HomeMy WebLinkAbout01-15-2018Final
Council
Agenda
Date: January 15, 2018
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379,
ext. 2101 or by email at mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality’s website. In addition, please be advised that some of
the Council meetings may be video recorded.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net
Council Agenda
Date: January 15, 2018
Time: 7:00 PM
Place: Council Chambers
Page 2
Call to Order
Moment of Reflection
Declaration of Interest
Announcements
Adoption of Minutes of Previous Meeting(s)
5.1 Council Minutes Minutes of a regular meeting of Council December 11,
2017
Page 6
Presentations
6.1 Clarington Knights Pee Wee Football - 2017 Ontario Football League Champions
Delegations
7.1 Proposed Amalgamation of Veridian Corporation and Whitby Hydro Energy Corporation
(Closed Meeting Delegation Scheduled for 8:00PM)
Communications – Receive for Information
There are no Communications to be received for information as of the time of publication.
Communications – Direction
9.1 Andre O’Bumsawin Andre O’Bumsawin, Regarding Report PSD-006-18,
2018 Seasonal Sidewalk Patios Program; Application,
Guidelines and Approval Procedures (Item 10 of the
Planning and Development Committee Report)
(Motion to refer the correspondence
to the consideration of Report
PSD-006-18)
Page 20
Council Agenda
Date: January 15, 2018
Time: 7:00 PM
Place: Council Chambers
Page 3
Committee Reports
10.1 Advisory Committee Reports
10.1.1 Accessibility
Advisory
Committee
Minutes
Minutes of the Accessibility Advisory Committee dated
December 6, 2017
Page 22
10.1.2 Museum Minutes Minutes of the Clarington Museum and Archives Board
dated November 8, 2017 and December 13, 2017
[November 8, 2017 Closed minutes distributed under
separate cover]
Page 27
10.1.3 Agricultural
Advisory
Committee
Minutes
Minutes of the Agricultural Advisory Committee dated
December 14, 2017
Page 36
10.2 General
Government
Committee
General Government Committee Report of
January 2, 2018
Page 39
10.3 Planning &
Development
Committee
Planning and Development Committee Report of
January 8, 2018
Page 43
Staff Reports
Business Arising from Procedural Notice of Motion
Unfinished Business
None
Council Agenda
Date: January 15, 2018
Time: 7:00 PM
Place: Council Chambers
Page 4
By-laws
14.1 2018-001 Being a by-law to designate the property known for municipal
purposes as 2020 Lambs Road, Municipality of Clarington as a
property of historic or architectural value or interest under the
Ontario Heritage Act, R.S.O. 1990, Chapter 0.18 (Approved by
Council on November 20, 2017)
14.2 2018-002 Being a by-law to amend Procedural By-law 2015-029 (Item 8 of
the General Government Committee Report)
14.3 2018-003 Being a By-law to adopt Orono Community Improvement Plan
Amendment No. 2 (Item 5 of the Planning and Development
Committee Report)
(Copy of By-law 2018-003 included on Page 48)
14.4 2018-004 Being a By-law to adopt Bowmanville Community Improvement
Plan Amendment (Item 5 of the Planning and Development
Committee Report)
(Copy of By-law 2018-004 included on Page 56)
14.5 2018-005 Being a By-law to adopt Newcastle Village Community
Improvement Plan Amendment (Item 5 of the Planning and
Development Committee Report)
(Copy of By-law 2018-005 included on Page 67)
14.6 2018-006 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
(Item 6 of the Planning and Development Committee Report)
14.7 2018-007 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
(Item 9 of the Planning and Development Committee Report)
Council Agenda
Date: January 15, 2018
Time: 7:00 PM
Place: Council Chambers
Page 5
Procedural Notices of Motion
Other Business
Confirming By-Law
Adjournment
Council
Minutes
December 11, 2017
- 1 -
Minutes of a regular meeting of Council held on December 11, 2017, at 7:00 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor W. Woo
Regrets: Councillor C. Traill
Staff Present: A. Allison, R. Albright, J. Caruana, D. Crome, D. Ferguson,
F. Horvath, R. Maciver, N. Taylor, G. Weir, A. Greentree,
M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Hooper led the meeting in a moment of reflection.
3 Declaration of Interest
Councillor Hooper declared an interest with respect to Item 15 of the General
Government Committee Report.
Councillor Neal declared an interest with respect to Item 2 of the Planning and
Development Committee.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
Suspend the Rules
Resolution #C-318-17
Moved by Councillor Neal, seconded by Councillor Partner
That the Rules of Procedure be suspended.
Carried
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Minutes
December 11, 2017
- 2 -
Resolution #C-319-17
Moved by Councillor Neal, seconded by Councillor Partner
That Doug Miller and John Fogolin be permitted to address Council regarding
applications by Tornat Newcastle Limited for a mixed-use development at King Avenue
West and Rudell Road, Newcastle (Item 6 of the Planning and Development Committee
Report).
Carried
Resolution #C-320-17
Moved by Councillor Partner, seconded by Councillor Neal
That the Rules of Procedure be suspended.
Carried
Resolution #C-321-17
Moved by Councillor Neal, seconded by Councillor Partner
That Gregory Smith, Rodger Nicholson and Sue Wingate be permitted to address
Council regarding applications by Tornat Newcastle Limited for a mixed-use
development at King Avenue West and Rudell Road, Newcastle (Item 6 of the Planning
and Development Committee Report).
Carried
5 Adoption of Minutes of Previous Meeting
Resolution #C-322-17
Moved by Councillor Woo seconded by Councillor Partner
That the minutes of the regular meeting of the Council held on November 20, 2017, be
approved.
Carried
6 Presentations
6.1 George Rocoski, Chair, and Paul Ankrett, Vice Chair, Energy From Waste-
Waste Management Advisory Committee, Regarding the Energy From
Waste – Waste Management Advisory Committee Annual Report
George Rocoski, Chair, and Paul Ankrett, Vice Chair, Energy From Waste-Waste
Management Advisory Committee were present regarding the Energy From Waste –
Waste Management Advisory Committee (EFW -WMAC) Annual Report. They made a
verbal presentation to accompany an electronic presentation. Mr. Rocoski reviewed the
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December 11, 2017
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EFW -WMAC Committee make up for 2016/2017. Mr. Rocoski and Mr. Ankrett provided
an overview of the 2017 Committee meetings and briefly summarized the agendas for
each meeting. Mr. Rocoski noted that at the November meeting the Committee
discussed the extension of the term of the Committee. He added that the current term
is ending and they were exploring the option of extending the term to the end of 2018
coincide with the 2018 Municipal Elections. Mr. Rocoski noted that another option was
for the Committee to disband and for Council to reappointment a new Committee. He
advised Council that they requesting the current term to be extend to the end of 2018.
Mr. Rocoski highlighted the events which the Committee attended in 2017. Mr. Ankrett
concluded by reviewing the key issues and the anticipated areas of interest for 2018.
Mr. Rocoski and Mr. Ankrett answered questions from members of Council.
Alter the Agenda
Resolution #C-323-17
Moved by Councillor Cooke, seconded by Councillor Neal
That the Agenda be altered to consider Communication Item 9.1 from the Region of
Durham at this time.
Carried
Resolution #C-324-17
Moved by Councillor Cooke, seconded by Councillor Neal
That the presentation of George Rocoski, Chair, and Paul Ankrett, Vice Chair, Energy
From Waste-Waste Management Advisory Committee, regarding the Energy From
Waste – Waste Management Advisory Committee Annual Report, be received with
thanks;
That Correspondence Item 9.1 from the Region of Durham be endorsed by the
Municipality of Clarington; and
That notwithstanding the Terms of Reference, that the current Clarington members term
of the Energy from Waste – Waste Management Advisory Committee, be extended by
one year to the end of 2018.
Carried
6.2 Christopher Baker, Vice President & General Manager – West Region,
Jennifer Turner, Business Manager and Matt Neild, Facility Manager
Covanta, Regarding the Durham York Energy Centre Update
Christopher Baker, Vice President & General Manager – West Region, Jennifer Turner,
Business Manager and Matt Neild, Facility Manager Covanta, were present regarding
the Durham York Energy Centre (DYEC) update. They made a verbal presentation to
accompany an electronic presentation. Mr. Baker showed a video to provide a process
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Minutes
December 11, 2017
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overview of the DYEC. He highlighted the overall operational performance of the
DYEC. Mr. Baker reviewed the operation performance results for 2017 and noted that
in 2018 there is a planned facility enhancement for thermal imaging system for fire
suppression. He added that they have 41 full-time positions at the DYEC. Mr. Baker
provided an overview of the stack test results and noted that all results meet the
environmental compliance approval requirements. He noted their long-term
partnerships and success which includes local outreach, cap and trade, and the recently
released corporate sustainability report. Mr. Baker concluded by noting they are
focusing on long-term partnerships and their commitment to these partnerships and the
local community. Mr. Baker, Ms. Turner and Mr. Neild answered questions from the
members of Council.
Resolution #C-325-17
Moved by Councillor Hooper, seconded by Councillor Woo
That the presentation of Christopher Baker, Vice President & General Manager – West
Region, Jennifer Turner, Business Manager and Matt Neild, Facility Manager Covanta,
regarding the Durham York Energy Centre Update, be received with thanks; and
That Covanta be requested to forward the hard copies of the Covanta Annual
Sustainability Report.
Carried
Recess
Resolution #C-326-17
Moved by Councillor Partner, seconded by Councillor Woo
That Council recess for 10 minutes.
Carried
The meeting reconvened at 8:23 PM.
Councillor Woo returned to the meeting at 8:24 PM.
7 Delegations
Doug Miller was present regarding the Applications by Tornat Newcastle Limited for a
mixed-use development at King Avenue West and Rudell Road, Newcastle (Item 6 of
the Planning and Development Committee Report). Mr. Miller explained to the
members of Council that when he purchased his home in Newcastle three years ago
that the developer advised that the subject property would be developed as
townhouses. He noted that he is concerned with the increased traffic and the safety of
the residents in the area. Mr. Miller believes the extension of Grady Drive would assist
with the traffic issues but the proposal to have an entrance off McDonald Crescent is not
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December 11, 2017
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an adequate solution. He noted that there are many unoccupied commercial properties
and condo units available in Newcastle and this development will just add to this
number. Mr. Miller believes that townhouses are more appropriate for this area. He
stated that the current proposal is not in keeping with the existing design of Newcastle.
Mr. Miller concluded by asking Council to deny the existing proposal and to proceed
with townhouses. He added that a petition of 350 signatures was submitted to the
Municipality and asked for members of Council to listen to the concerns of the residents.
Mr. Miller answered questions from the members of Council.
Gregory Smith was present regarding the Applications by Tornat Newcastle Limited for
a mixed-use development at King Avenue West and Rudell Road, Newcastle (Item 6 of
the Planning and Development Committee Report). Mr. Smith advised Council that the
developer is unwilling to listen to the residents or make any changes. He stated that
developer had five months to make changes believes the removal eight units and
addition of a roof top terrace were not enough to satisfy the residents. Mr. Smith added
that John Romanov requested that this area be a local corridor and Council approved it
during the Official Plan review process. He concluded by stating that these developers
are not residents of Newcastle and he believes they do not have the best interest of the
community in mind.
John Fogolin, Tornat Newcastle Limited, was present regarding the Applications by
Tornat Newcastle Limited for a mixed-use development at King Avenue West and
Rudell Road, Newcastle (Item 6 of the Planning and Development Committee Report).
Mr. Fogolin explained that this development aligns with Provincial Policy as per Section
3 of the Planning Act. He added that it conforms with both the Durham Region and
Clarington Official Plans. Mr. Fogolin feels that they have been transparent with Council
and Staff. He thanked the members of Council and Staff that support this development
and he hopes this will be a successful development in this area. Mr. Fogolin answered
questions from the members of Council.
Rodger Nicholson was present regarding the Applications by Tornat Newcastle Limited
for a mixed-use development at King Avenue West and Rudell Road, Newcastle (Item 6
of the Planning and Development Committee Report). Mr. Nicholson advised Council
that this development does not fit in with the existing community. He added that they
were advised that this area would be developed as townhouses. Mr. Nicholson asked
for Council to uphold their decision to deny the application.
Sue Wingate was present regarding the Applications by Tornat Newcastle Limited for a
mixed-use development at King Avenue West and Rudell Road, Newcastle (Item 6 of
the Planning and Development Committee Report). Mr. Wingate advised Council that
they did not have a meeting with the developer but they attended a Public Information
Centre (PIC). She explained that at the PIC residents were advised there would be no
presentation and they would be able to ask limited questions. Ms. Wingate noted that in
June the developer was willing to lower the development to four storeys and at the
December 4, 2017 Planning meeting they stated they did not agree to four storeys. She
advised Council that there are many vacant commercial buildings for rent and these
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December 11, 2017
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should be occupied before building more. Ms. Wingate concluded by stating that this
development does not fit in with the existing design of Newcastle and will not benefit the
residents. She added that there are other high density developments in Newcastle. Ms.
Wingate asked the members of Council to approve the decision to deny the application.
Recess
Resolution #C-327-17
Moved by Councillor Partner, seconded by Councillor Cooke
That Council recess for 10 minutes.
Carried
The meeting reconvened at 9:40 PM.
Alter the Agenda
Resolution #C-32817
Moved by Councillor Partner seconded by Councillor Woo
That the Agenda be altered to consider Communication Item 9.6 from Doug Miller
regarding Report PSD-090-17, Applications by Tornat Newcastle Limited for a
mixed-use development at King Avenue West and Rudell Road, Newcastle, at this time.
Carried
Resolution #C-329-17
Moved by Councillor Partner seconded by Councillor Woo
That Communication Item 9.6 from Doug Miller be referred to the consideration of
Report PSD-090-17, Applications by Tornat Newcastle Limited for a mixed-use
development at King Avenue West and Rudell Road, Newcastle (Item 6 of the
December 4, 2017 Planning and Development Committee Report).
Carried
Alter the Agenda
Resolution #C-330-17
Moved by Councillor Partner seconded by Councillor Woo
That the Agenda be altered to consider Item 6 of the December 4, 2017 Planning and
Development Committee Report (Report PSD -090-17, Applications by Tornat
Newcastle Limited for a mixed-use development at King Avenue West and Rudell Road,
Newcastle), at this time.
Carried
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December 11, 2017
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Resolution #C-331-17
Moved by Councillor Partner seconded by Councillor Woo
That Report PSD-090-17, Applications by Tornat Newcastle Limited for a mixed-use
development at King Avenue West and Rudell Road, Newcastle (Item 6 of the Planning
and Development Committee Report), be referred to the February 5, 2018 Council
meeting.
Carried
8 Communications – Receive for Information
There are no Communications to be received for information as of the time of
publication.
9 Communications – Direction
9.1 Region Municipality of Durham - Request to extend the current Energy From
Waste-Waste Management Advisory Committee Term to the end of 2018
Communication Item 9.1 from Region Municipality of Durham regarding a request to
extend the current Energy From Waste-Waste Management Advisory Committee Term
to the end of 2018 was considered earlier in the meeting during Presentation section of
the meeting.
9.2 Councillor Steven Cooke - Request to Move PA Day to Coincide with the
October 22, 2018 Municipal Elections
Suspend the Rules
Resolution #C-332-17
Moved by Councillor Cooke, seconded by Councillor Partner
That the Rules of Procedure be suspended to allow for the introduction of Resolution
regarding a request to move PA Day to coincide with the October 22, 2018 Municipal
Elections.
Carried
Resolution #C-333-17
Moved by Councillor Cooke, seconded by Councillor Partner
Whereas both the Kawartha Pine Ridge District School Board and the Peterborough
Victoria Northumberland Clarington Catholic School Board are seeking public input to
the 2018-19 school calendar;
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December 11, 2017
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And whereas elections that are held by the Municipality of Clarington on Monday
October 22, 2018 are to the benefit of the Kawartha Pine Ridge District School Board
and the Peterborough Victoria Northumberland Clarington Catholic School Board;
And whereas the proposed 2018-19 school calendars have a Professional Activity (PA)
day scheduled for the Friday October 26, 2018 for all Peterborough Victoria
Northumberland Clarington Catholic School Board students and Kawartha Pine Ridge
District School Board secondary students;
And whereas school facilities are required to provide accessible and conveniently
located voting locations for Clarington electors throughout our community;
And whereas the volume of electors attending designated school voting locations has
proven to significantly impact the daily routines, security protocols, vehicle traffic and
parking at the school voting locations;
Now Therefore Be it resolved that the Municipality of Clarington formally requests the
Kawartha Pine Ridge District School Board and the Peterborough Victoria
Northumberland Clarington Catholic School Board to hold their PA Day on Monday,
October 22, 2018 instead of the proposed Friday October 26, 2018 to coincide with the
province-wide municipal elections; and
That all Clerks in any municipality associated with either Board be forwarded a copy of
this resolution.
Carried
9.3 Enbridge Gas Distribution - Enbridge Gas Distribution Inc. / Union Gas
Limited - Application for Amalgamation - Notice of Application
9.4 Enbridge Gas Distribution Inc. / Union Gas Limited - Application for Rate
Setting Framework - Notice of Application
9.5 Enbridge Gas Distribution Inc. / Union Gas Limited - 2018 Cap and Trade
Compliance Plan - Notice of Application
Resolution #C-334-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Communication Items 9.3, 9.4 and 9.5, from Enbridge Gas Distribution Inc./ Union
Gas Limited, be received for information.
Carried
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December 11, 2017
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9.6 Doug Miller – Regarding Report PSD-090-17, Applications by Tornat
Newcastle Limited for a mixed-use development at King Avenue West and
Rudell Road, Newcastle (Item 6 of the December 4, 2017 Planning and
Development Committee Report)
Communication Item 9.6 from Doug Miller regarding Report PSD-090-17, Applications
by Tornat Newcastle Limited for a mixed-use development at King Avenue West and
Rudell Road, Newcastle, was considered earlier in the meeting during the discussion of
Item 6 of the Planning and Development Committee Report.
10 Committee Reports
10.1.1 Agricultural
Advisory
Minutes
Minutes of the Agricultural Advisory Committee dated November 2,
2017
10.1.2 Heritage
Committee
Minutes
Minutes of the Clarington Heritage Committee dated November 21,
2017
Resolution #C-335-17
Moved by Councillor Partner, seconded by Councillor Woo
That Advisory Committee Report Items 10.1.1 and 10.1.2, be received for information.
Carried
10.2 General Government Committee Report of November 27, 2017
Resolution #C-336-17
Moved by Councillor Woo, seconded by Councillor Partner
That the recommendations contained in the General Government Committee Report of
November 27, 2017, be approved, on consent, with the exception of items #15.
Carried
Councillor Hooper declared an interest with respect to Item 15 of the General
Government Committee Report, as he is a downtown business owner. Councillor
Hooper left the room and refrained from discussion and voting on this matter.
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December 11, 2017
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Item 15 –Free Parking in Downtown Bowmanville
Resolution #C-337-17
Moved by Councillor Cooke, seconded by Councillor Partner
Whereas Section 34 (3) of Clarington’s Traffic By-law 2014-059 allows that Council
may, by resolution, designate an area or areas for a certain period to be exempt from
the payment of parking fees and any areas so designated shall be denoted by a parking
meter cover placed over the meter;
Now therefore be it resolved that the Municipality of Clarington designate the area in
downtown Bowmanville, regulated by parking meters, as a free parking area between
Saturday, December 16, 2017 and Tuesday, January 2, 2018; and
That Staff be directed to take the appropriate steps, including covering the meters with
bags and advising the public via social media and notices placed on Clarington’s
website.
Carried
Councillor Hooper returned to the meeting.
10.3 Closed Session Planning & Development Committee Report of November
13, 2017
Resolution #C-338-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the confidential recommendations contained in the Closed Session Planning &
Development Committee Report of November 13, 2017 be approved, on consent.
Carried
10.4 Planning & Development Committee Report of December 4, 2017
Resolution #C-339-17
Moved by Councillor Neal, seconded by Councillor Neal
That the recommendations contained in the Planning & Development Committee Report
of December 4, 2017 be approved, on consent, with the exception of items #2 and #6
(as it was considered earlier in the meeting).
Carried
Councillor Neal declared an interest with respect to Item 2 of the Planning and
Development Committee Report, as it relates to his law practice. Councillor Neal left
the room and refrained from discussion and voting on this matter.
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Item 2 –Request from CCT Auto Trans Inc. for an Exemption from the Two Year
Freeze on Making an Application to Amend the Clarington Official Plan
Resolution #C-340-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Council hereby permits CCT Auto Trans Inc. to file an application requesting that
the Clarington Official Plan be amended to allow a Transportation and Cartage Depot
on 1972 Baseline Road; and
That by granting permission to CCT Auto Trans Inc. to make an Official Plan
Amendment Application, Council is in no way expressing any opinion regarding the
planning merits of the Application or any related application
Carried
Councillor Neal returned to the meeting.
10.5 Special Planning & Development Committee Report of December 4, 2017
Resolution #C-341-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the recommendations contained in the Special Planning & Development
Committee Report of December 4, 2017 be approved, on consent.
Carried
11 Staff Reports
11.1 Report COD-022-17 –Municipal Administrative Centre - 2nd Floor Alterations
Resolution #C-342-17
Moved by Councillor Woo, seconded by Councillor Partner
That Report COD-022-17 be received;
That Gallant Construction Ltd. with a revised total bid amount of $465,000.46 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2017-43 be awarded the contract for the Municipal
Administrative Centre 2nd Floor Alterations as required by the Operations Department;
That the funds required for this project in the amount of $515,000.46 (Net HST Rebate)
which includes construction cost and contingencies be funded by the Municipality as
follows:
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December 11, 2017
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MAC Renovations (2016) 110-36-370-83679-7401 $379,500.00
MAC Improvement (2017) 110-36-370-83601-7401 $61,997.28
That the shortfall be funded from General Capital Reserve in the amount of $73,503.18
(Net HST Rebate)
General Capital Reserve 100-00-000-00000-2917 $73,503.18
That all interested parties listed in Report COD-022-17 and any delegations be advised
of Council's decision regarding the award by the Corporate Services Department.
Carried
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
There are no Unfinished Business items scheduled for this meeting.
14 By-laws
Resolution #C-343-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2017-094 to 2017-102
14.1 2017-094 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law
for the Corporation of the Municipality of Clarington (2084165 Ontario
Limited & Akero Development Inc.) (Approved by Council on May 13, 2014)
14.2 2017-095 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law
for the Corporation of the Municipality of Clarington (2084165 Ontario
Limited & Akero Development Inc.) (Approved by Council on March 13,
2017)
14.3 2017-096 Being a By-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, and to assume certain streets
within the Municipality of Clarington as public highways in the Municipality of
Clarington (Item 9 of the General Government Committee Report)
14.4 2017-097 Being a By-Law to Authorize an Interim Tax Levy for 2018 (Item 13 of the
General Government Committee Report)
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14.5 2017-098 Being a by-law to amend By-law 96-32 as amended, to require the payment
of fees for information and services provided by the Municipality of
Clarington and for prescribing the amount of such fees (Item 14 of the
General Government Committee Report)
14.6 2017-099 Being a By-law to amend municipal street names in the Municipality of
Clarington (Item 9 of the Planning & Development Committee Report)
14.7 2017-100 Being a By-law to amend municipal street names in the Municipality of
Clarington (Item 8 of the Planning & Development Committee Report)
14.8 2017-101 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law
for the Corporation of the Municipality of Clarington (Item 11 of the Planning
& Development Committee Report)
14.9 2017-102 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law
for the Corporation of the Municipality of Clarington (Item 4 of the Planning
& Development Committee Report)
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
16 Other Business
16.1 Appointment of Deputy Mayor
Resolution #C-344-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That, in accordance with Section 226 of the Municipal Act, 2001, c.25, during the
four-year term of Council (2014 through to 2018), Councillor Joe Neal be appointed as
the Deputy Mayor for the Municipality of Clarington from January 1, 2018 until the new
Council is convened in December 2018.
Carried
Councillor Neal enquired about the Courtice High Street Ontario Municipal Board
Appeal and requested that Council will be notified of any updates or changes.
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17 Confirming By-Law
Resolution #C-345-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2017-103, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 11th day of December, 2017; and
That the said by-law be approved.
18 Adjournment
Resolution #C-346-17
Moved by Councillor Cooke, seconded by Councillor Neal
That the meeting adjourn at 10:09 PM.
Carried
___________________________ ___________________________
Mayor Municipal Clerk
19
January 9, 2018
Mayor Foster and Members of Council
Re: Proposal for Seasonal Outdoor Patios in front of Food Establishments in
Bowmanville’s Downtown Area, Report # PSD- 006- 18
My name is Andre O’Bumsawin and as you all know I am a member of Clarington’s
Accessibility Advisory Committee. I am sorry that I was not able to attend Clarington’s
Council meeting on the evening of Monday January 8th, 2018. My Durham Region
Transit Specialized Service transportation was cancelled a few hours before the start of
the meeting. I appreciate that people are given the ability to provide their comments to
this proposal in a written format.
I truly believe these proposed seasonal outdoor patios on the sidewalks adjacent to
food establishments will be a great asset to our downtown area. It will make it an
inviting atmosphere. The most obvious repercussion will be the removal of parking in
the downtown area. Hopefully this can be resolved quite easily.
I am sure the Municipality’s Chief Building Official has provided comments in regards to
the impact of having these seasonal outdoor patios to the food establishments’ water
closet requirements for both the male and female patrons. Unfortunately the large
majority of the food establishments in Bowmanville’s downtown core are not accessible
to the public having accessible mobility issues needing the use of a rollator (walker with
wheels) or a wheelchair. If new patrons having the aforementioned mobility issues wish
to use these proposed seasonal outdoor patios, a question must be asked to where will
they be able to use an accessible water closet within a reasonable distance from the
establishment.
There may be ways to resolve the lack of accessible water closets. It is safe to assume
that most owners of the food establishment wishing to have such a seasonal outdoor
patio will not able to provide accessible indoor water closets. We may need to try to
provide temporary seasonal outdoor accessible water closets, which would be tastefully
20
designed to be pleasing to the eye, placed at different areas of the downtown core.
There will be issues with these portable water closets such as location and vandalism.
If I can be of any assistance, I can be reached via the mediums listed below.
Andre O’Bumsawin
Home: (905) 623-0693
Email: fobum@sympatico.ca
21
Clarington Accessibility Advisory Committee
December 6, 2017, 6:30 P.M.
MAC Meeting Room 1A
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Present: Shea-Lea Latchford
Andre O’Bumsawin
Tim Van Leeuwen
Maureen Reed
Councillor Partner
Also Present: Andrea Nicholson – Accessibility Coordinator
Faye Langmaid - Manager of Special Projects, Planning Services
Regrets: Sally Barrie, Jacqui Watchorn
The meeting was called to order at 7:40pm.
1. Adoption of Minutes
Moved by Maureen Reed, seconded by Andrea O’Bumsawin
That the minutes of the meeting of November 1, 2017 be approved.
Carried
2. Presentation
(a) King Street Parklet
Faye Langmaid reported on the proposed King Street Parklet development. A
Public Information Centre was held November 7, 2017 and was attended by Tim
Van Leeuwen and Andrea Nicholson who provided input on improving
accessibility. Faye also reported that Durham Region Transit and Go Transit
were contacted after the Public Information Centre to inquire about the possible
installation of a transit shelter and was informed that a transit shelter will not be
installed at the parklet location. Committee members requested that the
development include space for a mobility device beside benches, firm surfaces,
and low vegetation to enable an unobstructed view when seated in a wheelchair.
(b) Community Improvement Program Grants
Faye Langmaid presented information regarding the Community Improvement
Program (CIP) grants available to Newcastle, Bowmanville and Orono BIAs. The
22
Clarington Accessibility - 2 - December 6, 2017
Advisory Committee
Page 2 of 5
CIP grants currently include matching grants for upgrades to Building Code,
Heritage Facade, Signage. Types of grants and grant amounts vary by BIA. A
new Accessibility grant is being proposed for making accessibility improvements.
CIP Grant applications will be accepted in January, and will be awarded after the
CIP program and budgets have been approved by Council. The Committee
supports the Accessibility grant.
(c) Sidewalk Patios and Streateries
Faye Langmaid reported that Council approved a pilot project to permit
restaurants in downtown Bowmanville and Newcastle to use on-street parking as
the sidewalk and/or patio for patrons to eat and drink outdoors. Faye reviewed
the requirements of the restaurants and the Municipality. One restaurant in
Bowmanville and one restaurant in Newcastle have expressed interest in the
project. Construction of the seasonal sidewalks will comply with Integrated
Accessibility Standards for Design of Public Spaces. The Committee requested
that the barrier-free on-street parking spaces be unaffected by the project. The
sidewalk patios will be on the Planning and Development meeting agenda for the
January 8, 2018.
3. Business Arising From Minutes
(a) Change in meeting room and day for January – April 2018
The Committee discussed alternate meeting dates for January –April to
accommodate Committee members’ schedules.
Moved by Maureen Reed, seconded by Tim Van Leeuwen
That the Accessibility Advisory Committee meeting dates be changed to the first
Thursday of the month for January – April 2018 meetings
Carried
Andrea Nicholson informed the Committee that Meeting room 1A will be
unavailable for the next few meetings due to relocation of staff during second
floor renovations and an alternate room will be listed on each meeting agenda. .
(b) AAC membership
The Committee discussed attendance at meetings and number of members
permitted on the Committee permitted. Andrea Nicholson referred the Committee
to the Committee’s Terms of Reference which covers Committee Composition
and Absences.
Moved by Tim van Leeuwen, seconded by Andre O’Bumsawin
23
Clarington Accessibility - 3 - December 6, 2017
Advisory Committee
Page 3 of 5
That a request be made to the Municipal Clerk to post for one additional
Accessibility Advisory Committee member.
Carried
(c) Delegation to Council for International Day of Persons with Disabilities
On behalf of Council, Councillor Partner thanked Andre O’Bumsawin for
presenting to Council on International Day of Persons with Disabilities on
November 27, 2017.
4. New Business
(a) 2017 Accessibility Annual Status Update preparations
Andrea Nicholson requested input from Committee members for the Annual
Status Update. The Committee identified accomplishments to highlight in the
Accessibility Annual Status Update. Andrea will prepare the 2017 Accessibility
Annual Status Update and bring to the next meeting.
(b) January Meeting date
The meeting date was discussed under new business.
(c) Dementia Friendly Communities
Andrea Nicholson reported that Alzheimer Society of Durham Region (ASDR)
requested a delegation to present to the Committee on Dementia Friendly
Communities. The Committee agreed to have a presentation in February or
March 2018.
5. Regional Update
(a) Regional Accessibility Advisory Committee
Andre O’Bumsawin reported that at the November Regional AAC meeting, the
Region conducted user testing on their updated website. Regional Committee
members were provided with a laptop for testing purposes. The testing was
helpful in identifying areas of the website that were not functioning as expected.
Andrea Nicholson read an email update from Sally Barrie stating that Patricia
Rundle who was a past member for Clarington AAC and a present member of
Regional AAC has recently retired. Pat was a true advocate for accessibility and
her passion, personal experience and wisdom were valuable to the Committees
and the Community.
24
Clarington Accessibility - 4 - December 6, 2017
Advisory Committee
Page 4 of 5
(b) Metrolinx-Durham Region Transit (DRT)Accessibility Public Meeting
Andre O’Bunsawin and Tim Van Leeuwen attended the public meeting on
November 27, 2017 and reported that the meeting was informative and provided
an opportunity to see new bus designs. Tim advocated for more bus shelters.
Andre reported that new bus designs have a lift that restrains wheelchairs from
the sides. Andre provided feedback on the accessibility features of the new bus
designs.
Andre O’Bunsawin raised concerns regarding ride bookings being refused by
DRT.
6. Other Business
(a) Autism Durham
Councillor Partner reported that Autism Durham requested a delegation to
present to the Committee. The Committee agreed to have a presentation.
Councillor Partner will provide the contact information for Autism Durham.
(b) Audio quality in Council Chambers
Councillor Partner reported that the sound quality in Council Chambers is poor
making it difficult to hear what people area saying and requested the Committee
write a letter to Council to request that improvements be made. The Committee
Chair deferred this item to January 2017 Agenda.
(c) Consultation of AACs
Andrea Nicholson reported that the Municipal Clerk received correspondence
from Accessibility Directorate of Ontario (ADO) indicating that under Accessibility
for Ontarians with Disabilities Act, 2005, the ADO must review the standards of
the Act. The Directorate believes that a fulsome review of Accessibility Advisory
Committees is warranted at this time and is moving forward with a consultation of
the Accessibility Advisory Committees, including an online survey and focus
groups. The consultation will begin in January 2018 and will be conducted over
approximately 5 months. The goal of the consultation is to learn more about the
work of AACs, what conditions are required to make them successful and how
the Directorate might better support Committees going forward. The Municipality
of Clarington will be contacted by The Strategic Council (a market research firm)
with more information.
25
Clarington Accessibility - 5 - December 6, 2017
Advisory Committee
Page 5 of 5
7. Date of Next Meeting
Thursday January 4, 2018 at 6:30 pm MAC Meeting Room 3C (new room)
8. Adjournment
Moved by Maureen Reed, and seconded by Tim Van Leeuwen
That the meeting adjourn.
Carried
The meeting concluded at 8:07 pm.
_________________________
Chair
_________________________
Secretary
26
BOARD MEETING
November 8, 2017
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: S. Cooke W. Woo M. Morawetz
K. Warren S. Middleton
Regrets: S. Elhajjeh H. Ridge (ED)
1. Call to Order:
S. Cooke called the meeting to order at 7:10 p.m.
2. Adoption of Agenda:
Moved by: W. Woo Seconded by: S. Middleton
THAT: the agenda be accepted as presented.
MOTION CARRIED
3. Disclosure of Interests:
None.
4. Correspondence:
Letter from the Municipality regarding the Budget request for 2018.
27
5. Announcements:
M. Morawetz stated that there were still tickets available for the Tyrone
United Church Annual Beef Dinner is to be held on November 18th in
Tyrone.
S. Cooke reminded all that the Edwardian Christmas event at the museum
would be Dec. 1st following the tree lighting ceremony at Town Hall. All
Board members are encouraged to attend and volunteer if possible to help.
6. Approval of Minutes:
Moved by: K. Warren Seconded by: W.Woo
THAT: the Board minutes from September 20, 2017 be approved as
circulated.
MOTION CARRIED
7. Business Arising from Minutes:
No items for discussion.
8. New Business:
H. Ridge is on parental leave with the early arrival of her son which resulted in
the Oct 2017 Board meeting being cancelled. Both are doing well.
a) Financial Statements YTD
S. Cooke presented for discussion and review as prepared, the Statement of
Financial Position 2017 & 2016 as of September 30, 2017 as well as the
Statement of Operations – Actual vs Budget (Summary) January through
September 2017.
Moved by: S. Middleton Seconded by: K. Warren
THAT: the Financial Reports be received as submitted for information.
MOTION CARRIED
b) 2018 Budget Approval for submission to Municipality of Clarington
28
Discussion followed on several items to accommodate capital upgrades needed
specifically in 2018 and to more closely reflect actuals from 2017.
Moved by: K. Warren Seconded by: W. Woo
THAT: the Budget be approved with an increase in Salaries, Wages, &
Benefits to $260,000,
And THAT: General Office Expenses be increased $5000 for the computer
upgrades necessary in 2018.
MOTION CARRIED.
c) Technology Upgrades
Prior to her leave, H. Ridge secured quotes on computer upgrades as
recommendations. Past Perfect software which is used at Clarington
Museum & Archives is outdated and no longer supported. Several
options were explored and J. Steen is asked to continue preparing a
list of needs for the 7 computers presently in use searching out
services that are mobile friendly as well, prompting the increase
added to the General Office Expenses in the 2018 Budget proposal.
d) Program Report and e) Curators Report
S. Cooke presented the reports which included the Curator’s submitted by Dr.
Amy Barron, and the Program Coordinator’s submitted by J. Steen.
Moved by: S. Middleton Seconded by: K. Warren
THAT: Curator and Program Coordinator reports be received for information.
MOTION CARRIED.
f) Interpreter Hiring Update
H. Ridge had prepared a Job Description prior to her leave that was
used to interview and hire four new interpreters. Training will take
place Nov. 16th by the HR department of the Municipality of
29
Clarlington along with H. Ridge. HR items and security are among
the items that will be included followed by a Spirit Walk if there is
time.
g) Christmas Event
As mentioned Dec 1st is the Edwardian Christmas event at the Sarah
Jane Williams Heritage Centre along with tours offered at the
Bowmanville Museum Jury House. Volunteers are still needed so
Board members were encouraged to attend and help out.
h) Signing Authority for Bank Account
Moved by: W. Woo Seconded by: K. Warren
THAT: Marilyn Morawetz be added to the list for signing authority.
MOTION CARRIED.
i) Signs for Museum Sites
S. Middleton requested an update regarding the process of updating
signage for the three sites creating a consistent brand, offering to
assist. S. Cooke is to speak with F. Horvath in Operations regarding
this matter.
9. In Camera:
Moved by: W. Woo Seconded by: S. Middleton
That: at 8:00 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that deals with b) personal matters about an identifiable
individual, including municipal or local board employees, and f) advice that is
subject to solicitor-client privilege, including communications necessary for
that purpose.
MOTION CARRIED
30
Discussion followed.
Moved by: S. Middleton Seconded by: W. Woo
That: at 8:35 pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
Outcome: The Board will ask Anne Greentree to post for positions needing to
be filled to bring the board back to the intended number of seven members.
Discussion followed with regards to the importance of holding Board members
to the attendance requirements of the position as regardless of the reasons for
missing meetings, inconsistent attendance impairs the work of the Board.
10. Date and Place of Next Board Meeting:
The next meeting will be held Wed. Dec. 13, 2017 at 7 p.m.
Location: Town Hall, Room 1A if available.
11. Adjournment:
S. Middleton moved the meeting be adjourned at 8:52 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
31
BOARD MEETING
December 13, 2017
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: S. Cooke M. Morawetz S. Elhajjeh (7:27 pm)
K. Warren (Interim Executive Director; IED)
Regrets: H. Ridge (ED) W. Woo S. Middleton
1. Call to Order:
S. Cooke called the meeting to order at 7:15 p.m.
2. Adoption of Agenda:
Consensus to accept agenda as prepared.
3. Approval of Minutes:
Consensus to receive minutes for information.
4. Business Arising from Minutes:
No items for discussion.
5. Disclosure of Interests:
None.
6. Correspondence:
32
None received.
7. Announcements:
Wishes were expressed for a Merry Christmas and good break for the season.
8. Executive Director’s Report:
Katharine Warren, IED, reviewed the report as prepared highlighting
professional development for J. Steen regarding the new software so she can
train all museum staff, and for K. Warren registered to attend the GLAM
(Libraries and Archives) summit Jan 30, 2018 in Toronto on how to connect
with communities (free, Go Train only expense). K. Warren will also take
webinars online at CMA about inclusivity and diversity in museums in 2018.
Grants & Sponsorship was discussed with the Young Canada Works (Summer
students) application due Jan 15; application will be for two students to help J.
Steen in collections and archives. K. Warren has met with Municipality HR
department regarding the potential impact of the union agreement on student
workers during the summer months. An email regarding intentions has been
sent to CUPE. The Canada Summer Jobs (Summer students) is not yet online
but will be applied for as well. Both grant programs were helpful in 2017.
Capstone Grant ($6,785 in 2017) was used to improve the collection storage at
the Clarke site. The Capstone logo is included on the museum website and is
on the signage at that site thanking them for their community enhancement
contribution. CMOG (Community Museums Operating Grant) was submitted
June 30, 2017 and has been approved with funding for the 2017/2018 year.
Local grants and sponsorships were down in 2017. K. Warren will revise
donation letters for 2018 and work to regain some major sponsors.
Marketing and Promotion continue online and staff had a meeting with Brand
Ambition, Bowmanville, to discuss new logo ideas and ideas for re-launch in
the fall when H. Ridge returns and resumes the planned schedule. James
Publishing prepared the front window images now on the Sarah Jane Williams
Heritage Centre. A-frame sign inserts promoted fall and Christmas events,
and have been made generic so they can be reused annually to reduce costs.
Upcoming Events and Programs for Dec and Jan were reviewed with a
number of outreach opportunities noted in 9. Curatorial Report and 10.
Programming Report. A. Barron, Program Coordinator, updated the Board
on continuing work for the Sharing Stories project working with Clarington
33
Central Secondary School and the acquisition of a double school desk similar
to the ones currently at the Clarke schoolhouse to increase the classroom
capabilities to a full three rows of seats for increased future programming
there. She introduced a new volunteer who is helping to refinish the new desk
at Clarke, and reported on orientation held Nov 16 for the new interpreters.
J. Steen, Curator, reviewed exhibition plans for 2018 and updates regarding
the collection, including the addition of a washstand donated by James
Graham. She also reviewed the Collections Management Policy and offered
recommendations to update it. Without quorum, this will be held over for
discussion to the next meeting in Jan 2018.
K. Warren recommended the inclusion of committee reports in the ED report
monthly during her tenure as the Board is presently acting as a whole for all
committees. Updates regarding Property Management included a list of items
needing attention. K. Warren has been working with the Municipality and
consultants when advised, regarding these to gather information and quotes.
The Municipality will conduct an Accessibility Assessment as none can be
found presently. K. Warren hopes to use the data to apply for an “Enabling
Accessibility Fund” when applications open. Cleaning and clearing the
archive rooms in SJWHC is underway. A dumpster bin is required to be able
to dispose of the huge volume of material deemed as waste. A quote for such
a service was presented but held until next meeting due to lack of quorum. K.
Warren also reviewed the Health and Safety Manual and has asked the
Municipality to go over the Fire Safety Plan. A fire drill will be planned as
well. Ladder safety training is scheduled for Jan and the bulletin board has
been updated as required. All staff will review complete policy in Jan and
must complete a 30 min online training offered by the Min of Labour. Board
members should also complete this training. Membership and Fundraising
has been less active than appropriate, so A. Barron has some ideas to
revitalize this committee, and as noted the Collection and Archives is being
sorted and cleaned out. A de-accessioning list will be provided by J. Steen
once complete.
Financial Report was reviewed in detail. A number of items were explained
with detail provided from a master copy. Several line items were renamed or
pulled out of broader groupings to be more visible and informative. The
report was received for information only without quorum. K. Warren will
continue to bring a master copy of the Financials to meetings and can make
copies for any Board member who would prefer those.
34
11. New Business:
a) 2018 Policy Review – Required this year for CMOG funding.
As funding depends on meeting this requirement in 2018, K. Warren proposed
looking at several policies each meeting during the year starting with Petty
Cash, Accessibility, Human Resources, Compensation, Code of Ethics,
Learning (with recommendation to use the more acceptable title Education &
Interpretation), Collections Management, and Purchasing Card “PCARD”
policies. K. Warren, A. Barron and J. Steen contributed recommendations
proposed for discussion by the Board to update these policies based on the
municipality standards, making note of any items that the collective agreement
now in place might impact.
Without quorum, these items will be held over for the Jan 2018 meeting.
12. In Camera:
No items for consideration at this meeting.
13. Date and Place of Next Board Meeting:
The next meeting will be held Wed. Jan. 17th, 2018 at 7 p.m
K.Warren will email a notice of change regarding the meeting date to all Board
members. K. Warren and M. Morawetz will both be away on vacation during
the second week of Jan. so the meeting will take place on the third Wed instead
of the second, hoping to achieve quorum.
Location: Town Hall, TBA
S. Cooke will book a room as available during renovations.
14. Adjournment:
The meeting was adjourned at 8:50 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
35
Agricultural Advisory Committee of Clarington December 14, 2017
Agricultural Advisory Committee of Clarington Meeting
Thursday, December 14, 2017
Members Present: John Cartwright Brenda Metcalf Don Rickard
Tom Barrie Henry Zekveld Eric Bowman
Ted Watson Les Caswell Richard Rekker
Regrets: Elgin Greenham, Jennifer Knox, Councillor Wendy Partner
Guests: Fred Horvath, Steve Brake, Clint Peters, Larry Postill, Operations
Department.
Staff: Amy Burke, Faye Langmaid, Planning Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
017-23 Moved by Eric Bowman, seconded by Richard Rekker
“That the Agenda for December 14, 2017 be adopted”
Carried
Approval of Minutes
017-24 Moved by Les Caswell, seconded by Tom Barrie
“That the minutes of the November 2, 2017 meeting be approved”
Presentation
Fred Horvath, Director of Operations introduced his staff and provided an overview of
the Operations Department. In particular he provided information and statistics on the
rural roads maintenance, levels of service, emergency assistance, impacts from climate
change. Copy of the presentation was circulated to committee members.
The question and answer session focused on trees overhanging rural roads with
specific locations identified. Ditching issues again with specific problem areas
identified. Concern expressed by committee members about the backlog in ditching (12
years) and that it means some of the recent storms have flooded out fields rather than
flowing down ditches. This is affected by highfloat of roads and tilling to the ditch edge.
36
Agricultural Advisory Committee of Clarington December 14, 2017
Tom Barrie volunteered to provide a listing of farms where the milk trucks are now
arriving very early in the day, same with egg and feed trucks. This is so Operations is
aware of routes that may need snow clearing early in the day.
Business Arising
Rural Ontario Leaders Awards – Two nominations were prepared and submitted by
Jennifer and Faye, the Committee was the nominator of Marlene Werry and Farm
Connections.
150 Commemorative Sign Program – Brenda announced that 150 families have now
been recognized in Durham Region. These farms will also receive provincial
recognition.
THEE Farmer’s Parade of Lights went off well, Eric was informed by the Police that this
is now the largest from a crowd perspective parade in Durham. The video shot has
some 17,000 hits within the first few hours. All seems to work well with the new route,
crowd control, etc.
Correspondence and Committee Reports
Durham Agriculture Advisory Committee:
The Local Food Business, Retention and Expansion Study information on the grant and
study was circulated to the committee.
Durham Region Federation of Agriculture:
Brad Chesla, president of the newly incorporated “ Rural Durham Ratepayers Assoc. “ –
explained that its mandate is to lobby Municipal and Regional councils on behalf of the
communities of Enfield, Enniskillen, Haydon and Tyrone to have local concerns/issues
addressed. Mr. Chesla was requesting DRFA work with his ratepayers group in support
of their goals. DRFA will not be collaborating with the association on all their goals, they
will collaborate on extending natural gas and internet service further into the rural area
Ontario Farm Association meeting, Mark Torrey attended and reported on “Soil & Water
Information Day“– discussions/presentations centered around cost analysis of municipal
drainage vs. conventional/natural channel, phosphorous retention strategies and
organic amendments. A new Provincial soil health strategy has been announced in
order to maintain “Soil health & sustainability in Ontario“. Mark also mentioned Finance
Minister Sousa`s announcement regarding the additional small business tax cut to offset
the increase in minimum wage increase.
Brief background and discussion on the “Emily Project“ www.Farm911.ca this is an idea
to be discussed with Fire Chief, Operations staff and Committee in future.
DRFA Executive elections; Mitch Morawetz elected as President and Karen Yellowlees
confirmed as Secretary, Treasurer.
37
Agricultural Advisory Committee of Clarington December 14, 2017
Farm Connections – DRFA looking for volunteers for the “ touch a truck event “ – public
has overwhelming interest in the machinery used on farms, interesting way of informing
and educating the public –if you are able to volunteer let Brad Found know.
Clarington Board of Trade:
CBOT is working with the members of the agricultural sector to determine the focus and
messaging for the creation of a video about local agriculture. The scheduling with the
videographer and timing of farm harvests has been a challenge.
AACC members are invited to submit topics and speaker ideas to CBOT for the 2018
annual CBOT Agricultural Summit.
New Business
Future Agendas
(Not yet confirmed) Ontario Farmland Trust
(Not yet confirmed) Hydro One, Harness Saving on the Farm Programs
(Not yet confirmed) Barry and Mark Bragg to speak about their operation and value-
added initiatives – John Cartwright to follow up.
(Not yet confirmed) Participation House - Jenni Knox to follow-up.
(Confirmed for Feb) Cci BioEnergy will discuss the small anaerobic digester pilot
projects they are working on.
Eric Bowman moved to Adjourn.
Next Meeting: Thursday, January 11th, 2018 @ 7:30 pm
Miller Waste to discuss their agricultural anaerobic digestion project
38
General Government Committee
Report to Council
Page 1
Report to Council Meeting of January 15, 2018
Subject: General Government Committee Meeting of Tuesday, January 2 2018
Recommendations:
1.Receive for Information
(a) 8.1 Minutes of the Ganaraska Region Conservation Authority
dated November 30, 2017
(b) 8.2 Andrew Brouwer, City Clerk, City of Oshawa – Regarding
Request for Deferral of Site Selection for a Potential Cannabis
Store in Oshawa
(c) 8.3 Ralph Walton, Regional Clerk/Director of Legislative Services,
the Regional Municipality of Durham, Regarding Regional
Response to Metrolinx Draft 2041 Regional Transportation
Plan
(d) 9.2 Bill Mauro, Minister, Ministry of Municipal Affairs, Regarding
Protecting Water for Future Generations – Public Consultation
(e) 9.5 City of Oshawa Andrew Brouwer – Regarding Release of
Employment Lands Along Highway 407 East
(f) COD-001-18 Bill 148, Fair Workplaces, Better Jobs Act, 2017
2.Melodie Zarzeczny, Board Chair – Regarding the Durham Hospice –
Clarington Project – Request for Land Donation
Whereas through the Durham Hospice Clarington Group, Clarington has been
identified and approved for a five bed residential hospice;
Whereas securing a site for the residential hospice is of the utmost importance and
critical to success; and
Whereas two municipally owned sites have high potential for fitting of space and
location considerations, being Cobbledick Road and the Jury House on the Jury
Lands, better known as the Training School/Camp 30 Lands;
39
General Government Committee
Report to Council
For Council Meeting of January 15, 2018 Page 2
Now Therefore Be it Resolved That Staff be requested to work with Durham
Hospice Clarington Group to closely examine each site for the potential fit and
timelines for the hospice project and report back at the January 29, 2018 Planning
and Development Committee Meeting.
3. Clarington Active Transportation and Safe Roads Advisory Committee
That Report EGD-001-18 be received;
That Council endorse the Terms of Reference for the Active Transportation and
Safe Roads Advisory Committee as amended, to delete “months” and replace it
with “meetings” in paragraph 6 of Section H Responsibilities and Obligations of
Members;
That the Clerk be authorized to commence the recruitment and selection process to
establish the Active Transportation and Safe Roads Advisory Committee; and
That the Council Department Liaison to Engineering Services be appointed as the
Council representative to the Active Transportation and Safe Roads Advisory
Committee.
4. Plowing of Secondary Roads
That Report OPD-001-18 be received; and
That Council direct staff to continue investigating options for road snow plowing
operations that may include the future use of private contractors to improve service
levels, create efficiencies and reduce overall operating costs.
5. Seniors Snow Removal Program
That Report OPD-003-18 be received;
That the fees for the Senior Citizen and Physically Disabled Sidewalk and Driveway
Windrow Snow Clearing be increased from $60.00 to $75.00 for the 2018/2019
season and
That thereafter, beginning with the 2019/2020 season, an annual cost of living
increase be added to the base amount.
40
General Government Committee
Report to Council
For Council Meeting of January 15, 2018 Page 3
6.Appointment to the Newcastle Arena Board
That staff be directed to re-advertise the vacant position for the Newcastle Arena
Board and report back;
That, if no applicants apply to the vacant position, the Newcastle Arena Board
members remain status quo until the next Term appointments; and
That all interested parties listed in Report CLD-002-18 and any delegations be
advised of Council's decision.
7.Appointments to the Clarington Museums and Archives Board
That Report CLD-002-18 be received;
That the vote be conducted to appoint two citizen representatives for a term ending
December 31, 2018, or until a successor is appointed, to the Clarington Museums
and Archives Board for the Municipality of Clarington, in accordance with the
Appointments to Boards and Committees Policy;
That all interested parties listed in Report CLD-002-18 and any delegations be
advised of Council's decision; and
The following appointments were made in accordance with the voting process
outlined in the Council Appointments to Boards and Committees Policy for the
Clarington Museums and Archives Board for a term ending December 31, 2018 or
until a successor is appointed:
•Holly Raj
•Sarah Bobka
8.Bill 68 – Summary of Impact and Proclamation Dates
That Report CLD-003-18 be received;
That the draft By-law (Attachment 1 to Report CLD-003-18), amending Clarington’s
Procedural By-law, be enacted as amended to delete Sections 2 and 3; and
That staff be directed to report back on implementation requirements, process and
any associated costs for electronic participation in Council, Committee and Local
Board meetings.
41
General Government Committee
Report to Council
For Council Meeting of January 15, 2018 Page 4
9. Private Tree Protection
That Report OPD-011-17 be received; and
That an interdepartmental team including Operations, Planning and Engineering
staff be formed to develop an Urban Forest Management Strategy, using existing
staff.
42
Planning & Development
CommitteeReport to Council
Page 1
Report to Council Meeting of January 15, 2018
Subject: Planning & Development Committee Meeting of Monday, January 8, 2018
Recommendations:
1. Receive for Information
(a) 9.1 Minutes of the St. Marys Cement Community Relations
Committee dated October 3, 2017
(b) PSD-007-18 Environmental Stewardship, 2017 Annual Report
(c) PSD-010-18 Heritage Incentive Grant, 2017 Annual Report
(d) PSD-008-18 Bill 139 - Building Better Communities and Conserving
Watersheds Act, 2017
2. Brenda Metcalf, Chair, Agricultural Advisory Committee, Regarding the
Agricultural Advisory Committee - 2017 Accomplishments
That the delegation of Brenda Metcalf – Regarding the Agricultural Advisory
Committee - 2017 Accomplishments, be received with thanks;
That the Agricultural Advisory Committee be thanked for their efforts; and
That the Council Liaison for the Agricultural Advisory Committee, be thanked.
3. John A. Roznik – Request to Extend the Use of Temporary Living
Quarters at 1093 Gifford Road, Clarke
That Communication Item 10.2, from John A. Roznik, be approved for the six
month extension for the use of temporary living quarters at 1093 Gifford Road,
subject to signing a further Letter of Undertaking.
43
Planning & Development Committee
Report to Council
For Council Meeting of January 15, 2018 Page 2
4. David and Michelle Roth – Request to Extend the Use of Temporary
Living Quarters at 9209 Grasshopper Park Road
That Communication Item 10.3, from David and Michelle Roth, be approved for the
six month extension for the use of temporary living quarters at 9209 Grasshopper
Park Road, subject to signing a further Letter of Undertaking.
5. Orono, Bowmanville and Newcastle Community Improvement Plans;
Review and Amendments
That Report PSD-001-18 be received;
That the Orono Community Improvement Plan Amendment 2 contained in
Attachment 1 to Report PSD-001-18, be approved;
That the Bowmanville Community Improvement Plan Amendment 2 contained in
Attachment 2 to Report PSD-001-18, be approved;
That the Newcastle Community Improvement Plan Amendment 1 contained in
Attachment 3 to Report PSD-001-18, be approved;
That Planning Services staff finalize the Amendments and the by-laws be included
on a future Council agenda; and
That all interested parties listed in Report PSD-001-18 and any delegations be
advised of Council’s decision.
6. An Application by Lancaster Homes Inc. Application for Rezoning to
Extend the Maximum Three (3) Year Period for a Temporary New
Homes Sales Facility
That Report PSD-002-18 be received;
That the application to amend the Zoning By-law submitted by Lancaster Homes
Inc. be approved and that the Zoning By-law contained in Attachment 1 to Report
PSD-002-18, be passed;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report PSD-
002-18 and Council’s decision; and
That all interested parties listed in Report PSD-002-18 and any delegations be
advised of Council’s decision.
44
Planning & Development Committee
Report to Council
For Council Meeting of January 15, 2018 Page 3
7. Development Applications by Tomba Enterprises Ltd. for 29
Townhouse Dwellings Accessed by a Private Lane in Newcastle
That Report PSD-003-18 be received;
That the applications for a Draft Plan of Subdivision, and Rezoning submitted by
Tomba Enterprises Limited for 29 townhouse dwellings continue to be processed
and that a subsequent report be prepared; and
That all interested parties listed in Report PSD-003-18 and any delegations be
advised of Council's decision.
8. An Application by Strategic Property Management for Removal of (H)
Holding Symbol, 415 Baseline Road West, Bowmanville
That Report PSD-004-18 be received;
That the application submitted by Strategic Property Management to remove the
(H) Holding Symbol, be approved;
That the by-law to remove the (H) Holding Symbol be forwarded directly to Council
at such time as an amending site plan agreement with the transfers of requested
road widening and sight triangles is executed; and
That Council’s decision and a copy of Report PSD-004-18 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation.
9. Applications for Draft Plan of Subdivision and Rezoning by Lindvest
Properties (Clarington) Limited to develop a former school block as a
51 lot subdivision in Newcastle
That Report PSD-005-18 be received;
That the Official Plan Amendment COPA 2017-0001 is no longer necessary and
the file be closed;
That the Director of Planning and the Director of Engineering Services be
authorized to amend the Foster North East Neighbourhood Design Plan as
contained in Attachment 1 to Report PSD-005-18;
45
Planning & Development Committee
Report to Council
For Council Meeting of January 15, 2018 Page 4
That the application for a Draft Plan of Subdivision S-C-2017-0001 submitted by
Lindvest Properties (Clarington) Limited, to permit the development of 51
residential units, be supported subject to the conditions generally as contained in
Attachment 2 to Report PSD-005-18;
That the application to amend the Zoning By-Law by Lindvest Properties
(Clarington) Limited be approved and that the By-law in Attachment 3 to Report
PSD-005-18, be passed;
That once all conditions contained in the Official Plan and Zoning By-law with
respect to the Removal of the (H) Holding Symbol are satisfied, the By-law
authorizing the Removal of the (H) Holding Symbol, be approved;
That the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of report PSD-005-18 and Council's
decision; and
That all interested parties listed in Report PSD-005-18 and any delegations be
advised of Council's decision.
10. 2018 Seasonal Sidewalk Patios Program; Application, Guidelines and
Approval Procedures
That Report PSD-006-18 be received;
That the 2018 Application for Seasonal Sidewalk Patios on municipal property
(Attachment 1) to Report PSD-006-18, be approved;
That subject to the provisions outlined in the application and Boulevard By-law
2013-066 the Director of Engineering Services and Director of Planning Services
will review, circulate for comment and approve the site plans for seasonal sidewalk
patios;
That exceptions to the Traffic and Parking Bylaw 2014-059, Section 20(1) Retail
Sales be granted for the sidewalk patio locations;
That Council authorize staff to take all necessary actions to assist with the
implementation for the summer 2018 season;
That Staff report on any issues encountered with the 2018 patio season and
recommend any necessary amendments for future years; and
That all interested parties and any delegations be advised of Council’s decision.
46
Planning & Development Committee
Report to Council
For Council Meeting of January 15, 2018 Page 5
11. Community Improvement Annual Report for 2017
That Report PSD-009-18 be received; and
That all interested parties listed in Report PSD-009-18 and any delegations be
advised of this information report.
47
The Corporation of the Municipality of Clarington
By-Law Number 2018- 003
Being a By-law to adopt Orono Community Improvement Plan
Amendment No. 2
Whereas by By-law No. 2005-038, as amended by By-law No. 2008-112
Council designated the Orono community improvement project area pursuant
to subsection 28(2) of the Planning Act, R.S.O. 1990, c.P.13, as amended;
And whereas Council by By-law No. 2005-039 as amended by By-law 2008-
112 approved the community improvement plan prepared for the Orono
community improvement project area pursuant to Council's direction;
And whereas subsection 28(5) of the Planning Act authorizes Council to pass
a by-law for the adoption of an amendment to a Community Improvement
Plan for a community improvement project area;
Now therefore the Council of The Corporation of the Municipality of
Clarington enacts as follows:
1.That the Orono Community Improvement Plan is amended in accordance
with Schedule “A” of this by-law.
2.That this By-law shall come into force and take effect on the date of the
passing hereof.
By-law passed in open Council this 15th day of January, 2018
C. Anne Greentree, Municipal Clerk
Adrian Foster, Mayor
48
Schedule “A”
Amendment Number: 2
to the Orono Community Improvement Plan
Purpose: The purpose of this amendment is to update the
Community Improvement Plan (CIP) and revise the
grant program.
Location: Orono Community Improvement Plan covers the
downtown of Orono. The boundary for the CIP was
amended in June 2008.
Basis: The Amendment is based upon a thorough review of
progress made, the success of the grant program,
plus the desire of the merchants and property owners
to make additional improvements to their buildings
which also meet the criteria of being a public benefit.
The recommendations emerged from a consultation
process with the Orono CIP liaison group, the survey
of past grant recipients and ongoing review of best
practices.
Actual Amendment: This Amendment sets out a series of changes to
Section 4 and 5 and Appendix 4 of the Community
Improvement Plan.
Section 4
4.3 Streetscape Improvements
ADD as the second paragraph
In 2006 new railings were installed on the east side of Main Street, poles
for banners and hanging baskets were installed in 2007. When
Centreview sidewalk was reconstructed poles were included as part of the
streetscape improvements.
4.4 Parking
DELETE the third and fourth paragraph and REPLACE with
Parking was further studied in 2006, when the former Mercer’s Garage
property was offered to the Municipality. At the time Council chose not to
fund the acquisition and parking lot development. When the Land
Acquisition Strategy was updated in 2007 no property was identified for
parking in Orono. Again in 2009/10 the need for parking was reviewed
when the property next to the CIBC came available for purchase. At
49
Council’s request in May of 2015, Engineering Services staff completed an
update to the downtown Orono parking needs, inventory and provided
recommendations. The recommendation as per Report EGD-002-16 were:
“That agreements between business owners be formalized to provide
off-street private shared parking for employees as well as patrons and
customers where possible and the Municipality continue to provide
parking enforcement to assist with long term parking violators.”
4.5 Housing Growth
DELETE the third and fourth sentences and REPLACE with
During the process of the CIP the introduction of the Greenbelt Legislation
and Orono’s identification as a hamlet by the Province rather than an urban
area left Orono with limited options for housing growth.
ADD as the second and third paragraphs
As part of the Clarington Official Plan review which was approved by
Council in November 2016, a request to expand the urban boundary was
included. In June 2017, the Region of Durham refused the Orono Urban
Area boundary expansion. Orono is considered an Urban Area under the
Provincial Growth Plan and as a result, Urban Boundary expansions must
first occur through a Regional Official Plan Amendment process. While the
Region has refused the expansion, it has recognized that an expansion
should be explored through the next comprehensive review of the Durham
Region Official Plan.
Additional policies were added to the local Official Plan in support of
Orono’s request. Orono is recognized as Special Study Area No. 5.
4.8 Commercial Opportunities
ADD as third and fourth paragraphs.
The addition of the Orono Employment Lands was included in the
Clarington Official Plan (Nov.2016). However, this inclusion has been
appealed to the OMB by the Ministry of Municipal Affairs and Housing.
In 1993, the Province deferred the approval of the proposed industrial
designation on the east side of 35/115 in Orono. This area currently
includes Ell-Rod Custom Millwork. The Region will be requesting the
Province lift this deferral coincident with the approval of the appealed
sections of OPA 107 by the OMB.
50
ADD Section
4.10 Economic Development Strategy
The Clarington Board of Trade in partnership with the BIA and Municipality
have applied to the Rural Economic Development Fund for matching
funding for the development of an economic strategy for Orono. The
development of this strategy will provide guidance and community support
to initiate projects that will lead to overturn the decline in population and
closing of small businesses in the downtown of this small rural community.
The Economic Development Strategy will also implement Council Policies
contained in the recently adopted Clarington Official Plan.
Section 5
5.1.2 Façade Improvement Program
REPLACE …a grant for up to $10,000
5.1.3 Upgrade To Building Code Program
REPLACE …a grant for up to $10,000
ADD
5.1.5 Accessibility Grant Program
The Municipality of Clarington may provide a grant for up to $10,000 or 50%
of the cost of accessibility improvements within the Orono CIP project area,
providing that the accessibility enhances access to businesses.
DELETE “CAPITAL” in the title
DELETE Sections 5.2.1 Parking, 5.2.2 Streetscape Works and 5.2.3 Economic
Development and RENUMBER the remaining sections.
ADD
5.2.3 Economic Development
The Clarington Board of Trade in partnership with the BIA and Municipality
have applied to Rural Economic Development Fund to provide matching
funding for a consultant to work with the community on an economic
development strategy.
ADD In Section 5.3 as the second and third sentence in the first paragraph
This Community Improvement Plan will be reviewed after a 10 year period
to assess if the Plan has met its goals and objectives. Suggested changes
may be considered by way of minor change or formal amendment.
51
Appendix 4
1.0 Signage Grant Program
DELETE under General Terms of Grant Program, in the first sentence …“one
time”…ADD as the final sentence
Each business owner can receive a signage grant once in a 10 year period.
1.1 Façade Improvement Grant Program
General Terms of Grant Program
CHANGE the dollar value in the first sentence to $10,000
ADD as the second sentence
Each property address can receive a facade grant once in a 10 year
period.
Work Already Commenced
DELETE the paragraph and REPLACE with
The Façade Improvement Grant Program will not be retroactively applied
to works started prior to application and approval.
1.2 Upgrade to Building Code Grant Program
General Terms of Grant Program
CHANGE the dollar value in the first sentence to $10,000
ADD as the third sentence
Each property address can receive an upgrade to building code grant once
in a 10 year period.
ADD
1.4 Accessibility Grant Program
This grant program is intended to assist property owners with the financing
of improvements required to bring older buildings into greater compliance.
Area of Application
The Accessibility Grant Program is available to all registered property
owners or commercial tenants with a signed consent form for the
improvements within the Community Improvement Project Area for the
Municipality of Clarington as shown on Schedule A.
Eligible works include:
• Installation of hand railings on steps
52
• Elimination of steps and/or provision of a ramp
• Widening of doorways and thresholds to accommodate accessibility
devices
• Installation of automatic door openers,
• Changing door knobs to levers
• Washroom renovations (i.e. grab bars, raised toilets)
Other improvements, at the discretion of the Director of Planning
Services and in consultation with the Accessibility Co-ordinator that
address accessibility issues.
Eligibility for Grant
The applicants for the Accessibility Grant Program must be the registered
owner(s) of the property or commercial tenants with a lease agreement that
extends a minimum of 2 years beyond the approval of the grant. Municipal
staff will conduct a title search of the property and review property tax
records. Property owners who are in arrears of property taxes are not
eligible to receive the grant.
The provision of any Accessibility Grant Program will be administered on
first come first served basis to the limit of available funding in accordance
with any administrative rule governing this and other grant programs.
General Terms of Grant
The grant covers up to 50% of the costs of the eligible work per building to a
maximum of $10,000 per municipal street address or storefront, subject to
an overall maximum of $45,000 per property owner for a building with
multiple street addresses or storefronts. The grants will be provided at the
discretion of the Director of Planning Services.
Other Programs
Provided all eligibility criteria and conditions are met for this program,
participation in the Accessibility Grant Program does not preclude the owner
from being eligible for other grant programs offered under the Community
Improvement Plan. However, at no time shall the total amount of grants
provided to a property owner exceed $45,000.
Procedures
1. Grant Application Submitted
The applicant is required to submit a completed application form to the
Director of Planning Services for approval. The application will include
a copy of the work to be completed including drawings detailing the
proposed improvement works. This may require drawings to be
prepared by a Professional Engineer or Architect.
53
2. Description of Eligible Works and Submission of Quotations
The Accessibility Program application will include a description of the
eligible works and an estimate of the works to be undertaken. The
estimate shall be supported by a minimum of two estimates from
qualified contractors for undertaking the eligible works and shall be
consistent with the cost estimate indicated on the accompanying
building permit application. The cost estimate should indicate a
breakdown of items, description of works to be performed, etc. The
grant will be provided on the basis of the cost of the actual works not
to exceed the 50% limitation and the maximum of $10,000.
3. Inspection of Building
Prior to approving an Accessibility Grant, Municipal staff may inspect
the building to review the conditions and the proposed improvement.
A subsequent inspection may be done during the work.
4. Decision of Director of Planning Services
The final decision as to how much of the proposed work, if any, is
eligible for funding under the Accessibility Grant Program will be made
by the Director of Planning Services or designate. Prior to issuing a
decision, the Director may request further drawings, cost estimates or
other information.
5. Expiry of Approval
If all eligibility criteria and conditions are met and funds are available in
the Grant fund, the Director of Planning Services or designate will
approve the grant. A letter from the Director to the applicant will
represent a commitment and will be valid for a period of 6 months.
The Director at his discretion may provide extensions. However, if the
improvements do not match the drawings, materials or intent of the
original approval, approval may be withdrawn.
6. Inspection of Completed Work
Staff will conduct an inspection of the completed work. Staff from the
Planning Services Department will confirm the works are in keeping
with the intent of the drawings and materials as originally approved.
7. Provision of Grant
Following satisfactory inspections of the work and the receipt of
invoices from the applicant the grant cheque will be issued providing
that the property owner is not in tax arrears. The grant will be
54
advanced to the applicant only upon completion of works and progress
payment will not be made
8. Maintenance
The property owner and grant recipient is obligated to take proper
actions to maintain the improvements to the satisfaction of the
Municipality. Future modifications that change the integrity of the
improvements are subject to the approval of the Municipality (at
building permit time) and may be denied if they diminish the
investment made by the Municipality.
Implementation: The provisions set forth in the Community Improvement
Plan as amended, regarding the implementation of the Plan
shall apply in regard to this Amendment.
Interpretation: The provisions set forth in the Community Improvement
Plan as amended, regarding the interpretation of the Plan
shall apply in regard to this Amendment.
55
The Corporation of the Municipality of Clarington
By-Law Number 2018- 004
being a By-law to adopt Bowmanville Community Improvement Plan
Amendment Number 2
Whereas by By-law Number 2003-186, as amended by By-law Number
2005-41 Council designated the Bowmanville community improvement
project area pursuant to subsection 28(2) of the Planning Act, R.S.O.
1990, c.P.13, as amended;
And whereas Council by By-law Number 2005-123 as amended by By-
law 2008-185 approved the community improvement plan prepared for
the Bowmanville community improvement project area pursuant to
Council's direction;
And whereas subsection 28(5) of the Planning Act authorizes Council
to pass a by- law for the adoption of an amendment to a Community
Improvement Plan for a community improvement project area;
And whereas Council now deems it advisable to adopt Amendment
No.2 to the Bowmanville Community Improvement Plan,
1. That By-law 2005-123 is amended by deleting Schedule “A” and
replacing it with Schedule “A” of this by-law.
2. That the Bowmanville Community Improvement Plan is amended in
accordance with Schedule “B” of this by-law.
3. That this By-law shall come into force and take effect on the date of
the passing hereof.
By-law passed in open Council this 15th day of January, 2018
C. Anne Greentree, Municipal Clerk,
Adrian Foster, Mayor
56
Schedule “A”
57
Schedule “B”
Amendment Number: 2
to the Bowmanville Community Improvement Plan
Purpose: The purpose of this amendment is to update the
Community Improvement Plan (CIP), revise the grant
program and amend the boundary.
Location: Bowmanville Community Improvement Plan covers
from the Bowmanville to Soper valleys, along
Highway 2 including Queen and Church Streets.
Basis: The Amendment is based upon a thorough review of
progress made, the success of the grant program,
plus the desire of the merchants and property owners
to make additional improvements to their buildings
which also meet the criteria of being a public benefit.
The recommendations emerged from a consultation
process with the Bowmanville CIP liaison group, the
survey of past grant recipients and ongoing review of
best practices.
Actual Amendment: This Amendment sets out a series of changes to
Sections 2, 3, 4 and 5 and Appendix 5 of the
Community Improvement Plan.
2.3 Previous Studies
ADD after the title Bowmanville East Main Central Area Secondary Plan, 1996,
“updated in 2005 will be reviewed in 2018.”
ADD as the second paragraph
Amendment Number 107 to the Municipality of Clarington Official
Plan was approved by the Region of Durham on June 19, 2017. The
updated Official Plan identified the Bowmanville East Secondary Plan
as a key intensification area while respecting the built heritage
resources through quality urban design. The former Goodyear
(Continental) lands were identified as a Special Study Area as part of
the Secondary Planning area and to address their remediation,
potential re-use and heritage values.
3.1 Bowmanville Community Improvement Project Area Boundary
ADD as the fifth paragraph and revised project area figure
The CIP area has worked well since the enactment of the Community
Improvement Plan. However, with the works that have been accomplished
over the past 12 years and the implementation of a heritage incentive grant
58
for designated properties, the inclusion of the housing stock along
Wellington Street is no longer necessary.
Community Improvement Plan Project Area
4.7.3 Signage
DELETE the final sentence in the third paragraph and REPLACE with
The Sign By-law was updated in 2009 to allow for T-bar (over
sidewalk) signs in downtown Bowmanville.
ADD
4.8 Sunset Clause
This Community Improvement Plan will be reviewed after a 10 year period
to assess if the Plan has met its goals and objectives. Suggested changes
may be considered by way of minor change or formal amendment.
59
Section 5
5.1.3 Design Guidelines
DELETE the second paragraph.
5.2 Grant Program
DELETE the paragraph and REPLACE with
The grants available to a single property address can be piggy-backed;
however, at no time shall the total amount of grants provided to a property
owner exceed $50,000.00.
5.2.1 Building Permit Fee Grant Program
ADD as the final sentence
Eligibility for a building permit fee will be renewed for each address after 10
years.
5.2.3 Heritage Building Façade Improvement Grant Program
ADD as the final sentence
Eligibility for a heritage building façade improvement grant will be renewed
for each address after 10 years.
5.2.4 Upgrade to Building Code Program
ADD as the final sentence
Eligibility for an upgrade to building code grant will be renewed for each
address after 10 years.
ADD
5.2.6 Signage Grant Program
The Municipality of Clarington may provide a grant up to $2,000 or 50% of
the cost of new business signage for retail merchants in the CIP area. The
signage program will have to meet the criteria of the historic character as
outlined in the Sign By-law. Eligibility for a signage grant will be renewed for
each business after 10 years.
5.2.7 Accessibility Grant Program
The Municipality of Clarington may provide a grant for up to $10,000 or 50%
of the cost of accessibility improvements within the Bowmanville community
60
improvement project area, providing that the accessibility enhances access
to businesses.
General Rules
DELETE the fourth sentence in the first paragraph and REPLACE with
The addition of a grant program, increase in the maximum grant value, or
a change to the Community Improvement Project Area shall require an
amendment to this Community Improvement Plan in consultation with the
Ministry of Municipal Affairs and Housing.
5.4.2 King Street Bridge Refurbishment
DELETE the paragraph and REPLACE with
King Street Bridge was identified in the 2007 capital budget as requiring
refurbishment work. As part of the refurbishment additional funds were included
in the budget to provide for the addition of pedestrian amenities
5.7
DELETE the first sentence of the second paragraph and REPLACE with
Changes to the Bowmanville Community Improvement Project Area, or the
addition or increase in the value of grants shall require an amendment to
this Community Improvement Plan by Council in consultation with the
Ministry of Municipal Affairs and Housing.
Appendix 5
1.1 Building Permit Fee Grant Program
General Terms of Grant
ADD as the final sentence in the first paragraph
Eligibility for a building permit fee grant will be renewed for each address
after 10 years.
1.3 Heritage Building Façade Improvement Grant Program
General Terms of Grant
ADD as the final sentence in the first paragraph
Eligibility for a heritage building façade improvement grant will be renewed
for each address after 10 years.
1.4 Upgrade to Building Code Grant Program
General Terms of Grant
61
ADD as the final sentence in the first paragraph
Eligibility for an upgrade to building code grant will be renewed for each
address after 10 years.
ADD
1.6 Signage Grant Program
This grant program is intended to assist business owners with financing
the design and installation of new signage within the commercial area of
the Community Improvement Project area by providing a grant equivalent
to 50% of the amount of new signage, not to exceed $2000.
Area of Application
The Signage Grant Program is available to all business owners within the
Community Improvement Project Area as shown in Schedule A.
Eligibility for Grant
The applicants for a Signage Grant Program must be the registered
business owner(s) and must install a new business sign within the
Community Improvement Project Area, with the agreement of the
property owner(s).
The provision of the Signage Grant Program will be administered on a first
come first served basis to the limit of available funding in accordance with
any administrative rules governing this and other grant programs.
The design of the sign will follow the general guidelines set out in the Sign
By-law and in keeping with the historic character of the downtown.
Backlight signs are not eligible for funding. The Planning Services
Department can from our inventory of photos provide merchants with
examples and potential sources of signage.
General Terms of Grant Program
Any Signage Grant will be provided as a grant to a business owner and
represents an amount equivalent only to 50% of the value of the new sign
with a maximum of $2000 grant. Each business owner can receive a
signage grant once in a 10 year period.
At the time of sign permit application, the applicant will pay all applicable
application fees. If eligible, the Signage Grant will be provided following
final inspection by the Planning Services Department representative.
62
Other Programs
Provided all eligibility criteria and conditions are met for this program,
participation in the Signage Grant Program does not preclude the
business and/or property owner from being eligible for other grant
programs offered under the Community Improvement Plan.
Work Already Commenced
The Signage Grant Program will not be retroactively applied to signage
where permits were issued prior to the commencement of the program.
Procedures
1. Grant Application Submitted at Time of Permit Application
The applicant is required to submit a completed Signage Grant
Application form to the Director of Planning Services for approval.
The applicant will include a copy of the Sign Permit Application
including drawings detailing the proposed sign to be constructed
and an estimate for the work to be undertaken.
2. Provision of Grant
Following the completion of the work and final inspection by the
Planning Services Department, the Signage Grant will be provided
for approved projects.
Eligibility for Grant
The applicants for a Signage Grant must be the registered business
owner(s) and they must submit a letter from the registered property
owner providing permission to install the sign with the sign permit
application. Grants will be administered on a first come first served
basis to the limit of available funding in accordance with any
administrative rules governing this and other grant programs.
1.7 Accessibility Grant Program
This grant program is intended to assist property owners with the financing
of improvements required to bring older buildings into greater compliance.
Area of Application
The Accessibility Grant Program is available to all registered property
owners or commercial tenants with a signed consent form for the
improvements within the Community Improvement Project Area for the
Municipality of Clarington as shown on Schedule A.
63
Eligible works include:
• Installation of hand railings on steps
• Elimination of steps and/or provision of a ramp
• Widening of doorways and thresholds to accommodate accessibility
devices
• Installation of automatic door openers
• Changing door knobs to levers
• Washroom renovations (i.e. grab bars, raised toilets)
• Other improvements, at the discretion of the Director of Planning
Services and in consultation with the Accessibility Co-ordinator that
address accessibility issues.
Eligibility for Grant
The applicants for the Accessibility Grant Program must be the registered
owner(s) of the property or commercial tenants with a lease agreement that
extends a minimum of 2 years beyond the approval of the grant. Municipal
staff will conduct a title search of the property and review property tax
records. Property owners who are in arrears of property taxes are not
eligible to receive the grant.
The provision of any Accessibility Grant Program will be administered on
first come first served basis to the limit of available funding in accordance
with any administrative rule governing this and other grant programs.
General Terms of Grant
The grant covers up to 50% of the costs of the eligible work per building to a
maximum of $10,000 per municipal street address or storefront, subject to
an overall maximum of $50,000 per property owner for a building with
multiple street addresses or storefronts. The grants will be provided at the
discretion of the Director of Planning Services.
Other Programs
Provided all eligibility criteria and conditions are met for this program,
participation in the Accessibility Grant Program does not preclude the owner
from being eligible for other grant programs offered under the Community
Improvement Plan. However, at no time shall the total amount of grants
provided to a property owner exceed $50,000.
Procedures
1. Grant Application Submitted
64
The applicant is required to submit a completed application form to the
Director of Planning Services for approval. The application will include
a copy of the work to be completed including drawings detailing the
proposed improvement works. This may require drawings to be
prepared by a Professional Engineer or Architect.
2. Description of Eligible Works and Submission of Quotations
The Accessibility Program application will include a description of the
eligible works and an estimate of the works to be undertaken. The
estimate shall be supported by a minimum of two estimates from
qualified contractors for undertaking the eligible works and shall be
consistent with the cost estimate indicated on the accompanying
building permit application. The cost estimate should indicate a
breakdown of items, description of works to be performed, etc. The
grant will be provided on the basis of the cost of the actual works not
to exceed the 50% limitation and the maximum of $10,000.
3. Inspection of Building
Prior to approving an Accessibility Grant, Municipal staff may inspect
the building to review the conditions and the proposed improvement.
A subsequent inspection may be done during the work.
4. Decision of Director of Planning Services
The final decision as to how much of the proposed work, if any, is
eligible for funding under the Accessibility Grant Program will be made
by the Director of Planning Services or designate. Prior to issuing a
decision, the Director may request further drawings, cost estimates or
other information.
5. Expiry of Approval
If all eligibility criteria and conditions are met and funds are available in
the Grant fund, the Director of Planning Services or designate will
approve the grant. A letter from the Director to the applicant will
represent a commitment and will be valid for a period of 6 months.
The Director at his discretion may provide extensions. However, if the
improvements do not match the drawings, materials or intent of the
original approval, approval may be withdrawn.
6. Inspection of Completed Work
Staff will conduct an inspection of the completed work. Staff from the
Planning Services Department will confirm the works are in keeping
with the intent of the drawings and materials as originally approved.
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7. Provision of Grant
Following satisfactory inspections of the work and the receipt of
invoices from the applicant the grant cheque will be issued providing
that the property owner is not in tax arrears. The grant will be
advanced to the applicant only upon completion of works and progress
payment will not be made.
8. Maintenance
The property owner and grant recipient is obligated to take proper
actions to maintain the improvements to the satisfaction of the
Municipality. Future modifications that change the integrity of the
improvements are subject to the approval of the Municipality (at
building permit time) and may be denied if they diminish the
investment made by the Municipality.
Implementation:
The provisions set forth in the Community Improvement Plan as amended,
regarding the implementation of the Plan shall apply in regard to this
Amendment.
Interpretation:
The provisions set forth in the Community Improvement Plan as amended,
regarding the interpretation of the Plan shall apply in regard to this
Amendment.
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The Corporation of the Municipality of Clarington
By-Law Number. 2018-005
Being a By-law to adopt Newcastle Village Community Improvement Plan
Amendment Number 1
Whereas by By-law Number 2008-086, Council designated the Newcastle Village
community improvement project area pursuant to subsection 28(2) of the Planning
Act, R.S.O. 1990, c.P.13, as amended;
And whereas subsection 28(5) of the Planning Act authorizes Council to pass a by-
law for the adoption of an amendment to a Community Improvement Plan for a
community improvement project area;
And whereas Council now deems it advisable to adopt Amendment Number 1 to the
Newcastle Village Community Improvement Plan,
Now therefore the Council of The Corporation of the Municipality of Clarington
enacts as follows:
1. That By-law 2008-086 is amended by deleting Schedule “A” and replacing it
with Schedule “A” of this by-law.
2. That the Newcastle Village Community Improvement Plan is amended in
accordance with Schedule “B” of this by-law.
3. That this By-law shall come into force and take effect on the date of the
passing hereof.
By-law passed in open Council this 15th day of January, 2018
C. Anne Greentree, Municipal Clerk,
Adrian Foster, Mayor
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Schedule “A”
68
Schedule “B”
Amendment Number: 1
to the Newcastle Village Community Improvement Plan
Purpose: The purpose of this amendment is to update the Community
Improvement Plan CIP, revise the grant program and amend the
boundary.
Location: Newcastle Village Community Improvement Plan covers the
downtown of Newcastle. Revisions to the boundary are
recommended to have the CIP area match the commercial core
as outline in the Secondary Plan.
Basis: The Amendment is based upon a thorough review of the
progress made, the success of the grant program, plus the
desire of the merchants and property owners to make additional
improvements to their buildings which also meet the criteria of
being a public benefit. The recommendations emerged from a
consultation process with the Newcastle CIP liaison group, the
survey of past grant recipients and ongoing review of best
practices.
Actual Amendment: This Amendment sets out a series of changes to Section 3, 4, 5
and Appendix 4 and 5 of the Community Improvement Plan.
Section 3.1
Community Improvement Plan Area Boundary
ADD as a second paragraph after Figure 3 and before Figure 4
Since 2008 the Newcastle Village Secondary Plan has been amended to revise the
boundaries of the Commercial Area. In addition, the Walbridge House at 483 Highway
2 has been fully refurbished as a single family home. The boundaries of the
Community Improvement Plan Area should reflect these changes as shown in Figure 4.
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REPLACE Figure 4 – Community Improvement Project Area
Section 4.1
Recent Improvements
ADD as paragraph 3 and 4 in this section
Since the adoption of this Community Improvement Plan in April, 2008 there have been
a number of other developments that have enhanced the downtown of Newcastle, such
as the library construction. Other new developments include the Shopper’s Drug Mart,
No Frills and more recently the approval of the LCBO. There has also been progress on
adding residential units within the downtown through the approval of a condominium on
Beaver Street.
In addition, various property owners are continuing to explore opportunities for
redevelopment within the downtown. This includes an addition to Parkview Lodge and
the redevelopment of the former Buster’s and Dee’s Harvest Table properties.
Section 4.5
Focal point and Civic Presence
DELETE the second paragraph and REPLACE with
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A new fire station is has been constructed at 3333 Highway 2. The former fire station
at 247 King Avenue East is currently being used by Operations and the parking lot is
leased to GO Transit as a turn-around and lay-over site. Once these uses cease this
property will be sold and redeveloped as a commercial or mixed –use development.
Section 4.6.3
Off Street Parking
ADD as a second paragraph
Since 2008 rear lanes have been completed for the block south of King Avenue
between Baldwin and Church Street and north of King Avenue between North and Mill
Street. The Municipality has also been exploring options to advance the completion of
the rear lane between Mill Street North and Beaver Street North and Church Street to
Mill Street South.
REPLACE Figure 5 –Rear Lanes in 2008 and as implemented to date in 2016
Section 5
5.1.3 Design Guidelines
DELETE the first paragraph and REPLACE with
Urban Design Guidelines for Newcastle’s downtown were approved in November 2013.
The urban design guidelines provide information and a framework for new and
redevelopment proposals. A streetscape development plan was prepared in 2015. It
has a unified theme for the pedestrian amenities such as benches, garbage cans and
lighting. In 2017 the streetscape development began implementation.
5.1.4 Facilitation
DELETE the second paragraph
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5.2 Grant Program
DELETE the first sentence and REPLACE with
The total sum of grants available to a single property address can be piggy-backed.
5.2.3 Building Façade Improvement Grant Program
DELETE the second and third sentence and REPLACE with
It will provide funding for 50% of the cost eligible façade improvements or $10,000,
whichever is smaller. Building façade improvements are to adhere to the approved
urban design guidelines. Eligibility for a façade improvement grant will be renewed for
each address after 10 years.
5.2.4 Upgrade to Building Code Program
ADD as the final sentence.
Eligibility for an upgrade to building code grant will be renewed for each address after
10 years.
5.2.5 Signage Grant Program
ADD as the final sentence.
Eligibility for a signage grant will be renewed for each business after 10 years.
ADD to Section 5
5.2.6 Accessibility Grant Program
The Municipality of Clarington may provide a grant for up to $10,000 or 50% of the cost
of accessibility improvements within the Newcastle Village CIP project area, providing
that the accessibility enhances access to businesses.
ADD to Section 5
5.8 Sunset Clause
This Community Improvement Plan will be reviewed after a 10 year period to assess if
the Plan meets its goals and objectives. Suggested changes may be considered by
way of minor changes or formal amendment.
Appendix 4
1.3 Building Façade Improvement Grant Program
DELETE the General Terms of Grant Program paragraph and REPLACE with
The grant covers up to 50% of the costs of the eligible work per building to a maximum
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of $10,000 per municipal street address or storefront, subject to an overall maximum of
$45,000 per property owner for a building with multiple street addresses or storefronts.
Eligibility for a building façade improvement grant will be renewed for each address
after 10 years
1.4 Upgrade to Building Code Grant Program
ADD to General Terms of Grant Program as final sentence
Eligibility for an upgrade to building code grant will be renewed for each address after
10 years.
1.5 Signage Grant Program
ADD to General Terms of Grant Program as final sentence
Eligibility for a signage grant will be renewed for each business after 10 years.
ADD
1.6 Accessibility Grant Program
This grant program is intended to assist property owners with the financing of
improvements required to bring older buildings into greater compliance.
Area of Application
The Accessibility Grant Program is available to all registered property owners or
commercial tenants with a signed consent form for the improvements within the
Community Improvement Plan Area for the Municipality of Clarington as shown on
Schedule A.
Eligible works include:
• Installation of hand railings on steps
• Elimination of steps and/or provision of a ramp
• Widening of doorways and thresholds to accommodate accessibility
devices
• Installation of automatic door openers
• Changing of door knobs to levers
• Washroom renovations (i.e. grab bars, raised toilets)
• Other improvements, at the discretion of the Director of Planning Services and
in consultation with the Accessibility Co-ordinator that address accessibility
issues.
• Eligibility for Grant
The applicants for the Accessibility Grant Program must be the registered owner(s) of
the property or commercial tenants with a lease agreement that extends a minimum of
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2 years beyond the approval of the grant. Municipal staff will conduct a title search of
the property and review property tax records. Property owners who are in arrears of
property taxes are not eligible to receive the grant.
The provision of any Accessibility Grant Program will be administered on first come first
served basis to the limit of available funding in accordance with any administrative rule
governing this and other grant programs.
General Terms of Grant
The grant covers up to 50% of the costs of the eligible work per building to a maximum
of $10,000 per municipal street address or storefront, subject to an overall maximum of
$45,000 per property owner for a building with multiple street addresses or storefronts.
The grants will be provided at the discretion of the Director of Planning Services.
Other Programs
Provided all eligibility criteria and conditions are met for this program, participation in
the Accessibility Grant Program does not preclude the owner from being eligible for
other grant programs offered under the Community Improvement Plan. However, at no
time shall the total amount of grants provided to a property owner exceed $45,000.
Procedures
1. Grant Application Submitted
The applicant is required to submit a completed application form to the Director of
Planning Services for approval. The application will include a copy of the work to
be completed including drawings detailing the proposed improvement works.
This may require drawings to be prepared by a Professional Engineer or
Architect.
2. Description of Eligible Works and Submission of Quotations
The Accessibility Program application will include a description of the eligible
works and an estimate of the works to be undertaken. The estimate shall be
supported by a minimum of two estimates from qualified contractors for
undertaking the eligible works and shall be consistent with the cost estimate
indicated on the accompanying building permit application. The cost estimate
should indicate a breakdown of items, description of works to be performed, etc.
The grant will be provided on the basis of the cost of the actual works not to
exceed the 50% limitation and the maximum of $10,000.
3. Inspection of Building
Prior to approving an Accessibility Grant, Municipal staff may inspect the building
to review the conditions and the proposed improvement. A subsequent
inspection may be done during the work.
4. Decision of Director of Planning Services
The final decision as to how much of the proposed work, if any, is eligible for
74
funding under the Accessibility Grant Program will be made by the Director of
Planning Services or designate. Prior to issuing a decision, the Director may
request further drawings, cost estimates or other information.
5. Expiry of Approval
If all eligibility criteria and conditions are met and funds are available in the Grant
fund, the Director of Planning Services or designate will approve the grant. A
letter from the Director to the applicant will represent a commitment and will be
valid for a period of 6 months. The Director at his discretion may provide
extensions. However, if the improvements do not match the drawings, materials
or intent of the original approval, approval may be withdrawn.
6. Inspection of Completed Work
Staff will conduct an inspection of the completed work. Staff from the Planning
Services Department will confirm the works are in keeping with the intent of the
drawings and materials as originally approved.
7. Provision of Grant
Following satisfactory inspections of the work and the receipt of invoices from the
applicant the grant cheque will be issued providing that the property owner is not
in tax arrears. The grant will be advanced to the applicant only upon completion of
works and progress payment will not be made.
8. Maintenance
The property owner and grant recipient is obligated to take proper actions to
maintain the improvements to the satisfaction of the Municipality. Future
modifications that change the integrity of the improvements are subject to the
approval of the Municipality (at building permit time) and may be denied if they
diminish the investment made by the Municipality.
Implementation: The provisions set forth in the Community Improvement Plan,
regarding the implementation of the Plan shall apply in regard to this
Amendment.
Interpretation: The provisions set forth in the Community Improvement Plan,
regarding the interpretation of the Plan shall apply in regard to this
Amendment.
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