HomeMy WebLinkAbout10/10/2017 Final
Council
Agenda
Date: October 10, 2017
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379,
ext. 2101 or by email at mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality’s website. In addition, please be advised that some of
the Council meetings may be video recorded.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
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Copies of Reports are available at www.clarington.net
Council Agenda
Date: October 10, 2017
Time: 7:00 PM
Place: Council Chambers
Page 2
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
Page 6
Page 13
6 Presentations
There are no Presentation scheduled as of the time of publication.
7 Delegations
Council Agenda
Date: October 10, 2017
Time: 7:00 PM
Place: Council Chambers
Page 3
Council Agenda
Date: October 10, 2017
Time: 7:00 PM
Place: Council Chambers
Page 4
8 Communications – Receive for Information
Anonymized Investigation Report from ADR Chambers
Ombuds Office, a result of an independent investigation of the
Municipal Ombudsman regarding a decision or
recommendation made or act done or omitted in the course of
the administration of the municipality
Page 16
9 Communications – Direction
Ryan Guetter, Senior Vice President, Weston Consulting,
Regarding Report PSD-067-17, Applications by High Street
Courtice Inc. to Amend the Clarington Official Plan and
Zoning By-law to Permit a 464 Unit Residential Development
Along Courtice Main Street (Item 4 of the October 2, 2017
Planning and Development Committee Report)
(Motion to refer correspondence to Item 4 of the
Planning and Development Committee Report to
Council)
10 Committee Reports
Heritage
Committee
Minutes
Minutes of the Heritage Committee of Clarington dated
September 19, 2017
Page 22
Museum Minutes Minutes of the Clarington Museum and Archives Board
dated April 12, 2017, May 10, 2017, June 14, 2017 and
September 20, 2017 [Closed Meeting Minutes of April 12,
2017, May 10, 2017, June 14, 2017 and September 20,
2017 distributed under separate cover]
Page 28
General Government Committee Report of
September 25, 2017 [Confidential Recommendation
distributed under separate cover]
Page 48
Planning and Development Committee Report of
October 2, 2017
Page 53
Council Agenda
Date: October 10, 2017
Time: 7:00 PM
Place: Council Chambers
Page 5
11 Staff Reports
Appeal to the Ontario Municipal Board of a Decision of the
Land Division Committee of April 24, 2017
[Distributed under separate cover]
Acquisition of Property [Distributed under separate cover]
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
Renaming of the North Portion of Port Darlington Road to
East Shores Drive [Referred from the October 2, 2017
Planning and Development Committee Meeting]
Page 57
14 By-laws
Being a By-law to appoint Private Enforcement Officers
(Item 8 of the General Government Committee Report)
Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (High Street Courtice Inc.) (Item 4 of the Planning
and Development Committee Report)
Being a By-law respecting Responsible Pet Ownership, and
to amend By-law 2013-024 Being a By-law to Amend the
Responsible Pet Owner By-law
15 Procedural Notices of Motion
16 Other Business
17 Confirming By-Law
18 Adjournment
Council
Minutes
September 18, 2017
- 1 -
Minutes of a regular meeting of Council held on September 18, 2017, at 7:00 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill
Councillor W. Woo
Staff Present: A. Allison, T. Cannella, J. Caruana, D. Crome, F. Horvath, M.
Marano, N. Taylor, T. Calhoun, A. Greentree, M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Partner led the meeting in a moment of reflection.
3 Declaration of Interest
Councillor Woo indicated that he would be declaring an interest with respect to
Item 11.1 regarding a verbal update from the Director of Corporate Services on
museum negotiations.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-236-17
Moved by Councillor Traill, seconded by Councillor Woo
That the minutes of the regular meeting of the Council held on July 3, 2017, be
approved.
Carried
Resolution #C-237-17
Moved by Councillor Traill , seconded by Councillor Woo
That the minutes of the special meeting of the Council held on August 22, 2017, be
approved.
Carried
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Council
Minutes
September 18, 2017
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6 Presentations
6.1 Presentation to Marie Marano on 30 Years as a Member of the Association of
Municipal Managers, Clerks and Treasurers of Ontario
Mayor Foster presented a certificate to Marie Marano, Director of Corporate Services
recognizing 30 years as a member of the Association of Municipal Managers, Clerks
and Treasurers of Ontario (AMCTO). Mayor Foster recognized the accomplishments of
Ms. Marano and thanked her for her service to the AMCTO.
6.2 Olinda Casimiro, Director, Art Gallery of Northumberland and Irena Orlowski,
Board President, Art Gallery of Northumberland - Presentation of
Photograph of the Newtonville Cenotaph
Olinda Casimiro presented a photo of the Newtonville Cenotaph to the Members of
Council. She explained that this photo was chosen to be a part of the “Northumberland
Went to War” exhibit at the Art Gallery of Northumberland.
7 Delegations
There are no Delegations scheduled for this meeting.
8 Communications – Receive for Information
There were no Communications to be received for information.
9 Communications – Direction
9.1 Request from Alpha Pre-Engineered Panel Systems Incorporated for an
Exemption from the Two Year Freeze on Making an Application to Amend
the Clarington Official Plan
Resolution #C-238-17
Moved by Councillor Woo, seconded by Councillor Cooke
Whereas on June 19, 2017, The Regional Municipality of Durham approved Clarington
Official Plan Amendment No. 107 (OPA 107);
Whereas Alpa Pre-Engineered Panel Systems Incorporated (“Alpa”) wishes to amend
the Clarington Official Plan to facilitate an expansion to its existing business on Baseline
Road;
Whereas subsections 22(2.1) and 22(2.2) of the Planning Act prohibit Alpa from
requesting an amendment to the Clarington Official Plan before the second anniversary
of the first day that OPA 107 came into effect unless Council has declared by resolution
that such a request is permitted; and
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Council
Minutes
September 18, 2017
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Whereas Council wishes to permit Alpa to make an Official Plan Amendment
Application
respecting its property.
Now Therefore be it Resolved That:
1. Council hereby permits Alpa to file an application requesting that the Clarington
Official Plan be amended to re-designate the lands at 2021 and 2033 Baseline
Road to General Industrial and to permit the expansion of an employment use
at 2021 Baseline Road onto the property at 2033 Baseline Road.
2. By granting permission to Alpa to make an Official Plan Amendment Application,
Council is in no way expressing any opinion regarding the planning merits of the
Application or any related application.
Carried
10 Committee Reports
10.1 Minutes of the Agricultural Advisory Committee of Clarington dated July 13,
2017 and August 17, 2017
10.1.2 Minutes of the Accessibility Advisory Committee of Clarington dated June
7, 2017 and September 6, 2017
Resolution #C-239-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the Committee Reports (Items 10.1 to 10.2) be received for information.
Carried
10.3 General Government Committee Report of September 5, 2017
Resolution #C-240-17
Moved by Councillor Partner, seconded by Councillor Traill
That the General Government Committee Report of September 5, 2017, be approved,
on consent.
Carried
10.4 Planning and Development Committee Report of September 11, 2017
Resolution #C-241-17
Moved by Councillor Woo, seconded by Councillor Traill
That the Planning and Development Committee Report of September 11, 2017, be
approved, on consent with the exception of Item 5.
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Council
Minutes
September 18, 2017
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Carried
Item 5 – Revised Applications by High Street Courtice Inc. to Amend the
Clarington Official Plan and Zoning By-law to Permit a 464 Unit Residential
development in Courtice
Resolution #C-242-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-059-17 be received;
That the revised applications submitted by High Street Courtice Inc. for a Clarington
Official Plan Amendment (COPA2016-0004) and Rezoning (ZBA2016-0024) continue to
be processed including the preparation of a subsequent report; and
That all interested parties listed in Report PSD-059-17 and any delegations be advised
of Council’s decision.
Carried
11 Staff Reports
11.1 Verbal Update from the Director of Corporate Services on Museum
Negotiations
Councillor Woo declared and interest in accordance with the Municipal Conflict of
Interest Act, with respect to Item 11.1 regarding a verbal update from the Director of
Corporate Services on Museum Negotiations, as his wife is the Secretary/Treasurer of
CUPE 6364 and he is the Council Liaison for the Museum Board. Councillor Woo did
not participate in the Closed Session discussions related to this matter.
Closed Session
Resolution #C-243-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with labour relations
or employee negotiations.
Carried
Rise and Report
The meeting resumed in open session at 8:23 PM with Mayor Foster in the Chair.
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Minutes
September 18, 2017
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Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and one resolution was passed on a
procedural matter.
Resolution #C-244-17
Moved by Councillor Partner, seconded by Councillor Traill
That the verbal update from the Director of Corporate Services on Museum
Negotiations, be received for information.
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion considered under this
Section of the Agenda.
13 Unfinished Business
There are no Unfinished Business items scheduled for this meeting.
14 By-laws
Resolution #C-244-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2017-069 to 2017-079
14.1 2017-069 Being a By-law to amend By-law 2011-036, a by-law respecting
the appointment of a Chief Building Official, Building Inspectors,
Plumbing Inspectors and Fire Safety Inspectors (Brendan Grigg)
(Item 7 of the General Government Committee Report)
14.2 2017-070 Being a By-law to amend By-law 2011-036, a by-law respecting
the appointment of a Chief Building Official, Building Inspectors,
Plumbing Inspectors and Fire Safety Inspectors (Stephen Leca)
(Item 7 of the General Government Committee)
14.3 2017-071 Being a By-law to amend By-law 2011-036, a by-law respecting
the appointment of a Chief Building Official, Building Inspectors,
Plumbing Inspectors and Fire Safety Inspectors (Christopher
Dobby) (Item 7 of the General Government Committee)
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September 18, 2017
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14.4 2017-072 Being a By-law to amend By-law 2011-036, a by-law respecting
the appointment of a Chief Building Official, Building Inspectors,
Plumbing Inspectors and Fire Safety Inspectors (Derek Fraser)
(Item 7 of the General Government Committee)
14.5 2017-073 Being a by-law to require payment of fees, to amend By-law
2012-090, and amend “Schedule D” of the Fee By-law 2010-142
(Item 11 of the General Government Committee)
14.6 2017-074 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (MGM Dream Homes Ltd.) (Item 4 of the Planning
and Development Committee Report)
14.7 2017-075 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (Vincent Santocono) (Item 6 of the Planning and
Development Committee Report)
14.8 2017-076 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (Prudence Smith) (Item 7 of the Planning and
Development Committee Report)
14.9 2017-077 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (George Lysyk & Salvatore Risorto) (Item 8 of the
Planning and Development Committee Report)
14.10 2017-078 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (1816451 Ontario Limited) (Item 9 of the Planning
and Development Committee Report)
14.11 2017-079 Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of
Clarington (BCR Construction) (Approved by Council May 7,
1997)
That said by-laws be approved.
Carried
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Council
Minutes
September 18, 2017
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15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
16 Other Business
16.1 Appointment of Planning Services Department and Engineering Services
Department Council Liaisons
Resolution #C-245-17
Moved by Councillor Hooper, seconded by Councillor Partner
That Councillor Neal be appointed as the Planning Services Department Liaison for the
term of Council ending December 31, 2018; and
That Councillor Woo be appointed as the Engineering Services Department Liaison for
the term of Council ending December 31, 2018.
Carried
17 Confirming By-Law
Resolution #C-246-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2017-080, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 18th day of September, 2017; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-247-17
Moved by Councillor Partner, seconded by Councillor Traill
That the meeting adjourn at 8:26 PM.
Carried
_____________________ _______________
Mayor Municipal Clerk
12
Special Council
Minutes
September 25, 2017
- 1 -
Minutes of a special meeting of Council held on September 25, 2017, at 3:59 PM in the
Council Chambers.
Present Were: Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal,
Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Regrets: Mayor A. Foster
Staff Present: A. Allison, M. Marano, A. Greentree, S. Gray
1 Call to Order
Councillor Neal called the meeting to order at 3:59 PM.
2 Declaration of Interest
Councillor Woo indicated that he would be declaring an interest with respect to
Negotiations with CUPE 74-03 Clarington Museum and Archives regarding a verbal
update from the Director of Corporate Services on museum negotiations.
3 Staff Report
3.1 Confidential Verbal Report from the Director of Corporate Services regarding
Negotiations with CUPE 74-03 Clarington Museum and Archives
Councillor Woo declared and interest in accordance with the Municipal Conflict of
Interest Act, with respect to Negotiations with CUPE 74-03 Clarington Museum and
Archives, as his wife is the Secretary/Treasurer of CUPE 6364 and he is the Council
Liaison for the Museum Board. Councillor Woo did not participate in the Closed
Session discussions related to this matter and did not vote.
Closed Session
Resolution #C-247-17
Moved by Councillor Cooke, seconded by Councillor Traill
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with labour relations
or employee negotiations.
Carried
13
Special Council
Minutes
September 25, 2017
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Rise and Report
The meeting resumed in open session at 4:18 PM with Councillor Neal in the Chair.
Councillor Neal advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
4 Communications – Direction
4.1 Letter from S. Cooke, Chair, Clarington Museum and Archives Board seeking
Council Approval to Enter into Agreement with CUPE 74-03 Clarington
Museum and Archives
Resolution #C-248-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the verbal Report of the Director of Corporate Services regarding Museum
Negotiations be received;
That correspondence from the Clarington Museum and Archives Board dated
September 24, 2017 requesting Council to authorize the Clarington Museum and
Archives Board (a Municipal Service Board) to enter into a Collective Agreement
between the Clarington Museum and Archives Board and CUPE, as set out in the draft
Agreement attached to Correspondence Item 9.1, be approved; and
That in accordance with Section 4. b) of By-law 2012-093, the Chair of the Clarington
Museum and Archives Board be authorized to sign the Collective Agreement on behalf
of the Board.
Carried
5 Confirming By-Law
Resolution #C-249-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2017-081, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 25th day of September, 2017; and
That the said by-law be approved.
Carried
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September 25, 2017
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6 Adjournment
Resolution #C-250-17
Moved by Councillor Traill, seconded by Councillor Partner
That the meeting adjourn at 4:20 PM.
Carried
_____________________ _______________
Mayor Municipal Clerk
15
ADR Chambers Ombuds Office
Telephone: 1.844.235.4442
Fax: 1.877.803.5127
Email: ombudsman@adr.ca
www.municipalombuds.ca
P.O. Box 1006, 31 Adelaide St. E, Toronto, Ontario M5C 2K4
_____________________________________________________
INVESTIGATION REPORT
Complainant:
Complaint Reference Number: MUN-93-1116
Complaint Opened: March 8, 2017
Date Required Information Received: July 18, 2017
Report Date: September 26, 2017
Investigator: Deborah Anschell
Complaint
The complainant resides in Courtice, Ontario. Her complaint relates to development in her area of a new
subdivision (“the Development”) by Claret Investments Limited and 1361189 Ontario Limited (“the
Developer”). She complains that in 2008, after the drainage of her neighbourhood, her well (and the
wells of several of her neighbours) ran dry. The complainant states that the Municipality of Clarington
(“the Municipality”) refused to help her in this situation and the Regional Municipality of Durham (“the
Region”) had to step in to provide some assistance by requesting that the Developer pay for trucked-in
water. The complainant complains that water levels have never reached previous levels. She is forced
to conserve water by not doing laundry and taking other steps. In 2016, the complainant noticed that her
well water was continuing to decline, and now there is no water in the well whatsoever.
The complainant states that there is evidence of long term negative impacts related to the Development.
She states that the Municipality is failing to act in a case where it is required to do so.
Municipality of Clarington’s Response
In response to the allegation that the Municipality has not acted properly in response to the well
situation, the Municipality’s position is that it has undertaken an extensive review of the complainant’s
concerns. The Municipality has reached out to several authorities and experts to determine whether
there is any evidence to support the complainant’s position that the Development negatively impacted
her well. There is no evidence to support the long-term negative impacts related to the Development.
The Municipality’s position is that Ontario has experienced low water conditions across the province,
and as a result there have been reports of dry wells across the Municipality. The Municipality has been
unable to find conclusive evidence to support the complainant’s claim of well interference related to the
Development in the complainant’s area.
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September 26, 2017
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ADR Chambers Ombuds Office Investigation
We reviewed the documentation provided by the complainant and the Municipality, and conducted
telephone interviews with the complainant, the Municipal Clerk, the Director of Engineering Services
for the Municipality, and the Hydrogeologist for the Region.
ADR Chambers Ombuds Office Analysis
The essence of the complainant’s Complaint is that the Municipality did nothing to help her when her
well dried up. Her position is that the water level in her well has declined year after year as a result of
development going back to 2000, with no help from the Municipality. Her well is the highest of those
affected. The complainant is presently xx years old, and has lived at the same location for many years.
The complainant complains that during the period 2007 – 2008, after the grading and drainage of her
neighborhood, her well dried up. She states that the Municipality did not help her. Instead, the Region
stepped in and requested that the Developer comply with Decision 1419 of the Ontario Municipal Board
(the “OMB”) dated July 18, 1999 (the “OMB Decision”) which required the Developer to pay for the
delivery of water to her well.
The complainant notes that there is insufficient water for her to water her vegetables and fruit that she
uses for food during the winter. Since the Development commenced, she has never had sufficient water
to do laundry. She presently has insufficient water for showering and bathing.
The complainant maintains that this is a municipal issue. Her position is that the Municipality is
required to enforce the OMB Decision. She has appealed to the Municipality for assistance since 2011,
without success.
The complainant submits that the aquifer water table decline has been cause by changed grading,
draining and reduced fill in the complainant’s neighborhood. She believes that the decline in the water
table is a direct result of the Development.
The complainant complains that the Municipality is neither aware of nor enforcing the OMB Decision.
There has been an inadequate review of the potential for long-term impacts on the watershed. There are
data gaps that had led to her current problems.
Further, the complainant believes that the Developer has an obligation under the OMB Decision to fulfill
certain requirements related to private wells that they have not fulfilled. The Developer should
contribute financially to the wells.
The complainant advised me that in late June, 2017 despite rain every day, her well does not have water.
Furthermore, in early July, homes on Rundle Road, just two blocks east, had to have water delivered to
their wells. She maintains that the aquifer supporting the wells was impacted, as a result of insufficient
monitoring and engineering work. She submits that she is entitled to financial help as a result of the
Development that has drained her aquifer. The complainant complains that the Development has caused
her well to become dry with insufficient or a polluted water supply. Not only is her well impacted by
the Development, but surrounding wetlands, streams and the flora and fauna are being harmed as well.
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September 26, 2017
3
I spoke to both the Municipal Clerk and the Director of Engineering Services from the Municipality.
Earlier this year, the Municipality undertook a comprehensive review of the complainant’s concerns.
The Municipality completed an exhaustive review of its files, and consulted with various experts
including the Region of Durham, The Central Lake Ontario Conservation Authority, the Region of
Ganaraska, the Ministry of the Environment and several expert hydrogeologists. The Municipal Clerk
advised that the evidence assembled by the Municipality was that the complainant chose not to
participate in the well monitoring program. The Municipality in its review was therefore unable to
conclude that the complainant’s well had been impacted.
The Municipal Clerk advised me that in accordance with the Subdivision Agreement between the
Municipality and the Developer dated August 10, 2007 (“the Subdivision Agreement”), other impacted
homeowners had elected to connect directly to the Region’s water supply. The fees presently charged to
homeowners who elect to establish this connection is based on property frontage; there is no further
connection fee. The charge is $296.00 per linear meter. The cost to connect and bring the service into
the property also depends on the existing plumbing, distance from the service, and landscaping. The
total cost estimated by the Municipal Clerk for the complainant to connect to the Region’s water supply
would be between $3200.00 and $4600.00.
The Municipality’s review was summarized in the Director of Engineering Services’ Reponse to Formal
Complaint dated March 1, 2017. The Director of Engineering Services advised me that he has served as
the Director of Engineering for the Municipality since 2001. The Director of Engineering Services
determined that the Municipality participated at the OMB Hearing and was provided with a copy of the
OMB Decision and the Subdivision Agreement.
The OMB found that the Development proposal did not cause an unacceptable adverse impact upon
ground water, or upon the well water levels in the area. The OMB Decision states as follows:
“At the heart of the objection is the genuinely held conviction that in a situation fraught with any
degree of uncertainty about potential impacts on the environment, it is better to err on the
safe side by further studies to ensure that there are no adverse impacts. This position is quite
appropriate if there are reasonable doubts about the studies done so far. The fact
of the matter is that the numerous studies done so far by duly qualified and experienced
professionals do not raise any such doubts.”
The OMB recommended that this clause be included in the Subdivision Agreement:
“That the Owner agrees that where the well or private water supply of any person
is interfered with as a result of construction or the development of the
subdivision, the Owner shall at his expense, either connect the affected party
to municipal water supply system or provide a new well or private water system
so that water supplied to the affected party shall be of quality and quantity at least
equal to the quality and quantity of water enjoyed by the affected party prior to
the interference.”
In 2006 the Developer’s consultant, Golder Associates, established a well monitoring program and
reached out to residents to ask for their participation in the program. Golder Associates requested that
private well owners at properties neighbouring the Development complete a well survey form and that
the well owners participate in the monitoring program. The complainant apparently did not complete
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the well survey form, nor did she provide permission to monitor the private well at her home. No
monitoring of her well was completed at that time. Six other private wells were included in the private
well monitoring program. Based on the water level data collected, no impacts related to construction
were observed on the water levels at the monitored wells.
Because the complainant did not participate in the well survey prior to construction, no comparison
could be made between water level data pre and post construction. The Director of Engineering
Services noted that no loss was ever conclusively proven.
The Region continues to monitor long-term water level trends. The Durham Region Groundwater
Monitoring Program includes continuous water level measurements taken every hour through
computerized equipment, as well as manual water level measurements taken periodically. Further, the
Region agreed to offer local residents, the opportunity to connect, free of charge, to the Regional water
supply. This connection was from the property line to the water supply. The homeowners were
required to pay to bring the waterline from their home to the property line.
The Director of Engineering Services noted that there have been declining water levels in wells
throughout Ontario in the past few years. The Municipality encountered several hot and dry months in
2016 that impacted conditions in Clarington.
With respect to the complainant’s comments relating to June rainfall, the Director of Engineering
Services stated that it might be necessary to consider well maintenance. He suggested that the
complainant provide maintenance records demonstrating regular, routine maintenance of her well.
The Director of Engineering Services advised me that the Municipality in its review relied on the same
expert advice and testimony that the OMB relied upon. The OMB looked at the data provided to it by
several experts who provided solid, credible evidence. Based on that expert evidence, the OMB arrived
at the OMB Decision. The OMB did an unusually exhaustive review of the data presented.
The Director of Engineering Services concluded that the Municipality undertook an extensive review of
the complainant’s concerns. They reached out to several authorities and experts to determine if there
were factors that would trigger the conditions within the Subdivision Agreement. The Municipality was
unable to conclude that there were long-term negative impacts on water levels as a result of the
Development. The Director of Engineering Services advised the complainant that he would be prepared
to review further expert evidence from the complainant relating to the water conditions, as it becomes
available.
In addition to speaking to the two individuals from the Municipality, I was directed to the
Hydrogeologist with the Region. The Hydrogeologist has been involved with well complaints in the
Region for more than ten years. The Hydrogeologist indicated to me that the well water levels
fluctuate, depending on climactic changes. The levels rise with the spring melt, and then in the fall and
winter typically drop. The well water levels have shown typical seasonal fluctuations in the Region
since the Development in the area. The Hydrogeologist has not noticed a significant change year over
year, since her involvement with this issue. The well levels fluctuate significantly on a seasonal basis,
but not year over year.
The Hydrogeologist advised me that since 2008, twenty houses on road where the complainant lives
have chosen to connect to the Region’s water service. Four houses are not connected. The Region has
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not received any complaints from residents on that road, other than the complainant during the last four
years, the start of record-keeping by the Region relating to well complaints.
After having interviewed the complainant, the Municipal Clerk, the Director of Engineering Services
and the Hydrogeologist, I cannot find that the Municipality acted inappropriately. The Region referred
the proposed plan of subdivision to the OMB under subsection 51 (15) of the Planning Act, R.S.O. 1990,
c. P. 13. The matter was referred at the request of Courtice Heights Developments. The complainant
appeared for Residents in the area. I have reviewed the OMB Decision.
The issue examined by the OMB was whether or not the proposed development of two subdivisions was
in harmony with the natural environment and whether the studies done were adequate to determine the
potential impact of the proposal.
The complainant gave evidence in opposition to the proposed Development. The OMB concluded at
page 5 of its decision as follows: “Based upon an analysis of pertinent evidence with respect to
hydrogeology, the Board finds that the proposal does not cause an unacceptable adverse impact upon
ground water and therefore, upon well water levels in the area.”
The OMB further noted at page 8: “Based upon an analysis of all of the pertinent evidence with respect
to impacts upon the environment, the Board finds that the proposal does not cause an unacceptable
adverse impact upon the functioning of the ecosystem as a whole, and that the proposal is in harmony
with the environment.”
I also reviewed the Subdivision Agreement. The Subdivision Agreement provides as follows with
respect to damage to neighbouring wells:
5.20 Damage to Neighbouring Wells
(3) If an Appropriate Authority determines that the well or private water supply of any
person(s) outside the Lands is interfered with or dewatered as a result of the construction
or installation of the Works:
(a) where the interference to a well or private water supply is of short term duration (i.e.
during the course of dewatering and excavation and within one (1) month of completion of
dewatering), in the opinion of an Appropriate Authority, the Owner shall make available to the
affected party(s), a temporary supply of water at no cost to the affected party(s):
- or -
(b) where in the opinion of an Appropriate Authority the interference to a well or private
water supply is of a long term duration, at the option of the Owner and an its cost, the Owner
either (1) with the Region’s approval shall connect the affected party’s property to the Region’s
water supply system, or (2) the Owner shall provide a new well or private water system for such
affected party(s) so that water supplied to the affected party’s property shall be of a quality
and quantity at least equal to the quality and quantity of water enjoyed by the affected party(s)
prior to the interference, as may be required by the Appropriate Authority by written notice given
to the Owner.”
20
September 26, 2017
6
From my investigation, I cannot conclude that the Developer failed to comply with any aspect of the
OMB Decision, relating to well interference. Furthermore, from my review of the Subdivision
Agreement, I cannot find any failure of the Developer with respect to its obligations where a well is
interfered with. The remedy provided above is that the Developer shall connect the affected party’s
property to the Region’s water supply system.
As noted above, twenty properties on the road are now connected to the Region’s water supply system.
The complainant is asking that the Municipality force the Developer to comply with the Subdivision
Agreement. However, the Developer has already complied with the Subdivision Agreement.
Homeowners on the road can have their property connected free of charge to the Region’s water supply.
The only expense to the homeowner is to connect the water supply from their property line to their
home.
Since I cannot find any breach by the Developer of the Subdivision Agreement, I do not find that the
Municipality acted improperly. The Municipality conducted a very thorough review of this issue, and
concluded that there was no well interference in the complainant’s area. Based on this conclusion, there
is no remedy that could be enforced by the Municipality with respect to the Developer. The
Municipality has acted appropriately in its investigation. The Municipality acted reasonably and fairly
in its approach to this issue.
In reply to my draft report, the complainant provided further technical information supporting her
position that there was a significant impact upon her well caused by the Development.
However, this does not take away from my finding that the Municipality conducted a thorough review of
the complainant’s concerns. From my investigation, I didn’t find that the Municipality was arbitrary or
careless in its investigation. It utilized the technical research of the Region and came to conclusions that
were contrary to the complainant’s position. Nevertheless, I cannot find any basis to conclude that the
Municipality acted unreasonably.
Recommendation
ADR Chambers Ombuds Office does not recommend any further action by the Municipality of
Clarington concerning this complaint.
21
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CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
September 19, 2017
MEMBERS PRESENT: Todd Taylor, Victor Suppan, Filip Aleksanderek, Katharine
Warren, Robert Malone, Steve Conway, Councillor Hooper, Peter Vogel
REGRETS: Tracey Ali, Paul Davidson
STAFF: Brandon Weiler, Faye Langmaid, David Addington
DECLARATION OF PECUNIARY INTEREST
None declared.
ELECTION OF CHAIR AND VICE CHAIR
P. Vogel nominated V. Suppan, seconded by K. Warren, for the position of chair. K.
Warren nominated P. Vogel, seconded by F. Alexsanderek, for the position of vice
chair. No other nominations were received.
17.29 Moved by P. Vogel, seconded by K. Warren,
THAT V. Suppan be elected chair of the Clarington Heritage
Committee.
“CARRIED”
17.30 Moved by K. Warren, seconded by F. Alexsanderek,
THAT P. Vogel be elected vice chair of the Clarington Heritage
Committee.
“CARRIED”
ADOPTION OF AGENDA
17.31 Moved by B. Malone, seconded by T. Taylor
THAT the agenda for September 19, 2017 be adopted.
“CARRIED”
ADOPTION OF MINUTES
17.32 Moved by T. Taylor, seconded by V. Suppan
THAT the minutes of the Meeting of June 20, 2017 be accepted as amended.
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“CARRIED”
DELEGATIONS AND PRESENTATIONS
Faye Langmaid – F. Langmaid introduced D. Addington as the new staff liaison to the
Clarington Heritage Committee. B. Weiler will continue to assist the committee during
the transition.
The committee members welcomed D. Addington and look forward to working with him.
The committee thanked B. Weiler for his work with the committee.
BUSINESS ARISING
Jury Lands Foundation (Camp 30) – The foundation continues to attend community
events, including Maplefest, Bluesberry Festival and Applefest, to promote and educate
the public about the history and the efforts to adaptively reuse the lands and buildings.
The Foundation’s guided walking tours, in partnership with the ACO, have been a big
success over the summer months. Over 110 people have participated in the tours with
the last tour occurring September 24 at 2pm.
Goodyear Property – No news to report
Hollingshead Property – No news to report
REPORTS FROM OTHER COMMITTEES
Bowmanville Community Improvement Programs – No meeting to report.
Orono Community Improvement Program – No meeting to report.
Newcastle Community Improvement Program – No meeting to report.
Architectural Conservancy Ontario, Clarington Branch – ACO had a booth at Bluesberry
Festival and have been assisting the Jury Lands Foundation with tours of Camp 30 this
summer. The ACO will have a booth at Applefest in October.
The Annual General Meeting will be September 25, at the Sarah Jane Williams Centre.
Marilyn Pearce will be the guest speaker presenting on Farm Connections Canada 150
Heritage Project which focuses on families in Clarington that have been farming in
Durham for 150 years or more.
Newcastle Village & District Historical Society – R. Malone reported on Sunday June 25
the society hosted an event for Canada’s 150 celebration. The event was well attended
and highlighted the history of many of the long standing families in the Newcastle area.
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The society had a booth at the Orono Fair highlighting cooking in the 19th century. The
society will be hosting an event for culture days on September 30 at Newcastle
Community Hall. The society will also be opening their historical room for the day of
October 7 for Harvest Festival in Newcastle.
The streetscape and entry signage into Newcastle projects are currently underway
which will help the appearance of Newcastle. The LCBO is also currently being
constructed, with signage to include a heritage plaque, being constructed along King
Avenue.
Museum – The museum will be hosting a culture days event at the Clarke Museum
September 30 from 11am to 3pm. The event, called Heritage Day, will have lots of fun
events for families.
The museum will be hosting spirit walks the month of October and a paranormal event
on October 27.
Heritage Conservation District – No news to report
CORRESPONDENCE AND COUNCIL REFERRALS
282 Liberty Street Site Visit – The owners of 282 Liberty Street North appeared at the
Planning and Development Committee on June 12, 2017 to request that the matter of
their property being added to the Municipal Register be discussed with them. Council
referred the matter back to the Clarington Heritage Committee and requested that the
committee meet with the owner of 282 Liberty Street North and report back.
The Municipal Inventory subcommittee met with the owners, Mr and Mrs. Zakarow and
their son Peter, at 282 Liberty Street North on September 12, 2017. Peter Zakarow, a
former chair of the Conservation Review Board, thanked the committee for attending the
property, recognizing this wasn’t the committee’s normal practice, and for their work
preserving Clarington’s Heritage. The Zakarow’s wanted the committee to tour the
property and provide additional information for the committee’s consideration.
The Zakarow’s are concerned that if the property is added to the Municipal Register that
it would limit future development or demolition of existing out buildings with no heritage
value. The Zakarow’s indicated they were not opposed to being added to the Municipal
Register but would like wording to clearly identify that only the house and one existing
out building had heritage value or interest. The concern was that some outbuildings
with no heritage value may not be issued demolition permits if the property was added
to the Register. The committee and staff indicated that they were not trying to place
undue hardship on property owners when adding properties to the Municipal Register.
Every attempt is made to clarify the heritage value and potential of a property when
describing the property to ensure non-heritage buildings on a property are not impacted
24
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by the Register. Staff indicated that in this case the house and one out building could
be clearly identified.
The committee recognized the concerns of the Zakarow’s and believe their concerns
can be addressed through the wording when adding the property to the Municipal
Register. The committee would like the wording included in the Municipal Register to
ensure that the house and one out building are protected sufficiently from demolition if
such a request came in from future owners or the property.
17.33 Moved by K. Warren, seconded by T. Taylor
THAT subsequent to meeting with the property owners and touring 282 Liberty
Street North the Clarington Heritage Committee recommends Council proceed with
adding 282 Liberty Street North to the Municipal Register.
“CARRIED”
PROJECT REPORTS
Subcommittee Reports:
Municipal Inventory and Register Committee – No meeting to report. The subcommittee
plans to meet in the coming weeks and report back at the next meeting.
Public Outreach and Education Committee – No meeting to report. The subcommittee
plans to meet in the coming weeks to prepare a presentation for the Durham Region
Heritage Committees event in Whitby on October 28.
NEW BUSINESS
505 and 521 King Avenue East – B. Weiler reported that Council approved the rezoning
application to permit three single detached dwellings on the lands where the former Toll
House currently stands. As part of the approval Council requested that the applicant
recognize the heritage of the former Toll House. Staff will be working with the applicant
to find the best solution to recognize the Toll House, which may include an interpretative
sign. The committee indicated they would assist in putting together wording for the
signage and also suggested that if a sidewalk is constructed and embossing or
imprinting on the sidewalk recognize the toll location.
483 King Avenue East (Walbridge House) garage construction – The members were
circulated the detached garage plans in July. The members reviewed the documents
and had no objection to the construction of the detached garage as proposed by the
applicant.
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1350 Courtice Road (Metrolinx GO Project) – B. Weiler reported that consultants for
Metrolinx contacted staff about this property’s heritage value. The property is a listed as
secondary on the Municipal Inventory. As part of the Environmental Assessment
process staff believe that a cultural heritage evaluation report would be conducted on
this heritage resource even though it is not part of the Metrolinx land but immediately
north of the future road right of way.
Budget Preparation for 2018 – The committee was asked to consider the projects they
would like to undertake in the coming year and the requirements from the Heritage
Committee’s budget. A budget motion will need to be made at the October meeting.
Ontario Heritage Trust Awards – The nominations for the Ontario Heritage Trust Awards
are due by September 30, 2017. If the Municipality is the nominator the nomination
form requires a motion from Council. The committee felt that Myno Van Dyke should be
nominated for the lifetime achievement award.
B. Malone indicated that the Newcastle Village & District Historical Society would be
willing to act as the nominator for Myno given the time constraints.
17.34 Moved by R. Hooper, seconded by K. Warren
THAT the Clarington Heritage Committee supports nominating Myno Van Dyke
for the Ontario Heritage Trust Lifetime Achievement Award
“CARRIED”
National Trust Conference – P. Vogel indicated that provided he was available he would
be interested in attending the conference in Ottawa on October 13th and 14th. The
committee encouraged and supported his attendance at the conference provided he
was available.
17.35 Moved by V. Suppan, seconded by T. Taylor
THAT up to $1,200 be approved to cover the costs, including travel and
accommodation, of P. Vogel attending the National Trust Conference in Ottawa
“CARRIED”
Changes to the Ontario Building Code – V. Suppan reported to the committee that there
is currently a loop hole in the Ontario Building Code relating to protecting cultural
heritage non-farms buildings on farms properties. The loop hole has been a problem for
many municipalities in Ontario and has led to old farm residences being demolished.
The Ministry of Municipal Affairs and Housing is aware of this problem and has
proposed new wording, for the next building code update.
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407 Response to the Community Value Plan – In August Blackbird responded to the
committees comments and concerns in regards to the community value plan proposals
required as part of the 407 construction. Blackbird indicated that many of the
suggestions would not be integrated into the final design of community entrance
features and bridges as anticipated in the Community Value Plan but thanked the
committee for their comments and suggestions.
Paul Davidson Resignation – B. Weiler reported that P. Davidson had started a new
work opportunity that would no longer provide him the time to attend and contribute to
the committee. The Committee members were grateful for P. Davidson’s contributions
to the committee.
Next meeting: October 17, 2017, 7:00 p.m., at Clarington Municipal Offices in Room
1C
27
BOARD MEETING
April 12, 2017
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: W. Woo S. Cooke H. Ridge (Curator/Interim ED)
K. Warren S. Middleton M. Morawetz
Regrets: S. Elhajjeh
1.Call to Order:
S. Cooke called the meeting to order at 7:05 p.m.
2.Adoption of Agenda:
Moved by: K. Warren Seconded by: W. Woo
THAT: the agenda be accepted as presented.
MOTION CARRIED
3.Disclosure of Interests:
No interests were disclosed.
4.Correspondence:
None.
5.Announcements:
28
M. Morawetz invited members to attend a local church dinner in Solina.
6. Approval of Minutes:
Moved by: W. Woo Seconded by: S. Middleton
THAT: the Board minutes form Feb. 8, 2017 be approved as circulated.
MOTION CARRIED
7. Business Arising from Minutes:
Nothing brought forward.
8. Interim Executive Director’s Report:
H. Ridge reviewed the ED report as submitted highlighting items including
• A meeting with the Corporate Communications Manager at the Mun. to
discuss rebranding with the goal of reintroducing the museum to the
community. Several ideas for the process were discussed. H. Ridge is to
report back with costs and research on options to accomplish this.
• H. Ridge, Interim ED, and S. Cooke, Board Chair, met with Joe Tompkins,
Superintendent of Education with Kawartha Pine Ridge District School
Board to discuss potential partnerships and focus groups to gain teacher
feedback. One suggestion was to do an oral history project for Canada’s
150th where students would partner with seniors to record their stories.
Other ideas included partnering students with WWII vets with the recent
focus on the Vimy anniversary, as well as the BOAA as a possibility for
getting these two groups together. Outreach to schools within walking
distance of the museum was also encouraged.
• Edwardian Teas will be held again as a successful community liaison and as
a fundraiser. Two possible caterers had given quotes for consideration. H.
Ridge was asked to do a taste sampling confirming the recommendation.
• Upcoming events and programs include Canada Day festivities. Board
members are encouraged to volunteer. M. Morawetz was directed to
approach the Bowmanville Lions or other groups to manage the BBQ to
assist with decreasing staff and volunteer numbers.
• Doors Open Clarington takes place Sat June 10th and a request for the
Clarke Museum as a site on the tour was considered and supported.
29
Staffing needs were considered and H. Ridge was directed to schedule 3
staff as required making use of the summer students who should be
available by that time. Interpreter Shirley Moffatt was requested to assist
with the site at the tobacco kilns on behalf of the museum. H. Ridge was
given permission to ask if S. Moffatt would be available for work in that
position if deemed appropriate for Doors Open.
• H. Ridge reviewed the Programming Report prepared by J. Steen looking
ahead to activities from March through May, as well as Canada Day and the
Edwardian Teas for summer. J. Steen included two proposals for board
consideration to increase value to families and children and attract them to
the Exhibits facility; become more engaged with the museum. One was to
create a dramatic play centre area at the Sarah Jane Williams Heritage
Centre, and the other was to purchase reproduction period costumes useful
in programming at Clarke Schoolhouse in particular for school age children.
• H. Ridge was asked to review the Financial statements and report. She
noted that the Municipal Grant came in March 1st but was not captured in
this report. Gift shop sales were good in March; also not reflected in this
report. Avro Arrow memorabilia left over was discussed. H. Ridge was
directed to promote on FaceBook to aviation enthusiasts.
Moved by: W. Woo Seconded by: K. Warren
THAT: the two proposals totaling a potential expense of $2250 for
improvements in children’s programming be approved in principle with a
request for more expense specifics, and that the Interim Executive
Director’s report be accepted as submitted.
MOTION CARRIED
9. New Business:
a) Rebranding – as discussed during the ED Report, H. Ridge was directed to
do further research on options to accomplish rebranding and reintroducing
the museum to the community along with related costs &recommendations.
b) Community Engagement – as noted with suggestions in the ED Report.
c) Edwardian Afternoon Teas – a preferred caterer was recommended with a
request for a tasting by H. Ridge to confirm the choice.
30
d) Canada Day – as reported in the ED Report. M. Morawetz to follow up
regarding a possible third party BBQ team. Volunteers needed. H. Ridge
was directed to send out letters requesting support identifying specifics for
funding needs. It was suggested that new sectors of the business
community be identified and approached.
e) Doors Open – as reported in the ED Report.
10. In Camera:
Moved by: S. Cooke Seconded by: W. Woo
That: at 8:40 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that d) deals with labour relations or employee negotiations.
MOTION CARRIED
Discussion followed on first item. H. Ridge was then excused at 8:50 pm
from the meeting to continue discussion on In Camera items.
Moved by: W. Woo Seconded by: S. Middleton
That: at 9:18 pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
11. Date and Place of Next Board Meeting:
The next meeting will be held Wed. May 10, 2017 at 7 p.m.
Location: Town Hall, Room 1A if available
12. Adjournment:
K. Warren moved the meeting be adjourned at 9:20 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
31
BOARD MEETING
May 10, 2017
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: S. Cooke H. Ridge (Curator/Interim ED) S. Elhajjeh (to 7:30 pm)
K. Warren S. Middleton M. Morawetz W. Woo
1. Call to Order:
S. Cooke called the meeting to order at 7:08 p.m.
2. Adoption of Agenda:
Moved by: S. Middleton Seconded by: W. Woo
THAT: the agenda be accepted as presented.
MOTION CARRIED
3. Disclosure of Interests:
No interests were disclosed.
4. Correspondence:
None.
5. Announcements:
32
M. Morawetz reminded board members of Doors Open Clarington coming up
Saturday, June 10th from 10 am to 4 pm, featuring the village of Kendal and
surrounding areas showcasing 15 sites. The Kirby Schoolhouse - Clarke
Museum will be open as part of the day’s tour and will offer family friendly
activities as guests experience a one room schoolhouse environment, along
with Aimie Harris, Orono Horticultural Society, speaking on heritage plants
and the living wall.
K. Warren stated that on behalf of the museum board, she will represent the
CHC, Clarington Heritage Committee, to promote their agenda at the Doors
Open Clarke Museum site on June 10th.
6. Approval of Minutes:
Moved by: K. Warren Seconded by: S. Elhajjeh
THAT: the Board minutes from April 12, 2017 be approved as circulated.
MOTION CARRIED
7. Business Arising from Minutes:
To be discussed as part of Executive Director’s reports.
8. Executive Director’s Report:
H. Ridge reviewed the ED report as submitted highlighting items including:
• Young Canada Works approved for two summer students; 1 for Summer
Program Assistant, 1 for Summer Cataloguing Assistant. Both 75% funded.
• Canada Summer Jobs approved for two summer students; 1 for Youth
Grounds & Garden Assistant, 1 for Cataloguing Assitant: Clarke Project.
Both received 92% funding.
• Note that both grant applications requested 100% funding.
• H. Ridge asked for direction to post and hire for these positions. She was
directed by the board to proceed.
• Museum newsletters have been emailed to all members as able with 10
mailed out as needed.
• A-frame signs are being used downtown Bowmanville to promote the
Edwardian Teas and were produced by the BOAA as they are the caterers.
33
• A-frames are also promoting the Day Camps for PA Day June 9th, and
Summer Camp.
• Recreation & Leisure Guide for Clarington also promotes museum camps
and programs.
• Museum staff took part in “How-to-in-10 Festival at Bowmanville Library
branch on April 29th. How to preserve your family heirlooms was presented.
• May 6th displayed at Maplefest working with Tourism, & BOAA.
• Own Your Ed Conference attended by J. Steen Wed May 24th – engaging
students through the “Oral History Project”
• Doors Open Clarington – cross promotion request for tickets to Edwardian
Tea or fall Spirit walks using social media. At discretion of H. Ridge.
• Edwardian Tea tickets are being sold for each Wed through the summer
starting June 14th which is earlier than other years. Two sittings. 24 tickets
sold so far. K. Warren suggested providing comment cards on each table
requesting feedback on caterers & arrangements, and a giveaway with tea
cups for attendees with a free ticket to the 2018 tea season.
• Canada Day July 1st program is planned and being worked on. Bowmanville
Lions have been approached to run the BBQ with hotdogs only as staff and
volunteer numbers available for the day are lower this year. Lions suggested
museum staff source the food and handle all money. This will be the 32nd
year for this event at the museum. It is not a money maker but provides for
a very positive community outreach event with long term good will results.
There will be 2 bands providing music, the Mayor and councillors will be
invited to cut and serve the cake, Steven Cooke will act as MC for the event.
• No Curator at this time so no report. Hiring plans to be discussed.
• J. Steen, Program Coordinator prepared and submitted report on monthly
summaries and event updates.
• Finance Reports prepared and submitted by Irene Locke, Bookkeeper.
Statement of Financial Position and Statement of Operations both submitted.
9. New Business:
a) Avro gifts still in stock are selling slowly. H. Ridge got a quote on costs to
transport the large models back but very costly. S. Cooke & S. Middleton will
look at alternatives.
b) Helen Schmid, Orono, archival collection will be donated to the museum on
May 17th. There are 7 filing cabinets and archival boxes included. Transport
to be arranged with the help of S. Cooke.
34
c) Petty cash policy presently does not allow cash to be available nor a credit
card for the museum staff to use so purchasing is more difficult for shorter
term notice requirements. Table to next meeting. H. Ridge asked to make
recommendations regarding the process then.
10. In Camera:
Moved by: K. Warren Seconded by: W. Woo
That: at 8:11 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matters that deal with b) personal matters about an identifiable
individual, including municipal or local board employees, d) labour relations
or employee negotiations, e) litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board, and
f) advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
MOTION CARRIED
Discussion followed on four items.
Moved by: S. Middleton Seconded by: W. Woo
That: at 9:10 pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
11. Date and Place of Next Board Meeting:
The next meeting will be held Wed. June 14, 2017 at 7 p.m.
Location: Town Hall, Room 1A if available
12. Adjournment:
S. Middleton moved the meeting be adjourned at 9:15 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
35
BOARD MEETING
June 14, 2017
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: S. Cooke H. Ridge (ED) S. Elhajjeh W. Woo
K. Warren S. Middleton M. Morawetz
1. Call to Order:
S. Cooke called the meeting to order at 7:04 p.m.
2. Adoption of Agenda:
Moved by: S. Middleton Seconded by: W. Woo
THAT: the agenda be accepted as presented with New Business additional
item Tobacco.
MOTION CARRIED
3. Disclosure of Interests:
No interests were disclosed.
4. Correspondence:
A. Darlison of the BOAA Clarington, sent a request for a letter supporting
their application for a funding opportunity through The New Horizons for
Seniors Funding for a project called “Life Through the Lens – A Series with
Seniors”. They want to offer a number of programs and events throughout the
36
community engaging all ages in photography & video workshops, seminars, &
field trips organized and implemented by older adults.
Moved by: W. Woo Seconded by: K. Warren
THAT: the Board provide a letter of support for this initiative.
MOTION CARRIED
5. Announcements:
M. Morawetz thanked those who had worked at or attended Doors Open
Clarington on Sat. June 10th. K. Warren volunteered at the Clarke Museum
site for Clarington Heritage Committee (CHC), museum staff also worked at
the site along with S. Moffatt as an interpreter at the Kendal Tobacco Kilns.
The Board is thanked for their support in approving staff & participation of
the Clarke Museum site as part of the DOC 2017 tour.
6. Approval of Minutes:
Moved by: W. Woo Seconded by: S. Middleton
THAT: the Board minutes from May 10, 2017 be approved as circulated.
MOTION CARRIED
7. Business Arising from Minutes:
No items for discussion.
8. Executive Director’s Report:
H. Ridge reviewed the ED report as submitted highlighting items including:
• Young Canada Works summer students have been hired; Quinn McInall in
the role of a Summer Program Assistant (started June 12) and Alexandra
Geropoulos as a Summer Cataloguing Assistant (started June 12), both for
12 weeks of funding.
37
• Canada Summer Jobs grant students to be hired still; Youth Grounds &
Garden Assistant, starting June 26 with 9 weeks of funding, and Cataloguing
Assistant: Clarke Project also to start June 26 with 9 weeks of funding.
• Board Chair, S. Cooke and Executive Director, H. Ridge met with Leah
Bourgeois, Communications Officer with OPG to review programs and
services supported by OPG grants and opportunities in future. It was
suggested that a new grant application be made prior to end 2017 and then
another early in 2018 to get synchronized better with their planning using
the calendar year for budgets and allocations.
• Sponsorship letters have been sent out seeking support for Canada Day.
Donations received so far include Veridian, Halminen Homes, Hooper’s
Jewelers, and the Bowmanville Foundry for a total of $700. Expenses of
significance include one band for $600 and the horse drawn wagon ride
although the $500 fee is generally covered completely through ticket sales to
attendees taking part. Food expenses are typically covered through sales so
the event usually is not profitable but covers costs. Durham East 4-H
Fundraising club will run the BBQ with supplies provided by the museum.
The Clarington Historic Concert Band is providing their services in-kind.
• In-kind Donations for the gardens were gathered by garden volunteer Ron
Sproule for this summer’s plantings. Donations were received from
Northcut Elliott Funeral Home, Rekkers Garden Gallery, Prices Country
Market, Van Belle Flowers, The Garden Path, Metro Supermarket, Loblaws,
and Mosterts Greenhouses. In thanks, support of these generous local
businesses would be appreciated. It was suggested that promotion during
the Edwardian Teas all summer long and at Canada Day would appreciated.
• The sign in front of the Sarah Jane Williams Heritage Centre had been
vandalized early in June. Repair or replacement of the sign was considered.
Discussion included whether or not the municipality had insurance to cover
something like this, a recommendation to replace as repair can be very
expensive, and a reminder that there had been a plan to redo the signs and
rebrand all three sites with linked signage so perhaps it was timely to gather
quotes and design ideas.
• Summer programs & events include Edwardian Afternoon Teas each
Wednesday starting June 14th and catered by the BOAA (they are running a
38
promotion & contest on Facebook), Summerfest outreach display June 17th,
Strawberry Social at Trinity United Church with tours of Bowmanville
Museum on June 25th, Canada Day July 1st, Summer Camp week 1 July 17 –
21 and week 2 July 24 – 28.
• Curator - Jennifer Steen has accepted the position and will start once her
previous role of Program Coordinator has been filled. The posting for that
position closed June 12th.
• New exhibits being installed this week include Durham Celebrate
Agriculture and the Orono Cornet Band history.
• Helen Schmid’s collection was gratefully received May 17th. There was a
good article in the Orono Times. A thank you letter is to be sent to Helen
and her daughter.
• Program Report was submitted by Jennifer Steen including the summer
schedule at the sites as well as rental bookings and outreach opportunities.
The museum assisted as a site on Doors Open Clarington on June 10th at the
Clarke Museum, the portrait of Mrs. Marr was on display from the archives
at the Southwinds (originally the Marr home) site, and with Interpreter
Shirley Moffatt assisting at the Kendal Tobacco Kilns. The support was
appreciated by the committee and attendees.
• Financial Reports were prepared and submitted for review by Bookkeeper,
Irene Locke, including Statement of Financial Position, Statement of
Operations 2017-2016, and Statement of Operations Actual vs Budget.
Moved by: W. Woo Seconded by: K. Warren
THAT: the Executive Directors reports including the Financial Reports be
approved as submitted.
MOTION CARRIED
9. New Business:
a) Tobacco History – request by M. Morawetz that H. Ridge be asked to pursue
some way of representing and archiving the significant tobacco industry that
thrived in Clarington. During Doors Open Clarington preparations, it became
evident that there is a gap in recorded history and artifacts in the museum’s
collections.
39
b) S. Middleton raised concerns that the PA Day program was cancelled due to
lack of registration but as participants they were not notified. He commented as
well that the phone message was out of date and with time observing the Sarah
Jane William Heritage Centre, noted a number of concerns including the condition
of the sign and stairs. S. Cooke offered to ask Operations to check these items.
c) Job Descriptions – The Curator’s position Job Description was updated and
reviewed with recommendations, and will remain a management position.
Moved by: K. Warren Seconded by: S. Elhajjeh
THAT: the Curator Job Description with revisions be approved.
MOTION CARRIED
The Executive Director’s Job Description was also reviewed and updated.
Moved by: S. Elhajjeh Seconded by: W. Woo
THAT: the Executive Director Job Description be approved as presented.
MOTION CARRIED
d) Salary Grid – reviewed as presented with direction from Municipal HR staff
noting that Cost of Living is set by the Municipality and the museum must adhere
to that as determined annually.
Moved by: S. Elhajjeh Seconded by: K. Warren
THAT: the Salary Grid be approved as presented.
MOTION CARRIED
10. In Camera:
Moved by: S. Middleton Seconded by: W. Woo
That: at 8:07 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that deals with b) personal matters about an identifiable
individual, including municipal or local board employees.
40
MOTION CARRIED
Discussion followed.
Moved by: W. Woo Seconded by: S. Elhajjeh
That: at 8:14pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
11. Date and Place of Next Board Meeting:
The next meeting if required during the summer, will be held Wed. July 12,
2017 at 7 p.m.
Location: Town Hall, Room 1A if available
12. Adjournment:
S. Middleton moved the meeting be adjourned at 8:33 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
41
BOARD MEETING
September 20, 2017
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: S. Cooke H. Ridge (ED) S. Elhajjeh W. Woo
K. Warren S. Middleton M. Morawetz
1. Call to Order:
S. Cooke called the meeting to order at 7:02 p.m.
2. Adoption of Agenda:
Moved by: W. Woo Seconded by: K. Warren
THAT: the agenda be accepted as presented.
MOTION CARRIED
3. Disclosure of Interests:
W. Woo declared a possible conflict regarding agenda items dealing with staff
negotiations as his wife is treasurer of the Hospital Union Local 63/64.
S. Elhajjeh also declared as he is a member of CUPE Local 79 Public Health.
4. Correspondence:
None.
42
5. Announcements:
M. Morawetz reminded board members that the Eldad United Church Annual
Auction will be held on Monday, Oct 2nd in Solina. Also mentioned was the
ACO-Clarington AGM with guest speaker Marilyn Pearce from Durham
Farm Connections regarding their Canada 150 project documenting Durham
families who have been farming for 150 years or more, on Monday, Sept 25th
at the Sarah Jane Williams Heritage Centre at 7 pm. Another event worthy of
support is the upcoming Orono Horticultural Society event with guest speaker
Thursday, Sept 28th at 7:30 in Orono United Church; tickets $10 in advance.
Finally, sadly noted that Jackson Peacock of Kendal who had played a major
role throughout his life in education and his local communities, most recently
working to provide history and colour at the Doors Open Clarington event
June 10th highlighting Kendal and area, passed away with his memorial service
to be held Thursday Sept 21st.
6. Approval of Minutes:
Moved by: S. Middleton Seconded by: K. Warren
THAT: the Board minutes from June 14, 2017 be approved as circulated.
MOTION CARRIED
7. Business Arising from Minutes:
No items for discussion.
8. Executive Director’s Report:
H. Ridge reviewed the ED report as submitted highlighting items & noting that
as this was her last meeting with the Board before her leave starts, she would
present a summary of accomplishments since being appointed Executive Director
at the end of April 2017: including:
• Improving communication with Members – Regular newsletters to members.
• Increasing programming at Clarke Museum – With planned events in April,
June, July and two more scheduled in late September. K. Warren asked H.
Ridge to send an update to Aimie Harris who as a delegation to the Board
last year requested more use of the facility and more programming.
43
• Improved community profile with anticipated annual events – Canada Day
which was very successful & well attended; Successful partnership with
BOAA catering and promoting the Edwardian Teas which were sold out by
early August.
• New in-house exhibits with community focus – Ready for July 1st 2017
celebrations, the Agricultural Heritage with Celebrate Agriculture group;
History of Orono Cornet band who also played at the Canada Day event.
• Greater focus on our collection of local history – museum was the fortunate
recipient of Helen Schmid’s personal archival collection that spans 50 years
of her research and collecting; received May 2017. Invaluable to the
collection and already used including for Orono Fair displays.
• Providing unique services to the community – source of local history and
information through archive research, processing over 40 requests (about 2
per week) April through September.
• Offering summer opportunities for students – with 2 successful grant
applications, 4 students were employed; 2 with the Young Canada Works
and 2 with Canada Summer Jobs.
• Increased staff training opportunities – part-time and full-time staff were
provided with Automated External Defibrillator/CPR training in May;
currently providing part-time and full-time staff with Standard First Aid
certification during September and October.
• Engaging in partnerships with Youth, Adults and Seniors – Sharing Stories
Oral History project launched spring as a special project for Canada’s 150.
• Clarke Museum clean-up and re-organization – successful grant application
to Capstone Infrastructure for support; curatorial work continues to improve.
• Filling full-time staff roles – Jennifer Steen hired as Curator effective Sept 7,
2017; Dr. Amy Barron hired as Program Coordinator – effective Sept 7/17.
• Curatorial and Programming project goals are set for 2017/2018 with new
staff in position; both having considerable experience.
• H. Ridge’s recommendation during her leave is to hire an acting Executive
Director to manage the day-to-day administration and work on some of the
business of operations; using a one year contact putting us in a good position
to launch our re-brand in the fall of 2018.
H. Ridge continued with priorities and goals for the Acting Executive Director
once in place:
• IT requirements are significant.
• Review and transition or improve Museum’s independent contracts for pest
control, cleaning services, snow removal etc.
44
• Policy review for example updating Collections Policy and Mandate.
• Grant and Sponsorship applications and opportunities.
• CMOG (Community Museums Operating Grant) requirements were met,
and reported on June 30, 2017 including supplemental Audited Financial
Statements; once hearing of approval then time lines can be set.
• Marketing and Promotion including fall programming and events
H. Ridge reviewed the Program Report submitted by Jennifer Steen including
monthly summaries, and Canada Day revenue and expense breakdown.
Moved by: S. Elhajjeh Seconded by: K. Warren
THAT: the profits from the day if any be divided 50% with the volunteer
group that assists in the event by running the BBQ.
MOTION CARRIED
Our thanks noted to this year’s volunteer group, the Durham East 4-H Fundraising
Club. There were a number of compliments on the very good service they
provided on Canada Day. This year they will receive $235 as their share.
H. Ridge then presented the Curatorial Report for approval by the Collections
Committee (Board) as recommended in agreement with Jennifer Steen.
Moved by: S. Middleton Seconded by: W. Woo
THAT: the donation of the Drum from Boys Training School be accepted into
the collection, and a tax receipt be issued for the value as appraised.
MOTION CARRIED
Moved by: S. Middleton Seconded by: W. Woo
THAT: the donation of the ledger from Enniskillen General Store be accepted
into the collection, and a tax receipt be issued for the value as appraised.
MOTION CARRIED
Moved by: S. Middleton Seconded by: W. Woo
45
THAT: the donation of 6 chairs made in Bowmanville be accepted into the
collection with a complete history for the archives.
MOTION CARRIED
Moved by: S. Middleton Seconded by: W. Woo
THAT: the donation of a chart re: Unionization from Goodyear in
Bowmanville be accepted into the archival collections, once certified.
MOTION CARRIED
Moved by: S. Middleton Seconded by: W. Woo
THAT: the donation of legal documents and hats belonging to locals “Percy”
& “Silver” recovered after being stored in a wooden box for over 100 years,
be accepted into the archival collections.
MOTION CARRIED
H. Ridge reviewed Financial Reports as prepared and submitted by Irene Locke,
Bookkeeper including CMA Statement of Financial Position, CMA Statement of
Operations for 2017-2016, and CMA Statement of Operations – Actual vs Budget.
Moved by: S. Middleton Seconded by: K. Warren
THAT: the Executive Directors reports including the Financial Reports be
approved as submitted
MOTION CARRIED
9. New Business:
Items covered in reports and discussions so nothing further.
10. In Camera:
W. Woo and S. Elhajjeh both excused themselves from the remainder of the
meeting due to disclosures of interest.
46
Moved by: K. Warren Seconded by: S. Middleton
That: at 7:45 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that deals with b) personal matters about an identifiable
individual, including municipal or local board employees, and d) labour
relations or employee negotiations.
MOTION CARRIED
Discussion followed.
Moved by: K. Warren Seconded by: S. Middleton
That: at 8:20 pm the meeting move out of camera, returning to Open Session.
MOTION CARRIED
11. Date and Place of Next Board Meeting:
The next meeting if required during the summer, will be held Wed. Oct. 11th,
2017 at 7 p.m.
Location: Town Hall, Room 1A if available.
12. Adjournment:
S. Middleton moved the meeting be adjourned at 8:29 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
47
General Government Committee
Report to Council
Page 1
Report to Council Meeting of October 10, 2017
Subject: General Government Committee Meeting of Monday, September 25, 2017
Recommendations:
1.Receive for Information
(a) 8.1 Minutes of the Bowmanville Business Improvement Area
dated June 13, 2017 and September 12, 2017
(b) 8.2 Minutes of the Newcastle Village Community Hall Board dated
April 18, 2017 and May 16, 2017
(c) 8.3 Minutes of the Newcastle Business Improvement Area dated
August 10, 2017 and September 14, 2017
(d) 8.4 Minutes of the Central Lake Ontario Conservation Authority
dated September 19, 2017
(e) 8.5 Ralph Walton, Regional Clerk and Director of Legislative
Services, The Regional Municipality of Durham - Protecting
the Automotive Sector during Upcoming North American Free
Trade Agreement Negotiations
(f) COD-017-17 Contract Awards During Council Recess
2.Sheila Hall, Executive Director, Clarington Board of Trade, Regarding
an Economic Development Update
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks.
48
General Government Committee
Report to Council
For Council Meeting of October 10, 2017 Page 2
3. Sandra Gajewski, Request to Amend the Responsible Pet Owners’
By-law 2013-024, Regarding Leash Free Area
That the Communications Item 9.2 be received;
That staff be directed to change the signage at the off leash dog park to designate
that the small dog area be restricted to a height of no more than 12 inches and a
weight of 20lbs or less for any dog entering the designated small dog area; and
That the Responsible Pet Owners’ By-law 2013-024 be amended to add wording
along the lines of the following:
“To not allow a dog to enter a designated off leash area except in
accordance with the posted conditions of use”.
4. Community Care Durham - Request for Additional Lease Space at
Garnet B. Rickard Recreation Complex
That Report CSD-008-17 be received;
That Council approve the request from Community Care Durham to expand their
leased space at the Garnet B. Rickard Recreation Complex;
That the funds in the amount of $55,400.00 needed to front end the cost of the
renovations to expand the leased space be drawn from the General Municipal
Reserve Fund;
That the Mayor and Clerk be authorized to sign a lease amending agreement
substantially in the form attached to Report CSD-008-17 (Attachment 3) to extend
the current term and provide for the recovery of the actual renovation costs; and
That Community Care Durham be advised of Council’s decision.
5. Water Distribution System and Reusable Water Bottles
That Report OPD-008-2017 be received;
That Council direct staff to implement Option A, being the rental of a system to
distribute water at special events and festivals; and
That Council direct staff to include the corresponding amount for Option A in the
2018 budget, to be considered during budget deliberations.
49
General Government Committee
Report to Council
For Council Meeting of October 10, 2017 Page 3
6.Appointment of Private Parking Enforcement – OPG
That Report CLD-018-17 be received;
That the By-law attached to Report CLD-018-17, as Attachment 1 to
Report CLD-018-17, be approved; and
That all interested parties listed in Report CLD-018-17 and any delegations be
advised of Council's decision.
7.Supply, Delivery & Installation of Trees and Stump Grinding
That Report COD-015-17 be received;
That Maple Lane Nurseries with a total annual bid amount of $76,529.63 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2017-25 be awarded a three year contract for the
supply, delivery and installation of trees and the stump grinding service as required
by the Operations Department;
That pending satisfactory pricing and service, the Purchasing Manager be given
authority to extend the contract for this service for up to two additional one year
terms;
That the funds required for this project in the amount of $76,529.63 (Net HST
Rebate) be drawn from the following account: Contract - Grass Cutting
#100-36-325-10115-7155 $76,529.63; and
That all interested parties listed in Report COD-015-17 and any delegations be
advised of Council's decision by the Department.
8.Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing
Services
That Report COD-016-17 be received;
That B&D Tractor Services with a total negotiated annual bid amount of
$275,161.08 (Net HST Rebate) being the lowest compliant bidder meeting all
terms, conditions and specifications of Tender CL2017-32 be awarded a two year
contract for the supply of all necessary labour, equipment and materials to provide
winter maintenance – snow clearing, sanding, salting, ice removal and windrow
removal for the Senior Citizen’s & Physically Disabled Program as required by the
Operations Department;
50
General Government Committee
Report to Council
For Council Meeting of October 10, 2017 Page 4
That pending satisfactory pricing and service, the Purchasing Manager be given
authority to extend the contract for this service for up to three additional one year
terms;
That Council approves the additional funds required for the two year term and the
subsequent funds for the three additional one year terms; and
That all interested parties listed in Report COD-016-17 and any delegations be
advised of Council's decision by the Corporate Services Department.
9. Cedar Crest Beach Update
That Report CAO-009-17 be received; and
That the cost to complete the study commissioned by the Central Lake Ontario
Conservation Authority in 2004 – the Port Darlington (West Shore) Damage Centre
Study - be financed from the Westside/Bowmanville Marsh Reserve Fund with an
upset limit of $50,000.
10. Comprehensive Asset Management Plan
That Report FND-014-17 be received;
That the 2017 Comprehensive Asset Management Plan for the Municipality of
Clarington, be received to comply with funding agreements; and
That a further update be forthcoming once the new regulations are implemented.
11. Information Technology Strategic Plan (2017 – 2022)
That Report CAO-008-17 be received;
That Council endorse the Information Technology Strategic Plan (2017 – 2022) to
recognize and promote the significant role that information technology plays in
relation to effective and efficient service delivery throughout the Corporation;
That the CAO be authorized to fill the vacant Network Support Technician position
identified in the approved 2017 Municipal budget; and
That the CAO be authorized to proceed with the recommendation in the Plan to
realign IT Division responsibilities in part by reclassifying the existing Security
Specialist to a Network Administration Supervisor at an approximate 2017 impact of
$2,000 (annualized cost of approximately $8,700).
51
General Government Committee
Report to Council
For Council Meeting of October 10, 2017 Page 5
12. Land Acquisition Strategy, July 2017
That Report FND-013-17 be received; and
That Council approve the Land Acquisition Strategy dated, July 2017, as amended,
as the guide for acquiring land and budgeting for its acquisition.
13. Confidential Matter Regarding Report FND-013-17, Land Acquisition
Strategy, July 2017 - Pending Acquisition or Disposition of Land
That Resolution #CG-08-17, passed in Closed Session, be ratified.
52
Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of October 10, 2017
Subject: Planning & Development Committee Meeting of Monday, October 2, 2017
Recommendations:
1.Receive for Information
(a) 10.1 Eddy Chan, Director, Land Development, Delpark Homes –
Regarding An Application by South Bowmanville Limited
(Delpark Homes) to rezone the lands to facilitate the creation of
two additional lots for the construction of single detached
dwellings
(b) 10.2 Ralph Walton, Regional Clerk/Director of Legislative Services,
The Regional Municipality of Durham – Regarding Motion on
Cannabis Legislation
2.An application by Eiram Development Corporation to amend the Zoning
By-law to Permit a Development that Consists of 59 Townhouses and a
Mixed-use Building at the South-West Corner of Mearns Avenue and
Concession Road 3, Bowmanville
That Report PSD-065-17 be received;
That the proposed application for Zoning By-law Amendment ZBA 2017-0020
continue to be processed including the preparation of a subsequent
recommendation report;
That staff consider the public comments received in the further processing of the
Zoning By-law Amendment application submitted by Eiram Development
Corporation to permit the mixed-use development; and
That all interested parties listed in Report PSD-065-17 and any delegations be
advised of Council’s decision.
53
Planning & Development Committee
Report to Council
For Council Meeting of October 10, 2017 Page 2
3. A Revised Rezoning Application by 1891211 Ontario Limited to Permit
Three Apartment Buildings Containing 425 Dwelling Units, Bowmanville
West Urban Centre
That Report PSD-066-17 be received;
That the revised application to amend Zoning By-law 84-63 submitted by 1891211
Ontario Limited continue to be processed including the preparation of a subsequent
report; and
That all interested parties listed in Report PSD-066-17 and any delegations be
advised of Council’s decision.
4. Applications by High Street Courtice Inc. to amend the Clarington
Official Plan and Zoning By-law to permit a 464 unit residential
development along Courtice Main Street
That Report PSD-067-17 be received;
That Amendment No. 113 to the Courtice Main Street Secondary Plan as contained
in Attachment 1 of Report PSD-067-17 be adopted;
That the application to amend the Zoning By-law submitted by High Street Courtice
be approved and that the Zoning By-law contained in Attachment 2 to
Report PSD-067-17 be passed;
That, once all conditions contained in the Official Plan and the Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, the By-law
authorizing the removal of the (H) Holding Symbol be approved in phases if
necessary;
That the Director of Engineering Services be authorized to negotiate lease
arrangements with High Street Courtice Inc. for a sales pavilion on the lands
identified as “Proposed Municipal Parking Lot” on Figure 1 and report back to
Council;
That Planning Services Department be authorized to undertake a Master Block
Plan for the remaining parcels on the east side of Darlington Boulevard;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of
Report PSD-067-17 and Council’s decision; and
54
Planning & Development Committee
Report to Council
For Council Meeting of October 10, 2017 Page 3
That all interested parties listed in Report PSD-067-17 and any delegations be
advised of Council’s decision.
5.Declaration of Surplus Property on the East Side of Farewell Creek in
Response to a Request by Courtice High Street Inc.
That Report PSD-068-17 be received;
That Council declare approximately 0.18 hectares of the property shown in Figure 1
of Report PSD-068-17, as surplus and offered to the adjacent property owner at
terms to be negotiated including natural heritage enhancements; and
That all interested parties listed in Report PSD-068-17 and any delegations be
advised of Council’s decision.
6.Comments on Region of Durham Tree By-law, Five Year Review
That Report PSD-070-17 be received;
That Council endorse the comments provided on the Region of Durham Tree
By-law, Five Year Review;
That Report PSD-070-17 be sent to the Commissioner of Planning and Economic
Development for the Region of Durham; and
That any interested parties or delegations be advised of Council’s decision.
7.New Residential Secondary Plans – Official Plan
Implementation
That Report PSD–071-17 be received; and
That the Director of Planning be authorized to execute cost-recovery funding
agreements for subwatershed planning studies.
8.Update of the Secondary Plans and Zoning for the Bowmanville West
Urban Centre and the Bowmanville East Urban Centre
That Report PSD-072-17 be received;
That staff be authorized to undertake a review of the Bowmanville West Urban
Centre Secondary Plan and the Bowmanville East Urban Centre Secondary Plan
and to issue the appropriate requests for proposal; and
55
Planning & Development Committee
Report to Council
For Council Meeting of October 10, 2017 Page 4
That all interested parties listed in Report PSD-072-17 be advised of Council’s
decision.
9. Extension to Draft Approval for 19 Estate Residential Lots
That Report PSD-073-17 be received;
That the extension to Draft Approval for 18T-89007 be supported subject to the
Conditions as contained in Attachment 1 to PSD-073-17;
That the Durham Regional Planning and Economic Development Department,
Municipality of Port Hope and Municipal Property Assessment Corporation be
forwarded a copy of Report PSD-073-17 and Council’s decision; and
That all interested parties listed in Report PSD-073-17 and any delegations be
advised of Council's decision.
56
Planning Services
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Planning & Development Committee
Date of Meeting: October 2, 2017
Report Number: PSD-069-17 Resolution:
File Number: PLN 25.1.55 By-law Number:
Report Subject: Renaming of the North Portion of Port Darlington Road to East
Shores Drive
Recommendations:
1.That Report PSD-069-17 be received;
2.That staff be authorized to take appropriate steps for the renaming of the portion of Port
Darlington Road from Lake Road and to the south boundary of the Hydro One Corridor,
as East Shores Drive;
3.That affected property owners and business tenants receive a goodwill payment
recognizing the inconvenience and time associated with the street name change
identified in Report PSD-069-17;
4.That a copy of this report and Council’s decision be forwarded to the Durham Regional
Police Service and the Durham Regional Planning and Economic Development
Department; and
5.That all interested parties listed in Report PSD-069-17 and any delegations be advised
of Council’s decision.
57
Municipality of Clarington
Report PSD-069-17 Page 2
Report Overview
The conclusions of the Port Darlington Road Environmental Assessment has resulted in a
continuous arterial road that extends from Lake Road curves into the Hydro One corridor
and connects to an approved street in the Lakebreeze subdivision. This optimal alignment
includes the north segment of Port Darlington Road. The southerly segment of Port
Darlington Road will connect at an intersection with the new arterial road. It is proposed that
the northerly segment of Port Darlington Road be renamed East Shores Drive, which would
provide for a consistent name for this new road from Lake Road to its terminus at the south.
1. Background
Port Darlington Neighbourhood is currently being developed by Kaitlin under the market
name Lakebreeze. It will eventually include approximately 1900 residences and 3000
people. The Neighbourhood Secondary Plan provided for a new Type C arterial road to
access the neighbourhood utilizing the Hydro One corridor, thereby providing for an
efficient transportation link to the new neighbourhood from Lake Road and minimizing
traffic using the substandard zig-zag alignment of the existing Port Darlington Road near
the marina.
The new road was anticipated to connect to Port Darlington Road at a 90 degree T-
intersection south of West Beach Road intersection. Within the Lakebreeze subdivision,
this road connection has been named East Shores Drive.
2. Port Darlington Road Environmental Assessment
Engineering Services Department has been undertaking an Environmental Assessment
for this new road. In July 2016, five optional alignments for this new road were
presented at a PIC. The alignment scenarios all provided for realigning West Beach
Road to connect with East Shores Drive with a roundabout at Port Darlington Road.
Alternative 1 is shown in Figure 1 below.
58
Municipality of Clarington
Report PSD-069-17 Page 3
Figure 1 – Environmental Assessment Alternative 1 – July 2016
After further study, a new and preferred alignment was determined that provided for an
alignment along the south side of the corridor rather than the north side. The revised
alignment was to accommodate concerns of Hydro One to avoid high voltage towers but
it also minimized the impacts on private property, impact on wildlife habitat, provided
better traffic flow and means fewer changes to the intersection with West Beach Road.
The revised alignment incorporates a continuous route from Lake Road through the
hydro corridor and into the plan of subdivision. The southerly segment of Port Darlington
Road connects at a T intersection on the curve. (See Figure 2 below).
Figure 2: Environmental Assessment - Recommended alignment –February 2017
The new alignment has resulted in a reconsideration of the street names for the area.
59
Municipality of Clarington
Report PSD-069-17 Page 4
3. Discussion
From a street-naming perspective, this is somewhat akin to the current situation for
Waverley Road. In staff’s view, it would be better for the continuous route, which will
carry the majority of the traffic into the new neighbourhood, to have the one name. It is
also important that Port Darlington Road be maintained as the road that passes through
the historic Port Darlington. It is thus proposed that the north end of the existing Port
Darlington Road from Lake Road to the Hydro Corridor be renamed East Shores Drive
connecting through the hydro corridor to the street within the Lakebreeze plan of
subdivision
One residential property and three industrial properties would be affected by the street
renaming. The street numbers would be unaffected. Property owners and tenants
would receive a goodwill payments for the inconvenience and time associated with the
street name change. The segment of the proposed renaming is shown on Figure 3.
Figure 3: The Entire Route of the New Street
60
Municipality of Clarington
Report PSD-069-17 Page 5
Through previous staff report PSD-020-16, Council authorized the use of nautical
names for the Lakebreeze development. Additionally, staff were authorized to take
appropriate steps to rename Port Darlington Road to Port Darlington Boulevard as it
connected to form a continuous waterfront promenade from Port Darlington to Bennett
Road. At the Environmental Assessment PIC, there was opposition to changing the
suffix. One other direction from PSD-020-16 was the renaming of a connecting portion of East
Beach Road that was constructed to facilitate the new waterfront park to Port Darlington
Road. This provides for a continuous use of Port Darlington Road across the
Bowmanville waterfront from the Bowmanville Creek to Bennett Road. The street
renaming results address renumbering for four properties.
Following authorization, staff will take the next steps to:
•Circulate the proposal to the Region for their comments;
•Hold a Public Information Centre for area residents at Port Darlington Marina on October
25th, 2017; and
•Schedule a Public Meeting at the Planning and Development Committee for November
13thto receive public input on the recommended street name changes.
4.Conclusion
The development of the Port Darlington Neighbourhood necessitates the introduction of
a minor arterial road to optimize the transportation system. The Environmental
Assessment has concluded that a continuous arterial road extend from Lake Road
through the Hydro One corridor to the Lakebreeze subdivision. It is proposed that the
existing segment of Port Darlington Road at the north end be renamed to East Shores
Drive to provide a continuous street name from top to bottom.
5. Strategic Plan Application
Not applicable.
61
Municipality of Clarington
Report PSD-069-17 Page 6
Submitted by: Reviewed by:
David Crome, MCIP, RPP, Andrew C. Allison, B. Comm, LL.B
Director of Planning Services CAO
Staff Contact: Bob Russell, Planner II, 905-623-3379 ext. 2421 or brussell@clarington.net
DC/BR/CP/tg
The following is a list of the interested parties to be notified of Council’s decision:
Lino Trombino, Durham Planning & Economic Development
Sue Sartain, Durham Regional Police
I:\^Department\LDO NEW FILING SYSTEM\PLN Planning Files\PLN 25 Municipal Numbering and Street Names\PLN 25.1.55 Port Darlington Road to East Shores Drive or Alternative\Staff
Report\PSD-069-17 Staff Report.docx
62
Suzanne Reiner
35 Darlington Boulevard
Courtice, Ontario L1E 2J8
October 6th, 2017
Members of Council
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L1C 3A6
RE:
Development Application by High Street Courtice Inc., File COPA 216-0004 and ZBA 2016-0024
Dear Mayor and Council,
I am discouraged by the application process for the High Street Courtice Inc development proposal.
Support and advice from this municipality was little and I had to go elsewhere for answers. If it is the
intent of this municipality to encourage residents to become involved, be included in this whole process
and have a voice, I do not believe that it was positive.
This process favours the developer and did not take my concerns or considerations seriously.
1. Re-zoning:
It seems that the Official Plan does not apply to the properties on Darlington Blvd. “Respect and
reinforce the physical character of the established neighbourhood having regard to the pattern of
lots, streets and blocks, the size and configuration of lots, building types of nearby properties, the
height and scale of buildings and the setback of buildings from the street, rear and side yards”.
The fact that the west side of Darlington Blvd has 200’ deep lots is off no significance.
It was stated that Darlington Blvd is a “A Neighbourhood in Transition” therefore new
development to integrate into the existing neighbourhood need not apply in this case because
this street is not the norm for urban areas.
Report PSD-067-17 states that Darlington Blvd was not built as part of an urban neighbourhood
and that transformation from rural area rather than integration is staff’s recommendation. Again,
I believe that this statement was created to align this staff’s recommendation to this proposal.
The statement from the report on page 19 “This project will allow for a greater diversity of
housing types” is misleading. Homes on large lots (200’ to 350’) are a housing type that is not
recognized as significant and this project is removing them from the community.
2. Vehicular Access:
I opposed vehicle access from Darlington Blvd into the development.
Paradigm report recommends that the Darlington Blvd access be eliminated.
Though I do not begrudge my future new neighbours, they seem to have more rights than I do.
These future residents are given more consideration for their inconveniences than the existing
residents. Page 22: “An access to Darlington Boulevard would provide better choice for these
future residents”.
3. Concept Plan / Master Block Plan
I do not support the undertaking of a Master Block Plan for the remaining parcels on the east side
of Darlington Blvd.
To what purpose would it serve?
Should zoning changes for properties #11, #13, and #15 be approved, then the developer’s
concept plan will follow. I believe that the properties in the High Street Courtice Concept Plan
(#5, #7and #9) are exempt from the Master Block Plan.
In the past, the developer who owns property #43 Darlington Blvd has submitted his own concept
plans for a 25-unit sub-division. I also believe that these properties will be exempt from the
Master Block Plan?
So, the remaining lots on the east side will be few. Respectfully, should Council be wasting tax
payer money and staff time on a Master Block Plan?
Staff does not support a comprehensive block plan before development on Darlington Blvd is
approved. The reason given is the current stage of this application. This statement only
reinforces my remarks that this development is rushed, that we, the residents, have not been
included in any planning or pre-planning decisions regarding the properties on Darlington Blvd
and that many of our concerns remain unanswered.
I ask Council to seriously consider the alternatives I have presented recently:
− The request to amend the Official Plan and Zoning By-Law pertaining to
Darlington Blvd. properties #11, #13 and #15 should not be approved until a
concept plan is undertaken.
− Separate High Street Courtice into two development proposals and deal
with each individually.
Sincerely yours,
Suzanne Reiner
Presentations & Handouts
Concerns with the Drainage and Swale Related to 42 Mill Lane and Lot 32 the Proposed Delpark Homes Development
Rob Tompkins/Dawn Wheeler
October 10, 2017
2 | Clarington Council Meeting| October 10, 2017
42 Mill Lane Drainage Issues
& Other
Water drainage
path with the 2
added properties.
3 | Clarington Council Meeting| October 10, 2017
42 Mill Lane Drainage Issues
& Other
Water drainage
path without the 2
added properties.
4 | Clarington Council Meeting| October 10, 2017
Lot 32 –Dying Trees
5 | Clarington Council Meeting| October 10, 2017
Lot 32 – Water Drainage Issues
6 | Clarington Council Meeting| October 10, 2017
Lot 32 – Water Drainage Issues
Picture shows
rain buildup 12
hours following a
rain storm. This is
without all of
those property
swale’s being
directed down
through Lot 32
7 | Clarington Council Meeting| October 10, 2017
Massive Rocks on Lot 32
8 | Clarington Council Meeting| October 10, 2017
Conclusion/Questions