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HomeMy WebLinkAbout11/20/2017Final Council Agenda Date: November 20, 2017 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at mchambers@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net Council Agenda Date: November 20, 2017 Time: 7:00 PM Place: Council Chambers Page 2 1 Call to Order 2 Moment of Reflection 3 Declaration of Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s) 5.1 Council Minutes Minutes of a regular meeting of Council October 30, 2017 Page 5 6 Presentations There are no Presentations scheduled for this meeting. 7 Delegations 7.1 Katrina Metzner, Holland Homes, Regarding Road Widening on Lambs Lane (Unfinished Business Item 13.2) 7.2 Queenie Tran Regarding Report PSD-081-17, Renaming of the North Portion of Port Darlington Road to East Shore Drive and of a portion of East Beach Road to Port Darlington Road (Unfinished Business Item 13.1) 8 Communications – Receive for Information There are no Communications for information as of the time of publication. 9 Communications – Direction 9.1 June Callwood Award Nomination of Craig Ryan for the June Callwood Outstanding Achievement – Ministry of Citizenship and Immigration (Confidential Nomination Form Distributed Under Separate Cover) (Motion for Direction) Council Agenda Date: November 20, 2017 Time: 7:00 PM Place: Council Chambers Page 3 9.2 Queenie Tran Queenie Tran, 7.2 Queenie Tran Regarding Report PSD- 081-17, Renaming of the North Portion of Port Darlington Road to East Shore Drive and of a portion of East Beach Road to Port Darlington Road (Unfinished Business Item 13.1) (Motion to refer the correspondence to the consideration of Report PSD-081-17) 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Bowmanville Santa Claus Parade Minutes of the Bowmanville Santa Claus Parade Committee dated October 23, 2017 Page 14 10.1.2 Heritage Committee Minutes Minutes of the Clarington Heritage Committee dated October 17, 2017 Page 16 10.1.3 Accessibility Advisory Committee Minutes Minutes of the Clarington Accessibility Advisory Committee dated November 1, 2017 Page 23 10.2 General Government Committee General Government Committee Report of November 6, 2017 Page 26 10.3 Planning & Development Committee Planning and Development Committee Report of November 13, 2017 Page 31 11 Staff Reports 12 Business Arising from Procedural Notice of Motion Council Agenda Date: November 20, 2017 Time: 7:00 PM Place: Council Chambers Page 4 13 Unfinished Business 13.1 PSD-081-17 Renaming of the North Portion of Port Darlington Road to East Shore Drive and of a portion of East Beach Road to Port Darlington Road [Referred from the November 13, 2017 Planning and Development Committee Meeting] Page 33 13.2 Lambs Lane Memo from David Crome, Director of Planning Services, Regarding Road W idening on Lambs Lane [Arising from the November 13, 2017 Planning and Development Committee Meeting] 14 By-laws 14.1 2017-090 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (2265719 Ontario Limited – Highcastle Homes) (Approved by Council on May 12, 2014) 14.2 2017-091 Being a By-law to amend the Election Sign By-law 2016-004 (Item 13 of the General Government Committee Report) 14.3 2017-092 Being a By-law to amend municipal street names in the Municipality of Clarington (Unfinished Business Item 13.1) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By-Law 18 Adjournment Council Minutes October 30, 2017 - 1 - Minutes of a regular meeting of Council held on October 30, 2017, at 7:00 PM, in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor C. Traill Staff Present: A. Allison, S. Brake, T. Cannella, J. Caruana, D. Crome, L. Gordon, M. Marano, R. Maciver, G. Weir, A. Greentree, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Woo led the meeting in a moment of reflection. 3 Declaration of Interest Later in the meeting Councillor Neal and Councillor Cooke declared an interest with respect a resolution regarding a Sign Permit for the Rotary Club of Courtice. 4 Announcements Members of Council announced upcoming community events and matters of community interest. 5 Adoption of Minutes of Previous Meeting Resolution #C-280-17 Moved by Councillor Partner seconded by Councillor Woo That the minutes of the regular meeting of the Council held on October 10, 2017, be approved. Carried 5 Council Minutes October 30, 2017 - 2 - 6 Presentations 6.1 Terri Gray, Executive Director, Oshawa/Clarington Community Living and David Rae, Member Supported by The Clarington Project were present regarding the proceeds of the Mayor’s Golf Classic. Ms. Gray thanked Mayor Foster and members of Council for choosing the Community Living and the Clarington Project to be the 2017 recipient. She provided details on Community Living and the Clarington Project. Mayor Foster presented a cheque in the amount of $27,898.95 to Ms. Gray and Mr. Rae, representing the proceeds of the 2017 Mayor’s Golf Classic. 6.2 Joran Wiener, Vice-President, Treasure Hill, Louise Foster, Director of Land Development, Tribute Communities, and Jennifer Turner, Business Manager, Covanta Durham York Renewable Energy Limited Partnership were present regarding recognition of sponsorship for the Mayor’s Golf Classic. Mayor Foster thanked the sponsors for their support and presented them with a token of appreciation for sponsoring the Mayor’s Golf Classic. 6.3 Roger Anderson, Regional Chair, Regional Municipality of Durham —Annual Address Prior to the meeting, Mr. Anderson advised he would not be able to attend tonight’s meeting. His presentation will be rescheduled to a future Council meeting. Suspend the Rules Resolution #C-281-17 Moved by Councillor Hooper, seconded by Councillor Neal That the Rules of Procedure be suspended. Carried 6 Council Minutes October 30, 2017 - 3 - Councillor Neal and Councillor Cooke declared an interest in accordance with the Municipal Conflict of Interest Act, with respect to a resolution regarding a Sign Permit for the Rotary Club of Courtice, as they are both members, and left the Council Chambers during discussion and voting on this matter. Rotary Club of Courtice Sign Permit Resolution #C-282-17 Moved by Councillor Hooper, seconded by Councillor Woo Whereas the Municipality of Clarington Sign By-law 2009-123 allows for temporary signs for Community Groups to announce a community function or event sponsored by a non-profit organization; And Whereas the Sign By-law allows signs for a Community Group on the property where the event will be held, or by Council policy, on municipally owned property; And Whereas the Courtice Rotary is requesting to place a sign on a privately owned property located on the south side of Bloor Street east of Townline Road leading up to the “Welsh Men’s Choir Concert” on November 25, 2017; Now therefore is be resolved that, subject to the Courtice Rotary obtaining the owner’s consent, staff be directed to issue a sign permit for the Courtice Rotary for the two week period leading up to the event from November 11, 2017 to November 25, 2017 for the property on the south side of Bloor Street east of Townline Road as long as it remains undeveloped. Carried Councillor Cooke and Councillor Neal returned to the meeting. 7 Delegations There were no Delegations scheduled for this meeting. 8 Communications – Receive for Information There were no Communications to be received for information. 7 Council Minutes October 30, 2017 - 4 - 9 Communications – Direction 9.1 Michael Angemeer, President and CEO, Veridian Corporation, Regarding Veridian Board Appointments Resolution #C-283-17 Moved by Councillor Cooke seconded by Councillor Woo That the Karen Fisher be reappointed to the Veridian Corporation Board and Steve de Boer be reappointed to the Veridian Connections Inc. Board for a one year term ending December 31, 2018. Carried 10 Committee Reports 10.1.1 Santa Claus Parade Minutes Minutes of the Bowmanville Santa Claus Parade dated April 19, September 11, and September 25, 2017 10.1.2 Agricultural Advisory Minutes Minutes of the Agricultural Advisory Committee of Clarington dated October 12, 2017 Resolution #C-284-17 Moved by Councillor Partner, seconded by Councillor Woo That Advisory Committee Report Items (10.1.1 and 10.1.2), be received for information. Carried 10.2 General Government Committee Report of October 16, 2017 Resolution #C-285-17 Moved by Councillor Woo, seconded by Councillor Partner That the recommendations contained in the General Government Committee Report of October 16, 2017, be approved, on consent, with the exception of Item 7. Carried 8 Council Minutes October 30, 2017 - 5 - Item 7 – Building Permit and Inspection Fee Amendments and New Building By-Law Resolution #C-286-17 Moved by Councillor Woo, seconded by Councillor Hooper That Report EGD-020-17 be received; That the Building By-Law be revised to reflect the changes noted with Report EGD-020-17; That the building permit fee and inspection fee structure as detailed in the new Building By-Law be approved; That the revised Building By-Law be approved as effective October 31, 2017; and That the Building By-Law, attached to Report EGD-020-17, be recommended to Council for approval to repeal and replace By-Law 2011-036, as amended. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X 10.3 Planning & Development Committee Report of October 23, 2017 Resolution #C-287-17 Moved by Councillor Neal, seconded by Councillor Hooper That the recommendations contained in the Planning & Development Committee Report of October 23, 2017 be approved, on consent, with the exception of Item 3 and Item 2. Carried 9 Council Minutes October 30, 2017 - 6 - Item 3 - An application by Newcastle Funeral Home Ltd. To Amend the Zoning By- law to Permit Alkaline Hydrolysis, a Flameless Form of Cremation, within an Existing Funeral Home at 386 Mill Street South, Newcastle Resolution #C-288-17 Moved by Councillor Partner, seconded by Councillor Woo That Report PSD-077-17 be received; That the By-law attached to Report PSD-077-17 be approved; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-077-17, and Council’s decision; That approval be granted to Newcastle Funeral Home Ltd. to establish a crematorium at 386 Mill Street South, Newcastle pursuant to subsection 84(1.1) of the Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33.; and That all interested parties listed in Report PSD-077-17 and any delegations be advised of Council's decision. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Councillor Neal X Mayor Foster X 10 Council Minutes October 30, 2017 - 7 - Item 2 - Development Applications by 2 103386 Ontario Inc. (Halminen) and Louisville Homes Ltd. For 263 Single Detached Dwellings, a Range Of 132 To 142 Street Townhouse Dwellings, And 105 Link Townhouse Dwellings In Newcastle Resolution #C-289-17 Moved by Councillor Hooper, seconded by Councillor Neal That Report PSD-076-17 be received; That the applications to amend the Neighbourhood Design Plan, Clarington Official Plan Amendment, Draft Plan of Subdivision and Rezoning submitted by 2103386 Ontario Inc. (Halminen) and Louisville Homes Ltd. for a range of up to 510 residential dwellings continue to be processed and that a subsequent report be prepared; and That all interested parties listed in Report PSD-076-17 and any delegations be advised of Council's decision. Carried 11 Staff Reports There were no Staff Reports considered under this Section of the Agenda. 12 Business Arising from Procedural Notice of Motion There was no Business Arising from Procedural Notice of Motion considered under this Section of the Agenda. 13 Unfinished Business There are no Unfinished Business items scheduled for this meeting. 11 Council Minutes October 30, 2017 - 8 - 14 By-laws Resolution #C-290-17 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-laws 2017-086 to 2017-088 14.1 2017-086 Being a by-law to provide for the administration and enforcement of the Building Code Act within the Municipality of Clarington (Item 7 of General Government Committee Report) 14.2 2017-087 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Item 3 of the Planning and Development Committee Report) 14.3 2017-088 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington [South Bowmanville Ltd. (Crosswinds)] (Approved by Council on January 18, 2016) That the said by-laws be approved. Carried 15 Procedural Notices of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. 16 Other Business Councillor Neal enquired about recent changes to the Municipal Act pertaining to closed sessions as it relates to discussion about the Veridian merger. 17 Confirming By-Law Resolution #C-291-17 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2017-089, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 30th day of October, 2017; and That the said by-law be approved. Carried 12 Council Minutes October 30, 2017 - 9 - 18 Adjournment Resolution #C-292-17 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 7:50 PM. Carried ___________________________ ___________________________ Mayor Municipal Clerk 13 BOWMANVILLE SANTA CLAUS PARADE MINUTES OCTOBER 23, 2017 Attendees: Terry Tzikas , Kathy McLaughlin, Roger Letooze, Bill Heathcote, Jen Ashby, Jen Laughlin Motion: “To accept the minutes from the October 11 2017 Meeting” Motion: Roger Letooze 2Nd: Bill Heathcote All in favour – passed Roger Letooze (Event Coordinator): • Still waiting for the Municipality to look at the Floats • Button boxes Bill and Roger will move to Legion • Kathy McLaughlin (Secretary/Publicity): • Fire Department has been contacted regarding the Radios. Will pick up November 17th • Chief Weir will have the Chief car available to Parade announcer • Parade Announcer will be Kevin Anyan • Have a conversable booked for Miss Canada Globe Bill Heathcote (Assistant Event Coordinator): • Will obtain the sign permit, signs will be ordered. Will put up signs November 12th and will take down November 19th. • Barn clean up, scheduled for October 29th @ 1:00 p.m. 14 Jen Ashby (Bands): • Has Bands booked • Port Hope Band will be attending but will not be paid Jen Laughlin (Costumes/Buttons): • Has 20 costumes assigned • 5 volunteers • Ron Hooper will provide microphone for Santa • Costumes at the end of the parade, maybe use the parking lot at the old IGA. Terryl Tzikas (Chairperson/Floats): • Police Auxiliary have 16-19 volunteers signed up. King Street will be closed at 7:00 a.m. from Hwy 57 to Roegnik. Use three lanes for line up. After 9:30 a.m. road will be closed at Roegnik. Police will be at Roegnik and Waverly Road. Use the Church parking lot for drop off. • Municipality will not provide a Port a Potty, will look into the cost • Company in Durham will match Button Boy for our buttons (6,000 buttons at a cost of $2,549.00) • Has 28 Entries so far • Has someone to drive Committee Float • Filming parade ourselves, bring any ideas to next meeting • Paper ad: Bill Heathcote to contact Jennifer O’Meara, maybe article in paper November 8-9th. Next Meeting scheduled for Wednesday November 6, 2017 7:00 p.m. Room 1C Programme Meeting: Will be held at Jen Ashby’s home 7:00 p.m. Bring munchies 15 1 | Page CLARINGTON HERITAGE COMMITTEE Minutes of Meeting October 17, 2017 MEMBERS PRESENT: Todd Taylor, Victor Suppan, Tracey Ali, Katharine Warren, Robert Malone, Steve Conway, Councillor Hooper, Peter Vogel REGRETS: Filip Aleksanderek STAFF: Brandon Weiler, David Addington DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA 17.36 Moved by R. Malone, seconded by K. Warren THAT the agenda for October 17, 2017 be adopted. “CARRIED” ADOPTION OF MINUTES 17.37 Moved by T. Taylor, seconded by V. Suppan THAT the minutes of the Meeting of September 19, 2017 be accepted. “CARRIED” DELEGATIONS AND PRESENTATIONS BUSINESS ARISING Jury Lands Foundation (Camp 30) – B. Weiler reported that a report recommending the intention to designate the property including six buildings at 2020 Lambs Road, Bowmanville (Former Boys Training School/Camp 30) under Part IV of the Ontario Heritage Act will be forwarded to the October 23, 2017 Planning and Development Committee meeting. The designation would apply to the entire property. In the process of determining the future use of the property, the property owners have been in conversation with the Municipality and Jury Lands Foundation and are aware of the intention to designate the property. 16 2 | Page The Committee engaged in a discussion regarding how the designation would affect the future development of the property including how the designation over the whole property would impact on the owner’s ability to develop the lands in the future. The possibility of amending the designating By-law for the purpose of enabling context- sensitive development was discussed as a course of action that the owner could proceed with. The Committee noted that if 2020 Lambs Road becomes a designated heritage property, all new development on properties adjacent to 2020 Lambs Road would require a Heritage Impact Assessment (HIA), as per Official Plan policy concerning development on properties adjacent to a designated heritage property. This item was received for information by the Committee. Goodyear Property – B. Weiler reported that Community Planning staff will be undertaking a review of the Bowmanville East Town Centre Secondary Plan within which the Goodyear property is situated. A heritage evaluation will form part of the review and the Goodyear property will be included in this review. There are currently no timelines for the review’s completion. Hollingshead Property – No news to report REPORTS FROM OTHER COMMITTEES Bowmanville Community Improvement Programs – No meeting to report. Orono Community Improvement Program – P. Vogel reported that the Orono CIP group met on October 4, 2017. Results from the survey of past CIP grant recipients was very positive in that over 50% of grant recipients responded. Orono CIP statistics were communicated including how much money had been used and the number and types of grants issued. These statistics together with other background work will provide the basis for recommendations for a proposed amendment to the Orono CIP. The proposed amendment to the CIP would be the second amendment to the CIP and would include increases to the value and types of grants, terms limits to Community Liaison Group members and a sunset clause for when the grants should be reviewed. The intention is to have the proposed amendments to three CIP’s at a single Planning and Development Committee meeting, likely in January 2018. Also discussed were possible options for a public washroom, a ‘Win This Space’ contest as an incentive to fill vacant commercial spaces, a lack of downtown parking and an entry feature across from the Cenotaph and other maintenance issues. 17 3 | Page Newcastle Community Improvement Program – No meeting to report. The Committee highlighted that there is currently no representative from the Heritage Committee on the Newcastle CIP group. Architectural Conservancy Ontario, Clarington Branch – T. Ali reported that the ACO Annual General Meeting was held on September 25, at the Sarah Jane Williams Centre. Marilyn Pearce was the guest speaker presenting on the Farm Connections Canada 150 Heritage Project which focuses on families in Clarington that have been farming in Durham for 150 years or more. Elections were held at the AGM. Tracey Ali remains the President; Jason Moore was elected Vice President; Scott Storey remains the Treasurer; and Bernice Norton remains as Secretary. Catherine Naismith is president of the ACO provincial organization. Many people came out for the September walking tours. The ACO is also helping the Jury Lands Foundation with walking tours which will involve learning about Camp 30. ACO had a booth at Apple Fest and there was a good amount of interest in their booth. ACO will be participating in Doors Open at Port Granby and Newtonville on June 10, 2018. The next ACO meeting is on December 4th when Josh, a grade 6 student, will be presenting a speech on the Jury Lands. Newcastle Village & District Historical Society – R. Malone reported that the fall newsletter came out on Friday, October 13th. There are four newsletters released per year with a fee of $15 for hand delivered copies and a $10 fee for electronic copies. The Newcastle BIA held its Fall Harvest Festival on October 7th was well attended with 180 people. There were many activities, local vendors and exhibits on hand including a Newcastle Historical Society display. Planning for the Santa Claus parade has begun and the Historical Society will have a float. This is one of the most successful parades in the area with approximately 10,000 people attending last year. It is scheduled for Sunday, November 19th. The streetscape and entry signage into Newcastle projects are well underway which will help the appearance of Newcastle. Museum – K. Warren reported that the Museum meeting did not take place this month as the Executive Director had a baby and will be on maternity leave. The Interim Executive Director has not yet been named. 18 4 | Page The museum will be hosting spirit walks for the month of October and a paranormal event on October 27. Heritage Week Working Group – No news to report Heritage Conservation District – No news to report CORRESPONDENCE AND COUNCIL REFERRALS 2020 Lambs Road, Bowmanville (Former Boys Training School/Camp 30) – A Report to the October 23, 2017 Planning and Development Committee meeting recommending the intention to designate 2020 Lambs Road under Part IV of the Ontario Heritage Act was addressed earlier in the meeting under the Jury Lands Foundation (Camp 30) ‘Business Arising’ section of the agenda. 282 Liberty Street North, Bowmanville – A Report recommending the addition of the property at 282 Liberty Street North, Bowmanville to the Municipal Register is on the October 23, 2017 Planning and Development Committee meeting agenda. At the June 12, 2017 Planning and Development Committee meeting Council referred the matter back to the Clarington Heritage Committee and requested that Committee meet with the owner of 282 Liberty Street North and report back. The Municipal Inventory subcommittee met with the owners, Mr and Mrs. Zakarow and their son Peter, at 282 Liberty Street North on September 12, 2017 to help address the owner’s concerns with adding the property to the Register. The owner is aware of staff’s recommendation, however, staff have not received a response from the owner to date. PROJECT REPORTS Subcommittee Reports: Municipal Inventory and Register Committee – No meeting to report. The subcommittee plans to meet in the coming weeks and report back at the next meeting. Public Outreach and Education Committee – No meeting to report. The subcommittee plans to meet in the coming weeks to prepare a presentation for the Durham Region Heritage Committees event in Whitby on October 28. The topic of the presentation is to be the Heritage Register. No final agenda has been received to date and B. Weiler will follow up and forward the agenda to the Committee once it’s received. NEW BUSINESS Budget Preparation for 2018 – The Heritage Committee will need to decide what projects to undertake next year in order to determine the appropriate budget for 2018. The Committee engaged in discussion about potential projects including the possibility of a half-sized desk calendar. The final numbers regarding how much of last year’s 19 5 | Page budget was used and whether the Committee broke even was discussed. D. Addington will report back on this for next meeting. The Committee also had a discussion around how the municipal election in October 2018 will affect the ability to carry out budgeted projects. The length of committee member terms may pose difficulty in deciding on projects that might carry over past the election period. The Committee expressed interest in seeking a budget from Council for educational purposes such as sending Committee members to conferences which would include travel and accommodation costs. The two main annual conferences are the National Trust conference and the Ontario Heritage Trust which B. Weiler reported as being scheduled for June 7-9th 2018 in Sault Ste. Marie. The Committee had a discussion whereby it was thought that, in terms of the budget raised by the Heritage Committee, the budget amount from the previous year would be appropriate for the upcoming year. 17.38 Moved by T. Taylor, seconded by Steve Conway THAT the 2018 Clarington Heritage Committee budget be equal to the 2017 budget and that the calendar project be included in this budget “CARRIED” V. Suppan discussed the possibility for the Municipality to consider a heritage property tax rebate incentive program for designated homes similar to what is in place in neighbouring municipalities. V. Suppan stated that the program could potentially seek to refund between 10% - 40% of the local and educational portion of the tax bill for designated homes with an easement placed on the subject properties which would be in line with what other municipalities in Durham have done. B. Weiler stated that the option of whether to pursue a tax rebate or heritage grant program incentive program was the subject of a staff report in 2013 which had concluded that a heritage grant would be the most effective incentive option. B. Weiler stated that it is unlikely that both a tax rebate program and grant would be implemented simultaneously with the grant program. The grant program is gaining a foothold with designated owners, there is increasing demand annually. Council did not increase the budget for the grant program for 2017. The heritage incentive grants are available to designated properties similar to a tax rebate but for specific works that address the heritage features of the property. 17.39 Moved by K. Warren, seconded by B. Malone 20 6 | Page THAT the Clarington Heritage Committee encourages an increase to the 2018 budget allocated for the Heritage Incentive Grant Program from the amount allocated in the 2017 budget “CARRIED” 483 King Avenue East (Walbridge House) proposed sunroom construction – The Committee was circulated on the building permit plans submitted by Brian Jose to construct a sunroom addition to the rear of the home by enclosing the deck currently abutting the rear of the home. The members reviewed the plans and had no objection to the construction of the sunroom addition as proposed by the applicant. 17.40 Moved by T. Taylor, seconded B. Malone THAT the Clarington Heritage Committee has no objections to the construction of the sunroom addition to the rear of 483 King Avenue East as proposed by the applicant “CARRIED” Ministry of Tourism, Culture and Sport Environmental Registry – D. Addington reported that the Ministry of Tourism, Culture and Sport has a proposed a new guidance document providing advice on best practices to explain PPS (2014) policy changes related to cultural heritage matters. A link to the draft document was forwarded to the Committee members for review. The Ministry is seeking feedback on this draft document by November 17, 2017. The Committee members were encouraged to forward comments to D. Addington who will compile the comments and forward them to the Ministry. V. Suppan stated that the draft document was a very useful tool that should be used by the Planning Department in their review of Official Plan and Secondary Plan policies. K. Warren stated the document was very readable and well laid out making it easy to consult for a given topic. Belmont Residence (Foster Northwest proposed subdivision, Newcastle) – The Committee was circulated on the proposed draft plan for the residential subdivision proposed in the Foster Northwest area of Newcastle for which a public meeting report is scheduled for the October 23, 2017 Planning and Development meeting. The Committee discussed the need for the Belmont home to be clearly linked to the creek to reflect its heritage as the location of the first fish hatchery in Canada. The Committee questioned why the neighbourhood park is proposed to be separate from the Belmont house. The Committee stated that the link from the Belmont house to the creek and open area should be strengthened from the current proposal. The current site plan fails to adequately address this link as the Belmont house is separated from the creek by a 21 7 | Page road and is substantially enclosed by residential lots which fails to enhance the presence of the heritage house. 17.41 Moved by K. Warren, seconded by T. Taylor THAT the Clarington Heritage Committee recommends strengthening the link from the Belmont House to the creek and enhancing the overall character and view of the home by adding a pathway to the creek and increasing the parkland space surrounding the home. “CARRIED” Next meeting: November 21, 2017, 7:00 p.m., at Clarington Municipal Offices in Room 1C. P. Vogel will be away with notice. 22 Clarington Accessibility Advisory Committee November 1, 2017, 6:30 P.M. Council Chambers If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Present: Shea-Lea Latchford Andre O’Bumsawin Tim Van Leeuwen Sally Barrie Maureen Reed Councillor Partner Also Present: Andrea Nicholson – Accessibility Coordinator Regrets: Jacqui Watchorn Meeting was preceded by “Celebrating Accessibility in Clarington” event where the AAC recognized organizations/business they nominated for the Durham Region Accessibility Award for Clarington.The event was attended by Mayor Foster, Councillors Cooke, Hooper and Partner, Anne Greentree (Clerks) Gord Wier (Emergency and Fire Services) Stephen Brake (Operations) and David Crome (Planning) and representatives from the nominated organizations/businesses: TJ and Jessie Sheehan (Enniskillen General Store) Rev. Brotherton and Steve Coles (St. Paul’s United Church), Brad MacIlroy (Three-Six Kitchen & Lounge) and John Walsh (The SNUG). The meeting was called to order at 7:40pm. 1. Adoption of Minutes Moved by Maureen Reed, seconded by Sally Barrie That the minutes of the meeting of October 4, 2017 be approved. Carried 2. Presentation There were no presentations. 23 Clarington Accessibility - 2 - November 1, 2017 Advisory Committee Page 2 of 3 3. Business Arising From Minutes (a) Delegation to Council November 27, 2017 – International Day of Persons with Disabilities Andre O’Bumsawin reported that he is preparing for the presentation to Council and will include information about the International Day of Persons with Disabilities. Andre requested input form Committee members. The Committee agreed that he should be including information about the November 1 recognition event. If members have other suggestions, they may be emailed directly to Andre or to Accessibility Coordinator. Andrea Nicholson and Shea-Lea Latchford plan to be in attendance at the delegation. (b) Flag Raising on Friday Dec 1 for International Day of persons with Disabilities The Accessibility Coordinator presented various options for the flag raising. The Committee agreed to request that the Mayor speak to International Day of Persons with Disabilities at a flag raising. Committee members were encouraged to attend the flag raising. At the request of the Committee, the Accessibility Coordinator will make the request to the Mayor’s Office on behalf of the Committee. 4. New Business (a) Metrolinx and Durham region Transit Accessibility Public Meeting Accessibility Coordinator provided information on the joint Metrolinx/Durham Region Transit Accessibility Public meeting on November 27, 6:00-9:00pm in Whitby (Abilities Centre). Metrolinx requested that anyone interested in attending register in advance. AAC members were emailed the information. 5. Regional Update Andre O’Bumsawin reported that at the most recent Regional AAC meeting, Durham Region presented an update on the redevelopment of their website. 24 Clarington Accessibility - 3 - November 1, 2017 Advisory Committee Page 3 of 3 6. Other Business (a) King Street Parklet Public Information Centre The Accessibility Coordinator informed AAC about a Public Information Centre being held on Tuesday November 7 in Council Chambers. Council approved funding for the redevelopment of the 20 King Street Landscaping which will include tree replacement, additional seating and a shelter. The public are invited to attend and provide feedback on the proposals for the streetscape. The Accessibility Coordinator forwarded details to AAC members by email. (b) Change of regular meeting day for January - April Maureen requested a change in meeting as her work schedule has changed for the January – April. The committee discussed possible options and proposed meeting on the first Monday of the month for January-April and requested the Accessibility Coordinator seek clarification regarding the process for changing meeting times. 7. Date of Next Meeting Wednesday December 6, 2017 at 6:30 pm MAC Meeting Room 1A 8. Adjournment Moved by Tim Van Leeuwen, and seconded by Sally Barrie That the meeting adjourn. Carried The meeting concluded at 8:04 pm. _________________________ Chair _________________________ Secretary 25 General Government Committee Report to Council Page 1 Report to Council Meeting of November 20, 2017 Subject: General Government Committee Meeting of Monday, November 6, 2017 Recommendations: 1.Receive for Information (a) 8.1 Minutes of the Central Lake Ontario Conservation Authority dated October 17, 2017 (b) 8.2 Minutes of the Ganaraska Region Conservation Authority dated October 19, 2017 (c) CLD-020-17 Clarington’s 2018 Municipal Elections - Accessibility Plan (d) FND-016-17 Financial Update as at September 30, 2017 2.Stan Przysiezny, Regarding Development on Lambs Lane That the delegation of Mr. Przysiezny regarding Development on Lambs Lane be referred to the Planning and Development Committee Meeting of Monday, November 13, 2017; and That staff be directed to provide a Report/Memo before the meeting, for all of Mr. Przysiezny’s concerns. 3.Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited – MTO - Hwy #115 Culverts Noise By-law Exemption Request That an exemption to the Municipality’s Noise By-law 2007-071 for Hwy #115 Culverts Construction, as requested by Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited, until September 14, 2018 be approved. 26 General Government Committee Report to Council For Council Meeting of November 20, 2017 Page 2 4.2018 Community Event Sponsorship Requests - Fall Intake That Report CSD-009-17 be received; That Council consider all submitted sponsorship requests; and That all interested parties listed in Report CSD-009-17 and any delegations be advised of Council's decision. 5.Durham Multifaith World Religion Day Committee That Sponsorship Application #S01-18 from the Durham Multifaith World Religion Day Committee, be approved in the amount of $760.00. 6.Canadian Cancer Society That Sponsorship Application #S02-18 from the Canadian Cancer Society, be approved in the amount of $2000.00. 7.Heart and Stroke Foundation That Sponsorship Application #S04-18 from the Heart and Stroke Foundation, be approved in the amount of $760.00. 8.Big Brothers Big Sisters of Clarington That Sponsorship Application #S05-18 from the Big Brothers Big Sisters of Clarington, be approved in the amount of $2000.00. 9.Architectural Conservancy of Ontario Clarington Branch That Sponsorship Application #S07-18 from the Architectural Conservancy of Ontario Clarington Branch, be approved in the amount of $2000.00. 10.Newcastle Art Show Inc. (A Gift of Art) That Sponsorship Application #S08-18 from the Newcastle Art Show Inc., (A Gift of Art), be approved in the amount of $800.00. 27 General Government Committee Report to Council For Council Meeting of November 20, 2017 Page 3 11.Autism Home Base Durham Inc. That Sponsorship Application #S03-18 from the Autism Home Base Durham Inc., be approved in the amount of $1500.00. 12.Rotary Club of Courtice That Sponsorship Application #S06-18 from the Rotary Club of Courtice, be approved in the amount of $2000.00. 13.Election Sign By-law – Proposed Amendments That Report CLD-021-17 be received; and That the By-law, attached to Report CLD-021-17 as Attachment 1, to amend By-law 2016-004, the Election Sign By-law, be approved, with the following amendment: That item 1 (c) section 9.1 subsection (b) be deleted. 14.Multi-Year Accessibility Plan That Report CLD-022-17 be received; and That the Multi-Year Accessibility Plan 2018-2023 (Attachment 1 to Report CLD-022-17) be endorsed. 15.Appointment to the Clarington Heritage Committee That Report CLD-023-17 be received; That the resignation of Paul Davidson be received, with regret, and that he be thanked or his contribution to the Clarington Heritage Committee That Mark Stanisz be appointed to the Clarington Heritage Committee for a term ending December 31, 2018 or until a successor is appointed; and That all interested parties listed in Report CLD-023-17 and any delegations be advised of Council's decision. 28 General Government Committee Report to Council For Council Meeting of November 20, 2017 Page 4 16.ASO Review for Provision of Employee Group Benefits That Report COD-19-17 be received; That the Health and Dental Benefits Program for the first renewal term, February 1, 2018 to February 1, 2019, be approved to remain as is with Sun Life Financial to take advantage of the 15% renewal cap; That the ASO option for provision of Health and Dental benefits be reviewed in advance of the next renewal period of February 1, 2019 to February 1, 2020, with consulting assistance as needed at an estimated cost of $20,000 to be funded from the ASO Reserve fund; and That registered interested parties be advised of Council's decision regarding the award by the Corporate Services Department in consultation with Finance. 17.2017 Bridge and Culvert Rehabilitation That Report COD-020-17 be received; That Coco Paving Inc. with a total bid amount of $639,849.39 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-24 be awarded the contract for the bridge and culvert rehabilitations at various locations as required by the Engineering Services Department; That the funds required for this project in the amount of $864,000.00 (Net HST Rebate) which includes the construction cost of $639,849.39 (Net HST Rebate) and other related costs such as design, inspection, material testing, contingency of $224,150.61 (Net HST Rebate) be funded by the Municipality as follows: Structures Rehabilitation 110-32-330-83275-7401 $828,485.76 Bridge Maintenance 100-36-380-10200-7112 $ 35,514.24 That all interested parties listed in Report COD-020-17 and any registered interested parties will be advised of Council's decision regarding the award by the Corporate Services Department. 29 General Government Committee Report to Council For Council Meeting of November 20, 2017 Page 5 18.Request to Amend the Responsible Pet Owners’ By-law 2013-024, Regarding Leash Free Area That staff consider the adoption of the following five recommendations contained in Sandra Gajewski’s correspondence received on October 31, 2017, regarding improving Clarington’s complaint protocol for off leash dog park issues: a)Create a direct link to the online form; b)Improve the online form by inserting “dog park” as type of problem within the drop down list; c)Have the “Report a Problem” form posted at the dog park; d)Allow complaints to be reported anonymously and; e)Allow residents to text complaints directly to Animal Services. That Staff remove the north large dog access gate at the Dave Boyd Memorial Dog Park; and That the matter of creating a micro dog area within the north west area of the Dave Boyd Memorial Dog Park be referred to the 2018 budget deliberations. 30 Planning & Development Committee Report to Council Page 1 Report to Council Meeting of November 20, 2017 Subject: Planning & Development Committee Meeting of Monday, November 13, 2017 Recommendations: 1. Receive for Information (a) 9.1 Memo from David Crome, Regarding Designation of 2020 Lambs Road, Former Ontario Boys Training School and WWII Prison of War Camp 30 2. Request to Name a Street after Joe Roka That Report PSD-084-17 be received; That the request to name a street after the late Mr. Joe Roka be approved; and That Donna Roka be informed of Council’s decision and be provided with a copy of Staff Report PSD-084-017. 3. Proposed Alteration to a Designated Heritage Property (The Walbridge House), 483 King Avenue East, Newcastle That Report PSD-083-17 be received; That permission be granted to construct a sunroom addition to the rear of the Walbridge House identified as 483 King Avenue East, Newcastle, in accordance with Section 33(4) of the Ontario Heritage Act, R.S.O. 1990, Chapter O.18; and That the Ontario Heritage Trust, the Clarington Heritage Committee, the property owner, and all interested parties listed in Report PSD-083-17 be advised of Council's decision. 4. Hamlet Sign for Cowanville That staff be directed to erect a sign to recognize the Hamlet of Cowanville. 31 Planning & Development Committee Report to Council For Council Meeting of November 20, 2017 Page 2 5. Designation of 2020 Lambs Road, Former Ontario Boys Training School and WWII Prison of War Camp 30 That Report PSD-080-17 be received; That Council state its intention to designate the property including six buildings at 2020 Lambs Road under Part IV of the Ontario Heritage Act, in accordance with the statement of significance (Attachment 1 of Report PSD-080-17); That the Clerk prepare the required Notice of Intention to Designate pursuant to the provisions of the Ontario Heritage Act; That, depending on the response to the Notice of Intention to Designate, the Clerk either prepare the necessary by-law or report back to Council on objections received and refer the designation to the Conservation Review Board; and That all interested parties listed in Report PSD-080-17 and any delegations be advised of Council’s decision. 32 Planning Services Public Meeting Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning & Development Committee Date of Meeting: November 13, 2017 Report Number: PSD-081-17 Resolution: File Number: PLN 25.1.55 By-law Number: Report Subject: Renaming of the North Portion of Port Darlington Road to East Shore Drive and of a portion of East Beach Road to Port Darlington Road Recommendations: 1.That Report PSD-081-17 be received; 2. That the By-law shown in Attachment 1 be passed to: a. rename a portion of Port Darlington Road to East Shore Drive, from Lake Road to approximately the south boundary of the Hydro One Corridor, specifically, where the remaining portion of Port Darlington Road intersects with East Shore Drive; and b.rename that portion of East Beach Road to Port Darlington Road, between the southern terminus of the current Port Darlington Road and the to-be-constructed portion of Port Darlington Road within the Lakebreeze development; 3. That property owners, business and residential tenants receive a goodwill payment recognizing the inconvenience and time associated with the street name changes as identified in Section 4 of Report PSD-081-17 and that the reasonable costs associated with the replacement of the sign at 57 Darlington Boulevard be paid; 4.That the costs associated with the goodwill payment and sign replacement be recovered from the developer of the Lakebreeze development through the subdivision agreement; 5.That a copy of this report and Council’s decision be forwarded to the Durham Regional Police Service and the Durham Regional Planning and Economic Development Department; and 6.That all interested parties listed in Report PSD-081-17 and any delegations be advised of Council’s decision. 33 Municipality of Clarington Report PSD-081-17 Page 2 Report Overview The development of the Port Darlington Neighbourhood and the partial redesign of its road network lead to corresponding adjustments regarding specific road names and their exact extent. Notification of the October 25, 2017 Public Information Centre at Bobby C’s and the Planning and Development Committee Meeting was mailed to all affected property owners and surrounding community. The Public Information Centre and tonight’s meeting have provided opportunity for public comment 1. Proposal Council, at their Meeting of October 10, 2017, passed a resolution authorizing staff to take appropriate steps for the renaming of Port Darlington Road to East Shore Drive, from Lake Road to the south boundary of the Hydro One Corridor, specifically, where the remaining portion of Port Darlington Road intersects with East Shore Drive. Council had earlier authorized staff to take steps regarding renaming a portion of East Beach Road including the re-addressing of local properties on East Beach Road. 2. Background Engineering Services Department has been undertaking an Environmental Assessment for this new road. In July 2016, five optional alignments for this new road were presented at a PIC. The alignment scenarios all provided for realigning West Beach Road to connect with East Shores Drive with a roundabout at Port Darlington Road. Alternative 1 is shown in Figure 1 below. Figure 1 – Environmental Assessment Alternative 1 – July 2016 34 Municipality of Clarington Report PSD-081-17 Page 3 After further study, a new and preferred alignment was determined that provided for an alignment along the south side of the corridor rather than the north side. The revised alignment was to accommodate concerns of Hydro One to avoid high voltage towers but it also minimized the impacts on private property, impact on wildlife habitat, provided better traffic flow and means fewer changes to the intersection with West Beach Road. The revised alignment incorporates a continuous route from Lake Road through the hydro corridor and into the plan of subdivision. The southerly segment of Port Darlington Road connects at a T intersection on the curve. (See Figure 2 below). Figure 2: Environmental Assessment - Recommended alignment –February 2017 The new alignment has resulted in a reconsideration of the street names for the area. 3. Public Information Centre Notice of Public Information Centre and this Public Meeting was circulated first class mail to all property owners south of Highway 401, north of Lake Ontario, east of Bowmanville Creek and west of the Lambs Road alignment, including the Port Darlington Marina Villas Condominiums townhouses. Staff attended a Public Information Centre at Bobby C’s on October 25, 2017 to provide information on the proposed changes and to get input from affected property owners and tenants. Approximately 20 residents, some of whom were directly affected attended. The opinions of the residents were: • Cost to property owners for street name change is much greater than the goodwill payment; 35 Municipality of Clarington Report PSD-081-17 Page 4 • A business owner indicated his costs would be much higher due to the need to change the sign on his building; • Traffic backup at Liberty/Lake Road intersection could be alleviated by directing truck traffic to Bennett Road once Lake Road and Port Darlington Road intersect with Bennett Road; • The CN Railroad crossing at Port Darlington Road will be extremely congested; and • One household on East Beach said a change of their address was unnecessary as they pick up their mail deliveries. The amount of money and time to make the change is insulting. The change of address will not help with traffic produced by Kaitlin Developments and a right hand turn onto Lake Road will not solve the traffic problem at the Liberty Street interchange and at Bowmanville’s other north-south routes. Figure 3: New Street and Address Changes. 36 Municipality of Clarington Report PSD-081-17 Page 5 4.Proposed Street Name and Street Address Number Changes From a street-naming perspective, not changing the name of any part of Port Darlington Road is somewhat similar to the current situation for Waverley Road. Staff believe it is better for the continuous route, which will carry the majority of the traffic into the new neighbourhood, to have one name. It is also important that Port Darlington Road be maintained as the road that passes through the historic Port Darlington. It is thus proposed that the north end of the existing Port Darlington Road from Lake Road to the Hydro Corridor be renamed East Shore Drive connecting through the hydro corridor to the street within the Lakebreeze plan of subdivision. The segment of the proposed renaming is shown on Figure 3. The renaming of a connecting portion of East Beach Road that was constructed to facilitate the new waterfront park to Port Darlington Road is to allow for a continuous use of Port Darlington Road across the Bowmanville waterfront from the Bowmanville Creek to Bennett Road. The street renaming results in address renumbering for less than ten properties. To have an optimal numbering sequence, the re-numbering will be finalized after registration of the Lakebreeze plan of subdivision. 4.3 The timing of the two above-mentioned street name changes and related street address number changes is anticipated to be June 1, 2018 but, ultimately should be at such time as the revised road network is completed. 5.Goodwill Payment Four residential properties and three industrial properties, plus tenants would be affected by the street renaming. In previous street naming situations, the Municipality has offered a “goodwill payment” to affected property owners and tenants. The payment is recognized as not covering the actual costs, but is a goodwill gesture. The current goodwill payment is as follows: •Business and Institutional Owners and Tenants $200.00 •Residential Owners and Tenants $75.00 5.2 The preliminary estimate of the number of properties affected by the street name changes, based on the recommended payment rate would be approximately $2,000, depending on the number of tenants. The costs of this payment would be recovered from the developer. 37 Municipality of Clarington Report PSD-081-17 Page 6 6. Discussion There was little opposition to the actual street name change itself but significant concerns were raised with respect to the traffic, impacts of development and the costs and inconvenience associated with the street name change. A number of the concerns raised by residents are with respect to traffic volumes, turning movements and congestion at the certain intersections. These matters were considered at the time of the approval of the plan of subdivision and appropriate traffic studies were undertaken. In addition, the Environmental Assessment has examined the means of best means of conveying traffic into and out of the new residential neighbourhood which has led to the continuous curvilinear road design. The purpose of this report is strictly to deal with the road renaming. With respect to the cost and time associated with the street name change, it should be noted that once approved and before the effective date, the Planning Services Department notifies numerous agencies and utilities, including Canada Post, of the street name and address changes. This will alleviate to some extent the inconvenience for residents. Nevertheless, it is acknowledged that there will be inconvenience and time required for residents and businesses to change their addresses. The changes can be made gradually (such as at the time of driver’s licence renewal) and the Canada Post provides for a transition period. The street name and address changes are contemplated to occur around June of 2018, which also allows time for the transition and notification. The property at 51 Port Darlington Road has no business name but uses the address as the building identifier for the tenants that operate out of this building. This is a unique situation. It is recommended that the reasonable costs of replacing this sign be covered by proponent of the Lakebreeze subdivision. (Figure 4) Figure 4: Business premises showing signage 38 Municipality of Clarington Report PSD-081-17 Page 7 The renaming proposed allows for Port Darlington Road to be retained along the old port’s east edge and be extended across the waterfront to Bennett Road, joining the new residential community with the historic port are and reinforcing the neighbourhood’s identity. The renaming of the north portion of Port Darlington Road to East Shore Drive provides for a continuous street name for the new curvilinear arterial road extending from the Lake Road to the waterfront. While it may take some time for residents to adjust to the renamed road, over the longer term it will be more readily understood and less confusing. 7. Conclusion 7.1 It is respectfully recommended that the proposed street name changes be approved and that staff be authorized to recover from the developer of the Port Darlington Lakebreeze Subdivision the goodwill payments as outlined in this report. 8. Strategic Plan Application Not applicable. Submitted by: Reviewed by: David Crome, MCIP, RPP, Andrew C. Allison, B. Comm, LL.B Director of Planning Services CAO Staff Contact: Bob Russell, Planner II, 905-623-3379 ext. 2421 or brussell@clarington.net Attachments: Attachment 1- Renaming to East Shore Drive and Port Darlington Road By-law DC/BR/CP/tg 39 Municipality of Clarington Report PSD-081-17 Page 8 The following is a list of the interested parties to be notified of Council’s decision: Heather Finlay, Durham Planning & Economic Development Sue Sartain, Durham Regional Police, c/o Durham Region I.T. Kevin & Lucia Taylor Gary & Sandra Madill Jake Teeninga, Classic Touch Cabinets Campeau Bus Lines Bantams Steel Tiller Steel Inc. Jo-anne McNevin Dave Durbin & Liola Limeback Tim & Esther Carlton Bill Sims Neeve Wilkie James Richard Hawken & Carole Maher-Hawken Bark Hawkins Kreps & Judith Kreps Hawkins I:\^Department\LDO NEW FILING SYSTEM\PLN Planning Files\PLN 25 Municipal Numbering and Street Names\PLN 25.1.55 Port Darlington Road to East Shores Drive or Alternative\Staff Reports\PSD-081-17 Recommendation Report.docx 40 Attachment 1 Municipality of Clarington to Report PSD-081-17 Corporation of the Municipality of Clarington By-Law No. 2018-_____ being a By-law to amend municipal street names in the Municipality of Clarington Whereas the Council of the Corporation of the Municipality of Clarington deems it expedient to amend certain municipal street names in the Municipality of Clarington; Now therefore be it enacted as By-law for the Municipality of Clarington, as follows: 1. Change the name of the portion of Port Darlington Road to East Shore Drive, from Lake Road to the south boundary of the Hydro One Corridor, specifically, where the remaining portion of Port Darlington Road intersects with East Shore Drive; 2. Change the name of the portion of East Beach Road to Port Darlington Road, between the southern terminus of the current Port Darlington Road and the to- be-constructed portion of Port Darlington Road within draft plan of subdivision S-C-2013-0002; 3. The effective date of this by-law is June 1, 2018. BY-LAW passed in open session this 20th day of November 2017. __________________________ Adrian Foster, Mayor __________________________ Anne Greentree, Municipal Clerk 41 TO: Municipality of Clarington ATTN: -Clarington Council -David Crome, Director of Planning Services RE: Renaming of the North Portion of Port Darlington Road to East Shore Drive and of a portion of East Beach Road to Port Darlington Road File # PLN 25.1.55 As the property owner of 95 East Beach Rd directly affected by the proposed plan, I would like to get my concerns and suggestions on record. In my opinion, the proposed plan (Report PSD- 081-17) is not addressing all issues and has not addressed each individual property circumstances fully and appropriately. I have attached a site plan for your reference to allow a better understanding of the road mapping (in orange is the existing roadway, which I suggest as the link from my property to East Beach Rd and in red is the suggested road change suggested by the builder) A. The road cutting plan to make 2 roadways: principal road Port Darlington Rd and secondary road East Beach Road: The proposed plan suggests to have a small road way leading to my property but it is not addressed in the plan how this new road bifurcation is going to be signed and named – is it in the plan to have a 2nd sign with “Port Darlington Rd” from the main Port Darlington public road leading to my property in order to locate my property? In this case, there will be 2 Port of Darlington Rd roadways with one bifurcating going south and stopping at my home and the other roadway continuing from the main one. Having 2 Port of Darlington Rd is a discontinuity in itself besides being also a source of confusion in finding the way to my home, especially coming from the East. B. East Beach Road already exists and my property is the last number on this road: In my opinion, property 95 East Beach Rd should stay part of East Beach Rd for reasons of continuity and uniformity of types of homes and addresses as explained below and this could be easily be achieved by connecting my property to the remaining of East Beach Rd using the existing road way (as per attached marked up drawing). My property will then be the last one on East Beach road going eastwards and no address change will therefore be needed. Keeping the current address will not only make sense in terms of best continuity/uniformity of type of addresses and homes in this area but also in terms of less confusion when finding my home thanks to this continuity in types of addresses. As mentioned above, there is no reason why the connection road to my property should not remain East Beach Rd, independently of how it is connected to the main road because it is a separate roadway altogether which affects only my property. The concern expressed in section 4.1 regarding “not changing the name of any part of Port Darlington Road” does not apply to my property. In fact, keeping the East Beach Rd name to the road leading to my property will give it a much better consistency in type of addresses. Among the 3 suggested properties having to change their address names, I am the only property situated south of the existing East Beach Road and therefore can be connected to East Beach Road easily via the existing roadway parallel to the Port Darlington Rd without affecting the continuity of the Port Darlington Road. Keeping my property as 95 East Beach Rd will provide a much better uniformity to the type of addresses in the sense that all south properties backing onto the lake belonging to the existing East Beach Rd will all remain related and have “East Beach Rd” name in them - my property will just be the last house among them to the east side of East Beach Rd. C. Miscellaneous concerns: Lastly, if the proposed plan is passed, I also have concerns that: - The link of East Beach Road with the new Port Darlington to the east of my property is not planned to accommodate snow plowing in the winter months. Therefore, the timely and quality of snow removal on the road leading to my property will be degraded. The likelihood of this happening is many-fold increased when the suggested connection is small and/or narrow in size, is a secondary bifurcation to the main route and carries a sharp turn and the snowplower cannot pass. - The suggested bifurcation onto Port Darlington Rd is too close to the roundabout which can make commuting to the west more difficult and unsafe due to the oncoming traffic from the east round about whereas if I join Port Darlington Rd from the corner of East Beach Road, it will be at an official road corner and there will be enough roadway for safe left and right turning. - The legal costs and inconvenience to me are not justified by the proposed name change while also leaving the address unchanged results in essentially no cost or inconvenience to the municipality of Clarington. Finally, I would like to mention that the compensation in lieu offered is inadequately weighed against the arising legal costs as well as the huge amount of time that will need to be spent on changing the address with each and every single third party - and there will be many of them as I have been at this residence for almost 10 years. I thank you for your time and for taking into consideration my concerns and addressing them. Best regards, Ms. Qui-Nhi Queenie Tran-Nguyen Tel: 905-449-5422 Email: queenietran95@yahoo.com 95 East Beach Road Bowmanville ON L1C3K3 Memo Planning Services Department The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: Mayor and Members of Council From: David J. Crome, Director of Planning Services Date: December 17, 2017 Subject: Lambs Lane Road Widening File: LD050-052 The Planning and Development Committee agenda on Monday November 13, 2017, included report PSD-058-17. In considering the said report, Committee provided the following direction to staff: “That staff be directed to meet with the applicants; and That staff report back to Council on November 20, 2017 with respect to amending the conditions of approval for the consent applications on the west side of Lambs Lane, north of Third Street for a road widening for severed and retained parcels on the west side of Lambs Lane.” The width of Lambs Lane was being reviewed as a result of a delegation by Mr. Przysienzny of 65 Lambs Lane to General Government Committee on Monday November 6, 2017. Mr. Przysienzny’s concerns related primarily to the narrow width on Lambs Lane not allowing two cars to pass without driving onto the grass verge, current parking issues and safety concerns regarding the interface with pedestrians and traffic as there are no sidewalks on Lambs Lane. The Builders do not agree to provide a Road Widening On Wednesday November 15, 2017 staff met with Richard Bouma, Ryan Holland and Katrina Metzner of Holland Homes. Figure 1 identifies the land ownership and proposed new lots as approved by Land Division Committee. Both land owners object to providing a widening on the severed and or retained parcels. Although both agreed to site the new homes further back on the lot to accommodate more off-street parking. The Holland Homes representatives provided the following reasons for their objection: o Lambs Lane was just reconstructed without any widenings. If a widening was required it should have been determined back in 2016 when the reconstruction of Lambs was approved; o A wider road will encourage on-street parking; Page | 2 o A road widening will decrease the lot area of their lots. They are proposing to construct bungalows, and their existing designs which they were planning to use, would not comply with lot coverage if a 5 metre widening is taken; o After purchasing 66 Lambs Lane they found out that there would be no road widening and as a result purchased 60 Lambs Lane with this in mind; o If the road widening is for a sidewalk this will cause multiple issues, including:  Reduced parking for the existing house at 70 Lambs Lane causing more on- street parking;  A sidewalk would negate the additional parking that can be accommodated off-street with increased setbacks; and  Clarington will be required to expropriate land from the homeowner at 58 Lambs Lane and remove the existing tree at the front of the property (that was deemed to be preserved during the road reconstruction), in order to have the sidewalk align with the sidewalk at the north/east corner of Lambs and Third St. Mr. Bouma concurred with the comments of Holland Homes and in addition suggested that the narrow dead end street is a unique feature of this area in the Old Bowmanville Neighbourhood and feels it needs to remain as it is. The Builders propose to setback garages 9.5 metres from the road allowance Both Holland Homes and Mr. Bouma recognize that the narrow street makes on-street parking impossible. As a result they both agreed that they would be willing to site all new dwellings on the severed and retained lots a minimum of 9.5 metres from the property line to the garage. This would apply to all new houses on both sides of the street. Their proposal would provide an additional 3.5 metres greater than the minimum in zoning by-law of 6.0 metres. In combination with the 2 metres of boulevard between the curb and property line this would have the effect of allowing two vehicles to be parked in tandem between the garage and the curb. As all new dwellings were proposed to have two outdoor parking spaces side by side in order to comply with the zoning by-law, the additional setback together with the boulevard area will accommodate four standard cars in each driveway. In addition, the single detached dwellings will each have a double car garage. Municipal Public Information Centre and Road Design At the Public Information Centre conducted by the Engineering Services Department prior to the reconstruction of Lambs Lane, two main concerns from existing residents were: o possible road widening or expropriation; and o fear of having a sidewalk in front of their homes. Page | 3 These comments were taken into consideration during the design and reconstruction of the road. As a result the existing sidewalk was removed during the reconstruction of the section of Lambs Lane between Third Street and Veterans Avenue. Therefore a sidewalk was not contemplated north of Third Street. Summary This is a unique situation with considerable redevelopment occurring on this segment of a lane. The road design was based on resident input, limitations on the existing road allowance and the placement of existing structures. The builder’s proposal addresses the concern regarding the lack of on-street parking but doesn’t provide for a sidewalk. Regards David cc: Andrew Allison, CAO Anthony Cannella, Director of Engineering Page | 4 Figure 1- Existing and New Lots on Lambs Lane Handouts & Presentations