HomeMy WebLinkAbout03/20/2017Final
Council
Agenda
Date: Monday, March 20, 2017
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext.
2101 or by email at cfleming@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
meetings. If you make a delegation or presentation at a Council meeting, the
Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality’s website. In addition, please be advised that some of
the Council meetings may be video recorded.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net
Council Agenda
Date: March 20, 2017
Time: 7:00 PM
Place: Council Chambers
Page 2
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
5.1 Council Minutes Minutes of a regular meeting of Council February 27,
2017
Page 6
5.2 Council Minutes Minutes of a special meeting of Council March 6, 2017 Page 13
6 Presentations
6.1 Mary Anne Found – Certificate of Recognition - 10 Years of Service with the Clarington
Agricultural Advisory Committee
6.2 Victoria Stock-Belanger - Congratulatory Certificate - Recipient of the Horatio Alger Canadian
Scholarship
7 Delegations
There are no Delegations scheduled for this meeting.
8 Communications – Receive for Information
There are no Communications to be received for information.
9 Communications – Direction
There are no Communications for direction.
Council Agenda
Date: March 20, 2017
Time: 7:00 PM
Place: Council Chambers
Page 3
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 Heritage
Committee
Minutes
Minutes of the Clarington Heritage Committee dated
February 21, 2017
Page 15
10.1.2 Agricultural
Advisory
Committee
Minutes
Minutes of the Agricultural Advisory Committee dated
February 9, 2017
Page 20
10.1.3 Orono Arena
Board Minutes
Minutes of the Orono Arena Community Centre Board
dated February 28, 2017
Page 23
10.1.4 Museum &
Archives
Board Minutes
Minutes of the Clarington Museum & Archives Board
dated February 8, 2017
Page 31
10.1.5 Accessibility
Advisory
Minutes
Minutes of the Clarington Accessibility Advisory
Committee dated March 1, 2017
Page 35
10.1.6 SWNA
Minutes
Minutes of the Samuel Wilmot Nature Area Management
Advisory Committee dated March 14, 2017
Page 39
10.2 General
Government
Committee
General Government Committee Report of March 6, 2017
Page 42
10.3 Planning &
Development
Committee
Planning and Development Committee Report of
March 13, 2017
Page 47
Council Agenda
Date: March 20, 2017
Time: 7:00 PM
Place: Council Chambers
Page 4
11 Staff Reports
11.1 Report EGD-008-17 Middle Road Reconstruction
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
14 By-laws
14.1 2017-024 Being a By-law to establish, lay out and dedicate certain
lands as public highways in the Municipality of Clarington,
to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of
Clarington, and to name them (Item 4 of General
Government Committee)
14.2 2017-025 Being a By-law to authorize the Corporation of the
Municipality of Clarington and the Province to enter into
the Ontario Community Infrastructure Fund – Application-
Based Component Agreement (Item 5 of General
Government Committee)
14.3 2017-026 Being a By-law to amend By-law 2003-101, regulating the
dumping, disposing and removing of refuse, debris, litter
and other waste materials on lands within the Municipality
of Clarington (Item 7 of General Government Committee)
14.4 2017-027 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Modo Bowmanville Towns Ltd.,
Fifty Five Clarington Ltd. and Devon Daniell (Item 2 of
Planning & Development Committee)
Council Agenda
Date: March 20, 2017
Time: 7:00 PM
Place: Council Chambers
Page 5
14.5 2017-028 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Nathan Thomas) (Item 4 of
Planning & Development Committee)
14.6 2017-029 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (2084165 Ontario Limited and
Akero Development Inc.) (Item 5 of Planning &
Development Committee)
14.7 2017-030 Being a By-law to amend Property Standards By-law
2007-070 (Item 6 of Planning & Development Committee)
15 Procedural Notices of Motion
16 Other Business
17 Confirming By-Law
18 Adjournment
Council
Minutes
February 27, 2017
- 1 -
Minutes of a regular meeting of Council held on February 27, 2017, at 7:00 PM, in the
Council Chambers
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor W. Woo
Regrets: Councillor C. Traill
Staff Present: C. Clifford, T. Cannella, J. Caruana, D. Crome, L. Gordon,
F. Horvath, M. Marano, G. Weir, A. Greentree, C. Fleming
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Neal led the meeting in a moment of reflection.
3 Declaration of Interest
There were no declarations of interest stated at this meeting.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-047-17
Moved by Councillor Partner, seconded by Councillor Woo
That the minutes of a regular meeting of February 6, 2017, be approved.
Carried
6 Presentations
Prior to the meeting, Mary Anne Found advised she would not be able to attend
tonight’s meeting. The presentation to Ms. Found will be rescheduled to a future
Council meeting.
Mayor Foster presented a Certificate of Achievement to Kirk Kemp, Algoma
Orchards, in recognition of his receipt of the 2017 Arysta Golden Apple Award
from the Ontario Apple Growers for outstanding contributions to the Ontario Apple
Industry.
6
Council
Minutes
February 27, 2017
- 2 -
Victoria Stock-Belanger was not in attendance. The presentation to Ms. Stock-
Belanger will be rescheduled to a future Council meeting.
7 Delegations
There were no Delegations scheduled for this meeting.
8 Communications – Receive for information
There were no Communications to be received for information.
9 Communications – Direction
There were no Communications for direction.
10 Committee Reports
Advisory Committee Reports
10.1.1 Minutes of the Clarington Museum & Archives Board dated January 11, 2017
10.1.2 Minutes of the Newcastle Memorial Arena Management Board dated
January 10, 2017
10.1.3 Minutes of the Clarington Accessibility Advisory Committee dated February 1,
2017
10.1.4 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated February 14, 2017
Resolution #C-048-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Advisory Committee Report Items 10.1.1 to 10.1.4 be received for information.
Carried
General Government Committee Report of February 13, 2017
Resolution #C-049-17
Moved by Councillor Partner, seconded by Councillor Woo
That the recommendations contained in the General Government Committee Report of
February 13, 2017 be approved, on consent.
Carried
7
Council
Minutes
February 27, 2017
- 3 -
Planning & Development Committee Report of February 21, 2017
Resolution #C-050-17
Moved by Councillor Woo, seconded by Councillor Partner
That the recommendations contained in the Planning & Development Committee Report
of February 21, 2017 be approved, on consent, with the exception of item #3.
Carried
Item 3 - An Application by Prestonvale Heights Limited to Create a Common
Elements Plan of Condominium, 25 Meadowglade Road, Courtice
Resolution #C-051-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-014-17 be received for information.
Lost
Resolution #C-052-17
Moved by Councillor Woo, seconded by Councillor Partner
That Report PSD-014-17 be received;
That the request to deem the subject application exempt from the public notice
provisions of Section 51 of the Planning Act be considered appropriate in the
circumstances as authorized by Section 9(7) of the Condominium Act;
That the Durham Region Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-014-17 and Council’s decision; and
That all interested parties listed in Report PSD-014-17 and any delegations be advised
of Council’s decision.
Carried later in the meeting
(See following motion)
Resolution #C-053-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Council to speak to
Resolution #C-052-17 a second time.
Carried
8
Council
Minutes
February 27, 2017
- 4 -
The foregoing Resolution #C-052-17 was then put to a vote and carried on the following
recorded vote:
Council Member Yes No Declaration of
Pecuniary Interest
Absent
Councillor Woo √
Councillor Cooke √
Councillor Hooper √
Councillor Neal √
Councillor Partner √
Councillor Traill √
Mayor Foster √
11 Staff Reports
There were no Staff Reports considered under this Section of the Agenda.
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion considered under this
Section of the Agenda.
13 Unfinished Business
Report COD-025-16 - Fire Arbitration Award (2015-2017) – Including Introduction
of 24 Hour Shift Trial in 2017 (Paragraph 3 of Resolution #C-355-16 Tabled by
Council on December 12, 2016)
Resolution #C-054-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Paragraph 3 of Resolution #C-355-16 be lifted from the table.
Carried
9
Council
Minutes
February 27, 2017
- 5 -
Members of Council now had the following Resolution before them (Paragraph 3 of
#C-355-16):
That Report COD-025-16 be shared with the Durham riding M.P.P., the Minister of
Labour, the Minister of Community Safety and Corrections, the Minister of Finance, the
Premier, and the Emergency Services Steering Committee of AMO with a letter from the
Mayor indicating: the significant risk to effective management of an essential public
service that has been introduced with this arbitration award; encouraging urgency of
action to legislatively address the significant weaknesses with the labour relations policy
for the fire services sector in Ontario.
Carried
Report OPD-001-17 - Outdoor Ice Skating Rink Policy (Tabled by Council on
February 6, 2017)
Resolution #C-055-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Resolution #C-024-17 be lifted from the table.
Carried
Members of Council now had the following Resolution #C-024-17 before them:
That Report OPD-001-17 be received; and
That Council endorse the operating policy set out in Report OPD-001-17 for the
approval and maintenance of volunteer based Outdoor Ice Skating Rinks with the
following amendment:
The words “September 30th” be replaced with the words “November 1st
in Section 1 of the Application and Approval Process section.
Resolution #C-056-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the foregoing Resolution #C-024-17 be amended as follows:
That the operating policy set out in Report OPD-001-17 be amended to provide
that there will be no recourse by the Municipality against any organizers.
Referred
(See following motion)
10
Council
Minutes
February 27, 2017
- 6 -
Resolution #C-057-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-024-17 and the proposed amendment be referred
back to staff.
Carried
14 By-laws
Resolution #C-058-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2017-017 to 2017-021
14.1 2017-017 Being a By-law establish, lay out and dedicate certain lands as public highways
in the Municipality of Clarington, and to assume certain streets within the
Municipality of Clarington as public highways in the Municipality of Clarington
(Item 4 of the General Government Committee)
14.2 2017-018 Being a by-law to assume a certain street within the Municipality of Clarington
as public highway in the Municipality of Clarington (Item 5 of the General
Government Committee)
14.3 2017-019 Being a by-law to appoint an Integrity Commissioner for the Municipality of
Clarington (Item 7 of the General Government Committee)
14.4 2017-20 Being a by-law to establish a Code of Conduct for Members of Council (Item 7
of the General Government Committee)
14.5 2017-21 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Matanda Homes) (Item 4 of
the Planning & Development Committee Report); and
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There was no Procedural Notice of Motion considered under this Section of the Agenda.
11
Council
Minutes
February 27, 2017
- 7 -
16 Other Business
Councillor Hooper suggested that Council extend an invitation to Regional Staff and
representatives from Covanta to provide Council with an update on the issues occurring
at the Durham/York Energy-from-Waste Centre. Discussion took place on the timing of
the presentation. Mayor Foster indicated that he would make the request publicly at the
Committee meeting on Wednesday for a presentation to Clarington Council in April.
17 Confirming By-law
Resolution #C-059-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2017-022, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 27th day of February, 2017; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-060-17
Moved by Councillor Partner, seconded by Councillor Woo
That the meeting adjourn at 7:49 PM.
Carried
_____________________ __________________
Mayor Municipal Clerk
12
Special Council
Minutes
March 6, 2017
- 1 -
Minutes of a special meeting of Council held on March 6, 2017, at 12:15 PM, in the
Council Chambers
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor W. Woo
Regrets: Councillor C. Traill
Staff Present: C. Clifford, A. Allison until 12:25PM, T. Cannella until 12:25 PM,
J. Caruana until 12:25 PM, F. Horvath until 12:25 PM, M. Marano,
N. Taylor until 12:25 PM, G. Weir until 12:25 PM, A. Greentree,
M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 12:15 PM.
2 Declaration of Interest
There were no declarations of interest stated at this meeting.
3 Staff Reports
CAO -005-17 - Executive Search Firm for Recruitment of a Chief
Administrative Officer
Councillor Partner arrived at 12:17 PM.
Resolution #C-061-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CAO-005-17 be received;
That a contract for the Executive Search Firm for Recruitment of a Chief Administrative
Officer be awarded to Western Management Consultants of Ontario in the amount of
$38,669 (net of HST Rebate);
That the funds required in the amount of $38,669 (net of HST Rebate) be drawn from
the Unclassified Administration Professional Fees Account #100-21-211-00000-7161;
and
That all interested parties listed in Report CAO-005-17 and any delegations be advised
of Council’s decision by the Purchasing Division.
Carried
Later in the meeting
See following motions
13
Special Council
Minutes
March 6, 2017
- 2 -
Recess
Resolution #C-062-17
Moved by Councillor Cooke seconded by Councillor Woo
That the Committee recess for five minutes.
Carried
The meeting reconvened at 12:30 PM with Mayor Foster in the Chair.
The Interim CAO distributed copies of Western Management Consultants of Ontario’s
proposed staff and team resources to the members of Council for their consideration.
The foregoing Resolution #C-061-17 was then put to a vote and carried.
4 Confirming By-law
Resolution #C-063-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2017-023, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a special meeting held on
the 6th day of March, 2017; and
That the said by-law be approved.
Carried
5 Adjournment
Resolution #C-064-17
Moved by Councillor Partner, seconded by Councillor Neal
That the meeting adjourn at 12:41 PM.
Carried
_____________________ __________________
Mayor Municipal Clerk
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CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
February 21, 2017
MEMBERS PRESENT: Todd Taylor, Peter Vogel, Tracey Ali, Victor Suppan, Councillor
Hooper (8:15), Filip Aleksanderek, Katharine Warren, Steve Conway, Paul Davidson,
Robert Malone
REGRETS:
STAFF: Brandon Weiler
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
17.05 Moved by T. Taylor, seconded by S. Conway
THAT the agenda for February 21, 2017 be adopted.
“CARRIED”
ADOPTION OF MINUTES
17.06 Moved by R. Malone, seconded by T. Taylor
THAT the minutes of the Meeting of January 17, 2017 be accepted.
“CARRIED”
DELEGATIONS AND PRESENTATIONS
Bob Martindale from Martindale Planning Services regarding 153 King Avenue East,
Newcastle – A Zoning By-law Amendment application was submitted to the Municipality
for an addition to the existing Parkview Seniors Building at 165 King Ave. E. The
addition would add 91 new units in a six storey addition. To accommodate the addition
the existing building located at 153 King Ave. E. would be demolished. 153 King Ave.
E. is identified as a primary resource on the Municipal Heritage Inventory. As part of the
application the applicant submitted a Heritage Impact Assessment (HIA) prepared by B.
Martindale. B. Martindale attended the meeting and presented the findings of the HIA.
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The committee was circulated the HIA and the addendum to the original HIA prior to the
meeting for review. The committee engaged in a discussion surrounding the contents
of the HIA, details of the property and buildings and asked a number of questions of B.
Martindale. The committee thanked B. Martindale for attending the meeting.
The committee requested that the Municipal Inventory and Register Sub-committee
review the property with the Heritage Building Evaluation Criteria. The committee
wanted to have the evaluation completed by the sub-committee prior to making a
recommendation on the property.
17.07 Moved by V. Suppan, seconded by T. Taylor
THAT the Municipal Inventory and Register Sub-committee review 153 King Ave. E.
using the Heritage Building Evaluation System and report back on the findings at the
March 21, 2017.
“CARRIED”
BUSINESS ARISING
Jury Lands Foundation (Camp 30) – B. Weiler reported that DTAH is continuing to
progress on the Community Vision and Urban Design Study.
The foundation continues to attend community events to promote and educate the
public about the history and the efforts to adaptively reuse the lands and buildings.
Goodyear Property – No news to report.
Hollingshead Property – No news to report.
REPORTS FROM OTHER COMMITTEES
Bowmanville Community Improvement Program – No meeting to report.
Orono Community Improvement Program – No meeting to report
Newcastle Community Improvement Program – The Business Retention and Expansion
Survey has been completed and the results were presented by the Clarington Board of
Trade on January 24, 2017 at a meeting in the Newcastle Recreation Complex. Part of
the meeting included the initial kick off of the review for Clarington’s 3 downtown
Community Improvement Plans (Orono, Bowmanville, and Newcastle). The Orono
Community Improvement liaison group will be inviting the Bowmanville and Newcastle
liaison groups to a meeting in April to brainstorm ideas for the review.
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The streetscape improvements and entry signs into Newcastle were discussed. It is
anticipated some of the work will be completed this summer.
Architectural Conservancy Ontario, Clarington Branch – The next meeting will be at the
end of March, date to be determined. The Planning for Doors Open, in the Kendal area
on June 10, 2017, is well under way.
Newcastle Village & District Historical Society – R. Malone reported that the Annual
General Meeting will be on March 28, 2017. The Board is looking to fill some
vacancies. The society is currently planning their Canada 150 event which will focus on
local family trees within Newcastle and the surrounding area on June 25th at Newcastle
Community Hall. The society has resubmitted an application for a grant to digitize the
records and information the society has. The grant would provide funding to hire
someone to assist in completing this process.
Museum – No news to report.
Heritage Week Working Group – The working group has decided not to host Heritage
Week in 2017. The group felt that the way in which heritage events were delivered
needed to be re-examined. Trying to fit all events into one week was difficult to
schedule and coordinate with members and volunteers. The group will continue to work
to deliver and promote heritage events in Clarington.
Heritage Conservation District – No news to report
CORRESPONDENCE AND COUNCIL REFERRALS
PROJECT REPORTS
Subcommittee Reports:
Municipal Inventory and Register Committee – V. Suppan reported that at the last
subcommittee meeting (minutes attached) the subcommittee completed evaluating two
properties for heritage value using the Heritage Building Evaluation System.
T. Taylor reviewed the first property 1598 Baseline Road, known as The Jesse Trull
House. The evaluation was distributed to the committee members. The evaluation
demonstrated the building was a Group 1 building and recommended that the property
be added to the Municipal Register. The committee engaged in a discussion regarding
the features of the property and how they were evaluated before coming to consensus
that the property should be added to the Municipal Register.
17.08 Moved by F. Aleksanderek, seconded by S. Conway
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THAT the Clarington Heritage Committee recommend to Council that the property
located at 1598 Baseline Road obtained a Group 1 score when evaluated and should
be included on the Municipal Inventory.
“CARRIED”
T. Taylor presented the second property, 6 Mann Street. An application for a Zoning
By-law Amendment has been submitted for this property that would remove the existing
buildings to allow for three new building lots. A delegation from the consultant who
prepared the HIA occurred at the January 2017 meeting. At the public meeting Council
asked that the committee evaluate the property and provide the findings as part of the
recommendation report.
The evaluation was distributed to the committee members. The evaluation categorized
the property as Group 2. Many of the points received were based on the age of the
building and being on its original foundation. There have been a number of alterations
to the building. The sub-committee recommended that the property not be added to the
Municipal Register. The committee engaged in a discussion regarding the features of
the property and how they were evaluated.
17.09 Moved by S. Conway, seconded by F. Aleksanderek
THAT the Clarington Heritage Committee recommend to Council that the property
located at 6 Mann Street obtained a Group 2 score when evaluated and should not be
added on the Municipal Register.
“CARRIED”
T. Taylor asked that the committee approve the terms of reference for the sub-
committee. The terms of reference were distributed for comments at the November
2016 meeting. There were no comments or concerns received. The committee
appreciated the work the sub-committee and approved the terms of reference.
17.10 Moved by V. Suppan, seconded by P. Davidson
THAT the Clarington Heritage Committee adopt the terms of reference for the Municipal
Inventory and Register sub-committee.
“CARRIED”
Public Outreach and Education Committee – No meeting to report.
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NEW BUSINESS
Heritage Conferences – V. Suppan asked members to consider attending the Ontario
Heritage Conference or the National Trust Conference this year. Both are in Ottawa.
Next meeting: March 21, 2017, 7:00 p.m., at Clarington Municipal Offices in Room 1C
Attachment 1: Municipal Inventory and Register Subcommittee Meeting Minutes
Meeting Date: February 9, 2017
A new member was welcomed to the subcommittee, Katharine Warren. It also
presented us with an opportunity to see how effective and how quickly an individual can
utilize the recently implemented heritage building evaluation.
Separately, the group evaluated 6 Mann Street, Bowmanville & 1598 Baseline Rd,
Courtice prior to the meeting. With three members, the sub-committee were more
effective in determining a consensus evaluation on each property.
6 Mann Street, Bowmanville was recommended that it not be added to the municipal
registry. 1598 Baseline Rd, Courtice was recommended to be added to the municipal
registry for the whole CHC to vote upon.
Comments from Katharine supported the ease of usability of the evaluation system
given her limited architectural background. She was happy that her individual analysis
was very close to Todd's and Vic’s individual analysis but to the consensus evaluation.
Discussions were held over a possible presentation of the new heritage building
evaluation to either the Planning committee or to a council as a whole. Todd had
provided a power point on the evaluation process for the subcommittee to review.
Next meeting date to be determined and which properties to evaluate. Good meeting.
Lots of participation.
19
Agricultural Advisory Committee of Clarington February 9, 2017
Agricultural Advisory Committee of Clarington Meeting
Thursday, February 9, 2017
Members Present: John Cartwright Brenda Metcalf
Eric Bowman Tom Barrie
Henry Zekveld Ted Watson
Don Rickard Elgin Greenham
Richard Rekker Les Caswell
Regrets: Councillor Partner, Jennifer Knox
Guests: Michael Veneziano and Henry Fung, Turnkey Aquaponics
Staff: Amy Burke, Planning Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
017-05 Moved by Eric Bowman, seconded by Don Rickard
“That the Agenda for February 9, 2017 be adopted”
Carried
Approval of Minutes
017-06 Moved by Les Caswell, seconded by Tom Barrie
“That the minutes of the January 12, 2017 meeting be approved”
Carried
Presentation: Michael Veneziano and Henry Fung, Turnkey Aquaponics (UOIT)
Michael Veneziano and Henry Fung provided an overview of the company, Turnkey
Aquaponics. Turnkey Aquaponics is developing systems and equipment to advance
environmentally controlled agriculture. They are a student led start-up, initiated by
Engineering students of UOIT, incorporated in March 2015. They are currently located
out of the UOIT Institute of Technology Energy Research Centre.
Aquaponics is an engineered growing system that combines aquaculture and
hydroponic plant production, where the waste produced by the aquatic animals provides
nutrients for plant growth. Turnkey Aquaponics has raised half of the funding needed to
develop a prototype aquaponics system at UOIT. The team is working towards an
20
Agricultural Advisory Committee of Clarington February 9, 2017
economically viable solution, with a range of potential benefits from water savings as
compared to traditional agriculture, herbicide and pesticide free plant production,
reduced land consumption and reduce risk of harm as a result of climate uncertainty.
Other innovation that the company is working on includes;
• LED grow lights that offer an optimized spectrum for plant growth; and
• Combined heat and power system to support more efficient greenhouse
operations through all seasons by off-setting electricity needs and consuming
waste heat and organic material.
Business Arising
Bill C-274 An Act to amend the Income Tax Act (transfer of small business or family
farm or fishing corporation):
Communication item from Township of Brock referred from Council January 16, 2017.
This involved income tax implications (capital gains) for selling of business to another
family member or individual (stranger) and support for a Private Member’s Bill that
would make the playing field level for sales to family members. Defeated as of
February 8, 2017.
Norfolk County Community Improvement Plan (CIP):
Program information (distributed with agenda) provides an example of a business
incentive program that offers support to the agricultural sector. A suite of financial
incentives have been developed to stimulate investment in all areas of the County. This
includes an Agricultural Buildings and Facilities Improvement Program.
Amy will send information to the Committee regarding the current annual budget
allocation for each of the Municipality’s existing CIPs, the portion of the tax levy that
grant funding is drawn from, a Staff contact for Norfolk County’s CIP, and the program’s
origin (i.e. municipally or publicly initiated).
Agricultural Legacy Project:
Brenda circulated copies of the Durham Region Farm Families form. Amy will send an
electronic copy for the Committee to circulate to others who may be interested.
Council Recognition of Mary Ann Found:
Recognition ceremony rescheduled to the February 27 meeting of Council. The
meeting will be at Council Chambers, Municipal Administrative Centre in Bowmanville
beginning at 7:00 p.m.
Correspondence and Committee Reports
There were no Council items or referrals.
Durham Agriculture Advisory Committee:
• No report. February meeting conflicted with the Agricultural Advisory Committee
of Clarington meeting.
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Agricultural Advisory Committee of Clarington February 9, 2017
Durham Region Federation of Agriculture:
• Presentation by Andrew Munroe of RBC Wealth Management proposing to
initiate a Durham Agricultural Development Fund, the interest from which would
support a variety of agricultural interests. DRFA assessing feasibility of creating a
charitable affiliate.
• Agricultural course at UOIT cancelled due to lack of registration.
• Confirmed DRFA representative Richard Rekker to the Agricultural Advisory
Committee of Clarington.
• “Celebrate Agriculture” at Scugog Community Centre April 4 – 6.
Clarington Board of Trade:
• 4th Annual Agricultural Summit will be March 24 at Newcastle Community Hall
from 9:00 a.m. to 1:00 p.m.
• CBOT Annual General Meeting will be April 19 at Clarington Beech Centre from
5:30 p.m. to 8:30 p.m.
• Board composition review will be undertaken to ensure fair representation of the
community.
Community Services Department Ontario150 Grant Application:
Correspondence from Erica Mittag, Community Services Department was shared,
thanking the Committee for their support of the Municipality’s “Tech to Table” application
to Ontario150 Community Celebration Program. The Municipality’s application did not
receive approval for grant funding.
New Business
Brenda shared the current list of Ontario Farmland Trust Forever Outreach Meetings.
The next Durham, Peterborough, Northumberland meeting will be on February 23 at the
Fraserville Lions Community Centre from 1:00 p.m. to 3:30 p.m. The meeting
information and list of other meetings is available at https://ontariofarmlandtrust.ca/get-
involved/volunteering/farmland-forever-stewardship-groups/.
Future Agendas
Amy Burke and Tracey Webster from Planning Services will be presenting in March with
regard to the update to the zoning by-laws for the rural area.
Richard Rekker’s will outline their new construction and operations at the April meeting.
Blackbird Constructors and Ministry of Transportation attending in May.
John has invited a number of different politicians to come and speak, most have not
responded, others have declined John’s invitation.
Eric Bowman moved to Adjourn.
Next Meeting, Thursday, March 9, 7:30 p.m. Room 1C at Municipal Administrative
Office
I:\^Department\LDO NEW FILING SYSTEM\Committees\Agricultural Committee\2017 Minutes & Correspondence\Draft Minutes_ Meeting_09 Feb 17.docx
22
MINUTES
ORONO ARENA COMMUNITY CENTRE BOARD
February 28, 2017
Present: John Witheridge Brad Found Gord Lowery Laverne Boyd
Jackie Moore Michael Di Lella Wendy Partner Rorie Woods
Guests: Fred Horvath Al Lagace
Regrets: Willie Woo
Call to order by John Witheridge at 7:00 p.m.
Agenda: presented by: John Witheridge
Moved to accept: Michael DiLella
Seconded: Gord Lowery Passed
Minutes from March, 29, 2016 meeting: presented by John Witheridge
Motion to accept as received: Wendy Partner
Seconded: Laverne Boyd Passed
Introduction of attendees –
Gord Lowery, OAAA, Laverne Boyd, OAAA, Rorie Woods, Treasurer, Wendy Partner, Councillor, Fred Horvath, Director of
Operations, Al Lagace, President, OAAA, Brad Found, Director, Fair Board, Michael DiLella, President Fair Board, Jackie Moore,
Secretary, John Witheridge
Fred Horvath –
Looked at recommendations how the structure of the board can be in the future. Fred Horvath presented the first 2
options to move forward.
1. Current Bylaw where the current Board stays in place and OAAA reports to the Board
– Hold minimum of 4 meetings a year
– Maintain minutes of meetings and all books
– Maintain premises in a satisfactory condition
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– Agrees to abide by all applicable governmental law and regulations
– Notify municipality of any accident, defect, damage or deficiency
– Keep distinct and regular account of its receipts, payments, credits and liabilities
– Ensure employees have the necessary and appropriate health and safety training
2. Set up a new Municipal Capital Facility Agreement between the Municipality of Clarington and OAAA
– Daily responsibility of the facility
– Prepare a schedule of fees for approval by the Board
– Submit policies to the Board for approval
– Prepare and submit quarterly financial reports
– Maintain a close liaison with the Board
– Inform the Board any maintenance required in writing
3. Newcastle – Board of Council, 2 members of council, the manager sits in on the meetings, Arena Manager reports to
the board. The Board hires, fires and approves raises.
4. John suggested a different makeup of the board as another option.
Discussion was held regarding options to move forward.
Insurance coverage:
The Orono Arena Community Centre Board is covered under the Municipality’s Insurance.
OAAA currently and has always had liability insurance.
Status:
Both the Arena and the OAAA have charitable status.
Structure of OAAA:
Orono Figure Skating has never been a part of the OAAA. They are a separate entity.
OAAA runs Hockey, the facility upstairs, and Soccer. Soccer is currently under the OAAA, but sometime in the
near future, soccer will be run by Darlington.
The Arena Manager reports to OAAA.
Al Lagace, President, OAAA is not prepared to have OAAA become the Board as in Option 2. It is getting harder and
harder to recruit volunteers.
Wendy Partner requested that Jackie Moore send a copy of the Bylaw to everyone on the board as a refresher.
Motion to have Fred Horvath, Director of Operations and Al Lagace, President of OAAA meet to discuss the Municipal
Capital Facility Agreement and report back at the next meeting, Tuesday, May 30, 2017. We will continue to keep the
24
current structure status quo where the current Bylaw is in effect with respect to duties and responsibilities to be
adhered to.
Michael Di Lella
Seconded: Brad Found Passed Unanimously
Financial Report. Motion to receive the financial report without prejudice for October 1, to December 31, 2016 as
presented by Rorie Woods.
Seconded: Michael DiLella Passed
Ice Rental was discussed.
Approval of Rates and Fees: Received the 2016-17 Fee Schedule
Motion to receive the schedule of fees on 2/28/17 for 2016-2017 to endorse the OAAA fees.
Seconded: Brad Found Passed
Orono Arena Operating Manual: Fred Horvath brought 2 manuals. Policies for EHS, Bylaws, Risk Management, Fire
Safety and Board Administration. Fred will bring them back to the next meeting.
Correspondence: Letter to Aurora Woods from the municipality requesting information for an audit.
Motion to adjourn at 8:30 pm: Michael DiLella
Seconded: Jackie Moore Passed
Next Meeting: Tuesday, 5/30/17, Walkabout at 6 pm.
Regular meeting at 7:00 pm.
John Witheridge Jackie Moore
John Witheridge Jackie Moore
Chairperson Secretary
25
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30
BOARD MEETING
February 8, 2017
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: W. Woo S. Cooke
K. Warren S. Middleton M. Morawetz S. Elhajjeh
Regrets: H. Ridge (Curator/Interim ED)
1. Call to Order:
S. Cooke called the meeting to order at 7:01 p.m. and stated H. Ridge would
not be in attendance as she was ill.
2. Adoption of Agenda:
Moved by: K. Warren Seconded by: S. Elhajjeh
THAT: the agenda be accepted as presented.
MOTION CARRIED
3. Disclosure of Interests:
No interests were disclosed.
4. Correspondence:
None.
31
5. Announcements:
None.
6. Approval of Minutes:
Moved by: S. Middleton Seconded by: W. Woo
THAT: the Board minutes form Jan. 11 2017 be approved as circulated.
MOTION CARRIED
7. Business Arising from Minutes:
Nothing brought forward.
8. Interim Executive Director’s Report:
S. Cooke reviewed the submitted Executive Director’s report in H. Ridge’s
absence.
• Two applications for Summer Students have been submitted through
each of Young Canada Works and Canada Summer Jobs.
• A grant application has been submitted to the Capstone Power
Enhancement Fund for Clarke location collections storage area work.
• Durham Farm Connections – Celebrate Agriculture committee is
working on a special project in 2017 for Canada’s 150th anniversary to
identify agricultural artifacts and archive resources in Durham
community museums. Uxbridge and Scugog have committed and they
would like Clarington Museums to participate as well. Consensus by
Board members to participate as a display site.
• Recommendation to review “branding and marketing strategies”
including print ads, inserts, A-frame signs, coroplast event signage, etc.
for 2017. S. Cooke suggested he meet with H. Ridge & Basia Radomski
(Corporate Communications Manager) of Corporate Services Feb. 10th
to look as a start at the communication strategies now in place.
• Avro Arrow merchandise – suggestions to sell to West Parry Sound who
known the exhibit &/or sell by posting on line (Mini-bid, Kijiji, etc)
32
• Upcoming events include Winter Wonderlearn at Courtice Library
Monday Feb 20th on Family Day; hands on workshop Saturday Feb 25th,
PA day camp Friday March 10th, and March Break day camp from
March 13 to March 17th. K. Warren suggested a flyer promotion go out
to each school in the district to promote these opportunities. S. Cooke
said he would follow up with the school boards to request permissions.
Staff no longer will circulate around town putting flyers in stores.
• Volunteers are continuing to assist in a number of projects although H.
Ridge is concerned a number of things are falling behind. Discussion
followed on possible solutions and supports.
• Reports prepared & submitted by Bookkeeper included CMA Statement
of Financial Position (SFP), CMA Statement of Operations (SOP) –
Summary, CMA Statement of Operations (SOP) – Detailed. With no
outstanding bills, the Financial Report included is accurate as of Feb. 6
Moved by: W. Woo Seconded by: S. Elhajjeh
THAT: the Interim Executive Director’s report be received as presented.
MOTION CARRIED
9. New Business:
a) Program Expense Procedures –
Request from Board that reports going forward include a budget with planned
events so approval can be given as required to manage finances more closely.
At a future meeting, the Board will look at the Travel & Expense policy again
and make changes to the procedures as needed. A motion regarding any other
changes will be made as required at that time.
K. Warren read existing policy regarding cash advance expenses “limited to
$100 per day and full accounting should be provided within five days”.
Moved by: K. Warren Seconded by: W. Woo
THAT: the Cash Advance section of the Travel & Expense Policy 4.5 be
amended going forward to state that “cash advance is limited to $100 per day
and full accounting should be provided within five business days of issuance of
the cheque”.
33
MOTION CARRIED.
b) Executive Director Position -
Discussion on Curator, Program Coordinator and Executive Director job
requirements and descriptions as they exist. S. Cooke and K. Warren to speak
with H. Ridge on needs and recommendations going forward.
10. In Camera:
No items to address at this meeting.
11. Date and Place of Next Board Meeting:
The next meeting will be held Wed. March 8, 2017 at 7 p.m.
Location: Town Hall, Room 1A if available
12. Adjournment:
S. Middleton moved the meeting be adjourned at 8:57 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
34
Clarington Accessibility Advisory Committee
March 1, 2017, 6:30 P.M.
Meeting Room 1A
Present: Councillor Partner
André O’Bumsawin
Tim Van Leeuwen
Maureen Reed
Sally Barrie
Also Present: Jeannette Whynot – Accessibility Coordinator
Regrets: Jacquie Watchorn
Shea-Lea Latchford
Meeting was called to order at 6:31pm. André O’Bumsawin Chaired the meeting in the
absence of the Chair and Vice-Chair.
1.Adoption of Minutes
Moved by Sally Barrie seconded by Maureen Reed
That the minutes of the meeting of February 1, 2017 be approved.
Carried
2. Presentation
No presentations
3. Business Arising From Minutes
(a) Multi-Year Accessibility Plan
The Accessibility Coordinator advised Committee members that she was seeking
their input on the multi-year plan survey questions. The Coordinator provided
Committee members with a copy of the questions used by York Region during
their 2015 multi-year plan consultation.
The Committee collaboratively suggested improvements to the questions,
including different styles of questions, level of detail and the opportunity to add
additional comments. The Committee mutually agreed that questions should not
be too broad and that it would better to have a series of questions that probed
information in specific areas.
The Accessibility Coordinator thanked the Committee for their feedback and
35
Clarington Accessibility - 2 - March 1, 2017
Advisory Committee
advised members she may seek additional input as questions are developed.
(b) ServiceOntario Bowmanville Update
Councillor Partner and the Accessibility Coordinator provided the Committee with
a brief update about the status of ServiceOntario Bowmanville. The Committee
was advised that they had received emails and phone calls from various people
stating that there are plans in place to address the accessibility issues in the
spring.
The Accessibility Coordinator advised the Committee that she had sent an
invitation, on behalf of the Committee, to Minister Tracy MacCharles. It invited
her to take a look at the ServiceOntario Bowmanville, in its current state. To-date,
no response has been received and it’s unclear if the Minister would be willing to
tour the Bowmanville location prior to the fixes being made. The Accessibility
Coordinator advised the Committee that she will keep them updated with any
developments.
The Committee discussed and agreed that although they are deeply disappointed
that the new location of ServiceOntario Bowmanville is far from accessible, their
goal is to ensure it is made accessible. By focusing on the end goal, an
accessible location, the Committee agreed it was the best course of action to
ensure positive change.
(c) National Access Awareness Week
The Committee was asked if there were any other ideas for activities/events for
National Access Awareness Week, which is May 29-June 2, 2017. Sally Barrie
pointed out that the Committee agreed to attend Maple Fest, which is May 6 th
and if they add too much to National Access Awareness Week it may not work
out very well given that everyone is a volunteer with limited time.
The Committee mutually agreed that they will seek to have National Access
Awareness week proclaimed, have their flag raised, do social media outreach
and give a delegation to Council on May 29th. Committee members asked André
O’Bumsawin if he would feel comfortable giving the delegation again this year
since his presentation was so well received by Council last year. André
O’Bumsawin agreed to give the delegation but asked for assistance in creating
the presentation. The Accessibility Coordinator suggested that the delegation
focus on the update to the Multi-Year Plan; Committee members mutually agreed
this was an appropriate topic to speak on.
The Committee requested that time be allotted on next month’s agenda to work
on the presentation.
36
Clarington Accessibility - 3 - March 1, 2017
Advisory Committee
4. New Business
(a) Snow Removal + Accessibility
Tim Van Leeuwen expressed his concern about the accessibility of sidewalks
during the winter months. He showed the Committee several photos
demonstrating his concerns. André O’Bumsawin agreed with the concerns raised
and discussed similar issues where he lives. The Committee agreed that the
pictures shown demonstrated a significant barrier for people with and without
disabilities.
There was a brief discussion on the various types of people that conduct snow
clearing in the winter months which contribute to the issues brought forward.
Some roads are plowed by the Region, others are plowed by the Municipality,
bus stops are maintained by contractors for Durham Region Transit and
sidewalks are largely contracted out by the Municipality or are the responsibility
of property owners. The combination of service providers responsible for snow
clearing seems to be contributing to many of the issues raised by Tim Van
Leeuwen and André O’Bumsawin.
As the Council liaison to the Operations Department, Councillor Partner offered
to discuss the issue at her next meeting with the Operations Department Head.
The Committee appreciated the offer and asked that she report back to the
Committee.
(b) Federal Consultation on the Canadians with Disabilities Act
The Accessibility Coordinator provided Committee members with a brief
summary of the February 8th Federal Consultation on the Canadians with
Disabilities Act. The Committee was provided a copy of the Coordinators notes
from the event and went over some of the highlights.
A brief discussion about the direction of the new legislation took place. The
Coordinator promised to keep the Committee up-to-date on the development of
the legislation as information is made available.
5. Regional Update
(a) Regional Updates
André O’Bumsawin advised the Committee that he interviewed for a position on
the Durham AAC and expects Council to approve his nomination at their next
meeting. André O’Bumsawin stated he attended the most recent Durham AAC
meeting and although he was not allowed to vote, he was impressed with the
amount of work going into the Regions new website.
The Regional AAC recently appointed a new Chair for the year and will receive a
presentation on accessible housing at their March AAC meeting.
37
Clarington Accessibility - 4 - March 1, 2017
Advisory Committee
(b) Regional AAC Minutes
A copy of the January Regional AAC Minutes were distributed to the Committee
for review.
6. Other Business
No other business discussed.
7. Date of Next Meeting
Wednesday April 5, 2017 at 6:30 PM.
8. Adjournment
Moved by Sally Barrie seconded by Maureen Reed
That the meeting adjourn.
Carried
The meeting concluded at 7:48pm.
_________________________
Chair
_________________________
Secretary
38
Draft minutes – Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY MARCH 14, 2017
7:00 PM
Present: Melanie McArthur Councillor Corinna Traill
Jim Cleland Brian Reid
Kate Potter Leo Blindenbach
Paul Davidson
Regrets: Tom Hossie Patrick Bothwell
Suzanne Land
Staff Present: Peter Windolf
1. AGENDA
MOVED: by Kate Potter SECONDED by Melanie McArthur
THAT : the agenda for March 14, 2017 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Melanie McArthur SECONDED by Paul Davidson
THAT: the minutes of February 14, 2017 be approved.
CARRIED
39
SWNA March 2017 Minutes 2
3. ITEMS/UPDATES
Mayors Monarch Pledge Trinational Workshop
The Commission for Environmental Cooperation (CEC) is an agency of the
Canadian, American and Mexican governments. As part of the CEC Environmental
Cooperation’s project a workshop was held to gather municipal representatives and
partners from the 3 nations to learn about and work to expand the Mayors Monarch
Pledge initiative across Canada, Mexico, and the United States. The seven
Canadian municipalities that have signed the Mayor’s Monarch Pledge were invited
to attend along with representatives from the US and Mexico. Peter Windolf
attended on behalf of Clarington and gave a presentation about the action items
that Clarington, through the SWNA Committee, is undertaking to preserve and
enhance monarch habitat. The workshop provided opportunities for municipalities to
share ideas and approaches for monarch conservation. A field trip to witness a
large scale restoration project and citizen science monitoring effort was also part of
the workshop.
Come Fly with Me-Monarch Butterfly Event-April 9
One of the actions selected by the SWNA committee as part of the Mayors Monarch
Pledge is to “Launch a public communication effort to encourage citizens to plant
monarch gardens at their homes or in their neighborhoods.”
On April 9 at 2:00PM at the Newcastle and District Recreation Centre the SWNA
committee will host a Monarch Butterfly presentation led by SWNA committee
member Tom Hossie. The presentation will include information about what the
community can do to enhance habitat for monarchs. The event flyer has been
distributed to SWNA members and has been advertised on the SWNA social media
platforms and the Clarington web site. The flyer will also be posted at Clarington
libraries. Brian Reid has advised the Durham Field Naturalists and the Probus Club
of the event. GRCA will also post the event flyer at some of their locations.
Committee members who are available are requested to arrive at 1:15 to help direct
people to the room.
Fall Monarch Event (September 10)
Another of the action items selected by the SWNA committee was, “Initiate or
support citizen-science efforts that help monitor monarch migration and health.”
The September 10 event will include capturing and tagging monarchs at the SWNA
during their migration through the area on route to Mexico.
The GRCA has agreed to lend 24-30 butterfly nets for the day. P. Windolf will
arrange to pick them up from GRCA in early September.
40
SWNA March 2017 Minutes 3
Milkweed seed distribution
Brian Reid has approximately 3000 milkweed seeds collected from the site last
year. He has planted 200 seeds in trays for transplantation later this year at the
SWNA. Seeds will be offered to residents at the April 9 monarch event and at the
Newcastle Horticultural Society plant sale on May 13.
Trail Grand Opening
The construction of the woodland trail that links the Waterfront Trail to the existing
trail along the north side of the sewage treatment plant will be completed in May
with the paving of the trail.
Once the project is complete a grand opening will be held. The tentative date for the
opening is Saturday May 27. The date and time will be confirmed at the April
meeting.
New Bird Houses by Clarke High School
Clarke High School wood shop has completed building 15 new birdhouses. Five
butterfly boxes are also in production. All of the boxes will be installed this spring by
the SWNA committee once T-bars are obtained. A thank you letter will be sent to
the school for their efforts on the bird boxes and the painted garbage barrels.
SWNA Twitter account
A twitter account is now active for the SWNA. Tom Hossie has created the account
and will post new content when forwarded to him.
4. OTHER BUSINESS
With the resignation of James Hodge from the SWNA committee the Clerks
Department has advertised for a new member. The application deadline is Monday
March 20 at noon.
5. MOTION TO ADJOURN
MOVED: by Leo Blindenbach SECONDED by Kate Potter
THAT : the meeting be adjourned.
CARRIED
Adjournment 8:00 PM
Next Meeting: Tuesday April 11, 7:00PM in the 3rd Floor meeting room.
Please gather in the lobby at 7:00PM
Notes prepared by: P.Windolf
41
General Government Committee
Report to Council
Page 1
Report to Council Meeting of March 20, 2017
Subject: General Government Committee Meeting of Monday, March 6, 2017
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Bowmanville Business Improvement Area
Board of Management dated January 10, 2017
(b) 8.2 Minutes of the Newcastle Downtown Business Improvement
Area Association dated January 17, 2017 and February 9,
2017
(c) 8.3 Minutes of the Orono Business Improvement Area dated
November 15, 2016
(d) 8.4 Minutes of the Kawartha Conservation Authority dated
January 25, 2017
(e) 8.5 Paul Macklin, Chair, Nominating Committee, Durham College
Board of Governors – Vacancy for an External Governor
(f) 8.6 Cheryl Bandel, Acting Regional Clerk, The Regional
Municipality of Durham – Durham Environmental Advisory
Committee 2016 Annual Report and 2017 Workplan
(2017 COW -32)
(g) 8.7 Cheryl Bandel, Acting Regional Clerk, The Regional
Municipality of Durham – Durham Trail Coordinating
Committee Annual Report and 2017 Workplan
(2017 COW 29)
(h) CSD-002-17 Community Services - 2016 Year End Review
(i) CLD-005-17 2016 Accessibility Annual Status Update
42
General Government Committee
Report to Council
For Council Meeting of March 20, 2017 Page 2
2. Lorraine Sunstrum-Mann, Executive Director, Grandview Children’s
Centre Regarding the Grandview Children’s Centre Annual Update
Whereas the Council of the Municipality of Clarington supports the Grandview
Children’s Centre and the many valuable services they provide within Durham
Region; and
Whereas the existing service demands for the Region of Durham exceeds the
existing infrastructure and facilities;
Now therefore be it resolved that the Premiere of Ontario be requested to provide
the necessary funding to enable the Grandview Children’s Centre to build the much
needed facilities in Ajax as presented; and
That the delegation of Lorraine Sunstrum -Mann, Executive Director, Grandview
Children’s Centre regarding the Grandview Children’s Centre annual update, be
received with thanks.
3. Marian Timmermans and Donna Metcalf-Woo – Loss of Long-term
Care Beds in Bowmanville
Whereas the Ministry of Health and Long-Term Care has not released newly
licensed LTC beds in Ontario in over 20 years;
Whereas in order to obtain bed licenses, providers have to purchase existing
long-term care (LTC) beds in Ontario;
Whereas the Province has a demographic with needs beyond the LHIN focus of in-
home services that allow seniors to stay in their own home longer;
Whereas primary caregivers are feeling helpless, worn out and depressed o ver the
lack of support while their loved ones languish on a waiting list for long-term care;
Whereas in the Municipality of Clarington, Durham Christian Homes, the owners of
Marnwood and Strathaven, intend to move 160 of its 244 LTC beds from the
community of Bowmanville and move the LTC beds to a proposed new build LTC
home on their current site of rental apartments for seniors on Glen Hill Dr., Whitby;
Whereas the reassignment of 160 LTC beds from Bowmanville to Whitby will be a
huge loss to our community;
43
General Government Committee
Report to Council
For Council Meeting of March 20, 2017 Page 3
Now therefore be it resolved, that the Ministry of Health and Long-Term Care be
requested to not approve the transfer of 160 LTC beds from Bowmanville to Whitby
and retain and maintain the 160 LTC beds in Bowmanville;
That the Ministry of Health and Long-Term Care be requested to immediately
increase the number of Long-Term Care (nursing home, homes for the aged,
charitable homes) beds in the Municipality of Clarington, the Region of Durham,
and across Ontario as to eliminate the waiting list of people who can no longer stay
in their own home and/or stuck in a hospital bed through no fault of their own; and
That this Resolution be forwarded to Hon. Dr. Eric Hoskins, Minister of Health and
Long-Term Care, AMO, Durham MPP’s and the Region of Durham.
4. Gay Family Partnership Subdivision Phases 1 and 2, Courtice, Plans
40M-1939 and 40M-2489 'Certificate of Acceptance' and 'Assumption
By-law', Final Works Including Roads and Other Related Works
That Report EGD-007-17 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plans 40M-1939 and 40M-2489;
That Council approve the by-law attached to Report EGD-007-17 (Attachment 2 to
Report EGD-007-17) assuming certain streets within Plans 40M-1939, 40M-2489,
and adjacent Plans 40M-1839 and 40R-16748 as public highways; and
That all interested parties listed in Report EGD-007-17 be advised of Council’s
decision.
5. OCIF Top-Up Application - Execution of Agreement
That Report EGD-009-17 be received;
That the By-law attached to Report EGD-009-17 as Attachment 2 to Report
EGD-009 17 be approved; and
That all interested parties listed in Report EGD-009-17 and any delegations be
advised of Council's decision.
44
General Government Committee
Report to Council
For Council Meeting of March 20, 2017 Page 4
6. White Cliffe Terrace Retirement Residence - Emergency Evacuation
Centre Request
That Report CSD-003-17 be received;
That White Cliffe Terrace Retirement Residence be approved to designate the
Courtice Community Complex as an emergency relocation site for localized
emergencies, subject to the conditions outlined in this report; and
That White Cliffe Terrace Retirement Residence be advised of Council's decision .
7. Balloon Releases
That Report CLD-004-17 be received;
That, whereas mass balloon releases have been proven to cause environmental
concerns, the Council of the Municipality of Clarington hereby declares that
releases of balloons, greater than 10 during a 24 -hour period, be banned;
That Council's direction on this matter be addressed by the approval of the draft
By-law, Attachment 1 to Report CLD-004-17, being a by-law to amend By-law
2003-101 regulating dumping, disposing and removing of refuse, debris, litter and
other waste materials on lands within the Municipality of Clarington, be approved;
That Staff be directed to write to the Ministry of the Environment and Environment
and Climate Change Canada asking that the Ministry take appropriate measures to
address this environmental issues surrounding the release of balloons, as has been
done in other jurisdictions in the United States;
That Report CLD-004-17 be forwarded to all Durham Region municipalities
requesting that they also ban balloon releases; and
That all interested parties listed in Report CLD-004-17 and any delegations be
advised of Council's decision.
8. Service Delivery Review Approach
That Report CAO-002-17 be received; and
That Council approve the recommendations set out in Report CAO-002-17.
45
General Government Committee
Report to Council
For Council Meeting of March 20, 2017 Page 5
9. Broadband Options for Clarington
That Report CAO-004-17 be received;
That the Municipality of Clarington, through the Clarington Board of Trade and
Office of Economic Development, continue working with the group representing
Regional stakeholders and further investigate the feasibility of the telMAX Proposal;
and
That all interested parties listed in Report CAO-004-17 and any delegations be
advised of Council’s decision.
46
Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of March 20, 2017
Subject: Planning & Development Committee Meeting of Monday, March 13, 2017
Recommendations:
1. Scott & Karen Muir – Regarding Report PSD-015-17, Applications by
Modo Bowmanville Towns Ltd., Fifty Five Clarington Ltd. and Devon
Daniell for a Draft Plan of Subdivision and Rezoning to permit Medium
Density (Townhouse) development in the Bowmanville West Town
Centre, Bowmanville
That Correspondence Item 10.1 from Scott & Karen Muir, regarding Report
PSD-015-17, Applications by Modo Bowmanville Towns Ltd., Fifty Five Clarington
Ltd. and Devon Daniell for a Draft Plan of Subdivision and Rezoning to permit
Medium Density (Townhouse) development in the Bowmanville West Town Centre,
Bowmanville, be received; and
That Mr. & Mrs. Muir be advised of actions taken.
2. Applications by Modo Bowmanville Towns Ltd., Fifty Five Clarington
Ltd. and Devon Daniell for a Draft Plan of Subdivision and Rezoning to
permit Medium Density (Townhouse) development in the Bowmanville
West Town Centre, Bowmanville
That Report PSD-015-17 be received;
That the application for Draft Plan of Subdivision (S-C-2016-0001) submitted by
Modo Bowmanville Towns Ltd., Fifty Five Clarington Ltd. and Devon Daniell be
supported subject to conditions as contained in Attachment 1 to Report
PSD-015-17;
That the Zoning By-law Amendment application (ZBA 2016-0010) submitted by
Modo Bowmanville Towns Ltd., Fifty Five Clarington Ltd., and Devon Daniell for
Block 1 lands be approved as contained in Attachment 2 to Report PSD-015-17;
47
Planning & Development Committee
Report to Council
For Council Meeting of March 20, 2017 Page 2
That once Blocks 1 and 4 are consolidated into one parcel and all conditions
contained in the Official Plan with respect to the removal of the (H) Holding Symbol
are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be
approved;
That should Blocks 1 to 4 be subject to future applications for Common Elements
Condominium, no further public meeting be required;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-015-17 and Council’s decision; and
That all interested parties listed in Report PSD-015-17 and any delegations be
advised of Council’s decision.
3. Renaming Regional Road 57 in Clarington
That Report PSD-016-17 be received;
That the Region of Durham be requested to rename portions of Regional Road 57
from its southern terminus to the north limit of Clarington as “Bowmanville
Boulevard”;
That should the Region of Durham approve the renaming of Regional Road 57, that
the addresses for the properties south of Highway 2/King Street West be
renumbered in accordance with Municipal street-numbering policy; and
That Council’s resolution and a copy of Report PSD-016-17 be forwarded to the
Region of Durham Planning and Economic Development Department.
4. Application by Nathan Thomas to amend the Zoning By law to Facilitate
the Creation of Two Additional Single Detached Lots at 6 Mann Street,
Bowmanville
That Report PSD-017-17 be received;
That the application for rezoning ZBA2016-0027, submitted by Nathan Thomas be
approved and that the Zoning By-law Amendment contained in Attachment 1 to
Report PSD-017-17 be passed;
That a by-law to remove the (H) Holding Symbol be forwarded to Council once all
the requirements of the Adopted Clarington Official Plan are satisfied;
48
Planning & Development Committee
Report to Council
For Council Meeting of March 20, 2017 Page 3
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-017-17 and Council’s decision; and
That all interested parties listed in Report PSD-017-17 and any delegations be
advised of Council’s decision.
5. An Application by 2084165 Ontario Limited and Akero Development
Inc. for Low and Medium Density Development 3222 and 3350 Middle
Road, Bowmanville
That Report PSD-018-17 be received;
That the application for Draft Plan of Subdivision submitted by 2084165 Ontario
Limited and Akero Development Inc. to permit a total of six single detached lots on
one parcel of land and three single detached lots and one block for a future
medium density development on a second parcel of land be supported subject to
conditions as contained in Attachment 2 of Report PSD-018-17;
That the Zoning By-law Amendment application submitted by 2084165 Ontario
Limited and Akero Development Inc. be approved as contained in Attachment 3 of
Report PSD 018-17;
That once all conditions contained in the Official Plan with respect to the removal of
the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H)
Holding Symbol be approved;
That should Block 10 of S-C-2016-0003 together with Block 46 of Registered Plan
of Subdivision 40M-2578 be proposed in the future for a Common Elements
Condominium, that no further public meeting be required;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-018-17 and Council’s decision; and
That all interested parties listed in Report PSD-018-17 and any delegations be
advised of Council's decision.
49
Planning & Development Committee
Report to Council
For Council Meeting of March 20, 2017 Page 4
6. Regulations Regarding Designated Heritage Properties, Property
Standards By-law Amendment
That Report PSD-020-17 be received;
That the Property Standards By-law, By-law 2007-070 be amended as outlined in
Attachment 1 of Report PSD-020-17; and
That all interested parties listed in Report PSD-020-17 and any delegations be
advised of Council’s decision.
7. Sale of 12 Fourth Street, Bowmanville
That Confidential Report PSD-019-17 be received;
That the recommendations contained in Confidential Report PSD-019-17, regarding
the sale of 12 Fourth Street, Bowmanville, be approved.
50
Engineering Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council Meeting
Date of Meeting: March 20, 2017
Report Number: EGD-008-17 Resolution:
File Number: CRC.MiddleRd.2 By-law Number:
Report Subject: Middle Road Reconstruction
Recommendations:
1.That Report EGD-008-17 be received;
2.That the construction of Middle Road, from Concession Road 3 to 1 km north, be awarded
to Hardco Construction in the amount of $2,998,362.88 inclusive of HST, or
$2,801,613.76 blended HST;
3.That Purchasing By-law 2015-022 Section 22 (f) be exercised for the works associated
with the reconstruction of Middle Road;
4.That the Municipality’s share of the Middle Road construction works in the amount of
$1,781,244.68 (net HST) and contingency of $175,000 (net HST) be funded from Account
No. 110-32-330-83268-7401 previously approved as part of the 2016 Capital Budget; and
5.That the balance of the Middle Road construction costs in the amount of $1,020,369.08
and contingency of $100,000 (both inclusive of HST) be funded by benefiting developers.
Municipality of Clarington
Report EGD-008-17 Page 2
Report Overview
This report concerns the Middle Road reconstruction works project from Concession Road 3
northerly to 1 km. Hardco Construction will be awarded this project because there are
important cost saving opportunities available due to the fact that they are currently
reconstructing Scugog Street south of Concession Road 3. The award of these works will
be made possible by extending the 2016 contract pricing obtained from Hardco Contracting
through the competitive bid process for the Scugog Street reconstruction, CL2016-26. This
would require exercising purchasing by-law 2015-022 Section 22 (f) (see Attachment 1) to
award this work to Hardco Construction.
1. Background
The urbanization of Middle Road was identified in Clarington’s 2015 Development
Charges Update as project 62 and was forecasted as a 2016 project. Attachment 2 of
this report shows the limits of the project. The urbanization includes the provision of
storm and sanitary sewers, new granular road base, hot mix asphalt, concrete curb,
gutter and sidewalks. The storm and sanitary sewers are oversized and extra deep to
accommodate development adjacent to Middle Road north of Concession Rd 3. Funding
for the oversized sewers, sanitary sewers and watermain will be provided by the
benefiting land owners in accordance with the Cost Sharing Principles Report prepared
by D.G. Biddle & Associates Ltd, dated November 29, 2016.
The reconstruction of Middle Road (Account No. 110-32-330-83268-7401) was approved
in the 2016 Capital Budget at $3,000,000 with an estimated amount of $750,000 of
external financing and $2,250,000 as Clarington’s share to be funded through
development charges and reserve funds.
Based on progress of the design submissions for developments in the Northglen
Neighbourhood east and west of Middle Road north of Concession Road 3 and the high
demand for residential housing in Bowmanville, Clarington staff investigated options for
expediting the provision of the municipal infrastructure necessary to service the
developing neighbourhood. The goal would be to have servicing completed early enough
in the year to allow for building permits to be issued in these new areas in the fall of 2017.
The option that appears to be the most advantageous is to have Hardco Construction, the
contractor working on the reconstruction of Scugog Street, CL2016-26, continue working
northerly on Middle Road once they are past Concession Road 3.
There are several benefits to this option:
• Cost savings with the removal of the need for temporary throwaway works at the
intersection at Concession Road 3 as the contractor would just carry on working
and not have to place temporary works at the intersection as well as savings on
staff time associated with this temporary work
• Cost savings of having 2016 competitive pricing carried through 2017
Municipality of Clarington
Report EGD-008-17 Page 3
• Cost savings of not having to have a contractor demobilize and another one
mobilize to the site
• Time savings with the removal of the full tender and award process which could
save between 5 to 8 weeks
• 5 to 8 week reduction in the length of disruption to road network for users in the
area
• Municipal infrastructure needed for developments will be in place earlier allowing
for earlier issuance of building permits and collection of development charges.
The Middle Road reconstruction will provide infrastructure and access to over 650
housing units adding to economic development in Clarington.
• Elimination of potential “Constructor” issues as the same contractor would be
doing both works north and south of Concession Road 3
• Extension of the contract to Hardco also eliminates the need for the Scugog Street
works to be completely finished before the Middle Road works could start. The
completion date for the Scugog Street works is June 16, 2017 which provides an
additional time savings of roughly 4 weeks (12 weeks total).
After considering this option Hardco Construction was approached to see if they would
consider holding their 2016 pricing for the works on Middle Road to which they replied
they would. Based on the pricing from CL2016-26, which was obtained through a
competitive bid process, the cost of the work to complete the reconstruction of Middle
Road from Concession Road 3 to 1 km north would be $2,998,362.88 (incl. HST), or
$2,801,613.76 (blended HST). The term blended HST is used as Clarington receives an
HST rebate and the developers do not through this contract.
Clarington’s Share of the works would be $1,781,244.68 (net HST) for a total of
$1,956,244.68 when including a 10% contingency of $175,000. When compared to the
allocated budget this would leave roughly $290,000 of unexpended funds from this
development charge project.
A more detailed breakdown to be provided to Finance to provide necessary information
for tracking of Tangible Capital Assets (TCA).
2. Proposal
The proposal would be to exercise Section 22 (f) of purchasing by-law 2015-022 to award
the Middle Road reconstruction works to Hardco Construction through a separate
contract based on the extension of pricing form CL2016-26.
Municipality of Clarington
Report EGD-008-17 Page 4
3.Concurrence
This report has been reviewed by the Director of Finance/Treasurer, Director of
Corporate Services/HR and the Municipal Solicitor who all concur with the
recommendations.
4.Conclusion
It is respectfully recommended that the Middle Road reconstruction works from
Concession Road 3 to 1 km north be awarded to Hardco Construction in the amount of
$2,998,362.88 (incl. HST), or $2,801,613.76 (blended HST) based on the extension of
pricing from the works south of this project covered under contract CL2016-26.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Anthony Cannella, Curry Clifford, MPA, CMO
Director of Engineering Services Interim CAO
Staff Contact: Ron Albright, Assistant Director, x2305 or ralbright@Clarington.net
AC/ra/jb
Attachments:
Attachment 1 – Purchasing by-law 2015-022 Section 22 (f)
There are no interested parties to be notified of Council's decision.
Attachment 2 - Key Map
Attachment 1 to
Municipality of Clarington EGD-008-17
Purchasing By –law 2015-022
Negotiations / Single / Sole Source Purchases
Section 22
In place of a Bid Solicitation, Goods and/or Services may be purchased through
negotiation, single or sole source purchases where, in the opinion of the Purchasing
Manager in consultation with Department Head,
(f) the extension or reinstatement of an existing Contract would prove most cost-
effective or beneficial to the Corporation;
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REPORT EGD-008-17
Middle Rd Reconstruction.mxd
DRAWN BY:
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BOWMANVILLE
DATE:
FILE NAME:
March 17, 2017
E.L.
ATTACHMENT No. 2
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2462.mxdSCUGOG STREETLegend
!!!!Middle Road Reconstruction
Existing Contract CL2016-26
Northglen West Development
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Northglen East Development
E
APPROXIMATELY 385 UNITS
APPROXIMATELY 280 UNITS
www.clarington.net
March 20, 2017
Cleanup continues in Bowmanville following wind-storm that
spread dust across the Liberty Crossings neighbourhood
Clarington March 20, 2017/- The
Municipality of Clarington has
worked out a detailed plan and
will work with developer Halminen
Homes to clean up the roads in the
Liberty Crossings neighbourhood
following a series of strong
windstorms and dry conditions that
spread dust from the development
site at Concession Road 3 and
Middle Road.
Here’s the details of the plan:
• Sweeper and flusher trucks will be
out today beginning at 11 a.m. to
sweep and clean the roads in the
neighbourhood.
• The construction site has been
stabilized and there are no signs
of blowing dust at this time.
The Municipality will continue
to monitor the site on a regular
basis to ensure the developer is
proactively implementing dust
control measures.
• A tanker truck filled with water will
also be on site to assist with dust
control.
• The Municipality is working with
the developer to implement
additional dust control measures
that will be in place throughout
construction.
The soil in the development area
has been tested and determined
to be ‘clean fill.’ The Municipality
of Clarington has been in contact
with the Region of Durham Health
Department and the Ministry of
Environment and Climate Change
to advise them of the situation.
Clarington is requesting that the soil
at the development site is retested.
Residents who have incurred
damages to property during
the dust storm can contact the
Municipality of Clarington’s Clerk’s
Department or Clarington’s Manager
of Construction Tony Ricciardi and
begin the claims process.
The Municipality of Clarington
has set up a page on the website
and will issue any updates on the
cleaning process in the Liberty
Crossings neighbourhood. Visit
www.clarington.net/dustcontrol for
the latest information.
“Clarington staff have been working
closely with residents and answering
their questions and concerns
throughout this process,” explained
Director of Engineering Anthony
Cannella. “Dust at construction
sites is inevitable, however, in this
situation, dry weather combined
with high-winds created a unique
combination that surpassed
mitigation measures. Clarington will
continue to monitor this situation
and update residents as necessary,”
said Director Cannella.
In light of this unique weather
situation, the Municipality of
Clarington will revise its dust
control protocols to make sure they
address a variety of weather and
environmental circumstances.
Connect with us:
www.facebook.com/MunofClarington
www.twitter.com/ClaringtonON
www.clarington.net
What is currently being done to
clean up the neighbourhood from
the dust and silt?
General cleanup of the roads in the
neighbourhood has begun. Sweeper
and flusher trucks have been sent to
sweep and wash the roads. A tanker
truck filled with water will also be on
site to assist with dust control. The
Municipality continues to monitor the
site on a regular basis to ensure the
developer is proactively implementing
dust control measures.
What is the current situation at the
site? Is there a lot of dust?
The construction site has been
stabilized and there are no signs
of blowing dust at this time. The
Municipality will continue ongoing
monitoring to ensure the developer
continues with dust suppression
measures.
What caused this to happen?
A combination of weather events
caused this unusual situation. Weather
fluctuations with a lack of snow
cover, dry conditions and high winds
combined forced a lot of the dust
and silt from the construction site on
Concession Road 3 and Middle Road
to disperse to the nearby residential
neighbourhood.
Does the Municipality have dust
control measures in place?
Yes. Each developer has to abide by a
set of dust control measures. This does
not mean that dust from construction
will be completely eliminated, the
aim is to keep it under control. In this
circumstance, the unusual weather
presented a challenge.
Were other areas in the Municipality
affected?
There are several sites across
Clarington that are under
development and prepping for
construction. Municipal staff went out
to these locations to check on dust
levels. No other areas of concern were
identified during these inspections.
Who is going to pay for the
cleanup?
The developer will cover the cost
of the cleanup to the roads and
sidewalks in the neighbourhood.
What about residents who have
incurred their own cleanup costs,
will they receive compensation?
Residents who have incurred
damages to property during the dust
storm can contact the Municipality
of Clarington’s Clerk’s Department or
Clarington’s Manager of Construction
Tony Ricciardi and begin the claims
process.
Why was this developer allowed
to clear the land completely in
preparation for construction?
Surely this practice aided in
blowing dust?
This is standard practice for all
development sites. The land is cleared
in preparation for development. Each
site is unique. Some are protected
by woodlots; others are in the midst
of established neighbourhoods that
offer protection. This particular site is
large and open, the combination of
weather factors fuelled the blowing
dust.
Does the Municipality have a plan
moving forward?
The Municipality will continue to
monitor the site to ensure cleanup
and mitigation measures are being
implemented. We will issue any
updates regarding the situation on a
web page dedicated to this at
www.clarington.net/dustcontrol
Staff are working to refine Clarington’s
dust control measures to ensure they
take into account different weather
patterns as well as seasonal weather
changes.
Some residents are concerned
about negative health effects of this
dust, what is the Municipality doing
to address this?
The Municipality of Clarington has
contacted the Region of Durham
Health Department and the Ministry
of Environment and Climate Change
to advise them of the situation. The
soil found at the development site has
been tested and determined to be
‘clean fill.’ Clarington is requesting that
the soil at the site be retested.
Who do I contact with more
questions?
Please call the Manager of
Construction Tony Ricciardi at
905-623-3379 or email
tricciardi@clarington.net
FAQ’s
March 20, 2017