Town of Newcastle Council October 30, 1989 (Resolution # C-
729-89).
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The Committee was struck to compliment and provide input to the
Recreation/Leisure Services Master Plan Steering Committee. The
Committee made a presentation to Council on Monday, July 16, 1990
to update the progress that the Committee had made since its
inauguration. As a result of this presentation, Council passed
the following resolution:
"WHEREAS the Senior Citizens Committee has requested
the Town of Newcastle to provide a Senior Citizen
Centre in Bowmanville;
WHEREAS the Council of the Town of Newcastle supports
the request of the Senior Citizens Committee in
principle; and
WHEREAS the issue related to the need for a Senior
Citizens Centre is being addressed through the
Recreation/Leisure Master Plan;
NOW THEREFORE BE IT RESOLVED THAT staff be directed to
allocate the necessary funds through the 1991 Budget
deliberations for the purpose of consulting services
related to the feasibility and design of a Senior
Citizens Centre in Bowmanville."
ISSUES
The issue that is specifically being addressed is th~.perceived
need for a Seniors Activity Centre within the Town of Newcastle.
The growth in the population 55 years and older and their need
for quality programs and facilities must be assessed through this
study.
PURPOSE OP STUDY
The intent of the Seniors Activity'Feasibility Study will be to
provide Town Council with a strategy to assist the Community
Services Department staff and the Senior Citizen's Steering
Committee with some guidelines and direction. The study should
specifically deal with the issue of recreational/leisure programs
and facilities for the senior population residing within the
boundaries of the Town of Newcastle. .
08JB~IVES
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1. To"'Update and provide a complete and current
inventory of all recreation/leisure
facilities and programs targeted for seniors
use.
2. To update and provide a complete and current
inventory of services (recreation & social)
targeted for seniors use.
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3. To assess present and future demands and
needs based on population and socio-economic
characteristics taking into consideration the
large geographic area, the differences in the
population (rural vs urban) and any relevant
historic factors.
4. To cross reference all data as it relates to
seniors with the Town of Newcastle Master
Plan study (due to be completed in April
1991) and other relevant documents.
S. To complete a review of alternative facility
types relating to the capital and operating
costs outlining the impact of those costs in
consideration of the alternatives, but
primarily in the recommended approach.
Particular reference is requested to those
costs related to the Community Services
Department and its ability to meet present
and future needs.
6. To review requirements of staffing and
administering the new facility and present an
implementation strategy for the study
recommendation.
7. To relate the various design features that.,
might be incorporated into the facility to
the direct and indirect economic impact that
might result in the community.
8. To compile a list of possible sites for the
construction of a Senior's Activity Centre
and to make a recommenda~ion based on the
proposed use (current and future)
transportation and identified needs.
9. Investigate all possible funding sources for
both capital and operational dollars.
COIDIORIft PAR!rICIPHIOH
The Consultant should be aware that every opportunity be afforded
for public ~~put at all phases of the Study. It is expected that
open house/public meetings will be held to solicit input from the
general public.
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SENIOR CITIZBNS CERTRB STEBRING COMMITTEB
The Council-appointed Steering Committee will be the key
reporting body for the Consultant. This committee has
representation from Council, the Community Services Department
and various Seniors organizations within the Town of Newcastle.
The Ministry of Tourism and Recreation Consultant for the Durham
Region is also an ex-officio member of this Committee to assist
in process and ensure the Ministry's guidelines for funding are
being met. It is anticipated that the Consultant shall meet on a
regular basis as required with this Committee to provide updates
and reports as well as to receive direction and clarification of
the Terms of Reference. The Steering Committee is responsible to
provide input and make recommendations to Council with respect to
establishing Terms of Reference, Consultant selection and review
of interim and final reports.
COUNCIL AND rowR STAPF
It is expected that Council will be invited to provide input into
the Study and that key staff will be interviewed by the
Consultant. Preparation of reports and a presentation to Council
will be required.
ROLES AND RESPONSIBILITIBS
CONSULTANT
1. Conduct interviews and other duties required for the
collection and analysis of data.
2. Conduct consultation interviews with other
agencies/organizations providing services to Seniors.
3. Advertise, conduct and mainta~n record of all public
meetings.
4. Prepare and present verbal and/or written reports at
monthly meetings or as required to the Steering
Conunittee.
5. Upon completion of data collection, one copy of this
information is to be provided on computer diskette
compatible with wordperfect .5 or Lotus. ~Twenty (20)
hard copies of the data collection and analysis report
to be provided.
6. Prepare recommendations and written draft final report
and present material to the Steering/Committee,
Council and the general public.
7. Prepare written final report including graphic material
and present to the Steering Committee and Council.
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8. All copies of the reports are to be provided by the
Consultant.
9. The Consultant is required to consult with the firms
completing the Town of Newcastle Master Plan to co-
ordinate information.
10. It is agreed that ownership of all materials,
documents, reports and the end product will be the sole
property of the Town of Newcastle.
HURICIPALlft
1. Assist in local arrangements for meetings and promotion
of the study.
2. conduct and maintain records of all Steering Committee
meetings.
J. Provide access to the following documentation&
o Official Plan and Secondary Plans
of the Municipality
o Annual budgets of the Municipality
o Other Town studies/data as relevant
o 1991 Recreation/Leisure Services
Master Plan
o Community group listings
o Other relevant documents and
studies
4. Distribution of reports to appropriate individuals /
organizations.
5. Access to relevant staff as required for interview
purposes.
BRD USB OF TIlE STUDY
It is the ,intent that the completed study will be the basis for
Council's decision making and authorization to construct the
facility identified to be the best alternative. The Study should
inclu~e a process to address future uses and/or phases for the
facili ty. .'
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CONSULTAN'.r SELECTION
PROPOSAL COftEHT
1. An outline of the consultant's understanding of the
assignment and proposed approach including suggested
additions or alterations of the Terms of Reference.
2. A timetable indicating all major activities arid methods
of implementation and reporting.
3. A proposed budget for the completion of the Study
including a breakdown of the cost of each phase as well
as the maximum upset cost for the project. Per diem
rates and meeting rates for additional work not
specifically covered in these terms should be provided.
4. An introduction of the Study Team Members as well as
any external resources which may be used. Sub-
consultants to be approved by the Town.
5. An outline on how community participation will occur.
6. Recent reference of municipal clients should be
submitted as it relates to the undertaking of
completing Feasibility Studies.
7. To provide a review of the firms current and potential
workload as it relates to the study period.
8. Other information which the consultant deems desirable.
SELECTION PROCESS
Proposals submitted will be reviewed initially by the Steering
Committee for recommendation to Council. Interviews of a short
li~~ of consultants may be required for clarification purposes.
Any and all decisions will be ratified by Resolution of Council.
The lowest priced proposal will not necessarily be accepted. All
firms submitting proposals will be notified of the Municipality's
decision.
~ DEADLINE FOR PROPOSALS IS........JUHE 28.................1991
There will be no extension of this deadline or consideration of
any proposal received after this time and date.
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APPENDIX liB"
A, PROPOSAL FOR
SENIORS ACTIVITY CENTRE
FEASIBILITY STUDY
TOWN OF NEWCASTLE
COMMUNITY SERVICES DEPARTMENT
Engineers · Planners
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June 27, 1991
Community Services Department
The Corporation of the
Town of Newcastle
40 Temperance Street
Bowmanville, Ontario
L 1C 3AG
Attention: Ms. Jennifer J. Cooke
Superintendent, Program/Community Relations
Dear Ms. Cooke:
RE: Seniors' Activity Centre Feasibility Study
Our Reference No. 91 0 8130P
Further to your recent invitation and our letter of interest of June 13, 1991, we are
pleased to submit the attached proposal for a feasibility study for a new senior
citizens' activity centre in Newcastle. This proposal has been prepared on the basis
of the information contained in the proposal call, from our discussions with yourself
and other municipal staff, and from our firm's general knowledge of the Town of
Newcastle and its environs. We trust that the document adequately addresses the
requirements outlined in the terms of reference provided.
The Greer Galloway Group Inc. has gained extensive experience in the preparation of
feasibility studies for a variety of recreational facilities in east central Ontario, several
of them targeted specifically for seniors' use. Our recreation advisor for this project
is a very active, retired senior with a wealth of municipal experience in the
administration of recreation facilities. Rounding out the study team are professionals
with various complementary skills, including research and survey techniques, project
management and architectural design.
The clqse proximity of our office offers the advantage of immediate accessibility to
the Steering Committee and key Town Staff. We have developed an excellent rapport
with the Planning Department and Mayor during the course of our numerous
assignments within the Town over the past two years.
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Finally, we have extensive experience in the design of public facilities such as
administration buildings, libraries, seniors' housing projects, fire stations, municipal
depots etc., and can appreciate the importance of obtaining maximum value in the
face of today's municipal budget realities.
We thank you for the opportunity to submit this proposal and look forward to your
response.
Yours very truly,
THE GREER GALLOWAY GROUP INC.
Engineers, Planners and Landscape Architects
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Glenn J. Genge, B.E.S.
Oshawa Branch Manager
Immh
att.
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TOWN OF NEWCASTLE
Seniors' Activity Centre Feasibility Study
Table of Contents
1.0 INTRODUCTION ..................................... -1-
2.0 STUDY PURPOSE AND OBJECTIVES ... . . . . . . . . . . . . . . . . . . .. -2-
3.0 WORK PROGRAM .................................... -4-
3.1 Phase One: Data Collection and Analysis ............... -4-
3.2 Phase Two: Public Information Program ................ -5-
3.3 Phase Three: Needs Analysis . . . . . . . . . . . . . . . . . . . . . . .. -7-
3.4 Phase Four: Evaluation of Alternative Development Concepts. -7-
3.5 Phase Five: Implementation.... . . . . . . . . . . . . . . . . . . . .. -9-
4.0 THE PROJECT TEAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. -11-
5.0 SCHEDULING AND COSTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. -15-
6.0 BACKGROUND INFORMATION ........................... -17-
6.1 The Firm .................... . . . . . . . . . . . . . . . . .. -17-
6.2 Principal Fields of Activities .................., '. . . . .. -17-
6.3 Selected Experience .............................. -17-
7.0 CONCLUSiON........................................ -20-
APPENDIX A
References
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1.0 INTRODUCTION
In response to a recent report submitted by its Senior Citizens' Centre Steering
Committee, the Town of Newcastle has invited proposals for the preparation of a
Seniors' Activity Centre Feasibility Study. This study will supplement the findings and
recommendations of the Master Plan for Culture and Recreation, which is currently
being undertaken for the Town by Jack B. Ellis and Assoc. Ltd. and Hough Stansbury
Woodland Ltd. The intent of the Master Plan is to provide Council with a strategy
which will guide the Town's leisure service providers through the 1990's and beyond.
Although not completed as yet, the Master Plan has already identified a need for
additional programs and facilities for seniors to accommodate their growing numbers.
In order to address the perceived need for a Seniors' Activity Centre in the Town of
Newcastle, a feasibility study is required to assess the growth in the population 55
years and older and their need for quality programs and facilities.
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2.0 STUDY PURPOSE AND OBJECTIVES
The purpose of this study is to examine the recreational, leisure, social, economic and
administrative requirements and impacts related to the development of a senior
citizens' activity centre in the Town of Newcastle.
The feasibility of establishing such a facility within the municipality will be based on
a comprehensive evaluation of the costs and benefits associated with the
development and operation of an activity centre that provides opportunities for a
variety of leisure pursuits.
From our review of the terms of reference provided, we understand that the objectives
of the study are as follows:
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to develop a complete and current inventory of all
recreationlleisure facilities and programs, as well as
recreation and social services targeted for seniors;
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to assess present and future recrea'tion/leisure needs and
demands in light of relevant demographic, socioeconomic,
geographic and historic trends in the municipality with
particular regard for the rural-urban mix;
· to correlate pertinent information from the 1991
Recreation/Leisure Services Master Plan, Official Plan,
Secondary Plans, Zoning By-law, annual budgets and oth'er
data available from the Town of Newcastle;
· to Investigate alternative facility types and to compare
these alternatives on the basis of. capital and operating
costs in order to arrive at a preferred alternative and
approach;
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to determine the preferred approach to the provision of a
seniors' activity centre on the basis of an in-depth analysis
of capital and operating costs, its impact on the Community
Services Department and its impact on the financial
resources of the Town as a whole;
.
to develop recommendations for administrative and staffing
arrangements for the implementation of the recommended
approach and facility;
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· to identify potential design features to be incorporated into
the facility along with an assessment of direct and indirect
economic impacts on the community;
· to identify potential facility sites and to recommend a
preferred site based on appropriate locational criteria;
· to investigate sources for capital and operational funding;
· to incorporate opportunities for public input and
participation during all phases of the feasibility study.
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3.0 WORK PROGRAM
We propose to divide this project into five phases for budgeting and scheduling
purposes, as follows:
Phase One: Data Collection and Analysis
Phase Two: Public Involvement Program
Phase Three: Needs Analysis
Phase Four: Evaluation of Alternative Development Concepts
Phase Five: Implementation
A description of the tasks Involved in each phase of the project follows.
3.1 Phase One: Data Collection and Analysis
~ Orientation Meeting:
The project would be initiated by a meeting with the Steering Committee
to review the terms of reference, the work program and the timetable;
we would also want to familiarize ourselves with the history of the
project and the Steering Committee's perspective on the issues involved.
Finally, we would review our intended approach to the study and its
relationship to the Recreation/Leisure Services Master Plan.
~ Collect and Analvze Background Data:
We would review all of the background reports and. documentation
identified in your terms of reference and determine the scope and extent
of additional data required for the project. Data collected should build
on the information already available with respect to the physical,
economic and social resources of the municipality. It is anticipated that
the bulk of the required,background data will have been gathered as part. .
of the Master Plan Study. '
Relevant demographic data will be analyzed to define the age structure
of the Town, broken down by census tract, and to identify emerging
trends In the proportion of the population aged 55 and over. SpeCial
attention will be paid to the diverse needs of the various age groupings
within the overall seniors' population and characteristics such as
mobility, independence and lifestyle will be closely examined in this
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3.:.L.3 Inventory of Existing Programs and Facilities:
With the assistance of recreation staff and the various community hall
boards, we will compile a comprehensive inventory of all
recreation/leisure programs and facilities available to Newcastle seniors,
whether offered by the Town, volunteer organizations such as churches,
seniors' clubs, or commercial enterprises. Any proposed facilities or
programs will be examined along with existing ones in order to avoid
pOSSible duplication. As well, we will provide an up-to-date inventory of
recreation and social services presently targeted for seniors' use.
~ Design of Research Methods
The survey questionnaires and other means of involving the public in this
project will be designed and reviewed with the Steering Committee at
this stage. The survey and interview techniques approved by the
Committee will be used to keep the publiC abreast of the progress of the
study at regular intervals.
~ Background ReDort
As required by the terms of reference, a report summarizing the findings
of this phase will be provided to the Steering Committee. One copy of
the report will be provided on computer diskette along with twenty (20)
hard copies.
3.2 Phase Two: Public Information Program
The techniques that we will use to involve the Town's seniors in the study and to
confirm public demand, support and use of a neW activity centre are described below.
~ Public Information Session:
A public forum, possibly taking the format of an informal open house or
workshop rather than a formal meeting, will be held early in the process
to inform the public of the purpose and objectives of the study and to
solicit the views of those in attendance.
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~ Meetings With User GrouDs and Agencies:
A series of meetings with potential users of the activity centre would
occur during this phase. These meetings would provide the vehicle for
obtaining detailed information on such matters as:
. perceived need for programs and services;
· current use of existing facilities for programs;
· total current weekly, monthly or yearly hours of potential
use of a new activity centre;
· facility design input re: spatial needs, equipment,
specialized services (e.g. transportation);
· views on the operation and management of an activity
centre;
· willingness to pay for facility use, and potential use of
facility if fees were to be imposed;
· possible role that the groups might play in any fund-raising
endeavours;
· relative priority of an activity centre in relation to other
leisure needs in the community.
In addition, various groups or agencies that have a specific interest in the
study will be interviewed to obtain relevant data and input. These would
include interviews with social and community service agencies offering
programs that might use the proposed activity centre as ,well as
churches, the YMCA/YWCA, service clubs and any other
recreation/leisure providers. At the same time, members of Council and
department heads would be asked for their input into the study.
~ Communitv Survev:
Following approval of the format by the Steering Committee, we will
distribute a short questionnaire to a random sample of households in the
Town and to members of recognized seniors' organizations. Items
covered in the questionnaire would be similar to those noted above; the
most appropriate method for distributing the survey would be determined
in consultation with the Steering Committee.
3.2.4 Public Involvement Background Report:
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The results of the public involvement program for the Seniors' Activity
Centre Feasibility Study will be summarized in a background report for
the Steering Committee.
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3.3 Phase Three: Needs Analysis
~ Analysis of Needs. Ooportunities and Issues:
This phase evaluates the results of the data analysis and the public
participation program to determine ultimate facility needs. The results
of the analysis will provide the basis for our subsequent
recommendations as to appropriate programs, services, design and
management of the facility.
~ Needs Assessment Report:
We will prepare a report outlining the needs for recreation/leisure
opportunities for seniors in a clearly prioritized manner. Needs and
opportunities will be specific in terms of spatial size, location and
characteristics required for various usages and user groups, including
special access needs for the physically challenged.
This report will be reviewed with the Steering Committee and
subsequently presented to all interested parties at a pUblic meeting.
3.4 Phase Four: Evaluation of Alternative Development Concepts
3.4.1 Identification of Facilitv Develooment Ootions:
The initial task in this phase of the study involves establishing a number
of alternative concepts for meeting the identified needs of the seniors.
Three development options would be identified and the various
components or activity spaces would be specified. The expected level
of use of each of the components of the proposed facility will then be
predicted to determine if the use is sufficient to support the facilities.
Our estimate of use and evaluation of the feasibility of the facility's
various components would be based on the results of the public
involvement program, the inventory of existing programs and facilities,
and research on comparable facilities outside the municipality.
Based on the results of the needs assessment study, we will prepare
three development alternatives for the facility. A matrix will be devised
as a means of comparing the options and each parameter will be
weighted"to develop a rating for each option.
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3.4.2 Identification of Management Ootions:
For comparison purposes, we would identify and evaluate three basic
alternatives for the operation of the proposed activity centre,
summarized in simplified form as follows:
· ownership by the municipality and management exclusively
by a volunteer board;
· ownership and management exclusively by the municipality;
· ownership by the municipality with management exercised
on a day-to-day basis by volunteers who would be
accountable to the Community Services Department;
Depending on the specific needs of the user groups, the human and
financial resources of the Town and past experience with similar facilities
in the area, a number of various management strategies could be
considered.
~ Determination of Locational Criteria:'
Since the ultimate location of the activity centre could become a
contentious issue, it Is imperative that clearly articulated locational
criteria be formulated by the consultant and agreed to by the Steering
Committee. A weighted point-rating system will then be devised to
determine as objectively as possible the preferred site.
~ Determination of Caoital and Ooerating Costs and Revenues:
After developing the three alternative development concepts, and their
spatial requirements, we will provide capital cost estimates for each,
based on our knowledge of existing bLiilding practice and recently.
completed construction projects. .In addition, we will examine..
anticipated annual operating costs, including staffing, maintenance~
utilities, administration, programming, etc,
The potential revenues for the activity centre will be projected based on
the public involvement data, estimated levels of use and type of
programs offered at the facility, the Town's current fee structure for
seniors' programs and experiences at similar facilities outside the
municipality. To the extent possible, we will also identify innovative
'means to'. generate revenue based on comparable facilities elsewhere,
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During this phase we will identify all known grants and loans available
from senior levels of government to defray capital and operating
expenses incurred by the municipality.
.3.:.U Selection of Preferred Facilitv. Management Ootion and Location:
Following a careful evaluation of the three facility development options
identified in section 3.4.1 (according to the specific criteria developed in
conjunction with the Steering Committee) we will select a preferred
alternative for development. Conceptual floor plans and elevation
drawings will be prepared for this option, portraying the size and use of
each component and the proposed method of construction and exterior
appearance. In a similar fashion, the various options for managing the
facility will be scrutinized according to mutually agreed-upon criteria and
a preferred management plan selected.
We will examine a number of potential sites fOr the activity centre and,
after evaluating them against the locational criteria discussed earlier, will
select the most appropriate location for the consideration of the Steering
Committee and Council.
The results of our deliberations with respect to facility type, management
structure and location will be summarized and reviewed with the
Steering Committee. Recommendations emanating from the Committee
will then be presented at a public meeting or open house in ,order to
obtain the views of the residents on the various issues involved.
3.5 Phase Five: Implementation
3.5.1 Preparation of Imolementation Strategv:
We will provide the municipality with a.detailed implementation strategy .
to ensure that staff, Council and the user groups are able to act quickly
on the recommendations of the Feasibility Study. The strategy will
include an examination of the available funding programs and propose an
appropriate fund-raising strategy to arrive at an estimate of the total
municipal costs involved in this project.
The implementation strategy will clearly outline the roles and
r.esponsi~.i1ities of staff, Council and other agencies in the development
of the activity centre. As well as addressing the financial aspects of the
project, it will set out a work program for proceeding to the design and
construction stages of facility development and identify any
programming and/or administrative issues that are critical to the success
of the centre, including staffing levels, user fees, etc.
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~ Draft and Final Report:
A draft report will be prepared and reviewed with the Steering
Committee after which it will be presented at a public meeting of Council
to obtain comments from user groups, agencies and interested
individuals. Following any necessary adjustments, the final report will
be presented to the Steering Committee and Council for adoption.
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4.0 THE PROJECT TEAM
A project team has been carefully selected to work with the Town of Newcastle
Community Services Department and Senior Citizens Steering Committee on the
feasibility study. The Project Organization Chart on page 15 outlines the composition
and reporting structure of the team; the qualifications and professional experience of
each team member is described below.
Glenn J. Genge, B.E.S., Project Director
Mr. Genge is our Oshawa Branch Manager, and will be responsible for
the co-ordination and administrative aspects of the project. . Mr. Genge,
who obtained a Bachelor of Environmental Studies degree in Urban and
Regional Planning from the University of Waterloo in 1978, brings more
than thirteen years of professional experience to the project team based
on past years' service with both the City of Oshawa and The Greer
Galloway Group Inc. as a professional planner. . As a senior planner with
the City of Oshawa, he previously participated in various projects such
as the Oshawa Comprehensive Plan for Recreation. Culture, Parks and
Open Space, the Oshawa Waterfront Plan Study, the North Oshawa
Community Centre Feasibility Study, and the Oshawa Airport Master
Plan. More recently he has been project director for the Oshawa
Neighbourhood Park Study, the Ritson Road Landfill Site Recreation
Feasibility Study and the City of Oshawa Public Works Department Rural
Depot design contract, which is a current. ongoing project.
Robert Martindale, B.A., Project Manager
Mr. Martindale is the Director of Planning of theOshawa Branch of The
Greer Galloway Group Inc. and has extensive municipal planning
credentials. As the Planning Director oJ the Town of Ajax from 1976 to
1987, he was responsible for the entire land use planning function,
ranging from long term policy formulation to day-to-day policy
implementation. During his tenure with the Town of Ajax, he was
involved along with Mr. Gord Bradley (who was Recreation Director for
the Town at the time and is the Recreation Advisor for this study), in the
preparation of Ajax's first Master Plan for Recreation and Open Space,
as a member of the Steering Committee. Other positions held by Mr.
Martindale have included Planner, Township of Pickering and Senior
Planner. Regional Municipality of Durham. His academic qualifications
include a Political Science degree obtained from York University in 1972.
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Since joining the Greer Galloway Group Inc. in early 1989, Mr.
Martindale has been involved in a number of planning studies for clients
within Durham, including a Neighbourhood Parks Planning Study for the
City of Oshawa, an Urban Design Study for the Town of Newcastle and
a Recreational Feasibility Study for the Ritson Road Landfill Site in the
City of Oshawa.
Mr. Martindale will be managing this project on a day-to-day basis and
will serve as the primary client liaison with the Steering Committee.
Heather Sadler Johnson, B.A, M.A., Public Participation Co-Ordinator
Mrs. Johnson is a Senior Planner and Head of the Land Use Planning
section at the Peterborough office of The Greer Galloway Group Inc.
She holds an Honours Bachelor of Arts Degree in Geography and a
Master of Arts Degree in Regional Planning and Resource Development.
Mrs. Johnson offers extensive experience. in study design and survey
research methods, as well as data analysis and needs assessment.
Before joining The Greer Galloway Group, Mrs. Johnson was employed
by the Lands Directorate of Environment Canada (Land Use Analysis
Branch) as a Research Planner.
Recent relevant experience includes the Osgoode Township Recreation
Study and the Millbrook Recreation Needs Study, both of which involved
background data collection, survey design, public meeting . formats,
analysis and needs identification.
Gord Bradley f Recreation Advisor
Mr . Bradley, who recently retired from tlie position of Recreation Director
for the Town of Ajax, will be joining the Project Team to provide the
benefit of his 31 years' direct experience in the municipal recreation
field. Mr. Bradley was employed by the Borough of Scarborough as
Recreation Supervisor from 1957 to 1967, when he was appointed as
Ajax's first Recreation Director. After serving in that capacity for 21
years, he retired in 1988 and' became actively involved in the American
Association of Retired Persons and has served for three years as the
~tate Le~~slation Chairman for the Florida chapter of the organization.
Projects undertaken by Mr. Bradley during his tenure with the Town of
Ajax include the preparation of in-house feasibility studies for the
Pickering Village Arena/Seniors' Activity Centre along with a subsequent
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expansion; the St, Andrew's Community Centre; the community use
component of Lakeside Public School; and a proposed community centre
for north Ajax.
Helene lardas, B.L Arch., O.A.LA., Project Planner
Ms. lardas is a Planner/Landscape Architect for The Greer Galloway
Group Inc, and will be the Project Planner for this study. She has an
extensive background in the municipal planning field and the private
development sector as well. Combining a formal professional education
in Landscape Architecture with the knowledge and skills developed
during her eight years as a planner and landscape architect for the City
of Oshawa's Department of Planning and Development, Ms. lardas can
offer a unique blend of theoretical, research and physical planning
capabilities.
Ms. lardas was the principal author of the City of Oshawa
Neighbourhood Parks Planning Study and assisted in the preparation of
the Ritson Road Landfill Site Recreation Feasibility Study. In addition,
she has compiled a Parks, Open Space and Recreation Feasibility Study
Data Manual for the City of Oshawa,
Royden Moran, B. Arch., O.A.A., Project Architect
Mr. Moran is the Chief Architect for Greer Galloway Architects and
Engineers and will be the Project Architect for this study. He received
his Bachelor of Architecture degree from Carlton University in 1980 and
has over thirteen years of architectural experience, Mr. Moran offers
extensive experience in space planning, commercial feasibility studies
and facility design and has had recent experience in a variety of projects
designed for the elderly including Sweetgrass Lodge, a Home for the
Aged near Cornwall and Juniper Greens, a retirement community for
active seniors in Fenelon Falls,
An overall project organization chart is included on page 14 to illustrate the role and
responsibility of each member of the Project Team,
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PROJECT ORGANIZATION CHART
SENIOR CITIZENS
STEERING COMMITTEE
I
GLENN GENGE
PROJECT DIRECTOR
I
ROBERT MARTINDALE
PROJECT MANAGER
I I
ROYDEN MORAN GORD BRADLEY
PROJECT ARCHITECT RECREATION ADVISOR
I I
HELENE IARDAS HEATHER JOHNSON
PUBLIC
PROJECT PLANNER PARTICIPATION CO-ORD.
TECHNICAL
AND
SUPPORT STAFF
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5.0 SCHEDULING AND COSTS
The attached flow chart indicates, in schematic fashion, our intended timetable for
this project, including key points where public meetings are scheduled.
We envisage a six month time frame for the completion of the feasibility study and
are available to start work immediately. Our current workload is such that the
members of the study team are able to devote a high proportion of their time to the
project, particularly so in the case of the recreation advisor.
Our total upset limit for the study is $33,965.00. This includes professional fees of
$30,875.00 and disbursements of $3,090,00. Federal G.S.T. (not to exceed
$2378.00 in total) will be added to each invoice.
As requested in the terms of reference, we have prepared a breakdown of study costs
by phase. These are outlined as follows:
STUDY COSTS BY PHASE
PHASE
PROFESSIONAL
FEES DISBURSEMENTS (11
TOTAL
Phase 1
Data Collection
and Analysis
$4,450.00
$415.00
$4,865.00
Phase 2
Public Involvement
Program
$5,045,00
$550.00121
$5,595.00
Phase 3
Needs Analys,is
$4,630,00
$455,00
$5,085.00
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Phase 4
Evaluation of
Alternative
Development
Concepts
$12,150,00
$1,175.00
$13,325.00
Phase 5
Implementation
$4.600.00
$495.00
$5.095.00
$33,965.00
TOTAL
$30,875.00
$3,090.00
(1) includes mileage, long distance and fax charges, printing costs, CAD time, etc.
(2) does not include cost of postage for mail-out of questionnaires.
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Our per diem rates for this project and any additional work not specifically covered in
this proposal are as follows:
Project Director
Project Manager
Project Planner
Public Participation Co-Ordinator
Recreation Advisor
Project Architect
$724,80
$615.52
$508,96
$486.24
$562,24
$709,12
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SENIORS
TOWN OF NEWCASTLE
ACTIVITY CENTRE FEASIBILITY
WORK SCHEDULE
.--.
STUDY
ORIENTATION COLlECT AND PUBLIC ANALYZE IDENTIFY IDENTIFY DEVELOP
MEETING WITH ANALYZE INFORIolATION NEEDS. FACIUlY - CAPITAL AND IMPlEMENTATION
STEERING BACKGROUND SESSION OPPORTUNITIES DEVELOPMENT OPERATING STRATEGY
COMMITTEE DATA AND ISSUES OPTIONS COSTS AND
REVENUES
. . . .
COMPIlE MEET WITH PREPARE IDENTIFY SElECT
PREFERRED PREPARE
INVENTORY OF AGENCIES AND NEEDS MANAGEMENT FAClUlY. DRAfT REPORT;
EXISTING USER GROUPS ASSESSMENT OPTIONS MANAGEMENT REVIEW WITH
PROGRAMME REPORT OPTION AND STEERING
AND FACILITIES LOCATION COMMITTEE
~ . ~ .
DESIGN AND DISTRIBUTE REVIEW DETERMINE REVIEW PRESENT TO
REVIEW COMMUNITY REPORT WITH LOCATIONAL - wtrH COUNCIL
RESEARCH SURVEY STEERING CRITERIA STEERING (PUBLIC
METHODS COMMITTEE COMMITTEE MEETING)
. . ~
PREPARE PREPARE PREPARE
BACKGROUND PUBLIC FINAL
REPORT INVOLVEMENT REPORT
REPORT
I MEETING I I PUBLIC , I I PUBLIC: I I PUBLIC ; I I PUBLIC ; I
MEETING MEEllNG MEEllNG MEEllNG
PHASE ONE PHASE TWO PHASE THREE PHASE FOUR PHASE FIVE
DATA PUBLIC NEEDS ALTERNATIVE IMPLEMENTATI
COLLECTION INVOLVEMENT ANALYSIS DEVELOPMENT
AND ANALYSIS PROGRAM CONCEPTS .
EVALUATION .
WEEKS 1-4 WEEKS 5-8 WEEKS 9-12 WEEKS 13-21 WEEKS 22-2
ON
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6.0 BACKGROUND INFORMATION
6.1 The Firm
The Greer Galloway Group Inc. (Engineers and Planners) and the associated firms of
Greer Galloway (Architects and Engineers) and Terraspec (Geotechnical Engineers)
offer a comprehensive range of professional services.
The Greer Galloway Group Inc., originally founded in Peterborough in 1965, is
registered in Ontario and practices all disciplines of engineering and planning. We are
permanently staffed with more than ,JA:(f"' professionals and technical support
personnel. i 1 0
The head office in Peterborough also offers specialized expertise to the company's
branch offices in:
· Oshawa
· Markham
· Belleville
· Pembroke
6.2 Principal Fields of Activities
We provide a diversified range of profeSSional consulting services to both the public
and private sectors on a specialized or multi-disciplinary basis in the fields of:
· Urban, Regional and Rural Land Use Planning
· Tourism Development Planning
· Parks and Recreation Planning
· Recreation Facility Feasibility Studies
· Urban Design
· Landscape Architecture
· Municipal Services Engineering
· Transportation Planning and Engineering
· Environmental Engineering - Water Pollution
Control and Supply, Solid Waste Management
· Facility Design and Construction
· Structural, Electrical and Mechanical Engineering
6.3 Selected Experience
6.3.1 Culture and Recreation Facilitv Feasibilitv Studies
The Gree..r Galloway Group Inc. has had direct experience in a broad
spectrum of recreational and cultural facility planning and feasibility
studies. This background illustrates our broad range of experience in
recreation planning and proves invaluable in recommending alternative
uses of existing facilities in light of identified demands.
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HIGHLIGHTS
· City of Oshawa: Recreational Feasibility Study for the
Ritson Road Landfill Site
· Township of Rama: Recreation Community Centre
Feasibility Study
· City of Cornwall: Community Complex
· Hiawatha Indian Reserve: Culture and Recreation Facility
Feasibility Study
· Township of Dummer: Feasibility Study for a Community
Centre (Arena) at Warsaw
· Town of Lindsay: Feasibility Study for an Arena Complex
· Town of Arnprior: Sports Complex Feasibility Study
· Georgina Island Indian Reserve: Community Centre Feasibility Study
· Town of Parry Sound: Bobby Orr Arena
· Township of Ennismore: Municipal Library Design and Construction
· Town of Espanola: Arena Feasibility Study
· Mohawk Council of Akwesasne: Feasibility Study for Community
Centres
· Township of Bexley: Feasibility Study and Site Planning for Outdoor
Recreation Facility
6.3.2 Survey Research
The Greer Galloway Group Inc. has developed a range of survey. research
techniques which have been evaluated and refined through
implementation. Any of the components of our research programmes
may be employed independently, in response to the cost constraints
associated with many planning exercises.
OUR RANGE OF SERVICES
· Problem research and definition
· Sample selection
· Designing surveys, questionnaires and interyiews
· Designing and modifying research techniques to ensure the
involvement of less visible groups (e.g. disabled, elderly,
youth)
· Training data gathering groups
.. Computer programming and statistical analysis
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6.1.3 Public Particioation Programs
The design and implementation of public input and consultation programs
is a significant component of our planning services. These programs are
essential to maintaining consistent communication between the affected
group or individuals and the planners and policy makers.
OUR RANGE OF SERVICES
· Designing successful public involvement programs to
introduce broad-based community input into the planning
process
· Designing public information and participation programs for
siting contentious facilities
· Designing and conducting community workshops
· Designing and conducting workshops and information
sessions for specific user groups
6.1.4 Senior Citizens Projects
The Greer Galloway Group Inc. has a demonstrated track record in the
study and provision of facilities to senior citizens.
HIGHLIGHTS
· Cornwall: Sweetgrass Lodge, Home for the Aged
· Peterborough: Marycrest Homes for the Aged
· Peterborough: St. Giles Church Senior Citizens Apartments
· Peterborough: Fairhaven Home for the Aged
· Kaladar: Senior Citizens' Apartment Complex
· Fenelon Falls: Juniper Greens, Retirement Community
· Wellington: Wellington Legion Senior Citizens Apartments
· Minden: Senior Citizens' Residence
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7.0 CONCLUSION
We trust that this proposal has adequately illustrated the capabilities of our study
team and our understanding of the Town's objectiyes for the Seniors' Activity Centre
Feasibility Study.
We are confident that the approach we have outlined will result in a well-documented,
clear and concise report which demonstrates the viability of the proposed facility and
provides a sound framework for implementation.
The Greer Galloway Group Inc. appreciates the opportunity of submitting this proposal
and looks forward to presenting it to the Steering Committee on July 19, 1991.
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APPENDIX A
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APPENDIX A
LIST OF REFERENCES
1 . Mr. Dayid Crome
Manager of Strategic Planning
Town of Newcastle
2. Mr. Noel Hutchinson
Director of Parks
City of Oshawa
50 Centre Street South
Oshawa, Ontario
L 1 H 3Z7
(416) 725-7351
3. Mr. David Low
Chief Administrative Officer
Town of Ajax
65 Harwood Avenue South
Ajax, Ontario
L 1 S 2H9
(416) 683-4550
4. Ms. Gail Empey
Clerk-Treasurer
Village of Millbrook
P.O. Box 58
Millbrook, Ontario
(705) 932-2780
5. Mr. Bruce Fleury (reference for Mr. G. Bradley)
Commissioner of Parks and Recreation
City of Scarborough
Civic Centre
150 Borough Drive
Scarboro,~gh, Ontario
M1P 4N7
(416) 396-7411
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COMMUNITY SERVICES DEPARTMENT
THE CORPORATION OF THE CITY OF OSHAWA
A. GRAHAM NELSON, R.D.M,R., P.Mgr,
DIRECTOR
1990 10 12
CIVIC ADMINISTRATION BUILDING
50 CENTRE STREET SOUTH
OSHAWA, ONTARIO L1H 3Z7
TEL. 416-725-7351
FAX 416-436-5618
TO WHOM IT MAY CONCERN:
RE: THE GREER GALLOWAY GROUP INC. ( Oshawa Branch)
Since the spring of 1989, the City of Oshawa has retained
the Greer Galloway Group Inc. on a number of occasions to carry out
specialized recreation and parks planning and/or environmental en-
gineering assignments. These include:
1.
2.
3.
Neighbourhood Parks Planning Study -
Ritson Road Landfill Site/Recreation Feasibility Study -
Bloor Street Underpass and Bicycle Path projectl
Feasibility Study and Conceptual Design -
Greer Galloway has completed these projects in a con-
scientious manner, and produced succinct, well-documented reports that
demonstrate the firm's grasp of the subject matter.
I have known Mr. Glenn Genge, Manager of the Oshawa Branch
and Ms Helene Iardas, Landscape Architect/Planner for over lOyears,
and can personally attest to their professional approach, high
capability, and dedication to the job over the years.
I have an excellent working replationship with the Oshawa
Branch of the Greer Galloway Group Inc., and will definitely con-
sider using the firm for future recreation and parks planning assign-
ments where warranted.
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Yours very truly,
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R. Noel HutChinson, Director
Parks Division
City of Oshawa
LEISURE ;:lROGR:,~;'S
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PA,RKS
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~ ONTARIO
October 9, 1990
TO WHOM IT MAY CONCERN:
Be: Letter at:Reference
Greer-Gallowav Grouo
The Town of Newcastle retained the Greer-Galloway Group to undertake an "Urban Streetscape
Study" for the Highway No. 2 Corridor in the Courtice West Neighbourhood. The study itself was
limited in scope and comprised a component of a larger planning study being undertaken by the
Town.
The study was conducted by Mr. Bob Martindale, Director of Planning and Ms. Helen Iardas,
Landscape Architect. The results of the study consisted of landscape drawings for the street
frontage, several perspective drawings and a short written text. '
Greer-Galloway completed the study to the satisfaction of the'Town and the streetscape concept has
been adopted by Council as the basis for future development in the area.
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Yours truly,
~~
Strategic Planning Branch.
DJC.df
. CORPORATION OF THE TOWN OF NEWCASTLE
~o TEMPERANCE STREET. BOWMANVILLE . ONTARIO. L1C 3A6 . (416) 623,3379, F'AX623,~169
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October 4, 1990
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Greer Galloway Group Inc.
650 King Street East, Suite 217
Oshawa Ontario
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To whom it may concern:
~
It is with pleasure that I make this statement concerning the
Greer Galloway Group Inc. '
As a supplier providing professional services, it has been a
particularly refreshing experience dealing with this closely
knit group whose private and personal concerns are secondary
to a strict code of business ethics. The professional
standards to which they heed are unique in these times and
extend beyond their walls to support client and supplier
alike. Moreover, these high standards filter down to encompass
all members of their operation.
On a:.more personal level, I have observed and worked with
Mr. Martindale on committees connected with local government
and charitable institutions for some eight or nine years.
He has proven to be thorough in his approach to challenging
exercises while committed to all aspects of prOcedures,
diplomacy and efficiency.
I have known Mr. Genge for a shorter length of time but have
found him to be equally qualified and personable in all
business dealings. Both Mr. Genge and Mr. Martindale offer
a special ease in their business relationships that makes
dialogue easy and productive. plus a fully rounded insight and
concern for detail that qualifies them to meet any challenge
proficiently and expertly.
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Sincerely,
R.SW MARKET1NGCOMMU~IIc:..i:ONS LIMITED. ..f79 KINGSTON ROAD WEST, (PICI\ERINGVILLAGEI.AJAX. ONTARIO L1S6Ml I TELEPHONE (416)683 1439