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Report
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Report To: General Government Committee
Date of Meeting: June 19, 2017
Report Number: OPD-005-17
File Number:
Resolution: GG-359-17
By-law Number:
Report Subject: 2017 Winter Budget Report
Recommendations:
1.That Report OPD-005-17 be received for information.
Municipality of Clarington
Report OPD-005-17 Page 2
Report Overview
This report provides Council with an overview of the 2017 winter maintenance program costs
from January 1st to May 26th, 2017.
1. Background
From January 1st to May 26th the Operations Department incurred 4,494.5 hours of total
overtime for winter maintenance activities. The following is a comparison of overtime
costs for the same period over five years:
1.2 During the first four month period the Operations Department provided 35 responses,
which included 24 snow clearing; 5 freezing rain; and 6 icy patches. Please note in the
following table the total number of our responses for the 2017 winter season compared
to the previous four years.
There were three (3) separate freezing rain events. First event came quickly on
January 11th, and had an excellent response, but started sooner than predicted that
Year
Over
Time
Hours
Double
Time
Hours
Lieu
Time
Hours
Total
Hours Cost
2013 1,985.0 412.0 977.5 3,374.5 162,142.10$
2014 3,917.0 1,511.0 753.5 6,181.5 264,443.20$
2015 2,591.0 1,234.5 1,190.5 5,016.0 240,620.98$
2016 1,428.5 479.0 2,079.0 3,986.5 165,338.51$
2017 2,395.0 958.5 1,141.0 4,494.5 184,935.27$
Year Jan Feb Mar Apr Total
2013 14 17 6 2 39
2014 26 18 9 1 54
2015 17 19 8 1 45
2016 15 18 4 6 43
2017 14 10 10 1 35
Municipality of Clarington
Report OPD-005-17 Page 3
day. The second event on February 7th, came much later in the day then predicted and
some operators were out of hours before they were needed.
2. Budget
For 2017 Council approved a winter maintenance budget of $2,103,248 for roads,
$200,000 for sidewalks / parking lots and $50,000 for the Senior and Physically
Disabled snow clearing contract.
2.1. Winter Maintenance:
As of May 26th, 2017 the following table illustrates the expenditures incurred.
The variance of the 2017 winter annual maintenance budget to actual up to May 26th of
$263,326 includes an estimated sand/salt end of season inventory value of $108,611.
Included in the above total is the 2017 cost of $73,255 to provide winter maintenance to
unassumed developments, which is recovered from developers.
2.2. Sidewalk Snow Clearing Contract:
The total 2017 budget for this program is $200,000 with an actual expenditure of
$80,041 as of May 26th, 2017.
Below is a table of call-out statistics for this program from January 2013 to April 2017:
2.3. 2016 - 2017 Senior Citizens and Physically Disabled Sidewalk Program:
The total budget for this program for 2017 is $50,000 with an actual expenditure of
$47,876 as of May 26th, based on the 315 registrants received.
Winter Control 2017 Budget 2017 Actual Variance
Winter Plow/Sand 1,713,998.00$ 1,548,872.00$ $165,126
Winter Mtce Other 389,250.00$ 291,050.00$ $98,200
Total:2,103,248.00$ 1,839,922.00$ $263,326
Year Jan Feb Mar Apr Nov Dec Total
2013 11 16 4 0 4 24 59
2014 22 17 7 0 3 4 53
2015 14 17 4 0 0 2 37
2016 4 4 2 0 3 16 29
2017 14 12 7 0 n/a n/a 33
Municipality of Clarington
Report OPD-005-17 Page 4
The following table is the call-out statistics for this program from January 2013 to April
2017:
Year Jan Feb Mar Apr Nov Dec Total
2013 4 11 4 0 1 9 29
2014 12 10 2 0 2 3 29
2015 9 13 3 0 0 2 27
2016 9 9 3 3 0 9 33
2017 6 6 1 0 n/a n/a 13
2.4. 2016 – 2017 Senior Citizens and Physically Disabled Sidewalk Program Statistics:
Area 2016 -2017 Season 2015-2016 Season
New Returning Total New Returning Total
Bowmanville 34 99 133 21 106 127
Burketon 0 0 0 0 1 1
Courtice 18 99 117 24 96 120
Enniskillen 0 2 2 0 2 2
Hampton 0 3 3 2 2 4
Newcastle 13 36 49 13 32 45
Newtonville 1 3 4 2 1 3
Orono 1 6 7 1 7 8
Totals 67 248 315 63 247 310
3. Concurrence
Finance Department has reviewed this report.
4. Conclusion
The current expenditure reflected in this report is based on year to date actual. Staff will
continue to provide storm updates to you throughout the fall and winter and will report to
Council in early 2018 on the costs of the 2017 winter maintenance program.
Municipality of Clarington
Report OPD-005-17 Page 5
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
Frederick J. Horvath Curry Clifford, MPA, CMO
Director of Operations Interim CAO
Staff Contact: Fred Horvath, 905-263-2291 ext. 523
Attachments: N/A
There are no interested parties to be notified of Council’s decision.
FJH/kr