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Home My WebLink About01/23/2006 (}ill.'iIJ.!.:[()fI "",,'1.: ".,1\ General Purpose and Administration Committee Minutes January 23, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 23, 2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Ping Ie Councillor G. Robinson Cou ncillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Manager, Transportation & Design, Engineering Services, L. Benson Deputy Chief, Emergency & Fire Services, M. Berney Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir (attended until 10:40 a.m.) Deputy Clerk, A. Greentree Clerk II, C. Tennisco Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-012-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 9,2006, be approved. CARRIED General Purpose and Administration Committee Minutes January 23, 2006 Resolution #GPA-013-06 Moved by Councillor Foster, seconded by Councillor Ping Ie THAT the agenda be altered to move Delegation (iii) Glenn Case, Manager, Projects & Facilities Development, Low Level Radioactive Waste Management Office to a Presentation; and THAT Delegation (i) Lou Devuono, Rockey's Motorcyle Charity Ride be removed from the Agenda, as he advised Council prior to the meeting that he would not be in attendance. CARRIED PRESENTATION Glenn Case, Manager, Projects & Facilities Development, Low Level Radioactive Waste Management Office, appeared before Council regarding Report PSD-007 -06 - Port Granby Project Update. Mr. Case stated it is the purpose of the Project to provide safe, local, long- term management for low-level radioactive waste by involving Natural Resources Canada, Canadian Nuclear Safety Commission, Fisheries and Oceans Canada, and municipal, provincial, and federal agencies. Mr. Case discussed: Project Timeline; Relocation of Waste to a new facility 50 hectares in size - 700 meters away from Lake Ontario; Site Plan of Key Project Features; recommended Transportation Routes; Environmental Assessment Process - Baseline Characterization & Effects Assessments; Consultation, Communications, and Surveys - to determine public attitude; Cover System - enhancement of drainage system; and Transportation of Waste - construction of a underpass at Lakeshore Road. In closing, Mr. Case advised it is anticipated that the Draft Environment Assessment Study will be presented to the public in March 2006 and then forwarded to NRCan, CNSC, and FOC for review by federal and provincial authorities. The Low Level Radioactive Waste Management Office remains confident that the CNSC licensing process will be completed by 2007/2008 and construction of the Port Granby Facility initiated in 2008. DELEGATIONS Lou Devuono, Rockey's Motorcyle Charity Ride, advised Council prior to the meeting he would not be in attendance. Tom Barrie, Chairperson, Agriculture Advisory Committee presented the Annual Report to Council. Mr. Barrie highlighted the guest speakers who addressed the Agriculture Advisory Committee over the past year. The Agriculture Advisory Committee continues to monitor issues such as the Bale Wrap Program, farm vehicle safety signage, tire recycling, and the use of pesticides throughout Clarington. In closing, Tom Barrie thanked Mayor Mutton, members of Council, and staff of the Municipality of Clarington for their continued support, and stated that the Committee looks forward to continuing to act as a useful and functional entity in Clarington. - 2 - General Purpose and Administration Committee Minutes January 23, 2006 Mark Foley, Phip Limited (The Foley Group), appeared before Council in support of Report PSD-008-06 - Application for Rezoning to Permit 14 Residential Units and to address any concerns of the Committee. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 Barry McCabe PSD-006-06 Bruce Howarth, Planner, gave a verbal report pertaining to Report PSD-006-06. No one spoke in support of or in opposition to Report PSD-006-06. PLANNING SERVICES DEPARTMENT REZONING TO CONVERT AN EXISTING WORKSHOP TO A GARDEN SUITE APPLICANT: BARRY MCCABE Resolution #GPA-014-06 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-006-06 be received; THAT provided there are no significant issues raised at the public meeting, the rezoning application submitted by Barry McCabe be approved and that the temporary use Zoning By-law amendment attached to Report PSD-006-06 be adopted by Council; THAT a by-law approving the removal of the "Holding (H)" symbol be forwarded directly to Council once an agreement has been entered into; THAT the Mayor and Clerk be authorized to enter into an agreement for the use of a garden suite on the subject property; and THAT all interested parties listed in Report PSD-006-06 and any delegations be advised of Council's decision. CARRIED - 3 - General Purpose and Administration Committee Minutes January 23, 2006 PORT GRANBY PROJECT - ANALYSIS REGARDING DOUBLE BASE LINER, LAKESHORE ROAD GRADE SEPARATION, AND PRE-CONSTRUCTION ROAD UPGRADES Resolution #GPA-015-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-007-06 be received for information; and THAT a copy of Staff Report PSD-007 -06 and Council's decision be forwarded to all interested parties indicated in Report PSD-007-06. CARRIED ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF FOURTEEN DWELLINGS APPLICANT: PHIP LIMITED (THE FOLEY GROUP) Resolution #GPA-016-06 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-008-06 be received; THAT the rezoning application submitted by Phip Limited be approved and that the Zoning By-law Amendment, attached to Report PSD-008-06, be adopted by Council; THAT a By-law to remove the Holding (H) symbol be forwarded to Council at such time that all the conditions related to development of these lands have been fulfilled; THAT the Mayor and Clerk be authorized by By-law, Attachment #3 to Report PSD-008-06, to execute an agreement with the applicant for this development; and THAT all interested parties listed in Report PSD-008-06, any delegations, and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED David Crome, Director of Planning Services, presented a slide show pertaining to Report PSD- 006-06. The presentation outlined the history, principles, and elements of the Draft Growth Plan. Mr. Crome stated the Report lists areas of concern such as transportation routes, public transit, and employment. It is critical for the Province to recognize the significance of Clarington as being the eastern gate-way to the inner ring, its interrelationship with surrounding urban nodes, and the necessity to provide timely infrastructure to strengthen the sustainability of the Municipality. - 4 - General Purpose and Administration Committee Minutes January 23, 2006 PLACES TO GROW DRAFT GROWTH PLAN FOR THE GREATER GOLDEN HORSESHOE Resol ution #G P A-O 17 -06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-009-06 be received and endorsed as the Municipality's comments on the Proposed Growth Plan for the Greater Golden Horseshoe; and THAT Report PSD-009-06 be forwarded to the Ministry of Public Infrastructure Renewal and the Region of Durham Planning Department. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2005 Resolution #GPA-018-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-003-06 be received for information. CARRIED CLARINGTON CORNERS SUBDIVISION PHASE 1 STAGE 3, BOWMANVILLE, PLAN 40M-1940, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS BRIDLE COURT EXTENSION SUBDIVISION, COURTICE, PLAN 40M-2106, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-019-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-004-06 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1940; and - 5 - General Purpose and Administration Committee Minutes January 23, 2006 THAT Council approve the by-law attached to Report EGD-004-06, assuming certain streets within Plan 40M-1940 as public highways. THAT Report EGD-005-06 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2106; and THAT Council approve the by-laws attached to Report EGD-005-06, assuming certain streets within Plans 40M-2106, and 10M-822 as public highways. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - DECEMBER, 2005 Resolution #GPA-020-06 Moved by Councillor Schell, seconded by Councillor Trim THAT Report ESD-002-06 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. CLERK'S DEPARTMENT There were no reports considered under this section of the Agenda. - 6 - General Purpose and Administration Committee Minutes January 23, 2006 Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2005-47, MILL STREET WATERMAIN REALIGNMENT, NEWCASTLE Resolution #GPA-021-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-004-06 be received; THAT Cobourg Development Services Ltd., Cobourg, Ontario with a total bid in the amount of $275,661.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-47, be awarded the contract for the Mill Street Watermain Realignment, Newcastle as required by the Engineering Department; THAT funds required in the amount of $400,00.00 ($275,661.00 tender plus contingencies, consulting and C.N. Rail Costs) be drawn from Engineering 2005 Capital Budget Account # 110-32-330-83263-7401; and THAT the By-law attached to Report COD-004-06, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED RFP2005-17 - MAIL-IN VOTING SERVICE Resolution #GPA-022-06 Moved by Councillor Schell, seconded by Councillor Foster THAT Report COD-005-06 be received; THAT Canada Post Corporation, Ottawa, Ontario with a total bid in the amount of $96,594.96 (Plus GST), being the most responsible bidder meeting all terms, conditions, and specifications of RFP 2005 -17, be awarded the contract for the Mail-In Voting Services as required by the Municipal Clerk's Department; THAT funds required in the amount of $96,594.96 (plus GST) be drawn from Account # 100-19-193-10190-7101; and THAT the By-law attached to Report COD-005-06, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED - 7 - General Purpose and Administration Committee Minutes January 23, 2006 RFP2005-19 - SUPPLY OF AUTOMATED COUNT PROCESS FOR MUNICIPAL ELECTIONS Resolution #GPA-023-06 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report COD-006-06 be received; THAT Dominion Voting Systems Corporation, Toronto, Ontario with a total bid in the amount of $61,452.00 (Plus GST), being the lowest, most responsible bidder meeting all terms, conditions, and specifications of RFP 2005-19, be awarded the contract for the Supply of Automated Count Process for Municipal Elections as required by the Municipal Clerk's Department; THAT funds required in the amount of $61 ,452.00 (plus GST) be drawn from Account # 100-19-193-10190-7101; and THAT the By-law attached to Report COD-006-06, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED TENDER CL2005-38, STREET LIGHTING IMPROVEMENTS AT VARIOUS LOCATIONS Resolution #GPA-024-06 Moved by Councillor Trim, seconded by Councillor Schell THAT Report COD-007-06 be received; THAT Langley Utilities Contracting, Bowmanville, Ontario with a total bid in the amount of $105,838.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-38, be awarded the contract for the Street Lighting Improvements at Various Locations as required by the Engineering Department; THAT the total funds required in the amount of $115,250.00 ($105,838.00 tender plus work by Hydro One, plus addition work under Tender CL2003-27, contingencies, consulting and less works recoverable from developers) be drawn as follows: a. $10,500.00 (Part A) from 2005 Capital Budget Account # 110-32-324-83279-7401; b. $20,000.00 (Part C,D, E & F) from the 2005 Capital Budget Account # 110-32-324-83221-7401; c. $9,500.00 additional funds to be reallocated from Part A of 2005 Capital Budget Account # 110-32-324-83279-7401; - 8 - General Purpose and Administration Committee Minutes January 23, 2006 d. $10,500.00 shortfall for Parts C, D, E and F to be funded from the Roads Contribution Reserve Fund; e. THAT the remaining funds in the amount of $64,750.00 for Parts Band G be drawn from the 2004 Capital Budget Account # 110-32-324-83248-7401; and THAT the By-law attached to Report COD-007-06, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the Agenda. UNFINISHED BUSINESS Resolution #GPA-025-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT the presentation of Tom Barrie, Chairperson, Agriculture Advisory Committee be received with thanks. CARRIED OTHER BUSINESS There was no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-026-06 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the meeting adjourn at 10:56 a.m. CARRIED 1// /~- /,..1, - 9 -