HomeMy WebLinkAbout07/03/2017Final
Council
Agenda
Date: Monday, July 3, 2017
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379,
ext. 2101 or by email at mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality’s website. In addition, please be advised that some of
the Council meetings may be video recorded.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net
Council Agenda
Date: July 3, 2017
Time: 7:00 PM
Place: Council Chambers
Page 2
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
5.1 Council Minutes Minutes of a regular meeting of Council June 12, 2017 Page 7
5.2 Council Minutes Minutes of a special meeting of Council June 27, 2017 Page 23
6 Presentations
6.1 Anne McIlroy, Principal Planner, Brook McIlroy Consultants, Regarding Clarington
Transportation Hubs Study
7 Delegations
7.1 Jim Mackenzie and Wayne Fernandes Regarding Cedar Crest Beach Erosion Control
Engineering Solution (Item 8 of the June 19, 2017 General Government Committee Report)
7.2 Martin Field and Allison Hansen Regarding Support for Ban on Sale of Animals in Pet Shops
(Unfinished Business 13.1)
7.3 Sabrina Harlos and Tom Harlos Regarding Report PSD-045-17, An Application by a Group of
Land Owners to Amend the Worden East Neighbourhood Design Plan and Three Applications
to Subdivide a Portion of Those Lands in Courtice (Item 2 of the June 20, 2017 Special
Planning and Development Committee Report)
7.4 Bill Peeters Regarding Report PSD-045-17, An Application by a Group of Land Owners to
Amend the Worden East Neighbourhood Design Plan and Three Applications to Subdivide a
Portion of Those Lands in Courtice (Item 2 of the June 20, 2017 Special Planning and
Development Committee Report)
Council Agenda
Date: July 3, 2017
Time: 7:00 PM
Place: Council Chambers
Page 3
7.5 Nancy Hamer-Strahl Regarding Report PSD-045-17, An Application by a Group of Land
Owners to Amend the Worden East Neighbourhood Design Plan and Three Applications to
Subdivide a Portion of Those Lands in Courtice (Item 2 of the June 20, 2017 Special Planning
and Development Committee Report)
8 Communications – Receive for Information
There are no Communications to be received for information as of the time of publication.
9 Communications – Direction
There are no Communications to be received for information as of the time of publication.
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 Agricultural
Advisory
Minutes
Minutes of the Agricultural Advisory Committee of
Clarington dated June 8, 2017
Page 25
10.1.2 Heritage
Committee
Minutes
Minutes of the Heritage Committee of Clarington dated
June 20, 2017
Page 28
10.2 General
Government
Committee
General Government Committee Report of June 19, 2017 Page 33
10.3 Special Planning &
Development
Committee
Special Planning and Development Committee Report of
June 20, 2017
Page 40
10.4 Planning &
Development
Committee
Planning and Development Committee Report of June 26,
2017
Page 42
Council Agenda
Date: July 3, 2017
Time: 7:00 PM
Place: Council Chambers
Page 4
11 Staff Reports
11.1 ESD-004-17 Cedar Crest Beach Flooding – Key Actions Taken April
26, 2017 – June 26, 2017
Page 46
11.2 CLD-013-17 Zoo to You Request for Exemption to the Exotic Animal
By-law 2012-045
Page 59
11.3 LGL-009-17
Confidential
Report
A Confidential Legal Matter (Litigation)
11.4 CLD-015-17 Appointment of Chief Administrative Officer
11.5 EGD-016-17 Rail Safety Improvement Program Agreement
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
13.1 Support for Ban on Sale of Animals in Pet Shops (Referred to the July 3, 2017
Council Meeting on June 12, 2017)
Page 65
14 By-laws
14.1 2017-054 Being a by-law to designate the Orono Arena and
Community Centre as a municipal capital facility and
exempt it from all taxes levied for municipal and school
purposes (Item 15 of the General Government Committee
Report)
14.2 2017-056 Being a by-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Kaitlin Homes Limited) (Item 3
of the Special Planning & Development Committee
Report
Council Agenda
Date: July 3, 2017
Time: 7:00 PM
Place: Council Chambers
Page 5
14.3 2017-057 Being a By-law to exempt a certain portion of Registered
Plan 40M-2580 from Part Lot Control
14.4 2017-058 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Newcastle Lodge for Senior &
Family Dwellings) (Item 7 of the Planning and
Development Committee Report)
14.5 2017-059 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Averton Homes Bowmanville)
(Approved by Council on June 13, 2016)
14.6 2017-060 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (2399263 Ontario Limited)
(Approved by Council on February 27, 2017)
14.7 2017-061 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington [Tatra Valley Homes (Zemer
Holdings)] (Approved by Council on September 15, 2014)
14.8 2017-062 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Zemer Holdings Ltd.)
(Approved by Council on December 14, 2015)
14.9 2017-063 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Soroya and Spencer Yule)
(Item 4 of the Planning and Development Committee
Report)
14.10 2017-064 Being a by-law to appoint Mr. Andrew Allison as the Chief
Administrative Officer
Council Agenda
Date: July 3, 2017
Time: 7:00 PM
Place: Council Chambers
Page 6
14.11 2017-065 Being a By-law to authorize the Corporation of the
Municipality of Clarington to enter into the Rail Safety
Improvement Program Agreement with the Government
of Canada
15 Procedural Notices of Motion
16 Other Business
17 Confirming By-Law
18 Adjournment
Council
Minutes
June 12, 2017
- 1 -
Minutes of a regular meeting of Council held on June 12, 2017, at 7:00 PM, in the
Council Chambers
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, L. Gordon,
F. Horvath, F. Langmaid, M. Marano, G. Weir, A. Greentree, C. Fleming
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Hooper led the meeting in a moment of reflection.
3 Declaration of Interest
Councillor Hooper indicated that he would be declaring an interest with respect to
Item 27 of the General Government Committee Report.
Later in the meeting Councillor Traill declared an interest with respect to Item 12 of the
General Government Committee Report.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
Members of Council congratulated Cindy Fleming on her retirement from the
Municipality of Clarington.
5 Adoption of Minutes of Previous Meeting
Resolution #C-153-17
Moved by Councillor Traill, seconded by Councillor Woo
That the minutes of a regular meeting of May 23, 2017, be approved.
Carried
7
Council
Minutes
June 12, 2017
- 2 -
6 Presentations
Mayor Foster welcomed students, parents and the public to the presentation of
the Sixteenth Annual “Awards for Academic Excellence”. He advised the
program was developed in 2001 to recognize students from Clarington’s local
elementary and secondary schools. Mayor Foster indicated that local elementary
and secondary schools were asked to submit the name of a graduating student
who, in their opinion, has demonstrated academic excellence combined with a
commitment to leadership and community service.
Each student was presented with a personal framed certificate and as a further
commitment to Council’s recognition of local students, secondary students who were
being recognized received a cheque for $100.00 as a bursary to further their
educational pursuits.
Mayor Foster recognized Nelisha Sunderji, from Bowmanville High School, who could
not be present due to conflicting schedules and who will receive her award during her
graduation ceremony.
Mayor Foster recognized the following elementary students and presented them with a
personal framed certificate:
Owen Mottershead, Courtice Intermediate School
Ethan Barr, Courtice North Public School
Kayla Carmichael, Dr. Emily Stowe Public School
Anjali Rampersad, Dr. G.J. MacGillivray Public School
Ben Keene, Dr. Ross Tilley Public School
Catharine Whitman, Duke of Cambridge Public School
Emily Shmyr, Good Shepherd Elementary School
Emily Rae, Harold Longworth Public School
Joshua Libunao, Holy Family Elementary School
Natalie Verwoert, John M. James Public School
Janae Broersma, Knox Christian School
Sean Hambly, M.J. Hobbs Senior Public School
Bella Synard, Monsignor Leo Cleary Elementary School
Olivia Aitchison, Mother Teresa Elementary School
Brittany Lansang, St. Elizabeth Elementary School
David Suthers, St. Francis of Assisi Elementary School
Grace Csizmadia, St. Joseph’s Elementary School
Glara Hussein, S.T. Worden Public School
Delaney Piney-Titshall, The Pines Senior Public School
Olivia McClelland, Vincent Massey School
Kaleigh Duff, Waverley Public School
Mayor Foster also recognized Arigsa Manoharan from Charles Bowman Public School,
who was not in attendance this evening.
8
Council
Minutes
June 12, 2017
- 3 -
Mayor Foster recognized the following secondary students and presented them with a
personal framed certificate and bursary:
Teagan Biersteker, Clarington Central Secondary School
Emily James, Clarke High School
Emily Jones, Courtice Secondary School
John Loudfoot, Durham Christian High School
Stefani Aleksanderek, Holy Trinity Secondary School
Victoria Arbour, St. Stephens Secondary School
Mayor Foster presented the 2017 Senior of the Year Award to Jeany Barrett.
Mayor Foster recognized the accomplishments of Ms. Barrett and thanked her for
her service to the Community.
Resolution #C-154-17
Moved by Councillor Traill, seconded by Councillor Woo
That Council recess for five minutes.
Carried
The meeting reconvened at 7:44 PM.
Resolution #C-155-17
Moved by Councillor Cooke, seconded by Councillor Neal
That the Rules of Procedure be suspended to allow for the addition of a delegation.
Carried
Resolution #C-156-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Peter Zakarow be added to the list of delegations to address Council regarding
Unfinished Business Item 13.1. – Addendum to Report PSD-034-17 – Recommendation
to Add Three Properties to the Municipal Register.
Carried
David Veenstra, Co-Chair, St. Marys Cement Community Relations Committee
(CRC) addressed Council to provide the Community Relations Committee’s
Annual Report 2016. Mr. Veenstra noted that Tanya Pardy, Human Resources
Manager, was unable to attend tonight’s meeting and that Chris Richards,
Environmental Manager for the Bowmanville Plant would be speaking on her
behalf. Mr. Veenstra recognized the efforts and years of service of Glenda Gies
to the St. Marys Cement Community Relations Committee.
9
Council
Minutes
June 12, 2017
- 4 -
Mr. Veenstra stated the CRC meets on a quarterly basis to identify and give a
voice to community concerns, to provide advice to operations staff, and to review
and provide feedback and insight as to how the plant affects and impacts the
community. Through use of a PowerPoint presentation, Chris Richards
compared SO2 and NOX emissions from 2015 to 2016, noting St. Marys will
transfer allowances from the plant in St Marys to cover the SO2 exceedances for
2016 and will transfer the remaining allowance of NOX emissions to the
allowance balance for future use. Mr. Richards indicated that there were four
exceedances of PM 10 BAM over the 50mg/m3 limit, which in three cases were
caused by agricultural activities, and in the fourth instance caused by elevated
particulate values occurring outside St. Marys property. Mr. Richards reviewed
the 2016 air and ground vibration readings advising there were no exceedances
to the Provincial guidelines in 2016. He advised of 26 complaints received from
the community, noting that in all cases, all complainants were contacted
personally by staff.
Mr. Richards provided a snapshot St. Marys Cement initiatives and of the Community
organizations St. Marys supports.
Chris Richards responded to questions from Members of Council.
Resolution #C-157-17
Moved by Councillor Neal, seconded by Councillor Woo
That the Rules of Procedure be suspended to allow members of Council to pose
questions to Chris Richards for a second time.
Carried
Chris Richards continued to respond to questions from Members of Council.
Resolution #C-158-17
Moved by Councillor Woo, seconded by Councillor Hooper
That the St. Marys Cement Community Relations Committee (CRC) Annual Report
2016 be received;
That the delegation of St. Marys Cement Community Relations Committee and St.
Marys Cement be received with thanks; and
That staff, the St. Marys Cement Community Relations Committee and St. Marys be
requested to review and modernize the Terms of Reference for the CRC.
Carried
10
Council
Minutes
June 12, 2017
- 5 -
7 Delegations
Prior to the start of the meeting, Martin Field and Allison Hansen advised they
would be unable to attend tonight’s meeting and would re-schedule their
delegation regarding Unfinished Business Item 13.2 - Support for Ban on Sale of
Animals in Pet Shops to a subsequent meeting.
Howard Smith, 1st Vice-President, Wilmot Creek Homeowners Association
(WCHA), addressed Council concerning Item 7 of the General Government
Committee Report – Report EGD-014-17 Train Whistling at Bennet Road and
Cobbledick Road. Mr. Smith advised that residents of Wilmot Creek are
disappointed with the May 29, 2017, General Government Committee decision to
not support conducting a safety study as there would be no financial impact to the
Municipality in supporting the study. Mr. Smith provided the most recent data on
fatalities after whistle bans noting the numbers continue to fall. He expressed
concern that the staff report did not explore other options including an automated
wayside horn which is installed at the crossing itself or banning whistling from
11:00 PM to 6:00 AM.
Mr. Smith stated over 900 homeowners (of a total of approximately 1600
residents) who endure noise pollution on a daily basis have signed a petition
requesting the Municipality to undertake a safety study on the implementation of
train whistle cessation at Bennet Road and Cobbledick Road level crossings and
noted many residents of Wilmot Creek have health issues which are aggravated
by lack of sleep. He indicated that CN Rail will be increasing the number of trains
per day next year. Mr. Smith stated 2/3 of Ontario’s residents live in areas where
routine train whistles are banned and requested Council to take a responsible and
objective look at how to find a solution.
Howard Smith responded to questions from Members of Council.
Georges Bouchard, Treasurer, Wilmot Creek Homeowners Association (WCHA),
addressed Council concerning Item 7 of the General Government Committee
Report - Report EGD-014-17 Train Whistling at Bennet Road and Cobbledick
Road. Mr. Bouchard stated train whistling fits within the definition of “noise
pollution” which is the disturbing or excessive noise that may harm the activity or
balance of human or animal life. Mr. Bouchard stated blaring train horns interrupt
sleep which can lead to serious health and mental issues. He noted the effects of
sleep deprivation are recognized world-wide, and provided real-life examples of
the effect of sleep deprivation on individual residents of Wilmot Creek.
Mr. Bouchard expressed disappointment that Council made no effort to work with
the Wilmot Creek community to find a solution or to acknowledge the impact of
noise pollution as a problem to residents. He stated that only a safety expert can
determine what’s safe, and challenged Members of Council to seek the
appropriate balance between safety and noise pollution.
11
Council
Minutes
June 12, 2017
- 6 -
Georges Bouchard responded to questions from Members of Council.
Jim Gibner, Member, Orono Fish and Hunt Club Communications Committee,
addressed Council concerning Item 6 of the General Government Committee
Report – Report CLD-014-17 - Noise By-law Limits Pertaining to Gun Clubs.
Through use of a PowerPoint presentation, Mr. Gibner provided an update on
communication efforts with all stakeholders and actions taken since May 29, 2017,
including the establishment of a Communications Committee and a Noise
Committee. Mr. Gibner summarized his delegation by stating the Orono Fish and
Hunt Club is taking the issue very seriously, they have commitment from the
OFHC Board and membership to work with all stakeholders, action plans and
budgets have been established for reductions in sound for 2017, and
communications plans have commenced and will continue to advance.
Jim Gibner responded to questions from Members of Council.
Peter Zakarow addressed Council concerning Unfinished Business 13.1 -
Addendum to Report PSD-034-17 – Recommendation to Add Three Properties to
the Municipal Register. Mr. Zakarow advised that he purchased his home 52
years ago and was just recently advised that his home was going to be added to
the heritage register. Mr. Zakarow stated he was willing to work with the Heritage
Committee at a future date but at the present time was requesting a deferral of
adding his property to the heritage register at this time.
Peter Zakarow responded to questions from Members of Council.
13 Unfinished Business
13.1 Addendum to Report PSD-034-17 – Recommendation to Add Three
Properties to the Municipal Register
Resolution #C-159-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-034-17 be lifted from the table.
Carried
Resolution #C-160-17
Moved by Councillor Cooke, seconded by Councillor Neal
That the recommendation to add three properties to the Municipal Register be divided to
vote on the addition of each property to the Municipal Register separately.
Carried
12
Council
Minutes
June 12, 2017
- 7 -
Resolution #C-161-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the addition of 282 Liberty Street North to the Municipal Register be referred back
to the Heritage Committee.
Carried
Resolution #C-162-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Report PSD-034-17 and Addendum to Report PSD-034-17 be received;
That 1738 Bloor Street be added to the Municipal Register; and
That all interested parties listed in Report PSD-034-17 and any delegations be advised
of Council’s decision.
Carried
Resolution #C-163-17
Moved by Councillor Cooke, seconded by Councillor Neal
That 1598 Baseline Road be added to the Municipal Register.
Carried
Resolution #C-164-17
Moved by Councillor Traill, seconded by Councillor Partner
That Council recess for ten minutes.
Carried
The meeting reconvened at 9:51 PM.
Resolution #C-165-17
Moved by Councillor Traill, seconded by Councillor Woo
That the Order of the Agenda be altered to consider Item 7 of the General Government
Committee Report at this time.
Carried
13
Council
Minutes
June 12, 2017
- 8 -
10. Committee Reports
10.2 General Government Committee Report of May 29, 2017
Item 7 - Train Whistling at Bennett Road and Cobbledick Road
Resolution #C-166-17
Moved by Councillor Traill, seconded by Councillor Woo
That a consultant, acceptable to the Municipality, be retained to work along with the
railway company, in this case CN Rail, to jointly conduct a detailed safety assessment
of the grade crossing at the Bennet Road and Cobbledick Road level crossings and to
confirm the necessary safety measure requirements for possible implementation of
partial or full sound mitigation strategies at the Bennet Road and Cobbledick Road
public level crossings;
That costs of the detailed safety assessment are to be apportioned equally amongst
WCHA, CAPREIT, Rice Development and the Kaitlin Group, with no cost to the
Municipality of Clarington;
That the results of the detailed safety assessment of the grade crossings shall be
presented to Committee on or before January, 2018. The responsible authority, being
the consultant acceptable to the Municipality, and the railway company, shall request
Transport Canada to confirm the assessment that the crossings, Bennett Road and
Cobbledick Road, meet the applicable guidelines and/or requirements; and
That results found in Grade Crossing Regulations and Standards and any other
applicable guidelines or requirements are to be presented to Committee for deliberation
of implementation of possible sound mitigation strategies at the Bennett Road and
Cobbledick Road public level crossings.
Withdrawn later in the meeting
Resolution #C-167-17
Moved by Councillor Cooke, seconded by Councillor Partner
That Council recess for five minutes.
Carried
The meeting reconvened at 10:17 PM.
The foregoing Resolution #C-166-17 was subsequently withdrawn.
14
Council
Minutes
June 12, 2017
- 9 -
Resolution #C-168-17
Moved by Councillor Traill, seconded by Councillor Woo
That a consultant, acceptable to the Municipality, be retained to work along with the
railway company, in this case CN Rail, to jointly conduct two detailed safety
assessments of the grade crossing at the Bennet Road and Cobbledick Road level
crossings and to confirm the necessary safety measure requirements for:
a) possible implementation of partial or full whistle cessation
b) sound mitigation strategies at the Bennett Road and Cobbledick Road public
level crossings;
That costs of the two detailed safety assessments are to be apportioned equally
amongst WCHA, CAPREIT, Rice Development and the Kaitlin Group, with no cost to
the Municipality of Clarington;
That the results of the detailed safety assessments of the grade crossings shall be
presented to Committee on or before January, 2018. The responsible authority, being
the consultant acceptable to the Municipality, and the railway company, shall request
Transport Canada to confirm the assessment that the crossings, Bennett Road and
Cobbledick Road, meet the applicable guidelines and/or requirements; and
That results found in Grade Crossing Regulations and Standards and any other
applicable guidelines or requirements are to be presented to Committee for deliberation
of implementation of possible sound mitigation strategies at the Bennett Road and
Cobbledick Road public level crossings.
Carried as amended later in the meeting
(See following motions)
Resolution #C-169-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-168-17 be amended to add the following:
That should the second study, being the sound mitigation strategy study, cause the
overall costs to increase beyond $15,000, that the whistle cessation study would
proceed, and the sound mitigation strategy study would not proceed.
Lost on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Neal √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Mayor Foster √
15
Council
Minutes
June 12, 2017
- 10 -
Resolution #C-170-17
Moved by Councillor Traill, seconded by Councillor Woo
That the foregoing Resolution #C-168-17 be amended to add “that prior to proceeding,
staff report back on the cost.”
Carried
The foregoing Resolution #C-168-17 was then put to a vote and carried as amended on
the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Mayor Foster √
8 Communications – Receive for information
St. Marys Cement Community Relations Committee – Annual Report – 2016
This matter was considered earlier in the meeting under the Presentations Section of
the Agenda.
9 Communications – Direction
Dale Gibbons, Chair, Courtice Family Concerts in the Park – Request for
Exemption to Sign By-law
Resolution #C-171-17
Moved by Councillor Neal, seconded by Councillor Cooke
That subject to Courtice Family Concerts in the Park obtaining the owner’s consent,
staff be directed to issue a sign permit to Courtice Family Concerts in the Park for a two
month period commencing June 13, 2017 for the property at 1463 Regional Highway
No. 2.
Carried
16
Council
Minutes
June 12, 2017
- 11 -
10 Committee Reports (cont’d)
Advisory Committee Reports
10.1.1 Minutes of the Clarington Heritage Committee dated May 16, 2017
10.1.2 Minutes of the Orono Arena Community Centre Board dated May 30, 2017
Resolution #C-172-17
Moved by Councillor Partner, seconded by Councillor Traill
That Advisory Committee Report Items 10.1.1 and 10.1.2, be received for information.
Carried
General Government Committee Report of May 29, 2017 (Cont’d)
Resolution #C-173-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
May 29, 2017, be approved, on consent, with the exception of items #6, #7 (which was
considered earlier in the meeting) #12, #16 and #27.
Carried
Item 16 – Tyrone Community Centre
Resolution #C-174-17
Moved by Councillor Cooke, seconded by Councillor Traill
That Sponsorship Application #17-S12 from the Tyrone Community Centre, be
approved in the amount of $450.
Carried
Councillor Hooper declared an interest in accordance with the Municipal Conflict of
Interest Act, with respect to Item 27 of the General Government Committee Report, as
he is a member of the Board, and he left the Council Chambers during discussion and
voting on this matter.
17
Council
Minutes
June 12, 2017
- 12 -
Item 27 – Concerts in the Park Bowmanville
Resolution #C-175-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Sponsorship Application #17-S23 from the Concerts in the Park Bowmanville, be
approved in the amount of $2000.00.
Carried
Councillor Hooper returned to the meeting.
Councillor Traill declared an interest in accordance with the Municipal Conflict of
Interest Act, with respect to Item 12 of the General Government Committee Report, as it
affects her law practice, and she left the Council Chambers during discussion and
voting on this matter.
Item 12 – Grandview Children’s Foundation
Resolution #C-176-17
Moved by Councillor Woo, seconded by Councillor Cooke
That Sponsorship Application #17-S8 from the Grandview Children’s Foundation, be
approved in the amount of $2000.00.
Carried
Councillor Traill returned to the meeting.
Item 6 – Noise By-law Limits Pertaining to Gun Clubs
Resolution #C-177-17
Moved by Councillor Partner, seconded by Councillor Woo
That Report CLD-014-17 be received for information;
That the noise issue be reviewed quarterly by the Committee to monitor whether or not
all maintenance is working to reduce the noise levels; and
That all interested parties listed in Report CLD-014-17 and any delegations be advised
of Council's decision.
Withdrawn
18
Council
Minutes
June 12, 2017
- 13 -
Resolution #C-178-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Report CLD-014-17 be received for information; and
That all interested parties listed in Report CLD-014-17 and any delegations be advised
of Council's decision.
Carried
Resolution #C-179-17
Moved by Councillor Hooper, seconded by Councillor Neal
That the Rules of Procedure be suspended to extend the meeting beyond 11:00 PM.
Carried
Resolution #C-180-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the meeting be extended for 15 minutes.
Carried
Planning & Development Committee Report of June 5, 2017
Resolution #C-181-17
Moved by Councillor Woo, seconded by Councillor Traill
That the recommendations contained in the Planning & Development Committee Report
of June 5, 2017 be approved, on consent, with the exception of items #1 and #4.
Carried
Item 4 – Applications by 1816451 Ontario Limited to Permit an Auto Mall with a
Minimum of the Three Motor Vehicle Dealerships Including Recreational
Vehicles/Trailer Sales Establishments, Rundle Road, Courtice
Resolution #C-182-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Report PSD-038-17 be received;
That the proposed application for Clarington Official Plan Amendment COPA 2017-0006
and Rezoning ZBA 2017-0011 submitted by 1816451 Ontario Limited continue to be
processed including the preparation of a subsequent report; and
19
Council
Minutes
June 12, 2017
- 14 -
That all interested parties listed in Report PSD-038-17 and any delegations be advised
of Council’s decision.
Carried
Item 1 – Applications by Tornat Newcastle Limited for a Mixed-Use Development
at King Avenue West and Rudell Road, Newcastle
Resolution #C-183-17
Moved by Councillor Partner, seconded by Councillor Woo
That Report PSD-039-17 be received;
That the applications submitted by Tornat Newcastle Limited for a Clarington Official
Plan Amendment (COPA 2017-0007), a Draft Plan of Subdivision (S-C-2017-0006),
Rezoning (ZBA 2017-0009) and an amendment to the Foster Northeast Neighbourhood
Design Plan (PLN 31.5.7) continue to be processed including the preparation of a
subsequent report; and
That all interested parties listed in Report PSD-039-17 and any delegations be advised
of Council’s decision.
Carried
11 Staff Reports
Report COD-004-17 – Depot 42 New Storage Buildings
Earlier in the meeting, Mayor Foster advised that Report COD-004-17 had been
withdrawn by staff.
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion considered under this
Section of the Agenda.
13 Unfinished Business (Cont’d)
Addendum to Report PSD-034-17 – Recommendation to Add Three
Properties to the Municipal Register (Tabled at the Council meeting of
May 23, 2017)
This matter was considered earlier in the meeting.
20
Council
Minutes
June 12, 2017
- 15 -
Support for Ban on Sale of Animals in Pet Shops (Referred to Council by
the General Government Committee on May 29, 2017)
Resolution #C-184-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Correspondence dated May 2, 2017, from Karen L. Ormerod, Executive Director,
Humane Society of Durham Region, requesting support for a ban on sale of animals in
pet shops be referred to the July 3, 2017, Council meeting.
Carried
14 By-laws
Resolution #C-185-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2017-051 and 2017-052
14.1 2017-051 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Municipality of Clarington (H & H Properties Inc.) (Approved by Council on
February 8, 2016)
14.2 2017-052 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Municipality of Clarington (Bowmanville Apartments Inc.) (Item 3 of the
Planning and Development Committee Report); and
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There were no Procedural Notices of Motion considered under this Section of the
Agenda.
21
Council
Minutes
June 12, 2017
- 16 -
Resolution #C-186-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to further extend the meeting.
Carried
Resolution #C-187-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the meeting be extended for five minutes.
Carried
16 Other Business
Councillor Neal questioned what the next steps are concerning Mitchell’s Corners
shoulder widening. The Director of Engineering responded that staff are investigating
the development of a case for the Mitchell’s Corners improvement.
17 Confirming By-law
Resolution #C-188-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2017-053, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 12th day of June, 2017; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-189-17
Moved by Councillor Partner, seconded by Councillor Neal
That the meeting adjourn at 11:16 PM.
Carried
_____________________ __________________
Mayor Municipal Clerk
22
Special Council
Minutes
June 27, 2017
- 1 -
Minutes of a special meeting of Council held on June 27, 2017, at 8:30 AM, at the
Newcastle & District Recreation Complex
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor W. Woo
Regrets: Councillor C. Traill
Staff Present: C. Clifford, A. Greentree
Also present were David Howes, Graham Herbert of Western Management Consultants
of Ontario, and Ken Knox, member of the recruitment Selection Committee.
1 Call to Order
Mayor Foster called the meeting to order at 8:30 AM.
2 Declaration of Interest
There were no declarations of interest stated at this meeting.
3 Confidential Matter Pertaining to Identifiable Individuals
Resolution #C-190-17
Moved by Councillor Cooke, seconded by Councillor Hooper
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with personal matters about
identifiable individuals, including municipal or local board employees.
Carried
The meeting reconvened in open session at 4:36 pm.
The Mayor advised that one item was discussed in “closed” session in accordance with
Section 239(2) of the Municipal Act, 2001, as amended, and 4 procedural resolutions
were passed and 1 resolution was passed to provide direction to an officer of the
municipality.
23
Special Council
Minutes
June 27, 2017
- 2 -
4 Confirming By-law
Resolution #C-191-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2017-055, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a special meeting held on
the 27th day of June, 2017; and
That the said by-law be approved.
Carried
5 Adjournment
Resolution #C-192-17
Moved by Councillor Partner, seconded by Councillor Hooper
That the meeting adjourn at 4:37 PM.
Carried
_____________________ __________________
Mayor Municipal Clerk
24
Agricultural Advisory Committee of Clarington June 8, 2017
Agricultural Advisory Committee of Clarington Meeting
Thursday, June 8th, 2017
Members Present: John Cartwright Brenda Metcalf
Jennifer Knox Tom Barrie
Henry Zekveld Elgin Greenham
Richard Rekker Les Caswell
Regrets: Eric Bowman, Ted Watson, Don Rickard, Councillor Wendy Partner
Guests: Amy Burke, Tracey Webster, Carlo Pellarin, Emily Schaffer, Planning
Services
Staff: Faye Langmaid, Planning Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
017-13 Moved by Henry Zekveld, seconded by John Cartwright
“That the Agenda for June 8, 2017 be adopted”
Carried
Approval of Minutes
017-14 Moved by Les Caswell, seconded by Richard Rekker
“That the minutes of the May 11, 2017 meeting be approved”
Carried
Update: Rural Zoning By-law Review
At the previous meeting a sub-committee of Ted Watson, Eric Bowman, Richard Rekker
and Brenda Metcalf was formed to meet with Planning Staff about on-farm diversified
uses (home occupations, home industries, agri-tourism, value-added uses and
retail/culinary uses) and how they could be addressed in the rural portions of the
Municipality’s zoning by-law for Clarington’s rural area. Committee members have been
provided with a workbook from staff about the various definitions, what is allowed
currently, the Official Plan policies, Provincial Guidelines and issues that staff are
reviewing. The Sub-Committee met on May 30th and discussed the issues. The
25
Agricultural Advisory Committee of Clarington June 8, 2017
purpose of for this evening is to confirm the comments provided and have further
discussion with all members.
There are questions posed in the workbook to the committee:
1. Are the proposed permitted uses appropriate? Are any of the uses listed
concerning, if so, why? Are there any uses we should add?
2. At what scale do the proposed permitted uses become inappropriate, possibly
requiring a greater level of control (e.g. zoning by-law amendment, site plan
control)? Considerations of scale could include size, height, location, lot area,
floor area, scale of goods or materials, parking, signage, etc.
3. Do you have any comments respecting the regulation of this type of on-farm
diversified use?
An excerpt from the presentation is attached to the minutes. It outlines the comments
that staff received about on-farm diversified uses, home based occupations, home
industry uses, value-added, agri-tourism and retail uses.
Some suggestions for Planning Staff to understand better certain issue are to convene
a meeting with the farm market owners (Clarington members of Durham Farm Fresh),
and to convene a meeting with horse and equestrian farmers to understand their
operations more fully.
Planning Staff thanked the committee for their input, indicating they will be back once
they are farther along in the process.
Correspondence and Committee Reports
There were no Council items or referrals.
Durham Agriculture Advisory Committee:
• 2017 DAAC Farm Tour September 20 at Picov Downs in Ajax, different stations
will be set up for educational displays/talks.
Durham Region Federation of Agriculture:
• Soil Classification Letter is being worked on and will be shared when available.
• Meeting coming up in 2 weeks.
Clarington Board of Trade:
• CBOT and Planning Staff met with representatives of Durham College to discuss
research opportunities. There are a number of areas that Durham College has
already been working with the agricultural community on, Faye has case study
write-ups for all that are interested.
• Planning Staff joined the Agriculture Familiarization Tour May 17 at Link
Greenhouses
• Working with Municipality and Region on getting funding in place for the
improvement (reconstruction) of Waverly interchange to facilitate economic
development in the form of a redevelopment of the former RONA site.
26
Agricultural Advisory Committee of Clarington June 8, 2017
Farm Connections
• Looking for at least 75 farm families that have been in Canada and preferably
Durham Region for 150 years continuously farming. Does not have to be on the
same property, as long as the lineage can be traced back.
• Working with various museums across Durham Region to have displays about
local (to each municipality) farm families. If you have information or items to
display please let Brenda know.
New Business
Farmer’s Parade – Permit for 2017 has been submitted.
By-law Enforcement – One of the issues with allowing certain agri-tourism uses in the
countryside will be how the noise, disturbance and impingement on other operations will
be enforced. There should be a look at how by-law will be able to enforce these items
in conjunction with the zoning by-law review.
Farms Forever Discussion Paper – Brenda reminded Committee members that the
discussion paper is out for
comment. http://www.omafra.gov.on.ca/english/policy/farmsforever.htm
Future Agendas
August 17th meeting, Traffic and transportation staff will be invited to attend about 5 year
capital plan for local road improvements.
John will be inviting Barry and Mark Bragg to speak about their operation and value-
added initiatives.
Participation House, Jenni Knox to follow-up.
John Cartwright moved to Adjourn.
Next Meeting, Thursday, July 13, 7:30 p.m. Durham Climate Change Adaptation
Plan, Hida Manns (DEAC member) and Brian Kelly (Durham Region staff)
At 7:00 the Clarington Museum will be open to allow members to see the displays
on farm families.
I:\^Department\LDO NEW FILING SYSTEM\Committees\Agricultural Committee\2017 Minutes & Correspondence\Draft Minutes_ Meeting_8 June 17.docx
27
1 | Page
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
June 20, 2017
MEMBERS PRESENT: Todd Taylor, Victor Suppan, Filip Aleksanderek, Katharine
Warren, Robert Malone
REGRETS: Tracey Ali, Paul Davidson, Steve Conway, Councillor Hooper, Peter Vogel
STAFF: Brandon Weiler
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
17.26 Moved by B. Malone, seconded by F. Aleksanderek
THAT the agenda for June 20, 2017 be adopted.
“CARRIED”
ADOPTION OF MINUTES
17.27 Moved by T. Taylor, seconded by K. Warren
THAT the minutes of the Meeting of May 16, 2017 be accepted.
“CARRIED”
DELEGATIONS AND PRESENTATIONS
Black Bird Construction 407 and 418 Community Value Plan Update – Members of
Black Bird Construction, their consultants Jim Melvin and Richard Unterman and MTO
staff met with the committee to present the latest concepts of the gateway features,
bridge embossments and community value plan items. The gateways include a
Clarington entry feature and signs for Courtice, Hampton, Solina, Leskard and Kirby.
The committee engaged in a discussion regarding the design elements and materials to
be used in construction. The committee requested that consideration be given to using
salvaged building materials from specific buildings with gateway features that are in
close proximity if possible. An example would be using field stone salvaged from 1909
Bloor Street, a designated building, within the Courtice gateway feature. Similar
comments were made regarding houses removed near the Kirby sign. The committee
28
2 | Page
also asked that the materials used in the gateway features be catalogued and shared
with the committee and community so that the `story` to be told with all the signs can be
easily expressed and the meaning behind the signs is not lost.
The representatives of Black Bird informed the committee that the gateway features
would not be illuminated due to cost. The committee respectfully asked that the option
to illuminate the features be reconsidered as they felt the signs would have more impact
and assist with wayfinding in the evening.
The committee had concerns related to the embossment selection on the Solina bridge.
The committee felt that the aboriginal theme represented cultural heritage generally and
was not specific to Solina. The committee suggested that a more appropriate location
for the bridge embossments would have been near the archeological site in Whitby.
This would be a better connection with cultural heritage of Durham Region.
The committee thanked all those in attendance for the presentation and taking the time
to present the concepts to the committee. The committee indicated they would be
submitting comments to Black Bird identifying their comments and concerns.
St. George’s Church Addition Proposal (250 Mill St. S., Newcastle) – Representatives
from St. George’s Church, including Father Doug, Deborah Leslie and Jack Leslie, with
their consultant Marty Topolie presented their vision for a proposed addition to the
committee. The addition, which would be located on the south side of the designated
building, would include an office, Sunday school room and two accessible washrooms.
Currently there are no washroom facilities within the church.
The proposed addition will incorporate design elements from the existing building,
mainly along the Mill St. frontage, using modern materials to distinguish the addition
from the original building. The addition will be connected to the church via a walkway
which will constructed using mainly glazing.
The committee asked questions and engaged in a discussion regarding the building
materials and the details of particular design elements in the addition. Among the main
issues raised were the location and appearance of mechanical equipment, the brick
bond pattern to be used for the addition and potential impact of the addition and
shadows on the Tiffany Window.
The committee thanked all members of St. George’s church for their presentation and
for their stewardship of the building throughout the years.
29
3 | Page
17.28 Moved by T. Taylor, seconded by B. Malone
THAT the committee recommend approval for the addition on the south side of St.
Georges Church as shown to the committee provided the following details are
addressed:
• That there be no mechanical equipment visible on the exterior of the
addition,
• The brick bond pattern (believed to be Flemish) be the same as the
original building,
• That the pitch of the addition fronting onto Mill St. S. be in keeping with
the existing pitches observed on the existing building,
• That there be no visual and shadow impact on the Tiffany Window.
“CARRIED”
BUSINESS ARISING
Jury Lands Foundation (Camp 30) – The foundation continues to attend community
events, including Maplefest, to promote and educate the public about the history and
the efforts to adaptively reuse the lands and buildings. The Foundation has released a
schedule of walking tours to be held throughout the summer on their website and
through an e-mail blast.
Goodyear Property – No news to report
Hollingshead Property – No news to report
REPORTS FROM OTHER COMMITTEES
Bowmanville Community Improvement Programs – No meeting to report.
Orono Community Improvement Program – No meeting to report.
Newcastle Community Improvement Program – No meeting to report.
Architectural Conservancy Ontario, Clarington Branch – Doors Open took place on June
10 in the Kendal area and was a huge success. The total number of visitors is being
calculated and will be announced at the next meeting. ACO will have a booth at
Bluesberry Festival and will assist the Jury Lands Foundation with tours of Camp 30 this
summer.
The next meeting will be September 25, location to be determined. The ACORN, the
ACO magazine, is always happy to receive articles. If anyone is interested in writing an
article contact Tracey.
30
4 | Page
Newcastle Village & District Historical Society – R. Malone reported the unfortunate
news that the society was unsuccessful in their federal grant application to assist in
digitization of their records.
Sunday June 25 the society will host an event for Canada’s 150 celebration. The event
will highlight many of the long standing families in the Newcastle area. The society has
released the spring 2017 newsletter and is continuing to work on their new website and
rebranding. An updated logo has been created and appears on the newsletter.
Museum – The museum has started their Edwardian Tea events, more information can
be found on the museums website. The museum is planning for Canada Day at the
museum, all are welcome to attend. Working with the agricultural community to have a
display on farming and the families involved in Durham Region, this display will travel to
other locations throughout the Region.
Heritage Conservation District – No news to report
CORRESPONDENCE AND COUNCIL REFERRALS
Municipal Register Report – Council approved the addition of 1738 Bloor Street and
1598 Baseline Road to the Municipal Register. The owner of 282 Liberty Street North
appeared before Council with concerns over adding his property to the Register.
Council requested that the committee meet with the owner of 282 Liberty Street North
and report back. The committee suggested that staff contact the owner to find a date
when the committee could meet with him.
PROJECT REPORTS
Subcommittee Reports:
Municipal Inventory and Register Committee – No meeting to report. The subcommittee
plans to meet over the summer and report back at the September meeting with more
evaluations.
Public Outreach and Education Committee – No meeting to report. K. Warren reported
that she manned a booth for the committee at the Clarke Museum during Doors Open.
A lot of discussions with visitors on the committee’s role in heritage in Clarington and
people identifying properties throughout the municipality they would like to see
preserved.
31
5 | Page
NEW BUSINESS
127 Church St. (Orono Library) – B. Weiler reported that the Operations Department will
be preforming maintenance work to the building. The building is identified as primary on
the municipal inventory. In the late 1970s and early 1980s the committee initiated a
review of the property with the intention to designate it under Part IV of the Ontario
Heritage Act. The committee indicated that they would add this property to the list of
properties to be evaluated by the sub-committee.
1498 Taunton Road – The property is designated under Part IV of the Ontario Heritage
Act and the original brick is a listed feature. B. Weiler reported that the property at 1498
Taunton Road has some sever damage to the brick. The owners have applied for the
heritage incentive grant program to repair some of the spalling and to undertake
repointing work. It is more than likely that some bricks will need to be replaced. It
appears that the previous owners undertook repair work on the brick that may have
created further problems and replaced bricks over time. If large sections of brick need
to be replaced the owners will require an alteration permit and will need to be a
delegation before the committee in the future.
Heritage Incentive Grants – B. Weiler reported that there were six applications received
for 2017. Six is the most applications in a year since the program began in 2013. The
interest level is increasing from year to year and the value of the projects applying for
funding are increasing. This is a good sign that the program is working and that owners
of designated properties are investing in their heritage properties.
Next meeting: September 19, 2017, 7:00 p.m., at Clarington Municipal Offices in
Room 1C
32
General Government Committee
Report to Council
Page 1
Report to Council Meeting of July 3, 2017
Subject: General Government Committee Meeting of Monday, June 19, 2017
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Kawartha Conservation Authority dated
April 26, 2017
(b) 8.2 Minutes of the Tyrone Community Centre dated May 17, 2017
(c) 8.4 Minutes of the Energy From Waste – Waste Management
Advisory Committee dated April 20, 2017
(d) 8.5 Roger Saunders, Director of Planning, Region of Durham –
DEAC Environmental Achievement Awards Commissioner’s
Report #2017-INFO-61
(e) 8.6 Municipality of Clarington – Strategic Priorities Update Article
(f) 9.1 Shena Earl, Deputy Clerk, The United Counties of Leeds and
Grenville – Speed Reduction on 400 Series Highways in
Inclement Weather
(g) OPD-005-17 2017 Winter Budget Report
(h) CAO-007-17 Research on Municipal Organizational Reviews
2. Craig Hebert, General Manager, Historic Waste Program Management
Office, Regarding an Annual Update
That the delegation of Craig Hebert, General Manager, Historic Waste Program
Management Office, regarding an annual update, be received with thanks.
3. Bill McLean, Board Member and Brad Carter, Acting Manager of
Strategic Planning, Durham Regional Police Service Board, Regarding
the Durham Regional Police Service 2017-2019 Business Plan
That the presentation of Bill McLean, Board Member and Brad Carter, Acting
Manager of Strategic Planning, Durham Regional Police Service Board, regarding
the Durham Regional Police Service 2017-2019 Business Plan, be received with
thanks.
33
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 2
4. Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power
Generation, Regarding the Darlington Refurbishment Project Status
Update
That the presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects,
Ontario Power Generation, regarding the Darlington Refurbishment Project Status
Update, be received with thanks.
5. Minutes of the Orono Business Improvement Area dated
March 16, 2017 and June 6, 2017
That Communication Item 8.3, minutes of the Orono Business Improvement Area
dated March 16, 2017 and June 6, 2017, be received for information; and
That the Orono Business Improvement Area secretary be advised that the minutes
be changed to reflect that Councillor Partner was present at the meeting.
6. Cedar Crest Beach Erosion Mitigation
That Report EGD-015-17 be received;
That a Coastal Engineering Study be undertaken for Cedar Crest Beach shoreline
erosion mitigation funded through a cost sharing agreement, as outlined on
Page 22 of Report EGD-015-17;
That all interested parties listed in Report EGD-015-17 and any delegations be
advised of Council's decision.
7. Request to Strike Committee to Review Mitigation and Safety Plan for
Great Lakes and St. Lawrence Seaway Communities
Whereas Lake Ontario is a valuable regional, national and international resource;
Whereas federal governments of the United States and Canada and the
International Joint Commission have, in partnership with the States and Provinces,
a joint interest in the management of Lake Ontario;
Whereas the management of the lake levels falls within this joint interest;
Whereas the flooding experienced by the residents of Cedar Crest Beach in the
Municipality of Clarington has resulted in effecting residents’ safety and has caused
significant property damage;
34
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 3
Whereas the Corporation of the Municipality of Clarington has expended significant
staffing resources and financial resources in aiding the area residents and ensuring
their safety;
Whereas the Federal Government and the Provincial Governments provide
financial assistance programs in restoration of damages in the event of Lake
Ontario shoreline flooding;
And whereas it is conceivable and reasonable to anticipate future flooding as was
experienced in the spring of 2017;
Now therefore be it resolved that the provincial and federal governments be
requested to strike a committee to review mitigation and safety plans for the
communities fronting the Great Lakes and St Lawrence Seaway; and
That the Municipality of Clarington be invited to participate on the committee to
allow for input in the review of this plan.
8. Cedar Crest Beach Erosion Control Engineering Solution
Whereas Council has considered Report EGD-015-17 setting out options for
addressing erosion control in the Cedar Crest Beach area; and
Whereas Council has heard from residents in the area requesting federal and
provincial government, CLOCA and St. Marys Cement participation in the study and
implementation of an engineering solution to the erosion notwithstanding that the
residents understand that such a solution will not prevent flooding;
Now therefore be it resolved that the federal and provincial government, CLOCA
and St. Marys Cement be advised of the residents' request that they participate in
the implementation of an engineering solution to the erosion;
That Staff be directed to call these parties and a representative of the residents
together to discuss this matter; and
That Staff report back on the results of this discussion to Council as soon as
practicable.
35
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 4
9. Community Grant Request - Supplementary
That Report CSD-006-17 be received;
That Grant Application #17-32 from AIDS Committee of Durham Region, be
approved in the amount of $2250.00;
That the 2017 Community Grant Program be closed following Council's
consideration of this request; and
That all interested parties listed in Report CSD-006-17 and any delegations be
advised of Council's decision.
10. Schedule of Rates and Fees - 2017/18 - 2018/19
That Report CSD-007-17 be received; and
That Council approve the proposed rates and fees as outlined in Attachment 1 of
Report CSD-007-17 for the period September 1, 2017 to August 31, 2019.
11. Rout and Seal Crack Repair
That Report COD-011-17 be received;
That Done Rite Plaza Maintenance and Sons, with a bid in the amount of
$83,249.76 (Net of HST), being the low, compliant bidder meeting all terms,
conditions and specifications of CL2017-16 for Rout and Seal Crack Repair be
awarded the contract, as recommended by the Operations Department;
That pending satisfactory pricing and service the Purchasing Manager be given the
authority to extend the contract for this service for up to four additional one year
terms;
That funds required for this project in the amount of $83,249.76 (Net of HST) be
funded by the Municipality as follows:
Pavement Resurfacing 100-36-381-10250-7163 $52,000.00
Pavement Rehab 110-32-330-83212-7401 $31,249.76
That all interested parties listed in Report COD-011-17 and any delegations be
advised of Council's decision by the Corporate Services Department.
36
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 5
12. Stormwater Management Pond Cleanout and Maintenance
(CL2016-16)
That Report COD-014-17 be received;
That Ground Force Environmental Inc. be authorized to complete the previously
approved work on Robert Adams Pond in addition to the work required on the
adjacent quantity pond, with a cost of $222,641.19 (Net HST Rebate). The award
is contingent on the Municipality receiving funding from Clean Water and
Wastewater Fund (CWWF). Ground Force Environmental was previously awarded
work required for this location as stipulated in CL2016-16 and awarded via
PS-010-16;
That the funds required for this project in the amount of $293,602.38 (Net HST
Rebate) which includes the construction cost of $222,641.19 (Net HST Rebate) and
other related costs such as design, inspection, material testing, contingency of
$70,961.19 (Net HST Rebate) be funded by the Municipality as follows:
Stormwater Pond Cleanout 110-36-386-83454-7401 $ 293,602.38
That all interested parties listed in Report COD-014-17 and any delegations be
advised of Council's decision by the Department.
13. Concession Road 3 Reconstruction
That Report COD-012-17 be received;
That Ambler & Co. Inc. with a total bid amount of $3,849,848.55 (Blended HST)
being the lowest compliant bidder meeting all terms, conditions and specifications
of Tender CL2017-7 be awarded the contract for the reconstruction of Concession
Road 3 as required by the Engineering Services Department;
That the funds required for this project in the amount of $4,554,000.00 (Blended
HST) which includes the construction cost of $3,849,848.55 (Blended HST) and
other related costs such as design, permit fees, utility relocation, inspection and
contract administration, materials testing and contingencies of $704,151.45
(Blended HST) be funded by the Municipality as follows:
Con Rd 3 Reconstruction 110-32-330-83417-7401 $ 50,805.31
(RR 57 - Middle Rd)
Con Rd 3 Reconstruction 110-32-330-83416-7401 $2,061,998.72
(Middle Rd - Liberty St)
37
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 6
Con Rd 3 Reconstruction 110-32-330-83415-7401 $ 19,195.97
(Liberty St - Jollow Dr)
South Service Rd Streetlighting 110-32-324-83433-7401 $ 186,000.00
(Lake Rd - Bennett Rd)
Region of Durham 100-00-000-00000-1010 $ 102,000.00
Contribution from Development 100-32-130-00000-1010 $2,134,000.00
That all interested parties listed in Report COD-012-17 and any delegations be
advised of Council's decision by the Department.
14. 2017 Stormwater Management Pond Cleanout and Maintenance
(CL2017-13)
That Report COD-013-17 be received;
That J. Kennedy Trenching & Excavating with a total bid amount of $430,211.26
(Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions
and specifications of Tender CL2017-13 be awarded the contract, contingent on the
Municipality receiving funding from Clean Water and Wastewater Fund (CWWF),
for the stormwater management of Clarnew Pond and West Side Pond as required
by the Engineering Services Department;
That the funds required for this project in the amount of $612,058.31 (Net HST
Rebate) which includes the construction cost of $430,211.26 (Net HST Rebate) and
other related costs such as design, inspection, material testing, contingency of
$181,847.05 (Net HST Rebate) be funded by the Municipality as follows:
Stormwater Pond Cleanout 110-36-386-83454-7401 $ 612,058.31
That all interested parties listed in Report COD-013-17 and any delegations be
advised of Council's decision by the Department.
15. Orono Arena and Community Centre Board
That Report LGL-007-17 be received;
That Council pass By-law 2017-054 (Attachment 1 to Report LGL-007-17) to
designate the Orono Arena and Community Centre as a municipal capital facility
and exempt it from taxation;
38
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 7
That the Clerk be directed to provide written notice of By-law 2017-054 to the
Minister of Education as required by subsection 110(5) of the Municipal Act, 2001;
That the Clerk be directed to provide written notice of By-law 2017-054 to the
Municipal Property Assessment Corporation, the Clerk of the Region of Durham
and the local school boards as required by subsection 110(8) of the Municipal Act,
2001;
That the Municipality enter into a Municipal Capital Facility Agreement with the
Orono Amateur Athletic Association substantially in the form attached to
Report LGL-007-17 (Attachment 2) to manage and operate the Centre;
That any operating funds in the Orono Arena Board accounts as of the transition
date be transferred to the Orono Amateur Athletic Association to continue to be
used as operating fund under the Municipal Capital Facility Agreement;
That provided a Municipal Capital Facility Agreement has been entered into with
the Orono Amateur Athletic Association, the Orono Arena and Community Centre
Board be dissolved effective August 1, 2017; and
That the Orono Amateur Athletic Association and all members of the Orono Arena
Board be notified of Council’s decision.
16. Water Distribution System and Reusable Water Bottles
That Staff continue to investigate the purchase of a system to distribute water at
festivals and during emergencies;
That Staff, working towards AppleFest as an appropriate event, continue to work
with other governments, business and other agencies to provide funding for
reusable steel water bottles; and
That up to $10,000 be drawn from an account to be identified by the Director of
Finance for participation in this project.
39
Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of July 3, 2017
Subject: Special Planning & Development Committee Meeting of Tuesday,
June 20, 2017
Recommendations:
1. Receive for Information
(a) PSD-046-17 Process Enhancement Project Progress Update
2. An Application by a Group of Land Owners to Amend the
Worden East Neighbourhood Design Plan and Three
Applications to Subdivide a Portion of Those Lands in Courtice
That Report PSD-045-17 be received;
That staff consider the public comments received in the further processing of the
applications submitted by the group of land owners to amend the Worden East
Neighbourhood Design Plan and for the development of three plans of subdivision
S-C-2017-0002, S-C-2017-0003 and S-C-2017-0004; and
That all interested parties listed in Report PSD-045-17 and any delegations be
advised of Council's decision.
3. An Application by Kaitlin Homes Limited to Amend the Zoning
By-law to permit the extension of a Temporary Use Zoning
By-law to Facilitate a Temporary Homes Sales Pavilion at 3
Martin Road, Bowmanville
That Report PSD-042-17 be received;
That the proposed application for Rezoning ZBA2017-0013 by Kaitlin Homes
Limited be approved and the By-law contained in Attachment 1 to Report
PSD--042-17, be adopted;
40
Planning & Development Committee
Report to Council
For Council Meeting of July 3, 2017 Page 2
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-042-17 and Council’s decision; and
That all interested parties listed in Report PSD-042-17 and any delegations be
advised of Council’s decision.
4. An Application by Simon Gill and Janet Taylor Gill to Permit
Agri-tourism Uses on Their Farm Property Including Special
Events and a Nano-cidery
That Report PSD-043-17 be received;
That staff consider the public comments received in the further processing of the
Clarington Official Plan and Zoning By-law Amendment applications submitted by
Simon Gill and Janet Taylor Gill to permit agri-tourism uses on their farm property;
and
That all interested parties listed in Report PSD-043-17 and any delegations be
advised of Council’s decision.
5. An Application by Newcastle Marina Villa Ltd. (Kaitlin
Corporation) to Permit 27 Townhouse Condominium Units in
the Port of Newcastle
That Report PSD-044-17 be received;
That staff consider the public comments received in the further processing of the
proposed application for rezoning ZBA 2017-0005 submitted by Newcastle Marina
Villa Ltd; and
That all interested parties listed in Report PSD-044-17 and any delegations be
advised of Council’s decision.
41
Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of July 3, 2017
Subject: Planning & Development Committee Meeting of Monday, June 26, 2017
Recommendations:
1. Receive for Information
(a) PSD-055-17 Provincial Release of the Growth Plan for the Greater Golden
Horseshoe, the Greenbelt Plan and the Oak Ridges Moraine
Conservation Plan – 2017
2. John A. Roznik – Request to Extend the Use of Temporary Living
Quarters at 1093 Gifford Road, Clarke
That the request from John A. Roznik to extend the use of temporary living quarters
at 1093 Gifford Road, Clarke for six months be approved, subject to the signing of a
further Letter of Undertaking.
3. An Application by SmartREIT to Rezone the Subject Lands to
Accommodate a 25,360 Square Metre Retail Outlet Centre, Baseline
Road, Bowmanville
That Report PSD-047-17 be received;
That staff consider the public comments received in the further processing of the
application for rezoning (ZBA 2017-0016) including the preparation of a subsequent
report; and
That all interested parties listed in Report PSD-047-17 and any delegations be
advised of Council’s decision.
42
Planning & Development Committee
Report to Council
For Council Meeting of July 3, 2017 Page 2
4. An Application by Soroya Yule and Spencer Yule to amend the Official
Plan and Zoning By-law to permit an apartment-in-house within a new
addition to the existing dwelling on a rural residential property located
at 4443 Concession Road 5
That Report PSD-048-17 be received;
That the Official Plan Amendment Application (COPA 2017 -0009), submitted by
Soroya and Spencer Yule, be closed;
That the Zoning By-law Amendment Application (ZBA2017-0017), submitted by
Soroya and Spencer Yule, be approved and that the appropriate by-law be
forwarded to Council for adoption; and
That all interested parties listed in Report PSD-048-17 and any delegations be
advised of Council’s decision.
5. Designated Heritage Property Alteration Request - 5565 Old Scugog
Road
That Report PSD-050-17 be received;
That permission be granted to add a second floor addition, above an existin g one
storey portion, on the east side of the house on the property identified as 5565 Old
Scugog Road, Hampton, in accordance with Section 33(4) of the Ontario Heritage
Act; and
That all interested parties listed in Report PSD-050-17 and any delegations be
advised of Council’s decision.
6. King Street Streetscape Project in Bowmanville
That Report PSD-051-17 be received;
That Council approve $100,000 funding, as an upset limit, from the Community
Improvement Plan Reserve Fund for the implementation of the King Street
streetscape project; and
That the Historic Downtown Bowmanville BIA be notified of Council’s decision.
43
Planning & Development Committee
Report to Council
For Council Meeting of July 3, 2017 Page 3
7. An Application by Newcastle Lodge for Senior and Family Dwellings to
Construct a four Storey Residential Building on King Avenue East,
Newcastle
That Report PSD-052-17 be received;
That the Zoning By-law Amendment application submitted by Newcastle Lodge for
Senior and Family Dwellings be approved as contained in Attachment 1 to
Report PSD-052-17;
That the file COPA 2017-0002 be closed, as an amendment to the Clarington
Official Plan is not required to permit the proposed revised residential building
addition;
That, through Site Plan submission, the owners be required to incorporate
appropriate architectural details in the design of the addition and/or erect a suitable
plaque as part of the design of the building addition to commemorate the history of
the property at 153 King Avenue East;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-052-17 and Council’s decision; and
That all interested parties listed in Report PSD-052-17 and any delegations be
advised of Council’s decision.
8. Designated Heritage Property Alteration Request – 1640 Concession
Road 9
That Report PSD-053-17 be received;
That permission be granted to allow for the original double hung gothic windows of
coloured and etched glass to be replaced with new wooden windows and to allow
the sponge grain finished wainscoting to be painted on the property identified as
1640 Concession Road 9, Enfield, in accordance with Section 33(4) of the Ontario
Heritage Act; and
That all interested parties listed in Report PSD-053-17 and any delegations be
advised of Council’s decision.
44
Planning & Development Committee
Report to Council
For Council Meeting of July 3, 2017 Page 4
9. Declaration of Surplus Property, 155 Baseline Road, Bowmanville
That Report PSD-054-17 be received;
That Council declare approximately 6.02 acres of the property identified as
155 Baseline Road, and shown in Figure 1 of Report PSD-054-17, as surplus and
offered for sale to the adjacent property owner at terms to be negotiated, including
that there be no net loss in flood storage capacity for the floodplain; and
That all interested parties listed in Report PSD-054-17 and any delegations be
advised of Council’s decision.
45
Emergency Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: July 3, 2017
Report Number: ESD-004-17 Resolution:
File Number: By-law Number:
Report Subject: Cedar Crest Beach Flooding – Key Actions Taken April 26, 2017 –
June 26, 2017
Recommendations:
1. That Report ESD-004-17 be received for information; and
2. That all interested parties named in Report ESD-004-17 be provided a copy.
46
Municipality of Clarington
Report ESD-004-17 Page 2
Report Overview
This report is intended to provide background information regarding the Municipality of
Clarington’s Emergency Plan, the chronology of flooding events at Cedar Crest Beach/West
Beach and the intended process to develop a waterfront emergency plan.
1. Purpose of this Report
The purpose of this report is to:
a. Respond to Resolution #C-134-17: “That the Director of Emergency & Fire
Services report back with a full report outlining actions taken with respect to the
flooding in Cedar Crest Beach Area from April 25, 2017 until the water levels
return to normal or June 30, 2017, whichever comes first with reference to the
provisions and applications of Emergency Services Emergency Plan.”
b. Provide a precursor to the full response in the fall to Resolution #C135-17: “That
Staff arrange an information session for Councillors regarding emergency planning
and emergency management; and Staff consider updates to By-law 99-161,
including clear direction on the roles and responsibilities of members of Council
and that staff report back on what communications should be provided to Members
of Council.”
c. Outline (by way of “Next Steps” in this report) the intended process for responding
in September to Resolution #GG-259-17: “That Staff report back on the creation of
a comprehensive waterfront emergency plan for each Clarington waterfront area
including (but not limited to): property safeguarding procedures and protocols,
volunteer coordination, involvement of third party agencies, in-home assessments,
evacuation criteria and strategies, and communication strategies for same.”
2. Background
The Municipality of Clarington has an Emergency Plan that is reviewed annually. Each
year designated members of the Emergency Control Group take part in a training
exercise utilizing the information and processes outlined in the Emergency Plan. Our
plan is somewhat different than most as it also encompasses elements we are required to
do in the event of a nuclear emergency at Darlington Nuclear Generating Station located
in Clarington.
During an emergency, it is first assessed to determine the magnitude of the event. For
example, if we had a major brush or forest fire in or around the Ganaraska Forest, this
may require more resources and specialized forestry equipment than we have. Our
Emergency Operations Centre (EOC) would most likely be activated and key staff, as
part of the Emergency Control Group, would be called in to the EOC located at 3333 Hwy
2, Newcastle (Fire Station 2). Once convened the group would be updated, in this
instance by the Fire Chief or Deputy Chief, as to the event and what needs to be done
47
Municipality of Clarington
Report ESD-004-17 Page 3
would be considered. The Control Group would review various options and look at what
resources are required.
The Mayor, as part of the Control Group, would be kept informed and would liaise with
Council to keep them up to speed. The Mayor and possibly the Fire Chief and/or CEMC
(Community Emergency Management Coordinator) with the assistance of the Corporate
Communications Manager would correspond with the media. Council would be kept
updated and any general concerns from the various Council members could be
communicated to the Mayor and/or the EOC.
The Emergency Plan allows flexibility as no two emergencies are the same. Each
situation requires different resources and strategies to mitigate. Thus the Municipality
has not written a specific plan for flooding emergencies but instead follows standard
operating procedures for emergencies. However, a plan specific to flooding has been
requested by Council and will be developed. See “Next Steps” of this report.
With respect to the current flooding conditions experienced in Clarington, this type of
emergency is relatively new. The last time we had a similar event was in 1986. The
extremely high lake levels made it very difficult to control flooding that is caused by wave
action and surge. In an emergency the primary concern is for life safety. If residents are
impacted by high levels of water in their homes, the most common plan is to have them
evacuate until the water subsides. The Municipality, as with most others, is not equipped
to deal with lake effect flooding to this degree. Cobourg, Brighton, Belleville are all
experiencing this problem.
For many years the Province has been trying to educate Ontario residents to be
prepared. They suggest residents do self-assessments and plan to be self-sufficient for
up to 72 hours. In flood prone areas, residents should have a plan on how to sand bag,
where to purchase them and possibly make arrangements with a contractor. Residents
should also have an adequate sump pump, back up pumps and possibly generators for
such an emergency. It is very unlikely a Municipality would have enough pumps or
generators to assist. Many municipalities that experience this type of annual flooding do
gear up in some respects to supply some sand bags and sand for residents to pick up
and use on their own.
3. Key Actions Taken April 26 – June 26, 2017
(as documented by the Director of Emergency & Fire Services)
Wednesday, April 26, 2017 I received a phone call from Chris Darling from Central Lake
Conservation Authority (CLOCA) making me aware of the
high lake levels. That afternoon myself and Deputy Chief
Hesson toured the Cedar Crest Beach area and noted that
the lake seemed quite high but at this time had not caused
any concerns. At this point we had not received any
concerns from the local residents either.
48
Municipality of Clarington
Report ESD-004-17 Page 4
Sunday, April 30, 2017 At 12:46 p.m. we received a call from a resident at 93 Cedar
Crest Beach Road. A storm was bringing rain and high
winds causing the lake to surge towards the shoreline along
Lake Ontario in the West Beach and Cedar Crest Beach
area.
Upon arrival our first Pumper in identified there was some
flooding occurring in the area as a result of the surge
splashing the shoreline and some water being pushed over
the beach head. This caused water to start to pool in many
of the residents’ properties.
As the afternoon progressed many residents were
experiencing flooding in crawl spaces and in some
basements. (Note, only a few homes in this area have
basements.)
Several Tankers were deployed to utilize their pumps. Staff
pumped out several crawl spaces starting at 93 Cedar Crest
Beach Rd.
Operations Department was contacted and sand and sand
bags were deployed to help assist with trying to keep the
water from getting into the crawl spaces as well as trying to
block the surge/wave action in front of many of the homes
being impacted. Sand bags were placed between 87 and
83 Cedar Crest Beach Rd.
I reached out to area municipalities and Durham Emergency
management Office (DEMO) to try and access more sand
bags but very few were available.
A local rental company was contacted and they made
additional pumps available to residents. This was verbally
communicated to area residents.
By mid-afternoon the winds and surge had diminished,
however we were still getting some rain.
The conditions had settled down somewhat and most
residents were still trying to keep water from entering their
crawl spaces, basements and homes.
Monday, May 1, 2017 We reassessed, contacted suppliers and brought in more
sand and sand bags, deployed 5 trucks and 7 staff from the
Operations Department to assist residents.
49
Municipality of Clarington
Report ESD-004-17 Page 5
Monday evening during the Council meeting I received
email concerns regarding the Cedar Crest Marsh as it was
now flooding parts of the road. I attended the area after the
meeting was over and met the Operations Supervisor. We
decided to bring in some staff from both Operations and
Fire to assist in building a sand bag wall along a portion of
the road that was flooding. We completed this around
midnight.
Residents had been trying to open the outfall from the
marsh into the lake as the marsh was very high. These
efforts seemed to help. In the morning we requested and
were granted permission from CLOCA to allow us to open
the outfall. Once opened up, the marsh lowered and
flooding along the road diminished. Operations moved
equipment and deployed staff to do this and this equipment
remains on site to this day.
We continued to monitor the area each day and continued
to acquire and build sand bags for residents who requested
bags.
Friday, May 5, 2017 At approximately 7:00 a.m. we started to receive more calls
regarding the storm and flooding as winds had picked up
and we were seeing the wave and surge impact residents.
Operations and Fire staff were dispatched and again more
sand bags were built and deployed. We activated the
Emergency Operations Centre (EOC) and convened around
0900 hrs. Once the EOC was manned I went back to Cedar
Crest Beach Rd. and lead the scene from 87 Cedar Crest
Beach Rd.
The Municipal Control Group:
- Co-ordinated resources from all departments and from
the Region – Social Services, DART, Police
- Communicated to the public and media actions to take
to stay safe and Municipality’s response to the
emergency
Later that morning MPP Granville Anderson visited the site
and spoke to some residents.
Fire worked with Operations to have several portable
washrooms brought in for use by the residents and the
volunteers.
50
Municipality of Clarington
Report ESD-004-17 Page 6
I spoke with United Rental. They offered some pumps to
use and I advised them to deliver ASAP.
Staff, along with residents helped document who needed
more sand bags, and pumps, etc.
By 6:00 p.m. most of the sand bags that had been
requested were delivered and put in place. By 7:00 p.m.
most of the help had left and a quick count identified we had
approximately 1,000 plus sand bags ready to be deployed.
The following few days we continued to build more sand
bags.
Saturday, May 6, 2017 Both the Red Cross and Salvation Army delivered bottled
water to residents and assisted in doing additional
assessments of each home.
The marsh level continued to fluctuate with the different rain
storm events, requiring the need to check the outfall daily to
ensure it is kept open.
Tuesday, May 9, 2017 I requested some water totes be brought in to assist
residents with non-potable water for washing, etc. As well, I
was able to source a Quench Buggy from Ajax which they
loaned us to use for drinking water. It dispensed water for
filling jugs and had drinking taps to drink from. The only
concern was from Durham Health Department. We were
required to test the water at least 2-3 times daily to ensure
the HCL % was maintained.
Wednesday, May 10, 2017 Two additional portable washrooms were deployed. At
0530 Salvation Army went door-to-door to assess the
residents’ personal needs.
The facilities at the Alan Strike Aquatic and Squash Centre
was made accessible to the residents.
Thursday, May 11, 2017 The Quench Buggy was approved for use and well tests
were returned with no issues.
Friday, May 12, 2017 I received a call from Port of Newcastle regarding flooding
in that area. They requested 300 sand bags. Myself and
the Operations Director, Fred Horvath attended to see the
water levels. Docks around the Brig were flooded. Fuel
pumps and sewage pump were unusable due to high water
levels.
51
Municipality of Clarington
Report ESD-004-17 Page 7
We continued to monitor conditions daily, building sand
bags and delivering to those residents requesting them.
Monday, May 15, 2017 During the week of May 15, myself and Steve Brake along
with Bob Genosko attended a Provincial meeting in
Cobourg on debris management. This meeting identified
various issues and concerns as to how to dispose of debris,
sand bags, etc.
Saturday, May 20, 2017 Just after 0930 calls started to come in for flooding. Again
staff were called in to assist with sand bag filling and
deploying. More pumps were dispatched to various
residents where they did not have their own to help pump
out crawl spaces, etc.
Operations continued to maintain the outfall as rain was
also causing the marsh to fill. By mid-afternoon the weather
had settled down and the wave surge had stopped. Red
Cross and Salvation Army were called in again to assist and
go home to home ensuring all residents were managing.
Over the next few days, sand bag efforts continued. In
discussions with the Ministry of Natural Resources and
Forestry (MNRF) it was suggested to concentrate on
building walls around the homes to protect them from the
surge water that was pooling during the storms.
Sunday, May 21, 2017 An after-hours line was set up to provide residents direct
contact to Operations on-call staff for flooding concerns.
Thursday, May 25, 2017 Mid-morning we were into another storm with major surge
occurring. It was the worst to date, causing water to
actually flow across properties into the marsh. Parts of
Cedar Crest Beach Rd. became totally submerged with
close to a foot of water in areas. An additional 30 staff
members from Operations were deployed.
Utilized OVERT to assist with some coordination with
volunteers and sandbagging. Salvation Army attended
again providing food, etc. Red Cross helped with
assessments.
I requested some additional help from the Provincial
Emergency Operations Centre (PEOC).
A flood e-mail notification group of key staff members was
created for residents to communicate their flooding
concerns. (Flood@clarington.net)
52
Municipality of Clarington
Report ESD-004-17 Page 8
Friday, May 26, 2017 A crew of 8 plus a Crew Leader from MNRF was sent.
They brought 20,000 sand bags and mainly focused on
building flood barriers for homes fronting the lake.
Close to 50 people consisting of volunteers, Operations and
Fire Staff, convened to do a home-to-home assessment and
build sand bag walls at close to 20 plus homes.
Monday, May 29, 2017 A second crew of 13 from MNRF arrived and stayed until
May 31. They again built sand bags and helped deploy
them. They brought an additional 6,500 sand bags.
Tuesday, May 30, 2017 Concerns were received from West Beach residents about
water on the road in one area. Additional gravel was added
to raise the road which seemed to work well.
The Red Cross distributed Flood Clean-Up Kits to residents
and a door-to-door assessment was completed by Fire and
Operations staff, recording sand bag requirements.
Wednesday, May 31, 2017 Clarington staff and CLOCA met with a Coastal Engineer.
Thursday, June 1, 2017 A third crew of 13 from MNRF arrived June 1 and stayed
until June 3. They built and deployed sand bags.
The Provincial Disaster Assessment Team (PDAT) from the
Ministry of Municipal Affairs and Housing (MMAH) arrived to
do an assessment of the area to provide to the Minister for
consideration to be added to the list of declared areas in the
Province for Disaster Recovery Assistance for residents and
businesses. The PDAT visited many of the homes and
properties, as well as, the Port Darlington Marina.
Friday, June 2 –
Saturday June 3, 2017 Volunteers and Municipal staff along with MNRF conducted
more assessments, rebuilt some walls and added sand
bags to many others.
We continued to monitor the area and had Operations staff
continue to build more sand bags and deliver to homes
requesting additional sand bags.
Monday, June 05, 2017 I arranged for our Chief Building Officer (CBO) along with
an engineer inspect a couple of homes who felt they had
foundation concerns. No immediate concerns were
identified with what they saw.
Residents called out for volunteers to conduct another
round of reassessing some homes and shoring up some
sand bag walls, adding a layer or two, etc.
53
Municipality of Clarington
Report ESD-004-17 Page 9
Saturday, June 10, 2017 Close to 35 residents and volunteers as well as some Fire
and Operations staff assisted in the assessment and
deployed sand bags
We continued to monitor conditions daily and advised
Operations when the outfall was closed in
Saturday, June 10 –
Tuesday, June 13, 2017 Through monitoring the area we found that the outfall was
closed each night. Operations attended the area to open
the outfall each morning.
On June 13 we moved the new Sandbagger machine to the
municipal lot and cleaned up the lot where it had previously
been located.
Wednesday, June 14, 2017 The outfall was partially closed and had notified Operations
to reopen. Toured the Port Darlington Marina and levels on
fixed docks suggested the lake was down possibly 3 inches
or so.
Thursday, June 15, 2017 CAO Curry Clifford and I visited 93 Cedar Crest Beach Rd.,
the home of Sarah Delicate. Sarah showed us the affects
the waves were having at this time causing some minor
surge/wave flooding and erosion of the waterfront. We
toured some other properties with her to review conditions.
Friday, June 16 –
Thursday, June 22, 2017 Continued to monitor conditions each day, advised
Operations when the outfall was closed and required
reopening. With several rain events the marsh on both
sides seemed to maintain levels that did not create
additional flooding.
Friday, June 23, 2017 The outfall was partially closed. Operations was advised to
reopen.
Heavy rains caused some flooding along Cedar Crest
Beach Rd. West Beach appeared to be okay.
Due to the heavy rain, Clarington experienced flooding at
various locations. Calls were received from Darlington
Provincial Park advising that the water level at Robinson
Creek was causing the main campsite road to flood.
Various subdivisions experienced flooding as the catch
basins were not able to handle the amount of water. Major
flooding experienced at Middle Rd. and Concession 3 as
well as Baseline Rd., between Spry and Liberty St. S.
54
Municipality of Clarington
Report ESD-004-17 Page 10
Sections of the trails were also flooded. Late that afternoon,
many of the closed roads had been reopened. Operations
had numerous wash outs to attend to.
Extensive work is still on-going as Operations restores the
affected areas of Clarington roads and trails.
Saturday, June 24, 2017 The outfall was open and flooding on Cedar Crest Beach
Rd. had subsided and was fully open again. Operations
staff were repairing some side roads at various locations in
Clarington.
Sunday, June 25, 2017 Outfall found to be partially closed. The water level in both
marsh areas were good. Visited Port Darlington Marina and
found that the lake level appeared to be down somewhat as
some of the fixed docks were now above water.
Monday, June 26, 2017 Outfall was closed. I advised Operations to have it opened.
We will continue to monitor conditions on a regular basis
and advise Council should conditions change.
4. Concurrence
The Director of Operations has reviewed this report and concurs with it.
5. Next Steps
As we move forward we will continue to monitor the conditions of the lake and marsh both
at Cedar Crest Beach and West Beach. As well, we continue to monitor conditions at
Port Darlington Marina, Port of Newcastle Marina and the various parks along our lake
shore.
We have engaged a consultant and are currently working on the process to develop a
comprehensive waterfront emergency plan for each of the waterfront areas identified in
Clarington as requested by Resolution #GG-259-17. This report on key actions will be
reviewed to help shape this plan. It is my intent to have this completed for review by the
General Government Committee at its September 25 meeting.
As per Resolution #C-135-17 we arranged an information session during our exercise on
June 2 where Council was invited. We will be conducting another session in the near
future for those who were unable to attend. During this session, we will discuss what
communications should be provided to Members of Council and an update to By-law 99-
161 with respect to the roles and responsibilities of Members of Council.
55
Municipality of Clarington
Report ESD-004-17 Page 11
Potable water and portable washrooms were provided on May 5 as directed in Resolution
#GG-263-17. A local supplier provided potable water in totes on May 11. The totes have
been removed and we are currently reassessing the need for portable toilets as many
residents have restored the use of their septic systems.
The Director of Operations, staff and myself have been meeting to discuss plans for the
removal of sandbags and clean up efforts in the affected areas. We hope to have this
plan finalized in the near future and will advise residents of the plan. We are in the hands
of Mother Nature and hopefully if warmer weather arrives and less rainfall, we should see
the lake water levels start to lower at a quicker pace. This will help determine when to
start the cleanup.
In the event further storms occur Operations and Emergency Services staff will continue
to assist residents to our current standards unless otherwise directed by Council.
6. Strategic Plan Application
Not applicable.
Submitted by:
Reviewed by:
Gord Weir, Curry Clifford, MPA, CMO
Director of Emergency & Fire Services Interim CAO
Staff Contact: Gord Weir, Director of Emergency and Fire Services / Fire Chief, 905-623-5126
ext. 2802 or gweir@clarington.net
Attachments:
Attachment 1 – Cedar Crest/West Beach Flood 2017
Interested Parties:
Port Darlington Ratepayers Association
Newcastle/Bond Head Ratepayers Association
Southeast Clarington Ratepayers Association
Sarah Delicate and Jim Mackenzie
Michelle Lomas
Christine Brown Read
Jeff Mitchell
Joanne Ford
Kelly Gallant
Angela Penfound
Susie and Danny Plumpton
Nancy and Jason Edwards
GW/pm
56
Attachment 1 to
Municipality of Clarington Report ESD-004-17
Cedar Crest Beach Flood 2017
Water Tote Sand Bagging
New Sandbagger Machine Outfall
57
Attachment 1 to
Municipality of Clarington Report ESD-004-17
Cedar Crest Beach Flood 2017
Operations / Fire Staff and Volunteers Cedar Crest Beach Rd. Flooded
CCB Flooded Residential
Property
Firefighters Pumping Water from
Crawl Spaces/Basements
58
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: July 3, 2017
Report Number: CLD-013-17 Resolution:
File Number: By-law Number:
Report Subject: Zoo to You Request for Exemption to the Exotic Animal
By-law 2012-045
Recommendations:
1. That Report CLD-013-17 be received;
2. That Council consider the Zoo to You request for a temporary exemption to
By-law 2012-045; and
3. That all interested parties listed in Report CLD-013-17 and any delegations be advised
of Council's decision.
59
Municipality of Clarington
Report CLD-013-17 Page 2
Report Overview
This Report is presented in response to a Council’s request to report back on Zoo to You
animals that would be acceptable should Council approve their request for a temporary
exemption to the requirement of the Exotic Animal By-law 2012-045 specifically, the
requirement to be CAZA certified to be eligible to be permitted to conduct an Exotic Animal
Entertainment Event.
1. Background
Jennifer Dieth, from Zoo To You, attended as a delegation to the June 19, 2017 General
Government Committee meeting and submitted correspondence requesting a temporary
exemption to the Exotic Animal By-law 2012-045. In particular, Zoo to You has requested
an exemption from the requirement of having to be CAZA certified (Canada's Accredited
Zoos and Aquariums) when staff are considering their applications to conduct Exotic
Animal Entertainment Events, until their application to CAZA has been decided on by
CAZA.
The Committee passed the following Resolution #GG-355-17:
That item 9.2 from Jennifer Deith, Zoo to You regarding a request for an
exemption to the Exotic Animal By-law 2012-045, be referred back to staff to
determine a list of animals that would be acceptable for an exemption to the
Exotic Pet By-law until October 31, 2018.
Section 43(b) of By-law 2012-045 states that “the Municipal Clerk may refuse to issue a
Permit where the promoter of the Exotic Animal Entertainment Event is not a member of,
or accredited by, either the Canadian Association of Zoos and Aquaria, or the American
Zoo and Aquarium Association, or otherwise licensed by an appropriate authority.” See
Attachment 1 for excerpts of By-law 2012-045 relating to Exotic Animal Entertainment
Events.
A permit is not required where the event does not include any animals that are prohibited
under the Exotic Animal By-law 2012-045.
60
Municipality of Clarington
Report CLD-013-17 Page 3
2. Discussion
Since the June 19, 2017 General Government Committee meeting, staff spoke to Zoo to
You and confirmed the animals included in their collection. The following chart details the
proposed animals, and any staff concerns should they be permitted without CAZA
overseeing the organization showing them.
Animal Comments
Small Lizard Permitted under By-law 2012-045
Chinchilla Permitted under By-law 2012-045
Ferrets Permitted under By-law 2012-045
Skinny Pig Permitted under By-law 2012-045
Rabbit Permitted under By-law 2012-045
Tree Frog Permitted under By-law 2012-045
American
Alligator
Alligators make terrible pets.
Alligators are purely instinctual hunters and do not show
affection. Unlike cats and dogs, alligators will never love the hand
that feeds them.
Spectacled
Caiman
The Spectacled Caimans do not grow as large as their enclosure
and you can NEVER tame them. These animals have a survival
instinct that has been instilled upon them since before the dawn
of man. You will not tame that out of them, according to Bam
Rubenstein & Richard Brooks (Herp Center on line support since
2004) reptile care sheets. Handling should be done minimally as
crocodilians are often easily agitated and stressed by handling.
Burmese Python If shorter than 2 m then currently permitted. (limit is 2 metres)
Dwarf Reticulated
Python
If shorter than 2 m then currently permitted. (limit is 2 meters)
Rose Hair
Tarantula
The Rose Hair Tarantula has had several issues in the past
regarding the urticating’s hairs being thrown. Some have landed
in the eyes of children and adults including a three year old boy in
Toronto. There were 20 of the tiny hairs found on the boy’s left
eye and it took six months for the child to finally show some
improvement.
Emperor Scorpion Scorpions are “hands off pets” that cannot be tamed, according to
Frank Indiviglio, who is a zoo keeper for 20 years at the Bronx
Zoo, consultant for several other zoos, a researcher, and also an
author of many books on reptiles. Handling is a stressful event
for any scorpion, although this may not be apparent from its
behavior. More importantly, while the venom produced by the
Emperor Scorpion is not considered as dangerous to healthy
adults, children, and the elderly, and people with allergies or
compromised immune systems may be at risk
Sugar Glider Limited risk
Hedgehog Limited risk
61
Municipality of Clarington
Report CLD-013-17 Page 4
3. Concurrence
Not Applicable
4. Conclusion
The intent of the by-law requirements is to ensure the safety of the community as well as
the wellbeing of the animals.
Should Council wish to approve a temporary exemption, staff suggest that the exemption
be limited to the CAZA requirement and be conditional on:
• Zoo to You providing proof to the Municipality of Clarington that they have
submitted an application to CAZA to be considered during the 2018 review
process,
• the exemption be limited to Sugar Gliders and Hedgehogs
• the temporary exemption expire upon CAZA deciding on Zoo to You’s application
or October 31, 2018 whichever comes first, and
• all other Exotic Animal Entertainment Event permit requirements be met.
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
C. Anne Greentree, Curry Clifford, MPA, CMO
Municipal Clerk Interim CAO
Staff Contact: C. Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or
agreentree@clarington.net
Attachments:
Attachment 1 - Exotic Animal Entertainment Event Permit Requirements
The following is a list of the interested parties to be notified of Council's decision:
Jennifer Deith, Zoo to You
62
Attachment 1 to
Municipality of Clarington Report CLD-013-17
Excerpts of By-law 2012-045 relating to Exotic Animal Entertainment Events
Section 34 to 36 of By-law 2012-045 details the Exotic Animal Entertainment Event
Permit Requirement as follows:
34. No person shall operate or carry on an Exotic Animal Entertainment Event
without a Permit.
35. A separate Permit shall be required for each location at which an Exotic
Animal Entertainment Event occurs.
36. Every Permit application shall,
(a) provide all of the information listed in Schedule “D”;
(b) be accompanied by the fee prescribed for a Permit which is $50.00;
(c) provide written proof, satisfactory to the Municipal Clerk, that the
applicant is the owner of the property on which the Exotic Animal
Entertainment Event is to occur or written permission from the
owner of the property; and
(d) include such other information as the Municipal Clerk may require
to properly assess the application.
An “event” is defined, in the by-law, as:
“Exotic Animal Entertainment Event” means any exhibit, public show, circus,
carnival or other display or act of entertainment or education using any live Exotic
Animal and includes the use of any such animal in any film or television
production within the Municipality.”
Section 40 of the by-law states that “a Permit Holder shall comply with all conditions of a
Permit.” Attachment 1 is Schedule “D” of By-law 2012-045 and lists the Exotic Animal
Entertainment Event Permit Requirements.
63
Attachment 1 to
Municipality of Clarington Report CLD-013-17
Schedule “D” of By-law 2012-045
Exotic Animal Entertainment Event Permit Requirements
Information to be included in an Exotic Animal Entertainment Event Permit Application:
1. Date(s) of the Exotic Animal Entertainment Event provided that, where the event occurs
on more than one date, the dates are consecutive and do not exceed 3 days
2. Location of the Event
3. Name, address and phone number of the applicant
4. Name, address and phone number of the registered owner of the premises, and written
permission of the owner if different than the applicant
5. Times of commencement and termination of the Event
6. Expected attendance at the Event
7. An inventory of the Exotic Animals which will be used in the Event including, for each
Exotic Animal, the following information:
(a) species;
(b) description;
(c) age;
(d) gender;
(e) name;
(f) weight in kilograms; and
(g) a description of the performance or act in which the Exotic Animal is involved.
8. Event Plans including,
(a) the location and particulars of the premises where the Event is taking place;
(b) a description of the housing, cleaning procedures and general care of the exotic
animals involved, which is appropriate to the species involved;
(c) the distance between the Exotic Animal acts and the spectators and crowd
control measures;
(d) First aid logistics and medical equipment availability; and
(e) Protocol for controlling and containing any Exotic Animal.
64
13.1 Support for Ban on Sale of Animals in Pet Shops (Referred to July 3, 2017
Council Meeting)
Resolution #C-184-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Correspondence dated May 2, 2017, from Karen L. Ormerod, Executive Director,
Humane Society of Durham Region, requesting support for a ban on sale of animals in
pet shops be referred to the July 3, 2017, Council meeting.
Carried
65
P: 905-665-7430 F: 905-665-9644
info@humanedurham.com
1505 Wentworth St. Whitby, ON L1N 0H9
stores cannot sell dogs or cats unless obtained from a municipal shelter, a humane society or
registered rescue group. The bylaw also serves to reduce euthanasia by steering consumers to
animals that have been health-checked and spayed/neutered. “It really slams the door closed on
people who mass-produce animals for profit,” said Mr. De Baeremaeker.
The Cities of Toronto, Mississauga, Vaughan, Kingston, Wellington, Waterloo, Oakville, Cambridge,
Richmond Hill and Chatham-Kent have recently placed the same restrictions on the sale of pets from
pet stores, and more Ontario municipalities, including Oshawa who have approved a ban in principle,
are currently working on policy changes prior to ratification.
The Humane Society of Durham Region wholeheartedly supports the ban of the sale of animals in pet
stores, retail establishments, flea markets and online, unless they are from a municipal shelter,
humane society or recognized community rescue organization.” By stopping the sale of pets in stores
and through online agencies, it will both reduce the number of unaltered and potentially unhealthy
animals entering the community and it will help the rescue organizations find homes for those animals
already in shelters. It’s a win-win situation.
Reputable pet stores, such as PetSmart and Pet Valu, have long recognized the problem and
have opted to work with the community by bringing in rescued cats and dogs into their stores from
local shelters and rescue organizations to help re-home them, instead of being a part of an otherwise
harmful industry.
Pet stores get their animals from two sources; commercial kennels or backyard breeders. These
operations, which have been found in our region, are solely there for profit. The adult breeding animals
are housed in unimaginable conditions - they are kept in pens or cages their entire lives, suffering from
disease and parasites; many which are 100% transmittable to humans. The puppies coming from the
operations are too often ill, leading to large medical bills for unsuspecting customers.
The population of unwanted pets is at epidemic proportions. Currently there are hundreds and
hundreds of dogs available for adoption in a one hour radius around Clarington on petfinder.com. The
number of dogs entering Canadian shelters and rescue organizations each year is estimated at two
million with one million being euthanized each year, through no fault of their own.
Therefore, we urge the Town of Clarington to enact a resale ban and amend the bylaw to ban the sale
of companion dogs, cats and rabbits in pet shops and any other retail outlets, unless they are sourced
from a municipal shelter, the humane society, or a recognized community animal rescue organization.
Sincerely,
Karen L. Ormerod, MM, CFRE
Executive Director
Cc: Martin Field
66
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: July 3, 2017
Report Number: CLD-015-17 Resolution:
File Number: By-law Number:
Report Subject: Appointment of Chief Administrative Officer
Recommendations:
1.That Report CLD-015-17 be received;
2.That the By-law appointing Andrew Allison as the Chief Administrative Officer, Attachment
1 to Report CLD-015-17, be approved; and
3.That all interested parties be advised of Council’s decision.
Municipality of Clarington
Report CLD-015-17 Page 2
Report Overview
On December 12, 2016 Council considered Report CAO-007-16, being the Interim Chief
Administrative Officer’s recommended process for recruitment and hiring of a Chief
Administrative Officer. At a Special Council Meeting on June 27, 2017, Council completed
the recruitment interviews and resolved to hire Mr. Andrew Allison as the new CAO. This
report includes the necessary appointment By-law.
1. Background
1.1 Section 229 of the Municipal Act, 2001, S.O. 2001 c.25 authorizes the municipality to
appoint a chief administrative officer with the following responsibilities:
a)Exercising general control and management of the affairs of the municipality for the
purpose of ensuring the efficient and effective operation of the municipality; and
b)Performing such other duties as are assigned by the municipality.
1.2 Curry Clifford was appointed as Interim Chief Administrative Officer by By-law 2016-074
on September 19, 2016. As CAO his duties and expectations were set out in By-law 98-
171, as amended by By-law 2016-073.
1.3 On December 12, 2016 Council considered Report CAO-007-16, Executive Recruiting
Services for Recruitment of a Chief Administrative Officer and passed the following
resolution #C-344-16
That Report CAO-007-16 be received;
That staff be authorized to use the process as outlined in Report CAO-
007-16 and the Purchasing Manager be authorized to issue a limited
invitation Request for Proposal to selected companies (i.e. 4 to 6 firms)
with proven expertise in executive recruiting service and to submit
proposals based on the scope of work as outlined in Attachment 1;
That Ken Knox be appointed to the selection committee; and
That the Interim Chief Administrative Officer, in accordance with
Recommendation 2, report back to Council with a recommendation for an
award of contract to an executive recruiting firm.
That all Members of Council participate in the final interview process.
1.4 On June 27, 2017 Council interviewed the final candidates for the position of CAO. At the
conclusion of Council’s deliberations of the candidate qualifications and suitability,
Council passed the following resolution #CC-06-17:
Municipality of Clarington
Report CLD-015-17 Page 3
That Mayor Foster be directed to negotiate an employment contract with
Andrew Allison for the position of Chief Administrative Officer for the
Municipality of Clarington.
1.5 Andrew Allison has agreed to accept the offer of appointment of CAO, effective August
14, 2017, as per the conditions set out in the employment Agreement dated June 29,
2017.
2.Concurrence
Not Applicable
3.Conclusion
Based on the foregoing, it is respectfully recommended that Council approve the Draft
By-law appointing Andrew Allison as the Chief Administrative Officer for the Municipality
of Clarington.
Municipality of Clarington
Report CLD-015-17 Page 4
4. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
Anne Greentree, Curry Clifford,
Municipal Clerk Interim CAO
Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or
agreentree@clarington.net
Attachments:
Attachment 1 - By-law to appoint Mr. Andrew Allison as Chief Administrative Officer
Attachment 2 – Employment Contract (circulated under separate cover)
Attachment 3 – By-law 98-171, as amended
The following is a list of the interested parties to be notified of Council's decision:
Andrew Allison
The Corporation of the Municipality of Clarington
By-law 2017-064
Being a by-law to appoint Mr. Andrew Allison as the Chief Administrative Officer.
Whereas the Municipality of Clarington’s previous Chief Administrative Officer retired
and temporarily replaced by an Interim Chief Administrative Officer; and
Whereas Section 229 of the Municipal Act, 2001, as amended, provides that a
municipality may appoint a Chief Administrative Officer who shall be responsible for the
general control and management of the affairs of the municipality for the purpose of
ensuring the efficient and effective operation of the municipality; and performing such
other duties as are assigned by the municipality; and
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to appoint a Chief Administrative Officer;
Now therefore the Council of the Municipality of Clarington enacts as follows:
1.That Mr. Andrew Allison be appointed as Chief Administrative Officer for the
Municipality of Clarington, effective August 14, 2017.
2.That the duties and responsibilities of the Chief Administrative Officer be in
accordance with By-law 98-171, as amended from time to time.
3.That the salary, benefits and conditions of service of Mr. Andrew Allison as Chief
Administrative Officer be as set out in the Employment Agreement dated June
29, 2017.
4.That By-law 2016-074, appointing the Interim Chief Administrative Officer for the
Municipality of Clarington, be repealed effective August 14, 2017.
5.This by-law shall come into force and effect on the day of passing.
Passed in Open Council this 3rd day of July, 2017.
_____________________________
Adrian Foster, Mayor
_____________________________
C. Anne Greentree, Municipal Clerk
Attachment #1 to Report
CLD-015-17
r
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 98-171
Being a by-law to establish the position and to define and determine
the duties and responsibilities of the Chief Administrative Officer and
to repeal By-laws 85-23 and 88-145
WHEREAS it is deemed expedient and desirable to establish the position of Chief Administrative Officer
and to define and determine the duties and responsibilities thereof:
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
HEREBY ENACTS AS FOLLOWS:
1.THAT the position of Chief Administrative Officer is established.
2.THAT the Chief Administrative Officer is the head administrative official of the Municipality of
Clarington and is accountable to Municipal Council for the effective administration of all Municipal
Departments. Responsibility includes the overall planning, co-ordination and control of all
Municipal operations in collaboration with the Administrative Branch of the Municipality's
government, and in accordance with the objectives, policies and plans approved by Municipal
Council.
3.Specific responsibilities may be delegated to staff members together with the necessary authority
for their fulfillment but the overall responsibility for results may neither be delegated nor
relinquished.
4.The Chief Administrative Officer will be specifically responsible to:
a)Maintain total responsibility to the Municipal Council for the operations of the Corporation,
while liasing closely with the Administrative Branch.
b)Collaborate with Municipal Council and the Administrative Branch in the development and
administration of the Municipality's objectives and major policies.
C)Provide advice and expertise to Municipal Council on the Corporation's general policies.
Inform Council on the condition of the Municipality's administrative affairs and factors that
may affect them.
d)Attend Council and Committee meetings with the right, with the consent of the Chair, to
speak, but not to vote.
e)Maintain communications with all levels of government, as necessary for the conduct of
Municipal business. Provide resource information for members of Council in consultation
with Department Heads, on relevant matters with the various levels of government.
f)Act upon Council requests, resolutions and directives.
g)Develop and recommend to Council, plans and programs for the attainment of
organization objectives.
h)Review drafts of all by-laws, staff reports, contracts and agreements and submit to Council
and/or committee of Council his/her recommendations thereon.
i) Review the performance of all contracts or agreements entered into by the Municipality
and satisfy himself/herself that all conditions have been fulfilled in accordance with the
provisions of such contracts or agreements and he/she may report therein to Council.
j) Meet regularly with Department Heads for discussion of policy matters and for
co-ordination of all departmental activities.
k)Oversee and co-ordinate the execution of approved plans and programs.
Attachment #3 to
Report CLD-015-17
By-law 98-171 Page 2
1) Ensure that information about policies, organization, and procedures is prepared and
promulgated.
m) Co-ordinate, direct and supervise the Heads of Department, and through them, all other
employees of the Corporation except those officials as are appointed under statute in
respect to their statutory duties and responsibilities.
n)Advise Council on the appointment, suspension, or dismissal of Department Heads.
o)Appoint, suspend or dismiss for cause, other management and Non-Union employees.
p)Appoint and employ all other employees of the Corporation in accordance with procedures
laid down in collective bargaining agreements, and to dismiss or suspend such employees
for cause, after consultation with the Department Head.
q)Perform the duties of personnel administrator and co-ordinate and supervise, through the
Committee or Council, the negotiation and settlement of the terms of the collective
bargaining agreements between the municipality and its employees and generally
supervise and administer such agreements and make recommendations to the Council or
its committee with respect to the salaries, wages and working conditions of its employees,
subject to normal grievance procedure.
r)Recommend to Council any change in the position descriptions of Department Heads.
S)Supervise and direct the preparation of the annual estimates of revenue and expenditures
for the consideration of Council and the administration of the budget, subject to the
approval of Council.
t)Be involved in the on-going maintenance of a nuclear and non-nuclear emergency plan
and play a leadership role in carrying out the plan in the event of an emergency.
U)Prescribe the specific limitation of authority of subordinates regarding policies, contractual
commitments, expenditures and personnel action.
V)Provide for the continual improvement of the Municipality's management techniques and
operating efficiency.
w) Ensure that the Civic administration has and functions under an appropriate organization
structure.
X)Ensure that officials carry out statutory duties in a proper manner.
Y)Handle inquiries and complaints that require the attention of the senior official.
Z)Conduct such dealings with individuals or groups outside the Corporation as are
necessary to carry out responsibilities, and promote the interests of the Municipality.
aa) Develop, record and maintain a policy manual and distribute copies to Council Members
and Department Heads.
bb) Give thought and action to all phases of the maintenance of sound public relations as it
pertains to the municipal staff, the general public and the taxpayer.
cc) Generally and in addition to the foregoing, to perform the duties and exercise the powers
which, from time to time, may lawfully be assigned to or vested in him/her by the Council.
5.THAT the said duties and responsibilities as set forth above shall not be deemed to empower the
said Chief Administrative Officer to have, perform, do or direct any act of matter that would, to any
extent whatsoever, encroach upon the statutory authority or legislative powers of the Council.
6.THAT Council is hereby authorized and empowered to appoint by by-law, such person as it may
deem most suitable for the purpose of the carrying out of said duties and responsibilities.
By-law 98-171 Page 3
7.THAT the Chief Administrative Officer shall not be dismissed from office except by the provisions
of a by-law passed at a meeting by a majority vote of the members of Council at such meeting so
called.
8.THAT By-law Nos. 85-23 and 88-145 are hereby repealed.
By-law read a first and second time this 27th day of November 1998.
By-law read a third time and finally passed this 27th day of November 1998.
Mayor
r
Clerk
i
The Corporation of the Municipality of Clarington
By-law 2016-073
Being a by-law to define and determine the duties and responsibilities of the
Chief Administrative Officer
Whereas Section 229 of the Municipal Act, 2009, as amended, provides that a
municipality may appoint a chief administrative officer who shall be responsible for the
general control and management of the affairs of the municipality for the purpose of
ensuring the efficient and effective operation of the municipality; and performing such
other duties as are assigned by the municipality; and
Whereas By-law 98171 was enacted by Council to establish and define and determine
the duties and responsibilities of the Chief Administrative Officer for the Municipality of
Clarington; and
Whereas the Council of the Corporation of the Municipality of Clarington deems it
appropriate to update the duties and responsibilities of Clarington's Chief Administrative
Officer;
Now therefore the Council of the Municipality of Clarington enacts as follows:
That the following authority to be added:
WHEREAS Section 229 of the Municipal Act, 2009, as amended, provides that a
municipality may appoint a chief administrative officer who shall be responsible
for the general control and management of the affairs of the municipality for the
purpose of ensuring the efficient and effective operation of the municipality; and
performing such other duties as are assigned by the municipality;
2. That. Section 4. d) be deleted and replaced with:
Attend, or appoint a suitable designate to attend, all Council meetings
and Standing Committee meetings if required) with the right to speak,
when recognized by the Mayor or presiding officer.
That Section 4. o) be amended to delete "Appoint" and replace it with "Hire".
2. That Section 4. p) be amended to delete "Appoint and employ" and replace it with
Hire and govern
3. Delete 4. x).
Passed in Open Council this 19th day of September, 2016.
Adrfan Fq!,fer Mayor
Municipal Clerk
Engineering Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: July 3, 2017
Report Number: EGD-016-17 Resolution:
File Number: By-law Number:
Report Subject: Rail Safety Improvement Program Agreement
Recommendations:
1.That Report EGD-016-17 be received;
2.That the By-law attached to Report EGD-016-17 as Attachment 1 be approved; and
3.That all interested parties listed in Report EGD-016-17 and any delegations be advised
of Council's decision by the Department.
Page 2 Municipality of Clarington
Report EGD-016-17
Report Overview
In December, 2016 the Municipality of Clarington submitted an application to Transport
Canada for funding under their Rail Safety Improvement Program (RSIP). Clarington has
been approved for funding in the amount of up to $272,800. This report is to create a by-law
now authorizing staff to execute the agreement with the Government of Canada.
1. Background
The Rail Safety Improvement Program (RSIP) is a new program that replaces the
previous Grade Crossing Improvement Program.
In December, 2016 the Municipality of Clarington submitted two applications for funding
under the RSIP which has now been approved. The submitted projects are for sight line
improvements at the intersection of Baseline Rd. and McKnight Rd., and for geometric
roadway improvements at the intersection of Scugog St. and Wellington St. Both of these
projects are immediately adjacent to grade crossings with the CP railway. Both projects
were also approved as part of the Municipality of Clarington’s 2017 capital budget.
2.Proposal
This report is to create a by-law authorizing staff to execute the agreement with the
Government of Canada. A by-law is required by Transport Canada in order to enter into
an agreement.
3.Concurrence
This report has been reviewed by the Director of Finance/Treasurer who concurs with the
recommendations.
4.Conclusion
It is respectfully recommended that the Mayor and Clerk be authorized to execute the
funding agreement between the Government of Canada and the Municipality of
Clarington and that the By-law, provided as Attachment 1 to Report EGD-016-17, be
approved.
Municipality of Clarington
Report EGD-016-17 Page 3
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Anthony Cannella, Curry Clifford, MPA, CMO
Director of Engineering Services Interim CAO
Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379, Ext.
2305 or ralbright@clarington.net
AC/RA/sb/jb
Attachments:
Attachment 1 - By-law to Report EGD-016-17
The following is a list of the interested parties to be notified of Council’s decision:
Adrianna Lovric, Program Analyst, Rail Safety Improvement Program, Transport Canada
Jennifer Benedict, Manager Public Works – Eastern Region, Canadian Pacific
Attachment 1 to
Municipality of Clarington EGD-016-17
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2017- ____
Being a By-law to authorize the Corporation of the Municipality of
Clarington to enter into the Rail Safety Improvement Program Agreement
with the Government of Canada.
NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby
enacts as follows:
1.That the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation
seal, an agreement between the Government of Canada and the Corporation
of the Municipality of Clarington.
BY-LAW passed in open session this __ ___ th day of ________________ 2017.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
Presentations and Handouts
July 3, 2017
CLARINGTON’S
TRANSPORTATION HUBS
Presentation to Council
A vision for Clarington’s two new transportation hubs in Courtice and
Bowmanville that capitalizes on economic development potential and creates
destinations where Clarington community members can live, play and work.
OUTLINE
1.Project Overview & Background
2.Courtice Transportation Hub–What We Heard: Consultation Summary
–Existing Conditions: Strengths, Weaknesses, Opportunities, Constraints
–Transportation Hub Boundaries
–Vision and Guiding Principles
–Land Use Concepts & Evaluation Criteria
3.Bowmanville Transportation Hub–What We Heard: Consultation Summary
–Existing Conditions: Strengths, Weaknesses, Opportunities, Constraints
–Transportation Hub Boundaries
–Vision and Guiding Principles
–Land Use Concepts & Evaluation Criteria
4.Next Steps
PROJECT OVERVIEW | Team
PROJECT OVERVIEW | Study Purpose
The GO Train Lakeshore East Line extension from Oshawa to Bowmanville will bring two new transportation hubs to Courtice and Bowmanville.
Goals of the Clarington Transportation Hubs Study include:
•Provide a vision and guiding principles for future development
•Review market potential for each transportation hub
•Develop a land use concept for the 500 to 800 metre area around each station
•Propose a future development concept for the immediate area around the station (within a 250 metre radius)
•Provide direction for the new South Courtice Employment Secondary Plan
•Guide updates to the Bowmanville West Town Centre Secondary Plan.
PROJECT OVERVIEW | Study Process
BACKGROUND | Lakeshore East Extension
Timeline:
–Service is estimated to begin between 2023 and 2024
Proposed Frequency:
–Four trains in the morning and four trains in the evening
Stops:
–Two new stops at Courtice and Bowmanville in Clarington
–Two stops in Oshawa
BACKGROUND | What is TOD?
Traditional Station Parking:Transit Oriented Development:
BACKGROUND | Provincial Studies
2011 Environmental
Assessment Study:
–CP negotiations underway
–Pending EA Update
2017 Growth Plan:
BACKGROUND | Municipal
GO Line Extension
Economic Impact Analysis:
2016 Transportation
Master Plan:
BACKGROUND | Municipal
2015-2018
Clarington Council
Strategic Plan:
2016
Clarington
Official Plan:
Bowmanville West
Town Centre
Secondary Plan:
BACKGROUND | Council’s Vision (OP)
“Transportation Hubs shall provide for a mix of
uses at higher densities, which are complementary
in terms of scale, design and context and designed
to support transit services.“-Official Plan, Section 10.8
Relevant Policies Include:
–To promote high employment densities within proximity to
Courtice Transportation Hub (11.2.6)
–Minimum net density of 200 units per net hectare and 5+
storey height within the transportation hubs (Table 4-3)
–Direct higher density development and economic activity
around the Transportation Hubs (19.4.4(a))
BACKGROUND |
Market Review Residential GO Station Areas
Key Research Findings -Impact on Demand:
•general weakness in high density residential
markets outside of the City of Toronto
•the frequency of service;
•the nature of the surrounding land use pattern,
often industrial;
•the lack of a residential context or appealing
investment environment for office development;
and,
•given the above, the need still to own a car for
most daily needs.
BACKGROUND |
Market Review -Employment GO Station Areas
Key Research Findings -Impact on Demand :
•Access to workers:. Higher local and regional populations and densities increase the pool of potential employees and therefore positively impact the prospect of a location.
•Transit:Regional transit (GO) and local transit (bus, LRT, subway) are often noted by office developers and tenants as key factors when selecting a location.
•Accessibility and parking: Despite the importance placed on transit and walkability, many businesses will also place a very high importance on accessibility by automobile and the availability of parking.
•Amenities and urban environment: Office developers and tenants often look for locations that are attractive, well-designed and s that offer a wide range of amenities and surrounding commercial uses.
BACKGROUND | Market Review
Key Takeaways:
–Public investment in urban spaces, trails and other features can
ultimately link employment uses in a high quality setting and
attract a young, skilled and mobile labour force
–Impact on commercial office and retail markets will be limited in
the first 15 years
–Potential for near term residential, retail and parking development
to transition into higher density office and commercial uses
–Develop parking lots within an urban block plan to facilitate future
redevelopment
Courtice:
–Restrict employment uses that may discourage investment south
of the Courtice GO station
Bowmanville:
–Initial developments will likely be 4-6 storey residential
condominiums.
COURTICE TRANSPORTATION HUB
| Existing Land Use
Courtice Official Plan Land
Uses:
–Regional Corridor
bordering the station to
the east
–Mix of Employment
types surrounding the
station
–Urban Residential
designation north of the
station area
–Environmental
Protection Areas
framing the
transportation hub
COURTICE | What We Heard
June 8 Consultation Feedback:
–Promote multi-modal
transportation options
–Increase local amenities
–Encourage vibrant, mixed-use,
higher density design around
the station
–Create a complete and
walkable community
–Ensure the safety of cyclists
and pedestrians
–Plan for population growth
–Preserve the existing natural
features
COURTICE | Existing Conditions
COURTICE | Vision and Principles
COURTICE | Study Area Boundary
Special Policy
Area D
Future GO
Station
COURTICE | Evaluation Criteria
BOWMANVILLE TRANSPORTATION HUB
| Existing Land Use
Bowmanville Official Plan
Land Uses:
–Urban Centre
designation north/
northwest of the Station
–Urban Residential uses
south of the station with
a few neighbourhood
centres
| Existing Land Use
Bowmanville West Town Centre:
–Street Related Commercial along Highway 2 and Clarington
Blvd
–Mix of Office Commercial, and Medium to High (mid-rise)
Density Residential, with community facilities and
neighbourhood parks interspersed south of Highway 2
–Mix of Community Facilities, General Commercial, Medium to
High (low-rise) Density Residential, with more Street Related
Commercial north of Highway 2
BOWMANVILLE | What We Heard
June 13 Consultation Feedback:
–Promote more accessible
public transit
–Increase green space
–Increase local amenities
–Promote safe active
transportation
–Enhance pedestrian access to
downtown
–Preserve the existing character
of the neighbourhood
–Address traffic concerns
BOWMANVILLE | Existing Conditions
BOWMANVILLE | Vision and Principles
BOWMANVILLE | Study Area Boundary
Future GO
Station
Brookhill Dr
BOWMANVILLE | Evaluation Criteria
NEXT STEPS
–Draft and Review of land use concept
–3D model of primary zone
–Illustrative Report
–Metrolinx Working Group Presentation
–Report to Council -Fall 2017