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HomeMy WebLinkAbout09/25/2006 I I I I I I I I I I I I I I I I I I I , i t1l-aflpgtnn DATE: MONDAY, SEPTEMBER25,2oo6 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on September 11, 2006 PRESENTATIONS a) Senior of the Year Award to Gordon H. Barrie b) Suzanne McCrimmon, Claririgton Board of Trade - Annual Presentation c) Deloitte and Touche - Overview of Audit Activities and Conclusions re: 2005 Financial Statements (Report FND-016-06) , DELEGATIONS a) George A. Daniels, Fund Development Coordinator, The Canadian Red Cross Society - Financial Assistance for Disaster Management Program b) James Tosswill- Rezoning Application for 7254 Langstaff Road (Item 3 of Repcirt#1) c) Dr. Kellie Gillson - Rezoning Application for 7254 Langstaff Road (Item 3 of Report #1 ) d) Dennis Wilson - Maintenance of Trees on Private Property e) Richard Ward - Campaign Financial Contributions' f) Wanda Joyce - Confidential Report COD-Q20-06 CORPORATION OF THE MUNICIPALITY OF CLARINGTOtj 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 . T (905) 623-337i Council Agenda September 25, 2006 -2- COMMUNICATIONS Receive for Information J - 1 Minutes of the Tyrone Community Centre Board dated June 8, 2006 I - 2 Minutes of the Clarington Museums and Archives Board dated July 5, 2006 . I - 3 Minutes of the Clarington Highway 407 Community Advisory Committee dated September 6, 2006 I - 4 Minutes of the Kawartha Conservation dated July 26, 2006 I - 5 Harold Hammond - Speed and Volume of Traffic on Waverley Road I - 6 Residents of Flett Street - New Sidewalks on Flett Street I - 7 Lorraine Chiasson, Regulatory Coordinator, Enbridge Gas Distribution Inc. - Notice of Application to the Ontario Energy Board for Rates for 2007 I - 8 Durham Family YMCA - 2006 Peace Medallion Award Receive for Direction D - 1 Michael Lynch, Statistics Canada - Canadian Health Measures Survey (CHMS) D - 2 Don Johnston, President, Canada World Youth - Proclamation of "Canada World Youth Week" D - 3 Michael A. Losee, Lions Club of Bowmanville - Annual Rubber Duck Derby Race D - 4 Allan Hewitt, Chair, Clarington Public Library Board - Proclamation of "Canadian Library Month" D - 5 Bruce A. Rutherford, Clarington Central Secondary School - First Annual Terry Fox RunlWalk D - 6 Mayor Harold Grier, Township of Leeds and the Thousand Islands- Watertight Report o - 7 The Corporation of the Municipality of Brockton - Funding for Child Care I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Agenda -3- September 25, 2006 D - 8 J. D. Leach, City Clerk, City of Vaughan':" Revision of the Development Charges Act D - 9 Martha A. Pettit, Manager of Legislative Services/Deputy Clerk, Town of Ajax - The Sierra Legal Defence Fund D -10 Carolyn Downs, City Clerk, City of Kingston - Changes to Regulations Under the Liquor License Act D - 11 Carolyn Downs, City Clerk, City of Kingston - Changes to the Municipal Act D -12 Nicky Kunkel, Deputy Clerk, Municipality of Powassan - Regulations Goveming Lottery Schemes D - 13 Brenda J. Hamilton, CMO, Township Clerk, Loyalist Township - Moratorium on Burning of Waste Derived Fuel in Cement Kilns D -14 Mayor Ralph Kreutzwiser, Municipality of South Bruce - Fair Funding for Small Communities of Ontario D - 15 Ariene Cox, Clerk Administrator, Corporation of the Township of Carlow/Mayo - Operation of Municipal Vehicles D -16 Shawn Boggs, Clerk-Treasurer, Township of McKellar- Hydro One- Need for Improved System of Communicating with Emergency Service Providers MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of September 18, 2006 2. Report CSD-12-06 - Grant Request - The Volunteer Resource Centre for Durham Region 3. Report COD-055-06 - Letter of Understanding, the Radiation Protection Service of the Ontario Ministry of Labour 4. ReportCOD-056-06 - CL-2006-44, Newcastle Recreation Facility 5. Report FND-015-06 - Municipal Performance Measures Program - 2005 6. Report FND-016-06 - 2005 Audited Financial Statements Council Agenda - 4 - September 25, 2006 7. Report ADM-D4-D6 - Clarington Board of Trade - Agreement 8. Report CLD-020-06 - Confidential Personnel Matter UNFINISHED BUSINESS OTHER BUSINESS. BY-LAWS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I C!iKil}gfDll Council Meeting Minutes September 11, 2006 ) Minutes of a regular meeting of Council held on September 11, 2006, at 7:00 p.m., in the Council Chambers. Councillor Schell led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Solicitor, D. Hefferon Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of FinancefTreasurer, N. Taylor Fire Chief, G. Weir Administrative Assistant to the Clerk, C. Fleming (attended the meeting until 7:30 p.m.) Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #C-356-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the minutes of a regular meeting of Council held on June 26,2006, be approved. .CARRIED" Council Meeting Minutes -2- September 11, 2006 Resolution #C-357-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the minutes of a special meeting of Council held on August 31,2006, be approved. "CARRIED" Mayor Mutton congratulated Councillor Robinson on the success of the Orono Fair, held over the past weekend. Resolution #C-358-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the agenda be altered to add Richard Ward to the list of delegations. "CARRIED" Enrico Pistritto addressed Council concerning Committee of Adjustment File 2006-0024, thanking Council for their decision to concur with the decision of the Committee of Adjustment and for directing staff to withdraw the appeal to the Ontario Municipal Board. Robert Dragicevic, Walker Nott Dragicevic, appeared before Council on behalf of Shell Canada Products Limited in support of By-law 2006-177. He expressed appreciation to staff in accommodating Shell Canada Products Limited through the summer and advised the site has a clean bill of health and that his client has fulfilled all the conditions imposed. Mr. Dragicevic stated Shell Canada Products Limited has been served with a Notice of Violation and have moved to rectify the situation and have provided assurance that it will not happen again. Richard Ward addressed Council requesting to negotiate the repeal of By-law 2001-141, stating he was unaware of the circumstances justifying his ban from the Municipal Administrative Centre and requesting disclosure of evidence. Mr. Ward also requested an explanation on the refusal of his property rezoning in 1996 and wanted clarification of the rules governing his disqualification from running for election in a previous Municipal election. Mr. Ward requested information be provided prior to the repeal of By-law 2001-141. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 3- September 11, 2006 COMMUNICATIONS Correspondence Items 1 - 57 and I - 58 were distributed as handouts. Resolution #C-359-06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the communications to be received for information be approved as per the agenda, with the exception of Correspondence Items I - 19, I - 41, and I - 49. "CARRIED" I - 1 Minutes of the Central Lake Ontario Conservation Authority dated June 20 and July 18, 2006. I - 2 Minutes of the Ganaraska Region Conservation Authority dated June 15, 2006. I - 3 Minutes of the Clarington Highway 407 Community Advisory Committee dated June 13, 2006. I - 4 Minutes of the Durham Nuclear Health Committee dated June 16, 2006. I - 5 Minutes of the Newcastle Community Hall Board dated May 16, 2006. 1-6 Minutes of the Kawartha Conservation dated June 14, 2006. I - 7 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated June 13 and August 8, 2006. I - 8 Minutes of the Clarington Traffic Management Advisory Committee dated June 15, 2006. I - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham advising that Regional Council on June 21, 2006, passed the following resolution pertaining to tiered emergency response - emergency tire and medical services: "a) THAT the City of Oshawa Report OS-05-37-CM (Attachment #1 to Report 2006-F-33) be received for information; Council Meeting Minutes -4- September 11, 2006 I I I I I I I I I I I I I I I I I I I b ) THAT as requested by the City of Oshawa, Regio.lal Council confirm its commitment to future consideration of local fire station locations as potential locations for new ambulance facilities, where co-location opportunities meet Emergency Medical Services (EMS) operational requirements and offer proximity to call-density demand; c) THAT subject to the results of Ministry of Health and Long- term Care pilot projects underway in Niagara Region and the City of Ottawa, and analysis of funding alternatives, Regional Council support in principle the City of Oshawa's request to have operational control of the Provincial Central Ambulance Communications Centre (CACC) transferred to Durham Region EMS; d) THAT the existing Durham Tiered Response Committee, which includes the Medical Director, Fire Coordinator, representatives from CACC, Durham's Base Hospitals, Local Area Fire Services, Durham EMS and Regional Police/911 , be requested to review the Region's current (1997) Tiered Response Agreement, new Provincial Guidelines, and recent service demand and call volume changes and trends, to determine whether an update of the Tiered Response Agreement is necessary to maximize the quality and efficiency of emergency response services, and minimize Regional and Local Area Municipal cost impacts, through the optimal use of available resources and technology; e) THAT the Region continue with current arrangements under the existing Tiered Response Agreement, with a renewed commitment to fund an emergency medical supplies exchange/replacement program, including oxygen, utilized by fire services when they administer first aid, cardio pulmonary resuscitation (CPR) or automated defibrillation, prior to arrival of a certified primary or advanced care paramedic; and f) THAT a copy of Report 2006-F-33 be forwarded to Durham Region Local Area Municipalities, Durham Region Fire Chiefs, the CACC, Durham Base Hospital, the Durham Regional Police Service Board, Director ofthe Emergency Health Services Branch, Ontario Ministry of Health and Long-Term Care, President, Association of Municipal Emergency Medical Services of Ontario, and Durham Tiered Response Committee members. n I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 5- September 11, 2006 1-10 Ron Hooper, Chairman, Board of Management, Bowmanville Business Centre, advising on June 13, 2006, the Board df Management adopted a motion expressing appreciation l4> Council for their efforts in adopting a by-law to place an 11 :00 p.m. curfew in all parks in Clarington and directing that Fred Horvath, Director of Operations, also be thanked and recognized for his work in this regard. 1-11 P. M. Madill, Regional Clerk, Regional Municipality of Durham advising that Regional Council on June 21, 2006, passed the following resolution pertaining to revisions to the Terms of Reference for the Durham Environmental Advisory Committee: "a) THAT the Terms of Reference for the Durham Environmental Advisory Committee (DEAC) be revised to allow for youth members and to recognize the extended term of Regional Council, as outlined in Attachment #1 to Report #2006-P-50 of the Commissioner of Planning; and b ) THAT a copy of Report #2006-P-50 of the Commissioner of Planning be forwarded to the Durham Environmental Advisory Committee and the eight area municipalities." 1-12 John Slater, Chair, Orono Crown Lands Trust, acknowledging Council's offer of an interest-free loan to assist with the purchase of a chipper; advising that as the organization consists of unpaid volunteers relying upon grants, gifts and donations to cover the costs of operating and maintaining the lands for the benefit of the local community at no charge to users, the Board is of the view that it is not appropriate for the organization to borrow monies to fund the activities as the Trust has no foreseeable means in which to repay loans. The Orono Crown Lands Trust remains committed to providing proactive management of the lands and continues to welcome financial support in the manner of grants, gifts and donations. 1-13 Ontario Power Generation (OPG) News Release advising OPG has initiated the process to determine the need for an Environmental Assessment (EA) on the possible refurbishment of the Pickering B Nuclear Generating Station as part of the business case analysis on the feasibility of extending the service life of the units to continue their contribution of electricity for the Province. If determined, an EA would identify any potentially significant environmental effects that may arise from plant refurbishment, ensure necessary mitigation measures were identified early in the planning process, and include consultation with the public and local stakeholders in preparation of a final Study Report by 2007. Council Meeting Minutes - 6- September 11, 2006 I I I I I I I I I I I I I I I I I I I I - 14 Vicky Visca, Executive Director, Durham Family Court Clinic, forwarding a copy of their 2005-2006 Annual Report. 1-15 Association of Municipalities of Ontario (AMO) Member Communication Alert indicating that property reassessments for 2006 and 2007 would be cancelled, to allow the Municipal Property Assessment Corporation (MPAC) time to implement the recommendations of the Provincial Ombudsman in response to the Ombudsman's March 2006 report examining the integrity and efficiency of decision-making at MPAC. 1-16 Debbie Zimmerman, Chair, Municipal Property Assessment Corporation, MPAC, providing an update on MPAC's plans to implement recommendations of the March 2006 Ombudsman's Report on review of the Municipal Property Assessment Corporation and advising MPAC has moved ahead on some recommendations and will develop a process and framework to ensure that municipalities will be consulted before any final decisions are made regarding full implementation of key recommendations that could not be cost effectively implemented in isolation. I - 17 Federation of Canadian Municipalities (FCM) Members' Advisory advising of the release of FCM's Report on the Municipal fiscal imbalance entitled "Building Prosperity from the Ground Up: Restoring the Municipal Fiscal Balance" following the Prime Minister's campaign commitment to work with provinces/territories and "municipal representatives" to fix the fiscal imbalance. The full document outlines six elements essential to the establishment of a national approach that respects provincial/territorial jurisdiction but addresses the fiscal challenges facing municipalities today and can be downloaded at www.fcm.ca. I - 18 Newcastle-Bond Head Ratepayers Association expressing appreciation to Council on their decision to oppose the Region's request to the Province to exclude areas in Courtice from the Greenbelt. I - 20 Joy McLeod, Assistant Chief, Business Services, Ministry of Community Safety and Correctional Services, inviting Council to participate in the Joint Emergency Preparedness Program (JEPP), a national program initiated by the Federal government designed to enhance national emergency response capability, enclosing program guidelines and application for funding and also enclosing an application package for the Basic Emergency Management Course. Completed applications for JEPP funding must be received no later than September 22, 2006. I I I I I I I I I I I I I I I I I I I Council Meeting Minutes -7- September 11, 2006 I - 21 Community Living Oshawa/Clarington forwarding a copy of their 2005/06 Annual Report. I - 22 Phil Mannell, General Manager, Central Region, Enbridge Gas Distribution forwarding a copy of enLink, Enbridge Gas Distribution's newsletter on Enbridge's activities and solutions focused on municipal interests. I - 23 Michael Angemeer, President & CEO, Veridian Corporation, forwarding a copy of Veridian's 2005 Annual Report and the powerWlSE 2005 Progress Report. 1-24 John O'Toole, MPP, Durham thanking Council for keeping him informed of Council's decision to request the Ministry of Transportation to construct a noise reduction barrier along Highway 401 in Bowmanville. I - 25 Roger Hanmer, Regional Director, Ministry of Transportation, responding to Council's request for noise barriers along Highway 401 in Bowmanville and advising that as the homes in question are too far away from the highway for the barrier to have any effect in reducing sound levels, the benefit-cost ratio cannot justify construction of noise barriers at that location at the present time. 1-26 Bertha White, Rebekah Assembly of Ontario I.O.O.F, thanking Council for the Certificates of Congratulations presented to Brother Bill Thompson, Grandmaster of the Grand Lodge of Ontario and Sister Bertha White, President of the Rebekah Assembly of Ontario at their reception on June 24, 2006. 1-27 Dave Goulding, President & CEO, Independent Electricity System Operator (IESO) forwarding a copy of the IESO's second Ontario Reliability Outlook publication reporting on the progress of the inter- related generation, transmission and demand-side projects underway to meet Ontario's future reliability needs. I - 28 Amey Mezzabotta, Resource Developer, Luke's Place Support and Resource Centre for Women and Children, expressing appreciation to Council for supporting Luke's Place 2nd Annual Golf Tournament and Silent Auction held June 25, 2006. I - 29 Douglas Newson, Director, Central Region, Statistics Canada thanking Council and staff for extending the message about the importance of the Census and advising preliminary population figures from the 2006 Census will be released byMarch 2007. Council Meeting Minutes - 8- September 11, 2006 I I I I I I I I I I I I I I I I I I I I - 30 Julian Fantino, Commissioner of Emergency Management, Ministry of Community Safety and Correctional Services advising ot,the enactment Bill 56 The Emergency Management Statute Law Amendment Act, 2006 on June 30, 2006 and providing information on how the Act enhances the government's ability to respond to provincially declared emergencies. 1-31 Cathy Abraham, Chairperson, Newcastle Community Hall Board expressing appreciation to Council for approving their grant request. 1-32 Ted Galinis, General Manager, Durham Region Transit, forwarding a copy of the Durham Region Transit Emergency Call-Out Procedure to be used for contacting Durham Region Transit in the event of an emergency evacuation that requires the use of transit services. I - 33 Kim Saunders, Child Care Centre Supervisor, Resources for Exceptional Children - Durham Region announcing an innovative child care setting under the Best Start Initiative for children who are medically fragile to attend small group care settings staffed by individuals who have training and experience to support a safe and learning environment for children with special needs and enclosing a brochure to be shared with families who may benefit from the program. I - 34 Karen Campbell, President & CEO, Greater Toronto Marketing Alliance (GTMA) forwarding their 2005-2006 Annual Report- 'Working the Plan" highlighting key objectives of the GTMA's International Marketing Plan. I - 35 Fred and Sandy Archibald, Archibald Orchards & Estate Winery, thanking Council on behalf of Big Brothers/Sisters of Clarington for supporting the 7th Annual Fruit Wine and Food Festival which raised approximately $7,000 for Big Brothers and Sisters of Clarington. I - 36 Douglas R. Rosser, Chairman, Sport Alliance of Ontario encouraging the Municipality to submit a bid to host the 2008 Ontario Summer Games, the 2008 Ontario Senior Summer Games - "Actifest" or the 2009 Ontario Senior Winter Games - "Winterfest" and attaching Bid Guidelines to assist with the bid process. I - 37 Jennine Agnew-Kata, Executive Director, Literacy Network of Durham Region (LiNDR) forwarding a copy of "Literacy at Work" ABC CANADA Literacy Foundation's quarterly publication to facilitate awareness of federal literacy issues. I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 9- September 11, 2006 1-38 Martha Rutherford Conrad, Administrator, Clarington Museums and Archives thanking Council for supporting the Loonie Raffle at the museum's Canada Day celebrations at the Bowmanville Museum. I - 39 Kevin McAlpine, Chair, Canada Day Committee, Rotary Club of Courtice, thanking Council for supporting the Rotary Club's 2nd Annual Canada Day in Clarington Event and enclosing a photograph of their sponsor sign as well as a list of some of the activities the Club has been involved with in the community. 1-40 John O'Toole, MPP, Durham, enclosing a copy of the Official Report of Debates (Hansard) of June 13,2006, in which he states his support for Clarington in its bid to attract a new project at the Darlington Generating Station and suggests that representatives from all levels of government and industry stakeholders meet to begin working together to make the plan a reality. I - 42 Durham Strategic Energy Alliance (DSEA) News Release July 24, 2006, applauding proposed new regulations announced by the Ontario Government making it easer for industry and municipalities to explore new energy technologies and paving the way for municipalities and industries to adopt new energy technologies such as energy-from-waste facilities. 1-43 Dan Remollino, P. Eng., Senior Project Engineer, 407 East EA advising Linda Gasser has provided the 407 East EA Community Advisory Group with formal notification of her registration as a candidate for Regional and Local Councillor in the Municipality of Clarington, noting the Project Team supports her continuation as a member of the Community Advisory Group during the election campaign. I - 44 Bruce Hadji, President, Wilmot Creek Homeowners' Association, expressing appreciation to Council for their efforts in recruiting medical practitioners to locate to the area and extending moral support and wishing Council every success in their continued search. 1-45 Bob Shelton, Chief Administrative Officer, Town of Newmarket forwarding a copy of the Town of Newmarket's 2005/06 Community Report. 1-46 David Clark, President, Clarington Board of Trade, forwarding correspondence to the Right Honourable Dalton McGuinty, Premier of Ontario, congratulating the government on its "Balanced Plan for Energy" in response to Ontario's energy supply shortage and urging the government to select Clarington as the site for locating new nuclear capacity. -10 - I I I I I I I I I I I I I I I I I I I Council Meeting Minutes 1-47 1-48 I-50 I-51 I-52 I-53 September 11, 2006 Jim Hankinson, President and CEO, Ontario Power Generation, (OPG) enclosing the Ontario Power Generation's 2005 J1nnual Report documenting OPG's financial and operating performance and highlighting major accomplishments for the past year and also forwarding a copy of their Sustainable Development 2005 Report highlighting environmental, social and community performance as well as the economic contribution OPG has made to the Province since 2005. Ian Macnab, Chief Administrative Officer, Kawartha Conservation forwarding a copy of Kawartha Conservation's 2005 Annual Report highlighting projects and services undertaken during 2005. Ruben 'Plaza, Environmental Manager, S1. Marys Cement Co., forwarding a copy of the blasting activity reports prepared by Golder Associates Limited for the period January 1 to July 31, 2006, highlighting three complaints received for blasts below the limits of the Provincial guideline. Association of Municipalities of Ontario (AMO) Member Communication advising of important announcements made at the 2006 AMO Conference concerning a Joint Provincial-Municipal Fiscal and Service Delivery Review to be conducted over the next 18 months concluding with the release of a public report in the spring of 2008 on funding and delivery of provincial health and social services programs as well as other important matters; and the announcement of the introduction of Provincial Land Tax (PL T) reform in the Fall including a commitment that all additional Provincial Government revenue generated through PL T will be reinvested in services in Northern Ontario. Gerald Steuart, Professor Emeritus, University of Toronto, Project Director, Transportation Tomorrow Survey, advising that a major travel survey will be conducted in Toronto and surrounding areas from August to December 2006, consisting of telephone interviews of households for the purpose of collecting information on the travel habits of residents to assist with long-range planning and improvement of transportation facilities, attaching a copy of the survey and requesting that staff dealing with the public are aware that the survey is underway. Janet Georgieff, Executive Director, Durham Community Foundation, forwarding a copy of their 2005/2006 Annual Report. I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 11 - September 11, 2006 I - 54 Waste Management, a leading provider of comprehensive waste management, recycling and environmental services in NQrth America, forwarding their report detailing environmental stewardst::p and community partnerships and outlining their commitment to making a difference for the environment, for communities and for people. I - 55 Gloria Kovach, President, Federation of Canadian Municipalities (FCM) and Sam Synard, Chair, Green Municipal Fund Council forwarding the 2005-2006 Green Municipal Fund (GMF) Annual Report. I - 56 Phil Mannell, General Manager, Central Region, Enbridge Gas Distribution announcing the creation of the new Enbridge Awaire Fund, a program to allow environmentally-focused groups to apply for funding for projects that help support clean air initiatives and improve public health, forwarding a number of brochures on the program and requesting Council to inform interested groups and agencies about the program. The complete guidelines and information on how to apply is included in the brochure and at www.enbridqe.com/awaire. 1- 57 Frank W. Lockhart, Chair, Valleys 2000 (Bowmanville) extending an invitation to Members of Council and staff to attend the dedication ceremony of the new kiosk in the Bowmanville Creek Valley immediately south of the north parking lot on Saturday, September 23,2006, at 10:00 a.m. I - 58 Board of Directors, Abilities Centre, seeking support in raising funds for the construction of the Abilities Centre, a world class recreation, athletic and performing arts facility fully accessible to all persons with varying degrees of abilities and challenges to be built in Whitby, adjacent to Iroquois Park, and extending an invitation to Members of Council to attend the inaugural "Dream Gala" to be held on October 12,2006, at Deer Creek Golf & Banquet Facility in Ajax. Tickets for the event are $3000 for a table of ten or individually at $250 each. 1-19 Sheila Birrell, Town Clerk, Town of Markham, advising that Markham Town Council on June 27, 2006, passed the following resolution pertaining to the York/Durham Waste EA Study Comments on Consultant's Draft Report: "That the presentation by Mr. Andrew Campbell, Director of Solid Waste Management, Region of York, with respect to the York/Durham Waste Environmental Assessment be received; And that the update provided by Ms. Jaine Ralph of Mac Viro Consultants Inc. regarding the environmental assessments being conducted in Niagara/Hamilton and the City ofToronto be received; Council Meeting Minutes - 12- September 11, 2006 And whereas the Regions of York and Durham have released, for comment, a Waste EA Study - Comments on Consultant's Draft Report on Preferred Incineration Options which assess four waste management systems to manage the Regions waste, which are; System #1: Mechanical and Biological Treatment with Biogas Recovery and Land filling of Stabilized Materials (recyclables and organics removed from residue - landfill inert residue - Halifax system); System #2a: Thermal Treatment of Mixed Waste with Recovery of. Materials from the Ash (incineration of all incoming waste with metal recovery from the ashes; landfill of ash; energy recovery from waste); System #2b: Thermal Treatment of Alternative Fuel (recyclables removed from incoming waste then incineration; landfill of ash; energy recovery from waste); System #2c: Thermal Treatment of Alternative Fuel with Biogas Recovery (recyclables and organics removed from incoming waste then incineration; landfill of ash; energy recovery from waste); And whereas at the May 30,2006 meeting of the Joint EA Waste Management Group Option #2a was chosen as the preferred option with Option #2b included only as part of the future RFP process, Therefore be it resolved that the Report York/Durham Waste EA Study - Comments on Consultant's Draft Report on Preferred Incineration Options which assess four waste management systems to manage the Regions waste be received; And that Council receive staffs May 19, 2006 comments on the York/Durham Waste EA Study - Comments on Consultant's Draft Report on Preferred Incineration Options, supporting Option #1 as the system that provides maximum diversion of non renewable resources and has design flexibility to accommodate future increased diversion and reduced feedstock, and indicating that the maximum diversion of recyclables and non renewable resources out of the residue stream must be the paramount criteria for choosing a preferred long term waste management system; And that the Region be requested that Option #2b be given equal consideration and opportunity for public comment as the preferred Option #2a; I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 13 - September 11, 2006 And that if Option #2a is pursued, the Region ensure the diversion is sustainable, i.e. each municipality take responsibility for achieving a diversion rate of 75%; And that the Region be requested to increase public consultation and communication with the public and interested groups prior to the site selection process; And that a copy of this Report be forwarded to the Region of York, Durham Region, each of the Area Municipalities in the Regions of York and Durham, and the Ministry of the Environment Environmental Assessment and Approvals Branch." Resolution #C-360-06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Correspondence Item 1-19 be received for information. .CARRIED" 1-41 John O'Toole, MPP, Durham, attaching correspondence from the Honourable Donna Cansfield, Minister of Transportation, in response to his request for improvements at the two Highway 401 interchanges in Bowmanville and advising that the Ministry is willing to work in co- operation with the Municipality and the Region of Durham to discuss possible short-term improvements pending the completion of a Preliminary Design Study of Highway 401 from Courtice Road to the Durham boundary. Resolution #C-361-06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Correspondence Item I - 41 be received for information. "CARRIED" I - 49 Association of Municipalities of Ontario (AMO) Member Communication advising of AMO's submission to the Standing Committee on Social Policy regarding Bill 43, The Clean Water Act, expressing concern that municipalities have not been heard on issues fundamental to municipal government including municipal role, extensive new liabilities and lack of stable funding. Council Meeting Minutes - 14- September ii, 2006 Resolution #C-362-06 , Moved by Councillor Robinson, seconded by Councillor MacArthur' THAT the position of the Association of Municipalities of Ontario concerning Bill 43, The Clean Water Act, be endorsed. "CARRIED" CORRESPONDENCE FOR DIRECTION Resolution #C-363-06 Moved by Councillor Trim, seconded by Councillor Schell THAT Correspondence Items be approved as per the agenda, with the exception of Items D - 21 to D -28, inclusive. "CARRIED" D - 1 P. M. Madill, Regional Clerk, Regional Municipality of Durham advising that Regional Council on June 21, 2006, passed the following resolution pertaining to the first meeting of Council and regular meetings of Regional Council and Standing Committees: "a) THAT the Councils of the area municipalities be requested to hold their First Meetings following the municipal elections in November on or before December 5, 2006; b) THAT subject to the area municipalities agreeing to hold their First Meetings following the municipal elections in November on or before December 5, 2006, the Regional Solicitor be directed to prepare a by-law to provide for the First Meeting of Regional Council to be held on Wednesday, December 6,2006 at 10:00 a.m. in the Council Chambers, Regional Headquarters Building, Whitby; c) THAT the newly elected Standing Committees meet on December 12 and 13, 2006 and that a Regional Council meeting be held on Wednesday, December 20, 2006; d) THAT the Finance and Administration Committee's regular meeting day of Wednesday remain the same and not be changed; and I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 15- September 11, 2006 e) THAT the Regional Clerk be authorized to approve a meeting schedule for the next term of Regional Council." I (To advise that the Munici~ality of Clarington will schedule their first meeting of Council on Monday, December 4, 2006 at 7:00 p.m. in the Council Chambers, Municipal Administrative Centre) D - 2 Steve Lawrence, Certified Indoor Air, Canadian Operations requesting permission to hold the Running Maniacs first 5K and 10K Run as part of Newcastle's Sesquicentennial to take place in conjunction with the Lion's Walk for Guide Dogs on Saturday, October 7' 2006, with all proceeds to be donated to the Lion's Walk for Guide Dogs cause. (Approved provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) . D - 3 Dorothy Mason, President, Toronto Real Estate Board (TREB) informing Council on TREB's views of the upcoming requirement for municipal inspections of known marijuana grow houses and hoping that the municipality will protect consumers by making their comprehensive list of grow house addresses publicly available. (Correspondence referred to the Municipal Clerk) D - 4 Virginia Foley requesting Council's assistance to change the Durham Regional Official Plan to allow their farm property on Holt Road to be designated as free for development so they may sell it and retire as they feel the majority of their land has been unfairly designated as open space while the property directly across the road is free for development. (Correspondence referred to the Director of Planning Services) D - 5 Eileen McLean, Public Health Nurse, Region of Durham advising of the establishment of International Walk to School Day (IWALK), an initiative established to encourage children and parents to become more physically active, increase safe walking routes to schools and to promote cleaner air in communities and requesting October 4, 2006, be proclaimed International Walk to School Day. (Proclaimed) Council Meeting Minutes - 16- September 11, 2006 D - 6 Lisa McNee Baker, Executive Director, Big Brothers and Sisters of Clarington advising during the month of September, Big Brothers Big Sisters of Canada will launch activities across the country to share the magic of mentoring a child; inviting Clarington residents to visit www.sharealittlemaqic.ca to learn more about mentoring and requesting September 2006 be proclaimed "Mentoring Month". (Proclaimed) D - 7 Mary Tillcock, Organizer, Clarington Terry Fox Run requesting approval for Veridian staff to install the Terry Fox banner across Highway 2 in the west end of Bowmanville from the week of August 7 to September 18, 2006. (Actions of the Municipal Clerk approved in this regard) D - 8 Gail deVries requesting the creation of a Children's Memorial Butterfly Garden in Bowmanville, possibly at the Bowmanville Cemetery, which would provide a place for quiet, peaceful meditation for those who grieve the loss of a child. (Correspondence referred to the Director of Operations) D - 9 911 Ontario Advisory Board (OAB) advising the OAB is in urgent need of operational support and is seeking financial assistance in the form of a small donation from each municipality to allow the Board to continue its work and represent the interest of municipal governments on 911 issues and to continue as the technical and information authority respecting the implementation and operation of 911 Emergency Number systems in Ontario. (To advise of the Municipal Grant Process) D -10 Ted Watson, expressing concern with Council's decision to have staff review the use of cosmetic pesticides suggesting that concerned individuals be directed to contact the Pesticide Management Review Agency (PMRA), and urging Council to make decisions based on good science and not public opinion. (Correspondence referred to the Director of Operations) I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes -17- September 11 , 2006 D - 11 Arnold Mostert, forwarding a petition in opposition to the proposed relocation of the CN Rail lines to the south as part of the Mill Street CN Rail Subway improvements due to the adverse effect on properties, homes and the neighbourhood at large and requesting the municipality to investigate alternative methods for improving vehicular access to the Port of Newcastle area. (Correspondence referred to the Director of Engineering Services) D - 12 Wm. J. Hasiuk forwarding a copy of a letter to the editor of the newspaper regarding the Farmers' Christmas Parade of Lights advising that he will be traveling on the regular farm parade route established eight years ago to kick off the Christmas season on December 6, 2006, and will not be requesting a permit as directed by the Municipality and Durham Regional Police Services. (Correspondence referred to the Director of Engineering Services) D -13 Karen Evans, President, TESL Durham (Teachers of English as a Second Language) requesting the week of November 12 to 18,2006, be declared "English as a Second Language Week". (Proclaimed) D - 14 Clay Taylor forwarding comments on the application to amend the Durham Region Official Plan, Clarington Official Plan and Zoning By-law to permit the expansion of a mineral aggregate operation by 1559300 Ontario Limited (Ron Robinson) and requesting Council delay any decision on the matter to allow sufficient time for interested parties to review information and prepare appropriate responses. (Correspondence referred to the Planning Services Department) D - 15 Sid Ryan, President, CUPE Ontario and Shellie Bird, President, Ontario Coalition for Better Child Care (OCBCC) requesting October 25, 2006 be proclaimed as "Child Care Worker & Early Childhood Educator Appreciation Day", and requesting Council to provide financial support for public announcements such as advertising on the side of city buses or other means to reach out to the public. (Proclaimed and to advise of the Municipal Grant Process) D -16 Sally Barrie, Administrator, Community Care Durham requesting October be proclaimed "Community Support Month" in the Municipality of Clarington. (Proclaimed) Council Meeting Minutes - 18- September 11, 2006 D - 17 Greg McDonald, National Co-Ordinator, Recycling Council of Ontario (RCO) requesting October 16 to 22, 2006 be proclaimed Waste Reduction Week" in Clarington. (Proclaimed) D -18 Barb Stocking, Project Coordinator, INNRESPONSE, a not-for-profit charity focusing on building communities through arts programs, advising INN RESPONSE is partnering with Soul Carnival, a team of dancers, theater designers and technicians to bring a new musical dance-theatre extravaganza called "Machine Running" to Bowmanville this September, and requesting financial assistance to raise $10,000 in order to access funds allocated through a matching grant from the Ontario Cultural Attraction Fund (OCAF). (To advise of the Municipal Grant Process) D - 19 Betty deHaan, CAO/Clerk, Township of South Stormont, advising Council that the Township of South Stormont, at a meeting held June 28, 2006, passed the following resolution: "Whereas the Township of South Stormont Pesticide/Environmental Committee (PEC) passed Resolution No. 26/06/PEC, recommending that Council petition the government to implement legislation banning the use of pesticides for cosmetic purposes across the country; And Whereas Council supports the PEC in their mandate concerning the protection of health, safety and welfare of the inhabitants of the Township of South Stormont; And Whereas Council has passed Resolution Nos, 249/01 and 049/03, supporting the education of the harmful effects of pesticides and expressing their desire for a chemical free municipality; And Whereas, realizing the potential danger associated with the use of cosmetic pesticides, the Township has prohibited the use of pesticides on all municipally owned properties; Now Therefore be it resolved that Council petitions the Province to implement legislation to prohibit cosmetic pesticide use completely in the province of Ontario. And further, be it resolved that a copy of this motion be sent to our MPP; the Minister of Environment, Minister of Health and all municipalities," (Correspondence referred to the Director of Operations) I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 19- September 11, 2006 D - 20 Judy Lewis, P<lrtner & Executive Vice President, Strategic Objectives advising of the 2nd Annual M & M Meat Shops National Family Dinner Night to be held on September 21, 2006, requesting a letter of support for this community-based initiative and requesting Council to proclaim September 21, 2006 as "National Family Dinner Night", Last year $25,000 was raised for the Crohn's and Colitis Foundation of Canada. (Proclaimed) D - 21 Linda Jansma expressing concern with the residential use of pesticides in Clarington and thanking Council for forming a Committee to study the issue, Resolution #364-06 Moved by Councillor Trim, seconded by Councillor Schell THAT Correspondence Item D - 21 be referred to the Director of Operations. "CARRIED" D - 22 Mrs. V. Marshall, Chairman, Ajax Public Library Board advising Council that the Ajax Public Library Board, at a meeting held May 25, 2006, passed the following resolution: "Whereas public libraries in Ontario receive an annual grant from the Province of Ontario to support resource-sharing between libraries and the direct delivery of public library service; And whereas the Ajax Library Services Board recognizes that the public library is the best place in the community to access information in a variety of formats, with the support and expertise of trained staff, AND supports the public library in its endeavours to manage AND share information AND build community capacity in the knowledge- based economy; And whereas the Ajax Public Library Board believes in the importance of the flow of information and collaboration across borders and among municipalities, and supports partnerships between public libraries to achieve a strong public library service in all communities; And whereas the Ajax Public Library Board shares the Province of Ontario's understanding about the importance to the future of the province of a healthy, educated and motivated work force, and the key role of public libraries in delivering this mandate; Council Meeting Minutes - 20- September 11, 2006 And whereas the Province of Ontario is increasingly regarding libraries as public access points for e-government services, and a:; distribution points for information to legislation and government programs and . services; And whereas the Ajax Public Library Board is vitally interested in the residents of the Town of Ajax having the widest possible access to the growing number of government programs and services to further community aspirations, improve public safety and ensure equitable access to literacy and life long learning opportunities that are central to a growing, vibrant community, and which are the cornerstone of a literate and democratic society; And whereas between 1992 and 2005, the Provincial grant for the Ajax Public library declined 34% from $234,903 to the current $154,654 with similar reductions in funding for all public libraries across the Province; And whereas the Provincial base funding to all public libraries in the Province of Ontario has not been increased since 1999 in spite of significant increases in services, population and operating costs; And whereas the annual Provincial grant for libraries is based on the 1997 statistics from the Ministry of Municipal Affairs and Housing for the number of households in a community, calculated using the 1998 rate of $408 per household; Be It Resolved That: 1. The Ajax Public Library Board understands the value and significance of the public library, and its role in creating a dynamic, connected community, and calls on the Premier of Ontario, the Minister of Municipal Affairs and Housing and Minister of Culture to: a) recognize the impact of public libraries across Ontario as a vital resource that works across sectors to meet the demands of the new knowledge-based economy, AND supports the future growth and prosperity of Ontario; b) provide increased provincial funding for public libraries, and base the Provincial library grant on an updated and sustainable indexing model; I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 21 - September 11, 2006 2. A copy of this resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, the Minister of Culture, the Association of Municipalities, The Reg'')n of Durham, all area library boards, and local members of the legislation; and 3, The Ajax Public Library Board circulate this resolution to the Ontario Library Association and the Federation of Ontario Public Libraries, requesting their support for this resolution." Resolution #C-365-06 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the resolution of the Ajax Public Library Board concerning funding for public libraries be endorsed. "CARRIED" D - 23 Meaghen Reid, Legislative Administration, Executive Services, Town of Milton, advising Council that the Town of Milton, at a meeting held June 19,2006, passed the following resolution: "THAT report CS-054-06 be received for information; AND THAT the Province of Ontario review the adequacy of the existing aggregate fee structure of ,04 cents per tonne received by local municipalities from the Ministry of Natural Resources and consider adjusting the fee using the Statistics Canada Construction Price Statistics; AND THAT this report be circulated to all municipalities in Ontario with an interest in the extractive industry for support." Resolution #C-366-06 Moved by Councillor Pingle, seconded by Councillor Trim THAT the Town of Milton be advised of Council's earlier resolution with respect to aggregate fee structures, "CARRIED" Council Meeting Minutes - 22- September 11 , 2006 D - 24 The Regional Municipality of York advising Council that York Region, at a meeting held June 22, 2006, passed the following resolution: "WHEREAS the Ontario Medical Association (OMA) predicts that the physician shortage in Ontario will reach 2,347 in 2006 and 2,648 in 2008 in its report entitled Ontario Physician Shortage 2005: seeds of progress, but resource crisis deepening; and, WHEREAS it is estimated that 1.2 million Ontarians are without a Family Physician; the population of Ontario continues to grow and age and this problem will grow worse over time as more physicians retire; and WHEREAS qualified International Medical Graduates (IMGs) can make a valuable contribution to Ontario's health care system, particularly with respect to alleviating the current and predicted future physician shortage; and WHEREAS in York Region, Georgina and East Gwillimbury are designated by the Ontario Ministry of Health and Long-Term Care as underserviced areas for Family Physicians; and WHEREAS it is noted that the MOHL TC [in conjunction with the College of Physicians and Surgeons of Ontario (CPSO) and Council of Ontario Faculties of Medicine] has recently created up to 200 postgraduate International Medical Graduates training or evaluation positions per year for fully qualified IMGs who are residents of Ontario or require postgraduate training; and WHEREAS internationally trained experienced physicians who currently practice outside of Ontario may be eligible for the new Registration through Practice Assessment Program, (RPA); and WHEREAS The Regional Municipality of York recognizes that although some positive progress has been made, the physician shortage in Ontario necessitates even more progress in this area; THEREFORE BE IT RESOLVED that the Council of the Regional Municipality of York urges the Govemment of the Province of Ontario and the College of Physicians and Surgeons of Ontario take immediate action to: 1. devote more resources to manage the increase in the numbers of International Medical Graduates applying to the IMG Program 2. take action to make the temporary/pilot IMG program permanent and self-sufficient I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 23- September 11, 2006 3. prevent delays and remove barriers to the assessment of experienced internationally-trained physicians through the RPA program so that they practice in Ontario without unnecessary delays; and THAT the Regional Clerk forward a copy of this resolution to the Premier of Ontario, the Ontario Minister of Health, the Chief Medical Officer of Health, the CPSO, all municipalities in Ontario, all York Region MPPs and MPs, the Leaders of the Opposition Parties, and the College of Family Physicians of Canada." Resolution #C-367-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the resolution of the Region of York concerning physician recruitment be endorsed. "CARRIED" D - 25 D. Leroux, Clerk, Township of Uxbridge, advising Council that the Township of Uxbridge, at a meeting held June 26, 2006, passed the following resolution: 'WHEREAS the Council for the Municipality of Uxbridge received a report from the Council Representative for Physicians Recruitment Task Force of Uxbridge stating that it is still very difficult to attain physicians and specialists to address our doctor shortages. Our hospital and our community can not function properly without these health care providers; AND WHEREAS Uxbridge Township has been designated under serviced by MOHL TC; AND WHEREAS we have developed strategies to address our shortage; AND WHEREAS this is a Provincial and Federal concern; AND WHEREAS it is recommended that the Government of Ontario and Canada act expediently to resolve this shortage of physicians in our region and beyond; NOW THEREFORE be it resolved that the Municipality of Uxbridge asks the Provincial and Federal governments to work together to provide more spaces in our medical universities and to provide financial commitments to fulfill these critical shortages; Council Meeting Minutes - 24- September 11, 2006 AND FURTHER THAT the physician evaluation and rece,*ification program for doctors and specialists trained outside of Car,'ada as well I as Canadian trained doctors wishing to retum to practice in Canada be closely examined and streamlined so that these qualified individuals can be facilitated to fill these critical shortages without undue hardship, long wait times or financial burdens. AND FURTHER that this recommendation be forwarded to other municipalities in Ontario for support, the Premier of Ontario, Minister of Health, all Durham MPs and MPPs and all Durham Municipalities." Resolution #C-368-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the resolution of the Township of Uxbridge concerning physician recruitment be endorsed. "CARRIED" D - 26 Sandra Krane, City Clerk, City of Oshawa, advising Council that the City of Oshawa, at a meeting held June 12, 2006, passed the following resolution: "Whereas Oshawa and surrounding communities are economically dependent on a vibrant auto assembly and parts industry; and, Whereas investment and production in the North American auto industry have been severely undermined by a one-way flow of imported vehicles from offshore; and, Whereas Canada currently imports $150 worth of automotive products from Korea, for each $1 of automotive products we sell in Korea. Therefore be it resolved that the Government of Canada cancel negotiations for a free trade agreement with Korea, which would worsen the one-way flow of automotive products into our market; and, Be it further resolved that future trade agreements require that offshore markets purchase substantial volumes of finished vehicles and auto parts from North America, as a condition of their continued access to our own automotive market; and, Be it further resolved that this resolution be forwarded to Members of Parliament and Members of the Ontario Provincial Assembly representing the Durham Region and Mayors that are members of the Automobile Investment Committee." I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 25- September 11, 2006 Resolution #C-369-06 Moved by Councillor Ping Ie, seconded by Councillor MacArthur '. " THAT the resolution of the City of Oshawa concerning the Free Trade Agreement with Korea be endorsed. "CARRIED" D - 27 Laura Moy, Director, Staff Services/Clerk, The Corporation of the Town of Tecumseh advising Council that the Town of Tecumseh, at a meeting held June 13, 2006, passed the following resolution: 'WHEREAS the Ontario Mayors for Automotive Investment (OMAI) represent the vast majority of Ontario Communities with a significant automotive assembly and/or parts industry; and WHEREAS the OMAI represents local and area communities in which the auto parts and auto assembly industry produced: . over 2.6 million vehicles in 2005; and . 1 in 6 vehicles produced in North America in 2005; . with a total value of $99 Billion in 2005; and WHEREAS the OMAI represents communities that are home to approximately 138,000 thousand employees who work in the auto assembly and auto parts sectors; and WHEREAS investment and production by the North American auto industry could be restricted by a one way flow of imported vehicles from some offshore jurisdictions; and WHEREAS increased foreign direct investment and the free flow of traded goods and services in all sectors, is essential to the future economic growth of Ontario and Canada; and. WHEREAS Canada currently imports $150 worth of automotive products from Korea, for each $1 of automotive products we sell in Korea; and THEREFORE BE IT RESOLVED that the Government of Canada cancel negotiations for a free trade agreement with Korea which would result in a further negative impact on the one way flow of automotive products into our market; Council Meeting Minutes - 26- September 11, 2006 I I I I I I I I I I I I I I I I I I I AND BE IT FURTHER RESOLVED that future trade agreements require that offshore markets purchase substantial volumes of finished vehicles and auto parts from North America, and/or investment in design, parts manufacturing and assembly facilities in Canada, as a condition of their continued access to our own automotive market; AND FURTHERMORE BE IT RESOLVED that a copy of this resolution be circulated to the Prime Minister, Chair of the OMAI, MPP's, MP's, FCM, AMO, and Ontario municipalities." Resolution #C-370-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the Town of Tecumseh be advised of Council's previous resolution with respect to the Free Trade Agreement with Korea. .CARRIED" D - 28 Kerry Costello, Acting Clerk, Town of Smiths Falls, advising Council that the Town of Smith Falls, at a meeting held July 17, 2006, passed the following resolution: "WHEREAS the Province previously cancelled the re-assessment of properties that affected the 2005 municipal taxes; AND WHEREAS this resulted in a doubling up of the inflationary factor as it applied to the assessments that determined the 2006 municipal taxes; AND WHEREAS the Province has recently announced the cancellation of property re-assessments for the years 2006 and 2007 which affects the taxation years 2007 and 2008; AND WHEREAS the stated reason for the cancellation is to give the Municipal Property Assessment Corporation time to implement the Provincial Ombudsman's report; AND WHEREAS neither the .ombudsman's report nor Provincial announcements on the subject have indicated that there will be any changes to the Market Value System as a whole; AND WHEREAS if no changes are made to the basic Market Value System then the assessments that effect the 2009 Municipal Taxes will reflect a tripling of the inflationary factor. I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 27- September 11, 2006 THEREFORE BE IT RESOLVED that the Council of the Town of Smith Falls requests that the Association of Municipalities of Ontario take the position that the Province either commit to a thorough review of the whole Market Value Assessment system during this cancellation period or that in the best long-term interests of the taxpayers of Ontario the re-assessment for 2006 and 2007 take place as originally planned so ratepayers will not have to contend with three years worth of inflation all at once in 2009; AND FURTHER THAT this Resolution be forwarded to the Premier of the Province of Ontario, the Minister of Finance, the Minister of Municipal Affairs and Housing, MPP Norm Sterling and the Association of Municipalities of Ontario." Resolution #C-371-06 Moved by Councillor Schell, seconded by Councillor Trim THAT Correspondence Item 1- 28 be received for information. "CARRIED" MOTION REPORTS Report #1 - General Purpose and Administration Committee Report - September 5, 2006 Resolution #C-372-06 Moved by Councillor Schell, seconded by Councillor Trim THAT the General Purpose and Administration Committee Report of September 5,2006 be approved, with the exception of Item #8. "CARRIED" Council Meeting Minutes September 11, 2006 - 28- Item #8 - , Resolution #C-373-06 Moved by Councillor Schell, seconded by Councillor Trim THAT Report PSD-096-06 be received; THAT Council request the Region to delete Supplemental Attachment 1 - Requested Changes to the Greenbelt; THAT in the event that Regional Council resolves to incorporate a Supplemental Attachment on the Greenbelt, any changes proposed in the Municipality of Clarington be deleted; THAT, with the exception of the lands on the east side of Bowmanville (Ridge Pine Park Lands), Council request the Region to postpone any decision on Future Growth Areas either by Supplemental Attachment 2 or new policies on Future Growth Areas, until the implementation and conformity exercise on the Growth Plan in order to allow the Region and area municipalities the opportunity to assess the impacts of the Growth Plan on land requirements, urban form, and the opportunities for creating transit supportive, complete communities; and THAT this resolution be forwarded to the Region of Durham, area municipalities in Durham Region, the Ministry of Public Infrastructure and Renewal and Ministry of Municipal Affairs and Housing and any interested party listed in this report. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #C-374-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the foregoing Resolution #C-373-06 be amended by deleting the fourth paragraph and replacing it with the following paragraphs: "THAT the Region of Durham be requested not to include Future Growth Areas to recognize priorities for future urban boundary expansions until the implementation of the conformity exercise for the Provincial Growth Plan in order to allow the Region and area municipalities the opportunity to assess the impacts of the Provincial Growth Plan on land requirements, urban form and intensification opportunities for creating transit supportive complete communities; I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Council Meeting Minutes - 29- September 11, 2006 THAT in the event the Region of Durham resolves to include Future Growth Areas to recognize priorities for future urban boundary expansions, that no lands be so designated in the Municipality of Clarington with the exception of the lands on the east side of Bowmanville (Ridge Pine Park lands) in recognition that these lands are 'grandfathered' under the Places to Grow legislation." "CARRIED" The foregoing Resolution #C-373-06 was then put to a vote and CARRIED AS AMENDED. UNFINISHED BUSINESS Resolution #C-375-06 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the delegation of Richard Ward be referred to the Chief Administrative Officer. "CARRIED" OTHER BUSINESS Councillor Robinson expressed his thanks to Fred Horvath, Director of Operations and his staff for their assistance during the Orono Fair this past weekend. Councillor Trim raised a concern with respect to the traffic signals on King Street East at Strathaven Lifecare Centre and the amount of time provided to allow for pedestrians to cross the street. He requested the Director of Engineering Services to investigate this matter with the Regional Municipality of Durham. Resolution #C-376-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the meeting be "closed" to consider verbal reports from the Solicitor and Director of Planning Services concerning confidential legal matters. "CARRIED" Resolution #C-377-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the actions taken during the "closed" session of Council be ratified. "CARRIED" Council Meeting Minutes - 30- September 11, 2006 I I I I I I I I I I I I I I I I I I I BY-LAWS Resolution #C-378-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT leave be granted to introduce By-laws 2006-170 to 2006-178, inclusive, and that the said by-laws be now read a first and second time: "CARRIED" 2006-170 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Murray Visser) 2006-171 Being a by-law to enter into an amending agreement between the Corporation of the Municipality of Clarington (Clarington), the Corporation of the Municipality of Port Hope (Port Hope), and Her Majesty the Queen in Right of Canada as represented by the Minister of Natural Resources (Canada) 2006-172 Being a by-law to exempt certain portions of Registered Plan 40M-2214 from Part Lot Control (Kaitlin Group Ltd.) 2006-173 Being a by-law to amend By-law 2005-145, a By-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors 2006-174 Being a by-law to establish certain lands as public highways, assume them for public use and name them 2006-175 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Ontario Realty Corporation to enter into agreement for the lease space at 132 Church Street, Bowmanville, ON 2006-176 Being a by-law to designate the Beech Avenue block as a Heritage Conservation District and to repeal By-law 2006-102 2006-177 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Shell Products Ltd.) 2006-178 Being a by-law to authorize the execution of an amendment to the Principles of Understanding between Halloway Holdings Limited and the Municipality of Clarington dated March 1, 2006 I I I I I I I I I I I I I I I I I I I Council Meeting Minutes September 11, 2006 - 31 - Resolution #C-379-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the third and final reading of By-laws 2006-170 to 2006-178, inclusive, be approved. "CARRIED" CONFIRMING BY-LAW Resolution #C-380-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT leave be granted to introduce By-law 2006-179 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 11th day of September, 2006, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-381-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the third and final reading of By-law 2006-179 be approved. "CARRIED" ADJOURNMENT Resolution #C-382-06 Moved by Councillor Pingle, seconded by Councillor Foster THAT the meeting adjourn at 8:10 p.m. "CARRIED" MAYOR MUNICIPAL CLERK I I I I I I I I I I I I I I I I I I I SUMMARY OF CORRESPONDENCE SEPTEMBER 25, 2006 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Tyrone Community Centre Board dated June 8, 2006. (Copy attached) I - 2 Minutes of the Clarington Museums and Archives Board dated July 5, 2006. (Copy attached) I - 3 Minutes of the Clarington Highway 407 Community Advisory Committee dated September 6, 2006. (Copy attached) I - 4 Minutes of the Kawartha Conservation dated July 26, 2006. (Copy attached) I - 5 Harold Hammond thanking Mayor Mutton for responding to the petition from residents of Waver ley Road expressing concern with the speed and volume of traffic on Waverley Road, and providing contact information should a meeting be required to address the issue. I - 6 Residents of Flett Street thanking Council for the new sidewalks on Flett Street and expressing appreciation to the contractors for the superb job done. I - 7 Lorraine Chiasson, Regulatory Coordinator, Enbridge Gas Distribution Inc., forwarding copies of the Notice of Application to the Ontario Energy Board for rates for 2007. I - 8 Durham Family YMCA advising they are accepting nominations for the 2006 Peace Medallion Award, an award to recognize individuals who have demonstrated a commitment to peace through personal contribution; forwarding eligibility and selection criteria, and requesting nominations be submitted by October 6, 2006. The award is to acknowledge time and effort contributed on a 'voluntary' basis. Self-nominations or YMCA staff will not be considered. Summary of Correspondence - 2- , September 25, 200l~ I I I I I I I I I I I I I I I I I I I CORRESPONDENCE FOR DIRECTION D -1 Michael Lynch, Advanced Arrangements Officer, Canadian Health Measures Survey, Physical Health Measures Division, Statistics Canada informing Council that they will be conducting the Canadian Health Measures Survey (CHMS) in the Municipality of Clarington, beginning in early 2007 to collect information about the general health and lifestyle characteristics of approximately 5,000 Canadians. They would like to install trailers at the Gamet B. Rickard Recreation Complex for this purpose. Discussions of the logistics have taken place with the Community Services Department. A letter of agreement will be forthcoming for the use of the space by the Canadian Health Measures Survey. . (Motion to refer correspondence to the Director of Community Services to finalize details) D - 2 Don Johnston, President, Canada World Youth, acknowledging the partnership the organization has enjoyed with the Municipality in taking part in Canada World Youth programs and hosting young participants over the years, advising of the Organization's 35th Anniversary on October 19, 2006, and requesting October 15 to 21, 2006 be proclaimed as .Canada World Youth Week". (Motion to Proclaim) D - 3 Michael A. Losee, Lions Club of Bowmanville requesting permission to occupy the bridge on King Street West for their Annual Rubber Duck Derby Race scheduled for Saturday, June 16, 2007. (Motion to approve provided organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 4 Allan Hewitt, Chair, Clarington Public Library Board advising the Canadian Library Association (CLA) has designated October as Canadian Library Month in an effort to raise public awareness of the valuable role libraries play in the lives of Canadians and requesting October be proclaimed as "Canadian Library Month" in Clarington. (Motion to Proclaim) D - 5 Bruce A. Rutherford, Clarington Central Secondary School advising of their first Annual Terry Fox RunlWalk to be held on September 28, 2006, from 8:30 a.m. until 11 :30 a.m., forwarding a copy of the proposed route, insurance policy and road occupancy permit application and requesting Council's support in processing the application for this special community event. (Motion to Proclaim) I I I I I I I I I I I I I I I I I I I Summary of Correspondence - 3- September 25, 2006 D - 6 Mayor Harold Grier, Township of Leeds and the Thousand Islands, advising Council that the Township of Leeds and the Thousand Islands, at a meeting held May 29, 2006, passed the follpwing resolution: I "WHEREAS the recommendations included in Watertight Report will create an additional infrastructure, which is not needed and that will be financed by water and wastewater users; AND WHEREAS the recommendations included in Watertight Report may cause water users in one municipality to finance water systems in another municipality; AND WHEREAS the recommendations of the Watertight Report will take away municipal control over water and wastewater; AND WHEREAS the model recommended in the Watertight Report will lead to conflicts between municipalities competing for development as the corporation's agenda for system improvements may be different from that of the various municipalities; AND WHEREAS the model recommended in the Watertight Report will reduce MOE's role in the delivery of safe drinking water; AND WHEREAS water and wastewater servicing is the most costly of all urban infrastructure combined and control of it must remain with the elected officials answerable to the public; NOW THEREFORE the Council of the Township of Leeds and the Thousand Islands requests that the Provincial Government not implement the recommendation of the Watertight Report to create an Ontario Water Board or transfer jurisdiction of water and wastewater to Regional Municipalities. AND FURTHERMORE THAT the following resolution be forwarded to the Honorable David Caplan, Minister of Public Infrastructure Renewal and to all Ontario municipalities for their support: (Motion for Direction) D - 7 The Corporation of the Municipality of Brockton advising Council that the Corporation of the Municipality of Brockton, at a meeting held May 8, 2006, passed the following resolution: 'WHEREAS the Conservative government has identified child care as one of the nation's top five priorities; Summary of Correspondence -4- , September 25, 2006 I I I I I I I I I I I I I I I I I I I AND WHEREAS Statistics Canada reports that 54 percent of children aged 6 months to 5 years are currently in some form of care, and parents throughout our nation have recognized the need for governments to address the need to strengthen child care and create viable new models for service delivery; AND WHEREAS a recent YWCA Canada survey conducted in Halifax, Vancouver, Martensville, Sask., and Cambridge ON, states that Canadian families, irrespective of where they live or the size of their communities, want their child-care needs met by a nationally funded public system and not a federal cash payout; AND WHEREAS there appears to be growing public consternation especially in rural areas over the Conservative government's decision to discontinue the Best Start program aimed at supporting children in their early development and improving school readiness through the improvement of existing limited resources; NOW THEREFORE BE IT RESOLVED THAT the govemment listen to the voices of concerned the Child Care Action Committee, Canadian parents, daycare providers, opposition members, and municipal authorities and thereby replace or reinforce this new taxable $1200 supplement with immediate and stable financing for new and existing 'quality' daycare facilities. AND FURTHER THAT this resolution be forwarded to Diane Finlay, Minister of Social Development and Jim Flaherty, Minister of Finance. AND FURTHER THAT this resolution be forwarded to all municipalities in Ontario and the Association of Municipalities of Ontario for their support." (Motion for Direction) D - 8 J. D. Leach, City Clerk, City of Vaughan, advising Council that the City of Vaughan, at a meeting held June 26, 2006, passed the following resolution: "Whereas the last update of the Development Charges Act 1997 was nine (9) years ago; Whereas the current Development Charges Act does not permit the collection of development charges to fund growth related capital costs for the following services which were previously eligible under the old Act; I I I I I I I I I I I I I I I I I I I Summary of Correspondence -5- September 25, 2006 . Hospitals; . Headquarters for municipal administration; . Computer equipment; . Cultural facilities such as museums, theatres and art galleries; and Waste management services. Whereas the current Development Charges Act requires a mandatory 10% reduction in the charge for growth related 'soft services' such as community centres, libraries and parks; Whereas the requirement in the current Development Charges Act to collect based on the average service level over the previous 10 years is too restrictive and creates practical calculation and implementation issues; Whereas the current Development Charges Act doesn't adequately provide for solutions to meet the challenges of growth that evolve over time (Le. Transportation through subways and forms of higher order transit); Whereas the Province indicated to the Municipal Finance Officers' Association of Ontario (MFOA) in August 2005 that a review of the Development Charges Act would begin in the near future; and Whereas the growth related capital costs are significant, growth continues to occur and growth should pay for growth; NOW THEREFORE BE IT RESOLVED that the Council of the City of Vaughan requests the Province of Ontario to immediately commence a consultative process with the municipal and development sectors to revise the Development Charges Act to address the issues noted above and other concerns that may be raised by the municipal sector; AND THAT this resolution be forwarded to the Honourable Dalton McGuinty, the Premier of Ontario, the Honourable Greg Sorbara, Minister of Finance, the Honourable John Gerretsen, Minister of Municipal Affairs and Housing, Mario G. Racco, MPP, Mr. Dan Cowin, Executive Director of the MFOA and to all municipalities within Ontario with a population greater than 50,000." (Motion for Direction) Summary of Correspondence - 6- September 25, 2006 I I I I I I I I I I I I I I I I I I I D - 9 Martha A. Pettit, Manager of Legislative Services/Deputy Clerk, Town of Ajax, advising Council that the Town of Ajax, at a meeting held June 26, 2006, passed the following resolution: "1. That Council request the Sierra Legal Defence Fund to add the Town of Ajax to the list of signatories to the legal petition entitled "Petition under s. 115, United States Clean Air Act, 42 U.S.C. s. 7415(a) to the United States Environmental Protection Agency for relief from certain emissions from large electric generating units in the States of Illinois, Indiana, Pennsylvania, Michigan, Ohio, West Virginia, and Kentucky"; and 2. That a copy of this report be sent to the Sierra Legal Defence Fund, the Federal Minister of the Environment, the Ontario Minister of the Environment, the International Joint Commission, the Great Lakes and SI. Lawrence Cities Initiative, the Federation of Canadian Municipalities, the Association of Local Public Health Agencies, the Greater Toronto Air Clean Air Council, the Region of Durham and the area municipalities within Durham Region." (Copy Attached) (Motion for Direction) D - 10 Carolyn Downs, City Clerk, City of Kingston, advising Council that the City of Kingston, at a meeting held July 18, 2006, passed the following resolution: "THAT Council take the appropriate steps to petition the Provincial Government for changes to the regulations under the Liquor License Act to curb the sale of large quantities of alcoholic beverages e.g. beer kegs, to persons other than those licensed to dispense alcohol; and further, THAT staff be directed to distribute this resolution to municipalities in Ontario with a population of more than 50,000 with a request that they pass a similar motion." (Motion for Direction) D - 11 Carolyn Downs, City Clerk, City of Kingston, advising Council that the City of Kingston, at a meeting held July 18, 2006, passed the following resolution: "THAT Council take the appropriate steps to petition the Provincial Government for changes to the Municipal Act to permit licensing of multi-tenant housing; and further THAT staff be directed to distribute this resolution to municipalities in Ontario with a population of more than 50,000 with a request that they pass a similar motion." (Motion for Direction) I I I I I I I I I I I I I I I I I I I 'Summary of Correspondence -7- September 25, 2006 D -12 Nicky Kunkel, Deputy Clerk, Municipality of Powassan, advising Council that the Municipality of Powassan, at a meeting held August 1, 2006, passed the following resolution: "WHEREAS section 207(1) subsection A of the Criminal Code states notwithstanding any of the provision of this Part relating to gaming and betting, it is lawful for the government of a province, either alone or in conjunction with the government of another province, to conduct and manage a lottery scheme in that province, or in that and that other province, in accordance with any law enacted by the legislature of that province; and WHEREAS the Province of Ontario Order in Council 2688/93 Section 2 s. 1 grants authority to licence to a municipal council; and WHEREAS the Province of Ontario Order in Council 2688/93 Section 2 s. 2 states a municipal council may where it deems it to be in the best interest of the inhabitants of the municipality, issue a licence authorizing an eligible charitable organization to conduct and manage the following types of lottery schemes, if the proceeds from the lottery scheme are used for a charitable or religious object providing a direct benefit to the residents of Ontario; and WHEREAS the Province of Ontario Order in Council 2688/93 Section 11 s. 1 states that in addition to such terms and conditions as may be imposed by the Director or Municipal council, a licence shall be subject to the following terms and conditions, (a) the licensee shall comply with all the terms and provisions set out in the application for licence; (b) the gross proceeds from the lottery shall be used for the charitable or religious objects or purposes providing a direct benefit to the residents of Ontario as set out by the licensee in the application for a licence, less the cost of the prizes awarded and such reasonable and necessary expenses actually incurred in the management and conduct of the lottery, and such expenses shall be restricted to those set out in the terms and conditions of the licence; (c) the licensee shall provide to the Director or municipal council and all peace officers, direct and unencumbered access to all books and records of the licensee pertaining to the nature, management, and conduct of the event for which the licence has been granted at any time, including prior to, during or after the conclusion of the event, and shall deliver to the Director or municipal council such books and records upon request; and Summary of Correspondence -8- September 25, 200~ I I I I I I I I I I I I I I I I I I I WHEREAS the Council of the Corporation of the Municipality of Powassan feel,that the current regulations governing lottery schemes are too restrictive and prohibit local groups and organizations from raising much needed funding through lottery schemes tit carry out community programs and events; and THEREFORE the Council of the Corporation of the Municipality of Powassan requests a review of the Province of Ontario Order in Council 2688/93 to allow for the following changes; (a) That each individual municipal council within the province of Ontario be responsible for the development of terms and conditions governing the use of proceeds for the lottery schemes held within their respective municipality to allow municipalities and government agencies to receive lottery proceed funds, and (b) That the Association of Municipal Clerks and Treasurers Lottery sub-committee receive a copy of this resolution; and THAT this resolution be circulated to all municipalities within the province of Ontario, MP, and MPP." (Motion for Direction) D - 13 Brenda J. Hamilton, CMO, Township Clerk, Loyalist Township advising Council that the Loyalist Township, at a meeting held August 8, 2006, passed the following resolution: 'WHEREAS Loyalist Township considers environmental protection paramount; AND WHEREAS there is great public concern over the use of waste derived fuel in cement kilns; AND WHEREAS Loyalist Township supports a level playing field across the Province in assessing applications for using waste derived fuel in cement kilns; NOW THEREFORE BE IT RESOLVED that the Council of The Corporation of Loyalist Township requests the Province of Ontario to pass a regulation placing a moratorium on the burning of waste derived fuel in all cement kilns until such time that a full environmental assessment as to suitability of using waste derived fuel in cement kilns has been completed; and, if the Province rejects the moratorium on burning of waste derived fuel in cement kilns, then the application of Lafarge North America, Cement Division, Bath plant shall be assessed under the provisions of the Environmental Protection Act, with a public hearing; I I I I I I I I I I I I I I I I I I I Summary of Correspondence - 9 - September 25, 2006, I AND FURTHER that a copy of this resolution be forwarded to all municipalities in the Province of Ontario, Premier Dalton McGuinty, Leona Dombrowsky, MPP Hastings, Frontenac Lennox & Addington and Laurel C. Broten, Minister of Environment." (Motion for Direction) o - 14 Mayor Ralph Kreutzwiser, Municipality of South Bruce, advising of the formation of the "Fair Funding for Small Communities of Ontario" group, a group of Mayors, Councillors and senior staff from several municipalities whose aim is to make the upper tier level of government aware that current programs do not address the infrastructure needs of small centres and to work to secure sustainable long term infrastructure funding for water and waste water projects in small communities and requesting adoption of the following motion: "WHEREAS the infrastructure funding available through the COMRIF program has been insufficient to meet the needs in Ontario; and, WHEREAS the population cap within COMRIF of 250,000 persons includes three of the largest twenty-two municipalities in Canada and does not reflect rural communities in Ontario, and; WHEREAS rural communities should reflect rural values and contain less than 10,000 population or 150 persons per square kilo metre; and, WHEREAS rural communities cannot afford one-third contribution let alone the entire cost of large scale water and waste water infrastructure projects; and, WHEREAS funding of infrastructure projects used to be based on a municipality's ability to pay and their population; and WHEREAS the advocacy group "Fair Funding for Small Communities of Ontario" is comprised of concerned municipalities representing small communities in Ontario; and, WHEREAS the aim of this group is to secure sustainable long term funding for water and waste-water infrastructure projects in small communities across Ontario; and WHEREAS this group recognizes that a rural municipality may have several communities within its corporate boundaries; and, WHEREAS Provincially mandated amalgamations consolidated smaller communities into municipalities with a substantial population; Summary of Correspondence - 10- September 25, 2006 I I I I I I I I I I I I I I I I I I I THEREFORE, the Corporation of the Municipality of South Bruce supports the efforts of the advocacy group "Fair Funding for Small Communities in Ontario" in their work to secure sustainable long term infrastructure funding for water and waste water projects in small communities, and humbly petitions both the Provincial and Federal governments to create special funding in perpetuity to recognize this shortfall. " (Motion for Direction) D - 15 Arlene Cox, Clerk Administrator, Corporation of the Township of Carlow/Mayo advising Council that the Council of the Township of Carlow/Mayo, at a meeting held June 6, 2006, passed the following resolution: 'WHEREAS the Province regulates licensing of all vehicles operating on roadways; AND WHEREAS the municipality feels that all municipalities in Ontario should be exempt from plating their owned vehicles due to the cost of maintaining the roadways within their boundaries; AND WHEREAS the Province regulates that coloured diesel fuel must not be used in any licensed vehicles, only off-road vehicles; AND WHEREAS the municipality feels due to the variance in the price per litre between diesel fuel and coloured diesel fuel it warrants consideration by the Province of Ontario to permit the use of coloured diesel fuel in all municipally owned vehicles; THEREFORE BE IT RESOLVED that the Council of the Township of Carlow/Mayo requests the Province of Ontario to permit all vehicles owned by municipalities in Ontario to operate without license plates and be allowed to use coloured diesel fuel in all vehicles not just off- road vehicles; AND FURTHER THAT this resolution be forwarded to the Premier of the Province of Ontario, the Minister of the Ministry of Transportation, the M.P.P. for Hastings-Frontenac, Lennox & Addington, Leona Dombrowsky and the Association of Municipalities of Ontario for circulation to all municipalities in Ontario." (Motion for Direction) D - 16 Shawn Boggs, Clerk-Treasurer, Township of McKellar, advising Council that the Council of the Township of McKellar, at a meeting held September 5, 2006, passed the following resolution: 'WHEREAS on August 6,2006 at 3: 12 a.m. the Township of McKellar Fire Department was dispatched to the scene of a structural fire; I I I I I I I I I I I I I I I I I I I 'Summary of Correspondence - 11 - September 25, 2006 AND WHEREAS the McKellar Fire Dispatch was immediately directed to contact Hydro One Networks for a disconnect; AND WHEREAS Fire Dispatch was put on hold by Hydrn One for eighty seven (87) minutes; J AND WHEREAS this lack of direct communication with Hydro One put the personal safety of the Firefighters at the scene in jeopardy; AND WHEREAS at no point did Hydro One attend the scene; NOW THEREFORE BE IT RESOLVED that the Council of the Township of McKellar request Hydro One Networks to immediately implement an improved system of communicating with emergency service providers by placing a higher priority on Emergency Service calls; AND THAT a copy of this resolution be circulated to the Honourable Dwight Duncan, Minister of Energy, Tom Parkinson, President, Hydro One Networks and all Ontario municipalities." (Motion for Direction) I I I I I I I I I I I I I I I I I I I ~ I - 1 Tyrone Community Centre Memorandum To: From: Cc: Date: Subject: Executive Board Members Mark Canning Pat Pingle September 14th, 2006 Minutes - June 8th Board Meetino Attendees: Lynda Burnett; Shari Rowan, Mark Canning, Paul Rowan, Sue Sutcliffe, Walter Loveridge, Fred Griffin, Jack Wilson, John Scanlan MINUTES FROM MAY 11TH BOARD MEETING Motion to approve minutes from the last meeting. Moved: Paul Rowan Seconded: Walter Loveridge CARRIED TREASURER'S REPORT $5,895.38 in general account. $2000 interest free loan has not been paid yet to the Municipality. Moved: Paul Rowan Seconded: Mark Canning BOOKING REPORT Nothing to report BAR REPORT Letter from Gail Clark to Janice Scanlan regarding bringing bar supplies for a June 1st event. Will it be covered for theft? Issues around charging, delivering/timing to the hall(when should It be delivered for an event?). Bar charges before 8pm? - Feb 1, 2005 minutes state that cost for any additional time for bartenders is $15 per hour(although a rental sheet(2005) says $30 per hour to 8pm? The normal hours are 8-1am. The cost is $150 for 2 bartenders. YOUTH REPORT Nothing to report SENIORS REPORT Shari to provide receipt to Seniors for Spirit Day. CLEANING REPORT Confirm cost of cleaner in previous minutes? - Cost of $20 per hour approved Feb 2006 + allow for a helper. Where should the propane key be left? (Mark to confirm with Mike Williams - Municipality). "Tyrone... catch the Spirit!" 2716 Concession Rd. 7 Tyrone, ON, L1C 3K6 www.tyroneontario.com (90S) 263-4330 IH Tyrone Community Centr~ OLD BUSINESS 1. Spirit Day June 10th - Pep Rally for Spirit Day was attended by 6 families and tye dyed bandanas for $3 each. 2. TAA Issues Baseball diamonds become overgrown with weeds(Lynda to check with Municipality). 3. Maintenance - invite Fred Horvath to September meeting Municipality of Clarington Issues: . Exit lights are missing some of the covers in the bar . Lights is the parking lot do not fit the proposed landscaping plan is funding available. . Basketball net pole is bent over . Water softener installation - risk of damage to appliances if not installed . Removal of window cages - hall board responsibility . North Soccer Pitch Fence . Panic hardware on the front door - Municipality . Review regular garbage pickup at the hall - Municipality . Fan Installations . Extra Chairs for large bookings 6. Defibrillator Machine Nothing to report 7. Chairs Lynda to discuss with Doreen Ferguson 8. Landscape Plan Need to confirm when the landscaping will be done by Wiggins. Lynda to check. 9. Web Site Sue looking to redesign the web site. Need to add community partners who contributed to Spirit Day on web site for 1 year. Moved: Paul Rowan Seconded: Mark Canning 10. Bar Renovation - Need to wait for funds to be available. NEW BUSINESS 1. Provide a gift certificate to Steve Pleasence for plowing 2. Horseshoe Pits need to be restocked - discuss with Fred Horvath Motion to Adjourn Moved: Lynda Burnett Seconded Mark Canning Adjourned 9:20 "Tyrone... catch the Spirit!" 2716 Concession Rd. 7 Tyrone, ON, L1C 3K6 www.tyroneontario.com (905) 263-4330 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 - 2 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES JULY 5, 2006 Sarah Jane Williams Heritage Centre 62 Temperance Street Present: K. Isnor, Chair S. Laing P. Ford J. Witheridge M. Van Dyke Councillor G. Robinson J. Murray Regrets: T.Oke Councillor P. Pingle J. Vinson Absent: H. St. Croix Staff: M. Rutherford Comad, Administrator 1. CALL TO ORDER The meeting was called to order by the Chair at 7: 1 0 p.m. 2. ADOPTION OF AGENDA Moved By: M. Van Dyke Seconded By: P. Ford THAT the Agenda be approved with changes. MOTION CARRIED 3. I I I I I I I I I I I I I I I I I I I APPROVAL OF MINUTES Moved By: S Laing Seconded By: P. Ford TIIAT the minutes of the Board meeting of May 3, 2006 be approved. MOTION CARRIED 4. BUSINESS ARISING a) Museum Signs Administrator has contacted Forsey Signs to make new signs for museum sites and is waiting for meeting date. b) Kirby Church The fundraising campaign called The Metre March has been launched and the mail out campaign has begun. c) Bookkeeper Reports have been developed that are working to the satisfaction of the Finance Chair. 5. CORRESPONDENCE Moved By: Councillor G. Robinson Seconded By: J. Witheridge TIIAT the correspondence be received. MOTION CARRIED 6. COMMITTEE REPORTS a) Finance Committee Concern was expressed over telephone fees. The Administrator will investigate other options. Other areas that warranted watching are building services, heating, and brochures/posters. . Moved By: S. Laing Seconded By: P. Ford TIIAT the Finance Report be accepted and bills paid. I I I I I I I I I I I I I I I I I I I MOTION CARRIED b) Property Report The Administrator is waiting for follow up from the Director of Operations regarding capital plans at the Clarke Museum. c) Collections and Event Planning Report Moved By: M. Van Dyke Seconded By: J. Murray THAT the Administrator get three quotes and proceed with the purchase of a trailor for under $2,000.00. MOTION CARRIED Moved By: M. Van Dyke Seconded By: J. Murray THAT the report be accepted with the list of items for deaccessioning. MOTION CARRIED d) Newcastle Village and District Historical Society Report Concern was expressed that C. Taws is not at the Historical Society Room every Tuesday. The Administrator advised that C. Taws had indicated that there was not any work for him to do at the room. She requested that the Historical Society review their needs for professional guidance from the museum and based on that need a museum professional would be available to provide guidance and direction. M. Van Dyke will be discussing this issue with the Historical Society and will follow up with the Administrator. M. Van Dyke suggested that the Historical Society be added to the museum website. Administrator indicated that this has been a standing offer and whenever Historical Society is ready a page can be added for them. M. VanDyke indicated that the Sesquicentennial went very well. Administrator advised that she had been unable to submit the Trillium application on the July I deadline because she was missing the two letters ofreference required from the Newcastle Village and District Historical Society. 7. ADMINISTRATOR'S REPORT Recommended that on Canada Day the Belvedere Door be locked or that there be a staff person assigned to that room. More volunteers would be helpful on that 9. 10. day and include a responsibility list for all volunteers so that they understand what they are to be doing for the day. Aprons should be provided for the people serving cake. I Moved By: Councillor G. Robinson Seconded By: P. Fo~d I I I I I I I I I I I I I I I I I I I THAT the Administrator's Report be received. MOTION CARRIED 8. NEW BUSINESS Moved By: J. Witheridge Seconded By: S. Laing THAT the list of artifacts under consideration for accessioning into the museum collection be accepted including the Bounsa1l stone if considered appropriate by the Administrator. MOTION CARRIED Moved By: J. Witheridge Seconded By: M. Van Dyke THAT the Executive Committee meet to develop a long range plan for the museums. MOTION CARRIED DATE AND PLACE OF THE NEXT BOARD MEETING The next Board meeting will be held on September 6, 2006 at 7:00 p.m. at the Clarke Museum. ADJOURNMENT Moved By: J. Murray THAT the meeting adjourn at 9:45 p.m. I I I I I I I I I I I I I I I I I I I C/JJLiJlgron CAC MEMBERS PRESENT: . Chair - Bradford Soles Vice-Chair - Linda Gasser Fred Biesenthal Gerald Brown Mark Canning David Duffie Staff in Attendance: Janice Szwarz - Planning Services Sharon Norris - Recording Secretary Absent: Councillor Jim Schell George Khouri DATE: RE: I - 3 MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Leslie Benson - Bill Harford Ron Hooper Karina Isert (LAC Ross Libby Murray Paterson September 7,2006 HIGHWAY 407 COMMUNITY ADVISORY COMMITTEE Sept. 6, 2006 Meeting No. 28 w.- HH ,~... ::'--'!'::"~';l" I!!';". Welcome Review of Draft Minutes (June 13, 2006) Review of Draft Transportation Assessment Report Meeting commenced 7:00 p.m. Welcome b Bradford Soles The following changes were made to the draft minutes of June 13,2006, Meeting No. 27: Page 1: David Duffy was corrected to read David Duffie. Page 3: Under "Road pricing versus transit pricing versus subsidies" the following bullet was added: . Highways are highly subsidized. Page 4: Fourth paragraph "congestion becomes worst" changed to read "congestion becomes worse". Page 5: First paragraph "economics of scale" changed to read "economies of scale". The report is not significantly different from the last draft. It was asked if staff had contemplated an information report to Council. Linda Gasser suggested we should prepare a recommendation and information report, as this is an important issue, the details of which Council should be aware of. The report should go to the current Council and not wait until January. Janice advised that she would speak with the Director of Planning about staff resources/timing for preparing such a re ort. CI![illgton MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE I I I I I I I I I I I I I I I I I I I Review of Draft Transportation Assessment Report It was. noted that the Durham Region Planning Committee refused a presentation to Council by Totten Sims Hubicki. Bradford offered that the report was all encompassing, with very few changes. The Sensitivity Analysis shows changes in the base assumption which still determined the need for a highway. It was noted that the cost of a preferred alternative was not discussed by the Project Team. Linda suggested that staff should give thought to the financial impact of the preferred alternative. Note: It would not be possible to build into the capital budget if the costs were unclear. This is something that the CAC should request as Council should want to know. The Ministry of Transportation (MTO) is responsible for improvements where roads intersect. It was asked if this responsibility could change and be borne by tax-payers. Janice indicated that social services are not bome by Municipal Government. How do we word this to bring to Council's attention - costs are not quantified. What is more cost effective, the 407 versus local road improvements? Are there other more reasonable alternatives? Altematives to the Undertaking Review: Has any checking been done on how the evaluation process meets the Terms of Reference (ToR)? No. The evaluation process is a qualitative analysis. The Regional Official Plan's latest amendment changes in a substantial way and this is not considered in this document. It was noted that the Region is forced to go with the position of the Province. Regions can change their position on where they see growth (shown as attachments and appendices to the Official Plan).The document is still in draft form and will be for a few years until the final EA is submitted. It was asked if the contact list for the Project was public. It was indicated that it probably would not be due to privacy concerns, but that the Proactive Involvement Plan is available for viewing on-line. contains a list of reference documents. If you would like to get on the mailing list, you will need to contact the Project Team directly. I I I I I I I I I I I I I I I I I I I CI~-ilJgron MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Other Business Preliminary Analysis Section: Letters were sent and property owners approached about allowing access to their land for an EA assessment. There is now consideration being given to T- boning the highway in order to avoid the Oak Ridges Moraine (ORM) and resulting in building "less" highway. The T-Bone is potentially just north of Orono. There is a 6 km guideline for the distance between provincial level highways. The maximum is 10 km but not a factor of criteria in this evaluation. Previous route alternatives will be the starting point for field work as well as revisiting interchanges. Pebblestone is not as important as was once thought. Wetlands are becoming more important and a more complete environmental base will be developed. Linda asked if there was a staff report a few years ago stating that the 407 should terminate in the Kirby area. Janice advised that: The first stage of the EA is done and they are now doing route planning. Route selection field work is being conducted from east to west. Letters and door-to-door communication is being done. Should people not allow access to their property there will be data gaps. Route alternatives will be presented at Public Information Centres to be held late November/early December The preferred route will be presented Public Information Sessions scheduled for late spring 2007. Two workshOps are scheduled for two Saturdays in October. They will cover evaluation criteria and will most likely be held at the Garnet B. Rickard Ccmplex. A joint meeting the MT AG/RAG and CAG is to be held September 20th. Janice will report back on issues raised by CAG via email to all committee members. There is currently a push to reconstitute the CAG as a number of members are not attending meetings. Three to five new Janice Szwarz members are needed. You can apply on line - by Sept. 6th. It was asked that they consider adding members from people within the study area and with a knowledge of the landscape. The number of east-west routes is being reduced. A Community Value Plan will have each community identify high potential communities in their area (community priorities). The route will be identified in earl 2007. The CAC should provide more comprehensive comments to Council; that is our mandate. The committee could present to Council themselves (current Council). The next Council would also have access to the information. October 16th Council discussed as a ossibili . CI~lQglOn MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADV!\SORY COMMITTEE Janice indicated that an information report may be possible; however a position report is not feasible. The committee is asked to take a more detailed look at the documentation provided for discussion at the Oelober 3" meeting. Linda and Brad.ford will put a detailed document together for Council - Bradford to present. Presentation to include what our committee is about and raise comments! issues). Janice to email the link to the Problems and Opportunities report to all members. Problems and Opportunities Report. Excerpt from the project web site, this report is a revised version of the eartier report. The Draft Transportation Assessment and Problem and Opportunities Definition Report (June 2006) summarizes the existing and future anticipated transportation conditions for the network within the Analysis Area (including the Region of Durham and surrounding communities to the east and west) and identifies potential future problem areas and opportunities for improving the transportation system 10 address those problems. The work builds on a review of federal and provincial policy framework and a series of related goals and objectives. The recent review indicates that the provincial transportation network within the Analysis Area is constrained with respect to its ability to serve the anticipated growth in travel demand. Over the past 1510 20 years, growth in the Analysis Area, and particuiarly within the Durham Region, has been substantial. Population has grown significantly and employment opportunities within the area have shown an associated increase. The analysis shows that even with the planned expansion of Highway 401 through Whitby and Oshawa, demands for east westlravelthrough the analysis area will exceed the ability of this freeway 10 accommodate that demand. This capacity issue is further exacerbated by recurring summer congestion resulting from the significant recreational traffic demands in and through this corridor. Over the lastlwo decades, the need for transportation improvements within the Analysis Area has been assessed on a number of occasions. The current trend indicates the urgency of the improvement(s) needed within the Analysis Area. The work associated with this report has reconfirmed the need for changes to the transportation system to address the defined problems (e.g. volume 10 capacity ratios, transportation system performance, economic, land use and environmental impacts) as ouUined in this report. Next Meeting Oelober 3, 2006 All Committee Members Linda Gasserl Bradford Soles Janice Szwarz I I I I I I I I I I I I I I I I I I I I 1-4 I I I I Minutes of Meeting # 6/06 I I Meeting #6/06 was held on Wednesday, July 26,2006 at the Kawartha Conservation office. Chair Ruth called the meeting to order at 7:32 p.m. He then introduced Nicole Mandziuk, a placement student from Durham College working with us as a Communications Technician. Chair Ruth also noted that Krisitie Virgoe would soon be going on maternity leave and wished her well. I Present: Alex Ruth, Chai r Larry O'Connor, Vice-chair Lynn Philip Hodgson Audrey Holden John Huke Don MacArthur Blair Martyn Donna Villemaire T wps. of Cavan-Mill brook-North Monaghan Township of Brock Township of Scugog City of Kawartha Lakes City of Kawartha Lakes Municipality of Clarington Township of Scugog City of Kawartha Lakes I I Absent: Guy Scott Township of Galway, Cavendish & Harvey I Staff: Ian Macnab Wanda Stephen Mark Majchrowski Lezlie Goodwin Nicole Mandziuk Arlene Waite Krisitie Virgoe Chief Administrative Officer Director, Corporate Services Director, Watershed Management Communications Specialist Communications Technician Financial Assistant Manager, Environmental Protection & Restoration I I Adoption of Agenda I I Directors Villemaire and Holden asked that additional items be placed on the agenda. These were matters of administrative policy and procedure and celebration of trails. Res. # 46/06 Moved by: Seconded by: Don MacArthur Donna Villemaire I I Resolved, That, the agenda for meeting #6/06 be adopted as amended. CARRIED Declaration of Pecuniary Interest None was declared. I I -2- Staff Presentation Lezlie Goodwin showed the Board of Directors recent television coverage of our Blue Canoe project on Lake Scugog and then outlined how we communicate with the media and how we track media coverage of our programs and projects. Res. # 47/06 Moved by: Seconded by: Larry O'Connor Donna Villemaire Resolved, That, the verbal report of July 26, 2006 regarding media coverage of conservation activities be received for information. CARRIED Mi nutes of Meeti ng # S/06 Res. # 48/06 Don MacArthur Audrey Holden Moved by: Seconded by: Resolved, That, the minutes of Meeting # 5/06 be adopted as received. CARRIED Report of the Executive Committee The Executive Committee brought forward a report making five recommendations for Board consideration. These dealt with building expansion, organizational chart review, salary grid adjustments to manager positions, cost of living adjustments, and 2007 budget guideline and schedule. A motion was made to approve these recommendations. Discussion on this motion led to it being tabled until after discussion on administrative policies and procedures was had. This in turn led to the agenda item on administrative policies and procedures being brought forward. Discussionon this centred on whether or not Executive Committee reports were confidential and whether or not such reports should be available to all Directors. This resulted in a call for Executive Committee terms of reference to be brought forward to the Board for review. likewise a call was made to bring our administrative policies and procedures to the Board. Upon making these decisions, the Board lifted the original motion on the Executive Committee recommendations from the table. At this time recommendation EC2/06, dealing with building expansion, was extracted from the main motion and Director Holden asked that the minutes showed that she objected to the buiiding expansion being a general benefiting capital project In her opinion, every municipality should contribute equally. The main motion was then dealt with by a recorded vote. A motion was then put forward on recommendation EC2/06. This was followed by a motion to go in camera which was dealt with prior to consideration of the motion on the recommendation. After rising from camera, the 80ard dealt with recommendation EC2/06. Res. # 49 /06 Moved by: Seconded by: Larry O'Connor Lynn Philip Hodgson Resolved, That, Executive Committee recommendations #EC 2/06, #EC 3/06, #EC4/06, #EC 5/06, and #EC 6/06 be approved. THIS MOTION WAS TABLED I I I I I I I I I I I I I I I I I I I I -3- I I I Res. # 50/06 Moved by: Seconded by.: Donna Villemaire Audrey Holden Resolved, That, the motion pertaining to the recommendations of the Executive Committee be tabled until after the agenda item on administrative policies and procedures has been dealt with. I CARRIED Res. # 51/06 Moved by: Seconded by: I Don MacArthur John Huke I Resolved, That, agenda item on administrative policies and procedures be deait with prior to the Executive Committee report CARRIED I Res. # 52/06 Moved by: Seconded by: I Donna Villemaire Audrey Holden Resolved, That, terms of reference for an Executive Committee be prepared for review by the Board of Directors at the next meeting of the Board. I I CARRIED Res. # 53/06 Moved by: Seconded by: Donna Villemaire Don MacArthur Resolved, That, the administrative policies and procedures be reviewed and brought forward to the October meeting of the Board of Directors I I CARRIED Res. # 54/06 Moved by: Seconded by: I I Audrey Holden Donna Villemaire Resolved, That, the motion pertaining to the Executive Committee report recommendations be lifted from the table. CARRIED I I I I Res. # 55/06 Moved by: Seconded by: Audrey Holden Don MacArthur CARRIED Resolved, That, recommendation # EC2/06 be extracted from the main motion #49/06 -4- Res. # 49/06 (with EC2/06 extracted) Moved by: Seconded by: Larry O'ContJor Lynn Philip Hodgson I I I I I Resolved, That, Executive Committee recommendations #EC 3/06, #EC4/06, #EC S/06, and #EC 6/06 be approved. A recorded vote was requested. . Hodgson yes Holden no Huke no MacArthur yes Martyn yes O'Connor yes Ruth yes Scott ABSENT Villemaire no S 3 Res. #S7/06 Resolved, That, the Board go in camera. Res. # S8/06 Resolved, That, the Board rise from camera Res. # 56/06 CARRIED Moved by: Seconded by: CARRIED Moved by: Seconded by: CARRIED Moved by: Seconded by: John Huke Larry O'Connor I I I I I I I I I I I I I I Larry O'Connor Lynn Philip Hodgson Larry O'Connor Blair Martyn A recorded vote was requested. Resolved, That, Executive Committee recommendation # EC 2/06 be approved Hodgson yes Holden no Huke no MacArthur yes Martyn yes O'Connor yes Ruth yes Scott ABSENT Villemaire no 5 3 CARRIED I I I I I -5- Interim Financial Statement to June 30" Res. # S 9/06 Moved by: Seconded by: Lynn Philip Hodgson Don MacArthur Resolved, That, the interim financial statement to June 30, 2006 be received and approved as presented. CARRIED I I I I I I I I I I I I I I Program/Project Update Res. # 60/06 Moved by: Seconded by: Larry O'Connor Don MacArthur Resolved, That, the staff update report on programs and projects through June 30, 2006 as presented to the Board of Directors at Meeting #6/06 be received for information. CARRIED New Business/Questions/Items of Interest 1. Administrative policies and procedures: dealt with under the Executive Committee report 2. Trail celebration: Director Holden informed the Board of an event this fall focused on celebrating trails and suggested that we partcipate. Information from the organizers was given to the CAO for follow-up. 3. Biennial tour: the CAO asked Directors to consider signing up for the September tour and noted that if no one came forward soon, staff should be considered for the registration. Res. # 61/06 Moved by: Seconded by: Lynn Philip Hodgson Don MacArthur Resolved, That, the CAO register staff for the Biennial tour if no Directors express interest by August 4". CARRIED There being no further business, the meeting adjourned at 10:11 p.m. Alex Ruth Chair Ian D. Macnab Chief Administrative Officer The next meeting of the Board is scheduled for October 2gt' . .. I I I I I I I I I I I I I I I I I I I A 'Towno! CJ~, D - 9 TbwN OF AJAX 65 Harwood Avenue Sl'uth '06JUll Ajax ON US 2H9 lAtl 9'3M88townofajax.com Legislative & Information Services Tel. 905-683-4550 Fax. 905-683-1061 July 5, 2006 Hounorable Rona Ambrose Federal Minister of the Environment 6801-170th Street Edmonton, Alberta T5T 4W4 Honourable Laurel C. Broten Ontario Minister of the Environment 12th Floor, 135 S1. Clair Avenue West Toronto, Ontario M4V 1P5 RE: Petition to Reduce US Air Pollution Please be advised that the following resolution was passed by the Town of Ajax General Government Committee at its meeting held June 22, 2006 and endorsed by Ajax Town Council at its regular meeting held June 26, 2006: 1. That Council request the Sierra Legal Defence Fund to add the Town of Ajax to the list of signatories to the legal petition entitled "Petition under s. 115, United States Clean Air Act, 42 U.S.C. s. 7415(a) to the United States Environmental Protection Agency for relieffrom certain emissions from large electric generating units in the States of Illinois, Indiana, Pennsylvania, Michigan, Ohio, West Virginia, and Kentucky"; and 2. That a copy of this report be sent to the Sierra Legal Defence Fund, the Federal Minister of the Environment, the Ontario Minister ofthe Environment, the International Joint Commission, the Great Lakes and St. Lawrence Cities Initiative, the Federation of Canadian Municipalities, the Association of Local Public Health Agencies, the GreaterToronto Air Clean Air Council, the Region of Durham and the area municipalities within Durham Region. Further to that direction, please find enclosed a copy of the staff report that pertains to this matter. We trust this matter will receive the Federal and Provincial government's full attention. Thank you for your attention to this matter. A)~r Martha A. Pettit Manager of Legislative Services/Deputy Clerk 905-619-2529, ext. 342 martha.pettit@townofajax.com Copy: Sierra Legal Defence Fund International Joint Commission Great Lakes and S1. Lawrence Cities Initiative Federation of Canadian Municipalities Association of Public Health Agencies Greater Toronto Area Clean Air Council Regional Municipality of Durham All Durham Municipalities r i~ ! r ~~ ,...,. . .: -_..... ~._. - Ontario's first ISO 90U1 Qualify Commur,,'y I I I I I I I I I I I I I I I I I I I TOWN OF AJAX REPORT .A · Towno! $Ila~ Q; 3;}ake Report To: General Government Committee Submitted By: Paul Allore, M.C.I.P., R.P:P. Director of Planning & Development Services Barbara Hodgins, M.C.I.P., R.P.P. Policy Planner Petition to Reduce U.S. Air Pollution Prepared By: Subject: Ward(s): All June 22, 2006 Dale of Meeting: Reference: Strategic Plan: Environmental Awareness Recommendation: 1. That Council request the Sierra Legal Defence Fund to add the Town of Ajax to the list of signatories to the legal petition entitled "Petition under s. 115, United States Clean Air Act, 42 V.S.C. s. 7415(a) to the United States Environmental Protection Agency for relief from certain elOlissions from large electric generating units in the States of Illinois, Indiana, Pennsylvania, Michigan, Ohio, West Virginia, and Kentucky"; and :.' 2. That a copy of this report be sent 'to the, Sierra Legal Defence Fund, the Federal Minister of the Environment, the Ontario Minister of the Environment, the International Joint Commission, the Great Lakes and SI. Lawrence Cities Initiative, the Federation of Canadian Municipalities, the Association of Local Public Health Agencies, the Greater Toronto Air Clean Air Council, the Region of Durham and the area municipalities within Durham Region. Background: The purpose of this report is to provide a brief overview of the impacts of poor air quality on public health, to explain the nature of the legal petition put forward by the Sierra Legal Defence Fund to reduce harmful transboundary air pollutants entering our air resources from sources in the United Stales in order to protect the health of Canadians, and to recommend that the Town of Ajax become a signatory to the legal petition in support of this initiative to improve the quality of our shared air resources for the benefit of Ajax residents. Discussion: Air Qualitv and Health Both natural and manmade pollutants can travel.by air across large geographic areas. Extensive research has proven that poor quality"air is'dtifting into southern Ontario from the Midwestern U.S. Approximately 150 coal-fired power plants, located in 7 Midwestern States, are emitting large volumes of contaminants, including sulphur dioxide and mercury. These Subject: Page 2 Petition to Reduce U.S. Air Pollution substances are carried into southern Ontario as trans boundary pollution by prevailing winds flowing up the Ohio Valley. Electricity generation is responsible for a large portion of the total U.S. air pollution emissions. In the U.S., 50% of electricity is generated from coal, compared with 19% in Canada. However, when we cannot produce sufficient electricity to meet the demands of residents and businesses on hot:sumiTler days, the Province purchases electricity from U.S. power plants. ' ' ", ' Each year, air pollution in Toronto is estimated to contribute to approximately 1 ,700 premature deaths and 6,000 hospitalizations. In 2005, a record number of smog alert days were experienced in Ajax and the Greater Toronto Area, emphasizing the need to reduce air pollution as quickly as possible. According to the Ministry of the Environment, on days of poor air quality, U.S. sources (plus background concentrations) account for approximately 50% or more of ozone and particulate air pollution in the Toronto area. Also, research has revealed that poor air quality is not an issue simply limited to urban areas. It extends across our rural areas to the north and east (i.e. into Algonquin Park and eastem Canada). Our exposure to poor air does not just occur on smog alert days. Poor air quality represents a health hazard for all persons, but particularly for those who are more vulnerable (I.e. children, people who are physically active outdoors, persons with respiratory illnesses and the elderly). Repeated'exposure to contaminated air on typical days in southern Ontario may cause long-term health problems. Therefore, joint commitments from all levels of government in both Canada and the U.S. are needed to curtail air pollution at the sources. ,TOi achieve this, the Province of Ontario is encouraged to demonstrate leadership by:' .. . reducing Ajax residents' exposure to transboundary pollution by taking the necessary actions, including legal action as appropriate; . reducing emissions from coal-fired electricity generation plants within Ontario; boosting its support for those U.S. states that are seeking cleaner air through legal mechanisms within the U.S. federal government; .-" proactively establishing and enforcing higher environmental standards for sources of air pollution, such as but not limited to new and refurbished incineration facilities; implementing a Provincial Energy Plan focused on increasing use of environmentally- friendly, sustainable sources of energy and strong implementation of conservation practices (I.e. to reduce air pollution and the need to import electricity); and . insisting that the Federal government support the Kyoto Protocol and lead in its implementation. , ' ,'; ',.1 " , Further, we know that actions taken by.the Jowl:J, pn,<iits residents can play an important role in improving our local air quality. Ajax is taking action to reduce air pollution through the "greening" of the corporate fleet (I.e. replacing trucks with "hybrids"), implementing stricter design and operational criteria for municipal buildings and equipment and reducing energy consumption. As I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Subject: Page 3 Petition to Reduce U.S. Air Pollution well, the Veridian Corporation (one-third owned by the Town of Ajax) is carrying out a number of activities to reduce air pollution from their activities. 1 Public awareness is an important factor in the success of local air quality improvements. Simple changes in individual behaviour and choices can bring about significant differences, such as turning off vehicles rather than letting them idle (i.e. walking into a restaurant rather than using the driye-thru), switching from gas-powered lawn mowers and weed trimmers, operating air conditioners less frequently and at higher temperatures, and replacing older appliances with energy efficient models. Also, we have learned that common aCliviti~sc~'ricdus~. indoor air pollution, such as cooking with oil and the use of fireplaces. . .' . . Leoal Petition At a recent meeting, Sierra Legal Defence Fund representatives asked members of the Greater Toronto Area Clean Air Council to request their respective municipal councils to sign on to a legal petition aimed at reducing air pollution emissions from U. S. coal-fired power plants. As described in the Attachment to this report, under the provisions of the U.S. Clean Air Act, Canadians whose health or welfare is endangered by air pollution originating in the U.S. may petition the Administrator of the United States Environmental Protection Agency (U.S. EPA) to take action to prevent or eliminate the endangerment. The Administrator must only have "reason to believe" that Canadians are being endangered before being obliged to take action. Once a finding of endangerment is made, the Administrator must require individual States to reduce the emissions. On June 17, 2005, Sierra Legal Defence Fund filed a petition to the U.S. EPA for action to prevent or eliminate these emissions. The purpose of the petition is to demonstrate to the U.S. EPA Administrator that U.S. coal-fired power plant emissions are contributing to increased air pollution and health impacts in Canada. The legal petition requests that the EPA Administrator order the States of Illinois, Indiana, Pennsylvania, Michigan, Ohio, West Virginia and Kentucky to reduce pollution emissions. . ). ':!": 1 '.! . The Cities of Toronto and Windsor and Essex Region have endorsed the petition. Sierra Legal Defence Fund is in faciseeking endorsement from all municipalities in southern Ontario. Financial Implications: nla Communication Issues: As about 50% of the air pollution experienced in Ajax originates in the U.S., support for this petition constitutes a significant step in achieving the Town's aim to improve local air quality to protect the health of residents of Ajax. Conclusion: The Town of Ajax is taking action to reduce local emissions of air pollutants. The Province of Ontario is phasing out coal-fired power generation by 2009. On their own, the Province and the Town unfortunately cannot completely protect the health of Ajax residents through local actions to improve air quality. Actions are needed to reduce pollutant emissions from the U.S. .r Subject: Petition to Reduce U.S. Air.Pollution Page 4 Staff will be kept apprised of the progress of the legal petition by the Sierra Defence Legal Fund and will report back on the outcome. Attachment ~ / .P. - Policy Planner Barbara Ho gins, M.C.I.P., Manager of Planning ~ Ch.\.~ _ pa~~.C.I.P., R.P.P. - Director ~f PI:~nn:~~;~Development Services ":"..j: ..::.~ .; .'. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Attachment Briefing Note by Sierra Legal Defence Fund Petition under Section 115 of the U.S. Clean Air Act for EPA Action against Smog; Acid Rain and Climate Change Pollution in Canada Backqround: . emissions of sulphur dioxide (S02), nitrogen oxides (NO,) and carbon dioxide (C02) are emitted in massive amounts from 250 coal-fired power plants in the U.S. Midwest/Ohio Valley States of Ohio, Pennsylvania, Indiana, Michigan, Illinois, West Virginia and Kentucky. . these coal-fired power plants emitted 4.5 million tonnes (MT) of S02' 1.5 MT of NO, and 725 MT of CO2 in 2002, representing significant percentages of U.S. totals. . prevailing winds carry these contaminants to Canada, where the health and welfare of citizens is threatened by smog and acid rain, and by climate change globally. . in 2005, Ontario surpassed its previous record for the number of smog days in a full year by Canada Day (July 1). . over one half of premature deaths from air pollution, in Ontario are attributable to U.S. pollution sources. . thousands of lakes and rivers continue to be harmed by acid rain in Eastern Canada. . rising temperatures, violent weather events, drought and the other harmful impacts of climate change affect all people around the world. ' What is a Section 115 Petition? . under the provisions of the United States Clean Air Act, Canadians whose health or welfare is endangered by air pollutants originating in the U.S. may petition the Environmental Protection Agency (EPA) Administrator to take action to prevent or eliminate the endangerment. . U.S. citizens are accorded a similar opportunity under s. 166 of the Canadian Environmental Profection Act. . On June 17, 2005, the Sierra Legal Defence Fund, on behalf of a number of environment groups, filed a petition to the U.S. EPA for action to prevent or eliminate the subject emissions. . the EPA Administrator must only have "reason to believe" that Canadians are being endangered before he is obliged to take action. . once a finding of endangerment is made, the Administrator must require individual states from which emissions emanate to reviSE! their State'lmplementation Plans to reduce the emissions. What Do We HODe to Achieve? . cleaner air, healthy water bodies, and a secure climate. The petition provides the opportunity to convince the U.S. EPA, but also constitutes the first step for a legal process to force the EPA to act if it fails to do so voluntarily. . this action, together with other actions taken in collaboration with a number of U.S. governmental and non-governmental organizations, is part of the larger battle against air pollution from coal-fired power plants in both Canada and the U.S. . a successful petition will benefit millions of Americans as well as Canadians. What Evidence Do We Present in the Section 115 Petition? . the petition relies on numerous international reports from agencies, such as the United Nations, the International Joint Commission,NAFTA's Commission for Environmental Cooperation, the Organization for Economic:Cooperation and Development and others, and is buttressed by reports from the U.S. EPA, Environment Canada and numerous other governmental and non-governmental organizations. . there are available and affordable technologies to reduce NO. and S02 emissions by over 90%, however, recently passed laws do not even require such reductions by 2015. . the EPA acknowledges under its so-called Clean Ai(lnterstate Rule that, in 2015, there will still be areas in upwind U.S. states that will continue to fall below American health standards for air quality. . reductions in CO2 emissions that cause climate change will ultimately require greater investment in renewable power and conservation measures, as well as a genuine acknowledgement by the U.S. Administration that a grave problem exists. . current pollution laws also do not contemplate the aggravating effect of climate change on existing problems, such as rising temperatures on ozone formation. ,What if the EPA Administrator Reiects the Petition or lanores It? . these are outcomes that the filing of this petition contemplates since failure by the Administrator to take action provides rel(ol,lr.s.e jo..the U.S. courts. . ~ '::", I,' both the Clean Air Acf and the Administ~ative 'Procedures Act allow Sierra Legal Defence Fund to sue in U.S. courts if the Administrator rejects our petition or fails to act within a reasonable time (i.e. 12-18 months). . we must show that the Administrator's conduct in failing to act - given the overwhelming evidence of endangerment to Canada - was arbitrary, capricious or not in accordance with the law. If We Sian the Petition. Does This Obliae Us to Take Part in a Lawsuit Later? . No. The petition carries no obligation of involvement beyond your role as signatory to the petition. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I What Cost and Obliqation is There if We Sian on to the Petition? . we do not anticipate any financial costs other than whatever effort is required on your part (the municipality) to follow the progress of the petition and to help move it forward. What are the Next Steps? . once additional parties sign on, we will file an additional or amended petition to the one filed on June 17, 2005. Who Can I Contact for Further Information? Albert Koehl, Staff Lawyer Sierra Legal Defence Fund 30 51. Patrick Street, Suite 900 Toronto, Ontario M5T 3A3 (416) 368-7533 Ext. 26 a koe h I lalsierra lea al. ora I I I I I I I I I I I I I I I I I I I ~ingtnn REPORT #1 REPORT TO COUNCIL MEETING OF SEPTEMBER 25, 2006 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, SEPTEMBER 18, 2006 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) ESD-009-06 - Monthly Response Report - June to September 2006 (b) CLD-018-06 - Shortages of Justices of the Peace within Durham Region 2. FORTHWITH RECOMMENDATIONS (a) COD-051-06 - 2006 Tree Maintenance and Stump Grinding Contract 3. ZONING BY-LAW AMENDMENT TO REZONE FROM RURAL CLUSTER AGRICULTURAL ZONE APPLICANT: JAMES TOSSWILL AND EMILY WILSON THAT Report PSD-097-06 be received; THAT the application be referred back to Staff for further processing and a subsequent report; and, THAT all interested parties listed in Report PSD-097-06 and any delegation be advised of Council's decision. 4. APPLICATION FOR A PLAN OF CONDOMINIUM APPLICANT: ST. STEPHEN'S ESTATES INC. THAT Report PSD-098-06 be received; THAT the Draft Plan of Condominium application, submitted by SI. Stephen's Estates Inc. be approved and the Director of Planning Services be authorized to issue Draft Approval under The Planning Act, subject to the conditions as contained in Attachment 2 to Report PSD-098-06; CORPORATION OF THE MUNICIPALITY OF CLARINGTO~ 40 TEMPERANCE STREET, -BOWMANVILLE. ONTARIO l1C 3A6 T (905) 623-337! Report #1 - 2 - September 25,'2006 THAT a copy of Report PSD-098-06 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-098-06 and any delegations be advised of Council's decision. 5. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 2044356 ONTARIO LIMITED THAT Report PSD-100-06 be received; THAT the request for removal of Part Lot Control with respect to Lots on 40M-2316 be approved and that the Part Lot Control By-law attached to Report PSD-100-06 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-1 00-06, any delegations, and the Regional Municipality of Durham Planning Department be advised of Council's decision. 6. SOPER CREEK SUBWATERSHED MANAGEMENT PLAN STUDY AND DARLINGTON MILLS SUBDIVISION ENVIRONMENTAL IMPACT STUDY THAT Report PSD-101-06 be received; THAT the Planning Services Department be authorized to proceed with the Soper Creek Subwatershed Study as outlined in Report PSD-101-06 be used as background information for the Clarington Official Plan Review; and THAT Council resolve that the Future Development Lands in north and east Bowmanville proceed by Secondary Plan subsequent to the completion of the Clarington Official Plan Review. 7. DECLARATION AND SALE OF SURPLUS PROPERTY THAT Report PSD-102-06 be received; and THAT Council declare, by By-law, the property identified as 3289 Trulls Road, Part Lot 30, Concession 3, former Township of Darlington, as surplus and offered for sale. 8. CLARINGTON GREEN COMMUNITY STRATEGY THAT Report PSD-104-06 be received; THAT Council endorse a Community Committee appointed by Council for the development of a Green Community Strategy; I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Report #1 -3- September 25, 2006 , , , THAT staff and the Clarington Board of Trade be authorized to prepare detailed Terms of Reference and conduct a community survey as outlined in Report PSD-104-06; and THAT the Municipality match the contribution of $2,500 from The Clarington Board of Trade to complete the Survey. 9. ANIMAL SERVICES QUARTERLY REPORT - APRIL TO JUNE, 2006 THAT Report CLD-019-06 be received; and THAT a copy of Report CLD-019-06 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 10. QUARTERLY PARKING REPORT THAT Report CLD-020-06 be received; and THAT a copy of Report CLD-020-06 be forwarded to the Bowmanville Business Centre for their information. 11. JOINT HEALTH AND SAFETY COMMITTEE - REVISED TERMS OF REFERENCE FOR THE STRUCTURE & FUNCTION OF A MULTI-WORKPLACE JOINT HEALTH AND SAFETY COMMITTEE THAT Report COD-049-06 be received; THAT the revised Terms of Reference (Attachment #1 to Report COD-049-06) to be endorsed by the C.U.P.E. Local 74 President for Inside and Outside; International Association of Fire Fighters Local 3139 President, the two Co-Chairs of the Joint Health and Safety Committee and the Chief Administrative Officer, be endorsed by Council; THAT future amendments to the Terms of Reference be authorized by approval of the Chief Administrative Officer, in consultation with the Joint Health and Safety Committee where appropriate, provided that the intent of the attached Terms of Reference is maintained; THAT if future recommended changes to the Terms of Reference substantially alter its intent, a report will be brought to Council for approval and subsequently forwarded to the Ministry of Labour for approval; and THAT a copy of Report COD-049-06 with Attachment#1 Terms of Reference, be submitted to the Ministry of Labour for review and endorsement. Report #1 12. OMERS SUPPORT FUND - 4- September 25, 2006 THAT Report COD-050-06 be received; THAT the Municipality of Clarington agree to the Association of Municipality of. Ontario's (AMO) request to provide financial support to AMO for the purpose of responding to issues arising out of the changes to the OMERS system; and THAT AMO, and the Durham Region Area municipalities, be advised of Council's decision. 13. TENDER CL2006-49, PORT OF NEWCASTLE WATERFRONT TRAIL THAT Report COD-052-06 be received; THAT Rutherford Contracting Ltd., Gormley, Ontario with a total bid in the amount of $323,499.65 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-49, be awarded the contract for the Port of Newcastle Waterfront Trail as required by the Engineering Department; THAT the total funds required in the amount of $455,000.00 ($323,499.65 tender, plus contract administration, contingencies and previously committed (Bluff Seeding, CL2006-22) be drawn from Engineering 2006 Capital Account #110-32- 325-83304-7401; and THAT the attached By-law marked Schedule "A" to Report COD-052-06, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. 14. TENDER CL2006-50, ASPHALT RESURFACING, VARIOUS STREETS, CONTRACT 2 THAT Report COD-053-06 be received; THAT Miller Paving Limited, Whitby, Ontario with a total revised bid in the amount of $664,460.23 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-50, be awarded the contract for the Asphalt Resurfacing, Various Locations, Contract 2, as required by the Engineering Department; THAT the total funds required in the amount of $767,000.02 ($745,856.05 less Ken Hooper Fire Hall Parking Expansion, plus contract administration, contingencies and soils) be provided from the following 2006 Capital Budget Accounts: Station Street Top Lift, Orono 110-32-330-83260-7401 Asphalt Resurfacing, Contract 2 110-32-330-83212-7401 $ 74,000.00 $693,000.00; I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Report #1 - 5- September 25, 2006 THAT the remaining funds from Parts A, C and D of Tender CL2006-50, be re- allocated to Part E (Station Street Top Lift, Orono); and THAT the attached By-law marked Schedule "A" to Report COD-053-06, authorizing the Mayor and the Clerk to execute the necessary /greement, be approved. 15. TENDER CL2006-52, ACCESS CONSTRUCTION - STRATHAVEN L1FECARE AND 280 KING STREET EAST DRIVEWAY IMPROVEMENTS, BOWMANVILLE THAT Report COD-054-06 be received; THAT Ron Robinson Limited, Bowmanville, Ontario with a total bid in the amount of $71,825.25 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-52, be awarded the contract for the Access Construction, Strathaven Lifecare and 280 King Street East Driveway Improvements, Bowmanville, Ontario as required by the Engineering Department; THAT the funds required in the amount of $267,000.00 ($71,825.25 tender, plus traffic signals above and below ground infrastructures, driveway closure and administration) be drawn from the Engineering 2006 Capital Account # 110-32- 330-83277-7401 ; THAT additional funds required in the amount of $1 ,530.00 be provided from the Road Contribution Reserve Fund and $15,470.00 from the Development Charges Road and Related; and THAT the attached By-law marked Schedule "A" to Report COD-054-06, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. 16. DURHAM STRATEGIC ENERGY ALLIANCE THAT Report ADM-05-D6 be received; and THAT Council confirm Clarington's membership with the Durham Strategic Energy Alliance and the membership fee be drawn from Account No. 21-211-X-7200 (Unclassified Admin Membership Account). 17. PRESENTATION - PATRICK PUCCINI, URS CANADA INC. THAT Patrick Puccini, URS Canada Inc., Consultant Project Team be thanked for his update presentation regarding Highway 35 Four-Lane Planning and Preliminary Design Study. 18. RATIFY ACTIONS THAT the actions taken at the "closed" meeting be ratified. I I I I I I I I I I I I I I I I I I I CI~mgron REPORT COMMUNITY SERViCe; DEPARTMENT I Meeting: COUNCIL Date: September 25,2006 Report #: CSD-12-06 File#: By-law #: Subject: GRANT REQUEST - THE VOLUNTEER RESOURCE CENTRE FOR DURHAM REGION Recommendations: It is respectfully recommended to Council: 1. THAT Report CSD-12-06 be received; 2. THAT Council consider the request for funding from The Volunteer Resource Centre for Durham Region, under the Municipal Grant Program; and 3. THAT the applicant be advised of Council's decision. Submitted b Reviewed bP~ ~ Franklin Wu Chief Administrative Officer ph P. Caruana ctor of Community Services JPC/sc CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 REPORT NO.: CSD-12-06 PAGE 2 1.0 BACKGROUND 1.1 The Volunteer Resource Centre for Durham Region have submitted a grant application through staff to support the 1 st Annual Youth Volleyball Tournament and Volunteer Fair which will be hosted at three venues in Durham on Saturday, October 28. The organization is requesting $1,000.00 to help offset the costs associated with the Bowmanville venue at Clarington Central High School. 2.0 COMMENTS 2.1 The Volunteer Resource Centre for Durham exists to foster, develop and sustain growth in volunteerism in order to build strong and dynamic communities. The goals of the organization are to promote volunteerism, to build capacity for effective volunteering, to provide leadership on volunteerism issues and to connect people with volunteer opportunities to serve. 2.2 The 1st Annual Youth Volleyball Tournament and Volunteer Fair will be used to launch the Durham Region Youth Volunteer Corps project. The Volunteer Youth Corps will recruit youth aged 14-24 to participate in small and large group volunteer activities to meet community needs. These activities will allow youth to gain essential skills in a safe, fun and supervised environment, while demonstrating the positive contributions of youth in our society. 2.3 The October 28th event will be hosted in three venues across Durham - Port . Perry, Oshawa and Bowmanville at Clarington Central High School. 2.4 Staff have reviewed the grant application from the Volunteer Resource Centre for Durham Region and feel that it adheres to the criteria of eligibility for the Municipal Grant Process. 3.0 FINANCIAL 3.1 The total funds allocated to the Municipal Grant Program in the 2006 Operating Budget are $80,000.00. At the General Purpose and Administration Committee meeting of February 20, 2006, the Committee approved the 2006 Municipal Grant Report and allocated $64,000.00 in funding to support various initiatives presented by local community groups. A further amount of $9,673.47 has subsequently been awarded to various community requests (Attachment #1) leaving a balance of $6,326.53 in the 2006 Municipal Grant Account. Attachments: Attachment #1 - 2006 Municipal Grant Program - Funding Allocations I I I I I I I I I I I I I I I I I I I I I ...... 00 (")(")(")(") (") '1=l: Gl 00 L{)L{)L{)L{) ~ .... UO 0 cOcO cOcO <0 I c: c: - - C\lC\lC\lC\l C\l Q) III 0 to E CO .... (")(")(")co (") iii~~ .nNwcO <0 .r:: ~ 0 lD ~ "C""'" f:h f:h ~ ~~ I 0 r--OOO 0 <0 - 0 '<t000 0 0 r:: 0 MOOO 0 , => C\l 0 0 r--OOO 0 I ...... ~ <OOOL{) L{) , E ~ - . . ~ 0 '<t (")'<t...... (J) c( to ~~~ 0 ~ I .! to 0 III - C 0 I C\l <0 1:: 0 0 CtI - L{) Gl 2 Q) 0:: .0 c: I Q) => LL -, I ... Gl .a I E => Z 1:: to <0 <0 0 to 0 0 0 I 0 . , , Gl , tOtO <0...... 0 0:: '<t 000<0 ...... 0 IN IN 0 , "l:t.o. , 0 0l<(C'><( 0 I en 9a.~a. en 0 0000 0 , 0 I CiS (ij 'C ro oE I Eo Q).... :2(/)- CtI ro -.... '- .c .- Q) 0 (/) I (/)... (/) ro=>o ro (/)Q)Q)u:~:r: Q) -u:J en :c Q)._o=,-""C ro~(/)Q)o.- I .!!! 0=>Q).r::-~ .10 "C c:8cr:,g1::i3~ ~Q) (]) (]) :2 (]).- 1ii "E ~o.!: .Een(]) (/) CtI 0.cffiQiCtl .r:: I -g ~ =>:2(/)C: l- e:_ CO 5..c:-c =><( .90i2"'ooo LL tIl LLI-"'O .... .... c: CtI ro ~ c: c: .-ro:2....r::(]) I ro CtI '-... :Jorn ... ... CtI 0 0 ~ (]).C 00 Ocr:O~a.cr:o I I. I I I I I I I I I I I I I I I I I I CI~-ilJgron REPORT CORPORATE SERVICES DEPARTMENT COUNCIL SEPTEMBER 25TH, 2006 Report #: COD-OSS-06 Meeting: Date: File#_ By-law # Subject: LETTER OF UNDERSTANDING, THE RADIATION PROTECTION SERVICE OF THE ONTARIO MINISTRY OF LABOUR Recommendations: It is respectfully recommended to Council the following: 1. THAT Report COD-055-Qe be received; 2. THAT the letter of understanding with The Radiation Protection Service of The Ontario Ministry of Labour be approved, and 3. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. So""'''''' by, ~~ ane Marano, H.B.Sc., C.M.O. Director f Corporate serices ~~ U --' or on Weir, A.M.C.T., C.M.M.II Director of Emergency & Fire Services Reviewed bYO Franklin Wu, Chief Administrative Officer . MM\GW\LAB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 REPORT NO.: COD-55-06 PAGE 2 BACKGROUND AND COMMENT A request from The Radiation Protection Services of The Ontario Ministry of Labour was received to establish an air monitoring site at the Clarington Emergency Services Fire Station #1 located at 2430 Highway #2, Bowmanville, Ontario. This air monitoring device will serve as part of the Ontario Reaction Surveillance Program. The Radiation Protection Monitoring Service is the only Ontario Government Laboratory licensed and accredited to perform radiation measurements in the province. The ORSP is operated to track radiation levels in the communities surrounding nuclear facilities in order to assure the public that their health, safety and property are not being impacted by plant emissions. As the population in the Durham Region continues to grow so, too must the ORSP network. Four air sampling stations are currently in operation in the area surrounding the Darlington Nuclear Generating Station. The proposed letter of understanding has been reviewed by the Director of Finance. It is therefore respectfully recommended that the letter of understanding with The Radiation Protection Services of The Ontario Ministry of Labour be approved. Attachments: . Attachment 1 - Schedule "A", By-law I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I \ Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARING'iON BY-LAW 2006- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and The Radiation Protection Service of the Ontario Ministry of Labour, to enter into an agreement for an air monitoring site. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, The Radiation Protection Service of the Ontario Ministry of Labour, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2006. By-law read a third time and finally passed this day of ,2006. John Mutton, Mayor Patti L. Barrie, Municipal Clerk LETTER OF UNDERSTANDING BETWEEN Corporation of the Municipality of C1arington.("CIaringtlln") And The Radiation Protection Service of The Ontario Ministry of Lilbour WHEREAS ClaringtOn, and The Radiation Protection Service of The Ontario Ministry of Labour have agreed that an air monitoring device and reIatIld equipment (the "DevIce") will be Installed In the exterior space of the building located at C1arington Fire Station #1, 2430 Highway #2 Bowmanvllle Ontario. WHEREAS It has been further agreed that the Device wlI be owned end operated by The Radiation Protection Service of the Ontario Ministry of Lilbour while located at Claringlon Fire Station #1, and that, In addition to granting the righlB of occupatbn contained herein Clarington shall take all necessary steps to ensure The Radiation Protection Service of The Ontario Mlnlslry of Labour and their respec:tlve empIoyIles, authorized agents and contractora have acx:ess to the FIre Statlon#1and the Device on- a 24 hour a day, 7 day a week baals; Now by this Leiter of Understanding the parties hereto hereby confirm that the a~ recitals are tnJe In substance and In fact and agree each with the other as feli0w8:- 1. ClaringtOn granlB to The Radiation Protection Servtce of The Ontario Ministry of Labour In perpetuity, (unless eariier tarmlnated as provided for herein), the . right to use and occupy a portion of the C1arington FIre Station #1 for the purposes sat out In this Leiter of Understanding in conneclIon with the Installation, operation and maintenance of the Device; 2. During the term of this agreement The Radiation Protection Service of The Ontario Mlnislry of Labour shall remain responslble for and sheH at Its cost . repair and maintain the DevIce In good order and repair at al times; and 3. A111nstallation charges and costs relating to hydro seIVices or any other costs, relating to the Device, shall be paid by The Radiation Protection Servtce of The Ontario Ministry of Labour. . 4. During the term of this agreement The Radiation Protection.Servtce of The Ontario Mlnlslry of Labour will not do or permit eny eel or thing which may make void or voIdeble en insurance upon eny buildings or part thereof, upon the said premises, or which may causa any lnaeasa or additional premium to be payable for any Insurance. 5. The Radiation Protecllon Service of The Ontario Ministry of Labour covenants to keep the Municipality of Clarington Indillllnllled against ell cleims. and demands whatsoever by any person, whether In respect of damage to person or property, arising out of or occasioned by the maintenance, usa or occupancy of the Premises or the sublattlng or assignment of same or any part thereof. And The Radiation Protection Service of The Ontario Ministry of Labour further covenants to indemnify the Munlcipatlty of C1arington with - respect to any encumbrance on or damage to the Premises occasioned by or arising from the act, default, or negligence of the Company, Its ofIioers, agents, servants, employees, contraclonl, customer, 1i1v\tees or licansees, including fire and al other perils. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I It has been further agreed that Clarington may terminate this Letter of Understanding upon providing The Radiation Protection Service of The Ontario Ministry of Labour, with 6 months prior written notice, and upon receipt of such notice shall at its cost remove the Device prior to the date of termination of this agreement. The Letter of Understanding shall ensure to the benefit of ahd be binding upon the parties hereto an their respective successors and assigns. , IN WITNESS WHEREOF the parties have executed this Letter of Understanding by their duly authorized representatives as of the day of 2006. Corporation of the Municipality of Clarington The Radiation Protection Service of The Ontario Ministry of Labour. Mayor John Mutton Ix!- k ~ 4(2Z~ CoorrIJ~ {1.P5 P.L. Barrie, Municipal Clerk I I I I I I I I I I I I I I I I I I I CI~jggron REPORT CORPORATE SERVICES DEPARTMENT Meeting: COUNCIL Date: SEPTEMBER 25TH, 2006 Report #: COD-056-06 File#_ By-law # Subject: CL2006-44, NEWCASTLE RECREATION FACILITY Recommendations: It is respectfully recommended to Council the following: 1. THAT Report COD-056-06 be received; 2. THAT Aquicon Construction Company Ltd., Brampton, Ontario with a total revised bid in the amount of $15.065,884.00 (Excluding G$.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-44, be awarded the contract for the Newcastle Recreation Facility as required by the Community Services Department; 3. THAT the Newcastle Recreation Facility total budget be approved at $17,155,000.00 including consulting, utility connections, equipmenVfurnishings, project contingency and disbursements; 4. THAT Council express its intent to fund this project including debenture repayments and financing to the extent allowable from future development charges; 5. THAT the Director of FinancelTreasurer be authorized to make application to the Region of Durham for a debenture in the amount of $17,155,000.00 plus debenture costs to finance the total cost of the Newcastle Recreation Facility; and THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: ~~ - Marie Marano, H.B.Sc., C.M.O. Director of Corporate Services ~.~~ Nancy ylor, B.BA, CA, Dire or f Finance '/ 6. ReviewedbO~~ Franklin Wu, Chief Administrative Officer MM\LAB\km Jose P. Caruana, .&Wector of Community Services CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 REPORT NO.: COD-056-06 PAGE 2 I BACKGROUND AND COMMENT Tender specifications were provided by Shore Tilbe Irwin & Partners, Toronto, Ontario for the Newcastle Recreation Facility within the Municipality of Clarington, as required by the Community Services Department A pre-qualification process took place with six (6) firms being invited to bid. Subsequently, tenders were received and tabulated as per Schedule 'B" attached. A preliminary project budget was previously established at $17,155,000.00. During the design phase, Community Services staff and the consultants have worked diligently to design a functional facility which would reflect the standard that our residents have come to expect. Staff is confident we have accomplished that goal and it is now appropriate to approve the project budget as indicated above at $17,155,000.00. A breakdown of the project budget is provided as follows: Construction Consulting Project Contingency Fumishing and Equipment Disbursements TOTAL $ 15,065,884.00 $ 950,000.00 $ 684,116.00 $ 355,000.00 $ 100.000.00 $ 17,155,000.00 As the low bid in the amount of $15,857,000.00 exceeded the initial construction estimate of $15,000,000.00 negotiations were entered into with the low bidder, Aquicon Construction Company Ltd. Through this process, revised pricing was received for such items as landscaping, acoustic ceiling panels, interior finishes, footing/retaining wall for future arena, mechanical and electrical changes, which realized a cost savings of approximately $791,116.00. This results in a revised tender bid of $15,065,884.00 Proiect Financina As indicated in Repart CSD-10-05, this project has been identified in the Municipality's Development Charges Background Study, May 2005 with 90% of the project to be funded from the Indoor Recreation Development Charges component. The balance of 10% is a mandatory discount under the DC Act that must be funded from tax levy. In the Development Charges Study under the Indoor Recreation category, the Newcastle Recreation Facility estimated cost of building, land, fumishings and equipment is $13,053,000.00. As the revised project cost is $17,155,000.00, it is recommended that the increased cost due to inflationary factors of $4,102,000.00 be included in the next Development Charges Study review to be collected from development charges collections from the post 2014 period. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I REPORT NO.: COO-056-06 PAGE 3 A debenture of $17,155,000.00 over a 15 year period based on an interest rate of 5% has estimated annual repayments of $1 ,400,000.00 with 90% funding from the development charges of $1 ,260,000.00 . and $140,000.00 from the tax levy. As a result, there will be an additional tax levy impact on 2007 of $140,000.00. The exact amount of the repayment would be determined at the time of the debenture issuance by the Region of Durham. Based on the growth forecast in the Development Charges Study, the Indoor Recreation Development Charges collections will not sustain financing the full annual debt repayment for the Newcastle Recreation Facility because a component of the facility will service growth beyond the 2014 period. As the Indoor Recreation Development Charges is financing annual debt repayments of approximately $1,500,000.00 for the South Courtice Arena and the Bowmanville Indoor Soccer Facility, there is an approximate shortfall of $400,000.00 annually in the Development Charges financing until the year 2013. This was projected in the cash flow analysis as part of the Development Charges Background Study, May 2005. It is recommended that the $400,000.00 shortfall in Development Charges collections flow through the Indoor Recreation Development Charges Reserve Fund as any collections beyond the forecasted growth projections will offset the shortfall each year. Any remaining shortfall will accumulate until the Development Charges has adequate collections to flnance the Newcastle Recreation Facility debt repayments along with the South Courtice Arena and the Bowmanville Indoor Soccer Facility. As indicated, this was projected in the cash flow portion of the Development Charges Background Study and the charge was adjusted to reflect this at the time of the study. However, there will. be no opportunity for further growth related indoor recreation to be financed through development charges for some time. This will be analyzed in the next review of the municipality's development charges which must be completed by 2010. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Community Services. After further review and analysis of the bids by the Community Services Department, Shore Tiibe Irwin & Partners, Toronto and Purchasing, it was mutually agreed that the low bidder, Aquicon Construction Company Ltd., Brampton, Ontario, be recommended for the contract for the Newcastle Recreation Facility. Attachments: Attachment 1 - Schedule 'A", By-law Attachment 2 - Schedule "B", Bid Summary Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON BY-LAW 2006- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Aquicon Construction Company Ltd., Brampton, Ontario, to enter into agreement for the Newcastle Recreation Facility. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Aquicon Construction Company Ltd., Brampton, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read atirst and second time this day of ,2006. By-law read a third time and finally passed this day of ,2006. John Mutton, Mayor Patti L. Barrie, Municipal Clerk I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I CLClJillglon Municipality of Clarington SCHEDULE "B" BID SUMMARY TENDER CL2006-44, CONSTRUCTION OF THE NEWCASTLE RECREATION FACILITY The Atlas Corporation Concord, ON Maystar General Contracting Inc. Concord, ON Aquicon Construction Co. Ltd. Bram ton, ON $16,575,000.00 $15,900,000.00 $15,857,000.00 I I I I I I I I I I I I I I I I I I I CI!J!ingron REPORT FINANCE DEPARTMENT Meeting: COUNCIL Date: MONDAY, SEPTEMBER 25, 2006 Resolution #: Report #: FND-015-06 File#: By-law #: Subject: MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2005 Recommendations: It is respectfully recommended to Council the following: 1. THAT Report FND-015-06 be received for information. Reviewed b.Q..~ -=... ~ Franklin Wu, Chief Administrative Officer. NT/na REPORT NO.: FND-015-06 PA~E 2 BACKGROUND: \ J 1.0 On November 17, 2005, the Province announced the formal requirements for Year 6 (2005) of the Municipal Performance Measures Program (MPMP). 1.1 The required measures have been filed with the Ministry of Municipal Affairs and Housing and are included as Schedule "A". 1.2 The Province has mandated that these measures be published for taxpayers by September 30, 2006. The information will be posted on the Municipality's website. 1.3 The provincial objectives of the MPMP are to enhance accountability to taxpayers, increase taxpayer awareness and share best practices between municipalities. The information is intended to be used as a tool to gauge improvements in service delivery year over year. In 2005, formulas for all efficiency measures were changed by the Ministry to improve the definition of operating costs. External transfers, or external grants have been added to operating costs in the applicable areas. CONCLUSION: 2.0 It is recommended that the Municipal Performance Measures Program results for 2005 be received for information. Attachments: Schedule "A" - Performance Measures for 2005 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Local Government 1.1 GENERAL GOVERNMENT - EFFICIENCY ~~""",",,_~C=ri!'~~~l%'ii'r"'-~~~-","'-""-~_~~~'CM ::;~' :~' c~:~~:::~ '~'~ccc ,:~' 'c,:('.' .ilL' .. ',~.; . ~ ~..' . ~.. ~ ,~,. .. ~ ...,. Efficiency Measure Operating costs for governance and corporate management as a percentage of total municipal operating costs. Objective Efficient municipal government. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 0204 13 Financial Information Return. Fire Services 2.1 FIRE SERVICES - EFFICIENCY ~~~~~'===""""~~~~~.~~~ ..~: :< ,': ___.~~,i}:':.' : ':. :"::_:c::'.:' :.~;" ~ ~ ..:.~I Efficiency Measure Operating costs for fire services per $1,000 of assessment. Objective Efficient fire services. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 1102 13 Financial Information Return. 1 TR-Admin.FIR200S.2005MPMPReport MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Roads 4.1 PAVED ROADS - EFFICIENCY ~_~~~~_CCC_^~'_~~~~'_~-.~__ ._~C^ _, ~'H' ,,' ,', C-,', ' Efficiency Measure Operating costs for paved (hard top) roads per lane kilometre. Objective' Efficient maintenance of paved roads. Notes . . Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91210713 Financial Information Return. 4.2 UNPAVED ROADS - EFFICIENCY .~~_~_""_.~~:~__~'~c_':cu~";~~.. w .---__ .-. . ~..",. " ~ ' ~ " ~ , :: j ~ ~ Efficiency Measure Operating costs for unpaved (loose top) roads per lane kilometre. Objective Efficient maintenance of unpaved roads. Notes Formulas for all efficiency measures were changed in 2005 to Improve the definition of operating costs. SLC 91210813 Financial Information Retum. 4.3 WINTER MAINTENANCE OF ROADS - EFFICIENCY ~~""'~"'",",_~~__~"'~~"~,",=~7__ ~--=<M_~~=:~ ~~~,<~ __~~,,_ _~~ A ,_ _A_~>>O_ '.'~. ' . "~~~ ~~ ~ <^ . Efficiency Measure Operating costs for winter maintenance of roadways per lane kilometre maintained in winter. Objective Efficient winter maintenance of roads. Notes Formulas for all efficiency measures were changed In 2005 to Improve the definition of operating costs, SLC 91 2204 13 Financial Information Return. 2 TR-Admin.FIR2005.2005MPMPReport I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS 2005 70.3% 82.56% Effectiveness Measure I Percentage of paved lane kilometres where the condition is rated as good to ~ery good. Objective Pavement condition meets municipal objectives. Notes SLC 92 2152 07 Financial Information Return, Effectiveness Measure Percentage of winter events where the response met or exceeded locally determined municipal service levels for road maintenance. Objective Appropriate response to winter stonm events. Notes SLC 92 2251 07 Financial,lnformation Return. 3 TR-Admin.FIR200S.200SMPMPReport MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Conventional Transit 5.1 CONVENTIONAL TRANSIT - EFFICIENCY ~~~~=_m~_%~~m"~__p~____~__--~_=_ _ - -_~_ M"'.V""H_________occ. - - J ~ ~ , ? - - - - ~~ii[~~~:~-;____ ':~~ M~ '~~~"$o/~ ~~,~ _~ ~ ~ Efficiency Measure Operating costs for conventional transit per regular service passenger trip. Objective Efficient conventional transit services. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2302 13 Financial Information Return. Effectiveness Measure Number of conventional transit passenger trips per person in the service area in a year. Objective Maximum utilization of municipal transit services. Notes Based on service area only. New service in September 2002. SLC 92 2351 07 Financial Information Return. 4 TR-Admin.FIR200S.200SMPMPReport I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Storm Water 7.1 URBAN STORM WATER MANAGEMENT - EFFICIENCY ~~_~~~~_~OO~" :CI'i'O;t~?i""~.;:';;:i.."..,....{.....":...:..,,..,,~,,.,.f$..."_.."....."..',/'....."'y.....'....-...<_'.__..____"'.,,,"-,,-""j-,,._~-.-~",.-i~-i"',",_. _. ~~ ,,- " ;;:li~~, 1DIiDI~:~::::oo' ", ~~d' "0',:" ~. 0" ,:,,~ ,'.::~~ Efficiency Measure Operating costs for urban stonm water management (collection, treatment, disposal) per kilometre of drainage system. Objective Efficient urban stonm water management. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. Reported by municipalities with a separate storm water system. SLC 91 3205 13 Financlallnformation Retum. 7.2 RURAL STORM WATER MANAGEMENT - EFFICIENCY ~~~~~'~~ )~,,"~ ' '~J"~ ~ ~> ,~~ ,;r ~ :", _ 0 ,,', ~"", ",' N_~"'~~ ~ ~ ^ _ _ " Efficiency Measure Operating costs for rural storm water management (collection, treatment, disposal) per kilometre of drainage system. Objective Efficient rural stonm water management. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. Reported by municipalities with a separate storm water system. SLC 91 3206 13 Financial Information Retum. 5 TR-Admin.FIR200S.200SMPMPReport MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Parks and Recreation 10.1 PARKS - EFFICIENCY ~~~~-~--~1~-~---- - - ..... - - - ~_"",i_~ _ ~ - :-~~~~. _~~~ ~ ~ ~~ - - Efficiency Measure Operating costs for parks per person. Objective Efficient operation of parks. Notes Fonnulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 710213 Financial Information Return. 10.2 RECREATION PROGRAMS - EFFICIENCY ~~-~~--~--'~~~--~_._-~~------ --~- - - '-= ~ - ~ Efficiency Measure Operating costs for recreation programs per person. Objective Efficient operation of recreation programs. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. This measure is based on total population, not the population participating in recreation programs. SLC 91 7202 13 Financiallnfonnation Return. 10.3 RECREATION FACILITIES - EFFICIENCY -~~~- ---'~'-0-?-'-'--"""'--'--'-"-"-"-"-"-'-- '-'.' 0.~- -j;Aj{< - ~ ; - _~_f'~-' ,=_ ~ _~~ _ _ ~a-~ -. ~- - Efficiency Measure Operating costs for recreation facilities per person. Objective Efficient operation of recreation facilities. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7303 13 Financiallnfonnation Return. 6 TR-Admin.FIR200S.200SMPMPReport I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS 10.4 PARKS, RECREATION PROGRAMS AND RECREATION FACILITIES (SUBTOTAL) EFFICIENCY ~"'1"~."~~~~~~^~~"""",,"=,"~~"_A~,",,,,,""Yn"'~'" ~) :~~i~~~<~~ '1EII!fmI~* ,'::,:~0 ,":",:<' ' )/", ~'~ ",:, ": " ,', :~ Efficiency Measure Operating costs for parks, recreation programs and recreation facilities per person (Subtotal). Objective Efficient operation of parks, recreation programs and recreation facilities. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. This measure represents a subtotal and is automatically completed when a municipality reports one or more efficiency measures for parks and recreation. SLC 91 7304 13 Financial Information Retum. . 10.5 PARTICIPANT HOURS FOR RECREATION PROGRAMS ~~_"''''''T''"'''''''=''''''''''''7=,,==.=''~=='S7''''=~ _~:'ty: ~~:~~ 4 ~, v ~ ,~) ~ ~~, 0" > ~ I ~&&" ",,;,,.w _ ~ v _ C7 .' ~ Effectiveness Measure Total participant hours for recreation programs per 1,000 persons. Objective Recreation programs serve needs of residents. Notes This measure was redefined in 2005 to exclude special events. The denominator of this measure is total population divided by 1,000 and does not represent the number of participants in recreation programs. SLC 92 7255 07 Financial Information Retum. 7 TR-Admin.FIR200S.200SMPMPReport MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS I Effectiveness Measure Hectares of open space. Objective Open space is adequate for population. SLC 92 7151 05 Financial Information Return. 2005 2004 4.627 4.737 Effectiveness Measure Hectares of open space per 1 ,000 persons. SLC 92 7151 07 Financial Information Return. Notes Effectiveness Measure Total kilometres of trails. Objective Trails provide recreation opportunities. SLC 92 7152 05 Financial Information Return. 2005 .123 2004 .113 Effectiveness Measure Total kilometres of trails per 1.000 persons. SLC 92 7152 07 Financial Information Return. Notes 8 TR-Admin.FIR2005.2005MPMPReport I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Effectiveness Measure Square metres of recreation facility space. Objective Recreation facility space is adequate for population. SLC 92 7355 05 Financial Information Return. 2005 318.016 2004 292.878 Effectiveness Measure Square metres of recreation facility space per 1,000 persons. SLC 92 7355 07 Financial Information Return. Notes 9 TR-Adrnin.FIR2005.2005MPMPReport MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Libraries . 11.1 LIBRARY COSTS PER PERSON - EFFICIENCY ~~~~~~~~- ~ ~ . ~ Ie .- ~:', ..~, .' . ",..' _," c:," '.~ ~.',.. _."... Efficiency Measure Operating costs for libraries per person. Objective Efficient library services. Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91740313 Financial Information Return. . 11.2 LIBRARY COSTS PER USE - EFFICIENCY ~~~.~~~::"'~~ .. -~ .~- ..---- L- ~~ ~. 'r_~-h:-~'V' _- L .-,""",~=~ - _ Efficiency Measure Operating costs for libraries per use. Objective Efficient library services Notes Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7404 13 Financial Information Return. 10 TR-Admin.FIR200S.200SMPMPReport I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I . MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Effectiveness Measure Library uses per person. Objective Increased use of library services. Notes SLC 92 7460 07 Finaneiallnformation Retum. Effectiveness Measure Electronic library uses as a percentage of total library uses. Objective Increased use of library services. Notes SLC 92 7461 07 Finaneiallnformation Return. Effectiveness Measure Non-electronic library uses as a percentage of total library uses. Objective Better information on library usage. Notes SLC 92 7462 07 Financial Information Return. 11 TR-Admin.FIR200S.200SMPMPReport MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS land Use Planning Effectiveness Measure Percentage of new lots, blocks and/or units with final approval which are located within settlement areas. Objective New lot creation is occurring in settlement areas. Notes SLC 92 8154 07 Financial Information Retum. Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses during the reporting year. Objective Preservation of agricultural land. Notes SLC 92 8163 07 Financial Information Return. Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses relative to the base year of 2000. Objective Preservation of agricultural land. Notes SLC 92 8164 07 Financiallnformalion Return. 12 TR-Admin.FIR200S.200SMPMPReport I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2005 RESULTS Effectiveness Measure Number of hectares of land onginally designated for agricultural purposes which was re-designated for other uses during the reporting year. Objective Preservation of agricultural land. Notes SLC 92 816507 Financial Information Return. Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re-designated for other uses since January 1, 2000. Objective Preservation of agricultural land. Notes SLC 92 8166 07 Financiallnforrnation Return. 13 TR-Admin.FIR200S.200SMPMPReport, I I I I I I I I I I I I I I I I I I I CI<<il1gton REPORT FINANCE DEPARTMENT Meeting: COUNCIL Date: September 25, 2006 Resolution #: Report #: FND-016-06 File#: By-law #: Subject: 2005 AUDITED FINANCIAL STATEMENTS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-016-06 be received; 2. THAT Deloitte & Touche be thanked for their presentation; and 3. THAT the 2005 Audited Financial Statements be approved. Reviewed by6~~l.A..sk Franklin Wu, Chief Administrative Officer. NT/hjl REPORT NO.: FNO-G16-G6 PAGE 2 BACKGROUND: I 1.0 Section 296(1) of the Municipal Act, S.D. 2001, c.25 provides that "A municipality shall appoint an auditor licensed under the Public Accounting Act who is responsible for, (a) annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of these bodies based on the audit; 1.1 Deloitte & Touche, Toronto, Ontario, were appointed as the Municipality of Clarington's auditors through report COD-001-05 for a five (5) year term to expire January 31, 2010. 1.2 Section 5751 of the Canadian Institute of Chartered Accountant's (CICA) Handbook deals with "Communications with those having oversight responsibility for the financial reporting process". At the General Purpose and Administration Committee meeting of December 5, 2005, Council approved report FND-019-05 formally appointing the Audit Review Group to include the Mayor, as Chair of Finance, the Chief Administrative Officer and the Director of FinancelTreasurer. This group has the oversight responsibility for the financial reporting process. 1.3 The Municipality of Clarington's 2005 audited financial statements were presented to the Audit Review Group on July 24, 2006. A copy was then circulated to Members of Council, made available for public viewing, and a condensed version posted on the Municipality's website. 1.4 A copy of the condensed financial statements for 2005 are included as Attachment A to this report. 1.5 The Ministry of Municipal Affairs and Housing also requires an audit letter as well as specialize financial reports entitled Financial Information Retums. The ministry reviews these and provides Financial Indicator Reviews based on the information submitted and comparable municipalities. The Municipality generally receives this late in the year and to date have always reflected results of low risk in all categories. 1.6 It is important to note that the financial statements are the responsibility of the Municipality's management. The financial statements have been prepared in accordance with generally accepted accounting principles applicable to local govemments, and conform with accounting standards established by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. Where the determination of assets and liabilities is dependent upon future events, amounts are based upon reasonably determined estimates and judgments (ie. Post employment benefit liability). I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I REPORT NO.: FND-016-06 PAGE 3 1.7 The responsibility of the auditor's is to express an opinion on these statements based on their audit. A copy of the Auditor's Report for 2005 is included as Attachment "S" and reflects what is generally referred to as a clean audit opinion. CONCLUSION: 2.0 It is recommended that the 2005 audited financial statements (complete set distributed under separate cover) be approved and the auditor's be thanked for their presentation as well as their assistance and support provided throughout the year as various issues arise. Attachments: Attachment "A" - Condensed Financial Statements for 2005 Attachment "S" - Auditors Report for 2005 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILlE, ONTARIO l1C 3A6 T (905)623-3379 F (905)623-4169 THE CORPORATION OF THE MUNICIPAlITY OF CLARINGTON Attachment "AI 2005 FINANCIAL REPORT I CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES AND FUND BALANCE For the year ended December 31, 2005 2005 2005 2005 CAPITAL FUND RESERVES AND 2005 2004 CURRENT FUND ACTIVITIES ACTIVITIES RESERVE FUNDS C,JNSOLlDA TED CONSOLIDATED BUDGET ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL $ $ $ $ $ $ REVENUES T axalion and user charges Propertytaxalion 27,143,934 27,517,511 27,517,511 25,533,920 Taxation from other govemments 2,920,304 5,192,877 5,192,677 5,437,872 User charges 7,342,715 8,488,84El 8,488,848 7,871,51-0 Gnonts _al~ 25,1JOll 36,674 6,934 43,808 92,983 Province of Ontario 232,000 389,285 45,971 3,872 439,128 783,671 """" Deferred revenue earned 2,132,381 2,285,684 4,221,462 6,507,146 7,005,891 Investment ncome 1,055,692 687,926 364,100 2,412,283 3,524,309 3,594,079 Sale of land and equipment 86,506 86,506 347,480 PenaIy and interest a1 taxes 1,025,000 1,111,791 1,111,791 1,188,002 F.... 219,000 196,661 196,661 231,461 Donations W1d CXllltrbJ:ion fram others 21,000 69,596 1,182,240 2,045,404 3,297,240 ~3S4,254 Totalrev8l'lJ&S 42,117,026 45,977,053 5,907,213 4,521,559 56,405,825 54,441,123 EXPENDITURES -- 7,010,866 9,148,522 756,361 9,904,883 17,100,205 Protection, to persons and J7DP8l1Y 7,27B,724 7,737,WJ. 1,553,553 9,291,055 9,541,348 Transportation S8f\'ices 9,136,005 9,1394,074 6,940.808 16,l334,Ba2 17,701,602 Enviltlnmentalservices 122,1JOll 155,513 155,513 1,250,372 Heallhservices 243,1Ba 215,696 25,718 241,414 206,.... Reaeational and culural services 11,436,069 11,866,171 6,318,015 18,184,186 17,65a,Ba2 PIa'Inng and development 3,181,007 3,855,505 32,593 3,688,098 4,099,468 Tot" 38,407,859 42,672,983 15,627,048 58,300,031 67,558,341 Share of net Income of Veridian Caporation 1,070,425 1,070,425 617,637 (Decrease) Increase in Equity of Vericlian Corpcnticn 1,070,425 1,070,425 617,637 Net: (expenditures) revenue 3,709,167 3,304,070 (9,719,8351 5,591,984 (823,78t) (12,499,581) Net flfWlCing and transfers (2309,467) (1,934 156\ 6.562,262 (4,628,106) 3,385,000 Increase (decrease) in amounts to be recovered Debt principal repayments (1,399,700) (1,399,700) (1,399,700) (1,167,200) Unfunded emplo)ee futLn benefits obligali 147,"94 147,"94 (6,710) Proceeds of 0ebenIue Issue Increase (Decrease) in AmOUlts to be Reo (1,399,700) {1,252,200) f1,252,203) (1,193,910) lnaease (decrease) in Non-financial Assets (73,242) (73;242) 58,718 Change in Fund Balance 44,_ (3, 157,573) 963,878 (2,149,229) (10,249,773) FlniSalar1ce, Begiming of year 1418,951) 9,582,206 52,503,033 61,666,2Ba 71,916,061 Flni Balance, End of year {374,485l 6424,633 53,466,911 59,511,059 61,666,2aB I I I I I I I I I I I I I I I I I I I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON I CONSOLIDATED STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31,2005 j I 2005 2004 $ $ ASSETS I Financial assets Cash and cash equivalents 17,903,038 27,567,598 Investments 32,716,676 34,841,907 I Accounts receivable 9,896,862 9,336,035 Taxes receivable 7,715,636 8,346,655 Inventories for resale 48,191 47,310 I Promissory notes receivable 8,321,000 8,321,000 Investment in Veridian Corporation 11,131,576 10,713,951 Total financial assets 87,732,979 99,174,456 I LIABILITIES Accounts payable and accrued liabilities 5,880,876 16,857,427 Employee future benefit liabililies 1,947,987 1,832,311 I Net long-temn liabilities 19,781,600 21,181,300 Deferred revenue - general 4,720,263 3,771,297 Deferred revenue - obligatory reserve fund 17,045,770 16,351,857 I T otalliabilities 49,376,496 59,994,192 Net financial assets 38,356,483 39,180,284 I Non-financial assets Prepaid expenses 329,977 422,577 I Inventory supplies 205,697 186,339 Total non-financial assets 535,674 608,916 Net assets 38,892,157 39,789,180 I MUNICIPAL POSITION Fund balances I Current fund (374,485) (418,951) Capital fund 6,424,633 9,582,206 Reserves 4,828,934 5,783,499 I Reserve funds-general 28,050,054 27,105,755 Reserve fund-Veridian Corporation net equity 20,587,923 19,613,779 Total fund balances 59,517 ,059 61,666,288 I Amounts to be recovered from future revenues (20,624,902) (21,877,108) I Municipal position 38,892,157 39,789,180 I I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 2005 2004 $ $ 3,473,726 4,334,357 95,751 85,751 1,259,457 1,363,391 4,828,934 5,783,499 I I I I I I I I I I I I I I I I I I I CONSOLIDATED SCHEDULE OF RESERVES AND RESERVE FUND BALANCES AS AT DECEMBER 31,2005 2005 2004 $ $ Cemeteries 840,685 615,921 Vanderveer Legacy 1,000 1,000 Montague Trust 17,885 17,012 Host Community Fund 10,000,000 10,000,000 Total Trust Funds 10,859,570 10,633,933 Reserves set aside for specific purpose by Council: Acquisition of capital assets Capital improvements Working Funds, Contingencies and Other Reserve Funds set aside for specific purposes by Council: Industrial Development and Bowmanville BIA Debt management and General municipal purposes Acquisition of capital assets Capital improvements Recreation and Culture Municipal government business partnership CONSOLIDATED SCHEDULE OF TRUST FUND BALANCES AS AT DECEMBER 31,2005 191,525 250,263 9,588,487 9,700,471 7,095,347 6,820,864 10,776,038 9,835,911 398,657 498,246 28,050,054 27,105,755 20,587,923 19,613,779 53,466,911 52,503,033 I I I I I I I I I I I I I I I I I I I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON GENERAL NOTES DECEMBER 31, 2005 1. These consolidated financial statements reflect the assets, liabilities, revenue, and expenditures of the current fund, capital fund, reserve funds and reserves and include the activities of all committees of Council and the following local boards, which are under the control of Council: Clarington Public Library Board Clarington Museum and Archives Board of Management for the Bowmanviile Central Business District Improvement Area Board of Management for the Newcastle Central Business District Improvement Area Board of Management for the Orono Central Business District Improvement Area Orono Arena and Community Centre Board Newcastle Arena Board Newcastle Community Hall Board Solina Hall Board Tyrone Community Hall Board Clarington Older Adult Centre Board Local Architectural Conservation Advisory Committee - Bowmanviile Santa Clause Parade Committee - Orono Cemetery Board 2. The data presented here has been extracted from financial statements audited by Deloitte and Touche, LLP. Detailed financial statements and the Audito~s Reports thereon, for the Municipality are available from the Finance Department. I I . I I I . I . I I I I I I I I I I Deloittet. Attachment "8" I I I I I I I I I I I I I I I I I I I I, Deloltte &. Touche LLP 5140 Yonge Street 5ulte 1700 Toronto ON M2N 6L7 Canada Tel: (416) 601-6150 Fax: (416) 601-6151 www.deloltte.ca Auditors' Report To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Municipality of Clarington We have audited the consolidated statement of fmancial position of the Corporation of the Municipality of Clarington as at December 31, 2005 and the consolidated statements of financial activities and fund balance and of" changes in financial position for the year then ended. These financial statements are the responsibility of the Municipality's management. Our responsibility is to express an opinion on these fmancial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes e".mining, on a test basis, evidence supporting the amounts and disclosures in the fmancial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall fmancial statement presentation. In our opinion, these consolidated financial statements present fairly, in all material respects, the financial position of the Municipality as at December 31, 2005 and the results of its operations and the changes in its financial position for the year then ended in accordance with Canadian generally accepted accounting principles. r;u..("Jii tlltlUe.L ufJ Chartered Accountants T oranto, Ontario June 16, 2006 Member of Deloitte Touche Tohmatsu I I I I I I I I I- I I I I I I I I I I Cl!)!JlJglOn REPORT .u MINISTRATION Meeting: Clarington Council Date: September 25, 2006 Resolution #: Report #: ADM-04-06 File #: By-law #: Subject: Clarington Board of Trade - Agreement Recommendations: 1. THAT Report ADM-04-06 be received for information; 2. THAT Council approve the Board of Trade's request to extend the current agreement to end on December 31,2007; 3. THAT the Clarington Board of Trade be advised of Council's decision. SUbmittedBY:U ~~ Franklin Wu Chief Administrative Officer FW /jld CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LlC 3A6 T (905)623-3379 F (905)623-5506 REPORT NO.: ADM..Q4..Q6 PAGE 2 1.0 BACKGROUND At its meeting held on June 12,2006, the Clarington Board of Trade p!'esented an Economic Development Activity update to Council. At the conclusiort of the meeting, Council passed the following resolution: ''THAT Council receive the Economic Development Update from the Clarington Board of Trade; THAT Council agree in principle to approve the Board's request to exercise the optional year as set out in the Agreement; THAT Council endorse the development ofa detailed Clarington Community Economic Development Strategy to be presented in September; and THAT the Board of Trade's request to exercise the optional year be referred to the Chief Administrative Officer for a report." 2.0 COMMENTS 2.1 The Clarington Board of Trade has entered into an agreement with the Municipality of Clarington since January 2001 to deliver economic development services. The current agreement is due to expire December 31, 2006. 2.2 Section 6.0 of the Agreement specifically provides for an automatic one year extension under the same terms and conditions of the current agreement provided both parties expressly consent to the extension. This condition has been met by virtue of the Board's request and Council's approval in principle to the Board's request. 2.3 The CAO has worked closely with the Board of Trade for many years and wishes to advise Council that the Board has more than lived up to its duties and responsibilities under the term of the Agreement. The Board has undertaken many worthwhile economic development activities focusing on retaining existing businesses as well as attracting new ones. It has established itself within the GTA economic development community and has collaborated successfully on several initiatives with other economic development partners including the Municipality. The success of any economic development effort is highly predicated on the cooperation and positive working relationship between the Municipality and the Board. The CAO is pleased to advise that this partnership is solid and should be continuously reinforced. The extension of the current agreement is a step in the right direction. 2.4 The Municipality's financial obligation to the Board for the year 2007 would be $100,000, the same amount for 2006. I I I I I I I I I I I I I I I I I I I I I I I I I I I . I . I I . . . ,. I . SUMMARY OF BY-LAWS September 25, 2006 BY.LAWS 2006-180 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Bob Hendrickson Construction Limited, Port Perry, Ontario, to enter into agreement for the COMRIF Structures - Contract 2, Replacement of the Vannest Road Bridge, Rehabilitation of Colwill Bridge and Concession Road 8 Bridge (Approved by Council September 11, 2006) 2006-181 Being a by-law to amend By-law 91-58, as amended, being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington (Approved by Council September 11, 2006) 2006-182 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Highmark Homes) (Approved by Council February 13, 2006) 2006-183 Being a by-law to exempt a certain portion of Registered Plan 40M-2316 from Part Lot Control (2044356 Ontario Limited) (Item 5 of Report #1) 2006-184 Being a by-law to declare the lands more particularly described as 3289 Trulls Road, Part Lot 30, Concession 3, fonmer Township of Darlington, to be surplus (Item 7 of Report #1) 2006-185 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Rutherford Contracting Ltd., Gormley, Ontario, to enter into agreement for the Port of Newcastle Waterfront Trail (Item 13 of Report #1) 2006-186 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Miller Paving Limited, Whitby, Ontario, to enter into agreement for the Asphalt Resurfacing, Various Streets, Contract 2 (Item 14 of Report #1) 2006-187 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Ron Robinson Limited, Bowmanville, Ontario, to enter into agreement for the Access Construction, Strathaven Lifecare and 280 King Street East Driveway Improvements, Bowmanville, Ontario (Item 15 of Report #1) - 2- I I I I I I I I I I I I I I I I I I I 2006-188 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and The Radiation Protection Service of the Ontario Ministry of Labour, to enter into an agreement for an air monitoring site (Report #3) 2006-189 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Aquicon Construction Company Ltd., Brampton, Ontario, to enter into an agreement for the Newcastle Recreation Facility (Report #4) 2006-190 Being a by-law to authorize the debenturing of $17,155,000 to assist in the construction of Newcastle Recreation Facility located at Con 1 pt Lot 31 Plan DR302420 Part 1 in the Municipality of Clarington (Report #4) ~ Cfmil!gtoo. MEMO CLERK'S DEPARTMENT To: Mayor Mutton and Members of Council From: Patti L. Barrie, Municipal Clerk Date: September 22, 2006 Subject: COUNCIL AGENDA - SEPTEMBER 25, 2006 Please be advised of the following amendments to Monday's agenda: ADDITIONS TO THE AGENDA DELEGATIONS g) Steve Lawrence - Running Maniacs Fall Run Attached is correspondence from the Ontario Society of the Prevention of Cruelty to Animals submitted by James Tosswill regarding his rezoning application for 7254 Langstaff Road [Delegation (b)]. CORRESPONDENCE Please pull Correspondence Item D -5 from Bruce A. Rutherford, Clarington Central Secondary School, concerning their first Annual Terry Fox RunlWalk and replace the suggested motion to proclaim with a motion to approve, provided organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department. REPORTS An additional report from the Director of Engineering Services conceming Consulting Enginee. g ervices and Reconstruction of Baseline Rd. W.- Widening and Traffic Signals will be circ;:6lat on Monday. Patti L. Barrie, Municipal Clerk PB:cf cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 " SEP-20-2006 16: 36 FROM: HU'1ANE SOCIETY 9054333965 TO: 9059S39557 P.2'3 '06SEP22 PI112:23:48 ~. Ontario Soeiety tor tht Prevention of Crudty to Animals ~: HUMANE SOCmTYOF ~Repon #: J I ~ Je DURHAM REGION ..,..., 7L o.eR.cccivc4> '/J..~ '1 jot,. Time, By (llIi1iab): rv ~ Jl.41 f7# ~ ---:-:- ~Nome: I' I 6,.., (lair) , (fint) Address: t:/Pttvll$./.J~ 4f JaW t:J~~ (lilRd ~) ToI~ WJ~E'7-r 9 ??? c!:~ct ~",,ts. tJ...J1F')/l.-l-<,...I.<Mf ~"., ,rwr.s~",'J__ (oify'l!owII) (jJO>III oodo) o..-/AcculcdN8me: fossw"11 f~~ TeIopIJane. (lISt) --:J'-' S '? .;l S-fJ f,AJJ'fJ.#J// M- (oIroed address) qus-~ ~1?']~ 99'Jr (WUIt) --. <-.) AJE C fAA.>I' 5 ,(,..) (.ilylknnI) " (pO$ral w.1e) AddrcaI' . " COMPIA~ Domoork: 0 FIII'III An'.mab: Wildlife: 0 ExClic: 0 1 HC>A S'T'J'~ :; d ~ p,q cle4 e ~ ~ hod" s ~..,," cA , 1-4.J- /Jc-'; ~ otrrcoME: . JlIIIifiod: 0 11- - LI. Coac:tm: ~ 0 lt8dJeck! a Order'Issued? 0 Order Revoked? 0 Cb:Irse Laid? 0 ADimaJs Removed? 0 ID.......... AJSiped: -0 .J./(j U ~ H +d".J Dolle o-r.. /Jw f /0/ d ~ s~ f-c-- - , /lv'1 /6/6' REPORT: /?V I- (~;I'1 O~ OJ ;) H,,~sr-S ./ . / /' II /'} 1/(/1.'1 /-;1 #~~Ji'.s C"" &'~".,.us . .-.- _ ~Cc.~p-H1h 1<... . fi),u PA-lA - ck , J~ A-t!- /Ju' fi~ I!C/f-e,.'-H/IP/I_ _ L_ ~U'l ~I'->,-.'t:" ",. Cf,'2"" H o~fT'S tJ 0,.. ~ ~ . ~~~ j//l-i>P<!''' ry ,,,- dut-t')llfj .5(.l"""'*"-' HI'tVG. /h"> -- .. ,., 'II .,I.~.. I c;t!>i>d 9u' I,-/~ C>/ k.o~ tJJ"t-l~J- AtJA',1" II.c. ev t;T. ,c O,J<2... - 9M-A) jJ/l-bl,,)/ ke:o' - - t:-e>t'~ $e,-.. bL q~l)J If-,-=?> - .. SEpC20-2006 16:36 FROM:HUMANE SOCIETY 0lI:I:>4.5.5S;b:> JU:':1\1':)'jt$S=f:>::>( I""'..J'.) < /I",(s....... -I7-r/'l,.f- /5 3~ ~A..J (lid /f1/~.(IJ( 6/oUC- __ /h 1J~'- /l/fA 61('>/)..5- tA ;Vt:rs~~';'- tivH D d", ) Cu "'" -r / /9n d .2 'b J">-R d /J 5 /1. /. cuI ~ aJ.... :' fll.5.::. UfJy.-'- ~a r ~-<~a- peepl.... ~"q.v~ ~jd~.,..:> ,e"r, cd 9~/n1' ({r\ p/LO.#"''' ~'.7 .. , --- /Jv tj'Mu.-. cIS ach'~ 4 ~y~~ OJ o~PC/J ~~A.) . :aN 0'<- < " ~ MEMO CLERK'S DEPARTMENT To: Mayor Mutton and Members of Council From: Patti L. Barrie, Municipal Clerk Date: September 22, 2006 Subject: COUNCIL AGENDA - SEPTEMBER 25, 2006 Please be advised of the following amendments to Monday's agenda: ADDITIONS TO THE AGENDA DELEGATIONS g) Steve Lawrence - Running Maniacs Fall Run Attached is correspondence from the Ontario Society of the Prevention of Cruelty to Animals submitted by James Tosswill regarding his rezoning application for 7254 Langstaff Road [Delegation (b)]. CORRESPONDENCE Please pull Correspondence Item D -5 from Bruce A. Rutherford, Clarington Central Secondary School, concerning their first Annual Terry Fox RunlWalk and replace the suggested motion to proclaim with a motion to approve, provided organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department. REPORTS An additional report from the Director of Engineering Services conceming Consulting Enginee. g ervices and Reconstruction of Baseline Rd. W.- Widening and Traffic Signals will be cir lat on Monday. Patti L. Barrie, Municipal Clerk PB:cf cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 SEP-20-2006 16:36 FROM:HUMANE SOCIETY "- 9054333965 TO: 9059839557 P.2/3 . '06SEP22 PM12:23:4B ~ Ontario Society tor tbe PreveatiOD of Crudty to Animals BnIIl:bISDcieIy lfUMANE SOCIE1Y OF DURHAM REGION DaM Reccived:-/L 9 9/0 (. Mffjfb,' ~ ~ M-.: / I I bM (Iur) . (fin!) AdcItess: ()Atv,,~,,;,,~ /J.; ja,..) tJ~G<A (-~) Time, , Ouelty Iloport.: /-I 'I J ( By (1lIiIiIb): <j) ~ WJ~1f7-r 9 ??? 6."":Jc:t ;~~ (I..,j!p-)/U.A.,...I,...v ~,.., ru".s~;'9';_ (";:,y/lDwn) ~ .:.Ido) T oI0pba00: o..-IAceuaed~ fossw-II ~ ToIopIIone. (last) S ~ '? ;J. ~lJ LA,.j~JrhI//,l,J. (strolOlllildress) '?uS"" ~f?']~ 99'Jr (work) -- (__) AJE (j,."...,. S ,4.,.) (~jlyf\oWG) .. (pOII'iI1 WIle) ~ DomllIIie: 0 Farm ^"'olIIllI:: WMlifi:: O. Exolic: 0 '} ht:>1t S'....J'~ :;; d ~ p,I('J clc:/4 e ~ /Ifl hDcJ / S ),011 cA. , t... tl';"" / cfc- r/ n-r Order Issued? OtTI'COME: o If. - LIeCooc:cm: ~ 0 o Order Rcwkcd? 0 CIl"'1lC Laid? 0 Recllect, 0 Alrimala ~emovcd? 0 . IlI8Iifiod< lD~esliphlr Aooip:d: P ..)../6t.< ~ H +d.;J O8lcClOlMlll. /Jwf /0/ d 4 Sipature: ~- - , ~ .. /Iv~ /6.)6' REPORT: J7'Ir i c;...; I., () f..I../NIA. OJ ) /--'f" tit sr..s ./ LA /' II n l ~u /-,1 #~~JI'.s /',n cJ,'~'~S / / C h'161<- . C 1._- t/i(C("~p . "o,u tZA..-LA - ~ L.. ~ 11C:Jf..-t:-- , j..feA-i!- / QU" ft. ~j,-#lvill- H 'rs /. \ On-~ 6~ /-lU'I -/t:"... ~ ,p tl,;l o.e.., ..... .-#4~ /l/I.i>P~A' / cL,,,...,.,, 51..U'''''''~' HI"tVG.;9YJ -- fi) "',..,1-1. I (;.t>':> eI ~"I- ~~ C>/ k"tJ~ _ tJl't.kl- Af)~ /" H.c. <IT/I /"' o,JQ.... tfM.A.) fl/lA>UI k'c=' - - eA;(',J Se,;-.. 11>4 q~/~ -"","X- ~ -- SEpC20-2006 16:36 FROM'HUMANE ,,_ ' ,SOCIETY 9054333965 TO: 905'3839557 I-'...:V,j . /41.>;( 5-<- I7-rA ~ ,.5 Yc 'lA-oS tJld . jYll~~ 61oUC- ___ /J'1 /~,F'- ~/lA 61l"'/)'..5 W ~~i s,....~~- tJvH D. cL., -) , CVt+-~ //9nd ;2>>Jf'oJ!c;/ /I#/Z.'__cu/~aJ.-? /l 0u VPy~ ~a-r- ft-<.0<1~ 'pee,P/e.. U"qv e... ~jdn.:> ~d 9~(..Jii'l1' ~r\ IJ/LO"P4''''Y , --- Mv tJ'/f.Af.H\ cI5 CrCf>'~ 4 ,4r>y ~~ OJ 0-<- o~pc.,q tJ ~A,) . 2)/-1 , CWiJ!glon MEMO CLERK'S DEPARTMENT To: Mayor Mutton and Members of Council From: Patti L. Barrie, Municipal Clerk Date: September 25, 2006 Subject: COUNCIL AGENDA - SEPTEMBER 25, 2006 Please be advised of the following further amendments to tonight's agenda: ADDITIONS TO THE AGENDA REPORTS Report # 9 - Report EGD-48-06 concerning Consulting Engineering Services and Reconstruction of Baseline Road West - Widening and Traffic Signals (attached) OTHER BUSINESS Resolution concerning additions to the List of Noxious Weeds to the Weed Control Act (attached) Resolution concerning Veridian Promissory Notes (attached) cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 , , Cl~-ilJglon REPORT ENGINEERING SERVICES DEPARTMENT Meeting: COUNCIL Date: Monday, September 25, 2006 Resolution #: Report #: EGD-48-06 File#: By-law #: Subject: CONSULTING ENGINEERING SERVICES AND RE CONSTRUCTION OF BASELINE ROAD WEST -WIDENING AND TRAFFIC SIGNALS Recommendations: It is respectfully recommended: 1. THAT Report EGD-48-06 be received; 2. THAT the Municipality enter into an agreement for the provision of engineering services, satisfactory to the Director of Engineering Services, with D.G. Biddle & Associates for the contract administration and inspection of the Baseline Road West re-construction and Baseline Road/Spry Avenue traffic signal installation; 3. THAT Purchasing By-law 2006-127 Section 15.14 be waived for this project; 4. THAT the Municipality enter into a contract with Ron Robinson Limited for the construction of the road re-construction works subject to the approval of Director of Engineering Services of a satisfactory price; 5. THAT Purchasing By-Law 2006-127 Section 15.07 be waived for this project; and 6. THAT the installation of traffic signals at the intersection of Baseline Road West and Spry Avenue be added to the 2006 Capital Budget with an estimated cost of $200,000(including design, installation, contract administration and inspection) to be financed through the Roads and Related Development Charges Reserved Fund. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 , '. REPORT NO.: EGD-48-06 PAGE 3 1.0 BACKGROUND 1.1 Staff have been working collaboratively with Bowmanville Creek Development Inc. (The Torgan Group) and RONA to facilitate the development of the property located on the southeast corner of Waverley Road and Baseline Road West For the RONA store to proceed Baseline Road West must be improved through the addition of an eastbound right turn lane. This will accommodate the anticipated traffic impacts which will result from this development on Baseline Road from Waverley Road West, to just east of Spry Avenue. The project will include road widening, (construction of a right turn lane), utility relocation and sidewalk works at 100% cost to the Developer. The Municipality is responsible for the installation of traffic signals at Baseline Road West and Spry Avenue which will be funded from the Municipality's Roads and Related Developments Charges Reserve Fund. Currently this signalization work is not included in our 2006 Capital Budget In order to expedite this project so that RONA can begin construction and receive occupancy in the spring, the Municipality has agreed to take the lead role in administering and coordinating the road re-construction and traffic signal installation. 2.0 REVIEW AND APPROVAL 2.1 The Baseline Road West widening and related works have been designed by the Torgan Group's consultant, D. G. Biddle & Associates. The drawings have been reviewed by staff and by the Municipality's consultant to ensure compatibility with the newly reconstructed intersection at Baseline Road West and Waverley Road. The construction drawings are complete and ready for final approval by the Director of Engineering Services. The design of the traffic signals will occur as part of these approved works. . REPORT NO.: EGD-48-06 PAGE 5 4.2 In order to facilitate the installation of the traffic signals it is necessary to add the Spry Avenue/Baseline Road traffic signals project to the 2006 Capital Budget and that the costs of this project be funded from the Development Charge. Attachments: Attachment 1 - Key Map MUNICIPALITY OF CLARINGTON DATE MOVED BY SECONDED BY WHEREAS the Municipality of Clarington supports efforts to improve the environment for its citizens and society as a whole; and WHEREAS the Municipality of Clarington is experiencing difficulty with the spread of weeds that are not designated as noxious weeds in accordance with the Weed Control Act; and WHEREAS the Municipality is unable to effect the destruction of these weeds without proper legislation to do so: NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON THAT the Minister of Agriculture and Food be requested to add Common Reed (Phragmites australis), Swallow-wort, also known as Dog-Strangling Vine (Vincetoxicum rossicum, Cynanchum rossicum) and Garlic Mustard (Alliaria petiolata) to the list of noxious weeds included in the Weed Control Act; and THAT this resolution be forwarded to Bev Oda, MP, John O'Toole, MPP and the area municipalities within the Regional Municipality of Durham for endorsement. Municipality of Clarington Date: Resolution # Moved by: Seconded by: WHEREAS the term of the existing Veridian promissory notes mature in November 2006 and their renewal is a Shareholder decision requiring Council approval; WHEREAS the renewal interest rate is at the existing advantageous rate of 7.6% representing a positive investment for Clarington residents as Shareholders; WHEREAS the renewal term is consistent with the prior renewal term; WHEREAS the Ontario Energy Board's Affiliate Relationship Code requires that the business of the affiliated company, Veridian Connections Inc. be referenced separately; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington hereby authorize the execution of the appropriate By-law to effect the renewal of the original Veridian promissory notes for a 3 year term maturing November 1, 2009, at an interest rate of 7.6% with appropriate references to Veridian Connections Inc., Veridian Energy Inc. and Veridian Corporation; and THAT Veridian Corporation be advised of Council's decision. 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