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Home My WebLink About02/06/2017Council Agenda Date: Monday, February 6, 2017 Time: 7:00 PM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at cfleming@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net FINAL Council Agenda Date: February 6, 2017 Time: 7:00 PM Place: Council Chambers Page 2 1 Call to Order 2 Moment of Reflection 3 Declaration of Interest 4 Announcements 5 Adoption of Minutes of Previous Meeting(s) 5.1 Council Minutes Minutes of a regular meeting of Council January 16, 2017 Page 6 6 Presentations There are no Presentations scheduled for this meeting. 7 Delegations There are no Delegations scheduled as of the time of publication. 8 Communications – Receive for Information There are no Communications to be received for information. 9 Communications – Direction There are no Communications for direction. 10 Committee Reports 10.1 Advisory Committee Reports 10.1.1 Agricultural Advisory Committee Minutes Minutes of the Agricultural Advisory Committee of Clarington dated January 12, 2017 Page 20 Council Agenda Date: February 6, 2017 Time: 7:00 PM Place: Council Chambers Page 3 10.1.2 Heritage Committee Minutes Minutes of the Clarington Heritage Committee of dated December 20, 2016 Page 23 10.1.3 Abandoned Cemetery Committee Minutes Minutes of the Abandoned Cemetery Committee dated June 9, 2016 Page 26 10.1.4 Bowmanville Santa Claus Parade Committee Minutes Minutes of the Bowmanville Santa Claus Parade dated October 25, November 1, November 7 and November 28, 2016 Page 29 10.1.5 Newcastle Memorial Arena Board Minutes Minutes of the Newcastle Memorial Arena Management Board dated November 8, 2016 Page 40 10.1.6 Accessibility Advisory Committee Minutes of the Clarington Accessibility Advisory Committee dated April 6, May 4, June 1, September 7 and October 5, 2016 Page 42 10.2 General Government Committee General Government Committee Report of January 23, 2017 Page 59 10.3 General Government Committee General Government Committee Report of January 30, 2017 Page 64 10.4 Planning & Development Committee Planning and Development Committee Report of January 30, 2017 Page 68 Council Agenda Date: February 6, 2017 Time: 7:00 PM Place: Council Chambers Page 4 11 Staff Reports 11.1 CAO-001-17 Waverley Road / Highway 401 Interchange 12 Business Arising from Procedural Notice of Motion 13 Unfinished Business 14 By-laws 14.1 2017-013 Being a By-law to limit the gross weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the Municipality of Clarington pursuant to the Highway Traffic Act, R.S.O. 1990, c.H.8, as amended (Item 4 of the General Government Committee Report) 14.2 2017-014 Being a by-law to authorize the closure and conveyance of a road allowance and the conveyance of a road allowance (Item 5 of the General Government Committee Report) 14.3 2017-015 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Holland Homes) (Approved by Council September 21, 2015) 15 Procedural Notices of Motion 16 Other Business 17 Confirming By-Law 18 Adjournment Page 70 Council Agenda Date: February 6, 2017 Time: 7:00 PM Place: Council Chambers Page 5 This page is intentially blank Council Minutes January 16, 2017 - 1 - Minutes of a regular meeting of Council held on January 16, 2017, at 7:00 PM, in the Council Chambers Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: C. Clifford, R. Albright, A. Allison, J. Caruana, D. Crome, D. Ferguson, F. Horvath, N. Taylor, G. Weir, A. Greentree, C. Fleming 1 Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2 Moment of Reflection Councillor Cooke led the meeting in a moment of reflection. 3 Declaration of Interest There were no declarations of interested stated at this meeting. 4 Announcements Members of Council announced upcoming community events and matters of community interest. Resolution #C-001-17 Moved by Councillor Partner, seconded by Councillor Woo That the Rules of Procedure be suspended to introduce a motion concerning the appointment of a Member of Council to serve on the CAO Recruitment Selection Committee. Carried This matter is considered later in the meeting under the Unfinished Business Section of the Agenda. 5 Adoption of Minutes of Previous Meeting Resolution #C-002-17 Moved by Councillor Traill, seconded by Councillor Partner That the minutes of a regular meeting of December 12, 2016, be approved. Carried 6 Council Minutes January 16, 2017 - 2 - 6 Presentations Mayor Foster advised that Mary Ann Found would be invited to the next Council meeting to receive a Certificate of Recognition. 7 Delegations Steve Weykamp addressed Council concerning Item 10 of the Planning & Development Committee Report – Report PSD-007-17 - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke. Mr. Weykamp quoted sections of the Provincial Policy Statement with respect to decisions regarding planning matters being consistent with policy statements issued under the Planning Act. He noted the language in Section 2.3.3. of the Provincial Policy Statement takes a limiting and direct approach in that the acceptable area occupied by a on-farm diversified use is up to 2% of the farm parcel. He stated this language shows limitation and is not a just guideline. Mr. Weykamp expressed concern that the conditions imposed on the development with respect to the driveway and septic not would occur as part of the 2.5% footprint and must be considered and that the landowner would exceed the Council imposed limitation of 2.5%. Mr. Weykamp stated he personally spoke to many local residents noting all but one person was passionately opposed to the events venue but not opposed to the concept of Agri-tourism. He felt that if this had been explained to the people who supported the application, he believes they would also support the concept of Agri-tourism but would be opposed to the event venue. Mr. Weykemp referred to precedent-setting cases including “Events by Grace”, the Bloom Field amendment, and the Ontario Municipal Board decision concerning the denial of a recreational event facility in King Township. Mr. Weykamp questioned how adding noise pollution would be a positive contribution to agri-tourism. He confirmed that the opposition to the event venue is not a case of "Not In My Backyard" but a case of following set rules and guidelines by the Provincial government to prevent wrongful use of land. Steve Weykamp responded to questions from Members of Council. Mr. Weykamp confirmed that educational tours and farm gate sales would not be of concern. 7 Council Minutes January 16, 2017 - 3 - Beth Meszaros addressed Council, on behalf of friends and neighbours from the Morgan's Road area, concerning Item 10 of the Planning & Development Committee Report – Report PSD-007-17 - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke. Ms. Meszaros stated residents are not opposed to Agri-tourism but are concerned with the impact of a commercial venue on the serene countryside. Ms. Meszaros questioned why the applicants have not already welcomed groups and tourists for farm cultural, educational and environmental displays as no special permits are required for this to be undertaken. She expressed concern with the lack of communication regarding the banquet facility directly from the owners. Ms. Meszaros referred to the report of the Clarington Agricultural Advisory Committee which supported a maximum of 2% of the acreage for such a venture, and requested that Council abide by the Committee's report. Ms. Meszaros is also concerned with the effect on neighbouring wells, the impact of traffic, noise and precedent-setting decisions. She requested that wells be monitored, a traffic study be conducted, the noise study include not only the sound of music, but the noise generated from idling buses and hundreds of people partying. Ms. Meszaros requested a hard copy of the Noise Consultant's Report and that the Clerk's Department enforcement Division provide input regarding the application prior to a decision being made. Ms. Meszaros provided a copy of her written comments. Beth Meszaros responded to questions from Members of Council. Ms. Mezaros confirmed that regardless of whether the maximum 2% of the acreage was maintained, a banquet facility would remain a concern. Donna Lanigan addressed Council concerning Items 1(c) and 1(d) of the General Government Committee Report regarding Correspondence Items 8.3 from Kristin Robinson and 8.4 from Jim Richards regarding Fire at Durham York Energy Centre. Ms. Lanigan expressed concern that there have been three fires within three months at the Durham/York Energy-from-Waste Facility and there is a lack of accountability and poor communication. Ms. Lanigan questioned whether the proponent, Covanta, would bear the costs of all three fires or if the cost of fire services would be shared among other municipalities, the Region of York or any other stakeholder. She expressed concern that the Ministry of the Environment and Climate Change (MOECC) did not attend the third fire and questioned how the public can be assured that emissions are not happening. Ms. Lanigan expressed concern that the public was not notified of the third fire although Regional Council and staff were notified. Ms. Lanigan feels that a representative from the MOECC should attend any fire to determine whether there is a spill or not. Ms. Lanigan urged Council to request Durham Region to notify the local host community councillors, in addition to notifying Regional Councillors whenever there is a fire, any other operational event, or emergency at the incinerator, and that a media release be posted on the Durham Region and Covanta Durham/York Energy-from Waste websites. Ms. Lanigan provided a copy of her written comments and questions. 8 Council Minutes January 16, 2017 - 4 - Donna Lanigan responded to questions from Members of Council. Resolution #C-003-17 Moved by Councillor Traill, seconded by Councillor Woo That all Members of Clarington Council be included in any Regional distribution lists that Regional Councillors are included on regarding the Energy-From-Waste facility, including but not limited to any fires at the incinerator; That news releases be provided from the Region of Durham regarding any fires at the incinerator; and That a copy of Donna Lanigan’s presentation be forwarded to the Region of Durham. Carried on the following recorded vote: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Cooke √ Councillor Hooper √ Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Mayor Foster √ Mary-Ann Muizelaar addressed Council concerning Item 10 of the Planning & Development Committee Report – Report PSD-007-17 - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke, requesting the Municipality to pause to reflect, review and exceed due diligence when approving rezoning and on farm diversity uses applications due to the unprecedented nature and complexities of these special event applications. Ms. Muizelaar requested the existing by-laws and imposed conditions on the application be reviewed to determine if they are adequate and clear to address the complexity of hosting a large commercial venue including policing, and plans to address any potential evacuation of the site. Ms. Muizelaar feels that the condition of employing adequate security on site to safeguard large crowds must be included in the application in addition to requiring detailed traffic plans and emergency evacuation plans given the dry conditions and proximity to bales of dry hay bales and grasslands coming into contact with cigarettes. She stated the law enforcement agency, by-law officers and local residents should not be responsible to ensure that conditions and criteria are being upheld and adhered to by the applicant. Ms. Muizelaar requested the Municipality to review the process on approving special event venues with long-term effects on agricultural bases. 9 Council Minutes January 16, 2017 - 5 - Ms. Muizelaar stated the applicants are not a small family farm, but part of a larger business entity, and have always used the land to make a profit. Ms. Muizelaar felt it was important to remember that the application was made on a farm-related basis and stated the applicants are only farming when it is worthwhile to do so. She again requested the Municipality to review the process as it is new and has long-lasting effects on the agricultural base. Mary-Ann Muizelaar responded to questions from Members of Council. Sherry Ibbotson addressed Council concerning Item 10 of the Planning & Development Committee Report – Report PSD-007-17 - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke. Ms. Ibbotson stated her main concern was with respect to traffic and the influx of vehicles using Concession Road 3, as well as the speed of traffic on Morgan's Road. Ms. Ibbotson questioned whether accident statistics had been obtained from Durham Regional Police regarding incidents on Morgan's Road as there are numerous cyclists, joggers, dog walkers, etc. using the road. Ms. Ibbotson indicated currently there is a problem with illegal dumping on Morgan's Road. Ms. Ibbotson stated she is not against farm tours but is concerned with the increased traffic on the rural roads which are not up to standard. Sherry Ibbotson responded to questions from Members of Council. Resolution #C-004-17 Moved by Councillor Partner, seconded by Councillor Hooper That Council recess for ten minutes. Carried The meeting reconvened at 8:46 PM. Resolution #C-005-17 Moved by Councillor Partner, seconded by Councillor Woo That the Order of the Agenda be altered to consider Item 10 of the Planning & Development Committee Report at this time. Carried 10 Council Minutes January 16, 2017 - 6 - 10.3 Planning & Development Committee Report of January 9, 2017 Item 10 - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Resolution #C-006-17 Moved by Councillor Partner, seconded by Councillor Woo That Report PSD-007-17 be received; That Official Plan Amendment application by Deborah and Oswin Mathias (as contained in Attachment 1 to Report PSD-007-17) be denied; That the Zoning By-law Amendment application submitted by Deborah and Oswin Mathias be approved as contained in Attachment 2 to Report PSD-007-17 with revisions to delete paragraph 2 a ii) and 2b; That a Zoning By-law Amendment to remove the “Holding (H)” be forwarded to Council at such time as the applicants have entered into a development agreement on the subject lands; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-007- 17 and Council’s decision; and That all interested parties listed in Report PSD-007-17 and any delegations be advised of Council’s decision. Carried as amended later in the meeting (See following motions) Resolution #C-007-17 Moved by Councillor Neal, seconded by Councillor Traill That Council recess for five minutes. Carried The meeting reconvened at 8:58 PM. 11 Council Minutes January 16, 2017 - 7 - Resolution #C-008-17 Moved by Councillor Partner, seconded by Councillor Woo That the foregoing Resolution #C-006-17 be amended to add the following: “That Correspondence Items 9.1 to 9.12, and any additional correspondence received prior to this meeting, with respect to an application by Deborah and Oswin Mathias to permit special events, farm tours, meat processing and sales at 3582 Morgans Road, be received.” Carried The foregoing Resolution #C-006-17 was then put to a vote and carried as amended on the following recorded vote: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Councillor Neal √ Mayor Foster √ 8 Communications – Receive for information There were no Communications to be received for information. 9 Communications – Direction Lois Adams - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Annette Koerssen - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Robert Nick, GHD - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Norma Dumouchel - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke 12 Council Minutes January 16, 2017 - 8 - Donna and Glen Middleton - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Dan and Shelley-Anne Zegers - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Edward Swynar - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Ian and Gail McKenzie - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Brian and Lisa Witvoet - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Melanie Stapleton - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Jon Sprenger - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Jean Kimball - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Steve Weykamp - An Application by Deborah and Oswin Mathias to Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property – 3582 Morgans Road, Clarke Correspondence Items 9.1 to 9.13 were considered earlier in the meeting during discussion of Item 10 of the Planning & Development Committee Report. 13 Council Minutes January 16, 2017 - 9 - 10 Committee Reports Advisory Committee Reports 10.1.1 Minutes of the Agricultural Advisory Committee of Clarington dated December 8, 2016 10.1.2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated December 13, 2016 10.1.3 Minutes of the Clarington Heritage Committee dated November 15, 2016 10.1.4 Minutes of the Clarington Museum and Archives Board dated December 14, 2016 Resolution #C-009-17 Moved by Councillor Neal, seconded by Councillor Hooper That Advisory Committee Report Items 10.1.1 to 10.1.4, be received for information. Carried General Government Committee Report of January 3, 2017 Resolution #C-010-17 Moved by Councillor Partner, seconded by Councillor Traill That the recommendations contained in the General Government Committee Report of January 3, 2017 be approved, on consent, with the exception of item #9. Carried Item 9 – Appointments to the Agricultural Advisory Committee Councillor Neal stated it was his understanding that if this item was pulled, the appointments to the Committee would proceed with a vote by ballot. Mayor Foster ruled that a motion would be required to conduct a vote to appoint representatives to the Agricultural Advisory Committee, in accordance with the Appointments to Boards and Committees Policy. Councillor Neal appealed the ruling of the Chair. Mayor Foster posed the following question “Will the ruling be sustained?” The ruling of the Chair was sustained. 14 Council Minutes January 16, 2017 - 10 - Resolution #C-011-17 Moved by Councillor Neal, seconded by Councillor Cooke That Council consider the applications for appointment to the Clarington Agricultural Advisory Committee and that the vote be conducted to appoint the citizen representatives to the Committee for a term ending December 31, 2020, or until a successor is appointed, in accordance with the Appointment to Boards and Committees Policy. Carried The following appointments were made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy, for the Agricultural Advisory Committee for term ending December 31, 2020, or until a successor is appointed: • Les Caswell • Elgin Greenham • Brenda Metcalf • W. Edward Watson (Ted) • Henry Zekveld Planning & Development Committee Report of January 9, 2017 Resolution #C-012-17 Moved by Councillor Woo, seconded by Councillor Traill That the recommendations contained in the Planning & Development Committee Report of January 9, 2017 be approved, on consent, with the exception of item #10 which was considered earlier in the meeting. Carried 11 Staff Reports 12 Business Arising from Procedural Notice of Motion There was no Business Arising from Procedural Notice of Motion considered under this Section of the Agenda. 15 Council Minutes January 16, 2017 - 11 - 13 Unfinished Business Executive Recruiting Services for Recruitment of a Chief Administrative Officer Resolution #C-013-17 Moved by Councillor Partner, seconded by Councillor Woo Further to Council’s acceptance of the Interim CAO’s Report CAO-007-16, recommending that: 1. a selection committee be established to a) Select a recruitment firm to assist with a recruitment of a CAO and b) Work with the recruitment firm to recommend to Council a short list of candidates to interview for the CAO’s position; and 2. That the Selection Committee consist of the Interim CAO, Mayor, an executive with senior leadership experience in public sector organizations (who Council subsequently chose – Ken Knox) and a Councillor to be chosen by Council. Therefore, be it resolved that Councillor Ron Hooper be appointed by Council to serve on the Selection Committee. Motion Ruled out of Order Resolution #C-014-17 Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended to reconsider Resolution #C-344-16 to reconsider the appointment of one Council representative to the CAO Recruitment Selection Committee. Lost Resolution #C-015-17 Moved by Councillor Partner, seconded by Councillor Woo Further to Council’s acceptance of the Interim CAO’s Report CAO-007-16, recommending that: 1. a selection committee be established to a) Select a recruitment firm to assist with a recruitment of a CAO and b) Work with the recruitment firm to recommend to Council a short list of candidates to interview for the CAO’s position; and 16 Council Minutes January 16, 2017 - 12 - 2. That the Selection Committee consist of the Interim CAO, Mayor, an executive with senior leadership experience in public sector organizations (who Council subsequently chose – Ken Knox) and a Councillor to be chosen by Council. Therefore be it resolved that upon Council members indicate their willingness to stand for appointment, that Council conduct a vote for appointment to the CAO Selection Committee in accordance with the policy. Carried Councillor Partner was appointed to the CAO Recruitment Selection Committee in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy. 14 By-laws By-law 2017-008 was withdrawn from the Agenda due to Council’s denial of the application for amendment to the Clarington Official Plan. Resolution #C-016-17 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-laws 2017-001 to 2017-0007 and 2017-009 to 2017-011 14.1 2017-001 Being a By-law to exempt a certain portion of Registered Plan 40M-2513 from Part Lot Control 14.2 2017-002 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (LBD Holdings Ltd.) (Approved by Council on February 8, 2016) 14.3 2017-003 Being a By-law to provide for the establishment and adoption of an Emergency Management Program for the Municipality of Clarington and amend the Emergency Management Structure contained in By-law 2004-170 (Item 6 of the General Government Committee Report) 14.4 2017-004 Being a By-law to establish certain lands as public highways (Item 8 of the General Government Committee Report) 14.5 2017-005 Being a By-law to Amend Zoning By-law 2005-109, for the Corporation of the Municipality of Clarington (City Homes) (Approved by Council on May 2, 2016) 14.6 2017-006 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (1494339 Ontario Limited) (Item 8 of the Planning & Development Committee Report) 17 Council Minutes January 16, 2017 - 13 - 14.7 2017-007 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (2265719 Ontario Inc.) (Item 9 of the Planning & Development Committee Report) 14.9 2017-009 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Deborah and Oswin Mathias) (Item 10 of the Planning & Development Committee Report) 14.10 2017-010 Being a By-law to repeal Interim Control By-law 2016-056 (Approved by Council on December 12, 2016) 14.11 2017-011 Being a By-law to exempt a certain portion of Registered Plan 40M-2506; and That the said by-laws be approved. Carried 15 Procedural Notices of Motion There was no Procedural Notice of Motion considered under this Section of the Agenda. 16 Other Business Councillor Neal questioned the status of the meeting with Blackbird Constructors 407 GP, the Ministry of the Environment and Climate Change, Conservation Authorities and affected well-owners regarding well-related concerns. The Assistant Director of Engineering indicated that Blackbird has requested to meet with staff only and that they are working on a public information-type centre to inform the public on what to do when their wells go dry. The Assistant Director of Engineering stated that he will further discuss the logistics of the meeting with Blackbird. Mayor Foster requested the Assistant Director of Engineering to investigate the matter of Revenue Canada waiving fees for bringing in water for cattle. Councillor Woo referred to the 2016 livestock tax deferral as referenced in the Clarington Agricultural Advisory Committee minutes on page 24 of the January 16, 2017, Council Agenda. 17 Confirming By-law Resolution #C-017-17 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2017-012, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 16th day of January, 2017; and That the said by-law be approved. Carried 18 Council Minutes January 16, 2017 - 14 - 18 Adjournment Resolution #C-018-17 Moved by Councillor Partner, seconded by Councillor Woo That the meeting adjourn at 10:07 PM. Carried _____________________ __________________ Mayor Municipal Clerk 19 Agricultural Advisory Committee of Clarington January 12th, 2017 Agricultural Advisory Committee of Clarington Meeting Thursday, January 12th, 2017 Members Present: John Cartwright Brenda Metcalf Les Caswell Richard Rekker Eric Bowman Tom Barrie Henry Zekveld, Ted Watson Regrets: Elgin Greenham, Councillor Partner, Jennifer Knox, Don Rickard Guests: Marilyn Pearce, Agriculture Legacy Project, Farm Connections, Staff: Faye Langmaid, Planning Services Brenda welcomed all to the meeting, with introductions. Adoption of Agenda 017-01 Moved by Eric Bowman, seconded by Tom Barrie “That the Agenda for January 12th 2017 be adopted” Carried Approval of Minutes 017-02 Moved by Ted Watson, seconded by Les Caswell, “That the minutes of the December 8th, 2016 meeting be approved” Carried Presentation: Marilyn Pearce, Agriculture Legacy Project Marilyn provided an overview of the project. The committee is looking to recognize farming families and organizations in Durham Region to celebrate Canada’s 150. In addition, to the goal of recognizing these individuals, families and organizations the committee is also focusing on the long-term legacy that agriculture has played and continues to play in the Region as the #1 economic driver. It is anticipated that this will help educate the general public about the role farming plays. The initial goal is to recognize at least 60 families that have farmed for 150 years and are still farming in Durham Region (they did not have to start farming in Durham it could have been somewhere else in Canada). The names of the families will be engraved on a plague to be hung at Regional Headquarters and then by in each of the local municipal areas. To date, Uxbridge and Scugog Museums are on board, Pickering Library. The culmination 20 Agricultural Advisory Committee of Clarington January 12th, 2017 of the project will be at the Celebrate Agriculture Gala in October. Information on the project and the form to fill out to have a family recognized will be posted to the Farm Connections website. Committee is looking for at least 20 families (5 generation farms) out of Clarington. Farm Connections has applied for a grant for the display and necessary research. An eventual longer term goal is to find a home for Durham’s agricultural story. The story of the Massey family to R.S. McLaughlin to Northern Dance to Farmer’s Parade of Lights. Business Arising Committee Member Appointments: General Government Committee appointed those that reapplied for 4 year term (ending in 2020) to Committee. DRFA appointment is Richard Rekker, all will be ratified at the Council meeting of January 16. Election: Chair and Vice-Chair It was determined by consensus that the term of office would once again be 2 years. 017-03 Moved by Eric Bowman, seconded by Tom Barrie “Brenda Metcalf nominated as Chair” CARRIED Election of Vice-Chair 017-04 Moved by Tom Barrie, seconded by Ted Watson “Eric Bowman nominated as Vice-Chair” CARRIED Mary Ann Found will be recognized for her dedicated service over the past 10 years by Council. Not only for representing the DRFA on this committee but also for your dedication to Farm Connections and the good work that group has been doing over the years to help educate students and raise the profile of agriculture in the community. Correspondence and Committee Reports Agriculture Legacy Project has been endorsed by Township of Uxbridge and City of Oshawa. Bill C-274 referred from Council as correspondence from Township of Brock. This involved income tax implications (capital gains) for selling of business to another family member or individual (stranger) and support for a private members bill that would make the playing field level for sales to family members. Faye will send information on the Bill to members for discussion at next meeting. http://guycaron.ndp.ca/bill-c-274-ending- unfair-taxation-on-family-business-transfers 21 Agricultural Advisory Committee of Clarington January 12th, 2017 DAAC motion regarding Private Member’s Bill on Certified Crop Advisors was ratified by Durham Region. Durham Agriculture Advisory Committee – Meeting was cancelled due to weather Durham Region Federation of Agriculture – No report. Clarington Board of Trade –Agricultural Summit will be March 24th at Newcastle Community Hall, beginning at 8:30 a.m. to 1:00 p.m. New Business Schedule for 2017 (distributed with agenda) “did you know” – Faye will send information on C-274 and Norfolk CIP incentives Low Water Conditions – CLOCA has issued a Level 2 Low Water Notice, GRAC has issues a Level 1 (worse than Level 2) Low Water Notice. GRCA has under the Clean Water Healthy Land Financial Assistance Program funds for well decommissioning for shallow dug well. CLOCA will be implementing a program to provide funding for shallow dug well decommissioning. Of the members attending many have had well issues over the past year and had to drill deeper wells. 2016 Accomplishments – Brenda presented at the Planning and Development Committee on Monday. Council was very appreciative of the work that the committee does. One of the questions asked was about succession planning and if there is anything that local council could do to encourage young farmers. The only incentives program that comes to mind are Rural Community Improvement Grants such as those in Norfolk County http://www.norfolkbusiness.ca/incentives-supports/business- incentives/ Future Agendas Michael Veneziano, CEO & Co-Founder, Turnkey Aquaponics Inc. will attend in Feb. Amy Burke and Tracey Webster from Planning Services will be presenting in March with regard to the update to the zoning by-law for the rural area. Richard Rekker’s will outline their new construction and operations at the April meeting. Blackbird and MTO attending in May. John has invited a number of different politicians to come and speak, most have not responded, others have declined John’s invitation. Eric Bowman moved to Adjourn. Next Meeting, Thursday, February 9th, 7:30 p.m. Room 1C at Municipal Administrative Office I:\^Department\LDO NEW FILING SYSTEM\Committees\Agricultural Committee\2017 Minutes & Correspondence\Draft Minutes_ Meeting_12 Jan 17.docx 22 1 | Page CLARINGTON HERITAGE COMMITTEE Minutes of Meeting December 20, 2016 MEMBERS PRESENT: Todd Taylor, Peter Vogel, Paul Davidson, Victor Suppan, Myno Van Dyke, Councillor Hooper, Filip Aleksanderek, Steve Conway (7:10) REGRETS: Robert Malone, Katharine Warren, Tracey Ali, STAFF: Brandon Weiler P. Vogel welcomed everyone to the meeting. Everyone welcomed Filip Aleksanderek as a new member to the Clarington Heritage Committee. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA 16.36 Moved by M. Van Dyke, seconded by V. Suppan THAT the agenda for December 20, 2016 be adopted. “CARRIED” ADOPTION OF MINUTES 16.37 Moved by P. Davidson, seconded by T. Taylor THAT the minutes of the Meeting of November 15, 2016 be accepted. “CARRIED” DELEGATIONS AND PRESENTATIONS BUSINESS ARISING Jury Lands Foundation (Camp 30) – B. Weiler reported that Council recently approved the hiring of a consult to complete a Community Vision and Urban Design Plan for the Jury Lands site. The successful consultant was DTAH. There will be public consultation as part of this process and the Heritage Committee and other stakeholders will be encouraged to participate in the public sessions. The foundation continues to attend community events to promote and educate the public about the history and the efforts to adaptively reuse the lands and buildings. The 23 2 | Page Municipality and Jury Lands Foundation have entered into a Memorandum of Understanding that outlines the roles of each party and sets out the Foundation’s involvement in the future park and with the buildings. Goodyear Property – B. Weiler reported that decommissioning of the plant, including removing machinery, is ongoing. Within the Official Plan amendment passed by Council on November 1, 2016 the site is identified as a Special Study Area, specifically identifying adaptive reuse opportunities for the existing buildings. V. Suppan sent an e-mail to the group prior to the meeting identifying industrial archeology studies that have occurred for former industrial sites. The point of these studies is to fully understand the historical value of buildings, sometimes address structural integrity, and determine potential to be able to move forward. A similar approach was taken with Camp 30 when Council funded an architectural survey and conditions report which also led to a structural engineers report. These reports identified the general and structural state of the buildings to identify the potential for reuse. The committee is concerned that once the buildings are decommissioned the current or future owners may want to clear the site as part of the remediation. The committee strongly feels that more research on the history and the conditions of the buildings is warranted. The committee identified that this site will have a number of issues to overcome for redevelopment, specifically remediation. In the committee’s opinion the more information that is available prior to the current or future property owners seeking redevelopment opportunities the better it would be for all parties, including the municipality as there would be some clarity on the value and conditions of the buildings. The committee will be undertaking historical research to provide a full picture as to the heritage value that the former Goodyear building and company has had in Bowmanville. 16.38 Moved by M. Van Dyke, seconded by S. Conway THAT the committee prepare historical background research and report to Council on the heritage value of Goodyear in Bowmanville. “CARRIED” Hollingshead Property – No news to report REPORTS FROM OTHER COMMITTEES Bowmanville Community Improvement Program – No meeting to report. Orono Community Improvement Program – No meeting to report. Newcastle Community Improvement Program – No meeting to report 24 3 | Page Architectural Conservancy Ontario, Clarington Branch – No meeting to report Newcastle Village & District Historical Society – M. Van Dyke reported that the society is currently planning their Canada 150 event which will focus on local family trees within Newcastle and the surrounding area. The event will be held in the Community Hall the Sunday prior to Canada Day. More details to follow. Museum – No news to report Heritage Week Working Group – No meeting to report CORRESPONDENCE AND COUNCIL REFERRALS PROJECT REPORTS Subcommittee Reports: Municipal Inventory and Register Committee – No news to report Public Outreach and Education Committee – P. Vogel reported that calendar sales were progressing and that members should make a final push to sell them leading up to Christmas. Members were asked to communicate via e-mail over the next week to ensure those who had extra calendars provided them to those who needed them. NEW BUSINESS Property Standards By-law (Heritage Specific Provisions) – At the November meeting B. Weiler provided members with a copy of the heritage specific provisions that had been drafted by staff for addition within the Property Standards By-law. The members were asked to review the draft and provide comments on the draft provisions. V. Suppan circulated an e-mail to all members prior to the meeting with comments on the draft provisions. No additional comments were received from committee members. 16.39 Moved by V. Suppan, seconded by M. Van Dyke THAT V. Suppan’s comments be considered by staff and that staff proceed with amending the property standards by-law to include heritage specific provisions. “CARRIED” V. Suppan moved to adjourn the meeting. Next meeting: January 17, 2017, 7:00 p.m., at Clarington Municipal Offices in Room 1C 25 Abandoned Cemetery Committee June 9, 2016, 4:00 p.m. Meeting Present: John Bate, Elected Chair Angie Ball, Co-Chair Councillor Ron Hooper Jim Lowe Todd Taylor Kim Vaneyk Nancy Trimble Laura Suchan Also in attendance: Anne Greentree, Municipal Clerk Bob Genosko, Parks Supervisor Natalie King, Licensing Clerk 1. Minutes Moved by John Bate, seconded by Nancy Trimble. That the Minutes of the June 9, 2016 Abandoned Cemetery Committee be approved. Carried 2. Old Business a) Grass Cutting/Maintenance Bob Genosko addressed the issue of several cemeteries with complaints of tall grass/weeds, and overall unkempt appearance. There was confusion on behalf of the municipal contractor and the location of several cemeteries, which was resolved on Wednesday (June 8). b) Finances and Repairs John Bate asked if financial statements/budget were available to the Committee, with specific reference to payment for the obelisk inside of Trulls Cemetery ($2000 quote from two years ago). The Committee has $10,000 in the Abandoned Cemetery Account, and showed interest in obtaining a current quote to fix the obelisk. 26 Moved by Nancy Trimble, seconded by Todd Taylor That a current quote be obtained to repair the obelisk inside the Trulls Cemetery. Carried Moved by Angie Ball, seconded by Laura Suchan. That staff be authorized to repair the obelisk at the Trulls Cemetery with the maximum repair costs not to exceed $3000 inclusive of taxes. Carried c) Data Import Angie Ball will have information at the next meeting regarding the data import. Anne Greentree questioned if data is still being gathered, and Nancy Trimble believes there has not been activity since the 1980s. The Committee still does not have data for Billings and Gilmour Cemeteries. d) Hard to Find Cemeteries John Bate referenced a letter to the Welsh family from Pattie Barrie requesting permission to access the McNeil Cemetery via their property at 7615 Leskard Rd. There was no reply. The Board had an interest in cleaning, maintaining etc., of the five individuals buried there. John requested staff to contact the current owner of 7615 Leskard Rd. to revisit the issue. The Committee discussed the cemeteries without road access and it was suggested that a tour be scheduled to identify and locate the various cemeteries and identify any potentially dangerous monuments. Todd suggested the reconciliation of a list of those cemeteries not being maintained, and perhaps visit those with the intention of clearing limbs and grass for contractor access. Anne Greentree pointed out the use of tools should be limited to pruning clippers, and not include the use of chainsaws. The Banstra family along with the Brown family cemeteries expressed concern over the lack of maintenance. These and several other cemeteries are without road access, and should be properties listed as part of the proposed tour, whereby the Committee would trim back overgrown sumacs and other branches. The date of July 6th, 2016 was established for the Committee to hold their tour. Everyone will meet in the parking lot on the west side of the Garnet Rickard Arena at 8:00 AM. John Bate will organize a bus for the day. Anne addressed the concern of identifying the list of proposed properties well in advance, so correspondence can be sent out to the private property owners in order to obtain consent to travel onto their property. 27 3. New Business a) Digitizing Project Angie Ball brought forward the possibility of inviting the local Scouts to assist with the digitizing the details of the graves project. These Scouts have good technical skills and could assist with cameras etc. The youth would have the opportunity to be a part of something important, provide valuable services to the Committee, and earn service hours for their programs. John Bate added the opportunity for the Scouts to paint some of the fencing in both Hampton and Trulls Cemeteries. It was noted that Scouts Canada has liability insurance and could provide certificates if necessary. Moved by Angie Ball, seconded by Nancy Trimble. That the Committee authorize to supply materials to paint cemetery fences should they be interested. Carried Motioned by Angie Ball, seconded by Laura Suchan. That the Committee approve the Scouts to participate in the data collection for the purpose of contributing to the digitalization of grave details. 4. Adjournment Moved by Kim Vaneyk, seconded by Nancy Trimble That the meeting adjourn at 4:48 PM. Carried 28 BOWMANVILLE SANTA CLAUS PARADE MINUTES October 25, 2016 Attendees: Terry Tzikas , Jeff Laughlin, Allison Dart, Kathy McLaughlin, Roger Letooze, Bill Heathcote Motion: “To accept the minutes from the September 27, 2016 Meeting” Motion: Allison Dart 2Nd: Bill Heathcote All in favour – passed Terryl Tzikas (Chairperson): • 39 Entries to date (this includes bands). November 1st is the deadline for entries • Volunteer of the year: • o Motion: “To nominate Dale and Lynn House for Volunteer of the Year for 2016”  Motion: Kathy McLaughlin 2nd: Allison Dart  All in favour: passed  o Motion: “To nominate Tracey Bayley-Buckle for Volunteer of the Year for 2017”  Motion: Jeff Laughlin 2nd: Bill Heathcote  All in favour: passed o o • Kathy McLaughlin (Secretary/Publicity): • Letters for donations have been sent out. • Have radios booked for parade will pick up November 11th • Left message with Gord Weir for the use of the Chief car for parade • Left message with Kevin Anyan for Parade Announcer 29 Jen Ashby (Bands): • All bands have been booked and she is under budget. • Thrump nee Bit • The concert band of cobourg • Toronto Signals • Whitby Air cadets • Whitby brass band • Legion Color party only • BHS • Clarington concert band • Central PS • Sea Cadets o . Alliston Dart (Treasurer): • Has received two donations so far Jeff Laughlin (Website/Volunteer Coordinator: • Has contacted Durham College and Fire Services for volunteers for Pacers, already has some signed up • Applefest – all costumes are filled • Has lots of volunteers for traffic approximately 24 • Website is working well, lots of action Jen Laughlin (Costume/Make Up Coordinator): • New costume is underway and should be completed soon • Snowman for float has been started. • Help with float from Committee to help decorate. Jen to send out email to members for help. • BUTTON – Jen to forward to all Committee members copy of button for review before sending to Button Boy. Bill Heathcote (Assistant Event Coordinator): • Has labels for float • Permit for sign has been processed. Will put sign down by the soccer fields, seems to be lots of traffic that way. Will put other signs out November 1st. • Barn clean up scheduled for November 7th. Roger Letooze (Event Coordinator): • Legion not too optimistic for help. Roger will obtain information from Blackie and draw something up. Roger will work on this. Will count monies at Legion upstairs on Parade day. Boy 30 Scouts and Girl Guides will help with button sales this week, with adult supervision. Roger will work with Jeff Laughlin on this project. Set up boxes on Friday night. Jeff and Allison will be at the Legion on the morning of parade to help set up. Next Meeting November 1, 2016 Room 1C @ 7:00 p.m. • 31 BOWMANVILLE SANTA CLAUS PARADE MINUTES November 1, 2016 Attendees: Terry Tzikas , Jeff Laughlin, Allison Dart, Kathy McLaughlin, Roger Letooze, Bill Heathcote, Jen Ashby, Jen Laughlin Motion: “To accept the minutes from the October 25, 2016 Meeting” Motion: Bill Heathcote 2Nd: Jen Laughliln All in favour – passed Terryl Tzikas (Chairperson): • Jen’s father cannot drive Committee float this year, but will still be presented for Volunteer of the year, may have someone from Municipality drive the float or Jeff has a contact and will ask him. • Youth Centre – still need to get in touch with them for use on Parade day. • Brad Simpson will drive Santa’s Float this year, and Santa is ready to go. • Memorial Park will be unlocked for parade day and we have the use of the basement. • George from the Municipality has contacted Terryl regarding pylons  • Kathy McLaughlin (Secretary/Publicity): • Radios are booked for parade day • Will follow up with Dignitaries for parade day • Have received permit from the Region • Will take pictures for the Website • Kevin Anyan is available to be our announcer • Gord Weir will be driving the chief car with Kevin 32 Jen Ashby (Bands): • All bands have been booked and she is under budget. • Thrump nee Bit • The concert band of cobourg • Toronto Signals • Whitby Air cadets • Whitby brass band • Legion Color party only • BHS • Clarington concert band • Central PS • Sea Cadets o . Alliston Dart (Treasurer): • Has received $3, 850.00 in donations so far Jeff Laughlin (Website/Volunteer Coordinator: • Durham College Fire Services has approximately 10 – 15 pacers. Gord Weir maybe able to provided 2-3 Firefighters to help out. Has approximately 18-20 volunteers this year • Costumes are almost all filled. Costume hand out will be November 5, 2016 9:00 – 2:00 p.m. at the Barn • Button selling– Not sure how many Scouts, but there will be 2 Scouts with an adult. Will have 13 groups of 2, Scouts start at 9:30 a.m. and will finish when parade is completed. • Has four Legion personnel to help Jen Laughlin (Costume/Make Up Coordinator): • New costume is underway and should be completed soon • Float will be a family of snowman and tree will be decorated as a woodland theme. Work on float Saturday November 5 and possibly Sunday November 6th. • BUTTON - will be ordering 5,000 buttons Bill Heathcote (Assistant Event Coordinator): • Signs have been put up. • A Frame sign will be put up on Baseline near the Soccer fields Roger Letooze (Event Coordinator): • Would like a cheque for Bob’s Towing. • Will order trophy for Volunteer of the Year 33 • Next Meeting (program line up meeting): November 7, 2016 Room 1A @ 6:30 p.m. Wrap Up meeting is scheduled for Monday November 28th at the Village Inn @ 6:30 p.m. upstairs room • 34 BOWMANVILLE SANTA CLAUS PARADE MINUTES November 7, 2016 Attendees: Terry Tzikas , Jeff Laughlin, Allison Dart, Kathy McLaughlin, Bill Heathcote, Jen Ashby, Jen Laughlin Motion: “To accept the minutes from the November 1, 2016 Meeting” Motion: Jen Ashby 2Nd: Jen Laughlin All in favour – passed Terryl Tzikas (Chairperson): • Committee Float – will need more help preparing float next year, make sure that date is booked ahead of time. • No Rogers Cable coverage this year • Riot Radio is also not available  • Kathy McLaughlin (Secretary/Publicity): • Radios are booked for parade day • Signs for parked cars are prepared Jen Ashby (Bands): • Will need cheques for bands 35 Alliston Dart (Treasurer): • Money is still coming in almost $5,000.00 Jeff Laughlin (Website/Volunteer Coordinator: • Sue St. John will volunteer, place her at Scugog and Church • Firefighters and Paramedics from Durham College has 19 of them Jen Laughlin (Costume/Make Up Coordinator): • Costume hand out was completed last Saturday with the exception of one which will be picked up Tuesday night, Allison will be there to hand this out. • Float is complete • Buttons ordered • New costume being cut out tonight. Bill Heathcote (Assistant Event Coordinator): • Barn has been swept, thank you Bill • Pick up boxes on Thursday then take to firehall • Roger Letooze (Event Coordinator): • Nothing to report. • Wrap Up meeting is scheduled for Monday November 28th at the Village Inn @ 6:30 p.m. upstairs room • 36 BOWMANVILLE SANTA CLAUS PARADE MINUTES November 28, 2016 Attendees: Terry Tzikas , Jeff Laughlin, Allison Dart, Kathy McLaughlin, Bill Heathcote, Jen Ashby, Jen Laughlin, Roger Letooze Motion: “To accept the minutes from the November 7, 2016 Meeting” Motion: Jen Ashby 2Nd: Allison Dart All in favour – passed Discussion on 2016 Parade Results and Concerns Terryl Tzikas (Chairperson): • One group was throwing candy, Terryl will contact them. • Costumes will need to be cleaned • Look into Grants for next year Kathy McLaughlin (Secretary/Publicity): • Heard no complaints • Only one gap • Will book dates for next year’s meetings: o February 21, 2017 o March 20, 2017 o April 17, 2017 o September 11, 2017 o September 25, 2017 o October 10, 2017 o October 23, 2017 o November 6, 2017 37 • Will send out Thank you notes, please let Kathy know by December 8th, if you have anyone you would like a thank you note sent to • Pictures were given to Jeff to add to website • Jen Ashby (Bands): • Very busy at start of parade • Adopt certain spaces for certain groups, before we put in a group • Group 1913 was not happy about not being paid, will look into this • Colour party – band was too quick Alliston Dart (Treasurer): • Pacers helped this year • One gap with the Mail truck Jeff Laughlin (Website/Volunteer Coordinator: • Parade went well, just a couple of complaints • Talk with Post Office about being slow • Buttons sales – were down, but the Scouts enjoyed helping out • Six volunteers showed up • Firefighters and Paramedics from Durham College has 19 of them Jen Laughlin (Costume/Make Up Coordinator): • Very busy at end of parade • No Police at end of parade (Park Street) – need more Police presence at this area • Walkers refused to turn into Park Street (would keep going with their Float) • Wreath on Santa float has disappeared Bill Heathcote (Assistant Event Coordinator): • Happy with Parade • Will discuss new signs for next year Roger Letooze (Event Coordinator): • Youth that were selling the buttons like to bunch up too much • Volunteer buttons is a nice idea, but maybe just be plain • Traffic on Church Street – too busy road need to be closed especially at Scugog and Church • Road Closure bring up with Municipality and Region • Thank you Bill for all your help 38 NEW BUSINESS: • Committee to think of a Theme for next year and forward to Terryl by December 6, 2016. When all themes have been sent, Committee will vote on the theme. Next Meeting is scheduled for January 16, 2017 Here is the listing of all Meeting dates for 2017 DATE TIME ROOM February 21, 2017 6:30 p.m. Durham Regional Police Community Room March 20, 2017 7:00 p.m. Room 1C April 17, 2017 7:00 p.m. Room 1C September 11, 2017 7:00 p.m. Room 1C September 25, 2017 7:00 p.m. Room 1C October 10, 2017 6:30 p.m. Durham Regional Police Community Room October 23, 2017 7:00 p.m. Room 1C November 6, 2017 7:00 p.m. Room 1C Motion to close Meeting of November 28, 2017 Motion: Jen Ashby 2nd: Allison Dart All in favour - Passed 39 Newcastle Memorial Arena Management Board Municipality of Clarington Minutes of Meeting – November 8th, 2016 In Attendance: Gord Lee, Chair Bryan Wiltshire, Arena Manager Carol Little, Shea-Lea Latchford, Sue White, Gary Oliver, Regional Councillor Woo, Peter Kennedy. Regrets: Councillor Partner, Jay Summers 1. Call to Order – 7:08 P.M. The chair and committee members welcomed new board member, Peter Kennedy to his first meeting. Bryan invited Peter for a personal visit and an operational tour of the building and facilities. That will take place at their convenience. 2. Adoption of Minutes: Motion # 16-120 was proposed: THAT: The minutes of September 13, 2016 are accepted as presented. (No meeting took place in October, 2016) Moved by: Shea-Lea Latchford Seconded by: Sue White CARRIED 3. Arena Manager’s Report: A number of the safety issues that Bryan and Sue had detected in their monthly inspection had been followed-up on with the municipality and attended to. Water and ice run- offs from the roof had been corrected in two areas and the one in the north-west corner is on the agenda. Bryan also advised of the completed repairs to our garage doors at the back of the building. Gary and Bryan continue to schedule snack bar opening hours to attempt to eliminate staffing costs for practice times, in which very few sales take place. 40 (2) October snack bar sales of $2,041.05 were reported by the chair for 24 days/ evenings of operation – 7 practice scheduled evenings, we did not open. Discussion took place on the water-filling station – the installation service that was referred to us could not find a water line or drain outlet in the area we had chosen to locate the unit. Follow-up on another location in the building is in process. Village Print Shop is preparing portable “A” type signage for the Edward Street boulevard to advertise our public skate times - should be completed by month-end. 4. Financial Report: Income statements for Y.T.D. October 30th, 2016 indicated revenue of $212,616.89 – a 4% increase over same period of 2015. 5. New Business: The chair requested nominations should again take place for the election of a Vice-Chair. All nominated parties declined to run or, accept the position. Carol Little did agree to co-sign the cheque pay-outs on the business account. Changes from former vice-chair, Gord Blaker’s signature to Carol’s at the C.I.B.C. will be arranged. We are again looking for a sponsor /advertiser for the arena time clock. Due to changes in the corporate offices of Tim Horton’s, they will now only be sponsoring a rink-board sign in the arena. December’s meeting will be our Christmas Dinner Celebration – arrangements for the evening will be made with our local Massey House Restaurant for 7:00 p.m. on the 13th of December. 6. Motion to Adjourn: Motion # 16-121 was proposed: Moved by: Gary Oliver Seconded by: Peter Kennedy CARRIED 41 Clarington Accessibility Advisory Committee April 6, 2016, 6:00 P.M. Meeting Room 1A Present: Shea-Lea Latchford Maureen Reed André O’Bumsawin Tim Van Leeuwen Sally Barrie Also Present: Jeannette Whynot – Accessibility Coordinator Regrets: Councillor Partner Jacquie Watchorn John Sturdy (a) Adoption of Minutes Moved by Maureen Reed seconded by André O’Bumsawin That the minutes of the meeting of February 3, 2016 be approved. Carried Moved by Maureen Reed seconded by André O’Bumsawin That the minutes of the meeting of March 2, 2016 be approved. Carried (b) Presentation No presentations 3. Business Arising From Minutes (a) Newcastle Shoppers Drug Mart Accessibility The Committee members present discussed the concerns raised about the accessibility of Newcastle Shoppers Drug mart. The number and locations of accessible parking spaces was discussed and while there seems to be a lack of accessible on-street parking spaces, the Committee was satisfied that there were enough off-street accessible parking spaces. While the off-street accessible parking spaces provided by Shoppers Drug Mart are a fair distance from the store entrance, it was noted that there are other Municipal parking lots with 42 Clarington Accessibility - 2 - April 6, 2016 Advisory Committee accessible spaces that are closer. The Committee mutually agreed that there seems to be an issue of providing accessible customer service. Maureen Reed provided the example that Shoppers Drug Mart, or any business, could offer a carry our service for people with disabilities or anyone who required assistance. The Accessibility Coordinator advised the Committee that this issue fits in well with the outreach she has been establishing with Maureen Reed and that she has three upcoming meetings where she would be able to provide information on improving customer service to people with disabilities. The Committee mutually agreed that at this time, they did not want to write any letters to Shoppers Drug Mart regarding the accessibility of their Newcastle location. The Committee requested that the Accessibility Coordinator discuss offering assistance/carry out service when meeting with local business groups, to which she agreed. (b) AAC Terms of Reference The Accessibility Coordinator provided the Committee with a draft copy of the updated Terms of Reference. Background on why the Terms of Reference required and overview of the major changes was given to the Committee. Moved by Maureen Reid, seconded by Sally Barrie That the Accessibility Advisory Committee accept the updated Terms of Reference for the Committee Carried 4. New Business (a) National Access Awareness Week The Accessibility Coordinator provided the Committee with an overview of National Access Awareness Week. The Committee was presented with examples of how other AAC’s mark the week. The Committee mutually agreed that they should ask the Mayor declare May 29- June 4th National Access Awareness Week. The Accessibility Coordinator advised that she would draft a letter with the Committee Chair and send it to the Mayor’s office for consideration. The Committee also mutually agreed that a delegation to Council would be a great way to raise awareness and keep accessibility an active topic. André O’Bumsawin agreed to speak on behalf of the Committee as a delegate to Council. The Committee requested that an email be sent to all AAC members 43 Clarington Accessibility - 3 - April 6, 2016 Advisory Committee asking them for their input on what should be included. The Accessibility Coordinator confirmed she would send an email to Committee members asking for their input. The Accessibility Coordinator reminded the Committee that delegations are strictly limited to 10 minutes, so the presentation will need to be focused and concise. (b) AAC at Festivals The Accessibility Coordinator reminded the Committee that they had previously indicated a desire to increase their presence in the community and one way to do that would be to attend community festivals. A discussion on what the Committee would need in order to have an effective and positive presence at a community event took place. The Committee mutually agreed that at this time they are not prepared enough to attend a community festival, but that they would like to work towards the goal of attending Apple Fest in the fall. The Committee requested that this topic be added to the next agenda for further planning. 5. Regional Update (a) 2016 Regional Accessibility Awards The Accessibility Coordinator provided Committee members with information on the annual Durham Accessibility Awards. The award was briefly discussed and the Committee was asked to consider who’d they like to nominate. Some brainstorming occurred before the Accessibility Coordinator suggested members think about some more and that it can be further discussed at the next meeting once people have had time to consider local champions. (b) Regional AAC Minutes The Committee was provided copies of the two most recent Regional AAC Minutes for their review. 6. Other Business André O’Bumsawin discussed the accessibility of his recent trip to Florida. He noted that they did not seem to be any more accessible that in Canada, and in some cases even less accessible. André stated that his newly build hotel (December 2015) lacked a number of basic accessible features. Sally Barrie advised the Committee that on Saturday June 11th Community Care Durham will be holding a Mental Health Awareness Walk. For more information please visit http://www.ccdwalk.org 44 Clarington Accessibility - 4 - April 6, 2016 Advisory Committee 7. Date of Next Meeting Wednesday May 4, 2016 at 6:00 PM. 8. Adjournment Moved by André O’Bumsawin seconded by Tim Van Leeuwen That the meeting adjourn. Carried The meeting concluded at 7:08pm _________________________ Chair _________________________ Secretary 45 Clarington Accessibility Advisory Committee May 4 th, 2016, 6:00 P.M. Meeting Room 1A Present: Shea-Lea Latchford Maureen Reed André O’Bumsawin Tim Van Leeuwen Sally Barrie Councillor Partner Also Present: Jeannette Whynot – Accessibility Coordinator Regrets: Jacquie Watchorn John Sturdy (a) Adoption of Minutes Moved by Sally Barrie seconded by Maureen Reed That the minutes of the meeting of April 6, 2016 be approved. Carried (b) Presentation No presentations 3. Business Arising From Minutes (a) AAC Terms of Reference The Accessibility Coordinator advised the Committee that Council approved their updated Terms of Reference and they are now in effect. (b) National Access Awareness Week Committee members discussed their upcoming delegation to Council for National Access Awareness Week. Maureen Reed provided some suggestions of what the slides could include and offered to prepare to initial slides and share with André O’Bumsawin who previously agreed to speak as the Committees delegate. The presentation will focus on: what the Committee does including their mandate; what is access and accessibility; what is National Access Awareness Week and why it is important; emphasis that accessibility is more than physical accessibility; things the Committee has done; work that the municipality has done; recognizing 46 Clarington Accessibility - 2 - May 4, 2016 Advisory Committee the importance of having a full-time Accessibility Coordinator; and thanking Council for their ongoing support of the Committee and their work. Presentation will take place Monday May 30th at 9:30am in Council Chambers. Committee members were invited to attend if they are able. (c) Apple Fest Planning The Accessibility Coordinator advised the Committee that in keeping with their desire to increase their community presence and to attend Apple Fest 2016, she added this agenda item for the Committee to use as planning time. Committee members mutually agreed that they still want to attend Apple Fest and requested that the Accessibility Coordinator speak with the Tourism Coordinator about sharing a booth. Shea-Lea Latchford advised the Committee that she would look into having service dogs attend for all or part of the day and would ask the CNIB to attend as well. It was agreed that over the summer the Accessibility Coordinator would assist the Committee in developing promotional materials and possibly order things to hand out on behalf of the Committee. The Committee agreed that responsibilities and final details would be determined at the September meeting. (d) Regional Accessibility Awards The Accessibility Coordinator went over the nomination criteria for the Durham Accessibility Awards. A number of suggestions were put forward. The Accessibility Coordinator respectfully asked members to consider the suggestions made and advised them to come prepared with a nomination at the June 1st meeting. A more formal decision making process will take place at the June 1st meeting. (e) Update on AAC Logo and Materials Shea-Lea Latchford provided a mock-up of a bookmark she created. The Committee provided feedback on the design. The Accessibility Coordinator was asked to get some design help from the Communications Department, to which she agreed. The Committee was advised by the Coordinator that she would provide a mock up at the next meeting. 4. New Business (a) Community Outreach Updates The Accessibility Coordinator provided the Committee with an update on her 47 Clarington Accessibility - 3 - May 4, 2016 Advisory Committee recent community outreach meetings and advised of other outreach project that are on-going. (b) Future Agenda Items The Accessibility Coordinator asked the Committee if they had any ideas for future agenda items. It was suggested that prior to the agenda being developed that a call for items be circulated to members which would allow them the opportunity to request an agenda item. The Accessibility Coordinator agreed that she would ask for agenda items via email approximately 10 days before the next meeting. (c) Accessible Parking Permits The Accessibility Coordinator provided the Committee with information on a small project to update the accessible parking permit section of the website. The goal of the update is to make information on accessible parking permits clearer and easier to understand. The Committee was agreeable to this kind of update and felt it was a great initiative. 5. Regional Update (a) Regional AAC Minutes The Committee was provided copies of the most recent Regional AAC Minutes for their review. Sally Barrie summarized a presentation the Regional AAC received from a family using medical marijuana to treat their daughters seizures. 6. Other Business Correspondence from the Durham Deaf Accessibility Committee was circulated to the Committee for information purposes. The Committee agreed that no action was necessary at this time, but they do want to be kept up-to-date on any developments. Sally Barrie advised the Committee that on Saturday June 11th Community Care Durham will be holding a Mental Health Awareness Walk. For more information please visit http://www.ccdwalk.org Councillor Partner advised she would provide information on the Committees decision on Newcastle Shoppers Drug Mart to residents who had contacted her about this. 7. Date of Next Meeting Wednesday September 7, 2016 at 6:00 PM. 48 Clarington Accessibility - 4 - May 4, 2016 Advisory Committee 8. Adjournment Moved by André O’Bumsawin seconded by Maureen Reed That the meeting adjourn. Carried The meeting concluded at 7:15pm _________________________ Chair _________________________ Secretary 49 Clarington Accessibility Advisory Committee June 1, 2016, 6:00 P.M. Meeting Room 1A Present: Shea-Lea Latchford Maureen Reed Tim Van Leeuwen Sally Barrie Councillor Partner Jacquie Watchorn Also Present: Jeannette Whynot – Accessibility Coordinator Regrets: André O’Bumsawin (a) Adoption of Minutes Moved by Sally Barrie seconded by Maureen Reed That the minutes of the meeting of May 4, 2016 be approved. Carried (b) Presentation No presentations 3. Business Arising From Minutes (a) National Access Awareness Week Shea-Lea Latchford provided the Committee with an overview of the presentation made to Council regarding National Access Awareness Week by André O’Bumsawin. The Committee was advised that André O’Bumsawin did a great job presenting to Council and that they asked a number of questions that he was able to answer. The presentation was received for information and with gratitude from Council. Council indicated they would be interested in some hands-on experiences. The Committee mutually agreed that they would like to explore technology-based experienced rather than trying to “pretend” you have a disability for a couple of hours. 50 Clarington Accessibility - 2 - May 4, 2016 Advisory Committee (b) Apple Fest Planning The Accessibility Coordinator advised the Committee that the Tourism Coordinator confirmed that they are able to share the Tourism booth at Apple Fest. It was agreed that over the summer the Accessibility Coordinator would assist the Committee in developing promotional materials and possibly order things to hand out on behalf of the Committee. The Committee agreed that responsibilities and final details would be determined at the September meeting. (c) Regional Accessibility Awards The Accessibility Coordinator went over the nomination criteria for the Durham Accessibility Awards. Nominations were noted and then the Accessibility Coordinator explained how the voting system would work. Each member was told to rank the business they wanted to get the award as their first, second or third choice. First place would get 3 points, second 2 points and third place 1 point. After receiving all of the ranked nominations, the Accessibility Coordinator tallied the points and declared that there was a tie between two businesses. The Committee agreed to vote between the two to determine a winner. Massey House was voted the winner 5-1. The Committee respectfully requested to the Accessibility Coordinator that each business nominated receive a letter and certificate so they know their commitment to accessibility was recognized by the Committee. The Coordinator agreed to do this on behalf of the Committee and Chair and advised that they will be sent out after the formal awards at the Region. (e) Update on AAC Logo and Materials The Accessibility Coordinator provided the Committee with a sample logo and bookmark created. Feedback was extremely positive. Other promotional material such as giveaways and examples of other informational materials were handed out to the Committee for consideration. It was mutually agreed that a pamphlet should be created that highlights what the AAC does. Bookmarks and affordable and useful handouts were also mutually agreed upon by the Committee. The Coordinator advised she would look into options over the summer and provide the Committee with more information at the next meeting and seek their final approval before ordering anything. 51 Clarington Accessibility - 3 - May 4, 2016 Advisory Committee 4. New Business (a) Community Events Guide André O’Bumsawin advised the Committee that a side project he was working on will no longer be moving forward because the Accessibility Directorate of Ontario recently published a guide similar to what he was trying to produce. As such, there is no need to duplicate the work of the Directorate. The Accessibility Coordinator advised that she ordered many copies of this guide and had already begun sharing them with community groups. Copies were distributed to Committee members for reference. (b) Playground Consultations The Accessibility Coordinator asked the Committee for input on how they would like to meet the consultation for playgrounds being redeveloped, as required under the AODA. A few options were given to the Committee, but they agreed that once a presentation is scheduled at an AAC meeting that it be advertised to the community so they have an opportunity to attend and provide their feedback. The Accessibility Coordinator advised that there would be such a meeting at the September 7th, meeting because the procurement process for replacing old playgrounds begins in September. 5. Regional Update (a) Regional AAC Minutes Sally Barrie provided the Committee with an overview of the last Regional AAC meeting. 6. Other Business Sally Barrie advised the Committee that she was moving to a different Community Care Access Centre beginning in September, but that she is still a Clarington resident and will therefore still be a part of the Committee. Tuesday September 20th is the Joint AAC forum at the Region’s headquarters in Whitby. The Accessibility Coordinator advised that the Committee may want to consider developing an information guide on the benefits of accessible development, to give to developers who are building in Clarington. The Coordinator provided some additional context for the idea and advised that other AAC’s were beginning to create such products. 52 Clarington Accessibility - 4 - May 4, 2016 Advisory Committee Moved by Maureen Reed, seconded by Sally Barrie That the Accessibility Advisory Committee explore creating an information guide on the benefits on accessible development in partnership with the Planning Department. Carried 7. Date of Next Meeting Wednesday September 7, 2016 at 6:00 PM. 8. Adjournment Moved by Maureen Reed seconded by Sally Barrie That the meeting adjourn. Carried The meeting concluded at 7:15pm _________________________ Chair _________________________ Secretary 53 Clarington Accessibility Advisory Committee September 7, 2016, 6:00 P.M. Meeting Room 1A Present: Shea-Lea Latchford Maureen Reed Tim Van Leeuwen Also Present: Jeannette Whynot – Accessibility Coordinator Bob Genosko – Parks Supervisor, Operations Department Regrets: André O’Bumsawin Councillor Partner Jacquie Watchorn Sally Barrie There being no quorum present, no official business was conducted. (a) Adoption of Minutes To be considered at the next meeting. (b) Presentation Bob Genosko and Jeannette Whynot provided the Committee with a presentation outlining various features that make outdoor playgrounds accessible. An informal discussion took place on the various kinds of playground features, including accessible active and sensory components. Informal feedback from the committee was noted and will be incorporated into the procurement process of purchasing new playgrounds. The Accessibility Coordinator advised the Committee that she received a few submissions from members of the public who had feedback on what features they’d like to see in an accessible format. 3. Business Arising From Minutes (a) Apple Fest Planning Due to the lack of quorum, the Committee deferred final planning of Apple Fest to the October 5, 2016 AAC meeting. (b) Review of Promotional Material The Accessibility Coordinator showed the Committee a draft of the new brochure created for the AAC to hand out at community events. Feedback was extremely positive. The Coordinator advised that she will ensure copies are ordered and 54 Clarington Accessibility - 2 - September 7, 2016 Advisory Committee that there are other promotional materials to hand out. (c) 2016 Regional Accessibility Awards The Accessibility Coordinator reminded members that the Durham Region Joint AAC forum is September 20th at the Region’s headquarters in Whitby. During the forum the 2016 accessibility awards will be handed out. 4. New Business (a) Accessibility Coordinator update on summer activities The Accessibility Coordinator provided a brief overview of major activities that occurred over the summer. At the request of the Committee, a more complete discussion of summer activities will take place at the next meeting when more Committee members are present. 5. Regional Update (a) Regional AAC Minutes No update. 6. Other Business 7. Date of Next Meeting Wednesday October 5th, 2016 at 6:00 PM. 8. Adjournment The meeting concluded at 7:31pm _________________________ Chair _________________________ Secretary 55 Clarington Accessibility Advisory Committee October 5, 2016, 6:00 P.M. Meeting Room 1A Present: Shea-Lea Latchford André O’Bumsawin Tim Van Leeuwen Jacquie Watchorn Sally Barrie Also Present: Jeannette Whynot – Accessibility Coordinator Brad Eyre – Manager Specialized Services, Durham Region Transit Bill Holmes – Deputy General Manager, Operations, Durham Region Transit Regrets: Councillor Partner Maureen Reed Meeting was called to order at 6:00pm. 1. Adoption of Minutes Moved by Sally Barrie seconded by André O’Bumsawin That the minutes of the meeting of June 1, 2016 be approved. Carried Moved by Sally Barrie seconded by André O’Bumsawin That the minutes of the meeting of September 7, 2016 be approved. Carried 2. Presentation Brad Eyre, Manager Specialized Services at Durham Region Transit (DRT) gave a presentation to the Committee on recent changes at DRT. The presentation focused on current and future infrastructure plans around busses and transit stops. 100% of DRT conventional busses are now accessible. Travel training is available to any customer who needs it, including customers with disabilities. The goal is to help answer any questions customers may have, and increase their familiarity with boarding, de-boarding, fare payment etc. Mr. Eyre explained the integrated service model and how it’s helping to improve 56 Clarington Accessibility - 2 - October 5, 2016 Advisory Committee transportation service across the Region. Fare and fare payment options were also described to the Committee. There was a question and answer period following the formal presentation, where both Mr. Eyre and Mr. Holmes answered the Committee’s questions. Based on the discussion, it was mutually agreed that the Accessibility Coordinator would summarize the Committee’s feedback to DRT and submit it to them as soon as possible. 3. Business Arising From Minutes (a) Apple Fest Planning Final plans for attending Apple Fest were made. Committee members advised if and when they would be able to help at the booth being shared with Clarington Tourism. 4. New Business (a) Accessibility Coordinator update on summer activities The Accessibility Coordinator provided a brief overview of major activities that occurred over the summer. Major activities included applying for two accessibility grants and updating all of the Municipality’s accessibility policies. The Committee was advised that they will have the opportunity to review and comment on the updated policies soon. 5. Regional Update Sally Barrie provided information on the upcoming Abilities Centre Gala. There is concern that the event will not be accessible to everyone because there is a buffet dinner, instead of a sit down dinner. The Committee agreed that this type of set up would make it less accessible. The Committee was provided a summary of what happened at the 2016 Joint AAC Forum. Due to another commitment, the Clarington winner – Massey House – was not able to attend the ceremony. Shea-Lea advised the Committee that she would deliver the award to Massey House with the Accessibility Coordinator as soon as possible. 6. Other Business André O’Bumsawin advised the Committee that he is considering writing a letter to the Minister, as a private citizen, about transit issues in Durham. The Accessibility Coordinator asked the Committee if they would like to adjust the time of the meeting, as some members have said it is difficult to attend due to 57 Clarington Accessibility - 3 - October 5, 2016 Advisory Committee traffic coming home from work. The Committee mutually agreed to try having the November meeting at 6:30pm instead of 6:00pm. 7. Date of Next Meeting Wednesday November 2, 2016 at 6:30 PM. 8. Adjournment Moved by André O’Bumsawin seconded by Jacqui Watchorn That the meeting adjourn. Carried The meeting concluded at 7:35 pm _________________________ Chair _________________________ Secretary 58 General Government Committee Report to Council Page 1 Report to Council Meeting of February 6, 2017 Subject: General Government Committee Meeting of Monday, January 23, 2017 Recommendations: 1.Receive for Information (a) 8.1 Minutes of the Tyrone Community Centre dated January 10, 2017 (b) 9.3 Kerry Meydam – Durham York Energy Centre – Fire, Transparency and Accountability Concerns 2.Michael Lang, Manager, Transportation Engineering, D.M. Wills Associates Limited – Noise By-law Exemption Request That the exemption for D.M. Wills Associates Limited, on behalf of the Ministry of Transportation, regarding the culvert replacement/rehabilitation along Highway 35/115 and Highway 401, to the Municipality’s Noise By-law, for 2017 and 2018 as outlined in their letter dated November 21, 2016, be approved. 3.Kerry Meydam – Durham York Energy Centre Fire That Kerry Meydam (Communication Item 9.2), regarding the Durham York Energy Centre Fire, be advised of actions previously taken. 4.By-Law Regulating Vehicle Weight on Bridges That Report EGD-001-17 be received; That regulatory weight restriction signing be posted as per the Ontario Traffic Manual at bridges, at the prescribed weight limits, as recommended during Engineering inspections and detailed in Report EGD-001-17; That the By-law attached to Report EGD-001-17 be approved and a copy forwarded to GHD Limited for completion of the Engineer's Statement, being Schedule "A" to the by-law; and 59 General Government Committee Report to Council For Council Meeting of February 6, 2017 Page 2 That all interested parties listed in Report EGD-001-17 and any delegations be advised of Council's decision. 5. Road Closure and Conveyance - Parts 2 and 4, Plan 10R-3505, Conc. BF, Lot 23 (Darlington) That Report EGD-002-17 be received; That Part 2 on Plan 10R-3505 (Attachment 1 to Report EGD-002-17) be conveyed to 1816541 Ontario Limited for fair market value of the portion that can be developed; That Part 4 on Plan 10R-3505 be closed and conveyed to 1816541 Ontario Limited for fair market value; That the applicant pay all applicable costs, includin g HST and fees, for the preparation and registration of the transfers; That Council approve the draft By-law attached to Report EGD-002-17 (Attachment 2 to Report EGD-002-17) to convey Part 2 and close and convey Part 4 on Plan 10R-3505; and That all interested parties listed in Report EGD-002-17 and any delegations be advised of Council's decision. 6. Proposed Road Closure and Conveyance between 10 and 12 Fourth Street, Bowmanville That Report EGD-003-17 be received; That the unopened road allowance between 10 Fourth Street and 12 Fourth Street, Bowmanville, be closed; That the property municipally known as 12 Fourth Street be declared surplus to the Municipality's needs; That Council approve the conveyance of the west 3.62 metre wide (105 square metres) portion of the unopened road allowance to the owners of the adjacent lands at 10 Fourth St., Bowmanville; That all remaining lands be disposed of through a public process as outlined in By-law 2011-011, Land Disposition; 60 General Government Committee Report to Council For Council Meeting of February 6, 2017 Page 3 That Council pass the necessary by-laws to implement the closure of all and the conveyance of some of the unopened road allowance (Attachment 3 to Report EGD-003-17); and That all interested parties listed in Report EGD-003-17 and any delegations be advised of Council's decision. 7. Outdoor Ice Skating Rink Policy That Report OPD-001-17 be received; and That Council endorse the operating policy set out in Report OPD -01-17 for the approval and maintenance of volunteer based Outdoor Ice Skating Rinks with the following amendment: The words “September 30th” be replaced with the words “November 1st in Section 1 of the Application and Approval Process section. 8. Request for Region of Durham Transportation Plan That the Municipality of Clarington request the following of the Region of Durham: a) Reduce the posted speed limit to 50km per hour on Highway 2 between Townline Road and Darlington Boulevard; b) That the short term cycling routes include in its Regional Capital Road Project (in Nine-Year Forecast) the stretch between Nash Road and Longworth Avenue along Regional Road 57; and c) That Regional Road Improvements between Harmony Road and Courtice Road along Bloor Street, be done all as part of the 2031 Road Expansion Projects. 9. Safe Communities Advisory Committee Whereas the Safe Communities Advisory Committee of Clarington was formed in 2012 and promotes collegiality and cooperation amongst stakeholders to enhance the perception and experience of personal safety of all Clarington residents; 61 General Government Committee Report to Council For Council Meeting of February 6, 2017 Page 4 Whereas the terms of reference for the committee identify that the membership be drawn from people who live and work in Clarington together with Council, businesses and municipal and regional government, local issues and concerns can be identified and responded to more effectively; Whereas the Safe Communities Advisory Committee of Clarington has benefitted from members that have been on the Committee for a number of years, however, it is also recognized that there is the need to review the committee composition and foster new members; and Whereas the Safe Communities Advisory Committee of Clarington deems it necessary to update the current terms of reference; Now therefore be it resolved that the terms of reference for the Safe Communities Advisory Committee be amended as follows: a) That the existing membership terms be deleted and replaced with the following: The Clarington Safe Communities Advisory Committee shall consist of two (2) members of Council, and seven (7) voluntary members who are appointed by Council for a term of four (4) years to coincide with the te rm of Council and shall continue to hold office until the new committee members have been appointed following the regular election. The members shall possess expertise, experience and a willingness to devote the necessary time to the Committee. Openings for membership shall be publicly advertised. All residents and any nominated representative of an organization are invited to apply. Applicants will submit the required application form to the Municipal Clerk’s Department. Members will be formally appointed by Municipal Council; b) That the Safe Communities Advisory Committee meet quarterly; c) That the Safe Communities Advisory Committee be established as an Advisory Committee of Council and shall be governed by the Advisory Committee Protocol, which governs all advisory committees of Council; and That the Municipality of Clarington advertise to solicit applicants for consideration for appointment on the Safe Communities Advisory Committee . 62 General Government Committee Report to Council For Council Meeting of February 6, 2017 Page 5 10. Broadband That Staff report back to the February 13, 2017, General Government Committee meeting on strategies available to expand broadband in the Municipality of Clarington. 63 General Government Committee Report to Council Page 1 Report to Council Meeting of February 6, 2017 Subject: Special General Government Committee Meeting of Monday, January 30, 2017 Recommendations: NOTE: Presentations from external agencies were considered at a meeting dated January 27, 2017, prior to the deliberation of Report FND-001-17 on January 30, 2017. 1.2017 Operating and Capital Budget That Report FND-001-17 be received; That Council approve the 2017 Operating and Capital Budget as outlined in Attachment 1 of Report FND-001-17, at an estimated tax levy impact of 2.47% (exclusive of tax policy impacts), as directed in Report FND-001-17 with the following amendments: a.That Capital Project 42-421-17104 ASC – Exterior Benches – Traffic Control Measures, in the amount of $5,200, be deleted and that an alternate safety delineation measure be installed; b.That Account #100-10-100-00000-7205 Mayor’s – Reception be reduced from $15,847 to $11,000; c.That Account # 100-10-105-00000-7132 Council – Phone/Fax be reduced from $7500 to $5000; d.That Account #100-10-105-00000-7201 Council – Conferences be reduced from $13,000 to $10,000; e.That Capital Project 42-421-17903 BIS – Athletic Program Netting System & Equipment be reduced from $40,000 to $25,000; f.That Capital Project 28-388-18001 Pumper 15, in the amount of $725,000, be deferred to the 2018 Budget; g.That Account #100-10-105-00000-7299 Council – Misc Expense be reduced from $4,000 to $3,000; 64 General Government Committee Report to Council For Council Meeting of February 6, 2017 Page 2 h.That Account #100-10-105-00000-7506 Council – Furniture/Fixtures be reduced from $1,500 to $0; and That the following Accounts be separated and new individual accounts be created per each Council position: •100-10-105-00000-7201 Council – Conferences •100-10-105-00000-7202 Council – Travel Exp. •100-10-105-00000-7299 Council – Misc Exp.; That Council approve a 0.5% or $250,000 tax levy dedicated to Rural Roads outlined as Item #55 on Attachment 1 and Item #4 on Attachment 2 of Report FND-001-17; That the following items, listed as Priority "B", as itemized in Attachment 2 of Report FND-001-17, be approved: a.That Item #1 of Attachment 2 to Report FND-001-17, Fitness Program Revenue Increase, be approved in the amount of $36,750; b.That Item #2 of Attachment 2 to Report FND-001-17, Recreation Programs Revenue Increase, be approved in the amount of $33,000; c.That the corresponding part-time positions of Recreation Programmer ($33,700) and Fitness Centre Programmer ($33,700), be approved; d.That Item #14 of Attachment 2 to Report FND-001-17, Community Outdoor Skating Rinks, in the amount of $1,500, be approved; e.That Item #6 of Attachment 2 to Report FND-001-17, Courtice CIP Proposed DC Incentive, in the amount of $100,000, be approved; f.That the two full-time positions, funded through other sources, being the Senior Plans Examiner position (financed by building permit revenues - $87,700) and Principal Planner position in Community Planning to coordinate multiple secondary plans (financed through the Council-approved approach of the development community paying for the preparation of plans - $121,200), be approved; g. That Item #4 of Attachment 2 to Report FND-001-17, Rural Roads Resurfacing, in the amount of $200,000, be approved; 65 General Government Committee Report to Council For Council Meeting of February 6, 2017 Page 3 h. That a net tax levy funding envelope of $300,000, exclusive of positions approved earlier in the meeting, be approved subject undertaking a review of silos (being the commencement of the Service Delivery Review process, the Building and Planning Process review and the IT Strategic Plan) be approved; i. That Item #7 of Attachment 2 to Report FND-001-17, Customer Service Delivery Review Program, in the amount of $40,000, be approved; j. That Item #8 of Attachment 2 to Report FND-001-17, Customer Relationship Management Project, in the amount of $25,000, be approved; k. That Item #15 of Attachment #2 to Report FND-001-17, Cemetery Foundation Repairs, in the amount of $5,000, be approved; and l. That Item #17 of Attachment #2 to Report FND-001-17, Building Rental for Remote Fitness Program, in the amount of $7,200, be approved; That Council authorize the commencement of a tax increment grant incentive program for the Courtice CIP area based on the approved Courtice CIP and a development charges incentive program to the limit approved in the 2017 Budget; That Attachment 3 of Report FND-001-17, be approved as follows, at an estimated tax levy impact of 0.18%: a. That the Bowmanville Older Adult Association 2017 grant funding be approved in the amount of $260,100; b. That the Visual Arts Centre 2017 amended Budget Request be approved in the amount of $210,848; c. That the Clarington Museums 2017 Budget Request be approved in the amount of $282,643; d. That the Newcastle Community Hall 2017 Budget Request be approved in the amount of $22,000; e. That the Orono Cemetery Board 2017 Budget Request be approved in the amount of $10,000; f. That the John Howard Society/Firehouse Youth 2017 Budget Request be approved in the amount of $61,200; 66 General Government Committee Report to Council For Council Meeting of February 6, 2017 Page 4 g. That the Community Care Durham 2017 Budget Request be approved in the amount of $40,500; h. That the Clarington Public Library 2017 Budget Request be approved in the amount of $3,016,710; and i. That the Clarington Public Library – Capital Tax Levy 2017 Budget Request be approved in the amount of $114,176; That the external agencies, referred to in Attachment 3 of Report FND-001-17, be advised of Council's decision regarding their grant request and be thanked for their delegation on January 27th, as appropriate; That attachments outlining Reserve and Reserve Fund Contributions and new Reserve/Reserve Funds be approved as shown in the 2017 Draft Budget binder; That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; That the financing of Capital projects, as outlined in the documents attached to Report FND-001-17, be approved; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest as cash flow permits; That Report FND-001-17 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; That, subject to Council approval of the Renovations to the Municipal Administrative Centre and the Renovations to the Rickard Recreation Complex, identified in the 2017 Draft Capital Budget to be financed from debenture financing, the Director of Finance/Treasurer be authorized to make application to the Region of Durham for the necessary debenture, with such terms being at the discretion of the Director of Finance; and That the appropriate By-laws to levy the 2017 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. 67 Planning & Development Committee Report to Council Page 1 Report to Council Meeting of February 6, 2017 Subject: Planning & Development Committee Meeting of Monday, January 30, 2017 Recommendations: 1.Receive for Information (a) PSD-011-17 Year End Planning Applications 2.Nathan Thomas on behalf of William and Betty Irving - application to amend the Zoning By-law to facilitate the creation of three single detached lots at 6 Mann Street, Bowmanville That Report PSD-008-17 be received; That the application for rezoning ZBA 2016-0027 submitted by Nathan Thomas continue to be processed, including the preparation of a subsequent report; and That all interested parties listed in Report PSD-008-17 and any delegations be advised of Council’s decision. 3.Applications by High Street Courtice Inc. to amend the Clarington Official Plan and Zoning By-law to permit a 442 unit residential development along Courtice Main Street That Report PSD-009-17 be received; That the applications submitted by High Street Courtice Inc. for a Clarington Official Plan Amendment (COPA 2016-0004) and Rezoning (ZBA 2016-0024) continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD-009-17 and any delegations be advised of Council’s decision. 68 Planning & Development Committee Report to Council For Council Meeting of February 6, 2017 Page 2 4. Disposal of 72 1/2 Scugog Street, Bowmanville That Confidential Report PSD-010-17 be received; That the sale of 72 1/2 Scugog Street to Kerry Property Management Ltd. be approved on the terms and conditions set out in the Agreement of Purchase and Sale (Attachment 1 to Report PSD-010-17); That all expenses incurred and paid out of the Rate Stabilization Reserve Fund to clean up the property be reimbursed from the sale proceeds; That the balance of the sale proceeds be deposited into the Municipal Acquisition Reserve minus the proportionate share owed to the Region and School Boards as per the Municipal Act, 2001 s.353; and That all interested parties listed in Confidential Report PSD-010-17 be advised of Council's decision by the Department. 69 CAO Report 02/02/2017 2:23 PM If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: February 6, 2017 Report Number: CAO-001-17 Resolution: File Number: By-law Number: Report Subject: Waverley Road / Highway 401 Interchange Recommendations: 1.That Report CAO-001-17 be received; 2.That, recognizing the significant investments already made or committed by the Province in transportation infrastructure throughout the Region of Durham and the Municipality of Clarington and given the business case presented in this report, the Mayor be authorized to write to the Ontario Ministry of Transportation to, (a) request that any future planned and as yet unfunded, expansion and rehabilitation improvements to the Highway 401 Waverley Road interchange be significantly accelerated and included in its five year capital works plan; and (b) advise of Clarington’s intentions to partner with SmartREIT, and to encourage the Region of Durham to join this partnership such that: i.the three parties would equally share $7,485,000, based on current cost estimates, towards the capital cost of constructing such improvements to offset costs that the Ministry will incur in advancing this project at least 14 years earlier than the Ministry deems needed ii.the Municipality of Clarington and each of the other two parties contribution would be 13% or $2,495,000 based on current estimates. 70 Municipality of Clarington Report CAO-001-17 Page 2 3. That staff return to Council before any legal commitment is made and report on results of discussions with affected parties including cost containment measures; and 4. That a copy of this report be forwarded to all interested parties noted. 71 Municipality of Clarington Report CAO-001-17 Page 3 Report Overview This Report recommends that the Ontario Ministry of Transportation (MTO) be requested to include the expansion and rehabilitation of the Waverley Road interchange in its five year capital works plan. In order for this to happen, Clarington needs to provide MTO with both a business case that will justify undertaking the project now as opposed to 2031 or beyond and an indication of its intention to assist in funding the project. 1. What action has been taken to date to advance this Infrastructure Project? 1.1 The Municipality has long supported the need for improvements to the existing 401 interchanges at both Liberty Street and Waverley Road. 1.2 Clarington’s official position that a pressing need for these improvements dates as far back as 2008 when Council requested (through Resolution #C-484-08) that the Regional Transportation Plan be amended to “incorporate Highway 401 corridor improvements, in particular the interchanges at Waverley Road and Liberty Street, within [its] 15 year plan”. 1.3 Priority 4 in the 2015-2018 Strategic Plan is: “Enable safe, efficient traffic flow and active transportation”. Action Item 4.4 under this priority provides as follows: Work with and influence the Ministry of Transportation to address community concerns with their services, including but not limited to: … improvements to Hwy 401 interchanges. 1.4 On January 5, 2015, Council passed the following resolution (#GPA-016-15): Whereas drivers exiting the 401 off ramps for Waverley Road and Liberty Street are experiencing significant delays; Now therefore be it resolved that Council forward a letter to the Minister of Transportation requesting that they, forthwith, provide the necessary infrastructure changes to alleviate the situation such that drivers are not placed in danger; and That this resolution be forwarded to the Region of Durham, and Durham MPP, Granville Anderson. 1.5 In January 2015 the Municipality wrote the Ministry about the need for this interchange improvement. The Ministry’s response to this request came from Peter Verok, then Regional Director in a letter dated February 2, 2015. A copy of Mr. Verok’s letter is 72 Municipality of Clarington Report CAO-001-17 Page 4 attached to this Report (Attachment 1). Subsequent to this Clarington provided additional input about the interchange through its formal response to the Province’s issuance of the Preliminary Design and Class Environmental Assessment Study (Group B) for Highway 401 Improvements, from Courtice Road to the Durham Regional Boundary (East Townline Road). 1.6 The need for these interchange improvements is also clearly identified in several other key direction documents including: • Clarington’s Official Plan (as modified by OPA 107 - Section 19.6.6) • Durham Region Official Plan (Policy 11.3.7) • Clarington’s Transportation Master Plan • Durham’s Transportation Master Plan • Clarington Board of Trade’s Business Retention and Expansion Report (October 2016) 1.7 In July 2016 the Interim CAO, in his previous position, met to discuss Clarington priorities, including the Waverley Road interchange with the new MTO Regional Director, Teepu Khawja, who was appointed in spring 2016. He met with him again shortly after his Interim CAO appointment in September bringing senior Clarington Planning, Engineering and Economic Development staff to the table. Discussions with the Ministry have continued at this senior level on a regular basis since and have intensified as the opportunity to finance the Waverley Road interchange project with a private sector partner emerged. 2. What action is required at this time to advance this Infrastructure Project? 2.1 In more recent discussions with MTO regarding the timing of improvements to the Waverley Road interchange, staff were advised that it would be prudent to send letters to the Regional Director from public sector proponents (Durham Region and Clarington) to request that this work be included in MTO’s five year capital works plan and confirm their capital cost-sharing intentions. It is not currently identified in this plan. Based on MTO’s current asset management practices (i.e.; structural condition) and their recently completed PDR/EA, the current structure will not require replacement for at least 14 years. 2.2 MTO staff have indicated that this project could be considered for acceleration if there are demonstrable net benefits from infrastructure asset management, traffic, safety, local economic development, and financial perspectives. MTO staff have also indicated that, 73 Municipality of Clarington Report CAO-001-17 Page 5 depending on the extent of these benefits, it may be possible to accelerate the project without having to reprioritize (i.e. bump) other approved MTO projects. While we recognize that no MTO funding is available at this time for its portion of capital costs and this proposal would have to be prioritized against other funded and unfunded MTO expansion projects for MTO to seek the necessary funding of its share, making a strong business case – as we believe we’ve done here with this report and the urbanMetrics Study – may significantly enhance the possibility of accelerating the project. 2.3 Timing is critical. MTO revises its five year capital plan every year as part of its annual capital planning process. As the current planning cycle is nearing completion, it is prudent to send our formal request by early February in order for it to still be considered as part of the Ministry’s 2017-18 year’s budget planning. If we miss this early February submission, MTO is willing to continue working collaboratively with us however the process would be through a separate in-year free-standing request to the Treasury Board, which could be a much lengthier and detailed process that would still risk not being approved, or at least not approved within our desired timeframe. Until the project is approved for advancement, it will remain on MTO’s long range capital planning forecast (2031 or beyond). 2.4 It is important to note that MTO is not, at this time, looking to receive anything from Clarington that has any legally binding effect. In order for our request to be given serious consideration though, communicating the community benefits linked to the project and the extent to which third parties are prepared to assist with the project’s financing if it is accelerated should be provided to MTO. Letters of intent from ourselves and our partners, based on the aforementioned cost-sharing identified, will support the ministry to include a financial placeholder for this project, pending execution of a formal legal agreement with all the funding partners. 2.5 Council approval would be required for any construction/ funding agreement with MTO, the Region and other parties before there will be a legal commitment on the part of any party (not just Clarington) to undertake or fund any aspect of the project. Similarly, until such a formal and binding agreement is subsequently reached, the project will not be formally added to MTO’s capital program, and will not be constructed until at least 2031 based on current technical assessments. 3. What is the business case for advancing this Infrastructure Project now? 3.1 The community benefits that could reasonably arise from the interchange improvements at Waverley Road are significant and reinforce why Clarington and Durham have made this project a priority in each of their Transportation Master Plans and Official Plans and why it has become a key part of Clarington’s Economic Development work and Clarington’s Strategic Plan. Attachment 2 is a report prepared by urbanMetrics Inc. dated 74 Municipality of Clarington Report CAO-001-17 Page 6 January 30, 2017 under the direction of Municipal staff. Key findings from that report include: • Impact of transportation construction investment – these capital investments could generate: ±163 full-time years of employment across Ontario incl. a significant Clarington portion ±$10.5 million in labour income throughout the Ontario economy ±$16.0 million in total economic value added to the Ontario economy. • Impact of commercial construction investment – The new commercial development planned by SmartREIT assumes a construction cost of some $85-86 million and the construction would generate: ±836 full-time years of employment across Ontario incl. a significant Clarington portion ±$55.6 million in labour income throughout the Ontario economy ±$78.9 million in total economic value added to the Ontario economy. • Permanent Employment Generation – The SmartREIT proposal, as well as the various other new developments planned for the area are expected to generate a significant amount of new permanent, on-site employment upon their completion. 1,500 jobs (full-time and part-time) are expected with the SmartREIT commercial development itself. • Catalyst for Future Development – The development of the various new commercial and accommodation facilities in this part of Bowmanville, and particularly the new Highway 401 interchange improvements proposed, could serve as a catalyst for additional development in the area in the coming years. These improvements and new development could also help to better position Clarington and provide new long-term opportunities to capitalize on the future growth potential of the region as the Greater Toronto Area continues to expand eastward. • Optimize Investment in Infrastructure – In addition to the interchange improvements proposed at Waverley Road, the various new development in this area would help to optimize and increase usership of various new transit and transportation infrastructure that has been constructed recently and as planned. For example, this new growth would be well-located to take advantage of recent and ongoing investments in the Lakeshore East GO Transit corridor, as well as along Highway 401 and the Highway 407 extension to Highway 35/115. 75 Municipality of Clarington Report CAO-001-17 Page 7 • Improved Access and Public Safety – The proposed new interchange improvements could ultimately yield additional spin-off benefits relating to public safety and general efficiency in terms of traffic management. In particular, these transportation investments could provide improved access and/or alternative emergency routes for the various local employment uses currently operating to the south of Highway 401 in Clarington (e.g., including but not necessarily limited to the existing Ontario Power Generation’s Darlington Nuclear Generating Station, as well as the St. Mary’s Cement Group facility). Furthermore, St. Mary’s proposed expansion of their mining operations at this location, if approved by the Province, would provide further need for the planned interchange improvements. All of this is not to say that there are not implications for existing businesses. The Municipality will be consulting on these implications and meeting with the Bowmanville BIA on February 7th. This has been discussed in the Director of Planning Services’ memo to Council of January 27, 2017. 4. What are the costs of advancing this Infrastructure Project now ? 4.1 SmartREIT has estimated the cost of design and construction of MTO’s future interchange improvements at Waverley Road to be $16.9 million (2016 dollars) based on MTO’s preliminary design/EA work. MTO is currently conducting an independent analysis of the developer’s estimates, the results of which will be shared with Clarington as it will inform the contribution amounts and ratios of each party. 4.2 This figure does not include: (a) an estimated $2.3 million in extra costs driven by the partner’s needs at this intersection rather than MTO’s, that would only be incurred if the interchange improvements preceded any future planned widening of Highway 401 (which is not planned to be pursued until closer to 2031). (b) the cost of any required land acquisitions. A total of approximately 16.5 acres of land will have to be acquired in order to facilitate construction of the improvements. This figure includes approximately 1.8 acres of land owned by Clarington. The cost of acquisition will be in addition to the costs set out above. It is uncertain how much they will be. They could be several hundred thousand dollars. SmartREIT has agreed to be responsible for the land acquisition costs whatever they amount to. (c) any potential increases in cost between now and when the construction contract is be awarded if added to MTO’s five-year capital plan. 76 Municipality of Clarington Report CAO-001-17 Page 8 5. How should the costs of advancing this Infrastructure Project be distributed? 5.1 If the project is to be advanced by MTO with no financial contribution from other parties, MTO would need to justify offsetting some of the estimated value of the project (i.e. defer other committed work in other communities) in 2018 because it only has a capped total amount of funds to work with which have been allocated to specific projects. Under this scenario, it would be a significant challenge for MTO to advance the project. 5.2 In order to advance the project with no deferrals or other negative delivery impacts to its existing expansion and rehabilitation program, MTO needs to ensure its overall investment in the project is not any greater than it otherwise would be, i.e., it is not worse off financially. In this case it means someone else has to absorb the estimated value of the existing provincial infrastructure ($5,188,000) that would be prematurely removed when it still has a useful life of at least another 14 years and absorb the costs noted in 4.2 (a) above. These costs total $7,485,000 based on current cost estimates. The costs of (b) - land acquisition would, as noted above, be absorbed by SmartREIT. 5.3 Staff and SmartREIT representatives are recommending that this $7,485,000 cost be shared equally amongst the three parties ($2,495,000 each). As at the time of the writing of this report, the Region of Durham has not agreed to join this partnership. 5.4 Assuming no significant changes to the preliminary estimates upon independent verification by MTO, we would propose to MTO that the financial capital cost-sharing proportions and contributions to the project for (a) and (b) be as follows: MTO (61%) $11,700,000 Clarington (13%) 2,495,000 Durham Region (13%) 2,495,000 SmartREIT (13%) 2,495,000 Total cost of construction $19,185,000 5.5 When the cost of acquiring the land by SmartREIT is included, the MTO/others cost split is approaching 50/50 which is positive from MTO’s perspective. 5.6 MTO has agreed that SmartREIT can be responsible for the project’s construction contract. SmartREIT has agreed to cap the contributions of MTO, Durham Region and Clarington under such a contract. 5.7 It is important to note that while SmartREIT has been involved in discussions with MTO because of its proposed development of the RONA property, possible development of that site is only one of many reasons why staff are recommending that Clarington aggressively pursue the acceleration of the improvements at this time. There is a broad 77 Municipality of Clarington Report CAO-001-17 Page 9 range of community benefits and community beneficiaries that are directly linked to these improvements. SmartREIT’s participation in these discussions, and its stated willingness to assist with the project’s funding, does not in any way predetermine or prejudge the merits of its Planning Act applications. 6. How would Clarington fund their share of the cost of advancing this Infrastructure Project? 6.1 Funds are available in the Strategic Capital Reserve Fund that was established using monies given to Clarington by the federal government in connection with the Port Granby project. As Council is aware, this reserve was established to fund economic development initiatives which this clearly is, but it was also anticipated that any funds drawn from this reserve would be replenished with interest. 6.2 Prior to finalizing any project agreement, staff will explore any opportunities for federal funding to offset Clarington’s contribution. Staff will also provide Council with advice regarding ways of replenishing the reserve to the maximum extent possible from non- general levy sources such as: • future development charges • contributions from other landowners in proximity to the interchange • contributions from other major beneficiaries of the improvement. 6.3 Staff will examine the possibility of recovering the local share of interchange work through local development charges not only for this interchange but also Liberty Street and Lambs Road. (Council has previously authorized staff to initiate a study to support the business case for the addition of the Lambs Road interchange to the Highway 401 corridor). Conclusion: 7.1 Improving the 401/Waverley Road Interchange is a long standing priority for the community. It serves as the key artery into the Municipality’s largest urban centre – a centre that is experiencing and will continue to experience tremendous growth. Its improvement offers extraordinary economic benefits – which is backed by a recent study undertaken by the Municipality – both immediately at the interchange itself and in the area surrounding it. Importantly it also addresses a key safety issue for our residents and can reduce traffic congestion. 7.2 At the same time, MTO has already recently made large investments in Clarington and Durham, has significant commitments for projects in other communities in its current 5 78 Municipality of Clarington Report CAO-001-17 Page 10 year plan and this project is not currently scheduled to be undertaken for at least another 14 years. 7.3 To address this challenge, the municipal and regional governments need to work collaboratively with the Ministry and other parties that may significantly benefit from having the interchange in place in order to accelerate its construction. 7.4 A cost sharing approach is proposed that would keep MTO whole and see Clarington contributing $2,495,000 (based on estimated construction cost of project). 7.5 Staff support this cost-sharing approach for the following reasons: (a) Improvements to the Waverley Road interchange will help generate significant community benefits. Clarington needs to find a financial means to accelerate the project in order to realize these benefits. (b) MTO is being requested to contribute to the full extent of the work that was identified in the EA for the project, but at a discounted value to reflect the cost of accelerating the timing from 2031. (c) It is consistent with how accelerated interchange improvements have been funded in Durham and other Regions. In 1999, MTO and Durham Region entered into a Memorandum of Understanding that essentially shared the cost of three interchanges between MTO (67%) and Durham Region (33%). Durham Region then entered into agreements with the local municipalities to share in its costs (2/3 Region; 1/3 local municipality). The local contribution was therefore approximately 11% of the total cost of each interchange, which is approximately what is proposed for Waverley Road improvements if you factor in land acquisition costs. (d) Clarington’s contribution can be capped. This will eliminate the risk of having to contribute more if the cost of the project runs over budget. (e) Funds are available in reserves precisely for this purpose of facilitating economic development. Moreover, there is a high likelihood that these reserves can be replenished through development charges and contributions from other key beneficiaries. 8. Recommendation: 1. That Report CAO-001-17 be received; 2. That, recognizing the significant investments already made or committed by the Province in transportation infrastructure throughout the Region of Durham and the Municipality of 79 Municipality of Clarington Report CAO-001-17 Page 11 Clarington and given the business case presented in this report, the Mayor be authorized to write to the Ontario Ministry of Transportation to, (a) request that any future planned and as yet unfunded, expansion and rehabilitation improvements to the Highway 401 Waverley Road interchange be significantly accelerated and included in its five year capital works plan; and (b) advise of Clarington’s intentions to partner with SmartREIT, and to encourage the Region of Durham to join this partnership such that: i. the three parties would equally share $7,485,000, based on current cost estimates, towards the capital cost of constructing such improvements to offset costs that the Ministry will incur in advancing this project at least 14 years earlier than the Ministry deems needed ii. the Municipality of Clarington and each of the other two parties contribution would be 13% or $2,495,000 based on current estimates. (c) That staff return to Council before any legal commitment is made and report on results of discussions with affected parties including cost containment measures; and (d) That a copy of this report be forwarded to all interested parties noted. Because MTO is not asking for a binding legal commitment at this point, sending a letter that merely expresses our intention is risk free. Before any legal commitments (i.e. contracts) are made, further work and discussion amongst all stakeholders will have to take place. The risk of not sending the letter is loss of the opportunity to accelerate the timing of the project. 9. Concurrence: The Municipal Solicitor, Treasurer, Engineering Director, Planning Director and Economic Development Officer have each been actively involved in shaping and supporting this proposed direction. 10. Strategic Plan Application: As noted in Section 1.3 of this Report, improvements to the Waverley Road interchange are an integral part of the Strategic Plan. 80 Municipality of Clarington Report CAO-001-17 Page 12 Submitted by: Curry Clifford, MPA, CMO Interim CAO Staff Contact: Curry Clifford, Interim Chief Administrative Officer, 905-623-3379 ext. 2002 or cclifford@clarington.net Attachment 1: Letter from Peter Verok (MTO) to Mayor Foster dated February 2, 2015 Attachment 2: Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, urbanMetrics inc. January 30, 2017 Interested Parties: Honourable Stephen Del Duca, Minister of Transportation Granville Anderson M.P.P., Durham Roger Anderson, Chair, Regional Municipality of Durham Susan Siopis, Commissioner of Works, Regional Municipality of Durham Garry Cubitt, CAO, Regional Municipality of Durham Steve Mayhew, Manager, Transportation Infrastructure, Regional Municipality of Durham Brian Bridgeman, Commissioner of Planning and Economic Development, Regional Municipality of Durham Teepu Khawja, Central Region Director, Ministry of Transportation, Ornella Richichi, Executive Vice President, Development, SmartREIT Clarington Board of Trade Bowmanville BIA Newcastle BIA Orono BIA 81 Attachment #1 to Report CAO-001-17 82 83 PRELIMINARY OUTLET CENTRE AND HIGHWAY 401/WAVERLEY INTERCHANGE IMPACT ASSESSMENT, MUNICIPALITY OF CLARINGTON, ONTARIO PREPARED FOR MUNICIPALITY OF CLARINGTON January 30, 2017 Attachment #2 to Report CAO-001-17 84 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario January 30, 2017 Mr. Carlos Salazar Manager, Community Planning and Design Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1C 3A6 Dear Mr. Salazar: RE: Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario urbanMetrics inc. (“urbanMetrics”) is pleased to submit our report providing a preliminary evaluation as to the potential retail market and other economic impacts of the proposed development of new “special commercial uses” in Bowmanville, on a site located on the northeast corner of the interchange at Highway 401 and Waverley Road. This assessment builds on previous research undertaken by urbanMetrics in 2014, including a report that provided the municipality with a broad discussion and overview of the outlet centre concept and the potential benefits that could be derived by permitting this type of development in Clarington in the coming years. We appreciate the opportunity to conduct this assignment on your behalf and we look forward to discussing the results of our report with you. Yours truly, urbanMetrics inc. Douglas R. Annand, CMC, PLE Christopher R. White, PLE Partner Associate Partner 85 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario Table of Contents 1 Introduction ................................................................................................................................ 1 1.1 Background ..................................................................................................................................... 1 1.2 Purpose .......................................................................................................................................... 2 1.3 Approach/Contents ......................................................................................................................... 2 2 Clarington Commercial Inventory ............................................................................................ 3 2.1 Inventory Extent .............................................................................................................................. 3 2.2 Inventory Summary......................................................................................................................... 4 3 Ontario Outlet Centre Research ............................................................................................... 5 3.1 Outlet Centre Background Information ........................................................................................... 5 3.2 Outlet Centre Benchmarks ............................................................................................................. 5 4 Comparative Analysis ............................................................................................................... 8 5 Impact Assessment ................................................................................................................. 11 5.1 Retail Market Impacts ................................................................................................................... 11 5.2 Impacts of New Interchange ......................................................................................................... 12 5.3 One-Time Economic Impacts of Construction .............................................................................. 13 5.4 Other Recurring Fiscal and Employment-Related Impacts .......................................................... 14 5.5 Other Qualitative Benefits ............................................................................................................. 15 5.6 Other Potential Impacts ................................................................................................................ 16 Appendix A – Clarington Commercial Inventory .......................................................................... 17 Appendix B – NAICS Retail/Service Categories ........................................................................... 19 86 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario LIST OF FIGURES Figure 2-1: Summary of Commercial Inventory (Distribution by Store Type) ............................................... 4 Figure 2-2: Summary of Commercial Inventory (Distribution by Number of Establishments) ...................... 4 Figure 3-1: Distribution of Number of Establishments by Store Type ........................................................... 7 Figure 4-1: Proportion of Apparel & Accessories Stores by Location ........................................................... 8 Figure 4-2: Comparison of Customer Origin Distributions .......................................................................... 10 Figure A-1: Distribution of Commercial Space by Store Type .................................................................... 17 Figure A-2: Distribution of Number of Commercial Establishments by Store Type .................................... 18 Figure B-1: Retail Store Types, Based on North American Industry Classification System (NAICS) ........ 19 87 1 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 1 Introduction 1.1 BACKGROUND  urbanMetrics inc. (“urbanMetrics”) has been retained by the Municipality of Clarington to undertake this study to provide a preliminary evaluation as to the potential retail market and other broader economic impacts that could be derived from the development of a new “special commercial use” centre in Bowmanville, Ontario.  In particular, we understand that SmartREIT are proposing to develop a variety of new retail/service commercial uses in an outlet centre format on a site located on the northeast corner of the interchange at Highway 401 and Waverley Road in Bowmanville. Although SmartREIT is still carrying out due diligence and is yet to submitted a formal development application for this project, preliminary project information suggests that the subject proposal could include a total of some 273,000 square feet (25,360 square metres) of new commercial development on a gross floor area basis1.  In addition to the pending SmartREIT proposal, we also understand that additional development at this interchange could ultimately include: ̶ A new four-storey, 72-room hotel and meeting room facility (Comfort Inn & Suites) with a total floor area of some 33,750 square feet (3,489 square metres); and, ̶ A new gas bar and convenience commercial facility (SUNCOR – Petro Canada / A&W) with a total floor area of some 4,000 square feet (372 square metres), containing a proposed new convenience store, fast-food establishment and truckers lounge/rest facility.  Moreover, based on information provided by municipal staff, a range of new highway interchange improvements are planned to help facilitate the proposed developments noted above and improve access to the broader Bowmanville community, as well as promote the longer-term growth potential of this area. Specifically, it is our understanding that significant new investment of some $18 to $20 million is planned for this interchange that could include: a full reconstruction, new bridge, signalization and intersection improvements; a re-configuration of the south service road to eliminate existing on/off ramp; as well as the construction of new on/off ramps.  To a certain extent, the information presented in this report builds on previous research undertaken by urbanMetrics as part of our report of April 2014, titled “Outlet Centre Concept Overview”. This previous study provided a high level overview of the outlet centre concept and a number of the potential benefits that could be derived from this type of development in Clarington. 1 Represents total gross floor area of proposed development. Gross leasable area estimated at some 250,000 square feet. 88 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 2 1.2 PURPOSE The primary purpose of this study has been to provide the Municipality of Clarington with additional background and reference information as to the potential impacts of the proposed development of new “special commercial uses” in Bowmanville from a retail market and economic perspective. In advance of the submission of SmartREIT’s formal development application for the subject site, the municipality specifically requires additional information relating to the following: ̶ The current supply of retail/service commercial space located in the Municipality of Clarington with a focus on Downtown Bownmanville; ̶ The types of businesses commonly found in typical outlet centre developments versus more traditional and/or historic main-street type retail districts (e.g., Downtown Bowmanville); as well as, ̶ The possible impacts and/or benefits to Clarington derived from the creation of these new “special commercial uses” in Bowmanville, along with the various other development and infrastructure improvements noted in the previous section. 1.3 APPROACH/CONTENTS The following outlines the analytical process that we have utilized in completing this assignment:  Commercial Inventory Updates – We have updated our inventory of all retail and service commercial space located throughout the municipality, including tabulation of vacant space for each of a number of pre-determined commercial areas. This inventory relied primarily on the results of previous research undertaken by urbanMetrics in Clarington, as well as more recent supplementary field research completed in January 2017.  Comparative Analysis – In addition to our review of the existing commercial structure in Clarington, we have also completed an evaluation and inventory of all retail and service facilities located in a number of “special commercial use” and/or outlet centre developments in Ontario. This review focused primarily on the type of stores located in these centres, as well as any information relating to floor areas that was readily available for selected developments. For the purposes of this analysis, we have focused on the following existing centres: ̶ Toronto Premium Outlets (Halton Hills); ̶ Outlet Collection Niagara; ̶ Tanger Outlets Ottawa, and, ̶ Tanger Outlets Cookstown.  Impact Assessment – Based on the results of the above inventories and background research, our knowledge of the market draw of these types of “special commercial uses”, as well as other market experience throughout Ontario and Canada, we have summarized the potential impacts and benefits that could be generated by the various development proposed in and near the Highway 401/Waverley Road interchange identified above, which would include the proposed “special commercial use”. 89 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 3 2 Clarington Commercial Inventory The following provides a brief summary of the existing commercial space located in Clarington. The information presented in this section is based on a detailed inventory of existing commercial space undertaken in January 2017, and represents an update from previous urbanMetrics inventories undertaken as part of earlier assignments for the Municipality of Clarington. 2.1 INVENTORY EXTENT Recognizing the location of the proposed SmartREIT development and the focus of this particular assignment on addressing any impacts thereof, our inventory has specifically highlighted the amount and type of commercial space located in various nodes throughout Bowmanville and particularly in the Downtown. We have also undertaken a comprehensive inventory of all Food Store Retail (FSR), Non- Food Store Retail (NFSR), Beverage Stores, Services and Vacant commercial facilities located throughout the entire Municipality of Clarington. The following provides brief descriptions of each of the individual retail areas or nodes identified in the figures presented herein.  Downtown Bowmanville – This area represents the central core of Bowmanville, focused on the King Street corridor, east of Scugog Street and west of George Street. It corresponds with the area represented by the local Business Improvement Area (BIA).  Bowmanville East – This area includes the central core of Bowmanville situated east of George Street and includes the Bowmanville Mall.  Bowmanville West Power Centre – This is the western commercial district of Bowmanville, centred on King Street West. It primarily features large format retail establishments, and a significant number of national chain stores, including Wal-Mart, Loblaws and Home Depot.  North Bowmanville – This area is located to the north of Concession Street, and generally features smaller format retail plazas, predominantly tenanted by local or neighbourhood-serving retail/service commercial uses.  Other Bowmanville – This includes all of the other commercial space located within the community of Bowmanville, including areas along Baseline Road and Energy Drive.  All Other Clarington – This represents the balance of commercial space in Clarington situated outside of Bowmanville. The most significant concentrations of these remaining retail/service commercial facilities include: ̶ Newcastle; ̶ Courtice; ̶ Orono; and, ̶ Lands located along the Highway 35/115 corridor. 90 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 4 2.2 INVENTORY SUMMARY Figure 2-1 provides a summary of the results of our commercial inventory, including a breakdown of the total amount of space located in each of the main retail areas noted above by major store category. For reference, a more detailed summary by individual store type has been provided in Appendix A at the end of this document. Figure 2-1: Summary of Commercial Inventory (Distribution by Store Type) SOURCE: urbanMetrics inc., based on the results of a detailed commercial inventory undertaken in January 2017. As shown, the various retail areas identified comprise a total of some 2.6 million square feet of space. Of this total, approximately 11.8% (306,900 square feet) is dedicated to Food Store Retail (FSR) space, 38.7% (1.0 million square feet) is represented by the various Non-Food Store Retail NFSR) subcategories and slightly higher than 1.0% are Beverage Stores. An additional third (34.8%) of commercial space is accounted for within the various Services sub-categories, while the commercial vacancy rate in Clarington is currently relatively high at an estimated 13.4%. It should be recognized, however, that this estimate includes the existing vacant building on the former Rona site, which would ultimately be redeveloped as part of the SmartREIT proposal, thereby reducing the overall vacancy rate in the community. We note that approximately one tenth (11.5%) of the total space in Clarington is located in Downtown Bowmanville, while some 71.7% is located within the broader community of Bowmanville (i.e., including other areas beyond the downtown). We further note that Downtown Bowmanville currently has a vacancy rate of only 4.2%, compared to the much higher rate of 15.0% for Bowmanville overall, as well as relative to other parts of Clarington. It is also important to note that Downtown Bowmanville contains a higher proportion of Services space, representing well over half of the existing supply of commercial space in this area. This is typical of most main-street retail environments and is certainly consistent with the general trend observed in similar communities elsewhere in Ontario, and beyond. Figure 2-2 further summarizes the results of our inventory by highlighting the distribution of individual business establishments by store type. While this generally reflects the distribution of space noted above, it further confirms that Service establishments represent the majority of existing commercial businesses in Clarington at an estimated 56.3% of the total. Similarly, we note that traditional NFSR tenants account for less than one quarter (24.4%) of the existing businesses inventoried. A similar relationship exists in Downtown Bowmanville in this regard. Figure 2-2: Summary of Commercial Inventory (Distribution by Number of Establishments) SOURCE: urbanMetrics inc., based on the results of a detailed commercial inventory undertaken in January 2017. A more detailed discussion as to our inventory findings and the specific characteristics of Downtown Bowmanville and other parts of Clarington has been provided as part of the comparative analysis included in Section 4 of this report. STORE CATEGORY Downtown Bowmanville East Bowmanville Bowmanville West Power Centre North Bownmanville Other Bowmanville SUBTOTAL ‐ Bowmanville Courtice Newcastle Other Clarington TOTAL ( SQ FT) Total ( %) FOOD STORE RETAIL (FSR) 7,100 63,400 58,500 36,100 12,000 177,100 50,800 67,000 12,000 306,900 11.8% NON‐FOOD STORE RETAIL (NFSR) 93,000 94,900 522,000 18,900 81,500 810,300 74,800 48,700 68,600 1,002,400 38.7% BEVERAGE STORES 1,400 8,700 12,100 1,100 ‐ 23,300 3,300 4,300 3,500 34,400 1.3% SERVICES 183,700 149,300 103,700 52,600 79,200 568,500 205,200 72,900 54,500 901,100 34.8% VACANT 12,500 41,000 111,100 14,700 98,900 278,200 30,400 19,100 18,200 345,900 13.4% TOTAL 297,700 357,300 807,400 123,400 271,600 1,857,400 364,500 212,000 156,800 2,590,700 100.0% STORE CATEGORY Downtown Bowmanville Bowmanville East Bowmanville West Power Centre North Bownmanville Other Bowmanville SUBTOTAL ‐ Bowmanville Courtice Newcastle Other Clarington TOTAL ( SQ FT) Total ( %) FOOD STORE RETAIL (FSR) 6 7 6 4 5 28 11 11 7 57 7.6% NON‐FOOD STORE RETAIL (NFSR) 55 25 25 3 16 124 26 14 20 184 24.4% BEVERAGE STORES 1 1 1 1 ‐ 4 1 2 1 8 1.1% SERVICES 95 60 32 27 36 250 102 41 31 424 56.3% VACANT 7 16 9 5 11 48 17 8 7 80 10.6% TOTAL 164 109 73 40 68 454 157 76 66 753 100.0% 91 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 5 3 Ontario Outlet Centre Research 3.1 OUTLET CENTRE BACKGROUND INFORMATION Outlet centres are a specialized form of retail commercial development that typically have tenant, consumer and market area characteristics that differ significantly from conventional shopping centres and other traditional retail districts (e.g., downtowns, etc.). In particular, we note that—based on our previous experience with this type of retail use—outlet centres are generally characterized by the following key attributes:  They contain retail tenants that sell their brand-name goods at discounted prices;  They typically have much larger trade areas than traditional retail centres, extending as far as 50-60km or more in many cases;  They often do not have traditional anchor tenants, rather a collection of several major retailers that function as large ‘draws’ or attractions;  They are generally located along major well-travelled highways, and in close proximity to significant tourist destinations, and/or with access to major consumer markets; and,  They generally range in size from 50,000-400,000 square feet in gross leasable area terms. For additional information, our April 2014 study undertaken on behalf of the Municipality of Clarington provides a more detailed and in-depth discussion as to the following: the typical industry definition of an outlet centre; the main differentiating factors of outlet centres; the locational preferences of outlet centre developers; key success factors for outlet centres; as well as profiles of notable existing and proposed/planned outlet centres in Ontario. 3.2 OUTLET CENTRE BENCHMARKS For the purposes of this study, urbanMetrics has identified a sample of four major outlet centres in Ontario for which we have undertaken a detailed inventory evaluation to determine the general type and size of stores that locate in these centres. Although these centres do not necessarily provide a direct representation of the type of commercial development proposed by SmartREIT in Bowmanville, it is our opinion they have similar characteristics and are generally appropriate comparisons for this type of benchmarking exercise. As noted earlier in Section 1.3, we have focused this portion of our analysis on the following specific outlet centres:  Toronto Premium Outlets (Halton Hills);  Outlet Collection Niagara (Niagara-on-the-Lake);  Tanger Outlets Ottawa, and,  Tanger Outlets Cookstown. 92 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 6 The following highlights a number of our key research findings with respect to the nature of outlet centre tenants and their unique characteristics relative to more traditional retail formats.  The overwhelming majority of tenants in the sample of outlet centres considered in our analysis are categorized as retail uses, with a much smaller proportion of services and other commercial facilities. For example, as shown in Figure 3-1, a total of some 83.8% of all establishments inventoried were Non-Food Store Retail (NFSR) uses. Similarly, a total of approximately 91.0% of all commercial space in the four centres was devoted to NFSR type tenants.  In addition to this primary focus on retail establishments, the majority of tenants and commercial space at these centres is concentrated within only a few selected retail sub- categories; namely the Apparel and Accessories category, as well as a much smaller proportion of Furniture, Home Furnishings and Electronics, Health and Personal Care, and other Miscellaneous Retail categories. Similarly, almost all of the Services space is dedicated to Food Services and Drinking Places, with some Personal Care services included as well.  Overall, the number of units that were identified as vacant in these centres sits at a very healthy level of 4.7%. Although reliable floor area information was only available for two of the centres, we further note that from a vacant space perspective, the commercial vacancy rate was estimated at some 6.6% based on this slightly smaller sample (i.e., based on the floor area information available for the Outlet Collection at Niagara and Tanger Outlets Cookstown developments only).  The average number of individual units in the four centres identified has been estimated at 90, and falling within a relatively consistent and narrow range of between 79 and 112 total units based on this sample.  Similar to above, the average size of units in the centres identified was approximately 4,000 square feet2, however we note that many of the stores were much larger, falling within the range of 10,000 and 32,000 square feet. In fact, more than one third of the individual units inventoried were equal to or greater than the average of 4,000 square feet in size, and collectively account for approximately two thirds (66%) of the total space identified in these centres. The comparative analysis in the following section (Section 4) provides additional details as to the unique characteristics of outlet centres, as well as how they differ from more traditional retail formats. 2 Based on the store sizes for The Outlet Collection at Niagara and Tanger Outlets Cookstown only. 93 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 7 Figure 3-1: Distribution of Number of Establishments by Store Type SOURCE: urbanMetrics inc., based on the results of our commercial inventory of Clarington undertaken in January 2017, as well as additional research relating to a sample of outlet centres in Ontario. STORE CATEGORY Downtown Bowmanville Total Bowmanville Total Clarington Outlet Mall Sample FOOD STORE RETAIL (FSR)3.7% 6.2% 7.6%3.9% Supermarkets 0.0% 0.9% 0.9%0.0% Convenience and Specialty Food Stores 3.7% 5.3% 6.6%3.9% NON‐FOOD STORE RETAIL (NFSR)33.5% 27.3% 24.4%83.8% Department Stores 0.0% 0.2% 0.1%‐ Other General Merchandise Stores 0.0% 0.7% 0.7%‐ Apparel and Accessories Stores 9.1% 4.6% 3.2%69.8% Furniture, Home Furnishings and Electronics Stores 4.9% 5.3% 5.0%5.0% Miscellaneous Store Retailers 16.5% 10.4% 9.0%2.8% Health and Personal Care Stores 1.8% 3.5% 3.2%6.1% Building and Outdoor Home Supplies Stores 0.6% 1.8% 2.3%‐ Tires, Batteries & Automotive Accessories 0.6% 0.9% 0.9%‐ BEVERAGE STORES 0.6% 0.9% 1.1%0.3% Beer, Wine and Liquor Stores 0.6% 0.9% 1.1%0.3% SERVICES 57.9% 55.1% 56.3%7.3% Civic and Social Organizations 1.2% 0.4% 0.3%‐ Consumer Goods Rental 0.6% 0.9% 0.5%‐ Cultural, Entertainment and Recreation 3.0% 2.0% 1.6%‐ Finance 3.7% 3.7% 3.6%‐ Food Services and Drinking Places 9.8% 14.5% 16.1%6.7% Health Care 4.9% 9.5% 10.1%‐ Insurance and Real Estate 4.3% 1.8% 2.9%‐ Personal and Household Goods Repair and Maintenance 3.0% 4.6% 4.1%‐ Personal Care Services 16.5% 10.1% 9.3%0.6% Professional, Scientific & Technical Services 7.3% 4.8% 4.6%‐ Selected Educational Services 1.2% 1.1% 1.3%‐ Selected Office Administrative Services 1.2% 0.9% 1.1%‐ Social Services 0.0% 0.2% 0.4%‐ Transportation 1.2% 0.4% 0.4%‐ VACANT 4.3% 10.6% 10.6%4.7% Vacant 4.3% 10.6% 10.6%4.7% TOTAL 100.0% 100.0% 100.0%100.0% 94 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 8 4 Comparative Analysis Based on the results of the Clarington inventory updates and outlet centre research provided in the previous sections, we have undertaken a comparative analysis to identify any potential similarities and/or differences that could prevail between the existing commercial uses in Clarington—particularly Downtown Bowmanville—and the various new commercial uses that would likely be included as part of the SmartREIT proposal. The following summarizes some of the key observations and findings from this evaluation.  Store Type (Merchandise Mix) – Outlet centres differ perhaps most significantly from most retail formats—including traditional downtown/main-street retail environments such as that of Bowmanville—in that they contain a unique merchandise mix. In particular, based on the sample of outlet centres identified in Section 3, we note that more than 69.8% of all stores located in these centres were in the Apparel and Accessories category. This is a notably and substantially greater proportion than found in Downtown Bowmanville, for example, which contains only 9.1% in this store category. A similar relationship also exists throughout other parts of Clarington, which also have much lower proportions of apparel stores. Figure 4-1: Proportion of Apparel & Accessories Stores by Location SOURCE: urbanMetrics inc. Overall, the vast majority of tenants in typical outlet centres are focused within a few key store categories, including: Apparel and Accessories (69.8%), Food and Drinking Places (6.7%), and Furniture, Home Furnishings and Electronics (5.0%). By comparison, other types of commercial tenants found throughout the balance of the typical retail hierarchy include a much more diverse and all-encompassing range of retailers and particularly service-based tenants.  Store Size – Further, outlet centres generally contain larger units than most traditional main- street retail districts and other convenience or neighbourhood-serving shopping centres and strip plazas. Based on a sample of the two outlet centres for which reliable store size information was available at the time of our study, average unit sizes for this type of retail format was estimated at some 4,000 square feet. By comparison, the average size of stores in Downtown Bowmanville is 95 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 9 1,815 square feet, while the average size for all of Clarington is 3,400 square feet (i.e., based on the results of our commercial inventory). If anything, we note that outlet centres are generally more in line with traditional large format retail developments or “power centres” in this regard.  Chain Stores versus Independents – Outlet centres are also overwhelmingly comprised of national or international chain retailers, rather than the types of local, independently owned businesses that are more often found in downtown areas. We note that approximately 85-95% of retailers in outlet centres surveyed were comprised of major retail chains.  Location – Outlet centres have much different locational requirements than standard commercial facilities. In many respects, these requirements significantly differentiate the needs of an outlet centre from those of local serving commercial uses. These requirements reinforce the regional drawing power of an outlet centre, and the difference in markets served. Outlet centres tend to serve a market that is broad and shallow. A typical outlet centre’s locational requirements include: ̶ Large, open land areas; ̶ Slightly removed from, but offering direct access and proximity to major urban centres of at least 1 million people; ̶ On or near major expressways, and, ̶ Proximity to major tourist, vacation and /or resort markets.  Retail Function (Customer Draw) – Overall, outlet centres serve a much different retail function, attracting customers form well beyond the local area municipality. As previously discussed, outlet centres typically have larger Trade Areas than traditional commercial facilities, often extending as far as 50-60 kilometres, if not more. Figure 4-2 compares travel patterns for the Toronto Premium Outlets and several other more traditional enclosed shopping centres in that part of Ontario, illustrating this difference. As shown, the Toronto Premium Outlets development attracts customers from a relatively large geographic area, whereas customer origin patterns for the other three centres identified are much less dispersed (i.e., concentrated in a much tighter pattern close to the centre). The majority of the commercial uses currently located in Clarington—and particularly Downtown Bowmanville—would currently be even more focused than these regional centres; generally intended to serve the local and immediately surrounding community. 96 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 10 Figure 4-2: Comparison of Customer Origin Distributions TORONTO PREMIUM OUTLETS HEARTLAND CENTRE ERIN MILLS TOWN CENTRE SQUARE ONE SOURCE: urbanMetrics Inc., based on license plate surveys undertaken as a part of a previous assignment in Peel Region, October 2013. 97 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 11 5 Impact Assessment Based on the updated inventory information, benchmarking and comparative analysis provided earlier in this report; previous research undertaken by urbanMetrics in Clarington relating to outlet centre type developments; as well as our considerable market experience with other similar projects throughout Ontario and Canada, the following provides a brief summary as to our key findings in terms of the potential retail market and other economic impacts that could be derived from the proposed new “special commercial use” development proposed by SmartREIT at the Highway 401/Waverley Road interchange. As noted earlier, we have also considered any impacts relating to the additional development planned for this area, including the proposed infrastructure improvements to the interchange itself. 5.1 RETAIL MARKET IMPACTS3  Limited Impact on Existing Retail Facilities – Based on the significant differentiation and unique characteristics outlined in the comparative analysis in the previous section, we do not anticipate that the SmartREIT proposal will have any direct or critical impacts on the various existing retail/service commercial facilities in Clarington, including Downtown Bowmanville. In particular, the proposed “special commercial use” will likely be focused on a different range of merchandise and store types (e.g., Apparel and Accessories), and will also draw customers from a much broader regional area. As such, it is not necessarily expected to compete directly for sales with existing Clarington businesses, though it possible that existing apparel stores in the Downtown area could experience some impact on their sales performance.  Opportunity for Cross-Shopping – Further to above, the proposed new commercial uses located at the Highway 401/Waverley Road interchange could ultimately provide new opportunities for cross-shopping. That is, the centre could attract customers from other parts of the region and province that would not otherwise have visited Clarington, who ultimately shop at other nearby and existing retail establishments.  Minor Risk of Merchandise Overlap – Notwithstanding our main conclusions above with respect to retail market impacts, we do note that there could be some minor risk of merchandise overlap with some of the non-main street retail environments in Clarington (e.g., mid-market, national retail chains currently operating in nearby power centres, etc.). In particular, the recent Business Retention and Expansion Report of October 2016 prepared by Clarington Board of Trade and Office of Economic Development indicates that the western portion of the municipality is “made up of mostly branch, divisional, or franchised businesses”, which is also generally confirmed by the results of our commercial inventory.  High Vacancy Rates – Based on the results of our commercial inventory, we do note that—with the exception of Downtown Bowmanville—Clarington currently has a relatively high vacancy rate. 3 To accurately determine the actual retail market impact of the subject proposal, a more detailed and comprehensive expenditure-based market demand and impact analysis would need to be undertaken. The comments provided in this preliminary research document are for general reference and discussion purposes only. 98 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 12 Although largely differentiated and not necessarily directly related, it is important to recognize that the introduction of additional retail/service commercial space could potentially pose certain challenges to further reducing the amount of vacant commercial space across the municipality. In our opinion, however, this is more a matter of achieving the right type and quality of retail/service commercial space, rather than relating to the overall quantity or supply of space. Moreover, we note that the SmartREIT proposal would involve the redevelopment of the existing vacant unit on the site (i.e., the former Rona building), which would in and of itself reduce the commercial vacancy rate in the community. 5.2 IMPACTS OF NEW INTERCHANGE  Optimize Investment in Infrastructure – In addition to the interchange improvements proposed at Waverley Road, the various new development in this area—including the SmartREIT proposal—would help to optimize and increase usership of various new transit and transportation infrastructure that has been constructed recently and as planned. For example, this new growth would be well-located to take advantage of recent and ongoing investments in the Lakeshore East GO Transit corridor, as well as along Highway 401 and the Highway 407 extension to Highway 35/115. Also, the developments proposed at the Highway 401/Waverley Road interchange could result in advancing construction of these interchange improvements to an earlier date. Similarly, we note that there have also been recent and ongoing improvements to the Holt Road interchange at Highway 401, as well as other widening planned for Waverley Road/Regional Road 57.  Consistency with Strategic Plan – Based on the various goals and objectives identified in Clarington’s Strategic Plan (2015-2018), we note that one of the six key areas of focus was to “enable safe, efficient traffic flow and active transportation”. In particular, Section 4.4 of the Strategic Plan suggests that new actions for the municipality could involve direct coordination with the Ministry of Transportation to address community concerns relating to “improvements to Highway 401 interchanges”, among other related transit and transportation investments. We note that the various development in and around the Waverley Road interchange are entirely consistent with these objectives and would help to further advance the immediate goals of the municipality. Similarly, we note that another key objective of the Clarington Strategic Plan has been to “facilitate the creation of jobs, attraction of new businesses and expansion of existing business”, which would also be achieved through the proposed new development considered in this report. The development proposed will clearly assist in Clarington achieving its employment targets as a key consideration of the community. In addition to this alignment with the Strategic Plan, we also note that the proposed commercial developments are generally consistent with the existing, as-of-right development permissions on the SmartREIT site, based on the current Official Plan designations.  Consistency with Local Business Needs – As noted in the 2016 Clarington Business Retention and Expansion Report, “Transportation” and “Lack of Infrastructure” were identified as being two of the top disadvantages of the community as a place to do business. The proposed interchange improvements being considered as part of the new developments near Waverley Road and Highway 401 would help to directly remedy these challenges in the coming years. 99 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 13  Improved Access and Public Safety – The proposed new interchange improvements could ultimately yield additional spin-off benefits relating to public safety and general efficiency in terms of traffic management. In particular, these transportation investments could provide improved access and/or alternative emergency routes for the various local employment uses currently operating to the south of Highway 401 in Clarington (e.g., including but not necessarily limited to the existing Ontario Power Generation’s Darlington Nuclear Generating Station, as well as the St. Mary’s Cement Group facility). Furthermore, we note that St. Mary’s is proposing an expansion of their mining operations at this location, which would provide further need for the planned interchange improvements. 5.3 ONE‐TIME ECONOMIC IMPACTS OF CONSTRUCTION4  Impact of Commercial Construction Investment – The new commercial development planned by SmartREIT is expected to generate a range of one-time economic impacts for the local community, as well as benefits that would be spread more broadly throughout Ontario and Canada. Based on our experience evaluating the impacts of major commercial developments in other parts of the province, and an assumed construction cost of some $85-86 million, this new commercial development investment could potentially generate the following: ̶ ±836 full-time years of employment5 across Ontario, of which a significant portion could be concentrated in the Municipality of Clarington; ̶ ±$55.6 million in labour income throughout the Ontario economy; and, ̶ ±$78.9 million in total economic value added to the Ontario economy. Although not included in the above estimates, it is also important to note that the various other planned and potential future commercial development in this area, including the hotel and gas station developments, would generate additional economic benefit for the local community, albeit at a slightly smaller scale.  Impact of Transportation Construction Investment – In addition to the impacts of commercial development noted above, the estimated $18 to $20 million in capital investment required to complete the planned Waverley Road interchange improvements will generate significant one- time benefit to the community. Based on previous urbanMetrics experience with transit and 4 Based on previous urbanMetrics experience evaluating the economic impacts of commercial developments and major infrastructure projects throughout the Greater Toronto Area and other parts of Ontario. The high level calculations provided in this report are generally based on available input-output economic impact multiplier tables obtained from Statistics Canada. A more detailed economic impact analysis would be required to provide an accurate estimation of the community-specific impacts to Clarington, as well to correspond more specifically to the actual project budgets of the planned interchange improvements and surrounding commercial development proposed. 5 These employment figures represent the full-time, full-year jobs generated by direct expenditures, as well as the indirect and induced impacts of this investment. These employment figures represent total years of full-time employment (e.g., one job identified represents the equivalent to one person working full-time for the duration of one year). 100 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 14 transportation related infrastructure projects in other parts of the Greater Toronto Area, these capital investments could generate: ̶ ±163 full-time years of employment across Ontario, of which a significant portion could be concentrated in the Municipality of Clarington; ̶ ±$10.5 million in labour income throughout the Ontario economy; and, ̶ ±$16.0 million in total economic value added to the Ontario economy.  Other One-Time Fiscal Benefits – The new development in this area is also expected to generate a variety of additional one-time fees for Clarington. For example, based on data obtained from the Clarington Planning Services Department6, total development charge revenue for these proposed construction projects area estimated as follows: ̶ SmartREIT Outlet Centre - $5,375,050 (including $3,698,750 regionally and $1,676,300 within Clarington); ̶ Comfort Inn & Suites - $739,500 (including $508,900 regionally and $230,600 within Clarington); and, ̶ Suncor Petro Canada/A&W - $78,600 (including $54,100 regionally and $24,500 within Clarington). We also note that additional revenue can be expected to be generated through other one-time fees, such as building permit fees and development planning application fees, where applicable. 5.4 OTHER RECURRING FISCAL AND EMPLOYMENT‐RELATED IMPACTS7  Permanent Employment Generation – The SmartREIT proposal, as well as the various other new developments planned for the area are expected to generate a significant amount of new permanent, on-site employment upon their completion. Based on estimates and data obtained from Clarington Planning Services8, the potential permanent employment associated with these new developments are as follows: ̶ SmartREIT commercial development – 1,500 jobs (full-time and part-time) ̶ Comfort Inn & Suites – 16-22 jobs ̶ Suncor Petro Canada/A&W – 35-40 jobs Similarly, based on standard retail employment densities and our direct experience with other similar outlet centres in Ontario, we note that these new commercial developments could 6 Based on estimates provided by the proponents of each of these projects 7 Similar to evaluating retail market impacts, a more detailed fiscal and employment-related benefits analysis and/or capital investment economic impact analysis would be required to determine the full benefit of these new developments (e.g., multiplier effects of gross output, value added, one-time job creation, labour income, government revenues, etc.) 8 Based on information obtained by urbanMetrics that was provided to Clarington Planning Services by the proponents of each of these projects. 101 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 15 generate between 615 and 690 jobs on a full-time equivalent basis (i.e., excluding the non-retail uses in the projects identified above). We also note that significant additional one-time employment will be generated as a part of the design, development and construction phases of these new commercial projects as well as the planned infrastructure improvements to the Highway 401 interchange (i.e., as highlighted in above in Section 5.3).  Ongoing Property Tax Revenues – With the introduction of new businesses and real estate assets in the municipality, Clarington will likely experience a notable uplift in property tax revenues from these developments. Based on the previous research undertaken by urbanMetrics in 2014, for example, we note that property tax revenues generated for outlet centres at that time ranged from between $1.1 and $3.5 million dollars per centre. Similarly, based on data provided by Clarington Planning Services, the estimated property tax revenue to be generated by the SmartREIT project alone is estimated at some $3.6 million9.  Other Spin-off Economic Benefits – Beyond the direct benefits associated with the SmartREIT proposal and interchange improvements, the proposed capital investments have the potential to generate significant additional benefit for Bowmanville, and Clarington at large. Among other things, these benefits could take the form of additional synergistic development in the surrounding area, increased consumer spending at local businesses and improved accessibility to the communities in Clarington, and in particular Bowmanville. 5.5 OTHER QUALITATIVE BENEFITS  Tourism Attraction – Based on our experience with other similar outlet centre developments across Ontario, the subject proposal will likely attract customers from a large market area and would therefore help to draw new tourists/visitors to the community. If successful, this centre could also provide an opportunity to build the profile of Bowmanville as a destination, from which additional spin-off benefits could be derived from increased visitor spending. For example, we note that the establishment of a new shopping destination in Bowmanville could ultimately help to attract additional tourism traffic in Clarington—including dedicated bus tours which are common at other comparable outlet centres—and would therefore benefit a range of other local businesses throughout the municipality (e.g., increased visitor spending at other retail and non-retail businesses, such as hotel and accommodations facilities; particularly if combined with other local tourist attractions).  Catalyst for Future Development – The development of the various new commercial and accommodation facilities in this part of Bowmanville, and particularly the new Highway 401 interchange improvements proposed, could serve as a catalyst for additional development in the area in the coming years. These improvements and new development could also help to better- position Clarington and provide new long-term opportunities to capitalize on the future growth potential of the region as the Greater Toronto Area continues to expand eastward. 9 Based on estimates provided by the proponents of each of these projects. 102 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 16 5.6 OTHER POTENTIAL IMPACTS  Additional Municipal Investment Requirements – Although the increased visitation and other tourism-related trips generated by an outlet centre development in Clarington would generally be beneficial to the community, it is important to note that additional investments by the municipality could be required to fully capitalize on these positive impacts. In particular, we note that additional marketing efforts may be required to help build awareness of Downtown Bowmanville and other parts of Clarington, so as to draw customers beyond the outlet centre itself and properly promote the benefits of cross shopping with existing Clarington businesses and particularly those in Downtown Bowmanville. 103 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 17 Appendix A – Clarington Commercial Inventory Figure A-1: Distribution of Commercial Space by Store Type SOURCE: urbanMetrics inc., based on inventory of commercial space undertaken in January 2017. STORE CATEGORYDowntown BowmanvilleEast BowmanvilleBowmanville West Power CentreNorth BownmanvilleOther BowmanvilleSUBTOTAL ‐ BowmanvilleCourtice Newcastle Other ClaringtonTOTAL ( SQ FT)Total ( %)FOOD STORE RETAIL (FSR)7,100 63,400 58,500 36,100 12,000 177,100 50,800 67,000 12,000 306,900 11.8%Supermarkets‐ 55,300 48,700 31,000 1,800 136,800 28,400 52,000 ‐ 217,200 8.4%Convenience and Specialty Food Stores7,100 8,100 9,800 5,100 10,200 40,300 22,400 15,000 12,000 89,700 3.5%NON‐FOOD STORE RETAIL (NFSR)93,000 94,900 522,000 18,900 81,500 810,300 74,800 48,700 68,600 1,002,400 38.7%Department Stores‐ ‐ 155,200 ‐ ‐ 155,200 ‐ ‐ ‐ 155,200 6.0%Other General Merchandise Stores‐ 10,000 138,100 ‐ ‐ 148,100 ‐ 1,500 8,500 158,100 6.1%Apparel and Accessories Stores23,900 7,100 22,700 ‐ ‐ 53,700 8,300 ‐ ‐ 62,000 2.4%Furniture, Home Furnishings and Electronics Stores13,300 5,700 14,300 3,300 18,100 54,700 18,200 5,500 12,200 90,600 3.5%Miscellaneous Store Retailers44,500 27,500 48,500 ‐ 9,000 129,500 18,600 3,200 16,600 167,900 6.5%Health and Personal Care Stores6,500 24,600 44,600 15,600 2,700 94,000 20,500 19,900 1,800 136,200 5.3%Building and Outdoor Home Supplies Stores2,300 12,000 98,600 ‐ 44,700 157,600 3,500 18,600 23,900 203,600 7.9%Tires, Batteries & Automotive Accessories2,500 8,000 ‐ ‐ 7,000 17,500 5,700 ‐ 5,600 28,800 1.1%BEVERAGE STORES1,400 8,700 12,100 1,100 ‐ 23,300 3,300 4,300 3,500 34,400 1.3%Beer, Wine and Liquor Stores1,400 8,700 12,100 1,100 ‐ 23,300 3,300 4,300 3,500 34,400 1.3%SERVICES183,700 149,300 103,700 52,600 79,200 568,500 205,200 72,900 54,500 901,100 34.8%Civic and Social Organizations5,300 ‐ ‐ ‐ ‐ 5,300 ‐ ‐ ‐ 5,300 0.2%Consumer Goods Rental2,000 ‐ ‐ 1,800 3,300 7,100 ‐ ‐ ‐ 7,100 0.3%Cultural, Entertainment and Recreation23,000 20,000 30,100 ‐ 8,700 81,800 11,000 1,100 ‐ 93,900 3.6%Finance 16,600 15,500 8,000 11,200 ‐ 51,300 13,600 4,600 2,700 72,200 2.8%Food Services and Drinking Places 32,900 26,400 37,800 19,900 14,800 131,800 68,300 16,100 19,200 235,400 9.1%Health Care 19,900 70,200 19,100 4,200 15,200 128,600 49,600 23,500 ‐ 201,700 7.8%Insurance and Real Estate13,200 ‐ ‐ ‐ 1,400 14,600 9,000 8,300 1,800 33,700 1.3%Personal and Household Goods Repair and Maintenance 9,700 3,000 ‐ 6,600 20,900 40,200 5,700 ‐ 15,700 61,600 2.4%Personal Care Services25,300 5,300 7,500 3,400 1,600 43,100 23,000 6,400 900 73,400 2.8%Professional, Scientific & Technical Services24,300 5,800 1,200 5,500 3,800 40,600 8,900 5,200 13,300 68,000 2.6%Selected Educational Services3,900 ‐ ‐ ‐ 6,800 10,700 6,900 7,700 ‐ 25,300 1.0%Selected Office Administrative Services 3,700 3,100 ‐ ‐ ‐ 6,800 4,700 ‐ ‐ 11,500 0.4%Social Services‐ ‐ ‐ ‐ 2,700 2,700 4,500 ‐ ‐ 7,200 0.3%Transportation3,900 ‐ ‐ ‐ ‐ 3,900 ‐ ‐ 900 4,800 0.2%VACANT12,500 41,000 111,100 14,700 98,900 278,200 30,400 19,100 18,200 345,900 13.4%Vacant12,500 41,000 111,100 14,700 98,900 278,200 30,400 19,100 18,200 345,900 13.4%TOTAL297,700 357,300 807,400 123,400 271,600 1,857,400 364,500 212,000 156,800 2,590,700 100.0%104 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 18 Figure A-2: Distribution of Number of Commercial Establishments by Store Type SOURCE: urbanMetrics inc., based on inventory of commercial space undertaken in January 2017 STORE CATEGORYDowntown BowmanvilleBowmanville EastBowmanville West Power CentreNorth BownmanvilleOther BowmanvilleSUBTOTAL ‐ BowmanvilleCourtice Newcastle Other ClaringtonTOTAL ( SQ FT)Total ( %)FOOD STORE RETAIL (FSR)6 7 6 4 5 28 11 11 7 57 7.6%Supermarkets‐ 1 1 1 1 4 1 2 ‐ 7 0.9%Convenience and Specialty Food Stores6 6 5 3 4 24 10 9 7 50 6.6%NON‐FOOD STORE RETAIL (NFSR)55 25 25 3 16 124 26 14 20 184 24.4%Department Stores‐ ‐ 1 ‐ ‐ 1 ‐ ‐ ‐ 1 0.1%Other General Merchandise Stores‐ 1 2 ‐ ‐ 3 ‐ 1 1 5 0.7%Apparel and Accessories Stores15 4 2 ‐ ‐ 21 3 ‐ ‐ 24 3.2%Furniture, Home Furnishings and Electronics Stores8 4 7 2 3 24 6 4 4 38 5.0%Miscellaneous Store Retailers27 8 7 ‐ 5 47 10 3 8 68 9.0%Health and Personal Care Stores3 6 5 1 1 16 4 3 1 24 3.2%Building and Outdoor Home Supplies Stores1 1 1 ‐ 5 8 2 3 4 17 2.3%Tires, Batteries & Automotive Accessories1 1 ‐ ‐ 2 4 1 ‐ 2 7 0.9%BEVERAGE STORES1 1 1 1 ‐ 4 1 2 1 8 1.1%Beer, Wine and Liquor Stores1 1 1 1 ‐ 4 1 2 1 8 1.1%SERVICES95 60 32 27 36 250 102 41 31 424 56.3%Civic and Social Organizations2 ‐ ‐ ‐ ‐ 2 ‐ ‐ ‐ 2 0.3%Consumer Goods Rental1 ‐ ‐ 1 2 4 ‐ ‐ ‐ 4 0.5%Cultural, Entertainment and Recreation5 1 1 ‐ 2 9 2 1 ‐ 12 1.6%Finance 6 7 2 2 ‐ 17 6 3 1 27 3.6%Food Services and Drinking Places 16 17 15 8 10 66 27 12 16 121 16.1%Health Care 8 20 6 3 6 43 22 11 ‐ 76 10.1%Insurance and Real Estate7 ‐ ‐ ‐ 1 8 7 5 2 22 2.9%Personal and Household Goods Repair and Maintenance 5 3 ‐ 6 7 21 4 ‐ 6 31 4.1%Personal Care Services27 7 7 2 3 46 18 5 1 70 9.3%Professional, Scientific & Technical Services12 3 1 5 1 22 6 3 4 35 4.6%Selected Educational Services2 ‐ ‐ ‐ 3 5 4 1 ‐ 10 1.3%Selected Office Administrative Services 2 2 ‐ ‐ ‐ 4 4 ‐ ‐ 8 1.1%Social Services‐ ‐ ‐ ‐ 1 1 2 ‐ ‐ 3 0.4%Transportation2 ‐ ‐ ‐ ‐ 2 ‐ ‐ 1 3 0.4%VACANT7 16 9 5 11 48 17 8 7 80 10.6%Vacant7 16 9 5 11 48 17 8 7 80 10.6%TOTAL164 109 73 40 68 454 157 76 66 753 100.0% 105 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 19 Appendix B – NAICS Retail/Service Categories Figure B-1: Retail Store Types, Based on North American Industry Classification System (NAICS) Continued… 106 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 20 Continued… 107 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 21 Continued… 108 Preliminary Outlet Centre and Highway 401/Waverley Interchange Impact Assessment, Municipality of Clarington, Ontario 22 SOURCE: urbanMetrics inc. 109