HomeMy WebLinkAbout12/18/2006
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~iJlgron
DATE: MONDAY, DECEMBER 18, 2006
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
PRAYERS
ROLL CALL
DISCLOSURES OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETING
Minutes of a meeting of Council held on October 16, 2006
Minutes of the first meeting of Council held on December 4, 2006
PRESENTATIONS
None
DELEGATIONS
None
COMMUNICATIONS
Receive for Information
I - 1 Minutes of the Kawartha Conservation Authority dated September 6,
2006
I - 2 Minutes of the Clarington Heritage Committee dated September 19,
2006
I - 3 Minutes of the Physician Recruitment Committee dated
September 28, 2006
1-4
Minutes of the Animal Advisory Committee dated October 4, 2006
I - 5 Minutes of the Samuel Wilmot Nature Area dated October 10, 2006
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
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Council Agenda
- 2 -
December 18, 2006
I - 6 Minutes of the Santa Claus Parade dated October 10 and 23, and
November 15, 2006
I - 7 Minutes of the Ganaraska Region Conservation Authority dated
October 19, 2006
I - 8 Minutes of the Central Lake Ontario Conservation Authority dated
November 21, 2006
I - 9 Meeting Notes of the Port Granby Discussion Group dated
October 11, 2006
1- 10 Laura F. Fraser - Mitchell Fraser Memorial Slo-Pitch Tournament
Fundraiser
I - 11 Seanna Dempsey, Senior Development Officer, SickKids
Foundation - Mitchell Fraser Memorial Slo-Pitch Tournament
1-12 Jim Hankinson, President and CEO, Ontario Power Generation
(OPG) - Semi-Annual Performance Report
1-13
Judy Lewis, Co-founder & Executive Vice President, Strategic
Objectives - National Family Dinner Night
1-14 Gerri Lynn O'Connor, Mayor, Township of Uxbridge - Regional
Information Coordinator (RIC) Position
I - 15 George A. Daniels, Fund Development Coordinator, Canadian Red
Cross, Region of Durham Branch - Canadian Red Cross Disaster
Management Program
1- 16 Gordon Barrie - 2006 Senior of the Year Award
1-17 Mary Tillcock, Run Day Organizer, The Terry Fox Run for Cancer
Research - Terry's Marathon of Hope
I - 18 Association of Municipalities of Ontario Member Communication -
Bill 14, The Access to Justice Act
1-19 Kathy Coulthart-Dewey, CMO, President, and Martin deRond, AMCT,
Chair, AMCTO Zone 4, Association of Municipal Managers, Clerks
and Treasurers of Ontario, (AMCTO) - Staff Attendance at Zone 4
Meetings
1-20
John O'Toole, M.P.P., Durham - Use of Cables or Chains on Road
Service Vehicles
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Council Agenda
- 3-
December 18, 2006
1-21 Mike Colle, Minister, Ministry of Citizenship and Immigration -
Ontario's Volunteer Recognition Programs
I - 22 John Gerretsen, Minister, Ministry of Municipal Affairs and Housing -
2006 Municipal Performance Measurement Program (MPMP)
I - 23 Pierre Paquette, Oak Ridges Moraine Symposium Coordinator, The
Moraine. For Life - 2007 Moraine for Life Awards
Receive for Direction
o - 1 Ian D. Macnab, CAO, Kawartha Conservation - Kawartha Region
Conservation Authority 2007 Budget
0- 2 Lindsay Balment, Coordinator, Fundraising Events, Multiple Sclerosis
Society of Canada, Ontario Division - 2007 Super Cities Walk for MS
o - 3 Laurie Lazenby, Secretary, Navy League of Canada, Bowmanville
Branch, Royal Canadian Sea Cadet Corps - Tag Days 2007
0-4
Lynne Gray, BScN, RN, Public Health Nurse, Injury Prevention
Program, Region of Durham Health Department - "Injury Prevention
Week"
o - 5 John Connolly, A/Director General, Community Development and
Partnerships Directorate, Human Resources and Social Development
Canada - 2007 Therese Casgrain Volunteer Award
0- 6 Kim Wildman, P2P Program Coordinator, Heart and Stroke Foundation
of Ontario, Durham Region Office - "Heart and Stroke Month"
o - 7 Jeanne McFarland and Donna Metcalf-Woo, Event Organizers,
Clarington Polar Bear Swim - 5th Annual Clarington Polar Bear Swim
0-8 Ernie Hardeman, M.P.P., Oxford - Provincial-Municipal Fiscal and
Service Delivery Review
o - 9 Janet Beckett, City Clerk, City of Port Colborne - Flaws of the
Municipal Property Assessment System
0-10 Martin de Rond, Director of Legislative Services/Town Clerk, Town of
Ajax - Bill 51, An Act to amend the Planning Act
o - 11 Victoria Leskie, Clerk, County of Prince Edward - Freezing of
Payments to MPAC
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Council Agenda
- 4 -
December 18, 2006
D - 12 Linda M. Ringler, Clerk-Treasurer, Township of Chisholm - Freezing of
Base Assessment for Ontario Municipalities
D - 13 Pat Pilgrim, CAO/Clerk, Township of Madawaska Valley - Medical
Care Practitioner Shortage in Ontario
D - 14 A.L. Georgieff, M.C.I.P., R.P.P., Commissioner of Planning, Region of
Durham - Request for Nominations to the Durham Environmental
Advisory Committee (DEAC) for the 2006-2010 Term
D - 15 Confidential Correspondence Regarding a Personnel Matter
D - 16 D. Bowen, Deputy Clerk, Regional Municipality of Durham-
Appointments to the Durham Trail Coordinating Committee (DTCC)
MOTION
NOTICE OF MOTION
REPORTS
1.
General Purpose and Administration Committee Report of December 11, 2006
2. Report CLD-026-06 - Confidential Personnel Matter
3. Confidential Verbal Report from the CAO and the Director of Finance -
Personnel Matter
4. Confidential Report from the Solicitor and Director of Planning Services -
Property Matters
UNFINISHED BUSINESS
OTHER BUSINESS
BY-LAWS
BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL
ADJOURNMENT
U1JLiIJgloo
Council Meeting Minutes
October 16, 2006
Minutes of a regular meeting of Council held on October 16, 2006, at 7:00 p.m., in the
Council Chambers.
Councillor Schell led the meeting in prayer.
ROLL CALL
Present Were:
Also Present:
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Deputy Fire Chief, M. Berney, attended until 8:07 p.m.
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana, attended until 8:07 p.m.
Director of Planning Services, D. Creme
Deputy Clerk, A. Greentree, attended until 7:08 p.m.
Solicitor, D. Hefferon
Director of Operations, F. Horvath, attended until 8:22 p.m.
Director of Corporate Services, M. Marano, attended until 8:22 p.m.
Director of Finance/Treasurer, N. Taylor, attended until 8:22 p.m.
Administrative Assistant to the Clerk, C. Fleming, attended until 8:07 p.m.
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
MINUTES
Resolution #C-424-06
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT the minutes of a regular meeting of Council held on September 25,2006, be
approved.
"CARRIED"
Council Meeting Minutes
-2-
October 16, 2006
Mayor Mutton recognized staff of the Municipality for the excellent job they have done
over the past three years during this term of Council.
Mayor Mutton acknowledged Councillor Ping Ie for her nine years of service to
Clarington and extended best wishes to her in her retirement from municipal politics.
Mayor Mutton expressed appreciation to the Bowmanville Zoo for providing a free day
at the zoo for all residents of Clarington over the past weekend. He further advised
that discussions with Far Sight Investments regarding land use compatibilities with the
Bowmanville Zoo were progressing and expressed thanks to Mr. Hackenberger.
PRESENT A nONS
Lou DeVuono, Rocky's Ride for Diabetes, addressed Council highlighting the success
of the 2006 Rocky's Ride for Diabetes, a motorcycle ride event supporting the
Canadian Diabetes Association, the Charles H. Best Diabetes Centre and the Juvenile
Diabetes Research Foundation, and presented Mayor Mutton with a Certificate of
Appreciation in recognition of the Municipality's support of the event.
Bradford Soles, Chair, Clarington Highway 407 Community Advisory Committee,
addressed Council providing background information on the formation and mandate of
the Committee and outlining the Environmental Assessment process to date regarding
the Highway 407 East extension. He stated the project is starting a route planning
phase and it is in this next phase where the community has the greatest need to
represent itself. Mr. Soles noted 25 of the proposed 40 kilometres of roadway will
pass through the Municipality of Clarington and the impact on the social and economic
forces of the community will be great. He stated the 407 Corridor will change people's
lives and every effort must be undertaken to ensure its location has the lowest impact
on the natural environment and the greatest benefit to the public and the economy. A
copy of Bradford Soles presentation was distributed to Members of Council. Attached
to the presentation were copies of letters from the Clarington Highway 407 Advisory
Committee members and Mr. Soles urged Council to read their comments. In closing,
Mr. Soles thanked Members of 407 Community Advisory Committee for volunteering
their time and to staff for support of the Committee.
Councillor Schell expressed appreciation to Members of the Clarington 407
Community Advisory Committee for their efforts on behalf of the Municipality.
Council Meeting Minutes
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October 16, 2006
DELEGATIONS
Resolution #C-425-06
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT the agenda be altered to add Hannu Halminen to the list of delegations.
"CARRIED"
Richard Ward addressed Council concerning Report ADM-06-06 - Repeal of By-law
2001-141, stating he was pleased the by-law was repealed but was still requesting
information on the justification for implementing the by-law. He also requested
Council initiate an investigation into Lawrence Glen Holdings to determine if there
were grounds for charges under the Municipal Elections Act, 1996 with respect to
improper campaign contributions.
Paul Rousseau addressed Council on behalf of area skateboarders and their parents
requesting Council investigate the construction of a skateboard park in Orono.
Mr. Rousseau stated skateboarding today is a multi-million dollar sport, extremely
popular with today's youth. He advised skateboarders have been seen on Orono
streets because there is no park for their use. Mr. Rousseau noted parents have to
take their kids to other communities to skateboard. He stated a skateboard park in
Orono would offer a safe location, provide youth with a focus and direction and have a
positive effect on the community. Mr. Rousseau submitted a petition containing
approximately 400 signatures requesting support for an Orono Skateboard Park.
In response to questions on location and construction, Mr. Rousseau's son replied
there was a baseball diamond in Orono Park that was no longer used and that a
skateboard park could be located there and that any type of structure would be
appreciated.
In response to further questions concerning temporary or permanent structures,
Mr. Rousseau stated the portable ramp was well used and he has seen parks in other
communities with both temporary and permanent structures.
Karen van Dyken was called but was not present. Mayor Mutton requested her
delegation be heard following all other delegations.
Council Meeting Minutes
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October 16, 2006
Libby Racansky addressed Council concerning Report #2 - Hancock Neighbourhood
Design Plan requesting Council support the recommendations in Report PSD-112-06
to refer the report back to staff for review of options. Ms. Racansky stated the existing
plan does not respond to new Provincial legislation, the Provincial Policy Statement or
Provincial guidelines. She stated an alternate design of the subdivision would allow
for the protection of provincially significant wetlands while allowing the developer to
build the same number of units. Ms. Racansky requested copies of all updates on the
Conditions of Approval to share with other residents and that she, and any other
interested parties, be permitted to be directly involved in the planning of the Hancock
neighbourhood.
Bill Manson, WDM Consultants, was called but was not present.
Andy Anderson, Headgate Group, was called but was not present.
Hannu Halminen addressed Council concerning Item 6 of Report #1 - Amendment to
Foster North Neighbourhood Design Plan Proposed Amendment to Draft Approved Plan
of Subdivisions and Related Rezoning stating he supported both the amended
recommendation and minor staff revisions.
Karen van Dyken addressed Council concerning Item 6 of Report #1 - Amendment to
Foster North Neighbourhood Design Plan stating she has resided in the area for just
one year and moved there because it was a safe environment. She expressed
concern with the increase in traffic that will result if the bridge is constructed.
Karen van Dyken said the area is already busy because motorists are coming down
Manvers Road from Highway 115 and that there have been many accidents at the
intersection of Manvers Road and Grady Drive. Ms. van Dyken felt the bridge would
be a detriment to the area and would create an unsafe situation for residents.
COMMUNICATIONS
Resolution #C-426-06
Moved by Councillor Trim, seconded by Councillor Schell
THAT the communications to be received for information be approved as per the
agenda, with the exception of Correspondence Items 1- 8 and 1-13.
.CARRIED"
I - 1 Minutes of the Central Lake Ontario Conservation Authority dated
September 19, 2006.
I - 2 Minutes of the St. Marys Cement Community Relations Committee
dated September 12, 2006.
Council Meeting Minutes
- 5 -
October 16, 2006
I - 3 Minutes of the Ganaraska Region Conservation Authority dated
September 21, 2006.
I - 4 Minutes of the Durham Nuclear Health Committee (DNHC) dated
September 15, 2006.
I - 5 Minutes of the Tyrone Community Centre Board dated
September 14, 2006.
I - 6 Minutes of the Santa Claus Parade dated September 26, 2006.
I - 7 Minutes of the Clarington Highway 407 Community Advisory
Committee dated October 3, 2006.
1-9 John O'Toole, MPP, Durham, forwarding correspondence to the
Honourable Michael Bryant, Attorney General, in support of Council's
resolution calling for the appointment of additional Justices of the
Peace to address the shortage of JP's in Durham Region.
1- 10 John Gerretsen, Minister of Municipal Affairs and Housing, forwarding
a copy of "Ontario's Affordable Housing Strategy", an information
booklet for Municipal Councillors and Officials providing a review of
key components of the Affordable Housing Program (AHP) and
complementary initiatives including the Ontario Mortgage and
Housing Initiative; the Provincial Rent Bank; and the new Residential
Tenancies Act, 2006.
I - 11 Steve Shaw, Vice President, Corporate Affairs, Chair, Noise
Management Committee, Greater Toronto Airports Authority (GTAA)
forwarding a copy of the GTAA's 2005 Noise Management Report.
1-12 Suzanne Tigwell, Executive Director, Resources for Exceptional
Children - Durham Region, forwarding a copy of their 2005/06 Annual
Report; identifying past year highlights and advising of the launch of
their new website www.rfecdurham.com.
I - 14 George A. Daniels, Fund Development Coordinator, Canadian Red
Cross, Region of Durham Branch thanking Council for their support
and financial assistance for the Red Cross Disaster Management
Program.
Council Meeting Minutes
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October 16, 2006
1- 15 Bev Billings, RN, BScN, Public Health Nurse, Durham Lives!,
forwarding an information sheet on the development of a food charter,
a document articulating a commitment to a common approach to food
security, requesting input from Community Partners and extending an
invitation to attend Visioning Day on November 17, 2006, to begin the
process of developing a charter for Durham Region for endorsement
by Regional Council in 2007.
I - 16 Yvonne J. Williams, Director of Marketing and Development, The
Driftwood Theatre Group, thanking Council for their support of the
Group's 2006 Ontario Summer Theatre Tour, indicating 4,682 people
in 20 communities attended a performance, and advising they will be
making an application to the Municipality for support for their 2007
season.
I - 8 Dr. R. J. Kyle, Commissioner and Medical Officer of Health, Region of
Durham, introducing the first Annual "Friend of Health" Award to
recognize community partners for their support and cooperation in
working collaboratively with Health Department staff in the delivery of
programs and services and advising that Evelyn Mayhew, Food
Services Coordinator, Municipality of Clarington, has been chosen as
one of the 2006 "Friend of Health" Award winners for the "Healthy
Eating in Arenas" initiative.
Resolution #C-427 -06
Moved by Councillor Trim, seconded by Councillor Schell
THAT Correspondence Item 1- 8 be received for information.
"CARRIED"
1-13 Councillor Joe Dickson, Town of Ajax, congratulating Clarington
Council on the great job the municipality has done in reducing waste
this year; advising October 16 to 22,2006, has been proclaimed
"Waste Reduction Week in Durham Region" and issuing a friendly
waste reduction challenge to all area municipalities to reduce their
waste per capita as part of Waste Reduction Week celebrations.
Miller Waste has donated $1,000 to be shared amongst the winning
municipalities and runners-up in both urban and rural communities.
Council Meeting Minutes
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October 16, 2006
Resolution #C-428-06
Moved by Councillor Trim, seconded by Councillor Schell
THAT Correspondence Item 1-13 be received for information.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Resolution #C-429-06
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT Correspondence Items be approved as per the agenda, including hand-out
Item D - 9, with the exception of Items D - 6 to D - 8, inclusive.
"CARRIED"
D - 1 Monte Solberg, P.C., M.P., Minister of Citizenship and Immigration,
advising October 16 to 22, 2006, has been proclaimed "Canada's
Citizenship Week" in support of the values of equality, respect and
freedom all Canadian share, and encouraging municipalities to
participate in the event by passing a resolution proclaiming Canada's
Citizenship Week.
(Proclaimed)
D - 2 The Honourable Lincoln M. Alexander, Chairman, Ontario Heritage
Trust, inviting Council to participate in the 2006 Heritage Community
Recognition Program, a program to recognize those making
exceptional contributions to heritage preservation in their local areas,
enclosing the 2006 brochure and nomination form, and advising the
deadline for nomination is December 6, 2006.
(Correspondence referred to the
Municipal Clerk to place a notice in the
local newspapers)
D - 3 The Honourable Lincoln M. Alexander, Chainman, Ontario Heritage
Trust, inviting Council to participate in the 2006 Young Heritage
Leaders Program, a program to recognize young people helping to
preserve, protect and promote our rich and diverse heritage, enclosing
the 2006 brochure and nomination form, and advising the deadline for
nomination is December 8, 2006.
(Correspondence referred to the
Municipal Clerk to place a notice in the
local newspapers)
Council Meeting Minutes
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October 16, 2006
D - 4 Terry Tzikas, Secretary, Bowmanville Santa Claus Parade requesting
permission to hold the 45th Annual Santa Claus Parade on Saturday,
November 18, 2006, starting at 10:30 a.m., highlighting the parade
route and requesting the cooperation of the Police Department,
Operations Department and Municipal Services and the use of the Old
Fire Hall.
(Approved provided the organizers
apply for and obtain a Road Occupancy
Permit from the Engineering Services
Department)
D - 5 Linda Gasser forwarding comments and questions regarding the Vote-
By-Mail process for the 2006 Municipal Elections.
(Correspondence referred to the
Municipal Clerk)
D - 9 Cecile D. Bowers, Secretary, Branch 178, The Royal Canadian Legion,
requesting permission to fly the Poppy flag at the Municipal
Administrative Centre and to canvass the Clarington area for their
Annual Poppy Canvass commencing on October 27,2006.
(Approved to sell poppies and to fly the
Poppy flag at the Municipal
Administrative Centre)
D - 6 Mayor Marolyn Morrison, Town of Caledon, advising Council that the
Town of Caledon, at a meeting held September 12, 2006, passed the
following resolution:
'WHEREAS the Town of Caledon has been the recipient of the
aggregate levy for 15 years;
AND WHEREAS the cost of aggregate, fuel and other costs have risen
in the 15 year period;
AND WHEREAS the levy remitted to the Town is used exclusively for
road projects;
AND WHEREAS the value of the levy is depreciated in its purchasing
power for these projects;
THEREFORE BE IT RESOLVED THAT Council for the Corporation of
the Town of Caledon request that the Province of Ontario increase the
Town portion of the levy from 4 cents per tonne to 8 cents per tonne
beginning on January 1, 2007;
Council Meeting Minutes
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October 16, 2006
AND FURTHER THAT this motion be circulate to the Region of Peel
and other major lower tier aggregate producers in southern Ontario."
Resolution #C-430-06
Moved by Councillor Ping Ie, seconded by Councillor Robinson
THAT the Town of Caledon be advised of Council's earlier resolution concerning
the aggregate levy.
"CARRIED"
D - 7 Beverly Briscoe, Clerk-Treasurer, Township of Admaston/Bromley,
advising Council that the Township of Admaston/Bromley, at a meeting
held September 7, 2006, passed the following resolution:
'WHEREAS on July 4th, 2006 a portion of the Township of
Admaston/Bromley experienced a tornado assessed by Environment
Canada as an F1 and possible F2, and,
WHEREAS to date, 29 damage reports filed with the municipality total
$1,007,404.00 in damages, and,
WHEREAS insurance claims will cover only $332,988.00 of said
damage recovery, and,
WHEREAS under formula the Ontario Disaster Relief Assistance
Program would possibly cover $449,611.00 of the damage recovery,
and,
WHEREAS the municipality, small businesses, farmers and rural
residents affected would be required to raise $224,805.00 which would
be an impossibility, and,
WHEREAS it would appear that severe weather such as that
experienced this summer may well be a trend for the future,
NOW THEREFORE BE AND IT IS HEREBY RESOLVED:
1. THAT the Government of Ontario be advised that the present
Ontario Disaster Relief Assistance Program formula is ineffective
and unworkable, and,
Council Meeting Minutes
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October 16, 2006
2. THAT the Government of Ontario be requested to review and
revise the present Ontario Disaster Relief Assistance Program to
make it more economically feasible for use by Ontario
municipalities, their rural residents and their respective
businesses, farms and properties, and,
3. THAT copies of this resolution be forwarded to The Hon. John
Gerretsen, Minister of Municipal Affairs & Housing, The Hon. Greg
Sorbara, Minister of Finance, and Julian Fantino, Commissioner of
Emergency Management, Community Safety and Correctional
Services, and circulated to the local member of Provincial
Parliament and to all municipalities in Ontario through the
Association of Municipalities of Ontario urging their support."
Resolution #C-431-06
Moved by Councillor Foster, seconded by Councillor Trim
THAT the resolution from the Township of Admaston/Bromley concerning the
Ontario Disaster Relief Assistance Program formula be endorsed.
"CARRIED"
D - 8 Paul Jones, Town Clerk, Town of Whitby, advising Council that the
Town of Whitby, at a meeting held September 25,2006, passed the
following resolution:
'WHEREAS the Province of Ontario through the Ministry of Health and
Long-term Care has given Lakeridge Health the mandate to plan and
evaluate options to the current Lakeridge Health Whitby site;
AND WHEREAS a recent review of the current Lakeridge Health
Whitby site indicates that considerable investment is required in the
site to allow it to remain open;.
AND WHEREAS The Town of Whitby continues to experience
unprecedented population growth, thereby increasing the need for
hospital services;
AND WHEREAS the GTA/905 Healthcare Alliance recommended in
their Places For Care report that planning should start now for new
hospital facilities that will be needed in the Town of Whitby;
Council Meeting Minutes
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October 16, 2006
AND WHEREAS the Town of Whitby has consistently supported the
need for a hospital in Whitby providing residents with appropriate
access to 24 hour emergency services as well as outpatient and
inpatient care close to home;
AND WHEREAS the new University of Ontario Institute of Technology,
Durham College and Lakeridge Health currently provide, and can
expand, regional and provincial education and training of physicians
and other healthcare professionals;
NOW THEREFORE BE IT RESOLVED that the Town of Whitby
support and encourage the efforts of this group which includes:
Lakeridge Health, the Lakeridge Health Whitby Hospital Foundation,
the University of Ontario Institute of Technology, and Durham College
in planning for a replacement facility for Lakeridge Health Whitby with
expanded programs.
And further request and encourage the Province of Ontario to endorse
the reinstatement of a Hospital within the Town of Whitby;
AND further that this resolution be forwarded to The Honourable
Dalton McGuinty, Premier of Ontario, The Honourable George
Smitherman, Minister of Health and Long-Term Care for Ontario,
Foster Loucks, Chair of the Central East Local Health Integration
Network, Dr. Ron Bordessa, President of the University of Ontario
Institute of Technology, Leah Myers, President of Durham College,
Roger Anderson, Chair of the Regional Municipality of Durham,
Tony Clement, Minister of Health (Canada), Jim Flaherty, Minister of
Finance (Canada), Christine Elliott, MPP, Whitby-Ajax and the other
municipalities within the Regional Municipality of Durham:
Resolution #C-432-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT the resolution from the Town of Whitby concerning a replacement facility
for Lakeridge Health Whitby be endorsed.
"CARRIED"
MOTION
Council Meeting Minutes
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October 16, 2006
REPORTS
Report #1 - General Purpose and Administration Committee Report - October 2, 2006
Resolution #C-433-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the General Purpose and Administration Committee Report of October 2,2006
be approved with the exception of Items #6 and #17.
"CARRIED"
Item #6
Resolution #C-434-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report PSD-109-06 be received;
THAT the revised Foster North Neighbourhood Design Plan bounded by the Foster
Creek Valleylands, King Avenue West, Rudell Road and the SI. Lawrence & Hudson
(Canadian Pacific) Railway be received;
THAT the Neighbourhood Design Plan be revised so that the 10 m lots fronting on the
Street A (Massey Street extension), between King Avenue West and Street F be
revised to have a minimum frontage of 15 m;
THAT the application for the proposed Amendment to Draft Approved Plans of
Subdivision 18T-89059 and S-C-20001001 and related Zoning By-law Amendment,
submitted by Foster Creek Developments, 2083302 Ontario Limited, and Robert J.
Stephenson be approved as per Attachment 2 to Report PSD-109-06, subject to the
conditions of Draft Approval, as contained in Attachment 3 to Report PSD-109-06;
THAT the application for Zoning By-law Amendment, submitted by Foster Creek
Developments, 2083302 Ontario Limited, and Robert J. Stephenson be approved as per
Attachment 4 to Report PSD-109-06;
THAT the Mayor and Clerk be authorized by By-law to enter into an agreement with the
Owners and the By-law be forwarded to Council at such time the Owners are prepared
to proceed with this development;
Council Meeting Minutes
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October 16, 2006
THAT a By-law to remove the "Holding (H)" Symbol be forwarded to Council at such time
as the Owners have entered into a subdivision agreement with the Municipality;
THAT a copy of Report PSO-109-06 and Council's decision be forwarded to the Region
of Durham Planning Department; and
THAT all interested parties listed in Report PSO-1 09-06 and any delegations be advised
of Council's decision.
"CARRIED"
Item #17
Resolution #C-435-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report COO-060-06 be referred back to staff.
"CARRIED"
Report #2 - Hancock Neighbourhood Design Plan
Resolution #C-436-06
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report PSO-112-06 be received.
THAT staff report back on the options for the review of the Hancock Neighbourhood
Design Plan; and
THAT all interested parties listed in Report PSO-112-06 and any delegations be
advised of Council's decision.
"CARRIED"
Report #3 - Application for Removal of Holding Symbol, Applicant: 1370304 Ontario
Limited
Resolution #C-437 -06
Moved by Councillor Ping Ie, seconded by Councillor Robinson
THAT Report PSO-113-06 be received;
Council Meeting Minutes
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October 16, 2006
THAT the application submitted by 1370304 Ontario Limited to remove the Holding
(H) symbol be approved for Part of Lots 7, 12 to 16 and all of Lots 8 to 11 on Draft
Approved Plan of Subdivision 18T-98012;
THAT the By-law attached to Report PSD-113-06 to remove the Holding (H) symbol
be passed and a copy forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-113-06 and any delegations be
advised of Council's decision.
"CARRIED"
Report #4 - Application for Removal of Holding Symbol, Applicant: Miller Paving
Limited
Report #5 - Servicing Agreement for Hancock Road Works - Miller Paving Limited
Resolution #C-438-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Reports # 4 and #5 be referred to the end of the agenda to be considered
following the "closed" session of Council.
"CARRIED"
Report #6 - Request for Proposal RFP2006-2 Supply of Concession Beverages
Resolution #C-439-06
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-057-06 be received;
THAT Coca-Cola Bottling Company, Toronto, Ontario be awarded the contract to
supply concession beverages on an 'as required' basis for the period of November 1,
2006 to October 31, 2011 based on the unit prices submitted. Estimated value of this
contract is $312,376;
THAT the funds required be drawn from the respective Community Services operating
budgets;
THAT all commissions and revenues due to the Municipality be directed to appropriate
Community Services operating budgets; and
Council Meeting Minutes
- 15-
October 16, 2006
THAT the By-law attached to Report COO-057-06, marked Schedule 'A', authorizing
the Mayor and Clerk to execute the agreement be approved.
"CARRIED"
Report #7 - Tender CL2006-37, Bowmanville Animal Shelter/Hampton Community
Hall Flat Roof Replacement
Resolution #C-440-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report COO-058-06 be received;
THAT Barr's Roofing, Siding, Sheetmetal Ltd., Newcastle, Ontario, with a total bid
amount of $85,000.00 (excluding G.S.T.), being the lowest responsible bidder meeting
all terms, conditions and specifications of the Request for Tender, be awarded the
contract for the Bowmanville Animal Shelter and Hampton Community Hall, Flat Roof
Replacement.
THAT the total funds required in the amount of $94,190.00 ($85,000.00 tender plus
consulting) be drawn from the following accounts:
i. $24,595.00 be drawn from the Animal Services Building / Roof
Replacement Account #110-36-370-83605-7401;
i. $29,595.00 be drawn from the Hampton Community Hall / Roof
Replacement Account #110-36-370-83627-7401;
ii. $30,000.00 be drawn from the Building Services - Renovation /
Construction Account #100-36-370-10115-7501; and
iii. $10,000.00 be drawn from the Building Services - Repairs /
Maintenance Equipment Account #100-36-370-1 0115-7173;
THAT the attached By-law marked Schedule 'A"'authorizing the Mayor and the Clerk
to execute the necessary agreement be approved.
"CARRIED"
Report #8 - Report COO-061-06 - Confidential Legal Matter
Report #9 - Confidential Verbal Report from the Solicitor - Legal Matter
Council Meeting Minutes
- 16 -
October 16, 2006
Resolution #C-441-06
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Reports # 8 and #9 be referred to the end of the agenda to be considered
during a "closed" session of Council.
"CARRIED"
UNFINISHED BUSINESS
Addendum to Report EGD-37-06 - Servicing Agreement for Baseline Road Works-
Bowmanville Creek Developments Inc. (The Torgan Group)
Resolution #C-442-06
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Addendum #1 to EGD-37-06 be received;
THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation of
the Municipality of Clarington, the Servicing Agreement with Bowmanville Creek
Developments Inc. (The Torgan Group) and 220 Real Estate Limited
Partnership/Societe En Commandite 220 Immobiliere (RONA) for the road and road
related works on Baseline Road required as a condition of site plan approval for the
site development on the south side of Baseline Rd east of Waverley Road;
THAT Council approve the by-law attached to Addendum #1 to Report EGD-37-06 to
confirm its decision to enter into the Servicing Agreement with Bowmanville Creek
Developments Inc. and 220 Real Estate Limited Partnership/Societe En Commandite
220 Immobiliere (RONA); and
THAT Bowmanville Creek Developments Inc. and 220 Real Estate Limited
Partnership/Societe En Commandite 220 Immobiliere (RONA) be notified of Council's
decision and that the Servicing Agreement be forwarded to them for execution once it
has been drafted to the satisfaction of the Director of Engineering Services and the
Municipality's Solicitor.
"CARRIED"
Addendum to Report PSD-109-06 - Amendment To Foster North Neighbourhood
Design Plan And Revisions To Rezoning For Amendment To Draft Approval
Applicant: Foster Creek Developments, 2083302 Ontario Limited and
Robert J. Stephenson
Addendum to Report PSD-109-06 was received as a hand out.
Council Meeting Minutes
- 17 -
October 16, 2006
Resolution #C-443-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT Addendum to Report PSD-109-06 be received; and
THAT the by-law referenced in recommendation NO.4 of Report PSD-109-06 be
replaced with the revised Zoning By-law Amendment, contained in Attachment 2 to
the Addendum to Report PSD-109-06.
"CARRIED"
Resolution #C-444-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Bradford Soles, Chair, and Members of the Clarington Highway 407 Community
Advisory Committee be thanked for their efforts concerning the 407 East extension
process.
"CARRIED"
Resolution #C-445-06
Moved by Councillor Schell, seconded by Councillor Foster
THAT the delegation of Richard Ward be referred to staff to compile information as
requested.
"CARRIED"
Resolution #C-446-06
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the delegation of Paul Rousseau and petition requesting construction of a
skateboard park in Orono be referred to staff and that staff liaise with Paul Rousseau
concerning the potential development of the park.
"CARRIED"
Resolution #C-447-06
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the delegation of Karen van Dyken be referred to the Director of Planning
Services.
"CARRIED"
Council Meeting Minutes
- 18-
October 16, 2006
Resolution #C-448-06
Moved by Councillor Schell, seconded by Councillor Foster
THAT the delegation of Libby Racansky be referred to the Director of Planning
Services.
"CARRIED"
OTHER BUSINESS
Resolution #C-449-06
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Arthur Jennings be appointed to the Durham Region Transit Advisory
Committee representing the Municipality of Clarington.
"CARRIED"
Resolution #C-450-06
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the Rules to Procedure be waived to allow for the introduction of a motion of
New Business at this time.
"CARRIED"
NEW BUSINESS
Resolution #C-451-06
Moved by Councillor Trim, seconded by Councillor Robinson
WHEREAS the residents of Newcastle Village have raised numerous concerns with
respect to the volume and speed of traffic in the vicinity of Newcastle Public School;
and
WHEREAS the residents of Bowmanville have raised numerous concerns with respect
to the volume and speed of traffic travelling on Waverley Road
Now therefore be it resolved by the Council of the Municipality of Clarington:
Council Meeting Minutes
- 19 -
October 16, 2006
THAT a four-way stop be installed at the intersection of Edward Street East and Glass
Court;
THAT a four-way stop be installed at the intersection of Waverley Road and Lawrence
Gate/Lawrence Crescent; and
THAT the appropriate by-laws be forwarded to Council.
CARRIED"
Resolution #C-452-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the Rules to Procedure be waived to allow for the introduction of a motion of
New Business at this time.
"CARRIED"
Resolution #C-453-06
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the community park in the Foster Creek North Development be named 'The
Rickard Community Park'.
"CARRIED"
Resolution #C-454-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting be "closed" to consider Reports #8 and #9.
"CARRIED"
The meeting resumed in open session at 8:30 p.m.
Resolution #C-455-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the actions taken during the "closed" session of Council be ratified.
"CARRIED"
Council Meeting Minutes
- 20-
October 16, 2006
Resolution #C456-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT the Rules of Procedure be waived to allow for introduction of a motion of
reconsideration at this time.
"CARRIED"
Resolution #C457 -06
Moved by Councillor Schell, seconded by Councillor Trim
THAT Resolution #C-341-06 passed on June 26, 2006 with respect to the Miller
Waste application to amend the Durham Region Official Plan be reconsidered.
"CARRIED"
Resolution #C458-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT the sixth paragraph of Resolution #C-341-06 be deleted and replaced with
the following:
"THAT the By-laws to remove the Holding (H) symbol be forwarded to
Council at such time as Miller Paving Limited has indicated its intention to
execute a servicing agreement, a draft site plan agreement and a woodlot
conservation easement in favour of the Municipality;".
"CARRIED"
Report #4 - Application for Removal of Holding Symbol - Applicant: Miller Paving
Limited
Resolution #C459-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PSD-114-06 be received;
Council Meeting Minutes
- 21 -
October 16, 2006
THAT the application submitted by Miller Paving Limited to remove the Holding (H)
symbols from all of the lands zoned "(H) A-77" be approved given that the applicant
has indicated its intention to execute a servicing agreement, a draft site plan
agreement and a woodlot conservation easement in favour of the Municipality and that
the appropriate by-law be passed subject to the provisions of Section 24 of the
Planning Act and a copy forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-114-06 and any delegations be
advised of Council's decision.
"CARRIED"
Report #5 - Servicing Agreement for Hancock.Road Works - Miller Paving Limited
Resolution #C460-06
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report EGD-50-06 be received;
THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation of
the Municipality of Clarington, the Servicing Agreement with Miller Paving Limited for
the road and road related works on Hancock Road required as a condition of site plan
approval for the site development on the west side of Hancock Road north of Baseline
Road;
THAT the by-law attached to Report EGD-50-06 to confirm its decision to enter into
the Servicing Agreement with Miller Paving Limited be approved; and
THAT Miller Paving Limited be notified of Council's decision and that the Servicing
Agreement be forwarded to them for execution once it has been drafted to the
satisfaction of the Director of Engineering Services and the Municipality's Solicitor.
"CARRIED"
BY-LAWS
Resolution #C-461-06
Moved by Councillor MacArthur, seconded by Councillor Foster
, THAT leave be granted to introduce By-laws 2006-195 to 2006-212, inclusive, and
that the said by-laws be now read a first and second time.
"CARRIED"
Council Meeting Minutes
- 22-
October 16, 2006
2006-195 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Ridge Pine Park Inc.)
2006-196 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (CCCC Glen Abbey Limited)
2006-197 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Foster Creek Developments, 2083302 Ontario Limited
and Robert J. Stephenson)
2006-198 Being a by-law to authorize entering into an agreement with the
Owners of Plan of Subdivision 18T-89044 any Mortgagee who has
an interest in the said Lands, and the Corporation of the
Municipality of Clarington in respect of 18T-89044 (Headgate
Developments Inc.)
2006-199 Being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
2006-200 Being a by-law to amend By-law 2005-145, a By-law respecting the
appointment of a Chief Building Official, Building Inspectors,
Plumbing Inspectors and Fire Safety Inspectors
2006-201 Being a by-law to authorize an extension of the Term of the
Contract between the Corporation of the Municipality of Clarington
and the Corporation of the City of Pickering for a further six month
period to June 30, 2007
2006-202 Being a by-law to Repeal By-law 2001-141, a By-law to maintain a
safe and secure work environment at the Municipal Administrative
Centre and the Orono Works Yard
2006-203 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (1370304 Ontario Limited)
2006-204 Being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
(Miller Paving Limited)
2006-205 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and Coca-Cola Bottling company,
Toronto, Ontario, to enter into agreement for the Supply of
Concession Beverages
Council Meeting Minutes
- 23-
October 16, 2006
2006-206 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and Barr's Roofing, Siding,
Sheetmetal Ltd., Newcastle, Ontario, to enter into agreement for
the Bowmanville Animal Shelter/Hampton Community Hall, Flat
Roof Replacement
2006-207 Being a By-law to designate the Beech Avenue block asa heritage
conservation district, and to repeal By-law 2006-176
2006-208 Being a By-law to authorize the execution of a Servicing
Agreement between the Corporation of the Municipality of
Clarington, Bowmanville Creek Developments Inc. and 220 Real
Estate Limited Partnership/Societe En Commandite 220
Immobiliere (RONA) for the purpose of constructing road and road
related improvements on Baseline Road east of Waverley Road
2006-209 Being a By-law to authorize amend By-law 91-58, as amended,
being a By-law to Regulate Traffic on Highways, Municipal and
Private Property in the Municipality of Clarington
2006-210 Being a By-law to amend By-law 91-58, as amended, being a By-
law to Regulate Traffic on Highways, Municipal and Private Property
in the Municipality of Clarington
2006-211 Being a By-law to authorize the execution of a Servicing
Agreement between the Corporation of the Municipality of
Clarington and Miller Paving Limited regarding the Miller Waste
site on the west side of Hancock Road
2006-212 Being a By-law to authorize the execution of a Conservation
Easement Agreement between the Corporation of the Municipality
of Clarington and Miller Paving Limited regarding the Miller Waste
site on the west side of Hancock Road
Resolution #C-462-06
Moved by Councillor MacArthur, seconded by Councillor Foster
THAT the third and final reading of By-laws 2006-195 to 2006-212, inclusive, be
approved.
"CARRIED"
Council Meeting Minutes
- 24-
October 16, 2006
CONFIRMING BY-LAW
Resolution #C-463-06
Moved by Councillor MacArthur, seconded by Councillor Foster
THAT leave be granted to introduce By-law 2006-213 being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at this meeting held on the
16th day of October, 2006, and that the said by-law be now read a first and second
time.
"CARRIED"
Resolution #C-464-06
Moved by Councillor MacArthur, seconded by Councillor Foster
THAT the third and final reading of By-law 2006-213 be approved.
"CARRIED"
ADJOURNMENT
Resolution #C-465-06
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the meeting adjourn at 8:40 p.m.
"CARRIED"
MUNICIPAL CLERK
MAYOR
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Council Meeting Minutes
December 4, 2006
Minutes of the first meeting of Council held on December 4,2006, at 7:00 p.m., in the
Council Chambers.
ROLL CALL
Present Were:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
CouncillorW. Woo
Chief Administrative Officer, F. Wu
Executive Director to the Mayor, L. Bruce
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Manager, Communications and Marketing, J. Cooke
Director of Planning Services, D. Crome
Deputy Clerk, A. Greentree
Solicitor, D. Hefferon
Director of OperatiOns, F. Horvath
Acting Community Co-ordinator, H. Lynch
Director of Corporate Services, M. Marano
Director of FinancelTreasurer, N. Taylor
Fire Chief, G. Weir -
Administrative Assistant to the Clerk, C. Fleming
Municipal Clerk, P. Barrie
The Municipal Clerk called the meeting to order and extended congratulations to
Members of Council-Elect.
Ashleigh Young sang O'Canada.
The invocation was given by Pastor Ron Smeding.
The Municipal Clerk administered the Oath of Office to Mayor-Elect Jim Abernethy.
Jim DaCosta came forward to bestow the Chain of Office upon Mayor Abernethy.
Council Meeting Minutes
- 2-
December 4, 2006
The Municipal Clerk then administered the Oath of Office to the following:
Adrian Foster
Ron Hooper
Mary Novak
Gord Robinson
Charlie Trim
Willie Woo
Local Councillor
Local Councillor
Regional and Local Councillor
Local Councillor
Regional and Local Councillor
Local Councillor
The Municipal Clerk declared the Council of the Municipality of Clarington for the term
2006 to 2010 to be organized and turned the first meeting over to His Worship Mayor
Jim Abernethy.
REMARKS
Regrets were expressed on behalf of Bev Oda, M.P., Durham.
John O'Toole, M.P.P., Durham, congratulated the new-elected Council and extended
greetings on behalf of the Province of Ontario. He stated it is an honour and privilege
to serve the community and urged Members of Council to be cognizant of their Oath
of Office to truly, faithfully and impartially exercise their duties on behalf of the citizens
they were elected to serve. John O'Toole confirmed his commitment to working with
Clarington Council.
INAUGURAL ADDRESS
Mayor Abernethy extended a special thanks to Patti Barrie, Municipal Clerk for
conducting the first meeting and the Swearing in Ceremony for the new Council,
Jim DaCosta for presenting the Chain of Office, Ashleigh Young for singing O'Canada
and Pastor Ron Smeding for his kind words and blessing. Mayor Abernethy
recognized special guest John O'Toole, Member of Provincial Parliament who brought
greetings from the Province and acknowledged Roger Anderson, Chair, Durham
Region Council and Bev Oda, M.P., Durham who were unable to attend this evening.
Mayor Abernethy welcomed friends and relatives of all members of Council here to
celebrate successes and show their continued support that is so very important and
appreciated. He expressed personal appreciation to his family; to each and every
individual who supported his campaign; and to all who exercised their right to vote in
this municipal election. He further extended congratulations to every candidate who
ran for office thereby supporting and participating in the democratic process;
especially all who were successful in the elections stating he anticipates working
harmoniously and productively with all members of Council.
Council Meeting Minutes
- 3 -
December 4, 2006
Mayor Abemethy remarked the 2006 to 2010 term marks the first four-year term for
Ontario Municipalities and outlined Council priorities, together with the help of
municipal staff, to provide transparency in spending, to establish both long and short-
term priorities, to increase the participatory role and profile for the entire Council, and
to provide an open and accessible process for public participation as well as a
commitment to ensuring sound business practices and outcomes in Council's
initiatives. Mayor Abernethy confirmed Clarington Council's confidence and support
for the competence and expertise of staff in working together to build a strong team
environment to offer the residents of Clarington the best possible public service, and
Council's commitment to working productively with all levels of government.
Mayor Abernethy now called upon members of staff, Council and the residents of
Clarington to join together in common purpose to respect, support and build a
community that future generations will be proud to inherit. He also offered thanks to
the many volunteers who play such an important role in helping to provide the quality
of life experienced in Clarington and to ask those volunteers to continue their
participation and encourage others to get involved.
In closing, Mayor Abernethy extended Seasons Greetings and Best Wishes for the
New Year and invited all residents to attend the traditional Mayor's Levee to be held
on Sunday, January 7, 2007, at the Orono Town Hall.
REPORTS
Schedule of Meetings - 2006 - 2010
Resolution #C-466-06
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report CLD-024-06 be received;
THAT the meeting schedule for 2006 to 2010 attached to Report CLD-024-06 be
approved; and
THAT the appropriate by-law be forwarded to Council.
"CARRIED"
Council Meeting Minutes
- 4-
December 4, 2006
MOTION
Resolution #C-467-06
Moved by Councillor Robinson, seconded by Councillor Trim
WHEREAS Subsection 3.2(d) of the Veridian Shareholders' Agreement states that
each Initial Shareholder shall nominate the Mayor of the Initial Shareholder as one of
the Initial Shareholder's nominees to the Board of Directors;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY
OF CLARINGTON THAT Mayor Jim Abernethy be nominated as one of the
Municipality of Clarington's members on the Board of Directors.
"CARRIED"
BY-LAWS
Resolution #C-468-06
Moved by Councillor Foster, seconded by Councillor Robinson
THAT leave be granted to introduce By-law 2006-214, being a by-law to adopt the
meeting schedule for the years 2006 - 2010 and that the said by-law be now read a
first and second time.
"CARRIED"
Resolution #C-469-06
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the third and final reading of By-law 2006-214, be approved.
"CARRIED"
Council Meeting Minutes
- 5-
December 4, 2006
CONFIRMING BY-LAW
Resolution #C-470-06
Moved by Councillor Foster, seconded by Councillor Robinson
THAT leave be granted to introduce By-law 2006-215 being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at this first meeting held
on the 4th day of December, 2006, and that the said by-law be now read a first and
second time.
"CARRIED"
Resolution #C-471-06
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the third and final reading of By-law 2006-215 be approved.
"CARRIED"
ADJOURNMENT
Resolution #C-472-06
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the meeting adjourn at 7:45 p.m.
"CARRIED"
MAYOR
MUNICIPAL CLERK
SUMMARY OF CORRESPONDENCE
DECEMBER 18, 2006
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
I - 1 Minutes of the Kawartha Conservation Authority dated September 6,
2006. (Copy attached)
1-2 Minutes of the Clarington Heritage Committee dated September 19,
2006. (Copy attached)
I - 3 Minutes of the Physician Recruitment Committee dated
September 28, 2006. (Copy attached)
I - 4 Minutes of the Animal Advisory Committee dated October 4, 2006.
(Copy attached)
I - 5 Minutes of the Samuel Wilmot Nature Area dated October 10, 2006.
(Copy attached)
I - 6 Minutes of the Santa Claus Parade dated October 10 and 23, and
November 15, 2006. (Copies attached)
I - 7 Minutes of the Ganaraska Region Conservation Authority dated
October 19, 2006. (Copy attached)
I - 8 Minutes of the Central Lake Ontario Conservation Authority dated
November 21,2006. (Copy attached)
I - 9 Meeting Notes of the Port Granby Discussion Group dated
October 11, 2006. (Copy attached)
I - 10 Laura F. Fraser, Mitchell Fraser Memorial Slo-Pitch Tournament
Fundraiser, thanking Council for their generous donation to this year's
fundraising event in memory of Mitchell Fraser, which raised $21,000
for Sick Kids Hospital and advising of plans for another tournament in
May 2007.
I - 11 Seanna Dempsey, Senior Development Officer, SickKids Foundation,
thanking Council for providing a grant for use of hall in the amount of
$1478.31 in support of the Mitchell Fraser Memorial Slo-Pitch
Tournament fundraising event, aiding research into neuroblastoma, a
deadly childhood cancer of the nervous system.
1-12 Jim Hankinson, President and CEO, Ontario Power Generation
(OPG), forwarding OPG's semi-annual performance report "It's All
About Performance" providing updates on OPG's key projects,
operations and objectives.
Summary of Correspondence
-2-
December 18, 2006
I - 13 Judy Lewis, Co-founder & Executive Vice President, Strategic
Objectives, thanking Council on behalf of M & M Meat Shops for
supporting the second annual National Family Dinner Night which
raised more than $27,000 for the Crohn's and Colitis Foundation of
Canada and advising of next year's National Family Dinner Night to
be held September 20,2007.
I - 14 Gerri Lynn O'Connor, Mayor, Township of Uxbridge, forwarding
correspondence to the Honourable Leona Dombrowksy, Minister of
Agriculture, Food and Rural Affairs (MAFRA), regarding the vacant
Regional Information Coordinator (RIC) position in the Regional
OMAFRA Office in Lindsay, the critical role of the RIC position; and,
the need to fill the position as soon as possible in order to adequately
market resources and facilitate delivery of pertinent information to the
agriculture and rural sectors in Central and Eastern Ontario.
I - 15 George A. Daniels, Fund Development Coordinator, Canadian Red
Cross, Region of Durham Branch, thanking Council for its generous
donation of $4,300 in support of the Canadian Red Cross Disaster
Management Program.
1-16 Gordon Barrie, 2006 Senior of the Year Award recipient, expressing
appreciation to Clarington Council for presenting him with the 2006
Senior of the Year Award and commemorative plaque.
I - 17 Mary Tillcock, Run Day Or~anizer, The Terry Fox Run for Cancer
Research, advising the 26 Anniversary of Terry's Marathon of Hope
raised over $82,000 for cancer research through the efforts of
participants and thanking the Municipality of Clarington Council and
staff for support given to 'Run Day' making it a successful, safe and
enjoyable day for everyone.
1-18 Association of Municipalities of Ontario Member Communication,
advising Bill 14, The Access to Justice Act, passed ThirdReading in
the Legislature on October 19, 2006, and advising the Act will regulate
paralegals and reform the justice of the peace system; update the
Provincial Offences Act, the Limitations Act, 2002, and the Coutts of
Justice Act, ensure a more open and transparent appointment
process for justices of the peace; and, help solve the current critical
shortage of JP's.
1- 19 Kathy Coulthart-Dewey, CMO, President, and Martin deRond, AMCT,
Chair, AMCTO Zone 4, Association of Municipal Managers, Clerks
and Treasurers of Ontario, (AMCTO) outlining how AMCTO can assist
municipal professionals with implementation of effective municipal
administration through the Association's ongoing professional
development, education and government relations initiatives and
encouraging Council to support staffs continued education and
professional development and attendance at future AMCTO Zone 4
meetings.
Summary of Correspondence
- 3-
December 18, 2006
I - 20 John O'Toole, M.P.P., Durham, forwarding correspondence received
from the Honourable Donna Cansfield, Minister of Transportation in
response the Township of Essa's resolution supporting the use of
cables or chains on road service vehicles and advising that the
Ontario Good Roads Association has decided not to prepare a
business case to assess tire chain usage at this time but that
endorsement for the resolution will be considered when the Ministry of
Transportation's policy on chains, cables and studded tires is
reviewed.
I - 21 Mike Colle, Minister, Ministry of Citizenship and Immigration,
forwarding program criteria, eligibility requirements and nomination
forms for Ontario's Volunteer Recognition Programs, programs to
recognize exceptional individuals through The Ontario Volunteer
Service Awards, The Outstanding Achievement Awards for
Voluntarism in Ontario, and the Ontario Medal for Young Volunteers,
and advising the deadline for submission is January 15,2007.
I - 22 John Gerretsen, Minister, Ministry of Municipal Affairs and Housing,
forwarding reporting requirements for the 2006 Municipal
Performance Measurement Program (MPMP) and requesting staff
inform the local Municipal Services Office when results have been
published. The correspondence indicates the Ministry is also working
in partnership with the Association of Municipalities of Ontario (AMO)
to develop a web-based query and analysis tool that will make it
possible for municipalities to extract and analyze MPMP and FIR
results and to see how they compare with others.
I - 23 Pierre Paquette, Oak Ridges Moraine Symposium Coordinator, The
Moraine. For Life., forwarding details of the 2007 Moraine for Life
Awards, awards presented annually to individuals, organizations or
agencies that have contributed significantly to improving the ecology
and hydrology of the moraine and social well-being of people who live
and work on or downstream the Oak Ridges Moraine and inviting
nominations for the following categories: Community Champion,
Municipal Leadership, Collaborative Efforts and Pro-active
Approaches. The deadline for submission is January 15, 2007.
CORRESPONDENCE FOR DIRECTION
D - 1 Ian D. Macnab, CAO, Kawartha Conservation, forwarding copies of the
Kawartha Region Conservation Authority 2007 budget for municipal
review. (Copy of 2007 Budget forwarded to Members of Council under
separate cover)
(Motion to refer correspondence to the
Director of FinancefTreasurer)
Summary of Correspondence
-4-
December 18, 2006
D - 2 Lindsay Balment, Coordinator, Fundraising Events, Multiple Sclerosis
Society of Canada, Ontario Division, requesting permission to hold the
2007 Super Cities Walk for MS in Bowmanville on Sunday, April 15,
2007; attaching a map of the two routes including a request to use
sidewalks and to post a Banner above the roadway leading into
downtown Bowmanville four weeks prior to the walk; and, advising
additional insurance has been obtained and a permit has been
requested from the Region of Durham for use of Liberty Street as part
of the Walk.
(Motion to approve the request to install
the banner and the use of sidewalks
provided the organizers obtain a Road
Occupancy Permit from the
EngineeringServices Department)
D - 3 Laurie Lazenby, Secretary, Navy League of Canada, Bowmanville
Branch, Royal Canadian Sea Cadet Corps thanking Council for
honouring their prior requests for Tag Days and requesting permission
to hold Sea Cadet tagging at selected businesses April 26, 27 and 28
and September 27,28 and 29, 2007, noting proceeds raised from the
two events help raise funds for the local corps and to pay for cadet
functions.
(Motion to approve Tag Days for
April 26, 27 and 28 and September 27,
29 and 29, 2007)
D - 4 Lynne Gray, BScN, RN, Public Health Nurse, Injury Prevention
Program, Region of Durham Health Department, requesting April 23 to
29, 2007, be proclaimed "Injury Prevention Week",
(Motion to Proclaim)
D - 5 John Connolly, AlDirector General, Community Development and
Partnerships Directorate, Human Resources and Social Development
Canada, forwarding nomination brochures for the 2007 Therese
Casgrain Volunteer Award, an award presented annually to one
Canadian man and one Canadian woman who have contributed
significantly to the advancement of a social cause and the well-being
of their fellow Canadians and advising the deadline for submission is
February 1, 2007.
(Motion to refer correspondence to the
Municipal Clerk to place a notice in the
local newspapers)
Summary of Correspondence
- 5-
December 18, 2006
D - 6 Kim Wildman, P2P Program Coordinator, Heart and Stroke Foundation
of Ontario, Durham Region Office, requesting February 2007 be
proclaimed "Heart and Stroke Month" and requesting to fly their flag
during the month of February.
(Motion to Proclaim and to grant
permission to fly the Heart and Stroke
flag at the Municipal Administrative
Centre)
D - 7 Jeanne McFarland and Donna Metcalf-Woo, Event Organizers,
Clarington Polar Bear Swim, requesting approval for members of
Clarington Fire Station 2 to attend the 5th Annual Clarington Polar Bear
Swim to be held January 1, 2007, at the Newcastle Waterfront to raise
awareness of the need for organ and tissue donations and to support
the Canadian Liver Foundation. In 2006, a donation of $4400 was
presented to the Canadian Liver Foundation.
(Motion approve request)
D - 8 Ernie Hardeman, M.P.P., Oxford, forwarding a sample resolution
calling upon the Provincial government to expedite the promised
Provincial-Municipal Fiscal and Service Delivery review in order to
balance the delivery of service with the ability to pay and to take
action to protect municipalities and ratepayers from increased
property taxes or significant reductions in service; and, requesting
Clarington Council to the following resolution:
'WHEREAS the gap between the transfers from the province and the
cost of social programs is growing and is now estimated by the
Association of Municipalities at over $3 Billion; and
WHEREAS delays in balancing the cost of delivering services with the
ability to pay are resulting in delayed maintenance of infrastructure,
reduced municipal services and property tax increases across the
province; and
THEREFORE BE IT RESOLVED that in the opinion of the Council of
the Municipality of Clarington that the provincial government's
currently proposed Provincial-Municipal Fiscal and Service Delivery
Review (which will not be completed until February 2008, after the
next provincial election) is needlessly drawn out and that a full review
to balance the delivery of service with the ability to pay should be
completed much more expediently, in order to avoid hitting taxpayers
with unsustainable property tax hikes or significant reductions in
service."
(Motion for Direction) .
Summary of Correspondence
- 6 -
December 18, 2006
D - 9 Janet Beckett, City Clerk, City of Port Colborne, advising Council that
the City of Port Colborne, at a meeting held August 28, 2006, passed
the following resolution:
'WHEREAS, MPAC currently has an annual budget of approximately
$146 million dollars;
AND WHEREAS, the taxpayers of Niagara pay approximately $5
million a year towards this annual budget including $200,000 from the
taxpayers of Port Colborne; ,
AND WHEREAS, MPAC is now requesting a $16 million dollar
increase (or 11 %) to their overall budget to hire an additional 225 staff
and establish a larger bureaucracy;
AND WHEREAS, the additional funding will do nothing to fix the root of
the problems facing the present assessment program for property
values and provide no relief to the taxpayer;
NOW THEREFORE BE IT RESOLVED, that the Council of the
Corporation of The City of Port Colborne hereby objects to any further
downloading of costs for MPAC to the local taxpayer and hereby urges
the Provincial government to take immediate action and fix the flaws of
the property assessment system.
AND FURTHER, that Dalton McGuinty, Premier of Ontario,
Greg Sorbara, Minister of Finance, Tim Hudak, MPP, Peter Kormos,
MPP, Kim Craitor, MPP, Jim Bradley MPP, AMO and FCM, Regional
Council and all municipalities in the Niagara Region be so advised."
(Motion for Direction)
D -10 Martin de Rond, Director of Legislative ServiceslTown Clerk, Town of
Ajax, advising Council that the Town of Ajax, at a meeting held
October 23,2006, passed the following resolution:
"WHEREAS the Town of Ajax Official Plan establishes provisions
aimed at protecting and preserving its supply of employment lands;
AND WHEREAS the Town of Ajax recently completed an Employment
Report that indicates that the municipality requires all of its designated
employment lands in order to provide for a balanced community;
AND WHEREAS the Town of Ajax is further amending its Official Plan
in order to prevent the conversion of employment lands to retail and/or
residential land uses;
Summary of Correspondence
- 7 -
December 18, 2006
AND WHEREAS the Region of Durham Official Plan contains
provisions which indicate that Regional Council shall prevent the
consumption of employment lands intended for industrial uses by
commercial uses;
AND WHEREAS it is imperative that the Town's long-term supply of
designated employment lands is not jeopardized;
AND WHEREAS other municipalities within the Province have
experienced pressure to convert employment lands to non-
employment uses;
AND WHEREAS the Provincial Policy Statement (PPS) came into
effect on March 1, 2005 which indicates that planning authorities shall
promote economic development and competitiveness by providing for
an appropriate mix and range of employment uses to meet long-term
needs and a diversified economic base, including maintaining a range
and choice of suitable sites for employment uses and protecting and
preserving employment areas for current and future uses;
AND WHEREAS the Ministry of Public Infrastructure Renewal has
since issued the Growth Plan for the Greater Golden Horseshoe on
June 16, 2006 which considers major retail uses to be non-
employment uses, and that the municipal conversion of employment
lands would only be permissible following a municipal comprehensive
review;
AND WHEREAS Bill 51, being an Act to amend the Planning Act, the
Conservation Land Act and other related amendments to other Acts,
received Royal Assent on October 19, 2006 and, further, that sections
1 to 19, subsection 20 (3), sections 21 to 28, section 31 and
subsection 33(1) come into force on a day to be named by
proclamation of the Lieutenant Governor,
AND WHEREAS Bill 51 includes instruments whereby appeals to the
Ontario Municipal Board in respect of amendments to official plans and
zoning by-laws involving the conversion of designated employment
lands to non-employment uses are restricted, including that there shall
be no right of appeal in respect of a municipality's refusal or failure to
adopt or approve such an amendment application;
AND WHEREAS the Town of Ajax has recently spent over $700,000 to
defend its position before the Ontario Municipal Board in relation to
private applications to convert a significant component of its
employment lands to non-employment uses;
Summary of Correspondence
- 8-
December 18, 2006
AND WHEREAS the Town has appealed a Decision of the Ontario
Municipal Board under Section 43 of the Ontario Municipal Board Act,
and has further requested leave to appeal such Decision to the Ontario
Divisional Court under Section 96 of the Ontario Municipal Board Act,
at considerable further expense, in order to defend the Town's
interests with respect to the conversion of a significant component of
its employment lands;
AND WHEREAS Section 70.5 (1 )(a) of Bill 51 establishes that the
Minister of Municipal Affairs and Housing may make regulations
providing for transitional matters respecting matters or proceedings
that were commenced before or after the effective date, and further
that a regulation may be retroactive to December 12, 2005;
AND WHEREAS on October 16, 2006 two further significant
applications have been advanced on other strategically vital
employment lands within the Town proposing conversion to major
retail uses;
THEREFORE BE IT RESOLVED that the Town of Ajax hereby
requests the Minister of Municipal Affairs and Housing to include as an
effective date for the Regulations for Bill 51 to be December 12, 2005,
being the date of First Reading;
AND FURTHER THAT the Lieutenant Govemor be requested to
proclaim Bill 51 in its entirety immediately;
AND FURTHER THAT the Lieutenant Governor be requested forthwith
to include as the date for Bill 51 to come into full force and effect to be
December 12, 2005, being the date of First Reading;
AND FURTHER THAT this resolution be circulated to all municipalities
in Ontario requesting endorsement;
AND FURTHER THAT this resolution be forwarded to the Premier of
Ontario, the Minister of Municipal Affairs and Housing and the Minister
of Public Infrastructure Renewal.
(Motion for Direction)
D - 11 Victoria Leskie, Clerk, County of Prince Edward, advising Council that
the County of Prince Edward, passed the following resolution:
'WHEREAS the County of Prince Edward 2006 levy from the Municipal
Property Assessment Corporation (MPAC) is in the amount of
$380,000.00 which represents 2.0% of the ratepayers tax billing; and
Summary of Correspondence
- 9-
December 18, 2006
WHEREAS property assessment changes have created confusion and
disruption to ratepayers and municipalities across Ontario which
resulted in significant expense to municipalities in an effort to assist its
ratepayers; and
WHEREAS on March 28, 2006 the Ontario Ombudsman released a
report which dealt with improving MPAC's assessment methodology
and appeal processes making 22 recommendations; and
WHEREAS the Province of Ontario announced that property tax
reassessments by MPAC would be cancelled and property
assessments would be frozen for the next two years to allow for the
implementation of the Ombudsman's recommendations to Ontario's
property assessment system;
NOW, THEREFORE, BE IT RESOLVED THAT the County of Prince
Edward notify the Minister of Finance that it will freeze payments to
MPAC at the 2006 rate until it is determined that MPAC has
implemented changes that will result in an improved and strong,
functioning system that is fair to all Ontarians, and that this resolution
be circulated to our MPP, MPAC, the Ontario Ombudsman, and all
other municipalities in Ontario for support.
(Motion for Direction)
D - 12 Linda M. Ringler, Clerk-Treasurer, Township of Chisholm, advising
Council that the Township of Chisholm, at a meeting held
October 24, 2006, passed the following resolution:
'WHEREAS ratepayers in the Corporation of the Township of
Chisholm have brought their concerns to the attention of the Township
council: and
WHEREAS the present methodology of applying the current "fair
market system" of property taxation has created hardships for low,
fixed income and senior ratepayers; and
WHEREAS ratepayers have in effect been penalized for taking pride in
and improving their properties; and
WHEREAS many working families and seniors will be forced out of
their homes due to the effects of the mysterious and unfair MPAC
property assessments; and
WHEREAS a more simple and fairer method of assessment would be
far less expensive to maintain which will reduce every Ontario
Municipality's cost of operation;
Summary of Correspondence
- 10-
December 18, 2006
NOW THEREFORE BE IT RESOLVED that the Province of Ontario
freeze the base assessment for Ontario Municipalities at 2005 as
passed by resolution of the Corporation of the Town of Niagara-on-
the-Lake on June 12,2006 and supported by the Council of the
Corporation of the Township of Chisholm Resolution Number 2006-
287 on June 27,2006,
AND FURTHER that future property assessments increase only upon
the sale of a property thus protecting all ratepayers and, in particular
vulnerable ratepayers, from unfair taxation; and
BE IT FURTHER RESOLVED that a copy of this resolution be
forwarded to the Premier of the Province, the Minister of Finance, the
Minister of Municipal Affairs and Housing, MPP Monique Smith, the
Association of Municipalities of Ontario and all Ontario Municipalities
requesting their support.
(Motion for Direction)
D -13 Pat Pilgrim, CAO/Clerk, Township of Madawaska Valley, advising
Council that the Township of Madawaska Valley, at a meeting held
November 6,2006, passed the following resolution:
''WHEREAS ongoing cuts to medical admissions has created a doctor
shortage in Ontario; and
WHEREAS these cuts in admissions are a direct result of provincial
funding cuts to medical schools and training centers in Ontario. This
has resulted in lower numbers of medical practitioners graduating to
work in the medical care field in Ontario; and
WHEREAS these lower numbers entering the career of medical care
givers have resulted in a drastic shortage of caregivers in all areas of
Ontario; and
WHEREAS this shortage has resulted in greater competition by
medical boards to secure the lower number of graduates to fill the
many places in need of medical practitioners; and
WHEREAS foreign trained doctors are still not being accepted in large
numbers to practice under the guidelines as set forth by the Ontario
College of Physicians and Surgeons; and
WHEREAS local boards by being forced into this competition without
the resources to compete in this new field of "Free Agency" buying of
medical personnel are asking local municipalities to fund this hideous
practice; and
WHEREAS recruiting doctors to (re)locate to rural Ontario is becoming
increasingly more difficult; and
Summary of Correspondence
- 11 -
December 18, 2006
WHEREAS as medical funding and education funding are mandates
the province has steadfastly and enthusiastically administrated and in
the best interest of Ontario residents this should continue to be a
provincially funded system; and
NOW THEREFORE BE IT RESOLVED THAT the Township of
Madawaska Valley requests that the government of Ontario take
immediate action both administratively and fiscally to resolve the
medical care practitioner shortage in Ontario.
AND BE IT FURTHER RESOLVED THAT this resolution be circulated
to all municipalities in Ontario for their consideration of support.
AND BE IT FURTHER RESOLVED THAT this resolution be forwarded
to A.M.O. for its consideration and subsequent action on behalf of the
supporting municipalities, and to John Yakabuski, MPP and George
Smitherman, Health and LongcTerm Care Minister.
(Motion for Direction)
D - 14 A.L. Georgieff, M.C.I.P., R.P.P., Commissioner of Planning, Regional
Municipality of Durham requesting Council to nominate a
representative to the Durham Environmental Advisory Committee
(DEAC) for the 2006-2010 term and forwarding a list of interested
persons for consideration. (Copy forwarded under separate cover)
(Motion for Direction)
D - 15 Confidential Correspondence regarding a personnel matter. (Copy
forwarded under separate cover)
(Motion for Direction)
D -16 D. Bowen, Deputy Clerk, Regional Municipality of Durham requesting
that Clarington Council reconfirm the appointment of Laura Tyler
(citizen member) to the Durham Trail Coordinating Committee (DTCC)
and appoint a new Council representative. The endorsement of a
Regional Trail Network by Regional Council and the Councils of the
Area Municipalities in 2006 fulfilled part of the Committee's mandate;
the next step is for the DTCC to facilitate the implementation of the
approved Trail Network by identifying potential funding and partnership
opportunities. It is anticipated that this objective can be met in 2007.
Ms. Tyler has indicated her interest in continuing to serve until the
Committee's mandate has been fulfilled.
(Motion for Direction)
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Minutes of Meeting # 7/06
Meeting #7/06 was held on Wednesday, September 6, 2006 at the Kawartha Conservation office. Chair Ruth called the
meeting to order at 7:31 p.m.
Present:
Alex Ruth, Chair
larry O'Connor, Vice-chair
Audrey Holden
John Huke
Don MacArthur
Blair Martyn
Donna Villemaire
Absent:
lynn Philip Hodgson
Guy Scott
Staff:
Ian Macnab
Guest:
Tom Smith
Adoption of Agenda
Res. # 62/06
T wps. of Cavan-Millbrook-North Monaghan
Township of Brock
City of Kawartha lakes
City of Kawartha lakes
Municipality of Clarington
Township of Scugog
City of Kawartha lakes
Township of Scugog
Township of Galway, Cavendish & Harvey
Chief Administrative Officer
Moved by:
Seconded by:
Don MacArthur
Donna Villemaire
Resolved, That, the agenda for meeting #7/06 be adopted as received.
Declaration of Pecuniary Interest
None was declared.
Minutes of Meeting # 6/06
Res. # 63/06
CARRIED
Moved by:
Seconded by:
John Huke
Donna Villemaire
Resolved, That, the minutes of Meeting # 6/06 be adopted as received.
CARRIED
-2-
Permit Application P2006-043
The Board of Directors reviewed an application to develop land within the floodplain of Ops Drain #1. Staff
recommended that the application be supported subject to floodproofing. It was also noted that further development
within this area would be difficult without the benefit of a Master Drainage Plan.
Res. # 64/06
Moved by:
Seconded by:
Larry O'Con nor
Don MacArthur
Resolved, That, staff be directed to issue a permit for this development in accordance with plans submitted to the
Authority and the reasoning and conditions provided in the staff report to the board of Directors dated September 6,
2006.
CARRIED
Res. # 65/06
Moved by:
Seconded by:
Don MacArthur
John Huke
Resolved, That, the CAO correspond with the City of Kawartha Lakes clearly indicating that Kawartha Conservation
cannot support future development that falls under the 2005 Provincial Policy Statement if such development is within
the floodplain and that master drainage planning is essential to the Ops Drain #1/Jennings Creek watershed and to all
other sub-watersheds within the City proposed for development if development is to proceed in an orderly manner.
CARRIED
New Business/Questions/ltems of Interest
Director Holden asked about aquatic plant growth in Balsam Lake, expressing that there was more growth this year than
in previous years. The CAO noted that all lakes were experiencing increased growth this year and that it was likely due
to increased temperatures and precipitation.
There being no further business, the meeting adjourned at 8:03 p.m.
Alex Ruth
Chair
Ian D. Macnab
Chief Administrative Officer
The next meeting of the Board is scheduled for Odober 2fh .
CLARINGTON HERITAGE COMMITTEE
1-2
Minutes of Meeting
September 19th, 7:00 PM
MEMBERS PRESENT: James Rook
David Reesor
Karin Murphy
Clayton Morgan
Andrew Kozak
Councilor MacArthur
Karina Isert
Duane Cook
Jennifer Knox
REGRETS:
Victor Suppan
PLANNING STAFF:
Isabel Little
GUESTS:
John Lock
Jennifer Knox welcomed John Lock,
contract Planner, to the meeting.
ADOPTION OF MINUTES
06.20
The Registry
Avenue include
been revised and
sted that the heritage district designation by-law for Beach
I description of each property on the street. The by-law has
d by Council and of today it has been registered.
A Heritage Conservation District Advisory Committee is to be established to review
specific heritage permits. The Committee was asked to appoint a representative.
Andrew Kozak volunteered and the Committee passed the following motion:
06.21 Moved by Councilor MacArthur, seconded by Clayton Morgan
THAT Andrew Kozak represent the Heritage Committee on the Heritage
Conservation District Advisory Committee.
"CARRIED"
Minutes of the Clarington Heritage Committee
Meeting: September 19th, 2006
Inventorv Uodate
Page 2
Karin Murphy and David Reesor have been working on the inventory update for Orono
and Newcastle Village over the summer. They will also update the inventory for Tyrone.
The Planning Services Department has secured funding to hire a contract planner to
assist with the inventory update. Anant Patel will be working on the project from
September to December. Anant is currently photographing heritage resources in the
rural areas. It is staffs goal to have all the historical information, photographs, staff
reports, designation by-laws, etc., that are available on a property amalgamated into a
database that can be accessed by all Planning staff.
06.22
ial plaque program.
nual deadline of
The Walbridae House
Staff contacted the Ontario Heritage Trust in regards t
An application is to be submitted to the Trust fo
September 15th. The application is to certify tha .
. The subject of the plaque has not pre .
proposed location
. Adequate arrangements have been ma
plaque and the grounds surrounding it
. The consent of the property r at the propo
. The location of the plaque is a to the pub
. The plaque will be unveiled at a
. A financial contribution will be pr
near the
The Trust has confir
for what it expecte
usually contribut ,
and large corporations
roject is 17,500 and there is no set limit
r groups, such as heritage committees,
. s pledge between $5,000 and $7,500
ed the entire cost.
A 1000
applic
of t
Village
they were
1000 backgro
up porting documentation, is to be submitted with the
r ared historical research on the property as part
ion submitted directly to them by the Newcastle
I So ty. As the research has already been completed,
ation they already had on file was sufficient to fulfill their
irement. No response has been received to date.
arin Murphy, seconded by David Reesor
THAT the Committee request Planning Staff to submit a provincial plaque
application for the Wallbridge House.
.CARRIED"
Minutes of the Clarington Heritage Committee
Meeting: September 19th, 2006
CORRESPONDENCE
Page 3
Green Road Extension and CP Rail Grade Separation - Request for comments
Notification was forwarded to the Committee in regards to the Green Road Extension
and CP Rail Separation Schedule 'C" Class Environmental Assessment. The Notice
indicated that the Municipality has initiated a Class Environmental Assessment and an
open house was being held on August29111. There are no heritage structures within the
area being assessed.
407 Committee
Discussion arose on the impact the project will have on the
feature. There was some confusion in regards to the Com
comments on the natural feature. Staff will provide writt
the next meeting.
The Ministry of Culture has sent
Heritage Committee Advisor.
SUB-COMMITTEE REPORTS
Karina Isert discusse
She provided detail
Environmental AI
for Committee review.
3, 2006.
6 was last meeting that took place.
Environmental Assessment and the East
She brought copies of these reports
ext meeting would be held on October
Kanna
constructi
175111 annive
had ended a CIP meeting in Orono in regards to the
beautify the community. Orono will be celebrating their
king for people to help with ideas for the celebration.
The balance in the ccount after paying the CHO membership renewal was $911.15 on
August 31, 2006.
06.23 Moved by Karina Isert, seconded by Councilor MacArthur
THAT the financial report be accepted as presented.
.CARRIED"
Minutes of the Clarington Heritage Committee
Meeting: September 19th, 2006
NEW BUSINESS
Page 4
Doors Open Ontario Trainina Session
A training session on Doors Open Ontario will take place on September 28, 2006 in
Cobourg. The Committee members were encouraged to attend.
Heritaae Propertv Tax Rebate Proaram
Staff have contacted the Town of Whitby and the Town of
implementation of the Heritage Property Tax Rebate Progra
any applications to date as they are both working on finar
the Program in place. Both are proposing a 10% r t
accepting applications in early 2007.
in regards to their
. her have received
he requirements to put
Ajax expects to be
Rezonina of 120 Queen Street. Bowmanville
Science and Technolo
or the Science and Technology Park in
plan component can include any
d as sign nt by the Committee. David Reesor
park area, photograph of buildings that
port back at the next meeting.
The adve
November a
meet as usual I
intments to the Heritage Committee will be posted in
make the appointments in January. The Committee will
d November and will not meet in December.
06.24 Moved by Clayton Morgan
THAT the meeting be adjoumed
Next Meeting
Oct 17th, 2006, 7:00 PM
Municipal Administrative Centre
I - 3
PHYSICIAN RECRUITMENT COMMITTEE MEETING
SEPTEMBER 28, 2006
5 P.M.
ROOM 1B
TOWN HALL
1. Meeting called to order at 5 p.m.
2. Sheila introduced Mary Berker, Physician Services Specialist with Lakeridge
Health.
3. Sheila updated the committee on the possible prospects currently considering
Clarington for their practice.
4. Sheila updated the committee on the P AIRO tour the previous week. This year
there were not many prospects from Ottawa, but Kingston, London and Toronto
were all positive experiences. Due to a scheduling conflict, no one able to attend
Hamilton.
5. There was much discussion surrounding incentives to offer prospective doctors.
There are currently four new doctors in the area and a welcome basket is being
put together to be presented to them.
Sheila pointed out that one doctor has asked for a lifetime membership to either a ski hill
or golf club. The concern is these are small businesses - such a gift would be a burden. It
was discussed about approaching developers for money to be used towards such
incentives. Masood pointed out that in the past developers may have donated $5,000
towards a sponsorship and in return received $20,000 in advertising. Ron pointed out that
could be a tough sell in this case.
Discussion then turned to what Whitby does for their incentives. They receive $25,000
per year from developers. The committee would like to know how they do that.
It was decided a relationship needs to be established with developers. Jim pointed out
face-to-face meetings were needed and volunteered with Ron to start that process.
Jim suggested that not only developers should be approached but also local businesses
such as St. Mary's Cement and OPG. He said the committee should also look to other
groups such as service clubs to contribute.
Discussion moved on to how money would be banked. The municipality does not want to
hold the account. The committee is unable to hold an account.
Jim put forth the motion that the committee will raise $25,000 pending approval of the
Directors of the Clarington Board of Trade, which will hold the funds. Seconded by
Clayton Morgan. Carried
Discussion moved on to what the incentive package should look like. There was
discussion about subsidizing house and what form that would take and that workspace is
also another area of concern for incoming doctors. It was pointed out by Ron that the
focus should be on helping the families who are relocating.
Nancy wondered about selling sponsorships to the builders - i.e. Gold, silver etc. They
. could get recognition for their commitment by using the information in their advertising -
showing them as a visible supporter and partner in physician recruitment.
Everyone agreed there will be a fundraising committee set up which will explain the need
to possible partners in the community to help physicians and their families find housing.
Nancy, Vanessa, Massood and Sally are heading up the committee to plan the
Appreciation Dinner for the existing doctors.
Discussion was raised about the houses used by the hospital for the students. Two are
owned by the hospital and one is owned by the Foundation and leased to the hospital.
Restoration of the two owned homes is not possible - but the one that is leased there is a
possibility of improving. Sheila is in discussions with the Foundation with ideas on how
to proceed.
Meeting adjourned 6:25 p.m.
,
,
I - 4
ANIMAL ADVISORY COMMITTEE
Minutes of a meeting of the Animal Advisory Committee held on
October 4,2006 at 2:30 P.M. at the Animal Shelter
ROLL CALL
Present:
John Stoner, Chair
Rhonda Johnson, Vice Chair
Councillor Adrian Foster (attended until 3:58 p.m.)
John Sturdy
Sheila Elkington, Sr. Animal Services. Officer (attended until
3:45 p.m.)
Anne Greentree, Deputy Clerk
Cindy Fleming, Administrative Assistant, Acting Secretary
Absent:
Charmaine Dunn
Helen Koscok
1. ADOPTION OF MINUTES
Moved by Councillor Foster, seconded by Rhonda Johnson
THAT the minutes of the Animal Advisory Committee for the meeting of
June 14, 2006, be approved without comment.
CARRIED
2. COMMUNITY EVENTS - UPDATE
i) Safety Day - September 30, 2006
Anne advised that due to a staff shortage at the Shelter, only one
officer was available to attend the Safety Day on September 30,
2006, and was only able to attend for half of the day. She stated
the event was very well attended and that next year she hoped the
Shelter could participate for the full day. Councillor Foster
suggested an e-mail be sent out prior to the event requesting
volunteers to staff the table. Anne highlighted the purpose of the
event in promoting fire and life safety education to the community
and reported that copies of the Regional brochure on Emergency
Preparedness would be made available to the public at the Shelter.
Animal Advisorv Committee
-2-
October 4. 2006
ii) Photo with Santa
Anne stated she has received many positive comments about last
year's Photo with Santa event and outlined the format of the day. A
copy of the previous advertisement was circulated. Anne advised
$295 was raised and requested the Committee's input on holding
the event again this year. The Committee felt the event was
worthwhile and it was suggested that the event be held either the
last Saturday in November or the first Saturday in December. John
Stoner confirmed he would be Santa and Anne confirmed she
would follow-up with the photographer to determine his interest.
3. QUARTERLY REPORT FOR April, May, June, 2006
A copy of Addendum Report to CLD-019-D6 - Animal Services Quarterly
Report - April to June, 2006 - Corrections was distributed to Committee
Members. Sheila advised the statistics reported as "quarterly" in Report
CLD-019-06 were actually for the month of June 2006, and the "year-to-
date 2006" statistics were actually for the Second Quarter of 2006.
The Committee discussed overtime hours. Sheila confirmed that the
figures include overtime hours worked but do not include hours taken as
"time-in-Iieu" of overtime. She also confirmed that overtime hours are not
usually generated as a result of the Pickering agreement as the Pickering
animals are brought in during the day.
Anne advised that cats remain an issue. She requested Committee input
on the issue of a "No Tum-Away" Policy which eventually results in a
higher euthanasia policy. This matter will be further discussed at a future
meeting.
4. SHELTERING FOR PICKERING - UPDATE
Anne advised in June, the City of Pickering exercised their option to
extend their sheltering agreement with the Municipality of Clarington for
six months and that a further six-month extsnsion was recently requested.
She noted however, that Pickering does not intend to carry on the
agreement for the full six-month term noting they were very close to a
resolve and having a permanent solution. Anne highlighted various issues
that have impacted the Clarington Animal Shelter but noted generally the
arrangement has been a positive experience in spite of difficulties dealing
with the two municipalities' conflicting priorities and policies conceming
animal health and welfare.
Animal Advisorv Committee
-3-
October 4. 2006
5. LICENSING PROCESS FOR 2007 - DISCUSSION
Anne advised licensing revenue is as forecasted to be for 2006; as a
result of re-contracting with Animal Licensing Services Inc. (ALS). She
noted in previous years there had been a number of customer-service
related issues with ALS and that in order to address the issues a customer
services manual was developed and a training session was held with the
contractor and his employees. She noted there have been very few
complaints received since the training session. Anne requested the
Committee's input regarding the door-to-door program. The Committee
concurred that the program should be continued. Discussion took place
on the need to promote licensing of cats, issues concerning the sale of
lifetime licences and points of sale for animal licensing. Anne stated staff
would do a mail-out every few years to update records concerning lifetime
licenses.
6. VETERINARIAN SERVICES CONTRACT
Anne advised the current Veterinarian Services Contract expires at the
end of this year and that she would be drafting a tender for a new contract
and was hoping to incorporate emergency veterinary service into the new
document. Sheila noted the only emergency service currently available is
in Whitby, it is expensive and is quite a distance to drive with an injured or
sick animal. Staff are considering options to better service animal
emergency needs.
7. OTHER BUSINESS
John circulated newspaper articles from England reporting on the deaths
of children recently killed by a roteweiller and the increased authority
provided to the police in dealing with vicious dogs.
Anne distributed copies of Report CLD-022-06 - Proposed New
Responsible Pet Owner By-law and Kennel By-law advising the Report
was presented to the General Purpose and Administration Committee on
October 2, 2006, and was referred back to staff for further review. Anne
suggested that the Kennel By-law be the focus of the next Animal
Advisory Committee meeting and that interested parties be invited to the
meeting to voice their comments and concerns with respect to the by-law.
The Committee concurred with the suggestion of focusing the next
meeting on the Kennel By-law.
Animal Advisorv Committee
-4-
October 4. 2006
The Hellenic Animal Welfare Society (World Society for the Protection of
Animals) Official Gazette Volume One dated July 29,2003 Law 3170/2003
Pets, stray pets and other provisions was distributed to Committee
members for information.
8. NEXT MEETING
The next meeting will be on November 29, 2006, at 7:00 p.m.
9. ADJOURNMENT
The meeting adjourned at 4:05 p.m.
,
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MINUTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
HELD ON
TUESDAY, OCTOBER 10, 2006
AT 7:00 P.M.
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Present:
(Voting)
Allan Hewitt, Chair
Karin Murphy, Vice Chair
John Stoner
Leanne Sobol
Brian Reid
Arthur Burrows
Jim Cleland
Joe McKenna
Greg Wells
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AlSo Present:
Peter Windolf, Staff
Jenny Bilenduke, Acting Secretary
Regrets:
David Best
Absent:
Councillor Don MacArthur
1) Presentation by Faye Langmaid, Manager of Special Projects, Planning Services
Department, Municipality of Clarington
A presentation was given to provide the members with an understanding of land use
planning legislation in general and more specifically that which would impact on the
Samuel Wilmot Nature Area. The Oak Ridges Moraine Act and Plan was introduced in
2001 and the Greenbelt Plan, in 2005. The Greenbelt Plan extends 325 kilometers from
the eastern end of the Oak Ridges Moraine, near Rice Lake, to the Niagara River in the
west, and covers 81% of the land inClarington. The Greenbelt Plan attempts to offer
permanent protection to Ontario's agricultural land base and to those ecological features
and functions occurring on this landscape.
Clarington's Official Plan policies promote the creation of a clean, green, accessible
waterfront. It also attempts to protect the wetlands which are a significant wildlife
habitat, and woodlands. Furthermore it attempts to establish natural linkages between
core areas.
Securing agreements between stakeholders for the establishment of the natural heritage
system is vitally important and the Samuel Wilmot Nature Area is a model for others in
Clarington. The Management Plan is coming up on a 10 year review in 2008 but
consultation and evaluation should start in 2007 and should look at expansion plans,
future connections and the wildlife corridor.
The members were advised that they will be provided with a copy of the Final
Greenbelt Area, along with the minutes of this meeting.
I
2) Agenda
Additions
Under Other Business three items were added.
. Bench
. Butterflies
. Newsletter
Acceotance of Agenda
MOVED by Karin Murphy, seconded by Arthur Burrows
THAT the agenda for October 11, 2006 be accepted.
CARRIED
3) Minutes of September 12, 2006
ADDroval of Minutes
MOVED by John Stoner, seconded by Leanne Sobol
THAT the minutes of September 12, 2006 be approved.
CARRIED
4) Issues Arising from the Minutes
None
S)
2007 Capital Program
/'
There. was a discussion about potential Capital Projects that the Committee members
might consider for the 2007 budget year. Possible projects were felt to be significant
include:
. Paving the trail approaches to the bridge - this would permanently correct the
erosion problems on the limestone trail .
. Secondary Trail- from the Lovekin cairn area, down into the valley and then looped
back up to connect to existing trail. This trail loop could be either limestone or
woodchip.
. Secondary Trail-from the north viewing platform through the Mature Forest looping
back out to the Waterfront trail. This trail would be woodchip.
. Re-routing a portion of the Lake Meadow trail away from an eroding creek bank. The
project would also include moving a bench and interpretive sign.
Other points of discussion were:
. The need to consider costs for 2008 for the development of a new Management Plan
. The Waterfront Regeneration Trust has asked all waterfront municipalities to identifY
future trail improvement projects that they could have on file should a future funding
program from the Federal or Provincial governments become available. Paving the
entire waterfront trail through the Wilmot Nature Area will be suggested to them as a
possible future project.
. A connection across the marsh area would be a very expensive project, potentially in
the area of $300,000, and this is not something that could be phased in. The members
discussed the possibility of private or corporate sponsorship for such a large project.
. There have been complaints about excessive garbage in the Ministry of Natural
Resources parking lots on both Cobbledick Road and Toronto Street. The MNR will
receive the meeting minutes and is requested to take the appropriate action to clean-
up the parking lots.
. Peter will contact the Operations Department about picking up the picnic tables that
may have been left in the area.
6) Updates'
Kiosk. Location. Sign Content
The members were provided with a revised design drawing of the kiosk and advised that
the project will soon go to tender. Purchasing will get prices and it is expected that the
project should be completed by the end of2006 weather permitting.
The members were asked to consider the best possible location for the kiosk. An informal
count was taken and seven favoured the Cobbledick site, while 2 preferred the Toronto
Street site.
With respect to sign content, Peter has been working with Gary Page of Page Graphics.
The kiosk will contain a double sided 4' 6' sign panel. An aerial map of the nature area
with the various trails and features illustrated will be the main content on one side. The
other side of the sign will provide an area to post the newsletter and any notices for
upcoming events. This side might also include content on seasonal changes in the
SWNA, prohibited uses, and contact information. .
Trail Upgrades
The Operations Department has completed the trail upgrades and installation of culverts.
This work will reduce or eliminate the trail erosion that occurs at 3 points along the Lake
Meadow and Waterfront trails.
Promotion of Wilmot Nature Area
The Community Services Department has advised that they will provide free advertising
for the SWNA in the spring Leisure Services Guide. Peter will provide Communications
and Marketing with updated text and photos of the SWNA for the Guide.
7) Meeting Schedule
The members talked about whether it is appropriate to meet in November given that the
municipal election is the day before the next scheduled meeting. The members decided
to go ahead with the next meeting scheduled for November 14, 2006, understanding that
no major decisions should be made before the next Council appoints a new SWNA
Advisory Committee.
It will be necessary for Committee members to reapply to sit on the Samuel Wilmot
Nature Area Advisory Committee and applications were made available for those who
wish to reapply. Peter will find out what the deadline is to have these in to the Clerk's
Department and will advise.
8) Other Business
Bench
The bench on the Toronto St. side has been badly damaged, probably by a vehicle
striking it. Operations will be asked to remove the damaged bench.
Butterflv Houses
There was discussion about whether butterfly houses are actually useful in providing
habitat. In recognition of the effort people have made to build them, the remaining
butterfly houses will still be put up.
Newsletter
The newsletters have been distributed and a PDF version has been sent to
Communications and Marketing for display on the website. Extra copies were given out
to committee members to distribute to the community.
9) Adjournment: 8:43 P.M.
10) Next Meeting: Tuesday November 14, 2006
7:00 PM
Meeting Room lA
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1-6
SANTA CLAUS PARADE - MINUTES OF MEETING
October 10, 2006
Start Time: 7:12 PM
Finish Time: 8:15 PM
Attendance: Valerie McCormick, Dawn Longmire, Kathy McLaughlin, Marie Hammond,
and Sheri Crago
Absent: Terryl Tzikas, Roger Leetooze, Debbie Fernandes, Tracy Bayley-Buckle,
VALERIE McCORMICK - Chairperson
· Valerie has been speaking with Rob and he will not be attending the meetings this
year, but he will attend the program meeting and be at the parade to help out.
. Rob is unable this year to get a flatbed for the golf carts.
· Valerie is asking Roger to make contact with the two Golf Courses that we
borrow golf carts from.
· Roger please contact Preston Transport about using a flatbed
. Valerie has contacted 4BZ signs for prices on signs for Button Boxes
o Just lettering on boxes $5.00 a box
o Santa and lettering on boxes $6.50 a box
o This price includes them putting the signs on the boxes
o Marie made the motion to go with the $6.50 a boxfor the signs seconded
by Dawn. All in favour - Motion accepted
. Valerie has spoken with 4BZ signs regarding a 45th Anniversary sign for our float.
The cost for two signs 8 feet X 2 feet on coroplast would be $275.00 for both
signs. Valerie to check to see if it would be possible to be able to change the year
on these signs.
. Date to work on float will be October 21, @ 11:00. Valerie to inform committee
via e-mail.
. Valerie has been speaking with Nancy Taylor from the Municipality regarding a
dirmer out for our Wrap Up Meeting. Nancy confirmed that this is fine as a
Volunteer Dinner after the event, it was a past practice of ours as a Committee,
and we are a self-funding committee.
. A date for our wrap up dinner will be decided at our next meeting and restaurant
. Permit has been completed and given to Terryl..
. Program meeting will be at Val's house on November 15th.
MARIE HAMMOND - Treasurer
. Dawn made a motion to accept the Budget seconded by Sherri. All infavour,
motion accepted
TRACY BAYLEY-BUCKLE -Makeup
. Terryl has completed the letter to forward to Reid's Dairy for drinks for parade
day.
. Tracy busy rounding up make up crew, she has one volunteer so far.
DEBBIE FERNANDES - Floats and Finers
. ROTC sent paper work and was given to Sherri.
. Debbie has all floats and fillers letters out in mail.
. Postage bills given to Marie.
DAWN LONGMIRE - Buttons, Costumes
. Santa has declined photo on buttons.
. David is working on a full face drawing of Santa for buttons.
. Dawn is working with Pat Lange on Walking skirts, a Celtic theme for skirts.
. No new costumes this year maybe next year.
. Book of businesses has been given to Terryl, donation letters on disc.
. New Flags - Val will speak with 4BZ signs regarding pricing for flags. We may
require a Canadian, Provincial and 3 Santa Flags.
ROGER LEETOOZE - JudgingIPosterslRogers CablelButtons and Button boxes
. Nothing to report - absent
TERRYL TZIKAS - Secretary
. Was absent from meeting.
KATHY MCLAUGHLIN - Publicity
. There will be an ad in this Friday's (October 13th)paper for Floats and Fillers at a
cost of $340.70, ($290.70 for ad and $50.00 for colour).
. Hoping to get ad in Community Corner of Statesman for Oct. II - Floats and
Fillers and November 1 - Costumes.
. Contacted both schools - Public and Catholic.
. Will be contacting McDonalds shortly for ad on placements.
. Article will be in paper October 27th for Costumes.
SHERI CRAGO - Bands
. Sheri has spent $4,000 so far for bands.
. There are 6 bands confirmed.
. Clarington Concert Band will confirm this Friday.
. The bands to date are:
o Bowmanville Legion Pipe Band
o Durham Regional Pipe Band
o Toronto Signals
o Thrup'Nee Bit
o Bowmanville High School
o Central Public School
NEW BUSINESS:
. Nothing to report
Next meeting Monday October 23, 2006
Room lC -7:00 p.m.
SANTA CLAUS PARADE - MINUTES OF MEETING
October 23, 2006
Start Time: 7:10 PM
Finish Time: 8:35 PM
Attendance: Valerie McCormick, Dawn Longmire, Kathy McLaughlin, Marie Hammond
Sheri Crago, Tracy Bayley-Buckle, Roger Letooze, Debbie Fernandes
Absent: Terryl Tzikas
VALERIE McCORMICK - Chairperson
. Valerie has been in contact with the following people:
o Gord Weir - Fire Chief to drive car in parade
o Ken Hockin - Parade Announcer
o Bill Reid at Fire department for Walkie Talkies
o Doug and Mike - Commentators
o Roy Nichols Motors for cars for dignitaries
o Fred Horvath for Municipal Truck to pull our Float and to have Court
house open for make up
o Graydon Brown will pull Santa Float
o Jim Connell- Legion to sell buttons
. Jim Connell from Legion requires a cheque for $250.00.
. Val has been in contact with 4BZ signs and Roger has dropped off button boxes.
They can make the two signs 8 ft X 2 ft and be able to change the year for us,
$275.00 for two signs.
o Dawn make the motion to have two signs made up for $275.00 for two,
seconded by Marie. All in favour - Motion accepted
. Val has contacted Flags Unlimited and ordered Provincial and Canadian Flag
along with 5 carrying slings (5 finials for free) at a cost of$293.84 and has given
bill to Marie.
. The existing Santa Flags will be cleaned. Tracy will be cleaning the flags and
painting the Flag Poles where there is some rust.
. She has requested a quote for new Santa flags from Flags Unlimited at a cost of
. $120.00 for each flag.
. 4BZ signs may be able to do flags for less. This will have to be looked into for
next year.
. Val gave "Flag Rules" to Dawn so that the flags are lined up in the proper
arrangement on Parade day.
. Val showed this years button design, we will be going with 9,000 buttons this
year, the unit price will remain the same for less buttons.
. Valerie would like to know if we know of anyone that would be interested in
joining committee for traffic/volunteers. Organize volunteers for parade day.
. Volunteer of the year was discussed.
o Marie made the motion that Ken Hockin to be our Volunteer of the year
award, seconded by She"i. All in favour - Motion accepted
. James Publishing called to say their donation is a reduction on the cost of our
programs. Cost is $375.00 and they charge us $200.00. Their name must be put
on program.
. Committee Float looks great - need children to sit on float.
. Santa float has been cleaned.
. Rogers Cable has been in contact with Val, if we require them. Roger to send e-
mail to them as he usually does.
. Dinner Wrap up meeting will be held at Bobby C's on November 29th. Meeting
will start at 6:30 p.m followed by dinner at 7:00 p.m. We will be inviting Santa
and his wife, also Mike and Doug our Commentators.
. Greg Belanger will Marshal the parade once again this year. Sue St. John will
help with traffic control and Tammy Johnson is not available to help out as she is
working that day. Kathy will take pictures on Parade day.
MARIE HAMMOND - Treasurer
. Marie gave cheque for $250.00 for Legion to Val.
. No donations have come in yet.
. Marie has four drivers for dignitary cars.
TRACY BAYLEY-BUCKLE -Makeup
. Tracy has her calls out for Make up help.
. . She will be placing a sign up on Costwne Pick Up day for anyone interested in
helping with make up on Parade morning.
. Reid's Dairy has donated 75 cartons of apple juice; if these are small boxes she
will order 50 more juice bags.
DEBBIE FERNANDES - Floats and Fillers
. Floats and Fillers are slow coming in.
. The Kendal Pipe and Drum have contacted her regarding handing out candy.
Asked ifkids pulling a wagon can hand out candy and Committee decided that
yes they can.
. Ministry of Transportation will be a new entry in the Parade this year.
. Val has asked Ministry of Transportation to help with traffic control at the end of
the parade.
DAWN LONGMIRE - Buttons, Costumes
. Dawn has some bills for Marie:
o Invoice for Letterhead - $358.45
o Pat Lange - Costwne Fabric etc. $420.80
. Dawn forwarded copies of cheques from Bank to Marie
. Dawn has a concern regarding the end of parade. Could there be barriers on Park
Street. Val suggested for Dawn to go to Memorial Park at the beginning of the
Parade and block off the parking area with caution tape.
ROGER LEETOOZE - JudgingIPosterslRogers Cable/Buttons and Button boxes
. Roger has 2 carts from Ayren Links, and 2 carts and 1 Gator from Quarry Lakes.
He has contacted Bob's Towing for transportation of these carts on parade day.
Waiting for call back.
. Roger discussed visibility of Button Sellers with Jim from the Legion and Roger
told him that we have purchased Santa hats for them to wear - Button sellers may
wear Santa hats but cannot force them to wear them.
. There is one definite judge, but still working on this.
TERRYL TZIKAS - Secretary
. Terryl was absent from meeting; however, Valerie presented her report.
. Terryl is currently completing the Permit process.
. Central School has been booked for the bands.
. John O'Toole will be in the parade.
. Bev Oda has not confirmed yet and Terryl will follow up.
. Roger Anderson will not be in the parade.
. Mayor to be followed up after the election.
. Overt has a new contact person and Terryl is trying to contact him.
. St. John's Ambulance will be in the parade.
KATHY MCLAUGHLIN - Publicity
. There will be an ad in this Friday's (October 27th) paper for Costume pickup at a
cost of $77 1.00.
. Hoping to get ad in Community Corner of Statesman for November I sl for
Costume pick up and floats and fillers.
SHERI CRAGO - Bands
. Clarington Concert Band is booked and on a Float.
. With bands on floats we require insurance certificate. Vehicles must have
Ontario Licence plates.
. There are nine confirmed bands plus St. Stephens High School Band.
. Sheri is still waiting for a call back from the Sea Cadets.
. Emily Stowe is in parade with their school band. Will need Certificate of
Insurance as they are on a float.
NEW BUSINESS:
. Roger mentioned that 2008 would be the 50th Parade. His wife would like to do a
book on the History of Parade. This will be further discussed with the
Committee.
Motion to end meeting by Roger, seconded by Tracy. All in favour - Motion Accepted
Next meeting Monday November 6, 2006
Room IC -7:00 p.m.
SANTA CLAUS PARADE - MINUTES OF MEETING
November 15,2006
Program Meeting
Start Time: 7:10 PM
Finish Time: 8:35 PM
Attendance: Valerie McCormick, Dawn Longmire, Kathy McLaughlin, Sheri Crago,
Tracy Bayley-Buckle, Roger Letooze, Debbie Fernandes, Marie Hanunond
.:. Previous Minutes were accepted by Roger Seconded by Marie. All in
favour - ACCEPTED
VALERIE McCORMICK - Chairperson
.. Valerie mentioned that she has picked up the signs for the float and look very
good and Mark has mounted them on the sides of the float.
. Rob at 4BZ Signs has made up a sweater for us to look at; maybe next year we
will look at purchasing.
. Some committee members interested in sweatshirt from 4BZ Signs.
MARIE HAMMOND - Treasurer
. Marie stated that donations are down this year.
. Maybe send out donations letters next year third class. Letters to go out in
September of next year (Terry target for August).
. It was mentioned to maybe think of a way to include names for higher donations
somehow next year.
TRACY BAYLEY-BUCKLE -Makeup
. Tracy reported that she has 14 people for makeup.
. Flagpoles are done.
DEBBIE FERNANDES - Floats and Fillers
. Has complete listing for floats and fillers.
DAWN LONGMIRE - Buttons, Costumes
. Has a vest for anyone who needs one.
ROGER LEETOOZE - JudgingIPosterslRogers CablelButtons and Button boxes
. Roger will require a cheque for Bob's Towing.
. Buttons to be delivered to Legion on Friday. Val will pick up buttons for Santa
and committee.
. Parade will be broadcast on Rogers on the following dates:
o November 19@6:00p.m.
o November 23 @ 8:00 p.m.
o November 26 @ 4:30 p.m.
TERRYL TZlKAS - Secretary
. Bev Oda has been confirmed.
. Charlie Trim has been confirmed for Regional Councillor.
KATHY MCLAUGHLIN - Publicity
. Will place "thank you" ad in paper after parade day.
SHERI CRAGO - Bands
. Oshawa Legion band is in parade
. Maybe state on Website that there is a limitation to the number of bands in parade
for next year.
NEW BUSINESS:
. Wrap up meeting will be November 29th at Bobby C's:
o Meeting 6: 1 5 p.m.
o Dinner7:15p.m
o Val will invite Mike and Doug, Santa and his wife, and Charlie Trim to
join us for dinner at 7:15 p.m.
Motion to end meeting by Sheri, seconded by Kathy. All in favour - Motion Accepted
Next meeting Wednesday November 29, 2006
Wrap up meeting and dinner
Bobby C's
Bowmanville
1-7
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
October 19/06
FA 06/05
1. Welcome and Call to Order
The Vice-Chair called the Full Authority meeting to order at 7:20 p.m. and welcomed all in
attendance.
MEMBERS PRESENT:
Forrest Rowden, Vice-Chair - Township of Hamilton
Mark Lovshin - Township of Hamilton
Charlie Trim - Municipality of Clarington
Brian Fallis - Township of Cavan-Millbrook-North Monaghan
John Morand - Municipality of Port Hope
Cal Morgan - Municipality of Port Hope
Raymond Benns - Township of AlnwicklHaldimand
Pam Jackson - Town of Cobourg
Bill MacDonald - Town of Cobourg
ALSO PRESENT:
Linda Laliberte, General Manager/Secretary-Treasurer
Mark Peacock, Watershed Services Coordinator
Greg Wells, Planner
Members of the public
ABSENT WITH
REGRETS:
John Mutton, Chair - Municipality of Clarington
ALSO ABSENT:
Dave Marsh - City of Kawartha Lakes
2. Disclosure of Pecuniarv Interest
None.
3. Minutes of Last Meetina
FA 47/06
MOVED BY: Mark Lovshin
SECONDED BY: Brian Fallis
THAT the Full Authority approve the minutes of the September 21,2006 meeting.
CARRIED.
4. Adootion of the Aaenda
The Chair informed the members that there was an additional piece of correspondence.
Minutes FA 07/06 - Page 2
FA 48/06
MOVED BY:
SECONDED BY:
Pam Jackson
Charlie Trim
THAT the agenda be adopted as amended.
CARRIED.
5. Delegations:
None.
6. Presentations:
a) Lake Ontario Atlantic Salmon Restoration Program
Dave Brown, Fisheries Biologist, Ontario Federation of Anglers and Hunters, presented to
the Full Authority members. Then members asked several questions in regards to the
presentation.
FA 49/06
MOVED BY:
SECONDED BY:
Charlie Trim
Mark Lovshin
THAT the Full Authority receive the presentation for information purposes.
CARRIED.
FA 50/06
MOVED BY:
SECONDED BY:
John Morand
Brian Fallis
THAT the Full Authority request the Ministry of Natural Resources in conjunction with the
Ontario Federation of Anglers and Hunters to restrict fishing licences for the taking of bait
fish on streams where the Lake Ontario Atlantic Salmon Restoration Program is carried
out;
FURTHER THAT it be requested that consideration be given to limit the use of row and
require uses of barbless hooks on streams where the Atlantic Salmon Restoration
Program is in place.
CARRIED.
b) Biennial Tour Overview
The General Manager/Secretary-Treasurer presented the CO from the Biennial tour.
FA 51/06
MOVED BY:
SECONDED BY:
John Morand
Charlie Trim
THAT the Full Authority receive the presentation for information purposes.
CARRIED.
Minutes FA 07/06 - Page 3
7. Business Arisinq from Minutes:
a) 2007 Preliminary Budget
FA 52/06
MOVED BY:
SECONDED BY:
Ray Benns
Brian Fallis
THAT the Full Authority receive the 2007 Preliminary Budget for information, and,
FURTHER THAT the budget be forwarded to the watershed municipalities indicating in
the cover letter that the vote to approve the 2007 levy will be taken at the December
2007 Full Authority meeting.
CARRIED.
8. Chair and General Manaqer/Secretarv-Treasurer Remarks
The Vice-Chair announced that the November meeting will be cancelled due to the
Latornell Symposium and the December meeting is scheduled for Thursday, December
ih, 2006.
The General Manager announced that Lisa Lawson has been hired as the Corporate
Services Assistant. She also reminded the members of the 60th Anniversary celebration
to be held Wednesday, November 22, 2006. Invitations will be sent out to the
municipalities and an ad will be placed in the local newspapers. In honour of the 60th the
Conservation Authority is holding an essay and poster contest in the schools as well as a
photography contest for general public.
9. Correspondence:
The Chair requested the correspondence to be moved to in camera as it deals with
property.
10. Applications under Ontario Requlation 148/90:
Permits approved by Executive:
a) 168/06-853-09/06 (Township of Hamilton) - bridge replacement
b) 168/06-854-09/06 (Sandra Wedlock) - Municipality of Clarington - house
addition and septic
c) 168/06-855-09/06 (Township of Hamilton) - bridge replacement
d) 168/06-856-09/06 (Township of Hamilton) - bridge replacement
e) 168/06-857-09/06 (Cy Wilson) - Municipality of Hamilton - 30'x40' automotive
garage and gravel
f) 168/06-858-09/06 (Town of Cobourg) - regrade for soccer field
FA 53/06
MOVED BY:
SECONDED BY:
. Charlie Trim
Ray Benns
Minutes FA 07/06 - Page 4
THAT the Full Authority approve the permits issued by the Executive.
CARRIED.
Permits requiring Full Authority discussion:
None
11. Committee Reports:
None.
12. New Business:
a) Compensation Plan
FA 54/06
MOVED BY:
SECONDED BY:
John Morand
Pam Jackson
THAT the Full Authority receive the staff report for information purposes.
CARRIED.
b) Clean Water - Healthy land Financial Assistance Program
The Stewardship Technician presented a Clean Water - Healthy Land Financial
Assistance Program which is being proposed in the Region of Durham to the Board
members.
FA 55/06
MOVED BY:
SECONDED BY:
Charlie Trim
John Morand
THAT the Full Authority approve the "Clean Water - Healthy Land Financial Assistance
Program" within the Municipality of Clarington of the Regional Municipality of Durham.
CARRIED.
13. Other Business:
None.
14. In Camera:
FA 56/06
MOVED BY:
SECONDED BY:
Mark Lovshin
Ray Benns
THAT the Full Authority move in camera.
CARRIED.
FA 57/06
MOVED BY:
SECONDED BY:
Ray Benns
Cal Morgan
.
Minutes FA 07/06 - Page 5
THAT the Full Authority move out of camera.
CARRIED.
15. Adiourn
The meeting adjourned at 8:50 p.m. on a motion by Pam Jackson.
CHAIR
GENERAL MANAGER!
SECRETARY~REASURER
'06N0lJ24 pt112:47:31
1-8
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
MINUTES NO. I)
AUTHORITY MEETING
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ACK. BY.
Tuesdav. November 21. 2006 - 5:00 P.M.
ORIClNM. T :
CUPi[S TO:
11"
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MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present:
J. Schell. Chair
P. Perkins. Vice Chair
C. Clarke
J. Drumm
G.Emm
J.Gray
J. Kolodzie
J. Neal
M. Pearce
P. Pingle
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J.R. Powell. Chief Administrative Officer
D. White. Director. Corporate Services
G. Geissherger. Community Outreach Coordinator
R. Hersey. Director. Development Review & Regulation
M. Hrynyk. General Superintendent
P. Lowe. Director, Watershed Stewardship. Community Outreach & Education
P. Sisson, Director. Engineering & Field Operations
G. 800 Chao, Director. Groundwater
M. Stauffer. Administrative AssistantIRecording Secretary
Absent:
M. Brenner
S. Crawford
.......
J. Schell called the meeting to order at 5:00 p.m.
DECLARATIONS of inlerest by members on any matters herein contained _ NONE
ADOPTION OF MINUTES
Res. #117 Moved by G. Emm
Seconded by J. Kolodzie
THAT the Authority minutes of September 19, 2006 be adopted "s circumted.
CARRIED
CORRESPONDENCE
(I) Article - newsdurhamregion.com (attached as Schedule 3-1 to 3-2)
New Oak Ridges Trail Read for Action
(2)
Email from Conservation Ontario (attached as Schedule 3-3 to 3-4)
Earlier Media Release - Heads Up and FYI - Ontario Home Builders' Association
Res.#118
Moved by J. Kolodzie
Seconded by P. Perkins
THA T the "bove CO"espondence items be received for itiform"tion.
CARRIED
cont'd.. ...2
AUTHORITY MINUTFS - Tuesday. November 21. 2006 - 5:00 P.M.
Page 2
DIRECTOR, DEVELOPMENT REVIEW AND REGULATION
(I) Staff Report #4629-06 (attached as Schedule 4-1 to 4-3)
Applications for Development, Interference with Wetlands and Alteration
To Shorelines and Watercourses - September I to October 31.2006
Res. #119
(2)
Res. #120
(3)
Moved by G. Emm
Seconded by P. Pingle
THAT the attached appUcatiollS be approved and the respective permits be issued.
CARRIED
Staff Report #4630-06 (attached as Schedule 4-4 to 4-11)
APPLICANT (OWNER):Jennifer & Aldred Clarke (Owners)
APPLICA TION(S): Development activities associated with the construction of a detached garage/accessory
building.
LOCATION OF SITE: 125 Cedar Crest Beach Road. Bowmanville. Part of Lot 12. Broken Front Concession,
Municipality of Clarington (Formerly Darlington)
Moved by P. Pingle
Seconded by J. Kolodzie
THAT the application be approved subject to the following conditions:
1. The project shaU generaUy be carried out in accordance with the plans and specifieations submitted in
support of the application, as they may be amended by the following conditions.
2. The applicant agrees to instaU and maintain aU sedimentation controls as directed by Authority staff.
3. AU disturbed areas shaU be seeded, sodded or stabilked in some other manner acceptable to the
Authority.
4. The applicant agrees to maintain aU existing drainage patterns.
S. A Professional Engineer shaU provide confirmation in writing, that the plans, design and construction
drawings submitted in support of the application wiU withstand anticipated ho.v.ontal and vertical
hydrostatic pressures acting on the structure as per Ontario Building Code Section 2.1.1.13.
6. A certified Ontario Land Surveyor (O.LS.) is to confirm and provide documentation in writing that the
finished floor elevation of the structure has been constructed above a minimum elevation of 77.0Sm or
2S1.8feet.
7. A Professional Engineer shaU provide written verification that the works were completed in accordance
with the approved plans, prior to the expiry of the permit.
8. Prior to the issuance of a permit, the owner agrees to enter into a Save-Harmless Agreement with the
Authority (or to amend the existing Save-Harmless Agreement), to be registered on title at the owner's
expense.
CARRIED
Staff Report #4632-06 (attached as Schedule 4- I 2 to 4-18)
APPLICANT (OWNER):Doug Rennie (Owner)
APPLICA TION(S): Development activities associated with the construction of a new flood proofed
foundation, an addition to an existing single family dwelling. attached garage and
associated filling/grading activities.
LOCATION OF SITE: 5 Way Street, Whitby. Ontario. Part of Lot 24. Concession 6. Whitby
cont.d.....3
.
AUTHORITY MINUTES - Tuesday, November 21, 2006 - 5:00 P.M.
Res. #121
Page 3
Moved by G. Emm
Seconded by J. Neal
THAT the application be approved subject to the follawing conditions:
1. The project shall generally be carried out in accordance with the plans and specifications submitted in
support of the application, as they may be amended by the following conditions,
2. The applicant agrees to instoll and maintain all sedimentation controls as directed by Authority staff.
3. All disturbed areas shall be seeded, sodded or stabilked in some other manner acceptable to the Authority.
4. The applicant agrees to maintain all existing drainage patterns.
5. All excavated materiol is to be removed from the site.
6. No openings, doors, windows or otherwise shall be permitted belaw an elevation of 162.0 m or 531.6 feet.
7. A certified Ontario Land Surveyor (O.L.S.) is to confirm and provide documentation in writing that the
finished jIaor euvation of the proposed dwelUng and all minilnum openings (i.e. windows, doors, or
otherwise) ta both the dwelUng andfoundation have been constructed above a minimum opening elevation of
162.0 m or 531.6feet.
8. A Professional Engineer shall provide confirmation in writing, that the plans, design and construction
drawings submitted in support of the application will withstand anticipated ho,*ontal and vertical
hydrostatic pressures acting on the structure (in accordance with O.B.C. Section 2.1.1.13).
9. A Professional Engineer shall provide written verification that the works were computed in accordance with
the approved plans, prior to the expiry of the permit.
10. Prior to the issuance of a permit, the owner agrees to enterinto a Save-Harmless Agreement with the
Authority, to be registered on titu at the owner's expense.
CARRIED
DIRECTOR - ENGINEERING AND FIELD OPERATIONS
(I) Staff Report #4631 (attached as Schedule 5-1 to 5-2)
Conservation Areas Report - Fall 2006
Res. #122
Moved by M. Pearce
Seconded by J. Neal
THAT Staff Report #4631-06 be receivedfor information.
CARRIED
DIRECTOR - WATERSHED STEWARDSHIP, COMMUNITY OUTREACH & EDUCATION
(I) Staff Report #4633-06 (attached as Schedule 6-1 to 6-3)
2006 Durham Children's Groundwater Festival Summary
Res. #123
Moved by J. Neal
Seconded by P. Perkins
THA T Staff Report #4633-06 be received for i'lformation.
CARRIED
DIRECTOR - CORPORATE SERVICES
(I) Staff Report #4628-06 (attached as Schedule 7-1 to 7-11)
Upgraded Policies for Staff Uniforms and DiscriminationlHarassment
Res. #124
Moved by P. Pingle
Seconded by M. Pearce
THAT Stoff Report #4628-06 be received for information;
THAT the proposed policy on staff uniforms and the proposed policy on Human Rights be approved; and,
THAT these policies be incorporated in the Personnel Polley to replace existing policies on these matters.
CARRIED
cont'd.. ...4
AUTHORITY MINUTES - Tuesday, November 21,2006 - 5:00 P.M.
Res. #125
Res. #130
Page 4
Moved by G. Emm
Seconded by J. Neal
THAT the meeting convene "In Camera" to discuss Property and Personnel molters.
CARRIED
Moved by J. Kolodzie
Seconded by C. Clarke
THAT the meeting reconvene and that the actions of the "In Camera" session be adopted.
CARRIED
MUNICIPAL AND OTHER BUSINESS
(I) Staff Report 114634-06 (attached as Schedule H-I to H-4)
Highway 407 Individual Environmental Assessment Upcoming Public Information Centre #2, Long and Short List
of Route Alternatives
Res. #131
(2)
Moved by I. Gray
Seconded by M. Pearce
THA T Staff Report #4634 be received for information.
CARRIED
CLOCA Board of Directors
Membership - 2007-2010
J. Schell advised members that population growth in the municipalities of C1arington and Whitby entitled them to an additional
member respectively on the CLOCA Board of Directors, based on the representation formula set out in the Conservation Authorities
Act and utilized by the Region of Durham. Discussion ensued.
Res. #132
(3)
Moved by P. Perkins
Seconded by P. Pingle
THAT the chief administrative officer advise the clerks of the Municipality of Cl4rington, the Town of Whitby
and the Region of Durham of the need for consideration being given to amending the current representation
formul4 to the CWCA Board of Directors.
CARRIED
Heber Down Conservation Area
P. Perkins tabled a letter (Wagner-Pitchforth, November 20, 2006) concerning a property adjacent to the Heber Down Conservation
Area. The chief administrative officer updated the members on the history of this property going back to 1995. Mr. Powell will
follow-up with the property owners and report back.
ADJOURNMENT
Res. #133 Moved by J. Neal
Seconded by C. Clarke
THAT the meeting a4journ.
The meeting adjourned at 5:35 p.m.
.. .
/" .4' PORT GRANBY
PROJECT
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Port Granby Project Discussion Group ~
Meeting Notes Wednesday, October 11, 2006, Newtonville HaIl7:00-9:00;p__m.
--~~_....:.
Particioants
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Community: Gerry Mahoney, Sarwan Sahota (South-East Clarington Ratepayers Ass~c;iation _ . ,-'
SECRA); Gord Ewington, (Port Granby Project Discussion Group representative); Bonrjie, _~-
McFarlane, Rae Coakwell, Frances Brooks, Penny Stripp, Mario Formosa, Harry worrlf,i3r.ian.. '. "'n. ,..__.... '
Devitt (Durham Region Health D~partmenVDurham Nuclear ~ealth Committee); Rose Mll~", /'\Q L_t:...Q.,..w
Tisnovsky, Luanne HIli, and Clanngton Councillors Charlie Tnm and Gord Robinson _"0 ,. "p; .... 'c, ' .
Municipality of Clarington: Janice Szwarz; Dave Hardy and Pam Foster (Municipal Peer Review
Team)
Low-Level Radioactive Waste Management Office (LLRWMO): Gary Vandergaast, Sue Stickley,
Judy Herod.
Facilitator: Chris Haussmann, Haussmann Consuning Inc.
Introductions
Led by Chris Haussmann, individuals around the table introduced themselves to each other.
Sue Stickley conveyed regrets from both John O'Toole MPP and Bev Oda, MP that they were
unable to attend due to commitments in their respective legislatures.
Dave Hardy conveyed regrets from Coun. Gord Robinson that he had another meeting that evening
and would do his best to attend both, Coun. Robinson arrived later during the Discussion Group
meeting.
Port Granbv Proiect Uodates: LLRWMO; Municipality of Clarington; SECRA
LLRWMO
Port Granby Project Manager Gary Vandergaast reported that soon after the last meeting
in June, the Municipal Peer Review Team endorsed the draft Environmental Assessment StUdy
Report (EASR). Clarington Council, in turn, gave its consent to the EASR and its 15 supporting
documents, which are now being reviewed by the federal Responsible Authornies and other federal
and provincial agencies. Complete copies were distributed to the SECRA executive and are
available at the Clarington Public Library in Bowmanville and at the Project Information Exchange in
Port Hope,
The federal agency review period will extend to the end of October. Representatives of the
federal agencies toured the existing and proposed Port Granby waste management sites and
construction material and waste haul routes in September. Because the LLRWMO incOrporated
many of the chan!;les that had been requested during the federal review of the Port Hope EASR
into the Port Granby Project draft document, the LLRWMO was hopeful that fewer revisions will be
required, which would mean the' revised EASR Could be ready by the end of February for
submission to the Responsible Authorities (RAs). The RAs would then develop the draft Screening
Report on the Environmental Assessment for public release and comment during Summer 2007.
Gary explained that the RAs would take responsibility for coordinating these public comments. The
public would have a further opportunity to comment during the licensing process for the facility
through the Canadian Nuclear Safety Commission.
Port Granby Project Discussion Group
] of4
2006 October II
. .
..., PORT GRANBY
,- .. - PROJECl'
Municipality of Clarington
Janice Szwarz reported that Clarington Council endorsed the clean-up criteria report
submitted by the LLRWMO, following detailed review by the Municipal Peer Review Team. As part
of the cleanup criteria, which will define the volume of waste to be excavated from the existing site,
detailed procedures for monitoring and verification plans will be developed to ensure the criteria are
met. Dave Hardy of the Peer Review Team said the clean-up criteria has been reviewed for the
past two years, and all parties are now in agreement. Janice also said council reaffirmed its desire
for the eventual end use of the existing waste management site, once the waste has been removed
and the site is rehabilitated. Since 1999, council has supported passive recreational uses at the
existing site. She said the council has acknowledged the site will not be cleaned up to background,
but to a point that will permit it to meet all regulatory standards. Council also has recognized that it
could require two to three decades, after the waste is relocated, before the groundwater at the site
is completely fiushed of contaminants. In addition, Janice said the Peer Review team has
developed criteria for membership on a citizen Complaints Panel that is intended to resolve
disputes that may arise during the construction period. Residents agreed to review the criteria as a
group during an upcoming meeting of SECRA and report back.
A brief discussion followed about the direction of groundwater flow. Gord Ewington asked if
it were possible that, during construction, groundwater flow in the area of the existing waste
management site could change and run toward people's properties and wells. Both Janice and
Dave Hardy assured the residents that extensive computer modeling and test wells have shown
that the groundwater (water flowing deep under the ground) runs toward the lake and that this
would not change. Gary said additional groundwater monitoring will be carried out before
construction begins, during the construction period and after the mound is completed. He said a
complete environmental monitoring program would be developed.
SECRA
Jerry reported that SECRA will hold a general membership meeting in November to
develop the organization's course for the next year and look for new people to serve on the
executive. He suggested, and the LLRWMO agreed, that the next Port Granby Discussion Group
meeting could be deferred until January, which would permit residents to attend the SECRA
meeting in November.
Issues raised at the June 7. 2006 Meetlna:
a. Resident concerns about how the Project will affect them
As a follow-up to the last meeting, residents expressed a desire for the LLRWMO to
conduct radiological soil testing and well testing on their properties prior to the start of construction.
This would provide a baseline against which future testing could be compared. Gary said the
LLRWMO was committed to doing this, and he expected the work would begin in April 2007. Sue
added that private wells immediately east and west of the existing waste management facility had
been tested for radioactive and non-radioactive properties. No contamination was found. Gary said
the LLRWMO would report back to the group in January with more details about the environmental
monitoring program.
A question was asked about the degree of disruption the Project will cause on Lakeshore
Road. Gary responded that the road could be closed for a few days during construction of the
underpass for the internal waste haulage route but, after that, there would not be disruption or
traffic conflicts. He reiterated the purpose of building the underpass was to avoid traffic disruption.
Port Granby Project Discussion {Jroup
20f4
2006 October 11
.
. .
~ PORTGRANBY
,- t _ - PROJECl'
Council Trim asked when waste haulage would begin. Construction could begin in late
2008, but waste would not be moved from the site until about 2010, Gary said. Given this
timeframe, Coun. Trim said comprehensive baseline testing of properties should begin immediately
so several tests could be completed to provide sufficient data. He advised the LLRWMO to do a
"complete blitz of the area before year end," to give residents an "insurance policy in their pocket."
Gary explained that baseline testing has already been done to satisfy the requirements of the
Environmental Assessment, however, the office intends to gather additional baseline information in
some areas.
One resident mentioned that the potential issue of construction material haulage trucks
speeding should be discussed. Penny Stripp added that any discussion of community concerns
should include health. Dave Hardy responded that an environmental management plan would be in
place before construction began as would more work on managing potential project effects. Janice
reminded residents that they had previously supported the idea of having an inspector from the
Canadian Nuclear Safety Commission on site during the construction phase.
b. Ideas for Port Granby community needs - during and after Project construction
Coun. Trim urged residents to provide him with their ideas about what they, as a community,
wanted to gain in economic benefits from the Project. He reminded them that the municipality will
receive a $10 million host fee once a licence is granted and that there should be a perceived local
benefit. He said residents should submit their ideas to him by early January in time for the
upcoming municipal budget deliberations. Interest accrued from the $10 million currently goes into
general revenues, Janice explained.
In response to the kinds of issues or improvements that are important to the local community,
Rose Mary Tisnovsky mentioned that the maintenance of the Cameco fence surrounding the
existing waste management facility was important as her cattle had been able to escape through a
hole in the past week. Penny Stripp said there was a need for improved guardrails in the hollow
along Lakeshore Road to the east of the existing waste management site. Posts were missing and
guide wire was completely absent, posing a safety hazard. Bonnie McFarlane said she was
particularly interested in beautification of the waterfront. Such an initiative could create a destination
for bicyclists and antique car enthusiasts. By starting these projects now, she said, the community
might feel better about the Project.
Sarwan Sahota said it was premature for residents to talk about what they wanted to gain as a
commun~y before the Project received approval and licensing. He said residents had always
opposed the Project. He suggested they sit down as a group so they could report back in one
voice.
Coun. Robinson asked what was being done to address the concerns of the most affected
residents. He cited the effect of truck traffic at the corner of Elliott Road and Concession Road 1
and suggested that some mitigation measures should be put in place sooner rather than later, e.g.
tree planting.
c. Complaints Resolution and Community Monitoring Process - Draft Framework
Sue distributed a flow chart as a draft for discussion, which explained how the proposed two-
tier complaints resolution process might handle a complaint. She gave two examples of how
individual and group complaints would be handled and how a Project Monitoring Advisory
Committee could monitor the progress of the complaint resolution. She said that complaints would
be handled expeditiously with a telephone hotline as the first step and continuous two-way
Port Granby Project Discussion Group
30f4
2006 October II
...., PoRT GRANDY
/' ... _ - PROJECl'
communication to resolve the issue. The Complaints Resolution Panel would be called upon only if
several other steps in the process had failed to resolve the issue.
Rae Coakwell mentioned that the criteria drafted by Hardy Stevenson for membership on the
complaints panel could be too restrictive; however, Janice said it was intended that people who
were somewhat removed from, yet interested in, the local community, would sit on it, such as
school principals, a member of the Conservation Authority or a retired judge or lawyer. She said
members should be people whom community residents would trust.
Sue explained that the Project Monitoring Advisory Committee would review environmental
monitoring data and help to interpret it for residents as well as monitoring complaints resolution.
Brian Devitt said, ultimately, such a committee would need to rely on technical support to help it
interpret complex data. Sarwan suggested the residents review this information and report back to
the next Discussion Group meeting with their comments. Janice added that residents might also
return with suggested names for membership to the panel.
The future ownership of the existing waste management facility and surrounding lands, a total
of 620 acres, was discussed. Gary explained that all of the land, currently owned by Cameco,
would be transferred to the federal government after a licence for the proposed long-term waste
management facility was granted. The existing 46-acre waste management facility would be turned
over to the federal government for a nominal fee, however, Cameco would expect to receive fair
market value for the remainder of the lands, Gary explained. Asked if the lands would be sold on
the open market after the Project was completed, Gary said this would not necessarily happen. He
said the federal government might want to retain ownership of the land for some period into the
long-term monitoring and maintenance phase of the new facility. Janice said the municipality might
be interested in owning the prime waterfront land. She mentioned that a great deal of the land was
environmentally sensitive, which would impose limitations on it future uses. Janice also suggested
that residents, at the upcoming SECRA meeting, could discuss possible end uses for the existing
facility site after the waste is removed and the land is rehabilitated. Sue added that residents
looking into end uses might want to consider community use of the entire 600 acres.
Issues for Future Discussion:
1. Complaints Resolution Process and Complaints Resolution Panel membership
2. Ideas for Port Granby community needs for submission to Clarington council budget talks
3. End Use of existing waste management facility "nd surrounding lands
4. Environmental Monitoring Program - LLRWMO to provide details of pre-construction
baseline monitoring plans
5. Ideas for ways to reduce project effects at the corner of Elliott Road and Concession Road
Next Meeting
Tentatively - January 10, 2007 - Newtonville Community Hall
Adjournment: 9:00 p.m.
Port Granby Project Discussion Group
40f4
2006 October II
;
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qgron
REPORT #1
REPORT TO COUNCIL MEETING OF DECEMBER 18, 2006
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, DECEMBER 11, 2006
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-121-06 - Canadian Urban Archetypes Project: Urban Fonn and
Energy Consumption
(b) EGD-052-06 - Monthly Report on Building Permit Activity for October, 2006
(c) ESD-012-06 - Monthly Response Report -October 2006
(d) CLD-025-06 - Pet Plan Insurance Shelter Partnership Program - Update
2. FORTHWITH RECOMMENDATIONS
(a) Designation of Members of Council as Department Chairs
(b) PSD-117 -06 - Ontario Heritage Trust
Heritage Community Recognition Program Nominees
(c) Appointment of Deputy Mayor
(d) Nominations to the Conservation Authorities
3. AMENDMENT TO APPLICATION FEES BY-LAW PLANNING AND
DEVELOPMENT APPLICATIONS
THAT Report PSD-115-06 be received; and
THAT the By-law amendment (Attachment 1 to Report PSD-115-06) detailing the
specific amendments to By-law 96-032, being a By-law to require the payment of
fees for information and services provided by the Municipality of Clarington, as
amemded, be approved.
CORPORATION OF THE MUNICIPALITY OF.CLARINGTOfll
40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L1C 3A~ T 905-623-3379
Report #1
-2-
December 11 , 2006
4. ADULT SCHOOL CROSSING GUARD
REGIONAL ROAD 22 (BLOOR STREET) AND MEADOWGLADE ROAD,
COURTICE
THAT Report PSD-116-06 be received;
THAT Council endorse actions taken to provide an Adult School Crossing Guard
for the location of Regional Road 22 (on the west side of the intersection at Bloor
Street) and Meadowglade Road in Courtice; and
THAT all interested parties listed in Report PSD-116-06 and any delegations be
advised of Council's decision.
5. LICENSE AGREEMENT FOR CANADIAN NATIONAL RAILWAY COMPANY
LANDS AT MILE 288.9 FOR THE WATERFRONT TRAIL
THAT Report PSD-118-06 be received;
THAT the license agreements for recreational purposes be entered into with the
Canadian National Railway Company lands at Mile 288.9 under the access bridge
to Wilmot Creek Retirement Community, Part of Lot 3, Broken Front Concession,
former Township of Darlington;
THAT By-laws authorizing the Mayor and Clerk to execute the agreement for the
above noted license be adopted;
THAT Council authorize staff and the municipal Solicitor to take all necessary
steps to finalize this license agreement; and
THAT all interested parties listed in Report PSD-118-06 and any delegations be
advised of Council's decision.
6. ENFIELD TRANSFORMER STATION - CLASS ENVIRONMENTAL
ASSESSMENT UPDATE
THAT Report PSD-119-06 be received for information;
THAT Hydro One be requested to provide a presentation to Council and meet with
affected residents at a location within Clarington prior to finalizing the Notice of
Completion of the Environmental Study Report;
THAT Hydro One and the Ministry of the Environment be forwarded a copy of
Report PSD-119-06; and
THAT all interested parties listed in Report PSD-119-06 and any delegation be
advised of Council's decision.
Report #1
- 3-
December 11, 2006
7. PORT GRAN BY PROJECT - EXTENSION OF CONTRACT FOR MUNICIPAL
PEER REVIEW SERVICES
THAT Report PSD-120-06 be received;
THAT the existing contract with Hardy Stevenson & Associates Limited, Toronto,
for Consulting Services, Port Granby Long-Term Low-Level Radioactive Waste
Management Project, be extended to the end of 2008;
THAT the total funds required be expensed to Account # 100-50-385-10175-7160;
THAT the By-law, Attachment 1 to Report PSD-120-06, authorizing the Mayor and
Clerk to execute the agreement, be approved; and
THAT the interested parties be advised of Council's decision.
8. CLARNEW SUBDIVISION PHASE 1, NEWCASTLE, PLAN 40M-1976,
'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-053-06 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-1976; and
THAT Council approve the By-laws attached to Report EGD-053-06, assuming
certain streets within Plans 40M-1976 and 40R-17504 as public highways.
9. PORT OF NEWCASTLE SUBDIVISION, NEWCASTLE
PHASE 1 STAGE 1A, PLAN 40M-1984 (PART OF) AND PHASE 1 STAGE 2,
PLAN 40M-2003 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-
LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-054-06 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plans 40M-1984 and 40M-2003; and
THAT Council approve the By-laws attached to Report EGD-054-06, assuming
certain streets within Plans 40M-1984 and 40M-2Q03 as public highways.
Report #1
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December 11, 2006
10. ST. STEPHENS ESTATES SUBDIVISION PHASE 1, BOWMANVILLE, PLAN
40M-1977, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS',
FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-055-06 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-1977; and
THATCouncil approve the By-laws attached to Report EGD-055-06, assuming
certain streets within Plan 40M-1977 as public highways.
11. PROPOSED NEW RESPONSIBLE PET OWNER BY-LAW AND
KENNEL BY-LAW
THAT the Addendum to Report CLD-022-06 be received;
THAT the Kennel By-law (Attachment 2 to Addendum to Report CLD-022-06) be
forwarded to Council for approval;
THAT the Responsible Pet By-law (Attachment 1 to Addendum to Report
CLD-022-06) be forwarded to Council for approval; and
THAT Animal Alliance of Canada, the Animal Advisory Committee, and all
interested parties I.isted in Addendum to Report CLD-022-06 be advised of
Council's decision and forwarded a copy of the By-laws.
12. TENDER AWARDS COUNCIL BREAK
THAT Report COD-063-06 be received; and
THAT By-law attached to Report COD-063-06, marked Schedule "cn authorizing
the Mayor and Clerk to enter into the necessary agreement, be approved.
13. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENTS OR REFUND OF TAXES
THAT Report FND-018-06 be received; and
THAT the list (Attachment 1 to Report FND-018-06) of applications for cancellation,
reduction, apportionments or refund of taxes be approved.
Report #1
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December 11, 2006
14. CASH ACTIVITY - THIRD QUARTER OF 2006
THAT Report FND-019-06 be received;
THAT in accordance with provision of Chapter 25, Section 286 of the Municipal
Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of
Clarington for the third quarter of the year 2006, as shown on the attached
schedule (Part A to Report FND-019-06); and
THAT Part "A" to Report FND-019-06 of the expenditures for the third quarter of
the year be confirmed.
15. RATIFY ACTIONS
THAT the actions taken at the "closed" meeting be ratified.
SUMMARY OF BY-LAWS
December 18, 2006
BY -LAWS
2006-216 Being a by-law to establish Members of Council as Chair of
Departments and to repeal By-law 2003-178 (Item 2 of Report #1)
2006-217 Being a by-law to appoint an acting Head of Council to act in the
place of the Head of Council for the Municipality of Clarington and
to repeal By-law 2003-177 (Item 2 of Report #1)
2006-218 Being a by-law to require the payment of fees for information and
services provided by the Municipality of Clarington and for
prescribing the amount of such fees and to amend By-law 96-032,
as amended (Item 3 of Report #1)
2006-219 Being a by-law to authorize the entering into a Recreational
Purpose Licence Agreement with Canadian National Railway
Company, the owner Part of Lot 3, Broken Front Concession
former Township of Darlington, now in the Municipality of
Clarington, Region of Durham (Item 5 of Report #1)
2006-220 Being a by-law to authorize a contract between the Corporation of
the Municipality of Clarington and Hardy Stevenson & Associates
limited, Toronto, Ontario, to enter into an agreement for Consulting
Services, Port Granby Long-Term Low-Level Radioactive Waste
Management (Item 7 of Report #1)
2006-221 Being a by-law to establish, layout and dedicate certain lands as
public highways in the Municipality of Clarington (Item 8 of
Report #1)
2006-222 Being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington and
to name them (Item 8 of Report #1)
2006-223 Being a by-law to establish, layout and dedicate certain lands as
public highways in the Municipality of Clarington (Item 9 of
Report #1)
2006-224 Being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
(Item 9 of Report #1)
2006-225 Being a by-law to establish, layout and dedicate certain lands as
public highways in the Municipality of Clarington (Item 10 of
Report #1 )
2006-226 Being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington
(Item 10 of Report #1)
2006-227 Being a by-law to repeal By-law 99-90, as amended, and to
amend By-laws 91-20 and 93-161, as amended, a by-law to
licence, regulate and prohibit certain animals or classes thereof
within the limits of the Municipality of Clarington, or defined areas
therein (Item 11 of Report #1)
2006-228 Being a by-law to licence, regulate and govern kennels in the
Municipality of Clarington (Item 11 of Report #1)
2006-229 Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Ron Robinson Limited,
Bowmanville, Ontario, to enter into agreement for the Courtice
Entrance Feature (Item 12 of Report #1)