HomeMy WebLinkAbout05/01/2017Final
Council
Agenda
Date: Monday, May 1, 2017
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext.
2101 or by email at cfleming@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality’s website. In addition, please be advised that some of
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Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
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Copies of Reports are available at www.clarington.net
Council Agenda
Date: May 1, 2017
Time: 7:00 PM
Place: Council Chambers
Page 2
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
5.1 Council Minutes Minutes of a regular meeting of Council April 10, 2017 Page 5
6 Presentations
6.1 Roger Anderson, Chair, Regional Municipality of Durham – Annual Address
7 Delegations
There are no Delegations scheduled for this meeting as of the time of publication.
8 Communications – Receive for Information
There are no Communications to be received for information as of the time of publication.
9 Communications – Direction
9.1 Jonathan Rodger, Zelinka Priamo Ltd. – Comments on behalf of CP REIT Ontario Properties
Limited and Loblaw Properties Limited - Valiant Property Management – Proposed Lowe’s
(Motion to refer correspondence to Item 3 of the Planning and
Development Committee Report to Council)
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 SWNA
Minutes
Minutes of the Samuel Wilmot Nature Area Management
Advisory Committee dated April 11, 2017
Page 19
Council Agenda
Date: May 1, 2017
Time: 7:00 PM
Place: Council Chambers
Page 3
10.1.2 Agricultural
Advisory
Minutes
Minutes of the Agricultural Advisory Committee of
Clarington dated April 13, 2017
Page 22
10.1.3 Accessibility
Advisory
Minutes
Minutes of the Accessibility Advisory Committee dated
April 5, 2017
Page 26
10.1.4 Heritage
Committee
Minutes
Minutes of the Clarington Heritage Committee dated
March 21 and April 18, 2017
Page 30
10.2 General
Government
Committee
General Government Committee Report of April 18, 2017
Page 44
10.3 Planning &
Development
Committee
Planning and Development Committee Report of April 24,
2017
Page 53
11 Staff Reports
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
13.1 Resolution # C-087-17 Report ESD-002-17 - Emergency and Fire Services –
Governing By-law Update, Automatic Aid Agreement
Update (Referred to Council by the General
Government Committee on April 18, 2017)
Page 55
14 By-laws
14.1 2017-033 Being a By-law Governing the Emergency and Fire
Services, and the Provision of Mutual Aid and Automatic
Response, and to Repeal By-law 2010-077 (Item 13.1 of
Unfinished Business)
Council Agenda
Date: May 1, 2017
Time: 7:00 PM
Place: Council Chambers
Page 4
14.2 2017-037 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Valiant Property Management)
(Item 3 of the Planning & Development Committee
Report)
14.3 2017-041 Being a By-law to assume certain streets within the
Municipality of Clarington as public highways in the
Municipality of Clarington (Item 5 of the General
Government Committee Report)
14.4 2017-042 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington [Averton Homes (Bowmanville)
Limited] (Item 2 of the Planning & Development
Committee Report)
15 Procedural Notices of Motion
16 Other Business
17 Confirming By-Law
18 Adjournment
Council
Minutes
April 10, 2017
- 1 -
Minutes of a regular meeting of Council held on April 10, 2017, at 7:00 PM, in the
Council Chambers
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill (attended until 10:25 PM),
Councillor W. Woo
Staff Present: C. Clifford, A. Allison, T. Calhoun, T. Cannella, J. Caruana,
D. Crome, L. Gordon, F. Horvath, M. Marano, A. Greentree, C. Fleming
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Prior to the start of the meeting Mayor Foster acknowledged the 100th Anniversary of
the Battle of Vimy Ridge and the sacrifices made by the Canadian soldiers and paid
tribute to former Mayor Diane Hamre who passed away last week, expressing
condolences to her family and to the community in the loss of a great community leader.
Councillor Traill led the meeting in a moment of reflection.
3 Declaration of Interest
Councillor Neal indicated that he would be declaring an interest with respect to Item 3 of
the Planning and Development Committee Report.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
Resolution #C-080-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to permit Michael Fry to address Council
concerning Unfinished Business Item 13.6 - Applications by Bowmanville Village Inc. for
proposed Draft Plan of Subdivision and Zoning By-law Amendment.
Carried
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April 10, 2017
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5 Adoption of Minutes of Previous Meeting
Resolution #C-081-17
Moved by Councillor Traill, seconded by Councillor Partner
That the minutes of a regular meeting of March 20, 2017, be approved.
Carried
6 Presentations
There were no Presentations scheduled for this meeting.
7 Delegations
Libby Racansky addressed Council concerning Item 1(e) of the General
Government Committee Report – Highway 407 East Phase 2 Design and
Construction Report #5. Through use of a PowerPoint presentation,
Ms. Racansky highlighted the degradation of roads due to the design and
construction of Highway 407/418 including flooding and runoff, environmental
impacts, particularly on the Black Creek, and water table issues. She stated run-
off is eroding the reconstructed Hancock Road and bridge structures and water is
collecting on Nash Road because the size of the culvert is not appropriate.
Ms. Racanksy noted that the Highway 407 East Phase 2 Design and
Construction Report #5 is available for public viewing and comment until April 24,
2017, and felt it was incumbent upon Council to write to the Ministry of
Transportation requesting financial assistance to protect local infrastructure and
residents from additional financial pressure. Ms. Racansky expressed concern
that the sides of the highway may become littered with debris should they not be
revegetated. She compared the normal aquifer system in Southern Ontario to
the local aquifer system and requested Council to engage the services of a
hydrogeologist to protect wells in the area.
Resolution #C-082-17
Moved by Councillor Partner, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow the delegation of Libby Racansky to
be extended for two minutes.
Carried
Ms. Racansky urged Members of Council to petition the Provincial Government for
assistance. She expressed concern that flooding may cause West Nile Virus, lime
disease, etc. and will affect the habitat of wildlife.
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April 10, 2017
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Ms. Racansky responded to questions from Members of Council.
Resolution #C-083-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the delegation of Libby Racansky be referred to Item 1(e) of the General
Government Committee Report.
Carried
Andy Brown addressed Council concerning Unfinished Business Item 13.6 –
Report PSD-026-17 applications by Bowmanville Village Inc. for proposed Draft
Plan of Subdivision and Zoning By-law Amendment. Mr. Brown stated his main
issue is the overlook and loss of privacy for residents on Buttonshaw Street.
Through use of a PowerPoint presentation, Mr. Brown compared various deck
elevations, indicating those that would be acceptable to those that would be
unacceptable. He felt that outdoor amenities should be on the ground level below
the top of the privacy fence. Mr. Brown referred to an infill development in Toronto
in which residents opposed a three storey townhouse development. He indicated
that the developer has agreed that along the back there would not be any
balconies or decks facing existing residences. In addition, trees were being
planted along the rear of the developer’s property. Mr. Brown suggested this
approach be made a condition of the Bowmanville Village Inc. development
proposal. He stated that he had reviewed a memorandum from the Director of
Planning Services suggesting that vouchers be given to residents to purchase
trees to plant in their own yards. Mr. Brown feels that this gesture was more of the
status quo and felt that Clarington has an opportunity to make the developers care
more about the existing residents by planting trees on their land and making these
boundary trees that cannot be cut down by either side without permission of the
other. Mr. Brown urged Council to take more of a stance for the protection of the
existing Buttonshaw Street residents in protecting their privacy as much as
possible.
Mr. Brown responded to questions from Members of Council.
Michael Fry addressed Council concerning Unfinished Business Item 13.6 –
Report PSD-026-17 applications by Bowmanville Village Inc. for proposed Draft
Plan of Subdivision and Zoning By-law Amendment. Mr. Fry indicated that he
supports the staff report and the memo dated April 10, 2017, from the Director of
Planning Services and would be pleased to answer any questions from Members
of Council.
In response to questions, Mr. Fry indicated he could not speak to the preservation of
specific elm trees but noted a significant portion of land would be dedicated to the
Municipality; and further, that he would be happy to work with Council in consideration
of naming a street after a long-time resident, in line with Council’s approved street-
naming policy. He also indicated that a 3D mock-up sketch could be designed.
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April 10, 2017
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8 Communications – Receive for information
There were no Communications to be received for information.
9 Communications – Direction
There were no Communications for direction.
10 Committee Reports
Advisory Committee Reports
10.1.1 Minutes of the Newcastle Memorial Arena Management Board dated
February 14, 2017
Resolution #C-084-17
Moved by Councillor Partner, seconded by Councillor Traill
That Advisory Committee Report Item 10.1.1 be received for information.
Carried
General Government Committee Report of March 27, 2017
Resolution #C-085-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
March 27, 2017 be approved, on consent, with the exception of items #1(e) and #5.
Carried
Item 1(e) – Dave Keys, Environmental Manager, Blackbird Constructors 407
General Partnership – Highway 407 East Phase 2 Design and Construction
Report #5
Resolution #C-086-17
Moved by Councillor Cooke, seconded by Councillor Woo
That correspondence from Dave Keys, Environmental Manager, Blackbird Constructors
407 General Partnership – Highway 407 East Phase 2 Design and Construction Report
#5 be received for information.
Carried
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April 10, 2017
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Item 5 – Emergency and Fire Services – Governing By-law Update, Automatic Aid
Agreement Update
Resolution #C-087-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report ESD-002-17 be received;
That the updated Emergency and Fire Services Governing By-law (Attachment 1 to
Report ESD-002-17) be approved;
That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement with
Port Hope, Attachment 2 to Report ESD-002-17, as amended as follows:
to strike the words “and one rescue van” from item 2.2 of the Agreement; and
to replace the words “seven men” with the words “five firefighters” in item 3; and
That By-law 2010-077 and By-law 2001-172 be repealed.
Tabled
(See following motion)
Resolution #C-088-17
Moved by Councillor Partner, seconded by Councillor Cooke
That the foregoing Resolution #C-087-17 be tabled until the General Government
Committee meeting of April 18, 2017.
Carried
Planning & Development Committee Report of April 3, 2017
Resolution #C-089-17
Moved by Councillor Woo, seconded by Councillor Traill
That the recommendations contained in the Planning & Development Committee Report
of April 3, 2017 be approved, on consent, with the exception of items #3, #4, and #6.
Carried
Councillor Neal declared an interest in accordance with the Municipal Conflict of Interest
Act, with respect to Item 3 of the Planning and Development Committee Report, as it
relates to his law practice and left the Council Chambers during discussion and voting
on this matter.
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April 10, 2017
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Item 3 – An Application by Newcastle Lodge for Senior and Family Dwellings to
Construct a Six Storey, Mixed-Use Building Addition on King Avenue East,
Newcastle
Resolution #C-090-17
Moved by Councillor Woo, seconded by Councillor Partner
That Report PSD-022-17 be received;
That the applications to amend the Clarington Official Plan and Zoning
By-law 84-63, submitted by Newcastle Lodge for Senior & Family Dwellings to construct
a six storey, mixed-use building addition continue to be processed and that a
subsequent report be prepared; and
That all interested parties listed in Report PSD-022-17 and any delegations be advised
of Council’s decision.
Carried
Councillor Neal returned to the meeting.
Item 4 – Claret Investments Limited & 1361189 Ontario Limited - Application to
Amend the Zoning By-law to facilitate the Creation of 15 Single Detached Lots on
Lands Located on Harry Gay Drive, Courtice
Resolution #C-091-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-024-17 be received;
That the application for rezoning ZBA2016-0016, submitted by WDM Consultants be
approved and that the Zoning By-law Amendment contained in Attachment 1 to Report
PSD-024-17 be passed;
That a by-law to remove the (H) Holding Symbol be forwarded to Council once the road
within Block 14 has been constructed, Block 13 has been dedicated to the Municipality
in an acceptable condition and all the requirements of the Clarington Official Plan are
satisfied;
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-024-17 and Council’s decision; and
That all interested parties listed in Report PSD-024-17 and any delegations be advised
of Council’s decision.
Carried
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April 10, 2017
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Item 6 – Information on Parking and Patios
Resolution #C-092-17
Moved by Councillor Traill, seconded by Councillor Cooke
That Planning Staff report back on the feasibility of implementing a pilot project to permit
restaurants in downtown Bowmanville and in the Village of Newcastle business areas to
use on-street parking spaces as a patio for patrons to eat and drink outdoors; and
That staff consult with the Bowmanville BIA and the Newcastle BIA and restaurant
owners in drafting the above report, as well as other interested departments such as
By-law Enforcement and Emergency and Fire Services.
Carried later in the meeting
(See following motion)
Resolution #C-093-17
Moved by Councillor Partner, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Council to speak to
Resolution #C-092-17 a second time.
Carried
The foregoing Resolution #C-092-17 was then put to a vote and carried.
Resolution #C-094-17
Moved by Councillor Partner, seconded by Councillor Hooper
That Council recess for ten minutes.
Carried
The meeting reconvened at 9:06 PM.
11 Staff Reports
There were no Staff Reports considered under this Section of the Agenda.
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion considered under this
Section of the Agenda.
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April 10, 2017
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13 Unfinished Business
Report EGD-12-17 - Liberty Crossings Neighbourhood Dust Control Status
Update (Referred to Council by the General Government Committee on
March 27, 2017)
Resolution #C-095-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Report EGD-012-17 be received for information.
Carried
Resolution #GG-158-17 - Report CLD-006-17, Municipal Elections - Methods of
Elections (Tabled to Council by the General Government Committee on
March 27, 2017)
Resolution #C-096-17
Moved by Councillor Traill, seconded by Councillor Neal
That Resolution #GG-158-17 be lifted from the table.
Carried
Council now had the following Resolution #GG-158-17 before them:
That Report CLD-006-17 be received;
That the Council of the Municipality of Clarington endorse Internet and Telephone
Voting for Advance Polls and Voting Day (Option 2) as the preferred method of
voting for the Municipality of Clarington, beginning with the 2018 Municipal
Elections; and
That Attachment 2 of Report CLD-006-17, the draft by-law to authorize the use of
internet and telephone voting, and to repeal By-law 2013-038 (which authorizes
the use of vote tabulators, special ballots, and accessible equipment for Municipal
Elections), be approved.
Lost on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Mayor Foster √
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April 10, 2017
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Resolution #C-097-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CLD-006-17 be received for information.
Carried
Resolutions #GG-163-17 and #GG-164-17 Report CLD-008-17, Senior of the
Year Nominations (Tabled to Council by the General Government Committee on
March 27, 2017)
Resolution #C-098-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Resolutions #GG-163-17 and #GG-164-17 be lifted from the table.
Carried
Council now had the following Resolutions #GG-163-17 and #GG-164-17 before them:
Resolution #GG-163-17
That Report CLD-008-17 be received;
That one individual be selected as Clarington's nominee for the 2017 Senior of the
Year Award;
That all interested parties listed in Report CLD-008-17 and any delegations be
advised of Council's decision.
Resolution #GG-164-17
That the foregoing Resolution #GG-163-17 be amended to add:
That Mr. Jim Boate be added as a nominee for the 2017 Senior of the Year Award.
Resolution #C-099-17
Moved by Councillor Partner, seconded by Councillor Woo
That the foregoing Resolution #GG-164-17 be amended to add:
That Ms. Jeany Barrett be added as a nominee for the 2017 Senior of the Year Award.
Carried
Resolution #GG-164-17 was then put to a vote and carried as amended.
Resolution #GG-163-17 was then put to a vote and carried as amended.
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April 10, 2017
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Ms. Jeany Barrett was nominated as the Municipality of Clarington’s 2017 Senior of the
Year in accordance with the voting process outlined in the Council Appointments to
Boards and Committees Policy.
Resolution #PD-060-17 - Report PSD-025-17 – An Application by Bloomfield
Farms to amend Sign By-law 2009-123 to permit an electronic message board
sign on an agricultural property located at 3745 Highway 2, Newcastle (Referred
to Council by the Planning & Development Committee on April 3, 2017)
Resolution #C-100-17
Moved by Councillor Partner, seconded by Councillor Woo
That the application by Nancy Mallette to amend Sign By-law 2009-123 to permit an
electronic message board sign at 3745 Highway 2, Newcastle be approved;
That the By-law contained as Attachment 3 to the Memo from the Director of Planning
Services on the application by Bloom Field Farms dated April 10, 2017 be passed; and
That the applicant be notified.
Carried
Report PSD-021-17 - Application by Valiant Property Management Lowe’s Home
Improvement (Referred to Council by the Planning & Development Committee on
April 3, 2017)
Resolution #C-101-17
Moved by Councillor Woo, seconded by Councillor Traill
That Report PSD-021-17 regarding the application by Valiant Property Management for
a Lowe’s Home Improvement Store (Item 13.5 of the Agenda) and the proposed by-law
(Item 14.6 of the Agenda) be referred to the Planning and Development Committee
meeting of April 24, 2017; and
That the applicant and all interested parties be notified.
Carried
Report PSD-026-17 - Applications by Bowmanville Village Inc. for proposed Draft
Plan of Subdivision and Zoning By-law Amendment (Referred to Council by the
Planning & Development Committee on April 3, 2017)
Resolution #C-102-17
Moved by Councillor Hooper, seconded by Councillor Woo
That Report PSD-026-17 be received;
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April 10, 2017
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That Staff be directed to take the steps necessary to seek approval from the Ontario
Municipal Board for Draft Plan of Subdivision (S-C-2014-0002) and Zoning By-law
Amendment (ZBA 2014-0023), generally as set out in Attachments 1 and 2 to Report
PSD-026-17, respectively with amendments to incorporate the response of staff
contained in the memo of the Director of Planning Services dated April 10, 2017; and
That all interested parties listed in Report PSD-026-17 and any delegations be advised
of Council's decision.
Carried later in the meeting
(See following motion)
Resolution #C-103-17
Moved by Councillor Neal, seconded by Councillor Partner
That in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be
closed for the purpose of discussing a matter that deals with advice that is subject to
solicitor-client privilege, including communications necessary for that purpose.
Carried
Councillor Traill left the meeting.
The meeting reconvened in open session at 10:51 pm.
The Mayor advised that one item was discussed in “closed” session in accordance with
Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were
passed.
Resolution #C-104-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting until 11:15 PM.
Carried
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April 10, 2017
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Resolution #C-105-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-102-17 be amended to include a restriction to the
maximum deck depth of up to 10 feet from the backs of the houses that would be facing
Buttonshaw Street, on Lots 1 to 19.
Lost on the following recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Neal √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Mayor Foster √
The foregoing Resolution #C-102-17 was then put to a vote and carried on the following
recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Neal √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Mayor Foster √
14 By-laws
By-law 2017-033 was withdrawn from the Agenda due to the tabling of Item 5 of the
General Government Committee Report.
By-law 2017-034 was withdrawn from the Agenda due to Report CLD-008-17 being
received for information.
By-law 2017-037 was withdrawn from the Agenda due to the referral of Unfinished
Business Item 13.5 to the Planning and Development Committee meeting of April 24,
2017.
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April 10, 2017
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Resolution #C-106-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2017-032, 2017-035, 2017-036, 2017-038
and 2017-039
14.1 2017-032 Being a By-law to establish, lay out and dedicate certain lands as public
highways in the Municipality of Clarington, and to assume certain streets within
the Municipality of Clarington as public highways in the Municipality of
Clarington (Item 4 of the General Government Committee Report)
14.4 2017-035 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Claret Investments Limited &
1361189 Ontario Limited) (Item 4 of the Planning & Development Committee
Report)
14.5 2017-036 Being a By-law to authorize the closure and conveyance of a road allowance
(Approved by Council on February 6, 2017)
14.7 2017-038 Being a By-law to adopt the estimates of all sums required during the year, to
strike rates and levy taxes for municipal purposes for the year 2017 and to
provide for the collection thereof (Approved by Council on February 6, 2017);
and
14.8 2017-039 Being a By-law to amend By-law 2009-0123, the Sign By-law for the
Corporation of the Municipality of Clarington (Unfinished Business 13.4); and
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There was no Procedural Notice of Motion considered under this Section of the Agenda.
16 Other Business
17 Confirming By-law
Resolution #C-107-17
Moved by Councillor Hooper, seconded by Councillor Neal
That leave be granted to introduce By-law 2017-040, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 10th day of April, 2017; and
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That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-108-17
Moved by Councillor Partner, seconded by Councillor Woo
That the meeting adjourn at 11:08 PM.
Carried
_____________________ __________________
Mayor Municipal Clerk
18
Draft minutes – Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY APRIL 11, 2017
7:00 PM
Present: Melanie McArthur Tom Hossie
Jim Cleland Paul Davidson
Kate Potter Leo Blindenbach
Regrets: Brian Reid Patrick Bothwell
Suzanne Land Councillor Corinna Traill
Staff Present: Peter Windolf
1. AGENDA
MOVED: by Leo Blindenbach SECONDED by Paul Davidson
THAT : the agenda for April 11, 2017 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Paul Davidson SECONDED by Melanie McArthur
THAT : the minutes of March 14, 2017 be approved.
CARRIED
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SWNA April 2017 Minutes 2
3. ITEMS/UPDATES
Come Fly with Me-Monarch Butterfly Event
One of the actions selected by the SWNA committee as part of the Mayors Monarch
Pledge was to “Launch a public communication effort to encourage citizens to plant
monarch gardens at their homes or in their neighborhoods.”
To help promote that effort the SWNA Committee hosted a Monarch Butterfly
presentation on Sunday April 9 led by SWNA committee member Dr. Tom Hossie.
The event was very successful with over 80 people in attendance. The presentation
included information about the current plight of monarch butterflies and what the
community can do to enhance their habitat. Milkweed seed packets with planting
instructions were offered to attendees at no cost. Future SWNA committee activities
were also promoted at the event including the April 29 site clean-up and September
10 monarch tagging event.
Milkweed seed and plant distribution
Brian Reid collected approximately 3000 milkweed seeds from the SWNA last fall.
He has planted 200 seeds in trays for transplantation later this year at the SWNA.
Additional planting trays have been donated by Rekkers Garden Centre and some
of those trays have been provided to local schools for seed propagation. Ten
classes at Duke of Cambridge School and four classes at Newcastle Public School
are currently propagating milkweed seeds. Seeds will also be offered to the public
at the Newcastle Horticultural Society plant sale on May 13.
Donations have been received from the Bowmanville Rotary and Newcastle Lions to
purchase approximately 200 milkweed seedlings later this spring.
Milkweed Planting Date-May 27
The committee decided that Saturday May 27 would be the best date to plant the
milkweed at the SWNA. The planting event will follow the Official Opening of the
Trail also planned for May 27. The exact location of the planting will be determined
at the May meeting which will be held on site.
Trail Official Opening
The construction of the woodland trail that links the Waterfront Trail to the existing
trail along the north side of the sewage treatment plant will be completed in May
with the paving of the trail.
The date for the official opening is Saturday May 27 at 10:00AM. A notice to
Councillors will be e-mailed in May.
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SWNA April 2017 Minutes 3
SWNA Facebook accounts
Apparently more than one SWNA Facebook page exists. A search for the SWNA on
Facebook may direct users to another Facebook page, not the official page
administered by the municipality. The committee agreed that this could be
misleading and confusing for people trying to find information about SWNA activities
and events. The administrator of the other SWNA Facebook has not been
confirmed but if we are able to contact the person responsible we will ask that the
other page be linked to the official Facebook page.
4. OTHER BUSINESS
The annual spring clean-up of the Port of Newcastle and SWNA is scheduled for
Saturday April 29 at 10:00AM-Noon. The meeting location will be the Toronto Street
parking lot.
Brian Reid and Leo Blindenbach will be installing the new bird and butterfly houses
over the next week or two.
5. MOTION TO ADJOURN
MOVED: by Paul Davidson SECONDED by Tom Hossie
THAT: the meeting be adjourned.
CARRIED
Adjournment 8:00 PM
Next Meeting: Tuesday May 9, 6:30 PM ON-SITE.
Please meet at the Toronto Street Parking lot
Notes prepared by: P.Windolf
21
Agricultural Advisory Committee of Clarington March 9, 2017
Agricultural Advisory Committee of Clarington Meeting
Thursday, April 13, 2017
Members Present: John Cartwright Brenda Metcalf
Eric Bowman Tom Barrie
Henry Zekveld Ted Watson
Richard Rekker Les Caswell
Councillor Wendy Partner
Regrets: Jennifer Knox, Don Rickard, Elgin Greenham
Guests: Mitch Morawetz, Planning Services Department
Staff: Faye Langmaid, Planning Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
017-09 Moved by Tom Barrie, seconded by John Cartwright
“That the Agenda for April 13, 2017 be adopted”
Carried
Approval of Minutes
017-10 Moved by Les Caswell, seconded by Eric Bowman
“That the minutes of the March 9, 2017 meeting be approved as amended”
Carried
Tour: Richard Rekker (the tour occurred prior to the start of the meeting)
Richard Rekker provided a tour of the wholesale aspects of the greenhouse business
and answered questions as we proceeded through the various greenhouses. Along the
way Richard showed us the soil mixing area, heating units, potting area, how the sun
shades and air ventilation system works, the recycling area for plastics and water and
conveyors used to move the produce. When we gathered in the lunch room for our
meeting, Richard spoke about the move to the new facility on RR42.
Mitch Morawetz provided some overview remarks on the site plan process, zoning and
the zoning by-law review. To date Greenhouses have been part of the coverage of land
on farms. When Greenhouse operations have expanded they typically go to Committee
22
Agricultural Advisory Committee of Clarington April 13, 2017
of Adjustment. Rather than 5% coverage most greenhouses in Clarington are at 30-40%
coverage. This lead into the discussion of the Zoning By-law Review and on-farm
diversified uses.
Business Arising
Zoning By-law Review
There are questions that the committee should respond to such as:
1. Are the proposed permitted uses appropriate? Are any of the uses listed
concerning, if so, why? Are there any uses we should add?
2. At what scale do the proposed permitted uses become inappropriate, possibly
requiring a greater level of control (e.g. zoning by-law amendment, site plan
control)? Considerations of scale could include size, height, location, lot area,
floor area, scale of goods or materials, parking, signage, etc.
3. Do you have any comments respecting the regulation of this type of on-farm
diversified use?
As a follow-up to the presentation at the March meeting, Staff have prepared a chart on
on-farm diversified uses, home based occupations, home industry uses, value-added,
agri-tourism and retail uses. The chart will be circulated to members for their feedback
individually. Results will be discussed at the June meeting.
Norfolk County Community Improvement Plan (CIP):
The Norfolk County CIP is mainly geared to agri-tourism support. The types of grants
available are similar to the CIP grants in the Bowmanville, Orono, Newcastle
downtowns. The grants can be for architectural design, facilities improvement (value-
added and processing), property improvement (landscaping, signage), building
renovation. New construction is not eligible.
Program website: http://www.norfolkbusiness.ca/incentives-supports/business-
incentives/
Program brochure: http://www.norfolkbusiness.ca/wp-
content/uploads/2015/10/Business-Incentives-Brochure3.pdf
Norfolk County does not have a grant program similar to the GRCA Clean Water
Healthy Land Stewardship Grants. Nor do they have a reduced tax rate (20%) like
Durham/Clarington.
Correspondence and Committee Reports
There were no Council items or referrals. There have been a number of items e-mailed
out over the month, Field and Forum will be circulated.
Durham Agriculture Advisory Committee:
• 2017 DAAC Farm Tour September 20 at Picov Downs in Ajax, different stations
will be set up for educational displays/talks.
• Janet Horner was guest at last DAAC meeting about Asset Mapping.
23
Agricultural Advisory Committee of Clarington April 13, 2017
Durham Region Federation of Agriculture:
• No meeting since last month.
Clarington Board of Trade:
• CBOT Annual General Meeting April 19 at Clarington Beech Centre from 5:30
p.m. to 8:30 p.m.
• Agriculture Familiarization Tour April 28 at Werrcroft Farm from 9:30 a.m. to
11:00 a.m. RSVP to bonnie@cbot.ca
• Agriculture Familiarization Tour May 17 at Link Greenhouses from 11:00 a.m. to
12:30 a.m. RSVP to bonnie@cbot.ca
Farm Connections
• Durham Farm Connections Grade 3 Annual Event was held at Luther Vipond
Memorial Arena, Brooklin April 4-6. Number of students was down due to some
accommodation issues and rules from School Board.
• Open house had 800 people
New Business
Biosolids EBR posting – There has been a posting on the Environment Bill of Rights
about the transport of Biosolids. Staff have reviewed and discussed with Conservation
Authorities. The Municipality will not be commenting. Source Water Protection
legislation, Nutrient Management Act and the Emergency Response Plans/protocols in
place address the issues raised in the EBR posting.
Soil Classification – DRFA has passed a motion asking for the province to advance the
timing on the updating of the soils mapping for Durham. They would like additional
support for this request. A letter will be drafted and circulated for comment.
Ontario Farmland Trust – Tom Barrie recently attended a session provided by this
group. The concept it to keep farmland in protected for the long term by registering an
agreement on title that removed development rights. This may be a good topic for a
future agenda. https://ontariofarmlandtrust.ca/
Farmer`s Parade – Wrap-up meeting has been held with Clarington and Police. There
are improvements that can be made for future years that the group will be working on.
Bee City Initiative – Students that contacted Councillor Partner has not responded to the
request to meet with Clarington Staff or attend a meeting of the committee.
Future Agendas
Zoning By-law Team will be back at the June meeting for discussion.
Durham Climate Change Adaptation Plan, Hida Manns and Brian Kelly have been
invited to either July or August meeting.
24
Agricultural Advisory Committee of Clarington April 13, 2017
John will be inviting Barry and Mark Bragg to speak about their operation and value-
added initiatives.
Participation House, Jenni Knox to follow-up.
Eric Bowman moved to Adjourn.
Next Meeting, Thursday, May 10, 7:00 p.m. Blackbird Constructors and Ministry of
Transportation and Ron Albright will be in attendance as well.
Lisa Backus - Clarington Official Plan Amendment 107 – Approved Environmental
Protection Area policies
I:\^Department\LDO NEW FILING SYSTEM\Committees\Agricultural Committee\2017 Minutes & Correspondence\Draft Minutes_ Meeting_13 Apr 17.docx
25
Clarington Accessibility Advisory Committee
April 5, 2017, 6:30 P.M.
Meeting Room 1A
Present: André O’Bumsawin
Tim Van Leeuwen
Maureen Reed
Sally Barrie
Jacquie Watchorn
Shea-Lea Latchford
Also Present: Jeannette Whynot – Accessibility Coordinator
Regrets: Councillor Partner
Meeting was called to order at 6:27pm.
1. Adoption of Minutes
Moved by André O’Bumsawin seconded by Maureen Reed
That the minutes of the meeting of March 1, 2017 be approved.
Carried
2. Presentation
No presentations
3. Business Arising From Minutes
(a) Multi-Year Accessibility Plan
The Accessibility Coordinator advised Committee members that the multi-year
plan survey was moving forward as planned and that it was currently being
reviewed by municipal staff for comments. It is expected that the survey will be
available beginning in May for 4-6 weeks.
The Committee was informed that the survey will be shared through Municipal
social media and the Municipal website. The Committee was also informed that
an advertisement for the survey will be placed in the summer edition of the
recreation and leisure guide. The Coordinator asked Committee members to
email her suggestions of community organizations that should be directly
contacted.
26
Clarington Accessibility - 2 - April 5, 2017
Advisory Committee
(b) ServiceOntario Bowmanville Update
The Committee discussed the March 23rd article in the Clarington This Week
newspaper where the accessibility issues of ServiceOntario Bowmanville were
highlighted. Committee members congratulated Maureen Reed on her
contributions to the article on behalf of the Committee.
The Accessibility Coordinator advised the Committee that over the last week she
received a number of complaints from residents regarding the lack of accessibility
at the Bowmanville ServiceOntario location. The Committee was informed that
this week a “ramp” was installed and that it did not meet the barrier -free
guidelines of the Ontario Building Code, nor was it installed with the proper
permits. As such, the ramp was inspected by Municipal staff and would be
receiving an Order to comply by the end of the week.
The Committee was shown pictures of the ramp that was installed and agreed
that it was an unacceptable attempt at providing accessibility. The Committee
agreed that it looked too steep, lacked safety features and did not have enough
landing space for a mobility device to turn at the bottom of the ramp.
The Committee discussed possible next steps they could take but agreed to wait
until the next meeting to see if the Order resulted in any positive changes.
Committee members each expressed their frustration and concern about the lack
of improvement at the Bowmanville ServiceOntario Centre.
(c) National Access Awareness Week
As a follow-up to the March 1, 2017 meeting, the Committee worked together to
develop their delegation presentation to Council for the May 29th in honour of
National Access Awareness Week.
André O’Bumsawin agreed to speak to Council on behalf of the Committee at the
delegation. Committee members were encouraged to attend if they are able to.
The Accessibility Coordinator advised the Committee that two requests were
submitted to the Mayor’s Office for consideration. One requested a flag raising in
honour of National Access Awareness Week and the other requested that
National Access Awareness Week be proclaimed. The Committee will be
updated on the status of those requests at the next meeting.
(d) Snow Removal + Accessibility
In Councillor Partner’s absence, the Accessibility Coordinator provided the
Committee with an update on her discussion with the Operations Department
regarding the snow clearing concerns raised by Tim Van Leeuwen at the last
meeting.
27
Clarington Accessibility - 3 - April 5, 2017
Advisory Committee
The Operations Department will discuss the feedback/concerns raised by the
Committee in May when they review their 2016/2017 winter performance. After
this meeting the Operations Department will provide the Committee with an
update and upon request will attend a meeting in person to further discuss snow
removal plans.
4. New Business
(a) Maple Fest Schedule
Committee members discussed their availability to attend Maple Fest on
Saturday May 6th. Schedule will be confirmed at the May 3rd meeting.
(b) Durham Regional Transit Specialized Service Update
The Accessibility Coordinator provided Committee members with a copy of a
recent report to (Regional) Council written by Durham Regional Transit (DRT).
The Committee was given a brief overview of the changes DRT has made and
were shown a copy of the updated application form.
5. Regional Update
(a) Regional Updates
André O’Bumsawin advised the Committee that at the last Regional AAC
meeting he attended there was a guest speaker who spoke on the importance of
accessible housing. A discussion on the importance of accessible housing took
place.
André O’Bumsawin also discussed a DRT presentation on the design of their
new bus stop signs. The Committee was told of the changes that were suggested
and were shown a sample of their first draft.
6. Other Business
Jacqui Watchorn brought forward a discussion on the lack of emergency phones
at transit stops. She explained that this is common place in other municipalities
and cities and questioned why there were none in Durham.
7. Date of Next Meeting
Wednesday May 3, 2017 at 6:30 PM.
8. Adjournment
Moved by Jacqui Watchorn seconded by Maureen Reed
That the meeting adjourn.
28
Clarington Accessibility - 4 - April 5, 2017
Advisory Committee
Carried
The meeting concluded at 7:41pm.
_________________________
Chair
_________________________
Secretary
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CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
March 21, 2017
MEMBERS PRESENT: Todd Taylor, Tracey Ali, Victor Suppan, Councillor Hooper, Filip
Aleksanderek, Katharine Warren (7:25), Steve Conway (7:10), Paul Davidson, Robert
Malone
REGRETS: Peter Vogel
STAFF: Brandon Weiler
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
17.11 Moved by T. Ali, seconded by R. Malone
THAT the agenda for March 21, 2017 be adopted.
“CARRIED”
ADOPTION OF MINUTES
17.12 Moved by P. Davidson, seconded by T. Taylor
THAT the minutes of the Meeting of February 21, 2017 be accepted.
“CARRIED”
DELEGATIONS AND PRESENTATIONS
BUSINESS ARISING
Jury Lands Foundation (Camp 30) – B. Weiler reported that DTAH is continuing to
progress on the Community Vision and Urban Design Study. The committee will be
notified when the public meeting will occur.
The foundation continues to attend community events to promote and educate the
public about the history and the efforts to adaptively reuse the lands and buildings.
Goodyear Property – No news to report
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Hollingshead Property – No news to report
REPORTS FROM OTHER COMMITTEES
Bowmanville Community Improvement Program – The Orono Community Improvement
liaison group have invited the Bowmanville and Newcastle liaison groups to a meeting
April 5th to brainstorm ideas for the CIP review.
Orono Community Improvement Program – No meeting to report
Newcastle Community Improvement Program – No meeting to report
Architectural Conservancy Ontario, Clarington Branch – The next meeting will be March
27, 7pm at the Clarington Museum. The Planning for Doors Open, in the Kendel area
on June 10, 2017, is well under way.
Newcastle Village & District Historical Society – R. Malone reported that the Annual
General Meeting will be on April 11, 2017. Nancy Trimble will be the keynote speaker.
The Board has filled one of its two vacancies. The Board is currently working on a new
website design and awaiting a response on their grant application to digitize the records
and information the society has.
Museum – No news to report
Heritage Conservation District – No news to report
CORRESPONDENCE AND COUNCIL REFERRALS
Property Standards By-law Amendment Report – B. Weiler reported that Council has
approved the proposed amendments to the Property Standards By-law to include
heritage specific provisions. The heritage specific provisions will allow the municipality
to recognize the significance and heritage features of designated buildings when
addressing any property standards issues.
PROJECT REPORTS
Subcommittee Reports:
Municipal Inventory and Register Committee – T. Taylor reported that at the last
subcommittee meeting (minutes attached) the subcommittee completed evaluating two
properties for heritage value using the Heritage Building Evaluation System.
T. Taylor reviewed the first property 1738 Bloor Road, known as The Christopher
Courtice House. The evaluation was distributed to the committee members. The
evaluation demonstrated the building was a Group 1 building and recommended that
the property be added to the Municipal Register. The committee engaged in a
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discussion regarding the features of the property and how they were evaluated before
coming to consensus that the property should be added to the Municipal Register.
17.13 Moved by R. Malone, seconded by S. Conway
THAT the Clarington Heritage Committee recommend to Council that the property
located at 1738 Bloor Road obtained a Group 1 score when evaluated and should be
included on the Municipal Inventory.
“CARRIED”
T. Taylor presented the second property, 153 King Avenue East. An application for a
Zoning By-law Amendment has been submitted for this property that would remove the
existing buildings to allow for a six storey addition to the existing seniors residence
located at 165 King Avenue East. A delegation from the consultant who prepared the
Heritage Impact Assessment occurred at the February 2017 meeting. At the February
meeting the subcommittee was asked to evaluate the property and provide the findings
to the committee at the March meeting.
The committee had some serious concerns with the Heritage Impact Assessment
submitted with the application and felt that it contained inconsistencies and that many
elements of heritage value were not recognized within the report. The committee asked
staff to relay this information to Council.
The evaluation was distributed to the committee members. The evaluation categorized
the property as Group 1. The sub-committee recommended that the property be added
to the Municipal Register. The committee engaged in a discussion regarding the
features of the property and how they were evaluated.
The committee recognized that the proposed addition for seniors housing was a need in
the community; however, their mandate is to evaluate properties for heritage value and
provide that information to Council so Council is informed when making a decision. The
committee passed two motions:
17.14 Moved by K. Warren, seconded by S. Conway
THAT the Clarington Heritage Committee recommend to Council that the property
located at 153 King Avenue East obtained a Group 1 score when evaluated and should
be added on the Municipal Register.
“CARRIED”
17.15 Moved by S. Conway, seconded by F. Aleksanderek
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THAT the Clarington Heritage Committee recommend to Council that should Council
approve the Zoning By-law Amendment and the house be demolished that plaques
recognizing both the Regency Cottage and the Influence of the early British Military
Settlers and the Historic Nature of the East District within Newcastle Village be
prominently displayed to capture this historic and significant architecture within the
community
“CARRIED”
V. Suppan reported that F. Aleksanderek has joined the subcommittee.
Public Outreach and Education Committee – K. Warren reported that the committee has
been exploring the idea of putting together a presentation that could be given at local
schools. The group is working to put together a proposal to see if schools would be
interested in such a program.
NEW BUSINESS
407 Community Vision Plan – V. Suppan provided the committee with some
background on the work the previous committees had engaged in during the planning
process for the 407. As part of the 407 plan a community value plan was approved that
addressed landscaping/screening features, gateway features, bridge aesthetics,
resorting wetlands and trees plantings and incorporating local heritage themes.
MTO and Blackbird Construction recently held a public open house at Solina
Community Hall. V. Suppan provided MTO and Blackbird with comments regarding the
information presented at that open house. There was not a lot of information regarding
plans for gateway features or incorporating local heritage themes. The committee
requested that Blackbird be invited to a future committee meeting to address the
committees concerns regarding the community value plan.
Heritage Conferences – V. Suppan asked members to consider attending the Ontario
Heritage Conference or the National Trust Conference this year. Both are in Ottawa.
Early bird registration for the Ontario Heritage Conference is end of April.
Next meeting: April 18, 2017, 7:00 p.m., at Clarington Municipal Offices in Room 1C
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Attachment 1: Municipal Inventory and Register Subcommittee Meeting Minutes
Meeting Date: March 9, 2017
Separately, the group evaluated 1738 Bloor Street, Courtice & 153 King Avenue East,
Newcastle prior to the meeting.
Property 1 – 1738 Bloor Street, Courtice aka “Lower Alsworth” or “Christopher Courtice”
House (In Municipal Inventory – Listed as Primary)
1) Evaluated the building and consensus scored it at 67 which is a Group 1 score
following the CHC Heritage Building Evaluation System.
2) The building is historically significant to Courtice as a local early settlement (1860’s)
and the last surviving building related to the Courtice family.
3) The building is architecturally significant as an early example of a Gothic Revival
Farmhouse with notable use of buff brick, center gable, bargeboard and returned eaves.
4) The Municipal Inventory and Registry Sub-committee consensus recommendation is
to add this building to the municipal registry.
5) The sub-committee also recommends encouraging retention of the building and
preserve it if possible.
Property 2 – 153 King Street East, Newcastle Village (In Municipal Inventory – Listed as
Primary)
1) Evaluated the building and consensus scored it at 66 which is a Group 1 score
following the CHC Heritage Building Evaluation System.
2) The building has historic significance both as part of the historic grouping within a
Heritage District and as an early British Military Settlement.
3) The building is architecturally significant as a wood frame Regency cottage built in
1853.
4) The Municipal Inventory and Registry Sub-committee consensus recommendation is
to have it added to the Municipal Registry.
4) An effort should be made to preserve the building if possible.
5) Alternative uses for the building should be considered.
6) If the building is determined to be demolished in lieu of this recommendation, then
the Municipal Inventory and Registry Subcommittee recommends that plaques
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recognizing both the Regency Cottage + the Influence of the early British Military
Settlers and the Historic Nature of the East District within Newcastle Village be
prominently displayed to capture this historic and significant architecture within the
community.
Other business:
The sub-committee noted that Filip Aleksanderek recently joined the Clarington
Heritage Committee as a new member but had not expressed at this time his interest in
joining either the Outreach or Inventory subcommittee. The Municipal Inventory and
Registry sub-committee would like to extend an invitation to Filip to join us as an
alternate evaluator and join us at a future meeting to observe a Building Evaluation. We
suggest an alternate member as the current sub-committee made up of 3 members
allows clear consensus on recommendations. An alternate allows for vacation & illness
coverage allowing the sub-committee to proceed with its work. The sub-committee
through the Chair could also chose to rotate designate (consensus voting members)
and alternate attendees for future meetings as the chair sees fit to do so.
Lastly the sub-committee plans to evaluate the Goodyear Facility & 3436 Skelding Road
in Clarke at our next meeting.
Next Meeting date TBD April 2017.
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CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
April 18, 2017
MEMBERS PRESENT: Todd Taylor, Tracey Ali (Left at 8:00), Victor Suppan, Councillor
Hooper, Filip Aleksanderek, Katharine Warren, Peter Vogel, Paul Davidson, Robert
Malone (7:10)
REGRETS: Steve Conway
STAFF: Brandon Weiler
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
17.16 Moved by T. Taylor, seconded by K. Warren
THAT the agenda for April 18, 2017 be adopted.
“CARRIED”
ADOPTION OF MINUTES
17.17 Moved by K. Warren, seconded by T. Taylor
THAT the minutes of the Meeting of March 21, 2017 be accepted.
“CARRIED”
DELEGATIONS AND PRESENTATIONS
Christie and Todd Kauffman regarding 1640 Concession Road 9 (former Enfield
Church) – In 2016 the former Enfield United church was converted to a single detached
dwelling. Subsequently, the Kauffman’s purchased the property. They are having
problems with the windows and wainscoting due to the alterations made during the
renovations.
The Kauffman’s presented pictures and videos depicting some of the damage to the
windows and wainscoting. The pictures and videos show the severe window
condensation, water leakage and ice forming around and on the windows. The
Kauffman’s indicated that they have contacted a number of window and other
professionals to assist them with finding a solution. The Kauffman’s are still exploring
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possible solutions to the problem at this time. The committee asked questions and
engaged in a discussion about the windows and water damage experienced.
The stain glass windows are a designated feature and would require an alteration
permit. The committee provided the Kauffman’s with some suggestions and asked
them to return when they have decided on a course of action.
The designation by-law recognizes sponge grain wainscoting. Again, the Kauffman’s
provided pictures to indicate that the sponge grain appearance of the wainscoting is no
longer present. It is unclear when the sponge grain appearance of the wainscoting was
removed. The Kauffman’s were seeking approval to paint the wainscoting an off white
or cream colour and add a farm style baseboard.
17.18 Moved by T. Taylor, seconded by K. Warren
THAT the committee recommend approval for the alteration of the sponge grained
wainscoting to be painted an off white or cream colour as the sponge grained
wainscoting was removed at some point in time.
“CARRIED”
BUSINESS ARISING
Jury Lands Foundation (Camp 30) – B. Weiler reported that DTAH is continuing to
progress on the Community Vision and Urban Design Study. The committee will be
notified when the public meeting will occur.
The foundation continues to attend community events to promote and educate the
public about the history and the efforts to adaptively reuse the lands and buildings.
Goodyear Property – No news to report
Hollingshead Property – No news to report
REPORTS FROM OTHER COMMITTEES
Bowmanville Community Improvement Program – The Orono, Bowmanville and
Newcastle liaison groups meeting on April 5th was rescheduled to May 4.
Orono Community Improvement Program – No meeting to report
Newcastle Community Improvement Program – No meeting to report
Architectural Conservancy Ontario, Clarington Branch – The next meeting will be May
29, 7pm at the Clarington Museum.
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Newcastle Village & District Historical Society – R. Malone reported that the society is
anticipating the outcome of their federal grant application by the end of May. Sunday
June 25 the society will host an event for Canada’s 150 celebration. The event will
highlight many of the long standing families in the Newcastle area.
Museum – No news to report
Heritage Conservation District – No news to report
CORRESPONDENCE AND COUNCIL REFERRALS
PROJECT REPORTS
Subcommittee Reports:
Municipal Inventory and Register Committee – T. Taylor reported that at the last
subcommittee meeting (minutes attached) the subcommittee completed evaluation of
two properties for heritage value using the Heritage Building Evaluation System. A
summary of the evaluations was distributed to the committee prior to the meeting.
T. Taylor reviewed the first property 45 Raynes Avenue, the former Goodyear property,
specifically the main building complex which contains the original two buildings on the
site. The evaluation was distributed to the committee members. The evaluation
demonstrated the building was a Group 1 building and recommended that the property
be added to the Municipal Register. The committee engaged in a discussion regarding
the features of the property and how they were evaluated before making a motion that
the property be added to the Municipal Register.
17.19 Moved by P. Davidson, seconded by F. Aleksanderek
THAT the Clarington Heritage Committee recommend to Council that the main building
complex at the property located at 45 Raynes Avenue obtained a Group 1 score when
evaluated and should be included on the Municipal Inventory.
“CARRIED”
T. Taylor presented the second property, 3436 Skelding Road. The evaluation was
distributed to the committee members. The evaluation demonstrated the building was a
Group 2 building, mainly due to its current state of repair, and recommended that the
property be added to the Municipal Register. The committee engaged in a discussion
regarding the features of the property and how they were evaluated before making a
motion that the property be added to the Municipal Register.
17.20 Moved by V. Suppan, seconded by T. Taylor
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THAT the Clarington Heritage Committee recommend to Council that the property
located at 3436 Skelding Road obtained a Group 2 score when evaluated and should
be included on the Municipal Inventory.
“CARRIED”
The committee discussed the process for ensuring the evaluations are retained by the
Municipality in case they are needed in the future by current or future committees.
Committee members would prefer distribution of the summary of the evaluations prior to
the meeting in order to provide background information and help expedite the process
at the meetings.
17.21 Moved by K. Warren, seconded by B. Malone
THAT the Clarington Heritage Committee request that the Clarington Heritage
Committee Staff liaison keep a digital copy of the evaluations performed by the
committee.
“CARRIED”
17.22 Moved by P. Davidson, seconded by K. Warren
THAT the Municipal Inventory and Register Committee send summaries of all
evaluations to the Clarington Heritage Committee staff liaison a week in advance of
committee meetings and that summaries of evaluations be sent out with the agenda.
“CARRIED”
Public Outreach and Education Committee – K. Warren reported that the committee will
be reaching out to the Kawartha District School Board to identify opportunities for the
committee to present about heritage construction or local building history at local
schools. The group is working on a proposal to see if schools would be interested in
such a program.
The committee will report about the calendar sales at the May meeting.
NEW BUSINESS
25 Bennet Road Demolition – B. Weiler informed the committee that the municipal
owned building will be demolished. The building is not on the municipal inventory but
has been discussed by previous committees. V. Suppan attended the property to view
the property.
73 Temperance Street – B. Weiler informed the committee that the owners of this
designated property have contacted staff about needed repairs to the front porch. Staff
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is still determining if the works will be a repair or alteration. If the works are determined
to be an alteration the owners will appear before the committee at a future meeting.
407 Community Vision Plan – B. Weiler indicated that representatives from Black Bird
Construction have agreed to attend the May meeting to discuss the Community Value
Plan. It was requested that the presentation be rescheduled to June.
Next meeting: May 16, 2017, 7:00 p.m., at Clarington Municipal Offices in Room 1C
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Attachment 1: Municipal Inventory and Register Subcommittee Meeting Minutes
Meeting Date: April 5, 2017
Attendees: Katharine Warren, Vic Suppan, Filip Aleksanderek, Todd Taylor
The Municipal Inventory and Registry Sub-committee welcomed Filip Aleksanderek as a
new member.
This note provides a general overview of the meeting and is to be captured in the draft
CHC meeting minutes after the meeting of April 18 2017.
Property 1 – 45 Raynes Avenue, Bowmanville, Continental Tire previously the
Goodyear Factory.
1) Evaluated the “Goodyear Factory” and consensus scored it at 72 which is a Group 1
score following the CHC Heritage Building Evaluation System.
2) This evaluation is also a concluding action required to complete the Heritage Value
Assessment that resulted from the motion put forward at the December 20, 2016
Clarington Heritage Committee (CHC) Meeting.
3) The Goodyear Factory is historically significant as it is one of the first plants to
actively recruit women for hire prior to a wartime shortage of men available for industrial
employment and the demand for women to fill the job void vacated by men when they
left for war. This was the first Goodyear factory ever built outside of the USA and also
included the first production of Pneumatic Tires made in Canada. The Goodyear
Factory in Bowmanville made significant contributions to automotive production in
Oshawa with tires made for the McLaughlin Buick and also for its contribution to
wartime vehicle production. The factory employed 900 people during peak production in
1917.
4) The Goodyear factory significantly contributed to housing developments in
Bowmanville with 50 semi-detached family homes on Carlisle Avenue and the Balmoral
Hotel for single workers. The factory was also significant in bringing the railroad to the
center of town during this period.
5) The Factory is architecturally significant in its use of Heavy Wood Floors and Wood
Structural Supporting Beams in the Administration Building.
6) The Municipal Inventory and Registry Sub-committee consensus recommendation is
to add this property to the Municipal Registry.
7) An effort should be made to preserve the historical attributes of the factory and site if
possible.
41
7 | Page
8) Alternative uses for the historical attributes of the Goodyear Factory and site should
be considered.
9) If the factory or portions of the property are to be demolished, then the Municipal
Inventory and Registry Subcommittee recommends that a Heritage Impact Study be
commenced and every effort possible be made to preserve the historical significance of
the site and/or repurpose the Goodyear Factory to incorporate the historical aspects into
the new development. An example to point to would be the way Clarington captured the
historical significance of the Massey Factory within the downtown core of Newcastle.
Property 2 – 3436 Skelding Road, Clarke Township (In Municipal Heritage Inventory –
Listed as Primary)
1) Evaluated the building and consensus scored it at 55 which is a Group 2 score
following the CHC Heritage Building Evaluation System.
2) The building is historically significant to Clarke as a local early settlement (1860’s)
and its significance is demonstrated on the front cover of the Heritage Buildings of
Clarke Township book published in 1993 and the details described within it.
3) The physical neglect and deterioration of the building (Current Condition) is a
significant factor in determining the evaluation as Group 2 instead of a Group 1
evaluation score.
4) The Municipal Inventory and Registry Sub-committee consensus recommendation is
to add this building to the Municipal Registry and to have a Heritage Impact Study done
prior to any proposed future demolition or re-development.
5) The sub-committee also recommends encouraging retention and preservation of the
building where possible.
6) Once added to the Municipal Registry, heritage property standards by-laws may
need to be enforced due to the current condition of the building.
7) If a decision to demolish the building is made in the future, historical documentation
is desired for archival purposes.
Other business:
The Municipal Inventory and Registry sub-committee would like to get confirmation from
Clarington Heritage Planning that the consensus evaluation result forms submitted by
the sub-committee at the CHC meetings in support of the recommendations and
motions to add Clarington Heritage Buildings to the Municipal Register where
appropriate are electronically copied and stored by Clarington Heritage Planning
Department for future reference. It is very important to the sub-committee that the level
42
8 | Page
of effort put into consensus evaluation scores form part of the official inventory record of
a Clarington Heritage Property and be easily retrievable and referenced as needed. The
sub-committee will leave it to the Clarington Heritage Planning Department to decide
where the record will reside but we would like a report back through the CHC on how
this important request is being addressed. An index is also being kept of the properties
evaluated and it is available for the record if desired. The sub-committee feels that
future Heritage Impact Studies requested by Clarington would be better served if the
parties are aware of the general consensus of the Heritage Committee on the merits of
a property prior to their review and presentation of their study findings to the CHC. A
recent HIS presentation fell well short of CHC expectations and did not fully assess the
historical significance of the property identified during heritage evaluation.
By recommendation of CHC members to submit property evaluation information in
advance of the CHC meeting so members can better prepare and improve awareness
of the Heritage Properties being reviewed in a particular CHC meeting the sub-
committee recommends that a scan of the consensus evaluations be provided to the
Clarington Heritage Planner prior to the CHC meeting for general distribution to its
members. The sub-committee indicated that the CHC members now have a good
understanding of the evaluation process and the level of detail involved in putting
forward a Clarington Heritage evaluation and recommendation. Allowing review of the
information in advance of the meeting would make the meeting run more efficiently and
allow additional time for any questions and focus more time on other important heritage
matters. Evaluation packages would still be brought to the meeting to answer specific
questions on the night of the CHC meeting and to be provided to the Heritage Planning
Department. The distribution would typically include two properties with the
corresponding consensus evaluation and a one page backgrounder on each property
where available and best efforts would be made to get this information out a few days
prior to the CHC meeting.
Lastly, the sub-committee will be evaluating 2 Clarington Heritage properties designated
as Primary at our next meeting.
Meeting date TBD May 2017.
43
General Government Committee
Report to Council
Page 1
Report to Council Meeting of May 1, 2017
Subject: General Government Committee Meeting of Tuesday, April 18, 2017
Recommendations:
1. Receive for Information
(a) 7.1 Tim Burke, Evergreen Power Ltd. and Krista Klawitter,
Newcastle Family Chiropractic, Regarding Access to 3985
Concession Road 3 for a Single Family Dwelling
(b) 8.1 Minutes of the Kawartha Conservation dated February 22,
2017
(c) 8.2 Minutes of the Central Lake Ontario Conservation Authority
dated March 21, 2017
(d) 8.3 Minutes of the Newcastle Downtown Business Improvement
Area Association dated March 27, 2017
(e) 8.4 Minutes of the Bowmanville Business Improvement Area
Association dated February 7, 2017
(f) 8.5 Minutes of the Ganaraska Region Conservation Authority
dated March 16, 2017
(g) FND-007-17 Annual Leasing Report for 2016
(h) FND-008-17 Annual Commodity Hedging - 2016
2. Rhonda Houston, Clarington Cycling Club Regarding a Request to
Name a Section of the Waterfront Trail After Jim Boate
That the delegation of Rhonda Houston be received with thanks;
That the Clarington Cycling Club be thanked for their offer to pay for signs; and
That the request, from the Clarington Cycling Club, to name a specific section of
the Waterfront Trail “Jim Boate Hill”, be endorsed.
44
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 2
3. Brian Kelly, Manager of Sustainability, Office of the CAO, Region of
Durham and Hida Manns, Durham Environmental Advisory Committee,
Regarding the Durham Community Climate Adaptation Plan
That the Municipality of Clarington approve, in principle, the Durham Community
Climate Adaption Plan 2016; and
That the Interim CAO be directed to continue to have dialog with the Region of
Durham regarding the staff resources available from the Municipality of Clarington
to the Plan.
4. Sheila Hall, Executive Director, Clarington Board of Trade, Regarding
an Economic Development Update
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks; and
That the staff of the Clarington Board of Trade be thanked for their efforts.
5. Rose Garden Subdivision Phase 2, Bowmanville, Plan
40M-2457 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final
Works Including Roads and Other Related Works
That Report EGD-011-17 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2457;
That Council approve the by-law attached to Report EGD-011-17 (Attachment 2 to
Report EGD-011-17) assuming certain streets within Plan 40M-2457 as public
highways; and
That all interested parties listed in Report EGD-011-17 be advised of Council’s
decision.
6. 2017 Community Grant Requests
That Report CSD-004-17 be received;
That Council consider all submitted grant requests; and
That all interested parties listed in Report CSD-004-17 and any delegations be
advised of Council's decision by the Department.
45
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 3
7. Brownsdale Community Centre
That Grant Application #17-01 from the Brownsdale Community Centre, be
approved in the amount of $3000.00.
8. Kendal Community Centre
That Grant Application #17-02 from the Kendal Community Centre, be approved in
the amount of $3000.00.
9. Orono Town Hall
That Grant Application #17-03 from the Orono Town Hall, be approved in the
amount of $3000.00.
10. Solina Community Centre
That Grant Application #17-04 from the Solina Community Centre, be approved in
the amount of $3000.00.
11. Tyrone Community Centre
That Grant Application #17-05 from the Tyrone Community Centre, be approved in
the amount of $3000.00.
12. Newtonville Community Hall
That Grant Application #17-06 from the Newtonville Community Hall, be approved
in the amount of $3000.00.
13. Hampton Community Association
That Grant Application #17-07 from the Hampton Community Association, be
approved in the amount of $3000.00.
46
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 4
14. Liberty Allotment Gardens
Bowmanville Allotment Gardens
Orono Horticultural Society
Bowmanville Horticultural Society
Newcastle Horticultural Society
That Grant Application #17-08 from the Liberty Allotment Gardens, be approved in
the amount of $500.00;
That Grant Application #17-09 from the Bowmanville Allotment Gardens, be
approved in the amount of $500.00;
That Grant Application #17-10 from the Orono Horticultural Society, be approved in
the amount of $500.00;
That Grant Application #17-11 from the Bowmanville Horticultural Society, be
approved in the amount of $500.00; and
That Grant Application #17-31 from the Newcastle Horticultural Society, be
approved in the amount of $500.00.
15. Orono Agricultural Society
That Grant Application #17-12 from the Orono Agricultural Society, be approved in
the amount of $2500.00.
16. Lakeshore New Horizons Band
That Grant Application #17-13 from the Lakeshore New Horizons Band, be
approved in the amount of $750.00.
17. Clarington Concert Band
That Grant Application #17-14 from the Clarington Concert Band, be approved in
the amount of $1000.00.
18. Newcastle Art Show
That Grant Application #17-15 from the Newcastle Art Show, be approved in the
amount of $2500.00.
47
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 5
19.Newcastle Village and District Historical Society
That Grant Application #17-16 from the Newcastle Village and District Historical
Society, be approved in the amount of $1500.00.
20.Architectural Conservancy of Ontario – Clarington Branch
That Grant Application #17-17 from the Architectural Conservancy of Ontario –
Clarington Branch Society, be approved in the amount of $3000.00.
21.The Gathering Place
That Grant Application #17-18 from The Gathering Place, be approved in the
amount of $2000.00.
22.Feed the Need Durham
That Grant Application #17-19 from Feed the Need Durham, be approved in the
amount of $3000.00.
23.Autism Home Base Durham
That Grant Application #17-20 from Autism Home Base Durham, be approved in
the amount of $2500.00.
24.Big Brothers Big Sisters of Clarington
That Grant Application #17-21 from Big Brothers Big Sisters of Clarington, be
approved in the amount of $2500.00.
25.Distress Centre Durham
That Grant Application #17-22 from Distress Centre Durham, be approved in the
amount of $1000.00.
26.Grandview Children’s Foundation
That Grant Application #17-23 from the Grandview Children’s Foundation, be
approved in the amount of $3000.00.
48
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 6
27. Bowmanville District Navy League
That Grant Application #17-24 from the Bowmanville District Navy League, be
approved in the amount of $2000.00.
28. Bowmanville Tennis Club
That Grant Application #17-25 from the Bowmanville Tennis Club, be approved in
the amount of $2000.00.
29. Soper Valley Model Railroad Association
That Grant Application #17-26 from the Soper Valley Model Railroad Association,
be approved in the amount of $1000.00.
30. Clarington Face Farmers
That Grant Application #17-27 from the Clarington Face Farmers, be denied.
31. Darlington Soccer Club
That Grant Application #17-28 from the Darlington Soccer Club, be approved in the
amount of $1500.00.
32. Clarington Minor Football Association
That Grant Application #17-29 from the Clarington Minor Football Association, be
approved in the amount of $1500.00.
33. Oshawa Camaros Baton Club
That Grant Application #17-30 from the Oshawa Camaros Baton Club, be approved
in the amount of $1000.00.
34. Community Grant Policy
That the Community Grant Policy be amended such that all organizations would be
required to provide financial background information for Community Grant
Requests, for amounts of $3000 or greater, not $3001 or greater.
49
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 7
35. Smoking on Municipal Property
That Report CLD-002-17 be received;
That Council prohibit smoking within 9 metres of any entrance to any Municipal
building within the Municipality of Clarington;
That the 9 metre smoking prohibition be communicated to the general public and
patrons of the buildings and facilities;
That the organizers of special events be advised of the smoking prohibitions
contained in the Smoke-Free Ontario Act, in particular those dealing with smoking
in reserved seating areas of entertainment venues; and
That all interested parties listed in Report CLD-002-17 and any delegations be
advised of Council's decision.
36. Access Permit and Ditching Services
That Nick Carchidi Excavating Limited with a total bid amount of $159,362.52 (Net
HST Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2016-28 be awarded the contract for Access Permit and
Ditching Services as required by the Operations Department;
That funds required for this project in the amount of $167,503.32 (Net of HST
Rebate) which includes the construction cost of $159,362.52 (Net of HST Rebate)
and consulting costs of $8,140.80 (Net of HST Rebate) be drawn from the following
account:
Ditch/Shoulder Maintenance 100-36-380-10240-7112 $167,503.32
That the Purchasing Manager be authorized to extend the contract for up to four
additional one year terms pending satisfactory service, available funds, and subject
to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most
recent issue;
That all interested parties listed in Report COD-005-17 and any delegations be
advised of Council's decision by the Purchasing Division.
50
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 8
37. 2017 Surface Asphalt
That Report COD-006-17 be received;
That Coco Paving Inc. with a total bid amount of $283,857.38 (Net HST Rebate)
being the lowest responsible bidder meeting all terms, conditions and specifications
of Tender CL2017-6 be awarded the contract for the 2017 Surface Asphalt as
required by the Engineering Services Department;
That the funds required for this project in the amount of $321,000.00 (Net HST
Rebate) which includes the construction cost of $283,857.38 (Net HST Rebate)
and other related costs such as materials testing and contingencies of $37,142.62
(Net HST Rebate) be funded by the Municipality as follows:
Green Road Surface Asphalt 110-32-330-83356-7401 $176,000.00
Given Road Surface Asphalt 110-32-330-83371-7401 $ 43,000.00
Wilmot St Surface Asphalt 110-32-330-83373-7401 $ 38,000.00
Fourth St Surface Asphalt 110-32-330-83236-7401 $ 64,000.00; and
That all interested parties listed in Report COD-006-17 and any delegations be
advised of Council’s decision by the Purchasing Division.
38. Pavement Rehabilitation
That Report COD-007-17 be received;
That Coco Paving Inc. with a total bid amount of $1,818,857.38 (Net HST Rebate)
being the lowest responsible bidder meeting all terms, conditions and specifications
of Tender CL2017-8 be awarded the contract for the 2017 Pavement Rehabilitation
as required by the Engineering Services Department;
That the funds required for this project in the amount of $2,070,000.00 (Net HST
Rebate) which includes the construction cost of $1,818,857.38 (Net HST Rebate)
costs such as inspection and contract administration, material testing, permit fees
and contingencies of $251,142.62 (Net HST Rebate) be funded by the Municipality
as follows:
Pavement Rehabilitation 110-32-330-83212-7401 $1,920,000.00
Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00;
and
51
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 9
That all interested parties listed in Report COD-007-17 and any delegations be
advised of Council’s decision by the Purchasing Division.
52
Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of May 1, 2017
Subject: Planning & Development Committee Meeting of Monday, April 24, 2017
Recommendations:
1. An Application by 821012 & 821013 Ontario Ltd. (William
Tonno Construction Ltd.) for 335 Residential Units, Brookhill
Boulevard, Bowmanville, ON
That Report PSD-027-17 be received;
That the revised applications for proposed draft Plan of Subdivision and Zoning
By-law Amendment submitted by 821012 & 821013 Ontario Ltd. (William Tonno
Construction Ltd.) continue to be processed and that a subsequent report be
prepared; and
That all interested parties listed in Report PSD-027-17 and any delegations be
advised of Council's decision.
2. Application by Averton Homes (Bowmanville) Limited to
Permit Increased Porch and Building Heights on Lots in Draft
Approved Plan of Subdivision 18T-95030, Mearns Avenue in
Bowmanville
That Report PSD-028-17 be received;
That the application for an amendment to Zoning By-law 84-63, submitted by
Averton Homes (Bowmanville) Limited to permit increased porch heights to 1.2
metres for dwellings within Phase 1 of Draft Approved Plan of Subdivision
18T-95030 be approved as contained in Attachment 1 to Report PSD-028-17; and
That all interested parties listed in Report PSD-028-17 and any delegations be
advised of Council's decision.
53
Planning & Development Committee
Report to Council
For Council Meeting of May 1, 2017 Page 2
3. An Application by Valiant Property Management Lowe’s Home
Improvement Store
That Report PSD-021-17 and Addendum to Report PSD-021-17 be received;
That Official Plan Amendment Number 110 and a related Zoning By-law
Amendment to permit a Lowe’s home improvement store in the former Target
building, be approved as contained in Attachment 3 and Attachment 4 to
Addendum to Report PSD-021-17;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Addendum to
Report PSD-021-17 and Council’s decision; and
That all interested parties listed in Addendum to Report PSD-021-17 and any
delegations be advised of Council’s decision.
54
13.1 Unfinished Business
Excerpt of the April 10, 2017
Council Minutes
Item 5 – Emergency and Fire Services – Governing By-law Update, Automatic Aid
Agreement Update
Resolution #C-087-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report ESD-002-17 be received;
That the updated Emergency and Fire Services Governing By-law (Attachment 1 to
Report ESD-002-17) be approved;
That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement with
Port Hope, Attachment 2 to Report ESD-002-17, as amended as follows:
to strike the words “and one rescue van” from item 2.2 of the Agreement; and
to replace the words “seven men” with the words “five firefighters” in item 3; and
That By-law 2010-077 and By-law 2001-172 be repealed.
Tabled
(See following motion)
Resolution #C-088-17
Moved by Councillor Partner, seconded by Councillor Cooke
That the foregoing Resolution #C-087-17 be tabled until the General Government
Committee meeting of April 18, 2017.
Carried
55
Emergency Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 27, 2017
Report Number: ESD-002-17 Resolution:
File Number: By-law Number:
Report Subject: Emergency and Fire Services - Governing By-Law Update, Automatic
Aid Agreement Update
Recommendations:
1. That Report ESD-002-17 be received;
2. That the updated Emergency and Fire Services Governing By-law (Attachment 1 to
Report ESD-002-17) be forwarded to Council for approval;
3. That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement with
Port Hope, Attachment 2 to Report ESD-002-17; and
4. That By-law 2010-077 and By-law 2001-172 be repealed.
56
Municipality of Clarington
Report ESD-002-17 Page 2
Report Overview
To update the Emergency and Fire Services Governing By-law and Automatic Aid
Agreement.
1. Background
In 2010, the Emergency and Fire Services Governing By-law was updated through
Report ESD-008-10 and By-law 2010-077 was passed. In reviewing the current By-law
2010-007 recently, staff believe a further update is required.
As well, in 2001, the Emergency and Fire Services Automatic Aid Agreement – 401 East
with Port Hope, By-law 2001-172 was passed. The Agreement has been reviewed and a
few minor adjustments are required.
2. Proposal
It is proposed that the Emergency and Fire Services Governing By-law (Attachment 1) be
updated as follows:
Additions to Part 1 Definitions:
Clarington Emergency and Fire Services
Hazardous Materials Awareness Level
Hazardous Materials Operations Level
Rope Rescue Level I
Water and Ice Rescue Level II.
Updates to Appendix “A” Core Services, Section 1 Fire Suppression and
Emergency Response:
1.4 of Section 1 has been revised to exclude Confined Space from the list
of highly technical and specialized rescue services
1.6 of Section 1 industry training standards has been revised to NFPA
1001 Standard for Firefighter Professional Standards, and International
Association of Fire Chiefs/National Fire Protection Association
“Fundamentals of Fire Fighter Skills”.
57
Municipality of Clarington
Report ESD-002-17 Page 3
It is proposed that the Automatic Aid Agreement (Attachment 2) be updated as follows:
4.1 and 4.2 of the Agreement has been revised to identify that in the event of a
fire in the assisting Municipality necessitating their return, the said equipment
shall be returned forthwith, and the Corporation of the assisting Municipality shall
incur no liability whatsoever.
3. Concurrence
This report has been reviewed by the Municipal Solicitor who concurs with the
recommendations.
4. Recommendation
It is respectfully recommended that the proposed updates to the Emergency and Fire
Services Governing By-law outlined in Attachment 1 and the proposed update to the
Emergency and Fire Services Automatic Aid Agreement outlined in Attachment 2 to this
Report be approved.
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
Gord Weir, Curry Clifford, MPA, CMO
Director of Emergency and Fire Services Interim CAO
Staff Contact: Gord Weir, Director of Emergency and Fire Services, 905-623-5126 ext. 2802
or gweir@clarington.net
Attachments:
Attachment 1 - Updated Emergency and Fire Services Governing By-law
Attachment 2 – Updated Automatic Aid Agreement
There are no interested parties to be notified of Council's decision.
58
Attachment 1 to
Municipality of Clarington Report ESD-002-17
- 4 -
The Corporation of the Municipality of Clarington
By-Law 2017-XXX
Being a By-law Governing the Emergency and Fire Services, and the Provision of
Mutual Aid and Automatic Response, and to Repeal By-law 2010-077.
Whereas the Fire Protection and Prevention Act 1997, S.O. 1997, c. 4, as amended,
(FPPA) requires every municipality to establish a program in the municipality which
must include public education with respect to fire safety and certain components of fire
prevention and to provide such other Fire Protection Services as it determines may be
necessary in accordance with its needs and circumstances;
Whereas the FPPA permits a municipality, in discharging these responsibilities, to
establish a Fire Department;
Whereas the FPPA permits a Council of a municipality to establish, maintain and
operate a Fire Department for all or any part of the municipality; and
Whereas the FPPA requires a Fire Department to provide fire suppression services and
permits the Fire Department to provide Prevention and other Fire Protection Services in
the municipality.
Whereas the Council of the Municipality of Clarington deems it necessary to update the
provisions in the existing By-law 2010-077;
Now Therefore the Council of the Corporation of the Municipality of Clarington enacts as
follows:
Part 1
Definitions
1.1 In this by-law, unless the context otherwise requires,
“approved” means approved by Council;
“Automatic Aid” means a municipality agrees where possible to the
provision of an initial or supplemental response to fires, rescues, and
emergencies that may occur in a part of another municipality where a fire
department in the municipality is capable of responding more quickly than
any fire department situated in the other municipality with services
invoiced as or if appropriate;
“CAO” means the Chief Administrative Officer appointed by Council to act
as Chief Administrative Officer for the Corporation;
59
Attachment 1 to
Municipality of Clarington Report ESD-002-17
- 5 -
“CEFS” means Clarington Emergency and Fire Services;
“Chief” means the person appointed by the Council or designate to act as
Fire Chief for the Corporation and is ultimately responsible to Council as
defined in the FPPA;
“confined space” means a fully or partially enclosed space in accordance
with Health and Safety regulations;
“Corporation” means The Corporation of the Municipality of Clarington;
“Council” means the Council of the Corporation;
“Deputy Fire Chief(s)” means the person(s) with that title who may act on
behalf of the Fire Chief in the case of any absence of the Fire Chief or a
vacancy in the office of the Fire Chief. (If the title changes the
responsibility will reside with the person taking on the duties);
“Division” means a Division of the Fire Department;
“emergency” defined to include an unforeseen event that involves
imminent danger to the life, health and safety of any person and includes
medical assistance or non-fire emergency such as a storm, flood or
another Act of God;
“Emergency Response Plan” means an emergency plan formulated under
the prevailing Emergency Management and Civil Protection Act or any
other related Act which specifies procedures to be taken for the safety or
evacuation of persons in an emergency area, provide for obtaining and
distributing materials, equipment and supplies during an emergency and
provide for such other matters as are considered necessary of advisable
for the implementation of the emergency plan during an emergency;
“Fire Department” means the Municipality of Clarington Emergency & Fire
Services;
“firefighter” means a fire chief and any other person employed in, or
appointed to, a fire department and assigned to undertake fire protection
services, and includes a volunteer firefighter;
“FPPA” means the Fire Protection and Prevention Act, 1997, S.O. 1997, c
4, as may be amended from time to time, or any successor legislation, and
any regulation made thereunder;
“Fire Protection Services” includes fire suppression, fire prevention, fire
safety education, communications, training of persons involved in the
60
Attachment 1 to
Municipality of Clarington Report ESD-002-17
- 6 -
provision of Fire Protection Services, rescue and emergency services and
the delivery of all those services;
“Hazardous Materials Awareness Level” means the responder shall be
that person who responds to hazardous material incidents for the purpose
of recognizing the presence of the hazardous material, calling for trained
personnel, and securing the area;
“Hazardous Materials Operations Level” means the responder shall be that
person who responds to hazardous material incidents for the purpose of
protecting nearby persons, the environment, or property from the effects of
the release. Operations level responders use personal protective
equipment, perform product control, and perform victim rescue;
“high angle” means an environment in which the load is predominately
supported by a rope rescue system;
“HUSAR” means Heavy Urban Search and Rescue;
“Member” means any person employed in or appointed to the Fire
Department and assigned to undertake Fire Protection Services;
“Mutual Aid” means where the Council has made an agreement or plan
with another municipality or Region, or at the discretion of the C hief as
provided for herein, for the provision of any personnel, service, equipment
or material during an emergency;
“Rope Rescue Level 1” means the responder shall be that person who
responds to rope rescue incidents and completes an assignment while
being lowered from a rope rescue system in a high-angle environment,
given a rope rescue system, life safety harnesses, so that risks to the
victims and rescuers are minimized;
“tiered response” means the process of dispatching police, fire and
ambulance to what is determined to be a life threatening situation. Tiered
response endeavors to send the closest appropriate emergency response
agency, based on time, to render assistance at the scene of an emergency
incident until the primary response agency can arrive; and
“volunteer firefighter” means a firefighter who provides fire protection
services either voluntarily or for a nominal consideration, honorarium,
training or activity allowance.
61
Attachment 1 to
Municipality of Clarington Report ESD-002-17
- 7 -
“Water and Ice Rescue Level II” means the responder shall be that person
who responds to situations with water rescue personal protective
equipment, vessels, swim/rescue aids as required, so that the specified
objective is reached, all performance parameters are achieved, movement
is controlled, hazards are assessed, distress signals are communicated,
and rapid intervention for the rescuer has been staged for deployment.
Part 2
Establishment
2.1 The Fire Department was established by By-law #84-68 and 94-172 which was
repealed in By-law # 2007-134 for the purpose of updating references to reflect
current terminology and practice. Despite repeal of past By-laws, the Fire
Department will continue with services and organization as has been and as
may be amended and approved by Council from time to time.
2.2 The Fire Department is continued under this By-law to provide Fire Protection
Services and any other service as approved by Council for the Corporation and
shall be known as the Clarington Emergency & Fire Services. (Department
name may be amended by Council from time to time).
Part 3
Core Services
3.1 For the purposes of this By-law core services provided by the Fire Department
will be as per Appendix “A” forming part of this By-law.
3.2 Nothing in this By-law will restrict the Fire Department to providing only core
services or limit the provisions of Fire Protection services, as set out/covered
under appointing by-law, as approved by Council.
Part 4
Property/Apparatus Use
4.1 No person shall supply any apparatus, equipment, or other property of the Fire
Department for any personal or private use.
4.2 No person shall willfully damage or render ineffective or inoperative any
apparatus, equipment or other property belonging to or used by the Fire
Department.
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Part 5
Fire Suppression
5.1 The Fire Department may suppress any fire or suspected other hazardous
condition by extinguishing it or by other reasonable action and, for this purpose,
may enter private property, if necessary or deemed necessary to do so.
5.2 The Fire Department may pull down or demolish any building or structure, with
the assistance of the municipal or other equipment and services available; when
considered necessary to prevent the spread of fire, or other hazardous
situation.
Part 5
Mutual and Automatic Aid Response Outside the Limits of the Municipality
(Automatic and Mutual Aid Agreements)
A) Aid to the Municipality of Clarington (requested by the Municipality)
6.1 The Fire Department may request other municipalities to provide mutual aid and
other qualified persons to assist in,
extinguishing fires;
pulling down or demolishing any structure;
crowd and traffic control;
suppression of fires or other hazardous conditions in other reasonable
ways; or
determining the origin, cause or circumstances of any fire or explosion, if it
is deemed necessary to retain a private contractor, rent/lease heavy
equipment or specialized equipment, specialized services, and associated
persons then those costs may be billed to the property owner and
collected by the Municipality by means as determined in this by-law.
B) By the Municipality of Clarington to others (response outside the limits)
6.2 The Fire Department shall respond where possible, to a call with respect to a
fire or emergency outside the territorial limits of the Corporation with respect to
a fire or emergency including non-fire emergencies under the following
conditions:
In the opinion of the Fire Chief or designate of the Fire Department,
conditions threaten property outside the territorial limits of the Corporation
that is owned or occupied by the Corporation;
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In a municipality with which an approved automatic aid or mutual aid
agreement has been entered into to provide Fire Protection Service or
other emergency assistance, including Oshawa and Port Hope prevailing
By-laws as established;
At the discretion of the Fire Chief, to a municipality participating in any
regional or Municipal mutual aid plan established by a Fire Co-ordinator
appointed by the Fire Marshal or any similar reciprocal plan or program, or
as determined necessary by the Fire Chief;
As directed by the Province under Emergency Management Act and Civil
Protection Act or any other prevailing government directive, or legislation
as determined appropriate by the Fire Chief;
Coverage/ability when asked to respond and when requesting response
from Municipalities with no formal program or plan is at the discretion of
the Fire Chief, or designate;
The Fire Department is not required to respond to requests by private
companies; non government; or incorrect assigned calls;
On property beyond the territorial limits of the Corporation where the Fire
Chief or designate determines immediate action is necessary to preserve
life or property and the appropriate fire department is notified to respond
and assume command or establish alternative measures, acceptable to
the Fire Chief or designate, provided it does not compromise our own
Municipal level of service or commitments with the right to withdraw at any
time to service home Municipality’s needs; and
Any other existing response agreements will continue to operate on
Automatic and Mutual Aid response. Agreements may be amended and
approved by Council from time to time.
Part 6
Mutual Aid or Automatic Aid or Other Related Expenses
7.1 If as a result of Fire and Emergency Services (i) response to an emergency
including a motor vehicle incident, (ii) under a Mutual or Automatic Aid
agreement or (iii) carrying out any of its duties or functions the Fire Chief or
Deputy Fire Chief determines that it is necessary to incur additional expenses,
retain a private contractor, rent special equipment not normally carried on a fire
apparatus or use more materials than are carried on a fire apparatus in order to
suppress or extinguish a fire, preserve property, prevent a fire from spreading,
control and eliminate an emergency, carry out or prevent damage to equipment
owned by the Corporation or otherwise carry out the duties and functions of Fire
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and Emergency Services, the owner of the property requiring or causing the
need for any additional service shall be charged, if appropriate, the costs to
provide the additional service including all applicable taxes. Property shall
mean personal and real property.
7.2 Cost recovery under Automatic and Mutual Aid response agreement will be as
per the Province’s direction unless otherwise specified. To the extent
reasonably possible materials/supplies will be replaced or cost recovered
excluding cost of manpower and excluding something out of the ordinary unless
determined appropriate to recover. The cost recovery provision should be
incorporated into Automatic and Mutual Aid agreements, where possible.
Part 7
Interference
8.1 No person shall impede or interfere with or hinder the Fire Department in the
performance of its duties.
8.2 No person present at a fire shall refuse to leave the immediate vicinity when
required to do so by the Fire Department.
8.3 During a fire and for the time after it has been extinguished that is required to
remove the apparatus and equipment of the Fire Department and render the
location and vicinity safe from fire, no person, either on foot or with a vehicle of
any kind, shall enter or remain upon or within;
the portion of any street or lane upon which the site of the fire abuts or
upon any street or lane for a distance of fifteen (15) metres on each side of
the property damaged by fire; or
any additional street or lane or part of a street or lane or any additional
limits in the vicinity of the fire as may be prescribed by the Fire Chief or the
next ranking officer present at the fire.
8.4 The provisions of section 8.3 shall not apply to a resident of any street or lane
or within any prescribed additional limit or any person so authorized to enter or
remain by an officer of the Fire Department or by a police officer.
8.5 No person shall prevent, obstruct or interfere in any manner whatsoever with
the communication of a fire alarm to the Fire Department or with the Fire
Department responding to a fire alarm that has been activated.
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Part 8
Offences
9.1 Every person who contravenes any provisions of this By-law is guilty of an
offence and on conviction is liable to the penalty established by the Provincial
Offences Act, or any other prevailing by-law or legislation, as may be amended
or replaced from time to time, inclusive of costs.
Part 8
Conflict
10.1 Where this By-law may conflict with any other By-law of the Corporation, this
By-law shall supersede and prevail over that By-law to the extent of the conflict.
Part 9
Severability
11.1 If any section or part of this By-law is found to be illegal or beyond the power of
the Corporation, such section or part of item shall be deemed to be severable
and all other sections or parts of this By-law shall be deemed to be separate
and independent therefrom and to be enacted as such.
Part 10
Enforcement and Enactment
Effective Date of By-law
12.1 This By-law comes into effect the day it is passed by Council.
Repeal of Existing By-law
12.2 By-law 2010-077 and 2001-172 is hereby repealed.
Passed this day of , 2017
__________________________
Adrian Foster, Mayor
__________________________
Anne Greentree, Municipal Clerk
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Appendix "A"
Core Services
1. Fire Suppression And Emergency Response
1.1 Fire suppression services shall be delivered in both an offensive and defensive
mode and shall include search and rescue operations, forcible entry, ventilation,
protecting exposures, salvage and overhaul as appropriate.
1.2 Emergency pre-hospital care responses and medical acts such as defibrillation,
standard first aid, CPR, EPIPEN Assistance and the Emergency Medical
Responder Program shall be maintained to Base Hospital protocols as agreed.
1.3 Special rescue services shall include performing extrication using hand tools, air
bags and heavy hydraulic tools as required. Full time firefighters will be trained
in level 1 Basic Rope Rescue Techniques as determined by the Fire Chief.
Water/ice rescue services shall be provided by those firefighters who are
competently trained to perform the requested level of service as determined by
the Fire Chief (up to level II if so trained).
1.4 Highly technical and specialized rescue services such as Trench Rescue,
HUSAR and Structural Collapse shall not be provided by Clarington Emergency
& Fire Services. Awareness training in these areas may be provided where
possible.
1.5 Defensive hazardous material emergency response shall be conducted to the
operations level by the fulltime firefighters and awareness level by the volunteer
firefighters. In addition to operations level response, the capability for rescue
and emergency decontamination shall be maintained where resources permit.
1.6 The NFPA 1001 Standard for Firefighter Professional Standards, International
Association of Fire Chiefs/National Fire Protection Association “Fundamentals
of Fire Fighter Skills” and other related industry training standards and reference
materials may be used as reference guides for CEFS training as approved by
the Fire Chief. All training will comply with the Occupational Health and Safety
Act and any other applicable provincial legislation.
1.7 Confined Space services shall be provided by those firefighters who are
competently trained to perform the requested level of service as determined by
the Fire Chief (up to Operational Level if so trained).
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2. Fire Prevention
2.1 Inspections arising from complaint, request, retrofit, or self initiated and fire
investigations shall be provided in accordance with the FPPA and policies of the
fire prevention division.
2.2 New construction inspections and plan reviews of buildings under construction in
matters respective of fire protection systems within buildings shall be conducted
in accordance with the applicable By-law and operating procedures.
2.3 The N.F.P.A. Standard for Fire Prevention Officers shall be used as a reference
guide for fire prevention training.
3. Fire Safety Education
3.1 Distribution of fire and life safety information and public education programs shall
be administered in accordance with the FPPA and policies of the departments
Fire Prevention & Public Safety Division.
3.2 A residential Smoke Alarm awareness program shall be ongoing.
3.3 The department shall maintain at least one public fire and life safety educator
certified to the Ontario Fire Service Standard.
4. Emergency Dispatching and Communications
4.1 The N.F.P.A. Public Safety Telecommunications Standard shall be used as a
reference guide for emergency dispatching and communications and shall
provide the following minimum services;
4.2 Provide emergency call taking and dispatching of emergency vehicles.
4.3 May provide after hour’s emergency and non-emergency call taking for
Operations, By-law Services, and other agencies as required.
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This Agreement made this day of
Between:
The Corporation of the Municipality of Port Hope
(hereinafter called the “Corporation”)
Of The First Part
-and-
The Corporation of the Municipality of Clarington
(hereinafter called the “Corporation”)
Of The Second Part
Whereas the Corporation of the First Part is the owner of certain firefighting equipment and
maintains a fire department;
And Whereas the Corporation of the First Part and Second Part wish to provide assistance in
the matter of fire protection in the Corporation of the other Part;
Now This Agreement witnesseth that in consideration of the mutual covenants and conditions
herein contained the Corporations hereto have agreed as follows: provided, however, that it is
expressly understood and agreed as a condition precedent to this Agreement, that the
Corporation of the First Part and Second Part shall be under no legal liability to the other
Corporation or any Third Party for failure of its equipment or failure to respond to, or arrive at
the scene of a fire within the other municipality, and that the Corporation of the First Part and
Second Part shall save the Corporation of the other Part harmless from all claims, losses,
clean-up liability and damages arising therefrom;
Now Therefore the Corporation of the First Part and the Corporation of the Second Part hereby
agree as follows:
1. The Corporation of the First Part and the Corporation of the Second Part agrees to provide
fire protection services which shall be deemed to include:
1.1 Firefighting;
1.2 Hazardous material incidents (awareness level only);
1.3 Search and rescue;
1.4 First Aid and Ambulance Assistance.
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2. The Corporation of the First part and the Corporation of the Second Part agree as follows:
2.1 The Corporation of the First Part agrees to provide a triple combination fire truck
(pumper) with at least 500 gallons of water and one blocker (if required), and one
rescue van equipped with the equipment to perform normal extrication calls and First
Aid equipment to perform normal first aid in emergencies. The Corporation of the First
Part shall provide this service to the west bound lane of the Queen’s Highway 401
from the County Road 28 interchange, exit 464 westerly to Newtonville Road, exit 448.
The Corporation of the First Part agrees also to respond to any occurrences that
should take place on the return trip back to their own municipality. The Corporation of
the First Part agrees to perform these services for the remuneration received from the
Province of Ontario for responses on Provincial Highways.
2.2 The Corporation of the Second Part agrees to provide a triple combination fire truck
(pumper) with at least 500 gallons of water and one blocker (if required), and one
rescue van equipped with the equipment to perform normal extrication calls and First
Aid equipment to perform normal first aid in emergencies. The Corporation of the
Second Part shall provide this service to the east bound lane of the Queen’s Highway
401 from Newtonville Road, exit 448 easterly to the Wesleyville Road interchange, exit
456. The Corporation of the Second Part agrees also to respond to any occurrences
that should take place on the return trip back to their own municipality. The
Corporation of the Second Part agrees to perform these services for the remuneration
received from the Province of Ontario for responses on Provincial Highways.
3. The Corporation of the First Part and Second Part agrees to provide a minimum of seven
men with the aforesaid firefighting equipment.
4. The Corporation of the First part and the Corporation of the Second Part agree as follows:
4.1 The Corporation of the Second Part agrees that in the event of a fire in the
Municipality of Port Hope necessitating the return of the firefighting to Port Hope, that
he said equipment shall be returned forthwith, and the Corporation of the Second
Part shall incur no liability whatsoever.
4.2 The Corporation of the First Part agrees that in the event of a fire in the Municipality
of Clarington necessitating the return of the firefighting to Clarington, that he said
equipment shall be returned forthwith, and the Corporation of the First Part shall incur
no liability whatsoever.
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5. All members of either Fire Department, while answering, attending or returning from any
incident in either municipality shall be under the sole supervision, direction and control of
the Senior Officer of their respective fire department present at such incident.
6. The term of this Agreement shall remain in force and effect from the 10th day of April and
from year to year thereafter until replaced by a new Agreement. It is understood and
agreed that either Party can request termination of this Agreement at any time by giving six
months’ notice in writing to the other Party.
In Witness Whereof the Corporation Seals of the parties are hereto affixed under the hands of
their proper officers.
Signed Sealed and Delivered The Corporation of the
In The Presence Of: Municipality of Port Hope
________________________________
Mayor
________________________________
Clerk
The Corporation of the
Municipality of Clarington
________________________________
Mayor
________________________________
Clerk
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