No preview available
HomeMy WebLinkAbout04/03/2006~~~~~. Council Meeting Minutes March 20, 2006 Minutes of a regular meeting of Council held on March 20, 2006, at 7:00 p.m., in the Council Chambers. Councillor Schell led the meeting in prayer. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director of Engineering .Services, A. Cannella Director of Community Services, J. Caruana (attended until 8:23 p.m.) Director of Planning Services, D. Crome (attended until 8:23 p.m.) Solicitor, D. Hefferon Director of Operations, F. Horvath (attended until 8:23 p.m.) Director of Corporate Services, M. Marano (attended until 8:23 p.m.) Director of Finance/Treasurer, N. Taylor (attended until 8:23 p.m.) Director of Emergency Services, G. Weir (attended until 8:23 p.m.) Administrative Assistant to the Clerk, H. Keyzers (attended until 8:23 p.m.) Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Pingle indicated that she would be stating a pecuniary interest with respect to Report PSD-032-06. Mayor Mutton indicated that he would be stating a pecuniary interest with respect to Richard Ward's delegation. Council Agenda - 2 - April 3, 2006 I - 5 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee Meeting held on February 14, 2006 I - 6 Minutes of the Newcastle Community Hall Board Meeting held on February 21, 2006 I - 7 Minutes of the Clarington Traffic Management Advisory Committee Meeting held on January 19, 2006 I - 8 Minutes of Kawartha Conservation Meeting held on February 14, 2006 I - 9 John O'Toole, MPP, Durham -Bill 169 -Regulations Governing Vehicles Stopped. by a School Crossing Guard I - 10 Enza Cancilla, Hydro One Networks Inc. -Rate Increase I - 11 Wayne Wilson, Conservation Authorities Moraine Coalition -Efforts and Successes of 2005. I - 12 Elizabeth Moore, Executive Director, Oshawa Senior Citizens Centres -Spring 2006 Activity Guide and Quarterly Newsletter I - 13 Federation of Canadian Municipalities -Green Municipal Fund I - 14 Sylvia Terpstra, Director of Education, Kawartha Pine Ridge District School Board - Trustee Distribution Model for the School Board I - 15 Association of Municipalities of Ontario - 2006 Provincial Budget I - 16 Stephen Bourque, Canadian Mental Health Association -Thank You I - 17 Ontario Good Roads Association - 2006/07 Ontario Budget I - 18 George Graham, Clerk Administrator, Township of Brock -Early Learning and Care - Best Start Plan I - 19 Gordon Lee, Chairman, Newcastle Arena Management Board -Thank You I - 20 Lisa McKee Baker, Executive Director, Big Brothers & Sisters of Clarington -Thank You I - 21 Elizabeth Dowdeswell, President, Nuclear Waste Management Organization -Annual Report 2005 -From Dialogue fo Decision: Managing Canada's Nuclear Fuel Waste I - 22 Carol Grylls, Regional Municipality of Durham -Landscaping Industry Land Uses I - 23 Andre Marin, Ombudsman -Getting It Right, Investigation into the Transparency of the Property Assessment Process Council Agenda - 3 - April 3, 2006 Receive for Direction D - 1 Moe Richards, President, Clarington Older Adult Association -Heritage Designation Committee D - 2 Michelle Gentile, Coordinator, Fundraising Events, Multiple Sclerosis Society of Canada - 2006 Super Cities Walk for MS in Bowmanville D - 3 Pat Madill, Regional Clerk, Regional Municipality of Durham -Best Start Program and National Early Learning and Child Care Program D - 4 S. Elston, Leader, 3~d Courtice Guides -Yellow Fish Road Storm Drain Marking Program D - 5 Cathrine McKeever -Resignation from both the Local Architectural Conservation Advisory Committee and the Samuel Wilmot Nature Area Management Advisory Committee D - 6 Barbara Stanyar, General Manager, Communications, Canada Post - 2006 Canada Post Literacy Award D - 7 The Honourable Jim Bradley, Minister Responsible for Seniors -Seniors' Month D - 8 Greg Farrant, Government Relations Manager, Ontario Federation of Anglers and Hunters -Sunday Hunting D - 9 Barbara Kelly, Mayor, City of Kawartha Lakes -Municipal Water and Wastewater Partnership Funding Program D - 10 Ron Moran, National President, Customs Excise Union Douanes Accis - Canadian Border Patrol D - 11 Sandra Kranc, City Clerk, City of Oshawa -Industrial Tax Class Harmonization NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of March 27, 2006 2. Report COD-013-06 -Tender CL2006-7 -Bowmanville Community Park, Scoreboard Construction 3. Confidential Report PSD-033-06 -Property Matter (To be distributed under Separate Cover) Council Agenda - 4 - UNFINISHED BUSINESS OTHER BUSINESS 1. Committee Appointments - a) Local Architectural Conservation Advisory Committee b) Samuel Wilmot Nature Area Management Advisory Committee BY-LAWS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL April 3, 2006 ADJOURNMENT ~~A+ r~~~~ Council Meetin Minutes 9 March 20, 2006 Minutes of a regular meeting of Council held on March 20, 2006, at 7:00 p.m., in the Council Chambers. Councillor Schell led the meeting in prayer. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, A. Cannella Director of Community Services, J. Caruana (attended until 8:23 p.m.) Director of Planning Services, D. Crome (attended until 8:23 p.m.) Solicitor, D. Hefferon Director of Operations, F. Horvath (attended until 8:23 p.m.) Director of Corporate Services, M. Marano (attended until 8:23 p.m.) Director of Finance/Treasurer, N. Taylor (attended until 8:23 p.m.) Director of Emergency Services, G. Weir (attended until 8:23 p.m.) Administrative Assistant to the Clerk, H. Keyzers (attended until 8:23 p.m.) Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Pingle indicated that she would be stating a pecuniary interest with respect to Report PSD-032-06. Mayor Mutton indicated that he would be stating a pecuniary interest with respect to Richard Ward's delegation. Council Meeting Minutes -2- March 20, 2006 MINUTES Resolution #C-1.18-06 Moved by Councillor Foster, seconded ~y Councillor MacArthur THAT the minutes of a regular meeting of Council held on February 27, 2006, be approved. "CARRIED" Resolution #C-119-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the minutes of a special meeting of Council held on March 1, 2006, be approved. "CARRIED" PUBLIC MEETING A public meeting is being held to consider the passage of a by-law to stop up and close a portion of an unopen road allowance situated between Lot 12 and Lot 13, Broken Front Concession in the former Town of Bowmanville, now in the Municipality of Clarington. No one spoke in opposition to or in support. of this application. DELEGATIONS Libby Racansky appeared before Council regarding the 2006 Budget and requested the following: a) prioritize spending on core services and trim costs to balance the books; b) move to zero-based budgeting to ensure all .spending is reviewed during the budget process; and c) unnecessary spending should be eliminated and labour costs revisited. Mayor Mutton disclosed a pecuniary interest with respect to Richard Ward's delegation; vacated the Chair and refrained from discussion and voting on the matter. Mr. Ward may discuss Mayor Mutton's campaign contributions for the 2003 election. Council Meeting Minutes -3- March 20, 2006 DELEGATIONS Councillor Schell chaired this portion of the meeting. Richard Ward appeared before Council regarding a Property Standards Order on his property. Mr. Ward advised that he was not given the opportunity to represent himself at the Property Standards Hearing due to 'health reasons and he requested that the Property Standards Hearing be rescheduled. Mayor Mutton resumed the Chair. John Jaworski was called but was not present. Doug McDuff circulated documentation to Council regarding a drainage concern. Mr. McDuff has requested that the Order issued to the Jaworski's by the Munici~al Law Enforcement Officer be upheld and that the work be completed by April 12 h. Myno Van Dyk provided Council with a powerpoint presentation regarding the history of the Walbridge House. Mr. Van Dyk requested Council's assistance in recognizing the importance of this historical building and that Council help to protect the building from demolition by proceeding with designation of the property. Vic Suppan appeared before Council as the Chair of the Local Architectural Advisory Committee regarding Correspondence Item D - 18. He advised that the Walbridge House has been on LACAC's heritage list since the 1980s. Mr. Suppan requested that Council protect the Walbridge House from demolition. COMMUNICATIONS Resolution #C-120-06 Moved by Councillor Trim, seconded by Councillor Schell THAT the communications to be received for information be approved as per the agenda. "CARRIED" I - 1 Debbie Leroux, Clerk,- Township of Uxbridge, advising Council that the C10.M0 Township of Uxbridge on February 13, 2006, passed the following resolution: "WHEREAS the Council of the Town of Ajax has made a decision to place a referendum question on their ballot in November 2006 asking if residents feel that the Regional Chair should be elected at large by all residents of Durham Region; Council Meeting Minutes -4- March 20, 2006 COMMUNICATIONS AND WHEREAS the Town of Ajax has requested that all Durham Municipal Councils proceed to put a question on their respective ballots regarding the direct election of the Regional Chair; AND WHEREAS the Council for the Township of Uxbridge directed that a public forum be held to obtain input from residents of Uxbridge on this issue; AND WHEREAS the public forum was held on January 30, 2006, at 7:30 p.m. in the Council Chambers; AND WHEREAS there was no one in attendance to speak to this issue; AND WHEREAS the Council of the Township of Uxbridge are aware of the pros and cons of a Direct Election of the. Regional Chair; AND WHEREAS the Council.for the Township of Uxbridge are of the opinion that the cons for direct election of the Regional Chair far outweigh the pros; AND WHEREAS the Council of-the Township of Uxbridge are satisfied with the current process of the Chair being elected by the members of the Regional Council; NOW THEREFORE BE IT RESOLVED THAT the Council for the Township of Uxbridge hereby directs tha# a referendum question regarding the direct election of the Regional Chair not be placed on the November 2006 ballot; AND THAT all Durham municipalities be so advised." Council Meeting Minutes -5- March 20, 2006 COMMUNICATIONS I - 2 Dick O'Brien, Chair, Toronto. and Region Conservation Authority, C10.M0 advising Council that the Toronto and Region Conservation Authority on January 27, 2006, passed the following resolution: "WHEREAS the Authority has previously supported the White Paper on Watershed Based Source Protection Planning, February 2004 by Resolution #A67/04 and the earlier proposed drinking water legislation (Drinking Water Source Protection Act, 2004) by Resolution #A224/04; WHEREAS the current proposed legislation is consistent with these earlier proposals; WHEREAS the province has provided funding to the Toronto and Region Conservation Authority (TRCA), Credit Valley Conservation (CVC), and Central Lake Ontario Conservation Authority (CLOCA) as the CTC Watershed Region to undertake technical studies in support of source protection planning through Memorandum's of Agreement (MOA) approved by Resolution #A67/04 and Resolution #A241 /05; THEREFORE LET IT BE RESOLVED THAT the Authority supports the proposed Clean Water Act, 2005 and the role proposed for conservation authorities; THAT staff be authorized and directed to make comments through the Environmental Bill of Rights registry (EBR) process on behalfi of TRCA and the CTC Watershed Region to the province in support of the Clean Water Act, 2005; THAT staff be directed to include in the comments to the EBR a request for the opportunity to make a presentation in support of the Act before the Standing Committee on the Legislature, if and when the proposed Act is referred to committee for hearings; THAT the Chair circulate the staff report and the EBR comments to the clerks, Chief Administrative Officers (CAO) and Mayors of municipalities in the CTC Watershed Region, and staff send copies to the General Managers of Credit Valley Conservation and Conservation Ontario, the CAO of Central Lake Ontario Conservation Authority and to the project managers for the other source protection watershed regions; Council Meeting Minutes -6- March 20, 2006 COMMUNICATIONS AND FURTHER THAT TRCA expresses its concern to the province that the funding mechanism for the ongoing long term responsibilities of the Source Protection Authority, the Source Protection Planning Committee and the implementation of the Source Protection Plan, has not been determined, and that these costs cannot bE assumed by the municipalities in the absence of additional provincial support.° I - 3 David Kingston, OMERS Board Chair, advising Council that on H03.GE February 23, 2006, Bill 206, An Act to revise the Ontario Municipal Employees Retirement System Act received Royal Assent. The new OMERS Act is expected to come into force in 2006. I - 4 Coalition for Nuclear Energy, advising Council that a new group has E05.GE been formed called Environmentalists for Nuclear Energy (EFN.- Canada), dedicated to communicating the benefits of sustainable. nuclear energy. I - 5 Minutes of the Local Architectural Conservation Advisory Committee C06.LA meeting dated February 21, 2006. I - 6 George Graham, Clerk-Administrator, Township of Brock, providing D02.G0 Council with a copy of Report Number 2006-PL-04, Places to Grow: Better Choices, Brighter Future Proposed Growth Plan for The Greater Golden Horseshoe. I - 7 J.R. Powell, Chief Administrative Officer, Central Lake Ontario A01.CE Conservation, providing Council with the 2005 Year In Review publication. I - 8 Dr. Greg Flynn, President, Ontario Medical Association, providing SOO.GE Council with a copy of the Ontario Medical Review. I - 9 Larry McCabe, Secretary-Treasurer, Ontario Small Urban Municipalities, A04.GE inviting Council to attend the 2006 OSUM 53`~ Annual. Conference and Trade Show from May 3 - 5, 2006 in Leamington. I - 10 Minutes of the Central Lake Ontario Conservation Authority meeting C06.CE dated January 17, 2006. I - 11 Minutes of the Central Lake Ontario Conservation Authority meeting C06.CE dated February 14, 2006. Council Meeting Minutes -7- March 20, 2006 COMMUNICATIONS I - 12 John Gerretsen, Minister, Municipal Affairs and Housing, writing to L11.GE Council regarding extending the length of the term of office for municipal councillors and school trustees. The election cycle began January 1, 2006. If passed, the legislation would make the change effective for the 2006 municipal elections, and successful candidates in November's coming elections would begin their four-year terms on December 1, 2006. t - 13 Kawartha Conservation providing Council with a copy of their A01.KA March/Apri12006 Update on Conservation. I - 14 Carolyn MacDonald, Durham Lives! Project Coordinator, providing S08.GE Council with their 2005-2006 Eat Smart! Dining Guide and poster. The Eat Smart! Program is a provincial program designed to identify and award restaurants that have an excellent track recordtn food safety and trained food handlers, that offer a variety of healthier food choices on the menu or by request, and who provide a 100% smoke-free environment. I - 15 Lakeridge Health, advising that the Ministry of Health and Long-term SOO.GE Care has responded to the hospital network's Balanced Budget submission and is implementing the next step in the process. This next step builds on the recommendations of the recent External Advisory Panel report and the Ministry's Hospital Annual Planning Submission process. I - 16 Dave Goulding, President and CEO, Independent Electricity System E06.GE Operator (IESO), providing Council with. a copy of their Ontario Reliability Outlook publication. I - 17 Minutes of the Port Granby Project Discussion Group Inaugural Meeting C06.P0 dated January 16, 2006. I - 18 Debi Bentley, City Clerk, City of Pickering, advising Council that the City P01.GE of Pickering on March 6, 2006, did not pass By-law 6642-06 regarding the Regulation of the Sale and Possession of Replica Firearms and Imitation Firearms in the City of Pickering. I - 19 Roger Anderson, Co-chair of the GTAH Mayors and Regional Chairs P01.GE Group, advising Council that the GTAH Mayors and Chairs endorsed in principle the Replica and Imitation Firearms By-law. Council Meeting Minutes- -8- March 20, 2006 COMMUNICATIONS I - 20 Susan Grigg, Park Planner, Ontario Parks, South Eastern Zone, E05.GE advising Council that the Ministry of Natural Resources, Ontario Parks, in partnership with the Nature-Conservancy of Canada, is planning to conduct slow-complexity prescribed burn within part of Peter's Woods Provincial Nature Reserve and the Burnley-Carmel addition in the spring of 2006. The prescribed burn will help promote regeneration of oak and oak-pine savannah, a globally significant ecosystem that relies on periodic fire to remain healthy. An information session for this project will be held on Thursday, March 23, 2006, from 5-8 p.m. at Centreton Community Hall, Centreton, Ontario. I - 21 Burkhard Mausberg, Executive Director, Friends of the Greenbelt F11.GE Foundation, providing Council with a copy of the Grant Program Guidelines from the Friends of the Greenbelt Foundation. CORRESPONDENCE FOR DIRECTION Resolution #C-121-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Correspondence Items be approved as per the agenda, with the exception of Items D -11 to D - 21, inclusive. "CARRIED" D - 1 Douglas Newson, Director, Central Region, Statistics Canada, A09.SU requesting Council to proclaim May 16, 2006, as Census Day and to assist with the promotion of~Census Day. (Proclaimed and correspondence referred to the Director of Corporate Services) D - 2 AI Storie requesting permission to hold the 4th Annual Alfie Shrubb 8K M02.GE Museum Classic. The event. will take place on June 4, 2006. (Approved provided the organizers apply for and obtain a road occupancy permit) D - 3 Lynda Shepherd, Administrative Assistant, The Canadian Hearing M02.GE Society, requesting the proclamation of the month of May as "Hearing Awareness Month". (Proclaimed) Council Meeting Minutes -9- March 20, 2006 ~~~ i~'~l.-'~1~1-1L~r.~_C~7-~~ D - 4 Laurie Lazenby, Secretary, Navy League of Canada, Bowmanville and M02.GE District Branch, Royal Canadian Sea Cadet Corps #279, requesting permission to hold Sea Cadet tagging at selected businesses on September 28, 29 and 30, 2006. (Approved the holding of Sea Cadet tagging days on September 28, 29 and 30, 2006) D - 5 Dr. David Wardlaw, Chair, Sci-Tech Ontario, requesting proclamation of M02.GE the month of March as Youth Science Month in Canada. (Proclaimed) D - 6 Paul Slemon, Hands in Motion, requesting permission to hold the 2006 M02.GE Terry Fox Run on Sunday, September 17, 2006, from 7:00 a.m. until 2:00 p.m. Last year, 2005 The Clarington Terry Fox Run raised over $100,000 for cancer research. (Approved provided the organizers apply for an obtain a road occupancy permit) D - 7 John Durant, Associate Executive Director, Child Find Ontario, M02.GE requesting proclamation of the month of May 2006 as Green Ribbon of Hope Campaign Month and May 25, 2006, as National Missing Children's Day. (Proclaimed) D - 8 William HarFord, Chair, Day of Mourning Committee, Durham Region M02.GE Labour Council, requesting. proclamation of April 28, 2006, as "Day of Mourning.° The Durham Region Labour Council will be observing the National Day of Mourning at ;Oshawa City Hall with their ceremony starting at noon at Civic Square and laying of wreaths at the Day of Mourning Monument. (Proclaimed) D - 9 Bill Newman, President, Board of Directors, Alzheimer Society Durham, M02.GE inviting Mayor Mutton to join ;in the 15t" annual Alzheimer Society of Durham Region Chocolate Lovers' Luncheon on May 7, 2006. The Mayors of the eight municipalities in Durham Region are being invited to enter the Great Municipal Chocolate Challenge, which involves the baking of chocolate cakes with specified ingredients. Each municipality is asked to enter two cakes made from the same recipe, one for judging and one for auctioning off at the event to raise money for Alzheimer Durham. (Correspondence referred to the Mayor's Office) Council Meeting Minutes -10- March 20, 2006 COMMUNICATIONS D -10 David Climenhage submitting his resignation from the Clarington C12.CL Museum Board. (Thanked Mr. Climenhage for his service to the Board and Correspondence referred to the Municipal Clerk) D - 11 Mayor Barbara Kelly, City of Kawartha Lakes, advising Council that the C10.M0 City of Kawartha Lakes on February 7, 2006, passed the following resolution: "RECOMMEND THAT WHEREAS municipal governments in Ontario are required to subsidize provincial health and social services programs, like welfare and employment services, disability benefits, drug benefits, social housing, child care, homes for the aged, public health and ambulance services; AND WHEREAS many young. families and seniors in Ontario are finding the municipal property tax to be a financial hardship; AND WHEREAS other housing costs such as hydro rates, natural gas rates and costs for water and sewer treatment and virtually all costs of running a home are increasing sharply; AND WHEREAS the incomes of working families and seniors have not kept pace with these escalating costs; AND WHEREAS due to increases in municipal property tax and other housing costs many working families and seniors may be forced out of their homes and the communities that they love; NOW THEREFORE BE lT RESOLVED THAT the resolution from the City of Port Colbourne be supported, specifically the following: THAT the Province of Ontario be requested to provide relief and remedy for working families and seniors who are hardest hit by unacceptable spikes in the cost of living and by the likely property tax increases to come; and THAT the Province of Ontario be requested to end its downloading of provincial programs and the use of municipal property tax dollars for the subsidization of provincial health and social services programs; and Council Meeting Minutes -11- March 20, 2006 COMMUNICATIONS THAT the Province of Ontarib be urged to work with the Association of Municipalities of Ontario to develop a plan to begin the immediate uploading of provincial program costs back to where they belong to be funded through Provincial revenues; THAT this resolution of support be forwarded to the Premier of Ontario, The Minister of Municipal Affairs and Housing, The Minister of Finance, and The Association of Municipalities of Ontario, along with Laurie Scott, MPP for support.° Resolution #C-122-06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the resolution of the City of Kawartha Lakes regarding the use of Municipal Property Tax Dollars be endorsed by the Council of the Municipality of Clarington. "CARRIED" D - 12 Mayor Barbara Kelly, City of Kawartha Lakes, advising Council that the C10.M0 City of Kawartha Lakes on February 7, 2006, passed the following resolution: "WHEREAS the Government of Ontario recognizes and concludes that "Water Knows No Jurisdiction"; AND WHEREAS water is one of Ontario's primary natural resources; AND WHEREAS the Government is vested with responsibility for the management of Ontario's natural resources through the Ministry of Natural Resources (MNR); THEREFORE BE IT RESOLVED THAT the Government of Ontario be requested to take the necessary action to place Source Water Protection with the MNR; and THAT this be sent to the Association of Municipalities of Ontario for circulation to all Ontario municipalities and all MPP's." Council Meeting Minutes -12- March 20, 2006 COMMUNICATIONS Resolution #C-123-06 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Correspondence Item D -12 be received for information. "CARRIED" D - 13 Mayor Barbara Kelly, City ofKawartha Lakes, advising Council that the C10.M0 City of Kawartha Lakes on February 7, 2006, passed the following resolution: "WHEREAS the Provincial Government originally was financially responsible for-the provision of -Property Assessment in Ontario; AND WHEREAS this cos# to Ontario. municipalities creates hardship for municipal taxpayers; THEREFORE BE IT RESOLVED THAT the Government of Ontario immediately assume responsibility for full costs of MPAG (Municipal Property Assessment Corporation) and their services; AND THAT this resolution be circulated through AMO to all Ontario municipalities and MPP's." Resolution #C-124-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the resolution of the City of Kawartha Lakes regarding the Municipal Property Assessment Corporation be endorsed by the Council of the Municipality of Clarington. "CARRIED" D -14 Debi Bentley, City Clerk, City of Pickering, advising Council that the City L11.GE of Pickering on February 20, 2006, passed the following resolution: "WHEREAS the Nuclear Liability Act was proclaimed by Parliament in December 1976 with the purpose of establishing a compensation and civil liability regime in the event of a nuclear accident with third-party consequences; and Council Meeting Minutes -13- March 20, 2006 COMMUNICATIONS WHEREAS the Act only requires nuclear operators to carry seventy-five million dollars in third-party liability insurance per facility;. and WHEREAS most property insurance policies (home, business, etc.) specifically exclude coverage for losses that are due to nuclear accidents; and WHEREAS a major nuclear accident, albeit highly unlikely, could cause damages that impose billions of dollars in losses; and WHEREAS the international~average for nuclear operator liability ranges between five hundred and. seven hundred million dollars; and WHEREAS several years ago Natural Resources Canada staff was mandated to review the current Act and are proposing amendments to __ increase the liability and insurance amounts for nuclear operators and other wording changes that improve the potential application of the Act; and WHEREAS the City of Pickering Council passed resolutions in 2001 and 2003 that called upon the Federal Government to amend the Nuclear Liability Act and increase the amount of coverage that is required; and WHEREAS the Canadian Association of Nuclear Host Communities endorsed the following resolution at its annual meeting in 2004. NOW THEREFORE BE IT RESOLVED that the Minister of Natural Resources be advised that the City of Pickering encourages the Government of Canada to amend the Nuclear Liability Act to increase the requirement for nuclear operator insurance overage and liability to at least meet international standards of coverage. BE IT FURTHER RESOLVED that this resolution be circulated to all Members of Parliament and Members of Provincial Parliament whose ridings host nuclear facilities, the Canadian Association of. Nuclear Host Communities, and Ontario Power Generation." Resolution #C-125-06 Moved by Councillor Trim, seconded by Councillor Foster THAT the resolution of the City of Pickering regarding the Nuclear Liability Act be endorsed by the Council of the Municipality of Clarington. "CARRIED" Council Meeting Minutes -14- March 20, 2006 COMMUNICATIONS D -15 P.M. Madill, Regional Clerk, Region of Durham, writing to the SOO.GE Association of Municipalities'of Ontario advising that the Region of Durham on February 15, 2006, passed the following resolution: "WHEREAS presently, there are thousands of family physicians treating patients in provinces outside of Ontario. These physicians have the ability to move between provinces, and open practices to see Canadians immediately in other provinces, except Ontario. AND WHEREAS Canadian family physicians, currently practicing in other parts of Canada, and seeing Canadian patients, wishing to move their practice to Ontario, cannot do so immediately. They must first receive medical licensure through one of the following criteria; 1) receive certification by examination of the College of Family Physicians ~af Canada: (CFPC); 2) apply for a restricted license to practice with the understanding that certification by examination of the CFPC will be achieved within 3 years; or 3) apply for registration through practice assessment. AND WHEREAS each of these criteria can take up to one year before the physician is able to open a medical practice in Ontario. AND WHEREAS in this time:>of a critical shortage of family physicians in Ontario, the Council of the Region of Durham, believes that Ontarians, including half million living in Durham Region, are being prejudiced by these regulations. Family physicians, currently practicing in other provinces in Canada, are. meeting unreasonable barriers to practice medicine in Ontario. THEREFORE BE IT RESOLVED THAT the Council of the Region of Durham requests the Government of the Province of Ontario to take immediate action to remove these barriers to family physicians who wish to relocate their medical practices to Ontario from other provinces; and THAT a copy of this resolution be forwarded to all municipalities in Ontario, the Opposition Parties of the Province of Ontario, the Federal Ministry of Health and the Ontario College of Physicians." Council Meeting Minutes -15- March 20, 2006 COMMUNICATIONS Resolution #C-126-06 Moved by Councillor Trim, seconded by Councillor Schell THAT the resolution of the Region of Durham regarding Family Physicians be endorsed by the Council of the Municipality .of Clarington. "CARRIED" D - 16 Chris Somerville, Township Clerk, Township of~King, advising Council C10:M0 that the Township of King on February 13, 2006, passed the following resolution: "WHEREAS one of the recommendations of the approved GTA Agricultural Acton Plan states as follows: "Encourage the Ontario Farmland Trust (OFT) to develop programs, identify securement mechanisms (including financial) and obtain support from the province, municipal Councils and agricultural organizations; AND WHEREAS the Board of Directors of the Ontario Farmland Trust, at its meeting held on Monday, January 30, 2006, resolved "that the Ontario Farmland Trust bring to the attention of all'levels of Government the need to extend the Eco-Gifts Program to a Farmland Gifts Program, or arrange for the establishment of a similar Farmland Gifts Program"; AND WHEREAS agriculture is an important industry in Ontario earning significant export revenue for the province and providing employment in allied food and support industries; AND WHEREAS an agricultural land base with high quality soils and a conductive climate is essential to maintaining a strong agricultural industry; AND WHEREAS farmland provides ecological services which sustain water and air-quality resources and provide recreational resources; AND WHEREAS the market value of farmland is much lower than the value of land to be developed for residential, commercial or industrial purposes providing powerful economic incentives to convert land away from agricultural uses; AND WHEREAS the Ontario Farmland Trust and other charitable trusts have been created with the ability to hold restrictive easements and covenants and other interests in land donated by land owners to ensure that they remain available for agricultural use in perpetuity; Council Meeting Minutes -16- March 20, 2006 COMMUNICATIONS AND WHEREAS donors of interests in land which have specified ecological features qualify for significant benefits under the ecological gifts provisions of the Canada and Ontario Income Tax Act; AND WHEREAS donors of such easements make sacrifices of great value to society; NOW THEREFORE BE AND IT IS HEREBY RESOLVED: 1. THAT the Corporation of the. Township of King supports the current efforts of the Ontario Farmland Trust in regards to: the federal and provincial governments being urged to amend their Income Tax Acts to provide the same benefits to donors of farmland for which donors of ecologically sensitive lands now qualify; the federal and;, provincial governments being requested to consider other farmland conservation incentives to ensure that farmland remains in agriculture. 2. THAT copies of this resolution be forwarded to all lower and upper tier municipalities across the Province of Ontario urging their support for these initiatives." Resolution #C-127-06 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Correspondence Item D -16 be referred to the Agricultural Advisory Committee of Clarington. "CARRIED" D - 17 Marion Koepke, Deputy City Clerk, City of Owen Sound, advising C10.M0 Council that the City of Owen Sound on March 2, 2006, passed the following resolution: "WHEREAS the Association of Municipalities of Ontario (AMO) has recognized that a $3 billion Provincial/Municipal fiscal gap currently exists, in terms of a shortfall, for municipalities; and WHEREAS one-third of municipal spending goes to Provincial health and social services programs; and Council Meeting Minutes -17- March 20, 2006 COMMUNICATIONS WHEREAS Ontario is the only Province in Canada where municipal property taxes are used to subsidize Provincial health and social service programs; and WHEREAS municipalities continue to place. increased financial pressure on the property taxpayers to meet these financial demands; NOW THEREFORE The Corporation of the City of Owen Sound urges the Association of Municipalities of Ontario (AMO) and the Provincial Government to develop a plan to begin to address this municipal financial crisis, by contributing to municipalities, beginning in 2006, a Provincial commitment to Ontario's municipalities, of $600 million per year for the next five years, this commitment will begin to address the serious financial crisis facing municipalities in Ontario, and further; THAT we urge the Government of Ontario to come to the AMO Conference with an announcement confirming this commitment and a process to unroll this funding to municipalities, and further; THAT this resolution be forwarded to all municipalities in Ontario and the Association of Municipalities for their support, and further THAT this resolution be sent. to the Premier of Ontario, the Ministers of Finance and Municipal Affairs and Housing and all of Cabinet.° Resolution #C-128-06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the resolution of the City of Owen Sound regarding Municipal Financial Crisis be endorsed by the Council of the Municipality of Clarington. "CARRIED" D - 18 Local Architectural Conservation Advisory Committee (LACAC), advising R01.GE Council that on February 21, 2006, they passed the following resolution: "THAT the Wallbridge House and site is worthy of designation under Part 4 of the Ontario Heritage Act, having strong association with Methodism, which has made a significant contribution to the community of Newcastle and Clarington. Further, LACAC will support the Newcastle Historical Society's request to the province to designate the site.° Council Meeting Minutes -18- March 20, 2006 COMMUNICATIONS Resolution #C-129-06 Moved by Councillor Trim, seconded by Councillor Schell THAT Correspondence Item D - 18 be referred to the end of the agenda to be considered during a °closed" session of Council. "CARRIED" D - 19 Patrick (Sid) Ryan, President, CUPE SCFP, requesting Council to S04.GE pressure the federal- and provincial governments to preserve the national child care program and the federal provincial child care agreement on Early Learning and Care -Best Start Plan. The City of Toronto recently passed a motion that commits to work with families, child care programs and advocates in that city to ensure the federal government fulfils its five-year funding commitment to build a national early learning and care program in Ontario and across Canada. He encourages our Council to take similar action and to join with community partners in sending a clear message to the federal government that Ontario residents expect them to honour these agreements. Resolution #C-130-06 Moved by Councillor Trim, seconded by Councillor MacArthur THAT the resolution of CUPE SCFP regarding Early Learning and Care -Best Start Plan be endorsed by the Council of the Municipality of Clarington. "CARRIED" D - 20 David Byrne, a resident of Durham Region and a fourth year student of a F11.GE Bachelor of Arts/Religious Studies program, requesting a financial contribution to Intercordia Canada. Intercordia Canada provides students with the opportunity to combine academic and experiential learning. Students complete course work focused on global issues, social justice, and peace, and participate in preparatory seminars, before being sent to developing countries where they complete athree-month volunteer placement. They are billeted with a local family in the communities where they are doing the service work. Currently there are projects in Ecuador, Belize, Honduras, Haiti, Dominican Republic, Ukraine and Bosnia. Council Meeting Minutes -19- COMMUNICATIONS Resolution #C-131-06 Moved by Councillor Schell, seconded by Councillor Pingle THAT Correspondence Item D - 20 be received; and THAT David Byrne be advised of the Municipality's Grant Policy. "CARRIED" March 20, 2006 D - 21 Carolyn Downs, City Clerk, City of Kingston, advising Council that the C10.M0 City of Kingston on February 21, 2006, passed the following resolution: P15.GE "WHEREAS residents of Cal~rin Park and Polson Park as well as families of Polson Park Public School students have raised serious concerns about the recent placement of a long time sex and violence related offender in the nearby Portsmouth Community Correctional Centre; and WHEREAS the Portsmouth Corrections facility and other similar Canadian facilities were originally mandated and designed for managing day parole cases, not for managing persons under long term supervision orders that may be for up to ten years; and WHEREAS there are now many Corrections cases under long term supervision orders that are very complex and require specific strategies to maintain public safety and provide proper treatment for persons with serious mental disorders; and THEREFORE BE IT RESOLVED THAT Kingston City Council requests Corrections Canada to reconsider the February 8, 2006, placement in the Portsmouth Community Correctional Centre of a long time sex and violence related offender; and FURTHER THAT Kingston City Council petitions the Federal Minister of Justice, Hon. Vic Toews, MP,, to review the application of long term supervision orders with a view to updating the system to deal more effectively with current realities in the criminal justice system, especially as it applies to community correctional facilities and public safety; and Council Meeting Minutes -20- -March 20, 2006 COMMUNICATIONS BE IT FURTHER RESOLVED'THAT a copy of this resolution be circulated for information to the Rt. Hon. Steven Harper, Prime Minster; Hon. Peter Milliken MP for Kingston and The Islands; Liberal Leader Rt. Hon. Paul Martin, MP; NDP Leader, Hon. Jack Layton, MP; Bloc Quebecois Leader, Hon. Gilles Duceppe, MP; Ms. Joanne Blais, Director of the Portsmouth Community Correctional Centre and Mr. Ron Sharp Director of the Limestone District School Board, and for endorsement to the Federation of Canadian Municipalities; the Association of Municipalities of Ontario; and to all Ontario municipalities with populations greater than 50,000." Resolution #C-132-06 Moved by Councillor Trim, seconded by Councillor Foster THAT Correspondence Item D - 21 be received for information. "CARRIED" MOTION REPORTS Report #1 - General Purpose and Administration Committee Report - March 3, 2006 Resolution #C-133-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the General Purpose and Administration Committee Report of March 3, 2006 be approved. "SEE FOLLOWING AMENDING MOTION° Council Meeting Minutes -21- March 20, 2006 REPORTS Resolution #C-134-06 Moved by Councillor Foster, seconded by Councillor Pingle THAT the foregoing Resolution #C-133-06 be amended by adding the following paragraph: "THAT the remainder of the public defibrillators (one for the Caarington Fitness Centre and one for the Darlington Sports Centre) be included in the 2007 budget forecast." "CARRIED" The foregoing Resolution #C-133-06 was then put to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecunia Interest Councillor Foster Councillor MacArthur Councillor Pin le Councillor Robinson Councillor Schell Councillor Trim Ma or Mutton Report #2 - General Purpose and Administration Committee Report - March 6, 2006 Resolution #C-135-06 Moved by Councillor Shell, seconded by Councillor Trim THAT the General Purpose and Administration Committee Report of March 6, 2006 be approved. "CARRIED" Council Meeting Minutes -22_ REPORTS March 20, 2006 Report #3 - Report CLD-008-06 -Private Parking Enforcement Resolution #C-136-06 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report CLD-008-06 be received; THAT the by-laws attached to Report CLD-008-06 to appoint parking enforcement officers for private property be forwarded to Council for approval; and THAT James McCauley, Scott Smith, Keith. Pearson, Bernard Rooney, Aaron Rouse, James Hunt, Elva Harding, Errol Wallance, P.R.O. Security Investigation Agency Inc. Group 4 Falk (Canada) Limited and Securitas Canada be advised ~of Council's decision. "CARRIED" Councillor Pingle stated a pecuniary interest with respect to Report PSD-032-06; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Pingle owns property within the vicinity of the subject lands. Report #4 - Report PSD-032-06 -Approval of Expropriation, Under the Expropriation Act, Respecting the Proposal Expropriation of 46 East Beach Road, Bowmanville Resolution #C-137-06 Moved by Councillor Schell, seconded by Councillor Trim THAT- Report PSD-032-06 be received; THAT Council as the Approval Authority under subsection 5(1) of the Expropriations Act pass a by-law to approve the proposed expropriation for the purposes of a district park of the lands more particularly described as 46 East Beach Road, Part of Lot 9, Broken Front Concession, former Town of Bowmanville, now in the Municipality of Clarington, in the Regional Municipality of .Durham, which land is more particularly described in the parcel register identified by parcel identification number 26646-0019 in the Land Titles Officer for the Land Registry Division of Durham (No. 40) shown on the draft plan of survey contained in Attachment 1 to Report PSD-032-06, and to authorize the Mayor and Clerk to execute a Certificate of Approval of the expropriation; THAT Council pass a by-law to expropriate the land for the purposes of a district park pursuant to the Municipal Act, 2001; Council Meeting Minutes -23- March 20, 2006 REPORTS THAT Council pass a by-law to authorize the Mayor and Clerk on behalf of the Municipality to execute an expropriation plan of the land and cause the plan to be registered in the proper land registry office pursuant to subsection 9(1) of the Expropriations Act; and THAT all interested parties listed in Report PSD-032-06 and any delegations be advised of Council's decision. "CARRIED" Report #5 & #6 - Confidential Report EGD-015-06 and Confidential Verbal Report of the Solicitor Resolution #C-138-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Confidential Report EGD-015-06 and the Confidential Verbal Report of the Solicitor be referred to the end of the agenda to be considered during a "closed" session of Council. "CARRIED" UNFINISHED BUSINESS Resolution #C-139-06 Moved by Councillor Schell, seconded by Councillor Trim THAT the delegation of Libby Racansky be received for information. "CARRIED" Mayor Mutton disclosed a pecuniary interest with respect to the delegation of Richard Ward and vacated the Chair. Councillor Schell chaired this portion of the meeting. Resolution #C-140-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of Richard Ward be received for information. "CARRIED° Council Meeting Minutes -24- March 20, 2006 UNFINISHED BUSINESS Mayor Mutton resumed the Chair. Resolution #C-141-06 Moved by Councillor Trim, seconded by Councillor Foster THAT the Order of the Municipal Law Enforcement Officer with respect to a drainage concern in Solina be upheld; and' THAT Doug McDuff be advised of Council's decision. "CARRIED° OTHER BUSINESS Committee Appointments Resolution #C-142-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Andrew Bouma be appointed to the Clarington Traffic Management Advisory Committee; THAT Duane Cook be appointed to the Local Architectural Conservation Advisory Committee; THAT John Stoner be appointed to the Samuel Wilmot Nature Area Management Advisory Committee; THAT David Duffle be appointed to the Clarington Highway 407 Community Advisory Committee; and THAT the appropriate by-laws be presented to Council. "CARRIED" Council Meeting Minutes -25- March 20, 2006 OTHER BUSINESS Regional Update Councillor Schell advised that the Central Lake Ontario Conservation Authority's annual Purple Woods Maple Syrup Festival this is occurring this weekend and next weekend. Councillor Trim advised that he and the Director of Operations attended the Ontario Good Road Association luncheon where Murray Flett received an award for 34 years service and Fred Brown received an award for 32 years service. On February 27th he attended the sod turning for the new EMS building on Bloor Street in Oshawa. Durham Region's EMS has 260 advanced care and primary care paramedics. He noted that since the year 2000, they have had 73,000 emergency calls which is an increase of 77% over 5 years. The new EMS building will house 3 ambulances and 1 response .unit. Mayor Mutton advised that the Regional Budget discussions will begin tomorrow and will continue over the next three days. Boards and Committees Update Councillor Foster advised that the Winter Wonderlearn event that occurred at the Courtice Community Complex had a significant amount of people attend. He advised that he attended the Friends of Second Marsh Wetlands Stomp and that the Clarington Accessibility Advisory Committee is working on the Rick Hansen Wheels in Motion event and they are working on having an Ambassadors' event in Clarington. On March 22, the Courtice Business Association will be having a luncheon at the Hilltop Restaurant. Councillor MacArthur advised that during the last Clarington Traffic Management Committee discussion took place regarding the tragic accident which occurred at the intersection of Liberty Street and Concession Road 3. He thanked members of the Emergency Service Newcastle Division for assisting him with medical aid recently. Councillor Pingle advised that Bell Canada presented a grant of $2500 to the Museum. This was the first grant given to a municipally operated area and has opened the door for 20 other municipalities who have applied. She noted that the Arts of China from the ROM will be on display from March 6 to April 21 and the event entitled "Window Dressing" will open on May 7, 2006. St. Marys Community Relations Committee is having discussions between St. Marys, Emergency Services and the municipality regarding the relocation of part of the emergency access road. She advised that notification and signage will be required. Councillor Pingle advised that the Bowmanville Toastmasters held their premiere alumni night on February 21, 2006. Council Meeting Minutes -26- March 20, 2006 OTHER BUSINESS Boards and Committees Update Councillor Robinson advised #hat on April 1St the Newcastle Arena Board will be holding a euchre tournament, on April 8th the. Kendal Community Centre will be holding a Spring Ho Down featuring Friendly Fire and the annual spaghetti supper held at the Orono Town Hall was a great success. He advised that the Newtonville Hall purchased two exercise bikes. and, through assistance from the Community Services Department, are now hosting aerobics classes. Councillor Trim advised that the Newcastle Stars won the All Ontario Championships last night. He thanked Myno Van Dyk and several members of the steering committee for their assistance with the Newcastle 150tt' Anniversary celebrations. Mayor Mutton advised that the vacancy within the Mayor's Office has been filled and he congratulated Heather Keyzers on her new position as Community Coordinator. Resolution #C-143-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting be "closed" to consider Correspondence Item D -18, Confidential Report EGD-015-06 regarding a property matter and a Confidential Verbal Report of the Solicitor regarding a legal matter. "CARRIED" Resolution #C-144-06 Moved by Councillor Schell, seconded by Councillor Foster THAT the actions taken during the "closed" session of Council be ratified. "CARRIED° Council Meeting Minutes -27- March 20, 2006 COMMUNICATIONS D - 18 Local Architectural Conservation Advisory Committee (LACAC), advising R01.GE Council that on February 21, 2006, they passed the following resolution: "THAT the Wallbridge House and site is worthy of designation under Part 4 of the Ontario Heritage Act, having strong association with Methodism, which has made a significant contribution to the community of Newcastle and Clarington. Further, LACAC will support the Newcastle Historical Society's request to the province to designate the site." Resolution #C-145-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT the resolution of the Local Architectural Conservation Advisory Committee regarding the Wallbridge House be endorsed by the Council of the Municipality of Clarington; THAT the Province of Ontario be urged to support the designation through the issuance of grant money. "CARRIED" BY-LAWS Resolution #C-146-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT leave be granted to introduce By-laws 2006-054 to 2006-064, inclusive and that the said by-laws be now read a first and second time: 2006-054 being a by-law to regulate the sale and possession of replica firearms and limitation firearms in the Municipality of Clarington 2006-055 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (James McCauley) 2006-056 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Scott Smith) Council Meeting Minutes -28- .March 20, 2006 BY-_ 2006-057 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Keith Pearson) 2006-058 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Bernard Rooney) 2006-059 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Aaron Rouse) 2006-060 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property. (James Hunt) 2006-061 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Elva Harding) 2006-062 being a by-law to appoint individuals as Parking Enforcement Officers for Private Property (Errol Wallace) 2006-063 being a by-law to declare Parts 1 and 2 on Reference Plan 40R-24112 to be surplus and to stop up and close as a public highway Parts 1 and 2 on Reference Plan 40R-24112 2006-064 being a by-law to authorize the conveyance of Parts 1 and 2 on Reference Plan 40R-24112 to Bowmanville Creek Developments Inc. "CARRIED" Resolution #C-147-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the third and final reading of By-laws 2006-054 to 2006-064, inclusive be approved. "CARRIED" Mayor Mutton and Councillor Pingle stated pecuniary interests earlier in the meeting, and refrained from voting on the confirming by-law. Council Meeting Minutes -29- March 20, 2006 CONFIRMING BY-LAW Councillor Schell chaired this portion of the meeting. Resolution #C-148-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT leave be granted to introduce By-law 2006-065 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 20th day of March, 2006, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-149-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT the third and final reading of By-law 2006-065 be approved. "CARRIED" Mayor Mutton resumed the Chair. ADJOURNMENT Resolution #C-150-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the meeting adjourn at 9:04 p.m. MAYOR "CARRIED" MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE APRIL 3, 2006 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the St. Marys Cement Community Relations Committee Meeting held on March 7, 2006. (Copy attached) I - 2 Minutes of the Agricultural Advisory Committee of Clarington Meeting held on February 9, 2006. (Copy attached) I - 3 Minutes of the Clarington Older Adult Association Meeting held on March 17, 2006. (Copy attached) I - 4 Minutes of the Tyrone Community Centre Meeting held on February 9, 2006. (Copy attached) I - 5 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee Meeting held on February 14, 2006. (Copy attached) I - 6 Minutes of the Newcastle Community Hall Board Meeting held on February 21, 2006. (Copy attached) I - 7 Minutes of the Clarington Traffic Management Advisory Committee Meeting held on January 19, 2006. (Copy attached) I - 8 Minutes of Kawartha Conservation Meeting held on February 14, 2006. (Copy attached) I - 9 John O'Toole, MPP, Durham, advising that he has received a letter from the Ministry of Transportation concerning the Town of Whitby resolution seeking an amendment to Bill 169 regarding regulations governing vehicles when they are stopped by a school crossing guard. He has also received a copy of the reply Gerry Chaput, Chief Engineer, sent to the Municipality of Clarington about the control of vehicles when they stop for a crossing guard. Mr. O'Toole offers his assistance with any additional follow-up required. I - 10 Enza Cancilla, Hydro One Networks Inc., advising that Hydro One has applied to the Ontario Energy Board to increase the rates their customers pay to have electricity delivered to their home or business. If approved, the new delivery rates will increase the total bill up to 6 percent for the average customer. It is expected that the Ontario Energy Board will approve the delivery rates sometime this spring. The new rates will be effective on May 1, 2006 and will appear under the "Delivery" line item on the bill. I - 11 Wayne Wilson, Conservation Authorities Moraine Coalition providing a brochure detailing their efforts and successes of 2005. Summary of Correspondence - 2 - April 3, 2006 I - 12 Elizabeth Moore, Executive Director, Oshawa Senior Citizens Centres, forwarding a copy of their Spring 2006 Activity Guide and the quarterly newsletter produced by volunteers on the Community Relations Committee. I - 13 Federation of Canadian Municipalities (FCM) advising that the Government of Canada has endowed FCM with $550 million to establish the Green Municipal Fund (GMF) to provide along-term, sustainable source of low interest loans and grants for municipal governments and their partners. Annual funding caps have been set limiting the number of projects that will be supported each year. I - 14 Sylvia Terpstra, Director of Education, Kawartha Pine Ridge District School Board advising that the following Trustee Distribution Model for the School Board will be presented at the March 30, 2006 meeting of the Board, for approval: Municipality of Clarington 2 Trustees City of Peterborough 2 Trustees Township of Alnwick/Haldimand 1 Trustee Town of Cobourg Township of Hamilton Township of Asphodel-Norwood 1 Trustee Township of Cavan-Millbrook-North Monaghan Township of Otonabee-South Monaghan Municipality of Brighton 1 Trustee City of Quinte West/Murray Ward Township of Cramahe Township of Douro-Dummer 1 Trustee Township of Galway-Cavendish and Harvey Township of North Kawartha Township of Smith-Ennismore-Lakefield Municipality of Port Hope 1 Trustee Township of Havelock-Belmont-Methuen 1 Trustee Municipality of Trent Hills I - 15 Association of Municipalities of Ontario advising that the 2006 Provincial Budget invests in municipal. roads and bridges and public transit systems, but fails to deliver any additional uploading of provincial health and social Summary of Correspondence - 3 - April 3, 2006 services costs. While the Budget indicates that the Province is on track to balance its books, it does nothing to reduce the Province's reliance on municipal property tax revenues to subsidize provincial programs and services, or to close the growing Provincial-Municipal fiscal gap. I - 16 Stephen Bourque, Coordinator, Rehabilitation and Employment Services, Canadian Mental Health Association, thanking Council for the $1,500 grant. I - 17 Ontario Good Roads Association (OGRA) advising that during the McGuinty Liberal government release of the 2006/07 Ontario Budget, the Honourable Dwight Duncan, Minister of Finance announced cone-time $1.2 billion investment in transportation. $838 million will be directed toward transit while $400 million will be for municipal roads and bridges primarily outside the GTA with "special emphasis on rural and northern communities for road and bridge repair and upgrading." While the announcement states that this is a one-time investment and therefore falls short of OGRA's goal of securing sustainable funding for municipal infrastructure, it is still good news for OGRA members. I - 18 George Graham, Clerk Administrator, Township of Brock advising that their Council has written to Prime Minister Harper to urge the federal government,_to preserve the national child care program and the federal provincial child care agreement respecting the Early Learning and Care - Best Start Plan. I - 19 Gordon Lee, Chairman, Newcastle Arena Management Board thanking Council for the 2006 grant. During the last two terms of this committee, the arena has progressed from a winter ice skating arena, which only opened September to April each year, into a 12 month recreational facility, hosting not only winter ice activities but lacrosse, ball hockey, children's dance studio, summer day camp and now is the summer home to the Clarington Farmers' market. I - 20 Lisa McKee Baker, Executive Director, Big Brothers & Sisters of Clarington thanking the municipality for providing the agency with a municipal grant in the amount of $2,000. As a charitable organization, they rely heavily on the support of their community and they appreciate both the donation and the well wishes. I - 21 Elizabeth Dowdeswell, President, Nuclear Waste Management Organization forwarding the NWMO Annual Report 2005 -From Dialogue fo Decision: Managing Canada's Nuclear Fuel Waste. I - 22 Carol Grylls, Committee Secretary, Regional Municipality of Durham, advising that Regional Council passed the following resolution pertaining to Landscaping Industry Land Uses: Summary of Correspondence - 4 - April 3, 2006 "a) THAT policies be integrated into the Durham Regional Official Plan that would further accommodate the landscaping industry, and the rural/agricultural component of the Proposed Amendment for the Regional Official Plan Review be modified; and b) THAT a copy of Report #2006-P-21 of the Commissioner of Planning be forwarded to the area municipalities, Durham's Conservation Authorities, the Ministry of Municipal Affairs and Housing, and Landscape Ontario." I - 23 Andre Marin, Ombudsman, forwarding his report Getting It Right, regarding his investigation into the transparency of the property assessment process and the integrity and efficiency of decision-make at the Municipal Property Assessment Corporation. CORRESPONDENCE FOR DIRECTION D - 1 Moe Richards, President, Clarington Older Adult Association, writing further to a Council resolution passed on February 13, 2006, stating that a representative from the Clarington Older Adult Association be appointed to the Heritage Designation Committee. He advises that if the residents of Beech Avenue do not have representation on the Heritage Designation Committee, then the Clarington Older Adult Association does not wish to have a representative on the committee at this time. The Association did not have plans to request additional parking at this time or in the immediate future. However, the Association wanted to ensure that the .Heritage Designation would not restrict any plans of future parking. (Motion to refer correspondence to the Director of Planning Services) D - 2 Michelle Gentile, Coordinator, Fundraising Events, Multiple Sclerosis Society of Canada requesting permission to hold the 2006 Super Cities Walk for MS in Bowmanville. The event date is Sunday, Apri123, 2006, beginning at 9:30 a.m. She is anticipating between 300 and 350 walkers this year, plus an additional 50 to 75 volunteers. She is also requesting that the MS banner be displayed across Highway #2, at the west entrance into Bowmanville. (Motion to approve request, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department and to approve the request for the MS Banner to be displayed across Highway #2) D - 3 Pat Madill, Regional Clerk, Regional Municipality of Durham writing with respect to the Provincial commitment to honour the allocations for Best Start Program and National Early Learning and Child Care Program. Regional Council requests the Municipality's endorsement of the following resolutions: Summary of Correspondence - 5 - April 3, 2006 "WHEREAS Toronto City Council endorsed the following six-point action plan for building a national Early Learning and Child Care program at its meeting on November 30, December 1 and 2, 2004: (i) moving from the current user pay and subsidy system to publicly funded programs, as in Quebec and other OECD countries; (ii) introducing standards that guarantee quality, universally accessible, developmental, inclusive programming like the Canada Health Act, the principles of child care needs to be enshrined in legislation; (iii) maintaining existing federal commitments (Canada Social Transfer, Early Childhood Initiative and Multilateral Framework Agreement funding); (iv) dedicating a separate adequate designated funding stream for a new, long-term federal transfer to provinces and territories; (v) agreeing that all expansion takes place through public and/or not for profit delivery; existing for-profit programs may be grand-parented; and (vi) including provincial and territorial accountability, tied to five-year plans that include goals and objectives, timelines and targets, review and evaluation as they build new Early Learning and Child Care (ELCC) systems; and WHEREAS the City of Toronto received $46 million for child care in 2005 and will receive $80 million in 2006 from the federal Early Learning and Child Care (ELCC) systems; and WHEREAS under the existing federal programs, the City of Toronto would have received an additional $236 million over the life of the five-year program and added a total of 5,855 licensed and subsidized child care spaces in the City of Toronto; and WHEREAS the cancellation of the federal Early Learning and Child Care program by the new Conservative Government puts the City of Toronto's child care system and those new spaces in jeopardy; and WHEREAS the lost funding will leave many children in the City of Toronto. without quality accessible child care; and WHEREAS the Conservative Government's proposed child care income support for families is a valid policy goal but is not a substitute for public investment in high quality early learning and child care programs; and WHEREAS less than $100.00 a month, after taxes, comes nowhere close to covering the cost of high quality child care, and tax credits for employers will not create sustainable, equitable child care programs; and Summary of Correspondence - 6 - April 3, 2006 WHEREAS without a national child care program, there will be no choice in child care for parents; NOW THEREFORE BE IT RESOLVED THAT Mayor Miller, on behalf of Council and the residents of the City of Toronto, work with the federal and provincial governments to preserve the national child care program and the Ontario federal-provincial child care agreement; AND BE IT FURTHER RESOLVED THAT the City of Toronto work with families, child care programs, and child care advocacy groups to ensure that the federal government fulfils its five-year commitment to build a national early learning and child care system in Toronto and Canada; AND BE IT FURTHER RESOLVED THAT this motion be circulated to the other municipalities in Ontario." And "a) THAT Correspondence from R. Williams, President, Ontario Municipal Social Services Association (OMSSA), addressed to Mary Anne Chambers, Minister of Children and Youth Services, dated January 30, 2006 requesting assurance in writing that the Province of Ontario will honour the allocations for Best Start be endorsed; and b) THAT the Premier of Ontario, Prime Minister of Canada, Ministers of Children and Youth Services Community and Social Services, Durham MPPs, Durham MPs, AMO, FCM, OMSSA, members of the Best Start Network and all School Boards in Durham Region be so advised and further that a coy be forwarded to the area municipalities for endorsement." (Motion to advise that Council has previously endorsed this action at the request of the Canadian Union of Public Employees) D - 4 S. Elston, Leader, 3~ Courtice Guides, requesting permission to take part in the Yellow Fish Road Storm drain marking program. In order to commemorate Earth Day, Saturday, April 22, 2006, the guides wish to paint storm drains in the Courtice residential area as part of Trout Unlimited Canada's Yellow Fish Road program. The goal is to educate the public about the impacts of pollution entering urban storm drains. The volunteers will stencil yellow fish symbols (with non-toxic paint) beside storm drains and distribute fish-shaped brochures to homes in the immediate area. They will be following the very strict safety guidelines provided by Trout Unlimited Canada. The project will likely take several hours on the morning of April 22. (Motion to refer correspondence to the Director of Engineering Services) Summary of Correspondence - 7 April 3, 2006 D - 5 Cathrine McKeever submitting her resignation from both the Local Architectural Conservation Advisory Committee and the Samuel Wilmot Nature Area Management Advisory Committee. (Motion to thank Ms. McKeever for her service to these committees and to refer correspondence to Municipal Clerk) D - 6 Barbara Stanyar, General Manager, Communications, Canada Post inviting nominations for the 2006 Canada Post Literacy Award. The Literacy Awards are Canada's only national awards dedicated to recognizing grassroots literacy initiatives and to celebrating the achievements of learners, along with those who have. helped them learn to read and write. (Motion to refer correspondence to the Municipal. Clerk for an advertisement to be placed in the local newspapers) D - 7 The Honourable Jim Bradley, Minister Responsible for Seniors advising that each year the Government of Ontario designates June as Seniors' Month to celebrate the countless experiences, accomplishments and contributions of seniors. Across the province, community organizations and local governments host special events to recognize seniors and the countless contributions they make to Ontario's way of life. He invites us to participate in the 2006 Senior of the Year Awards. The award was established in 1994 to give each municipality in Ontario the opportunity to honour one outstanding local senior. Recipients are individuals, who after age 65, have enriched the social, cultural or civic life of the community, without thought of personal or financial gain. (Motion for Direction) D - 8 Greg Farrant, Government Relations Manager, Ontario Federation of Anglers and Hunters (OFAH) advising that last year, the Ministry of Natural Resource, the OFAH and the Ontario Federation of Agriculture contacted all municipalities in southern Ontario in support of a new initiative to allow for gun hunting on Sundays during regular hunting seasons. At that time, 67 municipalities across southern Ontario voted in favour of Sunday gun hunting, which will take effect September 1, 2006 and. be a part of all subsequent regulated hunting seasons. The Municipality of Clarington, at that time, did not support the proposal to allow Sunday gun hunting. The OFAH has recently been receiving calls from municipalities who, like ours, did not initially endorse Sunday gun hunting, but who are now reconsidering their position and asking how they can be included on the list of municipalities who said "yes". Because of this, they are asking Council to revisit this issue and provide an opportunity for public input and discussion. (Motion for Direction) Summary of Correspondence - 8 - April 3, 2006 D - 9 Barbara Kelly, Mayor, City of Kawartha Lakes, advising that on December 13, 2005, their Council passed the following resolution: "WHEREAS, the events of 2000 in Walkerton, Ontario resulted in a reaction from the Government of Ontario; AND WHEREAS the Government of Ontario has introduced very comprehensive legislation over the past 5 years with very costly ramifications for Ontario municipalities and the customers they serve; AND WHEREAS this legislation dictates requirements that Ontario municipalities and the water and wastewater customers they serve are no longer able to afford nor sustain as a direct result of Provincial Legislative requirements; AND WHEREAS duly elected municipal representatives in the City of Kawartha Lakes will no longer pass these Provincially mandated costs onto the customers they are elected to represent; BE IT RESOLVED THAT the Council for the City of Kawartha Lakes direct staff to maintain the municipal water and wastewater rates at the levels approved in 2004 for 2005; 2006 and 2007; THAT correspondence be forwarded to Premier Dalton McGuinty respectfully requesting the creation of a new Water and Wastewater Partnership Funding Program to assist Ontario municipalities and the users they serve;. THAT this Water and Wastewater Partnership Funding Program include special circumstances funding for small rural municipal water systems; THAT this correspondence be copied to the Honourable Dwight Duncan, Minister of Finance, the Honourable John Gerretsen, Minister of Municipal Affairs and Housing, the Honourable Laurel Broten, Minister of the Environment and all MPPs within the Province of Ontario; and THAT this correspondence be forwarded to the Association of Municipalities of Ontario for circulation to and support from every municipality within the Province of Ontario to petition the Province of Ontario to take immediate action." (Motion for Direction) D - 10 Ron Moran, National President, Customs Excise Union Douanes Accis providing follow-up on the Canadian Border Patrol. He advises that much has happened since they last wrote in April 2005; the newly elected Conservative Government has acknowledged that having no form of Canadian pre-emptive or dissuasive patrols between border points of entry is illogical. He is requesting that Council pass the following resolution: Summary of Correspondence - 9 - April 3, 2006 "WHEREAS border security in Canada is very important and not properly ensured; WHEREAS border security was once strictly a responsibility of Customs; WHEREAS responsibility for the border between points of entry was given to the RCMP in the 1930's and Customs retained responsibility at points of entry; WHEREAS the RCMP Commissioner has testified to the House of Commons Justice Committee on December 9, 2004, that the RCMP does not have enough resources to fulfill its mandate along the border, and is exclusively focused on gathering intelligence and investigating major cases; WHEREAS the RCMP cannot possibly be expected to satisfy a border patrol mandate because it also has to provide police response to other crises in communities; WHEREAS Customs is at the border already and has developed expertise on how to provide border security during its more than 100 years at the border; WHEREAS Customs has a border patrol expertise already established in that it operated what were called Flexible Response Teams. during the late 1990's until the early 2000 years -time at which the Government of Canada's funding of the Anti-Smuggling Initiative ceased last year; WHEREAS Canada has in excess of 200 unguarded roads that can be used to enter Canada from the US; WHEREAS we know that there are hundreds of vehicles that enter Canada on any given month without reporting to Customs - we don't know who is in those vehicles or what they carry; WHEREAS the Canada Border Services Agency (CBSA) recorded over 1,600 vehicles entering Canada in 2004 and failing to report to a CustoFns office; WHEREAS there are 139 work locations on record in Canada where Customs Officers work alone and have little hope of receiving timely and adequate backup for assistance; WHEREAS Customs Officers have stopped calling police for backup in many locations across Canada because police response for backup has become next-to-non-existent because of a lack of resources; WHEREAS border security is a federal responsibility; Summary of Correspondence - 10 - April 3, 2006 WHEREAS CBSA has an interpretation advising it the applicable rules of continuity for evidence would not stand in a court of law should a Customs Officer working alone arrest someone then proceed to deal with processing additional traffic that would arrive at the port -rules dictate that one must keep an eye on the arrested individual at all times, without exception; WHEREAS meaningful border security is field-driven, hands on, and requires eyes and ears on the ground at the front-line, and is not merely intelligence-driven from large urban centres or Ottawa; WHEREAS the cannabis trade between Canada and the US is becoming a major problem that, unless it is curbed, could significantly .threaten our legitimate trading relationship with the US; WHEREAS a border patrol would have the capacity to both intervene as well as gather evidence and facts on the front-line as the eyes and ears on the ground and to then relate that information to proper authorities such as police and our partners in the US; WHEREAS a border patrol would only serve one master, the border, and be able to focus its entire resources at maintaining a secure border, providing rapid assistance to Customs Officers working alone, providing backup for Customs Officers, and guarding unguarded roads; WHEREAS every town, village, parish, county, municipality, and city situated on or in close proximity to the US border has a collective and vested interest to ensure border security is provided in a meaningful and enforceable way; BE IT RESOLVED THAT the (City, Municipality, Village, Parish, County, Town) of supports the Customs Excise Union Douanes Accise in its bid to have the Government of Canada give to the Canada Border Services Agency the first-response mandate to patrol the border between points of entry and working in partnership with the RCMP and other police forces, that latter of whom would act as the second-response partner along the border at .and between points of entry; and BE IT FURTHER RESOLVED THAT this first-response mandate must be delivered by way of a border patrol; BE IT FURTHER RESOLVED THAT Parliament amend Bill C-26, which creates the Canada Border Services Agency (CBSA) and establishes its mandate, so as to broaden CBSA's mandate and grant it authority and responsibility to have the first-response mandate between ports of entry." (Motion for Direction -Note that in April 2005 this matter was received for information) Summary of Correspondence -11 - April 3, 2006 D - 11 Sandra Kranc, City Clerk, City of Oshawa advising that their Council passed the following resolution with respect to Industrial Tax Class Harmonization: "That whereas Regional Council is on record as supporting the harmonization of all industrial tax classes; and, Whereas the Region expects that the harmonization to one industrial class to be completed by 2009; and, Whereas it is also vitally important that the Region of Durham and its member municipalities send a clear and unequivocal message to the auto sector industries that we will do what it takes to continue to support the retention and growth of the auto sector in Durham; and, Whereas actions that increase the competitive advantage of local auto sector industries, as they compete with regions both within Canada and in the United States, are necessary components of any responsible industrial tax strategy. Be it resolved: That the Council of the City of Oshawa urges the Regional Municipality of Durham to send a clear message of support for the auto sector and other Durham industries by eliminating the Large Industrial Taxation Class and merging its members into a harmonized Industrial Taxation Class effective in 2006. 2. That the Council of the City of Oshawa further supports and urges the use of the Regional Tax Rate Stabilization Fund to provide the offsetting funds necessary to carry out this tax rate harmonization without impacting other non-industrial tax classes, and further that the Region use a portion of its assessment growth revenues in 2007-2009 to return to the Regional Tax Rate Stabilization Fund the monies used to offset. 3. That the Council of the City of Oshawa further urge the Region and its member municipalities to join with area industries to facilitate a meeting with the Provincial government to press for an end to the claw back provisions in the Industrial Tax Class. 4. That the Council send a copy of this resolution to the Regional Municipality of Durham for consideration in the 2006 Regional budget deliberations, and that copies be sent to all member municipalities in Durham requesting that they forward resolutions of support to the Regional Municipality. Summary of Correspondence - 12 - April 3, 2006 5. That further copies of this resolution be sent to all Durham MPs and MPPs, members of Durham Regional Council, members of local .Councils within Durham Region, all Durham Chambers of Commerce and Boards of Trade, the Durham Manufacturers Association, the Canadian Autoworkers Union Local 222, the Durham District Labour Council, and to the Association of Municipalities of Ontario. (Motion for Direction) D - 12 Confidential Property Matter (Copy circulated under separate cover). (Motion for Direction) '46MAR21 art 1 °~8~48 I - 1 _ St. Marys Cement Community Relations Committee ~ , ~,, ;. `. ,'~ i~'~' Meeting Minutes : , ~, ,:.,_~,,..~..~.F~ Tuesday March 7, 2006 ' 6:00 p.m. - St. Mary's Cement Technical Centre -:i;~t.. ~'~ ~°""'p i 4R~ ~ :;. in ~ T Attendees: Glenda Gies, Port Darlington Community Association ~;~;~;~ R~i:_____~ _...__._- John Roxborough, Port Darlington Community Association ~`~ ~____-- Rick Rossi, Port Darlington Community Association ~~ 4-..------ Anthony Skinner, Aspen Springs Community Association Richard Fink, Human Resources Manager, St. Marys Cement ~~-~,.~.~~~-- Ruben Plaza, St. Marys Cement ;---~--- Martin Vroegh, St. Marys Cement, Environment Manager F.._.---- Cindy Strike, Municipality of Caarington Brent Mavin, Municipality of Clalington ~~_ ~~ Pat Pingle, Municipality of Clarington ~ , ~ - i .,,,,~,...,,~=°- Regrets: Wilson Little, St. Marys Cement John Hill, St. Marys Cement, Quarry Manager 1. Motion that the agenda be approved. 2. Moved adoption of Notes from December 13, 2005 meeting. Motion by Pat Pingle, seconded by John Roxborough. CARRIED Works Report a) Marsh reconfiguration Nothing will occur in the Marsh until April at the earliest to avoid fish spawning. b) Operations Excavation of Waverley Road and Relocation of Emergency Access Route St. Marys reported that they intend to excavate the southern portion of Waverley Road to provide more room for overburden storage. The emergency access route will therefore have to be relocated. St. Marys proposed that the emergency access route be positioned on the internal haul road to the west.. St. Marys Cement Community Relations Committee DRAFT Meeting Minutes March 7, 2006 Page 2 A number of issues were raised including: • Under the Principles of Understanding, St. Marys must consult with Emergency Services about the location of the emergency access route. • Residents must be informed of the relocation of the emergency access route. • The need for procedures for determining an `emergency' and when and how the gates at the St. Marys emergency access route will be opened. ACTION: Cindy will organize a meeting of Emergency Services, Engineering Department and St. Marys Cement to discuss the relocation of the emergency access route. Update on blast monitoring A total of three exceedences occurred in 2005, with one in December and another in eazly January. As a result of this poor performance, St. Marys replaced their previous blasting consultant, Austin Powder, with Dyno Nobel on January 6, 2006. St. Marys is pleased with the results of the new consultant, reporting that previously they had received two complaints per month and only one complaint has been received to date in 2006. The complaint, received on Januazy S, related to the smell of ammonia. St. Marys is now blasting at 2 pm rather than noon. Public response to this change will be monitored. Update PM-10 Monitoring Stations No exceeedences in the PM-10 monitoring stations since the last CRC meeting. February data have not been received at this date. St. Marys indicated that redirecting traffic from Waverley Road to the internal road to the west of the plant will reduce dust releases to the residential azea to the- east of the plan. St. Marys indicated they aze continuing winter monitoring. Analysis of the yeaz over yeaz trends is outstanding. Update on progress addressing stack emissions The detached plume is caused by a reaction of ammonia with sulfur dioxide. In order to control the plume, it is necessary to control one of these compounds. St. Marys completed installation of the equipment for lime injection to control S02 in December and commissioned the equipment in January. A reduction of 43% was targeted. To date, a 37% reduction of S02 has been achieved. St. Marys will be exploring process improvements and modifications to improve performance. St. Marys will be installing equipment to inject urea to control NOx in April. 2 St. Marys Cement Community Relations Committee Page 3 DRAFT Meeting Minutes March 7, 2006 Quarry deepening proposal St. Marys and OPG have reached agreement. Approval from MNR is pending. ACTION: St. Marys will present a schedule of quarrying deepening, removal of Waverley Road overburden and expansion of the quarry to the east. Dock expansion project No change. 4. Annual Report to Council A number of revisions were proposed including: • Correcting the December 13 meeting date • Removing `newly acquired' from point # 3 in the Mandate • Clarifying the investigation of the cracked windows • Correction of the spelling of Rick's last name The CRC Annual Report will be presented to Council and St. Marys will also present a report on their operations at the same meeting. Tentative date is Monday May 1. 5. St. Marys Public Relations St. Marys reported that the next newsletter is behind schedule. It was suggested that the newsletter include information on the lime injection project, the removal of Waverley Road and the relocation of the emergency access road. St. Marys reported that they will hold another open house in June 2006. Redesign of the corporate website is underway. St. Marys will look into the schedule for email notification of blasting and adding the blasting schedule to the St. Marys' web site. 6. Municipality of Clarington Waterfront Initiatives CLOCA is developing signage and mapping. Cynthia will check with CLOCA. 7. Community Concerns a) Received by St. Marys and the Municipality of Clarington Neither St. Marys nor the Municipality of Clarington received complaints since the last CRC meeting. On January 31, St. Marys received a complaint about the smell of ammonia. 3 St. Marys Cement Community Relations Committee DRAFT Meeting Minutes March 7, 2006 8. Other Business No other business. Next Meeting: Tuesday June 6, 2006 6:00 p.m. St. Marys Technical Centre Notes prepared by G. Gies Page 4 4 a OfiMAR2I~ ~r~ Il ~ 3?, ~4 AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON MEETING THURSDAY, FEBRUARY 9, 2006 MEMBERS PRESENT: Tom Barrie Neil Allen Gerald Brown Dave Davidson Ted Watson Councillor Gord Robinson Eric Bowman Bill Hasiuk Brenda Metcalf STAFF: Faye Langmaid Sharon Norris REGRETS: John Vaneyk Marlene Werry, Durham Region ABSENT: Jennifer Knox Gary Jeffrey GUESTS: Patti Barrie, Municipal Clerk Len Creamer, Senior Municipal Law Enforcement Officer Tom Vandrasco, Municipal Law Enforcement Officer Chair called the meeting to order at 7:30 p.m. Welcome and introductions by Tom Barrie. Adoption of A ec~ nda 06-03 Moved by Gord Robinson seconded by Dave Davidson 'That fhe Agenda for February 9, 2006 be adopted" "CARRIED" Approval of Minutes Minutes to be amended to correct the date to January 12, 2006. 06-04 Moved by Eric Bowman Seconded by Dave `That the minutes of the January 72, 2006 meeting be "CARRIED" ...,_._~..__~_..~...._.___....M_....m., 4. S"~:. x~~ f 6 rS w L'x -,; Agricultural Advisory Committee of Clarington February 09, 2006 CLERKS DEPARTMENT PRESENTATION Clerk's Department consists of three divisions: 1. Clerks: Council and GPA meetings and minutes 2. By-law Enforcement: By-law enforcement and parking 3. Animal Services Livestock valuator complaints should be called into the Clerks Department. The committee advised that they had heard of coyote damage however Clerks has not received any complaints Jately. By-law Enforcement: • Consists of 4 Municipal Law Enforcement Officers (MLEO) and 2 Parking Enforcement Officers • $95,000 generated in parking tickets in 2005 (this is considered low due to the meters being out of service for construction) • Ticketing is done by automatic hand-held devices (the ticket may not show a description of the vehicle being ticketed) By-Laws (How they are enacted) ^ By-laws are passed only where the Province allows them to be. ^ By-laws intent is to control/resolve/regulate. ^ Complaints are received; no anonymous complaints accepted and they should be in writing (some verbal are accepted). Property Standards complaints require a written submission. ^ Complainant's identity is kept confidential. ^ Research is undertaken (Federal Government, case law). ^ By-law is drafted using other municipality's by-laws as a template where applicable. ^ A report is sent to Council for their consideration of the by-law. ^ Council determines whether the by-law is adopted or not. ^ Local and regional by-laws can overlap (e.g. parking or tree cutting) Concerns Raised: Paint Ball complaint, chicken barn being used as commercial and wetland digging incidents appeared to received no action by Clarington By-law Enforcement. It was explained that irFVestigating a complaint is a long and onerous process; one example took 7 years to complete, most require at least 3 to 4 weeks. By-law Enforcement reacts only to complaints, and although they have the right not to enforce their by-laws, all complaints are investigated. Tree-Cutting By-law: ^ Regional and local Tree Cutting By-laws were distributed to committee. ^ Regional by-law does not recognize agricultural operations as exempt from the by- law, where the local by-law does. ^ Regional by-law cannot be amended. In order to change it a total rewrite would be needed. Agricultural Advisory Committee of Clarington February 09, 2006 Committee was advised to call prior to removing trees for fence clearing or squaring fields, etc. Cutting trees for these purposes is generally not an issue, however a permit is required. Local by-law describes a tree as any species that can attain 6m in height at maturity. 440+ trees/acre is considered a woodlot. Tom Vandrasco will pass along contact information for Richard Zarek at the Regional Municipality of Durham to the committee. Sign By-law Sign By-law is tricky and has freedom of speech issues. The Municipality will be rewriting the by-lay in the future. The Clarington Operations Department has taken on the task of clearing illegal signs within the road allowance on the weekends -this falls under the Road Occupancy By-law. BUSINESS ARISING FROM MINUTES Committee members met with Fred Horvath .from Operations and Leslie Benson from Engineering. Roads being built will not take out existing legal entrances. The Committee is to draft a list of their wants, when constructing a farm entrance. Gord Robinson -resolution on having Engineering attend to discuss entrances, withdrawn. Bill Hasiuk -resolution on grandfathering of field entrances, withdrawn. RESOLUTION 06-05 as a motion to Council Moved by Bill Hasiuk, seconded by Ted Watson THAT a policy be adopted by Council that- in the event that a suitable sized culvert is required at a legal existing entrance to a field due to ditching or road improvements, the cost of the culvert and installation be borne by the Municipality. RESOLUTION 06-06 as a motion to Council Moved by Bill Hasiuk, seconded by Ted Watson THAT Clarington Council forward a request to the Region requesting that a policy be adopted by Regional Council whereby in the event that a suitable sized culvert is required at a legal existing entrance to a field due to ditching or road improvements on a regional road, the cost of the culvert and installation be borne by the Region. MPAC will be attending the March 6"', General Purpose and Administration Committee (GPA) meeting at our request. Members are encouraged to attend. Faye will pull the 2005 minutes to compose a list of questions to be emailed to committee members for their additional questions, which will in turn be forwarded to Gord Robinson to present at GPA. Agricultural Advisory Committee of Clarington February 09, 2006 Tom Barrie reported at the January 3, 2006 General Purpose and Administration Committee meeting. Chris Adama is the person to contact regarding the Nutrient Management Act. Dave Davidson will ask Chris to come to speak to the committee at the March or April meeting. HAND OUT MATERIALS: 1. Copy of letter to the Director of Environmental Policy and Programs regarding improvements to the minimum distance separation formulae. 2. GrassRoots Movement request for support for the Risk Management Program. 3. Durham Region correspondence regarding 2006 Plastic Farm Balewrap Recycling Program. 4. Message from Ontario Agriculture's Unified Voice of Minister of Agriculture Dombrowsky. 5. 2006 Lindsay Winter Farm Woodlot Conference Brochure. 6. A Landowner's Guide to Selling Standing Timber Brochure. 7. Durham Land Stewardship Council Brochure COUNCIL ITEMS -None COMMITTEE REPORTS Clarington Highway 407 Community Advisory Committee Workshop on "Identification of Evaluation Factors and Criteria used to Assess the Planning Alternatives" was held on Feb. 4~', 2006. Workshop was very productive with a good mix of participants. Presentations were put on by Totten Sims Hubicki and Gartner Lee. Participant groups worked on potential transportation alternatives. The next Public Information Centre is scheduled for the Spring. The Clarington Highway 407 Community Advisory Committee will prepare a letter requesting that all 407 CAC members are invited to the next workshop. DAAC 1. Ted Watson has stepped down as Chair of the committee. 2. Reviewed the 5 year road plan, cement curbs to edge, all rural repairs are identified. 3. Reviewed final comments on the Regional Official Plan. 4. Suggested that the next DAAC members should come from the Agricultural Committee. 5. Ted to take the tree cutting issues to DAAC. Federation of Agriculture 1. Rallies to be held on Feb. 14~' and 21St 2. Wild Turkey funding is available for turkey scaring methods in the form of Eagle Kites. This has approved effective in Pembroke. Visit www.iackite.com for information. Other Business February 3~ is Food Freedom Day. Agricultural Advisory Committee of Clarington February 09, 2006 Farmer's Procession of Lights: 1. 10,000 people expected. 2. Insurance being looked at -may have a carrier which is required for approval from the Regional Police for the event to obtain a permit. 3. Concerns with Municipality's involvement. 4. Item to be revisited at the next meeting. RESOLUTION 06-07 as a motion to Council Moved by Gerald Brown, seconded by Bill Hasiuk WHEREAS farm property owners in Clarington have had-the extra burden of increases in property taxes more than other municipalities; and WHEREAS, added to the crisis resulting from low commodity prices and unfair competition of subsidized agricultural imports, and loss of markets caused by B.S.E. disease; and WHEREAS the input costs of energy, labour, taxes etc. have made profitability and sustainability impossible for agriculture; and WHEREAS all levels of government have failed to adequately support agriculture (however, some municipalities have deferred the farm property taxes for 2006 until after harvest in 2006); THEREFORE be it resolved that the A.A.C.C. request Clarington Council to-defer the 2006 taxes. on farm properties until after December 1, 2006. RESOLUTION 06-08 as a motion to Council Moved by Bill Hasiuk, seconded by Ted Watson THAT Clarington Council be requested to forward the decision to defer the 2006 taxes on farm properties until after December 1, 2006 to Regional Council for similar action by the Region. Note -Halton and Huron were stated as having passed resolutions regarding deferred taxes. Meeting adjourned 9:20 p.m. Agricultural Advisory Committee of Clarington February 09, 2006 I - 3 Clarington Older Adult Association Board of Directors Meeting Minutes of Friday March 17, 2006 Present: Regrets: Guests: V. Ashton M. Richards D. MacArthur S. Crosby J. Greenfield J. Roberts D. Moms L. McDonald J. I-iilborn S. Robson J. Williams L. Lyle J. Schell J. Pattrick N. Welsh 1.0 Call to Order The meeting was called to order at 9:00 a.m. by President M. Richards. 2.0 Approval of Agenda The agenda was approved without additions. Moved: J. Greenfield Seconded: L. Lyle CARRIED 3.0 Approval of Minutes from Previous Meeting The minutes of February 10`~ and March 13~', 2006 were approved. Moved: J. Hilborn Seconded: J. Roberts CARRIED 4.0 Business Arising 4.1 Merging of Boards L. McDonald stated that there is nothing to report at this time. 4.2 Insurance L. McDonald reported that J. Coffey talked to James Insurance re: individual insurance packages for COAA members. James Insurance is not interested in putting together a package for our membership, as they feel most people return to their original insurance companies, regardless of a discount. No action required. 4.3 Fire Plan L. McDonald reported that she has not heard anything regarding the fire plan. 4.4 Board Development Feedback This item was deferred until the Board meeting in April. 1 4.5 Annual General Meeting The AGM is scheduled for Tuesday March 21 at 10:00 a.m. L. McDonald reported that the required information and minutes of 2005 have been left in each Board members mailbox. Bill Reid from the Fire Department will give a brief presentation at the AGM on the importance of fire safety. The Board decided to have their special Board meeting at 1:00 p.m. on Tuesday March 21 in order to elect Board positions. 4.6 Parking -West Side of Beech Avenue To be discussed in the Executive Director's report. 5.0 Correspondence A letter was received from the Bowmanville Performing Arts Committee regarding the COAA's support for their committee. This local committee has been verbally informed that we will not support their petition. Action: That a letter be sent to P. Clark stating that the COAA Board of Directors will not support their petition and they are not to approach the members within this facility at the Tuesday lunch program as per their committee's request. An email was received from member Joan Pearce regarding the polity of full payment for a program after it has akeady started. Joan returned-from a month's vacation and wanted to join one of the yoga classes. When Joan asked to join the class, she was informed of the new polity and that she would have to pay the full course price fox only four weeks. Joan asked the Board to reconsider their policy and allow people to join sessions akeady in progress. Motion: "That Laura and Jo-Anne develop recommendations regarding pro- rated course registration prices under strict guidelines." Moved: J. Greenfield Seconded: J. Pattrick CARRIED 6.0 Reports 6.1 President . M. Richards reported that he will be working on his report for the AGM. M. Richards was very pleased with the Smile. Theatre performance in February. 6.2 Executive Director L. McDonald reported that the COAA books were returned by Michael Sullivan on Monday March 13~' and all necessary adjustments were made in the Quickbooks computer system. The books were then submitted to the Municipality of Clarington on Tuesday March 14~' for the audit. 2 The following items were discussed in L. McDonald's report: Council Meeting: The attached presentation was made at the Council meeting on Monday February 13/06 by President Moe. The attached resolution was passed by Council. Moe, Don and I have had two meetings with Faye Langmaid and Isabel Little from the Municipality. On Monday March 6, Faye distributed a draft copy of the `Beech Avenue Heritage Conservation District Plan". Moe, Don and I are to review the plan and make suggestions/comments. Audit & Signed Minutes: The Clarington Beech Centre books were submitted to the town on February 28~' for the audit. Michael Sullivan suggested that from now on, a board member and the Executive Director sign the monthly minutes that are filed in the minute book. AGM: All information pertaining to the AGM has been left in each Board members mailbox. I have contacted the Mayor's office and requested a representative to attend the AGM. Unfortunately, the Councillor's and Mayor have other engagements and will not be able to attend. Microwave• The kitchen microwave should be replaced. New Years• I have not signed the contract for the D J. and I haven't sent the deposit cheque. Before sending the contract and deposit, I would prefer that a committee is formed (with a chair). Action: That L. McDonald sign the contract and send the $200 deposit for the d.j. Boardjob Descriptions: I have asked all Board members to review their job descriptions and make any necessary changes. I would like to have the revised job descriptions ready to be handed out at the April Board meeting. I plan to put together a Board package for the April meeting. This package will include: history of the centre, Board job descriptions, development material, etc. 3 Promotion of the Centre: I have left a copy of our new brochure in everyone's mailbox. Jo-Anne and I put the information together and James Publishing designed the brochure. The brochure will be handed out at the front desk, the 50+ Lifestyle show in May and at various community events. If anyone would like to distribute brochures to their friends, doctor's office, etc., please see me and I will give you copies. One of my goals when I was hired for this position was to branch out into the community and increase awareness of our Centre. We have faced numerous challenges within the last 6 months and I have been unable to get out into the community. I still intend to do this once things have settled down -more than likely this Spring. I have started to prepare a presentation on the laptop that will be used to promote the Centre. We have been invited by the Municipality of Clarington to participate in a public information night on Wednesday Apri15, 7-8:30 p.m. in order to promote our programs, etc. Jo-Anne and I will attend this function and set up the display unit. 6.3 Municipal J. Schell reported that the presentation to Council was well received on Monday February 13s'. S. Crosby reported that the grant process was completed and the COAA will receive $5000. Board Reports 6.4.1 Finance Financial statements were distributed. J. Hilborn reported on the financial statements for February 2006. 6.4.2 Fundraising J. Roberts reported on the upcoming fundraising events. 6.4.3 Hospitality Report submitted by N. Welsh. Approximately. 78 members attended the weekly Tuesday lunches in February. 6.4.4 Membership D. Morris was absent. L. McDonald reported that the Association has over 700 members and we should reach our goal of 710 members for 2006. 6.4.5 Nominating Report submitted by N. Welsh. The three new Board members will be introduced at the AGM on Tuesday. 4 6.4.6 Programs. Report submitted by J. Spena. It was suggested by the Board that the program guide be closely proof-read in order to prevent future errors from being printed. 6.4.7 Property Report submitted by J. Greenfield. It was suggested that L. McDonald ask the custodians to leave more space between the lunch tables on Tuesdays. L. McDonald to ask the custodians to clean the glass shelving unit in the front lobby. Motion: "To approve all reports as circulated." Moved: L. Lyle Seconded: J. Hilborn CARRIED 7.0 New Business 7.1 Board Job Descriptions L. McDonald has asked all Board members to revise their job descriptions and make the necessary changes. All job descriptions to be returned to L. McDonald by Tuesday March 215`. A package will be distributed to all Board members at the next meeting. 7.2 Communication L. McDonald announced that the office staff is attempting to improve communication around the Centre with volunteers, staff, members and Board members. L. McDonald asked all Board members to assist with improving the communication and if they have a request or concern with anything, please speak to Laura. 7.3 Equipment L. McDonald reported that Burgess plumbing is to give an estimate for a hot water booster. The Board of Directors were asked if there is any equipment they need for the Centre. Action: M. Richards asked N. Welsh to purchase a new microwave for the kitchen. 8.0 Adjournment The meeting was adjourned at 10:20 a.m. Moved: J. Roberts Next Meeting: Friday April 7`~, 2006 at 9:00 a.m. Signature: Treasurer: Signature: Executive Director: 5 Tyrone Community Centre Memorandum To: Executive Board Members From: Lynda Burnett Cc: Pat Pingie, Town Clerk Date: March 21, 2006 Subject: Minutes -February Community Centre Board Meetin4 Attendees: Lynda Burnett Mark Canning Fred Griffin Walter Loveridge John Scanlan Patty Woodcock MINUTES FROM FEBRUARY 9T" MEETING Motion to approve minutes from the last meeting. Moved: Patty Woodcock Seconded: Walter Loveridge CARRIED TREASURER'S REPORT Nothing to Report BOOKING REPORT Nothing To Report BAR REPORT Kim Pannekoek will be tending bar for the Valentine's Dance. YOUTH REPORT Nothing to report SENIORS REPORT Seniors were wondering who would be taking down the Christmas Tree. After the meeting it would be done. If not it would be removed before the Valentine's Dance. CLEANING REPORT Joan has been taking the vacuum cleaner home, because she doesn't feel comfortable leaving it in an area that is not locked up. OLD BUSINESS i. Fundraising Valentine's Dance -Tickets going fast. 2. TAA Issues Shari should apply for a grant for grass cutting and. have Peter Knowlton sign it to avoid missing the deadline. 3. Program Grants Walter will bring up the Trillium Grant at the seniors meeting. We will then set up a township meeting and invite a representative from the seniors to educate them on the process. The seniors require 18 card tables to remain at the hall. "Tyrone ... catch the Spirit!" 2716 Concession Rd. 7 www.tyroneontario.com Tyrone, ON, L1C 3K6 (905) 263-4330 T rone Com m~u n it Centre y y 4. Maintenance Municipality of Clarington Issues: ^ Exit lights are missing some of the covers in the bar ^ Lights is the parking lot do not fit the proposed landscaping plan is funding available. ^ Basketball net pole is bent over ^ Water softener installation - ^ Removal of window cages -hall board responsibility ^ Panic hardware on the front door -Municipality ^ Review regular garbage pickup at the hall -Municipality ^ Flooring to be resealed -John will get the phone number for the town to arrange for the floors to be sealed. Joan wants to be there when it is done. 5. Leaflet Drops Motion to allow Mark Canning to finalize the mail drop for the annual meeting and arrange for copying and distribution and place a notice in the Tyrone Herald. Once the cost of postage is determined for the mail drop a cheque will be cut for Mark. Moved: Lynda Burnett Seconded: Patty Woodcock CARRIED 6. Defibrillator Machine Lynda Burnett suggested ideas for promoting the Mikey Network. Application is complete. Motion to allow Ride 911 and or the Mikey Network to be present at Spirit Day. Motion to place an engraved stone in the walkway for the Mikey network, if we receive a defibrillator (provided, the walkway proceeds as planned) Moved: Lynda Burnett Seconded: Patty Woodcock CARRIED 7. Chairs The seniors had not yet had their meeting this month regarding the grant proposal. 8. Landscape Plan Nothing to Report 9. Web Site Nothing to Report NEW BUSINESS 1. Bar Renovation Henry Pannekoek has submitted a quotation for a reorganizing the bar area. This will facilitate the job of the bartenders. The bar area will appear neater and cleaner, the fridge will be relocated and the countertop will be replaced and extended. The lighter colour was decided on. Motion to Adjourn Moved: Unanimous CARRIED Meeting was adjourned at 8:45 p.m. "Tyrone ,,, catch the Spirit!" 2716 Concession Rd. 7 www.tyroneontario.com Tyrone, ON, L1C 3K6 (905) 263-4330 '06Mflt224 pr~11~48~11 Draft minutes -Not vet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD ON TUESDAY FEBRUARY 14, 2006 AT 7.:00 P.M. Present: Allan Hewitt, Chair (Voting) David Best Jim Cleland Joe McKenna Also Present: Peter Windolf, Staff (Non-Voting) Dianne Graham, Secretary Karin Murphy, Vice Chair Arthur Burrows Cathrine McKeever Greg Wells, GRCA Jennifer O'Donnell, Secretary Regrets: .Councillor Don MacArthur Absent: Leanne Sobol 1. Agenda Additions Other. Business -Evergreen Seminar; Ministry Representation Acceptance of A enda MOVED by Karin Murphy, seconded by David Best THAT the agenda for February 14, 2006 be accepted. CARRIED 2. Minutes of January 10, 2006 Corrections There were no corrections to the minutes. Approval of Minutes MOVED by Jim Cleland, seconded by Karin Murphy THAT the minutes of January 10, 2006 be approved. CARRIED {:i~,:( f CG;k~'~S T~: t 3. Issues arising from the Minutes Kaitlin Pond Arthur brought in pictures showing where mud may be flowing from the pond construction into the creek. This seems to be taking place in the south west corner of the pond. Peter will look into the situation and, if necessary, send a Construction Inspector to the site to investigate further. 4. Updates Shelter Kraco is currently prefabricating parts for the shelter and aze waiting for the steel roof and for good weather to commence the installation. They aze expecting to be finished mid-March, in time for the Earth Day unveiling. DEAC Nomination The DEAC nomination in the Communication/Education category was submitted by the deadline. A copy of the nomination will be included with the minutes. CFWIP Grant Application The grant application was submitted and we aze waiting for a response. Foster Meadow Bird Houses In order to attract blue birds to the houses, Operations has installed four t-bazs faz enough away from the lake. Jim will attach 3 existing bird houses and 1 new bird house to them. 5. Sub-Committee Updates Special Events The Special Events meeting scheduled for February 6th was cancelled due to inclement weather. The meeting has been rescheduled for Mazch 6~'. Earth Day Greg spoke with Mark Desjazdin of GRCA, and Mark is willing to participate in the Earth Day events at SWNA. To compliment any talks andlor demonstrations on fish, we will try to get live fish for kids to see. We are waiting for a return call from Mazk Desjardin to discuss further. The Newcastle & District Historical Society is also willing to give a talk about the history offish hatchery at SWNA. This talk will also be promoted as one of Newcastle's sesquicentennial events. Communications Joe brought in a draft of the latest newsletter for review. The newsletter may be ready for the beginning of March, and will include information on Earth Day as well as the most recent projects happening in the azea. This edition will be sponsored by Kraco. A draft of the newsletter is attached to the minutes for review. Email Peter or Jennifer with any comments. Fisheries Arthur attended the January meeting of the Community Advisory Council for the Wilmot Creek Watershed Fisheries Management Plan. A copy of his notes is attached to the minutes. 6. Other Business Evergreen Seminar Cathrine attended the Evergreen Seminar held on February 4~' at the Sarah Jane Williams Heritage Centre (old library). Evergreen is an organization that provides grants for community groups for environmental projects. The seminaz was attended mostly by representatives of government agencies and community groups. Among the items discussed was the possibility of having a larger coordinating body to oversee community groups and grants. MOVED by Karin Murphy, seconded by David Best THAT Cathrine McKeever be reimbursed the $15.00 entrance fee from the Evergreen Seminaz. CARRIED MNR Representation Peter Waring will now be the contact from MNR for the Committee. He will likely not be in attendance at meetings on a regulaz basis; however, all correspondence will be sent to him until a new MNR representative is appointed to the committee. MNR has been advised that the Municipality has budgeted for 50% of the erosion repair cost at the bridge. Since the bridge is located on MNR property we are expecting they will contribute towards the erosion repair. Suspended Brid e/Trail Greg indicated that a study would need to be done to determine any possible impacts the trail may have on the wetland area and impacts on the sensitive species in the area. Greg will look into preparing guidelines from GRCA to the Municipality so we can determine what needs to be studied before we can proceed with the project. Dumping There are approximately 12 bags that have been dumped about 100 metres off the railway tracks. There is also fencing lying on the ground, north of the sewage treatment plant. On Earth Day, volunteers can haul the gazbage to a central location to be picked up by the Operations department. Adjournment: 8:30 P.M. PLEASE NOTE THE CHANGE IN MEETING DATE Next Meeting: Tuesday March 21, 2006 7:00 p.m. Meeting Room lA * Special Events Sub-Committee will be meeting on Monday March 6th, 2006 at 7 pm in meeting room 1C. This room must be accessed through the library doors. Notes prepared by J. O'Donnell I - 6 CORPORATION OF THE MUNICIPALITY OF CLARING'TON NEWCASTLE COMMUNITY HALL BOARD Minutes of a meeting of the Newcastle Community Hall Board held on February 21, 2006 at 7:00 pm in the Auditorium Present Were: S. DeJong P. DeJong C. Trim G. Robinson G. Bell (secretary) Regrets From: C. Abraham (chair) B. Snowdon K. Quinney CHAIRS 1.1 Tent' Leville from Schoolhouse Products showed us some alternative chairs. We also discussed a number of other options which Terry is going to investigate and get back to us in approximately 4 weeks. 1) Will the manufacturer accept our modifications to chairs legs and endorse in writing? 2) Can we get them CSA approved? 3) Can Terry sell chairs for us and put credit towards more suitable chairs? AIR CADETS -172 SQUADRON CLARINGTON (OSPREY) 2.1 Jack, Stewart and Don made presentation for air cadets -they are very interested in making Newcastle Hall their home. However, they are unable to pay our fees and would like us to be their sponsor. See attached notes. The board discussed at some length after the group left. Motion by G. Robinson, seconded by P. DeJong That the Lions Group of Newcastle be approached to sponsor the Air Cadets for the remainder of the year, for a flat fee to cover our overhead. "CARRIED" Councillor Trim will contact Ray Abernathy of the Bowmanville Sea Cadets to discuss them also moving to our building, as we have heard they are looking for new space. The two groups are similar and would be able to share storage, office, etc. MINUTES 3.1 Motion by P. DeJong ,seconded by S. DeJong That the minutes be of January 17, 2006 be accepted as circulated. "CARRIED" Page 2 BUSINESS ARISING 4.1 Lion's contract was to be renewed January 2005, so we will now have to wait until January 2010 to renew. However, secretary has pointed out that the contract states Lions should be increasing rent yearly by the amount of cost of living figures. Letter is to be sent to Lions group stating as of January 2006 there will be a 2% increase in rent in accordance with their contract. FINANCIAL 5.1 Motion by G. Robinson, seconded by P. DeJong That the financial report be accepted as circulated. "CARRIED" BILLS 6.1 Motion by G. Robinson, seconded by S. DeJong That supervision bill of $50.00 for P. DeJong be paid "CARRIED" (P. DeJong abstained) 6.2 Motion by G. Robinson, seconded by P. DeJong That supervision bill of $100.00 for 5. DeJong be paid "CARRIED" (S. DeJong.abstained) SUPERVISION/CORRESPONDENCE 7.2 Membership papers for Board of Trade discussed. It was decided we would not renew our membership for 2006. 7.3 Supervision for March was allocated. 7.4 Secretary gave report on meeting Operations Departments -Hall Board Meeting 7.5 Request from Brian (custodian) to paint men's washroom stall, and wood trim in auditorium. Secretary-will give him the go ahead on both projects. HEALTH & SAFTY 8.1 Received inspection report from Brian (custodian) -information will be passed onto Operations Department. 8.2 Secretary again stressed the importance of all members filling out incident/accident forms immediately after any incidents. Forms are in Brian's red book which is in the custodial room. Adjourned 8:45 pm • I - 7 ~~ Leading the Way Approved by committee CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting Thursday January 19, 2006 at 7:00 p.m. PRESENT: Andrew Kozak (Chair) Glenn Wallis (Vice-Chair) Councillor Don MacArthur David Duffle Gord Lee Dave Rickard Lisa Robinson Dirk Zinner ALSO Leslie Benson, Manager of Transportation & Design PRESENT: Ron Baker, Traffic & Transportation Coordinator Constable Keith Richazds Stuart McAllister, Road Safety Coordinator, Durham Region Donna Van Schyndel, Recording Secretary REGRETS: Tony Cannella-Director of Engineering Services, Clayton Morgan, Ron Radcliffe According to the Committee's constitution the voting members shall review the position of Chairperson and Vice-chairperson in January of each year. At the first meeting of the New Year the voting members shall elect from their number a Chairperson and Vice-chairperson to serve for the coming term. - Therefore the following motion was proposed: THAT: "The agenda for today's meeting include the annual elections for Chair and Vice-Chair of the committee." MOVED: by Andrew Kozak; SECONDED by Keith Richazds CARRIED The meeting was brought to order by Councillor Don MacArthur who facilitated the process of nominating and electing the Chair and Vice-Chair. CTMAC Minutes 2 January 19, 2006 Elections for Chair & Vice-Chair of the Committee Election of Chairaerson First nomination: Dave Duffie nominated Andrew Kozak as Chairperson; Dave Rickazd seconded. Second offer to nominate: No-one was nominated. Third offer to nominate: No=one was nominated. A count of hands showed that all were in favour of the first nomination and Andrew Kozak accepted the position of Chairperson. Election of Vice-Chairuerson First nomination: Andrew Kozak nominated Glenn Wallis as Vice-chairperson; Gord Lee seconded. Second offer to nominate: No-one was nominated. Third offer to nominate: No-one was nominated. A count of hands showed that all were in favour of the first nomination and Glenn Wallis accepted the position of Vice-chairperson. Once the elections were concluded the meeting was then turned back over to the Chair, Andrew Kozak. 1.0 ADOPTION OF MINUTES MOVED by Dirk Zinner; SECONDED by; Glenn Wallis THAT: "The minutes of the November 17, 2005 meeting be approved. 2.0 ITEMS FOR INFORMATION a) Road Watch-(Ron Radcliffe) There were no reports this month. b) Traffic Watch Update-(Ron Baker) Ron Baker advised that he will have the final results from 2005 available for the next meeting. c) Highway 407 Update-(Leslie Benson) The 407 Advisory Committee meets once every two months, on the second Tuesday of each month. Leslie Benson will bring the highlights of the last meeting to the next traffic meeting. CTMAC Minutes January 19, 2006 Leslie advised that if there are any CTMAC members who would like to participate on the 407 Advisory Committee (which is held at the Municipal Administrative Centre) they should state their interest at the next CTMAC meeting. d) Intelligent Transportation Systems Video-(Leslie Benson) Leslie Benson arranged for Stuart McAllister from the Durham Region to present to the Committee members a video on Intelligent Transportation Systems. The video looked at congestion on roadways and explored some solutions to these problematic driving conditions. The second portion of the video dealt with effective incident management. Stuart McAllister from Durham Region will try to arrange a tour for members to visit the Traffic Operations Centre at the Durham Region Traffic Management Centre. He will inform the group next meeting if this. is possible. 3.0 AGENDA ITEMS FOR DISCUSSION a) Trulls Road-Mitchell Corners There have been ongoing concerns about speeding on Trulls Road and Keith Richards advised that it is difficult for motorists to maintain a speed limit of 50 KPH on this stretch of road. Originally, the 50-KPH zone was put in place because of the public school; however, the school is now closed. Road construction in the azea and traffic volumes are believed to contribute to the issue. The Committee members talked about potential traffic calming measures such as the addition of white lines down the side of each lane. Sidewalks were also discussed briefly but the members were advised that there is insufficient mom in the right-of--way to have sidewalks installed on this rural stretch of mad. Reconstruction to an urban standard with the installation of sidewalks is not expected to occur until after the Adelaide Street construction is underway. These works aze not expected to commence for at least five years. The following motion was proposed: CTMAC Minutes 4 January 19, 2006 THAT: "The Engineering Depaztment will review the possibility. of having white edge lines and radaz-enforced signs installed on Trulls Road." MOVED by Gord Lee; SECONDED by Lisa Robinson CARRIED b) Rhonda Boulevard-(Don MacArthur) A local resident complained about the speeds on Rhonda Boulevazd just west of Waverley Road. Ron Baker is going to check the speeds at this location. He will contact the resident once he has data and will also bring the data to the next traffic meeting. 4.0 NEW BUSINESS AT DIRECTION OF CHAIR a) Items of Interest to the Committee 2006 Clone Caz Prog~r, The Durham Regional Police introduced this program in 2005 where they pre-determined areas to place unmanned vehicles as a traffic calming measure. In 2006 they started alternating day to day by having a live officer with radar one day and an unmanned caz the next. Durham Regional Police Flver The flyer was developed as a handout for Clarington officers to have available at various community functions. On the back of the flyer there is a list of major intersections that show collisions with injuries. These statistics are derived from a central database. Hi way Alternative Measures The Durham Regional Police worked along side Bowmanville High School Students who used their 70 minute class time to witness police officers stop speeding vehicles while they took care of the paperwork. They stopped over 65 speeders over a two day period. Both the students and the officers enjoyed the experience. Operations Hwv. Rewazds Residents were pleasantly surprised when they were pulled over by Police and handed a mug and an East Side Mario's certificate, rewarding them for safe driving. Li is at Longworth and Hwy 57 Illuminating lights (not traffic lights) will be installed at this location in February. CTMAC Minutes 5 January 19, 2006 4-Wav Stop at Scuso~ Street & Longworth Avenue Ron Baker advised that this intersection is being monitored. Plaza at Hwy57 and Hartford Road A no left turn By-Law will be passed. Signs have been installed at this intersection. Member Resignation Don Carter who represents Ward 3 from the Clarington Traffic Management Advisory Committee has resigned due to employment commitments. This position will be advertised in local papers. 5.0 NEXT MEETING DATE February 16, 2006 - 7:00 p.m. -Committee Room lA -Enter via Municipal Administrative Centre, 40 Temperance St. Bowmanville, through the north door on Church St. 6.0 ADJOURNMENT MOVED by; Dave Rickard. THAT: "The meeting be adjourned at 8:50 p.m." I - 8 KAWART HA CONSERVATION Minutes of Meeting # 206 Meeting #2/06 was held on Tuesday, February 14, 2006 at the Kawartha Conservation office. Chair Ruth called the meeting to order at 7:31 p.m. Present: Alex Ruth, Chair Larry O'Connor, Vice-chair Lynn Philip Hodgson John Huke Don MacArthur Twps. of Cavan-Millbrook-North Monaghan Township of Brock Township of Scugog City of Kawartha Lakes Municipality of Clarington Absent: Audrey Holden Blair Martyn Guy Scott Donna Villemaire Staff: Ian Macnab Wanda Stephen Mark Majchrowski Learie Miller Guests: Mayor Barbara Kelly Councillor Dave.Marsh Councillor Ric McGee Mr. Jerry Taylor City of Kawartha Lakes Township of Scugog Township of Galway, Cavendish & Harvey City of Kawartha Lakes Chief Administrative Officer Director, Corporate Services Director, Watershed Management Resources Planner City of Kawartha Lakes City of Kawartha Lakes City of Kawartha Lakes Adoption of Agenda Res. # 14/06 Moved by: John Huke Seconded by: Don MacArthur Resolved, That, the agenda for meeting #2/06 be adopted as received. CARRIED Declaration of Pecuniary Interest None was declared. -z- Minutes of Meeting # 1/06 Res. # 15/06 Moved by: Don MacArthur Seconded by: Larry O'Connor Resolved, That, the minutes of Meeting # 1/06 be adopted as received. CARRIED Application for the Placement of Fill - Mr. Jerry Taylor The Board discussed an application to place fill to create a driveway. It was noted that the location was on the edge of the floodplain and within a wetland. It was further noted that the floodplain boundary had been altered by previous activity and that wetland values have been likewise altered. Also noted was that the location had been identified as an entrance point at the municipal level (911 number). It was pointed out that the conservation authority had previously opposed filling in this location because of the floodplain and wetland designation. Nevertheless, using Section B 2.11 (notwithstanding clause) of the Water Management Policies the Board considered the application. Res. # 16/06 Moved by: John Huke Seconded by: Don MacArthur Resolved, That, the application of Mr: Jerry Taylor for a permit under Ontario Regulation 33/94 to place fill to create a driveway off Reach Road, Port Perry, be approved CARRIED Source Water Protection -overview -and update A Conservation Ontario film on source water protection was presented to the Board. Staff then reviewed the Clean Water Act and updated the Board on recent activities being undertaken. Discussion ensued with participation from City of Kawartha Lakes representatives. Mayor Kelly stated that Council's position was that the Province should provide funding for implementation. This echoes comments made by the Trent Conservation Coalition and Conservation Ontario on the Clean Water Act. Councillor Marsh noted that the City was not opposed to source water protection but that it should be the responsibility of the Province and not downloaded to municipalities. The City would not participate until such time as it was clear that the Province would assume all costs both for planning and implementation. Councillor McGee noted that the City was requesting the Province to move source water protection from MOE to MNR and have MNR undertake all involved work. The conservation authority's position remains that it will, as a partner in the Trent Conservation Coalition, continue to work cooperatively with the Province and partner where possible with watershed municipalities to study and document sources of water and the protection thereof while supporting advocacy for long-term Provincial .funding needed to plan for and implement source water protection. Res. # 17/05 Moved by: Lynn Philip Hodgson Seconded by: John Huke Resolved, That, the staff report on source water protection be received for information; and, That, staff be directed to continue to work on source water protection as a partner in the Trent Conservation Coalition and take every opportunity to partner where possible with watershed municipalities. CARRIED -3- New Business/Questions/Items of Interest Chair Ruth recognized Director Huke for his ten years of service to and involvement with Kawartha Conservation. Mr. Huke was presented with an engraved crystal paperweight. There being no further business, the meeting adjourned at 9:55 p.m. Alex Ruth Chair Ian D. Macnab Chief Administrative Officer The next meeting of the Board is scheduled for March 22nd. Energizing Ontario REPORT #1 REPORT TO COUNCIL MEETING OF APRIL 3, 2006 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, MARCH 27, 2006 RECOMMENDATIONS: 1. FORTHWITH RECOMMENDATIONS (a) .EGD-019-06 -Appointment of Inspector (b) Other Business - Clarington Public Library Board -Appointment 2. RECEIVE FOR INFORMATION (a) PSD-031-06 -Bill 51, Ontario Municipal Board and Planning Act Reform (b) EGD-013-06 - Courtice Streetscape Enhancements (c) EGD-014-06 =Monthly Report on Building Permit Activity For February, 2006 (d) ESD-004-06 -Monthly Response Report -February, 2006 (e) CLD-010-06 - 2006 Animal Licence Sales Campaign (f) FND-004-06 -Mayor & Councillors' Remuneration & Expenses For 2005 3. PROPOSED OFFICIAL PLAN AMENDMENT TO DELETE COMMUNITY PARK DESIGNATION AND REPLACE WITH URBAN RESIDENTIAL DESIGNATION APPLICANT: SEALAND HOLDINGS INC. THAT Report PSD-026-06 be received; THAT in the absence of the necessary supporting documentation, the application to amend the Clarington Official Plan (COPA 2002-008) be refused and closed without prejudice; and CORPORATION OF THE MUNICIPALITY OF CLARINGTO'. 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-337 Report #1 - 2 - April 3, 2006 THAT all interested parties listed in Report PSD-026-06 and any delegations be .advised of Council's decision. 4. APPLICATION FOR REMOVAL OF HOLDING OWNER: 941807 ONTARIO LIMITED THAT Report PSD-028-06 be referred to staff to consider site alternatives and site plan options; and THAT staff report back to Council within one month. 5. MONITORING OF THE DECISIONS OF THE COMMITTEE Off' ADJUSTMENT FOR THE MEETING OF FEBRUARY 23, 2006 THAT Report PSD-029-06 be received; and THAT Council concurs with the decision of the Committee of Adjustment made on February 23, 2006, for applications A2006-0003 and A2006-0004, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. 6. DRAFT PLAN OF CONDOMINIUM APPLICATION APPLICANT: PORT OF NEWCASTLE RESERVE LTD. PART LOT 29, BROKEN FRONT CONCESSION, FORMER TOWNSHIP OF CLARKS THAT Report PSD-030-06 be received; THAT the Draft Plan of Condominium application, submitted by Port of Newcastle Reserve Ltd. be approved and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 2 to Report PSD-030-06; THAT-a copy of-Report PSD-030-06 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-030-06 and any delegations be advised of Council's decision. 7. CLARINGTON FIELDS -PARK NAMING THAT Report EGD-012-06 be received; and THAT the Community Park located at Baseline Road and Green Road be officially named Clarington Fields. Report #1 - 3 - April 3, 2006 8. BELLMAN COURT SUBDIVISION, COURTICE, PLAN 40M-2132, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-016-06 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2132; and THAT Council approve the by-law attached to Report EGD-016-06, assuming a certain street within Plan 40M-2132, as public highway. 9. AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON RESOLUTIONS PERTAINING TO 2006 FARM TAXES THAT Report FND-003-06 be received; THAT the two (2) resolutions dated February 9, 2006 from the Agricultural Advisory Committee of Clarington pertaining to 2006 farm taxes be received for information; THAT the Province of Ontario be requested to match the tax ratio reduction for the education portion of the tax bill for farm properties; , THAT the Agricultural Advisory Committee of Clarington be advised of actions taken by Council; and THAT a copy of Report FND-003-06 be forwarded to John O'Toole, MPP. 10. DELEGATION OF NANCY MALLETTE, ARTISTS IN THE GARDEN THAT the delegation of Nancy Mallette, Artists in the Garden, be referred to the Clerk's Department. 11. RATIFY ACTIONS THAT the actions taken. at the closed meeting be ratified. • ar~n Leading the Way REPORT ~~ 2 REPORT CORPORATE SERVICES DEPARTMENT Meeting:. COUNCIL Date: Monday, Aprii 3`~, 2006 . Report #: COD-013-06 File # By-law # Subject: CL2006-7, BOWMANVILLE COMMUNITY PARK,' SCOREBOARD CONSTRUCTION Recommendations: It is respectfully recommended to Council the following: THAT Report COD-013-06 be received; 2. THAT A-Con Construction Limited, Woodbridge, Ontario with a total bid in the amount of $109,445.87 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-7, be awarded the contract for the Bowmanville Community Park, Scoreboard Construction; 3.. THAT the total funds required in the. amount of $145,000.00 ($109,44.87 tender, plus contingencies, & consulting) be drawn from 2006 Capital Budget Account # 110-32-325- . 83252-7401; and 4. THAT the attached By-law marked Schedule °A° authorizing the Mayor and the Clerk to execute the necessary agreement be approved. f, Submitted by: ' Reviewed by: .l~Adrle Marano, H.B.Sc., C Directo of porate S i s A.S. Cannella, C.E.T. Director of Engineering Services Nanc Taylor, B.B.A., C.A., Director of Finance Franklin Wu, Chief Administrative Officer MM1AC\LAB\km REPORT NO.: COD-13-06 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Bowmanville Community Park, Scoreboard Construction within the Municipality of Clarington, as required by the Engineering Department. Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule °B" attached. The total project cost, including Project Administration, and costing allocation is as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule °C" and will be provided from the 2006 Capital Budget Account # 110-32-325-83252-7401 and are within the total approved budget allocation of $225,000.00 which is included in the overall budget of $675,000.00 for the Bowmanville Community Park. Although, the low bidder has not previously performed work for the Municipality of Clarington, they have provided satisfactory service for the Kawartha Pine Ridge District School Board, Town of Newmarket and the City .of Toronto. The Director of Finance has reviewed the funding requirements and concurs with the recommendation.. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department and Purchasing, it was mutually agreed that the low bidder, A-Con Construction Limited, be recommended for the contract for the Bowmanville Community Park, Scoreboard Construction. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2006- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and A-Con Construction Limited, Woodbridge, .Ontario, to enter into agreement for the Bowmanville Community Park, Scoreboard Construction. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON a-1EREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, A-Con Construction Limited, Woodbridge, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of , 2006. By-law read a third time and finally passed this day of , 2006. John Mutton, Mayor Patti L. Barre, Municipal Clerk ~~~ Leading the Way Municipality of Clarington SCHEDULE "B" BID SUMMARY Tender CL2006-7 BOWMANVILLE COMMUNITY PARK, SCOREBOARD CONSTRUCTION BIDDER TOTAL BID A-CON CONSTRUCTION LIMITED $117,107.08 1NOODBRIDGE, ON GERR CONSTRUCTION LTD. $161,463.00 COURTICE, ON March 27, 2006 engineers architects planners Ms. Lou Ann Birkett, CPP, AMCT Purchasing Manager Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario. L1C 3A6 Dear Ms. Birkett: SCHEDULE "C' Totten Sims Hubidci Associates 513 Division Street, . Cobourg, Ontario, Canada K9A 5G6 (905)372-2121 Fax: (905)372-3621 E-mail: cobourg@tsh.ca vrww.tsh.ca ~~~ , ~ n 2~ ~p V _.. _. ;, ; fV1U;,~~~.:;; :...t ~: ...,~ ~ ;.~.~nvG"fON PukC7a;.,~~vu utrp;~~MEV1lT Re: Contract No. CL2006-7, Bowmanville Community Park, Scoreboard Construction Tenders for the above project were opened at the municipal offices on Friday, March 24, 2006, at 2:00:00 p.m. The bids received exclusive of GST are summarized as follows: Bl~der .T:ota~ Bid Araowdt ~ . A-Con Construction Limited $109,445.87 Woodbrid e, ON Gerr Construction Limited $150,900.00 Courtice, ON The low bidder's submitted tender has been reviewed and is in order. A-Con Construction Limited has completed a number of projects with similaz work for both private and public agencies such as Trent University, Kawartha Pine Ridge District School Board, Peel District School Board, Town of Newmarket, Town of Aurora, City of Toronto, Toronto Public Library and Oxford Properties Group Incorporated. Those references that were contacted stated that A-Con completed the necessary work in a timely manner meeting schedule requirements and in accordance with project specifications, were knowledgeable in the architectural and structural work, were easy to work with and communicated.any project complications to project manager/administrator as soon as they were able to. A detailed breakdown of the estimated project costs, which has been prepared in consultation with and approved by Mr. Anthony Cannella, Director, Engineering Services, is provided below: Preliminary and Detailed Design and Tendering - $13,953.61 Construction - $109,445.87 Contract Administration - $9,200.00 Contingencies - 12 400.52 Total $145,000.00 As provided by the Director of Engineering Services funding for this project was considered and approved as part of the 2006 Budget review process and is to be drawn from Account # 110-32-325 S~ 7401. SCHEDULE "C" Ms: Lou Ann Birkett, CPP, AMCT March 27, 2006 2. The tota12006 budget amount for the Bowmanville Community Park is $675, 000.00 with the scoreboard portion of the budget amounting to $225, 000.00 and the remaining $450, 000.00 being allocated for the design and construction of a lighted football field at the park. Based on the original budget for the scoreboard and the estimated project costs the project will be $80,000.00 under budget. Based on the availability of funding as noted above and the qualifications and past work record of the contractor, we recommend acceptance of the low bid and that A-Con Construction Limited be awarded Contract No. CL2006-7 in the amount of $109,445.87 excluding GST. Should you require any further information, please contact the undersigned. Best regards Ron Albright, P.Eng. Project Engineer RA/ra ~rvn a~J~~ az-sozos-0~ ~o~ z i sz i.aa Encl. pc: Mr. A. S. Cannella, C.E.T., Director, Engineering Services, Municipality of Clarington Mr. Peter Windolf, O.A.L.A., Manager of Park Development, Municipality of Clarington Mr. Ted Wilson, O.A.A., TSH Mr. David Leblanc, P. Eng., TSH Other Business • ~J~ Leading the Way MEMO TO: Mayor Mutton and Members of Council FROM: Patti L. Barrie, Municipal Clerk DATE: March 28, 2006 RE: COMMITTEE APPOINTMENTS -April 3, 2006 Due to the resignation of Cathrine McKeever (Correspondence D-5), we have one vacancy on each of the Samuel Wilmot Nature Area Management Advisory Committee and LACAC. The appointments to these committees are included under Other Business in the Council agenda. Application forms received in response to the recent advertisement for these committees have been circulated confidentially: Samuel Wilmot Nature Area Management Advisory Committee: Roger Hardy R. Brian Reid 2. LACAC Jame klin Rook Patti L. Barrie, A.M.C.T. Municipal Clerk PB* cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-6506 SUMMARY OF BY-LAWS APRIL 3, 2006 BY-LAWS 2006-066 Being a by-law to assume a certain street within the Municipality of Clarington as public highway in the Municipality of Clarington (Item #8 of Report #1) 2006-067 Being a by-law to amend By-law 2005-145, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors [Item #1 a) of Report #1 ] 2006-068 Being a by-law to amend By-law 2004-019, a by-law to appoint Members to the Municipal Heritage Committee (formerly Local Architectural Conservation Advisory Committee) for the Municipality of Clarington (Approved by Council March 20, 2006) 2006-069 Being a by-law to amend By-law 2004-014, a by-law to appoint Members to the Clarington Traffic Management Advisory Committee for the Municipality of Clarington (Approved by Council March 20, 2006) 2006-070 Being a by-law to amend By-law 2004-024, a by-law to appoint Members to the Samuel Wilmot Nature Area Management Advisory Committee for the Municipality of Clarington (Approved by Council March 20, 2006) 2006-071 Being a by-law to amend By-law 2004-026, a by-law to appoint Members to the Clarington Highway 407 Community Advisory Committee for the Municipality of Clarington (Approved by Council March 20, 2006) 2006=072 Being a by-law to amend By-law 2004-025, being a by-law to appoint Members to the Clarington Library Board [Item 1 b) of Report #1)] 2006-073 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and A-Con Construction Limited, Woodbridge, Ontario to enter into agreement for the Bowmanville Community Park, Scoreboard Construction (Report #2) 2006-074 Confidential Property Matter (Report #3) ~r Handouts I~r Energi. ring Ontario January 26, 2006 Mr. & Mrs. Jaworski Dear Mr. 8 Mrs. Jaworski, -1- RE: CLARINGTON DRALNAGE BY-LAW # 2004-078 ,,, FItE#~1~A6~-1.0460 Subsequent to my telephone conversation with John Jaworski on Januaryl24, 2006 I am writing concerning the drainage matter we discussed involving a sump pur}~p at your above noted property. During our conversation Mr. Jaworski indicated that a short tame after the ihstaNation of an in-ground swimming pool you had experienced excessive ground watert around the dwelling "possibly due to a change in the water table". As a result, a sum pump was installed with the discharge pipe routed toward the southeast corner of yo r lot. I was further advised that an additional, underground pipe was run from the poirtjt of discharge, to your south property line and westward; presumably to channel the sump water away in order to prevent water from ponding at thin location. As you were made aware, The Municipality of Clarington has in effect a D ainage By- ~ rnp pumps. Law which regulates drainage from pools, ponds, artificial ice rinks and su Having discussed this matter in detail with the Municipal Law Enforcemen>~ Manager, Len Creamer, regardless of weeping the drainage from neighboring properties possibly contributing to the flooding problem reported by the complainant, the fact riemains that The by-law' does not to sump pump drainage eaks directl Law s B th D i . y p ra nage y- e speak to natural, unassisted ground water runoff; thus, such matters are hot enforced by this Division. - At present you are in violation of the Drainage By-Law. Section 2 of the C~rainage By Law states, in part, that "no person shall drain or permit the drainage ~f any pool, artificial ice rink or sump pump in such a manner so as to cause flooding to any adjoining property". Subsection 3 further states that "drainage shall bIa directed by means of pipes or hoses directly to the curb at the front of the prope~ty and from there to the sewer or, where there is no curb or sewer, to the drainages ditch at the front of the property." i It is therefore necessary that your sump pump drainage be rerouted to the front of the ~„ property, pursuant to the provisions of the by-law. Be advised that a re-inspection to i CORPORATION OF THE MUNICIPALITY OF CLARINGTO 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO iL1C 3A6 T (905) 623-337 • Energy sizing Ontario -2- ensure compliance has been achieved, will be conducted on April 12, 2006. Failure to comply will result in legal action being initiated against you. Should you have any questions or wish to discuss this matter further, please free to contact Len Creamer (extension 325), or myself at extension 260. j i Thank you in advance for your anticipated cooperation. i, Respectfully, C ~G Jacky Mainguy Municipal Law Enforcement Division Municipality of Clarington 905-623-3379 ext. 260 Cc: Len Creamer, Municipal Law Enforcement Manager Ir. CORPORATION OF THE MUNICIPALITY OF CLARINGTO 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T {905) 623-337 o- February 19, 2006 Ms. Jacky Mainguy Municipal Law Enforcement Division Municipality of Clanngton 40 Temperance Street Bowmanville, Ontario L1C3A6 Ref: File # V06-10460 Dear Ms. Mainguy, I have reviewed your letter of January 26, 2006. Your documented record four telephone conversation is not correct. I do have a sump pump which drains to the southeast corner of my prope .This was installed approximately 15 years ago when my home was constructed. The ump pump was installed in accordance with the applicable building codes and by-laws in effect at the time of construction. Further, my CLOCA permit specifically directed t me to ensure that I match the existing drainage patterns in effect before the home was bu lt, which I did. The sump pump was installed only to facilitate the drainage of the house w~epers and is not connected with or to the swimming pool. Your letter did not mention that the Drainage By-Law did not come into ef~'ect until April of 2004. The drainage from the south east corner and westwards that you refer to, is he historic drainage for 6 properties and as I noted above, when my home was constru ted,1 was required to maintain this existing drainage pattern. Ms. Mainguy, it is not appropriate for the municipality to force me to abso an approximately $2000.00 expense to comply with the noted by-law. Movin my sump pump will not change the existing drainage for the systems and properties f the 6 homes in question. Please let me know what the process is to conclude this matter with the Municipal Law Enforcement Division. I, Thank you John Jaworski cc: Len Creamer, Municipal Law Enforcement Manager. ~. k' • Energi::ing Ontarro w February 24, 2046 Mr. 8 Mrs. Jaworski 5 Davis Court Solina, Ontario LOB 1 JO Dear Mr. i~ Mrs. Jaworski, ~ RE: ~LARINGTON DRAINAGE BY-LAW # 2004-078 _-._ FILE # V06-10460 I am in receipt of your letter dated February19, 2006 and can advise you of the following: • Drainage By-Law # 2004-078 being referenced in this matter, did in fact come into effect in 2004, hence it being numbered as such. • Prior to the existence of By-Law # 2004-078 The Municipality of Clar ngton did not have drainag ace to govern such issues. ~ such "patterns" were that of w eping the Ira Wage rom surrounding properties; none of which appear to be a listed by mechanical means, i.e. sump pumps. The fac re I s owever, are not in compliance with th provisions of the by-law and your indirect suggestion of a 'grandfather clause' all ing your sump drainage to remain at its existing location is not legislatively o e The r Municipality is able to entertain. In closing, and a~ previously advised, the sump pump drainage pipe must a rerouted to the front of the property at 5 Davis Court Solina. pursuant to the provisio s of the by- law. The Municipality's position with respect to this matter remains uncha ged, thereby expecting compliance no later than Aril 11,2006. Failure to comply will suit in legal action being initiated against you. I trust you will take the appropriate actions in resolving this matter. ~ Respectfully, ~~G Jacky Mainguy Municipal Law Enforcement Division 905-623-3379 ext. 260 Cc: Len Creamer, Clarington Municipal Law Enforcement Manager fr. CORPORATION OF THE MUNICIPA ITY OF CLARINGTOI 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-337 ~ ~ 1 S ~ FILE NO ~/~"'~~ I . ~t ~~ ~7 ~~ g CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY ~ ~, ~ l~,i --l~l~'~~ PILL, CONSTRDCTION, AND ALTERATION TO MATERTiAYS INQUIRY FORM Name of Applicant J ~~~J O!' s ~~, ~ Telephone 'Z 5 - 613 v Address 7 y +~ +~- v .- ~ S ~,~,-~ - ` - ~ °-~-- ~-~ ~ k- (~ Name of Owner Telephone lif different from above) Address LOCJ-TIO1 OP PROPOSED NDRx: t Concession Lot Z, , (~ ~ lL: Municipality ~ ~ ••-~ U--.. • ~ L l:._. t= _ L r ~- 2 `~ •~ - ? l.~ ACTIVITIES PROPOSED: ~ ~ Construction: (~ `_ Describe Type of tructure Tilling or Grading: Describe the Purpose of Filling Q J ~ ~ P cs.s~~ c h. , ..1 aP Q~--~-, t`~ _ Alteration to a Matercouzses • .~... ~ Describe the Type of Alteration f-? L~ Other (Tree resavaL reforestation programer) o +...2 I T , ~-~-c..~OS"S +G~+ declare that the above information is accurate to the hest of my knowledge. DATE APPL CA I am thor' ed to act on behalf of the owne . OWNER OPFICE OSB ONLY The activities above do not require Authority approval under Subdivision Agreement, Site Plan Agreements, ~ Covenalts registered on Title. r ~ The activities described above are not under the jurisdiction of Regulation 161/80 and therefore no I--~ Authority approval is required. I ' ( The activities described above require Authority approval. An application must be completed under the (~ following categories. ~/' onstruction ~illinq ^ Alteration to a Watercourse ^ Vegetation Removal i )th j ENFO E T OFFICER DATE i rrr Fil~ No. !~~ 1 -~t~) ' "~ 1 ~ T'-- l~ ~©~ CENTRAL LAKE ONTARIO CONSERVATION AUTHORI Y ~~ ~ ~ 100 Whiting Avenue, Oshawa, Ontario L1H 3T~ ;„~ ,~ ,. g ~ ~,.~ 579-0411 MAR 26 1991 • RCC~'f;~'T ~~ ~ :3~ (~ APPLIC jION FOR CONSTRUCTION ~ _ ~ ~,Mw. ~~3 1.,~.,; i . x ... .. ~- ,., . ~ , . , . ~. r ~ _ ~.,a~ , . , .. ... 1. flame (owner) .,y ~ 1... _ . ~ :.. _ , ~ ~ - ~ Te ephone ~ z .~ - c_,~ -; ~ 1 ~~ddress ~ ~ ~~~lr tiL><~ ~•- ~~~ -- c k ~t~ 2. (Jame and address of contractor (if applicable) 3. ~_ocation of construction: Lot t Concession Municipality ` ~~ ~ - d., .. _~ ., c y IJlunicipal address and registered plan (where applicable) ~ ~ M - f' . ~- - r 4. =or the construction of ~ ~ _ _ . l • C- ~ . _ .. \ . <. ~ . < < \. <, < ` ,~ .- 5. Type of construction (Frame, Brick Veneer, etc.) ~ ~- ~ k 6. 'Nill this proposed construction activity require the importation of fill onto th site, removal of fill, or ~egrading7 Yes / (see NOTE below) No 7. dates between which construction will be carried out date of start ~ ~~ ~ > '=c i Date of completion ~> ~ ~ ° " `t z Day Month Year Day M nth Year ,~,r,, . l,_ ti. ~`~ __ ,~ -, ~ , declare that the above informati n is correct to the best ~f my knowledge and I agree to abide by the Regulations made by th Central ke ntario Conserva- tion Authority under The Conservation Authorities Act. Date lit -- ~ L ~ ~~ f `~ i Signature ~-.. Ow r or Autho ized qen ;NOTE: If fill is to be placed or removed or grading is to occur before, durind or after construction, in Application To Place Fill must also be completed.) _I This application must be accompanied by TWO COPIES of a plan of the roperty showing the proposed location of the building or structure, its elevation, and the prop sed final grade plan, ncluding drainage details. Items 5 8~ 6 should be completed in full detail. If there is insufficient space o do so on this form,. please attach the answers on blank sheets of paper. it } ~. ,~ ~~ U .n J S • ~~ Leading the Way MEMO TO: Mayor Mutton and Members of Council FROM: Patti L. Barrie, Municipal Clerk DATE: March 28, 2006 RE: JOHN JAWORSKI DELEGATION -April 3, 2006 i Mr. John Jaworski is listed as a delegation to Council on April 3, 2006. He advises that he was unable to attend on March 20, as originally scheduled, due to a death in the family. Mr. and Mrs. McDuff have been advised that Mr. Jaworski is appearing as a delegation but they have advised that they do not wish to address Council again, as they have nothing further to add to their comments from the last meeting. For your information, I am enclosing a copy of the handout which they provided on March 20. At the March 20 meeting, Council passed the following resolution with respect to this issue: "THAT the Order of the Municipal Law Enforcement Officer with respect to a drainage concern in Solina be upheld; and THAT Doug McDuff be advised of Council's decision." This resolution requires Mr. Jaworski to complete the drainage work on his property by April 12, 2006. Should Council wish to reconsider this matter, a motion to suspend the Rules of Order will be required. This motion requires a 3/4 vote (6 members) to pass. A motion to reconsider the above resolution would then be introduced, which requires a 2/3 vote (5 members) to pass. Council could then entertain a motion to amend or reconfirm the earlier resolution Patti L. Barrie, A.M.C.T. Municipal Clerk PB* cc: Frank Wu, Chief Administrative Officer Department Heads ` CORPORATION OF THE MUNICIPALITY OF CLARINGTON ~"" 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-6506 ~. To: The Mayor and Members of Council, Municipality of Clarington From: Gord & Deanna MacDuff Submitted by Doug MacDuff Date: March 20, 2006 Re: Municipal By-Law complaint (By Law 2004-078) Sump pump drainage is occurring from the Mr. Jaworski's property onto to the property of Gord and Deanna MacDuff, causing flooding, expense and property damage, to the property located at: 1914 Con Rd. 6, Hampton ON, LOB IJO Relevant sections of By-Law 2004-078• 2.1 No person shall drain any pool, artificial ice rink or sumo water within the Municipality of Clarington other than in compliance with the provisions of this by-law. 2.2 No person shall drain or permit the drainage of any pool, artificial ice rink or sump pump in such a manner as to cause flooding to any adjoining property. 2.3 All drainage shall be directed by means of pipes or hoses directly to the curb at the front of the property and from there to the sewer or, where there is no curb or sewer, to the drainage ditch at the front of the property Chronological historv of the complaint• Moved into 1914 Con Rd. 6 in 1978 and had septic tank cleaned out every 3 to 4 years In May 2004 we had our first water back up incident flooding an area of the basement. Courtice Septic was called to empty the tank, which resolved the back up problem. Courtice septic at that time stated that in his opinion an excess of ground water was causing the septic tank to fill. ]n April of 2005 there was another water back up incident again flooding an area of the basement. Courtice septic was called again to empty the tank and stated again that excessive ground water was filling the tank. We questioned him as to whether he thought our the bed was in working order, he replied he felt it was in good working order, and stipulated that he could tell it was excessive ground water causing the problem. In January 2006, Courtice Septic was called again to empty the tank. Courtice septic stated that he could see the ground water filling the tank as he was emptying it. We then called the Clarington By-law Office as we knew the excess ground water was from streams of water flowing onto our property from Mr. Jaworski's property. By-law Officer Jacky Mainguy responded and investigated. Jackie was informed that there were 2 pipes on Mr. Jaworski's property, one at the east side and one at the reaz, or south side, adjacent to our property. Jacky Mainguy stated that she witnessed no water flowing from the pipe at the east side of his property, but water was flowing at the rear pipe under sump pressure. Jacky Mainguy also stated that she could see where Mr. Jaworski had, at some time disturbed the ground to re-route the drain. The By-law Officer confirmed that this was a violation of the by-law and gave a written order to Mr. Jaworski to re-route the drainage as per the articles of the by-law. This was to be complied with by mid April, 2006. The by-law Officer has given permission to us to quote her words or meaning and actions. Request to Council We request that if a decision is necessary to enforce the written order from the by-law Officer, Jacky Mainguy to Mr. Jaworski, that it be made at this meeting because further delay in compliance with this mid April order, may result in causing further flooding, a safety hazazd and or property damage as we aze entering the wet season. If a decision is necessary and no decision by the council will be made at this meeting, we respectfully request that council view the report from by-law, and request a report from the Engineering Dept. showing, from the layout of the subdivision, that all water from Mr. Jaworski's property should be directed away from our property, and not onto it. Thank You Doug MacDuff 2 Short Cres., Courtice ON, L1E 2Z5 (905-434-8055) Gord & Deanna MacDuff 1914 Con. Rd. 6, Hampton ON, LOB 1J0 (905-263-8386} Water Drainage Pictures Drain from Mr. Jaworski's property situated at the north east corner boundary of our property Stream of water flowing from Mr. Jaworski's property (upper right hand corner) onto our property Large volumes of water flowing at speed. This was never seen prior to 2004. More images of water flowing through our property Y~ t"~4d"° Culvert leading from our property to our neighbours to the west. ~•.~; The water flow has become so great since 2004 that our neighbours to the west installed this rock bed to help disperse the drainage coming through the culvert pipe, because it started eroding their property • arm n Leading the Way t . TO: Mayor Mutton and Members of Council FROM: Patti L. Barrie, Municipal Clerk DATE: March 31, 2006 FILE COPY MEMO RE: ADDITION TO COUNCIL AGENDA -APRIL 3, 2006 I have attached a copy of a letter received from Alan Vaillancourt which outlines his concerns that he will be addressing during his delegation on April 3. Please include the following information as additions to the Council agenda: D - 13 Dave Sebben, Kinsmen Club of Bowmanville advising that the club will be holding their 18th Annual Home Show and Carnival at the Garnet B. Rickard Recreation Complex on April 21, 22 and 23. The event will feature many local businesses and all proceeds will be helping to support the various Kinsmen service projects in this community. He is seeking Council's permission to place lawn signs at strategic points throughout the community in order to advertise this event. The signs are yellow with black lettering and measure 24 by 18 inches. They would like to put the signs up on Sunday April 16 and remove them by Sunday April 23. (Motion for Direction) D -14 Tom Barrie, Chair, Agricultural Advisory Committee of Clarington advising that their Committee passed the following motion on March 9, 2006: "WHEREAS the Municipality of Clarington and the Region of Durham have reduced their farmland tax ratio we request the province honour its past practice of matching the Region's tax ratio reductions by reducing the Education taxation for the Agricultural land; AND further, that this resolution be circulated to other local area municipalities, Region of Durham, John O'Toole, MPP and any other local municipalities that have implemented farmland tax ratio reduction for endorsement." (Motion for Direction) Mayor Mutton & Members of Council Page 2 Also, the Solicitor has requested that the three by-laws respecting the expropriation of 46 East Beach Road (Report PSD-032-06 approved March 20, 2006) be added to the agenda. wr INr v Patti L. Barne, A.M.C.T. Municipal Clerk PB* cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-6506 ~w • ~~ Leading tl:e Way MEMO CLERK'S DEPARTMENT To: Mayor Mutton and Members of Council From: Patti L. Barrie, Municipal Clerk Date: April 3, 2006 Subject: April 3, 2006 Council Agenda Please include the following in tonight's Council agenda: 1. Communications -The following correspondence to be added to Receive for Direction: D - 15 G. Glenn Case, P. Eng., Manager, Projects & Facilities Development, AECL, Low-Level Radioactive Waste Management Office advising Council that the Revised Port Granby Project Environmental Assessment Study Report has been issued, and inviting comments from staff and the peer review team by May 3, 2006. The Draft Report is being circulated for comment to many residents, interest groups and other stakeholders. (Motion to refer correspondence to the Director of Planning Services) 2. Report #3 ~` Witfld awn from the Agenda. it ' . Patti L. Barrie, Municipal Clerk hk cc: F. Wu, Chief Administrative Officer Department Heads iw,r CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506