HomeMy WebLinkAbout92-151
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REPEALED BY
BY.LAW #.:t1:Q-2:1
THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW NUMBER 92 - 151
Being a by-law to set the guidelines for
reimbursement of expenses to the Mayor and
Members of Council
WHEREAS the Council of the Corporation of the Town of Newcastle
considers it desirable to establish guidelines for the purpose of
reimbursement of expenses to the Mayor and Members of Council;
AND WHEREAS Chapter M.45, Section 243(1) of the Municipal Act
R.S.O. 1990, provides that, "Notwithstanding the provisions of
any general or special Act, the Council of a municipality may
provide by by-law for paying in whole or in part such expenses of
the members of Council and of the officers and servants of the
municipality as are actually incurred as a result of their acting
either within or outside the municipality in their capacity as
members of Councilor officers of the municipal corporation or as
officers or servants of the municipality and as are authorized by
the by-law";
AND WHEREAS Chapter M.45, Section 243(3) of the Municipal Act
R.S.O. 1990, provides that, "a by-law passed under subsection (1)
may provide for the payment of a specified amount or amounts
calculated according to a specified rate in lieu of the amount of
actual expenses incurred in respect of items of expenditure
specified in the by-law where the specified amounts or rates, in
the opinion of the Council, reasonably reflect the actual
expenses that would be incurred."
NOW THEREFORE, be it Enacted and it is Enacted as a By-law of the
Corporation of the Town of Newcastle as follows:
1. That attached Schedule "A" to this by-law be approved
as the guidelines for reimbursement of expenses to the
Mayor and Members of Council.
2. That this by-law applies effective March 1~ 1992.
By-Law read a first time this 22nd day of June 1992.
By-Law read a second time this 22nd day of June 1992.
By-Law read a third time and finally passed this 22nd day of June
1992.
DEPUTY
i&4Ut(~d
lC1ayor
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Schedule "A" to By-Law 92 -151
GUIDELINES FOR COUNCIL EXPENSES
1. TRAVEL EXPENSES
In accordance with Chapter M. 45, Section 243(1) and (3) of
the Municipal Act, R.S.O. 1990, the Corporation of the Town
of Newcastle will pay reasonable expenses for the Mayor and
Members of Council while travelling on municipal business.
Municipal business will be considered to include but not be
limited to the following:
1) Kilometer reimbursement to and from any meetings of
Boards, Commissions or Authorities to which Council members
are appointed provided it is not paid by the aforementioned
agencies.
2) Kilometer reimbursement to and from any event sponsored
by the Corporation towards the promotion of the Town where
Council attendance is required or requested outside the
Town.
3) Accommodation, meals, kilometer reimbursement, parking,
registration and other miscellaneous charges related to
municipal business which may include among other things
attendance at any seminar, conference or convention approved
specifically by Councilor as provided for through the
current budget allocation.
4) The rate to be paid for kilometer reimbursement shall be
the prevailing rate approved by Council.
5) All claims for payment shall be documented and where
possible supported with receipts and reported to Council
monthly.
6) All expense claims for reimbursement of expenses for
Members of Council shall be submitted on a monthly basis to
the Mayor for approval. In the absence of the Mayor, the
Chief Administrative Officer or in the alternative, the
Treasurer shall approve the expense claims for payment.
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7) Municipal business will be considered Not to include the
following:
a) Travel to and from all General Purpose and
Administration Committee meetings and Council meetings.
b) Travel to and from the Municipal Administrative
Centre to attend meetings with Town Staff.
c) Travel to and from the Municipal Administrative
Centre to pick up agendas.
8) The Mayor for the Corporation of the Town of Newcastle
may be reimbursed for mileage on an annual flat rate basis
payable monthly as determined by Council through the annual
budget process or in accordance with the above.
9) Expense claims submitted by the Mayor shall be approved
for paYment by the Chief Administrative Officer, or in the
alternative, by the Treasurer.
2. SPECIAL EVENTS EXPENSES
There are occasions throughout the year where the
Corporation may host special events to promote the Town.
The following guidelines apply to such events:
1) PaYment of expenses as it relates to the hosting of
government officials, industrial prospects, or other groups
visiting the Town of Newcastle or the hosting of receptions
for same within the Town will require the submission of an
expense claim indicating the number of people hosted and the
date as well as the specific amount of expenditure. Such
claims must be supported by the applicable receipts or
documentation.
2) All claims for paYment or expenses related to special
events shall be submitted on a montly basis to the Mayor for
approval. In the absence of the Mayor, the Chief
Administrative Officer, or in the alternative, the Treasurer
shall approve the claims for paYment.
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