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HomeMy WebLinkAbout03-19-2018Final ciffiW4017 Council Agenda Date: March 19, 2018 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at mchambers(o)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net aaL1IgtOIl 1 Call to Order 2 Moment of Reflection 3 Declaration of Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s) Council Agenda Date: March 19, 2018 Time: 7:00 PM Place: Council Chambers 5.1 Council Minutes Minutes of a regular meeting of Council February 26, 2018 Page 5 5.2 Special Council Minutes of a special meeting of Council March 12, 2018 Page 16 Minutes 6 Presentations There are no Presentations scheduled for this meeting as of the time of publication. 7 Delegations 7.1 Chantelle Bourgeois, Owner/Trainer, CMB Racing, regarding the Slots Facility at Ajax Downs and the Quarter Horse Racing Industry (Item 7 of the General Government Committee Report) 7.2 Patrick O'Hanlon, President, O'Hanlon Holdings Limited, regarding Report PSD -024-18, An Application by MODO Bowmanville Towns Ltd for a rezoning to permit 103 townhouses in the Bowmanville West Urban Centre (Item 3 of the Planning and Development Committee Report) 7.3 Enzo Bertucci, Director of Land Development, Kaitlin Corporation, regarding Report PSD -024-18, An Application by MODO Bowmanville Towns Ltd for a rezoning to permit 103 townhouses in the Bowmanville West Urban Centre (Item 3 of the Planning and Development Committee Report) 8 Communications — Receive for Information There are no Communications to be received for information as of the time of publication. Page 2 9 Communications — Direction Council Agenda Date: March 19, 2018 Time: 7:00 PM Place: Council Chambers There are no Communications for direction as of the time of publication. 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Heritage Minutes of the Clarington Heritage Committee dated Page 18 Committee February 20, 2018 Minutes 10.1.2 Museum Minutes Minutes of the Clarington Museums and Archives Board Page 23 dated February 14, 2018 10.1.3 Newcastle Arena Minutes of the Newcastle Memorial Arena Management Page 30 Minutes Board dated January 9, 2018 and February 13, 2018 10.1.4 SWNA Minutes Minutes of the Samuel Wilmot Nature Area Management Page 35 Advisory Committee dated January 9, 2018 10.2 General Government Committee 10.3 Planning & Development Committee 11 Staff Reports General Government Committee Report of March 5, 2018 Page 39 Planning and Development Committee Report of Page 47 March 12, 2018 None 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business None Page 3 14 By-laws Council Agenda Date: March 19, 2018 Time: 7:00 PM Place: Council Chambers 14.1 2018-022 Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 10 of the General Government Committee Report) 14.2 2018-023 Being a By-law to assume a certain street within the Municipality of Clarington as public highway in the Municipality of Clarington (Item 9 of the General Government Committee Report) 14.3 2018-024 Being a By-law to establish a Clarington Municipal Election Compliance Audit Committee for the 2018-2012 Term (Item 12 of the General Government Committee Report) 14.4 2018-025 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Item 4 of the Planning and Development Committee Report) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By -Law 18 Adjournment Page 4 Clariiw-n Council Minutes February 26, 2018 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of a regular meeting of Council held on February 26 2018, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: A. Allison, G. Acorn, T. Cannella, D. Crome, D. Ferguson, F. Horvath, R. Maciver, N. Taylor, G. Weir, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Woo led the meeting in a moment of reflection. 3 Declaration of Interest Councillor Partner declared an interest in Item 9 of the General Government Committee Report. 4 Announcements Members of Council announced upcoming community events and matters of community interest. 5 Adoption of Minutes of Previous Meeting Resolution #C-067-18 Moved by Councillor Traill seconded by Councillor Woo That the minutes of the regular meeting of the Council held on February 5, 2018, be approved. Carried 6 Presentations None - 1 - Clarington Council Minutes February 26, 2018 7 Delegations 7.1 Roland Roover, GHD, Regarding Report PSD -018-18, An Application by Bowmanville Lakebreeze East Village Ltd. to amend the R3-43 zone to permit a 341 unit townhouse development (Kaitlin) in Port Darlington Neighbourhood in Bowmanville (Unfinished Business Item 13.2) Roland Roover, GHD, was present regarding Report PSD -018-18, An Application by Bowmanville Lakebreeze East Village Ltd. to amend the R3-43 zone to permit a 341 unit townhouse development (Kaitlin) in Port Darlington Neighbourhood in Bowmanville (Unfinished Business Item 13.2). Mr. Roover advised the Members of Council that he was present to address the parking study conducted where the development is proposed. He noted that the applicants feel they are meeting the minimum parking requirements with the exception of the 38 one bedroom units. He explained that there are only 46 spaces allocated for the 38 one bedroom units and the requirement for the one bedroom units is two spaces per unit. Mr. Roover concluded by stating that they believe these units will be purchased by a single occupant. He answered questions from the Members of Council. Enzo Bertucci, Kaitlin Corporation, answered questions regarding on -street parking, visitor parking and setbacks. Mr. Bertucci explained that this application is still being processed and they understand adjustments may be made during the application process. 8 Communications — Receive for Information There were no Communications to be received for information. 9 Communications — Direction There were no Communications for direction 10 Committee Reports 10.1.1 Agricultural Minutes of the Agricultural Advisory Committee dated February 8, Advisory 2018 Committee Minutes Resolution #C-068-18 Moved by Councillor Partner, seconded by Councillor Traill That Advisory Committee Report Item 10.1.1, be approved. Carried -2- A• Clarington Council Minutes February 26, 2018 10.2 General Government Committee Report of February 12, 2018 Resolution #C-069-18 Moved by Councillor Woo, seconded by Councillor Traill That the recommendations contained in the General Government Committee Report of February 12, 2018, be approved, on consent, with the exception of item #9. Carried Item 9 - Community Event Sponsorship Program Councillor Partner declared a direct interest in the Item 9 of the General Government Committee Report, regarding the Community Event Sponsorship Program as the "In the Face of an Angel" Golf for Ovarian Cancer which is in memory of her mother and all proceeds are donated in her memory for outreach and research to Ovarian Cancer Canada. Councillor Partner left the room and refrained from discussion and voting on this matter. Resolution #C-070-18 Moved by Councillor Woo, seconded by Councillor Hooper Whereas the Municipality of Clarington's Community Event Sponsorship Program is in place to assist individuals and organization to provide opportunities for hosting special events that promote community engagement; And whereas the Community Event Sponsorship Program may provide funding for community special events to a maximum of $2,000 per successful application; And whereas the application period for events occurring January 1 to June 30, 2018 closed October 1, 2017; And whereas the submitted application were considered by Council on November 6, 2017; And whereas the Community Event Sponsorship Program has an annual budget of $35,000, of which the funds are divided between two application intake periods at $17,000 each; And whereas $11,820 was awarded to events through the first intake period, the remaining $5,680 would traditionally be made available to applications received through the second intake period, less the $2,000 set aside for Carleton and Sherri Plumber's Neighbourhood party at Pearce Park to be held June 23, 2018; leaving a balance of $3,680; -3- Clarington Council Minutes February 26, 2018 Now therefore be it resolved that $2,000 from the remaining the 2018 first intake funds be awarded to the event of being coordinated by Sandy Cochrane in aid of Ovarian Cancer Research and Outreach for a sponsorship of the fundraiser In the Face of Angel Golf for Ovarian Cancer on May 27, 2018 at Pebblestone Golf Course, Courtice. Carried Councillor Partner returned to the meeting. 10.3 Planning & Development Committee Report of February 20, 2018 Resolution #C-071-18 Moved by Councillor Neal, seconded by Councillor Hooper That the recommendations contained in the Special Planning & Development Committee Report of February 20, 2018 be approved, on consent. Carried 11 Staff Reports 11.1 Report EGD -008-18 —Ontario Municipal Commuter Cycling (OMCC) Enabling By -Law Resolution #C-072-18 Moved by Councillor Cooke, seconded by Councillor Neal That Report EGD -008-18 be received; That the By-law attached to Report EGD -008-18, as Attachment 1, be approved; That the Municipality's share of eligible costs, estimated to be $33,760 will be funded from the tax levy portion of the Pavement Rehabilitation Program, account number 110-32-330-83212-7401; That all interested parties listed in Report EGD -008-18 and any delegations be advised of Council's decision. Carried 0 Clar-in o n Council Minutes February 26, 2018 11.2 PSD-021-18 - Participating in the Ontario Ministry of Housing's Development Charge Rebate Program Resolution #C-073-18 Moved by Councillor Partner, seconded by Councillor Woo That Report PSD -021-18 be received; That Council authorize staff to submit an Expression of Interest and enter into a Transfer Payment Agreement with the Province to facilitate participation in the Ontario Ministry of Housing's Development Charge Rebate Program; That, subject to a partnership arrangement between the Municipality of Clarington and the Region of Durham, Council authorize the Regional Municipality of Durham to: Serve as the Municipality of Clarington's program administrator for the Ontario Ministry of Housing's Development Charge Rebate Program; and Enter into a Transfer Payment Agreement on behalf of the Municipality of Clarington with the Province to facilitate participation in the Ontario Ministry of Housing's Development Charge Rebate Program; and That all interested parties listed in Report PSD -021-18 and any delegations be advised of Council's decision. Carried 11.3 Confidential Report LGL -002-18 - Proposed Settlement of OMB Appeals - Courtice High Street Inc. Resolution #C-074-18 Moved by Councillor Neal, seconded by Councillor Traill That Confidential Report LGL -002-18, Proposed Settlement of OMB Appeals - Courtice High Street Inc., be tabled to the March 12, 2018, Planning and Development Committee meeting. Carried 12 Business Arising from Procedural Notice of Motion None E -5- Clarington Council Minutes February 26, 2018 13 Unfinished Business 13.1 Report EGD -004-18 - Bennett Road & Cobbledick Road Grade Level Crossings Train Whistle Cessation Study Resolution #C-075-18 Moved by Councillor Cooke, seconded by Councillor Traill That Report EGD -004-18, Bennett Road & Cobbledick Road Grade Level Crossings Train Whistle Cessation Study, be lifted from the table. Carried Resolution #C-076-18 Moved by Councillor Traill, seconded by Councillor Woo That Report EGD -004-18 be received; That Council direct staff to review options for low cost highway -rail active warning systems with reference to recent reports on same; That Staff report back on the total cost of remediation pursuant to the WSP Canada Report, taking into consideration any findings made pursuant to paragraph 1 herein and without including the cost of the proposed non -required fencing; That Staff ask Kaitlin Development to enter into a cost-sharing agreement regarding the potential cost of remediation up to a $150,000 limit exclusive of the Bennett Road Subdivision related costs; and That all interested parties listed in Report EGD -004-18 and any delegations be advised of Council's decision. Motion Withdrawn Later in the meeting (See following motions) Recess Resolution #C-077-18 Moved by Councillor Traill, seconded by Councillor Woo That Council recess for 10 minutes. The meeting reconvened at 7:47 PM. Carried M 10 Clarington Council Minutes February 26, 2018 Resolution #C-078-18 Moved by Councillor Traill, seconded by Councillor Woo That the foregoing Resolution #C-076-18 be amended by adding the following: "That Staff include any studies supporting their position." Carried Resolution #C-079-18 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #C-076-18 be amended by replacing paragraph two with the following: That Council direct staff to undertake Step 2 within the Transport Canada procedure for the elimination of train whistling at Bennett Road and Cobbledick Road grade crossings, and review the findings of the WSP Group Canada Limited (WSP) report with the rail authority, provided that there is a willingness to assume the total potential cost of remediation which may be approximately $430,000; That Council authorize staff to issue a $10,000 purchase order, funded from the Consulting/Professional Fees reserve account number 100-00-000-00000-2926, to Canadian National Railway for their review of the sites and the WSP Whistle Cessation Report; That Staff report back to Council on the results of the Step 2 discussions with the Rail Authority; and Motion Withdrawn The foregoing Resolution #C-076-18 was then withdrawn. Resolution #C-080-18 Moved by Councillor Neal, seconded by Councillor Traill That Report EGD -004-18 be received; That Council direct staff to undertake Step 2 within the Transport Canada procedure for the elimination of train whistling at Bennett Road and Cobbledick Road grade crossings, and review the findings of the WSP Group Canada Limited (WSP) report with the rail authority, provided that there is a willingness to assume the total potential cost of remediation which may be approximately $430,000; -7- 11 Clarington Council Minutes February 26, 2018 That Council authorize staff to issue a $10,000 purchase order, funded from the Consulting/Professional Fees reserve account number 100-00-000-00000-2926, to Canadian National Railway for their review of the sites and the WSP Whistle Cessation Report; That Staff report back to Council on the results of the Step 2 discussions with the Rail Authority; That Staff ask Kaitlin Development to enter into a cost-sharing agreement regarding the potential cost of remediation up to a $150,000 limit exclusive of the Bennett Road Subdivision related costs; and That all interested parties listed in Report EGD -004-18 and any delegations be advised of Council's decision. Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X Recess Resolution #C-081-18 Moved by Councillor Partner, seconded by Councillor Woo That Council recess for 15 minutes. The meeting reconvened at 9:22 PM. Carried 12 Clarington Resolution #C-082-18 Moved by Councillor Woo, seconded by Councillor Partner That Report EGD -004-18 be received; Council Minutes February 26, 2018 That Staff be requested to report back on the estimated costs associated with hiring a consultant to review municipal wide whistle cessation; and That all interested parties listed in Report EGD -004-18 and any delegations be advised of Council's decision. Carried as Amended (See following motions) Resolution #C-083-18 Moved by Councillor Traill, seconded by Councillor Partner That the foregoing Resolution #C-082-18 be amended by adding the following after the second paragraph: "That Staff be directed to report back on options for low cost highway rail active warning systems with reference to recent reports on same." Carried The foregoing Resolution #C-082-18 was then carried as amended on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X 13 Clarington- Council Minutes February 26, 2018 13.2 Report PSD -018-18 -An Application by Bowmanville Lakebreeze East Village Ltd. to amend the R3-43 zone to permit a 341 unit townhouse development (Kaitlin) in Port Darlington Neighbourhood in Bowmanville Resolution #C-084-18 Moved by Councillor Neal, seconded by Councillor Hooper That Report PSD -018-18, An Application by Bowmanville Lakebreeze East Village Ltd. to amend the R3-43 zone to permit a 341 unit townhouse development (Kaitlin) in Port Darlington Neighbourhood in Bowmanville, be lifted from the table. Carried Resolution #C-085-18 Moved by Councillor Neal, seconded by Councillor Cooke That Report PSD -018-18 be received; That the proposed application for Rezoning ZBA 2017-0019 continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD -018-18 and any delegations be advised of Council's decision. Carried 14 By-laws Resolution #C-086-18 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-laws 2018-016 to 2018-019 14.1 2018-016 Being a By-law to assume a certain street within the Municipality of Clarington as public highway in the Municipality of Clarington (Item 2 of the General Government Committee Report) 14.2 2018-017 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Item 4 of the Planning and Development Committee Report) 14.3 2018-018 Being a By-law to authorize the execution of an agreement with Her Majesty the Queen in right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario — Ontario Municipal Commuter Cycling Program 2017/2018 (Item 11.1 Report EGD -008-18) -10- 14 Clarington- Council Minutes February 26, 2018 14.4 2018-019 Being a By-law to authorize agreements between the Corporation of the Municipality of Clarington and Her Majesty the Queen in Right of Ontario to prepare and implement an Orono Economic Development Strategy That the said by-laws be approved. Carried 15 Procedural Notices of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. 16 Other Business 16.1 Councillor Hooper enquired about an affordable housing task force arising from the Lieutenant Governor's visit. 17 Confirming By -Law Resolution #C-087-18 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2018-020, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 26th day of February, 2018; and That the said by-law be approved. Carried 18 Adjournment Resolution #C-088-18 Moved by Councillor Partner, seconded by Councillor Traill That the meeting adjourn at 9:43PM. Mayor Carried -11- 15 Municipal Clerk Clarington Special Council Minutes March 12, 2018 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of a regular meeting of Council held on March 12, 2018, at 9:39 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor C. Traill, Councillor W. Woo Regrets: Councillor W. Partner Staff Present: A. Allison, D. Crome, R. Maciver, C. Pellarin, K. Richardson, A. Greentree, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:39 PM. 2 Declaration of Interest There were no disclosures of interest stated at this meeting. 3 Committee Reports 3.1 Planning & Development Committee Report of March 12, 2018 Resolution #C-089-18 Moved by Councillor Neal, seconded by Councillor Cooke That the recommendations contained in the Planning & Development Committee Report of March 12, 2018 be approved, on consent. Carried 4 Confirming By -Law Resolution #C-090-18 Moved by Councillor Hooper, seconded by Councillor Neal That leave be granted to introduce By-law 2018-021, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 12th day of March, 2018; and That the said by-law be approved. Carried -1- 16 Clariiw-n 5 Adjournment Resolution #C-091-18 Moved by Councillor Neal, seconded by Councillor Cooke That the meeting adjourn at 9:40 PM. Mayor Carried -2- 17 Municipal Clerk Special Council Minutes March 12, 2018 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting February 20, 2018 MEMBERS PRESENT: Todd Taylor, Tracey Ali, Filip Aleksanderek, Katharine Warren, Steve Conway, Mark Stanisz, Peter Vogel, REGRETS: Victor Suppan, Robert Malone and Councillor Hooper STAFF: Faye Langmaid and David Addington, Planning Services DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA 18.09 Moved by T. Taylor, seconded by K. Warren THAT the agenda for February 20, 2018 be adopted as amended. "CARRIED" ADOPTION OF MINUTES 18.10 Moved by T. Ali, seconded by T. Taylor THAT the minutes of the Meeting of January 16, 2018 be accepted. "CARRIED" DELEGATIONS AND PRESENTATIONS BUSINESS ARISING Jury Lands Foundation (Camp 30) — No news to report. Goodyear Property — Planning Department staff met with real estate representatives of the property owner last month and recommended that an HIA be completed to determine which buildings are the most significant and for them to participate in the Secondary Plan study. Hollingshead Property — No news to report REPORTS FROM OTHER COMMITTEES 1 1 P a g e W Bowmanville Community Improvement Program — F. Langmaid reported that the Bowmanville CIP group met on January 17, 2018 and the following was discussed: xAmendments to the CIP passed on January 15, 2018 and the results from the annual report; xGrants added include the accessibility grant and signage grant; and xThe outdoor patio downtown pilot project has one Bowmanville restaurant eligible that meets liquor license requirements which is Kitchen Three -Six. Newcastle Community Improvement Program — F. Langmaid reported that the Newcastle CIP group met on January 18, 2018 and the following was discussed: xAmendments to the CIP passed on January 15, 2018 and the results from the annual report; xThe accessibility grant was added; and xThe outdoor patio downtown pilot project has one Newcastle restaurant eligible that meets liquor license requirements which is the Snug. General to each CIP group, F. Langmaid informed the committee that the next step in review of the CIPs is to examine the role and membership of the liaison groups. Having a heritage committee representative on each CIP liaison groups is not critical. Much of the work of the CIP liaison group is to raise awareness of the various CIP grants with businesses within each CIP area and advise Planning Services on issues that the CIP could address. Architectural Conservancy Ontario, Clarington Branch — T. Ali reported on the following ACO activities: xPlanning is ongoing for the 2018 Doors Open event which will focus on the east end of Clarington; 25 potential sites have been identified so far; xVice President Jason has written an article on Camp 30 which might be published in the Acorn newsletter or used for tours; x2018 Jane's Walk, will partner with Camp 30 again, offer is out to other tour leaders; xMaple Fest is on May 5t" and there will be advertising for Doors Open; xThree members have signed up for the Lakeridge Health Master Plan presentation on February 21 st with specific interest in the future of the nurses residence; xNext meeting is in April, 2018 at the Newcastle Village & District Historical Society Newcastle Village & District Historical Society — In R. Malone's absence, F. Langmaid reported on the following: xJane's Walks are taking place on May 4t" -6t" and can be at any site in Clarington — B. Malone indicated that NVDHS may have an interest and he will raise advise Jane Clark (the Durham co-ordinator of Jane's Walks); xMyno has been providing tours of the Newcastle Community Hall which have been very successful and well attended. Museum — K. Warren reported on the following Museum activities: xThe Family Ties: Clarington Connection exhibit up and running and includes items on loan from the Archives of Ontario for the next few weeks while the exhibit itself will 21 Page 19 run through the summer; the exhibit is mostly local history with some indigenous artifacts; xK. Warren has been collecting research on the Nurses residence, and information for other walking tours in the hamlets of Clarington. PROJECT REPORTS Subcommittee Reports: Municipal Inventory and Register Committee — F. Langmaid reported on the status of the properties that were recently recommended to be added to the Register, as follows: x Nurses Residence: F. Langmaid met with representatives from the Lakeridge Health group. A specific plan for the hospital expansion has not yet been completed. F. Langmaid recommended that they complete a HIA for the Nurses residence. x 3347 Liberty St N: a meeting is scheduled with the property owner in late February x 143 Queen St: The issue of ownership of the Scugog St. road right of way over a portion of the property needs to be addressed, the owners have a request into the Municipality which should be responded to in advance of recommending the property be added to the Register. x 26 Concession St. W: The owner is to complete an HIA as part of a Land Division application that was previously tabled. The process for advancing reports to Council concerning properties that the Committee has evaluated and recommended for addition to the Register was discussed. F. Langmaid described the process, as follows: x After the Committee has recommended the inclusion of a property to the Register, Planning staff contact the property owner by phone or email to give them notice of the intention to add the property to the Register; x This initial contact may lead to an in-person meeting with Staff and property owner. The purpose of any such meeting or phone call is to clarify what adding the property to the Register means so the property owner has a good understanding before a report is advanced for Council's consideration; x fiis initial notification is not mandated by the Ontario Heritage Act; however, past experience of recommending properties to the Register has shown that Clarington Council expects the property owner to be notified by staff and informed of what the potential inclusion on the Register means; x A letter notifying the property owner of the intention to add the property to the Register and indicating the date that the report will be on the Planning and Development agenda will be sent to the property owner when the report is going forward to Committee. Public Outreach and Education Committee — T. Ali reported that the subcommittee met and discussed the following items: x The committee is in the process of drafting a pamphlet that includes more detailed information about the Municipal Register and is intended to be used to educate property owners; 31 Page 20 x The subcommittee can work on building content for the new heritage website to have it ready to be uploaded when the site is being updated, later this year; x The subcommittee discussed events and possibly having the Heritage Committee boards at various community events like Orono Fair, Doors Open, etc.; x K. Warren displayed a desk calendar that may be used as a potential template for the design of the Heritage Committee's own desk calendars. NEW BUSINESS Southeast Courtice Secondary Plan — D. Addington reported that the privately initiated Secondary Plan study has commenced and the draft terms of reference includes a heritage analysis as one of the studies to be completed. The heritage committee will be consulted on the heritage analysis once received. Members of committee have the opportunity to attend the public information centres to offer their input over the course of the study; registering as an interested party is the best way to stay informed. 2018 Durham Heritage Committee meeting — D. Addington reported that the Durham Region Heritage Planners group are seeking a municipality to host the 2018 Durham Heritage Committee meeting. The event is expected to be scaled down this year with the election in October. The event is expected to consist of guest speakers with some light snacks. Guest speakers can be suggested and arranged by any of the municipalities in Durham. So far no municipality has offered to host the event. Committee members discussed potential of hosting the event and would be open to hosting only if no other municipality volunteers. The committee suggested that the best date would be a Saturday morning in late September. D. Addington will communicate this decision to the Durham Heritage Planners group. 1598 Baseline Road (Jesse Trull House) — The Committee discussed an inquiry made by Madge Trull to Councillor Hooper regarding the protection of the Jesse Trull House on the Dom's Auto Wrecker site at 1598 Baseline Road, Courtice. The house was recently added to the Municipal Register. The house is located in an area designated as Industrial in the Official Plan therefore the intended future use of these lands would be industrial not residential. The Official Plan contains policies encouraging non- conforming uses such the residential use of this house to relocate so the land is used in conformity with the Official Plan. It is possible to designate the Jesse Trull House under Part IV of the Heritage Act. However, long-term protection will require adaptive re -use to conform with the industrial policies of the Official Plan. It was suggested that it would be a good idea to capture Madge Trull's recollections about the history of the property possibly through the Museum's `Sharing Stories' forum. It was noted that the John C. Trull house was removed in 2005 from a property just to the east on Baseline Rd. to make way for the Highway 418 construction. Edna Thompson Daycare — F. Langmaid spoke of past efforts to designate this house which is currently owned by the Region of Durham who are intending to move the Edna 41 Page 21 Thompson Daycare. F. Langmaid has communicated with the Regional Works Commissioner and is awaiting a response regarding their opinion of designation. This property is a primary resource on the heritage inventory but has not yet been formally evaluated under the new process. The sub -committee will provide an evaluation. Clarington Book of Barns — T. Ali reported on a motion (12.28) from 2012 that endorsed the proposal to create a book of Clarington barns. The photography and some research of the barns had been done. Should the Committee wish to move forward with this project an overall project plan and timeline will have to be determined. T. Ali will contact Kim Vaneyk to see if she has the past research conducted on the barns and her interest in reactivating this project. Next meeting: March 20, 2018, 7:00 p.m., Clarington Municipal Offices, Room 3C 51 Page 22 BOARD MEETING February 14, 2018 Clarington Town Hall 40 Temperance Street, Room IA, Bowmanville, Ontario Present: S. Cooke M. Morawetz S. Elhajjeh S. Middleton Regrets: H. Ridge (ED) 1. Call to Order: Garinglon Museums S. Bobka H. Raj K. Warren (Interim Executive Director) W. Woo S. Cooke called the meeting to order at 7:05 p.m. H. Raj and S. Bobka were welcomed to the Board. 2. Adoption of Agenda: Moved by: S. Middleton Seconded by: H. Raj THAT: the agenda be approved as presented. MOTION CARRIED 3. Approval of Minutes: Moved by: S. Middleton Seconded by: H. Raj THAT: the minutes be approved as submitted. MOTION CARRIED 23 4. Business Arising from Minutes: K. Warren requested an addendum to note that her resignation was received at November board meeting. Noted. 5. Disclosure of Interests: None. 6. Correspondence: None received. 7. Announcements: M. Morawetz noted that the spring church supper season is starting soon and that rural churches like Eldad and Tyrone / Enniskillen continue to welcome community at homemade Soup gatherings well worth attending. 8. Executive Director's Report: K. Warren reviewed highlights from her report including that the new office computers & server are in; training is underway with passwords now in place. The server now does a daily back up with an extra back up of the hard drive so if it went down, all would be maintained except last day. Performance reviews are underway starting with the goal setting stage complete. Work to define "clerk" duties with staff input is also ongoing. Attendance records showed 6200 visitors during 2017. Professional development continues including K. Warren attending the GLAM summit on sponsorship attainment from local communities, K. Warren and A. Barron taking safe food handling and K. Warren has completed smart serve. Staff will also attend the SLATE conference regarding programming for single schoolhouses. Young Canada Works and Canada Summer Jobs grants are in. Additional sponsorship has been requested from OPG, Capstone, and St. Marys. Other 24 possible sponsors may include Hydro One, Veridian and TD Bank. Preparing the grant application for Canada Cultural Spaces is underway and requires Board approval for K. Warren to have signing authority on behalf of the Board. With the municipality's assistance, an accessibility audit has been completed and in May an application for the Enabling Accessibility Fund will be submitted. Quotes have been attained for rebranding, updates and launch from local businesses Brand Ambition, 368 Durham and Joe Andrus Branding. H. Raj asked if Durham College students had been approached as project work for them could save the museum money perhaps. A logo design contest for high school students facilitated by the Museum Youth Council was another idea. A summer student with appropriate background may focus on web development. Property Management items for all three sites were reported, and it was noted that expenses for snow and ice management are higher than usual due to the more severe winter. Bats are a problem in the volunteer building at the Clarke site. K. Warren has researched protocol for cleaning (now complete) and for control recommending that bat boxes be installed. It was suggested that more information from Durham Health may be available as well as from pest control businesses. The staff members have elected Becky as the H&S rep and weekly and monthly checks of equipment are on schedule again. All training required for co-op and summer students, and interns will be completed and K. Warren is reviewing records to ensure police checks are up to date and on record for all staff and volunteers. Work is ongoing to increase membership. Presently there are 21 members including 6 new memberships since the new year, in part due to the newsletter. Members are offered pre -registration spots prior to events & exhibit launches. Collection cleanup continues in the archives. Once complete, J. Steen will provide for Board consideration, an itemized list of her recommendations for de -accessioning. Finance Reports prepared by Bookkeeper, Irene Locke, were reviewed by K. Warren and discussed. Information regarding wills and bequests from the Sturch, Rinch, Lunney, Barber, Vandersaal and Farr families was also 25 provided. The Lunney bequest was specifically provided for a permanent local exhibit. Items from that exhibit previously on display in the Jury House are now housed in the Sarah Jane Williams Heritage Site for more visibility. Pearl Barber and the Vandersaal donations were items of value for the collection. It was suggested that it would be appropriate to put plaques by items on display noting donors' names. All others were donations with no specific designation requirements. K. Warren recommended reviews be done on contracts existing for snow clearing, pest control, phone & copier rentals, cleaners, Rogers phone/internet, Swish products, and the Visa terminal. It was also requested that the Board consider getting a Credit Card for approved purchases greater than provided for in Petty Cash. Suppliers not otherwise an option may become accessible resulting in reduced costs for some items purchased. A policy for use would be required and enforced. K. Warren will circulate a draft policy for consideration by the Board. It was reviewed that a motion is already on the books to implement "view only access to account" as it may improve processing time for the Bookkeeper. K. Warren was asked to have it set up. Moved by: S. Bobka Seconded by: S. Middleton THAT: the Financial and Executive Directors Reports be received as presented. MOTION CARRIED Moved by: S. Middleton Seconded by: S. Elhajjeh THAT: funds be transferred from the Reserve Funds to the General account for a Visa refund in the amount of $2156. MOTION CARRIED 9. Curatorial Report: Submitted by Jennifer Steen Exhibition "Family Ties" opened February 8' with a kick off Members Only event. At Waverly Place exhibit plans are underway to feature more period 26 decorating better depicting the history of the home and of the Jury and Fischer families. Work continues on designs for the children's area being developed at SJWHC. The quote from James Publishing for UV protection vinyl for the 25 back windows, replacing the curtains and foam inserts, is $1834.74. That is higher than the estimate (approximately $1700) with the addition of the upper panels. Work continues on the Collection. Capstone Grant has not been fully used as part of it was intended for the purchase of a digital SLR camera, tripod and laptop. As more volunteers and interns are coming to help, these items are needed as soon as possible. 8 research requests were completed this month. Moved by: S. Bobka Seconded by: S. Elhajjeh THAT: the additional money required to pay the final James Publishing invoice of $1834.74 be approved. MOTION CARRIED 10. Programming Report: Submitted by Amy Barron A public lecture in celebration of Black History Month, "The Barber, The Bishop, and Lucy" by Dave Clements was held and felt successful with 13 attending despite snowy weather. After this event and the Members only opening of "Family Ties" exhibit, a new evaluation form was used to gather information from attendees on ideas for future events and exhibits and other feedback. Most exciting is collaborative work by the Youth Council members and Fleming College's Education and Public Programming students, a class in museum studies, to create, decorate and run an Escape Room during March in the Waverly House where three rooms which are being recreated for Jury and Fischer family history exhibits lay empty just long enough to provide space for this unique event. Other partnerships continue to grow with Clarington Central High School English and Technology classes working on a Sharing Stories project, Bowmanville High School students in the Leading Edge (SOLE) Leadership class, DDSB Continuing Education with adult co-op student, Ramona Grechi, who will be working full-time to assist from February to April in an office administration placement (she is a new immigrant gaining training and 27 experience in English), and 3 Fleming College Museum Management & Curatorship students in full-time 14 week internship positions starting in May (two assisting with collections and one assisting with social media and marketing). Visual Arts Centre, Clarington Tourism and Pickering Museum Village's Julie Oakes who is helping with costumes for Waverly Place, meet to keep in touch, and Theatre on the Ridge artistic director is considering an opportunity for live theatre at Waverly Place this summer. Bowmanville Older Adult Association (BOAA) with a grant opportunity is working on a year-long photography project pairing students with seniors, is hoping to partner with the museum for some exhibits. 11. New Business: a) 2018 Policy Review — 2018 CMOG requirements require Governance and Collections policy reviews. K. Warren asked that this item be moved up on the agenda at future meetings to ensure completion as the submission deadline is in May. K. Warren will resend the package of policies that need to be reviewed so all members of the Board have them. Also recommended was that the Board review policies every 2 years rather than the present plan of every 3. b) Elections — this item will be deferred to the next meeting of the Board as the two newest members will have had time to meet and consider appropriate nominations for each position. c) Signing Authority — Regarding the Canada Cultural Spaces Grant signing authority to allow the Executive Director the authority required. Moved by: S. Middleton Seconded by: S. Bobka THAT: the Board or Municipal or Council Resolution approving the present request for funding and identifying the authorized signing authority for the application if the signatory is other than the Board Chair. MOTION CARRIED 12. In Camera: No items for consideration at this meeting. 13. Date and Place of Next Board Meeting: The next meeting will be held Wed. March 14th, 2018 at 7 p.m Location: Town Hall, TBA 14. Adjournment: Moved by: S. Middleton Seconded by: M. Morawetz THAT: the meeting be adjourned at 8:52 p.m. MOTION CARRIED. Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives 29 Newcastle Memorial Arena Manazement Board Municipality of Clarinaton Minutes of Meeting — Tuesday January 9, 2018 (Not vet approved by committee) In Attendance — Gord Lee, Chair Bryan Wiltshire, Arena Manager Susan White, Carol Little, Gary Oliver, Peter Kennedy, Councillor Partner, Regional Councillor, Woo Regrets — Shea -Lea Latchford 1. Adoption of Minutes — Motion # 18-001 was proposed: THAT: The minutes of November 14, 2017 are accepted as presented. Moved by: Gary Oliver CARRIED Seconded by: Carol Little 2. Arena Manager's Report — Garbage Bins on property are being regularly filled by neighborhood residents, signage and / or camera is required in an attempt to stop this from happening. Councillor Partner advised: Operation has signage with by-law restrictions and she would arrange for one or, two to be provided. Also, concerns over parking across from the main entrance were discussed at length. Several suggestions came forward; bollards, one way entrance, parallel parking were some. Councillor Partner advised that By -Law Officers worked until 8:00 p.m. and we could use this service to ticket vehicles unlawfully parked. That may get the message out. Bryan will take all these suggestions under advisement and follow-up with the board. Newcastle hockey teams appeared to be more competitive this season and indication was we would see some divisions moving through the playoffs, possibly to the Ontario Championships. With multiple snow storms this winter, parking is becoming a problem. We may require snow removal from the lot. This is an additional cost to the arena unless provided by the municipality. That will be a request Bryan will follow-up on with the operations department. 30 (2) Through our Risk Management follow-up, bollards had been located in front of the propane cage in the parking lot. Wage increases to our rink attendants to $14.00/hr. brought their pay rate to the same level as the operators. This will have to be addressed in our 2018 budget — three, (3) operators should be earning more than the minimum paid to the RA's, now that the minimum rate is at $14.00. 3. Financial Report — A draft year-end financial report was provided, but will be revised for our next meeting. Hydro costs and other revenue and expense entries had not been completed. Budget considerations for 2018 will need to be finalized, as well. 4. New Business — The board members feel the postponement of any recreation development taking place in the municipality brings a need for serious updates required to Newcastle Arena. Without any plan for an additional ice pad(s) in Newcastle for at least 8 to 10 years, it would appear that attention is required to a number of areas of the building and property. This will be discussed at follow-up meetings and brought forward to council and staff. Our board is still short one member and no vice -chair has been appointed, to date. Council advises the position on the board will be advertised. Also, all members have been asked to bring suggested names forward for consideration. 5. Next Meeting Tuesday February 13, 2018 6. Adiournment — Motion # 18- 002 was proposed: THAT: This meeting is adjourned Moved by: Peter Kennedy CARRIED 31 Seconded by: Susan White Newcastle Memorial Arena Management Board Municipality of Clarington Minutes of Meetinz — Tuesday February13, 2018 (Not vet approved by committee) In Attendance: Gord Lee, Chair Bryan Wiltshire, Arena Manager Carol Little, Gary Oliver, Peter Kennedy, Councillor Partner, Regional Councillor, Woo Regrets: Susan White, Shea -Lea Latchford 1. Adoption of Minutes: Motion # 18-003 was proposed: THAT: The minutes of January 9th, 2018 are accepted as presented. Moved by: Councillor Partner CARRIED Seconded by: Carol Little 2. Arena Manager's Report: Bryan advised of the cancellation of the Clarington Girls Hockey League cancelling 9 hours of ice time this past week -end for their tournament schedule. We do still invoice for this time they had booked. The league is aware of this policy. We are in need of snow removal from the parking lot as we have two teams that have qualified for the All Ontario Playoffs. Operations Department is trying to accommodate us. Bryan will follow-up. Clarington Fire Department arranged to bring all four crews of Fire Fighters through the building for an update on equipment and safety methods required for possible emergencies. Bryan is looking after the scheduling for this month, (February). February 26th, Bryan will be meeting with Operations Department regarding updates and current needs for the arena. The parking lot, lighting and snow removal are some of the topics on the agenda. Bryan will follow-up with the board members at our next meeting on what was discussed and planned out. 32 (2) 3. Financial Report: Our 2018 income forecast was discussed at length. Particularly with the new wage programs implemented by the province. The new wage increases effective in January of this year and again in January 2019 affect our budget by approximately $8 to $10,000.00. This plus current utility costs necessitate a substantial increase in ice rates. The following motion was brought forward: Motion # 18-004 was proposed: THAT: Hourly rates for ice and floor rentals be increased by approximately $10.00/hr. in all rate areas, i.e., Prime -Time, Minor Hockey, Day Time, school rates and summer floor rates. Rental to the Newcastle Family Connection for the upstairs dance program be increased by $50.00. All ice rental rates to take affect at our start-up in September of 2018. Summer rates to take affect this April, once the ice is out. Moved by: Councillor Woo New rates are as follows: Youth Rate: Adult Rate: Day Youth: Day/Adult: 11:00 p.m. or later: Summer Floor Rate - Seconded by: Gary Oliver CW1�.1.410117 $170.36 plus 13%HST = $192.50 $206.20 plus 13% " = $233.00 $102.22 plus 13% " = $115.50 $135.40 plus 13% " = $153.00 Same as day/adult $88.50 plus 13% " = $100.00 Summer Trade shows - (Already booked for this season) — No Change. Newcastle Family Connection - $200.00 plus 13% HST = $226.00 weekly. A final budget forecast will be presented by the chair for our March meeting. 4. New Business: It was suggested by Gary Oliver that the south/east corner of the parking lot is still not lit well enough. Bryan will take it up at his meeting with Operations Department. Also, the commercial garbage container at the front door is not emptied frequently enough and garbage overflows onto the parking lot. We require a key for it. 33 (3) Bryan will call the contractor to see what can be done — more frequent pick-ups or, provide us with a key to open and empty. Councillor Partner suggested we contact Peter Lomax for a quote on snow removal for next season. This will be put on our to-do list for next fall. Conversation initiated by Bryan took place regarding the possibility of a pension plan program for him. After discussion, it was determined we would investigate the possibility, with no commitment at this point. The chair will investigate and bring information to our next meeting. 5. Next Meeting - Tuesday March 13, 2018 — 7:00 P.M. 6. Adiournment Motion # 18-005 THAT: The meeting is adjourned Moved by: Carol Little [WO .1.41 D117 34 Seconded by: Councillor Woo NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY JANUARY 9, 2018 7:00 PM Present: Brian Reid Kate Potter Patrick Bothwell Regrets: Councillor Corinna Traill Suzanne Land Absent: Jim Cleland Delegation: Rod McArthur Staff Present: Peter Windolf 1. AGENDA Tom Hossie Meaghan Vandenbrink Leo Blindenbach Wi IOUR two:ri1 MOVED: by Patrick Bothwell SECONDED by Kate Potter THAT: the agenda for January 9, 2018 be accepted with the following additions; -Spring clean-up 2018 -Move the delegation of Rod McArthur to the beginning of meeting CARRIED 2. MINUTES OF PREVIOUS MEETING Approval of Minutes MOVED: by Tom Hossie SECONDED by Meaghan Vandenbrink THAT: the minutes of August 29, 2017 be approved CARRIED 35 SWNA January 2018 minutes 3. DELEGATION Rod McArthur submitted a January 4, 2018 letter to request a plaque in memory of his wife Melanie, a long time member of the SWNA Committee who passed away in the fall. Rod attended the meeting to personally make the request. Following his delegation the committee approved the following motion; MOVED: by Kate Potter SECONDED by Brian Reid THAT: The SWNA Management Advisory Committee supports the request for a memorial plaque in memory of Melanie McArthur with the final location and wording to be determined through consultation between Rod McArthur and municipal staff. CARRIED Rods request letter will be a correspondence item at the January 22 General Government Committee. He will attend the meeting but does not wish to appear as a delegation. 4. UPDATES Monarch Tagging On Sunday September 10 a Monarch Tagging event organized by the SWNA committee was held at the Port of Newcastle waterfront and the SWNA. This was a citizen science initiative to fulfil a key objective contained in 11011Q \FRQVID Ddb/L] Monarch pledge. Over 100 people participated to capture, tag, and record data on 250 migrating monarchs. In total 487 monarchs were tagged over a two week period. The tagging data has been provided to Monarch Watch. Three of the tagged monarchs have already been reported as re -captured. One at the SWNA, one in Whitby, and one in Oregon Ohio, located on the west tip of Lake Erie. The project was a huge success as both a citizen science initiative and a community event enjoyed by many residents. The committee agreed that it will be worthwhile host another tagging event in 2018, on Saturday September 8. A May 2018 planting event will be arranged should OPG offer more plants to augment or expand the nectar planting beds. SIR MIN ON- :41-111:1:%71"r, on! 7,,Fii12J,TOJ On Saturday October 21 the committee coordinated a planting project south of the Cobbledick Parking lot in conjunction with the Highway of :11HERVL7 4EF PN project. Thirty one people participated to plant two hundred native trees in 3 gallon pots. The planting pits were pre -drilled by Lloyds Landscaping. The planting went smoothly but if done again the vegetation should be cut prior to planning to make it easier to dig or auger planting pits. 36 SWNA January 2018 minutes SWNA Trail Construction project After the flooding in the Wilmot Creek valley finally receded the project was completed with asphalt paving the week of October 20. Fall Clean-up On November 4, twelve people participated in the annual fall clean-up. It was noted that there was a little more trash to pick up this year than last. Approximately 14 bags of trash were collected which were picked up by Operations Department. 5. ACTION ITEMS Great Lakes Atlantic Salmon Restoration presentation More than a century after Atlantic Salmon were last seen in Lake Ontario, the Ontario Federation of Anglers and Hunters (OFAH) and the Ontario Ministry of Natural Resources and Forestry (MNRF), together with other partners, are working to bring Atlantic Salmon back to the lake. Atlantic Salmon were one of the first fish species in the Great Lakes wiped out by human activities. Decades of rehabilitation and pollution control improved the health of the watersheds, and years of research by MNRF and others demonstrated it was possible to restore Atlantic Salmon to the tributaries of Lake Ontario. On Thursday February 22 at 7:00 PM the SWNA Committee will be hosting a public presentation at the Newcastle library to educate the public about the Great Lakes Atlantic Salmon Restoration project. This free event will be advertised on SWNA social media platforms and at municipal facilities. Soper Creek Wildlife Event Soper Creek Wildlife is a local group that rescues animals and does educational sessions. The committee is interested in hosting a public event, themed around urban wildlife, on-site on Saturday June 9 from 10:30 -Noon. Meaghan Vandenbrink will follow-up to determine their availability, what live animals they would be able to bring, and what the cost would be for a 1-1.5 hour event. Pollinator Event The SWNA committee will investigate hosting a presentation about Pollinators at the Diane Hamre Recreation Complex in Newcastle. Tom Hossie and Brian Reid will investigate to see if any expert speakers on pollinators would be available for a late April event. The event could possibly be followed by a bio -blitz at the SWNA for local brownies and scouts. 6. OTHER BUSINESS Spring Clean-up 37 SWNA January 2018 minutes Leo Blindenbach discussed the 2018 Spring Clean Sweep project to be held at the SWNA, Port of Newcastle and Bond Head. The date will be Saturday April 21. The committee will register the SWNA as a location for our Operations Department to supply bags. The clean-up will be followed by a community BBQ at the Newcastle Town Hall. 5. MOTION TO ADJOURN MOVED: by Kate Potter SECONDED by Tom Hossie THAT: the meeting be adjourned. CARRIED Adjournment 8:50 PM Next Meeting: Tuesday February 20 at 7:OOPM in 3C Notes prepared by: P.Windolf Clarington General Government Committee Report to Council Meeting of March 19, 2018 Report to Council Subject: General Government Committee Meeting of Monday, March 5, 2018 Recommendations: 1. Receive for Information (a) 8.1 Minutes of the Newcastle Community Hall Board dated January 16, 2018 (b) 8.3 Mark Majchrowski, Chief Administrative Officer, Kawartha Conservation ❑ Kawartha Conservation 2018 Preliminary Budget (c) 8.4 Ralph Walton, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham ❑ Renaming of Regional Road 57 in the Municipality of Clarington (d) 8.5 ADR Chambers, Ombudsman Office, Ombudsman for the Municipality of Clarington 112017 Annual Report (e) 9.3 United Shoreline: Ontario ❑ Lake Ontario Shoreline (f) EGD -007-18 Building Activity Update January 1 to December 31, 2017 2. Delegation of Lorraine Sunstrum-Mann, Executive Director, Grandview KLQ HCWH:5 RJ DLCO AW11E I mQGYIHZ ZL KLQ MD -VC HCW11E DS11190] Build Update That the delegation of Lorraine Sunstrum-Mann, Executive Director, Grandview -KbMkQV[H1H0M-5 HJ DIG U V9HF-F U GAHZ -F KOJiCvi Centre Capital Build Update, be received with thanks. 3. Delegation of Andre Marois, Director, RER Corridor Infrastructure ❑ Lakeshore East and Chris Burke, Director, Service Planning, Planning and Policy, Regarding an Update on the GO Extension That the presentation by Andre Marois, Director, RER Corridor Infrastructure F Lakeshore East (Metrolinx) and Chris Burke, Director, Service Planning, Planning and Policy, Metrolinx, Regarding an Update on the GO Extension, be received with thanks. Page 1 39 Cladiwn General Government Committee Report to Council 4• Minutes of the Bowmanville Business Improvement Area dated February 13, 2018 That the Communications Item 8.2, minutes of the Bowmanville Business Improvement Area dated February 13, 2018, be received for information; and That the Bowmanville Business Improvement Area secretary be advised that the minutes be changed to reflect that Councillor Hooper stated that the snow removal EXGJ HVIOM)GRZ QA Z QlZ Dv_�FVMAR EHLQJ +iEFH IG G -EH -IC_ exceeded. 5• Ted Paulsen, Owner, Canadian Parks Brewing -10 DCKIDF\M_HW LP UL G- / LTXRI)6 D®K/C?Eathe-J GWEI LFHCFH That Communication Item 9.1, Ted Paulsen, Owner, Canadian Parks Brewing 0 DQXI DF\XLHW LP MG7 LTXRU6 DS"EC-the-J LFHC FK be endorsed; That the Council of the Municipality of Clarington is in support of the issuance of the 0 DC KI DFIDQL Vlj LP LNG-[ LTXR 6 DOW LFHCFHFIM EAW 0Wd V i H_L DCCGDQ3 DLW Brewing Company to sell and serve beer for consumption by patrons at its manufacturing site, of 422 Lake Road, Bowmanville, and i0ecisiot. 6• Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited F1 MTO - Hwy #115 Culverts Noise By-law Exemption Request That an HEFP S NUVRIO-1[0 XCESDONY1 F; /H1111Aaw 2007-071 for Hwy #115 Culverts Construction, as requested by Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited, from April 30, 2018 until July 31, 2018, be approved. For Council Meeting of March 19, 2018 HE Page 2 Cladiwn General Government Committee Report to Council 7• Chantelle Bourgeois, Owner/Trainer, CMB Racing ❑ Slots Facility at Ajax Downs and the Quarter Horse Racing Industry Whereas the quarter horse racing industry is an important part of the rural economy of Clarington and Durham Region; And whereas the only quarter horse racetrack in Ontario is located at Ajax Downs; And whereas the viability of Ajax Downs depends on keeping the slots at the Ajax Casino; Now therefore be it resolved: That the Municipality of Clarington supports keeping the slots at Ajax Casino to ensure the continued viability of Ajax Downs and the quarter horse racing industry in Clarington and Durham Region; and 7 KD\AWgLVP RHUEHAU DL9-lGAR10 3 3 XLKDP IM4i[D LMANUR C$ J LlFX®QWLW1 Premier of Ontario, the Alcohol and Gaming Commission of Ontario, area municipalities, and the Region of Durham. $• Christopher Harris, Town Clerk, Town of Whitby ❑ Provincial Library Fund That the following Town of Whitby resolution, regarding provincial Library Fund, be endorsed by the Municipality of Clarington: Whereas public libraries provide safe, inclusive, and vibrant community hubs where residents of all backgrounds are welcome to learn, work, innovate, explore, connect, and collaborate; And whereas the Whitby Public Library works closely with the community to deliver valued services and contributes to a culture of social good by sharing knowledge and resources; And, whereas the Whitby Public Library continues to be a catalyst for Whitby residents and organizations to pursue their goals and dreams and reach their potential by connecting them with the expertise and resources they need, and transforms information into knowledge that positively impacts their lives; For Council Meeting of March 19, 2018 41 Page 3 Cladiwn General Government Committee Report to Council And whereas the Whitby Public Library continues to manage public resources with the utmost care and is committed to the sustainability of its services; And whereas the Whitby Public Library continues to deliver services that support provincial initiatives, such as poverty reduction, lifelong learning and skill development, local economic development, health literacy, and provides equitable access to provincial government web sites and services; Therefore be it resolved: That the Town of Whitby urges the Province of Ontario to recognize the contribution of local libraries within their communities and to cease the 20 year budget freeze to local public libraries in an acknowledgement of the services they offer to all residents; That the Town of Whitby urges the Province of Ontario to reinstate adequate and appropriate funding for local public libraries, increasing each year going forward in line with the consumer price index; and, That a copy of this resolution be sent to the Ontario Minister of Tourism, Culture, and Sport, to the Ontario Minister of Municipal Affairs, to the local MPPs, to the Association of Municipalities Ontario, to the Ontario Library Association, to the Federation of Ontario Public Libraries, and to the Region of Durham and local area municipalities for endorsement. 9• Bond Head Subdivision, Newcastle, Plan 40M-2411 'Certificate of Acceptance' and 'Assumption By-law', Final Works Including Boulevard trees, Fencing and Other Related Works That Report EGD -005-18 be received; That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include boulevard trees, fencing and other related Works, constructed with Plan 40M-2411; That the By-law in Attachment 2 to Report EGD -005-18 be approved assuming a certain street within Plan 40M-2411 as a public highway; and That all interested parties listed in Report EGD -005-18 and any delegations be advised R 7 RXCFL0V!3+1ARC U For Council Meeting of March 19, 2018 Page 4 42 Cladiwn General Government Committee Report to Council 10. Westvale Subdivision Phase 3, Courtice, Plan 40M-2361 Certificate of Acceptance' and 'Assumption By -Law', Final Works Including Roads and Other Related Works That Report EGD -006-18 be received; That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed with Plan 40M-2361; That Council approve the By-law in Attachment 2 to Report EGD -006-18 assuming certain streets within Plan 40M-2361 as public highways, and dedicating Gord Vinson Avenue and Dewell Crescent within our road network as public highways; and That all interested parties listed in Report EGD-006-❑❑LEHDGYL�MQGI TRXCFLOY❑ decision. 11. Public Access Defibrillator Program - Lakeridge Health Agreement Renewal That Report CSD -002-18 be received; That Council authorize the Mayor and Clerk to sign the Agreement provided by the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge Health; and That Central East Prehospital Care Program be advised of action taken. 12. 2018 Municipal Elections - Compliance Audit Committee Terms of Reference That Report CLD -009-18 be received; That the members of the 2014 -❑❑❑❑[O XCURSDOW� iiii000JVfaV_[[IRP SQ)CFH3xGW Committee be thanked; That the draft By-law attached to Report CLD -009-18, as Attachment 1, to update the Terms of Reference for the Municipality of Clarington's Compliance Audit Committee, be approved; For Council Meeting of March 19, 2018 Page 5 43 Cladiwn General Government Committee Report to Council That the Municipality of Clarington's Compliance Audit Committee Rules of Procedure be received for information; and That Staff be directed to initiate recruitment for the appointment of the three members of the 2018----FI-0 XCLFLSDOVI-RI OUIDJ1RIv II1RP SAH-$XGVV Committee. 13. Appointment to the Accessibility Advisory Committee That Report CLD -010-18 be received; That the following citizen representatives be appointed for a term ending December 31, 2018 or until a successor is appointed, to the Accessibility Advisory Committee for the Municipality of Clarington: QB L03 -LL D\/L®D 116 LOLD�-] G/SITY-Fayer That all interested parties listed in Report CLD -010-18 and any delegations be advised of Council's decision. 14. Joint Health and Safety Committee - 2017 Summary That Report COD -005-18 be received; and That Attachment 1 to Report COD -005-18, the updated Policy# E-5 Workplace Harassment and the Health and Safety Policy Statement be endorsed. 15. Bowmanville West Urban Centre Secondary Plan Update That Report COD -006-18 be received; That the proposal received from Dillon Consulting Limited being the most responsive bidder meeting all terms, conditions and specifications of RFP2017-10 be awarded the contract for the provision of professional services for the Bowmanville West Urban Centre Secondary Plan Update; That the funds required in the amount of $203,323.60 (net HST Rebate) be drawn from prior budget year carryover amounts in account 100-50-130-00000-7160 including $187,824.42 from Bowmanville Town Centre Secondary Plan funding and $15,499.18 from other completed growth related studies; and That all interested parties listed in Report COD -006-18 and any delegations be advised by the Department of Council's decision. For Council Meeting of March 19, 2018 MI Page 6 Cladiwn General Government Committee Report to Council 16. RFP2017-9 Soper Creek Main and East Branches Subwatershed Study That Report COD -007-18 be received; That the proposal received from Aquafor Beech Limited being the most responsive bidder meeting all terms, conditions and specifications of RFP2017-9 and subject to a satisfactory reference check, be awarded the contract for the provision of Soper Creek Main and East Branches Subwatershed Study, subject to receipt of funding from the Bowmanville East (Soper Hills) Landowners Group Inc. and the Bowmanville North (Soper Springs) Landowners Group Inc.; That the funds required in the amount of $ 391,025.20 (including HST) be drawn from the following accounts: Developer Contributions # 100-21-130-00000-1010 $391,025.20 That all interested parties listed in Report COD -007-18 and any registered interested parties will be advised of Council's decision regarding the award by the Corporate Services Department. 17. Postal Banking : KHJ-DVAM) HG410 _I RYH_CP HQX_L DCDCIX3 RWt HYU-Q GG1FRGFX3­ILOID❑❑❑EE] with the government announcing decisions on the future of Canada Post; Whereas this review did not seriously consider postal banking event though the Minister responsible for Canada Post promised that all options would be considered; Whereas there is an urgent need for this service because thousands of rural towns and villages do not have a bank and nearly two million Canadians desperately need alternatives to payday lenders; Whereas postal banking helps keep post offices viable and financial services accessible in many parts of the world; Whereas postal banking has the support of over 600 municipalities and close to two-thirds of Canadians; Whereas the small rural community of Orono, Ontario is losing its bank September 21, 2018 and is a community largely populated by seniors who do not drive or have bus services, and nearest financial institution will be 10 km away; For Council Meeting of March 19, 2018 Page 7 45 Clarington General Government Committee Report to Council Be it resolved that the Municipality of Clarington supports the addition of postal banking at Canada Post, with a mandate for financial inclusion with the possibility of the Orono Post Office as its Pilot Project; That the Municipality of Clarington call on the Federal Government to ensure that a M -UP -H-DP EDkRQR �SRABKEDC UU VLSDUR ANH,J RYl LCL HGWSIWSRQ+-lARVV0+I Canada Post Review; and That Council direct staff to forward this resolution, requesting favourable considerations of this resolution to the Federation of Canadian Municipalities, AMO, 3 LIP HIO LC WdLkI)&M 7 LX&DX13 LFP L[ -U D, OHICLI ❑Q:Hn XL KDP -0 3 VDQQ_O 3 3 VII 0 3 VDQGIO 3 3 Iv LLRP -1 RIY O(P EF LVQG 3 HMERIPXJ K16 RX\KDQGW4L[1 RC WLIDE®I❑ Carla Qualtrough of Public Services and Procurement. For Council Meeting of March 19, 2018 Page 8 Cladiwn Planning & Development Committee Report to Council Report to Council Meeting of March 19, 2018 Subject: Planning & Development Committee Meeting of Monday, March 12, 2018 Recommendations: • An Application by Akero Developments Inc. to amend Draft Approval to add one new lot and change various zone regulations within Draft Approved Plan of Subdivision S -C 2007-0005 in the Northglen Neighbourhood, Bowmanville That Report PSD -022-18 be received; That the proposed applications for an amendment to Draft Approval and Rezoning ZBA 2017-0024 continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD -022-18 and any delegations be advised of Cou ❑ ❑ 2• A Revised Application by Fifty Five Clarington Ltd. & Modo Bowmanville Towns Ltd. (Kaitlin) to rezone lands to permit two 12 - storey apartment buildings containing 434 dwelling units at 51 & 55 Clarington Boulevard, Bowmanville That Report PSD -023-18 be received; That the revised application for Rezoning ZBA 2017-0003 continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD -023-18 and any delegations be advised of Coun ❑ Page 1 47 Cladiwn Planning & Development Committee Report to Council 3• An Application by MODO Bowmanville Towns Ltd for a rezoning to permit 103 townhouses in the Bowmanville West Urban Centre That Report PSD -024-18 be received; That the Zoning By-law Amendment application (ZBA 2016-0010) by MODO Bowmanville Towns Ltd. (Kaitlin Corporation) for 103 townhouses on lands south of the future extension of Clarington Boulevard be denied; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD -024- ❑❑DEG[& R❑ LD❑G That all interested parties listed in Report PSD -024-18 and any delegations be DGALHG[R [& R]❑FLO &FLdR❑❑ 4• Applications by WED Investments Ltd., Devon Daniell, MODO Bowmanville Towns Ltd. for a Draft Plan of Subdivision and Rezoning to permit a Townhouse development in at 1569 and 1599 Green Road, Bowmanville That Report PSD -025-18 be received; That the application for Draft Plan of Subdivision (S -C-2017-0009) submitted by WED Investments Limited be supported subject to conditions as generally contained in Attachment 1 to Report PSD -025-18; That the Zoning By-law Amendment application (ZBA 2016-0010) submitted by WED Investments Limited, Devon Daniell and MODO Bowmanville Towns Ltd. be approved as contained in Attachment 2 to Report PSD -025-18; That, notwithstanding Section 45(1.3) of the Planning Act, Council permits the submission of minor variances application to the Committee of Adjustment for units requiring specific setback relief from the R3-52 Zone within the subject lands; That, once the three blocks identified in Figure 1 are consolidated into one parcel and all conditions contained in the Official Plan with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That no further public meeting is required for future application for Common Elements Condominium; For Council Meeting of March 19, 2018 Page 2 Cladiwn Planning & Development Committee Report to Council That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD -025-D DDG -&RD DmDG That all interested parties listed in Report PSD -025-18 and any delegations be DCE-I©IRI C& RDDFIK) Gf-FI1= LR❑D For Council Meeting of March 19, 2018 Page 3