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HomeMy WebLinkAbout01-14-2019Final ciffiW4017 Council Agenda Date: January 14, 2019 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at mchambers(o)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net aaL1IgtOIl 1 Call to Order 2 Moment of Reflection 3 Declaration of Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s) Council Agenda Date: January 14, 2019 Time: 7:00 PM Place: Council Chambers 5.1 Council Minutes of a regular meeting of Council December 17, 2018 Page 6 Minutes 6 Presentations 6.1 Rose Rockbrune, Board Member and Brad Carter, Acting Manager of Strategic Planning, Durham Regional Police Service Board, Regarding the Durham Regional Police Service 2020-2022 Strategic Business Plan [Summary of Factors Effecting Policing in Durham Region Provided on Page 18] 6.2 George Rocoski, Chair, Energy From Waste -Waste Management Advisory Committee, Regarding the Energy From Waste — Waste Management Advisory Committee Annual Update 7 Delegations There are no Delegations scheduled for this meeting as of the time of publication. 8 Communications — Receive for Information There are no Communications to be received for information as of the time of publication. Page 2 41 4N Communications — Direction Rudy Kraayvanger 9.2 Laurie Cook 9.3 Dave Quantrill 9.4 Rona Rigotti Council Agenda Date: January 14, 2019 Time: 7:00 PM Place: Council Chambers Rudy Kraayvanger regarding Report PSD -005-19, Option to Opt -out of Private Cannabis Retail Stores (Motion to refer to the consideration of Report PSD -005-19 (Agenda Item 13.2)) Laurie Cook regarding Report PSD -005-19, Option to Opt -out of Private Cannabis Retail Stores (Motion to refer to the consideration of Report PSD -005-19 (Agenda Item 13.2)) Dave Quantrill regarding Report PSD -005-19, Option to Opt -out of Private Cannabis Retail Stores (Motion to refer to the consideration of Report PSD -005-19 (Agenda Item 13.2)) Rona Rigotti regarding Report PSD -005-19, Option to Opt -out of Private Cannabis Retail Stores (Motion to refer to the consideration of Report PSD -005-19 (Agenda Item 13.2)) 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Agricultural Minutes of the Agricultural Advisory Committee dated Advisory December 13, 2018 Committee Minutes Page 21 Page 3 Council Agenda Date: January 14, 2019 Time: 7:00 PM Place: Council Chambers 10.1.2 Heritage Minutes of the Clarington Heritage Committee dated Committee November 20, 2018 10.2 Joint Committees Joint General Government and Planning and Report to Council Development Committees Report of January 7, 2019 11 Staff Reports 11.1 Confidential Report Potential Property Acquisition [Distributed Under PSD -007-19 Separate Cover] 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 13.1 Report CAO -001-19 Update Regarding Municipal Climate Change Action (Referred from the January 7, 2019 Joint General Government and Planning and Development Committees Meeting) Page 25 Page 30 Link to CAO -001-19 13.2 Report PSD -005-19 Option to Opt -out of Private Cannabis Retail Link to PSD -005-19 Stores (Referred from the January 7, 2019 Joint General Government and Planning and Development Committees Meeting) 13.3 Report COD -001-19 Health Benefit Program Renewal & ASO Link to COD -001-19 Considerations (Referred from the January 7, 2019 Joint General Government and Planning and Development Committees Meeting) 13.4 Report CLD -005-19 Response to Questions regarding Page 39 Internet/Telephone Voting Methods of Election (Referred from the January 7, 2019 Joint General Government and Planning and Development Committees Meeting) Page 4 Clarbgton Council Agenda Date: January 14, 2019 Time: 7:00 PM Place: Council Chambers 13.5 Memo from Memo regarding Correspondence Item 9.3 Page 46 Planning and regarding Newcastle BIA request for Reserve Finance Funds (Referred from the January 7, 2019 Joint General Government and Planning and Development Committees Meeting) 14 By-laws 14.1 2019-001 Being a By-law to exempt a certain portion of Registered Plan 40M-2615 from Part Lot Control 14.2 2019-002 Being a by-law to authorize the borrowing of $15,000,000 to meet, until the taxes are collected, the current expenditures of the Municipality for the year 2019 (Item 12 of Joint General Government and Development Committees Report) 14.3 2019-003 Being a By-law to Authorize the Use of Internet Voting Equipment at Municipal Elections (Unfinished Business Item 13.5 Report CLD -005-19) 14.4 2019-004 Being a by-law to amend the Purchasing By-law, 2015-022, regarding consultants (Item 13 of Joint General Government and Development Committees Report) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By -Law 18 Adjournment Page 5 Clare n Council Minutes December 17, 2018 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of a regular meeting of Council held on December 17, 2018, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Regrets: Staff Present: A. Allison, R. Albright until 8:11 PM, J. Caruana until 8:11 PM, F. Horvath until 8:11 PM, F. Langmaid, M. Marano until 8:11 PM, R. Maciver, T. Pinn, G. Weir until 8:11 PM, A. Greentree, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Hooper led the meeting in a moment of reflection. 3 Declaration of Interest Councillor Hooper declared a direct interest in the request from the Bowmanville BIA for Bagging of Parking Meters for the Month of December. (Item 7 — Joint General Government and Planning and Development Committees Report). Councillor Neal declared an indirect interest in Report CSD -010-18 regarding the 2019 Community Event Sponsorship Requests - Fall Intake for Autism Home Base Durham (Application #S19-01) (Item 12 — Joint General Government and Planning and Development Committees Report). 4 Announcements Members of Council announced upcoming community events and matters of community interest. -1- A• Clare n Council Minutes December 17, 2018 5 Adoption of Minutes of Previous Meeting Resolution #C-326-18 Moved by Councillor Traill, seconded by Councillor Neal That the minutes of the regular meeting of the Council held on September 17, 2018, be approved; That the minutes of the special meeting of the Council held on December 3, 2018, be approved; That the minutes of the special meeting of the Council held on December 7, 2018, be approved; and That the minutes of the special meeting of the Council held on December 10, 2018, be approved. Carried 6 Presentations 6.1 Clarington Orioles Mosquito T1 —2018 Provincial Champions Mayor Foster presented Certificates of Recognition to the following members of the Clarington Orioles Mosquito T1 team for winning the 2018 Provincial Championship: Calvin Dickinson, Evan Fortner, Josh Dart, Hayden Turner, Trenton Bonneveld, Alex Yellowlees, Owen Laton, Jackson Cole, Owen Weales, Quintyn Jordan, Zachary Clarke, and coaches Adam Bonneveld, Andrew Laton, John Yellowlees, Cory Clarke and Jennifer Weales. 7 Delegations There are no Delegations scheduled for this meeting. 8 Communications — Receive for Information There were no Communications to be received for information. 9 Communications — Direction There were no Communications for direction. -2- Clarington 10 Committee Reports Council Minutes December 17, 2018 10.1.1 Museum Minutes of the Clarington Museum and Archives Board dated Minutes September 19 and November 14, 2018 10.1.2 Museum Minutes of the Clarington Museum and Archives Board dated Minutes — October 10, 2018 and Minutes of Settlement dated October 3, 2018 Minutes of Settlement 10.1.3 Affordable Minutes of the Clarington Affordable Housing Task Force dated July Housing Task 23, and September 17, 2018 Force Minutes 10.1.4 Agricultural Advisory Committee Minutes 10.1.5 SW NAMAC Minutes 10.1.6 Accessibility Advisory Committee Minutes 10.1.7 Heritage Committee Minutes Resolution #C-327-18 Minutes of the Agricultural Advisory Committee dated August 30, October 11, and November 8, 2018 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated September 11, 2018 Minutes of the Accessibility Advisory Committee dated September 5, October 3, and November 7, 2018 Minutes of the Heritage Committee dated September 18 and October 16, 2018 Moved by Councillor Jones, seconded by Councillor Hooper That Advisory Committee Report Items 10.1.1 to 10.1.7, be approved with the exception of items 10.1.2 and 10.1.4 and 10.1.6. Carried Resolution #C-328-18 Moved by Councillor Neal, seconded by Councillor Traill That the Minutes of the Clarington Museum and Archives Board dated October 10, 2018 be approved; and -3- 0 Clarington Council Minutes December 17, 2018 That Council authorize the Clarington Museum and Archives Board to execute the Collective Agreement as presented in the signed Minutes of Settlement that were received by the Board and recommended to Council for approval. Carried Resolution #C-329-18 Moved by Councillor Neal, seconded by Councillor Hooper That the minutes of the Agricultural Advisory Committee dated August 30, October 11, and November 8, 2018, be approved. Carried Resolution #C-330-18 Moved by Councillor Hooper, seconded by Councillor Anderson That the minutes of the Accessibility Advisory Committee dated September 5, October 3, and November 7, 2018, be approved. Carried 10.2 Joint General Government and Planning and Development Committees Report of December 10, 2018 Resolution #C-331-18 Moved by Councillor Neal, seconded by Councillor Traill That the recommendations contained in the Joint General Government and Planning and Development Committees Report of December 10, 2018, be approved, on consent, with the exception of items #12, #7, and #3. Carried Item 12 — Autism Home Base Durham Inc. Councillor Neal declared a direct interest in the Sponsorship Request #S19-01, from Autism Home Base Durham Inc., as he is a member of the Board. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #C-332-18 Moved by Councillor Traill, seconded by Councillor Hooper That Sponsorship Application #S19-01, from Autism Home Base Durham Inc., be approved in the amount of $2000.00. Carried Councillor Neal returned to the meeting. E M Clare n Council Minutes December 17, 2018 Item 7 — Garth Gilpin, Secretary -Treasurer, Bowmanville BIA, Regarding Bagging of Parking Meters for the Month of December Councillor Hooper declared a direct interest in Communication Item 10.10, as he owns and operates a business with the Bowmanville BIA. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution #C-333-18 Moved by Councillor Jones, seconded by Councillor Neal Whereas Section 34 (3) of Clarington's Traffic By-law 2014-059 allows that Council may, by resolution, designate an area or areas for a certain period to be exempt from the payment of parking fees and any areas so designated shall be denoted by a parking meter cover placed over the meter; and Whereas Council annually approves the Bowmanville BIA annual request to approve the bagging of the meters in December; Now therefore be it resolved that Council approve the draft By-law to Amend By-law 2014-059 to include the bagging of the meters automatically each year for the period of December 15 through to December 31; and That Staff be directed to take the appropriate steps, including covering the meters with bags and advising the public via social media and notices placed on Clarington's website. Carried Councillor Hooper returned to the meeting. -5- 10 Gartgton Council Minutes December 17, 2018 Item 3 — Michael Angemeer, President and CEO, Veridian, Regarding Director Re - Appointments Resolution #C-334-18 Moved by Councillor Neal, seconded by Councillor Traill That the call for nominations for the two community members for Veridian's Board be initiated. Lost on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Recess Resolution #C-335-18 Moved by Councillor Hooper, seconded by Councillor Traill That Council recess for 5 minutes. The meeting reconvened at 7:45 PM. Carried 11 Clare n Council Minutes December 17, 2018 Resolution #C-336-18 Moved by Councillor Zwart, seconded by Councillor Hooper That the current appointments be extended until the merger is complete and the new board is appointed. Lost on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Resolution #C-337-18 Moved by Councillor Neal, seconded by Councillor Traill That the matter of appointments to Veridian be tabled to the January 7, 2019 Joint General Government and Planning and Development Committees meeting. Carried 11 Staff Reports None 12 Business Arising from Procedural Notice of Motion None -7- 12 Clare n Council Minutes December 17, 2018 13 Unfinished Business 13.1 Township of North Frontenac Correspondence - Ron Higgins, Mayor, Township of North Frontenac, Regarding Grandfathering of Volunteer Firefighters to NFPA Standards (Referred from the December 10, 2018 Joint General Government and Planning and Development Committees Meeting) Resolution #C-338-18 Moved by Councillor Neal, seconded by Councillor Anderson That the following resolution, regarding Grandfathering of Volunteer Firefighters to NFPA Standards, be endorsed by the Municipality of Clarington: Be it resolved that Council receives the Director of Emergency Service/Fire Chiefs administrative report entitled, "grandfathering of volunteering firefighters to NFPA standards — update" for information purposes; And that Council continues to advocate that the new provincial government continue to support rural fire services and provide sufficient funding to cover additional costs associated with the certification initiatives; And that Council defer this to the 2019 budget deliberations, as sufficient funding is required for a training program which will adequately provide the legislated training to meet the requirements of the establishing and regulating by-law and our core services; And that the Clerk provide a copy of this resolution to all Ontario municipalities requesting support, association of municipalities of Ontario (AMO), Minister of Community Safety and Correctional Services and Randy Hillier, MPP. Motion Withdrawn Resolution #C-339-18 Moved by Councillor Neal, seconded by Councillor Hooper That the correspondence from the Township of North Frontenac, regarding grandfathering of volunteer firefighters to NPPA standards, be received for information. Carried 13 Clare n Council Minutes December 17, 2018 13.2 Appointment of the Council Representative to the Kawartha Region Conservation Authority (Referred from the December 10, 2018 Joint General Government and Planning and Development Committees Meeting) Resolution #C-340-18 Moved by Councillor Hooper, seconded by Councillor Neal That Staff be directed to advertise for a citizen representative from the agricultural community to be appointed to the Kawartha Region Conservation Authority; and That Councillor Ron Hooper be appointed until a citizen representative successor is appointed. Carried 13.3 Addendum to Report COD -029-18 - Elimination of 1/3 Tax Free Allowance for Council, and Council Compensation Review Options (Referred from the December 10, 2018 Joint General Government and Planning and Development Committees Meeting) Resolution #C-341-18 Moved by Councillor Neal, seconded by Councillor Traill That Report COD -029-18 be received; That Addendum Report to Report COD -029-18 be received; and That the draft by-law be approved (Attachment #2 to Addendum Report to Report COD -029-18), which amends By-law 2011-005, to: ■ Delete section B entirely (1/3 tax free declaration and automatic adjustment); ■ Delete section D3 sub -section 2 (re OMERS equivalent), ■ Amend section D3 sub -section 3 to delete "age 69" and replace with age 71, be approved. M 14 Clarftwa Council Minutes December 17, 2018 Carried on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster x 14 By-laws Resolution #C-342-18 Moved by Councillor Hooper, seconded by Councillor Anderson That leave be granted to introduce By-laws 2018-099 to 2018-105 14.1 2018-099 Being a By-law to amend designating By-law 88-173 for the property known for municipal purposes as 302 Given Road, Municipality of Clarington as a property of historic or architectural value or interest under the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18 14.2 2018-100 Being a By-law to appoint all staff whose duties include enforcement of Municipal By-laws as Municipal Law Enforcement Officers (Item 19 of Joint General Government and Planning and Development Committees Report) 14.3 2018-101 Being a By -Law to authorize an Interim Tax levy for 2019 (Item 20 of Joint General Government and Planning and Development Committees Report) 14.4 2018-102 Being a By-law to amend By-law 2010-142 to require the payment of fees for information and services (Item 21 of Joint General Government and Development Committee Report) 14.5 2018-103 Being a By-law to update the compensation applicable to Mayor and Members of Council and to amend By-law No. 2011-005 to remove references to the 1/3 tax free allowance and change the age for OMERS deductions to stop. (Unfinished Business Item 13.3 Addendum to Report COD -029-18) -10- 15 Clarington Council Minutes December 17, 2018 14.6 2018-104 Being a by-law to amend By-law 2008-039 to establish a Municipal Service Board to operate a Community Hall in Tyrone in the former Township of Darlington, now in the Municipality of Clarington (Item 29 of Joint General Government and Planning and Development Committees Report) 14.7 2018-105 Being a By-law to amend Clarington By-law 2014-059, entitled "A By- law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property". That the said by-laws be approved. Carried 15 Procedural Notices of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. 16 Other Business 16.1 Councillor Neal requested clarification on the funding of the Bowmanville East Urban Centre Secondary Plan. 16.2 Councillor Neal requested a Memo containing a list of all Municipal Consultants used over the last two years. 16.3 Councillor Neal asked if there were any planning applications over the 6 month timeframe for making a decision that could potentially be appealed to LPAT due to no decision being made by the Municipality. Closed Session Moved by Councillor Neal, seconded by Councillor Hooper That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following: • a proposed or pending acquisition of land by the municipality or local board; and • a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization. Carried -11- 16 Clare n Council Minutes December 17, 2018 Rise and Report The meeting resumed in open session at 8:34 PM with Mayor Foster in the Chair. Mayor Foster advised that two items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. 17 Confirming By -Law Resolution #C-344-18 Moved by Councillor Hooper, seconded by Councillor Anderson That leave be granted to introduce By-law 2018-106, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 17th day of December, 2018; and That the said by-law be approved. Carried 18 Adjournment Resolution #C-345-18 Moved by Councillor Neal, seconded by Councillor Traill That the meeting adjourn at 8:35 PM. Mayor Carried -12- 17 Municipal Clerk TFti11 IF Durham Regional Police Service — Planning for the Future A Short Summary of Factors Affecting Policing in Durham Region Durham Region has recently seen considerable economic and social growth in recent years. It is important that the priorities and strategic goals of the DRPS be reflective of the communities that it serves. To achieve this, it is necessary to examine all relevant trends effecting policing within Durham Region to ensure that it continues to be a safe, prosperous and enjoyable place to live, work and play. By understanding local, national and global trends, we are better able to meet the needs of our residents and address concerns with locally relevant solutions. ENVIRONMENT FACTORS After a decade-long drop in crime trends in Canada and Durham Region, 2016 and 2017 brought a minor increase in both Crime Severity Index and total crime rate per 100,000 population. Despite this increase, Durham Region remains within the top half of its eight comparator services in the various measures of crime. It is unclear at this time whether this will be a sustained upward trend moving forward. Possible contributors to the increase in reported crime is the availability of online reporting, and increased reporting rates for crimes such as sexual assault. Opioid poisoning and overdoses are a growing public health concern in Canada. In 2017, Canada experienced a record number of Canadians dying of opioid overdoses, largely due to the presence of Fentanyl. According to figures released by the Government of Canada, there were 2,946 opioid -related deaths in Canada in 2016. In Ontario, opioid -related overdose deaths claimed the lives of 867 residents in the same year, representing a nineteen per cent (19%) increase over the previous year. In 2017, Durham Region recorded 58 fatal opioid overdoses and nearly 400 hospitalizations directly related to the narcotic. Due to the increase and severity of opioid overdoses in Canada, many police services across the country, including the DRPS, have started providing their officers with Narcan while on duty. ECONOMIC FACTORS The overall cost of policing per capita in Durham Region has increased approximately 30% from 2009 to 2017 despite a five-year period with no new hires. As with other police services in Canada, wages and benefits make up the majority of the DRPS budget (approximately 80%) and the overall budget increases throughout the years are largely the result of increased wages for police personnel. Looking forward, there are many potential cost drivers that DRPS can expect to occur. With the market rate for a first class police constable in Ontario set to exceed $100,000 in 2019, the wages for police officers are expected to continue their upward trajectory. Additionally, increases in both sworn and civilian authorized strength will need to be considered to keep up with the demands of a growing region, and the increasing complexity of police work. W SOCIAL FACTORS The population of Durham Region has continued to grow in the period from 2011 to 2016, albeit at a slightly lower rate than the preceding five-year period, growing at approximately the same rate as other GTA municipalities such as Halton, Peel and York. Similar to Canada and Ontario as a whole, the population of Durham is getting slightly older on average. However, Durham also has a slightly higher proportion of children under the age of 14 compared to Ontario. In terms of the population that speaks a non -official language as their mother tongue in 2016, Urdu was the most common in 2016 followed by Tamil and Tagalog. This is a change from 2011 where Italian, German and Polish were the most common. The vast majority (>99%) of Durham residents are knowledgeable of at least one official language. The visible minority population of Durham Region has grown quickly from 2011 to 2016 at a rate of almost 40%. Over one in four people (27.1 %) in Durham Region identified as belonging to a visible minority group in 2016. South Asian, Black and Filipino were the largest visible minority populations in Durham Region in 2016. The rapid change in population demographics in the region poses a challenge to DRPS as it strives to remain representative of the community that it serves, in keeping with the principals underlying the Police Services Act. TECHNOLOGICAL FACTORS In 2018, the DRPS began a pilot of Body -Worn Cameras (BWCs). This pilot was designed to provide evidence on the value of BWCs to areas such as accuracy and quality of evidence, transparency and enhanced accountability. While there have been some Canadian studies of BWC deployment in a police environment, there is still no definitive conclusion on their effectiveness in achieving their stated outcomes, although public surveys have revealed consistently high levels of public support for the technology. Body -Worn Camera technology can add to policing costs by increasing the administrative time required by an officer to review and document BWC evidence, and through the additional requirement of personnel for video evidence management. As Canadians continue to spend more of their lives on the internet, the amount and variety of crimes committed online has similarly increased. Cybercrime remains a major challenge for police services and criminal justice agencies across the world. Due to its nature, cybercrime has contributed to the overall increase in crime across Canada. A lack of reliable information on cybercrime, the geographically distributed nature of criminals, the rapidly advancing technologies for perpetrating cybercrime and a lack of resources and coordination between police services are all factors that make this one of the most complicated issues that faces the world of policing. LEGAL FACTORS The legalization of marijuana in October required police services across Canada to prepare for this new regulatory environment. One of the biggest concerns surrounding the legalization of marijuana is the potential impact on impaired driving and the availability of suitable roadside testing for impairment by cannabis and other drugs. Over the last two decades, there has been heightened concern regarding an increase in drug -impaired drivers in Canada. With the growing concern over drug -impaired driving, researchers have been studying best practices for identifying drug -impaired drivers. While there are some roadside screening devices available on the market that will identify the presence of drugs, questions of 19 reliability and suitability remain. In response to the legislative change, the DR -PS has increased the number of officers trained in traditional roadside testing methods, such as the standard field sobriety test. The Safer Ontario Act represents the first update to the province's Police Services Act (1990) since it was created more than 25 years ago. Ontario plans to overhaul its policing with changes to matters such as officer duties, suspension without pay, the creation of an Inspector General role, penalties for officers who fail to co-operate with investigations and changes to the complaint review process. Many of the changes are the result of an Independent Police Oversight Review by Justice Michael Tulloch and seek to increase transparency and improve policing operations. The change in provincial government in 2018 has brought some measure of uncertainty regarding the status of the Safer Ontario Act. 20 Agricultural Advisory Committee of Clarington Meeting Thursday, December 13, 2018 Members Present: Don Rickard Tom Barrie Ted Watson Brenda Metcalf Richard Rekker John Cartwright Henry Zekveld Les Caswell Eric Bowman Jennifer Knox, Regrets: Ben Eastman, former Councillor Wendy Partner Guests: Heather Brooks, Angela Porteous, CLOCA Staff: Amy Burke, Faye Langmaid, Brenda welcomed all to the meeting, with introductions. Adoption of Agenda 018-24 Moved by Eric Bowman, seconded by Don Rickard "That the Agenda for December 13, 2018 be adopted" Carried Approval of Minutes 018-25 Moved by Tom Barrie, seconded by Don Rickard "That the minutes of the November 8, 2018 meeting be approved" Carried Presentation Angela Porteous and Heather Brooks provided an overview on the Watershed Plan Update they are carrying out. The Conservation Authority has initiated a 5 year review of the 4 major watershed plans under their jurisdiction. Some significant changes are occurring within the watersheds, growth, new infrastructure and climate change. Updating the watershed plans to respond to the changing conditions is necessary. This review will be a scoped exercise using the most recent data collected through CLOCA's integrated watershed monitoring program to "refresh" the models, mapping, data and analysis. It is anticipated that this review will be completed in 2020. Agricultural Advisory Committee of Clarington 21 December 13, 2018 The mapping, targets and discussion on the current watershed plans can be reviewed at http://camaps.maps.arcgis.com/apps/Cascade/index.html?appid=e7d4802a58a7476abd 83fcaa006e2b4a The item that generated the most discussion where the differing opinions on the targets for natural cover at 46% for the Bowmanville/ Soper Creek Watershed compared with the other watersheds at 30%. The agricultural community feel that this target will impinge on their land holdings in the longer term. What they are looking for from the CA is a discussion on how to achieve the 46% by not converting arable or crop bearing land into woodlot. The perspective is that if farmland continues to be squeezed by all the other targets and priorities that eventually no land for farming will be left. Heather noted that the 46% natural cover target was determined with the development of the original watershed plans and was mindful of the need for agricultural lands and other land uses to remain and be balanced with the need for natural spaces to maintain a healthy watershed. Angela and Heather took this as good feedback and were invited to come back to the group at a later date. Heather also took the opportunity to discuss the Natural Environment Climate Change Collaborative (NECCC) that has been established as a direct result of actions identified in the Durham Region Climate Change Adaptation Plan. Don and Eric are both on the agricultural task force that is discussing climate change as well. The questions that Heather left with the group for follow up through email are 1) what programs would be helpful to the agricultural community to implement adaptation? and 2) mitigation and what gaps in knowledge could NECCC assist with? In response Heather was reminded of the long standing complaint from the AACC about the lack of stewardship/ funding programs from CLOCA unlike GRCA. The stewardship/ funding programs are often what farmers used to implement their Environmental Farm Plan and should be reinstated by CLOCA. The programs by Ontario Soil and Crop on Grassland Stewardship and Species at Risk are seen as examples of an appropriate approach. Also a change by the Provincial government to provide funding for farmers on Lake Ontario to match what happens in south western Ontario and farms that drain into Lake Simcoe, Huron, Erie. It is not fair that the Great Lakes Farm funding does not include Lake Ontario. Business Arising Nuclear Warning System Test - the comments provided by members of the committee at the last meeting were passed along to OPG and the Durham Emergency Measure Office. They thanked the members for this input and will use it in updating their procedures. Zone Clarington has open houses planned for late January and early February. If you have comments in advance of then please let Amy know. There have already been some feedback on mapping error which has been very useful for us. Agricultural Advisory Committee of Clarington 22 December 13, 2018 Tuesday, January 29, 2019 4:30 to 8:30 p.m. Wednesday, January 30, 2019 4:30 to 8:30 p.m. Tuesday, February 5, 2019 4:30 to 8:30 p.m. Wednesday, February 6, 2019 4:30 to 8:30 p.m. Tyrone Community Centre 2716 Concession Road 7, Tyrone Kendal Community Centre 6742 Newtonville Road, Kendal Solina Community Hall 1964 Concession Road 6, Solina Garnet B. Rickard Recreation Complex 2440 Highway 2, Bowmanville THEE Farmer's Parade of Lights — Was even bigger and better this year. Next year is the 20th anniversary. This parade has the highest attendance of any of the parades in Durham Region. Having shifted it onto the Regional Road has really improved the safety for the attendees, participants and provided additional parking areas. Council and Committee Reports Council Items: Referral of the Resolution from Township of Selwyn regarding Provincial Agricultural Systems Mapping. Committee members felt that the resolution did not provide adequate information to know what the actual issue is and that it also is rather politically motivated. 018-25 Moved by Jenni Knox, seconded by Eric Bowman "That Council be informed that the Agricultural Advisory Committee received the resolution and did not recommend any additional action or endorsement be taken." Carried Durham Agriculture Advisory Committee: DAAC has advertised for new appointments. Eric was the cross-over member, he is not reapplying. It is preferred to have an AACC member as a member of DAAC to provide linkage between the committees. The DAAC Tour will be September 12th Durham Region Federation of Agriculture: (Durham Farm Connections) Richard provide the DRFA report to all by e-mail in advance of the meeting. Discussion on the requirement for rabies shots for animals that may come into contact with public (otherwise a double barrier is required). Jenni informed the group that they had all of their animal inoculated prior to the pumpkin season, the shots are good for 2 years. The Farm Connections committee is trying to determine what is necessary for Agricultural Farms and whether rabies is really a threat in southern Ontario. Clarington Board of Trade: The Real Dirt on Agriculture video can be accessed at https://www.youtube.com/watch?v=BJ9iR Ugazg. The video will be used to help Agricultural Advisory Committee of Clarington 23 December 13, 2018 educate within the community. It is hoped that it will have an impact on driver's behavior. A note reminding members of CBOT about caution near farm vehicles would be appreciated. New Business Port of Oshawa — concern of lack of political support and road paving. Meeting Schedule for 2019 was circulated. Meeting in late August and no meeting in September.as in past years because of Orono Fair. Appointments to AACC — looking for 4-6 members to be appointed at the January 14 Council meeting. Committee members are wondering who the Council representative will be because of the lack of members of Council with farming knowledge. Vomitoxin in Corn - A number of farmers in the area have had their corn tested for vomitoxin and some loads of corn have been rejected. Results have been varied. Future Agendas Health Canada representative to discuss the concerns heard at the July 12, 2018 AACC meeting regarding the Pest Management Regulatory Agency's re-evaluation of EBDC as it relates to fruit and vegetables. Clarington Planning to share details of the agricultural sector evaluation completed as part of the Clarington Community Greenhouse Gas Emissions Inventory Update (to be completed in September 2018). John is working on invitation to the Premier. Faye has been in contact with Tracey Weightman, DRPS about a tour/meeting at the detachment in Maple Grove. Invite to Lisa Mackenzie about the Region of Durham Local Food Business Retention & Expansion Project. John Cartwright moved to Adjourn. Next Meeting: Thursday, January 10, 2019 @ 7:30 pm Lisa Mackenzie about the Region of Durham Local Food Business Retention & Expansion Project Agricultural Advisory Committee of Clarington 24 December 13, 2018 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting November 20, 2018 Members Present: Todd Taylor, Katharine Warren, Tracey Ali, Victor Suppan, Peter Vogel, Mark Stanisz, Councillor Hooper Regrets: Steve Conway, Robert Malone Staff: David Addington, Planning Services Declaration of Pecuniary Interest None declared. Adoption of Agenda 18.34 Moved by K. Warren, seconded by P. Vogel That the agenda for November 20, 2018 be adopted as amended. "CARRIED" Adoption of Minutes 18.35 Moved by T. Ali, seconded by K. Warren That the minutes of the Meeting of October 16, 2018 be accepted. "CARRIED" Delegation and Presentations Business Arising Wilmot Heritage Park update: • T. Ali and S. Conway have forwarded ideas informing the park design to the Committee; ideas are for a natural park/play structures (example from the Village of Batawa) and for the creation of play structures along the trail. • V. Suppan, B. Malone and M. Van Dyke met with Andy Allison to discuss securing adjacent valley lands from the Ministry of Natural Resources and for assistance with contacting indigenous groups to determine interest in collaborating in the park design. • V. Suppan has contacted Bert Duclos from MTCS for a contact list of indigenous leaders. 1 1 P a g e 25 Bowmanville East Secondary Plan review • The public information centre for the Bowmanville East Secondary Plan review will take place on November 22, 6-8pm, 105 Queen St. • The updated Secondary Plan intends on strengthening the heritage policies in the historic downtown area while providing guidance for intensification. • The Committee engaged in a discussion about the potential benefit of pursuing a heritage conservation district (HCD) in the historic downtown. It was noted that an HCD can be an effective tool in guiding new development in an historic area while protecting its built heritage. Secondary plan policies are another tool that can guide new development to be compatible with heritage character, this been successful in guiding new developments in downtown Newcastle, although an HCD can provide a further level of protection of its heritage resources. It was noted that HCD's typically require support from the area landowners and that there had been a lack of interest for an HCD among the landowners in the past. • The members of the Committee are interested in going for a tour of the former Goodyear plant. D. Addington will look into arranging a visit. Orono Clock Tower D. Addington confirmed that the clock tower is included in the designation by-law for Orono Town Hall (5315 Main St). The clock has not been functioning for some time and it should be properly maintained to comply with the property standards by-law related to designated heritage buildings. The Committee would like to make Council aware of this as the building is owned by the Municipality. 18.36 Moved by K. Warren, seconded by P. Vogel That the Clarington Heritage Committee advise Council that the clock tower at Orono Town Hall is a heritage attribute of a designated building and requires repair to ensure that the building is in compliance with the property standards by-law. GET -- Reports from Other Committees Bowmanville and Newcastle CIP • The Bowmanville group met on October 17; the Newcastle group met on October 18. • The groups discussed the results of the outdoor patio projects at Kitchen 36 (Bowmanville) and the Snug (Newcastle) which was funded in part from the CIP. Surveys from customers and the business owners have indicated that the project has been very well received. Members of the CIP liaison groups felt the project was very successful. A report will go to Council in January outlining the results of the project. • CIP brochures have been distributed to members, the BIA and directly to businesses by staff. F. Langmaid and D. Addington attended a meeting with CBOT to educate commercial real estate agents about the CIP grants. There has been very good response to grants in both Bowmanville and Newcastle this year. • The groups received an update on the Public Art project that is underway for the 4 urban centres in Clarington. 21 Page 26 Bowmanville CIP group: • The construction of the parklet at 20 King St is complete and a new bus shelter is now in place. Rubberized mulch is to be poured for all the trees on the block which will eliminate woodchips and keep the street cleaner. • The group was briefed on the progress of the Bowmanville East Secondary Plan review which has had its first public meeting. • New members have been appointed to the liaison group. Newcastle CIP group: • The Building department has required the former Buster's building to have its openings be closed and heated over the winter. There is an issue with access to the basement from the sidewalk so Engineering has asked the sidewalk to be temporarily closed. • Myno Van Dyke updated the group on work to establish a heritage park adjacent to the Belmont House. Architectural Conservancy Ontario, Clarington Branch - The ACO hasn't met since last heritage meeting. T. Ali reported that the Doors Open subcommittee has met and are discussing plans for 2019. Newcastle Village & District Historical Society - No report from NVDHS. Museum: • The Museum's new children's exhibit with a rural theme is almost entirely set up — the mill and general store are in place and they are just awaiting for the mill wheel. • Edwardian Christmas will take place on December 7th right after the tree lighting. • A wreath and ornament making workshop is scheduled for the end of November and beginning of December. Correspondence and Council Referrals The Belmont house amended by-law appeal period has expired on October 30th, no appeals were received. The By-law will be on Council's agenda in December for approval. Project Reports — No reports for this meeting New Business Heritage Committee budget — initiatives for 2019: The Committee discussed potential projects for 2019 and spoke to whether members were satisfied that the Committee had met their expectations over their term. It was agreed that the creation of the two Register and Outreach subcommittees had been very positive and that they allowed people to focus attention on projects they were interested in. Potential initiatives for the next Committee beginning in 2019 included: o An education component regarding the Register for real estate agents and an outreach component to identify people who might want to have their homes on register or designated; potential partnerships with other historical groups and 31 Page 27 organizations like the ACO to bring in speakers can assist with educational component. o Education on how to distinguish architectural styles would be helpful in completing property evaluations. This might consist of guest speakers or a member(s) of the Committee presenting information with a handout. o It was noted that the Committee as a whole should go and visit sites more often to look at items of architectural significance and discuss why it is should or should not be recognized; past Committees had checklist forms that members could take when visiting homes to easily mark items of heritage significance; visiting selections of homes to identify architectural examples of what they want to focus on preserving. o A formal procedure should be developed guiding the process for identifying which homes are candidates for designation. This would include sending a letter to affected homeowners to include them fully in the process and to determine if the Committee members could tour the property with the homeowner. o The Committee might want to look into doing a Christmas heritage tour similar to one that used to be done in Tyrone; this will follow a similar format to Doors Open; partnerships might be possible. o The Committee may look into creating a book, possibly rejuvenating the barn book idea; this could be done in partnership with the Museum as they have resources to help with book layout and design. o V. Suppan has been working on the Lost Hamlets project and asked for a volunteer to help with taking photographs over the first half of 2019; K. Warren volunteered. Terms of Reference: T. Ali noted that the Terms of Reference does not have a specific reference for a representative from the ACO to sit on the Committee as the ACO Clarington branch was formed after the CHC Terms of Reference were created. The Committee agreed to suggest amending the Terms of Reference to invite an ACO member to join the Committee. 18.37 Moved by K. Warren, seconded by M. Stanisz That the Clarington Heritage Committee recommends amending the Terms of Reference for the Committee to extend an invitation to the ACO to have a representative on the Committee. "CARRIED" Community Heritage Ontario (CHO) Membership — the Committee made the following motion relating to its membership for the 2019 year: 18.38 Moved by K. Warren, seconded by T. Taylor 41 Page WY --7 That the Clarington Heritage Committee renew their Community Heritage Ontario (CHO) membership for 2019 in the amount of $75. "CARRIED" Update on Calendar project — K. Warren reported that the calendar remains on sale at the Museum and expects the highest sales to occur in December when the events take place. K. Warren provided that precise sales figures would be reported to the Committee in January by her or Museum staff. Committee Member Applications and Announcements — applications for Committee members for the next term of Council are due to the Clerk department by December 7th • T. Ali stated that she would most likely not be re -applying due to other commitments, she has enjoyed her experience on the Committee and was thanked for her contribution. • V. Suppan noted that he will re -apply but will not seek to be the Committee chair. • V. Suppan stated that Bert Duclos (MTCS) normally conducts orientation sessions for new Committee members and that this would be a good resource if it is planned for next year. • D. Addington stated that he will no longer be the staff liaison to the Committee next year as he has moved into a new role with the Municipality. • Councillor Hooper, on behalf of the Mayor and Council, thanked the Committee for their continued dedication and hard work in advancing heritage preservation in Clarington. December 2018 meeting — the Committee chose not to hold a meeting in December. They will meet on January 15th for their last meeting before the new Committee is formed. 18.39 Moved by T. Taylor, seconded by R. Hooper That the Clarington Heritage Committee chose not to meet in December 2018. "CARRIED" Next meeting: January 15, 2019, 7:00 p.m., Clarington Municipal Offices, Room 1C 51 Page 29 Clarftwn Joint Committees Report to Council Report to Council Meeting of January 14, 2019 Subject: Joint General Government and Planning and Development Committees Meeting of Monday, January 7, 2019 Recommendations: 1. Receive for Information (a) 8.1 Minutes of the Ganaraska Region Conservation Authority dated November 29, 2018 (b) 8.2 Minutes of the Clarington Diversity Advisory Committee dated September 26, 2018 (c) 8.3 Minutes of the Newcastle Business Improvement Authority dated December 13, 2018 (d) 9.6 Marc Dupuis, Mayor, Municipality of Mattice-Val Cote, Regarding Paragraph 4 of the Declaration of Office (e) PSD -004-19 Environmental Stewardship, 2018 Annual Report (f) PSD -006-19 Heritage Incentive Grant, Annual Report for 2018 (g) OPD -001-19 Update on the Replacement of Emerald Ash Borer (EAB) Infected Trees (h) ESD -001-1 Emergency Services Activity Report - Q3 2018 2. Correspondence from Michael Angemeer, President and CEO, Veridian, Regarding Director Re -Appointments That the process for the appointment of Clarington's citizen Directors for Veridian proceed; and That the appointments be completed no later than March 31, 2019. Page 1 30 Cjarftwn Joint Committees Report to Council 3• Matters Relating to a Durham York Energy Centre Ambient Air Monitoring Station 2018 Exceedance of Dioxins and Furans That Report PSD -001-19 be received; That the questions outlined in Wendy Bracken's delegation of January 7, 2019, be referred to the Ministry of Environment and to the Region of Durham for follow-up; and That, pending receipt of written responses from the Region and the Ministry, representatives from the Ministry and the Region be invited to make a presentation to a General Government Committee meeting. 4• Michelle Roth — Request to Extend the Use of Temporary Living Quarters at 9209 Grasshopper Park Road That the request from Michelle Roth to extend the use of temporary living quarters at 9209 Grasshopper Park Road, for a six month period, be approved, subject to signing a further Letter of Undertaking. 5• Colleen Goodchild, Manager, Policy Planning & Special Studies, The Regional Municipality of Durham — Regarding Nominations to the Durham Agricultural Advisory Committee and Durham Environmental Advisory Committee That, in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy, Jay Cuthbertson be nominated to the Durham Environmental Advisory Committee for a term ending December 31, 2022 or until a successor is appointed. 6• Christopher Norris, Manager, Customer Experience, Durham Region Transit Commission, Regarding Nomination to the Durham Region Transit Advisory Committee That, in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy, Richard Claxton -Oldfield be nominated to the Durham Region Transit Advisory Committee for a term ending December 31, 2022 or until a successor is appointed. For Council Meeting of January 14, 2019 31 Page 2 Cjarftwn Joint Committees Report to Council 7• 2018 Results and Seasonal Sidewalk Patios Program Application, Guidelines and Approval Procedures That Report PSD -002-19 be received; That the Application for Seasonal Sidewalk Patios on municipal property, Attachment 1 to Report PSD -002-19, be approved; That, subject to the provisions outlined in the application and Boulevard By-law 2013-066, the Director of Engineering Services and the Director of Planning Services review, circulate for comment, and approve the site plans for seasonal sidewalk patios; That exceptions to the Traffic and Parking Bylaw 2014-059, Section 20(1) Retail Sales be granted for the sidewalk patio locations; That Council approve allocating $7500 from the Orono CIP 2018 grants to be used to provide an incentive should a restaurant in Orono wish to apply for an on -street outdoor patio; That Council authorize staff to take all necessary actions to assist with the implementation for outdoor patios in future summer seasons; and That all interested parties and any delegations be advised of Council's decision. 8- Community Improvement Annual Report for 2018 That Report PSD -003-19 be received for information; and That all interested parties listed in Report PSD -003-19 and any delegations be advised of this information report. 9• Appointments to Various Boards & Committees — 2019-2022 That Report CLD -001-19 be received; That Section 8 of the Terms of Reference for the Clarington Accessibility Advisory Committee be waived in order to allow Shea -Lea Latchford to be appointed, for a third term; That Section 3 of the Terms of Reference for the Agricultural Advisory Committee be waived in order to allow the appointment of an additional non -farmer applicant; For Council Meeting of January 14, 2019 32 Page 3 Cjarftwn Joint Committees Report to Council That the following citizen and Council appointments, as determined in accordance with the Appointment to Boards and Committees Policy, be approved for a term ending December 31, 2022 or until a successor is appointed, unless otherwise stated; That the Municipal Clerk's Department be authorized to advertise for any remaining vacancies; and That all interested parties listed in Report CLD -001-19 and any delegations be advised of Council's decision. a• Accessibility Advisory Committee Pinder DaSilva Sylvia Jaspers-Fayer Deb Kalogris Shea -Lea Latchford Marina Ross Tim VanLeevwen Councillor Jones b• Agricultural Advisory Committee Tom Barrie Eric Bowman John Cartwright Donald Rickard Harri Sukhu Councillor Zwart C. Committee of Adjustment John Bate Dave Eastman Glynn Green Shelley Pohjola Todd Taylor Gord Wallace For Council Meeting of January 14, 2019 33 Page 4 Cjarftwn Joint Committees Report to Council d• Ganaraska Forest Recreational User Committee Anthony Wood e• Heritage Committee Steven Conway Robert Malone Victor Suppan Peter Vogel Katharine Warren Councillor Hooper f• Energy from Waste - Waste Management Advisory Committee Two Year Term (to December 31, 2020) Wendy Bracken Kerry Meydam Harri Sukhu 9• Livestock Valuers Milton Dakin Brad Found h• Museums and Archives Board Rick McEachern Stephen Middleton Marilyn Morawetz Suzanne Reiner Marina Ross Mayor Foster Councillor Anderson For Council Meeting of January 14, 2019 34 Page 5 Cjarftwn i• Newcastle Arena Board Dave Bouma Peter Kennedy Shea -Lea Latchford Gary Oliver Todd Taylor Sue White Joint Committees Report to Council Councillor Anderson Councillor Zwart j• Newcastle Village Community Hall Board Councillor Anderson Councillor Zwart k• Property Standards Committee Steven Cooke Dave Eastman Glynn Green Shelley Pohjola Harri Sukhu Anthony Wood 1• Public Library Board Steven Cooke Terri Gray Judy Hagerman Chris Hinbest Justin MacLean Laila Shafi Connor Visser Councillor Hooper Councillor Neal For Council Meeting of January 14, 2019 35 Page 6 Cjarftwn Joint Committees Report to Council m• Samuel Wilmot Nature Area Management Advisory Committee Leo Blindenbach Thomas Hossie Rod McArthur Kate Potter Brian Reid Patrick Robert Bothwell Meaghan Vandenbrink Councillor Traill n• Durham Active Transportation Committee Constance Gray Councillor Anderson 0• Solina Hall Board Councillor Jones Councillor Neal p• Tyrone Hall Board Councillor Traill q• Clarington Task Force on Affordable Housing Wendy Partner r• Clarington Active Transportation Committee Councillor Jones S• Bethesda House Councillor Anderson t• Bowmanville BIA Councillor Hooper u• Bowmanville CIP Councillor Hooper For Council Meeting of January 14, 2019 36 Page 7 Cjarftwn Joint Committees Report to Council V• Bowmanville Santa Claus Parade Committee Councillor Hooper W.. Newcastle BIA Councillor Anderson X. Newcastle Village CIP Councillor Anderson Y. Orono BIA Councillor Zwart Z. Orono CIP Councillor Zwart aa. St. Marys Cement Community Relations Committee Councillor Neal bb. Visual Arts Centre Councillor Traill 10. Clarington Heritage Committee —Terms of Reference Whereas the Clarington Heritage Committee is of the opinion that the Committee would benefit from the addition of a member representing the local branch of the Architectural Conservancy of Ontario; And whereas Section 2 of By-law 2006-079, governing the Clarington Heritage Committee and appointments to the Committee, states that the Terms of Reference for the Clarington Heritage Committee may be amended from time to time by Council resolution; And whereas Clarington Council agrees with the recommendation of the Clarington Heritage Committee to amend the Terms of Reference; and For Council Meeting of January 14, 2019 37 Cjarftwn Joint Committees Report to Council Now therefore be it resolved that the Clarington Heritage Committee Terms of Reference, as approved on April 10, 2006 as part of Report PSD -039-06, be amended to add the following to Section 4.2: "A representative from the local branch of the Architectural Conservancy of Ontario (ACO)." 11. Discontinuance of Abandoned Cemeteries Board That Report CLD -002-19 be received; That the Clarington Abandoned Cemeteries Board be disbanded; That the existing members of the Clarington Abandoned Cemeteries Board be thanked for their work on the Committee; and That all interested parties listed in Report CLD -002-19 and any delegations be advised of Council's decision. 12. Temporary Borrowing By-law for 2019 That Report FND-001-19 be received; and That the By-law attached to Report FND-001-19 be approved. 13. Fulfilling a Role of the Strategic Initiatives Officer That staff be directed to forthwith fill on a contract basis the role of strategic corporative initiatives officer, reporting to the CAO, and with the contract to be approved by Council; and That the purchasing By-law be amended to require the approval by Council for the hiring of external consultants, except where the same are required by law. 14. 2018 Municipal Elections Accessibility Report That Report CLD -020-18 be received for information; That a copy of Report CLD -020-18 be placed on the Municipal website; and That a copy of Report CLD -020-18 be forwarded to Elections Ontario, Elections Canada, and the Ministry of Municipal Affairs and Housing. For Council Meeting of January 14, 2019 Page 9 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: January 14, 2019 Report Number: CLD -005-19 Resolution: File Number: By-law Number: Report Subject: Response to Questions regarding Internet/Telephone Voting Methods of Election Recommendations: 1. That Report CLD -005-19 be received; 2. That the Council of the Municipality of Clarington endorse Internet and Telephone Voting for Advance Polls and Voting Day as the preferred method of voting for the Municipality of Clarington, beginning with the 2022 Municipal Elections; and 3. That Attachment 1 to Report CLD -005-19, the draft by-law to authorize the use of internet and telephone voting, and to repeal By-law 2013-038 (which authorizes the use of vote tabulators, special ballots, and accessible equipment for Municipal Elections), be approved. 39 Municipality of Clarington Report CLD -005-19 Report Overview This report is in response to questions raised regarding internet/telephone voting as a method of election. 1. Background Page 2 1.1 This Report is in response to the following resolution referred to Council by Committee at the January 7, 2019, Joint General Government and Planning and Development Committees meeting: That the Council of the Municipality of Clarington endorse Internet and Telephone Voting for Advance Polls and Voting Day as the preferred method of voting for the Municipality of Clarington, beginning with the 2022 Municipal Elections; and That Attachment 2 to Report CLD -006-17, the draft by-law to authorize the use of internet and telephone voting, and to repeal By-law 2013-038 (which authorizes the use of vote tabulators, special ballots, and accessible equipment for Municipal Elections), be approved. That staff be directed to report back on the difficulties of other municipalities with telephone voting. 2. Discussion Statistics 2.1 The Ministry of Municipal Affairs and Housing reports that 316 municipalities used some form of alternative voting methods (i.e. vote by mail, internet, etc.). AMCTO is still compiling post-election survey results from municipalities (as the survey period is still open), however they were able to tell us that, from the 265 responses, 101 or 49% of respondents used internet/telephone voting. Typically, when a municipality uses internet voting, it is also in conjunction with telephone voting. The degree to which the internet/telephone voting is used by a municipality varies — internet/telephone only, internet/telephone advance only with paper on voting day. 2.2 For a more detailed exploration of alternative voting methods, please see Report CLD -006-17. NEI Municipality of Clarington Page 3 Report CLD -005-19 2.3 Researchers have said that the "technical glitch that stymied online voting in dozens of locations across Ontario may cause some municipalities to think twice about using it as an election tool. Yet that's unlikely to stop the momentum of the system, as it has grown exponentially over a short time........ And the reason that uptake is double in each election cycle is the benefits realized from online voting. Those include improved accessibility for voters, particularly older voters, who are the main users of online voting, she said. And that has translated to increased turnout at the municipal level in Ontario."1 Difficulties 2.4 Regarding the difficulties which some municipalities experienced with internet/telephone voting, Dominion Voting Systems, a vendor for 51 Ontario Municipalities using internet/telephone voting, released the attached (Attachment 2) press release explaining the difficulties experienced. Internet voters experienced slow response times and system time-outs for approximately 90 minutes beginning at 6:00 PM on Voting Day. As a result, some municipalities extended voting hours. According to Dominion, this was due to a load issue where the internet provider placed an unauthorized limit on incoming voting traffic. Dominion noted that they will work to ensure this does not happen in future elections and that the integrity of the system was not compromised. 2.5 Staff reached out to Dominion, and in a recent conversation with a Dominion representative, they clarified that only 41 of the municipalities had the combination of voting methods that were impacted (i.e. some may have only used it for advanced voting and had closed the on-line voting portal prior to October 22nd). The representative added that, even those that had difficulty, there were not all affected to the same extent. For instance, some municipalities only had to extend for an hour (because they could determine, based on historical turnout and the current system load) that the majority of voters had probably voted. 2.6 Two other on-line/telephone voting service providers serviced approximately 127 Ontario Municipalities without any difficulties. 1 Mark Gollom, CBC News, quoting Dr. Nicole Goodman, in an article titled "Glitches are considered unlikely to curb online voting 'tide' sweeping across Ontario". Available online at httDS://www.cbc.ca/news/canada/online-votina-municipalities-ontario-1.4875457 41 Municipality of Clarington Page 4 Report CLD -005-19 2.7 The Township of North Dumfries, which did not use Dominion, but did use online voting, stated that they will reconsider going back to tabulators because of the concerns of their citizens. These concerns include: security, difficulty doing the voting, lack of high- speed internet resulting in getting kicked out of the system, and difficulty hearing the telephone voting information. 2.8 In a local example of difficulties, the City Clerk for the City of Pickering released the following statement on Voting Day: "The City of Pickering's voting period for the 2018 Municipal Elections commenced on Monday, October 15, 2018 at 10:00 am. Last night, on the final day of the voting period, the City's election service provider, Dominion Voting Systems, experienced a bandwidth problem at approximately 6:00 pm, which resulted in a 90 -minute delay, affecting 51 Ontario municipalities, including Pickering. To compensate for the delay, the City extended the voting period for an additional two hours and closed voting at 10:00 pm. Voter turnout was 29 per cent, which is within a 3 to 5 per cent range of the two previous elections. Please note that at no time was the integrity of the system at risk of compromise, or in any way insecure. As such, I am fully confident in our election results." 2.9 The result of these delays is that the results were also delayed, some as much as 24 hours (in the cast of Brockton in midwestern Ontario). Choice of Internet/Telephone Voting Provider 2.10 It is important to note that, should Council ratify the recommendation to go with internet/telephone voting, the Clerk's Department would follow the Purchasing By-law (i.e. RFP process) when seeking a vendor. We believe that there are 3-4 players in the market. 2.11 Additionally, we have recently learned that Dr. Nicole Goodman, Assistant Professor of Political Science at Brock University and Director of the Centre for e -Democracy, and another professor are working developing standards for election voting in Ontario which we anticipate being shared with Ontario municipalities in June, 2019. 42 Municipality of Clarington Page 5 Report CLD -005-19 Changes to Draft By-law 2.12 As part of this review, staff have amended the draft by-law (proposed in 2017) to reflect best practices, in particular, adding wording which allows the use of vote tabulators (as used in 2014) in the event that we encounter difficulties in procuring internet and telephone voting providers. These changes are reflected in the revised draft by-law (Attachment 1). 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that Council approve internet and telephone voting as the method of elections for the Municipality of Clarington. The proposed by-law is attached to this report for your reference. 5. Strategic Plan Application Not applicable. Reviewed by: C. Anne Greentree, B.A., CMO, Municipal Clerk (for) Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: June Gallagher, Deputy Clerk, 905-623-3379 ext. 2103 or jgallagher@clarington.net Attachments: Attachment 1 — By-law authorizing the use of internet voting equipment for Clarington municipal elections Attachment 2 — Press Release from Dominion Voting, dated October 22, 2018 The following is a list of the interested parties to be notified of Council's decision: None 43 Attachment 1 to Report CLD -005-19 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2019-xxx Being a by-law to authorize the use of internet and telephone voting at Municipal Elections. Whereas Section 42 of the Municipal Elections Act, 1996, as amended, provides that the Council of a local municipality may pass by-laws authorizing the use of voting and vote counting equipment such as voting machines, voting recorders or optical scanning vote tabulators and other voting methods that do not require electors to attend a voting place in order to vote; and Whereas the Council of the Corporation of the Municipality of Clarington deems it appropriate and in the public interest to use internet and telephone voting for municipal elections; Now therefore the Council of the Corporation of the Municipality of Clarington enacts as follows: The use of internet and telephone voting is hereby authorized for the purpose of voting during an early voting period, up to and including Voting Day, for municipal elections in Clarington. 2. That, in the event that an acceptable and affordable system for internet and telephone voting cannot be procured to the satisfaction of the Municipal Clerk, the following is authorized: a. the use of automated vote counting equipment for the purpose of counting all ballots cast; b. the use of voting equipment to assist electors in casting their ballot; and c. the use of "special ballots" being mail -in ballots for electors who are unable to attend the voting location to vote on Voting Day or at the advance voting opportunities because of physical incapacity, being absent from the municipality, or working as an election official. 3. That By-law 2013-038 be repealed. 4. This by-law shall be effective on the date that it is passed. Passed this of , 2019. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk Attachment 2 to Report CLD -005-19 DOMINION VOTING 40 For Immediate Release October 22, 2018 Dominion Voting Statement Regarding Internet Voting Service Slowdown Affecting Ontario Municipalities (TORONTO, ON) - Dominion Voting Systems has issued the following statement regarding today's Internet Voting Service slowdown affecting Ontario Municipal election customers: Just after 6:00 PM ET this evening, voters in approximately 51 Ontario Municipalities using Dominion's Internet Voting (IV) portal experienced slow traffic into the system. This load issue was documented, reviewed and determined to be the result of a Toronto-based Internet Colocation provider placing an unauthorized limit on incoming voting traffic that was roughly 1/10th of the system's designated bandwidth. Our company was unaware of this issue until our municipal customers and their voters reached out to us for assistance, or to share complaints. Once we became aware of the problem, Dominion was able to quickly identify the source of the issue and work with the provider to resolve all issues with the system service by 7:30 PM ET. Unfortunately, the 90 -minute slowdown and resulting bandwidth issue caused a varying number of voters to experience slow response times and system time-outs. Given this issue was no fault of the voters who attempted to cast ballots during this time, some municipalities are extending voting hours for this election. Voters who were affected by this issue should check with their election office for more information on options that are available. Dominion regrets the challenges that our system load issue posed for both election officials and voters alike in today's elections. We appreciate the public's patience in resolving this matter. We want to assure Ontario voters that we will work to ensure this problem does not occur in future elections. It is important to note that at no time was the integrity of the system at risk of compromise, or in any way insecure. About Dominion Voting Systems: Dominion Voting Systems is a leading provider of hardware and software election tabulation solutions in the U.S. and Canada. More information: www.dominionvoting.com. Media Contact: Kay Stimson, Vice President of Government Affairs media(aWominionvoting.com 1 -866 -654 -VOTE (8683) ext. 9293 1 -866 -654 -VOTE (8683) 1 www.dominionvoting.com 45 Clatiagton Memo Planning Services Department If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: Mayor and Members of Council CC: Department Heads From: Faye Langmaid, Acting Director of Planning Services and Catherine Carr, Internal Auditor Date: January 10, 2019 Subject: Newcastle BIA request for Reserve Funds File: PLN 37.3 This memorandum provides you with a recommended resolution for Communication Item 9.3 from the Joint Committee Agenda of January 7, 2019. Committee referred the correspondence to staff pending the provision of additional information. As background for Council members, the Newcastle BIA Reserve Fund reference by the Newcastle BIA was established in 2007. It was a compensation payment from the Bowmanville West End Developers to the Orono and Newcastle BIAs. Provisions were included in the Subdivision Agreement that established the fund. Subsequently the Newcastle and Orono BIA agreed on how the monies would be distributed (e.g. percentage for each BIA). The BIAs also made it clear that they did not want the funding to be used for the CIP grant programs. The only criteria established for how the funding would be used is set out below. "The Muhic.1pality small deposit such funds in a resorue acc4Unt for future disbursernent to the boards of management of any one or more Business Improvernen�Areas in the rat unlcipality ti? fund programs or to prpvfOe assistance to the Bu.5atness Improvement Area, and/or to fund or to assist in the funding of grant programs to Implernent the provis Ions of Community Improvement programs appficable to anyone or snore businesscentres in the Municipality as the Council of the MunicipaIIty In Its discretlonsconsiders to he approptiate_,9 In addition to the request that Council has before it. During the Newcastle Streetscape public process (2016) the BIA provided comments pertaining to Banner Pole location and installation. The BIA also requested the works be completed by the Municipality as part of the construction contract. The total cost of the banner poles including installation is $18,454.84 to be recovered from the Newcastle BIA. To address both items Council could pass the following resolution: The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1905-623-3379 46 The Newcastle BIA has requested funds via letter dated December 20, 2018 for funding of over -the street banners from the Newcastle BIA Reserve Fund established with monies received from the "Bowmanville West End Development" and Whereas Council considers it appropriate to cover the $10,000 request for banners; and Whereas the banner poles on which these banners will be installed were requested by the Newcastle BIA as part of the streetscape work for which they agreed to pay for; Now therefore, Council approves the request of $28,454.84 from the Newcastle BIA Reserve Fund with $10,000 going to the Newcastle BIA and remainder going to Engineering for the works they have had carried out, under Capital Project, Newcastle Streetscaping Improvements 110-32-338-83436. Faye Langmaid Acting Director of Planning Catherine Carr Internal Auditor Cc Ron Albright, Assistant Director of Engineering. 47 Page 12 From: Chambers, Michelle To: Chambers, Michelle Subject: FW: Cannabis in Clarington Date: January -11-19 12:24:04 PM -----Original Message ----- From: info@clarington.net [mailto:infoLa9clarin tog n.net] On Behalf Of Rudy Kraayvanger Sent: January -09-19 9:57 PM To: MayorsExternalMailGroup <mayor@clarington.net> Subject: Cannabis in Clarington Hello Mayor Foster Happy New Year! I would ask you to please "opt OUT" of privately owned cannabis retail stores in the Municipality of Clarington. Thanks. Rudy Kraayvanger rudy@kraco.ca Origin: htWs://www.clarington.net/en/town-hall/Mayor.asl2 This email was sent to you by Rudy Kraayvanger<rudy@kraco.ca> through https://www.clarington.net/. From: Chambers, Michelle To: Chambers, Michelle Subject: FW: Cannibis Retail Date: January -11-19 2:37:54 PM -----Original Message ----- From: info@clarington.net [mailto:infokclarin tog n.net] On Behalf Of Laurie Cook Sent: January -11-19 2:12 PM To: MayorsExternalMailGroup <mayor@clarington.net> Subject: Cannibis Retail Clarington should opt out of retail cannabis at this time. There is far too much uncertainty around the management of this. The ability of law enforcement to manage this requires a great deal more time and effort. There is no need to be an early adopter. Much can be learned from others experience regarding locations i.e. downtown and proximity to schools. Regarding the issue of slighting cannabis employers. There should be no concern for the near future since there are only 25 licenses available and there is insufficient product anyway. At the same time it is worth noting that Clarington has many issues to wrestle with related to growth and coping with that. Increased crime particular with youth is just one of those issues. For all these reasons, adding pot shops at this time would be irresponsible. Origin: htips://www.clarington.net/en/town-hall/Mayor-and-Council.asp This email was sent to you by Laurie Cook<lcook49@hotmail.com> through his://www.clarington.net/. From: Chambers, Michelle To: Chambers, Michelle Subject: FW: Retail cannabis store Date: January -11-19 1:52:43 PM -----Original Message ----- From: info@clarington.net [mailto:infonclarin tog n.net] On Behalf Of Dave Sent: January -11-19 12:27 PM To: Council <council@clarington.net> Subject: Retail cannabis store Hello all, I am surprised that there is not a universal "yes" regarding the opting in on allowing a retail cannabis outlet in Clarington. This is a no brainer. Why you ask? If a particular municipality opts out all they have done is ensure the proliferation of the hundreds (yes hundreds) of black market dealers that currently operate in our area. This is one of the foundations of national legalization in the first place. The black market weed is untested, unregulated and more importantly, untaxed. Opting out will certainly do nothing to eliminate (albeit slowly) the illicit dealers. Plus we will eliminate any potential tax revenue from the Government. It's the right thing to do for the right reason. Cannabis has been here for decades so let's try and switch to the right "dealer". Thanks and I hope you all have a great weekend. Origin: hUs://www.clarington.net/en/town-hall/meet-your-councillors.asp?_mid_=94692 This email was sent to you by Dave<Dandaquantrill@rogers.com> through https://www.clarington.net/. From: Keyzers, Heather To: Chambers, Michelle Cc: Dauncey, Janet Subject: FW: Privately owned cannabis stores Date: January -12-19 3:37:16 PM From: info@clarington.net [info@clarington.net] on behalf of Rona Rigotti [karmyn@rogers.com] Sent: Saturday, January 12, 2019 7:17 AM To: Council Subject: Privately owned cannabis stores I hope the council will vote No to privately owned cannabis stores in Clarington. As a mother of three I am very concerned about access and governance when it comes to private stores. When profit is a motivator people turn a blind eye to who they are selling too. A public store similar to the LCBO would provide a little more public control on the access of cannibus. I hope you will take this into consideration. Sincerely Rona Rigotti Origin: hUs://www.clarington.net/en/town-hall/Mayor-and-Council.asp This email was sent to you by Rona Rigotti<karmyn@rogers.com> through bUs://www.clarington.net/. DURHAM KEG ION AL POLICE SERVI[CES BGABD Community Safety and Policing in Durham Region 2020 Strategic Plan January 14, 2019 Clarington Municipal Council I.r��di•rs in tmmanlulsidl� 4ufrl* DURHAM REGIONAL POLICE SERVICES BOARD Strategic Plan — Context and Overview • Durham Region - a safe community compared to large municipalities in Ontario Establish objectives and priorities for policing and related performance measures 9 1 Consultation process 2 Li•ader%. in Cummuaid�- Sn rty DURHAM REGIONAL POLICE SERVICES ROAIIII Success = Input from Community - Public survey — on line - Public events in Durham Region - Stakeholders Meetings - Municipal consultations - Regional Council - All 8 local municipal councils and Elected Council for Mississaugas of Scugog Island First Nation - Business survey 3 Li•ader%. in Cummuaid�- Sn rty DURHAM KEG ION AL POLICE SERV110ES BGABD Question for Council • What should be our most important policing priorities for enhancing community safety in Durham Region? El I.r��di•rs in tmmanlulsidl� 4ufrl* Annual Report Durham Region Energy From Waste Waste Management Advisory Committee (EFW WMAC) Presentation to Clarington Council Date: January 14, 2019 Committee Members 2016 / 2017 ► George Rocoski (Chair) - Oshawa ► Paul Ankrett (Vice Chair) - Scugog ► *Ted Baker - Pickering ► *Wendy Bracken - Clarington ► Anna -Marie Burrows - Ajax ► Elaine Collis - Clarington ► John Hicks - Clarington ► Paul Nelson - Brock ► * Jim Vinson - Clarington * Returning Members 2018 Committee Update ► Initially Committee's mandate was due to conclude at the end of 2017 ► Previous Region of Durham Council requested that this Committee's membership term coincide with municipal election cycle ► Region of Durham Council agreed to extend Committee's mandate until the end of 2018 ► Resulted in one member resigning at the end of 2017 (Ted Baker) ► Live streaming of EFW-WMAC meetings began on the first meeting of 2018 (March 1) ► 3 Committee meetings held in 2018 ► In most years, 4 Committee meetings are typically held 2018 Committee Meetings ► Thursday March 1 ► Administrative Matters ► Discussion of the Next Term of the EFW - WMAC ► Deferred to next Committee meeting ► Other Business ► Status of EFW - WMAC educational tour of Blackstock landfill ► 2018 Solid Waste Management Servicing and Financial Study ► Benzo(a)pyrene exceedence 2018 Committee Meetings P, Thursday May 24 ► Administrative Matters ► Discussion of the Next Term of the EFW - WMAC ► 2 -Year Term with maximum three consecutive terms approved by previous Regional Council ► Other Business ► Update on Waste Management cost breakdowns presented to Committee of the Whole (COW) ► Update on Organics Management Request for information (RFI) ► Update on Food and Organic Framework ► Update on Extended Producer Responsibility ► Update on Durham York Energy Centre (DYEC) 2018 Committee Meetings ► Thursday August 23 ► Administrative Matters ► Membership application process for next term of the EFW - WMAC ► Other Business ► Update on Ambient Air Dioxin and Furan Exceedence ► Ministry of Environment, Conservation and Parks (MECP) concluded no adverse effects expected (October 31, 2018 letter to Region) ► Update on Organics Management Request for information (RFI) 2018 Events ► Compost Give -Away ► Across the Region on several Saturdays between April 14 and May 12 ► Waste Electrical and Electronic Equipment (WEEE) Collection ► Across the Region on Saturdays April 14, June 16, September 22, October 13 ► Municipal Hazardous or Special Waste (MHSW) Collection ► Across the Region on Saturdays April 14, June 16, September 22, October 13 2018 Summary Discussion of the Next Term of the EFW - WMAC ► Updates on the establishment of anaerobic digestion and other proposed waste management activities in Durham ► Updates on operation of DYEC 2019 Anticipated Areas of Interest ► Monitoring the progress of the anaerobic digestion proposal ► Attendance at 2019 Compost Give -Away, WEEE and MSHW events ► Attendance at Landfill Mining demonstration (TBC)