HomeMy WebLinkAbout01/16/2017FINAL
Council
Agenda
Date: Monday, January 16, 2017
Time: 7:00 PM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Cindy Fleming, Administrative Assistant to the Clerk, at 905-623-3379, ext.
2101 or by email at cfleming@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of Council
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Municipality will be audio recording you and will make the recording public by publishing
the recording on the Municipality’s website. In addition, please be advised that some of
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Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
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Copies of Reports are available at www.clarington.net
Council Agenda
Date: January 16, 2017
Time: 7:00 PM
Place: Council Chambers
Page 2
1 Call to Order
2 Moment of Reflection
3 Declaration of Interest
4 Announcements
5 Adoption of Minutes of Previous Meeting(s)
5.1 Council Minutes Minutes of a regular meeting of Council December 12,
2016
Page 7
6 Presentations
7 Delegations
7.1 Steve Weykamp – Report PSD-007-17 - An Application by Deborah and Oswin Mathias to
Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property –
3582 Morgans Road, Clarke (Item 10 of the Planning & Development Committee Report)
7.2 Beth Meszaros – Report PSD-007-17 - An Application by Deborah and Oswin Mathias to
Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property –
3582 Morgans Road, Clarke (Item 10 of the Planning & Development Committee Report)
7.3 Donna Lanigan – Correspondence Items 8.3 from Kristin Robinson and 8.4 from Jim Richards
regarding Fire at Durham York Energy Centre (Items 1 (c) and 1 (d) of the General
Government Committee Report)
7.4 Mary-Ann Muizelaar – Report PSD-007-17 - An Application by Deborah and Oswin Mathias to
Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property –
3582 Morgans Road, Clarke (Item 10 of the Planning & Development Committee Report)
7.5 Sherry Ibbotson – Report PSD-007-17 - An Application by Deborah and Oswin Mathias to
Permit Special Events, Farm Tours, Meat Processing and Sales on an Agricultural Property –
3582 Morgans Road, Clarke (Item 10 of the Planning & Development Committee Report)
8 Communications – Receive for Information
There are no Communications to be received for information as of the time of publication.
Council Agenda
Date: January 16, 2017
Time: 7:00 PM
Place: Council Chambers
Page 3
9 Communications – Direction
9.1 Lois Adams An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
Page 21
9.2 Annette Koerssen An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
Page 22
9.3 GHD An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
9.4 Norma Dumouchel An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
9.5 D & G Middleton An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
9.6 D & S. Zegers An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
9.7 E. Swynar An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
9.8 I & G McKenzie An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
9.9 B & L Witvoet An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
9.10 M. Stapleton An Application by Deborah and Oswin Mathias to Permit
Special Events, Farm Tours, Meat Processing and Sales
on an Agricultural Property – 3582 Morgans Road, Clarke
(Motion to refer correspondence items 9.1
to 9.10 for consideration during discussion
of Item 10 of the Planning & Development
Committee Report)
Council Agenda
Date: January 16, 2017
Time: 7:00 PM
Place: Council Chambers
Page 4
10 Committee Reports
10.1 Advisory Committee Reports
10.1.1 Agricultural
Committee
Minutes
Minutes of the Agricultural Advisory Committee of
Clarington dated December 8, 2016
Page 23
10.1.2 Samuel
Wilmot Nature
Area Minutes
Minutes of the Samuel Wilmot Nature Area Management
Advisory Committee dated December 13, 2016
Page 26
10.1.3 Heritage
Committee
Minutes
Minutes of the Clarington Heritage Committee dated
November 15, 2016
Page 30
10.1.4 Museum &
Archives
Board Minutes
Minutes of the Clarington Museum and Archives Board
dated December 14, 2016
Page 34
10.2 General
Government
Committee
General Government Committee Report of January 3,
2017
Page 40
10.3 Planning &
Development
Committee
Planning and Development Committee Report of
January 9, 2017
Page 43
11 Staff Reports
12 Business Arising from Procedural Notice of Motion
13 Unfinished Business
Council Agenda
Date: January 16, 2017
Time: 7:00 PM
Place: Council Chambers
Page 5
14 By-laws
14.1 2017-001 Being a By-law to exempt a certain portion of Registered
Plan 40M-2513 from Part Lot Control
14.2 2017-002 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (LBD Holdings Ltd.) (Approved
by Council on February 8, 2016)
14.3 2017-003 Being a By-law to provide for the establishment and
adoption of an Emergency Management Program for the
Municipality of Clarington and amend the Emergency
Management Structure contained in By-law 2004-170
(Item 6 of the General Government Committee Report)
14.4 2017-004 Being a By-law to establish certain lands as public
highways (Item 8 of the General Government Committee
Report)
14.5 2017-005 Being a By-law to Amend Zoning By-law 2005-109, for
the Corporation of the Municipality of Clarington (City
Homes) (Approved by Council on May 2, 2016)
14.6 2017-006 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (1494339 Ontario Limited)
(Item 8 of the Planning & Development Committee
Report)
14.7 2017-007 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (2265719 Ontario Inc.) (Item 9
of the Planning & Development Committee Report)
Council Agenda
Date: January 16, 2017
Time: 7:00 PM
Place: Council Chambers
Page 6
14.8 2017-008 Being a By-law adopt Amendment No.108 to the
Clarington Official Plan (Deborah and Oswin Mathias)
(Item 10 of the Planning & Development Committee
Report)
14.9 2017-009 Being a By-law to amend By-law 84-63, the
Comprehensive Zoning By-law for the Corporation of the
Municipality of Clarington (Deborah and Oswin Mathias)
(Item 10 of the Planning & Development Committee
Report)
14.10 2017-010 Being a By-law to repeal Interim Control By-law 2016-056
(Approved by Council on December 12, 2016)
14.11 2017-011 Being a By-law to exempt a certain portion of Registered
Plan 40M-2506
15 Procedural Notices of Motion
16 Other Business
17 Confirming By-Law
18 Adjournment
Council
Minutes
December 12, 2016
- 1 -
Minutes of a regular meeting of Council held on December 12, 2016, at 7:00 PM, in the
Council Chambers
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor C. Traill, Councillor W. Woo
Regrets: Councillor W. Partner
Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, D. Crome,
L. Gordon, F. Horvath, M. Marano, G. Weir, A. Greentree, C. Fleming
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Woo led the meeting in a moment of reflection.
3 Declaration of Interest
Councillor Hooper indicated that he would be declaring an interest with respect to
Item 15 of the General Government Committee Report.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-331-16
Moved by Councillor Traill, seconded by Councillor Woo
That the minutes of a regular meeting of November 21, 2016, be approved.
Carried
6 Presentations
Mayor Foster presented a cheque in the amount of $11,209.91 to Heather Ridge,
Interim Executive Director and Katherine Warren, Vice-Chair, Clarington Museum
Board, representing the proceeds of the Mayor’s Golf Tournament.
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Council
Minutes
December 12, 2016
- 2 -
George Rocoski, Chair, Energy-from-Waste - Waste Management Advisory
Committee (EFW -WMAC) addressed Council to present the Committee’s Annual
Update. Through use of a PowerPoint presentation, Mr. Rocoski provided an
update on the Committee’s meeting schedule and Member composition. Mr.
Rocoski indicated four meetings were held throughout the year where the
Committee received presentations on various waste management initiatives
including The Blue Box and Recyling in Ontario, the Status of Bill 151, Waste
Free Ontario Act, Anaerobic Digestion: Request for Proposal Process,
Durham/York Source Testing Update and Issues, Quantitative Reporting of
Dioxin Exceedances, and the Durham/York Energy Centre Abatement Plan
update. Mr. Rocoski stated several concerns regarding the Durham/York Energy
Centre were raised by the Committee including the number, magnitude and
duration of dioxin and furan exceedances, the correlation between the AMESA
cartridges and the stack test results, general concern with plant operations,
equipment issues, malfunctions, number of start-up and shut-downs and the
potential impact on public health. He reviewed the Committee’s participation in
2016 events including the Compost Give-Away, the Waste Electrical and
Electronic Equipment (WEEE) Collection, and the Municipal Hazardous or
Special Waste (MHSW) Collection and provided a list of 2017 anticipated areas
of interest. Mr. Rocoski summarized by stating that much of the Committee time
in 2016 was focussed on dioxin emissions from the Durham/York Energy Centre
and the status of the Abatement Plan implementation and with the successful
implementation of the Abatement Plan, the Committee looks forward to
addressing broader topics in 2017.
Resolution #C-332-16
Moved by Councillor Hooper, seconded by Councillor Woo
That the presentation of George Rocoski, Chair, Energy-from-Waste - Waste
Management Advisory Committee (EFW-WMAC), concerning the EFW-WAC’s Annual
Update, be received with thanks.
Carried
Michael J. Kennedy, Partner, Hicks Morley Hamilton Stewart Storie LLP,
addressed Council concerning Staff Report 11.1 - Report COD-025-16 - Fire
Arbitration Award (2015-2017) – Including Introduction of 24 Hour Shift Trial in
2017. Mr. Kennedy provided comments on the Award stating that Clarington has
been challenged in two areas i.e. by being the smallest Municipality on the
outskirts of the GTA being compared to other area municipalities, and that
historically Arbitrators have not brought up municipalities up in one fell swoop.
Mr. Kennedy stated he has never seen an Award this large, noting it presents
significantly more changes than any other Award, and the effect of awarding so
many issues completely destroys the incentive to bargain.
Michael Kennedy responded to questions from Members of Council.
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Council
Minutes
December 12, 2016
- 3 -
Resolution #C-333-16
Moved by Councillor Woo, seconded by Councillor Hooper
That Council recess for ten minutes.
Carried
The meeting reconvened at 7:51 pm.
7 Delegations
There were no Delegations scheduled for this meeting.
8 Communications – Receive for information
There were no Communications to be received for information.
9 Communications – Direction
City of Oshawa - Bill 9, End Age Discrimination Against Stroke Recovery Patients
Act, 2016
Township of Brock - Bill 9, End Age Discrimination Against Stroke Recovery
Patients Act, 2016
Resolution #C-334-16
Moved by Councillor Neal, seconded by Councillor Hooper
That Correspondence Items 9.1 from the City of Oshawa and 9.2 from the Township of
Brock, with respect to Bill 9, End Age Discrimination Against Stroke Recovery Patients
Act, 2016 be received; and
That the Council of the Municipality of Clarington endorse Bill 9, an Act to End Age
Discrimination Against Stroke Recovery Patients Act, 2016, as recommended by the
Clarington Accessibility Advisory Committee.
Carried
9
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Minutes
December 12, 2016
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10 Committee Reports
Advisory Committee Reports
10.1.1 Minutes of the Clarington Heritage Committee dated October 18, 2016
10.1.2 Minutes of the Clarington Museum and Archives Board dated November 9,
2016
10.1.3 Minutes of the Agricultural Advisory Committee of Clarington dated
November 10, 2016
10.1.4 Minutes of the Clarington Accessibility Advisory Committee dated December 7,
2016
Resolution #C-335-16
Moved by Councillor Neal, seconded by Councillor Hooper
That Advisory Committee Report Items 10.1.1 to 10.1.4, be received for information, with
the exception of item 10.1.4.
Resolution #C-336-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Minutes of the Clarington Accessibility Advisory Committee dated December 7,
2016, be received for information.
Carried
General Government Committee Report of November 28, 2016
Resolution #C-337-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
November 28, 2016 be approved, on consent, with the exception of items #5, #9, #13,
#15 and #18.
Carried
Councillor Hooper declared an interest in accordance with the Municipal Conflict of
Interest Act, with respect to Item 15 of the General Government Committee Report, as
he owns a business in downtown Bowmanville, and left the Council Chambers during
discussion and voting on this matter.
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Minutes
December 12, 2016
- 5 -
Item 15 - Free Parking in Downtown Bowmanville
Resolution #C-338-16
Moved by Councillor Cooke, seconded by Councillor Neal
Whereas Section 34 (3) of By-law 2014-059 allows that Council may, by resolution,
designate an area or areas for a certain period to be exempt from the payment of
parking fees and any areas so designated shall be denoted by a parking meter cover
place over the meter;
Now therefore be it resolved that the Municipality of Clarington designate the area in
downtown Bowmanville regulated by parking meters as a Free Parking area between
December 17, 2016 and January 3, 2017; and
That Staff be directed to take the appropriate steps, including covering the meters with
bags and advising the public via social media and notices placed on Clarington’s
website.
Carried
Councillor Hooper returned to the meeting.
Item 18 - Proactive Ignition Interlock Equipment
Resolution #C-339-16
Moved by Councillor Hooper, seconded by Councillor Woo
Whereas the Municipality of Clarington strives to be a leader in its support for proactive
measures that can reduce the risks associated with drinking and driving;
Whereas while there has been increased levels of enforcement, education and
awareness about not drinking and driving, more needs to be done to address growing
concerns related to drinking and driving and the morning after effects by responsible
drinkers who take appropriate steps when leaving a bar via a designated driver or
similar such programs and show up for work the next day, unaware that they continue to
have levels of alcohol in their system;
Whereas countries such as France, Finland, Norway, Sweden and others have
implemented or are in the process of implementing legislation requiring all vehicles that
transport people or are contracted by various levels of government that interact in the
public realm must have a proactive ignition interlock equipment installed on vehicles;
Whereas ignition interlock equipment provides safeguards that will prevent and alert an
operator of a vehicle if their blood alcohol level is too high and that they and the public
may be at risk;
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December 12, 2016
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Whereas installation of such devices not only improves public safety, but may also
reduce the cost of fleet insurance policies;
Now Therefore be it resolved that the Municipality of Clarington request the Province of
Ontario to implement legislation that will require operators of public transportation
vehicles to have installed devices that will proactively prevent the risks associated with
high blood alcohol levels the morning after drinking;
Now therefore be it further resolved that Municipal staff forward copies of this motion to
The Honourable Steven Del Duca, Minister of Transportation, all Regional Municipalities
within the GTA that operate public transit, including Metrolinx, MP Erin O’Toole, MPP
Granville Anderson, and all local school boards.
Carried as amended
(See following motion)
Resolution #C-340-16
Moved by Councillor Hooper, seconded by Councillor Woo
That the foregoing Resolution #C-339-16 be amended to add “Kim Rudd, MP,
Northumberland-Peterborough South”, to the list of persons to be forwarded a copy of
the motion.
Carried
The foregoing Resolution #C-339-16 was then put to a vote and carried as amended.
Item 5 - Approval of Final Clarington Transportation Master Plan
Resolution #C-341-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report EGD-040-16 be received; and
That Council approve the recommendations identified in the Clarington Transportation
Master Plan – Final Report as provided in Report EGD-040-16.
Carried
Item 9 - Appointments to Various Boards and Committees
Resolution #C-342-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report CLD-037-16 be received;
That the current appointees be thanked for their contributions to the various Boards and
Committees;
12
Council
Minutes
December 12, 2016
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That Anthony Wood be appointed to the Ganaraska Forest Recreation User Committee,
for a one-year term ending December 31, 2017 or until a successor is appointed;
That Filip Aleksanderek be appointed to the Heritage Committee, for a term ending
December 31, 2018 or until a successor is appointed;
That the following three applicants be appointed to the Newcastle Village Community
Hall Board for a two-year term ending December 31, 2018 or until a successor is
appointed:
•Sierd De Jong
•Dave Eastman
•Shirley Rogers
That Thomas Hossie be appointed to the Samuel Wilmot Nature Area Management
Advisory Committee, for a term ending December 31, 2018 or until a successor is
appointed; and
That all interested parties listed in Report CLD-037-16 and any delegations be advised
of Council's decision.
Carried
Item 13 - Executive Recruiting Services for Recruitment of a Chief Administrative
Officer
Resolution #C-343-16
Moved by Councillor Hooper, seconded by Councillor Woo
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with personal matters about
an identifiable individual, including municipal or local board employees.
Carried
The meeting reconvened in open session at 8:20 PM.
The Mayor advised that one item was discussed in “closed” session in accordance with
Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were
passed.
Resolution #C-344-16
Moved by Councillor Hooper, seconded by Councillor Traill
That Report CAO-007-16 be received;
13
Council
Minutes
December 12, 2016
- 8 -
That staff be authorized to use the process as outlined in Report CAO-007-16 and the
Purchasing Manager be authorized to issue a limited invitation Request for Proposal to
selected companies (i.e. 4 to 6 firms) with proven expertise in executive recruiting
service and to submit proposals based on the scope of work as outlined in
Attachment 1;
That Ken Knox be appointed to the selection committee; and
That the Interim Chief Administrative Officer, in accordance with Recommendation 2,
report back to Council with a recommendation for an award of contract to an executive
recruiting firm.
Carried as amended
(See following motion)
Resolution #C-345-16
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-344-16 be amended to add “that all Members of
Council participate in the final interview process”.
Carried
The foregoing Resolution #C-344-16 was then put to a vote and carried as amended.
Planning & Development Committee Report of December 5, 2016
Resolution #C-346-16
Moved by Councillor Woo, seconded by Councillor Traill
That the recommendations contained in the Planning & Development Committee Report
of December 5, 2016 be approved, on consent, with the exception of items #1, #5, #6,
#7, and #8.
Carried
Item 1 - An Application by Excelsior Financial To Permit a Mixed Use
Development at the South East Corner of Bloor Street and Townline Road South
in Courtice
Resolution #C-347-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-068-16 be received;
That the applications to amend the Official Plan and Zoning By-law 84-63 submitted by
Excelsior Financial to permit a mixed use development continue to be processed and
that a subsequent report be prepared; and
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December 12, 2016
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That all interested parties listed in Report PSD-068-16 and any delegations be advised
of Council’s decision.
Carried
Item 6 - Recommendation Report for the Municipally-Initiated Zoning By-law
Amendment for properties in a portion of the Glenview Neighbourhood in
Courtice
Resolution #C-348-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-072-16 be received;
That the Zoning By-law Amendment be approved as contained in Attachment 1 to
Report PSD-072-16;
That a By-Law to repeal Interim Control By-Law 2016-056 be forwarded to Council for
adoption once the Zoning By-Law as contained in Attachment 1 to Report PSD-072-16
is in full force and effect;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-072-16 and Council’s decision; and
That all interested parties listed in Report PSD-072-16 and any delegations be advised
of Council’s decision.
Carried
Item 8 - Municipal Hazardous Waste Depot
Resolution #C-349-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Item 8 – Municipal Hazardous Waste Depot, be received for information.
Motion Withdrawn
Resolution #C-350-16
Moved by Councillor Hooper, seconded by Councillor Neal
That the Region of Durham continue to investigate future options of a second entrance
off of Stevens Road for future challenges that may occur if the ECO-HAZ W aste Depot
becomes a reality and that all options be thoroughly investigated.
Carried
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December 12, 2016
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Item 5 - Camp 30/Boys Training School Memorandum of Understanding with Jury
Lands Foundation
Resolution #C-351-16
Moved by Councillor Traill, seconded by Councillor Woo
That Report PSD-071-16 be received;
That the Memorandum of Understanding between Jury Lands Foundation and the
Municipality of Clarington be approved;
That the Mayor and Clerk be authorized to execute the Memorandum of Understanding
on behalf of the Municipality of Clarington; and
That all interested parties listed in Report PSD-071-16 and any delegations be advised
of Council’s decision.
Carried
Item 7 – Jury Lands Community Vision and Urban Design Plan
Resolution #C-352-16
Moved by Councillor Traill, seconded by Councillor Woo
That Report COD-024-16 be received;
That a contract for the preparation of a Jury Lands Community Vision and Urban Design
Plan for the redevelopment of the Boys Training School/Camp 30 Campus be awarded
subject to satisfactory reference check, to DTAH in the amount of $96,539.71 (net of
HST Rebate);
That the funds required in the amount of $96,539.71 (net of HST Rebate) be drawn from
Account # 100-50-130-00000-7160; and
That all interested parties listed in Report COD-024-16 and any delegations be advised
of Council’s decision by the Purchasing Division.
Carried
Resolution #C-353-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That Council recess for five minutes.
Carried
The meeting reconvened at 9:13 PM.
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December 12, 2016
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11 Staff Reports
Report COD-025-16 - Fire Arbitration Award (2015-2017) – Including Introduction
of 24 Hour Shift Trial in 2017
Resolution #C-354-16
Moved by Councillor Neal, seconded by Councillor Cooke
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with labour relations or
employee negotiations and with advice that is subject to solicitor-client privilege,
including communications necessary for that purpose.
Carried
The meeting reconvened in open session at 9:26 PM.
The Mayor advised that one item was discussed in “closed” session in accordance with
Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were
passed.
Resolution #C-355-16
Moved by Councillor Hooper, seconded by Councillor Traill
That Report COD-025-16 be received for information;
That the presentation by Michael Kennedy of Hicks Morley be received with thanks; and
That Report COD-025-16 be shared with the Durham riding M.P.P., the Minister of
Labour, the Minister of Community Safety and Corrections, the Minister of Finance, the
Premier, and the Emergency Services Steering Committee of AMO with a letter from the
Mayor indicating: the significant risk to effective management of an essential public
service that has been introduced with this arbitration award; encouraging urgency of
action to legislatively address the significant weaknesses with the labour relations policy
for the fire services sector in Ontario.
Paragraphs 1 and 2 carried and Paragraph 3
tabled
(See following motion)
Resolution #C-356-16
Moved by Councillor Cooke, seconded by Councillor Traill
That Paragraph #3 of the foregoing Resolution #C-355-16 be tabled to the February 6,
2017, Council meeting.
Carried
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Minutes
December 12, 2016
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Resolution #C-357-16
Moved by Councillor Woo, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Council to speak to
Resolution #C-355-16 a second time.
Carried
Paragraphs 1 and 2 of the foregoing Resolution #C-355-16 were then put to a vote and
carried.
Report COD-026-16 - Garnet B. Rickard Recreation Complex - Interior
Renovation
Resolution #C-358-16
Moved by Councillor Hooper seconded by Councillor Cooke
That Report COD-026-16 be received;
That the contract for the interior renovations of Garnet B. Rickard Recreation Complex
be awarded, subject to satisfactory reference checks, to Quad Pro Construction Inc.
with a revised total bid amount of $934,940.00 (Net HST) being the lowest bidder
meeting all terms, conditions and specifications of Tender CL2016-29;
That the total funds required for this project in the amount of $1,082,385.00 (Net HST)
which includes the revised construction cost of $934,940.00 (Net HST) and Architectural
service fees and construction contingencies of $147,445.00 (Net HST) be funded by the
Municipality as follows:
GBRRC Interior Renovations 110-42-421-84254-7401 $1,082,385.00
That the additional funds required (approximately) $172,385.00 (Net HST) subsequent
to the approved project budget of $910,000.00 (Net HST) be financed from the General
Municipal Reserve Fund, and;
That all interested parties listed in Report COD-026-16 and any delegations be advised
of Council’s decision by the Purchasing Division.
Carried
12 Business Arising from Procedural Notice of Motion
There was no Business Arising from Procedural Notice of Motion considered under this
Section of the Agenda.
13 Unfinished Business
There was no Unfinished Business considered under this Section of the Agenda.
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December 12, 2016
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14 By-laws
Resolution #C-359-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2016-095 to 2016-100
14.1 2016-095 Being a By-law to require payment of fees for services and amend Schedule B
of the Fee By-law 2010-142 (Item 5 of the General Government Committee
Report)
14.2 2016-096 Being a By-law to amend By-law 2013-024, a by-law respecting responsible pet
ownership (Item 6 of the General Government Committee Report)
14.3 2016-097 Being a By-law to authorize an Interim Tax levy for 2017 (Item 12 of the
General Government Committee Report)
14.4 2016-098 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Municipality of Clarington)
(Item 6 of the Planning & Development Committee Report)
14.5 2016-099 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington [Lanarose Properties Ltd. (The
Kaitlin Group)] (Approved by Council on February 29, 2016)
14.6 2016-100 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (Akero Developments Inc.)
(Approved by Council on May 12, 2014); and
That the said by-laws be approved.
Carried
15 Procedural Notices of Motion
There was no Procedural Notice of Motion considered under this Section of the Agenda.
16 Other Business
Councillor Neal requested an update on the meeting with Blackbird Constructors 407
GP regarding resident well issues, as well as the matter raised by Libby Racansky
regarding an Ontario Municipal Board decision concerning developers paying for well
interference. The Director of Engineering Services stated that staff has held two
technical meetings to gather and compare data regarding wells on a municipal-wide
basis and that there will be a presentation of information to the public in January.
19
Council
Minutes
December 12, 2016
- 14 -
The Director of Engineering Services stated he is also intending to meet with Libby
Racansky and Regional representatives as well as the developer’s hydrologist to focus
in on the question.
Councillor Neal questioned the use of disposable plastic plates and utensils at recent
Council meetings and requested the resolution adopted by Council concerning the use
of disposable items be put on the next General Government Committee meeting.
In response to requests from Councillor Neal, Councillor Traill and Councillor Hooper,
the Director of Emergency & Fire Services provided an account of the fire that occurred
over the weekend at the Durham/York Energy-From-Waste facility. He noted that the
cause of the fire has not been determined and is still under investigation.
Mayor Foster questioned what the Municipality could do in response to the Region’s
well interference policy, noting the local level of government does not have the
resources to deal with well interference issues. The Municipal Solicitor and the Director
of Engineering Services will prepare information for Regional Councillors to bring
forward to a Regional meeting.
17 Confirming By-law
Resolution #C-360-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-law 2016-101, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 12th day of December, 2016; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-361-16
Moved by Councillor Cooke, seconded by Councillor Traill
That the meeting adjourn at 10:24 PM.
Carried
_____________________ __________________
Mayor Municipal Clerk
20
21
From:Woo, Willie
To:Clerks Department Outside
Cc:Foster, Adrian; Councillors Office; Annette Koerssen
Subject:Fw: Graham Creek Farms
Date:January-11-17 12:37:32 PM
Good Afternoon Cindy:
Could you include the attached email from Ms. Koerssen in the Council Agenda for January
16.
Thank you
Willie
Sent from my BlackBerry 10 smartphone on the Bell network.
From: Annette Koerssen <annettekoerssen@hotmail.com>
Sent: Wednesday, January 11, 2017 11:52 AM
To: Foster, Adrian; Woo, Willie; Hooper, Ron; Partner, Wendy; Neal, Joe; scook@clarington.net;
ctrail@clarinton.net
Subject: Graham Creek Farms
Greetings and Happy New Year:
Always happy to hear new businesses are opening in the Newcastle area. I have a concern
about spending that may occur. The location of the property is on a precarious road with no
street lights. Many times guests traveling to banquet facilities are unfamiliar with locations.
Would tax payers be asked to place street lights and improve the road because of safety
concerns? Sounds expensive.
Thank you for taking the time to read this email.
Annette Koerssen
22
Agricultural Advisory Committee of Clarington December 8th, 2016
Agricultural Advisory Committee of Clarington Meeting
Thursday, December 8th, 2016
Members Present: Elgin Greenham Brenda Metcalf
Les Caswell Jennifer Knox
Eric Bowman Tom Barrie
Henry Zekveld, Ted Watson
Don Rickard
Regrets: Councillor Partner, John Cartwright, MaryAnn Found
Guests: Marlene Werry, Durham College Instructor
Matthew Stergios, Assistant to Kim Rudd
Staff: Faye Langmaid, Planning Services
Brenda welcomed all to the meeting, with introductions.
Adoption of Agenda
016-28 Moved by Eric Bowman, seconded by Ted Watson
“That the Agenda for December 8th 2016 be adopted”
Carried
Approval of Minutes
016-29 Moved by Tom Barrie, seconded by Les Caswell,
“That the minutes of the November 10th, 2016 meeting be approved”
Carried
Presentation: Marlene Werry, Instructor Durham College Programs for
Agriculture, Field to Fork
Marlene provided an overview of the two year program at Durham College. The focus
is field to fork, emphasizing the full circle of rearing crops (currently there is no livestock
involved) to what the culinary world is looking for. There will be on average about 10
graduates per year. Many of the students are from urban areas and looking at market
gardening and how to make a living from small acreages. Marlene provided in a listing
of the courses being taught and also the research resources at the college.
23
Agricultural Advisory Committee of Clarington December 8th, 2016
The follow-up from Marlene’s presentation will be a meeting with researchers at Durham
College to discuss what the agricultural community is looking for and how they could
possibly assist. The same type of presentation/discussion has happened with UOIT.
Matthew Stergios, Assistant to Kim Rudd, thanked the group for the invite and is happy
to attend and hear presentation. Will convey to Kim the good work the committee is
doing and Kim when available, will attend a future meeting. Also if there are items that
committee feels Kim should be made aware of or that she can assist with, please be in
contact. One of the areas mentioned that would assist farmers is having Broadband
Service available.
Business Arising
Farmer’s Parade of Lights, The parade has been happening for 17 years, it was started
as a way for the farmer’s to thank the residents that support them. It has grown and has
a large following from well beyond Durham. This year the route was altered to provide
for better safety for participants and audience. There were 20 floats and estimated
attendance of 20 000 to 35,000, (very hard to count as all the participants see is cars
and lots of people lining the route). All the participants are very happy with the new
route, there were some minor issues that will be addressed as part of the debrief with
representatives of Region, Police and Clarington. There is a substantial following of the
parade on social media and many requests for where to eat in the area, etc. The
tourism draw of the parade is very large.
Committee Member Appointments: Clerks received applications for 4 year term (ending
in 2020), all members whose terms were expiring have reapplied. Waiting for a DRFA
appointment/alternate, Council deferred voting on item until January 3. Once
appointments have been made we will have committee position elections for chair and
vice-chair.
Mary Ann Found was recognized for her dedicated service over the past 10 years. Not
only for representing the DRFA on this committee but also for your dedication to Farm
Connections and the good work that group has been doing over the years to help
educate students and raise the profile of agriculture in the community.
Correspondence and Committee Reports
2016 Livestock Tax Deferral (mailed out) Durham has been included in the areas
declared for the capital gains tax deferral because of the drought. This would come into
play if a farmer sold cattle because of the drought and is holding the funds to
repurchase cattle in the future.
Agriculture and Social Media – Event on December 5th, moved from CBOT Boardroom
to Library because of the number of attendees, very well received by the participants.
Bunkhouse Fire Safety –There is a session, led by Fire Prevention on Thursday,
December 15th from 9-11 at Newcastle Rec Centre on Ruddel on fire code requirements
for bunkhouses, inspections for equipment in residential space, fire hazards and ways
to promote safety.
24
Agricultural Advisory Committee of Clarington December 8th, 2016
Durham Agriculture Advisory Committee – had a presentation from Brian Kelly on
climate change mitigation, greenhouse gas and targets for reduction across the Region.
The Region is looking for how other industries can be involved to assist in meeting the
targets.
Durham Region Federation of Agriculture – No report.
Clarington Board of Trade –Council has renewed the contract with Municipality for
economic development by CBOT, CBOT will be looking at hiring an additional staff
member, AACC will be interested to see expanded services for agricultural community
and promotion for agricultural products, etc. No date set for Agriculture Summit but it is
being worked on.
New Business
Schedule for 2017 (distributed with agenda)
“did you know” – Faye will send pdf of the Durham College presentation.
Soil and Crop – Andrew Campbell with be the speaker on January 13th.
Future Agendas
Marilyn Pearce about the Agriculture Legacy Project will attend in January.
Michael Veneziano, CEO & Co-Founder, Turnkey Aquaponics Inc. will attend in
February.
Blackbird and MTO attending in May.
John has invited Jeff Leal, he is awaiting a response.
Suggested that Rekker’s attend to outline their new construction and operations.
Eric Bowman moved to Adjourn.
Next Meeting, Thursday, January 12th, 7:30 p.m. Room 1C at Municipal
Administrative Office
I:\^Department\LDO NEW FILING SYSTEM\Committees\Agricultural Committee\2016 Minutes & Correspondence\Draft Minutes_
Meeting_8 Dec 16.docx
25
Draft minutes – Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY DECEMBER 13, 2016
7:00 PM
Present: Suzanne Land Patrick Bothwell
Jim Cleland Brian Reid
Kate Potter Leo Blindenbach
Tom Hossie
Regrets: Councillor Corinna Traill Paul Davidson
Melanie McArthur
Absent: James Hodge
1. AGENDA
MOVED: by Suzanne Land SECONDED by Patrick Bothwell
THAT : the agenda for December 13, 2016 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Patrick Bothwell SECONDED by Kate Potter
THAT: the minutes of November 8, 2016 be approved.
CARRIED
26
SWNA December 2016 Minutes 2
3. ITEMS/UPDATES
New member Tom Hossie
Tom Hossie was appointed by Council to the SWNA Committee at their December
12 meeting. Tom is a resident of the Port of Newcastle and frequent user of the
SWNA. He is a conservation biologist and Postdoctoral Fellow at Trent University.
Tom has previously organized a monarch butterfly tagging program at the SWNA
and has a particular interest in preservation and rebuilding habitat for monarchs at
the SWNA.
Clarke High School Community Outreach projects
The parent council at Clarke High School is interested in increasing the visibility and
promoting a positive image of the school. As part of that initiative the school art
department has agreed to paint ten 45 gallon drums for use as garbage containers
at the SWNA. The drums have now been delivered to the school. Drafts of the
artwork were reviewed by the committee and ten designs from the 26 submitted
were chosen. The school art teacher will be notified of the 10 preferred designs and
will thanked for their participation on the project.
Monarch Butterfly Pledge
Clarington Council endorsed the Mayors Monarch Pledge which is a continent wide
initiative to take action to help save the Monarch Butterfly. The pledge was directed
to the SWNA Management Advisory committee to identify 3 (or more) actions to
create and enhance monarch butterfly habit and educate citizens about how they
can make a difference.
Kate Potter reviewed the list of items that could be applicable to Clarington. The
committee chose the following actions as potential initiatives in 2017;
- Issue a Proclamation to raise awareness about the decline of the monarch
butterfly and the species’ need for habitat. (Complete)
- Launch a public communication effort to encourage citizens to plant monarch
gardens at their homes or in their neighborhoods. (Spring Orono Times news article
and Clarington web site)
- Communicate with community garden groups and urge them to plant native
milkweeds and nectar-producing plants. (Newcastle Horticultural Society spring
plant sale)
- Facilitate or support a milkweed seed collection and propagation effort. (Some
seeds already collected for fall planting)
27
SWNA December 2016 Minutes 3
- Launch a program to plant native milkweeds and nectar plants in school gardens
by engaging students, teachers and the community. (Schools to be contacted about
growing milkweed in the classroom for future transplanting outdoors)
- Initiate or support citizen-science efforts that help monitor monarch migration and
health. (Late August monarch tagging program to be held at the SWNA)
- Remove milkweed from the list of noxious plants in city weed / landscaping
ordinances. (Milkweed is not part of the provincial noxious weeds list)
In addition to the above actions Peter Windolf will discuss ways to modify turf
maintenance on some sites to enhance monarch habitat with the Operations
Department.
Great Lake Guardian Funding application
The municipality has applied to the Great Lakes Guardian Community fund for a
project to replace the deteriorated woodchip trail leading to the lake with a limestone
trail. The application was modified from previous versions to put more emphasis on
community involvement and tree planting. A decision isn’t expected until the spring.
Regional Trail Map
The interactive map produced by the Region of Durham does not include all of the
trails within the SWNA, such as the limestone/woodchip trail leading to the lake from
the Toronto Street parking lot. The municipality has the opportunity to provide
updates annually on the Regions trail map and will bring this up with them for the
next update.
Trees for Nature grant program
Kate Potter provided an internet link to the Trees for Nature grant program that
provides trees to community organizations. The actual application form and
requirements could not be found on the link but it will be investigated further to
determine if we should apply to the grant.
Spring 2017 Clean-up
The spring clean-up at the SWNA is scheduled for Saturday April 29. Leo
Blindenbach will be coordinating the SWNA event along with a Port of Newcastle
clean-up with the Operations Departments as part of Pitch-In week. More details will
be announced at a future meeting.
4. MOTION TO ADJOURN
MOVED: by Suzanne Land SECONDED by Leo Blindenbach
THAT: the meeting be adjourned.
28
SWNA December 2016 Minutes 4
CARRIED
Adjournment 8:20 PM
Next Meeting: Tuesday February 14, 7:00PM
Notes prepared by: P.Windolf
29
Page 1
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
November 15, 2016
MEMBERS PRESENT: Todd Taylor, Peter Vogel, Paul Davidson, Victor Suppan, Myno
Van Dyke, Katharine Warren
REGRETS: Robert Malone, Steve Conway, Tracey Ali, Councillor Hooper
STAFF: Brandon Weiler
V. Suppan welcomed everyone to the meeting.
DECLARATION OF PECUNIARY INTEREST
None declared.
ELECTION OF VICE CHAIR
V. Suppan asked if there were any nominations for the vice chair position, which was
vacated when Joe Earle resigned.
16.30 Moved by T. Taylor, seconded by K. Warren
THAT Peter Vogel be elected vice chair of the Clarington Heritage
Committee.
“CARRIED”
ADOPTION OF AGENDA
16.31 Moved by M. Van Dyke, seconded by K. Warren
THAT the agenda for November 15, 2016 be adopted.
“CARRIED”
ADOPTION OF MINUTES
16.32 Moved by P. Davidson, seconded by T. Taylor
THAT the minutes of the Meeting of October 18, 2016 be accepted.
“CARRIED”
30
Page 2
DELEGATIONS AND PRESENTATIONS
BUSINESS ARISING
Jury Lands Foundation (Camp 30) – B. Weiler reported that majority of the demolition of
the buildings not deemed to be historically significant has been completed. The
Municipality issued a press release in advance of the work to inform the community of
this work.
The foundation continues to attend community events to promote and educate the
public about the history and the efforts to adaptively reuse the lands and buildings.
Goodyear and Hollingshead properties - No news to report
REPORTS FROM OTHER COMMITTEES
Bowmanville Community Improvement Program – No meeting to report.
Orono Community Improvement Program – No meeting to report.
Newcastle Community Improvement Program – Clarington Board of Trade has
completed the surveys for the Business Retention and Expansion Study. There was a
good response rate from local businesses. The questions had general questions for all
of Clarington plus tailored questions for each of the downtowns. Once the report is final
(end of year) there will be a gathering where all are invited CIP committees, BIA’s, all
retail businesses to share results and also kick-off the evaluation and review of the
CIP’s.
An update on the Courtice CIP project was provided and notice of the public meeting
scheduled for November 14, 2016. There was also an update on the location of new
entrance signage for Newcastle along King Avenue and Mill Street and the streetscape
reconstruction at the intersection of Beaver Street and King Avenue.
Architectural Conservancy Ontario, Clarington Branch – The date of the next meeting is
to be determined.
Newcastle Village & District Historical Society – M. Van Dyke reported that the society
has resubmitted an application for a grant to digitize the records and information the
society has. The grant would provide funding to hire someone to assist in completing
this process.
Museum – No news to report
Heritage Week Working Group – No meeting to report
CORRESPONDENCE AND COUNCIL REFERRALS
31
Page 3
PROJECT REPORTS
Subcommittee Reports:
Municipal Inventory and Register Committee – T. Taylor provided a draft terms of
reference for the subcommittee, asking for comments from all members of the
committee. The subcommittee has put together the terms of reference to guide the
work moving forward. The subcommittee recognizes that this is a large task and will
need to continue on with future committees and hopes to establish a framework which
can be used going forward. Committee members were asked to provide comments on
the draft prior to the next heritage committee meeting in December.
The committee will be working to bring forward one property to the entire committee at a
meeting in the near future for further discussion. The subcommittee is currently at two
members if any other members are interested.
Public Outreach and Education Committee – The subcommittee was thanked for
hosting the Durham Region Heritage Committees event. All members expressed that
they felt the day was a huge success. B. Weiler reported that he had spoken to
representatives of two of the committees that were in attendance and that they
expressed appreciation and were glad to participate in the event.
P. Davidson reported that the Designated Buildings Calendar has been for sale all
summer and the committee has been selling them at community events. Members are
encouraged to approach local businesses or groups who may have an interest in selling
the calendars ahead of the holiday season.
K. Warren reported that the museum is engaged in outreach and education with local
schools. The subcommittee is exploring how some of their outreach and education
could be incorporated into the museums initiative through a partnership or information
sharing.
NEW BUSINESS
2017 Budget – The committee discussed proposed initiatives for the coming year.
Many of the committee members felt that they would like to focus on attending
educational opportunities in the coming year; both the Ontario Heritage Conference and
the National Trust Conference will be held in Ottawa during Canada’s 150. The
committee also plans to continue to pursue some other initiatives for community
outreach and education.
The committee was appreciative of Council’s support and approval of a budget in 2016.
This budget from Council has allowed the committee to engage in education
opportunities and move forward with education and outreach initiatives, including a
32
Page 4
2017 Clarington Heritage Buildings calendar. The committee is hoping Council will
continue to support these initiatives in the 2017 year and beyond.
16.33 Moved by K. Warren, seconded by T. Taylor
THAT the committee approve a budget for their funds for 2017 in the amount of
$1,500.
“CARRIED”
16.34 Moved by K. Warren, seconded by T. Taylor
THAT the committee request a budget from Council for 2017 in the amount of
$2,000.
“CARRIED”
Property Standards By-law (Heritage Specific Provisions) – B. Weiler circulated a draft
amendment to the property standards by-law with provisions that will deal specifically with
properties designated under the Ontario Heritage Act. Members were asked to review
and provide comments on the draft prior to the next meeting.
Community Heritage Ontario (CHO) Membership - The committee made the following
motion relating to membership for the 2017 year.
16.35 Moved by K. Warren, seconded by T. Taylor
THAT the committee renew their Community Heritage Ontario membership for
2017 in the amount of $75 and a letter be sent with the membership requesting more
educational opportunities from CHO.
“CARRIED”
National Trust Conference – V. Suppan reported that he attending the National Trust
Conference for one day and found the sessions very valuable. He encouraged other
members to try and attend in 2017.
P. Davidson moved to adjourn the meeting.
Next meeting: December 20, 2016, 7:00 p.m., at Clarington Municipal Offices in Room
1C
33
BOARD MEETING
December 14, 2016
Clarington Town Hall
40 Temperance Street, Room 1A, Bowmanville, Ontario
Present: W. Woo S. Cooke H. Ridge (Curator/Interim ED)
K. Warren S. Middleton M. Morawetz
Absent: S. Elhajjeh
1. Call to Order:
S. Cooke called the meeting to order at 7:08 p.m. and welcomed everyone.
2. Adoption of Agenda:
Moved by: W. Woo Seconded by: K. Warren
THAT: the agenda be accepted as presented.
MOTION CARRIED
3. Disclosure of Interests:
No interests were disclosed.
4. Correspondence:
None received.
34
5. Announcements:
Nothing brought forward.
6. Approval of Minutes:
Moved by: K. Warren Seconded by: S. Middleton
THAT: the Board minutes be approved noting two corrections: Under the
Executive Directors report, the Werry family donation was $1200 rather than
$5000, and the boilers were replaced at the Bowmanville Museum site rather
than the Sarah Jane Williams site.
MOTION CARRIED
7. Business Arising from Minutes:
Outstanding Beech St. Theatre Invoice – K. Warren reported that the invoice
of approximately $1400 was reviewed looking at costs for running the fall Spirit
Walks. Traditionally this program is profitable for the museum and although some
money was made again this year, the profits were considerably less with the
increased expense of actors from Beech St. Theatre. Most of the time and effort in
promotion, organization and set up were the responsibility of the museum staff
although 70% of the ticket price in the end would be paid to the theatre company.
No email or document regarding the agreed upon pricing could be found
although the former Executive Director at the time agreed to employ three actors
for the events according to the director of the theatre company. Clearly verbal
agreements cannot be substantiated and therefore in a situation like this must be
honoured as presented.
Beech St. Theatre did not express any animosity in having to sort the invoice
out with the Board and appreciated being paid out in full as anticipated.
W. Woo thanked K. Warren for her work to follow up and substantiate the
invoice providing due diligence in clearing this outstanding invoice.
35
8. Interim Executive Director’s Report:
• Young Canada Works (summer students) application is due Jan. 16, 2017.
H. Ridge will submit for 4 students as has been the practice now for a
number of years. In 2016, the museum was awarded 2 students. H. Ridge
reported that follow up paperwork as required by the grant award was not
submitted. It is required within 30 days of the conclusion of the grant. She
was recently notified that it was late, so will respond immediately to meet
that requirement. The final payment to can then be made to the museum.
• Veterans Affairs Canada grant of $5000 was awarded for the War Exhibit
with date lines July 2, 2016 to July 2, 2017. The exhibit which was installed
temporarily must be made permanent and also be updated to be bilingual to
meet grant requirements. Panels will need to be reprinted to complete it.
• OPG grant for 2016 was specific to programs/events to run June 2016-June
2017 with the focus on outreach programs and events.
• Attendance numbers have been determined with improved processes in an
effort to have more realistic numbers. Calls, visitors, researchers, program
attendees, volunteers are all counted at each of the three sites at reception.
November total was 405 and December thus far was 200 including the
Edwardian Christmas Open House.
• Werry family donation for display case was confirmed and documented with
purchase done in Nov. 2015, delivery in Feb. 2016 and use throughout the
year. H. Ridge will organize a name plate to recognize the donation and
notify the family.
• A letter indicating our interest in Helen Schmid’s collection has been sent.
• Reference books in the collection and on site have been sorted; some will be
donated, others kept in the collection and others offered for sale at a book
sale in Jan 2017. The objective is to ensure the collection remains relevant.
• Data entry of Accessioned reference books has been the project of the
archive volunteers. The objective was to make the collection searchable
making it more efficient for museum staff to find requests. So far volunteers
have reviewed 1014 books.
• Program Report was provided by J. Steen, Program Coordinator, with a
summary of programs for Nov/Dec 2016 including one program at Clarke,
36
the Edwardian Christmas, Remembrance Day, House tours, and outreach.
Donations to support programs by Rekker’s Garden Centre & Algoma
Orchards have been acknowledged with letters of thanks, as well as Tyrone
Mills for greenery and all volunteers who took part.
• Planning for 2017 will include budget, staffing, calendar of events which
will reflect the realities of budget and staffing, with a focus on who we are
and what we do best with a pause of curatorial and exhibit work.
• Payments for outstanding 2016 advertising will be paid once verified.
Accounts will be reassessed and renewals only made that fit the target
markets appropriately in the new year. Focus will be on paid advertising,
social media and signage for 2017 Marketing & Promotion plans.
Moved by: W. Woo Seconded by: K. Warren
THAT: the Executive Director’s report be received as presented.
MOTION CARRIED
9. Committee Reports:
a) Finance – Discussed recommendations from bookkeeper and municipal
finance department to reduce unnecessary late fee expenses.
Moved by: K. Warren Seconded by: S. Middleton
THAT: autopay processes be put in place for the museum utility bills.
MOTION CARRIED
S. Cooke reported that K. Warren is now set up with signing authority on
the accounts. The museum VISA card has been cancelled for now at the
request of the bank.
H. Ridge distributed the Financial Report for both Oct. and Nov. along with
the proposed budget for 2017. Discussion followed. The 2017 budget was
determined using actuals from previous years, downsizing of some line
items where changes are possible, changes in staffing. Plans for Marketing
& Promotion as well will need to reflect the new realities of the museum
once staff negotiations are complete.
Moved by: W. Woo Seconded by: S. Middleton
37
THAT: the 2017 budget as proposed be accepted.
MOTION CARRIED
b) Collections – No formal report was received but discussions followed that
arose from the Executive Director’s report regarding Reference books and
collection volunteers. It was noted that a number of volunteers have
returned to assist with the audit and other processes in Collections recently.
Moved by: K. Warren Seconded by: S. Middleton
THAT: the deassession plan as presented for Reference books be
accepted.
MOTION CARRIED
H. Ridge stated an objective for 2017 would be the development of a
revised and relevant mandate for Collections.
c) Membership – No formal report was submitted although it was noted that
a priority in 2017 would be to start producing and sending out a regular
newsletter again. A number of former and present members had expressed
an interest in that stating that they missed the hardcopy edition preferring it
to social media updates presently available.
Special thanks was expressed to John Witheridge who volunteered again
this year as Father Christmas for the Edwardian Christmas Open House.
d) Property – H. Ridge reported that the municipality will be installing more
exterior lighting for safety in response to staff concerns when exiting the
building after dark using the back door at Sarah Jane Williams Heritage
Centre. In the spring of 2017, the committee and municipality will review
conditions and needs at the Clarke site shed.
e) Heritage – K. Warren stated the committee meets next week so she will
have a full report at our next meeting (there had been no meetings since our
November board meeting so nothing further to report).
10. New Business: No items brought forward.
11. In Camera: No items for this meeting.
38
12. Date and Place of Next Board Meeting
The next meeting will be held Wed. January 11, 2017 at 7 p.m.
Location: Town Hall, Room 1A if available
13. Adjournment:
S. Middleton moved the meeting be adjourned at 8:47 p.m.
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________________________
_____________________________________ _______________________________________
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
39
General Government Committee
Report to Council
Page 1
Report to Council Meeting of January 16, 2017
Subject: General Government Committee Meeting of Tuesday, January 3, 2017
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Tyrone Community Centre dated November 15, 2016
(b) 8.2 Bob Angione, Municipal Clerk, Township of Havelock-Belmont-
Methuen – Legislative Changes Tax Registration and Tax Sales
(c) 8.3 Kristin Robinson – Regarding Fire at Durham York Energy Centre
(d) 8.4 Jim Richards - Regarding Fire at Durham York Energy Centre
(e) 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham – Regional Response to Planning
Ontario’s Energy Future
(f) 9.2 Shawn Boggs, Clerk Administrator, Township of McKellar – Fire
Protection and Prevention Act 1997
2. OMB Appeal - Fourteen Estates (Newtonville)
That Confidential Report LGL-002-17 be received;
That paragraph 2 of Resolution #PD-114-16 (as adopted by Council through
Resolution #C-191-16) be rescinded;
That the Municipal Solicitor be directed to advise the Ontario Municipal Board that
the Municipality supports the relocation of the park in Draft Approved Plan of
Subdivision 18T-87083 to the 1.16 hectare park site on the north side of the
approved Jones Avenue extension (identified as Option 1 in Report PSD-050-16)
and that all other conditions of draft approval remain applicable; and
That staff be directed to advise all persons who received notice of Council’s July 4,
2016 decision of its new position respecting the location of the park.
40
General Government Committee
Report to Council
For Council Meeting of January 16, 2017 Page 2
3. Hida Manns Regarding the Durham Environmental Advisory Committee
Environmental Awards
That the delegation of Hida Manns, Durham Environmental Advisory Committee,
regarding the Durham Environmental Advisory Committee Environmental Awards,
be received with thanks.
4. Lynn Dollin, President, Association of Municipalities of Ontario (AMO) –
Federal Infrastructure Phase 2 Incrementality Resolution
Whereas municipal governments’ infrastructure is critical to our collective economic
health;
And Whereas stable, predictable and formula-based infrastructure funding allows
municipal governments to plan and schedule investments in infrastructure;
And Whereas Ontario municipal governments have asset management plans which
set out a municipality’s longer term capital plan which reflects the infrastructure
priorities of these asset management plans;
And Whereas a federal incrementality rule interferes with municipal long-term
infrastructure priorities and diminishes the value of municipal asset planning and
management;
Now therefore be it resolved that the Municipality of Clarington calls on the federal
government to provide long-term, predictable, and formula-based funding in its
Phase 2 programs for municipal governments; and
That the Municipality of Clarington calls on the federal government to change
incremental requirements in Phase 2 to recognize in Ontario that a municipal
government asset management plan meets a municipal incremental infrastructure
requirement.
5. Shannon Everett, Regarding Report LGL-002-17, OMB Appeal -
Fourteen Estates (Newtonville)
That Communication Item 9.3, from Shannon Everett, regarding Report
LGL-002-17, OMB Appeal - Fourteen Estates (Newtonville), be advised of the
actions taken by Council.
41
General Government Committee
Report to Council
For Council Meeting of January 16, 2017 Page 3
6. Amendment to By-law 2004-170
That Report ESD-001-17 be received;
That the By-law attached to Report ESD-001-17 be approved; and
That the draft amending By-law (Attachment 1 to Report ESD-001-17), being a
By-law to amend the Emergency Management Structure of By-Law 2004-170
regarding the appointment of a Program Committee Chair by the Municipality of
Clarington, be approved.
7. Accessibility Policy Update
That Report CLD-001-17 be received; and
That Council approve the updated Accessible Customer Service Policy.
8. Assumption of Road Widenings
That Report LGL-001-17 be received; and
That the By-law attached to Report LGL-001-17 be approved.
9. Appointments to the Agricultural Advisory Committee
That the following applicants be appointed to the Agricultural Advisory Committee
for a term ending December 31, 2020, or until a successor is appointed:
• Les Caswell
• Elgin Greenham
• Brenda Metcalf
• W. Edward Watson (Ted)
• Henry Zekveld
42
Planning & Development Committee
Report to Council
Page 1
Report to Council Meeting of January 16, 2017
Subject: Planning & Development Committee Meeting of Monday, January 9, 2017
Recommendations:
1. Receive for Information
(a) PSD-002-17 Environmental Stewardship, 2016 Annual Report
(b) PSD-003-17 Heritage Incentive Grant, 2016 Annual Report
2. Brenda Metcalf, Chair, Agricultural Advisory Committee of Clarington,
Regarding an Annual Update
That the delegation of Brenda Metcalf, Chair, Agricultural Advisory Committee of
Clarington, regarding an annual update, be received with thanks.
3. John A. Roznik – Request to Extend the Use of Temporary Living
Quarters at 1093 Gifford Road, Clarke
That John Roznik’s request for a six month extension for the use of temporary living
quarters at 1093 Gifford Road, subject to signing a further letter of undertaking, be
approved.
4. Edward & Diane Swynar – Regarding Report PSD-007-17, An
Application by Deborah and Oswin Mathias to Permit Special Events,
Farm Tours, Meat Processing and Sales on an Agricultural Property –
3582 Morgans Road, Clarke
That Edward & Diane Swynar (Communication Item 10.3) regarding Report
PSD-007-17, An Application by Deborah and Oswin Mathias to Permit Special
Events, Farm Tours, Meat Processing and Sales on an Agricultural Property –
3582 Morgans Road, Clarke, be advised of actions taken.
43
Planning & Development Committee
Report to Council
For Council Meeting of January 16, 2017 Page 2
5. Jacqueline Mann, Senior Planner, Clark Consulting Services –
Regarding the Application by Deborah and Oswin Mathias, Containing
Letters of Support
That Jacqueline Mann, Senior Planner, Clark Consulting Services (Communication
Item 10.4) regarding the application by Deborah and Oswin Mathias, containing
letters of support, be advised of actions taken.
6. An Application by 2084165 Ontario Limited and Akero Development
Inc. to Permit a Total of 6 Single Detached Lots on One Parcel of Land
and 3 Single Detached Lots and One Block for a Medium Density Block
on a Second Parcel of Land
3222 and 3350 Middle Road, Bowmanville
That Report PSD-001-17 be received;
That the applications for a draft plan of subdivision and rezoning, submitted by
2084165 Ontario Limited and Akero Development Inc. to permit a total of six single
detached lots on one parcel of land and three single detached lots and one block
for a medium density block on a second parcel of land continue to be processed
and that a subsequent report be prepared; and
That all interested parties listed in Report PSD-001-17 and any delegations be
advised of Council's decision.
7. 2016 Annual Report Community Improvement Annual Report for 2016
That Report PSD-004-17 be received; and
That all interested parties listed in Report PSD-004-17 and any delegations be
advised of this information report.
8. An Application by 1494339 Ontario Limited for Removal of (H) Holding
Symbol, 3440 Trulls Road, Courtice
That Report PSD-005-17 be received;
That the application submitted to remove the Holding (H) symbol submitted by
1494339 Ontario Limited be approved as described in Attachment 1 to Report
PSD-005-17 and that the By-law attached to Report PSD-005-17 to remove the
Holding (H) Symbol be passed;
44
Planning & Development Committee
Report to Council
For Council Meeting of January 16, 2017 Page 3
That Council’s decision and a copy of Report PSD-005-17 be forwarded to the
Region of Durham’s Planning and Economic Development Department and the
Municipal Property Assessment Corporation; and
That all interested parties listed in Report PSD-005-17 and any delegations be
advised of Council's decision.
9. An Application by 2265719 Ontario Inc. to Permit 70 Single Detached
Dwellings – 3425 Regional Road 57, Bowmanville
That Report PSD-006-17 be received;
That the application for Draft Plan of Subdivision submitted by 2265791 Ontario Inc.
for 70 single detached residential units be supported subject to conditions as
contained in Attachment 2 of Report PSD-006-17;
That the Zoning By-law Amendment application submitted by 2265791 Ontario Inc.
be approved as contained in Attachment 3 of Report PSD-006-17;
That once all conditions contained in Zoning By-law with respect to the removal of
the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H)
Holding Symbol be approved;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-006-17 and Council’s decision; and
That all interested parties listed in Report PSD-006-17 and any delegations be
advised of Council's decision.
10. An Application by Deborah and Oswin Mathias to Permit Special
Events, Farm Tours, Meat Processing and Sales on an Agricultural
Property – 3582 Morgans Road, Clarke
That Report PSD-007-17 be received;
That Official Plan Amendment 108 as contained in Attachment 1 to Report
PSD-007-17 be adopted and that the necessary By-law be passed;
That the Zoning By-law Amendment application submitted by Deborah and Oswin
Mathias be approved as contained in Attachment 2 to Report PSD-007-17;
That a Zoning By-law Amendment to remove the “Holding (H)” be forwarded to
Council at such time as the applicants have entered into a development agreement
for the agri-tourism use on the subject lands;
45
Planning & Development Committee
Report to Council
For Council Meeting of January 16, 2017 Page 4
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-007-17 and Council’s decision; and
That all interested parties listed in Report PSD-007-17 and any delegations be
advised of Council’s decision.
11. Holding Symbols
That Staff provide a report to the Planning and Development Committee, on
whether Holding Symbols, as a condition of planning approvals, should be
discontinued.
46
GHD
347 Pido Road Unit 29 Peterborough Ontario K9J 6X7 Canada
T 705 749 3317 F 705 749 9248 W www.ghd.com
SMQ ISO 9001:2008
January 13, 2017 Reference No. G030462E1
David Addington, Planner I
Development Review Branch
Municipality of Clarington
40 Temperance Street, Bowmanville, Ontario L1C 3A6
905.623.3379
Dear Mr.Addington:
Re:Letter of Opinion –Hydrogeology
3582 Morgans Road
Proposed Agri-Tourism Development
Newcastle, ON
GHD Limited (GHD) has prepared the following letter to address concerns regarding the proposed agri-
tourism development and drinking water wells in the proximity of the development.We understand that
local residents are concerned that the pumping test, conducted in 2015, was completed prior to the dry
summer of 2016. Following the dry season, it is our understanding that some of the wells are
experiencing lower water yields than before.They are concerned that the development will impact their
wells further and are requesting additional pump testing.
It is GHD’s opinion that the development will have little impact on the neighbouring wells. The agri-
tourism development is to be serviced by a drilled well that was pumped tested at 45 litres per minute
(L/min) or 10 Imperial gallons per minute (Igpm).In the 6 hour test that we conducted, the well produced
over 16,000 L of water which will far exceed any water requirements of the proposed development.The
drawdown of the water level in the well was minimal (1.35 m or about 4.5 feet over the course of the 6
hour test)and the well recovered to 95% in 2 hours. The well is screened within a gravelly sand layer
below 4.6 m of clay soil. Based upon this information, this is a very good producing well that is more than
capable of providing for the proposed development.
The drilled well is screened within a gravelly sand aquifer protected from surface water infiltration below
the clay layer.It is not expected that the dry conditions have affected the well within this aquifer.A review
of the local physiography indicates that the drilled well is within an extensive sand plain that follows the
local creek in this area and water is expected to be in good supply as indicated by the pumping test.
Existing local wells screened within the water bearing gravelly sand will have no impact from the
development activities.
South of the site are till plains where water would be expected to be more difficult to obtain.Dug wells
that are shallow and rely on surface water will be affected significantly from the drier conditions. The
drilled well will not affect these dug wells as they are within different aquifers / water bearing zones. This
was also reflected in the monitoring conducted of dug wells during the pumping test.
G030462E1,Letter of Opinion –Hydrogeology, 3582 Morgans Road, Newcastle, ON 2
A well survey was completed of the area in April 2015.We visited identified 8 properties within 250 m and
identified 3 wells (2 drilled and 1 bored well) during the survey. The nearest property to the drilled well
tested on the proposed development is about 130 m. The next cluster of homes along Morgans Road is
about 225 m away and beyond.Impact to these wells from the proposed development is expected to be
negligible.
It remains GHD’s professional opinion that the drilled well on site will provide long term groundwater
supply to the proposed development without interference to neighbouring wells. It is our opinion that the
hydrogeological study conducted in 2015 is adequate and conducting additional testing will provide no
relevant information and is not required.
We trust that this letter meets your immediate requirements.Should you have any questions,please
contact our office.
Sincerely,
GHD
Robert Neck, M.Eng., P.Geo. (Limited)
Nyle McIlveen, P.Eng.
EW/bn/nmc/1
Encl.
Figure 1 –Discharge Plan
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: Wedding / celebration venue application
Date:January-16-17 10:50:12 AM
-----Original Message-----
From: info@clarington.net [mailto:info@clarington.net] On Behalf Of Donna Middleton
Sent: January-11-17 1:48 PM
To: Council <council@clarington.net>
Subject: Wedding / celebration venue application
Dear Mayor Foster and Councillors,
I hope you are all well and Happy New Year to you all!!
I'm writing to express the opinions of my husband, Glen, and myself, regarding an application to allow a
wedding and celebration venue on Morgans Road.
Both Glen and I believe it is a bad idea to grant such an application because it is a commercial business
and should not be located close to where people live. There is likely to be increased traffic, noise, perhaps
rowdy behaviour and the potential for increased drinking and driving in the area. This is not acceptable.
especially for those who wish to live in a quiet, rural area and have purchased property there, knowing it is
not zoned for such operations.
If this is granted to one, there is a chance more places will ask to operate more commerical businesses and
be able to use it as an example to gain their zone changes. We just do not wish to see our neighbourhood go
from being a peaceful, country area to one that is the opposite of what we were told we were buying into,
when we purchased our property.
Thank you for taking the time to consider our opinions,
Donna and Glen Middleton
-------------------------------------
Origin: http://www.clarington.net/en/town-hall/meet-your-councillors.asp
-------------------------------------
This email was sent to you by Donna Middleton<sittyslikker@sympatico.ca> through http://www.clarington.net/.
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: Proposed re-zoning at 3582 Morgan"s Rd. - Dan and Shelley-Anne Zegers
Date:January-16-17 11:00:44 AM
From: Dan Zegers [dzegers@live.ca]
Sent: January-14-17 8:52 PM
To: Neal, Joe; Woo, Willie; Cooke, Steven; rhooper@claringto.net; Traill, Corinna
Subject: Proposed re-zoning at 3582 Morgan's Rd.
Respectful Councillor's
Let me introduce myself. My name is Dan Zegers and my family has lived at 3681 Concession Rd. 4, ORONO for
the past 63 years. For many years we have been heard to say "we live in the best place in the entire world". Well
with this proposed re-zoning at 3582 on Morgan's Rd., I'm quite worried that the peace and tranquillity we have
known and assumed as the norm, will become a passed memory. The potential for this zoning approval to turn into
an uncontrollable "nightmare", (no pun intended), is very high. Even though we do live a little farther then the
immediate neighbours, we will experience some compromised serenity based on increased traffic volume, and
potential "party aftermath".
My fellow neighbours will be dealing with many more issues, ex. Noise and lighting due to the reception
atmosphere.
If it was truly "farming" that was the desire, or farm education (ex. Petting type zoo where school kids could have
"educational outings",) then we may be some what more agreeable, but the way we see this going, it's a cleverly
designed agriculture based "guise", to allow a location for receptions in a farm type setting, which seems to be a
growing trend.
Surly I hope council members are wise enough to see how this will negatively effect and possibly de-value the
neighbours current properties.
In the local newspaper we read 107 letters of support were collected. I'm not too sure where these came from or if
any are actual neighbours, but we would not be able to support such a venue.
Please consider some of the life long area residents concerns.
Thanks Dan and Shelley-Anne Zegers.
Sent from my iPhone
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: Clarington Bylaw - Edward Swynar
Date:January-16-17 11:01:57 AM
From: Edward Swynar [trenear3773@gmail.com]
Sent: January-15-17 10:30 AM
To: Woo, Willie
Subject: Clarington Bylaw
Reference: COPA 2015-0005 & ZBA 2015-0015
Dear Ladies/Gentlemen:
This past week I sent an e-mail to all of this Council criticizing one member --- on the occasion of the Planning
Committee meeting of Monday 9th January --- for stating aloud that there was no noise curfew here in the
Municipality of Clarington...
In listening to the audio transcripts of this session, I now realize that I had hastily jumped to the wrong conclusion
that this utterance was spoken by a Councillor: with reference to noise bylaws in this area, the statement, “There
isn't really a noise curfew...” --- followed-up with words to the effect that action by the municipality is taken ONLY
if someone complains about the noise --- was actually made by a career employee of the Municipality who was
acting in an advisory capacity to Council, and NOT by a Councillor him/herself.
How such a statement could be considered as being accurate, and therefore “advisory” in any way --- from the
standpoint of published Clarington bylaws --- escapes me. But it merely serves to re-enforce the incumbency placed
upon you decision makers of Council to consider ALL avenues of advice and consultation, well in advance of
effecting any legal change.
I apologize at this time to all members of the Planning Committee and Council for my so hastily coming to the
conclusion that I did. The only personal excuse that I might offer in my carelessness this way is the fact that this
latest intrusion into our lifestyles here in the Morgans Road/Concession Road area does not arrive without
consequent passion and anger within the residents here --- and living on Concession Road 3 such as I do, I am
certainly no exception in this regard.
As to the current request by the Mathias family, I find myself being increasingly aligned with the opinion (voiced on
the occasion of last Monday's session) of Morgans Road resident Mr. Rommel Mann: surely a compromise may be
arrived at, wherein the agritourism portion alone of the proposal could be considered --- but DIS-ALLOWING the
heavily-slanted commercial venue of weddings, parties, festivals, etc.
The advantages of such a move would be three-fold:
--- Any consequent noise and traffic congestion inflicted upon permanent residents here would be eased
tremendously;
--- This new opportunity for school children to see, first-hand, animals in a rural setting, would effectively replace
that lost by the recent closure of the Bowmanville Zoo, and,
--- The money-generating opportunity for the sale of farm-raised snacks and meats to these agritourists by the
Mathias family would still remain.
If I may, I would like to thank the Municipality of Clarington for all of the efforts it expends in making these
Planning Committee meetings as transparent and accessible as they are: only until just recently was I aware of the
fact that one can hear audio transcripts of previous meetings mere days after their conclusion. This is a wonderful
way for citizens to remain in touch with happenings in this area, and one for which I am most appreciative of...
Edward Swynar
3773 Concession Road 3,
R.R. #8,
Newcastle, Ontario L1B 1L9.
Phone: (905) 987-3603
CC: D. Addington
J. Dauncey
Orono Times
Clarington This Week
B. Meszaros
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: COPA 2015-0005 & ZBA 2015-0015 Bylaw Change
Date:January-16-17 2:33:33 PM
From: Edward Swynar [trenear3773@gmail.com]
Sent: January-16-17 12:58 PM
To: Woo, Willie; Partner, Wendy; bethandted
Subject: COPA 2015-0005 & ZBA 2015-0015 Bylaw Change
Hello Everyone,
Below is a VERY interesting letter I received from our federal MP Ms. Kim Rudd…
Does this now mean, perhaps, that her original letter of support for the Mathias claim should be effectively
withdrawn & rendered null & void…?!
Edward Swynar
****************************************************
---------- Forwarded message ----------
From: Edward Swynar <trenear3773@gmail.com>
Date: Mon, 16 Jan 2017 12:55:03 -0500
Subject: Re: COPA 2015-0005 & ZBA 2015-0015
To: Kim.Rudd@parl.gc.ca
Ms. Rudd,
The Mathias family submitted to the town clerk --- as a part & integral parcel to their request for a bylaw change ---
your own written letter…!
To now sit back & pontificate to a voting resident of your riding about this being strictly a hands-off "…municipal
council" concern was effectively contradicted by your submission of support for this variance. If you are now so
very certain that, "...that there are no federal approvals whatsoever involved," and continue to maintain that, "...We
have no say or jurisdiction whatsoever in any of the approvals you refer to..." then why did you so much as even
comment, in ANY capacity, in the Mathias favour such as you did, in the first place…?
The minutes of the 9th January Planning Meeting of Clarington
definitively states as a matter of record, "...10.4 Jacqueline Mann,
Senior Planner, Clark Consulting Services – Regarding the Application by Deborah and Oswin Mathias, Containing
Letters of Support From:
Granville Anderson, MPP – Durham, Kim Rudd, MP – Northumberland - Peterborough South…"
Don't believe me…? Then kindly direct your attention to this link, and prepare to be amazed:
http://weblink.clarington.net/weblink/0/edoc/100133/2017-01-09%20(Subject%20to%20Approval).pdf
In the future, Ms. Rudd, I would strongly recommend that you exercise some pretext of due diligence & research
well in advance of wading into any "...completely municipal matters" such as you have here. Your action shall NOT
be soon erased from the memories of voters in this area…
Yours truly,
Edward P. Swynar
Newcastle, Ontario
*******************************************************
On 1/16/17, Kim.Rudd@parl.gc.ca <Kim.Rudd@parl.gc.ca> wrote:
> Dear Mr. Swynar,
>
> Regardless of any letters of endorsement provided, we have no say or
> jurisdiction whatsoever in any of the approvals you refer to. Those
> approvals, to my understanding, are completely municipal matters, and
> I would encourage you to raise these concerns with your municipal
> council at your earliest convenience. The Mathias family, again to my
> understanding, are seeking municipal approval for their project. I'm
> certain that there are no federal approvals whatsoever involved. So if
> you have not already done so, I would again recommend you raise your
> objections to your municipality for whatever course of action is appropriate.
>
> Best regards,
>
> Kim Rudd
> Parliamentary Secretary, Minister of Natural Resources Member of
> Parliament for Northumberland—Peterborough South
>
>
>
>
>
>
> -----Original Message-----
> From: Edward Swynar [mailto:trenear3773@gmail.com]
> Sent: January 14, 2017 4:21 PM
> To: Rudd, Kim - M.P.; Granville Anderson, MPP (Constituency Office)
> Subject: COPA 2015-0005 & ZBA 2015-0015
>
> Dear Ms. Rudd & Mr. Anderson,
>
> Did my ears here deceive me…?
>
> Is it true that you both endorsed --- and in writing, too, no less ---
> the Mathias family's request for an official variance on Morgans Road,
> Newcastle, such that parties, festivals, weddings, catering, etc. etc.
> etc. might be allowed on their property, on a commercial, money-making
> basis…?! And to the tune of some 70+ such events each season (with as
> many as 233 guests in attendance), as well (per COPA 20155-0005 and
> ZBA 32015-0015)…?
>
> Are you aware --- if such a vote of your combined approval truly IS a
> reality --- that this entire enterprise flies in the faces of
> practically ALL of the residents in and around the vicinity of this proposed variance…?
>
> The consulting firm hired by the family --- and Mrs. Mathias herself
> --- played down the negative effects of their proposal…Mrs. Mathias
> even went on record as stating that none of the neighbours had any
> objections whatsoever. The truth of the matter played out as actual
> persons living in this immediate area arose as pre-registered
> speakers: NOT ONE OF THEM WAS APPROACHED BY EITHER THE MATHIAS FAMILY,
> OR THEIR PAID CONSULTANT, BEFORE, DURING, OR AFTER THE COMMENCEMENT OF
> THEIR PROPOSAL.
>
> We live on Concession Road 3 here along the very route that the
> majority of traffic to and from this venue would support --- and we
> were NEVER so much as even approached by ANYONE as to these procedures.
>
> Are either of you even aware of the physical conditions of the roads
> here that lead to the Mathias property…? It is VERY dark here at
> night, as there are NO streetlights. In addition, these roads are
> extremely hilly with steep ravines, and not easily navigated at night
> by strangers unaccustomed to living here --- never-mind (possibly)
> inebriated wedding revellers leaving the site at 2:00 AM…
>
>
> We the residents of Morgans Road, Concession Road 3, Concession Road
> 4, and Cowansville Road are deeply concerned as to the negative impact
> such a commercial enterprise would inflict upon our
> deliberately-chosen, and otherwise serene, country life-style --- but
> what is especially distressing is the fact NEITHER of you, too, took
> so much as a moment of YOUR time to personally visit this area in
> advance of any "endorsement," and to actively seek-out the opinions
> and concerns of the VERY PEOPLE who elected you as their
> representatives in this constituency…
>
> Again, I have not, personally, SEEN any letters of your recommendation
> supporting this travesty --- I only heard of their existence in the
> audio minutes. Your response back to me will dispel any suspicions on
> my part…and to that end, I look forward to hearing you both, and at
> your earliest convenience.
>
> Yours truly,
>
> Edward P. Swynar
>
> 3773 Concession Road 3,
> R.R. #8,
> Newcastle, Ontario L1B 1L9.
>
> Phone: (905) 987-3603
>
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: Wow…!
Date:January-16-17 11:06:39 AM
From: Edward Swynar <trenear3773@gmail.com>
Sent: Sunday, January 15, 2017 12:30 PM
To: Partner, Wendy
Cc: Woo, Willie
Subject: Wow…!
Hi Everyone,
OMG, the Mathias' are acting like this is already a "done deal,"
effectively usurping Council's authority in the matter…!
http://durhamfarmfresh.ca/member/graham-creek-farm/
Who knows just HOW long their website has been up already…? The question should be asked of them, "So, how
many customers/bookings have you logged-in already…?" at the next Planning meeting…!
Eddy Swynar
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: Re proposed event site on Morgan"s Road - Ian and Gail McKenzie (Leskard Rd. Orono)
Date:January-16-17 11:03:14 AM
From: gail [pgail_mckenzie@hotmail.com]
Sent: January-15-17 9:15 PM
To: Foster, Adrian; Partner, Wendy; Woo, Willie
Subject: Re proposed event site on Morgan's Road.
Mayor Foster and Council:
I wish to register my disapproval of the proposed event site which the Mathias family have requested. I would like
to state my concerns for the state of the road in question, such as the curve to the north of their farm which proceeds
to a bridge and then up the hill to the farm and to the south the intersection of the 3rd concession and Morgans Road
which in my view has very poor site lines from the 3rd line. These things are not a concern if you are familiar with
the road however it could be if you were someone who is from the city or out of the area. In these cases, the road
configuration and conditions could pose a hazard. Will council consider improvement to the road itself as, at the
moment it leaves much to be desired at the north end? Will there be additional police patrols of the road at the time
of events to monitor drivers who may have been drinking? Has the health department been consulted with regard to
the kitchen facilities, and the eating facilities in the Quonset hut? I would also be very concerned about the noise to
the neighbours. Having been the recipient of noisy events from neighbours and the occasional field party, I would
personally not be happy to need to deal with noise from such events on a 2 or 3 times per week basis. The
neighbours to this 'farm' are very close and I feel that it would impact them severely. They would be unable to open
their windows or enjoy the quiet outdoor time that their homes should provide.
I have never visited the farm in question but I would ask that anyone with the true intent of farming would expect a
piece of property of that size and land quality would ever have expected it to be a viable farm operation. Many
farmers who are truly in the agricultural business have to rely on a secondary income, whether it be that of a spouse
or their own. I would suggest that it should be considered a hobby farm from the beginning and not a single income
enterprise.
My next very great concern would be the idea of "farm tours" on a 'farm' of this description. Will it give a true
picture of agriculture in the area or anywhere that is truly an agricultural operation? I don't feel that hand feeding
lambs or occasional demonstrations of sheep shearing, and wagon rides could be considered agricultural education.
Remember please that, at most, sheep only require to be shorn once per year and lambs don't require bottle feeding
for long if ever. Agriculture needs a true picture shown to the public. The wrong impression can and does lead to
very poor consequences as evidenced at the Bowmanville Zoo.
Before considering approval, please visit the farm and take a close look in person at the local conditions!
Please consider my concerns and think through this very carefully, it may have a much greater negative impact than
positive. Although my residence is not in the immediate area my family live on the 4th concession and I drive on
the 4th concession several times per week and often on Morgans Road. Noise and traffic would be a true concern
for us as family members and members of the agricultural community. Thank you for your time. Ian and Gail
McKenzie (Leskard Rd. Orono)
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: 3582 Morgans road - Brian & Lisa Witvoet
Date:January-16-17 11:04:59 AM
From: lisa hockey [lisahockey@hotmail.ca]
Sent: January-15-17 2:49 PM
To: Woo, Willie
Subject: 3582 Morgans road
Dear Mr. Woo
Thank you for chairing last Monday's meeting. We reside at 4120 concession road 3. We are not direct
neighbours however would be impacted. I have many concerns that have been well voiced by my neighbours.
May I urge you to look at proposal in light of the regulations required for this submission. Above all the concerns
it does not appear to be a legimate proposal. It seems to be a business proposal not an agrotourism proposal and as
such should be presented as business proposal.
Thank you for your continued service to our community.
Brian and Lisa Witvoet
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: Re-zoning property at 3582 Morgan"s Road
Date:January-16-17 11:10:40 AM
From: Warren and Melanie Stapleton <stapleton_farms@hotmail.com>
Sent: Sunday, January 15, 2017 4:50 PM
To: Partner, Wendy
Subject: Re-zoning property at 3582 Morgan's Road
Hello Wendy,
I am very against the rezoning of 3582 Morgan's Rd. This should not be allowed to happen.
This kind of business being allowed in that location would disrupt the whole neighbourhood.
Neighbours are way too close to allow a business like this. There is not enough property to
justify this kind of business.
The loud music that such the events would interfere with the local families lives. Loud noise
levels until late into the nights would disrupt young families sleep.
It's the local people that we need to be thinking about! Don't make them want to move!
A place like this sounds nice but nobody wants to live beside it.
And can I ask at this time how could someone that owns a few acres be able to start up a
business like this? And disrupt a rural neighbourhood when farmers who have hundreds of
acres have difficulty severing land off for a house for themselves or for one of their children.
Thanks
Melanie Stapleton
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: Concerned tax payer
Date:January-16-17 3:23:25 PM
Sent from my BlackBerry 10 smartphone on the Bell network.
Original Message
From: Jon Sprenger <jon_sprenger@me.com>
Sent: Monday, January 16, 2017 2:37 PM
To: Partner, Wendy
Subject: Concerned tax payer
To whom it concerns,
This is a concerned tax payer of Newcastle regarding the potential wedding venue/party palace in the location of
Morgans Rd near 4th concession.
I'm worried of the negative effect on the community, with regards to noise, drunk drivers, and location of property
to surrounding homes with absolutely no sound deadening of trees etc...
People move in the country to find peace not parties.
The property is too small. The road has a curve and hill where the potential location would be and it can be
challenging for a fully alert driver let alone an intoxicated one to navigate safely at late hours.
Thank you and please take this to heart.
Jon
Sent from my iPhone
From:Fleming, Cindy
To:Fleming, Cindy
Subject:FW: 3582 Morgans Rd.
Date:January-16-17 3:46:58 PM
Importance:High
From: wm.kimball wm.kimball <wm.kimball@sympatico.ca>
Sent: Monday, January 16, 2017 3:31 PM
To: Partner, Wendy
Reply To: wm.kimball wm.kimball
Subject: 3582 Morgans Rd.
Wendy, we live on a farm at 4160 Hwy 2 which backs towards the 3rd. line. We are totally
against the rezoning of the property at 3582 Morgan's Rd. to allow for wedding/family
celebrations for potentially 233 people from May to October 1 or 2 times per week.
We already get major noise from any increase in traffic caused by road closures/accidents. In
addition, we are often awakened by squealing tires from cars racing, the odd summer party,
etc. There is only the vacant reclaimed gravel pit to offer any buffer between us & Morgan's
Rd.
I can understand the people wanting to increase their revenue but this is definitely not the
proper way to go. Your sincerely,
Jean Kimball
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