HomeMy WebLinkAbout04-30-2018C114rington
Council
Agenda
Date: April 30, 2018
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379,
ext. 2101 or by email at mchambers(o)_clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
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Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality's website. In addition, please be advised that some of
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Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
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Copies of Reports are available at www.clarington.net
aaL1IgtOIl
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
Council Agenda
Date: April 30, 2018
Time: 7:00 PM
Place: Council Chambers
5 Adoption of Minutes of Previous Meeting(s)
5.1 Council Minutes Minutes of a regular meeting of Council April 9, 2018 Page 6
6 Presentations
6.1 Myno Van Dyk - Lieutenant Governor's Ontario Heritage Award.
6.2 Ann-marie Harley, President, Brian Mountford, Treasurer, Gary Blake, Secretary, A Gift of Art
and Dionne Powlenzuk, Executive Director, Mary Anne Slemon - President, Board of
Directors, Visual Arts Centre of Clarington — Proceeds of the 2018 for the Love of Art Mayor's
Gala
6.3 Recognition of Sponsors - 2018 for the Love of Art Mayor's Gala
7 Delegations
There are no Delegations scheduled for this meeting as of the time of publication.
8 Communications — Receive for Information
There are no Communications to be received for information as of the time of publication.
9 Communications — Direction
There are no Communications for direction as of the time of publication.
Page 2
Council Agenda
Date: April 30, 2018
Time: 7:00 PM
Place: Council Chambers
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 Accessibility Minutes of the Accessibility Advisory Committee dated Page 14
Advisory March 1, 2018
Committee
10.1.2 SWNA Minutes Minutes of the Samuel Wilmot Nature Area Management Page 18
Advisory Committee dated April 10, 2018
10.1.3 AAC Minutes Minutes of the Agricultural Advisory Committee dated Page 22
April 12, 2018
10.1.4 Museum Minutes Minutes of the Clarington Museum & Archives Board dated Page 26
March 14, 2018 and April 11, 2018 (Closed Meeting
Minutes distributed under separate cover)
10.2 General General Government Committee Report of April 16, 2018 Page 54
Government
Committee
10.3 Planning & Planning and Development Committee Report of Page 57
Development April 23, 2018
Committee
11 Staff Reports
11.1 CLD -015-18 Removal of Third Party Advertisements -- Delegation of
Authority [To be Distributed with the Final Agenda
Update]
12 Business Arising from Procedural Notice of Motion
Page 3
Garington Council Agenda
Date: April 30, 2018
Time: 7:00 PM
Place: Council Chambers
13 Unfinished Business
13.1 Addendum to A revised application by MODO Bowmanville Towns Ltd. Page 64
Report for a rezoning to permit 414 residential units in a
PSD-024-18 townhouse and apartment development in the Bowmanville
West Urban Centre [Referred from the April 9, 2018
Planning and Development Committee meeting]
14 By-laws
14.1 2018-036 Being a by-law to authorize the execution of a Funding
Agreement with the Association of Municipalities of Ontario
(AMO) — Ontario's Main Street Revitalization Initiative (Item 7 of
the General Government Committee Report)
14.2 2018-037 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (Item 4 of the Planning and Development Committee
Report)
14.3 2018-038 Being a By-law to amend By-law 84-63, the Comprehensive Page 114
Zoning By-law for the Corporation of the Municipality of
Clarington (Item 5 of the Planning and Development Committee
Report) (Updated By-law and Schedule Included)
14.4 2018-039 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (Item 6 of the Planning and Development Committee
Report)
14.5 2018-040 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (Item 7 of the Planning and Development Committee
Report)
Page 4
Council Agenda
Date: April 30, 2018
Time: 7:00 PM
Place: Council Chambers
14.6 2018-041 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (Item 9 of the Planning and Development Committee
Report)
14.7 2018-042 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (Item 10 of the Planning and Development Committee
Report)
14.8 2018-043 Being a By-law to amend Schedule A of the Fee By-law
2010-142 (Item 11 of the Planning and Development Committee
Report)
14.9 2018-044 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (Unfinished Business Item 13.1)
15 Procedural Notices of Motion
16 Other Business
17 Confirming By -Law
18 Adjournment
Page 5
Clar-in o
n Council
Minutes
April 9, 2018
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of a regular meeting of Council held on April 9, 2018, at 7:00 PM, in the Council
Chambers.
Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Neal,
Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Regrets: Councillor S. Cooke
Staff Present: A. Allison, G. Acorn, T. Calhoun, T. Cannella, F. Horvath,
F. Langmaid, M. Marano, R. Maciver, T. Pinn, A. Greentree,
M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Neal led the meeting in a moment of reflection.
3 Declaration of Interest
There were no disclosures of interest stated at this meeting.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-106-18
Moved by Councillor Traill seconded by Councillor Woo
That the minutes of the regular meeting of the Council held on March 19, 2018, be
approved.
Carried
6 Presentations
There are no Presentations scheduled for this meeting.
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Clarington
7 Delegations
There are no Delegations scheduled for this meeting.
8 Communications — Receive for Information
There were no Communications to be received for information.
9 Communications — Direction
Council
Minutes
April 9, 2018
9.1 Janice Jones, Regarding a Request to be Considered for Appointment to the
Active Transportation and Safe Roads Advisory Committee
Resolution #C-107-18
Moved by Councillor Neal, seconded by Councillor Traill
That Correspondence 9.1 be referred to Item 7 of the General Government Committee
Report (Agenda Item 10.2) such that Janice Jones' application be considered along with
the other applicants.
Carried
Alter the Agenda
Resolution #C-108-18
Moved by Councillor Neal seconded by Councillor Hooper
That the Agenda be altered to consider Item 7 of the General Government Committee
Report, at this time.
Carried
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Clarington
Council
Minutes
April 9, 2018
Item 7 - Appointments to the Active Transportation and Safe Roads Advisory
Committee
Resolution #C-109-18
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CLD -011-18 be received;
That the following 11 citizen representatives be appointed for a term ending
December 31, 2020 or until a successor is appointed, to the Active Transportation and
Safe Roads Advisory Committee for the Municipality of Clarington:
• Angela Bramley
• Arnold Mostert
• Bart Kreps
• Frank Barter
• James Boate
• Jaroslav Petryshyn
• Jeanne Winters
• Melissa Claxton -Oldfield
• Richard Claxton -Oldfield
• Rick Stockman
• Janice Jones
That all interested parties listed in Report CLD -011-18 and any delegations be advised
of Council's decision.
10 Committee Reports
10.1.1 Heritage Minutes of the Clarington Heritage Committee dated March 20, 2018
Committee
Minutes
Resolution #C-110-18
Moved by Councillor Partner, seconded by Councillor Traill
That Advisory Committee Report Item 10.1.1, be approved.
Carried
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Clartw
� Council
Minutes
April 9, 2018
10.2 General Government Committee Report of March 26, 2018
Resolution #C-111-18
Moved by Councillor Woo, seconded by Councillor Traill
That the recommendations contained in the General Government Committee Report of
March 26, 2018, be approved, on consent, with the exception of items #6, and #7 (as it
was considered earlier in the meeting).
Carried
Item 6 - Use of Corporate Resources for Election Purposes Policies
Resolution #C-112-18
Moved by Councillor Woo, seconded by Councillor Neal
That Report CLD -008-18 be received;
That Addendum to Report CLD -008-18 be received;
That the By-law attached to Report CLD -008-18, as Attachment 1, adopting an updated
"Use of Corporate Resources for Election Purposes" Policy F110, be approved with the
following amendment:
That Policy F110 be amended to include "any person seeking a
nomination for a party";
That Policy F5 (Attachment 2 to Report CLD -008-18) be deleted, as section d)
pertaining to facility use is covered in the proposed consolidated Policy F110, and the
remaining sections have been amended and incorporated into Policy E1 Code of Ethics
for staff;
That Schedule A to By-law 2017-020, enacting the Council Code of Conduct, be
amended to update the reference to Policy F5 - Political Activities to Policy F110;
That the By-law attached to Addendum to Report CLD -008-18, as Attachment 1,
adopting an updated Policy E1 Code of Ethics, as amended to include policy statements
pertaining to "Staff Involvement in Elections as detailed in sections 2.3.4 of this
Addendum Report, be approved; and
That all interested parties listed in Addendum to Report CLD -008-18 and any
delegations be advised of Council's decision.
Carried
Later in the meeting
(See following motions)
M
E
Clarington
Council
Minutes
April 9, 2018
Resolution #C-113-18
Moved by Councillor Neal, seconded by Councillor Hooper
That Item 6 - Use of Corporate Resources for Election Purposes Policies, be considered
later in the meeting.
Carried
10.3 Planning & Development Committee Report of April 3, 2018
Resolution #C-114-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the recommendations contained in the Planning & Development Committee Report
of April 3, 2018 be approved, on consent, with the exception of item #3.
Carried
Item 3 - Amendment to Application Fees By-law Planning and Development
Applications
Resolution #C-115-18
Moved by Councillor Neal, seconded by Councillor Woo
That Report PSD -027-18, Amendment to Application Fees By-law Planning and
Development Applications, be referred to the Planning and Development Committee of
April 23, 2018.
Carried
11 Staff Reports
11.1 Confidential Report CAO -003-18 —Exceptional Compensation
Closed Session
Resolution #C-116-18
Moved by Councillor Hooper, seconded by Councillor Partner
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with personal
matters about an identifiable individual, including municipal or local board employees.
Carried
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Clarington
Council
Minutes
April 9, 2018
Rise and Report
The meeting resumed in open session at 8:33 PM.
Mayor Foster advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to
provide direction to staff.
Recess
Resolution #C-117-18
Moved by Councillor Partner, seconded by Councillor Traill
That Council recess for 10 minutes.
Carried
The meeting reconvened at 8:43 PM.
12 Business Arising from Procedural Notice of Motion
None
13 Unfinished Business
Item 6 - Use of Corporate Resources for Election Purposes Policies — Continued
The foregoing Resolution #C-112-18 was then put to a vote and carried.
14 By-laws
Resolution #C-118-18
Moved by Councillor Hooper, seconded by Councillor Neal
That leave be granted to introduce By-laws 2018-027 to 2018-034, which the exception
of By-law 2018-030.
14.1 2018-027 Being a by-law to adopt the estimates of all sums required during the
year, to strike rates and levy taxes for municipal purposes for the year
2018 and to provide for the collection thereof (Approved by Council on
February 5, 2018)
14.2 2018-028 Being a By-law to repeal By-law 2010-010, to adopt the Use of
Corporate Resources for Election Purposes Policy (Item 6 of the
General Government Committee Report)
M
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Clarington-
Council
Minutes
April 9, 2018
14.3 2018-029 Being a By-law to amend By-law 2017-020, Council Code of Conduct
(Item 6 of the General Government Committee Report)
14.4 2018-031 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-
law for the Corporation of the Municipality of Clarington (Item 4 of the
Planning and Development Committee Report)
14.5 2018-032 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-
law for the Corporation of the Municipality of Clarington (Item 5 of the
Planning and Development Committee Report)
14.6 2018-033 Being a By-law to exempt a certain portion of Registered Plan
40M-2582 from Part Lot Control
14.7 2018-034 Being a By-law to repeal By-law 2001-209, Code of Ethics (Staff Report
Addendum to Report CLD -008-18)
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
16 Other Business
None
17 Confirming By -Law
Resolution #C-119-18
Moved by Councillor Hooper, seconded by Councillor Neal
That leave be granted to introduce By-law 2018-035, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 9th day of April, 2018; and
That the said by-law be approved.
Carried
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12
Clariiw-n
18 Adjournment
Resolution #C-120-18
Moved by Councillor Partner, seconded by Councillor Traill
That the meeting adjourn at 8:49 PM.
Mayor
Carried
13
Municipal Clerk
Council
Minutes
April 9, 2018
Clarington Accessibility Advisory Committee
March 1, 2018, 6:30 P.M.
MAC Meeting Room 3C
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Present: Shea -Lea Latchford (Chair)
Andre O'Bumsawin
Tim Van Leeuwen
Councillor Partner
Sally Barrie
Also Present: Andrea Nicholson — Accessibility Coordinator
Dawn Hanna, Alzheimer Society of Durham Region (until 6:55 PM)
David Crome, Director of Planning Services (until 7:45PM)
Regrets: Jacqui Watchorn
Maureen Reed
The meeting was called to order at 6:36pm.
1. Adoption of Minutes
Moved by Councillor Partner, seconded by Andre O'Bumsawin
That the minutes of the meeting of February 1, 2018 be approved.
Carried
2. Presentation
(a) Dawn Hanna, Public Education Coordinator with Alzheimer Society of
Durham Region (ASDR) presented on the Blue Umbrella Program as part of
developing dementia -friendly communities. The program provides individualized
training and support to businesses within a community/municipality in an effort to
work towards a dementia friendly community. Currently ASDR no longer has
funding to initiate the program. ASDR can also provide general dementia
awareness training for employees.
Councillor Partner agreed to speak with ASDR's Director of Philanthropy to
discuss the program and funding requirements.
Andrea Nicholson agreed to explore options for staff dementia awareness
education.
(b) David Crome, Director of Planning Services, reported that the Ontario Building
Code is the only legislation that directs how many new units must be accessible
(15% of new apartments must be accessible). David also reported on the
14
Clarington Accessibility - 2 - March 1, 2018
Advisory Committee
planning process and Clarington's obligation for Intensification, and the
requirement for 40% of new homes to be created in developed areas. The
Committee requested direction on addressing the need for accessible housing
and for including guidelines for developers regarding commonly cited
recommendations in the site plan review process. David suggested engaging in
dialogue with developers and will follow up with AAC after a proposed new
affordable housing committee is formed.
3. Business Arising From Minutes
No business arising
4. New Business
(a) AAC Awareness at Community Events
The Committee discussed participating in community events to raise awareness
of accessibility and agreed to plan for the following events:
Maplefest (Bowmanville) — Saturday May 5
Orono Fair (Orono) Saturday September 8
Harvest Festival (Newcastle) — Saturday October 6 (Thanksgiving)
Apple Festival (Bowmanville) — Saturday October 13
Andrea Nicholson will follow up with Tourism about options for sharing a booth at
the events.
(b) Dynamic symbol of access
Deferred to April meeting.
(c) Accessibility Education Event for businesses within CIP areas
Andrea Nicholson reported that an accessibility education event has been
planned in collaboration with Planning Services for businesses within the
Community Improvement Plan (CIP) areas. The event will feature a guest
speaker from the Accessibility Directorate of Ontario (ADO), a presentation
regarding the Municipalities CIP grants, including the new accessibility grant. The
event is to provide businesses with the opportunity to learn about accessibility
legislation and ask questions directly to ADO and to learn about the CIP grants
that are available. The AAC is welcome to attend.
Page 2 of 4
15
Clarington Accessibility - 3 - March 1, 2018
Advisory Committee
(d) May June meeting dates
Deferred to April meeting
(e) Elevator audio project official unveiling
The audio speech synthesizers that have been installed on both elevators will be
officially unveiled on Wednesday March 14, 2018 at 10:00am. Mayor Foster,
members of Council, and AAC members will be present. A media release will
follow.
5. Regional Update
Andre O'Bumsawin reported that The Forward Movement presented to the
Regional AAC regarding the dynamic symbol of access. The Forward Movement
is advocating for the universal symbol of access to be replaced by the dynamic
symbol of access. The Committee agreed to defer discussion to the April
meeting.
6. Other Business
Tim Van Leeuwen reported accessibility concerns at the new Daybreak
Restaurant, where the furniture blocked the path of travel to get to seats and
washroom. Andre O'Bumsawin agreed to contact Brent Rice, Chief Building
Official, to discuss the approved plans for the site.
7. Date of Next Meeting
Thursday April 5, 2018 at 6:30 pm MAC Meeting Room 3C (new temporary
room)
Page 3 of 4
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Clarington Accessibility - 4 - March 1, 2018
Advisory Committee
8. Adjournment
Moved by Andre O'Bumsawin, and seconded by Tim Van Leeuwen
That the meeting adjourn.
Carried
The meeting concluded at 8:07pm.
Chair
Secretary
Page 4 of 4
17
Draft minutes — Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY APRIL 10, 2018
7:00 PM
Present: Brian Reid Tom Hossie
Kate Potter Meaghan Vandenbrink
Leo Blindenbach Jim Cleland
Rod McArthur
Regrets: Councillor Corinna Traill Paul Davidson
Suzanne Land Patrick Bothwell
Staff Present: Peter Windolf
1. AGENDA
MOVED: by Kate Potter SECONDED by Leo Blindenbach
THAT: the agenda for April 10, 2018 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Leo Blindenbach SECONDED by Tom Hossie
THAT: the minutes of January 9, 2018 be approved
CARRIED
W
SWNA April 2018 minutes
3. UPDATES
New member Rod McArthur
Rod Mcarthur was appointed by Council in January and was welcomed officially to
the committee. Rod has lived in Clarington for 45 years and is currently living in
Bond Head. Rod is very familiar with the SWNA and committee activities.
Great Lakes Atlantic Salmon Restoration presentation
On Thursday February 22 the SWNA Committee hosted a public presentation at the
Newcastle library to educate the public about the Great Lakes Atlantic Salmon
Restoration project.
More than a century after Atlantic Salmon were last seen in Lake Ontario, the
Ontario Federation of Anglers and Hunters (OFAH) and the Ontario Ministry of
Natural Resources and Forestry (MNRF), together with other partners, are
working to bring Atlantic Salmon back to the lake. Atlantic Salmon were one of
the first fish species in the Great Lakes wiped out by human activities. Decades of
rehabilitation and pollution control improved the health of the watersheds, and years
of research by MNRF and others demonstrated it was possible to restore Atlantic
Salmon to the tributaries of Lake Ontario.
Approximately 30 members of the public attended the presentation. The audience
was very well informed and was very eager to ask questions of the presenters.
Pooh Sticks Bridge Plaque
In January Rod McArthur submitted a request for a plaque in memory of his wife
Melanie, a long-time member of the SWNA Committee. Rod attended the meeting
to personally make the request and will pay for the plaque. The SWNA Committee
supported the request with the final location and wording to be determined through
consultation between Rod McArthur and municipal staff. The plaque is now ready
and will be installed on the north railing of the Wilmot Creek Bridge.
Birdhouses
Approximately 48 birdhouses were cleaned over the past two weeks by several of
the committee members. It appears that 80-85% of the boxes were occupied in
2017. An additional 16 boxes have been donated and will be installed later in the
week on the Toronto Street and Cobbledick sides of the SWNA.
4. ACTION ITEMS
Soper Creek Wildlife Event
The committee will be hosting a public event, themed around urban wildlife, on-site
on Saturday June 9. Soper Creek Wildlife is a local group that rescues animals and
does educational presentations. The event will take place just north of the Toronto
Street parking lot from 10:30 -Noon. In case of rain the Dianne Hamre Recreation
Centre has been booked from Noon-2:OOPM.
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SWNA April 2018 minutes
Pollinator Event
The SWNA committee will be hosting Let's Bee Friends!! a presentation about bees
and other pollinators at the Diane Hamre Recreation Complex in Newcastle on
Sunday April 15 at 2:OOPM.
Entymologist Kayla Vizza and Apiarist Emily Rose will be the speakers. They will
speak about bee biology and habits and the role they play as pollinators for a third
of our food supply.
Spring Clean-up
The 2018 Spring Clean Sweep project is scheduled for Saturday April 21. The
committee has register the SWNA as a location for our Operations Department to
supply bags. Approximately 30 people have registered to participate at the SWNA.
Brian Reid will meet participants at the Toronto Street parking lot at 10:OOAM. The
clean-up will be followed by a community BBQ at the Newcastle Town Hall.
OPG Planting Project
On Saturday May 26 at 11:OOAM a project to plant 500 nectar plants will be held at
Port of Newcastle Waterfront Park. This project is an extension to the planting that
was done in 2017. OPG will be sponsoring the event to plant butterfly and pollinator
friendly perennials. The event will be advertised on the SWNA and OPG's social
media platforms. OPG will also contact Scout groups that have assisted on their
planting projects in the past. Meghan, Brian and Rod have confirmed that they will
be able to attend.
Fall Monarch Tagging
Following the success of the 2017 monarch tagging where 487 monarchs were
tagged and inventoried, the committee has decided to tag monarchs again in 2018.
Saturday September 8 has been determined as the date of the event with a rain
date of Sunday September 9. Five hundred tags will be ordered from Monarch
Watch later in the summer. Brian Reid is looking into a finding a donor to purchase
butterfly nets to supplement those that we borrow from GRCA.
Friends of Second Marsh festival
In 2017 the SWNA Committee had a booth at a public event organized by Friends
of Second Marsh at the McLaughlin Bay Wildlife Reserve in Oshawa. Approximately
450 people attended the event therefore it was a great opportunity for spreading
information about the SWNA. This year's event will take place on June 2 and the
committee will request a booth again this year. A map showing the various features
of the SWNA will be displayed. Kate Potter will look into creating a map to direct
people to the SWNA from outside of Clarington.
Fishing line disposal containers
Leo Blindenbach suggested that fishing line disposal containers be installed at the
SWNA in locations convenient to anglers. Several of these, made from poly pipe,
have been installed by Bowmanville anglers along the Bowmanville Creek. Leo will
look into possible sponsors for the materials, and who could volunteer to build and
install the containers.
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SWNA April 2018 minutes
5. OTHER BUSINESS
None
6. MOTION TO ADJOURN
MOVED: by Jim Cleland SECONDED by Rod McArthur
THAT: the meeting be adjourned.
CARRIED
Adjournment 8:15 PM
Next Meeting: Tuesday May 8 at 7:OOPM in 3C (meet in lobby)
Notes prepared by: P.Windolf
21
Agricultural Advisory Committee of Clarington Meeting
Thursday, April 12, 2018
Members Present: John Cartwright Brenda Metcalf Don Rickard
Eric Bowman Tom Barrie Henry Zekveld,
Ted Watson Les Caswell Richard Rekker
Regrets: Jennifer Knox, Wendy Partner
Guests: Kathryn Enders, Ontario Farmland Trust
Staff: Amy Burke, Faye Langmaid, Planning Services
Ron Albright, Engineering Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
018-08 Moved by Eric Bowman, seconded by Richard Rekker
"That the Agenda for April 12, 2018 be adopted"
Carried
Approval of Minutes
018-09 Moved by Les Caswell, seconded by Tom Barrie
"That the minutes of the March 8, 2018 meeting be approved"
Carried
Presentation
The Ontario Farmland Trust (OFT) is the only province wide charity dedicated to the
permanent protection of Ontario's farmland. OFTs mission is to protect and preserve
Ontario's farmlands and associated agricultural, natural and cultural features of the
countryside through direct land securement, stewardship, policy research and education
for the benefit of todays and future generations. Kathryn provided an overview of how
the farms are protected through conservation easements, the tax benefits and financial
considerations. To have a farm protected under the Trust it has to be evaluated, this
Agricultural Advisory Committee of Clarington 22
April 12, 2018
will include an appraisal, ecological inventory, survey, agreement with the owners, etc.
https://ontariofarmlandtrust.ca for more information.
Ron Albright from Engineering Services attended to assist the group with articulating
issues with the different phases and types of work occurring along the 407 corridor.
Ron prefaced his comments with the changes between Phase 1 and the current
contractor BBC (Blackbird). The folks at BBC are very willing to listen and be
responsive within the terms of their contract. Clarington and BBC do not know the
terms of the various purchase/sale agreements. There was lots of background items in
the EA but the constructions has taken some time to get to Clarington, there have been
may personnel changes at MTO and the transfer to the contract, we all admit items and
details have been lost in the translation. BBC and MTO can only work within the limits
of the project so items outside the project limit are having to be addressed in a different
manner.
Ron encouraged all to use the call number of BBC, while it is an answering machine
they do get back to you. If you have no response, send your item to Ron and he will be
able to direct to the appropriate person.
There was discussion of a number of specific areas as follows:
• Bethesda Road condition and repair
• Run-off of fine clay that is silting over fields and causing crop damage
• Dust complaints
• 6t" Concession and Regional Road 42 the water drainage into the ditch
• Rundle Road drainage
• The need for ditching of local roads to address the silt which is accumulating,
Ron explained how this is to be addressed as part of the deficiencies
• The construction timing is being done to address structures first, half -load season
• Need for Holt Road to be constructed for all season use.
Business Arising
Aq Summit — good day, challenge in attracting the AACC members as many had
already heard the speakers; however very important to get the message they were
bringing to others in the community. Suggestions for future years is to have supply
management speaker, or speakers that can bring an international perspective.
Webinar on Agriculture and Teenage Mind — Thank you to CBOT for hosting, good to
gather and listen to webinar and the perspectives of how to engage youth.
Broadband — Input on the work by Actionable Intelligence Inc. for the Regional
Broadband Strategy is being provided by CBOT, Clarington IT and Communications
Staff. Region will see Phase 1 report going to Council in next few weeks. Phase 2 will
involve further consultation with lower tier municipalities.
Agricultural Advisory Committee of Clarington 23 April 12, 2018
Correspondence and Committee Reports
Non -Farm Member of Committee — Elgin Greenham has resigned and advertisement for
non-farm members has been posted to website. Discussion on whether to add a youth
advisor when the terms of reference are to be updated, further discussion warranted.
Durham Climate Change Task Force for Agriculture Don Rickard and Eric Bowman are
willing to represent farmers on this task force. Don & Eric have attended a meeting and
Don is the chair.
Durham Aariculture Advisory Committee:
Working on DAAC Tour for September 13th at Reesor's to involve equipment dealers.
Presentations at recent meetings on Rouge National Urban Park and renewal of
agricultural reserve leases and the recycling of bale wrap program.
Durham Region Federation of Agriculture:
Richard provided an overview that was e-mailed to members. Farm Connections
school program happened on April 3,4, 5. Over 700 attended Open House. Farm
Connections has received the Farm and Food Care Champion Award — recognizing
champions who work to tell agriculture's story.
Clarington Board of Trade:
CBOT is 20 years old, Don recently attended past president's luncheon. CBOT looking
for ways to make membership appealing to agriculture community.
New Business
Tourism Video — Laura and Ashlee will be coming to Committee they want to tell the
story of agriculture history of the community, what to see and do with agriculture when
you visit. This is different the than CBOT video which is more about the economic
development and impact of agriculture. Committee members suggested Farm Boy Pro
be included if any RFQ or RFP are issued to shoot the video.
Impact of AACC — Faye is to speak at an upcoming seminar on the Agriculture System
on May 2, looking for opinion of the members on what the value of the AACC has been
to them and community. The following was offered:
• Respect, Council and community know who we are and what we do as does the
Clarington Staff, it has created an awareness
• Lowering of tax rate from 25% to 20%
• Education of Council members who do not come from farm backgrounds,
willingness to listen, seek advice and opinion
• Focus of CBOT on agriculture and economic development, part of that has come
from AACC member involvement
• Input into policy — Official Plan, Zoning By-law, Agri -tourism discussions and
definitions.
• Invitation into other venues, for instance Durham Climate Change Roundtable.
Agricultural Advisory Committee of Clarington 24 April 12, 2018
Input into issues affecting rural community, such as broadband, energy, harness
racing
Donald Rickard moved to Adjourn.
Next Meeting: Thursday, May 10, 2018 @ 7:30 pm, BBC and MTO on 407
Agricultural Advisory Committee of Clarington 2.5
April 12, 2018
BOARD MEETING
March 14, 2018
Sarah Jane Williams Heritage Centre
62 Temperance St, Bowmanville, Ontario
Present: S. Cooke M. Morawetz S. Bobka
K. Warren (Interim Executive Director)
Regrets: H. Ridge (ED) S. Elhajjeh S. Middleton
1. Call to Order:
Clarington Museums
H. Raj
W. Woo
K. Warren, acting as chair of the meeting until elections are complete and a
chairperson is in place, called the meeting to order at 7:00 p.m.
2. Adoption of Agenda:
Moved by: S. Bobka Seconded by: H. Raj
THAT: the agenda be approved as presented.
MOTION CARRIED
3. Approval of Minutes:
Moved by: S. Cooke Seconded by: H. Raj
THAT: the minutes be approved as submitted.
MOTION CARRIED
26
4. Business Arising from Minutes:
None.
5. Disclosure of Interests:
None.
6. Elections:
K. Warren opened the floor for nominations for chairperson, followed by Vice
Chair and Secretary. Nominations were put forward from the floor, candidates
nominated stated they would stand, and voting followed.
Moved by: S. Bobka Seconded: H. Raj
THAT: positions filled as listed, be accepted with congratulations.
Chairperson — Stephen Cooke
Vice Chairperson — Holly Raj
Secretary — Marilyn Morawetz
S. Cooke resumed the chair's position for the remainder of the meeting.
7. Correspondence:
None received.
8. Announcements:
S. Cooke stated that the Ontario Museum Association asked that a meeting be
hosted by Clarington Museum & Archives inviting MPP Granville Anderson
and community partner Newcastle Village & District Historic Society
(NVDHS) for the purpose of updating MPP Anderson on managing the
challenges while realizing potential growth of our museum with significant
increases in funding.
Several items came out of the meeting including NVDHS's need to digitize
their archives. S. Cooke suggested that perhaps a plan could be arranged to
27
share the computer invested in by the museum for this purpose rather than
them taking on the expense of having their own. NVDHS would need to
purchase a use permit but sharing of resources could be mutually beneficial.
9. Reports:
a) Finance: See Appendix A
A number of items were discussed leading to the topic of the draft policy for
a Purchase Card (P Card), and use of reserve funds.
Moved by: S. Bobka
Seconded by: H. Raj
THAT: the Finance Report of March 2018 be received, and
THAT: the Purchase Card (P Card) policy be adopted as presented, and
THAT: P Card Statements in future be provided with the Financial statements
each month, and
THAT: that the Reserve funds stay consistent at a minimum balance of
$100,000, without extraordinary circumstance.
MOTIONS CARRIED.
b) Membership (& Fundraising): See Appendix B
Discussion of past membership drive practices, and the possibility of e -
transfers or Paypal payments to improve convenience and expedite processing.
Moved by: H. Raj
Seconded by: M. Morawetz
THAT: the Membership report of March 2018 be received.
MOTION CARRIED.
c) Property: See Appendix C
Moved by: H. Raj
Seconded by: S. Bobka
THAT: the Property report of March 2018 be received, and
THAT: the Executive Director look into stopping the contract service of
Lloyds pest control on a recurrent basis adjusting it to use only as needed.
MOTIONS CARRIED
d) Curatorial: See Appendix D
Moved by: H. Raj Seconded by: S. Bobka
THAT: the Curator report of March 2018 be received, and
THAT: Point of View Exhibits be hired to design and build the children's
area, and
THAT: the initial design on the permanent children's area be approved.
MOTIONS CARRIED
e) Programming: See Appendix E
Moved by: S. Bobka Seconded by: M. Morawetz
THAT: the Program Coordinator Report of March 2018 be received.
MOTION CARRIED
f) Executive Director's Report: See Appendix F
Possible new sponsorship contacts were discussed and Policy reviews with
discussions followed. Policies considered included Code of Ethics, Compensation
Policy, Human Resources, Governance, Learning now called Education, and
Travel and Expense, noting Purchase Card policy was dealt with earlier in the
meeting.
Bylaws need to be updated including Terms of Reference. Two key developments
from the past year include a change to working as a "Board as a Whole" rather
than having committees, and reducing the number on the Board to five at large plus
two councillors with a maximum term of 12 years.
All policies need to be reviewed to update and to incorporate union verbage. ED
was asked to speak with municipal HR with recommendations and report at the
next meeting.
29
Moved by: H. Raj
Seconded by: S. Bobka
THAT: the Executive Director's report of March 2018 be received, and
THAT: the policies noted in the minutes be adopted with modifications as
recorded as of the March 14, 2018 meeting.
MOTION CARRIED.
10. New Business:
None.
11. In Camera:
Moved by: S. Bobka
Seconded by: H. Raj
That: at 8:33 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that deals with b) personal matters about an identifiable
individual, including municipal or local board employees.
MOTION CARRIED
Discussion followed.
Moved by: H. Raj
Seconded by: S. Bobka
That: at 8:42 pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
12. Date and Place of Next Board Meeting:
The next meeting will be held Wed. April 11, 2018 at 7 p.m
Location: Town Hall, TBA
13. Adjournment:
Moved by: M. Morawetz
Seconded by: S. Bobka
THAT: the meeting be adjourned at 8:46 p.m.
30
MOTION CARRIED
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
31
Finance March 2018 Report
Overview
1.1 $4062.49 is under admin for the Proficio software for Jen in the
collections, we are not sure where it should fall budget wise as it was
an expense from last year that did not get paid until this year, as the
invoice didn't come until the training that went along with it was
completed by Jen
1.2 The computers are in this month's finance report so that has been
given its own line item by Irene as capital expenses, I believe we had
originally added it into admin in the 2018 budget process
1.3 Durham 4H was paid their $235 from Canada day this year as it had
been overlooked last year, we have put it in the programming
expenses area for this year
1.4 The donation to the Canadian Cancer Society of $100 for Shirley's
Memorial is filed under admin as well as we have no line item to deal
with that sort of thing
1.5 The programming budget next month will reflect that paint nite was
cancelled due to low enrollment and so the $105 plus tax for the 3
people who signed up was refunded in March but paid for in Feb.
1.6 Lloyds Pest control is approximately $90 a month we can save by
having the municipality take over the regular monitoring.
1.7 Irene will now be doing cheque runs weekly as he have been having
some issues with the cheques being mailed out but not being
received for over a week resulting in some minimal late charges.
1.8 We have purchased a laptop for the archives as per the capstone
grant from last year, we are still waiting for the ability to by the DSLR
camera as best buy has the best prices and selection on cameras
32
(we are hoping to partner up with the NVDHS and the Heritage
committee to have them use that camera to start digitizing their
collections so we can share them)
1.9 Request for a credit card for the Museum to use, only with Executive
Directors approval and under the audit of the board of the purchases,
(following the procedure the board has been provided, which follows
the municipalities P Card Policy) to purchase items such as the
camera that cannot otherwise be obtained at a reasonable price from
our linked accounts.
1.10 Reserve funds (policy?), we would like to have the reserve fund have
a more specific purpose. If we have the reserve fund always have a
balance of $100,000 we can have the interest made off of that for
operations the following year. Additionally, if we were to invest some
of that into a GIC we could get a better interest rate. Perhaps $50,000
stays in the normal reserve account and $50,000 gets in invested and
together at the end of the year whatever is above any beyond the
$100,000 can be used in the budget for the next year.
1.11 The reserve fund is sitting at approx. $124,000 now and we would
like to have the $24,000 be earmarked for the children's exhibit if we
are unable to get the grants and funding we would like from the
government and donors this year to cover the full $60,000.
1.12 Catherine Carr has provided a framework of how we should go about
using funds from the Reserve fund if a larger capital expense should
occur. Please see attached email.
Recommendations:
1. That Finance Report of March 2018 be received:
2. That a motion be passed to adopt the P Card policy
3. That a motion be passed to allow the Museum to apply for a credit
card following the P Card policy provided.
33
4. That a motion be passed to support the Reserve fund allocation of
$24,000 to use, if necessary, for the children's exhibit
5. That a motion be passed for the reserve fund stay consistent at
$100,000 and interest made in the year will be used in the next
calendar years regular budget.
6. That a motion be passed to follow the municipal recommendation on
how to use reserve funds when needed for capital expenses.
APPENDIX A)
34
Membership and Fundraising March 2018 Report
Overview
1.1 4 new memberships in February bringing our total to 24
1.2 We had one member sign up for the Easter egg decorating using the
advance registration
1.3 We would like the board to start looking into fundraising opportunities,
we would love to have some of them be partnerships with other local
non -profits or charities where we can split the proceeds. Steven is
looking into Grandview to maybe pair up with.
Recommendations:
1. That Membership Report of March 2018 be received:
APPENDIX B)
35
Property March 2018 Report
Overview
1.1 Living Wall at Clarke Schoolhouse needs it's annual trim (hasn't been
done since 2015) and I have requested a quote from Mr. Trim Lawn
and Garden as they did it then for $250, once quote is in we will go
ahead with that, but it should be happening annually and therefore
should be a budget line item, perhaps a garden line can be created
for the 2019 budget.
1.2 The gardens are in need of more volunteers, last year we lost our
main gardener Gail and Ron has been taking over for her but is not
physically capable of certain things, we have one volunteer interview
coming up for this, but any help from the board in send more our way
would be great.
1.3 The Municipal property staff have been great at responding to my
online requests see below:
details
02/13/2018 11:55 am
hall runner
closed
details
02/13/2018 01:15 pm
floor mats
closed
details
02/13/2018 01:16 pm
floor mats
closed
details
02/14/2018 01:57 pm
accessible stalls in bathrooms
closed
details
02/14/2018 02:00 pm
closed
details
02/16/2018 01:43 pm
men's accessible bathroom
closed
details
02/22/2018 07:52 pm
light out on potting shed again
closed
details
02/24/2018 12:14 pm
heat
closed
details
03/08/2018 10:12 am
opossum
closed
details
03/08/2018 10:51 am
tap in office area
new
details
03/08/2018 07:02 pm
verandah lights
closed
details
03/10/2018 09:34 am
animal hazard area
new
details
03/10/2018 10:05 am
sign
new
1.4 An opossum was trapped in the grate outside the back offices and
was rescued thanks to Soper Creek wildlife Refuge, who
coincidentally happened to be here meeting about future
partnerships, and the municipal property staff who removed the grate
36
1.5 Accessibility Audit report is underway, by Andrea at the municipality,
and should be sent to me by next meeting
1.6 1 met with Rob Groen to discuss what is municipal and what is
museum responsibility. ie. Paint and lightbulbs are us, walkways,
lighting units and pest control is supposed to be the Municipality; I will
be contacting Lloyds pest control to see if we change the service from
monthly checks to only the seasonal spraying for bugs and any
incidental occasions we would need them
Recommendations:
1. That Property Report of March 2018 be received:
2. That the ED will look into how to stop the contract service of Lloyds
pest control on a recurrent basis and use only as needed.
APPENDIX C)
37
Curator Report
1.0 Exhibits
1.1 Soper Creek Wildlife rescue is looking to raise $175K to bring the
Wild Ontario exhibit to SJWHC and offer free educational program.
The exhibit and programming would run from October 2018 to May
2019. See attached letter of support that Stefanie is taking to
potential sponsors.
1.2 Have received third set of renders from Point of View Exhibits for
children's permanent exhibit area. See attached. Plan to meet with
Matthew in early April.
1.3 Have begun to install artefacts and text panels in the Clarington
Sports Hall of Fame display cases at the arenas in Clarington. All
arenas will be completed by April.
2.0 Collections Management
2.1 1 have continued training on the collections management database.
Will begin to upload data at the end of March.
Recommendations:
1. That the Curator Report of March 2018 be received.
2. That Point of View Exhibits be hired to design and build the children's
area and that the initial design on the permanent children's area be
approved.
APPENDIX D)
Program Coordinator (March 2018) Report
1 Collaborative Partners
1.1 Youth Partnership:
1.1.1 The Fleming College students and Youth Council have successfully
assisted with running their first Escape Rooms. Some students from the
Firehouse Youth Centre were invited to be a trial group.
1.1.2 A group from the Leadership class at Bowmanville High School will be
running a Scout/Guide group event at the museum in April.
1.2 Community Partnerships
1.2.1 A meeting with Clarington Tourism solidified plans for a joint social media
campaign starting in April and running through the summer.
1.2.2 First meeting with community partners involved in BOAA `Life through the
Lens' project grant included BOAA project group, Museum, VAC, and
Firehouse Youth Centre.
1.2.3 Jen and I have met with Soper Creek Wildlife Centre to discuss exhibit
and programming partnership starting next October.
2 Programming
2.1 March Break programs, Adult workshops and Escape Rooms for March
are still in progress. April report will detail results.
2.2 Detailed planning is underway for our two May Mother's Day events. A
`HERStory Walk' on Thursday, May 10th (1:00 and 7:00) and an Edwardian
Tea on Wednesday, May 16th (11:00 and 1:00).
3 Education Programming
3.1 Both costuming for Waverley Place and completing updates to the Clarke
Schoolhouse for programming, as approved in November, are still
awaiting a credit card. It is hoped to have new programming ready in both
locations for May.
Recommendations:
1. That the Program Coordinator Report of March 2018 be received.
APPENDIX E)
39
ED March 2018 Report
Overview
1.1 Mother's Day Tea possible Partners, Toyota, cibc, veridian, shoppers,
under the toadstool?
1.2 Grants/funds
1.2.1 for children's exhibit OPG, Canada cultural spaces, canada post
community foundation
1.2.2 for general operations/events, st mary's, capstone, hydro one for
accessibility, enhancing accessibility fund(gov't) we may have gotten
from last year through the mun. (not confirmed) will reapply
1.3 Employee reviews (in camera at end)
1.4 Volunteer appreciation day April 19th 3-5 pm please come if possible
1.5 Hired Corey (interpreter) for temporary position as archival assistant
for 17 weeks, making good progress un set up of the new Proficio
system
2.1 policy review
2.1.1 code of ethics policy 4.9
2.1.2 compensation policy 4.4
2.1.3 Human Resources Policy 4.4
2.1.4 Governance Policy 2.1
2.1.5 Learning Policy 6.4 to be renamed Education Policy
2.1.6 Travel and Expense policy 4.5 add in p card policy (if passes) to this
or separate?
Recommendations:
1. That ED Report of March 2018 be received:
2. That policies above be motioned to adopt the changes as of today
March 14 2018
APPENDIX F)
HE
Clarington Museums
BOARD MEETING
April 11, 2018
Sarah Jane Williams Heritage Centre
62 Temperance St, Bowmanville, Ontario
Present: W. Woo M. Morawetz H. Raj S. Elhajjeh
S. Middleton K. Warren (Interim Executive Director)
Regrets: H. Ridge (ED) S. Bobka S. Cooke
1. Call to Order:
H. Raj, Vice Chair, called the meeting to order at 7:04 p.m.
2. Adoption of Agenda:
Moved by: S. Middleton Seconded by: S. Elhajjeh
THAT: the agenda be approved as presented.
MOTION CARRIED
3. Approval of Minutes:
Moved by: M. Morawetz Seconded by: H. Raj
THAT: the minutes be approved as submitted.
MOTION CARRIED
41
4. Business Arising from Minutes:
None.
5. Disclosure of Interests:
None.
6. Correspondence:
None received.
7. Announcements:
M. Morawetz reminded Board members of two upcoming events.
Maplefest is on Saturday May 5" with displays and promotion by the
museum staff as well as Doors Open Clarington, ACO Clarington,
Jury Lands Foundation, and VAC working together as partners from
9 am to 5 pm.
Doors Open Clarington will be held this year featuring the villages
of Newtonville and Port Granby. Volunteers are welcome to help
with the tour day as hosts and guides. The event is Saturday June 9th
and runs from 10 am to 4 pm.
8. Reports:
a) Finance: See Appendix A
Note that getting the Purchase Card (P Card) has been delayed due to an audit
at the bank. It will be set up once the bank is ready.
Moved by: W. Woo Seconded by: S. Elhajjeh
THAT: the Finance Report of March 2018 be received.
MOTION CARRIED.
b) Membership (& Fundraising): See Appendix B
42
Clarification regarding membership fees prorated by 1/4 year with memberships
based on the calendar year.
c) Property: See Appendix C
K. Warren added that the pest control presently costs about $90/month and that
it would be recommended as an "as needed" service to save on the expense.
d) Curatorial: See Appendix D
K. Warren reviewed highlights in the report. Discussion followed on second
recommendation to consider the temporary position of Curitorial Assistant
becoming permanent. K. Warren stated that without help the ongoing work will
take longer than 2 years to complete and so was asked to prepare for next meeting,
different scenarios to approach or resolve the situation & report back to the Board.
e) Programming: See Appendix E
Highlighted in this report was the revenue generated by the opportunity to hold
an Escape Room adventure this year during renovations and reorganization of
Waverley Place. March Break program was well attending with Science Fair day
being the most popular of the three days. Discussions are underway with OPG
about sponsoring 5 days next year for the March Break program.
Moved by: W. Woo
Seconded by: H. Raj
THAT: the above reports and recommendations there in of April 2018 be
received.
MOTION CARRIED
9. In Camera:
Moved by: W. Woo
Seconded by: S. Middleton
That: at 7:37 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that deals with b) personal matters about an identifiable
individual, including municipal or local board employees.
MOTION CARRIED
Discussion followed.
43
Moved by: W. Woo Seconded by: S. Elhajjeh
That: at 7:57 pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
10. Executive Director's Report: See Appendix F
K. Warren reviewed highlights in the report noting that one Grant application
made recently was denied by Canada Post. The response advised that we reapply
again next year. Other applications are in process including the TD Grant targeting
Wild Ontario Programs in Oct for school programming.
Policy review for 3.1 Financial Management, 3.2 Financial Signing Authority,
3.3 Criminal Reference Check (including a new statement concerning "statutory
declarations"), 3.4 Personnel Records, and 3.6 Gift Acceptance Policies were
scrutinized.
Moved by: S. Middleton Seconded by: W. Woo
THAT: the ED report of April 2018 be received, and
THAT: the policies noted in the minutes be adopted with changes and updates
recommended and reviewed April 11 2018.
MOTION CARRIED
11. New Business:
a) Canada Day — K. Warren stated that preparations are underway.
Menu this year will likely be hamburgers and hotdogs, and ice
cream sandwiches as that worked well last year and was easier to
do than scooped ice-cream. Discussion followed. Suggestion to
ask Grandview fundraisers to do the BBQ this year as it is a focus
for Clarington this year. M. Morawetz offered the 4-H
Fundraising Club as a second possibility. In 2017 there was a
profit from the event for the first time in recent years and a motion
was made to divide any profits equally between the Museum and
whatever group managed the BBQ for the day. K. Warren will
check with Durham Health to make sure all standards are met.
b) Union Review — planned near the end of May so K. Warren will
report at the June Board meeting.
12. Date and Place of Next Board Meeting:
The next meeting will be held Wed. May 9, 2018 at 7 p.m
Location: Town Hall, TBA
13. Adjournment:
Moved by: S. Middleton
THAT: the meeting be adjourned at 8:24 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
45
April 2018 Finance Report
Overview
1.1 CIBC $100 should be in sponsorships not donations line, Irene will
adjust
1.2 $1575 Acorn Bill in building line, we may still get one more as
services don't contractually stop until next week, so there may be
some salting charges. We should look into different options for 2019
budget.
1.3 Escape rooms did really well, so we are well on our way budget -wise
for programming revenue
1.4 Still waiting for the Audit at TD Oshawa to be completed so the file
can be sent to Bowmanville where we can set up the credit card
Recommendations:
1. That Finance Report of April 2018 be received:
APPENDIX A)
April 2018 Membership and Fundraising Report
Overview
1.1 5 new memberships in March bringing our total to 29
1.2 We had several members take advantage of signing up early for the
Mother's Day Tea
Recommendations:
1. That Membership Report of April 2018 be received:
APPENDIX B)
47
April 2018 Property Report
Overview
1.1 Living Wall at Clarke Schoolhouse has been done by Mr. Trim, the
was $250, would we like to make them our annual 2 trims a year
company, Aimee from hort. Soc. Said they did a great job and that
was a great price in her experience
1.2 The gardens have been cut back at the front for the new decals (go
check them out) we need a big clean up, Hort. Soc. Is going to help
us in late April/May weather dependant.
1.3 Sign out front of Waverly place is down, after wind storm it was barely
hanging on so we had it taken down as we have a wedding this
weekend, sign has been kept
1.4 UV panels up at rear of SJWHC curtains are down, now we can see
the house etc.
1.5 Racoon in Waverley place, Lloyds pest control is working on it.
1.6 Still working on getting mun. property guys taking over pest control,
Rob has yet to get back to me.
Recommendations:
1. That Property Report of April 2018 be received:
APPENDIX C)
Curator Report
1.0 Exhibits
1.1 Archives of Ontario travelling exhibit has been returned. Family Ties:
The Clarington Connection will remain up until the fall.
1.2 Window decals have been installed on the front windows at SJWHC.
1.3 Clarington Sports Hall of Fame display cases at the arenas in
Clarington have been completed.
2.0 Collections Management
2.1 Corey and I have continued training on the collections management
database.
2.2 Corey and I have started to enter records into the new database as
well as write procedures and come up with processes on how to deal
with back log and incoming donations.
2.3 We are still trying to figure out how to best deal with our current data
and have not yet determined if we will be transferring any current
data over.
2.4 Still waiting on the report from CCI. I am expecting it by the end of the
week.
2.5 We will be turning the back of the house upstairs (the escape rooms)
into doll and toy collection processing space for the interns and
summer students.
3.0 Community Engagement
3.1 The #FunFactFriday on social media is garnering a lot of attention.
have done 21 posts to date and 11 have had reaches of over 1,000
people. Our most popular to date has been a post on the
Bowmanville Hospital which had a reach of over 8,000 people.
3.2 1 will be doing a curatorial talk at The Gift of Art on April 12th
Recommendations:
1. That the Curator Report of March 2018 be received.
2. That the temporary position of the Curatorial Assistant be considered
for permanent status.
APPENDIX D)
50
Program Coordinator (April 2018) Report
1 March Events
1.1 Cornwall Heritage Day:
1.1.1 Sher Leetooze's Cornish Heritage Day was well received with 32 paid
guests and 7 dignitaries and speakers.
1.1.2 1 negotiated a per ticket payment for her to use the space for this purpose
where we made $2.00 per ticket. This will likely be the format I take for
further events held by Sher in this space. It was roughly equivalent to our
$30.00/hour room rental.
1.2 PA Day and March Break
1.2.1 We had generally low attendance for these events, with the PA Day
needing to be cancelled. The Science March Break day was by far the
most popular with 9 children in attendance and we will do a science week
camp during the summer as well.
1.3 Adult Easter Egg Workshop
1.3.1 A great time was had by the 8 ladies who came to the Easter Egg
decorating workshop. Two of them had been at the Christmas wreath
workshop and were keen to know about what the next one would be, and
three had come from Ajax and asked to be put on our mailing list for
further adult workshops.
1.4 Escape Room
1.4.1 This was a new venture for us and they were a great success. A total of
62 people went through the Escape Room experience at Waverley Place
and all had a wonderful time. One group said that they had done seven
escape rooms around Durham Region and that this had been the best.
We sold 11 timeslots to the Escape Room at $75.00 each for a total of
$825.00 in revenue.
1.5 March Budget
1.5.1 Please see attached March Budget for Expenses and Revenues based on
my original estimate of $400.00 in expenses. The final expense budget for
the above events was $413.85 and the final actual revenues for these
programs was $1529.00.
51
2 First Quarter 2018 Statistics
2.1 Please see the attached Programming Statistics report for the period of
January 1 to March 31, 2018.
2.2 Programming visitor statistics are: 118 adults, 95 children (plus 695 people
who attended Winter WonderLearn at the Courtice library).
2.3 The expenses of these programs have been $577.13, and the revenues
are $1758.00, for a total profit of $1180.87 in the first three months of the
year. As these are our quietest three months I am pleased with this result.
3 Upcoming Programming and Events
3.1 In April, we have four groups of Brownies, Guides, Pathfinders and Scouts
coming to the museum for various programs in both Waverley Place and
using the current exhibit: "Family Ties". We will also hold a PA Day Spring
camp and be at the Bowmanville branch of the Clarington Library's How-
to -in -Ten event.
3.2 We are hosting the York -Durham Association of Museums and Archives
quarterly meeting on April 13th and excited to show off our new look and
plans to them. As well, Corey Everrett and Amy Barron will be attending
the SLATE Conference for one -room schoolhouse museums.
3.3 Volunteer Appreciation will be held on Thursday, April 19th and all Board
meetings are welcome to attend.
3.4 In May, we will be hosting two events in honour of Mother's Day. A
"HERStory" Walk on Thursday, May 10th at 1:00 and 7:00 and a Mother's
Day Tea on Wednesday, May 16th at 11:00 and 1:00.
4 Education Programming
4.1 1 am still holding on both the costuming for Waverley Place and beginning
any new education improvements for Clarke Schoolhouse on access to
finances. This means that costumed interpreters will not be in place for
the May Mother's Day Tea, but hopefully might still be possible for the
summer teas.
Recommendations:
1. That the Program Coordinator Report of April 2018 be received.
APPENDIX E)
52
ED April 2018 Report
Overview
1.1 Mother's Day Tea/ "Herstory" walks Partners are CIBC and Veridian
$350 total sponsorship
1.2 Grants/funds — waiting to hear back
1.2.1 for children's exhibit OPG, Canada cultural spaces, canada post
community foundation was a no
1.2.2 for general operations/events, St Mary's emailed again with an actual
donation form I found from 2015, TD grant with Soper Creek,
Covanta emailed, Capstone called and they haven't decided yet,
hydro one for accessibility at Clarke (need to do with MoC),
enhancing accessibility fund(gov't) waiting on decision from last year,
will apply this year to do walkways hopefully next year
1.3 Employee mid year reviews will happen over last week of April.
1.4 Volunteer appreciation day April 19th 3-5 pm you should have gotten
email today, please come if possible
2.1 policy review
2.1.1 policies 3.1, 3.2, 3.3, 3.4, 3.6
Recommendations:
1. That ED Report of April 2018 be received:
2. That policies above be motioned to adopt the changes as of today
April 11, 2018
APPENDIX F)
53
� -N n I # I1' 11
General Government Committee
Report to Council
Report to Council Meeting of April 30, 2018
Subject: General Government Committee Meeting of Monday, April 16, 2018
Recommendations:
1. Receive for Information
(a) 8.1
Minutes of the Central Lake Ontario Conservation Authority
dated March 20, 2018
(b) 8.2
Minutes of the Newcastle Business Improvement Authority
dated January 9, 2018, February 8, 2018 and March 8, 2018
(c) 8.3
Minutes of the Tyrone Community Hall Board dated
February 21, 2018 and March 21, 2018
(d) 8.4
Minutes of the Bowmanville Business Improvement Authority
dated March 13, 2018
(e) 8.5
Minutes of the Newcastle Community Hall Board dated
February 20, 2018
(f) 9.3
Alexander Harras, Manager of Legislative Services/Deputy
Clerk, Town of Ajax, Regarding Ajax Casino
(g) FND-004-18
Financial Update as at December 31, 2017
(h) FND-005-18
Annual Leasing Report - 2017
(i) FND-006-18
Annual Commodity Hedging - 2017
2. Delegation of Sheila Hall, Executive Director, Clarington Board of
Trade, Regarding an Economic Development Update
That staff review Regional servicing in Courtice and Bowmanville areas given the
concerns raised by existing business and interested developers of unserviced
employment lands in Clarington, specifically the South Courtice Industrial lands and
the lands within the Technology Business park in Bowmanville;
That staff review options for a more economical and timely solution for sanitary
sewer servicing of the technology business park without sizing considerations for
lands beyond the Clarington's current Bowmanville urban boundary;
Page 1
54
Garington
General Government Committee
Report to Council
That staff prepare a conceptual level of servicing plan and cost estimate for the
industrial lands in Courtice that will be able to be serviced once the Courtice trunk
sanitary sewer and water feedermain project is complete to Bloor Street which is
estimated to be done by late 2019 or early 2020;
That staff meet with the Clarington Board of Trade staff and interested stakeholders
to present the information and answer any questions regarding the servicing and
development of the impacted lands;
That staff request that appropriate Regional staff attend this meeting to answer
questions regarding Regional servicing agreement application, process for
obtaining approval of detailed design of servicing, fees for connections and frontage
charges and any other Regional servicing questions; and
That staff report back to Council with an information memorandum.
3• Cottages on the West Beach of Port Darlington — Lease Extensions
That Report EGD -010-18 be received;
That the term of the leases between the Municipality and the tenants of the seven
remaining cottages on the West Beach of Port Darlington be extended to five years;
That further extensions to the leases be considered by staff annually as part of the
Capital Budget process, and as long as funds are not approved by Council for the
next phase of development, the Chief Administrative Officer be authorized to renew
the leases on an annual basis; and
That all interested parties listed in Report EGD -010-18 and any delegations be
advised of Council's decision.
4• Ontario's Main Street Revitalization Initiative
That Report FND-007-18 be received; and
That the By-law attached to Report FND-007-18 as Attachment 1 be approved.
5• Senior of the Year Award
That Report CLD -012-18 be received;
That Susan Sheen be selected as Clarington's nominee for the 2018 Senior of the
Year Award;
For Council Meeting of April 30, 2018 Page 2
55
Cjarftwn General Government Committee
Report to Council
That all interested parties listed in Report CLD -012-18 and any delegations be
advised of Council's decision.
6• Confidential Report CAO -004-18 — Potential Property Acquisition
That Resolution #CGG-002-18, passed in Closed Session, be ratified.
7• Confidential Verbal Report from CAO — Potential Property Acquisition
That Resolution #CGG-003-18, passed in Closed Session, be ratified.
For Council Meeting of April 30, 2018
56
Page 3
Cladiwn Planning & Development Committee
Report to Council
Report to Council Meeting of April 30, 2018
Subject: Planning & Development Committee Meeting of Monday, April 23, 2018
Recommendations:
�• Ernie Hardeman, M.P.P., Oxford, Regarding Municipal
Authority Over Landfill Sites
That the following resolution, regarding Municipal Authority Over Landfill Sites, be
endorsed by the Municipality of Clarington:
Whereas municipal governments in Ontario do not have the right to approve landfill
projects in their communities, but have authority for making decisions on all other
types of development;
And Whereas this out -dated policy allows private landfill operators to consult with
local residents and municipal Councils, but essentially ignore them;
And Whereas municipalities already have exclusive rights for approving casinos
and nuclear waste facilities within their communities, and further that the province
has recognized the value of municipal approval for the siting of power generation
facilities;
And Whereas the recent report from Ontario's Environmental Commissioner has
found that Ontario has a garbage problem, particularly from Industrial, Commercial
and Institutional (ICI) waste generated within the City of Toronto, where diversion
rates are as low as 15%;
And Whereas municipalities across Ontario are quietly being identified and targeted
as potential landfill sites;
And Whereas municipalities should be considered experts in waste management,
as they are responsible for this within their own communities, and often have
decades' worth of in-house expertise in managing waste, recycling, and diversion
programs;
And Whereas municipalities should have the right to approve or reject these
projects, and assess whether the potential economic benefits are of sufficient value
to offset any negative impacts and environmental concerns;
Page 1
57
Cladiwn Planning & Development Committee
Report to Council
Therefore be it resolved that the Municipality of Clarington supports Bill 16,
Respecting Municipal Authority Over Landfilling Sites Act introduced by MPP Ernie
Hardeman and calls upon the Government of Ontario, and all political parties, to
formally grant municipalities the authority to approve landfill projects in or adjacent
to their communities; and
Further that the Municipality of Clarington send copies of this resolution to MPP
Ernie Hardeman and all municipalities.
2• Soper Hills Secondary Plan Study — Terms of Reference
That Report PSD -031-18 be received;
That Planning Services staff be authorized to commence the preparation of the
Soper Hills Secondary Plan;
That staff be authorized to finalize the draft Terms of Reference and issue a
Request for Proposal to retain the necessary consultants for the preparation of the
Soper Hills Secondary Plan;
That the Director of Planning Services be authorized to execute the necessary cost
recovery agreements with the Bowmanville East (Soper Hills) Landowners Group
for the preparation of the Soper Hills Secondary Plan;
That the cost recover agreements with the Bowmanville East (Soper Hills)
Landowners Group include payment of 100% of the costs of the preparation of the
Secondary Plan which includes consultants and municipal resources, including
review time from various departments, project management and administration
costs; and
That all interested parties for Report PSD -031-18, any delegations and the Region
of Durham Planning and Economic Development Department be notified of
Council's Decision.
3• Soper Springs Secondary Plan Study — Terms of Reference
That Report PSD -032-18 be received;
That Planning Services staff be authorized to commence the preparation of the
Soper Springs Secondary Plan;
That staff be authorized to finalize the draft Terms of Reference and issue a
Request for Proposal to retain the necessary consultants for the preparation of the
Soper Springs Secondary Plan;
For Council Meeting of April 23, 2018
PP
Page 2
Cladiwn Planning & Development Committee
Report to Council
That the Director of Planning Services be authorized to execute the necessary
costrecovery agreements with the Bowmanville North (Soper Springs) Landowners
Group Inc. for the preparation of the Soper Springs Secondary Plan;
That the cost recover agreements with the Bowmanville North (Soper Springs)
Landowners Group include payment of 100% of the costs of the preparation of the
Secondary Plan which includes consultants and municipal resources, including
review time from various departments, project management and administration
costs; and
That all interested parties for Report PSD -032-18, any delegations and the Region
of Durham Planning and Economic Development Department be notified of
Council's Decision.
4• An application by 1029629 Ontario Inc. and Clearwater
Structures Inc. to rezone the recently channelized Bennett
Creek portion of the lands to Environmental Protection (EP),
and to remove the Holding (H) Symbol from the balance of the
lands on either side of Lake Road, west of South Service
Road in Bowmanville
That Report PSD -033-18 be received;
That the Zoning By-law Amendment application submitted by 1029629 Ontario Inc.
and Clearwater Structures Inc. be approved as contained in Attachment 1 to Report
PSD -033-18;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report PSD -
033 -18 and Council's decision; and
That all interested parties listed in Report PSD -033-18 and any delegations be
advised of Council's decision.
For Council Meeting of April 23, 2018
59
Page 3
Cladiwn Planning & Development Committee
Report to Council
5• Application by Bowmanville Lakebreeze West Village Ltd. for
the removal the "(H) Holding" symbol to permit a total of 115
residential units in Port Darlington, Bowmanville
That Report PSD -034-18 be received;
That the application submitted by Bowmanville Lakebreeze West Village Ltd. to
remove the "(H) Holding" symbol be approved for Lots 1 to 17, and 63 to 139 in
40M-2615 (Lakebreeze West) and that the By-law in Attachment 1 to Report
PSD -034-18 be approved;
That once all the conditions contained in the Official Plan with respect to the
removal of (H) Holding are satisfied, the By-law authorizing the removal of the
"(H) Holding" symbol on the balance of the lands in 40M-2615, (Lakebreeze West),
be forwarded to Council for approval;
That once all the conditions contained in the Official Plan with respect to the
removal of (H) Holding are satisfied, including Site Plan Approval for various blocks
within 40M- 2614 (Lakebreeze East), the By-law authorizing the removal of the
"(H) Holding" symbol for said lands be forwarded to Council for approval;
That Council's decision and a copy of Report PSD -034-18 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation; and
That all interested parties listed in Report PSD -034-18 and any delegations be
advised of Council's decision.
6• Application by Fifty Five Clarington Ltd. & MODO Bowmanville
Towns Ltd. (Kaitlin) to rezone lands to permit two 12 -storey
apartment buildings containing 434 dwelling units at 51 & 55
Clarington Boulevard, Bowmanville
That Report PSD -035 -18 be received;
That the Zoning By-law Amendment application (ZBA 2017-0003) submitted by
Fifty Five Clarington Ltd. and MODO Bowmanville Towns Ltd. (Kaitlin) be approved
as contained in Attachment 1 to Report PSD -035-18;
That once all conditions contained in the Official Plan and the Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, the By-law
authorizing the removal of the (H) Holding Symbol be approved;
For Council Meeting of April 23, 2018
Page 4
Cladiwn Planning & Development Committee
Report to Council
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD -035-18 and Council's decision; and
That all interested parties listed in Report PSD -035-18 and any delegations be
advised of Council's decision.
7• A revised rezoning application by 1891211 Ontario Limited to
permit three apartment buildings containing 425 dwelling units,
Bowmanville West Urban Centre
That Report PSD -036-18 be received;
That the application to amend the Zoning By-law submitted by 1891211 Ontario
Limited be approved and that the Zoning By-law contained in Attachment 2 to
Report PSD -036-18 be passed;
That once all conditions contained in the Official Plan with respect to the removal of
the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the
(H) Holding Symbol be approved;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD -036-18 and Council's decision; and
That all interested parties listed in Report PSD -036-18 and any delegations be
advised of Council's decision.
$• Heritage Designation, 156 Church Street, Bowmanville
That Report PSD -037-18 be received;
That the Clerk issue a Notice of Intention to Designate 156 Church Street,
Bowmanville, as a cultural heritage resource under Part IV of the Ontario Heritage
Act pursuant to the provisions of the Ontario Heritage Act;
That depending on the response to the Notice of Intention to Designate, the Clerk
either prepare the necessary by-law or report back to Council regarding
objection(s) received; and
That the interested parties listed in Report PSD -037-18 and any delegations, be
advised of Council's decision.
For Council Meeting of April 23, 2018
61
Page 5
Cladiwn Planning & Development Committee
Report to Council
9. An application by CM Planning Inc. on behalf of 2408406,
2408426 and 2408428 Ontario Inc. for Removal of "(H)
Holding" Symbol to permit a model home/sales office in a
Draft Approved Plan of Subdivision, Newtonville
That Report PSD -038-18 be received;
That the application to remove the "(H)" Holding Symbol submitted by CM Planning
Inc. on behalf of 2408406, 2408426 and 2408428 Ontario Inc. to permit a model
home/sales office be approved as contained in Attachment 1 to Report
PSD -038-18;
That the once all the conditions contained in the Official Plan with respect to
removal of the "(H)" Holding Symbol on the balance of the lands are satisfied, the
By-law authorizing removal of the "(H)" will be forwarded to Council for approval;
That the Region of Durham and the Municipal Property Assessment Corporation be
forwarded a copy of Report PSD -038-18 and Council's decision; and
That all interested parties listed in Report PSD -038-18 and any delegations be
advised of Council's decision.
10. An Application by Carlos Pereira for Removal of (H) Holding
Symbol, 20 and 22 Darlington Boulevard, Courtice
That Report PSD -039-18 be received;
That the application submitted by Carlos Pereira to remove the "(H)" Holding
symbol be approved as contained in Attachment 1 to Report PSD -039-18;
That Council's decision and a copy of Report PSD -039-18 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation; and
That all interested parties listed in Report PSD -039-18 and any delegations be
advised of Council's decision.
For Council Meeting of April 23, 2018
62
Page 6
Ciarftwu Planning & Development Committee
Report to Council
11. Amendment to Application Fees By-law Planning and
Development Applications
That Report PSD -027-18 be received;
That the Fee By-law Amendment contained in Attachment 1 to Report PSD -027-18
be adopted; and
That all interested parties listed in Report PSD -027-18 and any delegations be
advised of Council's decision.
12. Potential Land Acquisition — Consideration of Position of Negotiations
That Resolution #CPD -004-18, passed in Closed Session, be ratified.
For Council Meeting of April 23, 2018
Page 7
Clarftwn
Planning Services
Public Meeting Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Planning and Development Committee
Date of Meeting: April 23, 2018
Report Number: Addendum to PSD -024-18 Resolution Number:
File Number: ZBA2016-0010 By-law Number:
Report Subject: A revised application by MODO Bowmanville Towns Ltd. for a
rezoning to permit 414 residential units in a townhouse and
apartment development in the Bowmanville West Urban Centre
Recommendations:
That Report PSD -024-18 be received;
2. That Addendum Report PSD -024-18 be received;
3. That the revised Zoning By-law Amendment application (ZBA 2016-0010) submitted by
MODO Bowmanville Towns Ltd. be approved as contained in Attachment 1 to Addendum
Report PSD -024-18;
4. That notwithstanding Section 45(1.3) of the Planning Act, Council permits the submission
of minor variances application to the Committee of Adjustment for relief from the
maximum lot coverage and minimum landscape open space provisions of the zoning for
the subject lands, if necessary;
5. That once all conditions contained in the Official Plan with respect to the removal of the
(H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding
Symbol be approved;
6. That the Durham Regional Planning and Economic Development Department and Municipal
Property Assessment Corporation be forwarded a copy of Report PSD -024-18, Addendum
Report PSD -024-18 and Council's decision; and
7. That all interested parties listed in Addendum Report PSD -024-18 and any delegations
be advised of Council's decision.
•
Municipality of Clarington
Addendum to Report PSD -024-18
Report Overview
Page 2
This is an addendum report to PSD -024-18 that was referred to the April 23, 2018 Planning
and Development Committee meeting. This is also a joint public meeting and recommendation
report for approval of a revised application by MODO Bowmanville Towns Ltd. in the
Bowmanville West Urban Centre.
Staff are recommending approval of the revised rezoning application for a 414 unit townhouse
and apartment development with an overall minimum density of 170 units per hectare.
1. Background
1.1 On March 19, 2018, Report PSD -024-18 (Attachment 2) recommended that Council
deny the application by MODO Bowmanville Towns Ltd. for a 103 unit townhouse
project. Council passed an alternate resolution as follows:
Resolution # C- 096- 18
Moved by Councillor Hooper seconded by Councillor Partner
That Report PSD -024-18 be referred back to Staff;
That further meetings be scheduled with the developer to consider alternatives; and
That staff report back by the April 23, 2018 Planning and Development Committee
meeting with options for Council to consider regarding development on the subject
lands.
1.2 Staff met with representatives from Kaitlin on March 26, 2018 to discuss revised
development scenarios and Staff received a revised proposal on March 27, 2018. Below
is a comparison of the original and revised applications:
Original Application
42 dual frontage townhouse units
61 back to back townhouse units
TOTAL: 103 units
Revised Application
152 stacked townhouse units
72 apartment units in a 6 storey building
190 apartment units in an 11 storey building
TOTAL: 414 units
2.1 A Notice of Public meeting was mailed on March 29, 2018 to inform all existing
interested parties, in addition to all residents and businesses within 120 metres of the
revised proposal and the public meeting details.
65
Municipality of Clarington
Addendum to Report PSD -024-18
Page 3
The original and revised concept plans are included as Figure 1 and Figure 2 respectively.
i
BOSWELL
❑RIVE
ADDITIONAL LANDS OWNED BY THE APPLICANT
PROPOSED ALIGNMENT FOR
OLARINGTON BOULEVARD
4 I�
I
FUTURE
DEVELOPMENT
,
a•
LEGEND
F—I A.SmBual Fr
F-1 - 5.5m Dual
pDual Fr.0.0 Ml -kwltYAM
7-1
Figure 1: Original Conceptual Site Plan for MODO South
. •
Municipality of Clarington
Addendum to Report PSD -024-18
Page 4
ADDITIONAL LANDS OWNED BY 7H APPLICANT
BOSW
� + I
DR VEL i I { PROPOSED ALIGNMENT FOR
----------------------
I CLARINGTON BOULEVARD
I
FUTURE
DEVELOPMENT
x �
I
4
1
. 1
I
I
X
----------------------
LU
L I
LU
I l ; I^Iea:k to sarksmcked
I -r, D%%-nhouser, (4-55wrey)
fes.' t �C' c �tara� Apartment Building
i I Storms Apa rtment Building
' ly
wy Ell single Storey perk Parking
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Figure 2: Revised Conceptual Site Plan for MODO South
2. Public Comments on Revised Proposal
2.1 Notice of the revised application and the Public Meeting scheduled for April 23, 2018
was mailed on March 29, 2018. At the time of writing this report, two area residents who
were involved during the review of the original proposal reiterated concerns about
impacts to the neighbourhood, density and traffic from the proposal and number of
units.
2.2 Staff received comments from two prospective purchasers who had questions about the
application and its status. A copy of denial Report PSD -024-18 and the Notice of Public
Meeting with a copy of the latest revised concept plan were provided.
2.3 During the circulation of the revised proposal, one resident raised general concerns
regarding the concentration of density around the GO Station.
67
Municipality of Clarington
Addendum to Report PSD -024-18
3. Staff and Agency Comments
Page 5
The revised concept plan was forwarded to Regional Planning, the Central Lake Ontario
Conservation Authority and Clarington Engineering Services. No new comments were
raised with respect to the increase in density. All previous comments remain valid and
must be addressed as part of the required site plan and condominium approvals.
4. Discussion
Implementing the Bowmanville West Urban Centre Vision
4.1 Report PSD -024-18 provided significant discussion about the need for high density
developments in Urban Centres and within Transportation Hubs in relation to planning
objectives to contain sprawl, protect agricultural land, maximize return on transit
investment so as to encourage higher levels of service in the future. Higher densities
are an important element of creating a vibrant urban centre.
4.2 Following discussions with the applicant, the revised concept plan provides for stacked
back-to-back townhouse units and introduces apartments. This revised plan better
reflects what Staff had requested though the review of the application. There is higher
density in compliance with the Official Plan while at the same time providing for a
transition to the existing residential area east of Green Road.
4.3 While a comprehensive site plan has not been prepared and the design of the buildings
is not advanced, the revised development would generate a density of approximately
173 units per net hectare, versus the original proposal that had a density of
approximately 43 units per hectare. This is roughly split between approximately 120
units per net hectare for the stacked townhouses and 235 units per hectare for the
apartments. The higher density is achieved due to the underground parking and the
one level parking deck built into the railway berm.
4.4 While the net density of 173 units per net hectare for the entire site is technically falls
short of the density target for Transportation Hubs, it is a significant improvement
recognizing the vision contemplated in the Official Plans and the Provincial Growth and
Regional Transportation Plans. The application, originally submitted in 2016, is a
transitional application that will largely comply with the new policy regime. This revised
proposal makes a significant contribution to integrate land use and transit infrastructure
planning.
Traffic
4.5. Traffic around the Bowmanville West Urban Centre will be at higher levels since this
area is planned as the focal point of growth in the community. Over time, roads and
intersections have been and will continue to be built and improved to provide for a grid
system to disperse traffic easier. A roundabout will be constructed this year at Green
Road as it intersects with Clarington Boulevard and Boswell Avenue. In the future traffic
lights will be installed at Green Road and Prince William Boulevard intersection. Transit
and active transportation networks will also be improved over time. The active
• .
Municipality of Clarington
Addendum to Report PSD -024-18
Page 6
transportation network is one focus of the Secondary Plan study which is getting
underway. Despite continuing improvements, it must be recognized that as the area
with the highest concentration of activities in the Municipality, traffic levels for vehicles
and pedestrians will also be much higher.
Increasing Housing Diversity
4.6 The proposal provides for three different housing types. The back-to-back stacked
townhouses will be the first units of this type in Clarington. The courtyard setting at
grade will provide be markedly different and quite attractive with parking below grade.
The apartments on the site provide for accessible housing suitable for persons with
mobility issues, a range of incomes and suitable for people in many stages of life. This
six storey apartment could be built with wood construction so it can be offered at a
different price point than the concrete and steel construction for the higher 11 storey
apartment building.
Implementing Urban Design Objectives
4.7 The proposal meets key urban design criteria for Regional Centres and Priority
Intensification Areas including:
• Buildings are sited to create a strong street edge;
• entrances are clearly visible and directly accessible to the municipal sidewalk;
• buildings would enhance the built environment with attention to massing, building
articulation and building materials; and
• adequate light and privacy for building occupants and adjacent properties.
Urban design will be further reviewed at the site plan stage. The site design also
provides for appropriate transitions as discussed below.
Transition to the Neighbourhood to the West
4.8 The revised proposal provides for a good transition to existing neighbourhood to the
west side of Green Road. The previous proposal provided for dual frontage townhouses
that were three stories tall but with an optional rooftop amenity area that provided a
fourth storey.
Municipality of Clarington
Addendum to Report PSD -024-18 Page 7
Figure 3: Street view of MODO Dual frontage townhouses
4.9 The revised proposal is for stacked townhouses with a total of four floors with a rooftop
amenity area as shown below. In essence this provides for a similar massing along the
Green Road frontage and a portion of the Clarington Boulevard frontage. The higher
density is achieved as a result of underground parking for the units. Instead of driveway
parking areas, there would be a courtyard amenity area. Access from the below -grade
parking to the units would be through centralized access points within the courtyard.
The ground floor units have a private amenity area at grade and the upper floor units
may have a rooftop amenity area.
k
14
Ike I.� tl
I
Figure 4: Street view of Sample Stacked Townhouses
70
� pilvilts PIN01
R, a I 1 ISI "01
1F
:
it
Figure 3: Street view of MODO Dual frontage townhouses
4.9 The revised proposal is for stacked townhouses with a total of four floors with a rooftop
amenity area as shown below. In essence this provides for a similar massing along the
Green Road frontage and a portion of the Clarington Boulevard frontage. The higher
density is achieved as a result of underground parking for the units. Instead of driveway
parking areas, there would be a courtyard amenity area. Access from the below -grade
parking to the units would be through centralized access points within the courtyard.
The ground floor units have a private amenity area at grade and the upper floor units
may have a rooftop amenity area.
k
14
Ike I.� tl
I
Figure 4: Street view of Sample Stacked Townhouses
70
Municipality of Clarington
Addendum to Report PSD -024-18
Alp
Page 8
Figure 5: Courtyard view of Sample Stacked Townhouses
4.10 To the east of the proposed townhouses fronting on Clarington Boulevard, the applicant
is proposing a six storey apartment building. A sample elevation shown below. This
would provide a transition between the 12 storey apartment buildings at 55 and 51
Clarington Boulevard and the four storey stacked townhouses.
Figure 6: Elevation of sample Six Storey Apartment Building
71
Municipality of Clarington
Addendum to Report PSD -024-18 Page 9
4.11 Although the Secondary Plan update for the Bowmanville West Urban Centre has only
recently commenced, this project implements the scale of development appropriate for
the predominant Urban Centre, increases the diversity of housing types and generally
meets the urban design goals of the Official Plan. Approval of the proposal at this time
is not considered to jeopardize the update to the Bowmanville West Urban Centre
Secondary Plan.
Recommended Zoning By-law Amendment
4.12 Two site specific Urban Residential zones are recommended. The R3-55 Zone would
permit the stacked townhouse component on the west side of the site along Green
Road with a density range between 100 and 120 units per hectare. The R4-43 Zone
permits apartments with a density range between 200 and 240 units per hectares.
Apartment building heights are permitted to range between six and 11 storeys, while
townhouse blocks would range between four and five storeys in height. Special
provisions in the R3-55 and R4-43 Zones will allow for required parking and amenity
space to be calculated across the two zones.
4.13 The zoning of the lands reflects the transition in built form as discussed in Section 4.8
by permitting the townhouse component on the west side adjacent to Green Road, with
the 6 and 11 storey buildings on the east side, transitioning to the 12 storey proposal at
51-55 Clarington Boulevard.
4.14 A front yard setback of six metres is provided for the apartment buildings which is
consistent with the project to the east at 51-55 Clarington Boulevard. Townhouse units
will have minimum setbacks of two metres to the porch and four metres to the dwelling
along both Green Road and Clarington Boulevard, consistent with the units in MODO
North. Special provisions relating to the parking structure, indoor and outdoor amenity
space and drive aisle width to accommodate municipal waste pickup are also provided.
4.15 The current site plan shows that the current Zoning By-law requirements for resident
and visitor parking can be satisfied therefore no site specific parking regulations are
required.
4.16 It is anticipated that the development proposal can satisfy the standard R3 and R4
regulations in all other respects, including lot coverage, setback from the railway and
landscape open space. However, since the site plans have not been detailed, it is
recommended that the applicant be provided the opportunity to apply to the Committee
of Adjustment within the 2 -year timeout period for lot coverage and landscape open
space provisions, if necessary.
Special Conditions for Removal of the Holding Symbol
4.17 While there are technical aspects of the development to resolve through site plan
approval, the applicant has addressed issues in order to recommend approval of the
rezoning application.
72
Municipality of Clarington
Addendum to Report PSD -024-18
Page 10
4.18 Special terms and conditions are to be implemented through the approved site plan
drawings and the site plan agreement. The following must be addressed prior to
removing the Holding (H) Symbol:
• Archaeological clearance to satisfaction of the Ministry of Tourism Culture and Sport.
• An updated Noise and Vibration Impact Study prepared to the satisfaction of CP
Railway and Metrolinx and inclusion of any recommendations and mitigation
techniques in the site plan design and development agreement to the satisfaction of
the Region of Durham.
• Updated Phase 1 Environmental Site Assessment and sign off from Qualified
Professional for Environmental Site Assessment to the satisfaction of the Region of
Durham.
4.19 Taxes owing to the Municipality of Clarington have been paid in full.
5. Concurrence
Not Applicable.
6. Conclusion
In consideration of all agency, staff and public comments, it is respectfully
recommended that the revised rezoning application to permit a 414 unit multi -residential
development in the Bowmanville West Urban Centre by MODO Bowmanville Towns Ltd
be approved.
7. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
73
Municipality of Clarington
Addendum to Report PSD -024-18
Submitted by:
David J. Crome, MCIP, RPP
Director of Planning Services
Reviewed by:
Page 11
Andrew C. Allison, B.Comm, LL.B
Chief Administrative Officer
Staff Contact: Anne Taylor Scott, Senior Planner, 905-623-3379 ext. 2414
or ataylorscott(a)-clarington.net
ATS/CP/DJC/nl
Attachments:
Attachment 1 — Proposed Zoning By-law Amendment
Attachment 2 — Report PSD -024-18
The list of the interested parties to be notified of Council's decision is available in the Planning
Services Department.
I:\ADepartment\LDO NEW FILING SYSTEMWpplication Files\ZBA-Zoning\2016\ZBA2016-0010 MODO\Staff Report\Recommendation Apr 23 2018Wddendum Report To PSD-024-18.Docx
74
Attachment 1 to
Addendum Report PSD -024-18
Corporation of the Municipality of Clarington
By-law Number 20 -
being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of
Clarington for ZBA 2016-0010;
Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. Section 14.6 "Special Exceptions — Urban Residential Type Three (R3) ZONE" is
hereby amended by adding thereto, the following new Special Exception:
"14.6.55 Urban Residential Exception (R3-55) ZONE
Notwithstanding 3.1 g. iv), 3.16 d., 14.1 a., 14.4 a. c., e., f. and g., those lands
zoned "R4-43" on the Schedules to this By-law permitted uses shall also include
Stacked Townhouse Dwellings, and shall only be used subject to the following
zone provisions:
a. Density
i) minimum
100 units per net hectare
ii) maximum 120 units per net hectare
b. Yard Requirements for Stacked Townhouse Dwellings (minimum)
i) Front Yard
i. Dwelling 4.0 metres
ii. Porch 2.0 metres
ii) Exterior Side Yard
i. Dwelling 4.0 metres
ii. Porch 2.0 metres
75
iii) Interior Side Yard 5 metres
iii) Minimum setback to a private street, parking space or sidewalk
1.5 metres
iv) Minimum setback between dwellings without a common wall 5.5
metres
C. Stacked Townhouse Dwelling Height
i) Minimum 4 storeys
ii) Maximum 5 storeys
d. Lot Coverage (maximum) 45%
e. Landscape Open Space (minimum) 30%
f. Parking Structure Regulations
i) Setback from property line (minimum) 0.5 metres
ii) Height of Parking Deck Structure (maximum) 4 metres
above at -grade parking
iii) No portion of the underground parking structure, above finish grade,
shall be located within the front yard or exterior side yard, with the
exception of air intake or exhaust shafts not exceeding 0.5 metres
above finished grade.
g. Bicycle Parking (minimum)
i) 0.5 space per dwelling unit
ii) 75% of the required spaces shall be within a building or structure.
h. Minimum outdoor amenity space 4 square metres per unit"
i. Required amenity space and parking spaces may be provided in adjacent
R4-43 Zone.
j. The provisions of Section 3.1 g. (iv) continue to apply, except where they
are in conflict with the yard requirements for a porch in Section 14.6.55 b.
of this exception zone.
k. Required amenity space and parking spaces may be provided in adjacent
R4-43 Zone."
76
2. Section 15.4 "Special Exceptions — Urban Residential Type Four (R4) ZONE" is
hereby amended by adding thereto, the following new Special Exception:
15.4.43 Urban Residential Exception (R4-43) ZONE
Notwithstanding 3.1 g. iv), 3.16 d., 15.2 a., c. i) and ii), f., g., h., and i., those lands
zoned "R4-43" on the Schedules to this By-law permitted uses shall only be used
subject to the following zone provisions:
a. Density
i) minimum 200 units per net hectare
ii) maximum 240 units per net hectare
b. Yard Requirements (minimum)
i) Front Yard 6 metres
ii) Interior Side Yard 4 metres
C. Building Height
i) Minimum 6 storeys
ii) Maximum 11 storeys
d. Landscape Open Space (minimum) 30%
e. Parking Aisle Width (minimum) 6.5 metres
f. Parking Structure Regulations
i) Setback from property line (minimum) 0.5 metres
ii) Height of Parking Deck Structure (maximum) 4 metres
above at -grade parking
iii) No portion of the underground parking structure, above finish grade,
shall be located within the front yard or exterior side yard, with the
exception of air intake or exhaust shafts not exceeding 0.5 metres
above finished grade.
g. Bicycle Parking (minimum)
i) 0.5 space per dwelling unit
ii) 75% of the required spaces shall be within a building or structure.
h. Minimum indoor amenity space 2 square metres per unit
77
Minimum outdoor amenity space 4 square metres per unit"
Required amenity space and parking spaces may be provided in adjacent
R3-55 Zone.
k. Any communication equipment other than an antenna must be contained
within the building or mechanical penthouse."
3. Schedule `3' to By-law 84-63, as amended, is hereby further amended by changing
the zone designation from:
"Agricultural (A) Zone" to "Holding - Urban Residential Exception ((H)R3-55) Zone"
and
Agricultural (A) Zone" to "Holding - Urban Residential Exception ((H)R4-43) Zone"
as illustrated on the attached Schedule `A' hereto.
4. Schedule `A' attached hereto shall form part of this By-law.
5. Special provisions for removing the (H) Holding Symbol from the R3-55 and R4-43
Zone.
In addition to the general provisions of the Official Plan with respect to the removal
of the (H) Holding symbol, Council shall only enact a by-law to remove the (H)
Holding Symbol from the R3-55 and R4-43 Zone when:
a) Durham Region provides clearance with respect to the Environmental Site
Assessment, Archaeological Study, and Noise Study;
6. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Section 34 and 36 of the Planning Act.
By -Law passed in open session this day of , 2018
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
9V
This is Schedule "A" to By-law 2018- , passed this day of , 2018 A.D.
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Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk
\\netapp5\group\Planning\ADepartment\LDO NEW FILING SYSTEM\Application Files\ZBA-Zoning\2016\ZBA2016-0010 MODO\Staff Report\Revised Zoning By-law\REVISED
Attachment 1 to Addendum Report PSD-024-18.docx
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Clarftwn
Report PSD -024-18
Planning Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Planning and Development Committee
Date of Meeting: March 12, 2018
Report Number: PSD -024-18 Resolution Number:
File Number: ZBA 2016-0010 By-law Number:
Report Subject: An Application by MODO Bowmanville Towns Ltd for a rezoning to
permit a 103 townhouses in the Bowmanville West Urban Centre
Recommendations:
That Report PSD -024-18 be received;
2. That the Zoning By-law Amendment application (ZBA 2016-0010) by MODO Bowmanville
Towns Ltd. (Kaitlin Corporation) for 103 townhouses on lands south of the future
extension of Clarington Boulevard be denied;
3. That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report PSD -024-18
and Council's decision; and
4. That all interested parties listed in Report PSD -024-18 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report PSD -024-18 Page 2
Report Overview
It is recommended that the proposed Zoning By-law amendment for 103 unit townhouse
development at the south east corner of the future intersection of Green Road and Clarington
Boulevard be denied. The lands are located within 500 metres of the future Bowmanville GO
rail station, an identified Transportation Hub in the Regional and Clarington Official Plans.
Greater density is required on this site to meet the objectives of the Provincial Growth Plan for
the Greater Golden Horseshoe, the Regional Official Plan and the Clarington Official Plan and
to help build the business case and demonstrate Council's commitment to bring all day GO
train service to Bowmanville as soon as possible. Of all locations in Clarington, the
Bowmanville West Urban Centre is the area most suited for the highest levels of density in the
Municipality, being the predominant centre for commercial, residential and other activity. The
lands are within the Built Boundary and have been identified as a Priority Intensification Area.
The Municipality is currently undertaking a review of the Bowmanville West Urban Centre
Secondary Plan to bring it into conformity with the upper level plans.
1. Application Details
1.1 Owner/Applicant: MODO Bowmanville Towns Ltd.
(Kaitlin Corporation).
1.2 Proposal: To rezone the lands from the existing Agricultural
(A) zone to appropriate zones to permit a proposed
site plan containing 42 dual frontage townhouses,
60 back-to-back townhouses and one conventional
townhouse, (total 103 units).
1.3 Proposed Density 43 units per hectare
1.4 Area: 2.4 hectares
1.5 Location: 1535 Green Road, located on the east side of
Green Road, south of the future extension of
Clarington Boulevard, Bowmanville (Part of Lot 16,
Concession 1, Former Township of Darlington)
1.6 Roll Number: 1817 010 020 16800
1.7 Within Built Boundary: Yes
W
Municipality of Clarington
Report PSD -024-18
2. Background
Page 3
2.1 The subject application was deemed complete on May 9, 2016. A Public Information
Centre was held on May 25, 2016, and Public Meetings were held June 6, 2016 and
March 13, 2017. The current site plan proposal is shown on Figure 1.
2.2 The subject lands are a block within a draft plan of subdivision that was approved on
April 25, 2017. This plan of subdivision provided for the extension of Clarington
Boulevard from its current terminus to connect with Green Road.
2.3 A site plan application on the subject side was submitted on October 14, 2016. It has
been through two submissions. The proposed site plan provides for 5.5 metre wide
dual frontage townhouses along the street edges and 6.5 metre back-to-back
townhouses in the interior. The most significant concern raised by staff has been the
need for more varied built form and higher net density on site.
BOSWELL
DRIVE
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ADDITIONAL LANDS OWNED BY THE APPLICANT
PROPOSED ALIGNMENT FOR
CLARINGTON BOULEVARD
FUTURE
DEVELOPMENT
f LEGEND
Figure 1: Conceptual Site Plan for MODO South
Municipality of Clarington
Report PSD -024-18
Page 4
2.4 A number of studies were submitted and circulated for comments. A summary of these
reports is included in Section 7 of this report:
• Urban Design Brief
• Functional Servicing Report
• Traffic Impact Study
• Noise and Vibration Feasibility Study
• Energy Conservation and Sustainability Plan
• Phase I Environmental Site Assessment
• Archaeological Assessment
3. Land Characteristics and Surrounding Uses
3.1 The subject lands are relatively flat and are vacant. The dwelling and buildings were
demolished in 2016. No significant environmental features are present on or near the
site.
3.2 The surrounding uses (Figure 2) are as follows:
North - Proposed medium density townhouse development.
South CP Railway; existing low-rise apartment buildings along Aspen Spring Drive.
East - Vacant lands subject to future High Density development applications.
West - Municipal park and existing single detached residential dwellings.
3.3 The future GO Rail station for Bowmanville is located approximately 350 metres east of
the subject site.
Municipality of Clarington
Report PSD -024-18 Page 5
Existing Cohn ercial Uses ~ '
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Figure 2: Subject lands and surrounding area
Figure 3: View of Subject Site from Green Road Park on west side of Green Road
ii
Municipality of Clarington
Report PSD -024-18
3.4 Kaitlin has other development applications in process in the general area:
Modo North
Page 6
A project on the north side of Clarington Boulevard known as MODO North, which is
partially zoned and would have 112 townhouses;
Figure 4: Conventional Townhouses proposed for MODO North
Figure 5: Dual Frontage Townhouses proposed for MODO North
51 and 55 Clarington
A project abutting to the east known as 51 and 55 Clarington Boulevard, which is for
434 condominium apartment units in two 12 storey buildings.
W
Municipality of Clarington
Report PSD -024-18 Page 7
Figure 6: Proposal for 55 Clarington Boulevard, east of the subject site
MODO Urban Towns and Apartments
A project known as MODO Urban Towns and Apartments on Brookhill Boulevard which
is north of the SmartREIT facility containing Walmart and Canadian Tire. It is proposing
a mixture of low rise apartments, containing 186 units and 127 townhouses.
Figure 7: Dual Frontage Townhouses proposed along Brookhill Boulevard
•
Municipality of Clarington
Report PSD -024-18
4. Provincial Policy
Provincial Policy Statement
Page 8
4.1 The Provincial Policy Statement identifies settlement areas as the focus of growth. Land
use patterns shall be based on densities and a mix of land uses that efficiently use land,
resources and infrastructure.
4.2 Opportunities for redevelopment and intensification must be promoted. Municipalities
must provide a variety of housing types and densities, and a range of housing options
that are affordable to area residents.
4.3 Healthy and active communities should be promoted by planning public streets to be
safe, meet the needs of pedestrians, foster social interaction and facilitate active
transportation and community connectivity. Compact and diverse developments
promote active modes of transportation such as walking and cycling.
Provincial Growth Plan
4.4 The subject lands are located within the defined Built Boundary of Bowmanville.
Population and employment growth will be accommodated by directing a significant
portion of new growth to the built up areas through intensification and efficient use of
existing services and infrastructure. A minimum of 40 percent of all residential
development occurring annually within each upper tier municipality will be within the
built up area.
4.5 The development of complete communities is encouraged by promoting a diverse mix of
land uses, a mix of employment and housing types, high quality public open space and
easy access to local stores and services. New transit -supportive and pedestrian -
friendly developments will be concentrated along existing and future transit routes.
4.6 The Growth Plan provides for higher density targets along transit corridors and around
transit stations, including the subway network, light rail lines, bus rapid transit routes
and the GO Transit network.
4.7 Major transit station areas on priority transit corridors will be planned in a transit -
supportive manner that maximizes the size of the area and the number of potential
transit users that are within walking distance of the station. A major transit station area
is generally defined as the area within approximately 500 metre radius of a transit
station, representing about a 10 minute walk.
4.8 Major transit station areas will be planned for a minimum density target of 150 residents
and jobs combined per hectare for those that are served by the GO Transit rail network.
4.9 Within major transit station areas on priority transit corridors, land uses and built form
that would adversely affect the achievement of the minimum density targets in the
Growth Plan will be prohibited.
Municipality of Clarington
Report PSD -024-18
Page 9
4.10 Decisions on transit planning and investment will be made based on many factors
including the following:
Prioritizing areas with existing or planned higher residential or employment
densities to optimize return on investment and the efficiency and viability of
existing and planned transit service levels;
Increasing the capacity of existing transit systems to support strategic growth
areas; and
Expanding transit service to areas that have achieved, or will be planned to
achieve, transit -supportive densities and provide a mix of residential, office,
institutional and commercial development.
4.11 The application does not conform to the Growth Plan.
5. Official Plans
Durham Regional Official Plan
5.1. The subject lands are within a Regional Centre. Regional Centres provide a full array of
institutional, commercial, major retail, residential, recreational, cultural, entertainment
and major office uses. Regional Centres function as places of symbolic and physical
interest for the residents, and shall provide identity to the area municipalities within
which they are located.
5.2 Regional Centres shall support an overall, long-term density target of at least 75
residential units per gross hectare and a floor space index of 2.5. Gross densities are
measured over the entire Secondary Plan area.
5.3 Development in Regional Centres shall be based on the following principles:
• Compact urban form which is transit -supportive;
• Provides a mix of uses and opportunities for intensification;
• Follows good urban design principles with focus on public spaces and pedestrian
connections, with parking to the rear or within buildings; and
• Enhances grid connections for pedestrians and cyclists.
5.4 The Bowmanville Regional Centre is designated as a Transportation Hub. A
Transportation Hub is a major destination which will provide transfers between different
modes of transit service. Development within approximately 500 metre radius or 10
minute walk should be mixed use or at higher density to support future transit services.
5.5 Green Road is identified as a Type B Arterial Road. As the site is adjacent to an arterial
road and the railway, noise and vibration impacts must be mitigated in accordance with
Ministry of Environment guidelines.
Municipality of Clarington
Report PSD -024-18
Page 10
5.6 The subject lands are within the Built Boundary. On an annual basis, urban areas
across the Region shall be planned to accommodate a minimum 40 percent of all
residential development occurring annually through intensification within built-up areas.
The target for Clarington is 32 percent presently. Regional Centres and Transportation
Hubs are to be a key focus of intensification.
5.7 The subject proposal does not conform to the policies of the Durham Regional Official
Plan.
Clarington Official Plan
5.8 The Clarington Official Plan designates the subject lands Urban Centre. Urban Centres
shall be comprehensively developed to provide residential and/or mixed use
developments in order to achieve higher densities, transit -oriented development and
reinforce the objective of having a diverse mix of land uses. Urban Centres will be
planned and developed as a centre of regional significance providing the highest level
of retail and service uses and are the primary focal point of cultural, community,
recreational and institutional uses in Clarington. Bowmanville has the predominant
Urban Centres in Clarington.
5.9 The Bowmanville GO Rail Station is identified as a Transportation Hub. The lands
around it are to develop as a mixed use, higher density place. The Clarington Official
Plan requires Transportation Hubs areas to be developed at a minimum net density of
200 units per ha. The Official Plan states that the Municipality will work in partnership
with the Province and the Region to provide a transit -supportive environment including
directing density to Transportation Hubs, the Regional Transit Spine and Regional and
Local Corridors.
5.10 Core objectives of the Official Plan are to encourage transit -supportive, mixed use and
compact urban form in Priority Intensification Areas, which the subject lands are a part
of. Available and planned public infrastructure should be used efficiently. Lands within
the broader Urban Centre are to develop to a minimum net density of 120 units per
hectare. Mixed-use and apartment buildings are to be the predominant housing form,
ranging in height from 4 to 12 storeys.
5.11 The lands are located within the Built Boundary. The Municipality has an intensification
target of at least 32% of all new residential units within the Built-up Area up to the year
2021, increasing to 40% thereafter to the year 2031. For Bowmanville, this means
4,150 new intensification units by the year 2031. The Bowmanville Urban Centres are
identified as Priority Intensification Areas.
5.12 The Bowmanville West Urban Centre has a housing target by 2031 of approximately
3,000 units, including approximately 2,560 high density and 480 medium density units.
5.13 The development must satisfy the Official Plan's comprehensive Urban Design policies
that encourage a high quality public realm, and give priority to sustainable design,
including environment -first principles, walkability, land efficiency, compact and
connected communities and resource and energy efficiency. Attractive and safe
Municipality of Clarington
Report PSD -024-18
Page 11
communities are encouraged to create a sense of place and a diversity of built form.
The built form should facilitate active transportation and public transit.
5.14 The Municipality is in the process of updating the Secondary Plans to bring them into
conformity with this Plan. Where there is a conflict or inconsistency with the Official
Plan, the Secondary Plan will prevail, unless the conflict is associated with the density
and intensification policies of the Official Plan, in which case the Official Plan shall
prevail. The proposal does not conform to the Official Plan.
Bowmanville West Town Centre Secondary Plan
5.15 The subject lands are designated as Medium Density Residential in the Bowmanville
West Town Centre Secondary Plan. This designation allows for residential
development having a density between 31 and 60 units per hectare. The subject
application is at 43 units per hectare. Permitted dwelling types include townhouses,
stacked townhouses, and low rise apartment buildings not exceeding three storeys in
height. This designation is not consistent with the Official Plan which calls for a
minimum net density of 120 units per hectare in Urban Centres and 200 units per
hectare in Transportation Hubs.
5.16 In addition to the urban design and Urban Centre policies of the Official Plan that give
direction to site design, the Bowmanville West Town Centre Secondary Plan contains
detailed urban design policies, including Urban Design Guidelines, and policies specific
to residential buildings and site layout.
5.17 The Municipality is in the process of updating the Secondary Plans to bring them into
conformity with the Official Plan. The subject application conforms to the current
Bowmanville West Town Centre Secondary Plan, but it is in conflict and inconsistent
with the Official Plan regarding densities and intensification.
6. Zoning By-law
Zoning By-law 84-63 zones the subject lands Agricultural (A) Zone. A rezoning is
required to place the lands in an appropriate residential zone. Zoning By -Law
amendments must conform to Provincial policy, as well as the Regional and Clarington
Official Plan policies.
7. Summary of Background Studies
Urban Design Brief
7.1 An Urban Design Brief was submitted June 12, 2017 in support of the rezoning and site
plan applications for subject lands. An Urban Design Brief had previously been
submitted covering lands both north and south of Clarington Boulevard, however it was
not satisfactory concerning lands south of the future extension of Clarington Boulevard.
The re -submitted Urban Design Brief is not satisfactory as it does not adequately
address relevant policies of the 2017 Growth Plan and the policies of the Clarington
Official Plan.
ac
Municipality of Clarington
Report PSD -024-18
Functional Servicing Report
Page 12
7.2 The Functional Servicing Report submitted with the application was deemed acceptable
by Engineering Services and CLOCA. New development would connect to existing
services available in the vicinity of the site. Existing services were previously sized to
accommodate development of these lands, including the Aspen Springs stormwater
management pond.
Traffic Impact Study
7.3 The Traffic Impact Study assessed current and future traffic conditions and modelled
the proposed developments (north and south sides of Clarington Boulevard) together
with the completion of Clarington Boulevard. The study did not find any capacity or
design issues to be addressed as a result of the proposed development.
Noise and Vibration Feasibility Study
7.4 The Noise and Vibration Feasibility Study assesses both road and railway noise in
accordance with Ministry of Environment and Climate Change (MOECC) guidelines. To
mitigate noise impacts from road and rail traffic, certain units require central air
conditioning, upgraded building and glazing constructions and possibly an acoustical
fence and/or berm. The study finds that vibration levels are below the Canadian Pacific
(CP) Railway and MOECC Guidelines, and vibration mitigation measures are not
required.
Energy Conservation and Sustainability Plan
7.5 The Energy Conservation and Sustainability Plan submitted with the applications
provides a high level summary of sustainable development features of the development.
Additional details are required to fully satisfy the policies of the Clarington Official Plan
and Bowmanville West Town Centre Secondary Plan.
Archaeological Assessment
7.6 A Stage 1 and 2 Archaeological Assessment was completed for the subject lands. The
assessment did not identify any archaeological resources or sites requiring further
assessment and no further study is required.
Phase I Environmental Site Assessment
7.7 The Phase One Environmental Site Assessment does not identify any potential for
environmental issues and no further study is required.
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Municipality of Clarington
Report PSD -024-18 Page 13
8. Public Submissions
8.1 A Public Information Centre for both the MODO North and MODO South developments
was held May 25, 2016 at the Holy Family Elementary School on Aspen Springs Drive
in Bowmanville. Two Public Meetings were held for the same applications, the first
being June 6, 2016 and the second being March 13, 2017. At the Public Meeting held
on June 6, 2016, three residents spoke in opposition and one resident raised concerns
with the application. At the Public Meeting held on March 13, 2017, one resident spoke
in opposition to the applications.
8.2 During the public process, concerns raised related to:
• Traffic, construction traffic, and intersection improvements;
• Density, height and design of units;
• Phasing of development;
• Impacts to remaining property at southeast corner of Green Road and Prince
William Boulevard;
• Privacy and overlook from terraces;
• Protection and preservation of mature trees on Green Road.
9. Agency Comments
Regional Municipality of Durham
9.1 Regional Planning confirms that the lands are within a Regional Centre with a gross
density target of 75 units per hectare and a target floor space index of 2.5. No concerns
were raised from a servicing or transportation perspective.
Conservation Authorities
9.2 Central Lake Ontario Conservation Authority has no objection to the proposed rezoning.
CP Railway
9.3 CP Railway has no objections to the application.
Kawartha Pine Ridge District School Board
9.4 Kawartha Pine Ridge District School Board has no objections. Students would attend
Ross Tilley Public School and Clarington Central Secondary School.
Other Agencies
9.5 Canada Post, Rogers and Enbridge have no objections to the application.
92
Municipality of Clarington
Report PSD -024-18
10. Departmental Comments
Engineering Services
Page 14
10.1 No objection to the proposed rezoning. It is noted that the applicant will be required to
pay the Municipality for the storm water sewer stub off Green Road.
Emergency and Fire Services
10.2 No concerns with the proposed rezoning.
Operations Department
10.3 No objection to the proposed rezoning.
11. Discussion
The site is within the predominant urban Centre of Clarington
11.1 The Bowmanville Urban Centres are predominant urban centre in Clarington. The
Bowmanville East Urban Centre contains the historic downtown and major institutional
facilities like the Municipal Administration Centre and the Lakeridge Health Bowmanville
hospital. The Bowmanville West Urban Centre is planned to contain the highest
concentration of retail, commercial, residential, recreational, and cultural uses. If there
is anywhere in Clarington where higher density and mixed use development should be
located to support the planned urban structure, it is within the Bowmanville West Urban
Centre.
The site is in close proximity to the future Bowmanville GO Rail station, a
recognized Transit Hub
11.2 The Province's greater involvement in planning in recent years has been in part to
provide better coordination of land use and transportation infrastructure planning.
Developing Transportation Hubs of various sizes and magnitude is an important
component of planning the Greater Toronto and Hamilton Area (GTAH) and Durham
Region.
11.3 The future terminal station for the Lakeshore East rail line in Bowmanville will be one
such Hub. Unlike many other GO Stations which are located away from Urban Centres,
the extension of GO Rail Service to Bowmanville will service the urban centres of
Oshawa and Bowmanville. The subject lands are within a 10 minute walk of the future
Bowmanville station and therefore part of the Bowmanville Transportation Hub.
93
Municipality of Clarington
Report PSD -024-18 Page 15
Planning for higher densities around transit hubs is considered a key component
needed to support higher levels of GO Rail transit service
11.4 The current provincial commitment for GO Rail service is only for peak hour service as
of 2024. That is simply just four round trips a day: four departures in the morning and
four return trips in the evening. The Municipality's government relations efforts have
first focused on getting a commitment to build the extension and it is now to ensure the
commitment is executed. Current and future government relations effort will focus on
getting all day service to Bowmanville and eventually incorporation into the full Regional
Express Rail (RER) network with frequent service.
11.5 In the recent Metrolinx draft Regional Transportation Master Plan, it notes:
"Where and how transit stations are developed is a key to
establishing an integrated transportation system in the
GTAH. In our polycentric region, transit stations link up
people with jobs, schools, work and amenities. Achieving
enough density around stations is necessary to ensure
that there is a significant two-way ridership on RER".
11.6 The Municipality's efforts to focus growth around Transportation Hubs helps to build the
business case for improving levels of transit service over time. The Municipality's
Official Plan states that the Municipality will "direct higher density development and
economic activity around transportation hubs..."(19.4.4). To move from peak hour
service, to all day service and eventually frequent service will only be accomplished if
the Municipality does what it can to ensure that land use supports the infrastructure and
service.
11.7 Current provincial policies are recommending a minimum density of 150 residents and
jobs per gross hectare around major transit stations on the GO Rail network. The
Regional Official Plan has a target of 75 units per gross hectare in Regional Centres
and supports higher densities in Transportation Hubs. Gross density calculations
include roads, parks, stormwater ponds, transit infrastructure, etc. so on a net basis, the
density requirements is considerably higher. Combine the "take outs" noted above from
the area -wide density calculation together with consideration of existing lower density
development that will not easily redevelop, such as the single detached homes and low
rise apartments on Aspen Springs Drive, then it will take considerable effort to meet the
minimum gross density requirements around the station site. The Clarington Official
Plan requires a minimum of 200 units per net hectare in the Transportation Hub area for
new development sites in the Transportation Hub.
11.8 The MODO South application has the lowest net density of all Kaitlin projects in the
Bowmanville West Urban Centre even though sites along Brookhill Boulevard are much
further away, closer to 1,000 metres from the train station. To make up for the lower
density on the MODO blocks, Kaitlin has proposed that their lands on the east end of
the Bowmanville West Urban Centre be developed with 25 storey buildings and a floor
space index of 4.5. Their submission to the Official Plan Review on this matter is
contained in Attachment 1.
Municipality of Clarington
Report PSD -024-18 Page 16
11.9 While there may be some validity to higher density near Regional Road 57, the
preliminary proposal has not been reviewed and it is very much out of scale with
existing plans for the Bowmanville West Urban Centre. The viability and desirability will
be considered in the Secondary Plan update. It would be better to have greater
consistency across the Transportation Hub area rather than such a dramatic change in
heights and densities to account for lower density on the MODO sites.
Planning Policies for the Bowmanville West Town Centre are under review
11.10 Although the subject lands are currently designated Medium Density in the Bowmanville
West Urban Centre Secondary Plan, the Municipality is commencing a planning
exercise to bring the Secondary Plan into conformity with the Provincial Plans, the
Regional Official Plan and the Clarington Official Plan.
11.11 Council has authorized the study to update the Bowmanville West and the Bowmanville
East Urban Centre Secondary Plans. Consultant selection is underway. The contract
was awarded by the General Government Committee on March 5t", to be confirmed by
Council on March 19th .The study will commence shortly.
^� I Brookhill a — h'
Lt Vard
urplhty
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Bowrnanvilfe West `
Urban CimtrQ t� y0 t
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j Aspen's L-
L�
I �
r _I 900. from Go S4Alion Ofd
- Ex+sling SeeonCa Plan
Addilwnal Study Area --- 7- y
Figure 8: Bowmanville West Urban Centre Study Area
11.12 Approval of the subject application on a significant site in close proximity to the GO Rail
Station will frustrate the opportunities to be explored through the Municipality's
Secondary Plan Update.
95
Municipality of Clarington
Report PSD -024-18 Page 17
The site is well suited for higher densities in relation to surrounding land uses
11.13 From a compatibility perspective, the greater part the site is not immediately abutting
low density residential areas. To the north will be medium density townhouses (MODO
North), to the east are proposed 12 storey apartments; to the south is the CP and future
GO Transit railway lines and beyond are three storey apartment buildings, and to the
west across Green Road, is a park. There are some single detached homes at the
corner of Boswell Avenue and Green Road. Much greater densities can be built on site
incorporating a transition with lower heights towards Green Road.
Numerous opportunities for townhouse development in Bowmanville
11.14 From a housing diversity and supply perspective, there are numerous opportunities for
townhouse development throughout Bowmanville whereas there are very limited
locations where the highest densities in Clarington are permitted. The proposed
development of a MODO South townhouse block is the type of development that could
occur in most residential neighbourhoods. Indeed Kaitlin has developed a similar block
on McBride Avenue west of Green Road. Kaitlin is proposing traditional, dual frontage,
stacked and back-to-back townhouses on other sites, specifically:
• 127 townhouse units on the south side of Brookhill Boulevard west of Green Road;
• 343 townhouse units in the Lakebreeze development in Port Darlington;
• A townhouse block (undetermined number of units) called Aspen Gardens at
Baseline and Green Road;
• An undetermined number of units at 2020 Lambs Road (Camp 30 site); and
• An undetermined number of units in Soper West neighbourhood
In addition to Kaitlin's sites, many other developers have townhouse blocks in process.
11.15 There are other areas where this form of development and type of housing could be
integrated successfully. However, within the framework of the Provincial, Regional and
Clarington Plans, higher densities are most appropriate around the Bowmanville GO
Transportation Hub and Bowmanville West Town Centre.
Why is this block different from MODO North?
11.16 Ideally MODO North and even the low rise apartment units along Aspen Springs Drive
should have been planned at higher densities given its proximity to the Transportation
Hub and location in the Bowmanville West Urban Centre.
11.17 The zoning approval of the MODO North parcel (Block 1 as identified in Report PSD -
025 -18) was approved by Council on April 17, 2017 prior to the Region's approval of the
Official Plan. The current applications by WED Investments and Devon Daniell are
smaller parcels entirely dependent on the original MODO North parcel for vehicular
access. They complete the original development concept previously approved on the
MODO North parcel.
• R
Municipality of Clarington
Report PSD -024-18
Page 18
11.18 In the transition to the new policies of the Clarington Official Plan to implement the
Provincial and Regional Plans, staff sought to work with Kaitlin to achieve:
• greater densities and apartment units on the MODO South site;
allow some of the lands designated "Medium Density" to be developed for higher
densities (part of the 51 Clarington Boulevard application); and
• allow the balance of lands related to the MODO North site be completed as originally
conceived.
Transition to surrounding neighbouring areas across Green Road
11.19 The subject block can be designed with much higher densities facilitated with
underground parking that is appropriate for the Transportation Hub Area while still
having consideration for the areas to the west through stepping down height across the
site. As noted above, in many ways the site is ideally suited for mid -rise development
having consideration for existing and future land uses.
The proposed development is not good planning
11.20 The primary concern with this important development site is the question of density in
Clarington's primary Urban Centre and in proximity to the future GO Train station site.
The proposed townhouse development on the MODO South site at 43 units per net
hectare will be an impediment on achieving desirable densities for the area. The
Transportation Hub density should not be achieved by averaging out with 25 storey
buildings at approximately 500 units per hectare on other Kaitlin sites within the Urban
Centre as proposed in their submission on the Clarington Official Plan. Given the
existing development around the site are single detached and lower rise apartment
condominiums built in Aspen Springs, there are limited opportunities increasing area
wide densities to meet the Transportation Hub targets.
11.21 The Clarington Official Plan as amended by OPA 107 included a provision that indicated
that in the event of a conflict between the Secondary Plan and the Official Plan with
respect to density and intensification, the provisions of the Official Plan took
precedence. This policy was included and approved by the Region, recognizing the
urgency to ensure that the time it would take to update Secondary Plan would not be an
impediment to implementing the Regional Official Plan and the Provincial Growth Plan.
11.22 It is recognized that townhouses are very marketable and that higher density
apartments may take longer to build. As noted above, there are many other
opportunities for townhouse development in Bowmanville. However the provincial
infrastructure investment in GO Rail service is a significant long term investment. The
Municipality needs to plan for the long term development and redevelopment of the
Bowmanville West Urban Centre, including both residential and commercial lands.
97
Municipality of Clarington
Report PSD -024-18
Page 19
11.23 The Municipality has aligned is fiscal planning around the important goal of achieving
higher densities around the future GO Station. In this regard, the Municipality enacted a
development charge exemption of 50 percent of the eligible development charges for
masonry clad buildings 6 stories or greater for the Bowmanville West Urban Centre.
11.24 It is understood that higher density development is harder to develop in this part of the
GTA. The availability of rental housing in Clarington, whether purpose built or the result
of renting condominium units, is very low. The current vacancy rate for rental
apartments in Clarington is 0.4 %. Anything below 3% is considered low and as such
does not afford much choice in rental accommodation and contributes to pressure on
rental rates. Increasing the number of rental units or potential rental units in an area that
is planned and primed for higher densities will help to alleviate this problem.
11.25 Townhouse units are generally not accessible to persons with mobility challenges. By
their nature, apartments are one of the few housing forms that can be readily used to
people with mobility challenges. Being located in the Urban Centre is a benefit with
persons with mobility issues due to the close proximity of many services and amenities.
12. Concurrence
Not Applicable.
13. Conclusion
13.1 The policy framework for the lands surrounding the future GO Train station in
Bowmanville have been in flux in recent years with the adoption of Regional Official
Plan Amendment 128, Clarington Official Plan Amendment 107 and changes to the
Growth Plan that requires all decisions of Council after July 1, 2017 to conform to the
provincial direction.
13.2 The requested zoning for the subject lands does not implement the policies of the 2017
Growth Plan, the Regional Official Plan or the Clarington Official Plan to develop a
transportation hub with higher density mixed-use development within the walking
distance of the future terminal GO Rail station. In consideration of all comments and
issues raised in this report, it is respectfully recommended that the rezoning application
to permit 103 townhouses on Block 2 of Plan 40M-2601 be denied.
14. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Municipality of Clarington
Report PSD -024-18
Submitted by:
David J. Crome, MCIP, RPP
Director of Planning Services
Page 20
Reviewed by: for CAO
Andrew C. Allison, B.Comm, LL.B
Chief Administrative Officer
Staff Contact: Anne Taylor Scott, 905-623-3379 ext. 2424 or ataylorscott(a),clarington.net
Attachment:
Attachment 1: Letter from Kaitlin Corporation, dated September 23, 2016
ATS/CP/tg/nl
I:\ADepartnnent\LDO NEW FILING SYSTEMWpplication Files\ZBA-Zoning\2016\ZBA2016-0010 MODO\Staff Report\Block 2 - Jan, 2018\PSD-024-18.do
The following is a list of the interested parties to be notified of Council's decision:
Enzo Bertucci
Sam & Corinne Marmara
Karen Muir
Jayne Daniel
Bill & Marg Todd
Rob & Amy Wilson
Pauline Cuccio
Edith Roy
Andy Brown
Henry Wildeboer
Chris Snow
Jonathan and Jessie Stagg
Valiant Rental Inc.
Justine Verkuyl
Elizabeth Nesbitt
Ari Yapa
Municipality of Clarington
FAI"ITLIN
COR PO RATION
September 23, 2016
Mr. David Crome, Director of Planning Services
The Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
LIC 3A6
Dear Sir
Re: Municipality of Clarington — Official Plan Amendment
Request for Consideration — Urban Centre
Attachment 1 to
Report PSD -024-18
Please accept this letter along with plans and image attachments for your consideration of Clarington's
Official Plan Amendment.
In review of the Town's Draft Official Plan 2016 document, we see that under Table 4-2 and specifically
the Urban Centres section the following applies:
General Locational
Minimum Gross
Standard
Minimum and
Maximum
Hei ht (storeys)
4-12
Predominant Residential Built Form and
DeusiL, Units
Per Gross
Hectare
75 and a target
Criteria
Urban Centres
Mix
Mid Rise: 4-6 storeys i40%l
High Rise: 7-12 storeys (60%)
1 Includes: Mixed use buildin s, apartments
floor space index
of 2.5
We would like to implement the following changes in red bold for our Sites in our West Bowmanville
Corporate Centre:
Should you require further discussion or information regarding this matter, please do not hesitate to
contact the undersigned.
Yours very truly,
Enzo Bertucci
Director, Land Development
28 Sandiford Drive, Suite 201, Stouffville, ON L4A 1L8
T905-642-7050 F905-642-8820 Einfo@kaitlincorp.com
Kaiiinoroom
WS -87
Minimum Gross
Standard
Density Units
Per Gross
General Locational
Minimum and
Maximum
Predominant Residential Built Form and
Criteria
nlix
Hectare
Hei ht storeys
Mid Rise: 4-6 storeys
75 and a target
High Rise: 7-25 storeys
Urban Centres
floorspace index
4-25
f 4.5
1
Includes: Mixed use buildings—apartments
Should you require further discussion or information regarding this matter, please do not hesitate to
contact the undersigned.
Yours very truly,
Enzo Bertucci
Director, Land Development
28 Sandiford Drive, Suite 201, Stouffville, ON L4A 1L8
T905-642-7050 F905-642-8820 Einfo@kaitlincorp.com
Kaiiinoroom
WS -87
101
KING SfRtt�
P, FUTURE
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• • • • • • PEDESTRIAN WALKWAY
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MAP A
LAND USE
BOWMANVILLE
WEST TOWN CENTRE
SECONDARY PLAN
FEBRUARY, 2014
THIS CONSOLIDATION IS PROVIDED FOR CONVENIENCE ONLY I
WEST TOWN CENTRE
BOUNDARY
17777-1
MEDIUM DENSITY
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RESIDENTIAL
MID RISE HIGH DENSITY
RESIDENTIAL
STREET -RELATED COMMERCIAL
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ENVIRONMENTAL
PROTECTION AREA
KING SfRtt�
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• • • • • • PEDESTRIAN WALKWAY
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MAP A
LAND USE
BOWMANVILLE
WEST TOWN CENTRE
SECONDARY PLAN
FEBRUARY, 2014
THIS CONSOLIDATION IS PROVIDED FOR CONVENIENCE ONLY I
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CLARINGTON MIXED -USF DEVELOPMENT
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PROJECT NO. 16-090
September 19, 2 -
SCALE 1:1000
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CANAILWACIFIC
KIRKOR ARCHITECTS + PLANNERS
20 Martin Ross Avenue, Toronto, Ontario, M3J 21<8
T(416) 665-6060, F(416) 665-1234,—kirkomrchitects.con,
INTENSIFICATION STUDY - AERIAL VIEW FROM NORTH
CLA.ZINGTON MIXED -US' DEVEL.--..,PMENT
MIXED USE- RESIDENTIAL I CLARINGTON, ON
4
PROJECT NO. 16-090
September 19, 2016
SCALE - NTS
107
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KIRKOR ARCHITECTS + PLANNERS
20Martin Ross Avenue, Toronto, Ontario, M3J 2K8
T(416) 665-6060, F(416) 665-1234, wr irkomrchitects.
INTENSIFICATION STUDY - SITE 'A' (4.5 DENSITY)
CLARINGTON MIXED -USF DEVELOPMENT
MIXED USE- RESIDENTIAL I CLARINGTON, ON
I
PROJECT NO. 16-090
September 19, 2016
SCALE 1:750
A-
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Site 'A'
1.0 ISITEAREA
1.1 SiteArea
sq.m.
sq.fl.
Residential Area
14,981.70
161,262
Park Area
1,310.85
14,110
Total Site Area
16,292.55
175,372
2.0 jProposad GFA (Condominium 8 Commercial)
2.1 Proposed GFA -Building A (Condominium)
floors
sq.m.
sq.m.
sq.fl.
Lew 1
1 x
1,500.00
1,500.00
16,146
Lekel 2
1 x
500.00
500.00
5,382
Lewis 3 1012
10 x
1,400.00
14,000.00
150,695
Total GFA - Building A (Condominium)
16,000.00
150,695
2.2 Proposed GFA - Builtling B (Condominium)
floors
sq.m.
sq.m.
sq.fl.
Leel 1
1 x
1,000.00
1,000.00
10,764
Lew2
1 x
500.00
500.00
5,382
Lewis 3 to 12
10 x
750.00
7,500.00
801729
Total GFA - Building B (Condominium)
9,000.00
96,875
2.3 Proposed GFA - Builtling C (Condominium)
floors
sq.m.
sq.m.
sq.fl.
Le. 1
1 x
800.00
500.00
8,611
Le2
1 x
500.00
500.00
5,382
Lewis 3 1025
23 x
900.00
20,700.00
222,813
Total GFA - Building C (Condominium)
22,000.00
236,806
2.4 Proposed GFA - Builtling D (Condominium)
floors
sq.m.
sq.m.
sq.fl.
Lekel 1
1 x
800.00
800.00
8,611
Level 2
1 x
500.00
500.00
5,382
Lewis 3 to 25
23 x
900.00
20,700.00
222,813
Total GFA - Building D (Condominium)
22,000.00
236,806
2.5 Proposed GFA - Builtling E (Commercial)
floors
sq.m.
sq.m.
sq.fl.
L. 1
1 x
1,450.00
1,450.00
15,808
Level 2
1 x
1,337.08
1,337.08
14,392
Total GFA - Building E (Commercial)
2,787.08
30,000
2.6 Proposed GFA - Underground Parking
sq.m.
sq.fl.
3 Levels Below Grade Parking
1,525.00
16,415
Total GFA- Underground Parking
1,525.00
16,415
2.7 Total Proposed GFA
sq.m.
sq.fl.
Proposed GFA -Building A(Condominium)
16,000.00
150,695
Proposed GFA- Builtling B(Condominium)
9,000.00
96,875
Proposed GFA- Builtling C(Condominium)
22,000.00
236,806
Proposed GFA -Building D( Condominium)
22,000.00
236,808
Proposed GFA-Builtling E(Commerda0
2,787.08
30,000
Proposed GFA -Underground Parking
1,525.00
16,415
Total Proposed GFA
73,312.08
767,597
3.0 Proposed Density - FSI
Total Proposed GFA / Site Area
4.600
4.0 jUnit Count
4.1 Building A (Condominium)
floors
Units
We
We
n/a
Total
Leel 1
1 x
0
+ 0
+ 0
+ 0
0
Lew 2
1 x
5
+0
+0
+0
5
Lewis 3 to 12
10 x
14
+ 0
+ 0
+ 0
140
Total Building A - Units
145
.0
+0
+0
145
Percentage of Total Units
(19.73%) (0.00%)
(0.00%) (0.00%)
(19.7%)
4.2 Building B (Condominium)
floors
Units
n/a
n/a
n/a
Total
Levels 1 102
2 x
5
+ 0
+ 0
+0
10
Lewis 3 1012
10 x
10
+ 0
+ 0
+0
100
Total Building B - Units
110 0+0
+0
+0
110
Percentage of Total Units
(14.97%) (0.00%)
(0.00%) (0.00%)
(15.0%)
4.3 Building C (Condominium)
floors
Units
n/a
We
n/a
Total
Lews 1 102
2 x
5
+0
+0
+0
10
Lewis 3 1025
23 x
10
+ 0
+ 0
+ 0
230
Total Building C - Units
240
+ 0
+0
+0
240
Percentage of Total Units
(32.65%) (0.00%)
(0.00%) (0.00%)
(32.7%)
4.4 Building D (Condominium)
floors
Units
rVa
We
n/a
Total
Lew ls 1 102
2 x
5
+0
+ 0
+ 0
10
Lewis 3 1025
23 x
10
+0
+ 0
+ 0
230
Total Building D - Units
240
+0
+ 0
+0
240
Percentage of Total Units
(32.65%) (0.00%)
(0.00%) (0.00%)
(32.7%)
4.5 Total Number of Units (Excludes guest suites)
735
+0+0
+ 0
735
(100.00%) (0.00%)
to 00%) (0.00%)
5.0 lVehicular Parking
5.1 Condominium Parking Required (Agincourt Commu it
y By-law 10071
ratio
units
spaces
2 1/2 Levels Below Garde Parking
1.50
x 735
1,103
5.2 Commercial Parking Required
ratio
spaces
2 1/2 Lewis Beim Gratle Parking
1 space / 30 m'
93
5.3 Total Parking Required
Total
Condominium Parking Required(Agincourt Community
B) -law 10076)
1,103
Commercial Parking Required
93
Total Parking Required
1,196
KIRKOR ARCHITECTS + PLANNERS
20 Martin Ross Avenue, Toronto, Ontario, M3J 2K8
T(416) 665-6060, F(416) 665-1234, www.kirkororchitects.com
INTENSIFICATION STUDY - SITE A- VIEW FROM NORTHEAST CORNER
CLArZINGTON MIXED—USr DEVEL%.oPMEN1
MIXED USE- RESIDENTIAL I CLARINGTON, ON
PROJECT NO. 16-090
September 19, 2016
SCALE - NTS
4L
KIRKOR ARCHITECTS + PLANNERS
20Martin Ross Avenue, Toronto, Ontario, M3J 2K8
T(416) 665-6060, F(416) 665-1234, wwa..kirkorarchitects.com
INTENSIFICATION STUDY - SITE 'B' (4.5 DENSITY)
CLARINGTON MIXED-USE DEVELOPMENT
MIXED USE- RESIDENTIAL I CLARINGTON, ON
KAITLIN GROUP
PROJECT NO. 16-090
September 19, 2016
SCALE 1:750
s- --- - - - - - - -4111111111111111
PRINCE WILLIAM BLVD
Site 'B'
1.1 Site Area sq.m. sq.ft.
Residential Area 17,939.75 193,102
Total Site Area 17,939.75 193,102
2.0 Proposed GFA (Condominium & OtBce Building)
2.1
2.2
2.3 Proposed GFA - Building C (Condominium) floors sq.m. sq.m. sq.ft.
Level 1 11
800.00 800.00 8,511
Level 2 1 x 500.00 500.00 5,382
Levels 3 to 25 23 x 900.00 20,700.00 222,813
Total GFA - Building C (Condominium) 22,000.00 236,806
2.4 Proposed GFA - Building D (Townhouse)
floors
sq.m.
sq.m.
sq.ft.
Levels 1 tc3
3 x
450.00
1,350.00
14,5311
Total GFA - Building D (Townhouse)
222,813
1,350.00
14,531
2.5 Proposed GFA - Building E (Townhouse)
floors
sq.m.
sq.m.
sq. ft.
Levels 1 to
3 x
850.00
2,550.00
27,448
Total GFA - Building E (Townhouse)
1,825.00
19,644
2,550.00
27,448
2.6 Proposed GFA - Underground Parking
843,083
12 +0
sq.m.
sq. ft.
3 Levels Parking (1 Level Below Grade & 2 Levels Podium)
276 + 0
1,825.00
19,644
Total GFA - Underground Parking
(37.00%) (0.00%)
1,825.00
19,644
--- - -
1 BUILDING D- I I �B BUILDING E
I
3 STOREY TOWNHOU 3 STOREY TOWNHOUSE
1
BUILDING Ii C (4 UNITS) (6 UNITS)
5 STORE
CONDOMINIUM
1 (TOTAL: 230 UNITS) D 4&,
o �'O G
0 ***41)
1 2j �i(i
1 3 LEVELS PARKING BUILDING B
Z5STOREY /
I ONE LEVEL BELOW GRADE & 2 LEVELS PODIUM _ ----j 2 STOREY
(TOTAL 746 UNITS & 1,119 CARS) CONDOMINIUM (GREEN ROOF)
1 (TOTAL: 230 UNITS) /
I '
1 /
I- - - - - - - - - - - '
1
- - - - - - - CANADIAN PACIFIC RAILWAY
3.0
4.0
4.1
4.2
4.3
4.4
4.5
4.6
5.0
5.1
2.7 Total Proposed GFA
sq.m.
sq.ft.
Proposed GFA- Builtling A(Condominium)
31,000.00
321,841
Proposed GFA- Buil di ng B(Condominium)
22,000.00
222,813
Proposed GFA -Building C(Condominium)
22,000.00
236,806
Proposed GFA- Building D (Townhouse)
1,350.00
14,531
-
Proposed GFA- Buil ding E( Townhouse)
2,550.00
27,448
Total
Proposed GFA- Underground Parking
1,825.00
19,644
+0 +0
Total Proposed GFA
80,725.00
843,083
--- - -
1 BUILDING D- I I �B BUILDING E
I
3 STOREY TOWNHOU 3 STOREY TOWNHOUSE
1
BUILDING Ii C (4 UNITS) (6 UNITS)
5 STORE
CONDOMINIUM
1 (TOTAL: 230 UNITS) D 4&,
o �'O G
0 ***41)
1 2j �i(i
1 3 LEVELS PARKING BUILDING B
Z5STOREY /
I ONE LEVEL BELOW GRADE & 2 LEVELS PODIUM _ ----j 2 STOREY
(TOTAL 746 UNITS & 1,119 CARS) CONDOMINIUM (GREEN ROOF)
1 (TOTAL: 230 UNITS) /
I '
1 /
I- - - - - - - - - - - '
1
- - - - - - - CANADIAN PACIFIC RAILWAY
3.0
4.0
4.1
4.2
4.3
4.4
4.5
4.6
5.0
5.1
110
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KIRKOR ARCHITECTS + PLANNERS
/ 20 Martin Ross Avenue, Toronto, Ontario, M3J 2K8
T(416) 665-6060, F(416) 665-1234, www.kirkomrchitects.com
Proposed Density - FSI
Total Proposed GFA / Site Area
4.500
Unit Count
Building A (Condominium)
floors
Units rda
his We
Total
Levels 1 to
2 x
0 +0
+0 +0
0
Levels 3 to 25
23 x
12 +0
+ 0 + 0
276
Total Building A - Units
276 + 0
'0 +0
276
Percentage of Total Units
(37.00%) (0.00%)
(000%) (0.00%)
(37.0%)
Building B (Condominium)
floors
Units We
We his
Total
Levels 1 to
2 x
0 +0
+0 +0
0
Levels 3 to 25
23 x
10 + 0
+ 0 + 0
230
Total Building B - Units
230 + 0
+ 0 + 0
230
Percentage of Total Units
(30.83%) (0.00%)
(0.00%) (0.00%)
(30.8%)
Building C (Condominium)
floors
Units n/a
his his
Total
Levels 1 to
2 x0
+0
+0 +0
0
Levels 3 to 25
23 x
10 +0
+ 0 + 0
230
Total Building C - Units
230 + 0
+0 + 0
230
Percentage of Total Units
(30.83%) (0.00%)
(o.00%) (0.00%)
(30.8%)
Building D (Townhouse)
floors
Units his
n/a We
Total
Level 1
1 x
4 +0
+0 +0
4
Total Building D- Units4
+0
+0 +0
4
Percentage of Total Units
(0.54%) (000%)
(0.00%) (0.00%)
(0.5%)
Building E (Townhouse)
floors
Units his
We his
Total
Level 1
1 x
6 +0
+0 +0
6
Total Building E- Units
6 +0
'0 +0
6
Percentage of Total Units
(0.80%) (000%)
(0.00%) (0.00%)
(0.8%)
Total Number of Units (Excludes guest suites)746
+0
+0 +0
746
(100.00%) (o.00%)
(0.00%) (0.00%)
Vehicular Parking
Parking Required (Agincourt Community By-law 10076)
ratio
units
spaces
3 Levels Parking (1 Level Below Grade & 2 Levels Podium)
1.50
x 748
1,118
110
4L
KIRKOR ARCHITECTS + PLANNERS
/ 20 Martin Ross Avenue, Toronto, Ontario, M3J 2K8
T(416) 665-6060, F(416) 665-1234, www.kirkomrchitects.com
INTENSIFICATION STUDY - SITE B-VIEWFROMSOUTH
CLArZINGTON MIXED -USF DEVEWPMENI
MIXED USE- RESIDENTIAL I CLARINGTON, ON
PROJECT NO. 16-090
September 19, 2016
SCALE - NTS
111
4L
KIRKOR ARCHITECTS + PLANNERS
20Martin Ross Avenue, Toronto, Ontario, M3J 2K8
T(416) 665-6060, F(416) 665-1234, wwa..kirkorarchitects.com
INTENSIFICATION STUDY - SITE 'C' (4.5 DENSITY)
CLARINGTON MIXED-USE DEVELOPMENT
MIXED USE- RESIDENTIAL I CLARINGTON, ON
KAITLIN GROUP
I
PROJECT NO. 16-090 1
September 19, 201( / � \\
SCALE 1:750
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OUTDOOR \`
AMENITY \
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I I Z o 3 LEVELS BELOW GRADE PARKING
N = Z (TOTAL 698 UNITS & 1,047 CARS)
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BUILDING A
125 STOREY I
BUILDING D C(, NDOMINIOM
3 STOREY TOWNHOUSE (TONAL: 230 UNITS)
(4 UNITS) I
I i
1
- --
PRINCE
PRINCE WILLIAM BLVD
Site 'C'
1.0 ISITE AREA
1.1 Site Area
sq.m.
sq.ft.
Residential Area
13,382.17
144,044
Total Site Area
13,382.17
144,044
2.0 Proposed GFA (Condominium & Office E
vilding)
2.1 Proposed GFA - Building A (Condominium)
floors
sq.m.
sq.m.
sq.ft.
Leel 1
1 x
1,000.00
1,000.00
10,764
Levels 2 W 25
24 x
750.00
18,000.00
193,750
Total GFA - Building A (Condominium)
19,000.00
193,750
2.2 Proposed GFA - Building B (Condominium)
floors
sq.m.
sq.m.
sq.ft.
Leel 1
1 x
1,000.00
1,000.00
10,764
Levels 2 m 25
24 x
750.00
18,000.00
193,750
Total GFA - Building B (Condominium)
19,000.00
193,750
2.3 Proposed GFA - Building C (Condominium)
floors
sq.m.
sq.m.
sq.ft.
Leel 1
1 x
1,000.00
1,000.00
10,764
Levels 2 m 25
24 x
750.00
18,000.00
193,750
Total GFA - Building C (Condominium)
19,000.00
204,514
2.4 Proposed GFA - Building D (Townhouse)
floors
sq.m.
sq.m.
sq.ft.
Levels 1 to
3 x
450.00
1,350.00
14,531
Total GFA - Building D (Townhouse)
1,350.00
14,531
2.5 Proposed GFA - Building E (Townhouse)
floors
sq.m.
sq.m.
sq.ft.
Levels 1 ho
3 x
450.00
1,350.00
14,531
Total GFA - Building E (Townhouse)
1,350.00
14,531
2.6 Proposed GFA - Underground Parking
sq.m.
sq.ft.
3 Levels Below Grade Parking
525.00
5,651
Total GFA - Underground Parking
525.00
5,651
2.7 Total Proposed GFA
sq, m.
sq.ft.
Proposed GFA -Building A(Condominium
19,000.00
193,750
Proposed GFA -Building B (Condominium
19,000.00
193,750
Proposed GFA- Buil ding C(Condominium
19,000.00
204,514
ProPosed GFA -Building D (Townhouse)
1,350.00
14,531
Proposed GFA -Building E (Townhouse)
1,350.00
14,531
Proposed GFA- Underground Parking
525.00
5,651
Total Proposed GFA
60,225.00
626,727
3.0 Proposed Density -FSI
Total Proposed GFA / Site Area
4.500
4.0 Unit Count
4.1 Building A (Condominium)
floors
Units
fila
n/a
n/a
Total
Levels 1 to
2 x
0
+0
+0
+0
0
Levels 3 025
23x
10
+0
+0
+0
230
Total Building A - Units
230.
0
+0
+0
230
Percentage ofTotal Units
(32.95%) (0.00%)
(0.00%) (0.00%)
(33.0%)
4.2 Building B (Condominium)
floors
Units
n/a
n/a
n/a
Total
Lew:ls 1 tot
2x
0
+0
+0
+0
0
Levels 3 to 25
23 x
10
+ 0
+ 0
+ 0
230
Total Building B - Units
230
+ 0
+0
+0
230
Percentage of Teta/ Unit,
(32.95%) (0.00%)
(0.00%) (0.00%)
(33.0%)
4.3 Building C (Condominium)
floors
Units
fi/a
We
We
Total
Leel, 1 tot
2 x
0
+0
+0
+0
0
Levels 3 W25
23 x
10
+ 0
+ 0
+ 0
230
Total Building C - Units
230
+ 0
+0
+0
230
Percentage of Total Units
(32.95%) (0.00%)
(0.00%) (0.00%)
(33.0%)
4.4 Building D (Townhouse)
floors
Units
fila
n/a
fila
Total
Leel 1
1 x
4
+0
+0
+0
4
Total Building D- Units
4+0
+0
+0
4
Percentage of Total Units
(057%) (000%)
(000%) (000%)
(0.6%)
4.5 Building E (Townhouse)
floors
Units
n/a
n/a
n/a
Total
Leel 1
1 x
4
+0
+0
+0
4
Total Building E- Units
4
+0
+0
+0
4
Percentage ofTotal Units
(0.51%) (0.00%)
(0.00%) (0.00%)
(0.6%)
4.6 Total Number of Units (Excludes guest suit
s)
698
+0
+0+0
698
(,00.00%) (0.00%)
(0.00%) (000%)
5.0Vehicular Parkin
5.1 Packing Required (Agincourt Community By
4a. 10076)
ratio
units
spaces
3 Leets Below Grade Parking
1.50
x 698
1,047
4L
KIRKOR ARCHITECTS + PLANNERS
20 Martin Ross Avenue, Toronto, Ontario, M3J 21<8
T(416) 665-6060, F(416) 665-1234, www.kirkomrchitecls.com
INTENSIFICATION STUDY - SITEC -VIEW FROM SOUTHWEST
CLArZINGTON MIXED -USF DEVELOPMEN)
MIXED USE- RESIDENTIAL I CLARINGTON, ON
PROJECT NO. 16-090
September 19, 2016
SCALE - NTS
113
KIRKOR ARCHITECTS + PLANNERS
20Martin Ross Avenue, Toronto, Ontario, M3J 2K8
T(416) 665-6060, F(416) 665-1234, wwa..kirkorarchitects.com
The Corporation of the Municipality of
Clarington By-law Number 2018-038
being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the
Corporation of the Municipality of Clarington
Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to
amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to
permit the development of 115 residential units on the subject lands (ZBA 2018-0004);
Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. Schedule "Y (Bowmanville) to By-law 84-63, as amended, is hereby further amended by
changing the zone designation from:
"Holding -Urban Residential Exception ((H) R1-92) Zone" to "Urban Residential
Exception (R1-92) Zone";
"Holding -Urban Residential Exception ((H) R2-54) Zone" to "Urban Residential
Exception (R2-54) Zone";
"Holding -Urban Residential Exception ((H) R2-55) Zone" to "Urban Residential
Exception (R2-55) Zone"; and
"Holding —Urban Residential Exception ((H R2-82) Zone" to `Urban Residential
Exception (R2-82) Zone"
as illustrated on the attached Schedule "A" hereto.
2. Schedule "A" attached hereto shall form part of the By-law.
3. This By-law shall come into effect on the date of passing hereof, subject to the
provisions of Sections 34 and 36 of the Planning Act.
By -Law passed in open session this day of
114
2018
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
This is Schedule "A" to By-law 2018- , passed this day of , 2018 A.D.
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Yacht Drive
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Port Darlington Road
Zoning Change From "(H)R1-92" To "R1-92"
Zoning Change From "(H)R2-54" To "R2-54"
Zoning Change From "(H)R2-55" To "R2-55"
Zoning Change From "(H)R2-82" To "R2-82"
® Zoning To Remain "(H)R1-92"
® Zoning To Remain "(H)R2-54" N
® Zoning To Remain "(H)R2-55"
® Zoning To Remain "(H)R2-82"
Adrian Foster, Mayor Bowmanville • ZBA 2018-0004 • Schedule 3 C. Anne Greentree, Municipal Clerk
115