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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: COD -020-17 Resolution: #GG -459-17
File Number: CL2017-24 By-law Number:
Report Subject: 2017 Bridge and Culvert Rehabilitation
Recommendations:
1. That Report COD -020-17 be received;
2. That Coco Paving Inc. with a total bid amount of $639,849.39 (Net HST Rebate) being
the lowest compliant bidder meeting all terms, conditions and specifications of Tender
CL2017-24 be awarded the contract for the bridge and culvert rehabilitations at various
locations as required by the Engineering Services Department;
3. That the funds required for this project in the amount of $864,000.00 (Net HST Rebate)
which includes the construction cost of $639,849.39 (Net HST Rebate) and other related
costs such as design, inspection, material testing, contingency of $224,150.61 (Net HST
Rebate) be funded by the Municipality as follows:
Structures Rehabilitation 110-32-330-83275-7401 $828,485.76
Bridge Maintenance 100-36-380-10200-7112 $ 35,514.24
4. That all interested parties listed in Report COD -020-17 and any registered interested
parties will be advised of Council's decision regarding the award by the Corporate
Services Department.
Municipality of Clarington
Report COD -020-17
Report Overview
Page 2
To request authorization from Council to award the contract for the bridge and culvert
rehabilitations at various Municipal locations as required by the Municipality of Clarington's
Engineering Services Department.
1. Background
Tender specifications were prepared by the Engineering Services Department and
provided to the Purchasing Services Division. This project includes the rehabilitation or
replacement of structures on Golf Course Road north of Highway 2, Bragg Road north of
Concession Road 3, Concession Road 4 east of Liberty Street and Concession Road 5
east of Newtonville Road. .
Tender CL2017-24 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the document
was also posted on the Ontario Public Buyer's Association website. Twenty-three (23)
companies, including subcontractors, downloaded the tender document.
The tender closed on Tuesday, October 3, 2017.
2. Analysis
Six (6) bids were received in response to the tender call. Bids were reviewed and tabulated
by the Purchasing Services Division (see Attachment 1). All submissions were deemed
compliant.
The results were forwarded to the Engineering Services Department for their review and
consideration. After review and analysis of the submissions by the Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Coco Paving Inc. be recommended for the award of contract CL2017-24.
Coco Paving Inc. has successfully completed work for the Municipality in the past.
3. Financial
The funds required for this project in the amount of $864,000.00 (Net HST Rebate) which
includes the construction cost of $639,849.39 (Net HST Rebate) and other related costs
such as design, inspection, material testing, contingency of $224,150.61 (Net HST
Rebate) be funded by the Municipality as follows:
Structures Rehabilitation 110-32-330-83275-7401 $828,485.76
Bridge Maintenance 100-36-380-10200-7112 $ 35,514.24
Municipality of Clarington
Report COD -020-17
Page 3
The above noted costs reflect the removal of the provisional sections contained within the
tender document. These sections were removed as they were deemed to be not be cost
effective and included the following:
a) Item B12 — Matacryl Wearing Surface for the Golf Course Road Structure 98017
b) Part G — Roadworks (Baseline Road)
c) Part H — Structure 99504 Baseline Road
4. Concurrence
This report has been reviewed by the Director of Engineering Services and the Director of
Operations who concur with the recommendations.
5. Conclusion
It is respectfully recommended that Coco Paving Inc. be authorized to complete the 2017
Bridge and Culvert Rehabilitations at various locations in the amount of $ 639,849.39 (Net
HST Rebate) as per the terms and conditions of Tender CL2017-24.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Reviewed by:
a ano, H.B. Sc., C.M.O.
Director of Corporate S rvices
Nancy Ta or, A, CPA, CA.
Director of Finance/Treasurer
Andrew Allison, B. Comm., LLB.
Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
Summary of Submissions Received
RFP2017-24
2017 Bridge and Culvert Rehabilitations
Attachment 1 to
COD -020-17
Bidder
Total Bid*
Total Bid
(Net HST Rebate)
Coco Paving Inc.
$ 710,524.58
$ 639,849.39
Bronte Construction
$ 806,916.05
$ 726,652.90
Fidelity Engineering & Construction
$ 809,471.68
$ 728,954.32
Dig -Con International Ltd.
$ 885,150.04
$ 797,105.03
National Structures 2011 Inc.
$ 857,492.59
$ 772,198.64
Clearwater Structures Inc.
$ 911,198.10
$ 820,562.11
*Pricing shown above reflects total bid pricing less provisional items noted within body of the
report.