HomeMy WebLinkAbout04-08-2019Final
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Council
Agenda
Date: April 8, 2019
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379,
ext. 2101 or by email at mchambers(o)_clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality's website. In addition, please be advised that some of
the Council meetings may be video recorded.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net
aaL1IgtOIl
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
Council Agenda
Date: April 8, 2019
Time: 7:00 PM
Place: Council Chambers
5.1 Council Minutes Minutes of a regular meeting of Council March 18, 2019
March 18, 2019
5.2 Special Council Minutes of a special meeting of Council March 29, 2019
Minutes March 29,
2019
6 Presentations
Page 6
Page 21
There are no Presentations scheduled for this meeting as of the time of publication.
7 Delegations
7.1 Mike Bujold regarding Flooding in Kendal (Item 11 of the General Government Committee
Report)
7.2 Richard Ward regarding Flooding in Kendal (Item 11 of the General Government Committee
Report)
7.3 Howard Bayne, Durham East Softball Association (DESA) Fun League, regarding Addendum
to OPD -003-19, Sports User Fees and Guide (Agenda Item 13.1)
7.4 Ken Rowe regarding the Delegation of Beth Meszaros, Regarding Suggestions for On -Farm -
Diversified Uses, Agri -tourism and Special Events (Item 3 of the Planning and Development
Committee Report)
8 Communications — Receive for Information
There are no Communications to be received for information as of the time of publication.
Page 2
S Communications — Direction
Council Agenda
Date: April 8, 2019
Time: 7:00 PM
Place: Council Chambers
9.1 Ken Rowe Ken Rowe regarding the Delegation of Beth Meszaros,
Regarding Suggestions for On -Farm -Diversified Uses,
Agri -tourism and Special Events
(Motion to refer to the consideration of
Item 3 of the Planning and Development
Committee Report)
9.2 Paul and Cathy Paul and Cathy Powers, regarding Report PSD -018-19,
Powers Applications by Lynstrath Developments Inc. for a Draft
Plan of Subdivision and Zoning By-law Amendment to
create one block for up to 28 townhouse dwellings in a
common elements condominium on the south-east corner
of Townline Road and Lawson Road and Report
PSD -021-19, Application by Kyle Roberts to amend the
Zoning By-law to facilitate the creation of one additional
single detached lot at 46 Lawson Road in Courtice
(Motion to refer to the consideration of
Reports PSD -018-19 and PSD -021-19
(Items 2 and 4 of the Planning and
Development Committee Report))
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 Museum Minutes of the Clarington Museum and Archives Board Page 24
Minutes dated February 13 and March 13, 2019
10.1.2 Affordable Minutes of the Clarington Affordable Housing Task Force Page 56
Housing Task dated February 22, 2019
Force Minutes
10.1.3 Agricultural Minutes of the Agricultural Advisory Committee dated Page 61
Advisory March 14, 2019
Committee
Minutes
Page 3
10.1.4 Heritage
Committee
Minutes
10.1.5 Newcastle
Arena Board
Minutes
10.1.6 Diversity
Advisory
Committee
Minutes
10.2 General
Government
Committee
10.3 Planning &
Development
Committee
11 Staff Reports
None
Council Agenda
Date: April 8, 2019
Time: 7:00 PM
Place: Council Chambers
Minutes of the Clarington Heritage Committee dated Page 64
March 19, 2019
Minutes of the Newcastle Arena Board dated Page 70
March 5, 2019
Minutes of the Clarington Diversity Advisory Committee Page 73
dated March 6, 2019
General Government Committee Report of March 25, 2019 Page 75
Planning and Development Committee Report of
April 1, 2019
12 Business Arising from Procedural Notice of Motion
12.1 Elexicon Board The Portion of Resolution #C-110-19 Pertaining to the
Per Diem Rate Elexicon Board Per Diem Rate
Page 82
Page 4
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Council Agenda
Date: April 8, 2019
Time: 7:00 PM
Place: Council Chambers
13 Unfinished Business
13.1 Addendum to Sports User Fees and Guide (Referred from the
Report March 25, 2019 General Government Committee
OPD -003-19 Meeting)
14 By-laws
14.1 2019-023 Being a By-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, to assume certain streets within the
Municipality of Clarington as public highways in the Municipality of Clarington,
and to name them (Item 6 of General Government Committee Report)
14.2 2019-024 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By law for
the Corporation of the Municipality of Clarington (Item 4 of Planning and
Development Committee Report)
14.3 2019-025 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By law for
the Corporation of the Municipality of Clarington (Item 7 of Planning and
Development Committee Report)
14.4 2019-026 Being a By-law to amend Interim Control By-law 2018-083 (Item 7 of Planning
and Development Committee Report)
14.5 2019-027 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By law for
the Corporation of the Municipality of Clarington (Kevin Cottam) (Approved by
Council on December 8, 2003)
15 Procedural Notices of Motion
16 Other Business
17 Confirming By -Law
18 Adjournment
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Clarington
Council
Minutes
March 18, 2019
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of a regular meeting of Council held on March 18, 2019, at 7:00 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, T. Cannella, J. Caruana, M. Marano, R. Maciver,
C. Peters, T. Pinn, M. Seaman, G. Weir, A. Greentree,
M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Zwart led the meeting in a moment of reflection.
3 Declaration of Interest
Councillor Zwart declared an indirect interest in the request from Barry Bolahood for an
Amendment to the Interim Control By -Law 2018-083 (Item 3 of the Planning and
Development Committee Report).
Mayor Foster declared a direct interest in Report CLD -010-19 — Appointments to
Independent Directors to Elexicon Holdco Board (Agenda Item 11.2).
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-093-19
Moved by Councillor Traill, seconded by Councillor Zwart
That the minutes of the regular meeting of the Council held on February 25, 2019, be
approved.
Carried
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6 Presentations
Council
Minutes
March 18, 2019
6.1 Recognition of Community Service Staff for their Outstanding Contribution
during the Courtice Complex Incident
Mayor Foster recognized the following Community Service Staff for their outstanding
contribution during the Courtice Complex incident:
Kaitlyn Bennett
Andrew Davey
Mason Hawrychuk
Sidney Judd
Sajida Kadri
Mayor Foster presented them with a certificate and a token of appreciation. He noted
that Andrew Davey was unable to attend this evening.
7 Delegations
Councillor Zwart declared an indirect interest the request from Barry Bolahood for an
Amendment to the Interim Control By -Law 2018-083 (Item 3 of the Planning and
Development Committee Report) as her family owns property within the Interim Control
By-law area. Councillor Zwart left the room and refrained from discussion and voting on
this matter.
7.1 Bradley Phillips, Strike & Phillips LLP, regarding Barry Bolahood— Request
an Amendment to the Interim Control By -Law 2018-083 (Item 3 of the
Planning and Development Committee Report)
Bradley Phillips, Strike & Phillips LLP, was present regarding Barry Bolahood— Request
an Amendment to the Interim Control By -Law 2018-083 (Item 3 of the Planning and
Development Committee Report). He noted that he was present on behalf of Jane
McCarthy who is legal counsel for Mr. Bolahood and his client who was the previous
owner of 10 Victoria Street. Mr. Phillips explained that he would like to provide some
clarification with respect to Mr. Bolahood's request. He stated that the original closing
date for Mr. Bolahood to purchase 10 Victoria Street was in August 2018. Mr. Phillips
noted that the Interim Control By-law 2018-083 was passed in September 2018. He
explained that his client requested an extension on the closing date to avoid the
previous owner from being displaced due to unplanned delays with their new purchase.
This resulted in Mr. Bolahood's purchase being delayed until after By-law 2018-083 was
passed. Mr. Phillips explained that Mr. Bolahood intends to demolish the existing
building and build a new semi-detached home and with the Interim Control By-law in
effect he is unable to submit his application. He added that if sale has closed with the
original closing date Mr. Bolahood would have had time to submit his application prior to
By-law 2018-083 being passed. Mr. Phillips advised that Mr. Bolahood is asking for an
exemption under paragraph 2.e. of By-law 2018-083 and to be added as the fourth
property. He added that Mr. Bolahood plans to comply with everything in Section 2.f. of
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March 18, 2019
By-law 2018-083 which includes having a lot coverage of 34.6%. Mr. Phillips answered
questions from the Members of Council.
7.2 Barry Bolahood, regarding Barry Bolahood— Request an Amendment to the
Interim Control By -Law 2018-083 (Item 3 of the Planning and Development
Committee Report)
Barry Bolahood was present regarding his request an Amendment to the Interim Control
By -Law 2018-083 (Item 3 of the Planning and Development Committee Report). He
explained that he had been speaking to Staff prior to purchasing the property and they
indicated that he would be able to construct a semi-detached home. Mr. Bolahood
answered questions from Members of Council.
Alter the Agenda
Resolution #C-094-19
Moved by Councillor Hooper seconded by Councillor Anderson
That the Agenda be altered to consider Item 3 of the Planning and Development
Committee Report at this time.
Carried
Item 3 — Barry Bolahood— Request an Amendment to the Interim Control By -Law
2018-083
Resolution #C-095-19
Moved by Councillor Hooper seconded by Councillor Anderson
That the request to amend Section 2.e. of Interim Control By-law 2018-03 to add 10
Victoria Street, submitted by Barry Bolahood, be approved; and
That the Interim Control amending By -Law, be adopted.
Motion Lost on a Recorded Vote
See following Motions
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Suspend the Rules
Resolution #C-096-19
Moved by Councillor Neal, seconded by Councillor Traill
Council
Minutes
March 18, 2019
That the Rules of Procedure be suspended to allow Members of Council to speak to the
matter of the foregoing Resolution #C-095-19 a second time.
Carried
The foregoing Resolution #C-095-19 was then lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Mayor Foster
X
Resolution #C-097-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That the request from Barry Bolahood for an Amendment to the Interim Control By -Law
2018-083, be referred to April 1, 2019 Planning and Development Committee meeting.
Motion Lost
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Resolution #C-098-19
Moved by Councillor Neal seconded by Councillor Traill
That the request to amend Section 2.e. of Interim Control By-law 2018-03 to add 10
Victoria Street, submitted by Barry Bolahood, be denied.
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Mayor Foster
X
Resolution #C-099-19
Moved by Councillor Neal, seconded by Councillor Traill
That the request from Barry Bolahood for an Amendment to the Interim Control By -Law
2018-083, be tabled.
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Mayor Foster
X
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Resolution #C-100-19
Moved by Councillor Neal, seconded by Councillor Traill
That the request from Barry Bolahood for an Amendment to the Interim Control By -Law
2018-083, be referred to Staff.
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Mayor Foster
X
Councillor Zwart returned to the meeting.
Recess
Resolution #C-101-19
Moved by Councillor Hooper, seconded by Councillor Jones
That Council recess for five minutes.
Carried
The meeting reconvened at 7:45 PM.
8 Communications — Receive for Information
There were no Communications to be received for information.
9 Communications — Direction
9.1 Chris Harris, Town Clerk, Town of Whitby — Regarding A Regional Review
Resolution #C-102-19
Moved by Councillor Zwart, seconded by Councillor Anderson
That Correspondence Item 9.1, Regarding a Regional Review, be referred to the
consideration of Item 8 of the General Government Committee Report.
Motion Withdrawn
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Resolution #C-103-19
Moved by Councillor Zwart, seconded by Councillor Neal
That the following resolution from the Town of Whitby, regarding a Regional Review, be
endorsed by the Municipality of Clarington:
That in response to the Provincial Government's Regional Government Review
the following resolution, as presented to the Council of the Town of Whitby be
approved:
Whereas, the Government of Ontario has announced a review of Ontario's eight
regional municipalities, the County of Simcoe, and their lower -tier municipalities
by appointed Special Advisors;
Whereas, the provincially appointed advisory body will develop recommendations
for the Minister for the purpose of improving governance, decision-making and
service delivery in the regions and Simcoe County and their lower -tier
municipalities;
Whereas, the Association of Municipalities of Ontario informed its members that
last August, the Minister of Municipal Affairs and Housing began informal
discussions, wishing to hear from people about how this system of governance is
working recognizing it was established in the 1970s;
Whereas, the provincially appointed advisory body has included in the review
consideration of moving to single -tier municipalities or amalgamating existing
municipalities; and,
Whereas, neither the provincial review nor amalgamation was ever discussed
during the recent provincial election by the Premier or our local Members of
Provincial Parliament;
Whereas, 73 percent of residents are satisfied with the customer service they
receive from the Town of Whitby;
Whereas 91 percent of Whitby residents indicate that the quality of life in Whitby
is either good or excellent;
Whereas the Town of Whitby has a history of finding efficiencies and savings
while enhancing programs, services and facilities;
Whereas the Town of Whitby has contributed to Durham Region's AAA credit
rating; and
Whereas Whitby is recognized as one of Canada's best places to live.
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Now Therefore be it Resolved
1. THAT the Council of the Town of Whitby endorses the current effectiveness of
our two-tier municipal government as it has evolved on mutual agreement with
our partner lower -tier municipalities since its foundation in 1974;
2. THAT the residents of Whitby value their choices, voices and diversity of
representation and residents should have their say before any change in
municipal representation, or possible merger with other municipalities;
3. THAT Mayors and Councils be provided the opportunity to have their say
before any change to municipal representation is made; and,
4. THAT this resolution be forwarded to the Special Advisors appointed by the
Province, Durham Region municipalities, the Association of Municipalities of
Ontario, the Minister of Municipal Affairs and Housing and made publicly
available.
Carried
9.2 Request for Expressions of Interest for the ROMA Board of Directors,
Zone 5 Vacancy - To be Appointed by the ROMA Board of Directors
Resolution #C-104-19
Moved by Councillor Zwart, seconded by Councillor Anderson
That the Council for the Municipality of Clarington endorses Margaret Zwart, Local
Councillor for Ward 4, for the position of ROMA Zone 5 Representative of the
2019 - 2023 ROMA Board, for the remainder of the Board term.
Carried
10 Committee Reports
10.1.1 Affordable Minutes of the Clarington Affordable Housing Task Force dated
Housing November 28, 2018
Task Force
Minutes
Resolution #C-105-19
Moved by Councillor Jones, seconded by Councillor Hooper
That Advisory Committee Report Item 10.1.1, be approved.
Carried
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10.2 General Government Committee Report of March 4, 2019
Resolution #C-106-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
March 4, 2019, be approved, on consent, with the exception of item #8.
Carried
Item 8— Region Review
Resolution #C-107-19
Moved by Councillor Neal, seconded by Councillor Jones
Whereas the Province has appointed two special advisors to make recommendations to
the Minister of Municipal Affairs and Housing on improving regional governance and
service delivery;
Whereas the consultation process includes interviews by the advisory body with upper
and lower tier heads of Council;
Whereas the heads of council ought to consider, with their respective councils, such
that they are reflecting the will of the Council that they represent, and such that the
review is open and transparent in accordance with the requirements of the
Municipal Act;
Now therefore be it resolved that:
1. The head of Clarington Council place before Council, at its next Council meeting,
in writing, the position put forth to the advisory body regarding Clarington Council;
2. Prior to further meeting with the advisory body, the head of Clarington Council
submit any proposed recommendations to the advisory body for approval by
Clarington Council;
3. That Staff be directed to prepare a Report proposing Clarington's input regarding
the Province's Regional Governance Review; and
That this resolution be forwarded to the Region of Durham and the Durham
municipalities.
Carried
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10.3 Planning & Development Committee Report of March 11, 2019
Resolution #C-108-19
Moved by Councillor Neal, seconded by Councillor Traill
That the recommendations contained in the Planning & Development Committee Report
of March 11, 2019 be approved, on consent, with the exception of item #3 which was
considered earlier in the meeting.
Carried
11 Staff Reports
11.1 Report EGD -008-19 — Uplands Sales Pavilion/Parking Lot Construction
Status
Ome 111106 2tEe14111i10001i1007
Moved by Councillor Neal, seconded by Councillor Jones
That Report EGD -008-19, regarding Uplands Sales Pavilion/Parking Lot Construction
Status, be referred to the May 6, 2019 General Government Committee meeting.
Carried
11.2 Report CLD -010-19 Appointments of Independent Directors to Elexicon
Holdco Board
Mayor Foster declared a direct interest in Agenda Item 11.2, Report CLD -010-19 —
Appointments to Independent Directors to Elexicon Holdco Board as he is a Member of
the Board. Mayor Foster left the room and refrained from discussion and voting on this
matter.
Councillor Neal chaired this portion of the meeting.
Resolution #C-110-19
Moved by Councillor Zwart, seconded by Councillor Hooper
WHEREAS The Corporation of the Municipality of Clarington ("Clarington") is a party to
a Merger Participation Agreement dated July 10, 2018 (the "MPA") with respect to the
amalgamation (the "Amalgamation") of Whitby Hydro Energy Corporation and Veridian
Corporation to form Elexicon Corporation ("Merged Holdco"), to which is attached a
form of Unanimous Shareholder Agreement (the "USA") to be executed and come into
force as at the date of the Amalgamation;
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AND WHEREAS, under the USA, Clarington and the municipalities of Ajax, Belleville,
and Pickering may nominate certain Independent Directors (as defined below) of
Merged Holdco following receipt of a recommendation by the board of directors of
Veridian Corporation;
AND WHEREAS, Clarington has received such a recommendation;
AND WHEREAS, under the USA, the municipality of Whitby may nominate certain
Independent Directors (as defined below) of Merged Holdco following receipt of a
recommendation by the board of directors of Whitby Hydro Energy Corporation;
AND WHEREAS the USA defines an Independent Director in relation to a municipality,
as an individual that, at the time of his or her appointment to a Board and throughout his
or her term as a member of such Board is not: the Mayor of such municipality; a
member of the municipal council of such municipality; a member of a "local board" (as
defined in the Municipal Act, 2001) of such municipality; or an employee of such
municipality or such local board;
AND WHEREAS, under the USA, Clarington and the municipalities of Ajax, Belleville,
Pickering, and Whitby shall each nominate one (1) director of Merged Holdco who shall,
in the sole discretion of the Mayor of each municipality, be either the Mayor or the
Mayor's Designate;
AND WHEREAS Clarington has nominated its Mayor as a director of Merged Holdco;
AND WHEREAS the above-mentioned nominees would, if elected, fulfill the
requirements to be a directors of the Merged Holdco;
BE IT RESOLVED THAT -
1 .
HAT:
1. That Report CLD -010-19 be received;
2. Clarington nominates Brian Mountford as an Independent Director to the Board
of Directors of the Merged Holdco for a two year term, effective as at the date of
the Amalgamation;
3. Clarington nominates as Independent Directors of Merged Holdco, the individuals
chosen for nomination by each of Ajax, Belleville, and Pickering;
4. Clarington endorses the nominations to the Merged Holdco as are identified by
Whitby pursuant to the USA;
5. the Chief Administrative Officer, or an individual designated by the Chief
Administrative Officer, of Clarington (the "Authorized Representative") is
authorized and directed, for and in the name of and on behalf of Clarington:
Garington
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March 18, 2019
a. to provide notice to the other parties to the MPA of these resolutions and
to execute and deliver all such other agreements, amendments,
instruments, certificates, resolutions and other documents, and to do all
such other acts and things as the Authorized Representative may
determine to be necessary or advisable in connection with the nomination
and election of directors set out in paragraphs 1 2, and 3, the execution
and delivery of any such agreement, amendment, instrument, certificate,
resolution or other document or the doing of any such other act or thing by
the Authorized Representative being conclusive evidence of such
determination; and
b. execute and deliver all such other agreements, amendments, instruments,
certificates, resolutions and other documents, and to do all such other acts
and things as the Authorized Representative may determine to be
necessary or advisable in connection with the first shareholder meeting of
Merged Holdco, including without limitation the election of the directors of
the subsidiaries of Merged Holdco, setting the compensation of such
directors and dealing with matters to be decided by the shareholders of
Merged Holdco as contemplated in the MPA or USA, the execution and
delivery of any such agreement, amendment, instrument, certificate,
resolution or other document or the doing of any such other act or thing by
the Authorized Representative being conclusive evidence of such
determination.
6. That all interested parties listed in Report CLD -010-19 and any delegations be
advised of Council's decision.
Carried
Mayor Foster returned to the meeting and assumed the chair.
12 Business Arising from Procedural Notice of Motion
None
13 Unfinished Business
13.1 Report PSD -017-19 Cannabis Retail Stores Siting Policy
Resolution #C-111-19
Moved by Councillor Traill, seconded by Councillor Jones
That Report PSD -017-19, Cannabis Retail Stores Siting Policy, be lifted from the table.
Carried
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Clarington
Resolution #C-112-19
Moved by Councillor Traill, seconded by Councillor Jones
That Report PSD -017-19 be received;
Council
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March 18, 2019
That the re -drafted Municipal Cannabis Retail Store Siting Policy as included in the
email from Carlo Pellarin dated March 18, 2019, be approved, with the exception of the
change of the 150 metre setback to a 500 metre setback, such that the 150 metre
setback remains; and
That any interested parties be notified of Council's decision.
Carried as Amended
Later in the Meeting
(See following motions)
Recess
Resolution #C-113-19
Moved by Councillor Neal, seconded by Councillor Traill
That Council recess for 10 minutes.
Carried
The meeting reconvened at 8:25 PM.
Resolution #C-113-19
Moved by Councillor Neal seconded by Councillor Anderson
That the foregoing Resolution #C-112-19 be amended with the following changes to
Section 4.6 (Protecting Youth and their Access to Cannabis) of the Policy:
"That the 150 metres be replaced with 500 metres."
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Mayor Foster
X
The foregoing Resolution #C-112-19 was then put to a vote and carried as amended.
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14 By-laws
Resolution #C-114-19
Moved by Councillor Hooper, seconded by Councillor Jones
That leave be granted to introduce By-laws 2019-016 to 2019-020
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March 18, 2019
14.1 2019-016 Being a By-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, to assume certain streets within
the Municipality of Clarington as public highways in the Municipality of
Clarington, and to name them (Item 4 of the General Government
Committee Report)
14.2 2019-017 Being a By-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, and to assume certain streets
within the Municipality of Clarington as public highways in the Municipality
of Clarington (Item 5 of the General Government Committee Report)
14.3 2019-018 Being a by-law to appoint a Deputy Treasurer and to amend By-law 2001-
125 (Item 6 of General Government Committee Report)
14.4 2019-019 Being a by-law to appoint a Deputy Clerk and to repeal By-law 89-23 (Item 6
of the General Government Committee Report)
14.5 2019-020 Being a By-law to exempt a certain portion of Registered Plan 40M-2513
from Part Lot Control
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
16 Other Business
Councillor Neal enquired if Council will be receiving any updates on the performance of
the new Elexicon Board.
Councillor Neal enquired about the appointments of the CEO for Elexicon.
Councillor Neal enquired about flooding issues as a result of the 407 construction.
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17 Confirming By -Law
Resolution #C-115-19
Moved by Councillor Hooper, seconded by Councillor Jones
That leave be granted to introduce By-law 2019-021, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 18th day of March, 2019; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-116-19
Moved by Councillor Neal, seconded by Councillor Traill
That the meeting adjourn at 8:41 PM.
Mayor
Carried
-15-
20
Municipal Clerk
Clarington
Special Council
Minutes
March 29, 2019
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of a special meeting of Council held on March 29, 2019, at 4:40 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, F. Horvath, M. Marano, R. Maciver, T. Pinn, G. Weir, A.
Greentree
1 Call to Order
Mayor Foster called the meeting to order at 4:38 PM.
Mayor Foster advised staff of his disappointment and believed it to be disrespectful that
he was not copied on the notice to the Municipal Clerk to call the special meeting.
Councillor Neal explained that he knew of Mayor Foster's conflict with the matter to be
considered at the special meeting and therefore purposefully did not include him in the
email for that reason.
2 Declaration of Interest
Mayor Foster declared a direct interest in the reconsideration of Resolution #C-110-19
(Agenda Item 3).
3 Business Arising from Procedural Notice of Motion
Mayor Foster declared a direct interest in Agenda Item 3 — reconsideration of
Resolution #C-110-19 as he is a Member of the Board. Mayor Foster left the room and
refrained from discussion and voting on this matter.
Councillor Neal assumed the chair.
-1-
21
Clarin� Special Council
Minutes
March 29, 2019
Suspend the Rules
Resolution #C-117-19
Moved by Councillor Jones, seconded by Councillor Traill
That subsection 7.13.1 of the Procedural By-law be suspended to allow the matter of
Veridian per diem, a matter which had previously been adopted by Council in
Resolution #C-110-19, to be reconsidered at this Special Council Meeting rather than a
regular meeting of Council.
Motion Lost
Resolution #C-118-19
Moved by Councillor Traill, seconded by Councillor Jones
That the portion of Resolution #C-110-19, pertaining to the Elexicon Board per diem
rate be reconsidered at the next regular meeting of Council; being April 8, 2019.
Carried
Councillor Neal requested that staff ensure that recommended motions presented to
Council be concise and include all of the necessary details for Council's consideration.
4 Confirming By -Law
:Mel MUrWaaE1106aD111
Moved by Councillor Hooper, seconded by Councillor Traill
That leave be granted to introduce By-law 2019-022, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 29th day of March, 2019; and
That the said by-law be approved.
Carried
-2-
22
Garington
5 Adjournment
Resolution #C-120-19
Moved by Councillor Traill, seconded by Councillor Jones
That the meeting adjourn at 4:56 PM.
Chair
Carried
-3-
23
Municipal Clerk
Special Council
Minutes
March 29, 2019
MEETING OF THE BOARD:
February 13, 2019
Sarah Jane Williams Heritage Centre
62 Temperance St, Bowmanville, Ontario
Present: A. Anderson Mayor Foster S. Middleton
S. Reiner H. Ridge (ED) K. Warren
1. Call to Order:
C'lariiigiRm museumti
M. Morawetz
M. Witvoet
H. Ridge, Executive Director (ED), called the meeting to order at 7:01 p.m. as
this was the first meeting for the new Board since the municipal election in
2018. H. Ridge (ED) welcomed all members of the Board and recommended
holding a special orientation meeting as well as delaying elections until a
subsequent meeting as has been the practice in recent years.
2. Adoption of Agenda:
Moved by: S. Middleton
Seconded by: S. Reiner
THAT: the agenda be approved as presented with the addition of the
Archivist's Report, and New Business item b) Cultural Survey being
considered by Council.
MOTION CARRIED
3. Approval of Minutes:
Moved by: S. Middleton Seconded by: M. Morawetz
24
THAT: the minutes be approved with corrections in f) Executive Director's
Report regarding the museum's fiscal responsibilities at the museum's four
buildings. The addition reads: In the past, Pest Control at the Clarke site has
been paid for by the municipality while the others (buildings) have been paid
for by the museum.
MOTION CARRIED
4. Business Arising from Minutes:
None.
5. Disclosure of Interests:
None.
6. Correspondence:
None received.
7. Announcements:
H. Ridge (ED) introduced herself and stated her tenure with the museum after
inviting Board members to introduce themselves. H. Ridge (ED) thanked
everyone for their interests and commitment to the museum.
M. Morawetz announced plans for Doors Open Clarington in 2019 as the
Municipality and Museum are longstanding partners. This will be the 10th
Doors Open tour here and the theme for this year on Saturday June 8' will
highlight Clarington's diverse Agribusiness in the area from Highway 2 to
Taunton Road, east from Gibson Road approximately to west at Lambs Road.
The Museum Board & staff as well as the Municipality were thanked for their
ongoing support.
8. Reports:
a) Finance: See Appendix A
H. Ridge (ED) reviewed the documents thoroughly with Board members to
assist with background and to answer questions bringing everyone up to date.
Discussion followed on several items including the increasing fees of Tourism
25
Oriented Directional Signs (TODS) intended for this year but with pushback
from many museums and associations, the provincial government delayed the
increase for one year. Alternative signage options were discussed. S. Reiner
offered that staff should be asked to survey guests to learn more about how
they find the museum and learn of its resources to aid in future decisions.
Moved by: S. Reiner
Seconded by: M. Witvoet
THAT: the Finance Report of February 2019 be received.
MOTION CARRIED
Moved by: S. Middleton
Seconded by: S. Reiner
THAT: a formal request be made to Trevor Pinn, the Treasurer/Director of
Finance for the Museum to receive 25% of their previous year's grant in
advance in February.
MOTION CARRIED
b) Membership: See Appendix B
H. Ridge noted that attendance is higher this year than historically for January
due to the exhibit openings and the Soper Creek exhibit and school program.
The membership program was explained for new members and discussed.
January is renewal and membership drive month.
Moved by: S. Middleton
Seconded by: M. Witvoet
THAT: the Membership report of February 2019 be received.
MOTION CARRIED
Moved by: S. Reiner
Seconded by: M. Witvoet
THAT: Board members hold a current membership with the museums.
MOTION CARRIED. 6 in favour; 1 opposed
Moved by: S. Reiner
26
Seconded by: G. Anderson
THAT: membership fees be paid in full to cover a calendar year with no pro-
rated reduction in fees for mid -year membership purchases.
MOTION CARRIED
c) Property: See Appendix C
The biggest challenge is engaging volunteers to look after the gardens. There
used to be a team of 12 to 15 but now we are fortunate to have 2 or 3. A
proposal for a new garden done in 2018 in partnership with Home Depot has
been shelved without volunteers and money in the budget. Volunteer drives
were discussed as well as invitations to Horticultural clubs but they are
struggling as well to find members. Grass mowing is paid through the
municipality; snow clearing costs are included in the museum budget along
with a one-time tree trimming cost which was significant in 2018.
Mayor Foster offered the name of a local church pastor who has requested
volunteer opportunities, ideas like "adopt a bed" were discussed, G. Anderson
said he would check with the local colleges, and Earth Day efforts by the muni-
cipality might be a good partnership opportunities. The Volunteer Policy now
requires vulnerable sector screening on police checks and becomes another
road block to having volunteers just come & help when available occasionally.
Clarington Volunteers website may also be a good place to register.
Mayor Foster requested an outstanding projects list from H. Ridge (ED) for
reference & suggested municipal staff from Operations attend a future meeting.
Moved by: S. Reiner
Seconded by: G. Anderson
THAT: the Property report of February 2019 be received.
MOTION CARRIED
Moved by: S. Reiner
Seconded by: M. Witvoet
THAT: the planned garden installation for 2019 be postponed for future
discussion and review.
MOTION CARRIED
d) Curatorial: See Appendix D
Discussion followed on collection clean up and need for volunteers with that
process. Presently none are needed but as the collection is sorted and cleaned
27
there will be a time in future when we will need to reengage volunteers.
Moved by: S. Middleton
Seconded by: M. Witvoet
THAT: the Curator report of February 2019 be received.
MOTION CARRIED
e) Archivist Report: See Appendix E
The Archivist's report was received as a new item by consensus. M. Witvoet
asked H. Ridge (ED) to provide a list of future exhibit plans.
f) Programming: See Appendix F
School & public programming, rentals and upcoming events were highlighted.
Discussion followed on Passes available at the Library & on rental agreements.
Moved by: S. Reiner
Seconded by: S. Middleton
THAT: the Program Coordinator Report of February 2019 be received.
MOTION CARRIED
g) Executive Director Report: See Appendix G
The Strategic Plan expired in 2016. K. Warren, as acting Executive Director in
2018, took that document & updated it for CMOG. It was given a pass with the
provision that it would be reviewed and updated again for CMOG in 2019 and
be resubmitted along with the new standards required. All these are due in June
which doesn't leave much time. Strategies and processes were discussed. M.
Witvoet asked that the most recent version of the Strategic Plan be circulated
for reference.
K. Warren asked if Board members following the Orientation meeting might
start to work on this process. S. Reiner offered to bring samples from her past
experiences with similarly sized organizations.
Moved by: M. Witvoet
Seconded by: A. Foster
THAT: the Executive Directors Report of February 2019 be received.
MOTION CARRIED
9. New Business:
a) 2019 Budget delegation to Council:
The Proposed Budget was reviewed during the Financial Report. Board
members were reminded they could attend Council on Friday February 15th
in support of the museum delegation. H. Ridge, ED, will present. K. Warren
and S. Reiner will be available to attend.
b) Cultural Survey being considered by Council:
Mayor Foster stated that this is something to anticipate in 2019. It was
suggested previously and would engage the museum, library, VAC for example
and consider the viability of a combined board or other scenarios with no pre-
determined or expected outcomes. More to follow in future.
10. In Camera
Moved by: A. Foster Seconded by: S. Reiner
That: at 9:08 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that deals with d) labour relations or employee negotiations.
MOTION CARRIED
Discussion on CUPE negotiations.
Moved by: G. Anderson
Seconded by: S. Middleton
That: at 9:15 pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
For the purpose of the public record one motion to Council was made as
follows;
Moved by: A. Foster
Seconded by: S. Middleton
That: the Board approves that the provisions in the Collective Agreement are
applicable to the Non -Affiliated staff as appropriate.
MOTION CARRIED
11. Date and Place of Next Board Meeting:
29
The next meeting will be held March 13, 2019 at 7 p.m.
Location: Library at Town Hall Meeting Room 1 C
Discussion followed on the date for an Orientation Meeting at the Sarah Jane
Williams Heritage Centre with the suggestion of Wednesday February 271
2019. H. Ridge, ED, will confirm the viability of that meeting date.
12. Adjournment:
Moved by: S. Middleton
Seconded by: M. Morawetz
THAT: the meeting be adjourned at 9:27 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
30
February 2019 Finance Report
Overview
1.1 H. Ridge, Executive Director and I. Locke, bookkeeper have worked
together to update the Chart of Accounts to better reflect the
Museum's revenue lines and expense lines with regards to
operations and special projects.
1.2 The new permanent children's area, called "ClaringTOWN" was
funded in 2018 by Federal grants totalling $32,900, corporate
sponsorships totalling $15,500, and museum reserve funds totalling
$24,000. A sponsorship of $10,000 is expected in 2019 for the
remaining balance. (Total funding: $72,400 in 2018, $10,000 in 2019)
1.3 The majority of the design, fabrication and installation of
"ClaringTOWN" were completed in 2018. Payments were divided into
4 phases to correspond to installation, 30%, 30%, 25% and 15%. A
first payment of $21,600 (30%) was paid to Point of View exhibits in
August 2018. Another payment of $21,600 (30%) was paid to Point of
View exhibits in January 2019, but it will be reflected in the 2018 year.
Another payment of $18,000 is pending, also to be reflected in the
2018 year. The final invoice of $10,800 is expected at the end of this
month when the final buildings are installed. (Total cost: $72,000 plus
tax for Point of View, - $1,500 other)
1.4 The Tourism Oriented Directional Signs (TODS) cost was to increase
this year. Our fee was set to increase from $1,356 to $3,525. The
provincial government put a hold on the increase until next year. The
museum will need to decide if we wish to continue our participation in
the program at the increased fee, and if so, how to cover the cost of
the increase.
1.5 H. Ridge inquired as to how to request an advance from the
Municipality for the museum's municipal grant. C. Carr advised a
formal request be sent to Trevor Pinn, the Treasurer/Director of
Finance.
Recommendations:
31
1. That the Finance Report for February 2019 be received:
2. That a formal request be made to Trevor Pinn, the Treasurer/Director
of Finance for the Museum to receive 25% of their previous years'
grant in advance in February.
Appendix A)
32
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February 2019 Membership Report
Overview
1.1
Attendance for 2018: 7274
1.2
Memberships sold in 2018: 51
1.3
Newsletters issued in 2018: 5
1.4
E -blasts issued in 2018: 25
1.5
Attendance for January 2019: 760
Recommendations:
1. That the Membership Report for February 2019 be received:
Appendix B)
34
February 2019 Property Report
Overview
1.1 Main floor carpet replacement has been completed (February 8/9).
New carpet tiles were installed to replace the stained, wall-to-wall
carpet.
1.2 Washroom renovations have begun (February 11). The middle "staff"
washroom is being replaced with a universal accessible washroom.
The women's and men's washrooms will receive new partitions, new
flooring and new paint. The work is planned to allow at least two
washrooms to be open and usable during the renovation work so as
not to conflict with museum programming.
1.3 Unfortunately, it was determined that replacing the flooring in the
corridor (lower level hallway) was outside of the budget for the
project.
1.4 North facing "alcove" shelf walls in the main level of the Sarah Jane
are to be repaired and replaced with a new surface wall due to
moisture issue.
1.5 Museum gardens will need some Board discussion as to how to
maintain. More volunteers are needed and currently there is no
separate budget line to support the work. We rely on donations of
materials from businesses. With minimal volunteers and no budget to
support, it is difficult to maintain the gardens and grounds. Even with
the support of a summer student, the grounds need more attention,
especially if we plan to increase wedding rentals. There was a
proposal in 2018 to add a new garden to the grounds, but there is
concern that there is already difficultly maintaining what we have.
Recommendations:
1. That the Property Report for February 2019 be received:
2. That the planned garden installation for 2019, be postponed for
further discussion and review:
Appendix C)
35
Curator Report
1.0 Exhibits
1.1 ClaringTOWN officially opened on January 31 St with an opening for
sponsors and members, 30 people were in attendance. Saturday
Feb. 2nd a public opening was held and 64 people were in
attendance. Please see attached budget for this exhibit.
2.0 Collections Management
2.1 Work is continuing on the reorganization of the collection and the
deaccessioning project.
2.2 All items that were previously approved for deaccessioning in 2018
and have not gone to other public institutions have gone to auction
with Stapleton Auction.
2.3 Working with Durham College 2nd year Journalism students on their
Land Where We Stand project. They need to use archival resources
to research land in their community. The articles are published at
https://chronicle.durhamcollege.ca/category/features/land-where-we-
stand/
Recommendations:
1. That the Curator Report of January 2019 be received
Appendix D)
36
Archivist Report
January/ February 2019
Alexandra Geropoulos
1.0 Collections Management
1.1 Work is continuing on the reorganization of the collection. The 2018
Found in Collection items were added to the database.
1.2 Accessions for 2018 are almost completely numbered and added
into the database.
2.0 Exhibits
2.1 A proposal is being written for the downstairs hallway where the
bathrooms are located. This space is being reimagined into an exhibit
space for two-dimensional framed displays. This exhibit space can be
Appendix E)
changed thematically over the course of the year by inserting new
images and exhibit text in display frames. Proposal and research to
be completed and submitted at next meeting.
37
Program Coordinator (February 13 2019) Report
1 Christmas Season 2018
1.1 We had a successful 2018 Christmas Season consisting of three adult
workshops, two children's events and our Edwardian Christmas.
1.2 We kicked off the holiday season in November with a Holiday -themed PA
Day which was well attended by 11 children who spent the day doing
crafts and playing games.
1.3 On Sunday, November 25th the museum took part in the Clarington
Community Christmas Party which takes place annually at the BOAR.
This is always a fun, free, family event that allows many organizations to
give back to the community and is a great partnership.
1.4 We hosted two different adult craft workshops this holiday season. In
November, we had a Victorian Ornament making workshop and in
December we did Christmas Wreaths. Due to the popularity of the wreath -
making workshop (which sold out in October), we added a second day
which also sold out.
1.5 Friday, December 7th was our annual Edwardian Christmas event which
was attended by just under 300 people. The Clarington Concert Band
played in the Sarah Jane Williams Heritage Centre where there were
crafts, refreshments and Father Christmas. At Waverley Place, carols
played on the parlour piano accompanied tours of the house.
2 School Programming
2.1 The Soper Creek Wildlife Rescue program continues to go well and is
close to being completely booked solid through to its end in May. To date,
1403 school children have been through the Wild Ontario exhibit. Due to
the unusually large number of snow days in January/February we are
having difficulties rescheduling teachers into the few remaining spots and
if the harsh winter continues this will become a problem going forward.
2.2 In December, two school groups came through Waverley Place for the
Edwardian Christmas program.
2.3 December also saw the start of a new partnership education program we
have with the PVNCCDSB. A representative of the board approached us
to run a program specifically to fit into a larger focus on career
development for grade 8 students. They were looking for programs that
would show the types of careers available in different subject matters and
W
what those would entail. I developed a program called `Be A Curator'
which takes us into the intermediate classrooms with hands-on objects for
students to understand a museum -based approach to artifacts. This also
fits in strongly with the `inquiry -based' learning that is a requirement of the
intermediate Social Science curriculum. This pilot project has been very
well received and so far, 14 classes at 4 schools have been booked to do
the program.
3 Public Programming
3.1 Our "CLUE with YOU" event has started and is attracting a fun different
audience to Waverley Place. We are hosting `live' Clue games in the
house where the participants are the characters and need to use
observation and deduction to figure out who did it, where and how. The
evening is accompanied by hors d'oeuvres between each round cooked
fresh in the kitchen. The addition of fresh food for our adult events is
increasing our ability to charge a higher ticket price and make it more of an
event. Registration for Clue nights are going very well and the evenings
hosted so far have been fun.
3.2 October -December, I did a series of three outreach lectures for the
Oshawa Senior Citizens Centre, each of which were attended by around
15 people. These were paid for by the OSCC and they have invited me
back to give another three lectures in the spring.
3.3 "Cuneiform, Hieroglyphs, Alphabet" lecture on January 26 at the Sarah
Jane Williams Heritage Centre was attended by 9 people which has been
about a consistent response to our lectures which have had between 7-13
attendees. It would be nice to see these numbers rise as we have more
lectures, but this one ended up with only very last minute marketing and
still had a decent turn out.
3.4 Our "Love `Em and Leave `Em" Valentine's Day event is a double -sided
night aimed at making it easier for couples with kids to enjoy Valentine's
Day too. The "Love `Em" portion is an intimate dinner for two at Waverley
Place with six tables placed in the parlour, dining room and conservatory
for two seatings at 6:00 and 8:00. The "Leave `Em" portion provides
parents with a drop-in area for kids at the Sarah Jane Williams Heritage
Centre so that they can go out for dinner and have some time alone, 5:30-
9:30. Couples can take part in either or both activities.
39
4 Facility Rentals
4.1 There was one wedding photo shoot in November.
4.2 We started off our growing addition of weddings and related events in the
house well for 2019, with our first wedding happening on January 13th. A
small group had an intimate indoor ceremony in the parlour, followed by
photos taken throughout the house.
4.3 We also already have a first couple enquiries for a bridal shower and
wedding later in the year. Marketing of Waverley Place as a wedding
venue will continue to ramp up this year, including the addition of `light
catering' as this was a great hit during the October event which was the
first that we provided the food for and more than doubled our revenue with
minimal increased cost.
5 Upcoming Events
5.1 Winter WonderLEARN at the Courtice branch of the Clarington Library, on
Family Day.
5.2 A talk about the Jury family and their travels will be given as part of the
55+ Active Adults luncheon at the Garnet Rickard Centre on February 20th
5.3 We will be running programs on Friday March 8th which is a PA Day and
throughout the week of March Break.
5.4 On Saturday March 9th for International Women's Day we will be hosting
half of a joint event with the Visual Arts Centre of Clarington. They have
artist Jane Eccles speaking on her work "In These Threads" in the morning
and then in the afternoon we will have our own Anne Walker presenting an
illustrated musical performance entitled "By Loving Hands: Remarkable
Lives of Ordinary Women".
5.5 Forensics PA Day program on Friday, April 51h
5.6 Second "Mixing Bowl" event on Saturday, April 6th, food with an Easter
theme.
5.7 Saturday, April 13th, a family -friendly Easter Egg decorating workshop.
Recommendations:
1. That the Program Coordinator Report of February 2019 be received.
2. That the Board consider the current kitchen situation at Waverley Place as
a priority as food related events and rentals are our best money makers
and the kitchen does not currently have a workable oven.
HE
November 2018 ED Report
Overview
1.1 The new children's exhibit area, called "ClaringTOWN", was officially
opened on January 31 It
with a ribbon cutting ceremony. Despite the
cold weather, the event was well attended. We were pleased to have
representatives from OPG, St. Mary's Cement, Clarington Council
and many of the museum board members in attendance. The public
opening was held on February 1 It
for families and was also well
attended with very positive feedback from guests.
1.2 In January, H. Ridge, Executive Director, submitted summer student
grant applications for both Young Canada Works and Canada
Summer Jobs. Six applications were completed with requests similar
to those made in 2018.
1.3 As part of the requirements to qualify for the Community Museum
Operating Grant that we receive, we are to maintain set museum
standards. In 2018, one of the standards was to ensure each
organization receiving funding had a well-defined strategic plan.
Clarington Museum's strategic plan was implemented in 2013 and
was to be completed in three years. The museum was given a
conditional pass on the understanding that Strategic planning will
need to take place this year with an emphasis on community input.
The Board will need to decide how they wish to undertake this
process.
1.4 In the coming months, H. Ridge, Executive Director, will be reviewing
the museum policies and making recommendations to the Board
regarding any necessary updates prior to the CMOG application
deadline in June.
1.5 The 2019 Proposed Budget was prepared at the November Board
meeting. It was submitted the next day to the municipality as part of
the application for the municipal grant. Delegations are being heard
by Council on Friday February 15th with presentations being made by
Boards requesting funding. H. Ridge, Executive Director has
requested a 10 -minute presentation to be heard from the Museum
Board. The Board will need to decide who they wish to have as a
representative at the Special Budget meeting.
41
Recommendations:
1. That the ED Report for February 2019 be received:
2. That the Board undertake a strategic planning process to begin
immediately:
3. That a Board representative will attend the Special Budget meeting to
present on the 2019 Budget submission:
Appendix G)
42
Clarington Museums & Archives
Meeting of the Board:
March 13, 2019
MAC Meeting Room 1C, 163 Church Street, Bowmanville, Ontario
Present: A. Foster, S. Middleton, S. Reiner, M. Ross, K. Warren, H. Ridge (ED)
Regrets: A. Anderson, M. Morawetz
1. Call to Order:
H. Ridge, Executive Director (ED), called the meeting to order at 7:01 pm
2. Adoption of Agenda:
Moved by: K. Warren Seconded by: A. Foster
THAT: The Agenda be approved as amended, with the addition of holding the Board
Elections following Item 3 on the agenda.
MOTION CARRIED
3. Approval of Previous Board Meeting Minutes:
It was brought to the board's attention that M. Ross' maiden surname Witvoet was
being used instead of her married surname.
Moved by: M. Ross Seconded by: K. Warren
THAT: The Minutes be approved with corrections.
MOTION CARRIED
4. Elections of the Board:
It was decided that H. Ridge act as Election Chair during the election portion of the
meeting. She indicated that since there is quorum, the elections could take place
and accepted nominations from the floor.
For the position of Chair: K. Warren was nominated by S. Middleton and S. Reiner
was nominated by K. Warren. (S. Reiner declined to let her name stand).
That: K. Warren be elected Chair
MOTION CARRIED
43 1of6
For the position of Vice -Chair: S. Reiner nominated herself.
That: S. Reiner be elected Vice -Chair
MOTION CARRIED
For the position of Secretary: M. Morawetz currently holds this position though she
has indicated that she would be happy to step away if someone would like to step in.
M. Ross was nominated by M. Morawetz (via correspondence.)
That: M. Ross be elected Secretary
MOTION CARRIED
A question was asked regarding electing a Finance Chair. K. Warren explained that
a decision was made by the previous board to remove this position and that it was no
longer active. At 7:09 pm, K. Warren, newly elected Chair, presided over the
remainder of the board meeting.
5. Business Arising from Minutes:
None
6. Disclosure of Interests:
None
7. Correspondence:
1) Letter from the Municipality, February 28, 2019:
At the February 15, 2019 General Government Committee, the Committee of
the Municipality of Clarington passed the following Resolution #GG -063-19:
That the delegation of Heather Ridge, Executive Director, Clarington
Museums & Archives, regarding the 2019 Operating and Capital Budget, be
received with thanks.
2) Letter from the Municipality, March 11, 2019:
At the Council Meeting of February 25, 2019, the Council of The Corporation
of the Municipality of Clarington approved your 2018 [sic 2019] grant request
in the amount of $308,080. An Advance of $70,660.75 was given to the
Museum in February 2019. The balance of $237,419.25 will be available later
in March.
3) Clarington Heritage Committee: Faye Langmaid, Manager of Special
Projects, requested museum representation on the Heritage Committee.
Meetings are held on the 3rd Tuesday of the month, at 7:00 pm. S. Reiner
and M. Ross both indicated an interest. It was decided that M. Ross would
represent the museum. (with S. Reiner attending in her absence).
8. Announcements:
K. Warren (on behalf of M. Morawetz) reminded the board of the upcoming Doors
Open Clarington. The date is set for June 8, the 10th Anniversary, highlighting
Clarington's agribusiness.
44 2 of 6
9. Reports:
a) Finance: See Appendix A
Discussions began with matters surrounding the museum's sustainability, the
municipality's concerns for the past 10 years and the lack of a major fundraising
event in the past 4 -year term. It was mentioned that the new programs are
successful and regarded as "thinking outside the box' and are able to cover
themselves. Waverley Place has been rented out as a wedding / event
destination. Further, it was stated that last year was a "real year" with a full
compliment of staff. It was recognized that the museum had gone through some
difficult tenures which contributed to the concerns expressed around its
sustainability and a much longer view was needed. Small events such as `Clue
Night' and last year's `Escape Rooms' are attracting visitors outside of Clarington
(i.e. Ajax) and the `Love `Em and Leave `Em' dinner at Waverley Place received
glowing reviews.
Low donation revenues and lack of annual appeals were discussed and it was
agreed that an annual appeal would be address this year. Donations are tracked
by Excel spreadsheets. The discussion around donor management data bases
should be considered as this software would improve donor / member
management and tracking and facilitate issuing tax receipts.
Action: That S. Reiner will report back at the next board meeting with types /
prices of donor management data base/software. (i.e. BasicFunder).
Moved by: M. Ross Seconded by: A. Foster
THAT: The Finance Report of March 13, 2019 be received.
MOTION CARRIED
b) Membership: See Appendix B
A question was raised on how memberships and attendance were being tracked.
H. Ridge showed the board an Excel spreadsheet used as the visitor /
membership tracking system.
Some board members have received complaints from the public on the difficulty
these individuals have had finding the main museum, Sarah Jane William
Heritage Centre (SJWHC) on Temperance Street, and instead found themselves
by Waverley Place (Bowmanville Museum) on Silver Street. H. Ridge went into
details on the background history, naming rights resulting from our by-laws, and
the wish to create signage that is uniform for all 3 sites. She also explained that
recently, the Bowmanville Museum has been referred to as Waverley Place in
marketing and promotional materials. H. Ridge acknowledges that the lack of
coherent street signages and museum name changes complicate matters for the
public. Explanations continued regarding the creation of the new Clarington
Museums and Archives logo in 2014, for which was never properly launched, and
whether the re -branding and re -launching should be part of the strategic plan
discussions or dealt with separately.
Moved by: A. Foster Seconded by: M. Ross
THAT: The Membership Report of March 13, 2019 be received.
45 3 of 6
MOTION CARRIED
c) Property: See Appendix C
H. Ridge reached out to Fred Horvath, Director of Operations and Rob Groen,
Supervisor, Buildings & Property. Both were unavailable to attend the March 13
Board Meeting to discuss the list of outstanding projects but expectations that
they will be able to attend a future meeting.
A universal washroom is currently being converted. Working with the
Accessibility Coordinator from the Municipality and the Building Services division
at the Municipality, the best possible option was to adapt the staff washroom to
become a Universal accessible washroom with a portable adult change table.
Because the men's and women's washrooms contain several stalls and were
seen as a necessity for the large school's groups attending the museum's
programming events, they were deemed not a suitable option for conversion. M.
Ross asked about signage for the washrooms and she showed examples of a
universal washroom logo (3 genders.) It is expected that the work will be
completed by the end of March.
Moved by: M. Ross Seconded by: S. Middleton
THAT: The Property Report of February 2019 be received.
MOTION CARRIED
d) Curatorial: See Appendix D
A question was asked of the ED regarding the breakdown of the deaccessioned
items recently sold at Stapleton Auctions. H. Ridge reported that all items were
sold with the funds of $760.60 to go right back into the collection as per the
policy. Assurances were given that the pianos, organs, dolls and 2-dimentional
items auctioned were properly vetted by the curator.
Regarding certain items itemized on the Deaccession List 3, it was brought to the
board's attention that some of these books were considered to be rare and the
museum would have difficulty replacing them. H. Ridge reassured the board that
these books were duplicate copies and would be used for research purposes
within the museum and would not be leaving the museum.
Action: That staff verify that copies exist in the collection before deaccessioning
the surplus copies.
Moved by: A. Foster Seconded by: M. Ross
THAT: The Curator Report of March 13, 2019 be received.
MOTION CARRIED
Moved by: M. Ross Seconded by: S. Reiner
THAT: The Deaccession List 3 be approved.
MOTION CARRIED
46 4of6
e) Programming: See Appendix E
It was noted that some couples could not attend the Valentine's Day dinner due
to seating times not suitable for parents with small children (i.e. too late into the
evening). It was suggested that these comments be reported back to the
Program Coordinator for future considerations.
Moved by: S. Reiner Seconded by: S. Middleton
THAT: The Program Coordinator Report of March 13, 2019 be received.
MOTION CARRIED
f) Executive Director Report: See Appendix F
Additional information regarding Capstone Power Corp. was asked. Capstone
owns and operates the Ganaraska Wind Farm. The Community Enhancement
Fund, created during the wind farm's project planning phase, has committed
$500,000 in funding for community-based initiatives. ($25,000 per year for 20
years).
Since the Clarke Museum Schoolhouse falls within the Ganaraska region,
funding requests were granted for the past 2 years.
2017: $16,100 was requested — $6,875 was received /
2018: $10,500 was requested — $5,000 was received /
2019: $15,050 was requested.
There is no guarantee the museum will be a recipient again this year. (funding
decisions are usually made by June). As part of the agreement for funding,
Capstone's logo has been mounted on the Clarke Storage building and their logo
is displayed on the Museum's website and newsletters. It was suggested that at
the completion of all phases of the project, a report be produced and a photo
opportunity planned to thank Capstone for their generous support.
Staff continue to work on the Clarke Collection, with some of the work carried out
at the SJWHC location.
Moved by: S. Middleton Seconded by: M. Ross
THAT: The Executive Directors Report of March 13, 2019 be received.
MOTION CARRIED
10. New Business:
a) Strategic Plan Working Group:
H. Ridge received an email dated March 11, 2019 from CMOG, stating that:
As all 10 standards have been assessed over the past four years, this year will
be a "catch-up" year for Strategic Planning for all CMOG-funded museums. All
museums should have a Strategic Plan (that includes financial planning) in place
that covers three to five years.
For this year's application, all CMOG applicants will be required to submit a copy
of their current Strategic Plan that goes to 2020 or 2021. The annual program
application deadline is June 30, 2019.
47 5of6
It was proposed that the board form a Strategic Plan Working Group to meet
regularly between board meetings.
Members expressing an interest are: S. Reiner, M. Ross and K. Warren. To
accommodated those who cannot meet during the day, every second meeting
will be scheduled in the evenings.
These meetings are open to all board members and they are encouraged to
attend if their schedules permit.
Discussions around the merging of the museum and library boards were briefly
touched upon. H. Ridge reached out to the Museum's CMOG representative and
received a response stating that the Museum and Library boards cannot be
amalgamated without jeopardizing funding. The provincial government ministry
that oversees CMOG stated that they do not recommend a merger. A statement
was made reiterating the need for the board to be well informed regarding the
library -museum merger and the need to ask pertinent and relevant questions.
Action: It is recommended that a meeting be scheduled between the two
organizations' EDs. K. Warren also offered to meet with S. Cooke (Library Board
Chair) if needed.
Moved by: S. Reiner Seconded by: M. Ross
THAT: The formation of a Strategic Plan Working Group be approved.
MOTION CARRIED
11. In Camera
None
12. Date and Place of Next Board Meeting:
The next meeting will be held on April 10, 2019 at 7 p.m.
Location: MAC Meeting Room 11C, Bowmanville Library
13. Adjournment:
Moved by: S. Middleton Seconded by: M. Ross
THAT: The meeting be adjourned at 8:22 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have been
accepted and approved on
Chair,
Clarington Museums and Archives Board
Executive Director,
Clarington Museums and Archives
48 6of6
March 2019 Finance Report
Overview
1.1 The Municipality of Clarington has approved our Operating Grant
request for the 2019 year.
1.2 The requested advance on the Museum's operating grant was
received in February.
1.3 The requested financial documents for the 2018 audit were provided
to the Municipal finance department on March 8, 2019.
1.4 Financial Reports generated by Irene Locke, bookkeeper
Recommendations:
1. That the Finance Report for March 2019 be received:
March 2019 Membership Report
Overview
1.1 Attendance for February 2019: 704
1.2 Membership renewals in 2019: 17
Recommendations:
1. That the Membership Report for March 2019 be received:
50
Curator Report
1.0 Exhibits
1.1 Ordered exhibit supplies to turn the downstairs hallway at SJWHC
into an archival based exhibit space. The first exhibit is set to go in at
the beginning of April. It will be an exhibit put on by the Youth Council
using portraits of people and their dogs from our Collection.
2.0 Collections Management
2.1 We received the cheque from Stapleton Auctions for the items we
deaccessioned. Stapleton sold off 83 lots for us and we received
$760.60.
2.2 Work is continuing on the reorganization of the collection and the
deaccessioning project. Please see the attached list "Deaccession
List 3"
Recommendations:
1. That the Curator Report of March 2019 be received
2. That Deaccession List 3 be approved
51
March 2019 Property Report
Overview
1.1 Washroom renovations are on-going from February. Project is
scheduled to be completed around March 15t"
1.2 Work has begun on the repair work to the north facing "alcove" shelf
walls in the main level of the Sarah Jane Williams Heritage Centre.
1.3 H. Ridge has reached out to Fred Horvath, Director of Operations and
Rob Groen, Supervisor, Buildings & Property to request a list of
outstanding projects, and also passed along the Board's request to
have one of them attend a future meeting to discuss the items.
Recommendations:
1. That the Property Report for March 2019 be received:
52
Program Coordinator (March 13 2019) Report
1 Valentine's Day Public Programming — "Love `Em and Leave `Em"
1.1 For the first time we ran a Valentine's Day dinner at Waverley Place. Six
intimate tables for two were set up (4 in the parlour, 1 in the dining room
and 1 in the conservatory) for two seatings. The meal was soup or salad,
steak and grilled asparagus, and a strawberry cake for dessert. This was
very successful with 20 out of 24 spots filled and all guests praising the
food, ambience and the museum in general. With revenues at $970.00
and expenses at $460.00, we still made just over $500.00 in profit.
1.2 The "Leave `Em" part of the event was a drop-off program for children so
that parents could also go out and enjoy Valentine's Day. This was not
nearly as successful as only two children were signed up. However, they
had a good time doing crafts and playing in ClaringTOWN and no staff
costs were involved as the evening was run by Fleming College students
as part of a school project.
2 Public Events
2.1 For Family Day the Museum joined the library in Courtice at their annual
Winter WonderLEARN. The library counter tallied 1000 visitors that day.
The theme this year was Science and we took examples of simple
machines throughout history.
2.2 For International Women's Day we partnered with the Visual Arts Centre
of Clarington for a free full-day event. The morning was an artist's talk at
the VAC, and then in the afternoon we hosted our own interpreter Anne
Walker, who is a singer -songwriter. Anne had put together a visual
presentation that went with her stories and songs about women in rural
Ontario that clearly really resonated with the crowd who she encouraged
to join in singing the choruses. A total of 39 people came to the event,
and while it was free, over $70.00 was left in donations.
2.3 "CLUE with YOU" nights continue to be a great success and we are now
almost completely sold out. I will report final results for this event in my
April report.
53
3 Education
3.1 We had a Sparks/Brownies group come and participate in a St. Patrick's
Day program run by Fleming College students. They went on a scavenger
hunt at Waverley Place that they really enjoyed and then did crafts at the
Sarah Jane. These same Sparks are due back in April for a Soper Creek
program.
3.2 After having to cancel an earlier visit for a snow day, I got to go back to St.
Francis in Newcastle to do the "Be a Curator" program with the grade 8s.
This is furthering the pilot project we are doing with the Catholic school
board in the grade 8 classrooms. While in the school I also met with a
grade 6/7 teacher and we developed an extension of the grade 8 program
to be done over two visits with her class. Outreach into the schools has
been a great way to continue to reach out to teachers and grow our school
programming.
4 Facility Rentals
4.1 A bridal shower has been booked for May 19. This will be hosted on the
porch and run like an Edwardian Tea. We will be supplying food for this
event as well.
4.2 1 am in discussions with a bride for a possible indoor wedding at Waverley
Place.
5 Upcoming Public Events
5.1 April 5th, PA Day, Fun with Forensics
5.2 April 6th, "Mixing Bowl" event, food with a spring theme, hosted at
Waverley Place.
5.3 April 13th, a family -friendly Easter Egg decorating workshop.
5.4 May 11th, Embroidery workshop
5.5 May 12th, Mother's Day Tea at Waverley Place
5.6 June 7th, Harry Potter PA Day
5.7 June 8th, Teddy Bear Picnic on the grounds of Waverley Place
Recommendations:
1. That the Program Coordinator Report of March 2019 be received.
54
March 2019 ED Report
Overview
1.1 The new children's exhibit area installation is complete. The exhibit
designer will be returning to do final touch-ups this month. His final
payment will be given to him when this work is complete.
1.2 An application has been made to Capstone Incorp. for their
Community Enhancement Fund to continue the work at the Clarke
Museum Schoolhouse.
1.3 Final reports for the Federal grants for the children's exhibit area are
being submitted this month, once final payments have been made on
the project.
Recommendations:
1. That the ED Report for March 2019 be received:
55
Affordable Housing Task Force
Friday, February 22, 2019 at 10:00 a.m.
Municipal Administrative Centre, 40 Temperance Street, Bowmanville
Meeting Room 3C
ATTENDEES:
Mayor Adrian Foster, Municipality of Clarington (attended until 10:25 a.m.)
Councillor Ron Hooper, Municipality of Clarington
Councillor Janice Jones, Municipality of Clarington
Wendy Partner
Alan Robins, Director, Housing Services Division, Region of Durham
Henry Wildeboer, Former Pastor
Trevor Pinn, Director of Finance, Municipality of Clarington
Joyce Kufta, Parkview Lodge
Charlie Trim, Parkview Lodge
Bob Malone, Newcastle & Bond Head Ratepayers Association (attended until 11:10 a.m
Carlo Pellarin, Manager, Development Review Branch, Municipality of Clarington
Jeannette Whynot, Accessibility Coordinator, Municipality of Clarington
Wanda Huntington, DAFRS
Selena Blake, DAFRS
Heather Keyzers, Community Coordinator, Municipality of Clarington
REGRETS:
Councillor Corinna Traill, Municipality of Clarington
Milt Dakin, Forestree Place
Anthony Adrien, CMHC
WELCOME AND CALL THE MEETING TO ORDER
Wendy Partner thanked everyone for attending and called the meeting to order.
Members went around the table and introduced themselves.
APPOINTMENT OF CHAIR
Moved by Bob Malone, seconded by Ron Hooper
THAT Wendy Partner be appointed as Chair of the Affordable Housing Committee.
"CARRIED"
APPROVAL OF MINUTES
Moved by Joyce Kufta, seconded by Charlie Trim
56
Affordable Housing Task Force February 22, 2019
THAT the minutes dated November 23, 2018 be revised as follows:
THAT the sentence that reads "This would include a $3.2 million low interest loan and
$12.4 million in grants" be changed to read 11.24 million in grants";
The minutes were then put to a vote and "CARRIED AS AMENDED".
SCUGOG ROUNDTABLE UPDATE
Mayor Foster provided a brief update on behalf of our Chief Administrative Officer Andy
Allison regarding an Affordable Housing Roundtable discussion Mr. Allison attended in
Port Perry on December 12, 2018. Mayor Foster stated that Mr. Allison observed an
impressive group that has great potential.
Mayor Foster stated that we need to reach out to the various Municipalities to gather all
their incentives/tangible items and to list them on a one page document.
Mayor Foster advised he is not aware of what the Provincial Government has in store
but believes that there are busy times ahead. The Mayor is looking forward to positive
changes.
PRESENTATION BY MOE ESLAMI, WINSTONE DEVELOPMENTS INC. -
AFFORDABLE HOUSING PROJECTS
Mr. Eslami provided Committee Members with his history and background.
He circulated documentation on his Brownfield properties which are abandoned, idled or
underutilized industrial or commercial properties where expansion or redevelopment is
complicated by real or perceived environmental contamination, building
deterioration/obsolescence, and/or inadequate infrastructure.
He has developed properties in Orillia, Belleville, Owen Sound, Whitby and Oshawa.
Mr. Eslami stated that he admires what the committee is doing and recommends that
we designate one person as the driving force. He stated that the Committee should
focus on obtaining public/private partnerships.
Mr. Eslami expressed his desire to develop in Clarington.
Wanda Huntington asked if there would be any units available to people who are on
ODSP and can they have people stay with them overnight? Mr. Eslami advised that
they do accommodate people who receive ODSP. At this time they don't have any
overnight support workers but that this could be accommodated.
K
57
Affordable Housing Task Force
February 22, 2019
Charlie Trim asked if the Orillia properties are in the downtown core? Mr. Eslami stated
that the development is directly across from the town hall in Orillia.
Trevor Pinn noted that he used to live in Orillia for many years and that this
development does not look like social housing. This development brings life back into
the area.
Alan Robins asked Mr. Eslami if he has received any funding? Mr. Eslami noted that he
has received insignificant amounts of funding.
Ron Hooper asked if a project was ever turned away due to environmental issues or the
land was not worth developing? Mr. Eslami stated that 80% of the projects that are
brought to him are not worth developing.
If Committee Members are interested in connecting with Mr. Eslami further, he can be
reached at info@circoflex.com or 416-809-1998.
UPDATE ON PARKVIEW LODGE
Joyce Kufta provided an update on their expansion project:
• The Region of Durham has granted Parkview the $2.6 million federal/provincial
funds in the fall of 2018.
• We are also well on our way to meeting all the criteria for the CMHC Co -Funding
Program, which would provide an additional $1.24 million in funding and a $3.39
million low-interest loan. Our consulting firm is in the process of obtaining
proposals from several financial institutions for the balance of the construction
funding and we should be making a decision on this shortly.
• When we purchased the property we plan to build on, it was held by a separate
numbered company in case we were unable to proceed and had to sell it, but
now that we are going forward the two properties have been merged and
Parkview owns both.
• The Site Plan Application was submitted last week with preliminary drawings.
Clarington Planning has been most helpful and are helping us to expedite the
process as we have to have some sort of permit by March 31 as a condition of
the $3.6 million funding.
• We hope to have shovels in the ground late spring, with completion to take about
a year.
• We will be adding 37 new units, a mix of one and two bedrooms, with
approximately 8 of them being fully accessible units.
• Our architect is Nick Swerdfeger, who is also the architect for the 6 -storey condo
building beside the Newcastle Foodland, and Gay Construction will be the
builder.
• Our Development Committee is meeting on Tuesday, February 26, again with the
consultants, architect, and builder and we should have some more concrete
plans soon after.
K,
Affordable Housing Task Force February 22, 2019
Councillor Hooper asked if the bottom level of the building would be commercial? Joyce
advised that the main floor would consist of offices, amenities, apartments, mobility
storage and garbage storage.
ALTERING OF THE AGENDA
Bob Malone requested that the agenda be altered to allow for the discussion of what is
the focus of the Committee and how do we move forward as Mr. Malone must leave at
11:10 a.m.
Moved by Charlie Trim, seconded by Ron Hooper
THAT the agenda be altered to allow for the consideration of Item 8 — What is our focus
and how do we move forward.
"CARRIED"
WHAT IS OUR FOCUS? HOW DO WE MOVE FORWARD?
Bob stated that the Committee's focus should be on rental housing and not condos. All
types of rental housing. Once we have agreed on what our focus will be things will
evolve.
Committee Members agreed that the focus will be on rental units.
Carlo Pellarin added that the Planning Department has always encouraged developers
to develop rental units when they submit their applications.
UPDATE ON THE UNIVERSITY OF WATERLOO'S TINY HOMES FEASIBILITY
STUDY
Carlo Pellarin provided an overview of the University of Waterloo's Tiny Homes
Feasibility Study.
Planning Staff have incorporated recommendations from the report dealing with
detached secondary units into the Draft Zoning By-law for the rural areas of the
Municipality of Clarington. The draft zoning by-law can be found here:
https://www.clarington.net/en/do-business/zone-clarington.asp
MEETING SCHEDULE
Committee Members agreed to meet monthly as long as the agenda warrants a
meeting. Meetings will take place the 3rd Tuesday of each month at 10:00 a.m.
Summer recess will be July and August.
59
C!
Affordable Housing Task Force
OTHER BUSINESS
February 22, 2019
Trevor Pinn stated that the new Deputy Treasurer will be taking his place on the
Committee.
Jeannette Whynot advised that she along with Heather Keyzers attended an information
session on fully accessible condos which are being developed in Pickering (Axess
Condos).
NEXT MEETING
March 19, 2019.
ADJOURNMENT
Moved by Joyce Kufta, seconded by Wendy Partner
THAT the meet adjourned at 11:40 a.m.
"CARRIED"
5
Agricultural Advisory Committee of Clarington Meeting
Thursday, March 14, 2019
Members Present: Eric Bowman Ted Watson
Brenda Metcalf John Cartwright
Les Caswell Henry Zekveld
Councillor Zwart
Regrets: Don Rickard, Richard Rekker, Tom Barrie, Ben Eastman, Jennifer Knox
Guests: Nancy Rutherford, Bronwynne Wilton on Durham Agriculture
Strategy, Councillor Joe Neal
Staff: Amy Burke, Faye Langmaid, Planning Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
019-07 Moved by Eric Bowman, seconded by Les Caswell
"That the Agenda for March 141h, 2019 be adopted"
Carried
Approval of Minutes
019-08 Moved by John Cartwright, seconded by Ted Watson
"That the minutes of the February 14th, 2019 meeting be approved"
Carried
Presentation: Nancy provided an introduction of Bronwynne Wilton who is facilitating
the review of the Durham Agricultural Strategy. The project involves a review of the
current 2013 — 2018 Strategy, and the identification of new targets and new initiatives
for the next 5 years. There has already been some preliminary consultation and will be
more. There are 3 sessions on March 21 where input is welcomed. Information on the
Strategy updates is available on the Region of Durham — Agriculture webpage.
Bronwynne asked a number of questions of the group on the vision and objectives
outlined in the 2013-2018 Strategy and how they could be updated and improved.
Members worked in pairs through the workbook she had prepared as a SWOT analysis
(Strengths, Weaknesses, Opportunities and Threats). As part of the wrap up everyone
Agricultural Advisory Committee of Clarington 61 March 14, 2019
reported out. There was a general discussion on where certain initiatives and
partnerships need to be pursued with more vigour by the Region.
Business Arising
Robert and Petra Schwirtz appeared as a delegation at the last meeting regarding the
issues all agriculture producers face when activists target them.
• Protect yourselves by installing good security and cameras
• Educate yourself about the extremist groups and threats
• Adopt an employee contractor for your workers
• Follow and use your commodity groups Code of Practice
• Make comments to your local MPPs and OMAFRA about moving farm animal
inspections from OSPCA to OMAFRA
• Lobby the provincial government to review the Animal Care Act
• With regard to the local municipality they want the politicians to be aware of the
issues, understand the economic impacts not just to the farms but adjacent
businesses
It is recommended that the Schwirtz's work with DRFA to assemble a joint industry
group (fur, dairy, chicken, pork, cattlemen's, etc) and meet with local MPPs to share
their concerns. The AACC and its members would be willing to provide support for such
a collaborative.
Zone Clarington Staff will be here at the next meeting to update the group and discuss
the specifics of the environmental aspects of the First Draft Zoning By-law as it relates
to agriculture and the Minimum Distance Separation workbook previously distributed.
Annual Accomplishments Brenda provided an overview to Committee at the P + D
meeting on Monday March 11. The question asked of her is the committee's wishlist.
This will be brought back to the future meeting for further discussion.
Volunteer Appreciation Nominations: Eric, John, Les, Tom and Jennifer should all have
received invites to the April 16th recognition by Clarington of its volunteers.
Council and Committee Reports
Burn Permits: Faye provided an update on the meeting the local Fire Chiefs had as
there is an attempt to harmonize burn permits across the Region. The desire is to
ensure normal farm practices are not hindered while recognizing and balancing with the
need for safety.
Emily 911 Project: Chief Weir, Clarington GIS staff, and DRFA Chair had a meeting to
explore the process for implementing a consistent program of addressing across
Durham Region. Results of the analysis will be shared with Durham Region.
Durham Agriculture Advisory Committee: The DAAC Tour will be September 12th
Durham Region Federation of Agriculture:
1. The Greenhouse Gas Pollution Pricing Act comes into effect April 1St. There is an
exemption certificate which farmers can complete and provide to their fuel suppliers
and therefore be exempt from a fuel charge being applied. Here's a link to the CRA
Agricultural Advisory Committee of Clarington 62
March 14, 2019
website for the form and background info. https://www.canada.ca/en/revenue-
agency/services/forms-publications/forms/1401.html
2. Durham Farm Connections Grade 3 education program — April 2 — 4 at Brooklin
Luther Vipond Arena and the public Open house on Wed. April 3rd. 4:30 — 8:00 p.m.
3. DFC Volunteer Appreciation Night —April 10th at Nestleton Hall, 7:30 p.m. Annual
opportunity for volunteers for all DFC events to attend — food and fellowship with
speaker Peter Kenyon.
4 Teeny Tiny Summit — April 11th. at Orono Arena. Big ideas for small places -
economic development the works for small places — flyer was circulated.
Clarington Board of Trade: CBOT breakfast with Lindsey Park, MPP, assisting with
Teeny Tiny Summit.
New Business
Clarington's Strategic Plan — Faye will send out information and links for committee
members.
Trees for Rural Roads — Applications are due by the end of March is you would like to
plant trees adjacent to the roadways bordering your properties.
John is working on invitation to politicians
Kristy Kilbourne will attend at the May meeting about EnVision Durham and specifically
the recent release of the Agricultural and Rural Discussion Paper.
Matt Currelly was recommended as a potential speaker.
Aaron Bowman — presentation in July
John Cartwright moved to Adjourn.
Next Meeting: Thursday, April11, 2019 @ 7:30 pm - - Clarington Planning to review
the first draft zoning by-law regulations relating to Environmental Protection and
associated buffers and related permissions for agriculture. Workbook on MDS.
Agricultural Advisory Committee of Clarington 63 March 14, 2019
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
March 19, 2019
Members Present: David Reesor, Noel Gamble, Marina Ross (Clarington Museum),
Jason Moore (ACO), Katharine Warren, Heather Ridge (Clarington Museum), Peter
Vogel, Victor Suppan, Ron Sproule, Steven Conway, Robert Malone (8:30pm) (NVDHS)
Regrets: Councillor Hooper
Staff: Faye Langmaid, Sarah Allin, Planning Services
Guests: Michael Seaman, Director of Planning Services
Introduction and Welcome
All present introduced themselves. All members have now been appointed.
Declaration of Pecuniary Interest
None declared.
Adoption of Agenda
19.05 Moved by K. Warren, seconded by S. Conway
That the agenda for March 19, 2019 be adopted.
"CARRIED"
Adoption of Minutes
19.06 Moved by K. Warren, seconded by P. Vogel
That the minutes of the Meeting of February 19, 2019 be accepted.
"CARRIED"
Delegation and Presentations
Michael Seaman, Director of Planning Services introduced himself, and provided an
overview of his extensive Heritage Planning experience. Mr. Seaman recognized the
wealth of local heritage in Clarington, commended the Committee on the heritage
conservation work undertaken to date, and expressed enthusiasm for the continued
evolution of heritage planning and conservation in the Municipality.
1 1 P a g e
•
M. Seaman also encouraged Committee members to consider joining the National
Trust, as membership enables access to numerous significant heritage sites in Canada
and abroad.
V. Suppan thanked M. Seaman for his presentation and expressed excitement for the
upcoming term.
Business Arising
Committee Orientation:
• F. Langmaid provided an overview of Municipal Heritage Committees' roles and
responsibilities based upon a presentation deck compiled by the Ministry of Tourism,
Culture, and Sport. Bert Duclos from the Ministry would like the opportunity to
address all Heritage Committees in Durham Region collectively, on a future date.
• The CHC Terms of Reference are adopted by Council. The Terms of Reference
document is available on Clarington's website, and was sent directly to Committee
members.
• Clarington's powers under the Ontario Heritage Act are in accordance with the
Municipal Act, 2001. The Ontario Heritage Act was updated in 2005, and associated
Regulations (the teeth) were passed in 2006.
• Part of the role of the Committee is to advise and assist Council.
• Clarington has not used easements as a heritage conservation tool. As a result of
updates to the Ontario Heritage Act in 2005 which gave municipalities the power to
add properties to the Municipal Register, this is considered a more effective tool.
• M. Seaman provided a summary of the differences between a municipality's heritage
inventory, register, and designations, emphasizing that (i) designation is applicable
law, and Council's decision is appealable (ii) the register is applicable law, is not
appealable, and affords the municipality time to assess a potential heritage resource
upon receiving a demolition permit application, and (iii) the inventory is simply a list
that is not recognized as applicable law. The Committee is consulted on matters
relating to the municipal register, and designation processes.
• The minutes of Heritage Committee meetings are presented to Council in draft form
prior to being approved by the Committee.
• There are updated policies in the Clarington Official Plan, November 2016; Section 8
Celebrating our Cultural Heritage which are now in effect.
• Clarington has a Heritage Incentive Grant Program in place to assist owners of
Designated properties with the maintenance and restoration of elements listed in
their designation by-law.
• Other examples of heritage projects/initiatives were identified, including walking
tours, previous school programs, Heritage week events and partnerships with other
groups such as Clarington Museum, NVDHS, Doors Open, ACO Clarington Branch.
Ontario Heritage Conference:
• This year's Conference is in Goderich, ON from May 30 through June 1. The
Committee tries to send 1 member to the Conference each year.
• P. Vogel expressed interest in attending.
• M. Seaman advised that accommodations in Goderich are limited.
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65
• Committee deferred any resolution to secure funds to attend the conference to the
April meeting.
Correspondence and Council Referrals
None.
Reports from Other Committees
Architectural Conservancy Ontario, Clarington Branch:
• ACO is preparing for Doors Open, scheduled for Saturday, June 8th. This year's
theme is Agriculture. Stops will include Links Greenhouses, Providence Cemetery,
Algoma orchards, among others. Additional volunteers are needed and appreciated.
This year represents the 10th Anniversary of Doors Open Clarington.
• Camp 30 tours have been confirmed. Additional volunteers and guides would be
appreciated. This year voluntary donations will be collected, as they have received
donation interest from attendees in previous years.
• Anyone wishing to volunteer should contact Jason Moore, Bernice Norton, or Ron
Alldread.
Newcastle Village & District Historical Society:
Digitization project is underway, including fundraising efforts. Businesses have
donated approximately $14,000 to date; the target is $16,000.
Museum;
• The Museum Board held its elections. Katharine Warren was elected Chair, Suzanne
Reiner elected Vice -Chair, and Marina Ross will be the representative for the
Heritage Committee.
• ClaringTown is now open at the Sarah Jane Williams Heritage Centre.
• The Soper Creek Program will continue running until mid-May.
• The Museum is seeking garden volunteers to help maintain gardens and
greenhouses on museum sites. Committee members were asked to reach out if they
know of anyone who may wish to volunteer.
Wilmot Heritage Park
Input is being sought from First Nations, and particularly the Mississauga. A
meeting has been scheduled on April 2nd with David Mowat, the community
Liaison for the Mississauga First Nations community. The presentation prepared
by Myno Van Dyke has been sent to First Nations.
The developer is on board to assist with develop of the Park, efforts will continue
to effectively involve all stakeholders.
There was discussion regarding the winter maintenance of road access to the
Wilmot House at 302 Given Road. Staff advised notwithstanding the snow on the
road, the developer is ensuring the dwelling is properly maintained.
31 Page
. •
Jury Lands Foundation (Camp 30)
• Meetings were held recently with MP Erin O'Toole, and MPPs Lindsey Park and
David Piccini.
• Efforts are ongoing to move this initiative along, this item could be removed from the
Committee's standing reports, K. Warren will advise when new developments occur.
Project Reports
Municipal Inventory and Register Committee:
• T. Taylor a former Committee member helped to create the Heritage Building
Evaluation System, which is how properties are assessed by the Committee
• Committee's objective is generally to evaluate three (3) properties per month
• Committee members evaluated two properties for potential inclusion on the Municipal
Register, and recommend as follows:
o 280 King Street East: Group 2 evaluation; not recommended for inclusion
on Registry, but worthy of documentation because of its score on the
evaluation; photograph the dwelling for historical records.
19.07 Moved by S. Conway, seconded by P. Vogel
That the recommendations of the sub -committee members' evaluation of 280
King Street East be accepted.
"CARRIED"
o 255 Osborne Road (Fairfield): Group 1 evaluation; qualifies for inclusion
on Municipal Registry; all built structures (house, three barns, outbuilding
on Crago Rd.) along with the cultural heritage landscape (cultivated fields,
fencing, driveways); conduct additional research to support a Part IV
designation on the entire farm as a significant cultural heritage landscape.
19.08 Moved by K. Warren, seconded by R. Sproule
That the recommendations of the sub -committee members' evaluation of 255
Osborne Road be accepted.
"CARRIED"
Outreach Committee:
• No items
Election of the Chair and Vice -Chair
• V. Suppan thanked the Committee for the opportunity to serve as Chair for the
previous term.
• Staff held elections, and accepted nominations for Chair and Vice -Chair, as follows:
41 Page
67
19.09 Moved by S. Conway, seconded by R. Malone
That V. Suppan serve as Chair of the Clarington Heritage Committee for a one
yearterm.
"CARRIED"
19.10 Moved by R. Malone, seconded by K. Warren
That P. Vogel serve as Vice -Chair of the Clarington Heritage Committee for a
one year term.
"CARRIED"
V. Suppan thanked the Committee for electing him as Chair, and thanked P.
Vogel for agreeing to be Vice -Chair.
New Business
Allin House (879 North Street):
• Staff asked the Committee to undertake an evaluation of this property, which is
currently identified on the Inventory as having merit. The property is within the North
Newcastle secondary plan area. The Committee's evaluation would be considered as
part of the upcoming secondary plan area study.
DocVille (816 North Street):
• The property is not on the Municipal Inventory at this time, but is within the North
Newcastle secondary plan area. Staff would like the Committee to undertake an
evaluation of this property, which would be provided to the consultants for the
upcoming secondary plan area study. Recent article by Myno VanDyke for NVDHS
highlighted the social and cultural history of this property.
582 North Street:
• The Committee is going to look into this property as well.
98 Church Street (Cherry Cottage):
K. Warren reported that the property is for sale, and is identified as a Primary
property on the Municipal Heritage Inventory, for the Committee's information.
Water Towers in Bowmanville and Orono
F. Langmaid advised the Committee that Durham Region notified Clarington that
the municipal water tower in Bowmanville is to be decommissioned in the future
and will likely be taken down. Staff raised water towers as a matter that the
Committee may wish to consider. The water tower in Orono was also mentioned,
as it is no longer operational but also iconic.
51 Page
110 Wellington Street
• Staff advised the Committee of repair work that is about to commence on this
property. A Heritage Incentive Grant was approved in 2018 as was the heritage
permit. The contractor is now about to commence the work, which will address
water damage compressing the roof of the veranda and restoration of the pillars.
The extent of the veranda roof removal and reconstruction will not be known until
the work commences.
Designating Heritage Trees
V. Suppan provided background information to the Committee prior to the
meeting relating to designating heritage trees. The Committee would like to be
able to properly evaluate cultural landscape, and has been in contact with the
ACO regarding the possibility of designating a tree in Clarington known as the
Fletcher Tree.
Discussion for next meeting agenda will be (i) review the Municipality's current
by-law concerning trees, and modify as necessary to protect designated cultural
heritage landscape, including trees, and (ii) develop an evaluation system to
score cultural heritage landscapes.
Sub -Committees
V. Suppan encouraged Committee members to volunteer their time to one of the
Sub -Committees, being the Municipal Inventory and Register Sub -Committee
and the Public Outreach/Education Sub -Committee. Contact V. Suppan or K.
Warren. This matter will be discussed at the next meeting.
Next Meeting:
• The date and time of the CHC meeting on April 16 conflicts with the Volunteer
Recognition Night; several Committee members are attending. K. Warren will
chair the meeting until the members attending Volunteer Recognition arrive.
K. Warren moved adjournment.
Next meeting: April 16, 2019, 7:00 p.m., Clarington Municipal Offices, Room 1C
61 Page
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting — Tuesday, March 5, 2019
(Not vet approved by committee)
In Attendance — Peter Kennedy, Chair Bryan Wiltshire, Arena Manager
Shea -Lea Latchford, Gary Oliver, Todd Taylor, Susan White
Regrets: Councillor Granville Anderson, Dave Bouma, Councillor Margaret Zwart
1. Agenda Motion #19-004
Moved by Sue White, seconded by Gary Oliver THAT: the Agenda be accepted
as proposed.
CARRIED
2. Adoption of Minutes Motion #19-005
Moved by Gary Oliver, seconded by Sue White THAT: the minutes of
February 5, 2019 be accepted.
CARRIED
3. Chair's Report I Peter gave a detailed report on the progress to date.
Motion #19-006 - Moved by Sue White, seconded by Todd Taylor THAT: the
Board approve the Chair, Vice -Chair and Treasurer as signatories to the CIBC
current account.
CARRIED
Motion #19-007 - Moved by Gary Oliver, seconded by Sue White THAT: the
Board approve the Chair as signatory to the Edward Jones account.
CARRIED
2.
70
Motion #19-008 - Moved by Sue White, seconded by Todd Taylor THAT: the
Board approve the Purchasing Limit Policy as amended.
CARRIED
4. Manager's Report — Brian reported the issue of the Fire Doors has been
resolved. Snow removal will take place shortly as we have no rep teams moving
forward. The ice is to be removed in approximately three (3) weeks at which time
his staff will be reduced. Also, Sue White reviewed the Risk Management Report
with the Board.
We also visited the issue of the Farmers' Market once again. Motion #19-009
Moved by Todd Taylor, seconded by Gary Oliver THAT: a contract/permit for
period of mid-May to end of October, 2019 will be issued to the Farmers' Market
on condition of proof of insurance at zero value.
CARRIED
2019 Budget — Todd reviewed the Budget with the Board in detail. Policy and
oversight were discussed and the forecast was presented. Motion: #19-010 -
Moved by Sue White, seconded by Gary Oliver THAT: the 2019 budget be
accepted as presented.
6. Manager's Compensation Package ("In Camera"), Motion #19-011
Moved by Todd Taylor, seconded by Gary Oliver THAT: the Board approves
the Chair as supervisory authority of the Arena Manager.
CARRIED
Motion #19-012, Moved by Todd Taylor, seconded by Gary Oliver THAT: the
Board approves the Arena Manager compensation, description of responsibilities
and performance review template as amended and that the package be offered by
the Chair to the Arena Manager.
CARRIED
71
3.
7. Sign Design — deferred to April Meeting
Next Meeting - Tuesday, April 9, 2019 — 7:00 p.m.
9. Adiournment Motion #19-013
Moved by Gary Oliver, seconded by Todd Taylor THAT: the meeting adjourn.
CARRIED
The meeting adjourned at 10:05 PM
Chair
Secretary
72
Clarftwn
Clarington Diversity Advisory Committee
Wednesday, March 6, 7:00 PM
MAC Meeting Room 1C
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext 2131
Present: Councillor Ron Hooper
Laila Shafi
Dorothy Koziorz
Ashfaque Choudhry
Rajeshwari Saharan
John Sawdon
Derryck Lamptey
Rachel Traore
Also Present: Erica Mittag — Community Development Coordinator
Regrets: Kenneth Ilechukwu
1. Meeting called to order at 7:05 p.m.
2. Review and approval of Agenda
3. Review and approval of previous meeting minutes
4. Land Acknowledgement Statement
• Presentation by Erica Mittag
• Committee discussed what other regions and municipalities are doing
(Durham, Ajax, Guelph, etc)
• Committee reviewed a statement provided by Municipal Clerk
• Committee discussed facets of the ideas of adopting a Land
Acknowledgement statement
• Committee felt that they would like to be supportive and would like to reach
out to our Indigenous Community to validate and support any statement put
forward by the Committee to Council for recommendation.
• That the Council of the Municipality of Clarington open Council meetings and
municipal events with a land acknowledgement statement. The Diversity
Advisory Committee will report back to Council with an appropriate Statement
73
after consultation with our local indigenous community. Moved by Derryck
Lamptey; Seconded by Laila Shafi. All in favour.
5. Strategic Planning Exercise — Part 2
• The Committee participated in a facilitated session to continue some strategic
planning.
• The goal of the exercise was to work towards developing a vision and mission
statement for the Committee.
• The Committee provided comments and discussion to the question "Why do
we exist? What is the purpose of the Committee?"
• Please see attached chart for comments and summary of this exercise.
• Committee reviewed various mission and vision statement examples from
other Clarington groups and organizations as well as other local Ontario
municipal diversity committees.
• Committee broke into two working groups to report back at the next meeting
on:
o Who are we as a group?
o What do we do as a group?
6. Other Business
LGBTQ 101: Learn about the contemporary issues facing the LGBTQ
community and improve your awareness of the diversity of the
community. Keep up with the changing vocabulary used by LGBTQ
communities, the challenges they face and ways to act as an ally in the
interests of inclusiveness and safety. PFLAG Canada Durham Region
facilitates this program.
Thursday, April 11
7:OOpm-8:OOpm
Garnet B. Rickard Recreation Complex
FREE
Register at
https://ca.apm.activecommunities.com/clarington/Activity Search/Igbtg-
101/9712
Community Services Department senior and clerical staff are participating in a
workshop facilitated by PFLAG Canada Durham Region on Thursday April 25
called Transgender Awareness. The facilitator will introduce us to the legal
and social context of trans identities, with an eye to enhancing our
understanding of the community. We will share terminology, coverage of
current issues facing trans people, and how we - individually and collectively -
can help to build a safer and more inclusive space for trans people.
Next meeting: Wednesday March 27, 7:00 PM
Municipal Administrative Centre, Room 1A
74
� -N n I # I1' 11
General Government Committee
Report to Council
Report to Council Meeting of April 8, 2019
Subject: General Government Committee Meeting of Monday, March 25, 2019
Recommendations:
1. Receive for Information
(a) 9.3 Linda Kent, Library Director, Clarington Public Library,
Regarding Bowmanville Branch Accessibility Redesign
(b) 8.1 Minutes of the Bowmanvlle Business Improvement Area dated
January 8, 2019
(c) 8.2 Minutes of the Newcastle Business Improvement Area dated
March 14, 2019
(d) 8.3 Gary Drennan, Consultant Project Manager, Transportation,
Williams Sale Partnership (WSP), Regarding Notice of Filing
of Design and Construction Report
(e) CSD -002-19 2018 Year End Review
(f) FND-007-19 Annual Commodity Hedging - 2018
(g) Addendum 2018 Council Remuneration
Report to
FN D-005-19
2. Sheila Hall, Executive Director, Clarington Board of Trade, Regarding
2018 Economic Development Update
That Communication Item 8.5, Sheila Hall, Executive Director, Clarington Board of
Trade, regarding the 2018 Economic Development Update, be received for
information;
That the delegation of Sheila Hall and Bonnie Wrightman, Clarington Board of
Trade, regarding the 2018 Economic Development Update, be received with
thanks;
That the Mayor be directed to send a letter, on behalf of Clarington Council, to the
Clarington Board or Trade, congratulating them on their hard work; and
Page 1
75
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General Government Committee
Report to Council
That the Mayor be directed to send a letter, on behalf of Clarington Council, to East
Penn Canada welcoming them to the Municipality of Clarington.
3• Ralph Walton, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, Regarding City of Vancouver Single -Use Items
Reduction Strategy
That Staff be directed to see what can be done about reducing their use at
Clarington Council meetings or events the matter of single use plastic plates, cups
and cutlery; and
That Staff report back on the elimination of single use plastics in Clarington
buildings.
4• Ralph Walton, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, Regarding Proposed Durham Region
Broadband Strategy, "Connecting our Communities: A Broadband
Strategy for Durham Region"
That the following resolution of the Region of Durham, regarding Proposed Durham
Region Broadband Strategy, be endorsed by the Municipality of Clarington:
That Council recognize the importance of adequate broadband infrastructure
for the wellbeing and economic competitiveness of the Region's residents,
businesses, and institutions;
That "Connecting our Communities: A Broadband Strategy for Durham
Region", dated February 5, 2019 (Attachment #1 to Report #2019-P-3) be
endorsed in principle, subject to any additional resources being contingent
upon the approval of the 2019 budget and subsequent budget processes;
That the Regional Chair write to the Provincial Minister of Economic
Development, Job Creation and Trade and local Ministers of Provincial
Parliament requesting that the Province consider its own financial
contribution in support of Internet service provider applications under the
Canadian Radio -Television Commission's Broadband Fund;
That a copy of Report #2019-P-3 and the attached Broadband Strategy be
forwarded to the Area Municipalities, local Members of Parliament and local
Members of Provincial Parliament, the federal Minister of Innovation,
Science and Economic Development, and shared electronically with
stakeholders that participated over the course of the project." And
For Council Meeting of April 8, 2019 Page 2
76
� -N n I N I1' 11
General Government Committee
Report to Council
That Communication Item 9.1, be referred to the Clarington Board of Trade
and Staff to advise whether there is anything further to consider in light of the
recent Federal announcement regarding broadband.
5• Town of Saugeen Shores, Regarding "Investing in Canada
Infrastructure Program" to help address the Recreation and Culture
Capital infrastructure deficit that currently exists across Canada
That the following resolution of the Town of Saugeen Shores, regarding "Investing
in Canada Infrastructure Program" to help address the Recreation and Culture
Capital infrastructure deficit that currently exists across Canada, be endorsed by
the Municipality of Clarington:
Whereas The Town of Saugeen Shores believes that building modern
infrastructure is important, and that good quality infrastructure supports job
creation and helps attract businesses and residents to our community and
communities across the Province of Ontario; and
Whereas Recreation Infrastructure is one of the most important core
investments that can be made into the prosperity, health, and security of
urban and rural communities; and
Whereas the need for infrastructure renewal projects far exceeds the capital
available in municipalities for investment in Recreation Infrastructure; and
Whereas Recreation Infrastructure is often put to the bottom of the list, as
other infrastructure takes priority; in fact, there has not been a meaningful
Recreation Infrastructure program since 2008; and
Whereas the Province of Ontario places long term borrowing restrictions on
Municipalities; and
Whereas Saugeen Shores does not have the borrowing capacity to fund
these large scale projects; and
Whereas some Municipalities do have the capacity to fundraise and borrow
to 1/3 of project costs but rely on other levels of Government for remaining
partnership funding; and
For Council Meeting of April 8, 2019 Page 3
77
� -N n I N I1' 11
General Government Committee
Report to Council
Whereas, while the Town of Saugeen Shores welcomes the inclusion of
Recreation Infrastructure funds through the Gas Tax Fund, it is apparent that
Gas Tax Funds alone are not sufficient to support large scale Recreation
Infrastructure projects; and
Whereas the Town of Saugeen Shores agrees with both Parks and
Recreation Ontario and with the Association of Municipalities of Ontario that
the infrastructure gap will continue to grow, especially once all of the
municipal asset plans are completed; and
Whereas both the Federal and Provincial Government could leave a positive
and lasting impact on rural communities by helping municipalities to renovate
or build new Recreation Facilities, and in the process create cost savings to
our health system. After all, health is a Provincial expense, and as citizens
live healthier lifestyles and maintain healthy bodies, this leads to less
frequent visits to doctors' offices, hospital emergency departments and
rehabilitation centres, and consequently less costs towards medical costs;
and
Whereas in 2016 the Federation of Canadian Municipalities study found that
nearly half of all types of sport and recreation facilities in Canada are in fair
or poor condition, with a replacement value of $23 billion across Canada;
and
Whereas in Ontario, the replacement value for aging pools, arenas and
community centres in fair or poor condition in Ontario is estimated to be $6
billion (Parks and Recreation Ontario); and
Whereas the Province of Ontario has endorsed the Framework for
Recreation in Canada2015: Pathways to Wellbeing; and that the vision for
the Framework is "a Canada where everyone is engaged in meaningful,
accessible recreation experiences..." and that the first goal of the Framework
is that governments should enable participation in physically active
recreation; and
Whereas the Framework for Recreation in Canada has as priority 4.3 as
follows: "Enable communities to renew Recreational Infrastructure as
required and to meet the need for green spaces by securing dedicated
For Council Meeting of April 8, 2019 Page 4
� -N n I N I1' ITI
General Government Committee
Report to Council
government funding at all levels for the necessary development, renewal and
rehabilitation of facilities and outdoor spaces"; and
Whereas through the Investing in Canada Plan, the Government of Canada
is investing over $180 billion over 12years in Infrastructure projects across
Canada with these investments being made by 14 Federal Departments and
Agencies; and
Whereas the Governments of Canada and Ontario signed a bi-lateral
agreement on March 14th, 2017 and created the "Investing in Canada
Infrastructure Plan"; and
Be it resolved that the Council of the Town of Saugeen Shores requests that
the Government of Canada and the Province of Ontario move forward with
accepting applications for funding agreed to by the Governments of Canada
and Province of Ontario under the "Investing in Canada Infrastructure
Program" to help address the Recreation and Culture Capital Infrastructure
deficit that currently exists across Canada; and
Further, that this resolution and background Council Report be forwarded to
all Ontario Municipalities, Provincial and Federal Government's, local MP's
and MPP's, Parks and Recreation Ontario, and the Association of
Municipalities of Ontario, requesting their support.
6• Hancock Neighbourhood Subdivision Phase 2B, Courtice, Plan 40M-
2496 'Certificate of Acceptance' and 'Assumption By -Law', Final Works
Including Roads and Other Related Works
That Report EGD -007-19 be received;
That the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
works constructed within Plans 40M-2496 and 40R-27882;
That Council approve the by-law attached to Report EGD -007-19 assuming certain
streets within Plan 40M-2496 and adjacent Plan 40R-27882 as public highways;
and
That all interested parties listed in Report EGD -007-19 be advised of Council's
decision.
For Council Meeting of April 8, 2019 Page 5
79
Ciarftwu General Government Committee
Report to Council
7• Baseline Road Extension and Lambs Road Reconstruction
That Report COD -004-19 be received;
That Hard -Co Construction Ltd. with a total bid amount of $2,295,466.83 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2019-2 be awarded the contract for the Baseline Road
extension and Lambs Road Reconstruction, as required by the Engineering
Services Department;
That the funds required for this project in the amount of $3,106,000.00 (Net HST
Rebate) which includes the construction cost of $2,295,466.83 (Net HST Rebate)
and other costs such as design, soil testing, utility relocation, inspection, contract
administration, permit fees and contingency of $810,533.18 (Net HST Rebate) be
funded by the Municipality as follows:
Baseline Rd (2018 Budget)
(Lambs to Bennett) 110-32-330-83314-7401 $2,116,000.00
Lambs Rd (2018 Budget)
(Baseline to 275m north of Baseline) 110-32-330-84336-7401 $ 790,000.00
Baseline Rd and Lambs Rd
Street Lighting (2019 Budget) 110-32-324-84336-7401 $ 200,000.00
That all interested parties listed in Report COD -004-19 and any delegations be
advised of Council's decision by the Corporate Services Department.
8• Regional Government Review
That Report CAO -004-19 be received; and
That Council advise staff of the following:
• That Clarington does not favour amalgamation with other municipalities;
• That Planning services should be at the lower tier;
• That the Province should look at mandatory arbitration; and
• Any changes to the composition to the Region of Durham Council be
representation by population, to a large degree.
For Council Meeting of April 8, 2019
Page 6
� -N n I N I1' 11
9• Benefit Coverage Costs
General Government Committee
Report to Council
That Staff report back on the types of benefit coverage which is causing increases,
and what measures can be taken to control the costs, with the Report to be put
before the meeting of General Government Committee of May 6, 2019.
10. Garbage Pickup in Clarington
That staff report back to the General Government Committee meeting of May 27,
2019, on the feasibility of Clarington assuming control of garbage pickup in
Clarington.
11. Flooding in Kendal
That staff be requested to investigate the matter of flooding in Kendal and report
back with recommendations.
For Council Meeting of April 8, 2019 Page 7
W
Ciarftwu Planning & Development Committee
Report to Council
Report to Council Meeting of April 8, 2019
Subject: Planning & Development Committee Meeting of Monday, April 1, 2019
Recommendations:
1. Receive for Information
(a) 9.1 Minutes of the St. Mary's Cement Community Relations
Committee dated December 4, 2018
(b) 10.1 Memo from Michael Seaman, Director of Planning Services,
Regarding Delegation 8.1 Beth Meszaros, Regarding
Suggestions for On -Farm -Diversified Uses, Agri -tourism and
Special Events
2• Applications by Lynstrath Developments Inc. for a Draft Plan of
Subdivision and Zoning By-law Amendment to create one block for up
to 28 townhouse dwellings in a common elements condominium on the
south-east corner of Townline Road and Lawson Road
That Report PSD -018-19 be received;
That the proposed Draft Plan of Subdivision and Zoning By-law Amendment
submitted by Lynstrath Developments Inc. continue to be processed including the
preparation of a subsequent report; and
That all interested parties listed in Report PSD -018-19 and any delegations be
advised of Council's decision.
3• Delegation of Beth Meszaros, Regarding Suggestions for On -Farm -
Diversified Uses, Agri -tourism and Special Events
That Staff, working in consultation with all stakeholders, report back to a Committee
meeting in June, 2019 with a report outlining a permitting scheme to regulate
wedding venues having regard to other jurisdictions where such a permitting
scheme is in operation; and
That the delegation of Beth Meszaros, regarding suggestions for On -Farm -
Diversified Uses, Agri -tourism and Special Events, be referred to staff to Report
back.
Page 1
Ciarftwu Planning & Development Committee
Report to Council
4• Application by Kyle Roberts to amend the Zoning By-law to facilitate the
creation of one additional single detached lot at 46 Lawson Road in
Courtice
That Report PSD -021-19 be received;
That the application to amend the Zoning By-law, submitted by Kyle Roberts, be
approved and that the Zoning By-law contained in Attachment 1 to Report
PSD -021-19 be passed;
That the lands to be dedicated to the Municipality of Clarington be limited to those
lands up to the Top of Bank but also to be divided by a non chain-link fence, such
as a hedge;
That once all conditions contained in Report PSD -021-19 with respect to the
removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal
of the (H) Holding Symbol be approved;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD -021-19 and Council's decision; and
That all interested parties listed in Report PSD -021-19 and any delegations be
advised of Council's decision.
5• North Village Secondary Plan Study — Terms of Reference
That Report PSD -019-19 be received;
That Planning Services staff be authorized to commence the preparation of the
North Village Secondary Plan;
That staff be authorized to finalize the draft Terms of Reference and issue a
Request for Proposal to retain the necessary consultants through the current roster
of planning firms established for Secondary Plans;
That the Director of Planning Services be authorized to execute the necessary cost
recovery agreements with the North Village Landowners Group for the preparation
of the North Village Secondary Plan;
That the cost recovery agreements with the North Village Landowners Group
require payment of 100% of the costs of the preparation of the Secondary Plan,
including consultants and municipal resources such as review time from various
departments, project management and administration costs; and
For Council Meeting of April 8, 2019
Page 2
Ciarftwu Planning & Development Committee
Report to Council
That all interested parties for Report PSD -019-19, any delegations and the Region
of Durham Planning and Economic Development Department be notified of
Council's Decision.
6• Extension to Draft Approval for 19 Estate Residential Lots
That Report PSD -020-19 be received;
That the extension to Draft Approval for 18T-89007 be supported subject to the
Conditions as contained in Attachment 1 to Report PSD -020-19;
That the Durham Regional Planning and Economic Development Department,
Municipality of Port Hope and Municipal Property Assessment Corporation be
forwarded a copy of Report PSD -020-19 and Council's decision; and
That all interested parties listed in Report PSD -020-19 and any delegations be
advised of Council's decision.
7• Rezoning Application by R. W. Carr Investment Co. to permit two single
detached homes with a frontage of 12.9 metres at 92 Elgin Street in
Bowmanville
That Report PSD -022-19 be received;
That the subject property be exempt from the Interim Control By-law 2018-083 in
order to allow for development to proceed and that the By-law Amendment
contained in Attachment 2 to Report PSD -022-19 be passed;
That the application to amend the Zoning By-law submitted by R. W. Carr
Investment Co. be approved and that the Zoning By-law Amendment contained in
Attachment 3 to Report PSD -022-19 be passed;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report PSD -
022 -19 and Council's decision; and
That all interested parties listed in Report PSD -022-19 and any delegations be
advised of Council's decision.
For Council Meeting of April 8, 2019
MI
Page 3
Ciarftwu Planning & Development Committee
Report to Council
8. Request to amend Interim Control By-law 2018-083 for 10 Victoria
Street Bowmanville
That Report PSD -023-19 be received for information; and
That the Interim Control By-law 2018-083 be amended to add 10 Victoria Street as
an exempted property, as long as Mr. Hoy's application is to the satisfaction of the
Director of Planning Services.
9• Confidential Memo from Michael Seaman, Director of Planning
Services, Regarding an Acquisition of Land
That Resolution #CPD -001-19, passed in Closed Session regarding the possible
acquisition of lands, be ratified.
For Council Meeting of April 8, 2019
W
Page 4
MUNICIPALITY OF CLARINGTON
COUNCIL
DATE April 8, 2019
MOVED BY Councillor Janice Jones
SECONDED BY Councillor Margaret Zwart
That Staff be instructed to vote "no" on the $575 per meeting fee for the Elexicon
Directors.
Good Evening Mayor Foster, council, staff and fellow citizens
My name is Ken Rowe and I am here speaking on behalf of
citizens concerned with on -farm -diversified uses particularly the
motion made at the General Governance meeting held on
Monday April 1 St
"That staff, working in consultation with all stakeholders, report
back to a Committee meeting in June 2019 with a report outlining
a permitting scheme to regulate wedding venues having regard to
other jurisdiction where such a permitting scheme is in operation:
and
That the delegation of Beth Meszaros, regarding suggestions for
On -Farm -Diversified Uses, Agri -Tourism and special Events, be
referred to staff to report back."
This motion put forward by Councillor Traill seconded by
Councillor Zwart does not reflect the full concerns of the
community. The motion needs to include" Rural Special Events."
The Municipality has in place, by laws effecting Special events
with five hundred (500) plus participants. This can easily be
extended to include events consisting of one(1) to five hundred
(500) participants.
It should be noted this request is not specific, but, for clarification
of requirements, by laws and regulations for all venues in
Clarington.
There was concern by councillors at the GG meeting that existing
businesses may be effected by this motion. That is not the intent
of the community.
Dear Councillor Neal and Councillor Jones,
We wanted to thank you for your interest, time and effort in supporting our
severance concerns. Although we received much less than we had hoped
for, the new line at least crosses our property where it naturally lines up
with the ravine edge rather than in the middle of the flat side yard. We
acknowledge that this happened because of your work with the Planning
Department behind the scenes.
Our hope is that we can now quickly complete this transaction and get it to
the region. If there is any potential for an interim control by-law to be
passed to restrict development and expansions on Lawson Road while a
character review study of the area is undertaken in regard to the other end
of Lawson, (3 Lawson) we ask that we be exempt from that, so we can
complete our transaction that is already over 20 months old.
Lastly, we ask that the Mayor and council of Clarington review this process
of rededicating private property back to the town with no compensation for
the land whatsoever. This is morally wrong in a democratic society. Land
has great value. As we said in our speech, most people's personal property
is their greatest financial investment and we count on having that
investment until we choose to sell it and then realize the financial value of
it. If the town or region decide to move boundaries, the property owners
affected should be advised of that immediately BEFORE they apply for
severances, building permits, etc. Not after they have made a huge
financial investment and many months work into the process. And then if
the town requires the property, they should pay fair market value for it.
We realize that probably hundreds before us have asked for this issue to be
looked at, but we wanted to put our thoughts in writing regarding how we
were treated by our municipality.
Sincerely,
Paul and Cathy Powers
Clarington Operations Department
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: April 8, 2019
Report Number: Addendum to Report OPD -003-19
File Number: By-law Number:
Report Subject: Sports Field User Guide and Fees
Recommendations:
Resolution:
That Report OPD -003-19 and Addendum to Report OPD -003-19 be received;
2. That Council approve the recommended Sports Field User fees for 2019 and the annual
adjustment approach using the Consumer Price Index (CPI) beginning in 2020 as set -
out in Section 4.1 of this Report;
3. That in accordance with the recommendation in Report OPD -003-19, Council approve a
reduction in the Artificial Turf Field fees during the months of June, July and August, for
both youth and adult users.
4. That as outlined on Attachment #1 of Addendum to Report OPD -003-19, Council
support the revised Operations Department policy respecting the processing of Sports
Field user applications beginning in the 2020 season;
Municipality of Clarington
Addendum to Report OPD -003-2019
Report Overview
Page 2
On March 25, 2019, the General Government Committee considered Report OPD -003-19
which recommended that Council approve various sports field user fees for the current year
and also that they acknowledge the introduction of a new field allocation policy in the
Operations Department's 2019 Outdoor Facility User Guide.
The field allocation policy as proposed was met with opposition by a number of new and
"non-resident" baseball and softball associations as it will potentially limit their access to
prime field times and also require higher hourly rates for field rental permits. As a result of
these concerns, Committee referred the report and matter back to staff for further
investigation.
This addendum report sets out revised changes to the user fee structure and also the field
allocation policy that have been based on best operating practices and further consultation
with the associations that have expressed concern.
1. Background
1.1 Operations Department Report OPD -003-19 introduced a new field allocation policy that
assigned priority for sport field bookings to associations with a minimum of 85%
Clarington residents. For those associations that do not meet the minimum residency
requirement access to sports fields would have been offered subject to availability and at
higher "non-resident" rates.
1.2 The rationale for the introduction of the new field allocation policy is related to the supply
and demand of fields as a number of new or emerging associations are requesting
access during prime playing times that have historically been assigned to other
longstanding clubs. These new groups are also typically comprised of a large number of
"non-resident" players that do not directly contribute to the annual operating costs of
Clarington's sports fields through the payment of property taxes. At present, it is
estimated that the municipality only recovers approximately 32% of the total field
maintenance costs through the collection of all scheduled field permit fees.
1.3 The Operation Department's introduction of the proposed user fees and the new field
allocation policy was conducted with very limited advance notice. It is clear that
additional consultation should have occurred much earlier in the policy development
stages such that a better level of understanding and agreement could have been reached
with those associations that will be directly affected.
2. Consultation
2.1 Based on the direction that was provided by Committee, staff of the Operations
Department have been in contact with each of the concerned associations over the past
week. During these discussions staff have been able to provide better clarity on the
Municipality of Clarington
Addendum to Resort OPD -003-2019
Page 3
need to implement the field allocation policy and also the proposed changes to the fee
structure.
2.2 The representatives of each association acknowledged their understanding of the
municipalities need to protect field allocations for Clarington residents, however,
disagreement still remains on the prioritization of field allocations between "adult" and
"youth". While the Operations Department remains respective of the fact that youth
should be given first priority for fields we do not support the premise that "non-resident
youth" should receive priority bookings over "resident adult" associations. This specific
request will most certainly raise disruption and strong opposition from the many adult
associations that have been permit holders on Clarington's sports fields dating from
before 2010.
2.3 Concern also continues to be raised with respect to the proposed fee increase for "non-
resident" associations. It has been expressed by one association that the additional
$18 per hour permit fee for "non-residents" would likely result in an increase in their
annual registration fee of approximately $20 for each player. It was suggested that this
amount could possibly result in a significant change to the well-being of the association
or quite possibly the fact that the association would not be able to remain solvent. .
2.4 The discussions held with the association representatives presented staff with a variety
of differing views on the field allocation policy and non-resident fees. In general,
however, the opinions that support the needs of their respective groups was
constructive and collaborative. In light of this situation, the Operations Department will
continue to have further dialogue with the associations prior to the implementation of the
proposed field allocation policy and non-resident fees in 2020.
3. Conclusions
3.1 The Operations Department is responsible to assign field time to the numerous soccer,
baseball, softball, football and lacrosse associations that submit applications each year in
a fair and equitable manner. Until recently staff were able to suitably manage the flow of
applications and the need for specific field types using the current inventory of available
facilities. The addition of four new baseball/softball associations to the user group list of
Clarington fields within the last year, however, has increased the demand for field time on
similar dates and times to the extent where a field allocation policy is required to properly
manage expectations.
3.2 Field allocation policies are commonplace in most municipalities. Specific to our
Regional area, the City of Pickering, Town of Ajax, City of Oshawa and the Township of
Uxbridge all have policies that establish similar priorities.
3.3 Based on the discussions that have occurred with the new associations and the
collaboration that has been received, it is expected that the Operations Department will
be able to accommodate all user needs for 2019.
Municipality of Clarington
Addendum to Resort OPD -003-2019
Page 4
3.2 As a result of the working relationships that will continue to be formed, the following
conclusions have been developed and will form the basis of the recommendations to this
Report:
a) For 2019 the sports field user fees will be increased for all associations by the past
historical rate increase of $0.50 per hour.
b) For 2020 and each subsequent year, increases to the sports field user fees will be
calculated using the, January over January, Ontario all -items Consumer Price
Index (CPI). Most recently these rates have averaged somewhere between 1 and
2%.
c) Beginning in 2020, all sports fields will be allocated following the revised policy that
is provided as Attachment #1 to this Report. Further refinement will occur over the
next year as further dialogue is held with the various field users.
d) The residency requirement noted in the sports field allocation policy will be
reduced from a minimum of 85% Clarington residents to 75%. It is important to
note that the residency requirement does not affect an association's priority
ranking far field access but only the user fees that will be incurred.
f] For the 2019 season the rental fees for the Artificial Turf Field during the months of
June, July and August should be reduced. The user fees for the peak demand
months of April, May, September and October, however, will remain at the
standard rates.
g] A review of Clarington's current field inventory needs to be undertaken to
determine if additional investment should be directed towards the upgrade of any
existing facilities. Considerations will need to include the availability of parking,
proximity to residential areas, type of playing surface expected and the required
field sizes. In addition, the development process may need to re-evaluate the type
of sport activities that are expected to grow in the Municipality and plan
accordingly to build more of the facilities.
Municipality of Clarington
Addendum to Resort OPD -003-2019
4. Proposed Fee Schedule
Page 5
4.1 The following chart provides a breakdown of the proposed User Fees for the 2019 and
2020 seasons.
Allocation Priority
Fees
2019
2020
Municipality of Clarington
N/A
N/A
programs including special events
Youth league tournaments
$9 per/hr
Resident: $9 per/hr + CPI
Non -Resident: $43 per/hr + CPI
$200 + light fee if
Resident: $200 + CPI + lights
Adult league tournaments
required
Non -Resident: $300 + CPI + lights if
required
$200 + light fee if
Resident: $200 + CPI + lights
Adult invitation tournaments
required
Non -Resident: $300 + CPI + lights if
required
Grandfathered youth league
$9 per/hr
Resident: $9 per/hr + CPI
games
Non -Resident: $43 per/hr + CPI
Grandfathered adult league games
$25 per/hr
Resident: $25 per/hr + CPI
Non -Resident: $43 per/hr + CPI
Youth League games
$9 per/hr
Resident: $9 per/hr + CPI
Non -Resident: $43 per/hr + CPI
Adult League games
$25 per/hr
Resident: $25 per/hr + CPI
Non -Resident: $43 per/hr + CPI
Single game requests
$25 per/hr
Resident: $25 per/hr + CPI
Non -Resident: $43 per/hr + CPI
Youth practices
No charge
No charge
Adult practices
No charge
No charge
Tournament fees apply to adult tournaments only
Tournament fees will include use of the field from 8 am to 11 pm plus 2 field drags
***All fees are subject to HST***
Municipality of Clarington
Addendum to Resort OPD -003-2019
Artificial Turf Field
Page 6
Mobile Stage
2019
2020
Saturday
$83 per/hr
$83 per/hr
Youth
$60 per/hr (June,
$60 per/hr (June, July and
Sunday & Statutory Holidays
July and August)
August)+CPI
$118 per/hr
$118 per/hr
Adult
$80 per/hr (June,
$80 per/hr (June, July and
July and August)
August) + CPI
Non -Resident
$165 per/hr
$165 per/hr + CPI
Lights
$38 per/hr or $80
$38 per/hr or $80 per/evening +
per/evening
CPI
Mobile Stage
Saturday
$146 — 1 person for
$146 — 1 person for a min of 3
a min of 3 hours
hours + CPI
Sunday & Statutory Holidays
$195.60 — 1 person
$195.60 — 1 person for a min of
for a min of 3 hours
3 hours + CPI
***All fees are subject to HST***
5. Concurrence
Not Applicable
6. Conclusion
It is respectfully recommended that the proposed fee structure for sports fields be
approved.
Municipality of Clarington
Addendum to Resort OPD -003-2019
Submitted by.
Frederick J. Horvath
Director of Operations
Page 7
Reviewed b
Andrew C. Allison, B. Comm, LL.B
CAO
Attachment 1 — Outdoor Facility User Guide 2019 — Allocation Policy
Staff Contact: Stephen Brake, Manager of Operations, 905-263-2291 or
fsbrake(a-clarington. net
Municipality of Clarington Attachment #1 to Addendum to Report OPD -003-19
Allocation
The Municipality of Clarington acknowledges the tax -based contribution provided by its
residents toward the development and operation of recreation and sports fields and recognizes
that residents will always receive priority over non-residents in the allocation of outdoor
facilities.
In recognition of existing long standing leagues within the Municipality of Clarington
"Grandfather" Status will be granted to adult or youth leagues who have a history of continuous
seasonal play. Leagues and individual teams which were existing clients prior to 2010 will
receive Grandfather Status and be exempt from the residency requirement. This will also
provide access to historical fields (similar dates and/or time block). Should a league or team
disband or fail to book for any given season they will forfeit the Grandfather Status.
Applications will be processed according to the following priority levels:
1. Municipality of Clarington programs including special events
2. Youth league tournaments
3. Adult league tournaments
4. Adult invitation tournaments
5. Grandfathered youth league games
6. Grandfathered full season adult league games
7. Youth League games
8. Adult League games
9. Single game requests
10. Youth practices
11. Adult practices
Starting in the 2020 Season, Groups offering youth or adult sport programming must consist of
a minimum of 75% Clarington residents. Each group will be required to submit registration
data to the Operations Department prior to permits being issued.
Registration data must be submitted to the Operations Department in an approved format no
later than April 15. In the instance of the artificial turf field registration data must be submitted
by February 15. The following information will be required:
• Total number of players per age group
• Surname
• Year of birth
• Street name and area
The Municipality of Clarington will assign fields based on historical use wherever possible,
however, the Municipality reserves the right to reduce, re -assign or reallocate field time when
supply exceeds demand and/or new and emerging groups are seeking access.
Youth will be defined as those players 18 years of age or younger.
Adult will be defined as those players 19 years of age or older.
Clarington Community Organization will be defined as:
• Based within the boundaries of the Municipality of Clarington;
• A non-profit, voluntary organization whose goal is to provide a range of opportunities for
residents of the Municipality of Clarington of various ages to participate in.
Non-residential will be defined by the following:
• Any individual that does not reside within Clarington or a Clarington resident booking on
behalf of a non-resident group or team;
• Any groups that are not affiliated with a Clarington Community Organization
Any team/clubs that do not have regular schedule of seasonal field permits in Clarington.
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
The Corporation of the Municipality of Clarington
By-law 2019-027
Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the
Corporation of the Municipality of Clarington
Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to
amend By-law 84-63, of the Corporation of the Municipality of Clarington to permit the
development of a triplex on the subject lands (ZBA2003-0031);
Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. Schedule "4" (Courtice)" to By-law 84-63, as amended, is hereby further amended by
changing the zone designation from:
"Holding — Urban Residential Exception ((H)R1-18) Zone" to "Urban Residential
Exception (R1-18) Zone";
as illustrated on the attached Schedule "A" hereto.
2. Schedule "A" attached hereto shall form part of the By-law.
3. This By-law shall come into effect on the date of passing hereof, subject to the
provisions of Sections 34 and 36 of the Planning Act.
Passed in Open Council this 8t" day of April, 2019.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
This is Schedule "A" to By-law 2019- 027, passed this 8th day of April , 2019 A.D.
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