HomeMy WebLinkAbout03-19-2018Final
Council
Agenda
Date: March 19, 2018
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379,
ext. 2101 or by email at mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality’s website. In addition, please be advised that some of
the Council meetings may be video recorded.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net
Council Agenda
Date: March 19, 2018
Time: 7:00 PM
Place: Council Chambers
Page 2
Call to Order
Moment of Reflection
Declaration of Interest
Announcements
Adoption of Minutes of Previous Meeting(s)
5.1 Council Minutes Minutes of a regular meeting of Council February 26, 2018 Page 5
5.2 Special Council
Minutes
Minutes of a special meeting of Council March 12, 2018 Page 16
Presentations
There are no Presentations scheduled for this meeting as of the time of publication.
Delegations
7.1 Chantelle Bourgeois, Owner/Trainer, CMB Racing, regarding the Slots Facility at Ajax
Downs and the Quarter Horse Racing Industry (Item 7 of the General Government
Committee Report)
7.2 Patrick O’Hanlon, President, O’Hanlon Holdings Limited, regarding Report PSD-024-18, An
Application by MODO Bowmanville Towns Ltd for a rezoning to permit 103 townhouses in
the Bowmanville West Urban Centre (Item 3 of the Planning and Development Committee
Report)
7.3 Enzo Bertucci, Director of Land Development, Kaitlin Corporation, regarding Report
PSD-024-18, An Application by MODO Bowmanville Towns Ltd for a rezoning to permit 103
townhouses in the Bowmanville West Urban Centre (Item 3 of the Planning and
Development Committee Report)
Communications – Receive for Information
There are no Communications to be received for information as of the time of publication.
Council Agenda
Date: March 19, 2018
Time: 7:00 PM
Place: Council Chambers
Page 3
Communications – Direction
There are no Communications for direction as of the time of publication.
Committee Reports
10.1 Advisory Committee Reports
10.1.1 Heritage
Committee
Minutes
Minutes of the Clarington Heritage Committee dated
February 20, 2018
Page 18
10.1.2 Museum Minutes Minutes of the Clarington Museums and Archives Board
dated February 14, 2018
Page 23
10.1.3 Newcastle Arena
Minutes
Minutes of the Newcastle Memorial Arena Management
Board dated January 9, 2018 and February 13, 2018
Page 30
10.1.4 SWNA Minutes Minutes of the Samuel Wilmot Nature Area Management
Advisory Committee dated January 9, 2018
Page 35
10.2 General
Government
Committee
General Government Committee Report of March 5, 2018 Page 39
10.3 Planning &
Development
Committee
Planning and Development Committee Report of
March 12, 2018
Page 47
Staff Reports
None
Business Arising from Procedural Notice of Motion
Unfinished Business
None
Council Agenda
Date: March 19, 2018
Time: 7:00 PM
Place: Council Chambers
Page 4
By-laws
14.1 2018-022 -law to assume certain streets within the Municipality
Clarington as public highways in the Municipality of Clarington
Item 10 of the General Government Committee Report)
14.2 2018-023 -law to assume a certain street within the Municipality
Clarington
Item 9 of the General Government Committee Report)
14.3 2018-024 -law to establish a Clarington Municipal Election
-2012 Term (Item 12 of
14.4 2018-025 eing a By-law to amend By-law 84-63, the Comprehensive
-law for the Corporation of the Municipality of
(Item 4 of the Planning and Development Committee
Procedural Notices of Motion
Other Business
Confirming By-Law
Adjournment
Council
Minutes
February 26, 2018
- 1 -
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of a regular meeting of Council held on February 26 2018, at 7:00 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill,
Councillor W. Woo
Staff Present: A. Allison, G. Acorn, T. Cannella, D. Crome, D. Ferguson,
F. Horvath, R. Maciver, N. Taylor, G. Weir, J. Gallagher,
M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Woo led the meeting in a moment of reflection.
3 Declaration of Interest
Councillor Partner declared an interest in Item 9 of the General Government Committee
Report.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-067-18
Moved by Councillor Traill seconded by Councillor Woo
That the minutes of the regular meeting of the Council held on February 5, 2018, be
approved.
Carried
6 Presentations
None
5
Council
Minutes
February 26, 2018
- 2 -
7 Delegations
7.1 Roland Roover, GHD, Regarding Report PSD-018-18, An Application by
Bowmanville Lakebreeze East Village Ltd. to amend the R3-43 zone to permit
a 341 unit townhouse development (Kaitlin) in Port Darlington
Neighbourhood in Bowmanville (Unfinished Business Item 13.2)
Roland Roover, GHD, was present regarding Report PSD-018-18, An Application by
Bowmanville Lakebreeze East Village Ltd. to amend the R3-43 zone to permit a 341
unit townhouse development (Kaitlin) in Port Darlington Neighbourhood in Bowmanville
(Unfinished Business Item 13.2). Mr. Roover advised the Members of Council that he
was present to address the parking study conducted where the development is
proposed. He noted that the applicants feel they are meeting the minimum parking
requirements with the exception of the 38 one bedroom units. He explained that there
are only 46 spaces allocated for the 38 one bedroom units and the requirement for the
one bedroom units is two spaces per unit. Mr. Roover concluded by stating that they
believe these units will be purchased by a single occupant. He answered questions
from the Members of Council.
Enzo Bertucci, Kaitlin Corporation, answered questions regarding on-street parking,
visitor parking and setbacks. Mr. Bertucci explained that this application is still being
processed and they understand adjustments may be made during the application
process.
8 Communications – Receive for Information
There were no Communications to be received for information.
9 Communications – Direction
There were no Communications for direction.
10 Committee Reports
10.1.1 Agricultural
Advisory
Committee
Minutes
Minutes of the Agricultural Advisory Committee dated February 8,
2018
Moved by Councillor Partner, seconded by Councillor Traill
That Advisory Committee Report Item 10.1.1, be approved.
6
Council
Minutes
February 26, 2018
- 3 -
10.2 General Government Committee Report of February 12, 2018
Resolution #C-069-18
Moved by Councillor Woo, seconded by Councillor Traill
That the recommendations contained in the General Government Committee Report of
February 12, 2018, be approved, on consent, with the exception of item #9.
Carried
Item 9 - Community Event Sponsorship Program
Councillor Partner declared a direct interest in the Item 9 of the General Government
Committee Report, regarding the Community Event Sponsorship Program as the “In the
Face of an Angel” Golf for Ovarian Cancer which is in memory of her mother and all
proceeds are donated in her memory for outreach and research to Ovarian Cancer
Canada. Councillor Partner left the room and refrained from discussion and voting on
this matter.
Resolution #C-070-18
Moved by Councillor Woo, seconded by Councillor Hooper
Whereas the Municipality of Clarington’s Community Event Sponsorship Program is in
place to assist individuals and organization to provide opportunities for hosting special
events that promote community engagement;
And whereas the Community Event Sponsorship Program may provide funding for
community special events to a maximum of $2,000 per successful application;
And whereas the application period for events occurring January 1 to June 30, 2018
closed October 1, 2017;
And whereas the submitted application were considered by Council on
November 6, 2017;
And whereas the Community Event Sponsorship Program has an annual budget of
$35,000, of which the funds are divided between two application intake periods at
$17,000 each;
And whereas $11,820 was awarded to events through the first intake period, the
remaining $5,680 would traditionally be made available to applications received through
the second intake period, less the $2,000 set aside for Carleton and Sherri Plumber’s
Neighbourhood party at Pearce Park to be held June 23, 2018; leaving a balance of
$3,680;
7
Council
Minutes
February 26, 2018
- 4 -
Now therefore be it resolved that $2,000 from the remaining the 2018 first intake funds
be awarded to the event of being coordinated by Sandy Cochrane in aid of Ovarian
Cancer Research and Outreach for a sponsorship of the fundraiser In the Face of Angel
Golf for Ovarian Cancer on May 27, 2018 at Pebblestone Golf Course, Courtice.
Carried
Councillor Partner returned to the meeting.
10.3 Planning & Development Committee Report of February 20, 2018
Resolution #C-071-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the recommendations contained in the Special Planning & Development
Committee Report of February 20, 2018 be approved, on consent.
Carried
11 Staff Reports
11.1 Report EGD-008-18 –Ontario Municipal Commuter Cycling (OMCC) Enabling
By-Law
Resolution #C-072-18
Moved by Councillor Cooke, seconded by Councillor Neal
That Report EGD-008-18 be received;
That the By-law attached to Report EGD-008-18, as Attachment 1, be approved;
That the Municipality's share of eligible costs, estimated to be $33,760 will be funded
from the tax levy portion of the Pavement Rehabilitation Program, account number
110-32-330-83212-7401;
That all interested parties listed in Report EGD-008-18 and any delegations be advised
of Council's decision.
Carried
8
Council
Minutes
February 26, 2018
- 5 -
11.2 PSD-021-18 - Participating in the Ontario Ministry of Housing's Development
Charge Rebate Program
Resolution #C-073-18
Moved by Councillor Partner, seconded by Councillor Woo
That Report PSD-021-18 be received;
That Council authorize staff to submit an Expression of Interest and enter into a
Transfer Payment Agreement with the Province to facilitate participation in the Ontario
Ministry of Housing’s Development Charge Rebate Program;
That, subject to a partnership arrangement between the Municipality of Clarington and
the Region of Durham, Council authorize the Regional Municipality of Durham to:
Serve as the Municipality of Clarington’s program administrator for the Ontario
Ministry of Housing’s Development Charge Rebate Program; and
Enter into a Transfer Payment Agreement on behalf of the Municipality of
Clarington with the Province to facilitate participation in the Ontario Ministry of
Housing’s Development Charge Rebate Program; and
That all interested parties listed in Report PSD-021-18 and any delegations be advised
of Council’s decision.
Carried
11.3 Confidential Report LGL-002-18 - Proposed Settlement of OMB Appeals -
Courtice High Street Inc.
Resolution #C-074-18
Moved by Councillor Neal, seconded by Councillor Traill
That Confidential Report LGL-002-18, Proposed Settlement of OMB Appeals - Courtice
High Street Inc., be tabled to the March 12, 2018, Planning and Development
Committee meeting.
Carried
12 Business Arising from Procedural Notice of Motion
None
9
Council
Minutes
February 26, 2018
- 6 -
13 Unfinished Business
13.1 Report EGD-004-18 - Bennett Road & Cobbledick Road Grade Level
Crossings Train Whistle Cessation Study
Resolution #C-075-18
Moved by Councillor Cooke, seconded by Councillor Traill
That Report EGD-004-18, Bennett Road & Cobbledick Road Grade Level Crossings
Train Whistle Cessation Study, be lifted from the table.
Carried
Resolution #C-076-18
Moved by Councillor Traill, seconded by Councillor Woo
That Report EGD-004-18 be received;
That Council direct staff to review options for low cost highway-rail active warning
systems with reference to recent reports on same;
That Staff report back on the total cost of remediation pursuant to the WSP Canada
Report, taking into consideration any findings made pursuant to paragraph 1 herein and
without including the cost of the proposed non-required fencing;
That Staff ask Kaitlin Development to enter into a cost-sharing agreement regarding the
potential cost of remediation up to a $150,000 limit exclusive of the Bennett Road
Subdivision related costs; and
That all interested parties listed in Report EGD-004-18 and any delegations be advised
of Council's decision.
Motion Withdrawn
Later in the meeting
(See following motions)
Recess
Resolution #C-077-18
Moved by Councillor Traill, seconded by Councillor Woo
That Council recess for 10 minutes.
Carried
The meeting reconvened at 7:47 PM.
10
Council
Minutes
February 26, 2018
- 7 -
Resolution #C-078-18
Moved by Councillor Traill, seconded by Councillor Woo
That the foregoing Resolution #C-076-18 be amended by adding the following:
“That Staff include any studies supporting their position.”
Carried
Resolution #C-079-18
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-076-18 be amended by replacing paragraph two with
the following:
That Council direct staff to undertake Step 2 within the Transport Canada
procedure for the elimination of train whistling at Bennett Road and Cobbledick
Road grade crossings, and review the findings of the WSP Group Canada
Limited (WSP) report with the rail authority, provided that there is a willingness to
assume the total potential cost of remediation which may be approximately
$430,000;
That Council authorize staff to issue a $10,000 purchase order, funded from the
Consulting/Professional Fees reserve account number 100-00-000-00000-2926,
to Canadian National Railway for their review of the sites and the WSP Whistle
Cessation Report;
That Staff report back to Council on the results of the Step 2 discussions with the
Rail Authority; and
Motion Withdrawn
The foregoing Resolution #C-076-18 was then withdrawn.
Resolution #C-080-18
Moved by Councillor Neal, seconded by Councillor Traill
That Report EGD-004-18 be received;
That Council direct staff to undertake Step 2 within the Transport Canada procedure for
the elimination of train whistling at Bennett Road and Cobbledick Road grade crossings,
and review the findings of the WSP Group Canada Limited (WSP) report with the rail
authority, provided that there is a willingness to assume the total potential cost of
remediation which may be approximately $430,000;
11
Council
Minutes
February 26, 2018
- 8 -
That Council authorize staff to issue a $10,000 purchase order, funded from the
Consulting/Professional Fees reserve account number 100-00-000-00000-2926, to
Canadian National Railway for their review of the sites and the WSP Whistle Cessation
Report;
That Staff report back to Council on the results of the Step 2 discussions with the Rail
Authority;
That Staff ask Kaitlin Development to enter into a cost-sharing agreement regarding the
potential cost of remediation up to a $150,000 limit exclusive of the Bennett Road
Subdivision related costs; and
That all interested parties listed in Report EGD-004-18 and any delegations be advised
of Council's decision.
Lost on the following recorded vote:
Recess
Resolution #C-081-18
Moved by Councillor Partner, seconded by Councillor Woo
That Council recess for 15 minutes.
Carried
The meeting reconvened at 9:22 PM.
12
Council
Minutes
February 26, 2018
- 9 -
Resolution #C-082-18
Moved by Councillor Woo, seconded by Councillor Partner
That Report EGD-004-18 be received;
That Staff be requested to report back on the estimated costs associated with hiring a
consultant to review municipal wide whistle cessation; and
That all interested parties listed in Report EGD-004-18 and any delegations be advised
of Council's decision.
Carried as Amended
(See following motions)
Resolution #C-083-18
Moved by Councillor Traill, seconded by Councillor Partner
That the foregoing Resolution #C-082-18 be amended by adding the following after the
second paragraph:
“That Staff be directed to report back on options for low cost highway rail active
warning systems with reference to recent reports on same.”
Carried
The foregoing Resolution #C-082-18 was then carried as amended on the following
recorded vote:
13
Council
Minutes
February 26, 2018
- 10 -
13.2 Report PSD-018-18 - An Application by Bowmanville Lakebreeze East Village
Ltd. to amend the R3-43 zone to permit a 341 unit townhouse development
(Kaitlin) in Port Darlington Neighbourhood in Bowmanville
Resolution #C-084-18
Moved by Councillor Neal, seconded by Councillor Hooper
That Report PSD-018-18, An Application by Bowmanville Lakebreeze East Village Ltd.
to amend the R3-43 zone to permit a 341 unit townhouse development (Kaitlin) in Port
Darlington Neighbourhood in Bowmanville, be lifted from the table.
Carried
Resolution #C-085-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-018-18 be received;
That the proposed application for Rezoning ZBA 2017-0019 continue to be processed
including the preparation of a subsequent report; and
That all interested parties listed in Report PSD-018-18 and any delegations be advised
of Council’s decision.
Carried
14 By-laws
Resolution #C-086-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2018-016 to 2018-019
-law for the Corporation of the Municipality of Clarington (Item 4 of
Minister of Transportation for the Province of Ontario – Ontario
-008-18)
14
Council
Minutes
February 26, 2018
- 11 -
Majesty the Queen in Right of
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
16 Other Business
16.1 Councillor Hooper enquired about an affordable housing task force arising from
the Lieutenant Governor’s visit.
17 Confirming By-Law
Resolution #C-087-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2018-020, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 26th day of February, 2018; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-088-18
Moved by Councillor Partner, seconded by Councillor Traill
That the meeting adjourn at 9:43PM.
Carried
___________________________ ___________________________
Mayor Municipal Clerk
15
Special Council
Minutes
March 12, 2018
- 1 -
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of a regular meeting of Council held on March 12, 2018, at 9:39 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor C. Traill, Councillor W. Woo
Regrets: Councillor W. Partner
Staff Present: A. Allison, D. Crome, R. Maciver, C. Pellarin, K. Richardson,
A. Greentree, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:39 PM.
2 Declaration of Interest
There were no disclosures of interest stated at this meeting.
3 Committee Reports
3.1 Planning & Development Committee Report of March 12, 2018
Resolution #C-089-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the recommendations contained in the Planning & Development Committee Report
of March 12, 2018 be approved, on consent.
Carried
4 Confirming By-Law
Resolution #C-090-18
Moved by Councillor Hooper, seconded by Councillor Neal
That leave be granted to introduce By-law 2018-021, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a special meeting held on
the 12th day of March, 2018; and
That the said by-law be approved.
Carried
16
Special Council
Minutes
March 12, 2018
- 2 -
5 Adjournment
Resolution #C-091-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the meeting adjourn at 9:40 PM.
Carried
___________________________ ___________________________
Mayor Municipal Clerk
17
1 | Page
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
February 20, 2018
MEMBERS PRESENT: Todd Taylor, Tracey Ali, Filip Aleksanderek, Katharine Warren,
Steve Conway, Mark Stanisz, Peter Vogel,
REGRETS: Victor Suppan, Robert Malone and Councillor Hooper
STAFF: Faye Langmaid and David Addington, Planning Services
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
18.09 Moved by T. Taylor, seconded by K. Warren
THAT the agenda for February 20, 2018 be adopted as amended.
“CARRIED”
ADOPTION OF MINUTES
18.10 Moved by T. Ali, seconded by T. Taylor
THAT the minutes of the Meeting of January 16, 2018 be accepted.
“CARRIED”
DELEGATIONS AND PRESENTATIONS
BUSINESS ARISING
Jury Lands Foundation (Camp 30) – No news to report.
Goodyear Property – Planning Department staff met with real estate representatives of
the property owner last month and recommended that an HIA be completed to
determine which buildings are the most significant and for them to participate in the
Secondary Plan study.
Hollingshead Property – No news to report
REPORTS FROM OTHER COMMITTEES
18
2 | Page
Bowmanville Community Improvement Program – F. Langmaid reported that the
Bowmanville CIP group met on January 17, 2018 and the following was discussed:
• Amendments to the CIP passed on January 15, 2018 and the results from the annual
report;
• Grants added include the accessibility grant and signage grant; and
• The outdoor patio downtown pilot project has one Bowmanville restaurant eligible
that meets liquor license requirements which is Kitchen Three-Six.
Newcastle Community Improvement Program – F. Langmaid reported that the
Newcastle CIP group met on January 18, 2018 and the following was discussed:
• Amendments to the CIP passed on January 15, 2018 and the results from the annual
report;
• The accessibility grant was added; and
• The outdoor patio downtown pilot project has one Newcastle restaurant eligible that
meets liquor license requirements which is the Snug.
General to each CIP group, F. Langmaid informed the committee that the next step in
review of the CIPs is to examine the role and membership of the liaison groups. Having
a heritage committee representative on each CIP liaison groups is not critical. Much of
the work of the CIP liaison group is to raise awareness of the various CIP grants with
businesses within each CIP area and advise Planning Services on issues that the CIP
could address.
Architectural Conservancy Ontario, Clarington Branch – T. Ali reported on the following
ACO activities:
• Planning is ongoing for the 2018 Doors Open event which will focus on the east end
of Clarington; 25 potential sites have been identified so far;
• Vice President Jason has written an article on Camp 30 which might be published in
the Acorn newsletter or used for tours;
• 2018 Jane’s Walk, will partner with Camp 30 again, offer is out to other tour leaders;
• Maple Fest is on May 5th and there will be advertising for Doors Open;
• Three members have signed up for the Lakeridge Health Master Plan presentation
on February 21st with specific interest in the future of the nurses residence;
• Next meeting is in April, 2018 at the Newcastle Village & District Historical Society
Newcastle Village & District Historical Society – In R. Malone’s absence, F. Langmaid
reported on the following:
• Jane’s Walks are taking place on May 4th-6th and can be at any site in Clarington – B.
Malone indicated that NVDHS may have an interest and he will raise advise Jane
Clark (the Durham co-ordinator of Jane’s Walks);
• Myno has been providing tours of the Newcastle Community Hall which have been
very successful and well attended.
Museum – K. Warren reported on the following Museum activities:
• The Family Ties: Clarington Connection exhibit up and running and includes items on
loan from the Archives of Ontario for the next few weeks while the exhibit itself will
19
3 | Page
run through the summer; the exhibit is mostly local history with some indigenous
artifacts;
• K. Warren has been collecting research on the Nurses residence, and information for
other walking tours in the hamlets of Clarington.
PROJECT REPORTS
Subcommittee Reports:
Municipal Inventory and Register Committee – F. Langmaid reported on the status of
the properties that were recently recommended to be added to the Register, as follows:
• Nurses Residence: F. Langmaid met with representatives from the Lakeridge Health
group. A specific plan for the hospital expansion has not yet been completed. F.
Langmaid recommended that they complete a HIA for the Nurses residence.
• 3347 Liberty St N: a meeting is scheduled with the property owner in late February
• 143 Queen St: The issue of ownership of the Scugog St. road right of way over a
portion of the property needs to be addressed, the owners have a request into the
Municipality which should be responded to in advance of recommending the
property be added to the Register.
• 26 Concession St. W: The owner is to complete an HIA as part of a Land Division
application that was previously tabled.
The process for advancing reports to Council concerning properties that the Committee
has evaluated and recommended for addition to the Register was discussed. F.
Langmaid described the process, as follows:
• After the Committee has recommended the inclusion of a property to the Register,
Planning staff contact the property owner by phone or email to give them notice of
the intention to add the property to the Register;
• This initial contact may lead to an in-person meeting with Staff and property owner.
The purpose of any such meeting or phone call is to clarify what adding the property
to the Register means so the property owner has a good understanding before a
report is advanced for Council’s consideration;
• This initial notification is not mandated by the Ontario Heritage Act; however, past
experience of recommending properties to the Register has shown that Clarington
Council expects the property owner to be notified by staff and informed of what the
potential inclusion on the Register means;
• A letter notifying the property owner of the intention to add the property to the
Register and indicating the date that the report will be on the Planning and
Development agenda will be sent to the property owner when the report is going
forward to Committee.
Public Outreach and Education Committee – T. Ali reported that the subcommittee met
and discussed the following items:
• The committee is in the process of drafting a pamphlet that includes more detailed
information about the Municipal Register and is intended to be used to educate
property owners;
20
4 | Page
• The subcommittee can work on building content for the new heritage website to
have it ready to be uploaded when the site is being updated, later this year;
• The subcommittee discussed events and possibly having the Heritage Committee
boards at various community events like Orono Fair, Doors Open, etc.;
• K. Warren displayed a desk calendar that may be used as a potential template for
the design of the Heritage Committee’s own desk calendars.
NEW BUSINESS
Southeast Courtice Secondary Plan – D. Addington reported that the privately initiated
Secondary Plan study has commenced and the draft terms of reference includes a
heritage analysis as one of the studies to be completed. The heritage committee will be
consulted on the heritage analysis once received. Members of committee have the
opportunity to attend the public information centres to offer their input over the course of
the study; registering as an interested party is the best way to stay informed.
2018 Durham Heritage Committee meeting – D. Addington reported that the Durham
Region Heritage Planners group are seeking a municipality to host the 2018 Durham
Heritage Committee meeting. The event is expected to be scaled down this year with
the election in October. The event is expected to consist of guest speakers with some
light snacks. Guest speakers can be suggested and arranged by any of the
municipalities in Durham. So far no municipality has offered to host the event.
Committee members discussed potential of hosting the event and would be open to
hosting only if no other municipality volunteers. The committee suggested that the best
date would be a Saturday morning in late September. D. Addington will communicate
this decision to the Durham Heritage Planners group.
1598 Baseline Road (Jesse Trull House) – The Committee discussed an inquiry made
by Madge Trull to Councillor Hooper regarding the protection of the Jesse Trull House
on the Dom’s Auto Wrecker site at 1598 Baseline Road, Courtice. The house was
recently added to the Municipal Register. The house is located in an area designated
as Industrial in the Official Plan therefore the intended future use of these lands would
be industrial not residential. The Official Plan contains policies encouraging non-
conforming uses such the residential use of this house to relocate so the land is used in
conformity with the Official Plan. It is possible to designate the Jesse Trull House under
Part IV of the Heritage Act. However, long-term protection will require adaptive re-use to
conform with the industrial policies of the Official Plan. It was suggested that it would be
a good idea to capture Madge Trull’s recollections about the history of the property
possibly through the Museum’s ‘Sharing Stories’ forum. It was noted that the John C.
Trull house was removed in 2005 from a property just to the east on Baseline Rd. to
make way for the Highway 418 construction.
Edna Thompson Daycare – F. Langmaid spoke of past efforts to designate this house
which is currently owned by the Region of Durham who are intending to move the Edna
21
5 | Page
Thompson Daycare. F. Langmaid has communicated with the Regional Works
Commissioner and is awaiting a response regarding their opinion of designation. This
property is a primary resource on the heritage inventory but has not yet been formally
evaluated under the new process. The sub-committee will provide an evaluation.
Clarington Book of Barns – T. Ali reported on a motion (12.28) from 2012 that endorsed
the proposal to create a book of Clarington barns. The photography and some research
of the barns had been done. Should the Committee wish to move forward with this
project an overall project plan and timeline will have to be determined. T. Ali will contact
Kim Vaneyk to see if she has the past research conducted on the barns and her interest
in reactivating this project.
Next meeting: March 20, 2018, 7:00 p.m., Clarington Municipal Offices, Room 3C
22
BOARD MEETING
February 14, 2018
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: S. Cooke M. Morawetz S. Elhajjeh S. Bobka
S. Middleton H. Raj K. Warren (Interim Executive Director)
Regrets: H. Ridge (ED) W. Woo
1. Call to Order:
S. Cooke called the meeting to order at 7:05 p.m. H. Raj and S. Bobka were
welcomed to the Board.
2. Adoption of Agenda:
Moved by: S. Middleton Seconded by: H. Raj
THAT: the agenda be approved as presented.
MOTION CARRIED
3. Approval of Minutes:
Moved by: S. Middleton Seconded by: H. Raj
THAT: the minutes be approved as submitted.
MOTION CARRIED
23
4. Business Arising from Minutes:
K. Warren requested an addendum to note that her resignation was received at
November board meeting. Noted.
5. Disclosure of Interests:
None.
6. Correspondence:
None received.
7. Announcements:
M. Morawetz noted that the spring church supper season is starting
soon and that rural churches like Eldad and Tyrone / Enniskillen
continue to welcome community at homemade Soup gatherings well
worth attending.
8. Executive Director’s Report:
K. Warren reviewed highlights from her report including that the new office
computers & server are in; training is underway with passwords now in place.
The server now does a daily back up with an extra back up of the hard drive so
if it went down, all would be maintained except last day.
Performance reviews are underway starting with the goal setting stage
complete. Work to define “clerk” duties with staff input is also ongoing.
Attendance records showed 6200 visitors during 2017.
Professional development continues including K. Warren attending the GLAM
summit on sponsorship attainment from local communities, K. Warren and A.
Barron taking safe food handling and K. Warren has completed smart serve.
Staff will also attend the SLATE conference regarding programming for single
schoolhouses.
Young Canada Works and Canada Summer Jobs grants are in. Additional
sponsorship has been requested from OPG, Capstone, and St. Marys. Other
24
possible sponsors may include Hydro One, Veridian and TD Bank. Preparing
the grant application for Canada Cultural Spaces is underway and requires
Board approval for K. Warren to have signing authority on behalf of the Board.
With the municipality’s assistance, an accessibility audit has been completed
and in May an application for the Enabling Accessibility Fund will be
submitted.
Quotes have been attained for rebranding, updates and launch from local
businesses Brand Ambition, 368 Durham and Joe Andrus Branding. H. Raj
asked if Durham College students had been approached as project work for
them could save the museum money perhaps. A logo design contest for high
school students facilitated by the Museum Youth Council was another idea. A
summer student with appropriate background may focus on web development.
Property Management items for all three sites were reported, and it was noted
that expenses for snow and ice management are higher than usual due to the
more severe winter. Bats are a problem in the volunteer building at the Clarke
site. K. Warren has researched protocol for cleaning (now complete) and for
control recommending that bat boxes be installed. It was suggested that more
information from Durham Health may be available as well as from pest control
businesses. The staff members have elected Becky as the H&S rep and weekly
and monthly checks of equipment are on schedule again. All training required
for co-op and summer students, and interns will be completed and K. Warren is
reviewing records to ensure police checks are up to date and on record for all
staff and volunteers.
Work is ongoing to increase membership. Presently there are 21 members
including 6 new memberships since the new year, in part due to the newsletter.
Members are offered pre-registration spots prior to events & exhibit launches.
Collection cleanup continues in the archives. Once complete, J. Steen will
provide for Board consideration, an itemized list of her recommendations for
de-accessioning.
Finance Reports prepared by Bookkeeper, Irene Locke, were reviewed by K.
Warren and discussed. Information regarding wills and bequests from the
Sturch, Rinch, Lunney, Barber, Vandersaal and Farr families was also
25
provided. The Lunney bequest was specifically provided for a permanent local
exhibit. Items from that exhibit previously on display in the Jury House are
now housed in the Sarah Jane Williams Heritage Site for more visibility. Pearl
Barber and the Vandersaal donations were items of value for the collection. It
was suggested that it would be appropriate to put plaques by items on display
noting donors’ names. All others were donations with no specific designation
requirements.
K. Warren recommended reviews be done on contracts existing for snow
clearing, pest control, phone & copier rentals, cleaners, Rogers phone/internet,
Swish products, and the Visa terminal. It was also requested that the Board
consider getting a Credit Card for approved purchases greater than provided
for in Petty Cash. Suppliers not otherwise an option may become accessible
resulting in reduced costs for some items purchased. A policy for use would
be required and enforced. K. Warren will circulate a draft policy for
consideration by the Board. It was reviewed that a motion is already on the
books to implement “view only access to account” as it may improve
processing time for the Bookkeeper. K. Warren was asked to have it set up.
Moved by: S. Bobka Seconded by: S. Middleton
THAT: the Financial and Executive Directors Reports be received as
presented.
MOTION CARRIED
Moved by: S. Middleton Seconded by: S. Elhajjeh
THAT: funds be transferred from the Reserve Funds to the General account
for a Visa refund in the amount of $2156.
MOTION CARRIED
9. Curatorial Report: Submitted by Jennifer Steen
Exhibition “Family Ties” opened February 8th with a kick off Members Only
event. At Waverly Place exhibit plans are underway to feature more period
26
decorating better depicting the history of the home and of the Jury and Fischer
families. Work continues on designs for the children’s area being developed at
SJWHC. The quote from James Publishing for UV protection vinyl for the 25
back windows, replacing the curtains and foam inserts, is $1834.74. That is
higher than the estimate (approximately $1700) with the addition of the upper
panels. Work continues on the Collection. Capstone Grant has not been fully
used as part of it was intended for the purchase of a digital SLR camera, tripod
and laptop. As more volunteers and interns are coming to help, these items are
needed as soon as possible. 8 research requests were completed this month.
Moved by: S. Bobka Seconded by: S. Elhajjeh
THAT: the additional money required to pay the final James Publishing
invoice of $1834.74 be approved.
MOTION CARRIED
10. Programming Report: Submitted by Amy Barron
A public lecture in celebration of Black History Month, “The Barber, The
Bishop, and Lucy” by Dave Clements was held and felt successful with 13
attending despite snowy weather. After this event and the Members only
opening of “Family Ties” exhibit, a new evaluation form was used to gather
information from attendees on ideas for future events and exhibits and other
feedback.
Most exciting is collaborative work by the Youth Council members and
Fleming College’s Education and Public Programming students, a class in
museum studies, to create, decorate and run an Escape Room during March in
the Waverly House where three rooms which are being recreated for Jury and
Fischer family history exhibits lay empty just long enough to provide space for
this unique event.
Other partnerships continue to grow with Clarington Central High School
English and Technology classes working on a Sharing Stories project,
Bowmanville High School students in the Leading Edge (SOLE) Leadership
class, DDSB Continuing Education with adult co-op student, Ramona Grechi,
who will be working full-time to assist from February to April in an office
administration placement (she is a new immigrant gaining training and
27
experience in English), and 3 Fleming College Museum Management &
Curatorship students in full-time 14 week internship positions starting in May
(two assisting with collections and one assisting with social media and
marketing). Visual Arts Centre, Clarington Tourism and Pickering Museum
Village’s Julie Oakes who is helping with costumes for Waverly Place, meet to
keep in touch, and Theatre on the Ridge artistic director is considering an
opportunity for live theatre at Waverly Place this summer. Bowmanville Older
Adult Association (BOAA) with a grant opportunity is working on a year-long
photography project pairing students with seniors, is hoping to partner with the
museum for some exhibits.
11. New Business:
a) 2018 Policy Review – 2018 CMOG requirements require Governance and
Collections policy reviews. K. Warren asked that this item be moved up on the
agenda at future meetings to ensure completion as the submission deadline is
in May. K. Warren will resend the package of policies that need to be
reviewed so all members of the Board have them. Also recommended was that
the Board review policies every 2 years rather than the present plan of every 3.
b) Elections – this item will be deferred to the next meeting of the Board as
the two newest members will have had time to meet and consider appropriate
nominations for each position.
c) Signing Authority – Regarding the Canada Cultural Spaces Grant signing
authority to allow the Executive Director the authority required.
Moved by: S. Middleton Seconded by: S. Bobka
THAT: the Board or Municipal or Council Resolution approving the present
request for funding and identifying the authorized signing authority for the
application if the signatory is other than the Board Chair.
MOTION CARRIED
12. In Camera:
No items for consideration at this meeting.
28
13. Date and Place of Next Board Meeting:
The next meeting will be held Wed. March 14th, 2018 at 7 p.m
Location: Town Hall, TBA
14. Adjournment:
Moved by: S. Middleton Seconded by: M. Morawetz
THAT: the meeting be adjourned at 8:52 p.m.
MOTION CARRIED.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
29
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday January 9, 2018
(Not yet approved by committee)
In Attendance – Gord Lee, Chair Bryan Wiltshire, Arena Manager
Susan White, Carol Little, Gary Oliver, Peter Kennedy, Councillor Partner, Regional Councillor,
Woo
Regrets – Shea-Lea Latchford
1. Adoption of Minutes – Motion # 18-001 was proposed: THAT:
The minutes of November 14, 2017 are accepted as presented.
Moved by: Gary Oliver Seconded by: Carol Little
CARRIED
2. Arena Manager’s Report – Garbage Bins on property are being regularly filled by
neighborhood residents, signage and / or camera is required in an attempt to stop this
from happening. Councillor Partner advised: Operation has signage with by-law
restrictions and she would arrange for one or, two to be provided. Also, concerns over
parking across from the main entrance were discussed at length. Several suggestions
came forward; bollards, one way entrance, parallel parking were some. Councillor
Partner advised that By-Law Officers worked until 8:00 p.m. and we could use this
service to ticket vehicles unlawfully parked. That may get the message out. Bryan will
take all these suggestions under advisement and follow-up with the board. Newcastle
hockey teams appeared to be more competitive this season and indication was we would
see some divisions moving through the playoffs, possibly to the Ontario Championships.
With multiple snow storms this winter, parking is becoming a problem. We may require
snow removal from the lot. This is an additional cost to the arena unless provided by the
municipality. That will be a request Bryan will follow-up on with the operations
department.
30
(2)
Through our Risk Management follow-up, bollards had been located in front of the
propane cage in the parking lot.
Wage increases to our rink attendants to $14.00/hr. brought their pay rate to the same
level as the operators. This will have to be addressed in our 2018 budget – three, (3)
operators should be earning more than the minimum paid to the RA’s, now that the
minimum rate is at $14.00.
3. Financial Report – A draft year-end financial report was provided, but will be revised
for our next meeting. Hydro costs and other revenue and expense entries had not been
completed. Budget considerations for 2018 will need to be finalized, as well.
4. New Business – The board members feel the postponement of any recreation
development taking place in the municipality brings a need for serious updates required
to Newcastle Arena. Without any plan for an additional ice pad(s) in Newcastle for at
least 8 to 10 years, it would appear that attention is required to a number of areas of the
building and property. This will be discussed at follow-up meetings and brought forward
to council and staff.
Our board is still short one member and no vice-chair has been appointed, to date.
Council advises the position on the board will be advertised. Also, all members have been
asked to bring suggested names forward for consideration.
5. Next Meeting Tuesday February 13, 2018
6. Adjournment – Motion # 18- 002 was proposed: THAT: This meeting is adjourned
Moved by: Peter Kennedy Seconded by: Susan White
CARRIED
31
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday February13, 2018
(Not yet approved by committee)
In Attendance: Gord Lee, Chair Bryan Wiltshire, Arena Manager
Carol Little, Gary Oliver, Peter Kennedy, Councillor Partner, Regional Councillor, Woo
Regrets: Susan White, Shea-Lea Latchford
1. Adoption of Minutes: Motion # 18-003 was proposed: THAT: The minutes of January
9th, 2018 are accepted as presented.
Moved by: Councillor Partner Seconded by: Carol Little
CARRIED
2. Arena Manager’s Report: Bryan advised of the cancellation of the Clarington Girls
Hockey League cancelling 9 hours of ice time this past week-end for their tournament
schedule. We do still invoice for this time they had booked. The league is aware of this
policy.
We are in need of snow removal from the parking lot as we have two teams that have
qualified for the All Ontario Playoffs. Operations Department is trying to accommodate
us. Bryan will follow-up.
Clarington Fire Department arranged to bring all four crews of Fire Fighters through the
building for an update on equipment and safety methods required for possible
emergencies. Bryan is looking after the scheduling for this month, (February).
February 26th, Bryan will be meeting with Operations Department regarding updates and
current needs for the arena. The parking lot, lighting and snow removal are some of the
topics on the agenda. Bryan will follow-up with the board members at our next meeting
on what was discussed and planned out.
32
(2)
3. Financial Report: Our 2018 income forecast was discussed at length. Particularly with
the new wage programs implemented by the province. The new wage increases effective
in January of this year and again in January 2019 affect our budget by approximately $8
to $10,000.00. This plus current utility costs necessitate a substantial increase in ice rates.
The following motion was brought forward:
Motion # 18-004 was proposed: THAT: Hourly rates for ice and floor rentals be
increased by approximately $10.00/hr. in all rate areas, i.e., Prime-Time, Minor Hockey,
Day Time, school rates and summer floor rates. Rental to the Newcastle Family
Connection for the upstairs dance program be increased by $50.00. All ice rental rates to
take affect at our start-up in September of 2018. Summer rates to take affect this April,
once the ice is out.
Moved by: Councillor Woo Seconded by: Gary Oliver
CARRIED
New rates are as follows:
Youth Rate: $170.36 plus 13%HST = $192.50
Adult Rate: $206.20 plus 13% “ = $233.00
Day Youth: $102.22 plus 13% “ = $115.50
Day/Adult: $135.40 plus 13% “ = $153.00
11:00 p.m. or later: Same as day/adult
Summer Floor Rate - $88.50 plus 13% “ = $100.00
Summer Trade shows - (Already booked for this season) – No Change.
Newcastle Family Connection - $200.00 plus 13% HST = $226.00 weekly.
A final budget forecast will be presented by the chair for our March meeting.
4. New Business: It was suggested by Gary Oliver that the south/east corner of the parking
lot is still not lit well enough. Bryan will take it up at his meeting with Operations
Department. Also, the commercial garbage container at the front door is not emptied
frequently enough and garbage overflows onto the parking lot. We require a key for it.
33
(3)
Bryan will call the contractor to see what can be done – more frequent pick-ups or,
provide us with a key to open and empty.
Councillor Partner suggested we contact Peter Lomax for a quote on snow removal for
next season. This will be put on our to-do list for next fall.
Conversation initiated by Bryan took place regarding the possibility of a pension plan
program for him. After discussion, it was determined we would investigate the
possibility, with no commitment at this point. The chair will investigate and bring
information to our next meeting.
5. Next Meeting – Tuesday March 13, 2018 – 7:00 P.M.
6. Adjournment Motion # 18-005 THAT: The meeting is adjourned
Moved by: Carol Little Seconded by: Councillor Woo
CARRIED
34
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY JANUARY 9, 2018
7:00 PM
Present: Brian Reid Tom Hossie
Kate Potter Meaghan Vandenbrink
Patrick Bothwell Leo Blindenbach
Regrets: Councillor Corinna Traill Paul Davidson
Suzanne Land
Absent: Jim Cleland
Delegation: Rod McArthur
Staff Present: Peter Windolf
1. AGENDA
MOVED: by Patrick Bothwell SECONDED by Kate Potter
THAT: the agenda for January 9, 2018 be accepted with the following additions;
-Spring clean-up 2018
-Move the delegation of Rod McArthur to the beginning of meeting
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Tom Hossie SECONDED by Meaghan Vandenbrink
THAT: the minutes of August 29, 2017 be approved
CARRIED
35
SWNA January 2018 minutes 2
3. DELEGATION
Rod McArthur submitted a January 4, 2018 letter to request a plaque in memory of
his wife Melanie, a long time member of the SWNA Committee who passed away in
the fall. Rod attended the meeting to personally make the request. Following his
delegation the committee approved the following motion;
MOVED: by Kate Potter SECONDED by Brian Reid
THAT: The SWNA Management Advisory Committee supports the request for a
memorial plaque in memory of Melanie McArthur with the final location and wording
to be determined through consultation between Rod McArthur and municipal staff.
CARRIED
Rods request letter will be a correspondence item at the January 22 General
Government Committee. He will attend the meeting but does not wish to appear as
a delegation.
4. UPDATES
Monarch Tagging
On Sunday September 10 a Monarch Tagging event organized by the SWNA
committee was held at the Port of Newcastle waterfront and the SWNA. This was a
citizen science initiative to fulfil a key objective contained in Clarington’s Mayors
Monarch pledge. Over 100 people participated to capture, tag, and record data on
250 migrating monarchs. In total 487 monarchs were tagged over a two week
period. The tagging data has been provided to Monarch Watch. Three of the tagged
monarchs have already been reported as re-captured. One at the SWNA, one in
Whitby, and one in Oregon Ohio, located on the west tip of Lake Erie.
The project was a huge success as both a citizen science initiative and a
community event enjoyed by many residents. The committee agreed that it will be
worthwhile host another tagging event in 2018, on Saturday September 8.
A May 2018 planting event will be arranged should OPG offer more plants to
augment or expand the nectar planting beds.
Highway of Hero’s Tribute Planting
On Saturday October 21 the committee coordinated a planting project south of the
Cobbledick Parking lot in conjunction with the Highway of Hero’s Tribute project.
Thirty one people participated to plant two hundred native trees in 3 gallon pots.
The planting pits were pre-drilled by Lloyds Landscaping. The planting went
smoothly but if done again the vegetation should be cut prior to planning to make it
easier to dig or auger planting pits.
36
SWNA January 2018 minutes 3
SWNA Trail Construction project
After the flooding in the Wilmot Creek valley finally receded the project was
completed with asphalt paving the week of October 20.
Fall Clean-up
On November 4, twelve people participated in the annual fall clean-up. It was noted
that there was a little more trash to pick up this year than last. Approximately 14
bags of trash were collected which were picked up by Operations Department.
5. ACTION ITEMS
Great Lakes Atlantic Salmon Restoration presentation
More than a century after Atlantic Salmon were last seen in Lake Ontario, the
Ontario Federation of Anglers and Hunters (OFAH) and the Ontario Ministry of
Natural Resources and Forestry (MNRF), together with other partners, are
working to bring Atlantic Salmon back to the lake. Atlantic Salmon were one of
the first fish species in the Great Lakes wiped out by human activities. Decades of
rehabilitation and pollution control improved the health of the watersheds, and years
of research by MNRF and others demonstrated it was possible to restore Atlantic
Salmon to the tributaries of Lake Ontario.
On Thursday February 22 at 7:00 PM the SWNA Committee will be hosting a public
presentation at the Newcastle library to educate the public about the Great Lakes
Atlantic Salmon Restoration project. This free event will be advertised on SWNA
social media platforms and at municipal facilities.
Soper Creek Wildlife Event
Soper Creek Wildlife is a local group that rescues animals and does educational
sessions. The committee is interested in hosting a public event, themed around
urban wildlife, on-site on Saturday June 9 from 10:30-Noon.
Meaghan Vandenbrink will follow-up to determine their availability, what live animals
they would be able to bring, and what the cost would be for a 1-1.5 hour event.
Pollinator Event
The SWNA committee will investigate hosting a presentation about Pollinators at
the Diane Hamre Recreation Complex in Newcastle.
Tom Hossie and Brian Reid will investigate to see if any expert speakers on
pollinators would be available for a late April event. The event could possibly be
followed by a bio-blitz at the SWNA for local brownies and scouts.
6. OTHER BUSINESS
Spring Clean-up
37
SWNA January 2018 minutes 4
Leo Blindenbach discussed the 2018 Spring Clean Sweep project to be held at the
SWNA, Port of Newcastle and Bond Head. The date will be Saturday April 21. The
committee will register the SWNA as a location for our Operations Department to
supply bags. The clean-up will be followed by a community BBQ at the Newcastle
Town Hall.
5. MOTION TO ADJOURN
MOVED: by Kate Potter SECONDED by Tom Hossie
THAT: the meeting be adjourned.
CARRIED
Adjournment 8:50 PM
Next Meeting: Tuesday February 20 at 7:00PM in 3C
Notes prepared by: P.Windolf
38
General Government Committee
Report to Council
Page 1
Report to Council Meeting of March 19, 2018
______________________________________________________________________
Subject: General Government Committee Meeting of Monday, March 5, 2018
______________________________________________________________________
Recommendations:
1. Receive for Information
–
–
–
–
2. Delegation of Lorraine Sunstrum-Mann, Executive Director, Grandview
Children’s Centre Regarding the Grandview Children’s Centre Capital
Build Update
Children’s Centre Regarding the Grandview Children’s
3. Delegation of Andre Marois, Director, RER Corridor Infrastructure –
Lakeshore East and Chris Burke, Director, Service Planning, Planning
and Policy, Regarding an Update on the GO Extension
–
and
39
General Government Committee
Report to Council
For Council Meeting of March 19, 2018 Page 2
4. Minutes of the Bowmanville Business Improvement Area dated
February 13, 2018
budget in the downtown was “close to being exceeded” not that it had been
5. Ted Paulsen, Owner, Canadian Parks Brewing – Manufacture’s Limited
Liquor Sales (“by-the-glass”) Licence
–
Manufacture’s Limited Liquor Sales (“by glass”) Licence
Manufacture’s Limited Liquor Sales Licence (By the Glass) to the Canadian Parks
That the Canadian Parks Brewing Company and the ACGO be advised of Council’s
6. Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited – MTO -
Hwy #115 Culverts Noise By-law Exemption Request
exemption to the Municipality’s Noise By
40
General Government Committee
Report to Council
For Council Meeting of March 19, 2018 Page 3
7. Chantelle Bourgeois, Owner/Trainer, CMB Racing – Slots Facility at
Ajax Downs and the Quarter Horse Racing Industry
That this motion be forwarded to MPP’s for Durham, the Minister of Agriculture, the
8. Christopher Harris, Town Clerk, Town of Whitby – Provincial Library
Fund
41
General Government Committee
Report to Council
For Council Meeting of March 19, 2018 Page 4
9. Bond Head Subdivision, Newcastle, Plan 40M-2411 'Certificate of
Acceptance' and 'Assumption By-law', Final Works Including Boulevard
trees, Fencing and Other Related Works
of Council’s decision.
42
General Government Committee
Report to Council
For Council Meeting of March 19, 2018 Page 5
10. Westvale Subdivision Phase 3, Courtice, Plan 40M-2361 Certificate of
Acceptance' and 'Assumption By-Law', Final Works Including Roads
and Other Related Works
18 be advised of Council’s
11. Public Access Defibrillator Program - Lakeridge Health Agreement
Renewal
12. 2018 Municipal Elections - Compliance Audit Committee Terms of
Reference
2018 Municipality of Clarington’s Compliance Audit
43
General Government Committee
Report to Council
For Council Meeting of March 19, 2018 Page 6
2022 Municipality of Clarington’s Compliance Audit
13. Appointment to the Accessibility Advisory Committee
• Pinder Dasilva
• Sylvia Jaspers
14. Joint Health and Safety Committee - 2017 Summary
15. Bowmanville West Urban Centre Secondary Plan Update
44
General Government Committee
Report to Council
For Council Meeting of March 19, 2018 Page 7
16. RFP2017-9 Soper Creek Main and East Branches Subwatershed Study
17. Postal Banking
Whereas the Federal Government’s Canada Post Review did conclude, in 2017,
45
General Government Committee
Report to Council
For Council Meeting of March 19, 2018 Page 8
Be it resolved that the Municipality of Clarington supports the addition of postal
banking at Canada Post, with a mandate for financial inclusion with the possibility of
the Orono Post Office as its Pilot Project;
That the Municipality of Clarington call on the Federal Government to ensure that a
serious examination of postal banking is part of the government’s response to the
Canada Post Review; and
That Council direct staff to forward this resolution, requesting favourable
considerations of this resolution to the Federation of Canadian Municipalities, AMO,
Prime Minister Justin Trudeau, Premier Kathleen Wynne, Durham MP’s and MPP’s,
MP’s and MPP’s from Northumberland Peterborough South and the Honourable
Carla Qualtrough of Public Services and Procurement.
46
Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of March 19, 2018
______________________________________________________________________
Subject: Planning & Development Committee Meeting of Monday, March 12, 2018
______________________________________________________________________
Recommendations:
1. An Application by Akero Developments Inc. to amend Draft Approval to
add one new lot and change various zone regulations within Draft
Approved Plan of Subdivision S-C 2007-0005 in the Northglen
Neighbourhood, Bowmanville
ncil’s decision.
2. A Revised Application by Fifty Five Clarington Ltd. & Modo
Bowmanville Towns Ltd. (Kaitlin) to rezone lands to permit two 12-
storey apartment buildings containing 434 dwelling units at 51 & 55
Clarington Boulevard, Bowmanville
cil’s decision.
47
Planning & Development Committee
Report to Council
For Council Meeting of March 19, 2018 Page 2
3. An Application by MODO Bowmanville Towns Ltd for a rezoning to
permit 103 townhouses in the Bowmanville West Urban Centre
18 and Council’s decision; and
advised of Council’s decision.
4. Applications by WED Investments Ltd., Devon Daniell, MODO
Bowmanville Towns Ltd. for a Draft Plan of Subdivision and Rezoning
to permit a Townhouse development in at 1569 and 1599 Green Road,
Bowmanville
Planning Act
48
Cladiwn Planning & Development Committee
Report to Council
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-025-±DhG&RLLIEI❑G
That all interested parties listed in Report PSD-025-18 and any delegations be
DGELHGIRI C& R❑LiFLO_I_G-f-FLL1R❑❑
For Council Meeting of March 19, 2018
Page 3