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Home My WebLink About01/15/2007 ~n DATE: MONDAY, JANUARY 15, 2007 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on December 18, 2006 PRESENTATIONS a) 40 Year Bars to Volunteer District Chief Alldread, Fire Station 2 DELEGATIONS a) Derrick McKay - Request for Municipal Grant for Courtice Kids of Steel Triathlon b) Valentine Lovekin - Municipal Legal Services c) Daniel Lang - Application for Proposed Plan of Subdivision, Official Plan and Zoning By-law Amendments - Barr's Developments Ltd. (Item 3 of Report #1) d) Gerald Hasiuk, Robert Hasiuk and William Hasiuk - OMB Decision regarding 2347 South Service Road e) Linda Gasser - Regional Plans for the Greenbelt f) Kerry Meydam - Regional Plans for the Greenbelt g) Libby Racansky - Courtice North - Regional and Local Representation CORP.ORATION OF THE MUNICIPALITY OFCLARI,NGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO. L 1 C 3A& T 905-&23-3379 Council Agenda -2- January 15, 2007 COMMUNICATIONS Receive for Information I - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 14 and December 12, 2006 I - 2 Minutes ofthe Clarington Museums and Archives Board dated December 6, 2006 I - 3 Minutes of the Ganaraska Region Conservation Authority dated December 7, 2006 . I - 4 Joy McLeod, Deputy Chief, Program Delivery, Emergency Management Ontario (EMO) - Changes to the Structure of the EMO 1- 5 John OToole, MPP, Durham - Construction and Commissioning New Units at the Darlington Nuclear Generating Station I - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham - New Durham Region Forest Conservation By-law 1-7 P. M. Madill, Regional Clerk, Regional Municipality of Durham - 2007 Interim Regional Property Tax Levy Receive forDirection D - 1 Canadian Heritage - Canada Day Youth Award D - 2 Kathleen Thomas, Celebrate Canada Committee for Ontario, Canadian Heritage - 2007 Canada Poster Challenge D - 3 Lynda Macinnes, Regional Manager, Ontario Victim Services Secretariat, Ministry of the Attorney General - 2007/08 Community Grants Program D - 4 Aiden Tombs - Anti-idling By-law D - 5 Randee Peel - By-law to Ban Use of Outdoor Gas-powered Equipment D - 6 Bryce Jordan, Principal, Planning Manager, Semas Associates - Application to Amend the Durham Region Official - Wilmot Creek Adult Lifestyle Community Phase 8 Development D - 7 A. L. Georgieff, Commissioner of Planning, Regional Municipality of Durham - Appointment to the Durham Environmental Advisory Committee (DEAC) Council Agenda -3- January 15, 2007 D - 8 Chris Darling, Principal Planner, Regional Municipality of Durham - Appointment to the Durham Trail Coordinating Committee (DTCC) D - 9 A. L. Georgieff, Commissioner of Planning, Regional Municipality of Durham - Nomination to the Durham Agricultural Advisory Committee . (DAAC) D -10 Martin de Rond, Director of Legislative & Infonnation Services, Town of Ajax - Method of Selecting the Chair of the Regional Municipality of Durham D - 11 Chris Conti, Executive Director, Friends of Second Marsh - 3rd Annual 'Wetlands Stomp' Fundraising Event D - 12 Michelle Rickard, KIN Magazine Editor/Communications Coordinator, Kin Canada - 'Message-of-Support' D - 13 Allan Hewitt, Library Board Chair, Clarington Public Library- Composition of the Clarington Library Board D - 14 Chris Conti, Executive Director, Friends of Second Marsh - Appointment to the Board of Directors of Friends of Second Marsh MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of January 8, 2007 2. Report CLD-003-07 - Confidential Personnel Matter UNFINISHED BUSINESS OTHER BUSINESS Appointments to the Veridian Corporate Board BY-LAWS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT ClNi&lon Council Meeting Minutes DECEMBER 18, 2006 Minutes of a regular meeting of Council held on December 18, 2006, at 7:00 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella, attended until 7:20 p.m. Director of Community Services, J. Caruana Solicitor, D. Hefferon, attended from 7:45 p.m. Director of Operations, F. Horvath, attended until 7:20 p.m. Manager of Special Projects, Planning Services, F. Langmaid, attended until 8:44 p.m. Director of Corporate Services, M. Marano Director of FinancefTreasurer, N. Taylor Fire Chief, G. Weir, attended until 7:20 p.m. Administrative Assistant to the Clerk, C. Fleming, attended until 7:20 p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be stating a pecuniary interest with respect to the "closed" Council minutes of October 16, 2006. MINUTES Resolution #C-473-06 Moved by Councillor Foster, seconded by Councillor Novak THAT the minutes of a regular meeting of Council held on October 16, 2006, be approved. "CARRIED" Council Meeting Minutes -2- December 18, 2006 Councillor Hooper stated a pecuniary interest pertaining to the "closed" session minutes of October 16, 2006, and refrained from discussion and voting on the matter. Councillor Hooper owns property in downtown Bowmanville. Resolution #C-474-06 Moved by Councillor Foster, seconded by Councillor Hooper THAT the minutes of the first meeting of Council held on December 4, 2006, be approved. "CARRIED" COMMUNICATIONS Resolution #C-475-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT the communications to be received for information be approved as per the agenda, with the exception of Correspondence Items I - 14 and 1-18. "CARRIED" I - 1 Minutes of the Kawartha Conservation Authority dated September 6, 2006; I - 2 Minutes of the Clarington Heritage Committee dated September 19, 2006. . I - 3 Minutes of the Physician Recruitment Committee dated September 28, 2006. . I - 4 Minutes of the Animal Advisory Committee dated October 4, 2006. 1- 5 Minutes of the Samuel Wilmot Nature Area dated October 10,2006. I - 6 Minutes of the Santa Claus Parade dated October 10 and 23, and November 15, 2006. I - 7 Minutes of the Ganaraska Region Conservation Authority dated October 19, 2006. I - 8 Minutes of the Central Lake Ontario Conservation Authority dated November 21, 2006. Council Meeting Minutes -3- December 18, 2006 I - 9 Meeting Notes of the Port Granby Discussion Group dated October 11, 2006. I - 10 Laura F. Fraser, Mitchell Fraser Memorial Slo-Pitch Tournament Fundraiser, thanking Council for their generous donation to this year's fundraising event in memory of Mitchell Fraser, which raised $21,000 for Sick Kids Hospital and advising of plans for another tournament in May 2007. I - 11 Seanna Dempsey, Senior Development Officer, SickKids Foundation, thanking Council for providing a grant for use of hall in the amount of $1478.31 in support of the Mitchell Fraser Memorial Slo-Pitch Tournament fundraising event, aiding research into neuroblastoma, a deadly childhood cancer of the nervous system. 1- 12 Jim Hankinson, President and CEO, Ontario Power Generation (OPG), forwarding OPG's semi-annual performance report "Irs All About Performance" providing updates on OPG's key projects, operations and objectives. 1-13 Judy Lewis, Co-founder & Executive Vice President, Strategic Objectives, thanking Council on behalf of M & M Meat Shops for supporting the second annual National Family Dinner Night which raised more than $27,000 for the Crohn's and Colitis Foundation of Canada and advising of next year's National Family Dinner Night to be held September 20, 2007. I - 15 George A. Daniels, Fund Development Coordinator, Canadian Red Cross, Region of Durham Branch, thanking Council for its generous donation of $4,300 in support of the Canadian Red Cross Disaster Management Program. 1-16 Gordon Barrie, 2006 Senior of the Year Award recipient, expressing appreciation to Clarington Council for presenting him with the 2006 Senior of the Year Award and commemorative plaque. 1-17 Mary Tillcock, Run Day Or~anizer, The Terry Fox Run for Cancer Research, advising the 261 Anniversary of Terry's Marathon of Hope raised over $82,000 for cancer research through the efforts of participants and thanking the Municipality of Clarington Council and staff for support given to 'Run Day' making it a successful, safe and enjoyable day for everyone. Council Meeting Minutes -4- December 18, 2006 1- 19 Kathy Coulthart-Dewey, CMO, President, and Martin deRond, AMCT, Chair, AMCTO Zone 4, Association of Municipal Managers, Clerks and Treasurers of Ontario, (AMCTO) outlining how AMCTO can assist municipal professionals with implementation of effective municipal administration through the Association's ongoing professional development, education and government relations initiatives and encouraging Council to support staffs continued education and professional development and attendance at future AMCTO Zone 4 meetings. I - 20 John O'Toole, M.P.P., Durham, forwarding correspondence received from the Honourable Donna Cansfield, Minister of Transportation in response the Township of Essa's resolution supporting the use of cables or chains on road service vehicles and advising that the Ontario Good Roads Association has decided not to prepare a business caSe to assess tire chain usage at this time but that endorsement for the resolution will be considered when the Ministry of Transportation's policy on chains, cables and studded tires is reviewed . I - 21 Mike Colle, Minister, Ministry of Citizenship and Immigration, forwarding program criteria, eligibility requirements and nomination forms for Ontario's Volunteer Recognition Programs, programs to recognize exceptional individuals through The Ontario Volunteer Service Awards, The Outstanding Achievement Awards for Voluntarism in Ontario, and the Ontario Medal for Young Volunteers, and advising the deadline for submission is January 15,2007. I - 22 John Gerretsen, Minister, Ministry of Municipal Affairs and Housing, forwarding reporting requirements for the 2006 Municipal Performance Measurement Program (MPMP) and requesting staff inform the local Municipal Services Office when results have been published. The correspondence indicates the Ministry is also working in partnership with the Association of Municipalities of Ontario (AMO) to develop a web-based query and analysis tool that will make it possible for municipalities to extract and analyze MPMP and FIR results and to see how they compare with others. Council Meeting Minutes - 5- December 18,2006 I - 23 Pierre Paquette, Oak Ridges Moraine Symposium Coordinator, The Moraine. For Life., forwarding details of the 2007 Moraine for Life Awards, awards presented annually to individuals, organizations or agencies that have contributed significantly to improving the ecology and hydrology of the moraine and social well-being of people who live and work on or downstream the Oak Ridges Moraine and inviting nominations for the following categories: Community Champion, Municipal Leadership, Collaborative Efforts and Pro-active Approaches. The deadline for submission is January 15, 2007. I - 14 Gerri Lynn O'Connor, Mayor, Township of Uxbridge, forwarding correspondence to the Honourable Leona Dombrowksy, Minister of Agriculture, Food and Rural Affairs (MAFRA), regarding the vacant Regional Information Coordinator (RIG) position in the Regional OMAFRA Office in Lindsay, the critical role of the RIC position; and, the need to fill the position as soon as possible in order to adequately market resources and facilitate delivery of pertinent information to the agriculture and rural sectors in Central and Eastem Ontario. Resolution #C-476-06 Moved by Councillor Novak, seconded by Councillor Trim THAT Correspondence Item 1 - 14 from the Township of Uxbridge concerning the vacant Regional Information Coordinator position be endorsed. .CARRIED" I - 18 Association of Municipalities of Ontario Member Communication, advising Bill 14, The Access to Justice Act, passed Third Reading in the Legislature on October 19, 2006, and advising the Act will regulate paralegals and reform the justice of the peace system; update the Provincial Offences Act, the Limitations Act, 2002, and the Courts of Justice Act, ensure a more open and transparent appointment process for justices of the peace; and, help solve the current critical shortage of JP's. Resolution #C-477-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item 1-18 be received for information. .CARRIED" Council Meeting Minutes -6- December 18, 2006 CORRESPONDENCE FOR DIRECTION Resolution #C-478-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Items be approved as per the agenda, with the exception of Items D - 8 to D - 16, inclusive. "CARRIED" D - 1 Ian D. Macnab, CAO, Kawartha Conservation, forwarding copies of the Kawartha Region Conservation Authority 2007 budget for municipal review. (Copy of 2007 Budget forwarded to Members of Council under separate cover) (Correspondence referred to the Director of FinancefTreasurer) D - 2 Lindsay Balment, Coordinator, Fundraising Events, Multiple Sclerosis Society of Canada, Ontario Division, requesting permission to hold the 2007 Super Cities Walk for MS in Bowmanville on Sunday, April 15, 2007; attaching a map of the two routes including a request to use sidewalks and to post a Banner above the roadway leading into downtown Bowmanville four weeks prior to the walk; and, advising additional insurance has been obtained and a permit has been requested from the Region of Durham for use of Liberty Street as part of the Walk. (Approved to install banner and use sidewalks provided the organizers obtain a Road Occupancy Permit from the Engineering Services Department) D - 3 Laurie Lazenby, Secretary, Navy League of Canada, Bowmanville Branch, Royal Canadian Sea Cadet Corps thanking Council for honouring their prior requests for Tag Days and requesting permission to hold Sea Cadet tagging at selected businesses April 26, 27 and 28 and September 27,28 and 29, 2007, noting proceeds raised from the two events help raise funds for the local corps and to pay for cadet functions. (Tag Days for April 26, 27 and 28 and September 27,29 and 29, 2007, approved) D - 4 Lynne Gray, BScN, RN, Public Health Nurse, Injury Prevention Program, Region of Durham Health Department, requesting April 23 to 29, 2007, be proclaimed "Injury Prevention Week". (Proclaimed) Council Meeting Minutes -7- December 18, 2006 D - 5 John Connolly, A1Director General, Community Development and Partnerships Directorate, Human Resources and Social Development Canada, forwarding nomination brochures for the 2007 Therese Casgrain Volunteer Award, an award presented annually to one Canadian man and one Canadian woman who have contributed significantly to the advancement of a social cause and the well-being of their fellow Canadians and advising the deadline for submission is February 1, 2007. (Correspondence referred to the Municipal Clerk to place a notice in the local newspapers) D - 6 Kim Wildman, P2P Program Coordinator, Heart and Stroke Foundation of Ontario, Durham Region Office, requesting February 2007 be proclaimed "Heart and Stroke Month" and requesting to fly their flag during the month of February. (Proclaimed and permission granted to fly the Heart and Stroke flag at the Municipal Administrative Centre) D - 7 Jeanne McFarland and Donna Metcalf-Woo, Event Organizers, Clarington Polar Bear Swim, requesting approval for members of Clarington Fire Station 2 to attend the 5th Annual Clarington Polar Bear Swim to be held January 1, 2007, at the Newcastle Waterfront to raise awareness of the need for organ and tissue donations and to support the Canadian Liver Foundation. In 2006, a donation of $4400 was presented to the Canadian Liver Foundation. (Request approved for members of Clarington Fire Station 2 to attend the Polar Bear Swim on January 1, 2007) D - 8 Ernie Hardeman, M.P.P., Oxford, forwarding a sample resolution calling upon the Provincial government to expedite the promised Provincial-Municipal Fiscal and Service Delivery review in order to balance the delivery of service with the ability to pay and to take action to protect municipalities and ratepayers from increased property taxes or significant reductions in service; and, requesting Clarington Council to the following resolution: "WHEREAS the gap between the transfers from the province and the cost of social programs is growing and is now estimated by the Association of Municipalities at over $3 Billion; and Council Meeting Minutes - 8- December 18, 2006 WHEREAS delays in balancing the cost of delivering services with the ability to pay are resulting in delayed maintenance of infrastructure, reduced municipal services and property tax increases across the province; THEREFORE BE IT RESOLVED that in the opinion of the Council of the Municipality of Clarington that the provincial government's currently proposed Provincial-Municipal Fiscal and Service Delivery Review (which will not be completed until February 2008, after the next provincial election) is needlessly drawn out and that a full review to balance the delivery of service with the anility to pay should be completed much more expediently, in order to avoid hitting taxpayers with unsustainable property tax hikes or significant reductions in service. " Resolution #C-479-06 Moved by Councillor Foster, seconded by Councillor Robinson THAT the resolution from Ernie Hardeman, M.P.P., Oxford concerning the Provincial-Municipal Fiscal and Service Delivery Review be endorsed. "CARRIED" D - 9 Janet Beckett, City Clerk, City of Port Colborne, advising Council that . the City of Port Colborne, at a meeting held August 28, 2006, passed the following resolution: "WHEREAS, MPAC currently has an annual budget of approximately $146 million dollars; AND WHEREAS, the taxpayers of Niagara pay approximately $5 million a year towards this annual budget including $200,000 from the taxpayers of Port Colborne; AND WHEREAS, MPAC is now requesting a $16 million dollar increase (or 11%) to their overall budget to hire an additional 225 staff and establish a larger bureaucracy; AND WHEREAS, the additional funding will do nothing to fix the root of the problems facing the present assessment program for property values and provide no relief to the taxpayer; Council Meeting Minutes -9- December 18, 2006 NOW THEREFORE BE IT RESOLVED, that the Council of the Corporation of The City of Port Colborne hereby objects to any further downloading of costs for MPAC to the local taxpayer and hereby urges the Provincial government to take immediate action and fix the flaws of the property assessment system; AND FURTHER, that Dalton McGuinty, Premier of Ontario, Greg Sorbara, Minister of Finance, Tim Hudak, MPP, Peter Kormos; MPP, Kim Craitor, MPP, Jim Bradley MPP, AMO and FCM, Regional Council and all municipalities in the Niagara Region be so advised." Resolution #C-480-06 Moved by Councillor Trim, seconded by CounciUor Foster THAT Correspondence Item D - 9 be received for information. 'CARRIED" D - 10 Martin de Rond, Director of Legislative ServiceslTown Clerk, Town of Ajax, advising Council that the Town of Ajax, at a meeting held October 23, 2006, passed the following resolution: "WHEREAS the Town of Ajax Official Plan establishes provisions aimed at protecting and preserving its supply of employment lands; AND WHEREAS the Town of Ajax recently completed an Employment Report that indicates that the municipality requires all of its designated employment lands in order to provide for a balanced community; AND WHEREAS the Town of Ajax is further amending its Official Plan in order to prevent the conversion of employment lands to retail and/or residential land uses; AND WHEREAS the Region of Durham Official Plan contains provisions which indicate that Regional Council shall prevent the consumption of employment lands intended for industrial uses by commercial uses; AND WHEREAS it is imperative that the Town's long-term supply of designated employment lands is not jeopardized; AND WHEREAS other municipalities within the Province have experienced pressure to convert employment lands to non- employment uses; Council Meeting Minutes - 10- December 18, 2006 AND WHEREAS the Provincial Policy Statement (PPS) came into effect on March 1, 2005 which indicates that planning authorities shall promote economic development and competitiveness by providing for an appropriate mix and range of employment uses to meet long-term needs and a diversified economic base, including maintaining a range and choice of suitable sites for employment uses and protecting and preserving employment areas for current and future uses; AND WHEREAS the Ministry of Public Infrastructure Renewal has since issued the Growth Plan for the Greater Golden Horseshoe on June 16, 2006 which considers major retail uses to be non- employment uses, and that the municipal conversion of employment lands would only be permissible following a municipal comprehensive review; AND WHEREAS Bill 51, being an Act to amend the Planning Act, the Conservation Land Act and other related amendments to other Acts, received Royal Assent on October 19, 2006 and, further, that sections 1 to 19, subsection 20 (3), sections 21 to 28, section 31 and . subsection 33(1) come into force on a day to be named by proclamation of the Lieutenant Governor; AND WHEREAS Bill 51 includes instruments whereby appeals to the Ontario Municipal Board in respect of amendments to official plans and zoning by-laws involving the conversion of designated employment lands to non-employment uses are restricted, including that there shall be no right of appeal in respect of a municipality's refusal or failure t9 adopt or approve such an amendment application; AND WHEREAS the Town of Ajax has recently spent over $700,000 to defend its position before the Ontario Municipal Board in relation to private applications to convert a significant component of its employment lands to non-employment uses; AND WHEREAS the Town has appealed a Decision of the Ontario Municipal Board under Section 43 of the Ontario Municipal Board Act, and has further requested leave to appeal such Decision to the Ontario Divisional Court under Section 96 of the Ontario Municipal Board Act, at considerable further expense, in order to defend the Town's interests with respect to the conversion of a significant component of its employment lands; Council Meeting Minutes - 11 - December 18, 2006 AND WHEREAS Section 70.5 (1 )(a) of Bill 51 establishes that the Minister of Municipal Affairs and Housing may make regulations providing for transitional matters respecting matters or proceedings that were commenced before or after the effective date, and further that a regulation may be retroactive to December 12,2005; AND WHEREAS on October 16, 2006 two further significant applications have been advanced on other strategically vital employment lands within the Town proposing conversion to major retail uses; . THEREFORE BE IT RESOLVED that the Town of Ajax hereby requests the Minister of Municipal Affairs and Housing to include as an effective date for the Regulations for Bill 51 to be December 12, 2005, being the date of First Reading; AND FURTHER THAT the Lieutenant Governor be requested to proclaim Bill 51 in its entirety immediately; AND FURTHER THAT the Lieutenant Governor be requested forthwith to include as the date for Bill 51 to come into full force and effect to be December 12, 2005, being the date of First Reading; AND FURTHER THAT this resolution be circulated to all municipalities in Ontario requesting endorsement; AND FURTHER THAT this resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing and the Minister of Public Infrastructure Renewal." Resolution #C-481-06 Moved by Councillor Foster, seconded by Councillor Robinson THAT the resolution from the Town of Ajax concerning Bill 51, An Act to Amend the Planning Act, be endorsed. "CARRIED" D - 11 Victoria Leskie, Clerk, County of Prince Edward, advising Council that the County of Prince Edward, passed the following resolution: 'WHEREAS the County of Prince Edward 2006 levy from the Municipal Property Assessment Corporation (MPAC) is in the amount of $380,000.00 which represents 2.0% of the ratepayers tax billing; and Council Meeting Miriutes -12 - December 18, 2006 WHEREAS property assessment changes have created confusion and disruption to ratepayers and municipalities across Ontario which resulted in significant expense to municipalities in an effort to assist its ratepayers; and WHEREAS on March 28, 2006 the Ontario Ombudsman released a report which dealt with improving MPAC's assessment methodology and appeal processes making 22 recommendations; and WHEREAS the Province of Ontario announced that property tax reassessments by MPAC would be cancelled and property assessments would be frozen for the next two years to allow for the implementation of the Ombudsman's recommendations to Ontario's property assessment system; NOW, THEREFORE, BE IT RESOLVED THAT the County of Prince Edward notify the Minister of Finance that it will freeze payments to MPAC at the 2006 rate until it is determined that MPAC has implemented changes that will result in an improved and strong, functioning system that is fair to all Ontarians, and that this resolution be circulated to our MPP, MPAC, the Ontario Ombudsman, and all other municipalities in Ontario for support." Resolution #C-482-06 Moved by Councillor Novak, seconded by Councillor Hooper THAT the resolution from the County of Prince Edward concerning freezing of payments to MPAC, be endorsed. "MOTION lOSr (SEE FOllOWING MOTION) Resolution #C-483-06 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item D - 11 be referred to the Director of FinancelTreasurer. "CARRIED" D - 12 Linda M. Ringler, Clerk-Treasurer, Township of Chisholm, advising Council that the Township of Chisholm, at a meeting held October 24, 2006, passed the following resolution: Council Meeting Minutes - 13- December 18, 2006 "WHEREAS ratepayers in the Corporation of the Township of Chisholm have brought their concerns to the attention of the Township council: and WHEREAS the present methodology of applying the current ''fair market system" of property taxation has created hardships for low, fixed income and senior ratepayers; and WHEREAS ratepayers have in effect been penalized for taking pride in and improving their properties; and WHEREAS many working families and seniors will be forced out of their homes due to the effects of the mysterious and unfair MPAC property assessments; and WHEREAS a more simple and fairer method of assessment would be far less expensive to maintain which will reduce every Ontario Municipality's cost of operation; NOW THEREFORE BE IT RESOLVED that the Province of Ontario freeze the base assessment for Ontario Municipalities at 2005 as passed by resolution of the Corporation of the Town of Niagara-on- the-Lake on June 12, 2006 and supported by the Council of the Corporation of the Township of Chisholm Resolution Number 2006- 287 on June 27,2006, AND FURTHER that future property assessments increase only upon the sale of a property thus protecting all ratepayers and, in particular vulnerable ratepayers, from unfair taxation; and. . BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Premier of the Province, the Minister of Finance, the Minister of Municipal Affairs and Housing, MPP Monique Smith, the Association of Municipalities of Ontario and all Ontario Municipalities requesting their support." Resolution #C-484-06 Moved by Councillor Woo, seconded by Councillor Novak THAT the resolution from the Township of Chisholm concerning freezing the property tax base assessment, be endorsed. "WITHDRAWN" Council Meeting Minutes - 14- December 18, 2006 Resolution #C-485-06 Moved by Councillor Trim, -seconded by Councillor Novak THAT Correspondence Item D -12 be received for information. .CARRIED" D -13 Pat Pilgrim, CAO/Clerk, Township of Madawaska Valley, advising Council that the Township of Madawaska Valley, at a meeting held November 6, 2006, passed the following resolution: 'WHEREAS ongoing cuts to medical admissions has created a doctor shortage in Ontario; and WHEREAS these cuts in admissions are a direct result of provincial funding cuts to medical schools and training centers in Ontario. This has resulted in lower numbers of medical practitioners graduating to work in the medical care field in Ontario; and WHEREAS these lower numbers entering the career of medical care givers have resulted in a drastic shortage of caregivers in all areas of Ontario; and WHEREAS this shortage has resulted in greater competition by medical boards to secure the lower number of graduates to fill the many places in need of medical practitioners; and WHEREAS foreign trained doctors are still not being accepted in large numbers to practice under the guidelines as set forth by the Ontario College of Physicians and Surgeons; and WHEREAS local boards by being forced into this competition without the resources to compete in this new field of "Free Agency" buying of medical personnel are asking local municipalities to fund this hideous practice; and WHEREAS recruiting doctors to (re)locate to rural Ontario is becoming increasingly more difficult; and WHEREAS as medical funding and education funding are mandates the province has steadfastly and enthusiastically administrated and in the best interest of Ontario residents this should continue to be a provincially funded system; and Council Meeting Minutes -15 - December 18, 2006 NOW THEREFORE BE IT RESOLVED THAT the Township of Madawaska Valley requests that the government of Ontario take . immediate action both administratively and fiscally to resolve the medical care practitioner shortage in Ontario. AND BE IT FURTHER RESOLVED THAT this resolution be circulated to all municipalities in Ontario for their consideration of support. AND BE IT FURTHER RESOLVED THAT this resolution be forwarded to A.M.O. for its consideration and subsequent action on behalf of the supporting municipalities, and to John Yakabuski, MPP and George Smitherman, Health and Long-Term Care Minister." Resolution #C-486-06 Moved by Councillor Trim, seconded by Councillor Novak THAT Correspondence Item D -13 be received for information. "CARRIED" D - 14 A.L. Georgieff, M.C.I.P., R.P.P., Commissioner of Planning, Regional Municipality of Durham requesting Council to nominate a representative to the Durham Environmental Advisory Committee (DEAC) for the 2006-2010 term and forwarding a list of interested persons for consideration. Resolution #C-487-06 Moved by Councillor Foster, seconded by Councillor Novak THAT Correspondence Item D - 14 be referred to the end of the agenda to be considered during a "closed" session of Council. .CARRIED" D - 15 Confidential Correspondence regarding a personnel matter. Resolution #C-488-06 Moved by Councillor Robinson, seconded by Councillor Woo THAT Confidential Correspondence Item D - 15 be referred to the end of the agenda to be considered during a "closed" session of Council. "CARRIED" Council Meeting Minutes ~ 16- December 18, 2006 D - 16 D. Bowen, Deputy Clerk, Regional Municipality of Durham requesting that Clarington Council reconfirm the appointment of Laura Tyler (citizen member) to the Durham Trail Coordinating Committee (DTCC) and appoint a new Council representative. The endorsement of a Regional Trail Network by Regional Council and the Councils of the Area Municipalities in 2006 fulfilled part of the Committee's mandate; the next step is for the DTCC to facilitate the implementation of the approved Trail Network by identifying potential funding and partnership opportunities. It is anticipated that this objective can be met in 2007. Ms. Tyler has indicated her interest in continuing to serve until the Committee's mandate has been fulfilled. Resolution #C-489-06 Moved by Councillor Foster, seconded by Councillor Trim THAT the appointment of Laura Tyler (citizen member) to the Durham Trail Coordinating Committee (DTCC) be re-confirmed. "CARRIED" MOTION REPORTS Report #1 - General Purpose and Administration Committee Report- December 11, 2006 Resolution #C-490-06 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of December 11, 2006 be approved with the exception of Item #6. "CARRIED" Item #6 Resolution #C-491-06 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD-119-06 be received for information; Council Meeting Minutes - 17- December 18, 2006 THAT Hydro One be requested to provide a presentation to Council and meet with affected residents at a location within Clarington prior to finalizing the Notice of Completion of the Environmental Study Report; THAT Hydro One and the Ministry of the Environment be forwarded a copy of Report PSD-119-06; and THAT all interested parties listed in Report PSD-119-06 and any delegation be advised of Council's decision. "CARRIED" Report #2 - Report CLD-026-06 - Confidential Personnel Matter Report #3 - Confidential Verbal Report from the CAO and the Director of Finance - Personnel Matter . Report #4 - Confidential from the Solicitor and Director of Planning Services - Property Matters Resolution #C-492-06 Moved by Councillor Foster, seconded by Councillor Hooper THAT Reports #2, #3 and #4 be referred to the end of the agenda to be considered during a "closed" session of Council. "CARRIED" BY-LAWS Resolution #C-493-06 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2006-216 to 2006-229, inclusive, and that the said by-laws be now read a first and second time. "CARRIED" 2006-216 Being a by-law to establish Members of Council as Chair of Departments and to repeal By-law 2003-178 2006-217 Being a by-law to appoint an acting Head of Council to act in the place of the Head of Council for the Municipality of Clarington and to repeal By-law 2003-177 Council Meeting Minutes - 18- December 18, 2006 2006-218 Being a by-law to require the payment of fees for information and services provided by the Municipality of Clarington and for prescribing the amount of such fees and to amend By-law 96-032, as amended 2006-219 Being a by-law to authorize the entering into a Recreational Purpose Licence Agreement with Canadian National Railway Company, the owner Part of Lot 3, Broken Front Concession former Township of Darlington, now in the Municipality of Clarington, Region of Durham 2006-220 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Hardy Stevenson & Associates limited, Toronto, Ontario, to enter into an agreement for Consulting Services, Port Granby Long-Term Low-Level Radioactive Waste Management 2006-221 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington 2006-222 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington and to name them 2006-223 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington 2006-224 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington 2006-225 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington 2006-226 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington 2006-227 Being a by-law to repeal By-law 99-90, as amended, and to amend By-laws 91-20 and 93-161, as amended, a by-law to licence, regulate and prohibit certain animals or classes thereof within the limits of the Municipality of Clarington, or defined areas therein Council Meeting Minutes -19 - December 18, 2006 2006-228 Being a by-law to licence, regulate and govern kennels in the Municipality of Clarington 2006-229 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Ron Robinson Limited, Bowmanville, Ontario, to enter into agreement for the Courtice EntranCe Feature Resolution #C-494-06 Moved by Councillor Foster, seconded by Councillor Hooper THAT the third and final reading of By-laws 2006-216 to 2006-229, inclusive, be approved. .CARRIED" Resolution #C-495-06 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting be .closed" to consider Correspondence Items D - 14 and D - 15 and Reports #2, #3 and #4. .CARRIED" The meeting resumed in open session at 9:25 p.m. Resolution #C-496-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT the actions taken during the "closed" session of Council be ratified. .CARRIED" CORRESPONDENCE D - 14 A.L. Georgieff, M.C.I.P., R.P.P., Commissioner of Planning, Regional Municipality of Durham requesting Council to nominate a representative to the Durham Environmental Advisory Committee (DEAC) for the 2006-2010 term and forwarding a list of interested persons for consideration. Council Meeting Minutes - 20- December 18. 2006 Resolution #C-497-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Kim Murray and Peter Klose be nominated to the Durham Environmental Advisory Committee (DEAC) for the 2006-2010 term on behalf of the Municipality of Clarington. "CARRIED" CONFIRMING BY-LAW . Councillor Hooper stated a pecuniary interest earlier in the meeting and refrained from discussion and voting on the Confirming By-law. Resolution #C-498-06 Moved by Councillor Foster. seconded by Councillor Novak Resolution #C-499-06 Moved by Councillor Foster, seconded by Councillor Novak THAT the third and final reading of By-law 2006-230 be approved. "CARRIED" ADJOURNMENT Resolution #C-500-06 Moved by Councillor Woo, seconded by Councillor Hooper THAT the meeting adjourn at 9:30 p.m. "CARRIED" MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE JANUARY 15, 2007 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 14 and December 12, 2006. (Copy attached) I - 2 Minutes of the Clarington Museums and Archives Board dated December 6, 2006. (Copy attached) I - 3 Minutes of the Ganaraska Region Conservation Authority dated December 7, 2006. (Copy attached) I - 4 Joy McLeod, Deputy Chief, Program Delivery, Emergency Management Ontario (EMO), outlining changes to the structure of the EMO; advising of additions to the current staffing profile and increased number of sectors which will assist with the vision of creating safe, secure and disaster-resilient communities; and, attaching a map depicting the new 2007 Community Sector Redistribution and revised staffing list. I - 5 John O'Toole, MPP, Durham, forwarding correspondence from the Honourable Dwight Duncan, Minister of Energy, providing an overview of the Environmental Assessment process and estimated time required for construction and commissioning new units at the Darlington Nuclear Generating Station. I - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising that Regional Council on December 20, 2006, passed the following resolution pertaining to the new Durham Region Forest Conservation By-law: "a) THAT Planning Committee authorize staff to prepare a proposed Forest Conservation By-law as set out in Report #2006-P-84 of the Commissioner of Planning, in consultation with the area. municipalities and affected agencies, for the consideration of Planning Committee and Council; and b ) THAT a copy of Report #2006-P-84 of the Commissioner of Planning be forwarded to the area municipalities and . Conservation Authorities for their information." Summary of Correspondence -2- January 15, 2007 \-7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising that Regional Council on December 20, 2006, passed the following resolution pertaining to the 2007 Interim Regional Property Tax Levy: "a) THAT a 2007 Interim Regional Property Tax Levy be imposed on the local Area Municipalities for all property tax classes; b) THAT the amount due from each local Area Municipality be equivalent to 50% of their respective share of the Regional Property taxes collected in 2006; c) THAT the 2007 Interim Regional Property Tax Levy be paid by the local Area Municipalities seven days subsequent to the installment due dates established by each local Area Municipality for the collection of their respective interim municipal property taxes; d) THAT the Regional Clerk be requested to advise the local Area Municipalities of the imposition of the 2007 Interim Regional Property Tax Levy for all property tax classes; and e) THAT the requisite by-law be approved." CORRESPONDENCE FOR DIRECTION D - 1 Canadian Heritage inviting nominations for the Canada Day Youth Award, an award presented annually to a young person in recognition of their outstanding achievements and contributions to their community; forwarding nomination criteria; and, advising submissions are to be received no later than March 31, 2007. (Motion to refer correspondence to the Municipal Clerk for an ad to be placed in the local newspapers) D - 2 Kathleen Thomas, Celebrate Canada Committee for Ontario, Canadian Heritage, requesting Council's cooperation in promoting the 2007 Canada Poster Challenge, an initiative that invites young people, eighteen years of age and under to create a poster that illustrates what Canada means to them; and advising that the artwork of the national finalist becomes the official poster used across the country for Celebrate Canada activities from June 21,2007, to Canada Day, July 1, 2007. (Motion to refer correspondence to the Youth Advisory Committee and to the School Boards) Summary of Correspondence -3- January 15, 2007 D - 3 Lynda Macinnes, Regional Manager, Ontario Victim Services Secretariat, Ministry of the Attorney General, advising the Ontario Victim Services Secretariat (OVSS) is inviting applications from eligible organizations for the 2007108 Community Grants Program, a program directed towards community initiatives that benefit victims of hate. crimes, domestic violence, and sexual assault, including child/youth victims; that will fund local community projects to a maximum of $75,000 for one year. The deadline for submission is February 17, 2007. (Motion to refer correspondence to the Municipal Clerk for an ad to be placed in.the local newspapers) D - 4 Aiden Tombs forwarding information on the health and environmental impacts of vehicle idling and submitting a petition requesting Clarington Council to implement an anti-idling by-law to help reduce air pollution. (Motion to refer correspondence to the Director of Planning Services) D - 5 Randee Peel, requesting Council to consider enacting a by-law to ban the use of outdoor gas-powered equipment used for lawn maintenance such as lawn mowers, trimmers and leaf blowers on a phased-in basis; outlining the environmental benefits of reducing the use of gasoline- powered engines; advising of the implementation of similar by-laws in other cities; and, requesting support for the initiative to control air and noise pollution. (Motion to refer correspondence to the Director of Planning $ervices) D - 6 Bryce Jordan, Principal, Planning Manager, Semas Associates, advising that in order for the Region of Durham to complete the processing of their client's (Ridge Pine Park Inc.) application to amend the Durham Region Official Plan for the expansion of the Wilmot Creek Adult Lifestyle Community Phase 8 development onto the north side of the CNR, east of Bennett Road, former township of Clarke, the Region requires a resolution from the Municipality of Clarington confirming that the subject lands are being 'grandfathered' under the Places to Grow legislation and are not affected by the Growth Plan for the Greater Golden Horseshoe and requesting the matter be referred to the Director of Planning Services for a report and recommendation. (Motion to refer correspondence to the Director of Planning Services) Summary of Correspondence -4- January 15, 2007 D - 7 A. L. Georgieff, Commissioner of Planning, Regional Municipality of Durham, acknowledging receipt of the Municipality of Clarington's nomination of Kim Murray and Peter Klose to the Durham Environmental Advisory Committee (DEAC) but advising, that in accordance with DEAC's Terms of Reference, only one person from each area municipality can be appointed as a municipal representative and requesting Council to review the nomination and select only one person as Clarington's representative. (Motion to suspend rules of procedure to allow for reconsideration of Resolution C-497 -06) D - 8 Chris Darling, Principal Planner, Regional Municipality of Durham, requesting that Clarington Council appoint a new Council representative to the Durham Trail Coordinating Committee (DTCC). (Motion for Direction) D - 9 A. L. Georgieff, Commissioner of Planning, Regional Municipality of Durham, requesting Council to nominate a representative to the Durham Agricultural Advisory Committee (DAAC) and forwarding a list of interested persons for consideration. (Copy forwarded under . separate cover) (Motion for Direction) D - 10 Martin de Rond, Director of Legislative & Information Services, Town of Ajax, advising Council that the Town of Ajax, at a meeting held December 11, 2006, passed the following resolution: "WHEREAS an identical question was placed on the Ajax, Oshawa and Pickering municipal election ballots asking electors if they wished their local councils to approve a resolution to request that the Government of Ontario make a regulation requiring that the method of selecting the Chair of the Regional Municipality of Durham be changed to election by general vote; and, WHEREAS electors responded to the ballot question as follows: "YES" "NO" AJAX 12,176 (89.39%) 1,445 (10.61%) PICKERING 14,917 (89.24%) 1,798 (10.76%) OSHAWA 21.799 (86.31%) 3.457 (13.69%) TOTAL 48,892 (87.95%) 6,700 (12.05%) Summary of Correspondence -5- January 15,2007 WHEREAS the ballot question result, while not legally binding as 50% of the eligible electors in any of the municipalities did not vote on the question, indicates significant support for changing the method of selecting the Region Chair to election by general vote; NOW THEREFORE BE IT RESOLVED THAT: 1. THAT all municipalities in the Region of Durham be advised of the ballot question results. 2. THATthe Council of the Regional Municipality of Durham be urged to pass a resolution requesting that the Minister of Municipal Affairs and1Housing make a regulation authorizing the Region to exercise the powers provided in S. 218 of the Municipal Act, 2001 to change the composition of Region Council, specifically for the purpose of changing the method of selecting the Region Chair to election by general vote. 3. THAT the Minister of Municipal Affairs and Housing be advised of the ballot question results and urged to make a regulation requiring that the method of selecting the Chair of the Regional Municipality of Durham be changed to election by general vote. 4. THAT all municipal Councils in the Region of Durham be requested to endorse this resolution. (Motion for Direction) D - 11 Chris Conti, Executive Director, Friends of Second Marsh, forwarding an invitation to the 3rd Annual "Wetlands Stomp' fundraising event to be held on February 17, 2007, on behalf of the Great Lakes Wetlands Centre and requesting Council's support of the event either through table sponsorship opportunities or purchase of tickets. Table sponsorship opportunities are: Gold - $1,000 (8 tickets, full page ad in event program); Silver - $750 (6 tickets, half page ad in event program); and, Bronze - $600 (4 tickets, one quarter page ad in event program). (Motion for Direction) 0-12 Michelle Rickard, KIN Magazine Editor/Communications Coordinator, Kin Canada, requesting Council place a 'Message-of-Support' in KIN Magazine, the official magazine of the Association of Kinsmen, Kinettes and Kin Clubs, an all-Canadian service organization made up of community volunteers working together to enhance the quality of life in their communities by promoting service, fellowship, positive values and national pride. . The 'thank-you' messages provide the opportunity for Council to express appreciation to Kin members who have raised funds and donated countless hours to serve the needs of fellow Canadians and their communities. The cost of a 1/12 page ad is $250. (Motion for Direction - NOTE that in the past Clarington has purchased a 1/12 page ad) Summary of Correspondence -6- January 15, 2007 D - 13 Allan Hewitt, Library Board Chair, Clarington Public Library, forwarding suggestions for Council's consideration on the composition of the Clarington Library Board and requesting that the complement of the Board continue at nine (9) members, with the number of Council members being two (2) rather than three (3) as is the current practice. He also suggests that there be some continuity in membership from the current board and geographical representation in Board appointments and also providing a list of qualifications to be considered when appointing Board members. (Motion for Direction) D - 14 Chris Conti, Executive Director, Friends of Second Marsh, requesting Council to appoint a member of Council to sit on the Board of Directors of the Friends of Second Marsh; outlining the benefits of having a member of Council on the Board to serve as a conduit to the municipality for issues that may arise and recognizing the direct link to Council as a communication tool and a monitoring mechanism for municipal funds which may be contributed to Friends projects; and, advising Board meetings are held on the third Wednesday of each month at the General Motors of Canada Headquarters Building in Oshawa. (Motion for Direction) . I - 1 '06nEel" c," .-.."........'" L~ <.1'_ u; '~. ,J"rt....:::O. .,;;:-J Draft minutes - Not vet approved bv Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD ON TUESDAY NOVEMBER 14, 2006 AT 7:00 P.M. Present: (Voting) Allan Hewitt, Chair Karin Murphy, Vice Chair John Stoner Leanne Sobol David Best Also Present: Dianne Graham, Secretary (Non- Voting) Regrets: Greg Wells Warren May, MNR 1. Agenda Additions There were no additions to the agenda. Acceptance of Agenda MOVED by John Stoner, seconded by Karin Murphy THAT the agenda for October 10, 2006 be accepted. CARRIED . 2. Minutes of October 10, 2006 Approval of Minutes MOVED by Karin Murphy, seconded by Brian Reid THAT the minutes of October 10, 2006 be approved. CARRIED 3. Issues arising from the Minutes Arthur Burrows Jim Cleland Brian Reid Joe McKenna Peter Windolf ,...,,--.._..~--_.. .-... .._--_._~~_.~,. I CLDf"I,~! i~nO!'ll . t 1 ).,...t'~1 :4GK.[I,(..~,,:.:.::...! ~~::T~~!tL -I~~'~~_) . J , .. .. .. --~~"l-'._h~-----;" .. -~_..~..-.....__.-~,.-.l._. l J ~ F:~.~'-~:;~=~-=i j--.-.--... . '-'-' r---'''''''- ,-.. d"_ I j j.-- ~---.. -.----.....- ..-.~.,-.-----~.,.... i . 'ooL15lr::: ' In his absence Peter Windolf provide Allan Hewitt with a memo updating the issues of the committee. . . 4. Sub-Committee Updates It was suggested that a meeting on site to discuss the location of the kiosk and future secondary trail routes should be held. Karin and John said they would meet with Peter on site to review both issues. 5. Project Updates Kiosk A summary of the bids for the kiosk was discussed. Taxis Contracting of Newcastle was the low bidder and intends to start installation in November. See attached copy of the submission. Damaged Bench The damaged bench along the waterfront trail at the Baldwin Meadow has been removed. Members would like to know if the bench will be replaced. 6. Other Business December Meeting/Christmas Gatherimz Following the December meeting the committee will go out for refreshments at a location to be determined. SWNA Committee Applications Members interested in returning to the SWNA committee were reminded to return their application to the Clerks Department by early December. Appointments will be made in January for the 4 year term of the Committee. Council will also have to appoint a new Councillor as the SWNA committee liaison. Garbal!:e Warren May received the minutes of the last meeting and called to inquire about the question regarding garbage in the MNR parking lots. He would like more information on which parking lots need to be cleaned up and what type of garbage needs to be removed. Huntiml Arthur spoke to Mitch Phinney from the MNR regarding the Hunting By-Laws. A copy of the Hunting By-Law was mailed to Arthur. The MNR say they do not have the authority to enforce "No Hunting" at the SWNA. Adjournment: Next Meeting: 8:45 P.M. Tuesday December 12,2006 7:00 p.m. Meeting Room lA Notes prepared by D. Graham ~ '060EC18 PM 3'06:32 Draft minutes - Not vet approved bv Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD ON TUESDAY, DECEMBER 12, 2006 AT 7:00 P.M. Present: (Voting) Allan Hewitt, Chair Karin Murphy, Vice Chair John Stoner Joe McKenna Arthur Burrows Jim Cleland Brian Reid Greg Wells, GRCA Also Present: (Non-Voting) Peter Windolf, Staff Dianne Graham, Secretary Regrets: David Best Absent: Leanne Sobol Warren May, MNR 1. Agenda ."'-.--..,-.......- Additions There were no additions to the agenda. . -- - ~~- i ,:>t2~..~~ ;~: i Acceptance of Agenda MOVED by Karin Murphy, seconded by Joe McKenna THAT the agenda for December 12, 2006 be accepted. CARRIED ',"; Corrections None , r'"'''' ", I ~---"-. 1 ~':-,--:~'i I-~~~'."- - -- -. . ~_~~=~ -i .------1 . . ~.-<-~.....___J l~ . -'1~ ~-, J 2. Minutes of December 12, 2006 Approval of Minutes MOVED by John Stoner, seconded by Brian Reid THAT the minutes of December 12, '2006 be approved. CARRIED ;...-.--- "---~ i IrQ r ".'-Ja ...~5 ._. . 3. Issues arising from the Minutes SWNA Committee Membership Applications Deadline for Membership Application submission is January 11,2007. There will be an Open House on January 9th for anyone interested in applying for different committees of Council within the Municipality of Clarington. 4. Project Updates 2007 Capital Budget and future Capital Proiects Because of diminished reserves for park development there will be no funding included in the Municipality's 2007 Capital Budget for Wilmot Nature area. There will be funds available in the Current Budget for printing of the newsletter and special events at the Nature Area. Most of the elements of the Management Plan have now been constructed. If there are new construction projects proposed by the Committee that warrant Capital funding in the future they could be included in a future budget. In 2007 the committee could focus on volunteer activities such as new woodchip trails and promotion of the nature area through special events. Kiosk Construction on the Kiosk is approx. two weeks behind schedule. The warm weather will still allow for construction to begin in December. The stone work on the base of the posts will probably be done in the spring. As part of the project one existing interpretive sign will be relocated to the Toronto Street entrance at the waterfront trail. 2006 CFWlP Proiect All planting for the Lake Meadow Restoration project is now completed with the last of the trees being planted in early December. 5. Other Business 2007 CFWlP Proiect Applications for 2007 CFWlP funding are to be submitted to MNR in early February. Potential projects will be determined at the first meeting of the SWNA committee in 2007. Parades The idea of including a SWNA float/display in next years Newcastle Santa Clause parade was discussed. The committee generally thought this would be an excellent way to promote awareness of the Nature Area and attract new visitors. . Huntinl! Sporadic hunting continues to occur on the barrier beach, most frequently on Saturd,ay mornings. Signs were posted last year indicating that hunting is not permitted. The Municipality's fire arms discharge by-law is cited on the signs. The By-Law enforcement division will be contacted to see what the best course of action would be. Contacting the police by phone or letter will also be discussed with By-law. MNR will be asked to confirm what involvement they could have to stop the huntiIi.g. Although the land where the hunting is occurring is municipal property, MNR will be asked if they have the jurisdiction to speak to or fine the hunters. MNR will also be asked if the SWNA is shown on any literature as an area where hunting is permitted. If so it should be removed. Storm Water Pond In light of the recent drowning at a storm water pond in Pickering the committee discussed the merits of having a life ring or several life rings installed on a post around the recently constructed Kaitlin storm pond. It is currently not a standard requirement in the construction of new ponds but it will be investigated. Adjournment: 8:15 P.M. Next Meeting: Committee members to be notified after Council appoints new committee in January Notes prepared by D. Graham . SWNA Committee Accomplishments Since we are at the end of this term of the SWNA Committee below is a brief synopsis of accomplishments of the committee for this term and the previous term. January 2001- December 2003 Committee term eLake Meadow Trail, lIan long eCobbledick parking lot and entrance sign e Toronto Street parking lot and entrance sign eLake Meadow viewing platform eBird and bat house installation e Various planting projects in Lake Meadow eQuarterly newsletter and annual special events January 2004-December 2006 Committee term eLake Meadow Bluff Trail, .5 km long eToronto Street trails from parking lot to lake, limestone and woodchip, 250 m long eTrail repairs and 3 new culverts on Waterfront Trail and Lake Meadow Trail eNorth viewing platform e Shelter at bluff e Viewing machine at bluff e Interpretive signage throughout the nature area eRegulatory signage, no dumping, steep bluff, no hunting e Benches along trails eButterfly planting and installation of butterfly houses eLovekin and Baldwin historic plaques and stone cairns eSnake Hibernaculum and interpretive sign eOsprey Platform eTree and shrub planting in Lake Meadow, Baldwin Meadow, and Toronto Street eEntrance Kiosk at Cobbledick Parking lot e Special Events -Soar Raptor Education (twice), -Indian River Reptile Zoo (twice) -History Stroll and Birding event -Bugs, Butterflies and Birds event e Newsletters including fundraising for printing costs . I - 2 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES DECEMBER 6, 2006 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: K. Isnor, Chair P. Ford M. VanDyk H. St. Croix J. Witheridge J. Murray T.Oke S. Laing Regrets: J. Vinson Councillor P. Pingle Absent: Councillor G. Robinson Staff: M. Rutherford Conrad, Administrator M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m. 2. ADOPTION OF AGENDA S. Laing wished to add to the agenda the Friends report 6( e) Moved by: H. St. Croix Seconded by: J. Vinson THAT the agenda be approved with changes. MOTION CARRIED M. Van Dyk entered the meeting at 7:25 p.m. .;0:3 . (': i j '\:.. I I i r----' I r--- '10-._. I 1 ,- r.-~" r.~~-~ ! P-'->' ; ~-~.-,.... .", -:' ,_ '_"'h."";,:_. ""_~._",~,; ..~=; ----j -I ~..-...: ..,--~' ,.~ 3. APPROVAL OF MINUTES Moved By: J. Murray Seconded By: J. Witheridge THAT the minutes of the Board meeting of October 4,2006 be approved. MOTION CARRIED 4. BUSINESS ARISING a) The administrator advised that $50,000. has been raised by the community for the Kirby Church move. Apparently federal funding is available for large museums now, but funding for smaller museums is yet to be forthcoming. The administrator advised the board that, in talking with Bev Oda, the Minister is responding favourably to the project. The administrator is currently enlisting the help of John O'Toole and is requesting a letter from him to the Ministry of Transport to waive the fees in the move of the church. $200,000. is needed to move the building, and as the community has raised $50,000. it would be hoped . that all three levels of government will help in this endeavour. b) The administrator advised there has been no follow up from F. Horvath on the air quality test which had been requested for the Sarah Jane Williams site. Discussion followed regarding the safety of buildings and a solution was sought. Moved by: T.Oke Seconded by: S. Laing THAT the administrator be instructed to have an air quality test conducted by a licensed firm, and that funds be released necessary to accomplish this. MOTION CARRIED 5. CORRESPONDENCE The letter from the Newcastle Village and District Historical Society regarding the partnership with Clarington Museums was discussed. M. Van Dyke stated when asked if there was a problem that the Historical Society wished to maintain their autonomy. Moved by: H. St. Croix Seconded by: J. Murray THAT the correspondence be received. MOTION CARRIED 6. COMMITTEE REPORTS a) Finance Committee: Discussion was held re various items in the finance report and the proposed 2007 budget. The Finance Chair advised that a new payroll company had been selected and the Administrator was in the process of moving the payroll process to the new company for January 1, 2007. The Finance Chair advised that the museum has received bequests in the amount of $58,000. and $30,000. respectively. The administrator advised a new bookkeeper has been hired. Moved by: T. Oke Seconded by: J. Murray THAT the board accept the policy put forward by the Finance Committee. MOTION CARRIED Moved by: T. Oke Seconded by: J. Murray THAT the October and November bills be approved. MOTION CARRIED Moved by: H. St. Croix Seconded by: J. Witheridge THAT the Finance Committee Report be accepted. MOTION CARRIED J. Murray left the meeting at 8:00 p.m. b) Property Committee: Moved by: S. Laing Seconded by: J. Witheridge THAT the administrator revise the list of capital expenditures and the board endorse same and that the list be forwarded to F. Horvath, Public Works. MOTION CARRIED c) . Executive Committee: Moved by: J. Witheridge Seconded by: T. Oke THAT the Executive Committee Report be accepted. MOTION CARRIED d) Collection and Event Planning: The administrator advised the Country Christmas Open House scheduled for December has been moved to January 21, 2007 and will be a Hogmanay at Clarke Museum. Moved by: P.Ford Seconded by: J. Witheridge THAT the Collection and Event Planning Report be accepted. MOTION CARRIED e) Friends Report: S. Laing reported the Friends Committee held their annual Christmas Craft and Bake Sale November 18 and collected in excess of $1200. Two of the Friends members are retiring this year. As a result a cheque for $2500. was received from the Bell Employee Giving Group and donated to the museum. The board members congratulated the Friends of the Museum and stated they are to be commended for the work they do on behalf of the museum. Moved by: T.Oke Seconded by: P. Ford THAT the Friends report be accepted. MOTION CARRIED 7. ADMINISTRATOR'S NOVEMBER/DECEMBER 2006 REPORT The administrator advised the birthday party at the Bowmanville museum was a great success and thanked both J. Witheridge and S. Laing for attending on behalf of the board. The Edwardian Christmas was held December 1 at the Bowmanville museum and was attended by over 300 people. Hogmanay will be held January 21,2007 at the Clarke museum. The museums will be closed between Christmas and New Years. On December 18th the administrator will be making a presentation to the newly elected councillors of the municipality. Discussions were held as to the make up of the presentation. Plans are to introduce a new concept when making the presentation, stressing the importance of history in the community. It is important to everyone to . remember these early settlers, for without them, where would we be? Moved by: J. Witheridge Seconded by: T.Oke . ., .. THAT the administrator's report be accepted. MOTION CARRIED 8. NEW BUSINESS a) Donation of Alfie Shrubb book: The administrator advised a request had been received from the new Clarington Senior Retirement home for the donation of the Alfred Shrubb book for their new library. Moved by: J. Witheridge Seconded by: P. Ford THAT the museum donate the Alfie Shrubb book. MOTION CARRIED b) Acquisition of Eccles Painting: The administrator advised the first dress painting of the Jane Eccles exhibit is available for purchase, and feels it would be advantageous to purchase this painting, as the dress itself is on display in the museum. This painting can be purchased for $1500. plus taxes and will only increase in value. Moved by: J. Witheridge Seconded by: S. Laing THAT the funds received from the Bell Employee Giving Group be used to purchase the painting for $1500. plus taxes. MOTION CARRIED c) Review of Estimate for Bowmanville Museum: Discussion was held regarding work to be done in the boy's bedroom/parlour of the Bowmanville museum based on received quote from RCI Reconstruction. This firm is currently working on repairs at the Clarke museum. A recommendation was made by J. Witheridge that the Property Committee meet. with the Mayor, the Chief Administrative Officer, Councillors and F. Horvath of the Public Works Department. Also recommended by J. Witheridge that board meetings be held later in the month in order to better deal with the finances. It was suggested that council be invited to an early meeting. Moved by: H. St. Croix Seconded by: S. Laing .. . . .. THAT regarding correspondence from the Newcastle Village and Historical Group, the board recommends the by-law be rescinded regarding the appointment of this group. MOTION CARRIED 9. DATE AND PLACE OF NEXT BOARD MEETING The date and place of the next board meeting will be determined by the administrator. H. 81. Croix expressed his pleasure of having served on the board of the museum for so many years, but regrets that due to work commitments he would not be returning to the board. T. Oke expressed thanks on behalf of the board for his service. 10. ADJOURNMENT Moved by: H. 81. Croix THAT the meeting adjoum at 9:25 p.m. I - 3 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY December 7th, 2006 FA 07/05 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:20 p.m. and welcomed all in attendance. MEMBERS PRESENT: John Mutton, Chair - Municipality of Clarington Forrest Rowden, Vice-Chair - Township of Hamilton Mark lovshin - Township of Hamilton Brian Fallis - Township of Cavan-Millbrook-North Monaghan Cal Morgan - Municipality of Port Hope Raymond Benns - Township of AlnwicklHaldimand Bill MacDonald - Town of Cobourg Dave Marsh - City of Kawartha lakes ALSO PRESENT: Linda laliberte, General ManagerlSecretary-Treasurer Mark Peacock, Watershed Services Coordinator Greg Wells, Planner Steve McMullen, Forest Recreation Technician Staff ABSENT WITH REGRETS: Pam Jackson - Town of Cobourg Charlie Trim - Municipality of Clarington ALSO ABSENT: John Morand - Municipality of Port Hope 2. Disclosure of Pecuniary Interest None. 3. Minutes of last Meetina FA 58/06 MOVED BY: Ray Benns SECONDED BY: Forrest Rowden THAT the Full Authority approve the minutes of the October 19, 2006 meeting. CARRIED. 4. Adootion of the Aaenda The Chair informed the members that there are no additions. Minutes FA 07/06 - Page 2 FA 59/06 MOVED BY: SECONDED BY: Cal Morgan Mark Lovshin THAT the agenda be adopted. CARRIED. 5. Deleqations: None. 6. Presentations: a) Partnership between GRCA and Seneca College of Applied Arts and Technology - Mahipal Jadeja, PhD, Professor, John Jemmott, student John Jemmott presented his findings to the Board. He described the piezometers program used at the Ganaraska Region Conservation Authority. The members asked questions in regards to the program. A comparison of discharge areas and the Oak Ridges Moraine was discussed. FA 60/06 MOVED BY: SECONDED BY: Forrest Rowden Brian Fallis THAT the Full Authority receive the presentation for information purposes. CARRIED. 7. Business Arisinq from Minutes: a) Ganaraska River Hydrology Update The Watershed Services Coordinator presented the final report to the Board. The members asked questions in regards to the approval of the report. FA 61/06 MOVED BY: SECONDED BY: Brian Fallis Forrest Rowden WHEREAS the GRCA peer reviewer, Greenland International has reviewed and recommended approval of a report to update the hydrology of the Ganaraska River; BE IT RESOLVED THAT the Ganaraska Region Conservation Authority approve the document entitled Ganaraska River Watershed Hydrology Update, Schaeffer and Associates Ltd., October 2006. CARRIED a) 2007 Levy The General Manager/Secretary-Treasurer presented the staff report. FA 62/06 MOVED BY: SECONDED BY: Brian Fallis Forrest Rowden Minutes FA 07/06 - Page 3 THAT the Full Authority approve the municipal levy of $690,913.00 for 2007 presented inthe 2007 preliminary budget, and FURTHER THAT the municipal levy be apportioned between the watershed municipalities in accordance with the amounts shown in the 2007 preliminary budget which calculates the levy using a base levy and the current value assessment. CARRIED. A recorded vote is required. Ray Benns, Township of AlnwicklHaldimand (0.9558%) No Brian Fallis, Twsp of Cavan-Millbrook- North Monaghan (0.2110%) Yes Mark lovshin, Township of Hamilton (6.0597%) Yes Bill MacDonald, Town of Cobourg (11.3751%) Yes David Marsh, City of Kawartha lakes (0.0993%) No Cal Morgan, Town of Port Hope (9.4865%) Yes Forrest Rowden, Township of Hamilton (6.0597%) Yes John Mutton, Municipality of Clarington (22.44405%) Yes The total percentage presented to vote was 56.69435%. To carry the motion 51% total of those present (28.914119%) is required and cannot be from a single municipality. The vote was carried. 8. Chair and General Manaaer/Secretarv-Treasurer Remarks The Chair announced that this was Forrest Rowden's last meeting and presented Forrest with a gift of appreciation. The General Manager/Secretary-Treasurer reported that the 60th Anniversary celebration was well attended and staff continues to be busy wrapping up for year end. 9. Correspondence: FA 63/06 MOVED BY: SECONDED BY: Brian Fallis Forrest Rowden THAT correspondence items #9 to #15 received for information. CARRIED. 10. Applications under Ontario Reaulation 148/90: Permits approved by Executive: a) 168/06-859-10/06 - Mike Verbrugghe (Municipality of Port Hope) - excavation of a pond b) 168/06-860-10/06 - John Kelly (Municipality of Clarington) - installation of a pool c) 168/06-861-10/06 - Frank Godfrey (Township of Hamilton) - installation of a driveway d) 168/06-862-10/06 - Frank Hassard (Town of Cobourg) - replacement of septic e) 168/06-863-11/06 - Municipality of Port Hope - regrade topsoil and sod . . Minutes FA 07/06 - Page 4 FA 64106 MOVED BY: SECONDED BY: Ray Benns Dave Marsh THAT the Full Authority approve the permits issued by the Executive. CARRIED. . Permits requiring Full Authority discussion: None 11. Committee Reports: a) Ganaraska Forest Recreational Users Committee minutes FA 65106 MOVED BY: SECONDED BY: Forrest Rowden Brian Fallis THAT the Full Authority refer motion UC 9104 to staff. CARRIED. FA 66106 MOVED BY: SECONDED BY: Mark Lovshin Bill MacDonald THAT the Full Authority receive the Ganaraska Forest Recreational Users Committee minutes for information. CARRIED. 12. New Business: a) Personnel Policy Update FA 67106 MOVED BY: SECONDED BY: Bill MacDonald Mark Lovshiri THAT the Full Authority approve the revised Personnel Policy dated December 2006 effective January 1, 2007 CARRIED. FA 68106 MOVED BY: SECONDED BY: Dave Marsh Brian Fallis THAT Section 16.2 be removed from the Personnel Policy and referred back to staff to obtain a legal opinion. CARRIED. . , . Minutes FA 07/06 - Page 5 b) Purchasing Policy Update FA 69/06 MOVED BY: SECONDED BY: Brian Fallis Ray Benns THAT the Full Authority approve revised Purchasing Policy dated December 2006 effective January 1s" 2007. CARRIED. c) 2007 Economic Adjustment FA 70/06 MOVED BY: SECONDED BY: Forrest Rowden Cal Morgan THAT the Full Authority approve the 3% economic adjustment in the salary grid for 2007. CARRIED. 13. Other Business: a) Township of Hamilton Municipal Wells Study The Hydrogeologist gave a brief presentation to the Full Authority. FA 71/06 MOVED BY: SECONDED BY: Forrest Rowden Mark Lovshin THAT the Ganaraska Region Conservation Authority receive this report for information purposes. CARRIED. 14. In Camera: FA 72/06 MOVED BY: SECONDED BY: Dave Marsh Bill MacDonald THAT the Full Authority move in camera. CARRIED. . FA 73/06 MOVED BY: SECONDED BY: Forrest Rowden Mark Lovshin THAT the Full Authority move out of camera. CARRIED. _ 4 _... Minutes FA 07/06 - Page 6 FA 74/06 MOVED BY: SECONDED BY: Forrest Rowden Mark Lovshin THAT the Full Authority approve the updated Organization Chart dated December 2006 effective January 1, 2007. CARRIED. Dave Marsh requested a recorded vote. Ray Benns, Township of AlnwicklHaldimand Yes Brian Fallis, Twsp of Cavan-Millbrook- North Monaghan Yes Mark Lovshin, Township of Hamilton Yes Bill MacDonald, Town of Cobourg No David Marsh, City of Kawartha Lakes No Cal Morgan, Town of Port Hope Yes Forrest Rowden, Township of Hamilton Yes John Mutton, Municipality of Clarington Yes The vote was carried. FA 75/06 MOVED BY: SECONDED BY: Forrest Rowden Brian Fallis THAT the Full Authority approve the staff report, Interim Compensation Plan, effective January 1"" 2007. CARRIED. FA 76/06 MOVED BY: SECONDED BY: Forrest Rowden Ray Benns THAT the Full Authority refer the Management Employment Exit Policy and request that staff obtain a legal opinion for the next meeting. CARRIED. 15. Adiourn The meeting adjourned at 8:50 p.m. on a motion by Forrest Rowden. CHAIR G~~~C1 SECRETARY~REASURER CJ!Jli!lgtDn REPORT #1 REPORT TO COUNCIL MEETING OF JANUARY 15, 2007 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, JANUARY 8, 2007 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) PSD-003-07 - Environmental Stewardship Program Update (b) PSD.004-07 - Bowmanville Community Improvement Plan Grants Update (c) PSD-005-07 - Orono Community Improvement Plan Grants Update (d) PSD-006-07 Commercial Policy Review and Bowmanville West Main Central Area Secondary Plan Review Amendments 43 and 44 to the Clarington Official Plan and Related Amendments to the Zoning By-Law (e) EGD-006-07 - Monthly Report on Building Permit Activity for November, 2006 (f) ESD-001-07 - Monthly Response Report - October -December, 2006 (g) COD-001-07 - Severance Remuneration for Members of Council Term 2003-2006; Processed in Accordance with By-Law 2004-32 and By-Law 2004-264 (h) Delegation - Libby Racansky - Sensitivity of Lands in north Courtice (i) Delegation - Linda Gasser - Regional Plans for the Greenbelt 2. FORTHWITH RECOMMENDATIONS (a) PSD-007-07 - Stone's Throw Pub and Grill: Application for Outdoor Liquor License License No. 812230, Notice of Proposal #14600 (i)) CLD-001-07 Appointments to Boards and Committ6l3sPolicy CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1 C 3A6 T 905-623-3379 Report #1 -2- January 15, 2007 3. APPLICATION FOR PROPOSED PLAN OF SUBDIVISION, OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT APPLICANT: BARR'S DEVELOPMENTS LIMITED THAT Report PSD-001-07 be received; THAT the applications for Official Plan'amendment, a proposed Plan of Subdivision, and Zoning By-law amendment submitted by Barr's Developments Limited be referred back to staff for further processing and the preparation of a subsequent report; and, THAT all interested parties listed in Report PSD-001-07 and any delegation be advised of Council's decision. 4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF SEPTEMBER 28, OCTOBER 12, NOVEMBER 2, NOVEMBER 16 AND NOVEMBER 30, 2006 THAT Report PSD-002-07 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on September 28, October 12, November 2, November 16, and November 30, 2006 for applications A2006-0005, A2006-0016, A2006-0030, A2006-0031, A2006-0032, A2006-0034, A2006-0035, A2006-0036, A2006-0037, A2006-0038, A2006-0039, A2006-0041, A2006-0042, A2006-0043, A2006-0044, A2006-0045, A2006-0046, A2006-0048 and A2006-0049 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on September 28, 2006 for application A2006-0032 and on November 16, 2006 for application A2006-0047 is not warranted. 5. ASPEN SPRINGS SUBDIVISION PHASE 4, BOWMANVILLE. PLAN 4OM-1816 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION OF BY-LAWS', ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-001-07 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services, which include roads and other related Works, constructed within Plan 40M-1816; and THAT Council approve the By-laws attached to Report EGD-001-07, assuming certain streets within Plan 40M-1816 as public highways. Report #1 -3- January 15, 2007 6. BAYWOOD SUBDIVISION PHASE 1, BOWMANVILLE, PLAN 40M-2066 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION OF BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-002-07 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2066; and THAT Council approve the By-laws attached to Report EGD-002-07, assuming certain streets within Plan 40M-2066 as public highways. 7. BAYWOOD SUBDIVISION PHASE 3, BOWMANVILLE PLAN 40M-2138 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION OF BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-003-07 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2138; and THAT Council approve the By-laws attached to Report EGD-003-07, assuming certain streets within Plans 40M-2138 and 10M-830 as public highways. 8. PORT OF NEWCASTLE SUBDIVISION PHASE 1 STAGE 3, PLAN 40M-2140, AND PHASE 1 STAGE 4, PLAN 40M-2161, NEWCASTLE, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION OF BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-004-07 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plans 40M-2140 and 40M-2161; and THAT Council approve the By-laws attached to Report EGD-004-07, assuming certain streets within Plans 40M-2140 and 40M-2161 as public highways. Report #1 -4- January 15, 2007 9. TRULLS DELBERT SUBDIVISION PHASES 1BAND 2B, COURTICE, PARTS OF PLANS 40M-1684 AND 40M-1685, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION OF BY-LAWS', ROADS AND ABOVE GROUND SERVICES THAT Report EGD-005-07 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services constructed within Phases 1 Band 2B, parts of Plans 40M-1684 and 40M1685; and THAT Council approve the By-laws attached to Report EGD-D05-07, assuming certain streets within Phases 1 Band 2B, parts of Plans 40M-1684 and 40M-1685 as public highways. 10. COURTICE SKATE PARK-5ITE SELECTION THAT Report EGD-D07-D7 be received; THAT the Courtice Skate Park be located at the Courtice Community Centre on the east side of the existing parking lot; THAT the construction of the Courtice Skate Park be referred to the 2007 Capital Budget process; and THAT interested parties be notified of Council's decision. 11. LAKERIDGE HEALTH OSHAWA CARDIOVASCULAR AND REHABILITATION PROGRAM THAT Report CSD-001-07 be received; THAT Council endorse an extension to the agreement between the Municipality of Clarington and Lakeridge Health Cardiovascular Prevention and Rehabilitation Program; and THAT Mr. Paul Sawyer of Lakeridge Health be informed of Council's decision. 12. PRIVATE PARKING ENFORCEMENT THAT Report CLD-D02-D7 be received; THAT the By-law attached to Report CLD-002-07 to appoint a parking enforcement officer for private property be forwarded to Council for approval; and THAT Dana H. Grant be advised of Council's actions. Report #1 - 5- January 15, 2007 13. DELEGATION - LOU DEVUONO'S REQUEST FOR SUPPORT FOR ROCKY'S RIDE FOR DIABETES THAT Lou Devuono's request for support for Rocky's Ride For Diabetes be referred to staff. 14. DELEGATION - RICHARD TOM'S AND JANE ECCLES' REQUEST FOR SUPPORT TO THE VISUAL ARTS CENTRE OF CLARINGTON FUNDRAISER THAT the delegation presented by Richard Tom and Jane Eccles, concerning the Visual Arts Centre of Clarington Fundraiser - Project For Silken Laumann to speak at Bowmanville High School - October, .2007 and the request for $5,000 be referred to the budget process. SUMMARY OF BY-LAWS January 15, 2007 BY-LAWS 2007-001 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington (Item 5 of Report #1) 2007-002 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 5 of Report #1) 2007-003 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington (Item 6 of Report #1) 2007-004 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 6 of Report #1) 2007-005 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington (Item 7 of Report #1 ) 2007-006 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 7 of Report #1) 2007-007 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington (Item 8 of Report #1) . 2007-008 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 8 of Report #1) 2007-009 Being a by-law to establish, layout and dedicate certain lands as public highway in the Municipality of Clarington (Item 9 of Report #1 ) 2007-010 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 9 of Report #1) ~ 2007-011 Being a by-law to appoint an individual as Parking Enforcement Officer for Private Property (Item 12 of Report #1) 2007-012 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Halloway Holdings Ltd. - Rose Garden) (Approved by Council January 8, 1990) .c'." ~)- .-!>>, ;'" " 'I ..~~ ,. l)~ .voo/,'> . I3M/ll't-- Sf (s) M1L .&A (fesl.) G{)@LJ [/id'<l!G. (}JIVt~ LrndkC4 - 't " \t~ .,.~c ';.' , ~~ .... "fi,' ~ Michel FIemy 3618 Lakeshore Road Newcastle, Ontario, LlB 1L9 MembeJ:s of this commission.. .ladies and geademen.... My 0JUQe is Michel FIeuty.My spouse and I b2re been residents of Bond bead since 1976.....A few years ago, we decided to retire h= because we reaIly love it and _ have loved it since the fust time we came and drove threw on a beautiful fall aftemooo. Bond Head is a sort of smaII enclave which gm,. you hope fur a betrer ""'Y of Iiviog..._ Very few changes occun:ed fOt many years... We certainly lioed with gn:at adoess lite cl~. of a few old buildings and also with content lite construction of very few new homes.....Bond Head was treated with enough respect..... I must say that the new comers to Bond Head.fut the ......., reasons than us beforeJum: been very careful in not distw:bing lite general atmosphere of this very special"coin de tette",gn= spaces,esposure to lite lake,possibility of wild flowers to grow everywbere.to the canadian geese to land in its hightly agricultuntl fields....its tranquility,peace and the soul of its oo,~....We aD b2re tried to keep a clean and attractive environment and have accepted to pay llIlber costly taJres..... Therefore,we become inquisitive when any new buiIdiog project surfaces within our oounderies.. ...We feel responsible not only fot our well being but also fo< the oat generation to come.... We have seen wilit great distress new subdivisions been erected around us and closet each time..We b2re protested in a constructive ""'Y and received very little considecation from the dPri<inn. makers. We noticed fast that money and private interest were probably Master of the aD affairsIIl Now,experience heIping,_ simply want to know aD the aspects of this project and lite future implications of eventuel olitet buiIdiog in surrounding fields. We want to be involved in lite decisions making in our area.We do not wish fot hight density buildings in Bond Head,. We want to keep lite special character of our land.. . We want to make sure that what happened across the rivet will not follow to our community. Let's hope that the town of CIarington will show IIlOte sensitivity particularly fuIlowing the expatriation of 1hree houses along lite lake to expose the lake more to everyone and extend the numbers of green spares. However its frightens Ute that in a democratic society such thing is possible..... All this to say that everything can happen if _ let it happeolllIThank you for listening to Ute [STREET ADDRESS] . ICITY/STATE] . IZIP/POSTAL CODE] PHONE: IPHONE NUMBER} . FAX: IFAX Nt:MBER} , January, 8, 2007 Councilors, Planning Services Staff, community residents and guests, I'm Sam Wedlock. My husband and I live directly across from the field in question in Bondhead. Firstly, I'd like to thank the organizers of this public meeting for providing a forum for gathering facts, soliciting feedback and providing explanation of the 'Development Application by Barr's Developments Ltd.'. The Plannina Services ReDort made available last Friday has been a valuable read and cleared up some misconceptions while stimulating other concerns of which I will get to. I'd been a visitor to this region for over twenty years, and we have happily thrived here as residents, since 1998, not withstanding the renovation challenges of this past year. It didn't take long to experience the tremendous merit of this community.... the region and its canopy of ancient trees, the forever fields, the abundant vista, the drama of the lake, the migration of a tremendous variety of birds, and the clarity of the seasons. The residents, some who have become great friends and very much like family... and the pace and familiarity that truly is small town suits us and our 'cluster' to a T. We welcome Corry Barr, and his family as cluster residents, and know that they too will quickly appreciate these opportunities as long as they are not encroached upon, and where city type density creates a need for anonymity, and the sometimes negative by product of indifference and self focus. It's also obvious that we live in a very self-actualized community, where the residents believe that they are accountable and responsible for the life that they live, and certainly the interest over this application shows this well. We believe that we must contribute to and care about our community, as well as communities elsewhere. We try to be considerate of one other. We check in on 1 .~ each other. We make ourselves available to help out, whether it means a quick trip to the Go Station or a doctor's appointment, or physically bailing water out from a basement. It's not unusual to take an hour to walk around the block, because the greetings, dog admiring and invitations to visit can be distracting. We pick up garbage that gets tossed out of car windows or that gets left behind. We appreciate that very many visitors use this region as a kind of 'adult parkland', where they can engage in friendly discussion as they wish, or quietly and safely be left alone to observe nature, or their thoughts as they walk, jog or bike through. Given this, we know that we will be held accountable for the decisions that we make today, respecting that they impact not only our own current situation but that of the future and others. I am here today to express some concerns that have been raised by some who can't speak here today, regarding this application and the future impact on our very important community and lifestyle. . We're concerned about losing another high yield field, of which Clarington region is apparently noted for, especially by the farmers. . Beyond the environmental concerns outlined in the Planning Services Report, 'precedence' is a major concern. If this cluster increase is approved even by one, resulting in nine more homes, what are the legal and reasonable implications for other fields in our region? I learned from Susan Ashton that the current waterpipe services up to a maximum of fifty homes, and that the municipality is not going to sponsor any further infrastructure. However, abundant ground water can still provide for greater density for those who want to be independent of this pipe, so 2 what's to stop further development? Also, what will the environmental impact of more septic fields be? · How can we be assured that agreements made today, won't be amended and permitted that contravene what we could be agreeing to now, such as with our westerly neighbors. This is a matter of trust. · We are concerned that if homes are built, that they compliment the tone of the region. · We need an absolute agreement that the subdivision will not create adverse impacts on the water table or the lakes' shoreline. Further, that any damage to the shoreline and other resident's property at any time during the building and for an agreed duration thereafter, will be the responsibility of the developer. . We do not want to loose our quality of life inherited from previous generations of which many of us have relocated to experience and to nurture. I thank this committee for the opportunity to speak, and to my community for encouraging me to represent our interests. 3 January 2, 2007 Dear Bondhead Friends and Neighbors, On Monday, January 8, 2007, 9:30 a.m. at the Council Chambers of the Administrative Centre in Bomanville, community and regional residents are encouraged to attend and I or participate expressing your thoughts or concerns regarding the development application submitted by Barr's Developments Ltd. who is requesting; . change to the Official Plan - · requiring a proposed Zoning By-law Amendment - · having produced and submitted a draft plan for a subdivision, currently for nine homes The Municipal Administrative Centre has been closed since December 22nd, 2006, reopening only today, restricting recent opportunities for additional information to this proposal. The challenge of negotiating free time from Christmas hOlidays and traditional travel times has certainly distracted many from focusing on this regional changing request, and causes one to consider the lack of potential inclusiveness and goodwill. Everyone is invited to the public meeting, not requiring registration, and anyone can address the meeting -:- alternately, or as well as, you can attend the January 15, 2007 Council meeting. To speak or give a presentation you should register no later than Wednesday, January 10, 2007, by noon. Contact Cindy Fleming, 905623-3379 Ex. 238. If you call them up to the12th, it's just that your name won't appear on the list. It has been noted that the Clarington area is very development friendly, and we as the citizens of this integrated rural cluster, want to ensure that any change allowed is sensitive to several unique and desirable natural and community characteristics. The following considerations listed in no particular order, are raised for your input and awareness; · What is the precedence set and potential impact longer term for allowing a rural cluster change? · What are the environmental impacts to the underground streams that abundantly make their way to Lake Ontario? · This community boasts a plethora of migrating species some rarer than others but in part include; Indigo buntings, Rose Breasted Grosbeaks, Cedar Waxwings, Bluebirds, Eagles, Palliated woodpeckers, Hummingbirds, etc. What happens to their path once the heavy equipment takes up residence? · What are the environmental impacts of allowing nine more septic fields in this lot? · Considering the price that was paid for this property, will nine single homes provide reasonable profit once land use requirements are built in? · Who will build the homes if permitted - does Barr's have partners other than family involved with building current subdivisions? · It has been suggested that the plot requested for a subdivision is one of the regions higher-yield fields - once gone, not replaced. 4 c · How easy will it be for the Barr's group to begin their project, and apply for other amendments allowing for greater density, even if they agree to keep the increase to just nine initially? · Although initial requests are made and given, further amendments can be requested and allowed for such as experienced by the initial purchases of the Port of Newcastle subdivision, who thought that they were purchasing in a lifestyle single home dwelling community, which ultimately were flanked with condominiums and townhouses thanks to subsequent approved permits. Can Bondhead residents be assured that the same won't happen with this field, or with the field immediately north of this property, and other surrounding agricultural lands? "Bondhead ratepayers appeared before council many times as the Caitlin Development for the Port was being considered. One thing that we argued was that lakeshore land was a public good. In the end our thoughts fell on deaf ears and the adult community gave way to a full scale housing development complete with large condos that hamper views of the lake. But it is INTERESTING that the town in the last year or two have argued public access as their rationale as they have bought and expropriated lakeshore properties. DOES THIS NOT INDICA TE THE NEED FOR A LONG RANGE PLAN (and I don't mean the official plan)" ................ · Individuals, who have been given verbal agreements about the cost, and their specific lot for building, have not been given a letter of intent, or legal agreement or documentation ensuring the conditions of their verbal agreement. Their interests are currently not confirmed or protected. · How many years will it take to build these homes, and will the current residents be bombarded with muddied and damaged roads, dust, and vehicles blocking access for years to come? · How many ancient trees will be downed for ease of equipment use? "We need to get public and written assurance from the town and the developer that the road allowances that crisscross the field will NOT be used to further subdivide the field. Also, Queen Vie, George Manners and the area are a refuge of sorts...........residents and non-residents walk these areas (in abundance) because they allow for reverie and reflection in a safe respite from the business of Mill St., Lakeshore, and Metcalf Roads, and what is becoming the vel}' busy town of Newcastle......................how can we pride ourselves as a community with rural roots and spaces if we constantly pave over said spaces? So we would like some kind of guarantee that trees will be guarded.............that we are not going to end up with roads widened......... that we preserve the beauty and quietude of both this block and the one to the North." These are just a few thoughts that several neighbors have commented on at this time regarding the application. Please respond if we are omitting, and we are certain to, other points that should be raised, and if you will raise them at this meeting? This community will as usual, have to continue to work together in order to maintain, or assist in managing responsible and harmonized growth and changes. Thank you for your immediate interest and feedback. Yours truly, Sam Wedlock, on behalf of many residents input. 5 Hi Sam and neighbours; Its very well written and I will plan to be there Monday. Many decades ago, I was chairman of the Planning Board, and we agonized over how to designate the "rural residential cluster" and permit infilling to reasonably occur. I do share a lot of Sam's concerns-Ie how do we know/have any control over what may happen next? Cheers Roger Yates Hi Sam, Thanks for the taking the time to look after the best interest of our neighborhood! I agree that this new development will set the tone for future possible developments in Bondhead ie. The field north of the development, I've always wondered about the orchard on the west side of Mill Street across Metcalf, and lots more land on Metcalf although I don't know exactly where the Bondhead boundaries end. I don't think high density is in anyone's vocabulary in Bondhead and hopefully it will always be that way. Wondering if a neighborhood petition or letter signed by all residence in Bondhead would do any good and if it could be somehow enforced. This could possibly state some of the min. requirements in terms of land size, house size etc etc. or at least what the neiahborhood would not welcome and would viaorouslvoppose (ie. High density). If specifics are not a good idea then maybe it should be kept more general expressing an overall vision with categorical NO's. This would serve as 8 preemptive action for Barr (for future consideration if want to ask for higher density) and others who in the future may be interested in developing here. This would also inherently address the neighbourhoods' long term vision for Bondhead. I know thatin the U.S. ie. Arizona my brother lives in an area where you can 1 even paint your garage a certain color.... Believe it or not... in the land of the free!! Go figure... and the neighbourhood had the power to enforce it. Don't think anyone here wants to go to that extent... although some of the Port of Newcastle neighbors would like to on the hot pink garages I've seen! Daniela 6 TRANSCRIPT OF GREGORY WARD'S SUBMISSION TO CLARINGTON COUNCIL RE. BARR'S DEVELOPMENT IN BOND HEAD. MONDAY JANUARY SIH 2007 PSD-OOI-07 I'm not here to rant about a proposal for nine spacious dwellings on generous lots in a farmer's field in Bond Head. Even though this particular field has given us indescribable pleasure for twenty years, every day when we walk our dogs up Park Lane or along Queen Victoria Street; the way, especially near sunset, it SeenIS to lie in the embrace of the surrounding houses and ancient trees, like a village common from a bygone era- peaceful, serene, offering breathing space both for residents and anyone else who enjoys a walk or a Sunday drive along the lakeshore or up to the Bond Head cemetery. Even though our village common defines the charm of Bond Head, and though my neighbours and my family would literally grieve for it when and if it goes under the backhoe - even so, I'm not standing here in blind opposition to these nine homes. Because this is not an ugly nor a greedy proposal, and I would be a hypocrite to suggest that, since Sally and I built our home on what was once agricultura1land, on the lakeshore, twenty years ago. What I do want to do is urge council to give long and serious thought to where and when development of the lakeshore between Newcastle and Port Hope is going to stop. We have seen the Inistakes that have already been made along what is arguably the most beautiful, accessible stretch of Great Lakes shoreline in Southern Ontario: we have that blight of a useless hydro generating station at Wesleyville, and the Port Granby nuclear waste facility that is costing taxpayers Inillions to clean up because of failed technology and a grossly irresponsible attitude towards the lake. Obviously I'm not comparing Cory Barr's proposed subdivision to these catastrophes. I trust that Cory, who has lived by the lake all his life, will do his best to maintain the character and charm of our rural cluster. But I do feel that we should take this opportunity to give critical thought to where and when we finally and irreversibly draw the line on lakeshore development between Newcastle and Port Hope - along the Waterfront Trail! Not just for residents, but for the hikers, the boaters and canoeists, for the seniors who look forward to the prettiest Sunday drive in southern Ontario. For the cyclists, for the city and subdivision dwellers in desperate need of a change of scene. For the fishermen, . for the anirnallovers and naturalists... for anyone who sees this lakeshore countryside as a peaceful haven. If not a kind of cathedral, it is at least a serious tourist attraction...a precious, non-renewable and endangered resource. Not to mention that the agricultural land lost here is lost from a Inicro-clirnate where dramatically reduced frost ensures that planting in May will produce a crop, and where more rain and heat units allow the growing of specialty vegetables, in a province that is already losing hundreds of acres of agricultural land to development every day. When and where, along this beautiful Waterfront Trail, is development going to stop? So that nine homes doesn't become nineteen, doesn't become twenty-nine, on and on, a , pincer movement from east and west (already underway) until our magnificent Waterfront Trail-like all the other Lakeshore between here and Toronto, falls under the sinister, creeping - but STOPPABLE - urban shadow. We must stop it. Yours sincerely Gregory Ward, Bond Head resident. C~~:::~C: c::--,~,- J --".......' ....: -..--.--.- -~~_.--~. -- .--_._-----~~-- ::. . Delegation to Town Council Ian 15th, 2007 Intro: myself, plus volunteers that are present. Am asking that you consider the municipal grant application for Courtice Community Centre Pool use for the Courtice Kids of Steel Triathlon. Scheduled for August 26, 2007 This is a complex event involving 3 different sports, 3 different venues/routes along with an expected 200 participants, 150 volunteers 6 different age groups and six different expected distances to complete. There is no other event such as this in all of Durham Region for youth aged 6-19. We are very fortunate in triathlon logistic terms to have a wonderful 6 lane pool within 400 metres of a country road and to my knowledge this does not exist anywhere is southern Durham. To date we have accomplished the following. We have the support of the governing body of Triathlon, the Ontario Association ofTriathletes and from the sport side have a very extensive manual and listing of expectations that must be followed in order to be sanctioned and covered for insurance. OAT (once sanction) will have 5 million liability available. 7 member executive committee, with more to follow. We have begun securing sponsorship and have developed a sponsorship package that is available on our web site. We have already secured for free services such as printing, food for either the participants or volunteers, sound equipment, radio communications, motorcycles, web site hosting, St. Johns ambulance, bike racks, medals, swim caps, and bib numbers. Plans are also under way to invite a member of Canada's Gold Member Hockey team to give out the medals at the fInishing line. ~. I have met with Ron Baker, Traffic coordinator along with Staff Sergeant Pat Sayer of Durham Regional Police regarding the use of Nash and Courtice Road. I have also spoken Linda Willis of Durham Region regarding the closure of Courtice road, the short distance from Mosey street to Nash. I have confinned with Durham Region Transit that there are no buses running on that day. I have left a copy of the business plan along the draft budget and a copy of our sponsorship package. To date our biggest expenses are t-shirts and timing. We will be soon looking locally for someone to produce our t-shirts. Both Dr. James Hadden of the Clarington Chiropractic Clinic and Patty Stewart of "Just Chilling" have been very supportive this event along with Skip Crosby of Community Services. Courtlce Kids of Steel Draft Bud- November 22 2006 Pro1ectAl! RevenU8R Registration Fees: Non - OAT Membera /150.001 EnIl'yFee $ 36.00 Insurance $ (6.00) Total Revenue Non - OAT Members $ 30.00 $ 4,500.00 In.. T Mem...... '50.00' Entry Fee $ 30.00 Total Revenue $ 30.00 $ 1,500.00 Total Revenue OAT Members Sponsorship $ 2,000.00 Total Projected Revenues $ 8,000.00 ProlA<:ted Ex~d""res Venue Costs $ 1 ,000.00 Timing $900.00 + Milage, Chip timing results, Finish only $ 1,100.00 Police $ 800.00 OAT Sanctioning FeM $ 300.00 Bike Racks $ - SWim Caps $ - Bib Numbers $ - Medsls $ - $ 300.00 T Shirts $10,00 I shirt based on 200 participants & 150 volunteers $ 3,500.00 Promotion & Slgnage Signage $ 150.00 Printing Postage and Supplies $ 400.00 $ 550.00 Participant Food & Wilier Cost $ 500.00 St. Johns Ambulance 2 Volunteers & $15.001 hour x 6 hrs $ 180.00 Mandllory Donation $ 100.00 $ 280.00 Miscellaneous Expenses $ 200.00 Total expenditures $ 7,030.00 Net Surplus(DeficiI) $ 970.00 Courtice Kids of Steel Triathlon. Plan for August 26,2007 Prepared by: Derrick McKay: In conjunction with Kim Corrigan-Oliver 22 Avondale Drive, Courtice ON LiE 2Z2 Home 905-434-8004, cell 905-429-7042 e-mail derrickmckav@rogers.com derrick@courticetriathlon.ca . . . Table of contents. Created by Derrick McKay October 31, 2006 1. Mission and project summary 2. Key timelines and schedules 3. Sponsorship package information and community involvement 4. Volunteers required and brief role descriptions. 5. Marketing, web and printed material. 6. Requests to the municipality. 7. Draft Budget 8. Odds and ends 9. Ontario Triathlon Association Kids of Steel manual . . . 1. Misson and project summary. M. . ISSlon - to provide a safe and fun event for youth living primarily in Clarington and the region of Durham in the sport of Triathlon. Project - Target Group - Ages 5-19 Community impact- It is our plan to have as little impact on the community as possible. This is why the event is run early on a Sunday morning, rain or shine. It is also why we are proposing that the running portion of the event be held within the property of the Community Centre and Courtice High School. We wish to get off of the roads as soon as possible. Benefits - There are numerous benefits in organizing a sporting event like Triathlon in a small Community. Other sports like, soccer, baseball, hockey and figure skating have their own venues where community members must go to the venue to watch youth take part in sport. In triathlon, the community has the privilege to watch youth actua1ly race by their front door. There is no other youth based endurance event in Durham Region similar to this. The location of the Courtice Community Centre is ideal for this kind of event. No where else in Durham is there a 6 lane 25 metre pool within 1 km of country roads. The Ontario Association of Triathletes (OA1) governs and sanctions Kids of Steel races across the province. The races are closely monitored by race officials and volunteers. Distances in each of the three disciplines are designed to make the race challenging but also very achievable. Of the 3 sports, swimming is the biggest challenge but with more and more youth in swimming lessons not just on a volunteer bases but as part of their school program it helps to make the race more attractive. The event will provide sponsors the ability to take part on various levels from product displays to logo placement on t-shirts and media coverage. Local community companies and services promoting to their services to those living right in their own backyard. The event will bring together other amateur sports groups particularly in the swimming, biking and running communities and promote networking between them. The event will also provide high school students the opportunity to volunteer and gain hours that they are required to perform. . . . In closing w~ Wld~rstand the complexities of organizing such an event. Particularly an event which involves 3 different sports, 2 and sometimes 3 different venues is a challenge for even the most experienced event planners. These events are not impossible to pull off. They happen all across our province and COWltry every summer with wonderful dedicated volWlteers and incredible support from their local communities and municipalities. Having one year or more to plan has been a great benefit to those of us involved in the initial stages. Through out the remaining year and coming year other race directors from other races will be contacted for support. Plans are Wlder way to visit other KOS races in the Golden Horseshoe area prior to ours taking place. Many races of these kind have existed in communities for 15-20 years and have become a fixed date for participants, municipalities and residents who know that every year on a certain date, "the race is back in town". As with event planning, there are always things that can go wrong sometimes very minor such as not enough garbage cans to spectator or participant injury. This is why we are creating an Emergency Action Plan (EAP) as requested by OAT. Our EAP at the time of this report is not yet complete. There is a volWlteer assigned to this task and the EAP will be presented to the Municipality as soon as it completed. It will include items such as number of life guards requested not only in the pool area but also on the bike course. Location of St. Johns Ambulance, Police stands, radio communications, signage, barriers and recorded distances to the nearest Hospital or emergency walk in clinic. iN1 E . ~ I:I:I ... 0 H ~ j i 0 e . -1,-: . E ~ '2 ~I:I: ... ! ~ ~I iii g ! ~ e 0 . 0 is ~ ... B f E j 3 E ~ C ;;. " 0 E " ~ 0 J II E t E ~ ~ ~ .: r 'ii ~ ~ ]! .... :! E :! 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October U1h - Visit to Triathlon Ontario office Toronto Chip Timing tentatively booked. · October 16t11_ meeting with Ron Baker and Durham Regional Police regarding sidewalk and road use · October 17lb - Durham Region contacted regarding closure of Courtice Road. Durham Transit contacted. No bus service on weekends. . October 25111 - Visit to Faith United Church. . November - Volunteer positions secured, Assist Race Director, Treasurer, Security and First Aid coordinator, Volunteer coordinator. . . November 19111_ Core group of volunteer meeting scheduled. . Dee 1 - Municipal grant application submitted. Pendinl! approval (dates of items to be completed is not decided yet. The pre-arranged meeting on November 1 ~ will clarifY more of what tasks need to be accomplished by what date.) January 2007 - Photo op and media release promoting the event and need for sponsorship. _ JanuarylFebruary - 2007 Sponsorship packages mailed and delivered to local companies. Race promoted in schools, via flyers and word of mouth. - Volunteer requirement continues March Registration opens - Paper registration first for Clarington and Durham April OAT ads the race to their calendar. May . . . . 3. fulonsorship and community involvement The followin s ort clubs to be invited to Clarington Hockey Clarington Swim Club Darlington Soccer Association Durham Cycling Club Dshawa Swim Club Clarington Lacrosse Clarington Speed Skating Club Bowmanville Rotary Club Durham Cross Training Club romote the race amon st their membershi Bowmanville Running Mainiacs And any other amateur sport serving both adults and youth. The following is a sample of what the sponsorship package may look like. Amounts are likely to be reduced somewhat but the concept will probably remain the same. ou have an opportunity to sponsor the volunteers t-shlrts. The cost of the t-shlrts will account towards your sponsorship package value! Why sponsor the volunteer shirt? (optional) Your company name and logo will appear exclusively on the volunteer shirt, with ~ the event name and logo to complete the shirt. With the possibility of 60 volunteers wearing volunteer shirts, this is a great way to increase your visibility within the community and to better promote your company during and after the race. Platinum . $1500.00 and up in cash or combination of cash (min. $300) and products Benefits Include: . Your company name placed on the official race jersey in the platinum sponsor area . You will be permitted to have your banner displayed in the registration area and at the finish line . The opportunity to set up an Expo Style booth showcasing products and services on race day . Your company name will appear in the official thank you note in "The Now" newspaper . Your company name wili appear in the platinum sponsor area on over 2000 event flyers . Benefit of two free registrations for individual or team event . Placard advertising on race day . . . Gold . $700.00 - $1499.00 in cash or combination of cash (min. $200) and products Benefits Include: . Your company name placed on the official race jersey In the gold sponsor area · You will be permitted to have your banner displayed In the registration area and at the finish line . The opportunity to set up an Expo Style booth showcasing products and services on race day . Your company name will appear in the official thank you note in "The Now" newspaper . Your company name will appear in the gold sponsor area on over 2000 event flyers . Benefit of one free registration for Individual or team event . Placard advertising on race day Silver . $300.00 - $699.00 in cash or combination of cash (min. $150) and products Benefits Include: · Your company name placed on the official race jersey in the sliver sponsor area . Your company name will appear!n the official thank you note In "The Now" newspaper . The opportunity to set up an Expo Style booth showcasing products and services on race day . Your company name will appear In the silver sponsor area on over 2000 event flyers . Placard advertising on race day Bronze . $100.00 - $299.00 in cash or combination of cash (min. $100) and products Benefits Include . Your company name placed on the official race jersey In the bronze sponsor area . Your company name will appear In the bronze sponsor area on over 2000 event flyers . Placard advertising on race day Advertising materials in the form of flyers and business cards and a thank you note with your business name will be placed in each participant's race bag. All sponsors will be publicly thanked during the duration of the event. . . . Double Double Chicken and Wings General Motors of Canada Roy Nichols Motors Minacs Cowan GMClChev James Hadden Chiropratic Impala Cycle Distributors of Gatorade Whitby Running Room Zellers, Loblaws GNC East Side Marios Kelseys Mr. Sub Subway Speedo Canada Pizza pizza Ontario Power Generation Future Shop The Source The Bowmanville Foundry James Publishing Good Life Fitness Bowmanville Enbridge maybe a bb'q Lions club and Rotary Club Courtice Gay Construction and RaIimen homes Waste mgt, George Fields. The Running Room. . . . 4. Volunteers required and brief role descriptions Recruitment of specialists in all three sports to plan in further detail their specific part of the IlICe. (see Ontario Association of Triathletes manual on Kids of Steel events) (the KOS manual provides a more detailed explanation into the roles of all volunteers) Transition area coordinator. Oversees the flow of athletes entering to and exiting the transition area. Supervises volunteers and ensures IaCers safety (particularly getting of of the bike) arranging of fencing or barrier material for transition area. Swim coordinator. Manages all matters according to the pool and volunteer life guards. Coordinates timing, # of swimmers per lane and length counters for all age groups. Bike coordinator. Review and mark bike course, appoint and position volunteers in areas of communication, and turn around points. Traffic control at non-lighted intersections. Also responsible for physical bike checks. Hay bales maybe required for turns. Run coordinator. - review and mark run course for all age groups. Monitor and appoint water stations as necessary. Review route and distance accuracy. Volunteer coordinator. - Works closely with the Race Director to recruit and appoint volunteers for roles prior to and during the day of the event. Create volunteer application form if needed. (Confirm with municipality on this). Volunteer coordinator would provide letters of confirmation for those volunteers such as high school 40 hour students and other volunteers who require a confirmation that they volunteered. Race communications and safety coordinator and a P.A system with music Securing communications system, for pool area, bike route and all turn arounds, and run course. Timin!!: and results coordinator Finish line coordination for all participants awarding of medals. Rel!:istration and related administration Design of registration form, age classifications', distances. Able to oversee all registration either via web or mail. Also willing to to hand out race kits on the Friday and Saturday prior to the event. . . . Treasurer Handle all matters pertaining to financial. Marketinl!: and promotion Media Sponsorship recruitment TaI'get local and other sport related companies in and around Clarington for sponsorship. Refreshments Arrange for food, water and other refreshments for participants at the end of the race and on the course. . 5. Marketing and Web Site Material Marketing needs to focus on; First - the Clarington Community and its sports organizations and schools. Second - Durham region Third - The triathlon community in the GT A. Target group for participants is 7 - 15 or 17 years of age, which would encompass both elementary and high school aged youth, Clarington community first and remaining Durham region community second. . Soccer, hockey, larcrosse and other related ice sport groups would be also be targeted for participation and support in the event, Clarington community first and remaining Durham region second. A realistic target number for participants would be 200. Web site Material c_.....,........-"'*"-". (l"*~"-"""",, k;~;JkI www.courticetriathlon.ca All race information including downloadable registration form, race route, training tips, rules etc will be available. All race information including downloadable registration form, race route, training tips, rules etc will be available. Electronic registration will be handled by Chip Timing. A web link will be present on the courticetriathlon.ca web site. . No second party required to update web site. This function is bein controlled internally. . . . 6. Requests to the Municipality. Requests to the municipality would involve limited resources. Courtice Communitv Centre. 1- Pool time and volunteer guards for 2.5 to 3 hours. 4 guards for the pool and two on the bike route. 2- Snow fencing or roped off pylons for transition area. 3 - Additional pylons for bike exit and enter routes along with a run exit and enter route and out of the complex after the swim, along with possibly some additional mats exiting the pool through the lobby. Picnic tables. Access to the building for electricity. 4 - Lobby use for race kit pick up on Friday August 24th evening 6:00pm - 9:00pm Saturday August 25th, day time lO:OOam - 4:00am 5- Trail clearing - It would be a request that if possible the trails behind the community centre be cut back a week prior to the event Road Closures. or Share Road. Bike route Courtice Road north from the Courtice Community Centre to Nash Road Nash road east to Green and Green road north to Tauton road. Run Route. Property around the Community Centre and existing trails in conjunction with Courtice High School property and possible track use has yet to be confirmed. OAT have approved a trail run . for the race. Sidewalk use may also be needed. Use of this property will open up the full use of Nash road earlier, and it should also ensure that participants are not nmning at the same time bikers are. . . . Courtice Kids of Steel Draft Bu~ November 22 2006 Proiected Revenues Registration Fen: Non - OAT Members 1150.001 Entry Fee $ 36.00 Insurance $ (6.00) Total Revenue Non - OAT Members $ 30.00 $ 4,500.00 OAT Members 150.001 Entry Fee $ 30.00 Total Revenue $ 30.00 $ 1,500.00 Total Revenue OAT Members Sponsorship $ 2,000.00 Total Projected Revenues $ 8,000.00 Pro'ected Ex-n Venue Costs $ 1,000.00 Timing $900.00 + Moage, Chip timing results, Finish only $ 1,100.00 Police $ 800.00 OAT Sanctioning Fen $ 300.00 Bike Racks $ - Swim Caps $ - Bib Numbers $ - Medals $ - $ 300.00 T Shirts $10,00 I shirt based on 200 participants & 150 volunteers $ 3,500.00 Promotion & Signage Signage $ 150.00 Printing Postage and Supplies $ 400.00 $ 550.00 Participant Food & Water Cost $ 500.00 St Johns Ambulance 2 Volunteers & $15.001 hour x 6 hrs $ 180.00 Mandilory Donation $ 100.00 $ 280.00 Miscellaneous Expenses $ 200.00 Totsl Expenditures $ 7,030.00 Net Surplus(DeIicil) $ 970.00 . . . 8. Odds and ends Insurance policy numbers and certificates from OAT will be available soon. At the time of this report OAT was still working on season 2006. We fully expect to get all the insurance details prior to Christmas 2006. INSURANCE ro'R.T) ........ --- The Ontario Triathlon Association provides a very detailed manual which provides suggestions and expectations which must be followed in order for the race to be approved. Insurance request certificate form has been attached. The Ontario Triathlon Association provides 5 million dollars or liability insurance. This form to be completed by the race director. . . . "'"ft\O ASSOCI4~ ~"(r- '0 <> 'V O'"R'"T OJ:'" ""R'ATH LE'1"~~ KIDS OF STEEL YOUTH MULTISPORT MANUAL Revised January 2005 by: Linda Kirk, With contributions from Andrew Armstrong . . . Table of Contents KIDS OF STEEL..............._.._................................._.............................................._...................._.................................15 TABLE OF CONTENTS.___.__.......................................___..........................................................................._...............16 EVOLUTION OF THE SPORT ------- .___.__._....__..........18 T.RIA.THLON IN" CANADA__...............___........._.....__.....................__..__............._..._.........._19 PLANNING YOUR RACE.._......__............................_...............................................................................................20 CORECOMMfITEE...................................................................................................................................................20 RAcE DIRECTOR......................................................................................................................................................20 FlNANclAL AND SPONSORSHIP.................................................................................................................................20 Treasurer ............ ............ .................................................... ................. .......... ......................... ................... ......... 20 Sponsorship Chair ................ ........ .................................... ................................... ........ ......... ..............................20 REGIS'IRATION .........................................................................................................................................................21 PROMOTIONS COMMfITEE.......................................................................................................................................22 SWIM COMMfITEE ...................................................................................................................................................22 BIKE COMMIITEE ....................................................................................................................................................22 RUN COMMfITEE.....................................................................................................................................................22 TRANsmON COMMfITEE.........................................................................................................................................22 FiNISH LINE COMMfITEE ............................................................. ...................................................................... ...... 23 COMMUNICATION CooRDINATOR............................................................................................................................23 REFREsHMENTS .......................................................................................................................................................23 A WARDS..................................................................................................................................................................23 VOWNTEER COORDINATOR ....................................................................................................................................23 TIMING....................................................................................................................................................................24 OPERATIONS___.______....__.___.__________...___24 BUDGET ...................................................................................................................................................................24 THE COURSE...................................................................................... ......................................................................24 SWIMMING SEGMENT ...............................................................................................................................................25 Pool swim ........................................................................................................................................................... 25 Open Water Swim ............................................................................................................................................... 25 TRANsITION AREA(S) ............................................................................................................................. ...... ........... 26 CYCLING SEGMENT .................................................................................................................................................26 The start.............................................................................................................................................................. 26 The course ......................................................................................... ................................................................. 26 Markings............................................................................................................................................................. 27 TrafTw COnlrol.................................. .............. ................ ................................................. ........... .............. .......... 27 Vehlcks...............................................................................................................................................................27 RUN SEGMENT .........................................................................................................................................................27 The start......... .......... .......... ........ .......... ...... .................. ............ ......... ...... .................. ............. ...... ....................... 27 The course ................................. .............. .... .............. ............... ........ .................... .......... ............. ............ ........... 27 Markings.............................................................................................................................................................28 Vehicles...............................................................................................................................................................28 AID STATIONS ..........................................................................................................................................................28 FINISH AREA................................................................................. ...........................................................................28 RACE REsULTS ........................................................................................................................................................29 ATMOSPHERE...........................................................................................................................................................29 VOLUNTEERS ...........................................................................................................................................................29 CLEAN.VP................................................................................................................................................................29 FEEDBACK ............................................................................................................................................................... 29 CAMPS AND CLINICS .._..___..._...__..._........_...__.._......_.........._........__.....__........29 APPENDIX I - KIDS OF STEEL VOLUNTEER FORM _........................_......_............................................30 APPENDIX 0- KIDS OF STEEL VOLUNTEER LIST ......................._............_..............................................32 APPENDIX m-POOLSET-UP ......_..__.......___.__ ..___.._.._....___................35 APPENDIX IV - TRANSITION AREA SET-UP.. ___.___.____.....____35 APPENDIX V-KIDS OF STEEL RACE DISTANCES AND RACE RULES ______.___..______.37 . APPENDIX VI. GUIDELINES FOR REFRESHMENTS _..__....._.._._............_..___.....__......_.....................41 APPENDIX vn - KOS RACE FORMS ~M.........................................._......................._...............................................42 APPENDIX VII- ATHLETES WITH A DISABILITY (AWAD) - NAMES AND CONTACT IN'FORMATlON ......_____.................._.._.._............_........_.._______.___........______43 APPENDIX VllI - OAT EQUIPMENT.........................................................................................._..........................44 CONCLUSION............._..._............................__..............._.............__..........................................................................45 . . . . . Evolution of the Sport The evolution of the triathlon is unique in its growth. Generally a sport develops locally, then as it's popularity grews it gaiAs national and international status. The triathlon has had almost the complete opposite development. The lronman Championships, at the intemationallevel, aElted as a spFingooaRl fer GOuAtless mini triatl'llOAS at a local level. With the development of the professional circuit the early elite athletes could now begin to reap the financial benefits to which they were entitled. The Ironman soon began to represent one of the sports biggest challenges, and those who took up the challenge included former Olympians, ex-professional baseball, basketball, football and tennis players. The sport has attracted thrill seekers, executives of industry, actors and most important, average athletes. Although the Americans dominated the sport initially, the talent of many other countries has emerged. Men and women from Australia, Germany, SWitzerland, New Zealand and Great Britain are among the best in the world. In the last decade Canadians have made a place for themselves in triathlon. Joanne Ritchie won the 19911TU World Triathlon Championship in Australia, with Albertan Terry Smith a close second. The following year she placed second behind Michellle Jones and the Canadian Junior Women won bronze. Canadian women such as Heather Fuhr, Lisa Bentley, and Melissa Spooner routinely place top 5 at Ironman races. Canada can boast the best lron-couple in Peter Reid and Lori Bowden. Recently Canadian Sharon Donnelly won the gold medal at the Pan Am games in Winnipeg and who will ever forget the incredible run of Ontario KOS alumnus Simon Whitfield as he took the first ever Olympic Gold medal for Triathlon. . . . Triathlon in Canada The first triathlon took place in Smith Falls, Ontario in 1979. Since then events have sprung up all over Canada. There is a triathlon almost every weekend during the summer. British Columbia is the home to lronman Canada, which takes place in August in Penticton. Olyrnpic distance triathlons in every province have attracted the best athletes from the United States and the rest of the world. This is a credit to our race directors, who are responsible for putting on world-class events. Many average athletes now travel Canada and the world in the quest of participating in triathlons. Currently in Canada there is a national organization, Triathlon Canada that is overseeing the development of the sport in this country. Every province has its own provincia/ governing body with representation on the board of Triathlon Canada. In turn, Triathlon Canada is represented on the board of the International Triathlon Union (the international governing body for the sport of triathlon). Other countries are set up in a similar manner. As a result the sport is monitored at all levels, from the local/evel to world Championship and Olympic events. Youth triathlons began in the United States with the creation of "Ironkids". The programme was a tremendous success. Canada became hooked on the idea of triathlons for young people to create a healthy lifestyle, both physically and mentally. Canadian children wishing to pursue a different path from 'conventional" sports received the sport with enthusiasm. Youth triathlons are being run in every province in Canada. The Ontario Association of Triathletes proudly supports the Kids of Steel Series, which consists of over 20 youth triath/ons and duathlons (no swim) across Ontario. With Simon Whitfield's Olympic success the interest in KOS has exploded and more races are being added every season. In 2005 came the new Ontario Triathlon Kids Programme. Piloted in Mississauga, this programme focuses on increasing activity for children using triathlon based skiUs. The programme is a partnership between the Ontario Association of Triathletes, a local community centre and the Ontario Trillium Foundation. . . . PLANNING YOUR RACE Planning a triathlon or duathlons, large or small, can be a very satisfying and demanding undertaking. Typically a group of interested individuals get together and dec:ide 10 hold a KOS event. There are two key areas, that when properly organized, will ensure a safe and well run race. These are administration and guidelines for running of a race. Core Committee Before you proceecl any further it is Important to establish a strong core committee. It should consist of the following: 1. Race Director 2. Financial and Sponsorship 3. Registration 4. Promotions Gommittee 5. Swim Captain 6. Bike Captain 7. Run Captain 8. Transition Captain 9. Communications Coordinator 16. Finish Line Goordinator 11. Refreshments 12. Awards 13. Volunteer Goordinator Some of these jobs can be blended, such as the bike and transition, or the finish and refreshments. The key element 10 a successful KOS race is an abundance of volunteers. It is not uncommon to need upwards of 100 volunteers on race day. Race Director The race director is the 'big cheese". He or she has the last word on everything. In addition it usually falls to the race director to make most of the arrangements for permits, approvals and securing a race location. The race director develops a budget for the race. Most importantly the race director is the glue that holds everything together. As the race day approaches this is extremely important when tempers get short and people get frustrated. After the race, the race director writes all the thank-you letters to sponsors and volunteers. Financial and Sponsorship This is the second most important group in your race committee. They work with the race director to develop a race budget (more on that later). It is often appropriate to create two separate areas here: treasurer and sponsorship chair. Treasurer Receives and banks all the money from registration and cash sponsors. They wor1< with the race director to develop a budget for the race, pay all the bills and keep all the financial records. This may be delegated to a member of the registration committee. SDOnsorshlD Chair When a race budget has been determined it is up to the sponsorship chair to contact potential sponsors for the race. Sponsorship comes in Ihe form of money, product, services and/or equipment necessary to make the race succeed. KOS races require a large number of prizes and this is often how they are secured. . . . Registration The registration committee is responsible for all registration details; including procedural guidelines, actual registration, final post-race mailings and possible computerization of any or all of these factors. They will also work with OAT to collect One-day fees and distribute OAT. wrist bands. The registration fonna should include: 1. Name of the race 2. Day, date and location 3. Map or directions to race 4. Distances and age divisions 5. Details of entrant ie: name, address, birth date*, sex, t-shirt size 6. Entry fee and what it includes for example t-shirts, swim caps, results, post race meal 7. Deadline and entry limit information 8. Membership in provincial organization 9. Race waiver. Have this checked by a local lawyer to make sure it is correct 10. Sponsors logos 11. OAT One Day fee if not an OAT member *The age of the athlete is determined by their age on December 31 of the current year. For example, if you were 9 years old on September 10, 2002, you would be considered 9 years of age for the 2002 competitive season even though you would be 8 for the entire race season. As soon as the entry forms are prepared, forward them to the promotions committee for distribution. Create a computerized mail list for Mure uses. When entries are returned, mail an acceptance card (if this is your policy) or post it on the race web site (if you have one). ** There should be no race day registrations in youth triathlons. This helps ensure that young participants are adequately prepared for the event and removes a time consuming and frantic activity on race day. The race committee should be firm and consistent about this sort of thing when dealing with the public. No exceptions should me made. Race Kits: these can be prepared ahead of time and should include: 1. Written details of the race rules and OAT rules 2. Maps and desCription of the course 3. Swim caps (different colours for different categories if poSSible) 4. Bib number 5. Ticket for the post-race meal 6. T-shirt 7. Any other promotional materials 8. Safety pins On race day (or the evening before if possible) set up tables for race kit pick-up etc. Don't forget to bring markers, pens, tape, paper, Bristol board, scissors, and a tool kit. You will need a separate table for OAT where the wristbands will be distributed and one-day fees will be collected. It is a good idea to have a separate table for volunteers to check-in when they arrive. Signs should be placed everywhere to direct athletes and spectators to the appropriate locations ie: parking, change rooms, pool, washrooms, medical, body marking etc. All of this should be set up well ahead of race time. Athletes will start to show up a couple of hours before the start of the race and it is important to be ready. . . . Body Marking: Assign volunteers to body-mark the competitors in the following manner: Mark one arm and one leg with the athlete's number. If lap counting is to be done on the bike or the run then leave the appropriate leg free of marks. Athletes usually cycle on the right hand side of the road in a clock-wise manner, so the right leg should be left clear for lap-counters to mark during the race. Promotions Committee When the entry form is ready it is up to the promotions committee to get it out to the public. Going to schools, community centers, swimming pools, and arenas can do this. It is a good idea to post signs in local Shops and have articles sent to the local newspapers, radio stations or television stations. Essentially the committee does whatever it takes to get your race noticed. OIIen the promotions committee will come across potential sponsors and should put them in touch with the Sponsorship Chair. Swim Committee This committee is responsible for all duties revolving around a safely run swim. It is important that this part of the triathlon run smoothly. The swim event is the first and potentially most dangerous phase of the triathlon. Most K05 swims occur in pools however some do have open water swims. It is important to secure authorization from the appropriate regulatory bodies for the use of the water for the race. The distance from the pool to the transition area should be as short as possible and the path must remain clear between the two areas. It is essential to ensure that there are enough qualified safety people to monitor the swim. These should include lifeguards, 5t. John Ambulance and a medical doctor if possible. In addition to medical and safety personnel, an indoor swim will require lap counters and timers for each lane. An outdoor swim will aiso need boats and markers for the water. Bike Committee This committee is responsible for all duties on the cycling portion of the race. At some races the transition is included in the bike portion also. This group is responsible marking and marshalling the bike course. Permits and approvals will have to be acquired before a race can be run on the roads. They will have to work with the local authorities in regard to traffic regulation on the course. Experience has shown that bike checks are necessary before the event. Mechanics at a local bike shop are usually interested in assisting in this manner. Depending on the number of participants, it is important to have enough bike Inspectors so the race can start on time. If possible, bike checks can be done the week prior to the race in the local bike shop. All bikes should be stickered on the stem before they will be allowed into the transition area. Helmets should also be checked at the bike check to ensure that they are of the proper type, fit and are still able to provide protection in the case of a crash. We are all aware that children's equipment can get "beat up. a bit. Run Committee This committee undertakes to organize all aspects of the run portion of the race. This will include any aid stations on the run course. OIIen the finish line falls into this area too depending on how elaborate the committee wants it to be. The committee is responsible for setting and marking the course, placing markers at the appropriate intervals, marshalling the course for traffic and stray parents who jump in to try and help their kids. (Yes this really does happen, but more on that later). Transition Committee The transition area consists of the area from the exit of the water to the mounUdismount line on the bike course. Depending on the size of the race, this can be a very small area or one that is quite spread out. The committee is responsible for setting up the bike racks and . . . fencing the entire area. An aid station should be set up in or near the transition area. A large number of volunteers are needed inside the transition area to direct the athletes and assist the younger racers. Finish Line Committee It is critical for the success of the race that the finish line duties be run smoothly and efficiently. The finish line should be clearly indicated, with a timer on the line recording the athlete's finish times. The timer will let you know how many people are necessary to help him do his job. At chute should run from the finish line and should be long enough to allow the finishers to stay in order as long as necessary. Refreshments such as water, electrolyte, fruit etc, should be readily available for all finishers. The medical area should be close by in case assistance is needed. Communication Coordinator Triathlons tend to spread out and it is important that the principals be in contact throughout the event. Walkie-talkies are often necessary to allow this. In addition, sound equipment will be needed for the finish line announcer and perhaps at other locations on the course. It is easiest if one individual is in charge of securing, distributing and setting up whatever equipment is necessary. Refreshments This can be something as simple as light snacks and drinks or something as extensive as a bar-b-que. Youth Triathletes always travel with family and friends so it is wise to remember this when you are making your arrangements for post-race food. Often a ticket is providad to the athletes for post-race food, parents and siblings can buy it. Awards This is a catchall category that covers everything after the race. From the kids point ofview the awards go a long way to create an impression of a good or bad race. There needs to be a balance of competitive winners' awards and draw prizes. The most popular races have a large number of draw prizes but this takes a great deal of work on the part of the sponsorship team and the entire race committee. Ifs a good idea to start the awards as soon as possible. This can be quite a challenge given the length of time it takes to run a KOS event. Consideration should be given to sending the winners awards out, if the winner has left the race. There are always questions after the race about this so it's good to think about it in advance. It's necessary to have an announcer who has a gift for talking and music is always helpful if there is a break in the action. Volunteer Coordinator It takes a large number of volunteers to put on a KOS race. Getting enough volunteers can be a big job. Possible sources of volunteers are local community groups such as Boy Scouts, Guides, Rotary Clubs etc. High School students in Ontario are required to accumulate community service hours and are another good source. The captain of each part of the race should recruit as many volunteers as possible. Another obvious source, particularly when you are stuck, is the parents of the racers. One person needs to be in charge of the volunteers. A table should be set up at registration to check in volunteers, point them to their locations and hand out t-shirts or identifying credentials and food tickets. . . . Timing From a race directors point of view (in a KOS race) one of the largest headaches he faces is the evaluation of performance. The timing system chosen will be what the race director depends on to do this. There are a number of professional timing companies available to do this job however it is very expensive. This may be one of the first items you build into your budget, as it appears to be worth the money. The Operations Manual outlines that splits should be taken as follows: · Swim or first run: from start to finish · Cycling segment: from the finish of the first segment to the start of the (2nd) run · (Second) run: from start to finish OPERATIONS Originally the Kids of Steel Programme was a series of community run races with few rules and little structure. As we have seen, with the sport of triathlon, this has changed over the years. Triathlon Canada has developed an Operations Manual, guidelines for race directors, based on ITU standards. All KOS races are provided with an offICial from the PGB and these are the standards that they will be operating under. It is important that KOS race directors be aware of these standards. Budget The first order of business for the race director and the core committee is to develop a realistic budget. This should be done before you finalize your location and course since both will be affected by cost. Items in the budget should include: 1. Rental of location (school, park,pool) 2. Police Costs- this can be quite high depending on the course. Police are required at any intersection where you want to stop traffic. You must pay them for minimum of 3 hours and depending on numbers that can become quite expensive. 3. Equipment rentals 4. Timing costs 5. T-shirts for athletes and volunteers 6. Sanction fees 7. Insurance 8. Food 9. Awards 10. Transportation of equipment to and from the race 11. Printing costs of entry form 12. Postage 13. Web site (if you have one) 14. Signs 15. Miscellaneous expenses Once the budget has been established the Sponsorship committee will know how big a job they have ahead of them. The Course It is important organizers know that, in addition to PGB sanction approval, they must obtain approval for the use of each course and location from the appropriate local authorities. That is approval regarding the water quality for the swimming segment in the case of an open water swim, or community and police approval for the bike segment. . . . Depending on your community it can take up to six months to gain all the required approvals. Swimming segment Pool swim · Depending on the number of competitors, wave starts bylwithin age groups may be . required to ease congestion. Lane ropes are to be used, as the number of competitors will vary depending on the size of pool and the lane itself. Weaker swimmers should be identified and put in lanes along the sides of the pool. It is easiest to have all swimmers start in the water with their hand on the deck. At the end of each lane there should be a lap counter and a timer. Lifeguards should be on the pool deck with the appropriate safety equipment. · It is to your advantage to have a separate and secure area for parents to watch their children swim. Depending on pool entrances and exits a small area can be roped off for the parents enabling them to see without interfering with the race. · All swimmers should wear the swim cap given to them by the race organizers. In the event of multiple swimmers in a lane it's a good idea for each swimmer to have a different coIoured cap so the timers and lap counters can identify them. · Normal safety rules should apply for a pool swim. The deck should be dry but under no circumstances should the swimmers run on the deck. A mop and towels should be available, if needed, to pick up excess water. · It is always a good idea to have a maximum time allowed in the pool for each wave. Swimmers that are going to go over the time should be stopped and told they're done. This will keep your race moving. No penalty is assessed in this case. ODen Water Swim · There should be no sharp tum in the swim. If necessary several laps will be allowed but crossovers between swim legs will NOT be allowed. · Ideally a buoy line should mark the entire course. · The Head official is responsible for taking all measures (shortening, postponing, or cancelling the swim) to ensure the safety of all competitors, in consultation with the organizers. · The water temperature is measured at several points along the course including the furthest point from shore, at a depth of 6Ocm. The lowest temperature measured is the official water temperature. The official measurement shall take place one hour before the start of the race under the superviSion of the Head official. · Since KOS races typically do not use wetsuits it is important to note that the longest time anyone is allowed in water <17.0 Celsius is 35 minutes. This is based on a 1km swim for adults and adjustments should be made for children. · All precautions should be taken to maximize the competitors' safety: · Swimmers should be counted going in and coming out of the water · Boats should follow the swimmers *00 motor boats are allowed within 10m of the swimmers unless for safety reasons. · Lifeguards should be on the water on boards or in kayaks · Medical personnel should be close by if needed · A non-motorized boat should lead each wave. . . . Transition Area(s) . The transition should be firm, clean and well marked. . Only competitors, race officials, identified volunteers and medical personnel have access to the transition area once the race begins. . At least 1 toilet per 75 competitors must be available and located near the transition area. . An aid station must be located near the entrance of the transition area. . Medical care must be available as needed. . Bicycle racks must be of good quality and number. * A typical road bike needs approximately 44 centimetres on the bike rack but mountain bikes are becoming more common at KOS events. These can require up to 75 centimetres to accommodate the width of the handlebars. If there is a majority of mountain bikes it could double the number of bike racks needed for an event. Every effort should be made to determine the types of bikes that are common to your race. While it is not possible to do this the first year it is a good idea to make a mental note for future planning. If this is not possible, a trip to one or two other KOS races might be in order. For smaller bikes or to accommodate mountain bikes with kick stands a line can be marked with tape or flour and the kick stand placed on the line in lieu of a rack. . Lanes in the transition area must be at least 2m wide but preferably 3m wide. . Athletes are not allowed to place any identification (stickers, balloons, bags, tape etc.) other that necessary equipment in the transition area. . The transition area should be completely secured with fencing and security personnel. . Competitors should enter the transition area at one entrance and exit through a different exit. Cycling Segment The start . The bike mount area should be on firm level ground, if possible asphalt. The course . The course is laid out on roads and streets. . The surface should be hard, clean and clearly marked, well paved and smooth. Ideally there should be no holes or potholes. . Multiple sharp turns close to each other should be avoided. . Sand, gravel and dirt should be swept from all turns. . Straw bales and other safety devices should be placed in all sharp turns and around dangerous objects. . Police and/or race officials should be posted at all intersections if necessary. . There can be no crossovers between the cycling and running segment and between cyclists and cyclists. . Provisions should be made to prevent spectators from entering the course and/or interfering with the competition, especially at the beginning and end of this segment. . . . · A controVregistration count at critical points is necessary on out and back courses to ensure fair completion of the course by aU athletes. · KOS cycling courses should avoid sharp declines particularly at the younger ages. Smaller wheels cannot handle the speed of many down hills and crashes are not uncommon. Even a gradual downhill is a hazard on 14-inch wheels. Markinas · All intersections should be controlled and marked with signs saying: "race in progress" · All turns, traffic circles, tums-around and confusing non-tums should be marked clearly, e.g. with chalk and signs that will lead into and out of the intersection or tum etc. · Officials showing the right direction are recommended at all such points. · As a minimum standard for part road closure, or at places where the course direction is not clear or safe, traffic cones with a minimum height of 50cm placed at least every 10m, are strongly advised. · At least every 2k accomplished should be marked. Traffic Control OAT Operations requires that traffic control on cycling and run segments meet the following requirements; · Be at least 18 years old and hold a driver's license · Wear a Day-Glo jacket and direct traffic with police standard equipment (batons or the local equivalent) . Must control traffic in one direction only · Must not playa role is showing the right direction to competitors (unless for safety reasons) Vehicles · A lead vehicle is advised to accompany the lead male and female competitors and must stay at least 50m ahead of them. . A vehicle should stay behind the last competitor also. Run Segment The start · The course should begin with a wide straight section without narrowing for at least 500m in order to allow the field to separate naturally. The course · The course will be laid out on streets, roads and paths. . It should be hard, clean, clearly marked and without holes or potholes. · There can be no crossovers between the running segment and the cycling segment and between runners and runners. · Provisions should be made to prevent spectators and others from entering the course anellor interfering with the competition, especially at the beginning or end of this segment. . . · Police and/or race offICials should be posted at every access road, intersection and tum if deemed necessary. · In the case of out and back courses, a registration/control count is necessary at critical points. Markinas · Easily visible markings should be placed every 500m · Before and after each intersection and tum additional markings e.g. arrows on the ground, should lead into and out of the intersection or turn. · If it is not possible to close the road or at places where the course direction is not clear or safe, traffic cones with a minimum height of 50cm placed every 3m are strongly recommended. · Every 1k accomplished should be marked. · A blue line along the entire run course is strongly advised. Vehicles · A lead vehicle (preferably a mountain bike) should accompany the lead male and female. · A vehicle should follow the last competitor if possible. · Other vehicles following the competitors will be instructed to leave the course. Aid stations · The distance between aid stations must be adapted to the weather conditions. As a guideline, one station every 2k under normal circumstances but every 1k in hot weather. Finish Area · The finish area should be firm, hard, clean and clearly marked. · There should be a clearly marked finish line consisting of: · Two white posts on either side of the finish line; these posts will be at least 250 em in height · > A white line on the ground, which is a minimum of 5cm and a maximum of 10cm in width; the leading edge of the line shall be designated as the "finish" · There shall be one fenced off area immediately after the finish line to which only relevant officials and finishing competitors have access · Wrthin the finishing area the following should be available: · First Aid Station- in a tent or separate building, an ambulance (if possible). Massage may be included · Refreshments · A communication system with the announcer to inform the spectators about winners and other competitors entering the finish area Additional items included might be: . . Toilets . A notice board . Protest forms · A podium for the top three males and females . . A shaded area in the case of hot days Race Results Final results should be completed as quickly as possible. Try to wait for the last competitor to cross the finish line before beginning the award ceremony. A certificate of finish or participant medals to all finishers gives a feeling of well being. The certificate can be given out on race day or mailed later with the results. It should have the race name, date, overall time, but not necessarily the place of finish. Refreshments and food may be served while the results are being compiled. To expedite the proceeding, results can be announced while the participants enjoy post-race food and drinks Atmosphere This is an area that is rather hard to define. It covers anything and everything that makes your triathlon a positive experience for anyone who attended it. Atmosphere includes post race festivities, the awards ceremony, or any entertainment you might provide throughout the race. Food and prizes can definitely affect the atmosphere of your race, as does the design of the t- shirt. . Volunteers One area that should not be overlooked is the treatment of the volunteers. A KOS triathlon is a lot of work. The volunteers have worked long and hard and should be remembered and thanked. Volunteers should receive t-shirts, food and if possible be included in the d.raw prizes. By creating a positive atmosphere for the athletes and volunteers you win start your race off on a positive nole for the next year Clean-up Everyone involved with the race should help with clean up. It is important that the site be left as it was found. To give all the athletes the respect they deserve, it would be in poor taste to start taking the area apart before all finishers are done. Feedback It's always a good idea to encourage feedback whether good or bad. This will help you refine your race in preparation for the next year. Ask your committee, volunteers, officials, parents and athletes what they thought of the course, the location and for any thoughts they might have that would help improve the race. CAMPS AND CLINICS Many of the same criteria that are necessary for a race are also valid for a KOS training camp or clinic. However, it is likely that more children will be involved and you must consider the longer time required. This will require you to address issues such as meals, snacks, adequate water, shelter in case of rain, etc. A final consideration is that all persons involved directly with the children must have a clean criminal record check. A criminal record check can be obtained by completing a form and paying the fee at your local police or OPP station. You are urged to do this well in advance of the camp dates since the process can at times be lengthy. . Appendix I - Kids of Steel Volunteer Form . Name: Address: Telephone: H: B: Fax: Cell: E-Mail: Promotions: Distribution of applications, posters, etc. Registration: Body marking Race results Race kit pick-up Race kit assembly Swim: Lifeguard Course set-up Lap counter Timer Course cleanup Bike: Lap counter Transition area Timer Course set-up . General Course clean-up Run: Lap counter General Timer Course set-up Finish chute Course clean-up Water station Food: Preparation Set-up Hand-out Course clean-up Notes/Comments; . . - . . Appendix 11- Kids of Steel Volunteer List . Volunteer Co-ordinators 1. 2. Registration: Race Kits 1. Body Marking: 1. 2. 2. 3. 3. 4. 4. 5. 5. 6. 6. Bike Safety Check Mechanics: 1. Assistants: 1. 2. 2. 3. 3. 4. Swim: Lap Counters: 1. Timers: 1. 2. 2. . 3. 4. Assistants 1. 5. 2. 6. 3. 7. 4. 8. 5. 6. Starter: 1. Marshalling: 1. 2. 2. Results: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Bike: . Transition Area: 1. 2. 3. 4. 5. 6. 7. B. . 9. 10. TraffIC Control 1. 2. (guiding athletes 3. 4. on course) 5. 6. 7. B. 9. 10. Lap Counting: 1. 2. 3. 4. 5. 6. Lap Checking: 1. 2. 3. 4. 5. 6. Course Marshals: 1. 2. (on bikes) 3. 4. 5. 6. Run: . Water Stations: 1. 2. 3. 4. 5. 6. 7. B. 9. 10. Traffic Control 1. 2. Xguiding athletes 3. 4. on course} 5. 6. 7. 8. . Finish Chute: 1. 2. . 3. 4. 5. 6. 7. 8. Food & Refreshments 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Other: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. . . Appendix III - Pool Set-up . Appendix IV - Transition Area Set-up Announcer / Swim Start &: FInish Starter . . . .1 I I I .L .L.L.LI I I I I I 1 I I I I I I I , I .L I I I I I I 1 I I I 1 I I 10m ....l...J....~...J....L...4 ... I I I I I I Swtinm1ust tfn mlo I I sin e file ere. I ... I W';'for .gs~+ ... I . 15m ....1...J....L...J....1..._ .L j I I I I I I I I I , I I I I I .L jl I I I I I I I I I I I I I I 1 I .L j 1 I I I 1 I 1 I I I .L j' I 1 , . u I I . . . From S . ~ " '" Exit To Bik Course I I I I I I I I I Is4s I I I I I I I I I I I Aisle For Athletes I I I I I I I I I I INumb I I I I I I I I I I IRack .. Enter From Bike Course I I I I I I I I I I I I I t- I- I I I I I I I I Bike ~ Exit To Run I Course A minimum of two entrances I exits are required for a safe transition area. Pylons can be used to separate the swimmers from the cyclists entering the transition area and exiting onto the bike course. There is NO riding in the transition area. The exit to the run course should be entirely separate. Please ensure there is ample space between the bike racks for the athletes to rack their bikes and run onto the run course. Some consideration should be given to the removal of equipment when the younger athletes have been completed their event. This should take place without interfering with the race still in progress. . . . Appendix V - Kids of Steel Race Distances and Race Rules The following is an excerpt from the Triathlon Canada - OAT Competition Rules. The rules are posted on the OAT web site at www.triathlonontario.com.ltis advisable that you become familiar with all other rules also. H.2 OAT Mod - Y outh/Kids of Steel (l(OS) Races H2.0.10ATMod-KOSSafetv The following technical race rules and restrictions are to promote safety with regard to appropriate equipment and distances for the development stage of the young Triathlete. The restricted equipment can be more dangerous when used by a novice. For example, race wheels are available with minimum spokes and excessive rim depth. Examples of unnecessary risks to developing young Triathletes are an athlete stepping into a wheel due to too few or wide spokes and 'blow overs' from windy conditions where deep rims or disc wheels are used. Similar issues arise with clipless pedal and cycling shoe systems. The development focus at these age divisions should be less on high tech equipment and more on skill development, conditioning and an active healthy life style. H2.0.2 OAT Mod -ParticiDation A secondary consideration for these special rules is that, high tech equipment may be more expeusive than standard equipment. For younger age groups, this may be a deterrent for children to participate in the sport, due to the perceived advantage (real or not) of other athletes racing with high-end equipment. H2.0.3 OAT Mod -ADD/ication Except where amended or modified by this section ALL other rules apply equally to ALL KOS divisions. H2.1 OAT Mod - KOS Age Divisions OAT Mod - The age for KOS participants is determined by the age on December 31 in the year of competition. The KOS division age groups are: (a) 7 and under; (b) 8-9; (c)lO-11. (d) 12 - 13; (e) 14 - 15. OAT Mod - The KOS Youth Regional Championship Division age groups are held for the 12 - 13 and 14 - 15 divisions only. H2.2 OATMod - Maximum Distances OAT Mod - The following table shows the distances for each of the KOS divisions. The distances are in the order swimlbikelrun. For each age division, the distances may be shorter but not longer. For 5 and under age groups in the 7 and under division. the distances should be substantially shorter than stated. . Maximum Distances 50m /1.5km1 O.5km 100m /5km1 1.5km 150m /10kml 2km 300m /15km1 3km 500m /15km1 4km H2.3 OAT Mod-Bicycle Regulations OAT Mod - The following table shows the rules and recommendations that affect the bicycles of competitors in the KOS divisions. . Triathlon Bars No No No No Yes (Aero Bars) Clipless Pedals & No No No No Yes Cycling Shoes . Gear Ratioos (Recommended) 45 x 16 45 x 16 45 x 16 45 x 16 52 x 16 Race Wheels No No No No Yes (a) OAT Mod - Triathlon bars may be of any type. However, participants in Youth Regional Championships must comply with Rule E.3.6. Athletes who intend to compete in draft legal Junior races when eligible are also encouraged to conform to Rule E.3.6. (b) OAT Mod - For age divisions where Clipless Pedal and Cycling Shoe Systems are not permitted, mountain bikes that have wide based platform pedals designed with a clip-on shoe cleat may be allowed at the discretion of the Head Official. If such a pedal system is allowed, the athlete must wear running shoes (or other shoes without cleats such as touring shoes) on the bike segment. The Official's decision as to whether the pedal is suitable for a running (non-cleated) shoe is a 'judgement call" and is not open to protest or appeal. . (c) OAT Mod - The gear ratios shown are recommended only as being: i. the best for training young children to spin in low gear ratios and ii. those that reduce the potential for injuries. (d) OAT Mod - Race wheels are not permitted in any age divisions up to and including . . . the 12-13 age group. In these divisions athletes are required to use Standard Wheels, which are defined as follows: i. Spokes must be metal and a minimum of 24 in number. ii. Spokes may not exceed a depth of2.4mm but may be round, oval, or flat. iii. Rims must be metal and may not exceed a depth of 2.5cm, This rim depth excludes the use of disk wheels. iv. Standard road tires, being no thinner than 23c i.e. no racing slicks are allowed. H2.4 OAT Mod - KOS Relays OAT Mod - These technical race rules do not apply to relays involving youth in any of the age divisions. H2.5 OAT Mod - Racing Up a Division OAT Mod - No athlete may race in an age division higher than the one suitable for their age. The Head Official may not modify this rule under any circumstance. H2.6 OAT Mod - Outside Assistance OAT Mod -In accordance with Rule C.2.d.e) and to protect the spirit and originality of the discipline, no outside assistance of any kind will be permitted. Such assistance may result in immediate disqualification. This does not include medical assistance and normal food and liquid items provided by the OC at official aid stations. OAT Mod - Outside assistance includes, among other things, (a) any person running or riding alongside a competitor; (b) fixing flat tires or replacing chains, (c) passing to or taking from any competitor clothing, shoes, hats, or similar articles; (d) a person, other than the competitor, removing gear from the transition area while the race is in progress; (e) demonstrating or indicating by any means, visual or aural, the location in the transition area of a competitors bike and rack; (f) other similar actions according to the judgement of the Head Official (and as such are not subject to protest or appeal). H2.6 OAT Mod - Unsportsmanlike Behavior OAT Mod -In the spirit of Rule C.2.4 b), a competitor, parent, guardian or any member of the competitor's support team or entourage at a race, using abusive language or behavior toward any official or unsportsmanlike behavior, exposes the competitor to immediate disqualification and possible suspension. OAT Mod - For the purposes of this rule official is interpreted as: (a) the OAT Head Official; (b) all other OAT Officials; (c) the Race Director (d) the Race Director's paid or volunteer staff; (e) employees of the town, city, municipality, etc. who are directly involved in assisting the presentation of the race; . . . (t) all volunteers assisting the race (including registration and all other pre-race activities and site clean up and all other post-race activities; (g) OAT Office staff (volunteer or otherwise); and (h) Any member of the OAT Board of Directors or other officer of OAT. H.2.6 OAT Mod -Attention to Rules The attention of competitors is particularly brought to other rules, including but not limited to: (a) the need to wear an approved securely fastened helmet at all times on the bike (E.3.3, E.3.4); (b) obeying the traffic rules (E.Ll); (c) wearing a shirt on the bike and run (E.1 b)and F.l.c)); (d) proper conduct in the transition area (0.1); and (e) their conduct overall (B. I ). . . . Appendix VI - Guidelines for Refreshments The organizer is free to choose the type of food and refreshments offered to the competitors. The type and location should be announced before the competition. Quantities should be adapted to weather conditions and the duration of the race. · As a minimum, pure drinking water (non-carbonated) should be available at all aid stations. Guidelines for quantities for each competitor are as follows: . Start area - 200ml water and 1 cup . First transition - 200ml water and 1 cup . Second transition - 200 ml and 1 cup . Run (at each aid station) - 200ml water and 1 cup · Finish area - 500ml water, 2 cups, and also fruit juices, energy drinks, food and fruit . . . Appendix VII - KOS Race Forms The OAT website (www.triathlonontario.com) has all of the fonns necessary for a race director. This includes: . This Manual (KOS Race Manual) · KOS Race Sanction form (which includes the Bursary Form) . Request for Insurance Form . KOS Clinic Sanction Form, and . KOS Camp Sanction Form The web site is also a useful resource for other information and news. By registering with OAT as a Race Director, you gain access to a secure forum for race director's information, advice and concerns. . . . Appendix VII - Athletes With A Disability (AWAD) - Names and Contact Information These individuals have volunteered to assist Race Directors with the creation of an Athlete with a Disability category for races. We encourage all Race Directors to speak with these contacts to ascertain whether disabled athletes can be included in individual races. 1. Chris Bourne (Wheelchair Athlete) 475 Elgin Street, Apt 1211 Ottawa, Ontario K2P2E6 Home Phone: 613-232-1717 Email: chrisiaJ.ala.ca 2. Ron Hacket(Visually Impaired Triathlon Participant) 106 Holland Cress Kingston, Ontario K2M 2V8 Home Phone: 613-544-9192 3. Trevor Vowels (Ron Racket's Guide) 881 Atwood Place Kingston, Ontario K7P IN9 Home Phone: 613-384-4249 . . . Appendix VIII- OAT Equipment Some race equipment is available for use at KOS races. This is lent out on a first come, first served basis. There is no charge to KOS races. It is the responsibility of the race director to pick up the equipment and return it to OAT at the agreed location. Timing will be determined by the need of other race directors. For Information regarding the use of race equipment from OAT please contact: Ontario Association of Triathletes. Attention: KOS equipment use co-ordinator 1185 Eglinton Avenue East, Suite 304 North York, ON M3C 3C6 Phone - 416-426-7025 fax - 426-426-7303 Email -infOOiltriathlonontario.com . . . Conclusion It appears that the best races happen in smaller communities and are a labour of love put on for the enjoyment of the youth in the community. Local sponsors pick up the lion's share of the costs. Many of the volunteers seem to come from community groups such as the Rotary or Optimists clubs. Race directors and volunteers put in countless hours of work to overcome the challenges of organizing an event such as this. We hope this manual will make your job easier! , . Dear Sponsor, We would like to take lt1e time to introduce to you lt1e sport of Trialt1lon and how communitieS and companies nation wide benefit from taking part In these events. The sport of trialt1lon, consisting of swimming, cycling and running is a form of cross training lt1at falls under lt1e endurance sport category. Cross training Is a broad term used to describe alt1letic training lt1at mixes different activities into a regular workout routine. Cross training can assist wllt1 avoiding overuse injuries and boredom lt1at typically result from doing lt1e same kind of exercising every day. Endurance sport is defined as any phYSical activity lt1at lasts longer lt1an 30 minutes wilt10ut breaks. The sport of Trialt1lon made Its beginnings In HawaII in 1979 as a result of a debate over which sport produced lt1e best alt1letes, swimming, cycling or running. A U.S. Navy Commander John Collins created lt1e race lt1at we now know as lt1e Hawaiian lronman. Canada has produced some Incredible trialt1letes most well known Simon Whitfield, Gold medalist at lt1e 2000 Summer Olympic games, Kingston's own Sharon Donnelly and Canadian lronman distance trialt1letes Peter Reid, Jasper Blake, Healt1er FUhr, Usa Bentley and Lori Bowden. The provincial governing body of Trialt1lon in Ontario is located In Toronto and sanctions a series of races across the province specifically designed for yoult1, called lt1e Kleis of Steel Triathlon SerIes. Clarington last hosted lt1is event in 2000. There Is no olt1er endurance event such as lt1ls targeting yoult1 in all of Durham region. Events like lt1ese are logistically challenging at best when you consider lt1at yoult1 will race in 3 different sports which involve 3 different venues/routes combined with 6 different age groups and multiple heats. In Courtlce alone we will use two different road systems, covering ground from lt1e Courtice Community Centre to Hampton along wilt1 sidewalk and trail use and of course pool time. We know lt1at at least 150 volunteers in addition to Police, First-Aid and lifeguards are required to safely run lt1is event. The Municipality of Clarington has graciously allowed us use of lt1e pool In addition to olt1er fadlity costs at no charge. In order for us to keep registration at a reachable amount to ensure lt1at as many yoult1 can take part in lt1e event sponsorship is required. All partidpants are given registration kits prior to lt1e race and lt1e most convenient Item for all yoult1 is lt1e T-shirt. Volunteers lt1emselves also are required to stand out and also are typically given T-shirts. Our goallt1is year is to have 200 participants take part In lt1e event. Our Initial focus will be on attracting yoult1 who live in Clarington to take part in lt1e event. We willlt1en branch out our promotion to olt1er municipalities in Durham. Expected numbers at lt1e event Including participants, volunteers, families and neighborhood spectators is 850. Plans are underway to invite Rogers TV and olt1er media to lt1e event. In January 2007 we plan to begin our press/media campaign with local newspapers and radio along with flyers and posters lt1roughout all the schools and community centers in Oarington. By sponsoring an event such as lt1is you will directly be encouraging yoult1 to embrace a heallt1y lifestyle culminating in a unique opportunity for lt1em to race in lt1eir own community. Our committees focus from lt1e beginning as been to revive a fun, non competitive event for yoult1 who live here who olt1erwise would not make lt1e effort to travel across lt1e province to race. Derrick McKay Race Director Kim Corrigan-Oliver Assistant Race Director Volunteers T-Shirts You have an opportunity to sponsor the volunteers t-shirts. The cost of the t-shirts will account towards your sponsorship package value! Why sponsor the volunteer shirt? (optional) Your company name and logo will appear exduslvely on the volunteer shirt, with 2O.tt the event name and logo to complete the shirt. With the possibility of 150 volunteers wearing volunteer shirts, this is a great way to increase your visibility within the community and to better promote your company during and after the race. T-shirts are expected to cost $10.00/per shirt. $1,500 Platinum Packa~ . $1500.00 and up in cash or combination of cash (min. $300) and products Benefits Include: . Your company name placed on the official race t-shirt in the platinum sponsor area . You will be permitted to have your banner displayed in the registration area and at the finish line . The opportunity to set up an Expo Style booth showcasing products and services on race day . Your company name will appear in the official thank you note in ~The NowH newspaper . Your company name will appear in the platinum sponsor area on over 2000 event flyers . Benefit of two free race registrations. . Placard advertising on race day Gold . $700.00 - $1499.00 in cash or combination of cash (min. $200) and products Benefits Include: . Your company name placed on the official race t-shirt in the gold sponsor area . You will be permitted to have your banner displayed in the registration area and attheflnish line . The opportunity to set up an Expo Style booth showcasing products and services on race day . Your company name will appear in the official thank you note In "The Now" newspaper . Your company name will appear in the gold sponsor area on over 2000 event flyers . Benefit of one free race registration. . Placard advertising on race day Silver . $300.00 - $699.00 in cash or combination of cash (min. $150)ar'ld products Benefits Include: . Yourcornpany name placed on the official race t-shirt in the sliver sponsor . area . Your company name will C1Ppear in the official thank you note in "The NoW. neWSpaper . The opportunity to set up an Expo Style booth showcasing products and services on race day . Your company nClme will C1ppear in the silver sponsor C1reCl on over 2000 event flyers . PJClcard .advertising on race day IN KIND DONATIONS Products or services with no monetary fund attached. 0 (See Below samples 01"10 Kind" dooatioos") Please indicate what product or service your company could donate. In kind donations can involve any of the following that help the race and organ;7.ing committee with this event. Such as, sound equipment rental, printing, walkie talkie rentals, office supplies, staff expertise, tents, tables, large water jugs, signs, internet and web support, training/coaching etc. Your company will be mentioned and thanked publicly at the race and will have logo on the participants t-shirts, flyers, and web site. Advertising materials in the form of flyers and business cards and a thank you note with your business name will be placed in each participant's race bag. All sponsors will be publicly thanked during the duration of the event. (please Print) Company name: Contact Person: Address (Company): Phone (B): E-Mail: Fax (B): Web site(url): Description of your organizationlbusiness: (Cheques payable to Courtice Kids of Steel Triathlon) FUNDS Sponsor agrees to provide by June I, 2007 the total amount of funds for the level of which they are sponsoring. LOGOS Company logo must be provided to the Sponsorship Coordintor by January 31, 2007 either electronically via e-mail or in person on CD or other external memory device. PRODUCTS Sponsor agrees to provide by Jnly 30" their minimal (amount) level of products and/or by pre-arranged agreement with the Courtice Triathlon Committee to provide those products on race day. (ie. food, drink). FLYERSlBUSINESS CARDS Company flyers and business cards must be provided to the Sponsorship Coordinator by August 17th, 2007 for placement in participant's registration bags. SINAGE If your sponsorship package is Platinum or Gold then any banners or signage must be provided to the Sponsorship coordinator by August 246,2007. IN KIND In kind donations can involve any of the following that help the orgllni7:ing committee with this event. Such as, sound equipment rental, printing, walkie talkie rentals, office supplies, staff expertise, tents, tables, large water jugs, signs, internet and web support, training/coaching etc. Your company will be mentioned and thanked bl" I t th d will ha I th ts t shirts fl db. te . . .: - '.1 L_ ~___ ------ ------ _:- - ------ --- - --------- --- ---------- ----- ~ ------- - -- -------- - - -- - - - By siguing below I agree that my company/organization/business or I will provide the Courtice Kids of Steel Triathlon organizers with the donation as described above by the date requested. Authorized Signature; Date '-------- - ----- - ------------- --- - - - ------ ---- ----- -- --- - --- - ------------ - --- -- --- Please return to: Courtice Kids of Steel Triathlon - Treasurer Sara Presson- Young 14 Maxwell Crt Bowmanville, ON LIC 4X6